2015-10-271
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CITY COUNCIL REGULAR
MEETING AGENDA
AMENDED AGENDA
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
Tuesday, October 27, 2015 at 6:00 PM
1. Roll -Call Attendance
X David Zaremba X Joe Borton
X Charlie Rountree X Keith Bird
X Genesis Milam X Luke Cavener
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Community Invocation by Steve Moore with Ten Mile Christian Church
4. Adoption of the Agenda Adopted
5. Consent Agenda Approved
A. Agreement with M.D. Willis for Stenographic Services
B. Approval of Task Order 10055.1) to CH2M HILL ENGINEERS, INC. for the
"UV DISINFECTION SYSTEM EXPANSION CONTROL SOFTWARE
PROGRAMMING" Project for a Not -To -Exceed amount of $77,436.00
C. Approval of Task Order 10577.A to CIVIL SURVEY CONSULTANTS, INC. for
the "WATER AND SEWER REPLACEMENT — E PINE AVE — MERIDIAN
ROAD TO E 6TH STREET - DESIGN" Project for a Not -To -Exceed Amount of
$109,157.00
6. Community Items/Presentations
A. COMPASS Presentation Regarding Transportation and Funding for Public
Outreach
Meridian City Council Meeting Agenda Tuesday, October 27, 2015 — Page 1 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
7. Action Items
Land Use Public Hearing Process: After the Public Hearing is opened the staff report will be
presented by the assigned City planner. Following Staff's report the applicant has up to 15
minutes to present their application. Each member of the public may provide testimony up to 3
minutes or if they are representing a larger group, such as a Homeowners Association, they are
allowed 10 minutes. The applicant is then allowed 10 additional minutes to respond to the
public's comments. No additional public testimony is taken once the public hearing is closed.
A. Continued from October 20, 2015: Shelburne Subdivision No. 1 (H-2015-
0004) by Shelburne Properties, LLC Located 1/4 Mile East of S. Eagle Road and
North of E. Amity Road
1. Request: Final Plat Approval Consisting of Forty -Eight (48) Building Lots
and Twelve (12) Common Lots on 19.42 Acres of Land in the R-4 Zoning
District Continued to November 17, 2015
B. Stonesthrow Subdivision (H-2015-0007) by Steve Arnold Located 1/4 Mile
South of E. Fairview Avenue on the West Side of N. Mount Hood Avenue
1. Request: Final Plat Approval Consisting of Thirty -Six (36) Building Lots
and Eight (8) Common Lots on 9.21 Acres of Land in an R-40 Zoning
District Approved
C. Public Hearing: Baltic Place Addition (H-2015-0006) by Cair Paravel, LLC
Located 1151 E. Kalispell Street
1. Request: Modification to the Development Agreement (Inst.
#1131126756) to Include a Provision Allowing the Future Development of
a Cemetery in the I -L Zoning District on Lot 2, Block 1 with Approval of a
Conditional Use Permit Approved
D. Public Hearing: Shops at Victory (H-2015-0010) by White -Leasure
Development Company Located at 3210 S. Eagle Road
1. Request: City Council Review of the Preliminary Plat Condition (#1.2.2)
that Requires the Property to be Subdivided Prior to Issuance of a Building
Permit Approved
8. Ordinances
A. Ordinance No. 15-1664: An Ordinance Repealing Title 2, Boards and
Commissions, Chapters 1-7 Regarding Historic Preservation Commission;
Parks and Recreation Commission; Transportation Commission; Planning
and Zoning Commission; Arts Commission; Solid Waste Advisory
Meridian City Council Meeting Agenda Tuesday, October 27, 2015 — Page 2 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Commission; and Board of Adjustment; and Replacing Title 2,
Commissions and Committees, Chapters 1-8 Regarding Commissions;
Committees, Boards, Coalitions; Arts Commission; Historic Preservation
Commission; Parks and Recreation Commission; Planning and Zoning
Commission; Solid Waste Advisory Commission; Transportation
Commission; and Board of Adjustment; Providing for a Waiver of the
Reading Rules; and Providing an Effective Date Approved
9. Future Meeting Topics
10. Executive Session Per Idaho State Code 74-206 (1)(d)(f): (d) To Consider Records
that are Exempt from Disclosure as Provided in Chapter 3, Title 9, Idaho Code;
AND (f) To Consider and Advise Its Legal Representatives in Pending Litigation
and
Into Executive Session at 6:55 p.m.
Out of Executive Session at 8:35 p.m.
Adjourned at 8:35 p.m.
Meridian City Council Meeting Agenda Tuesday, October 27, 2015 — Page 3 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council October 27, 2015
A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, October
27, 2015, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Charlie Rountree, Keith Bird, David
Zaremba, Joe Borton, Genesis Milam and Luke Cavener.
Others Present: Bill Nary, Jaycee Holman, Caleb Hood, Sonya Watters, Warren Stewart,
Scott Colaianni, David Jones, Mike Barton, and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X _ David Zaremba X _ Joe Borton
X__ Charlie Rountree X_ Keith Bird
__X__ Genesis Milam __X__ Lucas Cavener
_X Mayor Tammy de Weerd
De Weerd: Okay. Thank you for joining us. I would -- for the record it is Tuesday,
October 27th. It is 6:00 p.m. We will start with roll call attendance, Madam Clerk.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the
pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Steve Moore with Ten Mile Christian Church
De Weerd: Item No. 3 -- I don't see Pastor Moore.
Item 4: Adoption of the Agenda
De Weerd: I will move onto Item 4, adoption of the agenda.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Item 7-A has been requested to continue to November 17th , 2015, and the
ordinance number on Item 8-A is 15-1664. And with those additions, Madam Mayor, I
move that we approve the agenda.
Bird: Second.
Meridian City Council
October 27, 2015
Page 2 of 23
De Weerd: I have a motion and a second to approve the agenda as read. All those in
favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 5: Consent Agenda
A. Agreement with M.D. Willis for Stenographic Services
B. Approval of Task Order 10055.D to CH2M HILL ENGINEERS, INC.
for the “UV DISINFECTION SYSTEM EXPANSION CONTROL
SOFTWARE PROGRAMMING” Project for a Not-To-Exceed
amount of $77,436.00
C. Approval of Task Order 10577.A to CIVIL SURVEY
CONSULTANTS, INC. for the “WATER AND SEWER
REPLACEMENT – E PINE AVE – MERIDIAN ROAD TO E 6TH
STREET - DESIGN” Project for a Not-To-Exceed Amount of
$109,157.00
De Weerd: Item 5 is our Consent Agenda.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve the Consent Agenda, authorize the Clerk to Attest and
the Mayor to sign.
Bird: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. Any
discussion? Madam Clerk, will you call roll.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 6: Community Items/Presentations
A. COMPASS Presentation Regarding Transportation and Funding
for Public Outreach
Meridian City Council
October 27, 2015
Page 3 of 23
De Weerd: Under Item No. 6-A we have a community presentation from COMPASS and I
will turn this over to Toni.
Tisdale: I'd like permission to approach to hand out some folders and I also have
Margaret Havey with me from Valley Regional Transit.
Havey: Madam Mayor, we are here today to talk to you about transportation. I will go
over some of the transportation partners or just refresh your memory about some of the
transportation programs in the area, give an overview of the strategies of the agencies
that we work for and let you know about how to apply for additional funding and some
training opportunities that are coming up.
Tisdale: And I am Toni Tisdale with COMPASS and we have a lot of transportation
partners for you in the area. Several of them aren't with us tonight or couldn't participate
or are not participating tonight, but we have Valley Regional Transit. Margaret is here.
Mark Wasdahl from Valley Regional -- or from Idaho Transportation Department was
unable to come, but we will cover IT D's programs as well and Justin Lucas is in the
audience tonight. They are not participating in these presentations. They are definitely a
transportation partner, but since ACHD focuses on local funding and we are talking more
on Federal and outside sources, they will come to you for outreach in the spring. So, we
just wanted to let you know that these are your transportation partners and we are here to
help you with funding issues. So, why we are here. We just want to make sure that you
are prepared for the application process that 's coming up soon, starting as early as
November 13th. So, we do have a handout in your packets. We met with your staff last
spring about the transportation needs in your area. We did hear those needs and we are
already -- all of us working on finding ways to get those funded, but as you have changes
to those needs and priorities change, we just want to be kept in the loop, so that when we
are looking for funding we are looking for the right thing. So, we would like to tell you a
little bit about our agencies. We know you know a lot about what all of us do already, but
there are new trends emerging and new programs that we have and we want to make
sure that you are aware of those. COMPASS is an association of cities, counties,
highway districts and other agencies to plan for the future of Ada and Canyon counties.
Our main focus is transportation, but transportation is so entwined with other elements of
the area we also look at things like land use and housing, farm, agriculture, open space,
economic development, all of those things work together in building a transportation
infrastructure. COMPASS does serve as the regional collaborative organization in Ada
and Canyon counties. We are a member based organization and we are so glad that the
City of Meridian is a member of COMPASS. We have a lot of services to help with our
members and there is a brochure about COMPASS in your packets. We do have two
main products. Communities In Motion is our long range transportation plan and the
regional transportation investment program, the TIP, is the five year short range budget
for federal transportation dollars. To touch on a few of our technical resources and
regional solutions -- I won't hit on all of these, but we are leaders in the modeling world
with transportation demand, air quality and economic development. We have a great new
tool called TREDIS that helps us give a good cost benefit ratio on upcoming projects. We
have proven to be extremely accurate in demographic forecasts and we have an amazing
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October 27, 2015
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education and outreach series. We bring expert transportation speakers from all across
the nation to engage your community, your citizens, elected officials and staff on topics
that come up as interest. If you need assistance in any of the technical areas we do
recommend that you contact any of your partnering agencies first, because we might be
able to provide those services for no cost or maybe at a lesser cost than a consultant.
Havey: And as you know I'm with Valley Regional Transit. We are the regional public
transportation authority for Ada and Canyon county. Our main goal is to deliver safe,
effective and efficient services, but also to coordinate public transportation services in the
area. We are working on a couple of different programs that look at a regional level,
different -- different service providers and we also provide what we call the go ride mobility
programs, which when we can't serve with a traditional fixed route, we -- we try to find out
solutions to move people around and one of those go ride programs is working with senior
centers and other organizations to share vehicles or have volunteer drivers, so if
somebody has a vehicle, but not a driver we can match up so that people can get rides.
De Weerd: Well, Margaret, before you go off that slide, administratively I hear the
complaints and one of the things that the City of Meridian did a year or two ago was to
transfer the funding partnership we had for senior rides from the senior center to Valley
Regional Transit and we just, apparently, can't figure it out, because we get citizens call
us that we say you need to call VRT, they cannot get a ride, and we are starting to get
frustrated with -- with that. I know that our senior center is not working in putting their
vehicles into the pool, but our citizens need rides and I -- I'm kind of at that -- that tipping
point of frustration and having a conversation with this Council on -- on what we need to
do next, because our citizens need service and -- and that is why we transferred our
service to VRT thinking that would be the solution and it hasn't been. So, what -- what are
some of the things that you are doing to address this and this may be a future topic for
another agenda, but I had to bring it up because it's -- it's top of my mine right now.
Havey: Right. And we do hear about -- from Meridian residents a lot. The Meridian
senior center not providing vehicles is -- has been an issue. I don't get as involved with
the mobility programs, so I just can't speak to what exactly -- where exactly that program
is right now, but one of the things that we are working on is a -- we have this scheduling
software called Route Match and when you call our customer service or a go ride line
that's the software that they use to efficiently schedule trips and one of the things that we
are -- we are almost ready to roll out is -- we are calling it a portal project, so people can
schedule their own rides and they don't have to go through our call center. I'm not sure
exactly --
De Weerd: I know and I don't want to shoot the messenger --
Havey: Yeah.
De Weerd: -- but I will say we are ready to shoot. We don't know who. Sorry. But it is
frustrating and, you know, we do have a funding source that this Council has shown a
commitment to making sure those rides are available and, I don't know, I'm ready to ask
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October 27, 2015
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Council to just fund Uber and we will use Uber to do this. But we need to be a reliant
source to -- and the coordination of those buses -- when we were given the presentation it
didn't necessarily mean -- I didn't care whose bus they were using, but just that our
citizens have a ride.
Havey: And, like I said, I don't work directly with the -- with those programs, so -- but we
can look and see what -- where that is at and follow up with you.
De Weerd: Okay.
Havey: I don't have answers to that tonight.
De Weerd: And what we will do tonight is get this on a future agenda, maybe next week,
and we can maybe have a more robust and less emotional discussion. Emotional on my
end.
Hood: Madam Mayor?
De Weerd: Yes.
Hood: If I can, before you give the f loor back to them, I have actually been working with
Kelly and have a revised -- and our legal staff -- have a revised cooperative agreement for
VRT that was going to be on the Consent Agenda for next week, which part of that
includes our dues, but also the 30,000 dollar -- up to 30,000 dollar senior service that we
have already committed to for the budget process, but just to let you know there is already
something planned for the agenda next Tuesday kind of along these veins, so I don't know
if Margaret or Kelly or someone can come back as you look at approving -- you know,
again, the budget, basically, that you have already agreed to for this fiscal year, but that
cooperative agreement is planned to be on your agenda next week.
De Weerd: Thank you, Caleb. I would say, then, let's pull it and put it under community
presentation and have that conversation. We -- we also had an amount that we were
going to determine if -- providing to seniors and disabled -- if building on that program was
-- was something that we could bring more meaningful service as well and that was with
the Saturday service. So, that would be great. And so I won't interrupt you anymore,
Margaret.
Havey: We are here for feedback and I don't take it personally, so --
De Weerd: Thank you. And when I said shoot, I meant with my mouth, not with anything
else, so --
Havey: Some of the other programs that VRT is working on in the upcoming year is we
have a regional fare policy and analysis, so we are looking at all the service providers in
the area and that includes ACHD Commuteride, Treasure Valley Transit. BSU has a
shuttle system that's free for their students and employees and so we going to set a policy
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October 27, 2015
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of how those fares are set and what triggers a fair change and this -- hopefully if there is
maybe a Canyon county van pool in the future it would -- it would determine how -- how
we set those fares. There is also a regional management system. We have Trapeze --
the Trapeze software and we have ACHD Commuteride and BSU that their entire fleet will
be in there, so we can look at all the different transportation assets and how we -- how we
replace those. We have the performance measures for public transportation. Again, we
are looking at all the different service providers in the area and we will have quarterly and
annual reports to our board and also available on our website and, then, we have the
regional public transportation development plan and corresponds with our capital
improvement plan. This is the sixth year operat ing a capital improvement plan for the
services that Valley Regional Transit provides and we will have two different scenarios
and one will be sort of maintaining our current system, assuming that we don't get any
additional funding, but, then, also a high growth scenario, if we were to come with -- come
upon with more funding, our priorities would be to implement some effective service and,
then, we also have our community transportation go ride that we have touched on.
Tilsdale: Okay. And, then, ITD provides management and oversight of most federal aid
projects across the state. They are involved in all modes of transportation with an
emphasis on safety, mobility, and economic opportunity. Their focus is on moving people
and goods throughout the state and touching just a little bit on the LHTAC, we don't have
a whole lot of connection with the Local Highway Technical Assistance Council, but ACHD
can apply on your behalf for mainly safety projects and bridge projects in the area .
LHTAC mainly deals with the rural areas of the state, 50,000 and specifically below 5,000.
But where this does get a little bit interesting in that they manage the road and street
reports where all of the roadway spending is reported and with the House Bill -- 312 Bill
that was passed last spring where additional gas taxes came in for maintenance, the
legislature asked that those -- those specific funds be tracked separately. That's how
that's reported is through that road and street report through LHTAC. So, I'm sure you
have heard that transportation funding is extremely limited. This map shows that we -- it's
up there. That we have a whole lot of projects in the area and this is actually probably
only about half of them, because transit isn't really mapable -- planning projects usually
are not mapable. Most of these are going to be maintenance -type projects, which is the
trend across the state, as well as across the nation, but we just wanted to show you that
we do have a lot going on and you probably noticed that with all the cones and the people
directing traffic, but there is a list of projects in your packet that are specific to your
geographic region. So, you can see in detail what's going on here. And even though
there are a lot of projects funded, we know that you have a lot of needs that are not
funded and so COMPASS has developed a new application guide where our member
agencies can focus on the project and, then, we focus on what kind of funding fits that
project. So, we do encourage you if you have a need or even an idea to submit that for
application and we can help you fill out the application and come up with the details that
you need. These applications mainly feed into the federal aid process, but the projects
also could go into philanthropic courses and other opportunities throughout the nation.
We are also looking at economic development grants and CDBG grants, because those
are really underutilized in our area. COMPASS has two new internal sources of funding.
Those are the project development program and that's when you have an idea and you
Meridian City Council
October 27, 2015
Page 7 of 23
want to get it developed further in order to have it ready for an application. It takes it to
almost 30 percent concept, so that gives you -- does it -- does it have any environmental
issues, what is the cost estimate roughly. It gives you a better application for a different
program. And, then, we also have Communities In Motion implementation grants, which
is where there is division as Communities In Motion and long range plans. So, we are
also looking at helping your grant staff with -- we are looking at all kinds of programs and
every avenue that we can find to help fund that list of projects that you have available.
So, VRT is working with COMPASS on the applications for -- for all federal aid
transportation projects and so this would include bus or van replacement, public
transportation service or equipment. So, we are always looking for ways to more
efficiently use the federal dollars that do come into the area. We can -- with acquisition of
service contracts. We have a travel training program where we have someone who can
come to the senior center or school and teach people about all the different transportation
options that they have.
Havey: There is also a handout in your packet that provides a lot more detail about the
fund sources and amounts that are available from all your partner agencies. For ITD
specifically they have three programs that are available for local applicants and those are
the transportation alternative program. Those are more the bicycle and pedestrian type
projects, along with a few others. The Americans With Disabilities Act, accessibility
grants, those are for the ramps adjacent to state highways to make those ADA accessible
and rail crossings to help with safety improvements along rails across the state. All of
your partner agencies provide many additional services as well, in addition to our main
services we provide a lot of training, as do our partners. Some of the most popular
trainings we have are funding and grant writing training, codifying new census and also
how to use the performance dashboard. During Communities In Motion 2040 we adopted
-- I say we -- the COMPASS board adopted 56 performance measures and that collects a
lot of data and it's provided online in a dashboard format on our website. That's important,
because it provides all the data you need when you're writing grants and looking for
additional funds, it provides a lot of data for that backup. There is many opportunities that
-- that come up. If you know of a speaker that you would like to hear or a program you
would like to learn more about, let us know that, because we can bring in speakers or
research those programs to give you more information on it.
Havey: Valley Regional Transit also provides training for transit services and funding this
-- come spring we are going to have a technology summit for state -- statewide public
transportation providers. The Community Transportation Association of Idaho, they used
to have the technology summit, but since they have significantly downsized they don't
have the staff to support it. They will be having their spring meeting and we will plan our
summit around that and so all the different providers can join a consortium so we can pool
our resources and get some better technology for transportation projects. We also have
the travel trainer program, which I briefly touched on. There -- it's assistance for new
riders, but also teaching about their transportation options. And, then, we also have the
sub recipient training workshop for -- it's a requirement for any entity that receives federal
transit administration funding through VRT, there is certain federal requirements as far as
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October 27, 2015
Page 8 of 23
how the project is implemented, but also the reporting on that and so we provide training
to anybody who receives funding through VRT.
Tilsdale: And we want to end on some questions. How can we do better to serve you
with our ultimate goal of helping bring more money to this region?
De Weerd: Council, this is interactive. Any thoughts, comments, suggestions?
Rountree: Madam Mayor. Just a comment and I think counsel from VRT can continue
their relationship with our federal representative and congressional delegation to keep us
up front in their minds as it relates to transportation and provide them with information
they need to make the decisions as it relates to funding or the tools that might be made
available to local entities to improve our transportation facilities. I think the training you
provide is great and keeps us -- it gives us the opportunity to be informed if we take
advantage of it. So, I think maintain that. I can't think of anything new out there that you
aren't doing, but I think those activities that you do do, particularly with the legislators, is
very, very important.
De Weerd: I guess I would add that we have appreciated the help and resource you have
with out Rail With Trail concept and getting funding for the arterial studies and helping in
that regard. We also have involvement right now in terms of focusing on our next state
transportation priority, which is 20-26 and the work group that we have established now
that the Meridian interchange is complete, that -- substantially complete, that now we
need to start focusing on that next priority and that's going to be essential. Your staff has
expertise in what some of the obstacles can be, how to jump through various regulatory
hoops, bring the appropriate people to the table as you were partners to that with our
Meridian interchange project as well. So, those are -- are some of those areas -- the Rail
With Trail, Highway 20-26, and certainly I think COMPASS is probably going to be faced
with some strategies on environmental concerns, including air quality and how we move
forward and what can give us the biggest result in addressing the new regulatory
requirements in air quality. So, those -- those are some of the things that come to mind
for me.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I think you touched on -- you said the word trends in transportation and that
kind of made my ears dance a little bit, because I'm curious, what are the trends in
transportation and what can, you know, this area do to be ahead of the curve on that, as
opposed to reacting after the fact?
Tilsdale: Well, we have --
Havey: You're going to hear the word -- the acronym ITS a lot, Intelligent Transportation
Systems and for -- these are a lot of different things that -- they can range from signal
Meridian City Council
October 27, 2015
Page 9 of 23
timing on corridors to alerts, like that reader board that's on I-84 to alert of maybe a crash
or a hazard or a detour ahead. In -- in my field public transportation it's real-time bus
information. We have a beta real-time bus locator that's up and running and -- let's see.
Tilsdale: Some of the questions that we had during these presentations involve quiet
zones around railroads. I think that's going to be a trend in the future on how to fund the
necessary policies and the arm s that it's going to take to incorporate a quiet zone. Some
of the others -- pathways, additional bus service, all of those are trends in transportation.
Cavener: Madam Mayor, can I follow up?
De Weerd: Uh-huh.
Cavener: I assume I know what a quiet zone is, but can -- can you explain what that is so
I make sure that I think I know what it is?
Tilsdale: I know a little bit about it.
Cavener: Okay.
Tilsdale: But it's where -- I think it's having to do with the way that the train blows its
whistle at night. If they have certain policies in place and they have arms at the crossings,
they either don't have to do it as many times or they don't have to do it at all. I'm not clear
on that one. Do you know? No. I thought Justin might know. But it's something that --
that just started getting questions about and so that's -- that was one thing we were going
to start looking into. The way the mayor put it in Kuna -- he said at 3:00 o'clock in the
morning they blow the whistle 15 times, so they are anxious to get something done about
that.
De Weerd: They do that over by College of Idaho, too, where the dorms are. You can
ask any of the students over there. I guess I -- I did have one more thing in terms of
maybe at some point we can get an update on some of the safe routes to school projects
that COMPASS and VRT have been really good at advocating for. I believe that many of
the projects have been accomplished in -- in Boise and the focus was working with the
West Ada School District and identifying priority areas for that. If we could maybe
schedule something to come back and show what some of those projects are and how
they have been addressed.
Tilsdale: And, Madam Mayor, you're talking about the -- more the training type safe
routes to school at a project level?
De Weerd: The training, as well as specific projects that have been addressed.
Tilsdale: Absolutely. Okay.
De Weerd: Anything further?
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October 27, 2015
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Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: There aren't any other questions about the presentation, I just wanted to
dovetail on the Mayor's earlier comments about senior transportation. That's something
that's very near and dear to my heart. So, when you do come back to us -- I'm always a
stickler for numbers, so I'd really like to see since the city has moved the funds away from
the senior center to you guys the number of riders and the number of rides that have
occurred.
Tilsdale: Absolutely. Okay. Well, if nothing further --
De Weerd: Well, thank you, Toni. Thank you, Margaret.
Tilsdale: Thank you for allowing us to come tonight.
Hood: Madam Mayor?
De Weerd: Yes, Caleb.
Hood: Maybe before you move to the public hearing action items I just wanted to let you
all know we are working internally to come to you with a couple of different projects to
potentially apply for the CAP grants and some of the programs that VRT and COMPASS
staff just outlined for you, so I anticipate doing that on the meeting on -- on the 9th of
November and their deadline is just a few days later, but I need to go to the transportation
commission. I have also engaged preliminarily the city's grant review committee to see
what kind of match requirements would be and whatnot, but just a heads up, you will be
hearing about a couple potential applications and we look for feedback on those here in a
couple weeks.
Item 7: Action Items
A. Continued from October 20, 2015: Shelburne Subdivision No. 1
(H-2015-0004) by Shelburne Properties, LLC Located 1/4 Mile
East of S. Eagle Road and North of E. Amity Road
1. Request: Final Plat Approval Consisting of Forty-Eight (48)
Building Lots and Twelve (12) Common Lots on 19.42
Acres of Land in the R-4 Zoning District
De Weerd: Thank you. Item 7-A has been requested to continue to November 17th and
that's regarding H-2015-0004. Do I have a motion?
Bird: Madam Mayor?
Meridian City Council
October 27, 2015
Page 11 of 23
De Weerd: Mr. Bird.
Bird: I move we continue H-2015-0004 to November 17th, 2015.
Milam: Second.
De Weerd: I have a motion and a second to continue Item 7-A to November 17th. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
B. Stonesthrow Subdivision (H-2015-0007) by Steve Arnold Located
1/4 Mile South of E. Fairview Avenue on the West Side of N.
Mount Hood Avenue
1. Request: Final Plat Approval Consisting of Thirty-Six (36)
Building Lots and Eight (8) Common Lots on 9.21 Acres of
Land in an R-40 Zoning District
De Weerd: 7-B is regarding H-2015-0007. I will ask for staff comments.
Watters: Thank you, Madam Mayor, Members of the Council. The next application before
you is a request for a final plat for Stonesthrow Subdivision. We did receive a response
from the applicant to the staff report that they are in agreement with the conditions in the
staff report. Would you like me to proceed with the staff report or would you prefer to
move it along?
De Weerd: Council, move it along?
Bird: Move it along.
De Weerd: It's all up to them. I don't see any questions, so moving it along looks like
the --
Rountree: Let's move it.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve H-2015-0007, the final plat approval consisting of 36 building
lots and eight common lots on 9.21 acres of land in an R-4 zoning district.
Milam: Second.
Meridian City Council
October 27, 2015
Page 12 of 23
De Weerd: I have a motion and a second to approve the final plat for Stonesthrow
Subdivision. Madam Clerk, will you, please, call roll.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
C. Public Hearing: Baltic Place Addition (H-2015-0006) by Cair
Paravel, LLC Located 1151 E. Kalispell Street
1. Request: Modification to the Development Agreement
(Inst. #1131126756) to Include a Provision Allowing the
Future Development of a Cemetery in the I-L Zoning
District on Lot 2, Block 1 with Approval of a Conditional
Use Permit
De Weerd: Item 7-C is a public hearing on Baltic Place Addition, H-2015-0006. I will
open this public hearing and ask for staff comments on the modification to the
development agreement.
Watters; Thank you, Madam Mayor, Members of the Council. This site is -- consists of
3.91 acres of land. It's currently zoned I-L and is located south of East Franklin Road and
west of South Locust Grove Road. The applicant requests a modification to the current
development agreement for Baltic Place Addition, to include a new provision that allows
the future development of a cemetery on Lot 2, Block 1, Baltic Place Subdivision, with
approval of the conditional use permit. The cemetery is currently located to the west of
this property here in the white. The applicant does not intend to develop the property with
the cemetery for another ten to 20 years, but wants to insure through the development
agreement that such a use will be allowed to develop on the site in the future with
approval of the conditional use permit. The UDC table 11-2C-2 currently allows the
cemetery use in an I-L district with approval of the conditional use permit. Approval of the
subject modification would entitle the property to develop as such in the future in the event
of modification to the UDC was approved, but no longer allowed a cemetery use in the I -l
district. No other text changes are proposed by the applicant or recommende d by staff.
No written testimony has been received on this application. Staff is recommending
approval. Staff will stand for any questions.
De Weerd: Thank you. Council, any questions?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Meridian City Council
October 27, 2015
Page 13 of 23
Borton: I was curious when I saw this. What -- I have never seen a cemetery or potential
cemetery come through. What are possible conditions of approval? If it -- it appears like
a cemetery would be adjacent to a residence? So, what -- I was just curious, what might
be an example of a type of condition? Unless I'm looking at the plat wrong.
Watters: No residences adjacent to this property --
Borton: Okay. These are all industrial?
Watters: -- I don't believe, Councilman -- yeah. They are all industrial and commercial to
the south.
Borton: Fair enough. Never mind.
De Weerd: Okay. Any other questions from Council? This is a public hearing. Is the
applicant here? Would you like to add anything? Okay. This is a public hearing. Is there
anyone who would like to provide testimony on this item?
Rountree: Seeing none, Madam Mayor, I move that we close the hearing on Item 7-B.
Bird: Second.
Rountree: Or excuse me --
Bird: It's C.
Rountree: -- 7-C.
De Weerd: C. I have a motion and a second to close the public hearing on Item 7-C. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Rountree: Madam Mayor?
De Weerd: Yes, Mr. Rountree.
Rountree: I move that we approve the requested development agreement modification
under Item 7-C.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 7-C, H-2015-0006. Any
discussion from Council? Seeing none, Madam Clerk, will you, please, call roll.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
Meridian City Council
October 27, 2015
Page 14 of 23
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
D. Public Hearing: Shops at Victory (H-2015-0010) by White-Leasure
Development Company Located at 3210 S. Eagle Road
1. Request: City Council Review of the Preliminary Plat
Condition (#1.2.2) that Requires the Property to be
Subdivided Prior to Issuance of a Building Permit
De Weerd: Item No. 7-D is a public hearing Shops At Victory, H-2015-0010. I will open
this public hearing with staff comments.
Watters: Thank you, Madam Mayor, Members of the Council. The next application before
you is a request for City Council review. This site consists of 3.7 acres of land. It's
currently zoned C-C and is located at the southeast corner of South Eagle Road and East
Victory Road. The applicant requests Council review of preliminary plat condition of
approval number 1.2.2, which states: Prior to issuance of any certificate of zoning
compliance and/or building permit, the subject property shall be subdivided in accordance
with the City of Meridian Unified Development Code. The applicant requests this
condition is modified to allow one building permit to be issued for the property, so they can
construct a Rite-Aid drug store on the site prior to the property being subdivided. They
agree to subdivide the property prior to further development of the site. At the recent
Council hearing for the time extension on the preliminary plat and conditional use permit
for this property, the Council asked the applicant to remove the weeds and existing
structures on the site within the next year. Development of the Rite-Aid store would
facilitate this process. Because the subject parcel is considered an original parcel of
record per the Unified Development Code, this property would typically not be required to
be subdivided prior to issuance of building permits. Therefore, staff is supportive of the
applicant's request and recommends the condition is revised as follows: Prior to issuance
of any certificate of zoning compliance and/or building permit, beyond the Rite-Aid
drugstore on Pad A, the subject property shall be subdivided in accordance with the City
of Meridian Unified Development Code . This allows the Rite-Aid to develop on Pad A
prior to the property being subdivided. Written testimony has been received from Jeff
Huber, the applicant, in agreement with the provisions of the staff memo. Staff is
recommending approval with added conditions in the memo to the Council from staff,
dated October 19th, 2015, as shown on the overhead here. Staff will stand for any
questions the Mayor and Council may have.
De Weerd: Thank you. Council, any questions?
Rountree: Madam Mayor, I have a question for Mr. Nary. This specificity of this particular
drugstore is in question at this point in time with the recent pending sale. Would it be
Meridian City Council
October 27, 2015
Page 15 of 23
better to just say a national recognized drug store, as opposed to specifying in the
development agreement that it be Rite-Aid?
Nary: Madam Mayor, Members of the Council, that would make sense to me. I don't
know if the applicant has a position about that, Council Member Rountree, but, yeah, it
does make sense that we don't have -- it's unusual to specify the specific user versus a
specific type.
De Weerd: Okay. Would the applicant like to make comment? If you will, please, state
your name and address for the record.
Huber: Madam Mayor, Members of the Council, my name is Jeff Huber. My address is
8385 West Emerald, Boise.
De Weerd: Thank you.
Huber: Staff has done an excellent job of describing our request to you tonight. We -- we
are aware of the recent news developments regarding Rite-Aid and -- but we'd still like to
move forward as quickly as we can and give this -- if you approve this request it would
give us the ability to apply for a building permit as soon as possible and according to the
lease we need to get under construction pretty soon and that is if they do finally sign the
lease. So, these events are a little bit beyond our control that were out in the paper today,
but we will try to work through them and develop that corner.
De Weerd: Okay.
Huber: Questions?
De Weerd: Council, any questions?
Bird: I have none.
De Weerd: Okay.
Huber: Thank you.
De Weerd: This is a public hearing. Is there anyone who would like to provide testimony
on this? And we did have one sign up and he's walking forward.
Aldridge: Very slowly.
De Weerd: Thank you for joining us, Bob. If you will, please, state your name and
address for the record.
Aldridge: Bob Aldridge. 3300 Falcon Drive. Immediately to the south of this property. I'm
in favor of getting this moving forward. Get tired of looking at old buildings and weeds and
Meridian City Council
October 27, 2015
Page 16 of 23
all that in my backyard. One thing I would like to note for the record -- and I have talked to
Mr. Huber about it. When we negotiated with the prior landowners -- and I think the
development agreement should show we negotiated for a rock face wall, not a vinyl fence,
along the perimeter of the property as it faces our property. But I think we can get that
worked out and figured out. The only other item is that on the extension of the sidewalk
down to Falcon Drive, some years ago I donated my frontage there to ACHD on what I
understood to be a promise that they would get a neighborhood grant and put sidewalk in.
They somehow failed to do that and I have a little piece of asphalt there. So, it would be
nice to have that, because we have a bus stop there right on that corner that a lot of kids
use and so forth. So, I think this will help a lot of things, getting it moving and getting it in
place, especially before next school year.
De Weerd: Okay. Thank you, Bob. Council, any questions? Thank you.
Aldridge: Thank you.
De Weerd: Is there anyone else who would like to provide testimony on this item? Okay.
Would the applicant like to respond? There were a couple of items that Mr. Aldridge had
brought to the Council's attention that you may want to make comment on.
Huber: Yes, Madam Mayor, Members of the Council.
De Weerd: If you will just restate your name for the record.
Huber: Jeff Huber. White-Leasure Development Company. Staff's report contains a
drawing that says approved fencing plan on it and it does call for a Verti-Crete wall facing
Mr. Aldridge's residence and he has indicated to me that he would like that to continue to
the east a distance here to give him a little more visual esthetics to his property and we
are more than willing to work with him on that. I'm not intimately aware of the details of
the fencing plan, since we just came on this project recently, but this is the approved plan.
We are certainly willing to work with Mr. Aldridge. He has been a great neighbor to work
with so far and it's always been our desire to be good neighbors to the residences on all
our projects.
De Weerd: So, you feel comfortable making -- having Council reiterate that as a
requirement?
Huber: Yes.
De Weerd: Okay. Anything -- does staff have something to add to the sidewalk point?
Was that in --
Watters: There -- there is a development agreement provision, Madam Mayor, that the
sidewalk be constructed down to Falcon across Mr. Aldridge's property.
De Weerd: Okay.
Meridian City Council
October 27, 2015
Page 17 of 23
Watters: So, that is still a requirement. I would like to clarify, if I may, with Mr. Huber on
the Verti-Crete wall. It's currently shown there before you on the overhead. It looks like
it's already on the eastern portion of the property. Was he wanting it on the western south
edge where the six foot solid vinyl fence was originally proposed?
Huber: Does this show up on the -- I believe that's --
Watters: Jeff, if you touch the -- if you select at the top a color.
Huber: Okay.
Watters: At the top of the screen, Jeff.
Huber: Okay.
Watters: Push one of those buttons.
Huber: Okay. I believe Mr. Aldridge was indicating in this area right here. He would like
this to be continued over here and he also mentioned in this area here.
Watters: So, along the entire eastern and southern boundary?
Huber: Maybe Mr. Aldridge can come up. We just briefly whispered about this over there
at the --
Watters: I was under the impression the eastern boundary was already fenced with a
vinyl fence with the development to the east.
Bird: That's what I thought.
Watters: So, I just want to make sure we get the right details here.
Aldridge: Bob Aldridge again. Yeah. We had negotiated with the visible part that we
saw, which is the -- starting at the edge of the existing subdivision -- they have vinyl fence
along that whole area, so from that point, then, heading west we wanted that, because
that's our main view, that's -- our property line extends right to that and that's going to be
our view, so we wanted that and, then, coming on around and all of that south edge was
the bottom line -- was to be rock face. The other side already has the vinyl fence and the
rest of it's road.
De Weerd: Okay.
Watters: So, Mr. Aldridge, can you see my pointer here on the screen?
Aldridge: Yes.
Meridian City Council
October 27, 2015
Page 18 of 23
Watters: So, from here all the way across down to here.
Aldridge: Yes.
Watters: Thank you. That's it. Okay.
Aldridge: Thank you.
De Weerd: Thank you.
Huber: And just to correct the record, it's not going across my property anymore, because
I gave it to ACHD on that -- on the sidewalk. So, that's ACHD property. I don't know if
that makes a difference or not, but --
De Weerd: It probably makes it easier.
Aldridge: Well, did something right then.
De Weerd: I am optimistic it makes it easier.
Aldridge: Okay.
De Weerd: I can't see Justin. Oh, because he's not here.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Sonya, can you go back to the -- the one that showed that fence? Was that a six
foot wall?
Watters: Yes.
Milam: Is that adequate for view blocking? Is that normal? Okay.
Aldridge: Yeah. That's what the subdivision is all around the rest of the sides. And,
frankly, I would rather not have it over six feet. I'm hoping to see some of the mountains
still to the north of me. I may have to stand on my second floor and do that, but,
nonetheless, I think six feet gives enough blockage with what they are, because that's a
downhill slope going to the -- the north, so it would be dropping down where the shops
actually are.
De Weerd: So, your request that's contrary to the map that’s in front of Council right now
Meridian City Council
October 27, 2015
Page 19 of 23
-- would be where it's on the very southern end -- southern and western end from Eagle
Road to that jag -- zigzag, but it says right now minimum six foot solid vinyl fence . You
want it the same the whole way?
Aldridge: Yes, Madam Mayor, that would be correct.
De Weerd: Okay. Thank you.
Aldridge: Thank you.
De Weerd: And I guess the question to the applicant is would you agree with that?
Huber: Yes, Madam Mayor.
De Weerd: Thank you. Okay. Council, any other questions? Okay.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: For clarity, I think I got it right. We are going to have all that south -- southern
border is going to be Verti-Crete wall?
Huber: Yes, Councilman Bird.
Bird: That's what I wanted to hear.
De Weerd: Okay. Thank you very much.
Huber: Thank you.
De Weerd: Council, any further questions for the applicant or staff? If not I would
entertain a motion.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we close the public hearing on Shops At Victory H-2015-0010.
Milam: Second.
De Weerd: I have a motion and a second close to the public hearing on Item 7-D. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Meridian City Council
October 27, 2015
Page 20 of 23
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve H-2015-0010. It's a City Council review of preliminary plat
condition 1.2.2, that requires this property to be subdivided prior to issuance of a building
permit and to include all staff conditions, applicant testimony, and public testimony.
Milam: Do you want to mention the wall specifically or --
Bird: That covers all the conditions. It covers all the conditions if it was special and he
agreed to it.
Milam: Okay. Second.
De Weerd: I have a motion and a second to approve Item 7-D. That included the change
to the Verti-Crete fencing all along the southern boundary. Any questions or comments
from Council? Madam Clerk, will you call roll.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 8: Ordinances
A. Ordinance No. 15-1664: An Ordinance Repealing Title 2, Boards
and Commissions, Chapters 1-7 Regarding Historic Preservation
Commission; Parks and Recreation Commission; Transportation
Commission; Planning and Zoning Commission; Arts
Commission; Solid Waste Advisory Commission; and Board of
Adjustment; and Replacing Title 2, Commissions and
Committees, Chapters 1-8 Regarding Commissions;
Committees, Boards, Coalitions; Arts Commission; Historic
Preservation Commission; Parks and Recreation Commission;
Planning and Zoning Commission; Solid Waste Advisory
Commission; Transportation Commission; and Board of
Adjustment; Providing for a Waiver of the Reading Rules; and
Providing an Effective Date
De Weerd: Item 7-A is Ordinance 15-1664. Mr. Nary.
Nary: Thank you, Madam Mayor, Members of the Council. In your packet -- and I'm also
having passed down a hard copy of the final version of the commissions and committee
ordinance that we discussed last week. I wanted to just point out some of the changes
Meridian City Council
October 27, 2015
Page 21 of 23
from last week to this week based on your direction. There is a termination clause. We
changed it from six meetings in a year to six meetings in 12 months, so that way it would
have a rolling time period. There is a provision now under Section 9 of Subsection C that
designates that our City Council or staff -- city staff members that are assigned to each of
the councils. On the roles and responsibility we took out the word resolution, so it does
require commission action to have to be approved by the City Council, but it doesn't
require it to be done by resolution, because that isn't the common way you have done that
previously. It does have a language now that compensation -- in C-3 that compensation
for paid city or other governmental staff on commission, that's part of their work
assignment -- isn't what this section is intended to address. And, then, what I did was I
took the budget section and rewrote it and, then, put it in the enabling section at the
beginning, because, again, if you provide a budget it would follow all the same rules that
are required, whether it's receiving funds from outside sources, receiving grants, how it's
expended, all that would be the same. If you don't provide a budget -- there are a couple
of commissions that don't -- then it wouldn't be applicable, but it seemed to make sense it
would cover them all the same. Everything else in relation to the commissions
themselves is still the same language you saw previously. It's the things that are already
in the ordinance as to their purpose and the duties a nd responsibilities. If it meets your
approval you can approve it tonight if you wish.
De Weerd: Council, any questions?
Bird: Looks like the changes that we asked for.
De Weerd: These are all items that were previously discussed. Okay.
Rountree: Proceed with reading.
De Weerd: Okay. Madam Clerk, will you, please, read Ordinance 15-1664 by title only.
Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 15-1664, an
ordinance of the City of Meridian repealing Title 2, Boards and Commissions of the
Meridian City Code, regarding Chapters 1 through 7, Historic Preservation Commission,
Parks and Recreation Commission, Transportation Commission, Planning and Zoning
Commission Arts Commission, Solid Waste Advisory Commission and Board of
Adjustment and replacing Title 2, Commissions and Committees of the Meridian City
Code, Chapters 1 through 8 regarding Commissions, Committees, Boards, Coalitions,
Arts Commission, Historic Preservation Commission, Parks and Recreation Commission,
Planning and Zoning Commission, Solid Waste Advisory Commission, Transportation
Commission, and Board of Adjustment. Providing for a waiver of the reading rules and
providing an effective date.
De Weerd: Thank you. You have heard this ordinance read by title only. Is there anyone
who would like to hear it read in its entirety?
Milam: Madam Mayor?
Meridian City Council
October 27, 2015
Page 22 of 23
De Weerd: Mrs. Milam.
Milam: Seeing none, I move that we approve Ordinance No. 15-1664 with suspension of
rules.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 8-A. Madam Clerk, will you call
roll.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 9: Future Meeting Topics
De Weerd: Any items to consider for future agendas?
Item 10: Executive Session Per Idaho State Code 74-206 (1)(d)(f): (d) To
Consider Records that are Exempt from Disclosure as Provided in
Chapter 3, Title 9, Idaho Code; AND (f) To Consider and Advise Its
Legal Representatives in Pending Litigation
De Weerd: Seeing none, Item 10 is Executive Session. Do I have a motion?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we go into Executive Session as per Idaho State Code 74-206(1)(d). (f).
Rountree: Second.
De Weerd: I have a motion and a second to adjourn into Executive Session. Madam
Clerk, will you call roll.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION: (6:55 p.m. to 8:35 p.m.)
Rountree: I move to come out of Executive Session.
Meridian City Council
October 27, 2015
Page 23 of 23
Bird: Second.
De Weerd: All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Bird: Move we adjourn.
Rountree: Second.
De Weerd: All those in favor? All ayes.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 8:35 P.M.
E OF THESE PROCEEDINGS)
--MAYO- T MY de WEERD
c-
ATTES of
city of
JA CEE LMAN, CITY CLERK , � ,F
Z1 1 IS
DATE APPROVED
Changes to Agenda:
Item #7A: Shelburne Subdivision No.1 (H-2015-0004) — Request for continuance to November 171h
Item #713: Stonesthrow Subdivision (H-2015-0007)
Application(s):
➢ Final Plat
Size of property, existing zoning, and location: This site consists of 9.21 acres of land, currently zoned R-40, generally located
approximately % mile south of E. Fairview Avenue on the west side of N. Mount Hood Avenue.
Summary of Request: The proposed final plat consists of 36 building lots and 8 common area lots. All of the lots proposed in this
subdivision are for multi -family residential structures (4 plex's) and comply with the dimensional standards of the R-40 district. The
proposed final plat is consistent with the approved preliminary plat.
Written Testimony since Commission Hearing: Steve Arnold, Applicant (in agreement w/the staff report)
Staff Recommendation: Approval w/conditions
Notes:
Item VC: Baltic Place Addition (H-2015.0006)
Application(s):
➢ Development Agreement Modification
Size of property, existing zoning, and location: This site consists of 3.91 acres of land, is currently zoned I -L, and is located south
of E. Franklin Road & west of S. Locust Grove Road.
Summary of Request: The applicant requests a modification to the current DA for Baltic Place Addition to include a new provision that
allows the future development of a cemetery on Lot 2, Block 1, Baltic Place Subdivision, with approval of a CUP.
The cemetery is currently located on the property to the west of the subject property. The applicant does not intend to develop the
property with a cemetery for another 10-20 years but wants to ensure through the DA that such a use will be allowed to develop on the
site in the future with approval of a CUP.
The UDC (Table 11-2C-2) currently allows a cemetery use in the I -L zoning district with approval of a conditional use permit. Approval
of the subject modification would entitle the property to develop as such in the future in the event a modification to the UDC was
approved that no longer allowed a cemetery use in the I -L district. No other text changes are proposed by the applicant or
recommended by staff.
Written Testimony: None
Staff Recommendation: Approval
Notes:
I' Item #7D: Shops at Victory (H-2015.0010)
Application(s):
➢ City Council Review
Size of property, existing zoning, and location: This site consists of 3.7 acres of land, is currently zoned C -C, and is located at the
southeast corner of S. Eagle Road & E. Victory Road.
Summary of Request: The applicant requests Council review of preliminary plat condition of approval #1.2.2 which states, "Prior to
issuance of any CZC and/or building permit, the subject property shall be subdivided in accordance with the City of Meridian Unified
Development Code." The applicant requests this condition is modified to allow one building permit to be issued for the property so they
can construct a Rite-Aid drug store on the site prior to the property being subdivided. They agree to subdivide the property prior to
further development of the site.
At the recent Council hearing for the time extension on the preliminary plat and conditional use permit for this property, the Council asked
the applicant to remove the weeds & existing structures on the site within the next year. Development of the Rite-Aid store would facilitate
this process.
Because the subject parcel is considered an "original parcel of record" per the UDC, this property would typically not be required to be
subdivided prior to issuance of building permits. Therefore, staff is supportive of the applicant's request & recommends the condition is
revised as follows: "Prior to issuance of any CZC and/or building permit beyond the Rite Aid drug store on Pad A, the subject property
shall be subdivided in accordance with the City of Meridian Unified Development Code. This allows the Rite Aid to develop on Pad A prior
to the property being subdivided."
Written Testimony since: Jeff Huber, Applicant (in agreement w/provisions in Staffs memo)
Staff Recommendation: Approval with the added conditions in the memo to the Council from staff dated October 19th, 2015.
Notes:
Meridian City Council Meeting
DATE: October 27, 2015 ITEM NUMBER: 5A
PROJECT NUMBER:
ITEM TITLE: Agreement M. D
Agreement with M.D. Willis for Stenographic Services
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
AGREEMENT
FOR
PROFESSIONAL SERVICES
�
THIS AGREEMENT, made this .fit day of October, 2015, by and between the City of
Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter
referred to as "CITY", whose address is 33 East Broadway Avenue, Meridian, Idaho 83642, and
M. D. Willis, Inc., hereinafter referred to as "Contractor", whose address is 1695 E. Comisky,
Meridian, Idaho, 83642
PREMISES:
A. Whereas, as part of its records, CITY desires to produce minutes and verbatim
transcripts of hearings; and,
B. Whereas, CONTRACTOR is in the business of providing stenographic services
to public bodies, and others who need verbatim transcripts; and
C. Whereas, CITY and CONTRACTOR desire to enter into an agreement whereby
CONTRACTOR would furnish stenographic services to the CITY.
NOW, THEREFORE, the parties hereto agree as follows:
Scope of Services: CONTRACTOR shall perform all the necessary services
provided under this agreement in connection with taking minutes and testimony at
hearings in proceedings before the Meridian City Council and the Meridian City
Planning and Zoning Commission. CONTRACTOR agrees to attend four (4) regular
City Council meetings each month, and two (2) regular scheduled Planning and
Zoning Commission meetings each month, and at those meetings, to transcribe the
proceedings as to produce minutes and verbatim transcripts. CONTRACTOR will
furnish to the City Attorney and the Planning Department, within two working days
following a given meeting, a rough draft of the transcript. A final transcript shall be
furnished to the City Clerk's office with a copy thereof, within five working days
following the meeting.
In the event CITY requires additional stenographic services beyond the six monthly
meetings set forth above, CONTRACTOR agrees to provide such additional services
provided that CONTRACTOR receives not less than two days notice prior to such
meeting or meetings.
2. Contractor Non -Attendance — Emergency: In the event that an emergency or some
other event not within CONTRACTOR'S control prevents CONTRACTOR from
attending one of the meetings herein, CONTRACTOR'S attendance at that meeting
shall be excused and CONTRACTOR shall prepare the minutes/hearing record from
audio tapes furnished by the City Clerk. In that event, CONTRACTOR shall not be
paid the meeting attendance fee but will be compensated for the actual transcription.
Agreement for Stenographic Services FY16 —page 1 of 5
CONTRACTOR shall notify the City Clerk as soon as possible regarding the
emergency and reason for non-attendance.
3. Time of Performance: The services of CONTRACTOR are to commence on the 1St
day of October, 2015 and continue through the 30th day of September, 2016, unless
terminated or renewed.
4. Compensation: CITY shall pay to CONTRACTOR the sum of TWENTY
DOLLARS ($20.00) per hour (rounded to the nearest one-half hour) per meeting
attendance by CONTRACTOR and further shall send an e-mail attached document
transcription attachment and produce an original transcript, one copy thereof, and one
Microsoft Word formatted electronic copy upon request at SIX DOLLARS ($6.00)
per page based upon single spaced with margins of not more than one inch each on all
sides on an 81/2" x 11" page with the font to be Arial 12 pitch.
5. Method of Payment: CONTRACTOR will invoice the City of Meridian Accounting
Department at 33 East Broadway Avenue, Meridian, Idaho 83642 directly for all
current amounts earned under this Agreement at the end of each month. The CITY
will pay all invoices no later than the 15th day of the month following delivery of the
Invoice to CITY.
6. Notices: Any and all notices required to be given by either of the parties hereto,
unless otherwise stated in this agreement, shall be in writing and be deemed
communicated when mailed in the United States mail, certified, return receipt
requested, addressed as follows:
City of Meridian
33 E. Broadway Avenue
Meridian, Idaho 83642
M. D. Willis, Inc.
1695 E. Comisky
Meridian, Idaho, 83642
Either parry may change their address for the purpose of this paragraph by giving
written notice of such change to the other in the manner herein provided.
Attorney Fees: Should any litigation be commenced between the parties hereto
concerning this Agreement, the prevailing party shall be entitled, in addition to any
other relief as may be granted, to court costs and reasonable attorneys' fees as
determined by a Court of competent jurisdiction. This provision shall be deemed to
be a separate contract between the parties and shall survive any default, termination or
forfeiture of this Agreement.
Agreement for Stenographic Services FY 16 — page 2 of 5
9. Time is of the Essence: The parties hereto acknowledge and agree that time is
strictly of the essence with respect to each and every term, condition and provision
hereof, and that the failure to timely perform any of the obligations hereunder shall
constitute a breach of, and a default under, this Agreement by the parry so failing to
perform.
10. Subcontracting: None of the services covered by this agreement shall be
subcontracted without the prior written consent of the CITY. CONTRACTOR shall
be fully responsible to CITY for the acts and omissions of subcontractors, and of
persons either directly or indirectly employed by them, as CONTRACTOR is for the
acts and omissions of person directly employed by CONTRACTOR.
11. Assignment: It is expressly agreed and understood by the parties hereto, that
CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of
its rights under this Agreement except upon the prior express written consent of
CITY.
12. Discrimination Prohibited: In performing the Services required herein,
CONTRACTOR shall not discriminate against any person on the basis of race, color,
religion, sex, national origin or ancestry, age or disability.
13. Duplication, Reproduction and Use of Material: No material produced in whole or
in part under this Agreement shall be subject to copyright in the United States or in
any other country. The CITY shall have unrestricted authority to publish, disclose
and otherwise use, in whole or in part, any reports, data or other materials prepared
under this Agreement.
14. Termination for Cause: If, through any cause, CONTRACTOR, its officers,
employees, or agents fails to fulfill in a timely and proper manner its obligations
under this Agreement, violates any of the covenants, agreements, or stipulations of
this Agreement, CITY shall thereupon have the right to terminate this Agreement by
giving written notice to CONTRACTOR of such termination and specifying the
effective date thereof at least fifteen (15) days before the effective date of such
termination. In such event, all finished or unfinished documents, data, maps, studies,
surveys, drawings, models, photographs and reports prepared by CONTRACTOR
under this Agreement shall, at the option of CITY, become its property, and
CONTRACTOR shall be entitled to receive just and equitable compensation for any
work satisfactorily completed hereunder.
Notwithstanding the above, CONTRACTOR shall not be relieved of liability to CITY
for damages sustained by CITY by virtue of any breach of this Agreement by
CONTRACTOR, and CITY may withhold any payments to CONTRACTOR for the
purposes of offset until such time as the exact amount of damages due CITY from
CONTRACTOR are determined. This provision shall survive the termination of this
Agreement and shall not relieve CONTRACTOR of its liability to CITY for damages.
Agreement for Stenographic Services FYI —page 3 of 5
CITY understands and acknowledges that CONTRACTOR has the right to terminate
due to cause instigated by CITY. In that situation, CONTRACTOR would have the
same rights as CITY identified herein.
16. Independent Contractor Status: Both the CITY and CONTRACTOR agree that the
relationship created by this agreement is that of independent contractor and not that of
employee and employer. CONTRACTOR is responsible for the payment of any
taxes, including, but not limited to, all federal, state and local personal and business
income taxes, sales and use taxes, other business taxes and license fees, arising out of
the activities of the CONTRACTOR. CONTRACTOR is responsible to keep in force
all necessary public liability insurance and vehicle insurance with carriers which are
satisfactory to CITY, and shall hold the CITY harmless from all claims, demands or
suits arising out of the performance of services under this agreement.
17. Construction and Severability: If any part of this Agreement is held to be invalid or
unenforceable, such holding will not affect the validity or enforceability of any other
part of this Agreement so long as the remainder of the Agreement is reasonably
capable of completion.
18. Option to Renew: CITY shall have the option to renew this agreement for
successive one year periods provided that CITY notifies CONTRACTOR no later
than thirty (30) days before the end of this agreement and any extension or renewal
thereof, of CITY'S exercise of such option.
19. Entire Agreement: This Agreement contains the entire agreement of the parties and
supersedes any and all other agreements or understandings, oral or written, whether
previous to the execution hereof or contemporaneous herewith.
20. Applicable Law: This Agreement shall be governed by and construed and enforced
in accordance with the laws of the State of Idaho, and the ordinances of the City of
Meridian.
21. Approval Required: This Agreement shall not become effective or binding until
approved by the City of Meridian.
Agreement for Stenographic Services FY16 — page 4 of 5
IN WITNESS WHEREOF, the parties have herein executed this Agreement and made it
effective as hereinabove provided.
DATED AND SIGNED this 27th day of October, 2015.
CITY OF MERIDIAN
VA
Attest: �;Tko A v�� �
f
tiZ ow
City of
E I.OIAN*-
fa�L
cee Holman, City Clerk
{� SEAL
rs�
M. D. WILLIS, INC.
BY:
Mayor
M. Dean Willis, President
Agreement for Stenographic Services FY 16 — page 5 of 5
Meridian City Council Meeting
DATE: October 27, 2015 ITEM NUMBER: 5B
PROJECT NUMBER:
ITEM TITLE: Approval _Task Order CI -12M
Approval of Task Order 10055.D to CH2M HILL ENGINEERS, INC. for the "UV DISINFECTION SYSTEM EXPANSION
CONTROL SOFTWARE PROGRAMMING" Project for a Not -To -Exceed amount of $77,436.00
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
E I DIAN,-
Public IDAHO
Works Department
TO: Keith Watts
FROM: Emily Skoro
Staff Engineer II
DATE: 10/7/2015
Mayor Tammy de Weerd
City Council Memberft
Charlie Rountree
Keith Bird
)oe Borton
Lulge Cavener
Genesis Milam
David Zaremba
SUBJECT: WRRF-UV DISINFECTION SYSTEM EXPANSION CONTROL
SOFTWARE TASK ORDER WITH C112M HILL PER MASTER
AGGREEMENT CATEGORY 2A DATED OCTOBER 1, 2014 FOR AN
AMOUNT NOT TO EXCEED $77,436.00.
I. DEPARTMENT CONTACT PERSONS
Emily Skoro, Staff Engineer II 489-0356
Clint Dolsby, Assistant City Engineer 489-0341
Warren Stewart, Engineering Manager 489-0350
Tom Barry, PW Director 489-0372
II. DESCRIPTION
A. Background
Since FY14, the Public Works (PW) staff has been working with C112M Hill to
develop design plans for an expanded UV Disinfection System and building plans
to house the new system. Several months ago, the PW staff received the approval
from the City Council to begin the construction phase of the UV Disinfection
Expansion project. The project is currently under construction and should be
completed in July or August of next year.
Programming is a necessary component of this project to allow the equipment to
function properly and allow operators to make adjustments to the system
operations.
This project supports the Public Works Mission and Vision for enhancing and
protecting water quality and is aligned with preparations for Meridian's new
Page Y of 3
NPDES discharge permit. This project supports NPDES Implementation Plan
Item No. 41.
B. Proposed Project
CH2M Hill will provide software planning, PLC programming, HMI
programming, Win 911 programming, historian programming, software testing,
and provide final documentation to complete the UV Disinfection Upgrades
project. The software planning and programming is necessary for the operators to
be able to control and run the existing and new UV equipment.
C. Describe Item
This project is a part of the UV Disinfection System Expansion project. This piece
of the project allows the operators to run the equipment and add the new
equipment into the current database.
III. IMPACT
A. Fiscal IMpacts
The Ultraviolet Disinfection Improvements Enhancement has a total value of
$5,600,000.
Project Costs:
------------------------
Fiscal Year 2014
Phase -1_ Design
-------------;--------------------------------
-------
--$191,571.00_;
-------------
Total
$191571.00
---------------------------------------------------------
Fiscal Year 2015
----------------------------------------
----------- -----------------------------------------------------------------------
- Phase 2 Design
Construction Support
--$245,377.00
$45,495.00
Services
--------------------------------------------------------
Special Inspection
----
$25,58730
W Equipment
$487,979.00
Procurement
- -
Construction Contract
--------------------Total
- ------- ---
$1,130,000.00
-----------------------------------------
---------- $1,934,438.50
---------------------------------------------------------------
Fiscal Year 2016
----------------------------------------
- -
Construction Support
-,----------------------------------------
$122,130.00
Services
--------------------------------- -----------
Construction Contract
----------------
$1,164,470.00
Page 2 of 3
----------------------------------
Software Programming$77,436.00
--------------------------------
Total ; $1,364,036.00
--------------------------------------------------------------------------------------------------------;
Total Project Cost $3,490,045.50
Project Funding Available
---------------------- -------------------------------------------- -
Fiscal Year i Account Code / Codes
---------------------------------------i------------------------- '
FY14 60-3590-96174 $2000--0-0
----------------------------------------------- ----
FY15 60-3590-96174 $2200,000
-------------------------------------------------------
- --------------------
FY16 -60-3590-96174 -$3,400,000
F - - - -
----------
Total Funding $5,600,000
B. Alternatives
There are no reasonable alternatives to not completing this task order. The
operators need to be able to control their equipment and couldn't do so without
this work.
C. Time Constraints This task order needs to be approved prior to the completion of
construction.
Departmental Approval: 6 t)
Page 3 of 3
TASK ORDER NO. 10055.D
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND CH2M HILL ENGINEERS, INC (ENGINEER)
This Task Order is made this 20th day of October, 2015 and entered into by and between the
City of Meridian, a municipal corporation organized under the laws of the State of Idaho,
hereinafter referred to as "City", and accepted by CH2M HILL ENGINEERS, INC, hereinafter
referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained
in the Master Agreement (Category 7a) between the above mentioned parties dated
September 18, 2012. The Project Name for this Task Order 10055.D is as follows:
CITY OF MERIDIAN
WRRF - UV DISINFECTION SYSTEM EXPANSION
CONTROL SOFTWARE PROGRAMMING
PROJECT UNDERSTANDING
The following Scope of Work describes the services that will be provided by the ENGINEER to
integrate the new UV System Controls with the Plant Control System (PCS).
At the completion of the UV Disinfection System Expansion Project there will be a new UV
system and an old UV system.
• The new UV system will be controlled by a vendor provided controller
(UVD1 SCC0004).
• The three existing UV system controllers (UVDSCC0001, 0002, 0003) will be
monitored by a new UV Area PLC (SUVD1-PLC0001).
• Open and closed status of 10 gates will be monitored by a new UV Area PLC
(SUVD1-PLC0001).
• 5 analog instruments will be monitored by anew UV Area PLC (SUVD1-PLC0001).
o Five Mile Creek Upstream Flow
o Plant Effluent Flow Bubbler
o Plant Effluent Flow Pressure
o Five Mile Creek Downstream Flow
o Plant Effluent Temperature
Page 1 of 6
Task Order 10055.D - LIV Disinfection System Expansion Control Software Programming
CH2M HILL Engineers, Inc
SCOPE OF WORK
Project Management
The purpose of this task is to manage, coordinate and lead ENGINEER Team's activities and
perform administration of the project execution and quality reviews. ENGINEER will provide
the resources necessary for project initiation and management throughout the project.
Activities include contract administration, project accounting, Health & Safety Plan preparation,
project documentation, monitoring progress, change management, periodic invoicing, and
closeout and archiving. The effort associated with these functions is based on a thirty-five (35)
week duration from City -issued notice -to -proceed for completion of the tasks described herein.
Software
The PLC and HMI software applications will be configured to Owner standards.
ENGINEER shall provide the following services:
• Software Planning
o Commissioning database setup and configuration. Database shall be used for
generating PLC tags, HMI objects, and testing documentation.
o Lead one 2 hour workshop at the project site with City staff to review and
finalize the process narratives and detailed loop descriptions. The following
specification 40 90 00 supplements shall be the basis for this task.
■ Process Control Narratives (attached)
■ 1/0 List (attached)
o Finalize 1/0 rack, slot, point assignments
o Review UV vendor submittals for integration of software into the PCS.
o Coordination conference call with UV vendor to establish communication
methods between the UV package control system and the PCS.
PLC Programming:
o Program SUVD1-PLC0001 to include functions agreed upon during the
software planning.
o Eliminate existing UV monitoring logic in the existing plant PLC -0002.
• HMI Programming:
o Create new process graphics, control pop -ups, trends and alarming for the
existing UV systems.
o Create new process graphics, control pop -ups, trends and alarming for the
new UV system.
Page 2 of 6
Task Order 10055.D - LIV Disinfection System Expansion Control Software Programming
CH2M HILL Engineers, Inc
o Modify the existing Wonderware Intouch graphics that are affected by the
process modifications.
o Lead a 1 hour workshop with the City for review of draft HMI graphics. The
City's comments will be incorporated prior to the factory software
demonstration test.
• Win 911 Programming:
o Modify existing Win911 software for dial -out alarms associated with the
project.
• Historian Programming:
o Update Historian tags currently linked to the PLC2 processor to the new
control logix PLC tags.
o Add Historian tags for new UV system.
Software Testing:
o Execute offsite testing to confirm that the PLC, and HMI programs are ready
for site acceptance testing.
o Attend Factory Demonstration Test (FDT) of panel USVD1-PLC-0001.
o Lead a Factory Software Acceptance Test (FSAT) workshop to demonstrate
that the PLC and HMI programs are ready for site acceptance testing. The
test will be conducted by ENGINEER programmers for demonstration to City
staff that the software functions operate as defined in the final software loop
descriptions.
o Execute Site Acceptance Testing (SAT) to confirm that the new automated
monitoring and control functions operate as defined in the loop descriptions.
• Final Documentation
o Provide a software operation manual to instruct operators how to use the
control system graphics for system operation. Includes screen shots of the
new and revised HMI graphics, written operating instructions, PDF copy of the
final control narratives, PDF copy of the final loop descriptions, and PDF copy
of the final test documentation.
Deliverables
• Written process narratives
• Detailed software loop descriptions
Page 3 of 6
Task Order 10055.D - LIV Disinfection System Expansion Control Software Programming
CH21VI HILL Engineers, Inc
• Software test documentation forms for signature by a City representative authorized to
witness and approve successful test completion.
• Updated Wonderware HMI application
• Updated Historian tag database export
• Final PLC program
• Updated Win911 program
REIMBURSABLE EXPENSES
• The estimated expenses for the base scope are based on the following:
o Travel — Airline: 2 round-trip flights
o Travel — Rental Cars: 10 days onsite
o Travel — Lodging: 10 nights
Travel — Meals: 4 first/last days, 8 full days
ASSUMPTIONS
• Control functionality is based on the attached Process Control Narratives. Modifications
identified during software workshops shall be reviewed with the Owner for schedule and
budget impacts before proceeding.
• PLC programming for this project will be done remotely from the site.
• PLC modifications are based upon the attached 1/0 list.
• The software programming effort for Controllogix PLC is based on the use of the
ENGINEER's existing add-on instructions (AOls) similar to those used on the Aeration
PLC Replacement project.
• HMI programming for this project will be done remotely from the site. Programming will
be done in a similar fashion as the WWTP Aeration PLC Replacement project in
accordance with the City of Meridian HMI programming standards.
• New HMI graphics will be developed using Wonderware System Platform Objects
similar to those used on the Aeration PLC Replacement project.
• Win911 modifications will add up to 20 new alarms.
• The total effort for onsite software testing includes up to 10 person days at the site.
• Onsite software testing will not begin until system readiness testing has been
successfully completed by the CONTRACTOR and authorization to proceed issued to
Task Order 10055.D - UV Disinfection System Expansion Control Software Programming Page 4 of 6
CH2M HILL Engineers, Inc
ENGINEER. System readiness means that all wiring is complete and tested, field
instrumentation is calibrated and operational, phase rotation has been confirmed on all
3-phase powered rotating machinery, all required manufacturer's startup service is
complete, and local manual control of all equipment has been confirmed.
• City and contractor staff will be available for coordination and assistance during
software testing.
• LIV package control system PLC and local HMI are programmed by the LIV supplier.
• ENGINEER will use software test documentation forms for signature by an authorized
City representative (similar to those used for previous work executed at the WWTP by
ENGINEER).
TIME OF COMPLETION and COMPENSATION SCHEDULE
The following schedule is based on a Notice to Proceed (NTP) from the City in October 2015
and resulting in task order completion by June 2015. An NTP issued on a different date will
change the schedule accordingly.
COMPENSATION AND COMPLETION SCHEDULE
Task
Description
Due Date
Compensation
Project Management
■ October 2015 through
May 2016
■ $10,450 (labor)
Software
■ October 2015 through
May 2016
■ $63,750 (labor)
■ $3,236 (expense) Travel
TASK ORDER TOTAL $77,436
• The estimated expenses for the base scope are based on the following:
• estimated expenses for the base scope are based on the following:
o Travel —Airline: 2 round-trip flights
o Travel — Rental Cars: 10 days onsite
o Travel — Lodging: 10 nights
o Travel — Meals: 4 first/last days, 8 full days
The Not -To -Exceed amount to complete all services listed above for this Task Order No.
is seventy seven thousand, four hundred thirty six dollars ($77,436.00). No compensation will
be paid over the Not -to -Exceed amount for the services listed above. No compensation will be
paid for additional services without prior written approval by the City in the form of a Change
Order. Travel and meals are excluded from this Task Order unless explicitly listed in the
Scope of Services AND Payment Schedule.
Page 5 of 6
Task Order 10055.D - UV Disinfection System Expansion Control Software Programming
CH2M HILL Engineers, Inc
CITY OF MERIDIAN
BY:
TAMMY de W����, MAYOR-----_ E.
Dated: 10d7fiS
Approved by Council:
JAYCEE L.
CLER
City of
CH2M HILL ENGINEERS, INC.
BY
Dated:'.
--tea
A
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�!G SEAL `
TF9
Purchasing Appro al
BY:
KEIT ATTS, Purchasing Manager
City Project Manager, Clint Dolsby
BY:
WA
, Engineering
Dated:
Task Order 10055.D • UV Disinfection System Expansion Control Software Programming Rage s of 6
CH21VI HILL Engineers, Inc
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City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith - Unposted Transactions Included In
Report
3590 - WW Construction Projects
60 - Enterprise Fund
From 10/1/2015 Through 9/30/2016
Capital Outlay
96174 Ultraviolet Disinfection
10055 UV Disinfection
10055.a UV Disinfection Expansion
- CONSTRUCTION
Carr... Carryforward
Total Capital Outlay
TOTAL EXPENDITURES
Percent of
Budget with Current Year Budget Budget
Amendments Actual Remaining Remaining
3,399,999.96
18,900.00
3,381,099.96
99.44%
0.00
1,169,172.00
(1,169,172.00)
0.00%
1.836,854.76
0.00
1,836,854.76
100.00%
5,236,854.72
11188,072.00
4,048,782.72
77.319-
7.31%5,236,854.72
5,236,854.72
1,188,072.00
4,048,782.72
77.31%
Date: 10/21/15 02:53:33 PM Page: 1
Date: 10/20/2015
CONTRACT / AGENDA CHECKLIST
REQUESTING DEPARTMENT
Fund: 60 Department: 3590
GL Account:
96174
Public Works
Project # 10055.D
Construction: Task Order X PSA Equipment
Project Name: WRRF - UV Disinfection System Expansion Control Software Programming
Project Manager: Emily Skoro Department Representative:
Contractor/Consultant/Design Engineer: CH2M Hill Engineers
Budget Available (Attach Report): yes Contract Amount: $77,436.00
Will the project cross fiscal years? Yes No
Budget Information: FY Budget: FY16 Enhancement #: Grant #:
Other: Type of Grant:
CONTRACT CHECKLIST
BASIS OF AWARD
Low Bidder Highest Rated Master Agreement x
(Bid Results Attached) (Ratings Attached) (Category) 7A
Typical Award Yes X No
If no please state circumstances and conclusion:
Debarment Status (Grant/Federal Funded Projects Only) na
(Type in date verified and the status)
Date Award Posted: na 10 day protest period: na
PW License # na Expiration Date
Corporation Status Goodstanding
na
Insurance Certificates Received (Date): May 22, 2015 Expiration Date: May 1, 2016 Rating: A
Payment and Performance Bonds Received (Date): na Rating: na
Builders Risk Ins. Req'd: Yes na No na If yes, has policy been purchased? na
(Only applicabale for projects above $1,000,000)
Date Submitted to Clerk for Agenda: October 21, 2015 Approval Date By: Council
Purchase Order No.: Date Issued: WI -15 submitted
(Only for PW Construction Projects)
NTP Date:
Memo
To: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Jacy Jones, Emily Skoro
Date: 10/21/2015
Re: October 27th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
October 27th City Council Consent Agenda for Council's consideration.
Approval of Task Order 10055.D to CH2M HILL ENGINEERS. INC. for the "UV
DISINFECTION SYSTEM EXPANSION CONTROL SOFTWARE PROGRAMMING"
proiect for a Not -To -Exceed amount of $77,436.00.
Recommended Council Action: Award of Task Order 10055.D to CH21V! Hill
Engineers, Inc. for the Not -To -Exceed amount of $77,436.00.
Thank you for your consideration.
0 Page 1
Meridian City Council Meeting
DATE: October 27, 2015 ITEM NUMBER: 5C
PROJECT NUMBER:
ITEM TITLE: Approval Task Order Civil Survey
Approval of Task Order 10577.A to CIVIL SURVEY CONSULTANTS, INC. for the "WATER AND SEWER REPLACEMENT
- E PINE AVE - MERIDIAN ROAD TO E 6TH STREET - DESIGN" project for a Not -To -Exceed amount of $109,157.00
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
E I DIAN�--
Public IDAHO
Works Department
TO: Keith Watts
FROM: Emily Skoro
Staff Engineer II
DATE: 10/12/15
Mayor Tammy de Weerd
City Council Memberfo
Charlie Rountree
Keith Bird
Joe Borton
Lulze Cavener
Genesis Milam
David Zaremba
SUBJECT: PINE AVENUE SEWER AND WATER TASK ORDER WITH CIVIL
SURVEY CONSULTANTS PER MASTER AGGREEMENT CATEGORY
2C DATED OCTOBER 22, 2013 FOR AN AMOUNT NOT TO EXCEED
$41,241.00 FOR THE FY16 PORTION OF THE DESIGN WORK
I. DEPARTMENT CONTACT PERSONS
Emily Skoro, Staff Engineer II 489-0356
Clint Dolsby, Assistant City Engineer 489-0341
Warren Stewart, Engineering Manager 489-0350
Tom Barry, PW Director 489-0372
II. DESCRIPTION
A. Background
The original sewer collection system infrastructure is nearing the end of its useful
life and is in need of rehabilitation/replacement. Infrastructure in this state of
disrepair can cause significant problems for the collection system maintenance
staff. There are a significantly increased number of breaks, cracks, and leaks that
continue to degrade the system at a rapid rate. The area identified, Pine Avenue
from Meridian Road to slightly past E. 6th Street, is located in the City's original
sewer collection system. Closed Circuit Television (CCTV) inspection data has
revealed that the collection system in this area is significantly degraded and in
serious need of replacement.
B. Proposed Project
The City has identified a need to abandon the existing 8" sewer mains that run
across private property and through alleys to the north and south of Pine Avenue
Page 1 of 3
from Meridian Road to E. 6th Street. The City has also identified a need to replace
the existing 8" and 6" water main in Pine Avenue from Meridian Road to E. Stn
Street and the existing 8" water main in E. 2nd Street from Pine Avenue to State
Avenue. Once a new line is installed in E. State Avenue, the existing 8" sewer
main in the alley between E. State Street and Pine Avenue can be completely
abandoned.
The project includes the design of approximately 3,200 linear feet of 8" sewer
main in Pine Avenue from Meridian Road to approximately 1200' east of E. 5th
Street. The design shall include the re-routing of approximately 65 existing sewer
services along Pine Avenue to the new sewer main.
The City of Meridian is working in conjunction with ACHD for the design and
construction of this project. Due to ACHD's design schedule, the project's sewer
and water design schedule will start in FY16 and be completed in FY17. This task
order covers only design costs completed in FY16. The FY17 design portion of
this project will be presented to the City Council to seek authorization once the
FY17 budget has been approved.
C. Describe Item
This project is one of several sewer collection system rehabilitation and
replacement projects identified by the City to be designed and/or constructed this
fiscal year.
III. IMPACT
A. Fiscal Impacts
The enhancement associated with the project is Sewer Main Replacements
Enhancement which has a total value of $1,625,000. We are seeking FY16 budget
approval of $41,241.00. Next fiscal year we will be seeking approval for an
additional $67,916.00. The total design cost for both FY16 and FY17 is
approximately $109,157.00.
Project Costs:
----------------------------------------------------------------------------------------------
Fiscal Year 2016 ; GL Account Code
---------------------------------------------- ----------------------------------
Design Phase 1 -Sewer; 60-3590-95000 $32,992.80 i
- - - -------------
Des ign Phase 1-Water60-3490-95000 $8,248.20
--- ----------------------
-----------
--------------
L Total] $41,241.00
--------------------------------- --
Total FY16 Design ; $41241.00
' Project Cost ;
--------------------------------- ----- --------------------------
Page 2 of 3
B. Alteratives
An alternative to this design plan is to take no action and let the existing sewer
collection system continue to degrade until the system is no longer functioning. A
consequence of not completing this work could be loss of service to customers,
possible emergency situations, higher maintenance costs, and increased sewer
collection maintenance staff labor.
C. Time Constraints: There are no critical timelines associated with this project.
Departmental Approval:
(A) -� �
OR -
Page 3 of 3
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND CIVIL SURVEY CONSULTANTS (ENGINEER)
This Task Order is made this&b day of October, 2015 and entered into by and between the
City of Meridian, a municipal corporation organized under the laws of the State of Idaho,
hereinafter referred to as "City", and accepted by CIVIL SURVEY CONSULTANTS, hereinafter
referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained
in the Master Agreement (Category 2c) between the above mentioned parties dated October
22, 2013. The Project Name for this Task Order 10577.a is as follows:
CITY OF MERIDIAN
Water & Sewer Line Replacement - E Pine Ave - Meridian Rd to E 6th St —
Design
PROJECT UNDERSTANDING
The City has identified a need to abandon the existing 8" sewer mains that run across private
property and through alleys to the north and south of Pine Avenue from Meridian Road to E. 6th
Street.
The City has also identified a need to replace the existing 8" and 6" water main in Pine Avenue
from Meridian Road to E. 5th Street and the existing 8" water main in E. 2nd Street from Pine
Avenue to State Avenue.
The Engineer shall provide professional engineering services related to the design of
approximately 3,200 linear feet of 8" sewer main in Pine Avenue from Meridian Road to
approximately 1200' east of E. 5th Street. The design shall include the transfer of
approximately 65 existing sewer services along Pine Avenue to the new sewer main.
The existing 8" sewer main that runs through the alley north of Pine Avenue shall be
abandoned if a new sewer main has been constructed in State Street. The existing 8" sewer
mains that run across private property and through alleys south of Pine Avenue shall not be
abandoned as part of this project and shall be kept active until additional new sewer mains are
constructed in E. Idaho Avenue.
The Engineer shall also provide professional engineering services related to the design of new
water mains and water services in Pine Avenue from Meridian Road to E. 5th Street and in E.
2nd Street from Pine Avenue to State Avenue.
TASK ORDER 10577,a — Water & Sewer Line Replacement - E Pine Ave - Meridian Rd to E 6th St — Design Page 1 of 7
Civil Survey Consultants
The sewer and water improvements shall be designed and constructed in conjunction with Ada
County Highway District's (ACRD) Pine Avenue Improvement Project. ACHD's AutoCAD
electronic topographic survey and design files shall be used as the base drawings for the
sewer and water improvement design.
The Engineer shall also provide professional engineering services related to the adjustment of
existing water infrastructure as required by ACHD's roadway improvements.
It is anticipated that this project will cross fiscal years and thus will be funded between Fiscal
Year 2016 (Oct. 2015 — Sept. 2016) and Fiscal Year 2017 (Oct. 2016 — Sept. 2017). The
funding for FY2017 is contingent upon Council approval of the FY2017 budget.
Phase 1 — FY2016
Phase 1 includes the following portions of task 1, task 2 and task 3 that shall be completed
during the City's Fiscal Year 2016.
Task 1 — Administration
1.1 This task includes duties associated with setting up the contract, submitting
monthly invoices and ongoing project management.
Task 2 — Surveying and Data Collection
2.1 This task includes field work associated with performing topographic survey
required to complete the design. Topographic survey shall cover any necessary
items that are not included on the drawings from ACHD. It is assumed that the
vast majority of the necessary topographic surveying shall be provided in ACHD
electronic drawings. Topographic surveys shall not be conducted on each
individual property fronting Pine Avenue. Existing sewer service cleanouts shall
be surveyed at each property if they are visible at the ground. We anticipate that
most properties will not have cleanout and we will survey the point where the
sewer service leaves the building.
2.2 This task includes office work associated with drafting any additional topographic
survey completed.
2.3 This task includes obtaining electronic drawings from ACHD and preparing the
drawings for use as the base drawings.
2.4 This task includes office work associated with contacting each property owner
along Pine Avenue and scheduling an appointment to complete necessary
TASK ORDER 10577.a — Water & Sewer Line Replacement - E Pine Ave - Meridian Rd to E 6th St — Design Page 2 of 7
Civil Survey Consultants
surveying and to visually inspect their property and identify existing sewer service
location.
2.5 This task includes office and field work associated with conducting an inspection
of each property and taking a digital photograph of the anticipated sewer service
route at each property. Photographs shall be indexed and included as part of the
project specifications.
2.6 This task includes work associated with reviewing the CCTV of the existing
sanitary sewer mains to determine the location of existing sewer services and
plotting them on the plans. City shall provide CCTV reports and video of the
existing sewer main.
2.7 This task includes coordination with contractor to have one pothole completed in
E. 2nd Street to identify the existing roadway section for trench repair purposes.
2.8 This task includes coordination with contractor to have two groundwater
monitoring wells installed and then measuring the groundwater level on a bi-
weekly basis during the irrigation season.
2.9 This task includes sending a letter to the property owners of approximately fifteen
parcels along Pine Avenue that are not currently connected to City services. The
letter shall advise them that the City will install service stubs to their property at
their request and that the property owner shall be responsible for reimbursing the
City for the cost to install the stubs. Engineer shall respond to letters or phone
call from property owners.
Task 3 — Design Improvements
3.1 This task includes designing sewer main improvements in Pine Avenue.
3.2 This task includes designing sewer service improvements. Sewer service routes
will generally be shown on construction plans with a reference to digital
photograph of each property and proposed route in project specifications.
3.3 This task includes designing water main and service improvements in Pine
Avenue and E. 2nd Street.
Phase 2 — FY2017
Phase 2 includes the following portions of task 1, task 3, task 4 and task 5 that shall be
completed during the City's Fiscal Year 2017,
Task 3 — Design Improvements
3.1 This task includes designing sewer main improvements in Pine Avenue.
TASK ORDER 10577.a — Water & Sewer Line Replacement - E Pine Ave - Meridian Rd to E 6th St — Design Page 3 of 7
Civil Survey Consultants
3.2 This task includes designing sewer service improvements. Sewer service routes
will generally be shown on construction plans with a reference to digital
photograph of each property and proposed route in project specifications.
3.3 This task includes designing water main and service improvements in Pine
Avenue and E. 2nd Street.
3.4 This task includes making the following adjustments to the existing water system
in Pine Avenue from E. 5th Street to N. Ralstin Street as required by ACHD
roadway improvements:
- Adjust Existing Water Valves to Grade
- Adjust Existing Water Main at locations where conflicts exist with new
storm drain or irrigation pipes.
- Relocate Existing Fire Hydrants
- Relocate approximately 13 water services.
3.5 Design water and sewer stubs to approximately fifteen parcels along Pine
Avenue if requested by the property owner.
Task 4 — Construction Document Preparation and Review
4.1 Develop plans, specifications, cost estimate and bid schedule that meet current
design standards and standard specifications of the City and ISPWC. Technical
Specifications will conform to the formatting of the ISPWC. Sewer service routes
will generally be shown on construction plans with a reference to digital
photograph of each property and proposed route in project specifications.
4.2 Submit five (5) full size copies of plans and two (2) copies of specifications to City
Engineering for departmental review and comment. Engineer will revise plans as
necessary and resubmit.
4.3 Submit three (3) full size copies of revised plans and one (1) set of specifications
to City Engineering for Development Services and Environmental review.
Engineer to revise plans as necessary and resubmit.
4.4 Submit one (1) full size copies of plans and specifications to ACHD for review
and approval. Engineer will revise plans as necessary and resubmit.
4.5 Submit four (4) full size copies of plans and one (1) set of specifications to City
Engineering for QLPE review and approval. Engineer will revise plans as
necessary and resubmit.
TASK ORDER 10577.a — Water & Sewer Line Replacement - E Pine Ave - Meridian Rd to E 6th St — Design Page 4 of 7
Civil Survey Consultants
4.6 Submit two (2) full size copies of plans to Nampa Meridian Irrigation District for
review and approval. We anticipate there to be a crossing of the Hunter Lateral
that will require a license agreement.
4.7 Submit two (2) hard copies and one (1) pdf on a disk of the fully approved set of
plans and special provisions to ACHD for bidding purposes.
4.8 Submit one (1) hard copy and one (1) pdf on a disk of the fully approved set of
plans and special provisions to ACHD for bidding purposes.
Task 5 — Construction Services
5.1 Provide one set of construction stakes for the design improvements. Staking
shall be completed within 48 hours when requested in writing by the Contractor.
Staking shall be completed for the following:
A. Water System
- Fire Hydrant (Horizontal Control)
- Blowoff (Horizontal Control)
- Water Meter (Horizontal Control)
- Valves (Horizontal Control)
- Water main bends (Horizontal Control)
- Water main at 100' intervals (Horizontal Control)
B. Sewer System
- Manhole (Horizontal and Vertical Control)
- Cleanout (Horizontal and Vertical Control)
- Sewer Service at the right-of-way line (Horizontal and Vertical Control)
- Intermediate point between manholes (Horizontal and Vertical Control)
5.2 Engineer will attend the pre-bid meeting.
5.3 Engineer will attend the pre -construction meeting.
5.4 Answer RFI's from contractor during bidding and construction about the design.
5.5 Review material specifications submitted by contractor.
5.6 Engineer with attend onsite meetings with the City and property owners during
construction as requested by the City.
5.7 Prepare record drawings meeting the City of Meridian Acceptance of
Record/Electronic Drawings, dated January 28, 2015,
TASK ORDER 10577.a — Water & Sewer Line Replacement - E Pine Ave - Meridian Rd to E 6th St — Design Page 5 of 7
Civil Survey Consultants
• It shall be the City's responsibility to negotiate and execute the Joint Effort Agreement
for Construction with ACRD. Plans shall be prepared once the City has provided our
office with AutoCAD electronic files of ACHD's final design. The City shall obtain
permission from ACHD to use the electronic files for utility design purposes.
• It is assumed that the files obtained from ACHD will be at 95% plans and ACHD shall
make only minor revisions to the plans.
• Right-of-way or boundary surveys are not included in this scope of work.
• Title reports are not part of the scope of work.
• The City shall be responsible for all work and fees associated with requesting and
executing the Nampa Meridian Irrigation District license agreement.
• Easements are not part of this scope.
• City shall provide contact information for each property and assist the Engineer in
receiving permission from each property owner to complete work.
• Service shall only be provided to property owners that will consent to work. City will
assist with consent process if necessary.
• An Erosion and Sediment Control Plan (SSCP) or Storm Water Pollution Prevention
Plan (SWPPP) shall not be prepared. The City will coordinate with ACHD to have all
work covered under ACHD's ESCP AND SWPPP.
• A Traffic Control Plan or a Construction Phasing Plan shall not be prepared
• All required work to install sewer and water improvements at irrigation crossings shall
be performed under ACHD's Army Corps of Engineers and Idaho Water Resources
Permits. The City shall request that ACHD include the water and sewer improvements
on the permits.
10 1 IT, 1ANAU061-AM -
Engineerin
Engineering services shall be completed as needed to construct improvements in conjunction
with ACHD's roadway project. The preparation of the City of Meridian's plans are dependent
on the completion of the ACHD plans and the schedule below is an anticipated schedule and
may vary based on changes to the ACHD project schedule. The following schedule is based
on a Notice to Proceed (NTP) from the City by November 2015 and Final Plans by September
2017. A NTP issued on a different date will change the schedule accordingly. Funding for this
project will be split between Fiscal Year 2016 (Oct. 2015 — Sept. 2016) $41,241.00 and Fiscal
Year 2017 (Oct. 2016 — Sept. 2017) $67,916.00.
TASK ORDER 10577.a — Water & Sewer Line Replacement - E Pine Ave - Meridian Rd to E 6th St — Design Page 6 of 7
Civil Survey Consultants
COMPENSATION AND COMPLETION SCHEDULE — PHASE 2
Task
Description
Due Date Compensation
1
Administration
a 30 days after completion of
construction $363.00
3
Design Improvements
■ September 2017 $13,068.00
4
Construction Documents
■ September 2017 $35,411.00
5
Construction Services
■ 30 days after completion of
construction $18,774.00
Direct
Miscellaneous Printing
■ 30 days after completion of $300.00
construction
PHASE 2 (FY2017) TOTAL: $67 916.00
TASK ORDER TOTAL: $109,157.00
The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10577.a
is One Hundred Nine Thousand One Hundred Fifty Seven dollars and 00/100 ($109,157.00). No
compensation will be paid over the Not -to -Exceed amount without prior written approval by the City
in the form of a Change Order. Any and all travel will only be reimbursed if pre -approved by the
Project Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will be
paid at cost and only if pre -approved by the Project Manager. Any travel and/or reimbursables
paid will be paid as part of the Not -To -Exceed Task Order Total per the Compensation and
Completion Schedule above.
t
TAMMY •- OR
Dated: LZ
Approved by Council:
Attest:
JAYCEE L. HOWAN, CITY
CIVIL SURVEY CONSULTANTS, INC
BY d'
COREY PEACOCK, P. E., Principal
Dated: /t
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IDAHO y
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PurchasingApproval°<W<6A��y°°paint Apr
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BY: r' BYE``<
KEIT ATTS, Purchasing Manager WARREN STE ART,
Dated:
City Project Manager
Emily Skoro
TASK ORDER 10577.a — Water & Sewer Line Replacement - E Pine Ave - Meridian Rd to E 6th St — Design Page 7 of 7
Civil Survey Consultants
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Memo
To: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Jacy Jones, Emily Skoro
Date: 10/21/2015
Re: October 27th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
October 27h City Council Consent Agenda for Council's consideration.
Approval of Task Order 10577.A to CIVIL SURVEY CONSULTANTS, INC. for the
"WATER AND SEWER REPLACEMENT — E PINE AVE — MERIDIAN ROAD TO E
6T" STREET - DESIGN" project for a Not -To -Exceed amount of $109,157.00.
Recommended Council Action: Award of Task Order 10577.A to Civil Survey
Consultants, Inc. for the Not -To -Exceed amount of $109,157.00.
Thank you for your consideration.
• Page 1
CONTRACT / AGENDA CHECKLIST
Date: 10/5/2015 REQUESTING DEPARTMENT Public Works
Fund: 60 Department: 3590/3490 GL Account: 95000 Project # 10577.a
I
r
t
Construction: Task Order x PSA Equipment
I
Project Name: Water & Sewer Line Replacement - E Pine Ave - Meridian Rd to E 6th St - DESIGN I
Project Manager: Emily Skoro Department Representative:
Contractor/Consultant/Design Engineer: Civil Survey
Budget Available (Attach Report): yes Contract Amount: $109,157.00
Will the project cross fiscal years? Yes No
Budget Information: FY Budget: FY16 Enhancement #: Grant #:
FY17 $67,916,00 Other: Type of Grant:
CONTRACT CHECKLIST
BASIS OF AWARD
Low Bidder Highest Rated Master Agreement x
(Bid Results Attached) (Ratings Attached) (Category) 2C
Typical Award Yes X No
If no please state circumstances and conclusion:
Debarment Status (Grant/Federal Funded Projects Only) na
(Type in date verified and the status)
Date Award Posted: na 10 day protest period: na
PW License # na Expiration Date na
Corporation Status Goodstanding
Insurance Certificates Received (Date): January 15, 2015 Expiration Date: January 4, 2016 Rating: A
Payment and Performance Bonds Received (Date): na Rating: na
Builders Risk Ins, Req'd: Yes na No na
(Only applicabale for projects above $1,000,000)
If yes, has policy been purchased? na
Date Submitted to Clerk for Agenda: October 21, 2015 Approval Date By: Council
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
(Only for non Public Works Project)
Meridian City Council Meeting
DATE: October 27, 2015
ITEM TITLE: Compass
ITEM NUMBER:
PROJECT NUMBER:
COMPASS Presentation Regarding Transportation and Funding for Public Outreach
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
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CO
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p
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c
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•
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Applications Due November 13th
CO
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b
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d
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:
Meridian City Council Meeting
DATE: October 27, 2015 ITEM NUMBER: 7A
PROJECT NUMBER: H2O15-0004
ITEM TITLE: Shelburne Properties
Continued from October 20, 2015: Shelburne Subdivision No. 1 (H-2015-0004) by Shelburne Properties, LLC
Located 1/4 Mile East of S. Eagle Road and North of E. Amity Road
1. Request: Final Plat Approval Consisting of Forty -Eight (48) Building Lots and Twelve (12) Common Lots on
19.42 Acres of Land in the R-4 Zoning District
MEETING NOTES
, - - //// 7//- C,
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: October 27, 2015 ITEM NUMBER: 7B
PROJECT NUMBER: H2O15-0007
ITEM TITLE: Stonesthrow Subdivision
Stonesthrow Subdivision (H-2015-0007) by Steve Arnold Located 1/4 Mile South of E. Fairview Avenue on the
West Side of N. Mount Hood Avenue
1. Request: Final Plat Approval Consisting of Thirty -Six (36) Building Lots and Eight (8) Common Lots on 9.21
Acres of Land in an R-40 Zoning District
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: October 27, 2015 ITEM NUMBER: 7C
PROJECT NUMBER: H2O15-0006
ITEM TITLE: Baltic Place
Public Hearing: Baltic Place Addition (H-2015-0006) by Cair Paravel, LLC Located 1 151 E. Kalispell Street
1. Request: Modification to the Development Agreement (Inst. #1131126756) to Include a Provision Allowing
the Future Development of a Cemetery in the I -L Zoning District on Lot 2, Block 1 with Approval of a
Conditional Use Permit
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
CITY COUNCIL
PUBLIC HEARING SIGN-UP SHEET
DATE October 27, 2015 ITEM # 7C1
Project Number:
H-2015-0006
Project Name: Baltic Place (MDA)
PLEASE PRINT NAME
FOR
AGAINST
NEUTRAL
11(lf 2
CITE r a=a
UF F E
Meridian City Council Meeting
DATE: October 27, 2015 ITEM NUMBER:
PROJECT NUMBER: H2O15-001
ITEM TITLE: Shops at Victory
Public Hearing: Shops at Victory (H-2015-0010) by White -Leasure Development Company Located at 3210 S.
Eagle Road
1. Request: City Council Review of the Preliminary Plat Condition (# 1.2.2) that Requires the Property to be
Subdivided Prior to Issuance of a Building Permit
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
CITY COUNCIL
PUBLIC HEARING SIGN-UP SHEET
DATE October 27, 2015 ITEM # 7D1
Project Number: H-2015-0010
Project Name: Shops at Victory (Council Review)
PLEASE PRINT NAME
FOR
AGAINST
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CITY CLERKSIFFI
Meridian City Council Meeting
DATE: October 27, 2015
ITEM TITLE: Ordina
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PROJECT NUMBER:
Ordinance No. V�D U 4!1 ; An Ordinance Repealing Title 2, Boards and Commissions, Chapters
1-7 Regarding Historic Preservation Commission; Parks and Recreation Commission; Transportation
Commission; Planning and Zoning Commission; Arts Commission; Solid Waste Advisory Commission; and
Board of Adjustment; and Replacing Title 2, Commissions and Committees, Chapters 1-8 Regarding
Commissions; Committees, Boards, Coalitions; Arts Commission; Historic Preservation Commission; Parks and
Recreation Commission; Planning and Zoning Commission; Solid Waste Advisory Commission; Transportation
Commission; and Board of Adjustment; Providing for a Waiver of the Reading Rules; and Providing an
Effective Date
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN ORDINANCE NO. � �) f � b b L'
BY THE CITY COUNCIL: BIRD, BORTON, CAVE, NER,
MILAM, ROUNTREE, ZAREMBA
AN ORDINANCE OF THE CITY OF MERIDIAN REPEALING TITLE 2, BOARDS AND
COMMISSIONS OF THE MERIDIAN CITY CODE, REGARDING CHAPTERS 1-7
HISTORIC PRESERVATION COMMISSION; PARKS AND RECREATION
COMMISSION; TRANSPORTATION COMMISSION; PLANNING AND ZONING
COMMISSION; ARTS COMMISSION; SOLID WASTE ADVISORY COMMISSION;
AND BOARD OF ADJUSTMENT; AND REPLACING TITLE 2, COMMISSIONS AND
COMMITTEES OF THE MERIDIAN CITY CODE CHAPTERS 1-8 REGARDING
COMMISSIONS; COMMITTEES, BOARDS, COALITIONS; ARTS COMMISSION;
HISTORIC PRESERVATION COMMISSION; PARKS AND RECREATION
COMMISSION; PLANNING AND ZONING COMMISSION; SOLID WASTE ADVISORY
COMMISSION; TRANSPORTATION COMMISSION AND BOARD OF ADJUSTMENT;
PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, it is established in the Idaho and Meridian City Code that certain Commissions and
Committees may be created for a specific purpose to assist the Mayor and City Council with
gathering information and making recommendations or decisions to carry out specific City
purposes; and
WHEREAS, it is inherent in the powers of the Mayor and the City Council in the Idaho and
Meridian City Codes to establish other Commissions or Committees, et.al, for similar purposes;
and
WHEREAS, it is the desire of the Mayor and City Council to create clear definitions of
Commissions and Committees and to create standards for the formation and functions of the
groups as they provide necessary information and advice to the elected officials of the City;
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE
CITY OF MERIDIAN, IDAHO:
Section 1. That Title 2 is repealed and replaced to read as follows:
TITLE 2
COMMISSIONS AND COMMITTEES
CHAPTER 1
COMMISSIONS; COMMITTEES, BOARDS, COALITIONS
2-1-1: COMMISSIONS:
MERIDIAN CITY CODE TITLE 2 - COMMISSIONS AND COMMITTEES PAGE 1 OF 19
The following provisions shall apply to all city commissions including, but not limited to, the
Arts Commission, Historic Preservation Commission, Parks and Recreation Commission,
Planning and Zoning Commission, Solid Waste Advisory Commission, and Transportation
Commission.
A. Definitions:
1. The mayor has the authority to create various commissions to advise the Mayor and
City Council on the specific subjects established for the commission.
2. Commissions shall be created by ordinance and approved by the City Council and
shall be subject the Idaho Code provisions in regards to open meetings including but
not limited to taking of minutes and shall be open to the public to attend.
3. The City Council may eliminate any commission at any time by repealing the
Commission's enabling ordinance, unless a different procedure is required by the
Idaho Code.
B. Roles and Responsibilities
1. Advisory To City Council: All commissions, except for the Planning and Zoning
Commission, shall be deemed advisory and shall report and make recommendations
to the mayor and city council. All actions of the commission shall be subject to
approval by the mayor and city council and after such approval shall have the force
and effect of ordinance.
2. Annual Report: The commission chair shall submit an annual report to the mayor
and city council regarding the commission's activities and accomplishments in the
furtherance of the objectives of this title. This shall not apply to the Planning and
Zoning Commission.
C. Membership:
Appointment: Commission members shall be appointed by the mayor and approved by
the city council on a vote of a majority of the city council members, and commission
members may, in like manner, be removed.
2. Size: Commissions shall consist of up to nine (9) members that are over eighteen (18)
years of age, at the time of appointment, with one member who may be designated to
represent youth, which commission member may be at the time of appointment, under
eighteen (18) years of age.
3. Compensation: All commission members and the officers thereof shall serve without
salary or compensation for their service on the commission. This shall not apply to
paid City or other governmental staff on commissions as part of their work assignment
MERIDIAN CITY CODE TITLE 2 -COMMISSIONS AND COMMITTEES PAGE 2 OF 19
4. Terms: All commission terms shall be for a period of three (3) years except that one
position that may be designated to represent youth, for all commissions except for
Planning and Zoning, which commission member shall serve for a term of one (1)
year. Commissioners appointed prior to the passage of this ordinance may serve the
full term that they were appointed to initially and the number of terms shall not be
counted towards any subsequent limitations.
5. Maintaining list of Members: The City Clerk shall maintain a record of the current
and future commission seats with the starting and ending dates of each respective term
identified. Any new seat added as a result of this ordinance may be for a partial period
of time for the initial appointment to allow the seat to align with the other seats on the
respective commission.
6. Expiration of Terms and Re -appointments: When a commission term expires the
position shall be publicly noticed for appointment to the commission seat. The
incumbent commissioneK may re -apply for the same seat. Appointments shall be done
as described in this Section.
7. Successive Terms: Commissioners may serve up to two (2) consecutive full terms,
and including any partial term they may serve prior to appointment to a full term,
without separate approval. A third or all successive terms must be approved by a
unanimous vote of the full City Council unless otherwise provided by law or
ordinance.
8. Termination: Any Commissioner may have their appointment terminated in the same
manner as they were selected, unless required otherwise by law. Additionally, any
Commissioner that misses one-half of the meetings that are held in any twelve month
period shall have their appointment automatically terminated.
9. City Council and City Staff members: All commissions shall have a Councilmember
Liaison as an ex -officio member of the Commission without voting rights, the City
Attorney or designee, and a designated staff member for support assigned to each
commission.
D. Budget
1. A commission may be provided a budget with the approval of the City Council.
2. The commission's budget may be created through the legally required budgetary
process and as determined by the Idaho Code, Meridian City Ordinance or City
policy may receipt and expend funds, goods, and services from the federal
government or agencies and instrumentalities of state or local governments, or from
civic and private sources, and may contract with these entities and provide
information and reports as necessary.
MERIDIAN CITY CODE TITLE 2 -COMMISSIONS AND COMMITTEES PAGE 3 OF 19
3. The budget and any expenditures shall be administered, consistent with the City's
policies, by the designated city department or staff liaison(s) and as when required
be forwarded to the City Council for approval.
2-1-2: COMMITTEES, BOARDS, COALITIONS:
A. Definitions:
1. The mayor has the authority to create various committees, boards, task forces, or
coalitions to advise the Mayor and/or the City Council on the specific subjects
established for the group.
2. Unless created by ordinance or statute this type of group shall not be subject the Idaho
Code provisions in regards to open meetings.
3. The provisions of this section do not apply to the Impact Fee Advisory Committee as
described in Meridian City Code Title 10 Chapter 7 and the Board of Adjustment
described in the Meridian City Code in this title.
B. Membership:
1. Appointment: Committee members shall be selected by the mayor and shall serve at
the pleasure of the mayor.
2. Size: Committees may vary in size dependent upon their purpose and scope.
Compensation: All committee members and the officers thereof shall serve without
salary or compensation for their service on the committee. This shall not apply to paid
City or other governmental staff on committees as part of their work assignment
4. Expiration of Committee or Terms of Members: A committee shall expire when the
scope and purpose is completed or the mayor determines that the committee is no
longer necessary.
CHAPTER 2
ARTS COMMISSION
2-2-1: ESTABLISHMENT:
There is hereby established an arts commission, the purpose of which shall be to highlight the
city's rich cultural resources, enhance the city's aesthetic environment, and promote the
development of economic, educational, recreation, and tourism opportunities within the city
through the advancement of publicly accessible arts.
2-2-2: DUTIES AND POWERS:
Commission Authority: The arts commission shall be authorized to:
MERIDIAN CITY CODE TITLE 2 - COMMISSIONS AND COMMITTEES PAGE 4 OF 19
1. Assess the needs of the Meridian community with regard to the arts and make such
information available to the city council and all interested agencies and persons;
2. Stimulate awareness and appreciation of the importance of publicly accessible art and
its benefits to the community;
3. Encourage the growth and preservation of the city's art resources, foster the
development of a receptive climate for the arts, and promote self-sustaining arts
programs within the city;
4. Review and advise the city council on the aesthetic aspects of works of art or public
monuments under consideration to be accepted or commissioned by the city of
Meridian;
5. Promote the development of, and provide general information and encouragement to,
the city's cultural organizations, artists, institutions and community organizations
sponsoring arts activities;
6. Seek and encourage financial support, including, but not limited to, grants, loans and
guarantees to artists, arts institutions and community organizations sponsoring arts
activities and publicly accessible arts in the city, subject to city council approval;
7. Recommend to city council, within the limits of the commission's funding, the
employment of or the contracting with other parties for the services of technical experts
or other persons as it deems necessary to carry on the functions of the commission;
8. Prepare and submit budgetary recommendations to city council for expenditures
necessary for the continuation and development of public programs furthering the arts;
9. Cooperate with federal, state, and local governments, schools, and private arts
organizations, in the pursuance of the objectives of this chapter; and
10. Recommend ordinances and otherwise provide information for the purposes of
advancement of publicly accessible arts in the city.
2-2-3: MEMBERSHIP; QUALIFICATIONS:
All members of the arts commission shall have an interest, competence, or knowledge in the
arts.
2-2-4: ORGANIZATION:
A. Officers: At the first meeting of each calendar year, the members of the arts commission
shall meet and organize by electing a chair, vice chair, and such other officers as may be
necessary. The arts commission may request assistance from the city clerk.
MERIDIAN CITY CODE TITLE 2 - COMMISSIONS AND COMMITTEES PAGE 5 OF 19
B. Rules And Bylaws: The arts commission shall adopt bylaws, rules and regulations for the
proper conduct of the business of the commission. The bylaws, rules and regulations are
subject to the approval of the mayor and city council after recommendation by the
commission.
2-2-5: MEETINGS:
The arts commission shall convene regular meetings at Meridian City Hall, 33 East Broadway,
Meridian, Idaho, each month at three thirty o'clock (3:30) P.M. on the second Thursday of each
month unless, at the first meeting of each calendar year, the commission shall establish a
meeting schedule for the calendar year in which event the published schedule shall apply. The
commission shall keep appropriate written records of its resolutions, proceedings, and actions.
The commission shall allow and promote public participation in the meetings of the
commission. Additional meetings of the commission may be scheduled by the commission as
necessary to carry out the business of the commission.
CHAPTER 3
HISTORIC PRESERVATION COMMISSION
2-3-1: ESTABLISHMENT:
There is hereby established a historic preservation commission, the purpose of which shall be to
promote the educational, cultural, economic and general welfare of the public of the city
through the identification, evaluation, designation, documentation, and protection of those
buildings, sites, areas, structures, and objects which reflect significant elements of the city's, the
state's, and the nation's historic, architectural, archaeological, and cultural heritage.
2-3-2: DUTIES AND POWERS:
Commission Authority: The historic preservation commission shall be authorized to:
1. Conduct a survey of local historic properties.
2. Recommend the acquisition of fee and lesser interests in historic properties, including
adjacent or associated lands, by purchase, bequests, or donation.
3. Recommend methods and procedures necessary to preserve, restore, maintain and
operate historic properties under the ownership or control of the city.
4. Recommend the lease, sale, other transfer or disposition of historic properties subject to
rights of public access and other covenants and in a manner that will preserve the
property.
Negotiate and recommend to city council, within the limits of the historic preservation
commission's funding and in accordance with applicable laws and city policies,
MERIDIAN CITY CODE TITLE 2 - COMMISSIONS AND COMMITTEES PAGE 6 OF 19
including those regarding purchasing, the employment of or the contracting with other
parties, organizations, or governmental entities for the services of technical experts or
other persons as it deems necessary to cagy on the functions of the historic preservation
commission.
6. Cooperate with the federal, state and local governments in the pursuance of the
objectives of historic preservation.
7. Make recommendations in the planning processes undertaken by the county, the state, or
the federal government and the agencies of these entities.
8. Recommend ordinances and otherwise provide information for the purposes of historic
preservation in the city.
9. Promote and conduct an educational and interpretive program on historic preservation
and historic properties in the city.
10. Review nominations of properties to the National Register of Historic Places for
properties within the city's jurisdiction.
11. Recommend for city council approval such ordinances, special conditions or
restrictions as may further the protection, enhancement, and preservation of historic
properties, as authorized by Idaho Code section 67-4612.
12. Historic preservation commission members, employees or agents of the historic
preservation commission may enter private property, buildings, or structures in the
performance of their official duties, only with the express consent of the owner or
occupant thereof.
2-3-3: MEMBERSHIP; QUALIFICATIONS:
All members of the historic preservation commission shall have a demonstrated interest,
competence, or knowledge in history or historic preservation. The city council shall endeavor
to appoint at least two (2) members with professional training or experience in the disciplines
of architecture, history, architectural history, urban planning, archaeology, engineering, law,
or other historic preservation related disciplines.
2-3-4: ORGANIZATION:
A. Officers: At the first meeting of each calendar year, the members of the historic
preservation commission shall meet and organize by electing a president, vice president
and such other officers as may be necessary. The historic preservation commission may
request assistance from the city clerk.
B. Rules And Bylaws: The historic preservation commission shall adopt bylaws, rules and
regulations for the proper conduct of the business of the commission. All commission
MERIDIAN CITY CODE TITLE 2 - COMMISSIONS AND COMMITTEES PAGE 7 OF 19
bylaws, rules and regulations are subject to the approval of the mayor and city council after
recommendation by the commission.
2-3-5: MEETINGS:
The historic preservation commission shall convene regular meetings at Meridian City Hall, 33
East Broadway, Meridian, Idaho, each month at five thirty o'clock (5:30) P.M. on the second
Thursday of each month unless, at the first meeting of each calendar year, the commission shall
establish a meeting schedule for the calendar year in which event the published schedule shall
apply. The commission shall keep appropriate written records of its resolutions, proceedings,
and actions. The commission shall allow and promote public participation in the meetings of
the commission. Additional meetings of the commission may be scheduled by the commission
as necessary to carry out the business of the commission.
CHAPTER 4
PARKS AND RECREATION COMMISSION
2-4-1: ESTABLISHMENT:
There is hereby established a parks and recreation commission, the purpose of which shall be
to work in conjunction with the parks department staff, and to advise the mayor and the city
council in the orderly and efficient administration of the city parks and recreation system as
hereinafter amended, and any other ordinances hereinafter enacted and amended relating to
parks, urban forestry and recreation.
2-4-2: DUTIES AND POWERS:
Commission Authority: The parks and recreation commission shall be authorized to:
1. Advise the city council and the mayor as to the best use of all public parks and any land
or lots hereinafter purchased, leased, devised and bequeathed to the city for park and
recreation purposes, and as such to make recommendation regarding the ornamenting,
adorning, laying out and improving of the grounds of said parks.
2. Study economic and physical conditions and problems in connection with the
maintenance, operation, management, control and use of all the public park grounds, park
and playground facilities in the city.
3. Propose and recommend rules and regulations for the control and regulation of the use of
the public park grounds, buildings, and playground facilities; subject to approval by the
mayor and city council.
4. Study and propose plans, and recommend rules and regulations for the planting, growing,
care, regulation and control of trees and shrubbery in all public places.
MERIDIAN CITY CODE TITLE 2- COMMISSIONS AND COMMITTEES PAGE 8 OF 19
5. Represent the public interest in making suggestions and recommendations for the
development, use and expansion of needed and required playground and other
recreational and leisure program activities.
6. Propose plans, recommendations and suggestions for the future growth, development and
regulation of park, playground, and recreation facilities of the city.
7. Set priority to plans, recommendations and suggestions for the future growth,
development and regulation of park, playground and recreation facilities of the city;
subject to approval by the mayor and city council.
8. Propose plans, recommendations, and suggestions to the annual budget to be submitted
by the parks director for the projects and expenditures for the next fiscal year prior to the
budget proposal being submitted to city council for approval.
9. Suggest and recommend such rules and regulations necessary and desirable to carry out
the intent of this chapter.
10. Review and comment on the parks and recreation department's master plan and any
subsequent updates or revisions.
11. Review and comment on the city's comprehensive plan and any and all other City plan's
related to parks and recreation.
12. If requested by the mayor, review candidates for parks and recreation director and make
recommendations to the mayor regarding those candidates.
13. Improve and correlate the problems of governmental administration of all recreation and
leisure programs of the city.
14. Appoint members of the commission to subcommittees to provide community
information to the parks and recreation commission concerning particular facilities or
programs of the park and leisure movement of the city.
15. Make recommendations regarding the establishment of all fees for facility reservations
and/or rental, facility admission, program activity participation, and league registration;
and the establishment of fees for urban forestry services.
2-4-3: MEMBERSHIP; QUALIFICATIONS:
Residents who reside within the city limits, or area of impact, and are a minimum of eighteen
(18) years of age are eligible to serve on the parks and recreation commission. One member
shall be a resident of the area of impact but no more than two (2) members may be appointed
from residents of the city impact area, outside the corporate limits. One member of the
Meridian city council, the director of the parks and recreation department, and one member
MERIDIAN CITY CODE TITLE 2 - COMMISSIONS AND COMMITTEES PAGE 9 OF 19
who represents the administration of the Meridian Joint School District 2 shall serve as ex
officio members with no vote.
2-4-4: ORGANIZATION:
A. Officers: At the December meeting of each year, the members of the parks and recreation
commission shall meet and organize by electing a president, vice president and such other
officers as may be necessary. The city parks and recreation staff shall provide
administrative support for the commission, and may request assistance from the city clerk.
B. Rules And Bylaws: The parks and recreation commission shall adopt bylaws, rules and
regulations for the proper conduct of the business of the commission. The bylaws, rules and
regulations are subject to the approval of the mayor and city council after recommendation
by the commission.
2-4-5: MEETINGS:
The parks and recreation commission shall convene regular meetings at Meridian city hall, 33
East Broadway, Meridian, Idaho, each month at six o'clock (6:00) P.M. on the second
Wednesday of each month unless, at the first meeting of each calendar year, the commission
shall establish a meeting schedule for the calendar year in which event the published schedule
shall apply. The commission shall allow and promote public participation in the meetings of
the commission. Additional meetings of the commission may be scheduled by the commission
as necessary to carry out the business of the commission.
CHAPTER 5
PLANNING AND ZONING COMMISSION
2-5-1: ESTABLISHMENT:
There is hereby established a planning and zoning commission, the purpose of which shall be
to advise the Mayor and City Council in regards to matters that come before them under Title
67, Chapter 65 of the Idaho Code known as the Local Land Use Planning Act, Title 11 of the
Meridian City Code known as the Unified Development Code, and any and all other laws
within their purview as defined by the federal, state, or local ordinance.
2-5-2: MEMBERSHIP; QUALIFICATIONS:
The Planning and Zoning Commission shall have a minimum of three (3) members. The
members, other than those from the impact area, must have resided in the county two (2) years
and in the city for one (1) year prior to appointment, and must remain a resident of the city
during his service on the commission. Except that at least one but not more than two (2)
members may be appointed from residents of the city impact area, outside the corporate limits.
Such members shall have similar residence requirements as those within the city, except that
they need not have resided in the city for one year and need not be a resident of the city.
Members of the commission shall be selected without respect to political affiliations.
MERIDIAN CITY CODE TITLE 2 - COMMISSIONS AND COMMITTEES PAGE 10 OF 19
2-5-3: ORGANIZATION:
The commission shall elect a chairman and create and fill any other office that it may deem
necessary. A commission may establish subcommittees, citizen advisory committees, hearing
examiners or neighborhood groups to advise and assist in carrying out the responsibilities. A
commission may appoint nonvoting ex officio advisors as may be deemed necessary. Pursuant
to Idaho Code section 67-6520, the commission may appoint hearing examiners for hearing
applications for subdivision and variance permits, and requests for zoning district boundary
changes which are in accordance with the plan, and conduct all other business in accordance
with Idaho Code section 67-6520.
2-5-4: RULES, RECORDS, AND MEETINGS:
A. Adoption Of Bylaws: Written organization papers or bylaws consistent with this code and
other laws of the state for the transaction of business of the commission may be adopted.
B. Records: A record of meetings, hearings, resolutions, studies, findings, permits and actions
taken shall be maintained.
C. Meetings: The regular meetings of the planning and zoning commission of the city shall be
held at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, on the first and
third Thursday of each month at six o'clock (6:00) P.M. of said days. All meetings and
records shall be open to the public.
2-5-5: EXPENDITURES AND STAFF:
As allowed by the Idaho Code, if the Planning and Zoning Commission has a designated
budget it is authorized to hire employees and technical advisors including, but not limited to,
planners, engineers, architects and legal assistants to assist the Commission with its duties
under the Idaho Code.
2-5-6: DUTIES:
The commission shall have the duties as set forth in title 11, chapter 5 of this code.
CHAPTER 6
SOLID WASTE ADVISORY COMMISSION
2-6-1: ESTABLISHMENT:
There is hereby established a solid waste advisory commission, the purpose of which shall be
to propose and recommend to the mayor and the city council any new or amended rules,
regulations, policies, and fees as such may relate to the orderly and efficient administration of
the city's fully automated solid waste collection system.
2-6-2: DUTIES AND POWERS:
MERIDIAN CITY CODE TITLE 2 -COMMISSIONS AND COMMITTEES PAGE 11 OF 19
Commission Authority: The solid waste advisory commission shall be authorized to:
Propose and recommend to the mayor and the city council any new or amended rules,
regulations, policies, and fees as such may relate to improving the orderly and efficient
administration of the city's fully automated solid waste collection system and voluntary
commingled recycling program;
2. Propose new programs and projects designed to encourage, promote, and improve the
solid waste and recycling practices in the community, helping reduce the amount of
waste that ends up in the landfill;
3. Recommend ordinances for the purposes of ensuring that the fully automated solid waste
collection system and voluntary commingled recycling program result in a cleaner, safer
community and allow for more cost effective services;
4. Suggest and recommend such rules, regulations, policies, and fees necessary and
desirable to enhance the equitable distribution of the cost of solid waste collection and
disposal services in the community;
5. Assess the needs of the Meridian community with regard to the management of solid
waste and make such information available to the city council and all interested agencies
and persons;
6. Propose plans, recommendations and suggestions for the future growth, development
and regulation of solid waste and recycling facilities and services of the city;
7. Cooperate with the federal, state, and local governments in the pursuance of the
objectives of this chapter;
8. Study and report to city council changes in economic conditions, industry trends, and
regulatory measures relating to the cost, operation and management of the city's fully
automated solid waste management system and voluntary commingled recycling
program;
9. Receive, review, and act on solid waste management concerns or issues brought forth by
citizens of Meridian, with recommendations to be forwarded to the mayor and city
council.
2-6-3: MEMBERSHIP; QUALIFICATIONS:
All members of the solid waste advisory commission shall have a demonstrated interest,
competence, or knowledge in recycling and solid waste management. Members of the solid
waste advisory commission shall be selected from the following groups: the utilities billing
manager or designee; the director of the public works department or designee; the city attorney
or designee; and at least three (3), but no more than five (5), Meridian citizens; and one member
MERIDIAN CITY CODE TITLE 2 - COMMISSIONS AND COMMITTEES PAGE 12 OF 19
who represents the solid waste franchisee who shall serve as a liaison and ex officio member of
the commission without voting rights.
2-6-4: ORGANIZATION:
A. Officers: At the first meeting of each calendar year, the members of the solid waste advisory
commission shall meet and organize by electing a chair, vice chair, and such other officers
as may be necessary. The commission may request assistance from the city clerk.
B. Rules And Bylaws: The solid waste advisory commission shall adopt bylaws, rules and
regulations for the proper conduct of the business of the commission. All commission
bylaws, rules and regulations are subject to the approval of the mayor and city council after
recommendation by the commission.
2-6-5: MEETINGS:
The solid waste advisory commission shall convene regular meetings at the Meridian City Hall,
33 East Broadway, Meridian, Idaho, at least quarterly. At the first meeting of each calendar
year, the commission shall establish a meeting schedule for the calendar year in which event the
published schedule shall apply. All meetings of the commission shall be open to the public, and
shall follow the requirements of Idaho's open meeting laws. The commission shall keep minutes
and other appropriate written records of its resolutions, proceedings, and actions. The
commission shall allow and promote public participation in the meetings of the commission.
Additional meetings of the commission may be scheduled as necessary to carry out the business
of the commission.
CHAPTER 7
TRANSPORTATION COMMISSION
2-7-1: ESTABLISHMENT:
There is hereby established a transportation commission, the purpose of which shall be to
provide a forum for cooperation, coordination, planning, and communication between the city
of Meridian and its citizens and organizations concerned with transportation planning and the
safe and efficient movement of vehicular and pedestrian traffic throughout the community, with
other federal, state, and local governmental agencies including, but not limited to: Ada County
highway district (ACHD), Idaho transportation department (ITD), Valley Regional Transit
(VRT), and the Community Planning Association Of Southwest Idaho (COMPASS).
2-7-2: DUTIES AND POWERS:
Commission Authority: The transportation commission shall be authorized to:
1. Receive, review, and make recommendations to the city council on all Meridian city
traffic safety and transportation matters.
MERIDIAN CITY CODE TITLE 2 -COMMISSIONS AND COMMITTEES PAGE 13 OF 19
2. Suggest projects to the city council that increase safety in pedestrian and school traffic
and that generally improve traffic safety throughout the city.
3. Receive, review, and act on motorist, pedestrian and bicyclist concerns or issues
brought forth by citizens of Meridian, that relate to safety of the traveling public.
4. Evaluate and recommend to the city council amendment to the traffic safety and
transportation elements of the city's comprehensive plan, as may be necessary.
5. Compile and recommend to city council annually a list of the highest priority roadway,
intersection, bicycle and pedestrian improvement projects for inclusion in state,
regional and local transportation funding programs, such as the COMPASS long range
transportation plan, ACHD's capital improvements plan, and ITD's long range
vision/plan.
6. Review and make recommendations to city council on the annual budget and five (5)
year work plan (FYWP) prepared by the ACHD.
7. Review and make recommendations to city council on rules and regulations related to
speed limits.
8. Review and make recommendations to the city council regarding public transportation,
including transit services.
9. Consider other transportation and traffic safety matters as may be referred to the
commission by city council, other political bodies, or city staff.
2-7-3: MEMBERSHIP; QUALIFICATIONS:
All members of the transportation commission shall have an interest, competence, or knowledge
in matters relating to transportation planning and traffic safety. Commission membership shall
be comprised of. four (4) Meridian citizens residing within city limits, one position of which
may be designated to represent youth; three (3) Meridian business owners or employees of a
business in Meridian; and two (2) individuals with technical expertise and/or education in a
transportation related field. The four (4) Meridian citizens should, if possible, represent
different geographic areas of Meridian. The six (6) nonvoting ex officio members shall be made
up of representatives from the Meridian city council, ACHD, ITD, COMPASS, VRT, and/or
Meridian joint school district #2 staff.
2-7-4: ORGANIZATION:
A. Officers: At the first meeting of each calendar year, the members of the transportation
commission shall meet and organize by electing a chair, vice chair, and such other officers
as may be necessary. The commission may request assistance from the city clerk.
MERIDIAN CITY CODE TITLE 2 -COMMISSIONS AND COMMITTEES PAGE 14 OF 19
B. Rules And Bylaws: The transportation commission shall adopt bylaws, rules and regulations
for the proper conduct of the business of the commission. The bylaws, rules and regulations
are subject to the approval of the mayor and city council after recommendation by the
commission.
2-7-5: MEETINGS:
The transportation commission shall convene regular meetings at Meridian City Hall, 33 East
Broadway Avenue, Meridian, Idaho, each month at three thirty o'clock (3:30) P.M. on the first
Monday of each month unless, at the first meeting of each calendar year, the commission shall
establish a meeting schedule for the calendar year in which event the published schedule shall
apply. The commission shall keep appropriate written records of its resolutions, proceedings,
and actions. The commission shall allow and promote public participation in the meetings of
the commission. Additional meetings of the commission may be scheduled by the commission
as necessary to carry out the business of the commission.
Chapter 8
BOARD OF ADJUSTMENT
2-8-1: ESTABLISHMENT:
There is hereby established a board of adjustment, for the purpose of hearing disputes,
objections, appeals, or requested adjustments by an authorized water and/or sewer user related
to water and/or sewer user accounts, statements, fees, and/or permits including, but not limited
to, nonpayment and shutoff of water service, assessment fees, connection fees, wastewater
discharge permits, monthly user charges or other fees established by title 9 of this code
regarding water and sewer use and service.
2-8-2: DUTIES AND POWERS:
A. The board of adjustment shall be authorized to:
1. Propose to city council for approval the rules of procedure for conducting hearings by the
board of adjustment.
2. Hear and decide disputes, objections, or appeals related to authorized water and/or sewer
user accounts, statements, fees, and/or permits including, but not limited to, nonpayment
and shutoff of water service, assessment fees, connection fees, wastewater discharge
permits, monthly user charges or other fees established by title 9 of this code regarding
water and sewer use and service.
B. The board of adjustment shall not be authorized to accept payment of any monies; the
board shall direct all payments to be made directly to the city finance department.
2-8-3: MEMBERSHIP:
MERIDIAN CITY CODE TITLE 2 -COMMISSIONS AND COMMITTEES PAGE 15 OF 19
A. Membership:
1. The board of adjustment shall consist of at least three (3) members, but no more than
five (5) members.
2. Members of the board of adjustment shall be appointed by the mayor and approved by
city council on a vote of a majority of the city council members, and board members
may, in like manner, be removed.
3. All members of the board of adjustment and the officers thereof shall serve without
salary or compensation. The city shall provide the necessary and suitable equipment and
supplies to enable the board to properly transact and attend to its business.
B. Qualifications: Members of the board of adjustment shall include the director of the public
works department or designee; the city attorney or designee; and at least one citizen of
Meridian, but no more than three (3) citizens.
C. Citizen Terms: Citizen members of the board of adjustment shall serve three (3) year terms.
Where two (2) or more citizens are initially appointed to the board of adjustment, such
citizens' respective terms shall initially include one seat with a one year term; one seat with
a two (2) year term; and all remaining citizen seats shall be three (3) year terms. Citizen
members wishing to serve additional terns must submit a letter of interest to the mayor
thirty (30) days prior to the tern's expiration. Reappointments shall be made at the
discretion of the mayor, with confirmation by the city council.
D. Vacancies: Vacancies shall be filled in the same manner as original appointments and the
appointee shall serve for the remainder of the unexpired term.
2-8-4: ORGANIZATION:
The board of adjustment shall annually elect one member as chair. The board may select and
elect such other officers as it deems necessary.
2-8-5: MEETINGS:
The board of adjustment shall not meet regularly, but shall convene upon scheduling and notice
by the city clerk following receipt of a written request for hearing as set forth in this chapter.
The board of adjustment shall convene to conduct such hearings at three o'clock (3:00) P.M. on
the third Wednesday of the month at the Meridian City Hall, 33 East Broadway, Meridian,
Idaho. All meetings of the board of adjustment shall be open to the public, and shall comply
with Idaho open meeting laws. Additional meetings of the board of adjustment may be
scheduled by the board as necessary to carry out the business of the board.
2-8-6: HEARING PROCEDURES:
MERIDIAN CITY CODE TITLE 2 - COMMISSIONS AND COMMITTEES PAGE 16 OF 19
A. An authorized water and/or sewer user may request a hearing before the board of
adjustment regarding any dispute, appeal, or objection related to such authorized water
and/or sewer user's account, statement, and/or permit including, but not limited to,
nonpayment and shutoff of water service (pretermination hearing), assessment fees,
connection fees, wastewater discharge permits, monthly user charges or other fees
established by title 9 of this code regarding water and sewer use and service by complying
in all respects with the procedures set forth in this section.
B. The authorized water and/or sewer user requesting a hearing before the board of adjustment
(hereinafter "hearant") shall submit a written request for hearing to the city cleric within
thirty (3 0) days from the dated notification of administrative denial of a request for
adjustment. Such request for hearing shall include hearant's name, mailing address,
telephone number, e-mail address, and water or sewer account number and address; names
and contact information of other interested or involved parties; and a description of the
matter(s) to be brought before and considered by the board of adjustment.
C. Upon receipt of a timely and complete request for hearing, the city clerk shall schedule the
matter for hearing at the next meeting of the board of adjustment, except that a request for
hearing that is received after three o'clock (3:00) P.M. on the second Wednesday of the
month shall not be heard until the third Wednesday of the following month. The city clerk
has authority to schedule the matter for hearing at an alternative time, provided the hearing
is scheduled not later than thirty (30) days from the next regularly scheduled meeting.
Within two (2) working days of scheduling the hearing, the city clerk shall mail notice
thereof to the hearant and to all known interested or involved parties in addition to the
general notice provisions of Idaho open meeting laws.
D. On the date and time duly noticed for hearing, the board of adjustment shall conduct a fair
and impartial hearing on the matter brought by hearant. Hearant shall be afforded the
opportunity to confront witnesses, to present credible evidence, to personally appear and be
represented and/or accompanied by an advisor or other legal representative, to be judged on
facts adduced at the hearing, and to otherwise be heard on the matter before the board of
adjustment.
E. The board of adjustment shall maintain a record of all hearings conducted and actions
taken.
F. The board of adjustment shall provide hearant with an oral decision at the conclusion of the
hearing, which decision shall include the board of adjustment's general findings of fact and
conclusions of law in support of its decision. The board shall declare the payment of any
money deemed owed to the city due and payable to the city finance department
immediately or by a date certain, as appropriate. The board shall also verbally and on the
record inform the hearant of his or her right to appeal the board's decision to the city
council.
MERIDIAN CITY CODE TITLE 2 -COMMISSIONS AND COMMITTEES PAGE 17 OF 19
G. The board of adjustment shall prepare a written decision including its findings of fact and
conclusions of law. The chair shall mail the written decision to hearant within two (2)
working days of the conclusion of the hearing.
2-8-7: RIGHT TO APPEAL:
A. A limited right of appeal to the city council shall be available to a hearant who receives an
adverse decision by the board of adjustment and complies in all respects with the
procedures set forth in this section.
B. Within three (3) working days of the conclusion of the hearing before the board of
adjustment, the hearant shall file with the city clerk:
A written notice of appeal, including hearant's name, mailing address, telephone number,
e-mail address, and water or sewer account number and address; names and contact
information of other interested or involved parties; and a statement of the basis for the
appeal, including specific objections to the board of adjustment's findings of fact and/or
conclusions of law; and
2. A cash or check deposit in the amount determined by the board of adjustment to be due
and payable.
C. Upon timely receipt of a complete notice of appeal, the city clerk shall schedule the appeal
for hearing before the city council within thirty (30) calendar days. The city clerk shall
provide notice of such hearing to the hearant and to all known interested or involved
parties.
D. On the date and time duly noticed for hearing before city council, each party may make a
brief statement to city council. No new evidence shall be presented; city council shall
decide the matter upon consideration of the record of hearing before the board of
adjustment.
E. City council may affirm, overturn, or modify the decision of the board of adjustment. City
council shall overturn or modify the decision of the board of adjustment only where the
board's findings of fact are not based upon substantial evidence or the conclusions of law
are erroneous. City council may order that hearant's deposit be forfeited to city or refunded
less any adjustments. City council may order that the payment of any additional money
deemed owed to the city be due and payable to the city finance department by a date
certain. The decision of the city council shall be final.
Section 2: That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the
Members of the full Council, the rule requiring two (2) separate readings by title and one (1)
reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be
in full force and effect upon its passage, approval and publication.
PASSED by the City Council of the City of Meridian, this 0�4 day of October, 2015.
MERIDIAN CITY CODE TITLE 2 - COMMISSIONS AND COMMITTEES PAGE 18 OF 19
Oct"
APPROVED by the Mayor of the City of Meridian, Idaho, Nvvtn+cr -;�7, 2015.
VED: ATTEST:
Mayor-c;tvof U' ycee EUolman, City Clerk
EI�I D I A N;�*--i
IDAfIG
n SEA
the TREAs�e`
MERIDIAN CITY CODE TITLE 2- COMMISSIONS AND COMMITTEES PAGE 19 OF 18
NOTICE AND PUBLISHED SUMMARY
OF ORDINANCE PURSUANT TO I.C. § 50-901(A)
CITY OF MERIDIAN ORDINANCE NO. 15 -
An Ordinance Repealing Title 2, Boards and Commissions, Chapters 1-7 Regarding
Historic Preservation Commission; Parks and Recreation Commission; Transportation
Commission; Planning and Zoning Commission; Arts Commission; Solid Waste
Advisory Commission; and Board of Adjustment; and Replacing Title 2, Commissions
and Committees, Chapters 1-8 Regarding Commissions; Committees, Boards, Coalitions;
Arts Commission; Historic Preservation Commission; Parks and Recreation Commission;
Planning and Zoning Commission; Solid Waste Advisory Commission; Transportation
Commission; and Board of Adjustment; Providing for a Waiver of the Reading Rules;
and Providing an Effective Date. A full text of this ordinance is available for inspection at
City Hall, City of Meridian, 33 East Broadway Avenu, Meridian, Idaho. This ordinance
shall become effective upon the passage and pu i4►l'fetl�
.�`P
W
Cit -y ---of M r dian x
Mayor and City Council y �t
By: Jaycee L. Holman City Clerk
n� VM
/ ode TRFAS�I�'C
First Reading:
Adopted after first re ding by suspension of the Rule as allowed pursuant to Idaho Code
50-902: YES V NO
Second Reading:
Third Reading:
STATEMENT OF MERIDIAN CITY ATTORNEY AS TO A EQUACY OF
SUMMARY OF ORDINANCE NO. 15- 16 Co
The undersigned, William L.M. Nary, City Attorney of the City of Meridian,
Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of
the attached Ordinance No. 15- DG2 k\ of the City of Meridian, Idaho, and
has found the same to be true and complete and provides adequate notice to the public
pursuant to Idaho Code § 50-901A (3).
DATED this day of October, 2015.
William. L.M. Nary
City Attorney
BOARDS AND COMMISSIONS TITLE 2 ORDINANCE SUMMARY — I of I
Meridian City Council Meeting
DATE: October 27, 2015 ITEM NUMBER: 9
PROJECT NUMBER:
ITEM TITLE: Future Meeting Topics
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: October 27. 2015
ITEM TITLE: Executive Session
ITEM NUMBER:
PROJECT NUMBER:
Executive Session Per Idaho State Code 74-206 (1) (f): To Consider and Advise Its Legal Representatives in
Pending Litigation
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS