16-1111 Effectuating and Adopting Bylaws of the Meridian Parks and Recreation CommissionCITY OF MERIDIAN RESOLUTION NO.
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, PALMER, ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN APPROVING THE BYLAWS OF THE MERIDIAN PARKS AND RECREATION
COMMISSION AS AMENDED ON DECEMBER 9, 2015, AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, pursuant to Meridian City Code section 2-4-4(B), at its meeting on December 9,
2015, the Meridian Parks and Recreation Commission voted unanimously to recommend to City
Council that it approve the "Bylaws of the Meridian Parks and Recreation Commission as Amended on
December 9, 2015," attached hereto as Exhibit A;
WHEREAS, the City Council of the City of Meridian deems the approval of such bylaws to be
in the best interest of the City of Meridian in that they facilitate the efficient operation of the Meridian
Parks and Recreation Commission;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the City Council of the City of Meridian hereby approves the Bylaws of the
Meridian Parks and Recreation Commission as Amended on December 9, 2015, attached hereto as
Exhibit A.
Section 2. That this Resolution shall be in full force and effect immediately upon its adoption
and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this 12-tay of January, 2016.
APPROVED by the Mayor of the City of Meridian, Idaho, this t d y of January, 2016
Mayor
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RESOLUTION APPROVING BYLAWS OF MERIDIAN PARKS & RECREATION COMMISSION PAGE 1 OF 2
EXHIBIT A
BYLAWS OF MERIDIAN PARKS & RECREATION COMMISSION
RESOLUTION APPROVING BYLAWS OF MERIDIAN PARKS & RECREATION COMMISSION PAGE 2 OF 2
BYLAWS of the MERIDIAN PARKS AND RECREATION COMMISSION
AS AMENDED on December 9, 2015
WHEREAS, Meridian City Code section 2-4-4(B) directs the Meridian Parks and
Recreation Commission to adopt bylaws, rules and regulations for the proper conduct of the
business of the commission;
WHEREAS, on April 18, 2006, and May 11, 2011, respectively, the City Council of the
City of Meridian adopted Resolution nos. 06-514, 11-790 which effectuated previous iterations of
the Bylaws of the Meridian Parks and Recreation Commission;
WHEREAS, at its regular meeting on December 9, 2015, the Meridian Parks and
Recreation Commission voted to recommend that the Commission's bylaws be amended and
updated as set forth herein;
NOW, THEREFORE, the Meridian Parks and Recreation Commission hereby establishes
and adopts the following bylaws.
ARTICLE I: INTENT
The intent in preparing and adopting these bylaws is to provide a framework for conducting
the business of the Meridian Parks and Recreation Commission (hereinafter "Commission"). The
duties and powers of the Commission shall be established as enumerated in Title 2, Chapter 4,
Meridian City Code.
ARTICLE II: OFFICE
The principal location of the Commission shall be at Meridian City Hall, Meridian Parks and
Recreation Department (hereinafter "Department"), 33 E. Broadway Avenue, Suite 206, Meridian,
Idaho.
ARTICLE HI: MEMBERSHIP
SECTION 1: TERMS OF OFFICE. In keeping with provisions of Meridian City Code
regarding commissioners' terms of office, there are hereby designated nine membership seats on the
Commission. Each commissioner shall serve a term of three (3) years, except that the youth
member shall be appointed to a term of one year, from September 1 through August 31. There shall
be nine membership seats on the Commission. As established by Meridian City Council Resolution
no. 06-514, the initial terms of the commissioners appointed to Seats 1 and 2 expired on October 31,
2007; all subsequent terms of commissioners appointed to Seats 1 and 2 shall expire every three (3)
years thereafter. The initial terms of commissioners appointed to Seats 3, 4, and 5 expired on
October 31, 2008; all subsequent terms of commissioners appointed to Seats 3, 4, and 5 shall expire
every three (3) years thereafter. The initial terms of commissioners appointed to Seats 6, 7, and 8
expired on October 31, 2009; all subsequent terms of commissioners appointed to Seats 6, 7, and 8
shall expire every three (3) years thereafter. The commissioner appointed to Seat 9 shall be
designated to represent Meridian's youth and shall serve a term of one (1) year, which term shall
expire on August 31 of each year.
AMENDED BYLAWS OF THE MERIDIAN PARKS AND RECREATION COMMISSION PAGE 1 OF 4
SECTION 2: COMMITTEES. The Commission President, with the Commission's approval,
shall establish such committees as necessary or helpful to assist or advise the Commission in the
performance of its functions and/or furtherance of its mission. Meetings of committees shall
comply with the Idaho Open Meetings Act. Each committee shall consist of at least two (2)
commissioners. Unless a committee chair is appointed by the Commission President, each
committee shall elect a chair to preside at committee meetings and present the findings and/or
recommendations of the committee to the Commission. With the Commission's approval, the
Commission President or committee chair may appoint commissioners, citizens, and/or public
officials to serve as members of committees.
SECTION 3: QUORUM. A majority of currently -appointed commissioners shall constitute a
quorum for the transaction of any business of the Commission.
SECTION 4: VOTING. Each commissioner shall be entitled to one (1) vote on any matter
before the Commission. Except as otherwise designated herein, the vote of the majority of the
members present at any meeting at which a quorum is present shall effectuate any decision of the
Commission. The Commission President shall be a voting member of the Commission and shall
hold the same rights and privileges as any other commissioner. Proxy voting and secret voting are
unlawful under the Idaho Open Meetings and Public Records laws and shall not be permitted.
ARTICLE IV: MEETINGS
SECTION 1: NUMBER AND DATE OF REGULAR MEETINGS. According to the provisions of
Meridian City Code, regular meetings of the Commission shall be held on the second Wednesday of
each month at 5:30 p.m.
SECTION 2: SPECIAL MEETINGS. Special meetings may be convened by or at the direction of
the President by complying with the notification and posting requirements of the Idaho Open
Meetings Act and by notifying the Commission in the manner specified herein.
SECTION 3: PLACE OF MEETINGS. Unless otherwise specified, meetings of the Commission
shall be held at Meridian City Hall, Meridian City Council Chambers, 33 E. Broadway, Meridian,
Idaho.
SECTION 4: NOTICE OF MEETINGS. Unless otherwise prescribed by statute, the Department
Director or designee shall provide commissioners with written notice of meetings, which notice
shall state the date, hour, and location thereof, and shall further state the purpose of the meeting,
business to be transacted, and/or agenda. The Department Director or designee shall issue notice to
each and every commissioner not less than forty-eight (48) hours, nor more than thirty (30) days
prior to the meeting. Notice may be issued by e-mail, U.S. Post, and/or personally, by or at the
direction of the Commission President.
SECTION 5: CONDUCT OF MEETINGS. The Commission shall operate under the precepts of
Robert's Rules of Order. Unless otherwise established by the Commission President in the manner
set forth herein, the order of business for meetings of the Commission shall be as follows: 1) call to
order; 2) roll call; 3) approval of the agenda; 4) approval of minutes of previous meeting; 5)
AMENDED BYLAWS OF THE MERIDIAN PARKS AND RECREATION COMMISSION PAGE 2 OF 4
committee meetings; 6) committee reports; 7) old business; 8) new business; 9) workshops; 10)
staff reports; 11) announcement of next meeting; 12) adjournment. The agenda shall be followed
strictly except upon a successful motion stating the reason for amendment and good faith reason the
proposed agenda item was not included in the original agenda posting.
SECTION 6: AGENDA. The agenda for all meetings of the Commission shall be prepared by
the Department Director or designee in consultation with the Commission President. Agenda items
may be proposed to the Commission President by any commissioner or any member of the public
and shall be placed on the agenda at the discretion of the Commission President, provided that
adequate notice of such item has been provided as set forth herein and as required by law.
SECTION 7: PUBLIC APPEARANCES AND REQUESTS. Scheduling of appearances before or
requests to the Commission shall be at the discretion of the Commission President. The President
may set rules to maximize efficiency and productivity of meetings, including setting a time limit for
presentations and/or comments to the Commission.
SECTION 8: MINUTES. Minutes and/or records of the business conducted at all meetings of
the Commission or any committee thereof shall be kept by the Department Director or designee and
shall be open for public inspection. The minutes of each meeting shall be forwarded to each
commissioner prior to the regular meeting at which such minutes are subject to approval by the
Commission.
ARTICLE V: OFFICERS
SECTION 1: DESIGNATION. According to the provisions of Meridian City Code, officers of
the Commission shall include the Commission President and Commission Vice President. Other
officers may be elected as necessary or desirable for the efficient administration of the Commission
if a majority of the Commission so decides.
SECTION 2: TERM AND ELECTION. According to the provisions of Meridian City Code,
election of officers shall be held at the December meeting of each year. The sitting vice president
shall be automatically nominated for the office of president.
SECTION 3: VACANCY. A special election may be held at any time to fill a vacancy of
office. An officer who fails or refuses to fulfill the duties of his or her office may be removed from
the office by a two-thirds (2/3) majority vote of the full Commission at a special election.
SECTION 4: DUTIES OF PRESIDENT. The Commission President shall prepare Commission
meeting agendas in cooperation with the Department Director or designee, shall preside over all full
Commission meetings, and shall sign all documents requiring an official signature on behalf of the
Commission, including its annual report to the Mayor and City Council, and other reports as
requested. The President shall recommend, for the Commission's approval, the formation of
committees and the appointment of commissioners, citizens, and/or public officials thereto. The
decisions, statements, and/or actions of the President shall obligate, commit, and/or represent the
Commission only insofar as the Commission has specifically authorized.
AMENDED BYLAWS OF THE MERIDIAN PARKS AND RECREATION COMMISSION PAGE 3 OF 4
SECTION 5: DUTIES OF VICE PRE, SIDENT. The Commission Vice President shall perform
the duties of the President in the absence of the President and shall perform such other duties as
may be delegated by the Commission President,
ARTICLE VI: AMENDMENT OF BYLAWS
As provided in Meridian City Code, the Commission may recommend to the Mayor and
City Council that these bylaws be altered, amended, added to, or repealed.
ARTICLE VII: ADOPTION AND EFFECTIVE DATE
The Commission adopted the foregoing bylaws, as amended, at its regular meeting on
December 9, 2015. These bylaws shall be effective upon their ratification by resolution of the City
Council of the City of Meridian.
Adopted by the Meridian Parks and Recreation Commission on December 9, 2015.
Matt Stoll, PresideAt
Meridian Parks & Recreation Commission
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