15-1102 Destruction of Records of Mayor's OfficeA CITY OF MERIDIAN
BY THE CITY COUNCIL:
RESOLUTION NO. ] / c
BIRD, BORTON, CAVENER, MILAM,
ROUNTREE,ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN AUTHORIZING THE CITY CLERK TO DESTROY CERTAIN SEMI-
PERMANENT RECORDS OF THE MERIDIAN MAYOR'S OFFICE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Council have the authority pursuant to Idaho Code
section 50-907(4) to, by resolution, destroy semi-permanent records, upon the advice of the City
Attorney, and with such disposition to be under the direction and supervision of the City Clerk;
and
WHEREAS, the City Clerk has identified certain semi-permanent records that may be
destroyed pursuant to Idaho Code sections 50-907(2) and (3) because the time period for
retention of such records has expired;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the City Clerk is hereby authorized to direct and supervise the
destruction of the following semi-peirnanent records of the Mayor's Office:
MAYOR'S OFFICE YEAR(S) I DESCRIPTION
Semi-permanent Records
Agendas & Minutes
1995-2003
Agendas and minutes of Director
Meetings, Operational Meetings,
Mayor's Youth Advisory Council
Meetings.
Applications
1996-2003
Forms and materials submitted
with application for positions or
awards administered by Mayor's
Office, including applications for
scholarships, Promise partners,
Mayor's Youth Advisory
Council, volunteer positions, City
commissions, and City
committees or task forces.
Correspondence, General
1996-2003
Records created or received in the
Administrative
course of administering city
policies/programs, but these
records do provide insight into
significant policy/program
RESOLUTION AUTHORIZING DESTRUCTION OF MAYOR'S OFFICE RECORDS 2015-05 PAGE 1 OF 2
Section 2. That the City Clerk is authorized to take all necessary steps to destroy the
records as provided by this Resolution.
Section 3. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
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ADOPTED by the City Council of the City of Meridian, Idaho, this day of
December, 2015.
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APPROVED by the Mayor of the City of Meridian, Idaho, this I day of December,
2015.
ATTEST:
By:
Jaycee V. Holman, City
APPROVED:
Mayor Ty de-Weerd "—
RESOLUTION AUTHORIZING DESTRUCTION OF MAYOR'S OFFICE RECORDS 2015-05 PAGE 2 OF 2
discussions or decisions.
To include: Citizen response
letters.
Publications
1996-2003
Informational or promotional
publications of the Mayor's
office, including newsletters,
flyers, marketing materials,
brochures, program materials.
Section 2. That the City Clerk is authorized to take all necessary steps to destroy the
records as provided by this Resolution.
Section 3. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
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"I`
ADOPTED by the City Council of the City of Meridian, Idaho, this day of
December, 2015.
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APPROVED by the Mayor of the City of Meridian, Idaho, this I day of December,
2015.
ATTEST:
By:
Jaycee V. Holman, City
APPROVED:
Mayor Ty de-Weerd "—
RESOLUTION AUTHORIZING DESTRUCTION OF MAYOR'S OFFICE RECORDS 2015-05 PAGE 2 OF 2