Task Order No. 10481b with Civil Survey Consultants for Meridian Heights Water Sewer District Phase 2 Water Meter DesignTASK ORDER NO. 10481 b
Under the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND CIVIL SURVEY CONSULTANTS (ENGINEER)
This Task Order is made this 8fh day of April, 2014 and entered into by and between the
City of Meridian, a municipal corporation organized under the laws of the State of Idaho,
hereinafter referred to as "City", and accepted by CIVIL SURVEY CONSULTANTS,
hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and
conditions contained in the Master Agreement (Category 1 b) between the above
mentioned parties dated September 18, 2012. The Project Name for this Task Order
10481 b is as follows:
City of Meridian, Idaho
MERIDIAN HEIGHTS WATER SEWER DISTRICT
PHASE 2 -WATER METER DESIGN
PROJECT UNDERSTANDING
The Engineer shall provide professional services related to the design, bidding, and
construction phase work necessary for the implementation of a project to install water
meter pits and to abandon Well #1 in the Meridian Heights Subdivision within the
Meridian Heights Water and Sewer District.
The Kentucky Ridge Subdivision currently has meter pits installed. There will be no
design or construction phase work in Kentucky Ridge.
The ultimate goal of this project is for the City to integrate the Meridian Heights Water
and Sewer District (MHWSD) into the City infrastructure. The program is based off the
Three Party Agreement executed in October of 2013.
SCOPE OF WORK
Task 1 -Administration
1.1 Set up the contract and submit written communication through the City's project
management software (E-Builder). This includes but is not limited to the
following:
• Reports
• Requests for Information
Task Order 10481 b -MHWSD -PHASE 2 -WATER METER DESIGN Page 1 Of 7
CIVIL SURVEY CONSULTANTS
Request for Action by City
General Project Documentation & Communication
Pay Invoices
The City shall provide the ENGINEER with an E-Builder user's license.
1.2 Project Management -Provide ongoing management of the project including
regular status updates, coordination, and budget/schedule compliance.
1.3 Engineer staff that shall be onsite shall attend conflict resolution training at City of
Meridian Police Department.
'Task 2 ®®esign Surveying
2.1 This task includes:
Field work associated with establishing existing public right-of-way and
property lines.
2. Office work associated with drafting existing public right-of-way, property
lines and utility easements.
Note: We anticipate that we will be able to define the existing public right-of-way,
property lines and utility easements from Meridian Heights Subdivision plats
recorded with Ada County.
'Task 3 ®®esign
The goals of the design are to:
® Communicate with residents about the process and document pre-construction
conditions.
® Install the meter pits in a timely and efficient manner.
® Restore the surface conditions to pre-construction condition or better.
® Disrupt only one lane of traffic at a time.
® Minimize the disruption of water service to residents.
3.1 This task includes conducting a site review of every meter pit location and
providing an indexed digital photograph of each proposed meter pit location to
verify pre-construction surface conditions. Photographs shall also be included as
part of project bid documents.
3.2 Verify that each proposed meter pit will be located within an existing easement or
the public right-of-way. If existing conditions make this task not possible then
Engineer shall contact the City about the need to obtain an easement. Easement
preparation is not part of this scope of services but can be provided as a
supplement to this scope of services.
Task Order 10481 b - MHWSD -PHASE 2 -WATER METER DESIGN Page 2 Of 7
CIVIL SURVEY CONSULTANTS
3.3 Engineer shall accompany City Public Information Officer as they knock on each
residence door and assists with communication of project to resident. Engineer
shall accompany Public Information Officer on one trip to each residence and
there will be no follow up visits to residences that were not home on first attempt.
It is assumed that no meetings will be scheduled and task shall involve walking
the neighborhood and talking to residents that are home over one or two days.
Meetings shall address the following:
® Review of the Water Meter Project Fact Sheet.
® Proposed Meter Pit Location
® Surface/Feature Repair
® Traffic Disruptions
® Water Service Disruptions
® Project Schedule
This task shall also include providing written documentation of meeting with each
resident.
3.4 This task includes designing meter pit installation per City of Meridian Standard
Specifications on existing water service lines that do not currently have meter
pits. It is anticipated that 190 meter pits will need to be installed. Previous field
work performed by the Engineer (Phase 1) shall be used to identify existing
services lines that need meter pits and location of existing curb stops. Data
provided by MHWSD Operator shall be used to determine if existing services are
single or double services.
There are 38 lots that will have meter pits installed under an ongoing project
being performed by the MHWSD, these lots shall not be included in this scope of
work.
Design shall include removal of existing curb stops (if necessary), connection to
existing service line, and related work required to provide a functional meter pit
that is ready to receive a meter to be installed by the City.
3.5 Well #1 Demolition and Abandonment. Design work will also include plans for
the demolition and abandonment of Well #1 and transfer of water rights to the
City of Meridian. All materials are to be removed from the well house, the well
house shall be demolished and the well is to be abandoned per IDWR
requirements. Engineering work includes processing an application for IDWR
well abandonment and transfer of water rights to the City of Meridian (the City will
pay any IDWR fees for this work).
3.6 This task shall include coordination with the City Water Division and MHWSD
operations staff about how to service lots within the "Service Verification Area".
Specifically, Engineer shall work with the City to determine how to best service
the lots in the "Service Verification Area" shown on map previously provided to
Engineer. The design of services within the verification area is not part of this
Task Order 10481 b -MHWSD -PHASE 2 -WATER METER DESIGN Page 3 Of 7
CIVIL SURVEY CONSULTANTS
scope of services. Design of the services shall be provided under a supplement
to this scope of services once the necessary design parameters are established.
Task 4 -Construction ®ocument Preparation and Review
4.1 Develop plans, specifications, cost estimate and bid schedule that meet current
design standards and standard specifications of the City and ISPWC. Technical
Specifications shall conform to the formatting of the ISPWC.
Plans shall be developed to show the Contractor the proposed meter pit
location on each lot and pre-construction conditions. Each lot shall be
identified with its street address. It is the intent that the plans will be
incorporated into the 8.5"x11" contract document book and will consist of
the following:
o An overall key map (or maps) in 11 "x17" format with each lot
identified by the street address including the approximate location
of property lines, easements, and proposed meter location overlaid
on an orthographic photo of the area. Orthographic photo shall be
provided by the City.
o An 8.5"x11" sheet for each lot identified by the street address that
includes a digital photograph of the pre-construction conditions with
the proposed location of the water meter identified on the
photograph.
o A detail sheet showing a typical meter installation.
o A plan sheet in 11 "x17" format showing the work associated with
Well # 1 demolition and abandonment.
o An Erosion and Sediment Control Plan (ESC) will be developed per
the City of Meridian CSWMP Standard Requirements and IDEA and
ACRD requirements.
® Specifications shall include the following:
o Provision to restore surface conditions to pre-construction or better
condition. All surface restoration shall be made incidental to the
meter installation.
o Erosion and Sediment Control Plan (ESC) per the City the City of
Meridian CSWMP Standard Requirements and IDEA and ACHD
requirements.
o Minimize traffic disruption to one lane. Contractor shall obtain an
ACRD right-of-way permit prior to starting work.
o Contractor shall communicate with residents about water system
disruption schedule.
o Minimize water service disruption to any one lot.
o Construction time frame as established by the City prior to project
bidding.
o Work hours as established by the City prior to project bidding.
Task Order 10481b - MHWSD -PHASE 2 -WATER METER DESIGN Page 4 Of 7
CIVIL SURVEY CONSULTANTS
4.2 At 95% completion, submit seven (7) sets of plans and specifications to City
Engineering for department review and comment by Construction, Water,
Development Services and Environmental Departments. The City may choose to
use the 95% plans to advertise the project for bid and issue an addendum based
off review comments.
4.3 Prepare final construction documents with inclusion of any changes from the
review phases and provide the following copies during and after the bidding
phase. Engineer shall assist the City with the preparation of any necessary
addendums during the bidding phase.
Twenty copies for bid and distribution purposes.
Up to five copies for contractor's use.
NOTE: Per IDAPA, these plans will not require DEQ or ACRD review or approval. At
worst case, a QLPE review will be required. J-U-B will service in that capacity, if
needed. It is not anticipated that IDWR will require plan approval once the well
abandonment paperwork is completed.
'Task 5 - C®nstructi®n Services
5.1 Engineer will attend the pre-bid meeting.
5.2 Engineer will attend the pre-construction meeting.
5.3 Answer RFI's from Contractor during bidding and construction about the design.
5.4 Review material specifications submitted by Contractor.
5.5 Prepare record drawings meeting the City of Meridian Acceptance of
Record/Electronic Drawings, dated October 25, 2012.
5.6 Provide one set of construction stakes for each meter pit. We anticipate that all
staking shall be completed in no more than five trips to the site.
®eliverables by Engineer
1. Five sets of site review photos indexed by address (one photo for each lot on an
8.5" x 11" page).
2. Three copies of meeting notes with Residents.
3. Complete Construction Plans and Specifications for meter pit installation and
Well #1 Abandonment.
4. Well #1 abandonment and water rights transfer application to IDWR.
5. Record drawings per item 5.5 above.
Task Order 10481 b - MHWSD -PHASE 2 -WATER METER DESIGN Page 5 Of 7
CIVIL SURVEY CONSULTANTS
®eliverables by ®wner
Provide clear direction to Engineer for timely resolution of pertinent policies or
other action items.
2. Provide assistance and coordination on interaction with the public during the
design and construction work.
3. Provide record drawings of the existing infrastructure in the annexed area, plans
of the improvements already installed or to be installed in the area by the City, or
by third parties, and plat maps showing existing easements.
4. Create a "Water Meter Project Sheet" for public communications.
5. Pay all IDWR well abandonment and water right transfer application fees.
6. Provide all information about Well #1 and existing water right required to
complete IDWR well abandonment application and IDWR water right transfer
application.
7. Water Division shall provide any information they have collected regarding
existing service line sizes and materials.
8. All other items not covered in this scope of work or not provided by Engineer as a
supplement to this scope of work.
9. An orthographic photo of Meridian Heights Subdivision.
Assumpti®ns
1. Title Reports are not part of this scope of services.
2. Easement preparation is not part of this scope of services.
3. Size of existing service lines shall be assumed based off original construction plans
and information provided City Water Division.
4. Double water services shall be identified based off data provided by MHWSD
Operator.
5. Existing service lines run in a straight line from existing curb stop to water main.
6. A topographic survey is not part of this project.
Task Order 10481 b -MHWSD -PHASE 2 -WATER METER DESIGN Page 6 Of 7
CIVIL SURVEY CONSULTANTS
TI F P~ TI~[•;~ ;-~-1 ~°f. ~I 9~~n~ ~ ~'~..i~~ 6` ~~~ ~ ~~,~,~ C ~h p;li#~,
The following schedule rosults in 95% c~nstruoti®n documents being submitted t® tho
City 45 calendar days after receiving a Notion to Proceed (NTH) fr®rn the City. Final
construction documents shall be submitted to the City five Working days after receiving
review comments firor~ the City.
Ti
~k escri ti®n ue ate
~ Administration 3b da s aft®r come
2 ®8.~ai n .~. UI1/e 7 da S aft~P iVTP
3 f~~si n 45 da s after NTt~
4 Constnaction f~ocum®nts ~ 45 da s after NTP
5 Construction Services 30 da s efter comb
6 Printing and I~WR Application 30 davs aft®r come
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VICE PRESI®ENT
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®®parte Appr v
Taek ®rcier 10409b - MHWSD = PWASE 2 - WATER METER DESIGN ~ag~ 7 ®f 7
CIVIL SURVEY CoP1SULl'ANTS