15-1664 Updating Title 2 Regarding City Committees and Commissions Terms and Number of SeatsCITY OF MERIDIAN ORDINANCE NO. � �) f � b b L'
BY THE CITY COUNCIL: BIRD, BORTON, CAVE, NER,
MILAM, ROUNTREE, ZAREMBA
AN ORDINANCE OF THE CITY OF MERIDIAN REPEALING TITLE 2, BOARDS AND
COMMISSIONS OF THE MERIDIAN CITY CODE, REGARDING CHAPTERS 1-7
HISTORIC PRESERVATION COMMISSION; PARKS AND RECREATION
COMMISSION; TRANSPORTATION COMMISSION; PLANNING AND ZONING
COMMISSION; ARTS COMMISSION; SOLID WASTE ADVISORY COMMISSION;
AND BOARD OF ADJUSTMENT; AND REPLACING TITLE 2, COMMISSIONS AND
COMMITTEES OF THE MERIDIAN CITY CODE CHAPTERS 1-8 REGARDING
COMMISSIONS; COMMITTEES, BOARDS, COALITIONS; ARTS COMMISSION;
HISTORIC PRESERVATION COMMISSION; PARKS AND RECREATION
COMMISSION; PLANNING AND ZONING COMMISSION; SOLID WASTE ADVISORY
COMMISSION; TRANSPORTATION COMMISSION AND BOARD OF ADJUSTMENT;
PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, it is established in the Idaho and Meridian City Code that certain Commissions and
Committees may be created for a specific purpose to assist the Mayor and City Council with
gathering information and making recommendations or decisions to carry out specific City
purposes; and
WHEREAS, it is inherent in the powers of the Mayor and the City Council in the Idaho and
Meridian City Codes to establish other Commissions or Committees, et.al, for similar purposes;
and
WHEREAS, it is the desire of the Mayor and City Council to create clear definitions of
Commissions and Committees and to create standards for the formation and functions of the
groups as they provide necessary information and advice to the elected officials of the City;
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE
CITY OF MERIDIAN, IDAHO:
Section 1. That Title 2 is repealed and replaced to read as follows:
TITLE 2
COMMISSIONS AND COMMITTEES
CHAPTER 1
COMMISSIONS; COMMITTEES, BOARDS, COALITIONS
2-1-1: COMMISSIONS:
MERIDIAN CITY CODE TITLE 2 - COMMISSIONS AND COMMITTEES PAGE 1 OF 19
The following provisions shall apply to all city commissions including, but not limited to, the
Arts Commission, Historic Preservation Commission, Parks and Recreation Commission,
Planning and Zoning Commission, Solid Waste Advisory Commission, and Transportation
Commission.
A. Definitions:
1. The mayor has the authority to create various commissions to advise the Mayor and
City Council on the specific subjects established for the commission.
2. Commissions shall be created by ordinance and approved by the City Council and
shall be subject the Idaho Code provisions in regards to open meetings including but
not limited to taking of minutes and shall be open to the public to attend.
3. The City Council may eliminate any commission at any time by repealing the
Commission's enabling ordinance, unless a different procedure is required by the
Idaho Code.
B. Roles and Responsibilities
1. Advisory To City Council: All commissions, except for the Planning and Zoning
Commission, shall be deemed advisory and shall report and make recommendations
to the mayor and city council. All actions of the commission shall be subject to
approval by the mayor and city council and after such approval shall have the force
and effect of ordinance.
2. Annual Report: The commission chair shall submit an annual report to the mayor
and city council regarding the commission's activities and accomplishments in the
furtherance of the objectives of this title. This shall not apply to the Planning and
Zoning Commission.
C. Membership:
Appointment: Commission members shall be appointed by the mayor and approved by
the city council on a vote of a majority of the city council members, and commission
members may, in like manner, be removed.
2. Size: Commissions shall consist of up to nine (9) members that are over eighteen (18)
years of age, at the time of appointment, with one member who may be designated to
represent youth, which commission member may be at the time of appointment, under
eighteen (18) years of age.
3. Compensation: All commission members and the officers thereof shall serve without
salary or compensation for their service on the commission. This shall not apply to
paid City or other governmental staff on commissions as part of their work assignment
MERIDIAN CITY CODE TITLE 2 -COMMISSIONS AND COMMITTEES PAGE 2 OF 19
4. Terms: All commission terms shall be for a period of three (3) years except that one
position that may be designated to represent youth, for all commissions except for
Planning and Zoning, which commission member shall serve for a term of one (1)
year. Commissioners appointed prior to the passage of this ordinance may serve the
full term that they were appointed to initially and the number of terms shall not be
counted towards any subsequent limitations.
5. Maintaining list of Members: The City Clerk shall maintain a record of the current
and future commission seats with the starting and ending dates of each respective term
identified. Any new seat added as a result of this ordinance may be for a partial period
of time for the initial appointment to allow the seat to align with the other seats on the
respective commission.
6. Expiration of Terms and Re -appointments: When a commission term expires the
position shall be publicly noticed for appointment to the commission seat. The
incumbent commissioneK may re -apply for the same seat. Appointments shall be done
as described in this Section.
7. Successive Terms: Commissioners may serve up to two (2) consecutive full terms,
and including any partial term they may serve prior to appointment to a full term,
without separate approval. A third or all successive terms must be approved by a
unanimous vote of the full City Council unless otherwise provided by law or
ordinance.
8. Termination: Any Commissioner may have their appointment terminated in the same
manner as they were selected, unless required otherwise by law. Additionally, any
Commissioner that misses one-half of the meetings that are held in any twelve month
period shall have their appointment automatically terminated.
9. City Council and City Staff members: All commissions shall have a Councilmember
Liaison as an ex -officio member of the Commission without voting rights, the City
Attorney or designee, and a designated staff member for support assigned to each
commission.
D. Budget
1. A commission may be provided a budget with the approval of the City Council.
2. The commission's budget may be created through the legally required budgetary
process and as determined by the Idaho Code, Meridian City Ordinance or City
policy may receipt and expend funds, goods, and services from the federal
government or agencies and instrumentalities of state or local governments, or from
civic and private sources, and may contract with these entities and provide
information and reports as necessary.
MERIDIAN CITY CODE TITLE 2 -COMMISSIONS AND COMMITTEES PAGE 3 OF 19
3. The budget and any expenditures shall be administered, consistent with the City's
policies, by the designated city department or staff liaison(s) and as when required
be forwarded to the City Council for approval.
2-1-2: COMMITTEES, BOARDS, COALITIONS:
A. Definitions:
1. The mayor has the authority to create various committees, boards, task forces, or
coalitions to advise the Mayor and/or the City Council on the specific subjects
established for the group.
2. Unless created by ordinance or statute this type of group shall not be subject the Idaho
Code provisions in regards to open meetings.
3. The provisions of this section do not apply to the Impact Fee Advisory Committee as
described in Meridian City Code Title 10 Chapter 7 and the Board of Adjustment
described in the Meridian City Code in this title.
B. Membership:
1. Appointment: Committee members shall be selected by the mayor and shall serve at
the pleasure of the mayor.
2. Size: Committees may vary in size dependent upon their purpose and scope.
Compensation: All committee members and the officers thereof shall serve without
salary or compensation for their service on the committee. This shall not apply to paid
City or other governmental staff on committees as part of their work assignment
4. Expiration of Committee or Terms of Members: A committee shall expire when the
scope and purpose is completed or the mayor determines that the committee is no
longer necessary.
CHAPTER 2
ARTS COMMISSION
2-2-1: ESTABLISHMENT:
There is hereby established an arts commission, the purpose of which shall be to highlight the
city's rich cultural resources, enhance the city's aesthetic environment, and promote the
development of economic, educational, recreation, and tourism opportunities within the city
through the advancement of publicly accessible arts.
2-2-2: DUTIES AND POWERS:
Commission Authority: The arts commission shall be authorized to:
MERIDIAN CITY CODE TITLE 2 - COMMISSIONS AND COMMITTEES PAGE 4 OF 19
1. Assess the needs of the Meridian community with regard to the arts and make such
information available to the city council and all interested agencies and persons;
2. Stimulate awareness and appreciation of the importance of publicly accessible art and
its benefits to the community;
3. Encourage the growth and preservation of the city's art resources, foster the
development of a receptive climate for the arts, and promote self-sustaining arts
programs within the city;
4. Review and advise the city council on the aesthetic aspects of works of art or public
monuments under consideration to be accepted or commissioned by the city of
Meridian;
5. Promote the development of, and provide general information and encouragement to,
the city's cultural organizations, artists, institutions and community organizations
sponsoring arts activities;
6. Seek and encourage financial support, including, but not limited to, grants, loans and
guarantees to artists, arts institutions and community organizations sponsoring arts
activities and publicly accessible arts in the city, subject to city council approval;
7. Recommend to city council, within the limits of the commission's funding, the
employment of or the contracting with other parties for the services of technical experts
or other persons as it deems necessary to carry on the functions of the commission;
8. Prepare and submit budgetary recommendations to city council for expenditures
necessary for the continuation and development of public programs furthering the arts;
9. Cooperate with federal, state, and local governments, schools, and private arts
organizations, in the pursuance of the objectives of this chapter; and
10. Recommend ordinances and otherwise provide information for the purposes of
advancement of publicly accessible arts in the city.
2-2-3: MEMBERSHIP; QUALIFICATIONS:
All members of the arts commission shall have an interest, competence, or knowledge in the
arts.
2-2-4: ORGANIZATION:
A. Officers: At the first meeting of each calendar year, the members of the arts commission
shall meet and organize by electing a chair, vice chair, and such other officers as may be
necessary. The arts commission may request assistance from the city clerk.
MERIDIAN CITY CODE TITLE 2 - COMMISSIONS AND COMMITTEES PAGE 5 OF 19
B. Rules And Bylaws: The arts commission shall adopt bylaws, rules and regulations for the
proper conduct of the business of the commission. The bylaws, rules and regulations are
subject to the approval of the mayor and city council after recommendation by the
commission.
2-2-5: MEETINGS:
The arts commission shall convene regular meetings at Meridian City Hall, 33 East Broadway,
Meridian, Idaho, each month at three thirty o'clock (3:30) P.M. on the second Thursday of each
month unless, at the first meeting of each calendar year, the commission shall establish a
meeting schedule for the calendar year in which event the published schedule shall apply. The
commission shall keep appropriate written records of its resolutions, proceedings, and actions.
The commission shall allow and promote public participation in the meetings of the
commission. Additional meetings of the commission may be scheduled by the commission as
necessary to carry out the business of the commission.
CHAPTER 3
HISTORIC PRESERVATION COMMISSION
2-3-1: ESTABLISHMENT:
There is hereby established a historic preservation commission, the purpose of which shall be to
promote the educational, cultural, economic and general welfare of the public of the city
through the identification, evaluation, designation, documentation, and protection of those
buildings, sites, areas, structures, and objects which reflect significant elements of the city's, the
state's, and the nation's historic, architectural, archaeological, and cultural heritage.
2-3-2: DUTIES AND POWERS:
Commission Authority: The historic preservation commission shall be authorized to:
1. Conduct a survey of local historic properties.
2. Recommend the acquisition of fee and lesser interests in historic properties, including
adjacent or associated lands, by purchase, bequests, or donation.
3. Recommend methods and procedures necessary to preserve, restore, maintain and
operate historic properties under the ownership or control of the city.
4. Recommend the lease, sale, other transfer or disposition of historic properties subject to
rights of public access and other covenants and in a manner that will preserve the
property.
Negotiate and recommend to city council, within the limits of the historic preservation
commission's funding and in accordance with applicable laws and city policies,
MERIDIAN CITY CODE TITLE 2 - COMMISSIONS AND COMMITTEES PAGE 6 OF 19
including those regarding purchasing, the employment of or the contracting with other
parties, organizations, or governmental entities for the services of technical experts or
other persons as it deems necessary to cagy on the functions of the historic preservation
commission.
6. Cooperate with the federal, state and local governments in the pursuance of the
objectives of historic preservation.
7. Make recommendations in the planning processes undertaken by the county, the state, or
the federal government and the agencies of these entities.
8. Recommend ordinances and otherwise provide information for the purposes of historic
preservation in the city.
9. Promote and conduct an educational and interpretive program on historic preservation
and historic properties in the city.
10. Review nominations of properties to the National Register of Historic Places for
properties within the city's jurisdiction.
11. Recommend for city council approval such ordinances, special conditions or
restrictions as may further the protection, enhancement, and preservation of historic
properties, as authorized by Idaho Code section 67-4612.
12. Historic preservation commission members, employees or agents of the historic
preservation commission may enter private property, buildings, or structures in the
performance of their official duties, only with the express consent of the owner or
occupant thereof.
2-3-3: MEMBERSHIP; QUALIFICATIONS:
All members of the historic preservation commission shall have a demonstrated interest,
competence, or knowledge in history or historic preservation. The city council shall endeavor
to appoint at least two (2) members with professional training or experience in the disciplines
of architecture, history, architectural history, urban planning, archaeology, engineering, law,
or other historic preservation related disciplines.
2-3-4: ORGANIZATION:
A. Officers: At the first meeting of each calendar year, the members of the historic
preservation commission shall meet and organize by electing a president, vice president
and such other officers as may be necessary. The historic preservation commission may
request assistance from the city clerk.
B. Rules And Bylaws: The historic preservation commission shall adopt bylaws, rules and
regulations for the proper conduct of the business of the commission. All commission
MERIDIAN CITY CODE TITLE 2 - COMMISSIONS AND COMMITTEES PAGE 7 OF 19
bylaws, rules and regulations are subject to the approval of the mayor and city council after
recommendation by the commission.
2-3-5: MEETINGS:
The historic preservation commission shall convene regular meetings at Meridian City Hall, 33
East Broadway, Meridian, Idaho, each month at five thirty o'clock (5:30) P.M. on the second
Thursday of each month unless, at the first meeting of each calendar year, the commission shall
establish a meeting schedule for the calendar year in which event the published schedule shall
apply. The commission shall keep appropriate written records of its resolutions, proceedings,
and actions. The commission shall allow and promote public participation in the meetings of
the commission. Additional meetings of the commission may be scheduled by the commission
as necessary to carry out the business of the commission.
CHAPTER 4
PARKS AND RECREATION COMMISSION
2-4-1: ESTABLISHMENT:
There is hereby established a parks and recreation commission, the purpose of which shall be
to work in conjunction with the parks department staff, and to advise the mayor and the city
council in the orderly and efficient administration of the city parks and recreation system as
hereinafter amended, and any other ordinances hereinafter enacted and amended relating to
parks, urban forestry and recreation.
2-4-2: DUTIES AND POWERS:
Commission Authority: The parks and recreation commission shall be authorized to:
1. Advise the city council and the mayor as to the best use of all public parks and any land
or lots hereinafter purchased, leased, devised and bequeathed to the city for park and
recreation purposes, and as such to make recommendation regarding the ornamenting,
adorning, laying out and improving of the grounds of said parks.
2. Study economic and physical conditions and problems in connection with the
maintenance, operation, management, control and use of all the public park grounds, park
and playground facilities in the city.
3. Propose and recommend rules and regulations for the control and regulation of the use of
the public park grounds, buildings, and playground facilities; subject to approval by the
mayor and city council.
4. Study and propose plans, and recommend rules and regulations for the planting, growing,
care, regulation and control of trees and shrubbery in all public places.
MERIDIAN CITY CODE TITLE 2- COMMISSIONS AND COMMITTEES PAGE 8 OF 19
5. Represent the public interest in making suggestions and recommendations for the
development, use and expansion of needed and required playground and other
recreational and leisure program activities.
6. Propose plans, recommendations and suggestions for the future growth, development and
regulation of park, playground, and recreation facilities of the city.
7. Set priority to plans, recommendations and suggestions for the future growth,
development and regulation of park, playground and recreation facilities of the city;
subject to approval by the mayor and city council.
8. Propose plans, recommendations, and suggestions to the annual budget to be submitted
by the parks director for the projects and expenditures for the next fiscal year prior to the
budget proposal being submitted to city council for approval.
9. Suggest and recommend such rules and regulations necessary and desirable to carry out
the intent of this chapter.
10. Review and comment on the parks and recreation department's master plan and any
subsequent updates or revisions.
11. Review and comment on the city's comprehensive plan and any and all other City plan's
related to parks and recreation.
12. If requested by the mayor, review candidates for parks and recreation director and make
recommendations to the mayor regarding those candidates.
13. Improve and correlate the problems of governmental administration of all recreation and
leisure programs of the city.
14. Appoint members of the commission to subcommittees to provide community
information to the parks and recreation commission concerning particular facilities or
programs of the park and leisure movement of the city.
15. Make recommendations regarding the establishment of all fees for facility reservations
and/or rental, facility admission, program activity participation, and league registration;
and the establishment of fees for urban forestry services.
2-4-3: MEMBERSHIP; QUALIFICATIONS:
Residents who reside within the city limits, or area of impact, and are a minimum of eighteen
(18) years of age are eligible to serve on the parks and recreation commission. One member
shall be a resident of the area of impact but no more than two (2) members may be appointed
from residents of the city impact area, outside the corporate limits. One member of the
Meridian city council, the director of the parks and recreation department, and one member
MERIDIAN CITY CODE TITLE 2 - COMMISSIONS AND COMMITTEES PAGE 9 OF 19
who represents the administration of the Meridian Joint School District 2 shall serve as ex
officio members with no vote.
2-4-4: ORGANIZATION:
A. Officers: At the December meeting of each year, the members of the parks and recreation
commission shall meet and organize by electing a president, vice president and such other
officers as may be necessary. The city parks and recreation staff shall provide
administrative support for the commission, and may request assistance from the city clerk.
B. Rules And Bylaws: The parks and recreation commission shall adopt bylaws, rules and
regulations for the proper conduct of the business of the commission. The bylaws, rules and
regulations are subject to the approval of the mayor and city council after recommendation
by the commission.
2-4-5: MEETINGS:
The parks and recreation commission shall convene regular meetings at Meridian city hall, 33
East Broadway, Meridian, Idaho, each month at six o'clock (6:00) P.M. on the second
Wednesday of each month unless, at the first meeting of each calendar year, the commission
shall establish a meeting schedule for the calendar year in which event the published schedule
shall apply. The commission shall allow and promote public participation in the meetings of
the commission. Additional meetings of the commission may be scheduled by the commission
as necessary to carry out the business of the commission.
CHAPTER 5
PLANNING AND ZONING COMMISSION
2-5-1: ESTABLISHMENT:
There is hereby established a planning and zoning commission, the purpose of which shall be
to advise the Mayor and City Council in regards to matters that come before them under Title
67, Chapter 65 of the Idaho Code known as the Local Land Use Planning Act, Title 11 of the
Meridian City Code known as the Unified Development Code, and any and all other laws
within their purview as defined by the federal, state, or local ordinance.
2-5-2: MEMBERSHIP; QUALIFICATIONS:
The Planning and Zoning Commission shall have a minimum of three (3) members. The
members, other than those from the impact area, must have resided in the county two (2) years
and in the city for one (1) year prior to appointment, and must remain a resident of the city
during his service on the commission. Except that at least one but not more than two (2)
members may be appointed from residents of the city impact area, outside the corporate limits.
Such members shall have similar residence requirements as those within the city, except that
they need not have resided in the city for one year and need not be a resident of the city.
Members of the commission shall be selected without respect to political affiliations.
MERIDIAN CITY CODE TITLE 2 - COMMISSIONS AND COMMITTEES PAGE 10 OF 19
2-5-3: ORGANIZATION:
The commission shall elect a chairman and create and fill any other office that it may deem
necessary. A commission may establish subcommittees, citizen advisory committees, hearing
examiners or neighborhood groups to advise and assist in carrying out the responsibilities. A
commission may appoint nonvoting ex officio advisors as may be deemed necessary. Pursuant
to Idaho Code section 67-6520, the commission may appoint hearing examiners for hearing
applications for subdivision and variance permits, and requests for zoning district boundary
changes which are in accordance with the plan, and conduct all other business in accordance
with Idaho Code section 67-6520.
2-5-4: RULES, RECORDS, AND MEETINGS:
A. Adoption Of Bylaws: Written organization papers or bylaws consistent with this code and
other laws of the state for the transaction of business of the commission may be adopted.
B. Records: A record of meetings, hearings, resolutions, studies, findings, permits and actions
taken shall be maintained.
C. Meetings: The regular meetings of the planning and zoning commission of the city shall be
held at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, on the first and
third Thursday of each month at six o'clock (6:00) P.M. of said days. All meetings and
records shall be open to the public.
2-5-5: EXPENDITURES AND STAFF:
As allowed by the Idaho Code, if the Planning and Zoning Commission has a designated
budget it is authorized to hire employees and technical advisors including, but not limited to,
planners, engineers, architects and legal assistants to assist the Commission with its duties
under the Idaho Code.
2-5-6: DUTIES:
The commission shall have the duties as set forth in title 11, chapter 5 of this code.
CHAPTER 6
SOLID WASTE ADVISORY COMMISSION
2-6-1: ESTABLISHMENT:
There is hereby established a solid waste advisory commission, the purpose of which shall be
to propose and recommend to the mayor and the city council any new or amended rules,
regulations, policies, and fees as such may relate to the orderly and efficient administration of
the city's fully automated solid waste collection system.
2-6-2: DUTIES AND POWERS:
MERIDIAN CITY CODE TITLE 2 -COMMISSIONS AND COMMITTEES PAGE 11 OF 19
Commission Authority: The solid waste advisory commission shall be authorized to:
Propose and recommend to the mayor and the city council any new or amended rules,
regulations, policies, and fees as such may relate to improving the orderly and efficient
administration of the city's fully automated solid waste collection system and voluntary
commingled recycling program;
2. Propose new programs and projects designed to encourage, promote, and improve the
solid waste and recycling practices in the community, helping reduce the amount of
waste that ends up in the landfill;
3. Recommend ordinances for the purposes of ensuring that the fully automated solid waste
collection system and voluntary commingled recycling program result in a cleaner, safer
community and allow for more cost effective services;
4. Suggest and recommend such rules, regulations, policies, and fees necessary and
desirable to enhance the equitable distribution of the cost of solid waste collection and
disposal services in the community;
5. Assess the needs of the Meridian community with regard to the management of solid
waste and make such information available to the city council and all interested agencies
and persons;
6. Propose plans, recommendations and suggestions for the future growth, development
and regulation of solid waste and recycling facilities and services of the city;
7. Cooperate with the federal, state, and local governments in the pursuance of the
objectives of this chapter;
8. Study and report to city council changes in economic conditions, industry trends, and
regulatory measures relating to the cost, operation and management of the city's fully
automated solid waste management system and voluntary commingled recycling
program;
9. Receive, review, and act on solid waste management concerns or issues brought forth by
citizens of Meridian, with recommendations to be forwarded to the mayor and city
council.
2-6-3: MEMBERSHIP; QUALIFICATIONS:
All members of the solid waste advisory commission shall have a demonstrated interest,
competence, or knowledge in recycling and solid waste management. Members of the solid
waste advisory commission shall be selected from the following groups: the utilities billing
manager or designee; the director of the public works department or designee; the city attorney
or designee; and at least three (3), but no more than five (5), Meridian citizens; and one member
MERIDIAN CITY CODE TITLE 2 - COMMISSIONS AND COMMITTEES PAGE 12 OF 19
who represents the solid waste franchisee who shall serve as a liaison and ex officio member of
the commission without voting rights.
2-6-4: ORGANIZATION:
A. Officers: At the first meeting of each calendar year, the members of the solid waste advisory
commission shall meet and organize by electing a chair, vice chair, and such other officers
as may be necessary. The commission may request assistance from the city clerk.
B. Rules And Bylaws: The solid waste advisory commission shall adopt bylaws, rules and
regulations for the proper conduct of the business of the commission. All commission
bylaws, rules and regulations are subject to the approval of the mayor and city council after
recommendation by the commission.
2-6-5: MEETINGS:
The solid waste advisory commission shall convene regular meetings at the Meridian City Hall,
33 East Broadway, Meridian, Idaho, at least quarterly. At the first meeting of each calendar
year, the commission shall establish a meeting schedule for the calendar year in which event the
published schedule shall apply. All meetings of the commission shall be open to the public, and
shall follow the requirements of Idaho's open meeting laws. The commission shall keep minutes
and other appropriate written records of its resolutions, proceedings, and actions. The
commission shall allow and promote public participation in the meetings of the commission.
Additional meetings of the commission may be scheduled as necessary to carry out the business
of the commission.
CHAPTER 7
TRANSPORTATION COMMISSION
2-7-1: ESTABLISHMENT:
There is hereby established a transportation commission, the purpose of which shall be to
provide a forum for cooperation, coordination, planning, and communication between the city
of Meridian and its citizens and organizations concerned with transportation planning and the
safe and efficient movement of vehicular and pedestrian traffic throughout the community, with
other federal, state, and local governmental agencies including, but not limited to: Ada County
highway district (ACHD), Idaho transportation department (ITD), Valley Regional Transit
(VRT), and the Community Planning Association Of Southwest Idaho (COMPASS).
2-7-2: DUTIES AND POWERS:
Commission Authority: The transportation commission shall be authorized to:
1. Receive, review, and make recommendations to the city council on all Meridian city
traffic safety and transportation matters.
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2. Suggest projects to the city council that increase safety in pedestrian and school traffic
and that generally improve traffic safety throughout the city.
3. Receive, review, and act on motorist, pedestrian and bicyclist concerns or issues
brought forth by citizens of Meridian, that relate to safety of the traveling public.
4. Evaluate and recommend to the city council amendment to the traffic safety and
transportation elements of the city's comprehensive plan, as may be necessary.
5. Compile and recommend to city council annually a list of the highest priority roadway,
intersection, bicycle and pedestrian improvement projects for inclusion in state,
regional and local transportation funding programs, such as the COMPASS long range
transportation plan, ACHD's capital improvements plan, and ITD's long range
vision/plan.
6. Review and make recommendations to city council on the annual budget and five (5)
year work plan (FYWP) prepared by the ACHD.
7. Review and make recommendations to city council on rules and regulations related to
speed limits.
8. Review and make recommendations to the city council regarding public transportation,
including transit services.
9. Consider other transportation and traffic safety matters as may be referred to the
commission by city council, other political bodies, or city staff.
2-7-3: MEMBERSHIP; QUALIFICATIONS:
All members of the transportation commission shall have an interest, competence, or knowledge
in matters relating to transportation planning and traffic safety. Commission membership shall
be comprised of. four (4) Meridian citizens residing within city limits, one position of which
may be designated to represent youth; three (3) Meridian business owners or employees of a
business in Meridian; and two (2) individuals with technical expertise and/or education in a
transportation related field. The four (4) Meridian citizens should, if possible, represent
different geographic areas of Meridian. The six (6) nonvoting ex officio members shall be made
up of representatives from the Meridian city council, ACHD, ITD, COMPASS, VRT, and/or
Meridian joint school district #2 staff.
2-7-4: ORGANIZATION:
A. Officers: At the first meeting of each calendar year, the members of the transportation
commission shall meet and organize by electing a chair, vice chair, and such other officers
as may be necessary. The commission may request assistance from the city clerk.
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B. Rules And Bylaws: The transportation commission shall adopt bylaws, rules and regulations
for the proper conduct of the business of the commission. The bylaws, rules and regulations
are subject to the approval of the mayor and city council after recommendation by the
commission.
2-7-5: MEETINGS:
The transportation commission shall convene regular meetings at Meridian City Hall, 33 East
Broadway Avenue, Meridian, Idaho, each month at three thirty o'clock (3:30) P.M. on the first
Monday of each month unless, at the first meeting of each calendar year, the commission shall
establish a meeting schedule for the calendar year in which event the published schedule shall
apply. The commission shall keep appropriate written records of its resolutions, proceedings,
and actions. The commission shall allow and promote public participation in the meetings of
the commission. Additional meetings of the commission may be scheduled by the commission
as necessary to carry out the business of the commission.
Chapter 8
BOARD OF ADJUSTMENT
2-8-1: ESTABLISHMENT:
There is hereby established a board of adjustment, for the purpose of hearing disputes,
objections, appeals, or requested adjustments by an authorized water and/or sewer user related
to water and/or sewer user accounts, statements, fees, and/or permits including, but not limited
to, nonpayment and shutoff of water service, assessment fees, connection fees, wastewater
discharge permits, monthly user charges or other fees established by title 9 of this code
regarding water and sewer use and service.
2-8-2: DUTIES AND POWERS:
A. The board of adjustment shall be authorized to:
1. Propose to city council for approval the rules of procedure for conducting hearings by the
board of adjustment.
2. Hear and decide disputes, objections, or appeals related to authorized water and/or sewer
user accounts, statements, fees, and/or permits including, but not limited to, nonpayment
and shutoff of water service, assessment fees, connection fees, wastewater discharge
permits, monthly user charges or other fees established by title 9 of this code regarding
water and sewer use and service.
B. The board of adjustment shall not be authorized to accept payment of any monies; the
board shall direct all payments to be made directly to the city finance department.
2-8-3: MEMBERSHIP:
MERIDIAN CITY CODE TITLE 2 -COMMISSIONS AND COMMITTEES PAGE 15 OF 19
A. Membership:
1. The board of adjustment shall consist of at least three (3) members, but no more than
five (5) members.
2. Members of the board of adjustment shall be appointed by the mayor and approved by
city council on a vote of a majority of the city council members, and board members
may, in like manner, be removed.
3. All members of the board of adjustment and the officers thereof shall serve without
salary or compensation. The city shall provide the necessary and suitable equipment and
supplies to enable the board to properly transact and attend to its business.
B. Qualifications: Members of the board of adjustment shall include the director of the public
works department or designee; the city attorney or designee; and at least one citizen of
Meridian, but no more than three (3) citizens.
C. Citizen Terms: Citizen members of the board of adjustment shall serve three (3) year terms.
Where two (2) or more citizens are initially appointed to the board of adjustment, such
citizens' respective terms shall initially include one seat with a one year term; one seat with
a two (2) year term; and all remaining citizen seats shall be three (3) year terms. Citizen
members wishing to serve additional terns must submit a letter of interest to the mayor
thirty (30) days prior to the tern's expiration. Reappointments shall be made at the
discretion of the mayor, with confirmation by the city council.
D. Vacancies: Vacancies shall be filled in the same manner as original appointments and the
appointee shall serve for the remainder of the unexpired term.
2-8-4: ORGANIZATION:
The board of adjustment shall annually elect one member as chair. The board may select and
elect such other officers as it deems necessary.
2-8-5: MEETINGS:
The board of adjustment shall not meet regularly, but shall convene upon scheduling and notice
by the city clerk following receipt of a written request for hearing as set forth in this chapter.
The board of adjustment shall convene to conduct such hearings at three o'clock (3:00) P.M. on
the third Wednesday of the month at the Meridian City Hall, 33 East Broadway, Meridian,
Idaho. All meetings of the board of adjustment shall be open to the public, and shall comply
with Idaho open meeting laws. Additional meetings of the board of adjustment may be
scheduled by the board as necessary to carry out the business of the board.
2-8-6: HEARING PROCEDURES:
MERIDIAN CITY CODE TITLE 2 - COMMISSIONS AND COMMITTEES PAGE 16 OF 19
A. An authorized water and/or sewer user may request a hearing before the board of
adjustment regarding any dispute, appeal, or objection related to such authorized water
and/or sewer user's account, statement, and/or permit including, but not limited to,
nonpayment and shutoff of water service (pretermination hearing), assessment fees,
connection fees, wastewater discharge permits, monthly user charges or other fees
established by title 9 of this code regarding water and sewer use and service by complying
in all respects with the procedures set forth in this section.
B. The authorized water and/or sewer user requesting a hearing before the board of adjustment
(hereinafter "hearant") shall submit a written request for hearing to the city cleric within
thirty (3 0) days from the dated notification of administrative denial of a request for
adjustment. Such request for hearing shall include hearant's name, mailing address,
telephone number, e-mail address, and water or sewer account number and address; names
and contact information of other interested or involved parties; and a description of the
matter(s) to be brought before and considered by the board of adjustment.
C. Upon receipt of a timely and complete request for hearing, the city clerk shall schedule the
matter for hearing at the next meeting of the board of adjustment, except that a request for
hearing that is received after three o'clock (3:00) P.M. on the second Wednesday of the
month shall not be heard until the third Wednesday of the following month. The city clerk
has authority to schedule the matter for hearing at an alternative time, provided the hearing
is scheduled not later than thirty (30) days from the next regularly scheduled meeting.
Within two (2) working days of scheduling the hearing, the city clerk shall mail notice
thereof to the hearant and to all known interested or involved parties in addition to the
general notice provisions of Idaho open meeting laws.
D. On the date and time duly noticed for hearing, the board of adjustment shall conduct a fair
and impartial hearing on the matter brought by hearant. Hearant shall be afforded the
opportunity to confront witnesses, to present credible evidence, to personally appear and be
represented and/or accompanied by an advisor or other legal representative, to be judged on
facts adduced at the hearing, and to otherwise be heard on the matter before the board of
adjustment.
E. The board of adjustment shall maintain a record of all hearings conducted and actions
taken.
F. The board of adjustment shall provide hearant with an oral decision at the conclusion of the
hearing, which decision shall include the board of adjustment's general findings of fact and
conclusions of law in support of its decision. The board shall declare the payment of any
money deemed owed to the city due and payable to the city finance department
immediately or by a date certain, as appropriate. The board shall also verbally and on the
record inform the hearant of his or her right to appeal the board's decision to the city
council.
MERIDIAN CITY CODE TITLE 2 -COMMISSIONS AND COMMITTEES PAGE 17 OF 19
G. The board of adjustment shall prepare a written decision including its findings of fact and
conclusions of law. The chair shall mail the written decision to hearant within two (2)
working days of the conclusion of the hearing.
2-8-7: RIGHT TO APPEAL:
A. A limited right of appeal to the city council shall be available to a hearant who receives an
adverse decision by the board of adjustment and complies in all respects with the
procedures set forth in this section.
B. Within three (3) working days of the conclusion of the hearing before the board of
adjustment, the hearant shall file with the city clerk:
A written notice of appeal, including hearant's name, mailing address, telephone number,
e-mail address, and water or sewer account number and address; names and contact
information of other interested or involved parties; and a statement of the basis for the
appeal, including specific objections to the board of adjustment's findings of fact and/or
conclusions of law; and
2. A cash or check deposit in the amount determined by the board of adjustment to be due
and payable.
C. Upon timely receipt of a complete notice of appeal, the city clerk shall schedule the appeal
for hearing before the city council within thirty (30) calendar days. The city clerk shall
provide notice of such hearing to the hearant and to all known interested or involved
parties.
D. On the date and time duly noticed for hearing before city council, each party may make a
brief statement to city council. No new evidence shall be presented; city council shall
decide the matter upon consideration of the record of hearing before the board of
adjustment.
E. City council may affirm, overturn, or modify the decision of the board of adjustment. City
council shall overturn or modify the decision of the board of adjustment only where the
board's findings of fact are not based upon substantial evidence or the conclusions of law
are erroneous. City council may order that hearant's deposit be forfeited to city or refunded
less any adjustments. City council may order that the payment of any additional money
deemed owed to the city be due and payable to the city finance department by a date
certain. The decision of the city council shall be final.
Section 2: That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the
Members of the full Council, the rule requiring two (2) separate readings by title and one (1)
reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be
in full force and effect upon its passage, approval and publication.
PASSED by the City Council of the City of Meridian, this 0�4 day of October, 2015.
MERIDIAN CITY CODE TITLE 2 - COMMISSIONS AND COMMITTEES PAGE 18 OF 19
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APPROVED by the Mayor of the City of Meridian, Idaho, Nvvtn+cr -;�7, 2015.
VED: ATTEST:
Mayor-c;tvof U' ycee EUolman, City Clerk
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MERIDIAN CITY CODE TITLE 2- COMMISSIONS AND COMMITTEES PAGE 19 OF 18
NOTICE AND PUBLISHED SUMMARY
OF ORDINANCE PURSUANT TO I.C. § 50-901(A)
CITY OF MERIDIAN ORDINANCE NO. 15 -
An Ordinance Repealing Title 2, Boards and Commissions, Chapters 1-7 Regarding
Historic Preservation Commission; Parks and Recreation Commission; Transportation
Commission; Planning and Zoning Commission; Arts Commission; Solid Waste
Advisory Commission; and Board of Adjustment; and Replacing Title 2, Commissions
and Committees, Chapters 1-8 Regarding Commissions; Committees, Boards, Coalitions;
Arts Commission; Historic Preservation Commission; Parks and Recreation Commission;
Planning and Zoning Commission; Solid Waste Advisory Commission; Transportation
Commission; and Board of Adjustment; Providing for a Waiver of the Reading Rules;
and Providing an Effective Date. A full text of this ordinance is available for inspection at
City Hall, City of Meridian, 33 East Broadway Avenu, Meridian, Idaho. This ordinance
shall become effective upon the passage and pu i4►l'fetl�
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Cit -y ---of M r dian x
Mayor and City Council y �t
By: Jaycee L. Holman City Clerk
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/ ode TRFAS�I�'C
First Reading:
Adopted after first re ding by suspension of the Rule as allowed pursuant to Idaho Code
50-902: YES V NO
Second Reading:
Third Reading:
STATEMENT OF MERIDIAN CITY ATTORNEY AS TO A EQUACY OF
SUMMARY OF ORDINANCE NO. 15- 16 Co
The undersigned, William L.M. Nary, City Attorney of the City of Meridian,
Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of
the attached Ordinance No. 15- DG2 k\ of the City of Meridian, Idaho, and
has found the same to be true and complete and provides adequate notice to the public
pursuant to Idaho Code § 50-901A (3).
DATED this day of October, 2015.
William. L.M. Nary
City Attorney
BOARDS AND COMMISSIONS TITLE 2 ORDINANCE SUMMARY — I of I