2015-09-15I
D .
CITY OF MERIDIAN
CITY COUNCIL PRE -COUNCIL MEETING
Tuesday, September 15, 2015 at 5:00 p.m.
City Council Chambers
33 East Broadway Avenue, Meridian, Idaho
1. Roll -call Attendance:
X David Zaremba X Joe Borton
X Charlie Rountree X Keith Bird
X Genesis Milam O Luke Cavener (arrived @ 5:26 p.m.)
X Mayor Tammy de Weerd
2. Adoption of the Agenda Adopted
3. Executive Session as Per Idaho State Code 74-206(d)(f): (d) To
Consider Records that are Exempt from Disclosure as Provided in
Chapter 3, Title 9, Idaho Code; AND (f) To Consider and Advise Its
Legal Representatives in Pending Litigation
Into Executive Session at 5:01 p.m.
Out of Executive Session at 6:15 p.m.
Adjourned at 6:15 p.m.
Meridian City Council Pre -Council Meeting Agenda — September 15, 2015 Page 1 of 1
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
E IDIAMCITY COUNCIL REGULAR
MEETING AGENDA
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
Tuesday, September 15, 2015 at 6:00 PM
1. Roll -Call Attendance
X David Zaremba X Joe Borton
X Charlie Rountree X Keith Bird
X Genesis Milam X Luke Cavener
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Community Invocation by Randy Rodes from The Vineyard Meridian
4. Adoption of the Agenda Adopted
5. Consent Agenda Approved
A. Final Order for Approval: FP 15-028 Isola Creek No. 3 by Isola Creek, LLC
Located East of N. Ten Mile Road and North of W. Ustick Road Request:
Final Plat Approval Consisting of Twenty -Five (25) Single -Family
Residential Building Lots and Two (2) Common Lots on Approximately 9.85
Acres of Land in an R-4 Zoning District
B. Final Order for Approval: FP 15-027 Kentucky Villas by C4 Investments,
LLC Located 835 W. Victory Road Request: Final Plat Approval Consisting
of Eight (8) Building Lots, One (1) Common Lot and One (1) Other Lot on
3.87 Acres of Land in an R-4 Zoning District
C. Memorandum Of Agreement For Facility Rental For 8 In 48 Short Play
Festival for a Not -to -Exceed Amount of $1,000.00
D. Approval of a Purchase Order #15-0525 for Miscellaneous Desktop and
laptop Replacement Personal Computers to Hewlett-Packard in the Not -to -
Exceed Amount of $113,346.20
E. Well Site Lease Agreement for Graycliff Estates Subdivision
F. Emergency Medical Services Joint Powers Agreement Renewal
Meridian City Council Meeting Agenda — Tuesday, Tuesday, September 15, 2015 Page 1 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
G. Approval of purchase of Motion Tablets from CDW-Government, LLC. for
the Not -To -Exceed amount of $70,638.90 and authorize the Purchase
Manager to create and sign the Purchase Order for the Not -to -Exceed
amount of $70,638.90.
H. FP 15-030 Heritage Grove No. 3 by Green Village Development, Inc. Located
North of E. Ustick Road and West Side of N. Locust Grove Road Request:
Final Plat Approval Consisting of Thirty -One (31) Single Family Residential
Lots and Four (4) Common Lots on 5.36 Acres of Land in the R-15 Zoning
District
6. Items Moved From the Consent Agenda None
7. Action Items
Land Use Public Hearing Process: After the Public Hearing is opened the staff report will be
presented by the assigned City planner. Following Staff's report the applicant has up to 15
minutes to present their application. Each member of the public may provide testimony up to 3
minutes or if they are representing a larger group, such as a Homeowners Association, they are
allowed 10 minutes. The applicant is then allowed 10 additional minutes to respond to the
public's comments. No additional public testimony is taken once the public hearing is closed.
A. FP 15-029 Solterra Subdivision No. 2 by C15,LLC Located Near the
Northeast Corner of E. Fairview Avenue and N. Hickory Way Request: Final
Plat Approval Consisting of Forty -Six (46) Single Family Residential Lots
and Six (6) Common Lots on Approximately 5.34 Acres in the R-15 Zoning
Districts (FP 15-029 replaces FP 15-006 which has been requested to be
withdrawn) Approved
B. Public Hearing: TEC 15-004 Shops at Victory by Ken Lenz Located
Southeast Corner of S. Eagle Road and E. Victory Road Request: One (1)
Year Time Extension on the Conditional Use Permit (CUP -08-011) and
Preliminary Plat (PP -08-006) Approved with Conditions
8. Department Reports
A. Mayor's Office: Resolution No. 15-1088: A Resolution Re -appointing
Matthew Adams to Seat 4, John Nesmith to Seat 5, Spencer Martin to Seat 6
and Seldon S. "Butch" Weedon to Seat 7 of the Meridian Impact Fee
Advisory Committee Approved
B. Mayor's Office: Resolution No. 15-1089: A Resolution Re -Appointing
Robert Corrie to Seat 2 and Cheryl Caldwell to Seat 3 of the Meridian Solid
Waste Advisory Committee Approved
Meridian City Council Meeting Agenda — Tuesday, Tuesday, September 15, 2015 Page 2 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
C. Mayor's Office: Resolution No. 15-1090: A Resolution Re -Appointing Joely
Walters as a Youth Commissioner to the Historical Preservation
Commission Approved
9. Future Meeting Topics None
10. Executive Session as Per Idaho Code 74-206(c): (c) To Conduct Deliberations
Concerning Acquiring an Interest in Real Property, Which is Not Owned by a
Public Agency Amended onto the agenda: (f) To Consider and Advise Its Legal
Representatives in Pending Litigation
11.
Into Executive Session at 6:35 p.m.
Out of Executive Session at 7:39 p.m.
Adjourned at 7:40 p.m.
Meridian City Council Meeting Agenda — Tuesday, Tuesday, September 15, 2015 Page 3 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council Workshop September 15, 2015
A meeting of the Meridian City Council was called to order at 6:15 p.m., Tuesday,
September 15, 2015, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Charlie Rountree, Keith Bird, David
Zaremba, Joe Borton, Genesis Milam and Luke Cavener.
Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Bill Parsons, Clint Dolsby,
Will Stoey, Chris Amenn, and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X David Zaremba X _ Joe Borton
X__ Charlie Rountree X_ Keith Bird
__X__ Genesis Milam __X__ Lucas Cavener
__X_ Mayor Tammy de Weerd
De Weerd: Thank you for your patience. We apologize for our late start. For the record it
is Tuesday, September 15th. It's 6:15. We will start with roll call attendance, Madam
Clerk.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the
pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Randy Rodes from The Vineyard Meridian
De Weerd: Item No. 3 is our community invocation and I do not see Pastor Rodes here.
Item 4: Adoption of the Agenda
De Weerd: So, we will go ahead and move to Item 4, adoption of the agenda.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: On Items 8-A the resolution number is 15-1088, 8-B the resolution number is
15-1089 and 8-C the resolution number is 15-1090. With those additions, Madam Mayor,
I move that we approve the agenda.
Meridian City Council
September 15, 2015
Page 2 of 12
Bird: Second.
De Weerd: I have a motion and a second to approve the agenda. All those in favor say
aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 5: Consent Agenda
A. Final Order for Approval: FP 15-028 Isola Creek No. 3 by Isola
Creek, LLC Located East of N. Ten Mile Road and North of W.
Ustick Road Request: Final Plat Approval Consisting of Twenty-
Five (25) Single-Family Residential Building Lots and Two (2)
Common Lots on Approximately 9.85 Acres of Land in an R-4
Zoning District
B. Final Order for Approval: FP 15-027 Kentucky Villas by C4
Investments, LLC Located 835 W. Victory Road Request: Final
Plat Approval Consisting of Eight (8) Building Lots, One (1)
Common Lot and One (1) Other Lot on 3.87 Acres of Land in an
R-4 Zoning District
C. Memorandum Of Agreement For Facility Rental For 8 In 48 Short
Play Festival for a Not-to-Exceed Amount of $1,000.00
D. Approval of a Purchase Order #15-0525 for Miscellaneous
Desktop and laptop Replacement Personal Computers to
Hewlett-Packard in the Not-to-Exceed Amount of $113,346.20
E. Well Site Lease Agreement for Graycliff Estates Subdivision
F. Emergency Medical Services Joint Powers Agreement Renewal
G. Approval of purchase of Motion Tablets from CDW-Government,
LLC. for the Not-To-Exceed amount of $70,638.90 and authorize
the Purchase Manager to create and sign the Purchase Order for
the Not-to-Exceed amount of $70,638.90.
H. FP 15-030 Heritage Grove No. 3 by Green Village Development,
Inc. Located North of E. Ustick Road and West Side of N. Locust
Grove Road Request: Final Plat Approval Consisting of Thirty-
One (31) Single Family Residential Lots and Four (4) Common
Lots on 5.36 Acres of Land in the R-15 Zoning District
De Weerd: Item 5 is our Consent Agenda.
Meridian City Council
September 15, 2015
Page 3 of 12
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve the Consent Agenda. Authorize the Clerk to attest and
the Mayor to sign.
Bird: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. If there is no
discussion, Madam Clerk, will you call roll.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 6: Items Moved From the Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 7: Action Items
A. FP 15-029 Solterra Subdivision No. 2 by C15,LLC Located Near
the Northeast Corner of E. Fairview Avenue and N. Hickory Way
Request: Final Plat Approval Consisting of Forty-Six (46) Single
Family Residential Lots and Six (6) Common Lots on
Approximately 5.34 Acres in the R-15 Zoning Districts (FP 15-029
replaces FP 15-006 which has been requested to be withdrawn)
De Weerd: So, we will move into Item 7 under Action Items. There is -- thank you,
Madam Clerk, for including the description about the public hearing process. We will go
ahead and ask staff for comments on 7-A.
Parsons: Thank you, Madam Mayor, Members of the Council. The first action item on the
agenda this evening is the Solterra Subdivision No. 2. This project was before you back
in March where you acted on a previous final plat. At that time they were requesting
additional buildable lots, 51 to be exact, and in order for them to move forward on this
revised plat we are asking that you acknowledge their withdrawal. The applicant has
requested withdrawal of the previous final plat and they have submitted a new final plat for
your consideration this evening. The previous plat, as I mentioned, had 51 residential
lots. To get you oriented here, here is the approved preliminary plat. The first phase has
already commenced or recorded and the second phase is primarily the eastern portion of
this residential subdivision. So, when this plat was before you in March of this year the
applicant was requesting 51 residential lots. Now they are here to have you approve their
Meridian City Council
September 15, 2015
Page 4 of 12
new final plat that has reduced their lot count from 51 down to 46 and the primary reason
is they want to include more attached product within the development and less of the
single detached homes. When this project was before you as part of the annexation and
the -- or the rezone and the preliminary plat, they had always conveyed that there would
be a mix of two residential housing types in this development. I have analyzed the overall
density approved with that preliminary plat and compared it to the proposed final plat
before you this evening and it is still consistent with the overall preliminary plat. The open
space itself is still consistent with the overall open space proposed for the subdivision as
well. So, really, the only change this evening between the two subdivisions is the
reduction in the number of buildable lots and that is allowed under the UDC that the
director can make that finding that you are allowed to reduce the number of buildable lots,
as long as you still fall within that density parameter of the UDC and the plat before you
does that. The staff has received written testimony from the applicant and they in
agreement with all conditions of the final plat. So, there are no outstanding issues for you
this evening and we just ask that, again, you acknowledge the withdrawal and approve the
final plat as submitted. With that I would stand for any questions you have.
De Weerd: Thank you, Bill. Council, any questions? Is the applicant here? Would you
have any comment or are you good with the staff report? Okay. Thank you. Council?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve the withdrawal of the previous plat and approve the
final plat for Item 7-A.
Milam: Second.
De Weerd: I have a motion and a second to approve Item 7-A as noted. Any discussion?
Okay. Madam Clerk.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
B. Public Hearing: TEC 15-004 Shops at Victory by Ken Lenz
Located Southeast Corner of S. Eagle Road and E. Victory Road
Request: One (1) Year Time Extension on the Conditional Use
Permit (CUP-08-011) and Preliminary Plat (PP-08-006) Approved
De Weerd: Item 7-B is a public hearing on TEC 15-004. I will open this public hearing
with staff comments.
Meridian City Council
September 15, 2015
Page 5 of 12
Parsons: Thank you, Madam Mayor, Members of the Council. The next item on the
agenda is the Shops at Victory time extension for the preliminary plat and conditional use
permit. The site is located on the southeast corner of Victory and Amity -- or South Eagle
Road. This is the fourth time extension proposed by the applicant and the previous one
would have expired -- or last time extension approved in September of 2013. The
applicant is here to extend their time extension for a one year time period in order to
solidify their lease with the Rite-Aid that's proposed for the corner and here is the
conceptual plan or the conditional use permit application site plan that was approved with
that application. This site is subject to a development agreement that was approved back
in 2008. With the previous time extension staff has required that they comply with the
current provisions of the UDC. The only new condition that we are recommending to you
this evening is as we discussed at your workshop hearing that last week. The planning
department is in the process of changing the design manual and also some changes to
the UDC and so we wanted to make sure -- based on the timing of this development we
wanted to make sure that the applicant would comply with the motion -- any changes to
those design standards, we have a condition here that they comply with whatever
ordinances are in effect at the time that they submit their application. We received written
testimony from the applicant. They are in agreement with that condition and I'd also
mention to Council that all of the conditions of the previous time extensions and those that
were subject to the conditional use permit, the preliminary plat, and the development
agreement still remain in effect for this property. With that I will conclude my presentation
and stand for any questions you might have.
De Weerd: Thank you, Bill. Council, any questions?
Bird: I have none.
De Weerd: Okay. Would the applicant like to comment? Good evening. If you will,
please, state your name and address for the record.
Huber: Yes. Jeff Huber. White-Leasure Development Company. 8385 West Emerald,
Boise.
De Weerd: Thank you.
Huber: Yes. We would -- we are requesting a time extension. We hope we can -- we
have sort of come into this property recently, not since 2008, but we have got a tenant that
we are working with and we think we can make this project move forward now if we had
just a little more time.
De Weerd: Okay. Thank you.
Huber: Thank you.
De Weerd: Council, any questions?
Meridian City Council
September 15, 2015
Page 6 of 12
Rountree: Madam Mayor, I have a question either for the applicant or Bill. On the -- is the
dwelling and the outbuildings and the infrastructure that used to occupy that site, is it still
there, still present?
Parsons: Madam Mayor, Members of the Council, I believe that existing residence is on
the property.
De Weerd: I will ask -- I will refer that question to the applicant.
Huber: Yes, it's still there. It's -- we are going to be taking it down as soon as we solidify
our lease with Rite-Aid.
Rountree: And it's unoccupied?
Huber: Yes.
Rountree: Okay. Thank you.
De Weerd: Mr. Zaremba, did you also have a question?
Zaremba: I actually could answer that question as well. And I was just going to comment.
The last time this came up that former residence looked like it was able for people to
break into it and maybe they were and I commented on that and since then it looks like it's
been secured. I understand the eventual point is to take it down, but I drive by there every
once in a while for other reasons and have noticed that it does appear to be secure. So,
thank you for helping with that.
Huber: Okay. Thank you.
De Weerd: Thank you. Okay. This is a public hearing. I did have Bob Aldridge sign up
in favor of the time extension. Thank you for joining us. It's been quite some time.
Aldridge: Madam Mayor, that's been a good thing, so -- I am Bob Aldridge, 3300 Falcon
Drive. I'm the property immediately to the southeast of this and I have been here a lot of
times on this. I have worked extensively with the prior owners, including doing some land
adjustments so they could fit their buildings in. They were very good to work with.
Fulfilled all their promises. I have met with the new people that are coming forward with
this. I think they are going to be the same. I think they are going to do a good job there
and it's something I would love to see moving and going. It's the corner that needs to be
brought up to standards. So, I'm very much in favor of proceeding with it.
De Weerd: Thank you, Bob. Any questions? This is a public hearing. Is there anyone
who would like to offer testimony on this item? Okay.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Meridian City Council
September 15, 2015
Page 7 of 12
Milam: Seeing none, I move that we close the public hearing on TEC 15-004.
Bird: Second.
De Weerd: I have a motion and a second to close the public hearing on Item 7-B. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve TEC 15-004 with all staff and applicant comments.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 7-B. Madam Clerk, will you call
-- yes, Mr. Rountree.
Rountree: Discussion?
De Weerd: Yes.
Rountree: You know, we have talked about these time extensions several times and this
is, what, it's fourth or moving towards its fifth. At some point in time it's got to stop and I
very much hope and I anticipate that it will develop, but I would hope that the -- we could
have a motion or a condition here that it won't happen again and that by the time the end
of the extension of this particular plat is done that at least the site is cleaned up, weeds
removed, infrastructure removed, made to be buildable and -- or site limited now. So, if
the maker of the motion would consider some of those in her motion I would appreciate it.
De Weerd: Thank you for the discussion. Anybody else?
Milam: So, do I need to start over or just add those to the motion?
Rountree: If you want to. It's up to you.
Milam: So, I will withdraw the motion on the floor and start over.
Bird: Second agrees.
De Weerd: Okay. Second agrees.
Milam: And I agree with Charlie, too. So, Madam Mayor?
Meridian City Council
September 15, 2015
Page 8 of 12
De Weerd: Mrs. Milam.
Milam: I move that we approve TEC 15-004 with a note that this would be the last time
extension approved for this project and that within this year period at least the current
condition of the property gets cleaned up, removing infrastructure and any unsightly
weeds. Anything else?
Bird: Second.
De Weerd: I have a motion and a second to extend the -- the time for one year. This
seems to be a final extension. Mr. Zaremba.
Zaremba: Madam Mayor, I just wanted to review the process a little bit and staff can
correct me if I'm wrong, but I believe the first time extension and maybe the second time
extension is an administrative approval that doesn't come to the Council, but the reason it
comes to the Council on the third and subsequent ones is that it always gives us the
opportunity to say no. I am in favor of the motion the way it was made this time, but I just
-- I wanted to clarify the process is that on the third and subsequent times the reason it
comes to the Council is for the opportunity to say this can't go on. Am I correct about
that?
Parsons: Close. Madam Mayor, Members of the Council, Councilman Zaremba, the code
allows the director to approve one administrative time extension. The remainder -- the
subsequent time extensions have to come to Council. So, it's not two. They get one from
-- one staff level approval time extension and the rest will have to come -- would have to
come to City Council based on our ordinance.
Zaremba: I just wanted to clarify the process. Thank you.
De Weerd: Well -- and I think as we are talking process, this could still be applied and
requested to the currently seated Council, but this would be on the record as suggesting it
be the last, so -- any further discussion? Madam Clerk.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Thank you. I'm sure Mr. Aldridge hopes that this is the last time he has to do
this, too.
Item 8: Department Reports
Meridian City Council
September 15, 2015
Page 9 of 12
A. Mayor's Office: Resolution No. _____________________: A
Resolution Re-appointing Matthew Adams to Seat 4, John
Nesmith to Seat 5, Spencer Martin to Seat 6 and Seldon S.
“Butch” Weedon to Seat 7 of the Meridian Impact Fee Advisory
Committee
De Weerd: Item 8-A. Council, in front of you is Resolution 15-1088 reappointing three of
our members to the Impact Fee Committee. They have been serving on this committee to
provide feedback to Council and represent our citizens in regard to appropriate impact
fees. They have also committed to meeting more frequently and so it's their -- they
continue to be very valuable assets and eager to continue -- well, eager might be a
stretch. Willing to continue to serve and would ask for your reappointment of these three
individuals.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve Resolution 15-1088 reappointing Matthew Adams to Seat
4, John Nesmith to Seat 5, Spencer Martin to Seat 6, and Seldon S. "Butch" Weedon,
Seat 7 --
De Weerd: Sorry. I mean four.
Milam: -- of the Meridian Impact Fee Advisory Committee.
Borton: Second.
De Weerd: I have a motion and a second to approve Item 8-A. Any discussion? And I
did misstate. There are four. Madam Clerk.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
B. Mayor's Office: Resolution No. ______________________: A
Resolution Re-Appointing Robert Corrie to Seat 2 and Cheryl
Caldwell to Seat 3 of the Meridian Solid Waste Advisory
Committee
De Weerd: Item 7-B is also a reappointment of two current advisory committee members.
Former Mayor Robert Corrie and Cheryl Caldwell. I would ask for your approval of these
reappointments for Mayor Corrie and Mrs. Caldwell to serve on the Solid Waste Advisory
Committee.
Meridian City Council
September 15, 2015
Page 10 of 12
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve Resolution 15-1089 reappointing Robert Corrie to Seat 2
and Cheryl Caldwell to Seat 3 of the Solid Waste Advisory Committee.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 8-B. Madam Clerk, will you call
roll.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
C. Mayor's Office: Resolution No. __________________: A
Resolution Re-Appointing Joely Walters as a Youth
Commissioner to the Historical Preservation Commission
De Weerd: Item 8-C is a resolution 15-1090. It's a reappointment of Joely Walters. She
is on our Historical Preservation Commission. I'm sure Mr. Thomason over there would
attest that she is a real asset on HPC and so I am excited to ask for your approval for her
reappointment.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve Resolution No. 15-1090 appointing Joely Walters to the youth
commissioner on the Historic Preservation Commission.
Milam: Second.
Rountree: Second.
De Weerd: I have a motion and a second to approve item 7-C reappointing Joely Walters
on our HPC board. Madam Clerk, will you, please, call roll.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
Meridian City Council
September 15, 2015
Page 11 of 12
MOTION CARRIED: ALL AYES.
Item 9: Future Meeting Topics
De Weerd: Council, any topics for consideration under Item 9?
Bird: I have none.
Item 10: Executive Session as Per Idaho Code 74-206(c): (c) To Conduct
Deliberations Concerning Acquiring an Interest in Real Property, Which
is Not Owned by a Public Agency. Amended onto the agenda: (f) To
Consider and Advise Its Legal Representatives in Pending Litigation
De Weerd: Okay. Thank you. Item 10 is Executive Session.
Bird: Madam Mayor?
De Weerd: Mr. --
Nary: Madam Mayor, before Mr. Bird makes the motion could you add item (f) -- or sub (f)
to that, because we weren't able to get that in the first one.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we go into Executive Session as per Idaho State Code 74-206(1)(c), (1)(f).
Rountree: Second.
De Weerd: I have a motion and a second to add -- to adjourn into Executive Session per
Idaho State Code 74-206 (c) and (f). Madam Clerk, will you call roll.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION: (6:35 p.m. to 7:39 p.m.)
De Weerd: Okay. I would entertain a motion to come out of Executive Session.
Bird: So moved.
Milam: Second.
Meridian City Council
September 15, 2015
Page 12 of 12
De Weerd: All those in favor say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
De Weerd: Do I have a motion to adjourn?
Bird: So moved
Rountree: Second.
De Weerd: All those in favor? All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 7:40 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
MAYOR DE WEERD DATE APPROVED
Ut1�,TtiD �{ LG.US
ATTEST:
ti� ro
w
City of
JAYCE OLMAN, CITY CLE IDIAN�-
AHO'
�F SEAL,
9
Changes to Agenda: None
Item #7A: Solterra Subdivision No. 2 (FP -15-029)
Application(s): Final Plat
Location: The site is located near the northeast corner of N. Hickory Way and E. Fairview Avenue.
History: On March 17, 2015, the applicant received approval of a final plat (file #FP -15-006) to develop fifty-one (51) single family
residential lots. The applicant is requesting the withdrawal of the previous application to develop five (5) fewer single family residential
lots in order to construct additional single level single family attached homes within the development. With the reduction in lots, staff
has evaluated the overall density approved with the preliminary plat and has determined that the proposed reduction still maintains the
desired density of the MU -R designation and provides a greater mix of housing envisioned with the approval of the Solterra
development. Staff recommends the Council acknowledge the withdrawal request before acting on the subject application.
Summary of Request: The applicant has re-applied for final plat approval of 46 building lots and 6 common lots on approximately 5.34
acres of land in an R-15 zoning district. This is the final phase of development for the Solterra Subdivision. The gross density with the
revised plat is 8.61 dwelling units to the acre. Open space with this phase is 0.15 acres which totals approximately 2.81 % of the overall
open space approved with the preliminary plat. The proposed final plat is found to be in conformance with the approved preliminary plat
in accord with the UDC.
Written testimony: Jim Conger, Applicant's Representative (in agreement w/ all conditions in the staff report)
Staff Recommendation: Approval
Outstanding Issue(s) for City Council: None
Notes:
Item #713: Shops at Victory (TEC -15.004)
Application(s):
➢ Time Extension (Preliminary Plat & CUP)
Size of property, existing zoning, and location: This site consists of 3.7 acres of land, is currently zoned C -C, and is located at the
southeast corner of S. Eagle Road & E. Victory Road.
History: The preliminary plat & CUP for this site was approved in 2008; this is the 4th time extension requested by the applicant.
Summary of Request: Approval of the subject time extension will allow the applicant to proceed with finalizing the lease agreement
with Rite Aid, submit the final plat and obtain the City Engineer's signature on the plat and commence the use as permitted by the CUP.
If the subject time extension is not granted, the PP & CUP applications for this property would expire and new applications would need
to be submitted for City approval.
Written Testimony since Commission Hearing: Jeff Huber (in agreement w/staff report)
Staff Recommendation: Approval w/conditions (all previous conditions of approval & current design standards and guidelines)
Notes:
Meridian City Council Meeting
DATE: September 15, 2015 - ITEM NUMBER: 5A
PROJECT NUMBER: FP 15-02
ITEM TITLE: Isola Creek
Final Order for Approval: FP 15-028 Isola Creek No. 3 by Isola Creek, LLC Located East
of N. Ten Mile Road and North of W. Ustick Road Request: Final Plat Approval
Consisting of Twenty -Five (25) Single -Family Residential Building Lots and Two (2)
Common Lots on Approximately 9.85 Acres of Land in an R-4 Zoning District
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: September 15, 2015 ITEM NUMBER: 5B
PROJECT NUMBER: FP 15-027
ITEM TITLE: Kentucky Villas
Final Order for Approval: FP 15-027 Kentucky Villas by C4 Investments, LLC Located
835 W. Victory Road Request: Final Plat Approval Consisting of Eight (8) Building Lots,
One (1) Common Lot and One (1) Other Lot on 3.87 Acres of Land in an R-4 Zoning
District
MEETING NOTES
M0RZ
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: September 15, 2015 ITEM NUMBER: 5C
PROJECT NUMBER:
ITEM TITLE: Memorandum of Agreement
Memorandum Of Agreement For Facility Rental For 8 In 48 Short Play Festival for a Not -
to -Exceed Amount of $1,000.00
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SEN I T TO
APPLICANT
NOTES
INITIALS
MEMORANDUM OF AGREEMENT FOR FACILITY RENTAL
FOR 8 IN 48 SHORT PLAY FESTIVAL
This MEMORANDUM OF AGREEMENT FOR FACILITY RENTAL FOR 8 IN 48
SHORT PLAY FESTIVAL (hereinafter "Agreement") is made this _ day of September, 2015
(the "Effective Date"), by and between the City of Meridian, a municipal corporation organized
under the laws of the State of Idaho ("City"), through the duly delegated Meridian Arts
Commission, and Treasure Valley Children's Theater, LLC, a limited liability company
organized under the laws of the State of Idaho, doing business as Treasure Valley Children's
Theater ("TVCT"). Collectively, these three parties shall be referred to herein as "Parties."
WHEREAS, the mission of the Meridian Arts Commission is to develop, advance, and
nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors;
the mission of TVCT is to be part of a healthy, growing community by producing quality theater
arts experiences for youth; and the respective governing bodies of City and TVCT find that these
missions complement each other and wish to work together to further the objectives of both;
WHEREAS, on September 26, 2015, TVCT, with support from the Meridian Arts
Foundation ("MAF") and other community partners, is presenting a short play festival entitled "8
in 48" to perform eight (8) new works, written for young audiences and selected from a national
call, which festival will be a fundraiser for MAF's effort to build a performing arts facility in
Meridian;
WHEREAS, 8 in 48 will be held at United Methodist Church of Meridian, Idaho, Inc.,
("MUMC"), located at 235 E. Pine Street, Meridian, Idaho, and City wishes to partner with
TVCT by paying to MUMC the fee for rental of the MUMC facility for 8 in 48;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, and in consideration of the recitals above, which are incorporated
herein, the Parties agree as follows;
1. TVCT commitment. On September 26, 2015, at 7;30 p.m., at MUMC, TVCT shall present
the 8 in 48 short play festival (`Event"), at TVCT's sole expense and discretion.
2. City commitment. Following TVCT's completion of the Event on September 26, 2015, and
TVCT's provision to City an invoice from MUMC and a W-9 form completed by MUMC,
City shall pay to MUMC facility rental fees in the amount of one thousand dollars
($1,000.00), by check sent to MUMC via U.S. Mail.
3. TVCT performance condition precedent. Performance by TVCT of the commitments set
forth in this Agreement shall be a condition precedent to City's obligation to remit payment
to MUMC. In the event that TVCT does not fulfill the commitments set forth herein, for any
reason, City shall not be obligated to pay the facility rental fees to MUMC as set forth herein,
in which case TVCT shall assume responsibility for any and all fees due to MUMC.
MEMORANDUM OF AGREEMENT FOR FACILITY RENTAL FOR 8 IN 48 SHORT PLAY FESTrVAL PAGE 1 OF 4
4. Indemnification. TVCT and each and all of TVYT's employees, agents, contractors,
officials, officers, servants, guests, and/or invitees, including any and all participants in the
Event or related activities, shall indemnify and save and hold harmless City from and for any
and all losses, claims, actions, judgments for damages, or injury to persons or property and
losses and expenses caused or incurred by TVCT, or any employee, agent, contractor,
official, officer, servant, guest, and/or invitee thereof, at or in his or her use of MUMC or any
lack of maintenance or repair thereon and not caused by or arising out of the tortious. conduct
of City.
5. Insurance. TVCT shall submit to City proof of an insurance policy issued by an insurance
company licensed to do business in Idaho protecting TVCT, TVCT's employees, and
TVCT's agents and invitees from all claims for damages to property and bodily injury,
including death, which may arise during or in connection with the Event, including auditions,
rehearsals, set-up, performance, and tear -down. Such insurance shall name City as additional
insured, and shall afford at least five hundred thousand dollars ($500,000.00) per person
bodily injury, five hundred thousand dollars ($500,000.00) per occurrence bodily injury, and
five hundred thousand dollars ($500,000.00) per occurrence property damage. The limits of
insurance shall not be deemed a limitation of the covenants to indemnify and save and hold
harmless City as set forth in this Agreement. If City becomes liable for an amount in excess
of the insurance limits herein provided due to the actions or omissions of TVCT or any
TVCT employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any
participant in or observer of Event or related activities, TVCT covenants and agrees to
indemnify and save and hold harmless City from and for all such losses, claims, actions, or
judgments for damages or liability to persons or property.
6. Notices. All notices required to be given by either of the parties hereto shall be in writing
and be deemed communicated when personally served, or mailed via United States mail,
addressed as follows:
If to TVCT: If to City:
Autumn Kersey Hillary Bodnar
Treasure Valley Children's Theater City of Meridian
P.O. Box 9144 33 East Broadway Ave
Boise ID 83707 Meridian ID 83642
Either party may change its authorized representative and/or address for the purpose of this
paragraph by giving written notice of such change 'to the other party in the manner herein
provided.
7. Assignment. TVCT shall not assign or sublet all or any portion 'of TVCT's interest in this
Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the
prior written consent of City. This Agreement and each and all of the terms and conditions
hereof shall apply to and shall be binding upon the respective organizations, legal
representatives, successors, and assigns of the parties.
8. Termination. Grounds for termination of this Agreement shall include: an act or omission
MEMORANDUM OF AGREEMENT FOR FACILITY RENTAL FOR 8 IN 48 SHORT PLAY FESTIVAL PAGE 2 OF 4
which breaches any term of this Agreement; an act of nature or other unforeseeable event
which precludes or renders performance impossible; or a change in or occurrence of
circumstances that renders performance a detriment to the -public health, safety, or welfare.
Either party may terminate this Agreement in whole, or in part, by providing seven (7) days
written notice of termination.
9. Acceptance as is. TVCT acknowledges that TVCT has inspected the MUMC premises and
does accept the premises as being in good and satisfactory order, condition, and repair, and as
being useful for the purpose of presenting the Event. It is understood and agreed that City
makes no warranty or promise as to the condition, safety, usefulness or habitability of the
MUMC facility, and TVCT accepts such facility "as is."
10. Acknowledgement of risk. TVCT acknowledges that holding the Event at MUMC may
carry a risk of injury, death, and/or property loss or damage, and with that knowledge, TVCT
does assume for itself, for TVCT's employees, invitees, guests, agents, volunteers, and any
and all persons acting under TVCT's direction and/or authority, any and all risks and hazards
of undertaking this activity. TVCT understands and acknowledges that the City of Meridian
shall provide no insurance or benefit coverage of any kind for injury, death, and/or property
damage that may result in connection with or arising out of activities related to the Event or
related use of MUMC.
11. Compliance with laws. In performing the services required hereunder, the Parties shall
comply with all applicable laws, ordinances, and codes of Federal, State, and local
governments.
12. Discrimination prohibited. In performing the Services required herein, School shall not
discriminate against any person on the basis of race, color, religion, sex, national origin or
ancestry, age or physical handicap.
13. Construction and severability. If any part of this Agreement is held to be invalid or
unenforceable, such holding will not affect the validity or enforceability of any other part of
this Agreement so long as the remainder of the Agreement is reasonably capable of
completion.
14. Time of the essence. The parties shall fulfill obligations described in this Agreement in a
timely manner, as set forth herein. The parties acknowledge and agree,that time is strictly of
the essence with respect to this Agreement, and that the failure to timely perform any of the
obligations hereunder shall constitute a default of this Agreement.
15. Entire Agreement. This Agreement contains the entire agreement of the parties and
supersedes any and all other agreements or understandings, oral or written, whether previous
to the execution hereof or contemporaneous herewith.
16. Applicable Law. This Agreement shall be governed by and construed and enforced in
accordance with the laws of the State of Idaho.
MEMORANDUM OF AGREEMENT FOR FAcu rrY RENTAL FOR 8 IN 48 SHORT PLAY FESTIVAL PAGE 3 OF 4
17. Approval Required. This Agreement shall not become effective or binding until approved
by the respective governing bodies of both City and TVCT,
IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by
their duly authorized officers to be effective as of the day and year first above written.
TREASURE VALLEY CHILDREN'S THEATER, LLC:
BY: J-4�a)
AutumdKersey, tanager
CITY OF MERIDIAN: 'LCD AU
4�0 COST!
I r9
? O
A tt� ac .
Tammy )Veerd �- y " -
�,. IDAHO
Mayor SE' Al_.
F �F
<<he TAE
MEMORANDUM OF AGREEMENT FOR FAciLTCY RENTAL FOR 8 IN 48 SHORT PLAY FESTIVAL PAGE 4 OF 4
Meridian City Council Meeting
DATE: September 15, 2015 ITEM NUMBER: 5D
PROJECT NUMBER:
ITEM TITLE: Approval of Purchase Order
Approval of a Purchase Order # 15-0525 for Miscellaneous Desktop and laptop
Replacement Personal Computers to Hewlett-Packard in the Not -to -Exceed Amount
of $113,346.20
MEETING NOTES
In 11* f
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Memo
To: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Jacy Jones, David Tiede
Date: 9-3-2015
Re: September 8t' City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
September 8'' City Council Consent Agenda for Council's consideration.
Approval of Purchase Order #15--0525 for miscellaneous Desktop and Laptop
Replacement PC's to Hewlett-Packard in the Not -To -Exceed amount of $113,346.20.
This PO is written against the current NASPO ValuePoint (Formerly WSCA) Master
Price Agreement No MNNVP-133 and State of Idaho Contract #PADD 16200017.
Recommended Council Action: Approval of Purchase Order #15-0525 to
Hewlett-Packard for the Not -To -Exceed amount of $113,346.20 and authorize
the Purchasing Manager to sign.
Thank you for your consideration.
0 Page 1
CITY OF MERIDIAN
33 EAST BROADWAY AVE.
MERIDIAN, ID 83642
(208) 888-4433
Vendor Address:
HEWLETT-PACKARD
13207 COLLECTIONS CENTER DR.
CHICAGO, IL 60693
Description
HP ProDesk 600G1 SFF Desktop PC C8T89AV
HP EliteBook 840 G2 Notebook PC G8R94AV
HP Business Slim Top Load Case H5M91AA
HP 5 yr Pickup Rtn Notebook 3YWRTY Base U7869E
9x5 NBD Onsite Accidental Service 5 yr
Purchasing Manager:
Special Instructions
Purchase Order 9/16/2015
Attention:
David Tiede
Billing
Attn: Finance
33 E Broadway Ave
Address:
Meridian, ID 83642
Shipping
City of Meridian
Address:
IT Department
33 East Broadway, Ste. 304
Meridian, ID 83642
Shipping Method:
FOB:
Unit I Quantity
38.00
45.00
45.00
26.00
19.00
truck
destination
Unit Price
974.00
1,409.12
19.00
114.00
479.20
Purchase Order Total:
15-0525
Total
37,012.00
63,410.40
855.00
2,964.00
9,104.80
$113,346.20
Coop Contract PO per Quote 10584907-2 dated 8-1-15 by Natalie Kasza. Contract: State of Idaho(NASPO) PADD 16200017. Big
Dea191665052 Reseller: VLCM, Attn: Grant Helt, Salt Lake City 84115. Delivery Date MUST be after October 1 2015.
01-1510-15510
Z . N
a a'(0
00
UJ
2 E m
LL 'C O C
• p app cm
w e0i
co
W
Q
U
Q
0
C
w
ZO
LL
W)
a
n m
W
B
r 2
g v
Q
3 a
�3 �
C
p Q
o 0
LL0
N
m g
0W
W
V
Lu
O
d
m
L"
U
W
Q
U
W)
ti
r
o
0
LA
D0o
f
N
0
O
,Q $
j G!
• H
O
HO
d'
N
d
N
r
.-r
W H
m
kD
�
"I
t4
;
yr
v�
M
�
a
�fl
lALn
Ln
LA
m
Vi
Ln
LnL2
Ln
u
�
t a
'
o `o
0
0
0
0
0
— E
�
LI)
Ln
�
,<
a o
E m i
0
0
0
0
0
c,
O
O
N
.-qLn
m
O
N
OJ
N
rn
m
v
M o
12
a
c
V>
+4
<n
4A
-
u p a
a
,y
� N �
O
(U
v a
a
a)
1-
C
C6
E
OLL
s
N
m
q
VN
Lp 3
o C m ;
&! o
a Z c r
N m
(0 • '
LU
u m
L
0 °
°
O 0 o
++ CL W
�
a '� N
LUp
CL 0010
Hu
rn
I
Q
v
a-.
*o Q �a
W
ao
(na?S
2
CO
>
c
o t„ c
lL 0.'
•Ln
2
C
x
u
_Y Q N
m N
@
m
y
� _ m
g�060
R
p "m
a
0
N
s LU
3 c '0 g
0
O
O
Co
c
0 �'' ®o
in U-
z
J
-
(ULL
O
O
Q N
N
CL
Z
40-
a)
o
v
E
a
ya'A it
}M•
W
>- . o
co
v,
a
+
ai d
{i Z
LL.
ami
Y
O
v
x
a
O
E a R
Z` a o
Nr
p
ami
Ln
i
p
CO
H
ns
LU
a
w
m
E c 03
x
x
rn
c.' u a -
Z d
Z
v E
r
w
m
N
W s�
p m
O
0
a D
C�
d .-�
N
m
a
Ln
Z o
Page 1 of 3
i n v e n t
ONLINE PRICE QUOTATION
Quote Number: 10597490 Quote Name: Meridian 4G FINAL Options
Today's Date: 9/10/2015 8:10:59 PM Quote Created Date: 8/11/2015 8:40:45 PM
Created By: ghelt@vlcmtech.com Contract: WSCA/NASPO (B27164)
Product availability and product discontinuation are subject to change without notice. The prices in this
quotation are valid for 30 days from quote date above. Please include the quote number and contract from this
quote on the corresponding purchase order.
items/description part no
Configurable - HP EliteBook 840 G2
Base
Notebook PC w/Intel i7-56000/DSC
Graphics
G8R94AV
Product Config Notes
Included
For Ultrabook Configuration Select -
Ultrabook labels + (Win7 OS,
Win7DG32, Win7DG64 or Win8 OS +
Touch Panel) + WLAN_Intel + CAM +
(non SED SSD or (non SED HDD +
FlashCache)) + 50Whr battery
HP EliteBook 840 G2 Notebook PC with
G8R94AV
Intel i7-56000 (2.6GHz w/Turbo, 41VIB
L3 Cache) Processor, with Radeon R7
M260X (1 GB) Graphis
Windows 7 Professional 64
G8S60AV#ABA
Genuine Windows 7 Logo
VM939AV
Processor
Included
5th Generation Intel@ Core TM i7 56000
(2.6 GHz, 4 MB cache, 2 cores)' Up to
3.2 GHz with Intel Turbo Boost
Technology
Intel Core i7 vPro Label
GON62AV
Ultrabook Qualified - Required if
J1U29AV
{[(Win7OS, Win7DG32, Win7DG64) OR
[(Win81 OS) AND (TouchlD)]} AND
(SSD) AND (WLAN_Intel) is selected
XU979AV
Special pricing identifier: 91665052
contract your
unit price unit price qty ext price
$2,647.09 $1,409.12 1 $1,409.12
file:///C:/temp/Laptop.htm 9/10/2015
9x5 Next Business Day On -Site
Coverage for Notebooks w/ Accidental
Damage Protection Service, 5 yrs
HP CO06XL Long Life Notebook Battery E7U23UT
HP Business Slim Top Load Case H5M91AA
HP 5y Pickup Rtn Notebook 3ywty CPU Base
SVC
HP 5y Pickup Rtn Notebook 3ywty CPU U7869E
SVC
Page 3 of 3
$219.00 $219.00 1 $219.00
$31.59 $19.00 1 $19.00
$143.20 $114.00 1 $114.00
SubTotal :$2,240.32
Total : $2,240.32
The terms and conditions of the WSCA/NASPO will apply to any order placed as a result of
this inquiry, no other terms or conditions shall apply.
To access the HP Public Sector Online Store where this quote was created, go to:
httD://aem.compag.com/gemstore/entcy.asp?SiteID=1 3535
* HP is not liable for pricing errors. If you place an order for a product that was incorrectly priced, we will cancel your order and credit you for any
charges. In the event that we inadvertently ship an order based on a pricing error, we will issue a revised invoice to you for the correct price and
contact you to obtain your authorization for the additional charge, or assist you with return of the product. If the pricing error results in an
overcharge to you, HP will credit your account for the amount overcharged.
* This quotation may contain open market products which are sold in accordance with HP's Standard Terms and Conditions. HP makes no
representation regarding the TAA status for open market products. Third party items that may be included in this quote are covered under the
terms of the manufacturer warranty, not the HP warranty.
* Please contact HP Public Sector Sales with any questions or for additional information:
K12 Education:
800-888-3224
Higher Education:
877-480-4433
State Local Govt:
888-202-4682
Federal Govt:
800-727-5472
Fax:
800-825-2329
Returns:
800-888-3224
* For detailed warranty information, please go to www.hp.com/go/specificwarrantyinfo.
Sales taxes added where applicable. Freight is FOB Destination.
file:///C:/temp/Laptop.htm 9/10/2015
Page 2 of 3
Estar Label - If any (MSOS) is selected,
then MISC eStar label (XU979AV) must
be selected
Intel® vPro Technology Enabled - if
J4C29AV
(WLAN_Intel) AND (MSOS, FreeDOS)]
are selected - MUST select this sku
14 -inch LED FHD UWVA enabled for
J2J43AV
Webcam (1920x1080) Touchscreen
Integrated HD Webcam
G8S70AV
Video/graphics
Included
AMD RadeonTm R7 M260X (1GB)
Graphics
8 GB 1600 MHz DDR3 SDRAM (2D)
G8T01AV
256 GB TLC SATA-III SSD - Not
K8X84AV
available if (FLASH) is selected
Mini Card
Included
Not selecting Mini Card SSD as on
optional Internal Storage device
No Flash Cache
G8S67AV
Back -lit DualPoint Keyboard
G8S94AV#ABA
Intel 7265 802.11 a/b/g/n/ac (2x2) +
G8S40AV
Bluetooth 4.0
Near Field Communication
G8S99AV
HP It4211 LTE HSPA+ EVDO w/GPS
G8S43AV
Foxconn NA -1-S3 - WWAN_LTE,
Acadia
No Service Provider AMER
K1 U14AV
Integrated Fingerprint Reader
G8S86AV
65 Watt Smart nPFC AC Adapter
G8S14AV
Power Cord - 1.0 Meters
G8T07AV#ABA
Destination Country Kit Localization
G8S93AV#ABA
HP 3 -Cell (50Whr) Polymer/Prismatic
G8S20AV
Long life Battery
3/3/0 Warranty
G8S90AV#ABA
Warranty 3 YR Battery Documentation-
B3M72AV
- Required if (BATT3yr) and
(WARR3yrUS) is selected
DIB HP UltraSlim Docking Station
D9Y19AV#ABA
Note:
Included
Additional accessories added from
categories below will ship and
invoice separately.
UM236E $479.20 $479.20
1 $479.20
file:///C:/temp/Laptop.htm 9/10/2015
Page 1 of 2
Ire vremk
ONLINE PRICE QUOTATION
Quote Number: 10633642 Quote Name: 600 g1 city of Meridian
Today's Date: 9/10/2015 8:10:00 PM Quote Created Date : 9/10/2015 8:09:33 PM
Created By: ghelt@vicmtech.com Contract: WSCA/NASPO (B27164)
Product availability and product discontinuation are subject to change without notice. The prices in this
quotation are valid for 30 days from quote date above. Please include the quote number and contract from this
quote on the corresponding purchase order.
items/description part no
-Configurable- HP ProDesk 600 G1 Small Base
Form Factor Desktop PC - C8T89AV
HP ProDesk 600 G1 Small Form Factor C8T89AV
Desktop PC
Windows 7 Professional 64-bit C7T43AV#ABA
Intel@ Core TM i7-4790 3.6G 8M HD 4600 G9Z74AV
CPU
ENERGY STAR@ label
Included
None
XL531AV
Chipset
Included
Intel@ Q85 Express Chipset
C8T86AV#ABA
HP ProDesk 600 SFF STD Chassis
C8T81AV
8GB DDR3-1600 DIMM (2x4GB) RAM
C8T67AV
256GB SATA 2.5 SSD
K8E64AV
SuperMulti DVDRW Optical Drive
C8U15AV
Graphics
Included
No Item Selected
Integrated Network
Included
Intel@ 1217LM Gigabit Network
Connection
HP USB Standard Keyboard
EON05AV#ABA
HP USB Mouse
C8N39AV
HP SFF Chassis Tower Stand
XL531AV
Single Unit (SFF) Packaging
C8N61AV
HP ProDesk 600 Country Kit (Includes a
C8T86AV#ABA
Quick Setup & Getting Started manual in
English and a country -specific power cord)
5/5/5 SFF Warranty
C8T54AV#ABA
Special pricing identifier: 91665052
contract your
unit price unit price qty ext price
$1,535.43 $974.00 1 $974.00
file:///C:/temp/Desktop.htm 9/10/2015
Thin USB Powered Speakers
Page 2 of 2
D9J19AA $23.49 $15.00 1 $15.00
SubTotal : $989.00
Total : $989.00
The terms and conditions of the WSCA/NASPO will apply to any order placed as a result of
this inquiry, no other terms or conditions shall apply.
To access the HP Public Sector Online Store where this quote was created, go to:
http://gem.compaq.com/gemstore/entry.asD?SitelD=13535
HP is not liable for pricing errors. If you place an order for a product that was incorrectly priced, we will cancel your order and credit you for any
charges. In the event that we inadvertently ship an order based on a pricing error, we will issue a revised invoice to you for the correct price and
contact you to obtain your authorization for the additional charge, or assist you with return of the product. If the pricing error results in an
overcharge to you, HP will credit your account for the amount overcharged.
This quotation may contain open market products which are sold in accordance with HP's Standard Terms and Conditions. HP makes no
representation regarding the TAA status for open market products. Third party items that may be included in this quote are covered under the
terms of the manufacturer warranty, not the HP warranty.
* Please contact HP Public Sector Sales with any questions or for additional information:
K12 Education: 800-888-3224 Higher Education: 877-480-4433
State Local Govt: 888-202-4682 Federal Govt: 800-727-5472
Fax: 800-825-2329 Returns: 800-888-3224
* For detailed warranty information, please go to www.hp.com/go/specificwarrantyinfo.
Sales taxes added where applicable. Freight is FOB Destination.
file:///C:/temp/Desktop.htm 9/10/2015
That's fine. Can't necessarily
anticipate increase i n cost.
Meridian City Council Meeting
DATE: September 15, 2015 ITEM NUMBER: 5E
PROJECT NUMBER:
ITEM TITLE: Well Site Lease Agreement
Well Site Lease Agreement for Graycliff Estates Subdivision
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich 2015-086405
BOISE IDAHO Pgs=15 LISA BATT 09/17/2015 11:12 AM 1
MERIDIAN CITY NO FEE
IIIIIIII'II I'llll'I"II"III II I III��IIII' I" I I'I'
00146129201500864050160152
WELL SITE LEASE AGREEMENT
THIS WELL SITE LEASE AGREEMENT ("Lease") is made and entered into this✓ day of
2015, by and between STAR DEVELOPMENT, Inc., an Idaho corporation and
its successors and assigns, hereinafter referred to as the "Lessor," and THE CITY OF MERIDIAN, IDAHO,
hereinafter referred to as the "Lessee" or "City."
RECITALS
Lessor is developing the Graycliff Estates Subdivision (the "Subdivision") within the City and has
applied to the City for plat approval for the Subdivision.
The City will provide water service for the Subdivision, and proposes to construct and operate a
municipal groundwater well and related facilities ("Municipal Well") within the Graycliff Estates Subdivision
that will be owned and operated by the City as part of its municipal water supply system to provide water to
the Subdivision and to other areas within the City's municipal service area.
The City intends to apply to the Idaho Department of Water Resources ("Department") for
authorization to use the Municipal Well as a point of diversion for the City's water rights. To facilitate the
City's application to the Department, Lessor and the City wish to enter into this Lease granting the City the
rights of access and use and for well construction as described herein until such time as the Graycliff
Estates Subdivision plat is approved with a dedicated municipal well lot and other easements or rights-of-
way reasonably necessary or appropriate for operation and maintenance of the Municipal Well and
diversion and distribution of water therefrom.
Graycliff Estates Well Site Lease Agreement -1
F
Lessor is willing to designate a well site lot on an approved plat for the Graycliff Estates
Subdivision for the City to construct, operate and maintain the Municipal Well in the location depicted and
described on Exhibits A-1 and A-2 hereto,
AGREEMENT
Lessor, for and in consideration of the above recitals, and the benefits, covenants and agreements
hereinafter mentioned on the part and behalf of the said Lessee to be paid, kept and performed, does by
these presents grant, demise and lease unto the said Lessee, and Lessee does by these presents hire,
rent and lease from Lessor, that certain real property located on the following described real property, to
wit:
See Exhibits "A-1" and "A-2" (map of site & legal description) attached
hereto and, by this reference, incorporated herein as if set forth in full (the
"Leased Premises").
TO HAVE AND TO HOLD said Leased Premises, together with the appurtenances, privileges,
rights and easements thereto belonging, and subject to all rights, easements, and encumbrances of record,
unto the said Lessee for the rent and upon the terms and conditions as follows:
1. RENT: Lessor and Lessee hereby waive monetary rent and agree that the mutual benefits
provided herein constitute adequate consideration for this Lease. The mutual benefits include but are not
limited to Lessee's ability to begin drilling a well in advance of platting and Lessor having the benefit of
water service sooner that would otherwise be available.
Graycliff Estates Well Site Lease Agreement - 2
2. TERM: This Lease shall be for the term of ten (10) years, commencing on July 1, 2015,
and terminating on June 30, 2025 (the "Lease Term"), unless extended or earlier terminated as provided
herein.
3. USE OF LEASED PREMISES: Lessee covenants and agrees that the Leased Premises
shall be used for a Municipal Well site, including pumping station and the construction thereof, and shall not
be used for any other purpose or purposes without the prior written consent of Lessor.
4. LEASE EXTENSION: Unless this Lease is terminated prior to the end of the Lease Term
as provided herein, then this Lease shall automatically renew for additional one-year terms, not to exceed
five (5) additional years, unless otherwise agreed to in writing by the parties.
5. LEASE TERMINATION: The parties agree that, notwithstanding the Lease Term provided
above, this Lease shall earlier terminate when: 1) a municipal well lot in the location of the Leased
Premises and a Meridian City Well Wastewater Discharge Pipe Easement extending from the municipal
well lot to the drain have been designated on the final subdivision plat as approved by the City; and 2) the
City has completed a producing Municipal Well on the Leased Premises; at which time the parties will
record a Notice of Termination of this Lease.
6. MAINTENANCE: The Leased Premises is bare ground. During the term of this Lease,
Lessee shall, at Lessee's sole cost and expense, maintain the Leased Premises in as good condition as
the same is in at the time Lessee shall take possession of the Leased Premises, reasonable wear, tear and
damage by the elements excepted, subject to Lessee's obligation to control noxious weeds, and upon
termination of this Lease in any manner, Lessee shall surrender said Leased Premises to Lessor in such
condition.
7. TEMPORARY CONSTRUCTION EASEMENT AND EASEMENT FOR OVERFLOW
FLUSH LINE FROM MUNICIPAL WELL TO DRAIN. Lessor also grants to Lessee during the Lease Term
Graycliff Estates Well Site Lease Agreement - 3
a temporary construction easement over and across the subdivision in a location to be mutually agreed
upon by the parties and as may be reasonably necessary for the City to access the Leased Premises via
Harris Street with well drilling and completion equipment to construct the Municipal Well and equipment to
construct an overflow flush line from the Municipal Well. , andLessor shall designate on the subdivision final
plat a permanent, twenty -foot -wide, non-exclusive easement over and across the subdivision in the location
depicted and described in Exhibits "B-1" and "B-2" hereto ("City Well Wastewater Discharge Pipe
Easement") for installation, operation and maintenance of the overflow flush line.
8. ALTERATIONS AND IMPROVEMENTS: Lessee shall have the right to make alterations
and improvements to the Leased Premises by the construction of the Municipal Well thereon and the
addition of such other improvements consistent with ongoing operation and maintenance of the Municipal
Well and the diversion and distribution of groundwater therefrom. Lessee shall maintain all such alterations
and improvements made by Lessee in a neat and orderly condition and consistent with all Covenants,
Conditions and Restrictions ("CC&Rs") and all design guidelines applicable to the Leased Premises.
Except as otherwise agreed by Lessor and Lessee by separate written agreement, upon the termination of
this Lease, the Municipal Well and related improvements as shall have been added or made by Lessee
shall not revert to the Lessor, and shall not become a part of the Leased Premises. Lessee's construction,
and subsequent operation, maintenance, repair, replacement, removal or abandonment of the Municipal
Well and other improvements shall comply with all CC&Rs, all design guidelines applicable to the Leased
Premises and all requirements and standards of the Department for construction, operation and/or
abandonment of ground water wells. Prior to construction of the Municipal Well, Lessee shall obtain design
approval from the subdivision architectural control committee utilizing the procedure set forth in the CC&Rs,
which approval shall not be unreasonably withheld. If Lessor does not yet have recorded CCRs or duly
adopted design guidelines in place when Lessee is prepared to construct the Municipal Well and
Graycliff Estates Well Site Lease Agreement - 4
associated improvements on the Leased Premises, Lessee agrees to submit to Lessor Lessee's design
plans and specifications for all above ground improvements intended to be constructed on the Leased
Premises for review and approval by Lessor or Lessor's designee. Lessor will promptly process and
approve Lessee's design plans and specifications, provided they: 1) are not inconsistent with the overall
community and aesthetic concepts for the Graycliff Estates Subdivision; and 2) incorporate appropriate
considerations for screening, buffering, signage, landscaping, dimensions, setbacks, and adjacent
residential and pedestrian uses as contemplated by Lessor's submitted development plan and application
for plat approval and/or required by Lessee's conditions and standards of approval of same.
9. COMPLIANCE WITH LAW: Lessee agrees to comply with all municipal, state and federal
laws, rules, regulations and ordinances governing its use of the Leased Premises and Municipal Well and
to do all things necessary to stay in compliance with the same.
10. UTILITIES: It is expressly agreed that, during the full term of this Lease, Lessee shall
furnish and promptly pay for any utilities required for the Leased Premises and improvements at Lessee's
own cost and expense.
11. TAXES AND ASSESSMENTS: Lessee shall pay all real estate taxes and other
assessments of any kind levied against the Leased Premises during the term of this Lease as the same
become due.
12. ASSIGNMENT OR SUBLEASING: Lessee shall not assign this Lease nor sublet to any
other lessee the Leased Premises or any portion thereof, without Lessor's prior written consent; provided,
however, such consent shall not be unreasonably withheld by Lessor.
13. LABOR CONTRACTS AND EMPLOYEES: The parties expressly covenant and agree
that all labor contracts and employment agreements with employees or contractors providing services or
materials to or construction upon the Leased Premises shall be made directly with Lessee and that all such
Graycliff Estates Well Site Lease Agreement - 5
employees and contractors shall be deemed solely the employees or contractors of Lessee and in no way
employees or contractors of Lessor. Lessee covenants and agrees to keep the Leased Premises free and
clear of any claims, including but not limited to mechanics or materialmen's liens, and to indemnify and hold
harmless Lessor of and from any liability for any acts of employees of Lessee or any acts of persons
working for Lessee under a labor contract.
14. WASTE PROHIBITED: Lessee shall not commit any waste or damage to the Leased
Premises nor permit any waste or damage to be done thereto.
15. LIABILITY: Lessor shall not be liable for any injury or damage which may be sustained by
any person or property of the Lessee or any other person or persons resulting from the condition of the
Leased Premises or any part thereof, or from the street or subsurface, or from any other source or cause
whatsoever, nor shall the Lessor be liable for any defect, latent or otherwise, in the Municipal Well or
structures erected on the Leased Premises, and Lessee agrees to defend, indemnify and hold harmless
Lessor from all such liability to the extent allowed by law.
16. LIABILITY INSURANCE: Lessee shall maintain a comprehensive liability insurance policy
covering the above -demised premises during the term of this Lease with a responsible insurance company,
all at the sole cost and expense of Lessee, in the names and for the benefit of Lessee and Lessor as co -
insureds in the sum of $500,000.00 single -limit coverage.
17. FIRE AND EXTENDED COVERAGE INSURANCE: Lessee shall maintain fire and
extended coverage on the Municipal Well and other improvements to the Leased Premises and Lessor
shall be under no obligation to maintain any fire or extended coverage insurance thereon.
18. CONDEMNATION: If the entire Leased Premises, or a substantial part thereof, are
condemned or taken by purchase in lieu thereof, then this Lease shall terminate as of the time possession
is taken.
Graycliff Estates Well Site Lease Agreement - 6
19. LESSOR'S RESTRICTIONS: Lessor further covenants and agrees that it will not
construct, or allow to be constructed, any subsurface waste water or stormwater disposal facilities within
125 feet of the boundaries of the Leased Premises.
20. DEFAULT AND FORFEITURE: Time and the strict and faithful performance of each and
every one of the conditions of this Lease are expressly made the essence of this Lease. If Lessee defaults
n the keeping, performing or observing of any of the covenants and agreements herein contained and such
default shall remain uncured for a period of thirty (30) days after written notice shall have been sent by
certified or registered mail to Lessee as hereinafter provided, then in such event the Lessor may, at
Lessor's election, either in law or equity, seek specific performance of this Lease or may declare said term
and Lease forfeited and terminated and may re-enter the Leased Premises to repossess and enjoy the
same as in their first estate, and the effect of such default shall in itself, at the election of Lessor, without
further notice or demand constitute a forfeiture and termination of this Lease, and if thereafter the Lessee
shall fail to surrender possession of the Leased Premises to Lessor, the Lessee shall be deemed guilty of
an unlawful and forcible detention of the Leased Premises, If Lessee shall abandon or vacate the Leased
Premises, or if this Lease be terminated for default of any of the covenants and agreements herein
contained, Lessee hereby agrees to pay all reasonable expenses incurred by Lessor in obtaining
possession of the Leased Premises from Lessee, including reasonable legal expenses and attorney's fees,
and to pay such other expenses as the Lessor may incur in putting the Leased Premises in good order and
condition as herein provided, and also to pay all other reasonable and necessary expenses or commissions
paid by Lessor in re-leasing the Leased Premises. In the event of notification of default by Lessor to
Lessee and Lessee does in fact cure such default, then and in that event Lessee shall pay, in addition to all
arrearages as existing under the notice of default, the reasonable attorneys' fees incurred by Lessor in
determination of the default and the notification to the defaulting Lessee.
Graycliff Estates Well Site Lease Agreement - 7
21, INDEMNIFICATION: During the term of this Lease (and thereafter, for incidents
occurring during any term of this Lease), to the extent allowed by law, Lessee shall indemnify, defend and
hold harmless Lessor against any and all claims, liabilities, damages, expenses (including reasonable
attorney fees), judgments, proceedings and causes of action of any nature arising from: (i) injury to or
death of any person, or damage to or loss of any property occurring on, in or around the Leased Premises;
or (ii) growing out of or connected with the use, condition or occupancy of the Leased Premises; or (iii)
losses resulting from a breach of this provision of this Lease. This obligation to indemnify shall be limited to
the acts or omissions of Lessee or its officers, contractors, licensees, agents, servants, employees, guests,
invitees or visitor and not caused by the negligence or other wrongful act of omission of Lessor, or Lessor's
officers, employees, or servants. Lessee's obligation to indemnify shall survive the satisfaction of this
Lease.
22. ATTORNEY'S FEES: In the event an action is brought to enforce any of the terms or
provisions of this Lease, or enforce forfeiture thereof for default thereof by either of the parties hereto, the
prevailing party in such action or collection shall be entitled to recover from the other party its reasonable
attorney's fee and costs, together with such other costs as may be authorized by law,
23. NOTICES: All notices required to be given to each of the parties hereto under the terms
of this Lease shall be given by depositing a copy of such notice in the United States mail, postage prepaid
and registered or certified, return receipt requested, to the respective parties hereto at the following
address:
Lessor: Star Development, Inc.
P. 0. Box 518
Meridian, ID 83642
Lessee: City of Meridian
33 E. Broadway
Meridian, ID 83642
Graycliff Estates Well Site Lease Agreement - 8
or to such other address as may be designated by writing delivered to the other party. All notices given by
certified mail shall be deemed completed as of the date of mailing except as otherwise expressly provided
herein.
24, REPRESENTATIONS: It is understood and agreed by and between the parties hereto
that there are no verbal promises, implied promises, agreements, stipulations, representations or
warranties of any character excepting those set forth in this Lease.
25. BINDING EFFECT: The provisions and stipulations hereof shall inure to the benefit of and
bind the heirs, executors, administrators, assigns and successors in interest of the respective parties
hereto,
26. SITUS: This Lease is established and accepted by the Lessee under the laws of the State
of Idaho, and all questions concerning its validity, construction and administration shall be determined
under such laws.
27. HEADINGS: The bolded paragraph headings are for convenience only and are not a part
of this Lease and shall not be used in interpreting or construing this Lease agreement.
28. SEVERABILITY: If any portion or portions of this Lease shall be, for any reason, invalid or
unenforceable, the remaining portion or portions shall nevertheless be valid, enforceable and carried into
effect, unless to do so would clearly violate the present legal and valid intentions of the parties hereto.
Graycliff Estates Well Site Lease Agreement - 9
IN WITNESS WHEREOF, Lessor and Lessee do execute this Lease effective the day and year first
above written.
"Lessor"
STAR DEVELOPMENT, Inc.
.20
Allen Lee Centers, Director
STATE OF IDAHO
ss.
County of Ada ) ,�
ff�
On this L day ofP*v-, 2015, before me, the undersigned, a Notary
Public in and for said State, personally Mppeared A. Lee Centers, known or identified to me to be the
Director of Star Development, Inc., who subscribed said Star Development, Inc.'s name to the foregoing
instrument and acknowledged to me that he executed the sarA in said corporation's name.
(SEAL)
,C°�tA'j" 13Fry"n�r:ft•.� 1'..P lib �
y.
pita
a R m
0- V)
Graycliff Estates Well Site Lease Agreement -10
NOTTY PUBLIC FO IDAYO
RESI ING AT. f
MY COMMISSION EXPI ES:
"Lessee"
CITY OF MERIDIAN, IDAHO
OV ,XIF.D Au�,usTBy:.
�
CO��
tio,
�y City of
E IDIAN�6
ANO
rFo SEA � E
rF
�Q.
q o�.�he TRE A9000
STATE OF IDAHO )
) ss.
County of Ada )
On this �S- day of 2015, before me,
the undersigned, a Notary Public in and for said State, personally appeared Tammy de Weerd and Jaycee
Holman, known to me to be the Mayor and City Clerk, respectively, of the CITY of Meridian, Idaho, and who
executed the within instrument, and acknowledged to me that the City of Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
,9999.
(SEAI,j►•c1CA_Jp'•® NOTARY PUB IC FOR IDAHO
®4-�,�•'®TArj►' ; RESIDING AT: U
MY COMMISSION EXPIRES: Q030
• O•
•0900••
Graycliff Estates Well Site Lease Agreement -11
EXHIBIT "A-1"
FA
a
/ �14a��
/ "'� a
(9 9 A
/ten �O
/ Np
/ :.A N
N 0
� � N
N
n
a o c
o o rn
P -I
W
rn
iso
M
v
o m �
ul
CD N 0
SCALE
1"=100'
DWG.DATE
06/16/15
PROD. No.
140529
SHEET
1 OF 1
140529—WELL.DWG bkb
0
0
I
Z
0
& MERIDIAN ROAD
' 7
� O
r � G
i
to ;A
W � Nv m
�rn E---------- m '°
� s
--------------
I O
I �
I O
� 2
Z Zm m I
�i
_�w N i5 I
0
�s
! W BASIS OF BEARING
N 00'25'47" E 2642.94CA
1� I
PROPOSED WELL LOT
GRAYCLIFF ESTATES SUBDIVISION
LOCATED IN THE SE 1/4 OF SECTION 25, T.3N., RAW., B.M.
MERIDIAN, ADA COUNTY, IDAHO
E'NGINEERING
SOLUTIONS
1029 N. ROSARIO ST., STE. 100
MERIDIAN, IDAHO 83642
Phone (208) 938-0980 Fax (208) 938-0941
EXHIBIT "A-2"
June 16, 2015
Description for Proposed Well Lot
Proposed Graycliff Estates Subdivision
A parcel located in the SE % of Section 25, Township 3 North, Range 1 West, Boise Meridian, City of
Meridian, Ada County, Idaho, and more particularly described as follows:
Commencing at an Aluminum Cap monument marking the northeast corner of the SE Y4 (E'/ corner)
of said Section 25, from which a Brass Cap monument marking the northeast corner of said Section 25
bears North 00°25'47" East a distance of 2642.94 feet;
Thence North 89029'05" West along the northerly boundary of said SE % a distance of 1320.30 feet to
a 5/8 inch diameter iron pin marking the southwesterly corner of Meridian Heights No. 3 Subdivision as
shown in Book 62 of Plats on Pages 6274 and 6275, Records of Ada County, Idaho, also being the
northeast corner of the NW % of the SE % of said Section 25;
Thence along the northerly boundary of said NW % of the SE % North 89023'56" West a distance of
765.81 feet to a point on a curve being the POINT OF BEGINNING;
Thence leaving said boundary 119.82 feet along the arc of a non -tangent curve to the left, said curve
having a radius of 425.00 feet, a delta angle of 16009'10", and a long chord bearing South 54027'08"
West a distance of 119.42 feet to a point of tangency;
Thence South 46022'33" West a distance of 67.36 feet to a point of curvature;
Thence 56.20 feet along the arc of a curve to the right, said curve having a radius of 675.00 feet, a delta
angle of 04°46'14", and a long chord bearing South 48045'40" West a distance of 56.19 feet;
Thence North 51 °4445" West a distance of 253.58 feet to a point on the northerly boundary of the NW
%of the SE Y4 of Section 25;
Thence along said northerly boundary South 89023'56" East a distance of 387.33 feet to the POINT OF
BEGINNING.
This parcel contains 0.66 acres, more or less.
`oNp,L LANas
11118
10IV Of
0-
ON W NP
140529-WELL.docx
PR
y d �
0 _ C
Z�00<
FN moi
of
EXHIBIT "B-1"
N 00'27'25' E
20.00' 'P� Q —
N03
co
t�G
C% rn
� O
V \
`" = N G
00 N
co
11>
m° 2
�o
1!o m
Z � m js
N y, �
cn O 2 ! g
N
�o .W N N
_ Ln _ BASIS OF BEARING _ Ln -P,
S. MERIDIAN RUAD N 00'25'47" E 2642.94' wok
I a► I
SCALE 1=100' EfGINEERING
DWG.DATE 07/30/15 PROPOSED WELL OVERFLOW EASEMENT
PROD. NO. 140529 GRAYCLIFF ESTATES SUBDIVISION SOLUTIONS
SHEET
1 OF 1 LOCATED IN THE SE 1 4 OF SECTION 25, T.3N., R.M., B.M. 1029 N. AN, IDAHO
ST., STE. 100
MERIDIAN, IDAHO 83642
140529 -WELL EASE.DWG bkb MERIDIAN, ADA COUNTY, IDAHO Phone (208) 938-0980 Fax (208) 938-0941
EXHIBIT "B-2"
September 1, 2015
Description for Proposed Well Overflow Easement
Proposed Graycliff Estates Subdivision
An easement located in the South %2 of Section 25, Township 3 North, Range 1 West, Boise Meridian,
City of Meridian, Ada County, Idaho, and more particularly described as follows:
Commencing at an Aluminum Cap monument marking the northeast corner of the SE % (E % corner)
of said Section 25, from which a Brass Cap monument marking the northeast corner of said Section
25 bears North 00025'47" East a distance of 2642.94 feet;
Thence North 89°29'05" West along the northerly boundary of said SE % a distance of 1320.30 feet to
a 5/8 inch diameter iron pin marking the southwesterly corner of Meridian Heights No. 3 Subdivision
as shown in Book 62 of Plats on Pages 6274 and 6275, Records of Ada County, Idaho, also being the
northeast corner of the NW % of the SE % of said Section 25;
Thence along the northerly boundary of said NW % of the SE % North 89°23'56" West a distance of
1153.22 feet to the POINT OF BEGINNING;
Thence leaving said boundary South 5104445" East a distance of 32.74 feet;
Thence North 89°23'56" West a distance of 193.36 feet to a point on the westerly boundary of the NW
% of the SE % of said Section 25;
Thence along said westerly boundary North 0002725" East a distance of 20.00 feet to the Center %
corner of said Section 25;
Thence along the northerly boundary of the NW % of the SE % of said Section 25 South 89023'56"
East, 167.47 feet to the POINT OF BEGINNING.
This easement contains 3,608 s.f., more or less.
O
111(OL18 X
! TF 0 F
r0ONw.NP
140529 -well ovfl.docx
Meridian City Council Meeting
DATE: September 15, 2015 ITEM NUMBER: 5F
PROJECT NUMBER:
ITEM TITLE: Emergency Medical Services
Emergency Medical Services Joint Powers Agreement Renewal
MEETING NOTES
-fes�� a
d S
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
9�1/W
EEK
JOINT POWERS AGREEMENT FOR THE COORDINATED
AND COOPERATIVE PROVISION OF
EMERGENCY MEDICAL SERVICES IN ADA COUNTY
Establishing the Ada County -City EMS System ("ACCESS")
This Joint Powers Agreement (the "Agreement") is entered into by and between Ada
County, the Ada County Emergency Medical Services District, the City of Boise, the City of
Meridian, Kuna Rural Fire District, Eagle Fire District, North Ada County Fire and Rescue
District, and Star Joint Fire Protection District, and is effective as of the last date of execution of
this Agreement.
RECITALS; PURPOSES; AUTHORITY
Purpose. The Purpose of this Agreement is to establish the Ada County -City EMS
System (the "System") and Joint Powers Board appointed by the respective Parties authorized to
operate and manage the joint, coordinated, and unified provision and maintenance of pre-
hospital, emergency and non -emergency medical services, including medical transport, rescue,
and extrication services, within all county, city, emergency medical services district, and fire
district jurisdictions within the System Area in order to provide certainty, consistency and
economy in the management and delivery of EMS services.
1. Sections 67-2326 through 67-2333, Idaho Code, provide that public agencies
may enter into agreements with one another for joint or cooperative action which includes, but is
not limited to, joint use, ownership, and/or operation agreements and interagency contracts for
service, activity or undertakings. This Agreement is, and shall be construed as, a joint powers
agreement enacted pursuant to Sections 67-2326 through 67-2333, Idaho Code.
2. Fire Districts have authority under Sections 31-1430 and 31-1417, Idaho Code, to
enter into intra -agency and mutual aid agreements.
3. The Ada County Board of Commissioners, in its capacity as the governing board
of the Ada County Emergency Medical Services District ("ACEMS District") pursuant to
Chapter 39, Title 31, Idaho Code, provides emergency medical services in Ada County. ACEMS
District currently holds an Advanced Life Support Level I EMS transport license issued by the
state of Idaho.
4. The Parties to this Agreement have various levels of EMS licenses issued by the
state of Idaho. Each Party shall be responsible to maintain such EMS license. Subject to Board
approval nothing in this Agreement shall prevent a Party from obtaining a higher level of
licensing.
5. The governing boards of the Parties have determined that it is in the best interests
of each Party and their taxpayers and for the persons residing and found within their respective
boundaries, to create the System.
Now, for and in consideration of the mutual covenants and promises herein set forth, and
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE I
for other good and valuable consideration hereby acknowledged by the Parties to this
Agreement as having been received, the Parties hereby mutually promise, covenant and agree as
follows:
AGREEMENT
ARTICLE I
DEFINITIONS
When used herein, the following words shall have the attendant meaning:
1.1 "ACEMS District" means the Ada County Emergency Medical Services District, a Party
to this Agreement.
1.2 "Ada County -City EMS System" means the Ada County -City EMS System as herein
created and may sometimes be referred to as the "System" or "ACCESS."
1.3 "Ambulance" means any privately or publicly owned motor vehicle or nautical vessel,
authorized to provide service in the System, used for, or intended to be used for, the
transportation of sick or injured persons who may need medical attention during
transport. This may include dual or multipurpose vehicles.
1.4 "Ambulance Service" means an agency, licensed to operate within the System, with the
intent to provide personnel and equipment for medical treatment at an emergency scene,
during transportation or during transfer of persons experiencing physiological or
psychological illness or injury who may need medical attention during transport.
1.5 "Default" means any violation, failure to perform, or breach of any covenant, agreement,
term or condition of this Agreement.
1.6 "Emergency Medical Services" or "EMS" means the system utilized in responding to a
perceived individual need for immediate care in order to prevent loss of life or
aggravation of physiological or psychological illness or injury.
1.7 "Joint Powers Board" means the System Joint Powers Board, ("Board"), formed
pursuant to this Agreement, which is authorized to administer this Agreement on behalf
of the Parties.
1.8 "Parties" means Ada County, the cities and districts that have executed this Agreement.
1.9 "Inclusive Area Party Agencies" means Public Agencies that are Parties to this
Agreement whose boundaries include area only within Ada County, state of Idaho.
1.10 "Non -Inclusive Area Party Agencies" means Public Agencies that are Parties to this
Agreement whose boundaries include area within Ada County and within Canyon
County, or any other neighboring county to Ada County, state of Idaho.
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 2
1.11 "Non -transport Service" means an agency with associated apparatus and personnel
licensed to operate within the System, operated with the intent to provide personnel or
equipment for medical stabilization at an emergency scene, but not intended to be the
service that will actually transport sick or injured persons.
1.12 "Public Agency" means any city or political subdivision of this state, including, but not
limited to emergency medical service districts; fire districts; cities; and any other
government subdivision of the state of Idaho, including any agency of the state of Idaho
holding a current EMS license and providing EMS within or contiguous to the
boundaries of Ada County.
1.13 "System Area" means all the geographic area within the boundaries of the "Inclusive
Area Party Agencies" and those designated areas for inclusion within the System which
are also within the boundaries of the "Non -Inclusive Area Party Agencies."
1.13.1 The "System Area" may be modified, upon consent of all Parties, to include
area within an adjoining county;
1.13.2 The "System Area" may be modified, upon consent of all Parties, to exclude
area within Ada County upon the condition the area excluded will then be
subject to a like "System" in an adjoining County.
ARTICLE II
THE ADA COUNTY -CITY EMS SYSTEM (SYSTEM)
2.1 Establishment of the System. There is hereby established the Ada County -City EMS
System, The System shall be created for the express purpose of providing for joint
management, provision, operation, and maintenance of pre -hospital emergency and non-
emergency medical services, including medical transport, rescue, and extrication services,
within the System Area. The System shall exist as a joint exercise of the authority to
provide EMS services by all the Parties to this Agreement, and shall be administered by a
Joint Powers Board as provided in Article IV of this Agreement. The System, through the
Joint Powers Board, Administrative Committee, and the Medical Directorate, shall
establish standards and provide for the coordinated management, provision and
maintenance of pre -hospital, emergency, and non -emergency medical services, including
medical transport, rescue, and extrication services, within the System Area.
2.2 Scope of Services and Operation. The System shall coordinate the management,
provision, operation and maintenance of pre -hospital, emergency, and non -emergency
medical services, including medical transport, rescue, and extrication services within the
System Area. The Parties shall respond to 9-1-1 and other calls necessitating the services
of the System within the System Area. By this Agreement, the Parties agree to
cooperatively exercise their respective powers within the System Area in a manner
consistent with this Agreement.
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY— PAGE 3
ARTICLE III
PARTIES, DURATION, AMENDMENT, WITHDRAWAL AND TERMINATION
3.1 Parties to this Agreement. The Parties to this Agreement are Ada County, the Ada
County Emergency Medical Services District, the City of Boise, the City of Meridian,
Kuna Rural Fire District, Eagle Fire District, North Ada County Fire and Rescue
District, and Star Joint Fire Protection District, Each Party intends to and does by this
Agreement contract with each other Party and any other Agencies as may later be added.
Additional Parties may be added by resolution of the Board and amendment of this
Agreement. Each Party agrees that the removal of any Party from this Agreement does
not affect this Agreement with respect to each remaining Party.
3.2 Duration/Annual Renewal. This Agreement shall continue in force and effect from its
Execution Date through September 30, 2013. Thereafter this Agreement may be renewed
for successive one (1) year terms. Renewal terms shall be effective from October 1
through September 30 of each successive calendar year. A Party may renew this
Agreement by providing written notice to all other Parties.
3.3 Amendment. This Agreement may be amended only by written agreement of the
Parties.
3.4 Withdrawal.
3.4.1 No Party shall withdraw from this Agreement unless it demonstrates one or more
of the following circumstances:
3.4.1.1 The withdrawing Party is insolvent or otherwise financially unable to
carry out its obligations under this Agreement;
3.4.1.2 A court has determined that it is unlawful for the Party to continue to
perform under or be Party to this Agreement;
3.4.1.3 A material breach of any term of this Agreement has occurred; or
3.4.1.4 Two or more Parties, after signing, consolidate services and wish to
combine their representation under this Agreement as part of said
consolidation.
3.4.2 Notice of withdrawal must be provided to the Parties no less than sixty (60) days
before the effective date of withdrawal. However, a withdrawal shall not be
effective if the condition or conditions giving rise to the withdrawal are cured to
the reasonable satisfaction of the withdrawing Party within sixty (60) days after
the date of notice of withdrawal is provided.
3.4.3 Withdrawing Party to Cease EMS Services In Service Area. Each Party
agrees, as a special consideration to each other Party, that in the event they
withdraw from this Agreement, either by voluntarily withdrawing or for cause by
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 4
default, that they will cease to provide EMS services in the System Area for the
remainder of the Agreement term and shall either forfeit or modify their EMS
license to the Department of Health and Welfare Bureau of EMS as that license
authorizes EMS services in the System Area by that Party. In the event a
withdrawing Party fails to cease to provide EMS services in the System Area, the
remaining Parties may seek specific performance of this provision of the
Agreement and may also seek temporary and permanent injunctive relief in an
action for specific performance filed in a court of competent jurisdiction.
3.5 Complaints. The authority to investigate a complaint against a Party may be conducted
by the Administrative Committee or by the Board, when involving cause for termination.
Member/s of the Party or Parties who are the subject of the complaint cannot vote on
motions to proceed with the investigation or matters related to the conduct or financing
of the investigation. Each Party shall cooperate with any investigation of complaints
regarding performance of services governed under this Agreement.
3.5.1 Complaints involving personnel of a Party are to be treated as described in
Section 8.5.3 of this Agreement.
3.6 Party Termination.
3.6.1 For Cause. A Party may be terminated from this Agreement by action of the
Board for cause in the event they are in default of this Agreement. Prior to
termination of a Party the Board shall conduct a hearing to determine if there is a
default of this Agreement that has not been cured by the defaulting Party. The
following procedures shall be met:
3.6.1.1 The Board shall provide to the defaulting Party fourteen (14) days
written notice of a hearing to show cause.
3.6.1.2 The notice shall specify the reasons for the default and the intention to
terminate the Party as a Party to this Agreement.
3.6.1.3 In the event the default is cured within the fourteen (14) days and
before the commencement of the scheduled hearing before the Board,
the Board shall so note on the record of the proceedings and the
hearing shall then be concluded.
3.6.1.4 In the event the default is not cured, the Board shall, upon conclusion
of their deliberation, issue findings of fact and conclusions of law and
order of decision within thirty (30) days of the date of the hearing.
3.6.1.5 A Board member representing a Party that the Board is considering
terminating shall recuse himself/herself from voting on the
termination and all proceedings involved in the matter of termination.
3.6.2 Effect of Termination. The termination or withdrawal of any Party pursuant to
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY PAGE 5
this subsection shall not constitute a termination of the entire Agreement, and the
remaining Parties shall continue to perform under this Agreement for the
remainder of the contract term.
3.6.3 Terminated Party to Cease EMS Services In Service Area, Each Party agrees,
as a special consideration to each other Party, that in the event they are terminated
from this Agreement, either by voluntarily withdrawing or for cause by default,
that they will cease to provide EMS services in the System Area for the remainder
of the Agreement term and shall either forfeit or modify their EMS license to the
Idaho Department of Health and Welfare EMS Bureau as that license authorizes
the provision of EMS services in the System Area by that Party. In the event a
terminated Party fails to cease to provide EMS services in the System Area, the
remaining Parties may seek specific performance of this provision of the
Agreement and may also seek temporary and permanent injunctive relief in an
action for specific performance filed in a court of competent jurisdiction.
ARTICLE IV
ADMINISTRATION OF THE ADA COUNTY -CITY EMS SYSTEM JOINT POWERS
BOARD
4.1 Establishment of the Joint Powers Board; Membership; Officers.
4.1.1 Establishment of the Board. There is hereby established the Joint Powers Board
of the System. The Joint Powers Board shall serve as the governing board of the
System and operate the System on behalf of the Parties.
4.1.2 Joint Powers Board Membership. The Ada County -City EMS System shall be
governed by the Board whose membership shall consist of one (1) elected official
representing each Party, and a total of two (2) elected officials of the ACEMS
District/Ada County Board of Commissioners.
4.1.2.1 Each Party shall also designate an alternate elected official to serve in
the absence of their designated Board member.
4.1.2.2 Each Party's appointee shall be given the authority to vote on all
matters before the Board with the exception of financial decisions
requiring the appropriation and/or expenditure of funds by the Party.
4.1.3 Officers. Annually in January the Joint Powers Board shall appoint a chairman,
vice chainnan, and secretary whose primary responsibilities are as follows:
4.1.3.1 The Chairman shall be a member of the Board and shall conduct all
meetings of the Board and execute all contracts and resolutions on
behalf of and as authorized by the Board and any other duties assigned
by the Board; and
4.1.3.2 The Vice Chairman shall be a member of the Board and shall carry out
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 6
the functions of the Chairman in the absence of the Chairman and any
other duties assigned by the Board; and
4.1.3.3 The Secretary may or may not be a member of the Board and shall be
responsible for posting agenda notices and preparation of minutes of
the Board and for maintaining the records of the Board and any other
duties assigned by the Board; and
4.1.3.4 These officers shall have no powers or duties except as provided in this
Agreement.
4.2 Powers, Duties and Operations of the Joint Powers Board.
4.2.1 Powers. Pursuant to Section 67-2328, Idaho Code, the Board is responsible to
operate and manage the System. In order to accomplish the Purpose of this
Agreement, the Joint Powers Board shall have, in addition to other powers
provided herein, the authority to adopt procedures for its operation as well as to
adopt standards for the coordinated management, provision, operation and
maintenance of pre -hospital, emergency, and non -emergency medical services,
including medical transport, rescue, and extrication services, within the System
Area.
The Board shall have discretionary powers to manage and conduct the business
and affairs of the Ada County -City EMS System. However, the governing board
of a Party shall approve any action that will financially obligate that Party. The
discretionary powers shall include, but not be limited to, the following:
4.2.1.1 Receive recommendations from the Administrative Committee and the
Medical Directorate;
4.2.1.2 Approve procedures for the operation, meeting, and other
administrative matters of the Board and the System;
4.2.1.3 Approve the Standard Operating Procedures for the System. However,
any standards approved regarding qualifications for holding a position
shall provide an exemption for any personnel of any Party who at the
effective date of this Agreement holds such a position unless contrary
to law;
4.2.1.4 Adopt medical protocols and other matters related to the Medical
Directorate;
4.2.1.5 Approve response standards, including policies regarding dispatch
responses;
4.2.1.6 Provide recommendations to a Party's respective governing body
regarding the Party's agency licensure levels within the System;
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 7
4.2.1.7 Recommend for approval, as set forth in section 4.4 of this Agreement,
a budget and financial plan as well as subsequent funding, including
joint purchasing of property;
4.2.1.8 Approve the allocation of resources, including stationing of personnel
and vehicles;
4.2.1.9 Adopt a training and education plan for Iicensed personnel;
4.2.1.10 Approve the deployment plan of EMS equipment;
4.2.1.11 Recommend that the Board acquire, hold, and dispose of real and
personal property jointly owned by and used in the System;
4.2.1.12 Deal with other matters necessary and convenient in furtherance of the
Purpose of this Agreement;
4.2.1.13 Identify matters that require approval of the Parties' governing boards;
4.2.1.14 Comply with the Idaho Open Meetings laws;
4.2.1.15 Operate on a fiscal year from October 1 through September 30; and
4.2.1.16 Adopt, administer and implement EMS standards, protocols and
procedures. If EMS standards, protocols and procedures adopted by
the Board impose higher standards than are required by any state
statute or rule the standards and procedures adopted by the Board shall
apply to the Parties to the extent allowed by law in the System Area.
4.2.2 As required by law, the Board shall report to the Idaho Department of Health and
Welfare EMS Bureau any findings of Agency violation of state EMS laws or rules
which occurred within the System Area.
4.2.3 Resolutions and Board procedures shall be compiled and organized according to
subject and maintained by the Joint Powers Board, which shall provide each Party
with a copy of all resolutions and procedures.
4.2.4 The approval of the governing board of each Party is required for any matter
approved by the Joint Powers Board that includes financial contribution by a
Party, including the purchase of real property and personal property.
4.3 Meetings, decisions, and communication, The Board shall adopt rules of procedure for
the conduct of their meetings that are consistent with the provisions of this Agreement.
4.3.1 The Board shall meet regularly to confer and carry out the business of the Board
and the System in the following manner:
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY PAGE 8
4.3.1.1 For all meetings of the Board fifty percent (50%) plus one (1) of the
members of the full Board shall constitute a quorum for the purposes
of conducting business.
4.3.1.2 All motions, resolutions, and actions of approval on any matter by the
Board require a unanimous vote of the Board members present.
4.3.1.1.1 In regards to matters before the Board that only involve a
combined licensure as provided in Article V of this
Agreement, only the Board members of Parties that have
combined their licenses may vote.
4.3.1.3 The Board must provide at least fourteen (14) days advance written
notice to all Parties when considering all matters requiring a vote of
the Board members.
4.3.1.4 Only Board members, or their alternates, shall have voting privileges.
4.3.1.5 In the event a Party's Board member or designated alternate fails to
attend three (3) consecutive meetings or fails to attend more than one-
half of the meetings of the Board within a calendar year, notice of
absence shall be sent to the offending Party which notice shall be
withdrawn if the offending Party's Board member appears at the next
regularly scheduled meeting and shows good cause for the absences
and presents a commitment to regular attendance in the future. In the
event the offending Party does not appear and show good cause then
the same shall constitute a material breach of the terms of this
Agreement and the offending Party will be subject to termination
provisions of Section 3.6 of this Agreement and the notice of absence
shall stand as a notice of default.
4.3.2 The Board shall provide to the governing boards of the Parties to this Agreement
a written annual report concerning the status of the System, at a date set in the
procedures of the Board, but in no event not less than once per year. This report
shall include all matters the Joint Powers Board determines are relevant to the
operation of the System and any matter that may be required by the State EMS
Bureau or by state or federal law.
4.4 Finances. On or before March I of each year, the Board shall propose an Ada County -
City EMS System Budget (the `Budget") for approval by the ACEMS District Board.
4.4.1 The Budget shall include vehicle license registration fees designated for and
remitted to the ACEMS District for that fiscal year. The Budget may also
include contribution payments to the System by the Parties to this Agreement.
Commencing in the fourth renewal year of this Agreement, the Budget shall also
include property tax funds contributed for that fiscal year by the ACEMS District
Board pursuant to Chapter 39, Title 31, Idaho Code,
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 9
4.4.2 The Budget shall identify anticipated expenditures for the System up to the
amount included in the Budget in Section 4.4.1. The expenditures in the Budget
shall be developed in accordance with the statutory purpose that the vehicle
license registration fees be used for the provision of EMS services within the
ACEMS District, Further, commencing in the fourth renewal year of this
Agreement, the expenditures in the Budget shall be developed in accordance with
the statutory purpose that the property tax funds levied by the ACEMS District
shall be used for the provision of ambulance service within Ada County.
4.4.3 A division for the System shall be established within the ACEMS District
Budget, which shall include income line items and expenditure Iine items as
allocated by the ACEMS District Board. The income line items shall include, if
applicable: (1) vehicle license registration fees as described in Section 4.4.1
above; (2) contribution payments from the Parties; and (3) tax funds being
contributed by the ACEMS District for System expenditures as described in
Section 4.4.1 above. The expenditure line items shall include, if applicable: (1)
personnel expenses; (2) capital expenses; and (3) operating expenses.
4.4.4 If the Budget includes contribution payments by Parties other than the ACEMS
District, then on or before March 1, the Board shall submit the Budget to each
Party's governing board for the appropriation of any contribution payment by
that Party.
4.4.5 The Parties shall set their own budgets in a timely manner with consideration to
the Budget as proposed by the Board.
4.4.6 If the Board fails to submit a Budget to the ACEMS District Board for approval,
then the Parties shall set their own budgets.
4.4.7 Capital investments requiring additional expenditures will be funded through
extra appropriations as proposed by the Board, subject to approval by each
Party's governing board.
4.5 Joint Purchasing. Pursuant to Section 67-2807, Idaho Code, the Board, subject to
approval of the Parties' governing boards as required by other provisions of this
Agreement, may authorize joint purchasing of any real or personal property consistent
with the laws of the state of Idaho. Prior to the Board approving any joint purchase, the
Board shall identify by resolution the plan for distribution and/or ownership of property
jointly owned by the Parties upon the withdrawal or termination of a Party.
4.6 Agreements with other Medical Service Providers. The Board may enter into
agreements with medical service providers other than those that are Parties to this
Agreement in order to provide for EMS services and/or to provide mutual aid to the
System or any medical service provider. Such agreements may be with public or private
agencies and may incorporate any of the terms and conditions contained herein and any
other terms and conditions the Parties may deem appropriate. Such agreements shall not
authorize a medical service provider to directly compete with any Party to this Agreement
for the provision of EMS services, nor shall such agreement extend any voting rights to
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY —PAGE 10
any Party to this Agreement for the provision of EMS service, nor shall such agreement
extend any voting rights to the Party with whom the agreement is made.
ARTICLE V
LICENSURE
5.1 Inclusive Licensure. The Parties hereby agree to maintain their state -issued EMS
licenses and operate in accordance with the laws of the state of Idaho and associated
regulations of the Idaho Department of Health and Welfare.
5.2 Establishment of the Ada County -City EMS System. The Board shall, together with
the Parties' governing boards, comply with Idaho Code §§ 53-501-510, "The Assumed
Business Names Act of 1997" to conduct the business of the System under the name and
style of Ada County -City EMS System.
5.3 Combined Licensure. Any of the Parties to this Agreement may agree to combine their
state -issued EMS licenses and to operate under one EMS license as provided by the laws
of the state of Idaho and regulations of and as authorized by the state of Idaho
Department of Health and Welfare Bureau of EMS.
5.4 Transition Process. Those Parties agreeing to combine their state -issued EMS licenses
will do all things necessary to accomplish the transition of combining their EMS licenses
and to begin and continue operating lawfully under the Ada County -City EMS System,
5.5 Creation of a DBA. When any of the Parties to this Agreement agree to combine their
state -issued EMS licenses and operate under the EMS license of the Ada County -City
EMS System the Board, with all Board members eligible to vote, will establish a DBA,
which will hold the EMS license for the participating Parties.
ARTICLE VI
ADMINISTRATIVE COMMITTEE
6.1 Establishment of the System Administrative Committee. There is hereby established
an Ada County EMS System Administrative Committee, The Administrative Committee
shall serve to make recommendations to the Board.
6.1.1 Administrative Committee Membership. Voting members of the
Administrative Committee shall consist of a chief administrative official from
each Party. In addition, non-voting members may be invited to participate
including, but not limited to: a representative from the Ada County Emergency
Communications Center, representatives from hospitals located within the
System, representatives from the Medical Directorate, and other EMS or health
care agencies with a shared interest in emergency medical services. All actions
regarding a recommendation to the Board shall require a two-thirds (2/3)
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY – PAGE 1 I
majority vote of all voting Administrative Committee members present. Each
Party shall designate an alternate member who, in the absence of their
Administrative Committee member, shall have the right to a proxy vote on all
matters presented for a vote.
6.1.2 Administrative Committee Ex -officio Membership. Any legal entity or person
who is providing EMS Services in the System Area under a current license issued
by the EMS Bureau, either as air medical services, ambulance services, and/or
non -transport services, may apply for membership on the Administrative
Committee as an Ex -officio member with rights to participate in the meetings
subject to the rule of the chairman, without the right to vote and without a right to
participate in or attend any executive session matter or on any agenda item
involving personnel or a claim of default of a Party.
6.1.3 Officers. Annually, in January, the Administrative Committee shall appoint a
chairman, vice chairman, and secretary whose primary responsibilities are as
follows:
6.1.3.1 The Chairman shall be a member of the Administrative
Committee and shall conduct all meetings of the Administrative
Committee, and shall act as the spokesperson for the
Administrative Committee when presenting to the Board.
6.1.3.2 The Vice Chairman shall be a member of the Administrative
Committee and shall carry out the functions of the Chairman in
the absence of the Chairman and any other duties assigned by the
Administrative Committee.
6.1.3.3 The Secretary may or may not be a member of the Administrative
Committee and shall be responsible for posting agenda notices and
preparation of minutes of the Administrative Committee. The
agenda for each meeting shall be sent to the members fourteen
(14) days before the meeting date.
6.1.3.4 These officers shall have no powers or duties except as provided
in this Agreement or conferred by the Board.
6.2. Purpose. The purpose of the Administrative Committee is to provide operational
expertise as outlined in the Administrative Committee procedures and to make
recommendations to the Board. The Administrative Committee will meet at least bi-
monthly, but may meet more often depending on need.
6.3. Responsibility. The Administrative Committee responsibilities shall include, but are not
limited to, the following:
6.3.1 Development, maintenance, and annual review of the Ada County -City EMS
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 12
System Operation and Finance Plan to include, but not limited to: System
deployment plan, System staffing levels and licensure levels, current and future
funding needs, capital improvement plan, determination of System performance
levels, assuring a quality management program, development of a System
training and education plan, and other functions not specifically identified but
intended to meet the requirements for the safe and efficient operation of the EMS
System.
6.3.1.1 Review and update annually any change in System configuration.
6.3.1.2 Prepare, in accordance with the provisions of this subsection, any
reports, Standard Operating Procedures, Quality Improvement Plan,
Quality Assurance Plan or budget recommendation to submit to the
Board for approval prior to publication and implementation.
6.3.1.3 Provide for the coordination, planning, and provision of transport and
non -transport EMS services between the Parties, which may include
air medical service within the System Area. Ensure that EMS services
are rendered in a timely and cost effective manner, at an optimal level
of care. The Administrative Committee shall consider the current
EMS standards, existing EMS service capabilities, trends, desired
goals, and future EMS service capabilities for each planning
component with due consideration of the limited funds available to
provide such services.
6.3.1.4 The Administrative Committee shall consider, along with its
accompanying maps, charts and reports, the following components
and criteria:
6.3.1.4.1 The current emergency medical services system structure
and performance;
6.3.1.4.2 Emergency medical services resources and capability
throughout the System, to include licensees, employees,
contractors, volunteers, and any demonstrated need for
change;
6.3.1.4.3 Population and other pertinent demographics within the
EMS System, including analyses of hospital services and
past, present, and future trends in population and
characteristics such as age, mortality, insurance and
revenue to support EMS within the System Area;
6.3.1.4.4 Other EMS factors, including but not limited to response
time standards, medical standards of care, required staffing,
EMS equipment and facilities standards within the System
Area, EMS System deployment plans, mutual aid
agreements, competency management strategy,
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 13
compensation/reimbursement plan, and data collection
plan;
6.3.1.4.5 Recommended performance standards that are currently
recognized under national, state and local standards and
guidelines; and
6.3.1.4.6 Private EMS provider's services and capabilities within the
Service Area.
6.3.2 Develop, maintain and monitor EMS performance criteria by the Parties and any
Medical Service Providers under contract pursuant to Section 4.6 of this
Agreement.
6.3.3 Receive communications, review and make recommendations to the Board
regarding any ongoing operational and/or planning and/or funding issues in order
to coordinate EMS service and resources, transport and non -transport and air
medical service, within the System Area.
6.3.4 Conduct EMS services informational meetings and consult with public officials
and agencies, the medical community, the public, and civic, educational,
professional, or other organizations.
6.3.5 Other duties as may be assigned by the Board.
ARTICLE VII
SYSTEM MEDICAL DIRECTORATE
7.1 Establishment of the System Medical Directorate; Standards and Procedures. There
is hereby established a System Medical Directorate. The Medical Directorate
composition shall be two (2) qualified physicians as recommended by the Administrative
Committee and appointed by the Board. The Medical Directorate members shall appoint
a chairman, who shall set the agenda and preside over the meetings, serve as the
spokesman for the System Medical Directorate, and serve as an ex -officio member of the
Administrative Committee. The Board shall adopt administrative guidelines and
procedures concerning the conduct and the responsibilities of the System Medical
Directorate.
7.2 Purpose of the System Medical Directorate, The System Medical Directorate executes
the duties and functions in accordance with the laws of the state of Idaho, the Rules and
Regulations of tine Idaho EMS Physicians' Commission, the state of Idaho EMS Bureau,
and any other rules or regulations concerning emergency medical services.
7.3 Authority. Decisions pertaining to medical oversight rendered by the System Medical
Directorate shall be binding upon the Parties, unless otherwise specifically noted within
this Agreement.
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 14
7.4 Responsibility. The Ada County -City EMS System Medical Directorate shall have and
exercise the following duties:
7.4.1 Be responsible for the clinical management and medical oversight of the Parties'
EMS services within the System Area and for compliance with the rules and
regulations of the Idaho EMS Physicians' Commission, rules and regulations of
the State of Idaho EMS Bureau and any associated rules and regulations
concerning emergency medical services;
7.4.2 Determine the content of the System's Medical Supervision Plan;
7.4.3 Assess clinical ramifications of field operating procedures;
7.4.4 Evaluate the prospective clinical effects of administrative and operating proposals;
7.4.5 Establish the scope of practice of EMS personnel functioning within the System
as required by the rules of the EMS Physician Commission and/or performance
requirements as set forth by the System; and
7.4.6 Identify opportunities for improving the quality of medical care delivered to
patients in the out of hospital setting within the System Area.
7.5 Meetings. The System Medical Directorate shall meet at least bi-monthly and at the call
of the chairman. All meetings shall be conducted and noticed in accordance with the
Idaho Open Meeting Laws, Sections 67-2342 through 67-2345, Idaho Code and any
meeting rules adopted by the Board. A majority of the System Medical Directorate shall
constitute a quorum for the transaction of any business, for the performance of any duty,
or for the exercise of any power. Each member of the System Medical Directorate may
cast one vote during decision-making.
ARTICLE VIII
OTHER OBLIGATIONS OF THE PARTIES
8.1 Compliance with EMS Standards. Each Party shall at all times comply with standards
established by the laws of the state of Idaho and associated regulations, as well as any
other applicable federal law and/or regulation.
8.2 Agreement, Standards, Resolutions and Procedures Binding. The Board has the
authority to cooperatively exercise the powers of each Party in furtherance of the
purposes of this Agreement and the operations of the System to the extent conferred by
this Agreement, and to the extent allowed by governing law.
8.2.1 Each Party agrees to be bound by this Agreement, its amendments, and by the
resolutions and procedures adopted by the Board within the powers granted to it
by this Agreement.
8,2.2 Each Party further agrees to do all things necessary and lawful to accomplish the
purpose of this Agreement, including adoption of any ordinance or resolution
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 15
necessary to authorize the Party to perform under this Agreement.
8.3 Insurance. Each Party shall maintain a plan of insurance or self-insurance for
comprehensive liability in compliance with the Idaho Tort Claims Act, Title 6, Chapter
9, Idaho Code.
8.4 Billing and Collection. Each Party is responsible for arranging the billing and collection
of fees charged for the services it provides.
8.5 Individual Operation of the Parties; Allocation of Resources According to
Standards Adopted by Board; Furnishing of Equipment. The Board will establish
procedures and standards as well as specific direction for allocation of resources and
personnel within the System as well as other subjects as provided herein. Except as
provided by the System by action of the Board, each Party will provide its own
equipment and supplies on its vehicles, for its personnel, payroll, and its stations. All
Parties will retain control over those matters not related to the System or this Agreement,
which may include, but is not limited to: budgeting, personnel decisions, equipment,
offices, payroll, day-to-day operations and other related matters not impairing the
operation of the System or functioning of the Board.
8.5.1 Personnel. This Agreement does not create a separate legal entity and therefore
the Board shall have no authority to employ personnel directly. Personnel
additions and reductions are matters entirely under the authority of the Party
employing the personnel. The Board shall not take any action which is intended
to terminate the employment of any employee, who is employed by a Party on
the effective date of this Agreement.
8.5.2 Party Compliance with laws governing Personnel. Each Party is responsible
for their compliance, in the performance of any services under this Agreement,
with Idaho Code. Section 67-5901 et seq., Title VII of the Civil Rights Act of
1964, 42 U.S.C. Section 2000, et seq., as amended by the Civil Rights Act of
1991, the American with Disabilities Act of 1990, 42 U.S.C. Section 12101, et
seg, as amended by the American with Disabilities Act Amendments of 2008, the
Rehabilitation Act of 1973, 29 U.S.C. Section 701, et seq, the Age
Discrimination in Employment Act of 1967, 29 U.S.C. Section 621, et seq.
8.5.3 Party to Investigate Complaints. Each Party is responsible to investigate
complaints referred from the Board, the Administrative Committee, or the
Medical Directorate made by or against the Party's employees concerning
matters related to their performance of services governed under this Agreement.
This does not require a Party to report the results of any investigation. Each
Party retains control of its personal property, personnel records, reports, and
other documents for purposes of resolution or remediation of complaints.
8.6 Medical Supplies. Each Party shall provide necessary medical supplies for their
personnel and equipment to operate within the System. Upon direction from the Board,
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 16
the Parties shall endeavor to engage in joint purchasing of medical supplies in order to
realize cost savings.
8.7 Indemnification. Each Party covenants and agrees with the other Parties to indemnify,
defend, and hold harmless each other Party, their officers, agents, and employees, from
and against all claims, losses, actions, or judgments for damages or injury to persons or
property arising from or connected to the acts and/or activities of it and/or its agents,
employees, or representatives pursuant to and under the terms of this Agreement to the
extent allowed by law.
ARTICLE IX
ADMINISTRATIVE SERVICES PROVIDED BY ADA COUNTY
9.1 Management of Funds and Administrative Support. The ACEMS District shall
provide for the day-to-day management of the System funds as proposed by the Board
through the policies and procedures established by the ACEMS District. The ACEMS
District shall also provide administrative support for the Board.
9.2 Financial Advice. Ada County may make available a financial manager to the System
from time to time in order to monitor the System's financial situation and to consult with
the Board concerning the same. The Board may seek their own financial manager as
needed.
9.3 Legal Counsel. The Parties agree to make their respective legal counsel available for use
by the Board, subject to a mutual agreement between the Party and the Board regarding
the legal services to be provided and payment for those services.
9.4 Ambulance Service. The ACEMS District shall continue to provide ambulance service
through its ambulance taxing district within the boundaries of the District.
9.5 Medical Supervision. The ACEMS District shall provide for a minimum of one Medical
Director for the System Medical Directorate.
ARTICLE X
NOTICE
10.1 All notices provided for in this Agreement are to be sent to the Secretary who shall
provide said notice to each Party.
10.2 Each Party shall designate in writing to the Secretary their address for the receipt of
official notices.
10.3 The effective date of notice given pursuant to this Agreement shall be three (3) days after
the date of posting with the U.S. Postal Service of notice sent to the Secretary or upon the
day of notice sent by facsimile or e-mail to the Secretary.
10.4 Secretary Notice Duties. The Secretary shall:
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 17
10.4.1 Receive from the Party(s) and distribute to all Parties the following:
10.4.1.2 Notices provided for in this Agreement; and
10.4.1.3 The minutes and all official actions of the Joint Powers Board.
10.4.2 Keep a current registry of the correct legal name and address of all Parties to this
Agreement, each Board member, and each alternate.
10.4.3 Process notices of withdrawal and termination as provided in Article 11I, Sections
3.4 and 3.6 herein and proposals for amendment of this Agreement as provided in
Article III, Section 3.3 and Article XI herein.
ARTICLE XI
AMENDMENT PROVISIONS
This Agreement may only be amended in accordance with the following process:
11.1 An amendment may be proposed by a Party and/or by the Board.
11.2 A proposed amendment must be in writing and must include strikethrough of any
language to be deleted and underline of any new language of the proposed amendment.
Any proposed amendment will be considered an amendment to the entire Agreement and
must be submitted in that fashion.
11.3 A proposed amendment shall contain a Statement of Purpose, which shall include a
statement of how the Parties will be affected by the amendment; the Party to contact for
information; and the amended Agreement text.
11.4 The proposing Party shall also prepare and submit to the Secretary a Restated and
Amended Agreement form for service by the Secretary in the event the proposed
amendment is approved.
11.5 The proposed amendment text, Statement of Purpose and a Restated and Amended
Agreement form shall be served upon the Secretary by the proponent Party or Board, as
the case may be.
11.6 The Secretary shall determine if the Proposed Amendment is in compliance with this
Article and shall advise the proponent Party in the event it is not.
11.7 If the amendment proposal is in compliance with this Article, the proposed amendment
shall be served and submitted to the Parties to this Agreement by the Secretary.
11.8 All Parties' approval is required for the approval of an amendment to this Agreement.
11.9 Parties must submit their approval, or their disapproval with reasoning, in accordance
with service of notice as provided in this Agreement and within sixty (60) days of the
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY --- PAGE 18
date of the cover notice from the Secretary.
11.10 The Secretary shall tally the approvals and or disapprovals within a reasonable time, or
in the case of no response, then soon after the sixty (60) day period for response. The
amended Agreement shall be effective after all Parties have duly signed.
11.11 The Secretary shall then give notice to the Parties of the results, and in the event the
amendment passes, the Secretary shall also include with notice to die Parties the
Restated and Amended Agreement.
ARTICLE XII
MISCELLANEOUS PROVISIONS
12.1 This Agreement shall not relieve any Party of any obligation or responsibility imposed
upon it by law,
12.2 Severability in Case of Partial Invalidity. if any portion of this Agreement is
determined to be invalid or unenforceable as a matter of law, such invalidity or lack of
enforcement shall be limited to such portion, and shall not affect any other portions or
provisions, which shall be given the fullest effect permitted by law. In the event that it
should ever be determined by a tribunal having appropriate jurisdiction that this
Agreement is illegal or unenforceable as a matter of law, this Agreement shall be
deemed to be null and void, from its inception, and the Parties hereto shall be relieved of
any further performance under the terms of this Agreement.
12.3 Governing Law. This Agreement shall be governed by the laws of the State of Idaho.
12.4 No Third Party Beneficiaries. Each Party to this Agreement intends that this
Agreement shall not benefit or create any right or cause of action in or on behalf of any
person or legal entity other than the Parties hereto.
12.5 Counterparts and Process to Become a Party. This Agreement will be executed and
delivered in counterparts, one for each Party, and at such time as the governing board of
an agency intent upon joining adopts the necessary resolution authorizing the execution
of the counterpart and a written notice thereof, including a copy of the resolution or other
authorizing act of its governing board is provided to die Secretary, this Agreement shall
then be in full force and effect to such Parties and shall have the force and effect of an
original, and copies of the signature pages of all counterparts shall be provided to all
Parties to this Agreement by the Secretary.
12.6 Captions. The subject headings of the paragraphs and subparagraphs of this Agreement
are included for purposes of convenience only and shall not affect the construction or
interpretation of any of its provisions.
12.7 Attorney Fees. If in the event judicial action of any kind is necessary to enforce the
terms of this Agreement, the prevailing Party shall be entitled to recover from the non -
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 19
prevailing Party its reasonable attorney fees and costs as provided by Idaho law and the
Idaho Rules of Civil Procedure.
12.8 Entire Agreement. This is the entire agreement between the Parties and may be
modified only as provided herein.
Board of a County Commissioners
By:
aviA f ase, dommissioner
B
Rick Yzaguirr-ommissioner
ATTEST:
Christopher D. Rich, Ada County Clerk
Board of the Ada Count-, Emergency Medical Services District
By;
Dfi d L, asecGottimissioner
By:
0
Rick
ATTEST:
Christopher D. Rich, Ada County Clerk
I.
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY – PAGE 20
l;y Cy/ 1csip,
Date:
City of B Ise
ate: 42 /
v of Meridian
Rural Fire District
North Ada County Fire & Rescue District
Star Join—f Fire Protection trict
Date:
a
Date; L D
Date:
Date: f b -- z 3 — / t-1
JOINT POWERS AGREEMENT FOR THE COORDINATED AND COOPERATIVE
PROVISION OF EMERGENCY MEDICAL SERVICES IN ADA COUNTY — PAGE 21
Meridian City Council Meeting
DATE: September 15, 2015 ITEM NUMBER: 5G
ITEM TITLE: Approval of Purchase Motion Tablets
Approval of purchase of Motion Tablets from CDW-Government, LLC. for the Not -To -
Exceed amount of $70,638.90 and authorize the Purchase Manager to create and
sign the Purchase Order for the Not -to -Exceed amount of $70,638.90.
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Memo
To: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Jacy Jones, Dave Tiede
Date: 9-10-2015
Re: September 15, 2015 City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
June W' City Council Consent Agenda for Council's consideration.
Approval of purchase of Motion Tablets from CDW-Government, LLC. for the Not -To -
Exceed amount of $70,638.90 and authorize the Purchase Manager to sign the
Purchase Order for the Not -to -Exceed amount of $70,638.90.
Recommended Council Action: Approval of purchase of Motion Tablets and
associated warranties and accessories from CDW Government, LLC for the
Not -To -Exceed amount of $70,638.90 and authorize the Purchase Manager to
sign the Purchase Order. This purchase is being made per Bid # IT -16-10547.
This purchase is part of the approved 2016 Budget.
Thank you for your consideration.
• Page 1
O
M
N
tCl
O
N
a`
.o
d
R
d
N
W
I--
W
Cl)
D
uiQ
J
�
W
z
z
m
0
m
�
m
PUOG Pie
"'
co
pauBig
ar
0
F -O
(ib
0
11
0
LU
W
m
Q
j
O
z
D
z
D
z
fn
m
W
>
Meridian City Council Meeting
DATE: September 15, 2015 ITEM NUMBER: 5H
PROJECT NUMBER: FP 15-030
ITEM TITLE: Heritage Grove
FP 15-030 Heritage Grove No. 3 by Green Village Development, Inc. Located North of
E. Ustick Road and West Side of N. Locust Grove Road Request: Final Plat Approval
Consisting of Thirty -One (31) Single Family Residential Lots and Four (4) Common Lots
on 5.36 Acres of Land in the R-15 Zoning District
MEETING NOTES
Af4t lIl � vul
'y
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
&MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: September 15, 2015 ITEM NUMBER: 6
PROJECT NUMBER:
ITEM TITLE: Items moved from consent agenda
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: September 15, 2015 ITEM NUMBER: 7A
PROJECT NUMBER: FP 15-029
ITEM TITLE: Solterra Subdivision
FP 15-029 Solterra Subdivision No. 2 by C 15,LLC Located Near the Northeast Corner of
E. Fairview Avenue and N. Hickory Way Request: Final Plat Approval Consisting of Forty -
Six (46) Single Family Residential Lots and Six (6) Common Lots on Approximately 5.34
Acres in the R-15 Zoning Districts (FP 15-029 replaces FP 15-006 which has been
requested to be withdrawn)
MEETING NOTES
Community Item/Presentation Pct Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: September 15, 2015 ITEM NUMBER: 7B
PROJECT NUMBER: TEC 15-004
ITEM TITLE: Shops at Victory
Public Hearing: TEC 15-004 Shops at Victory by Ken Lenz Located Southeast Corner of
S. Eagle Road and E. Victory Road Request: One (1) Year Time Extension on the
Conditional Use Permit (CUP -08-01 1) and Preliminary Plat (PP -08-006) Approved
MEETING NOTES
AIR
NO
N -Ir ,N
u w c
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
CITY COUNCIL
PUBLIC HEARING SIGN-UP SHEET
DATE September 15, 2015 ITEM #
Project Number: TEC 15-004
Project Name: Shops at Victory
PLEASE PRINT NAME
FOR
AGAINST
NEUTRAL
��_9 (a �7
X
CITY LE
CITY CLERKS OFFICE
Meridian City Council Meeting
DATE: September 15, 2015 ITEM NUMBER: $A
PROJECT NUMBER:
ITEM TITLE: Resolution Impact Fee
Mayor's Office: Resolution No. 1C, - `CO : A Resolution Re -appointing
Matthew Adams fo Seat 4, John Nesmith fo Seat 5, Spencer Martin fo Seat 6 and
Seldon S. "Butch" Weedon fo Seat 7 of the Meridian Impacf Fee Advisory Committee
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN RESOLUTION NO.
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER,
MILAM, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN, REAPPOINTING MATTHEW ADAMS TO SEAT 4, JOHN NESMITH TO
SEAT 5, SPENCER MARTIN TO SEAT 6 AND SELDON S. "BUTCH" WEEDOM TO SEAT
7 OF THE MERIDIAN IMPACT FEE ADVISORY COMMITTEE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Meridian, by the passage of Resolution No. 06-
1255, on September 5, 2006, amending Title 10, Chapter 7 to the Meridian City Code and thereby
created the Meridian Impact Fee Advisory Committee; and
WHEREAS, that action further established its members and terms of their appointments; and
WHEREAS, on October 2, 2012 by Resolution no. 12-877, Mayor De Weerd designated
Matthew Adams to fill Seat 4 of the Impact Fee Advisory Committee, with a term to expire
September 30, 2015; and
WHEREAS, on January 13, 2015 by Resolution no. 15-1044, Mayor De Weerd designated
John Nesmith to fill Seat 5of the Impact Fee Advisory Committee, with a term to expire September
30, 2015; and
WHEREAS, on October 2, 2012 by Resolution no. 12-877, Mayor De Weerd designated
Spencer Martin to fill Seat 6 of the Impact Fee Advisory Committee, with a term to expire September
30, 2015; and
WHEREAS, on June 3, 2014 by Resolution no. 14-997, Mayor De Weerd designated Seldon
S. "Butch" Weedon to fill Seat 7 of the Impact Fee Advisory Committee, with a term to expire
September 30, 2015; and
WHEREAS, the Mayor and City Council find that it is in the best interest of the people of the
City of Meridian to re -appoint Matthew Adams to Seat 4, John Nesmith to Seat 5, Spencer Martin to
Seat 6 and Seldon S. "Butch" Weedon to Seat 7 of the Impact Fee Advisory Committee.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That John Nesmith is hereby appointed to Seat 5 of the Meridian Impact Fee
Advisory Committee for the remainder of the term to run through September 30, 2018.
RESOLUTION FOR RE -APPOINTMENT OF MATTHEW ADAMS, JOHN NESMITH, SPENCER MARTIN AND SELDON S. `BUTCH" WEEDON -
MERIDIAN IMPACT FEE ADVISORY COMMITTEE — I of 2
Section 2. That this Resolution shall be in full force and effect immediately upon its adoption
and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this 6 day of September,
2015.
APPROVED by the Mayor of the City of Meridian, Idaho, this \S day of September, 2015.
Mayor Tq�fiiy de Weerd
oreJ1,f�SEEDAU�;-
Y$G `rATTEST: so
w
City of
BAN
By a IDAHO
Jaycee olman, City Clerk `�F SEAL
RESOLUTION FOR RE -APPOINTMENT OF MATTHEW ADAMS, JOHN NESMITH, SPENCER MARTIN AND SELDON S. "BUTCH" WEEDON -
MERIDIAN IMPACT FEE ADVISORY COMMITTEE - 2 of 2
Meridian City Council Meeting
DATE: September 15, 2015 ITEM NUMBER: 8B
PROJECT NUMBER:
ITEM TITLE: Meridian Solid Waste Advisory
Mayor's Office: Resolution No. J ( M A Resolution Re -Appointing
Robert Corrie to Seat 2 and Cheryl Caldwell to Seat 3 of the Meridian Solid Waste
Advisory Committee
MEETING NOTES
P', 1P
" H _g riui
"Up
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN RESOLUTION NO. i
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER,
MILAM, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN RE -APPOINTING ROBERT CORRIE TO SEAT 2 AND CHERYL
CALDWELL TO SEAT 3 OF THE MERIDIAN SOLID WASTE ADVISORY
COMMISSION, AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Meridian City Code Title 2, Chapter 6 establishes the Meridian Solid
Waste Advisory Commission, its members and terms of their appointments; and
WHEREAS, Robert Corrie was appointed in October of 2010 to Seat 2 with a term to
expire on September 30, 2012 and re -appointed to Seat 2 on September 11, 2012 by Resolution
No. 12-869 with a term to expire September 30, 2015;
WHEREAS, Cheryl Caldwell was appointed in February of 2012 to Seat 3 with a term to
expire on September 30, 2012 and re -appointed to Seat 3 on September 11, 2012 by Resolution
No. 12-869 with a term to expire September 30, 2015;
WHEREAS, Robert Corrie may be reappointed to Seat 2 to a term of 3 years to expire
September 30, 2018, and Cheryl Caldwell may be reappointed to Seat 3 to a term of 3 years to
expire September 30, 2018;
WHEREAS, the City Council of the City of Meridian deems it to be in the best interest
of the citizens of the City of Meridian to approve the respective reappointment of Commissioners
Robert Corrie and Cheryl Caldwell as recommended by Mayor De Weerd and described herein;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That, effective immediately, Robert Corrie shall be reappointed to Seat 2 of
the Meridian Solid Waste Advisory Commission, which term shall run through September 30,
2018.
Section 2. That, effective immediately, Cheryl Caldwell shall be reappointed to Seat 3
of the Meridian Solid Waste Advisory Commission, which term shall run through September 30,
2018.
Section 3. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
Resolution Re -Appointing Corrie and Caldwell - Solid Waste Advisory Commission — Page 1 of 2
ATTF
ADOPTED by the City Council of the City of Meridian, Idaho, this`S day of
, 2015.
APPROVED by the Mayor of the City of Meridian, Idaho, thisday of
2015.
APPROVED:
Ma a de Weerd
Resolution Re -Appointing Corrie and Caldwell - Solid Waste Advisory Commission — Page 2 of 2
Meridian City Council Meeting
DATE: September 15, 2015 ITEM NUMBER: $C
PROJECT NUMBER:
ITEM TITLE: Resolution Youth Commissioner
Mayor's Office: Resolution No. 14� -I Og U : A Resolution Re -Appointing Joely
Walters as a Youth Commissioner to the Historical Preservation Commission
MEETING NOTES
Igug
E
i� RUUD
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
1510
CITY OF MERIDIAN RESOLUTION NO. 0
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER,
MILAM, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN, RE -APPOINTING JOELY WALTERS AS YOUTH COMMISSIONER TO THE
HISTORICAL PRESERVATION COMMISSION; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, Meridian City Code Title 2, Chapter 1 establishes the Historical Preservation
Commission, its members and terms of their appointments;
WHEREAS, the City Council of the City of Meridian recognizes and values the unique
perspective and input of the youth of the Meridian community as it pertains to historical preservation
within the City, and to that end Meridian City Code § 2-1-3(B) states that a youth member may be
appointed to the Historical Preservation Commission;
WHEREAS, the City Council of the City of Meridian deems the appointment of Joely
Walters to the Historical Preservation Commission to be in the best interest of the Historical
Preservation Commission and the City of Meridian;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That, pursuant to Meridian City Code § 2-1-3(B), Joely Walters is hereby re-
appointed to the Historical Preservation Commission, for a term to expire on August 31, 2016.
Section 2. That this Resolution shall be in full force and effect immediately upon its adoption
and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this day of September,
2015.
APPROVED by the Mayor of the City of Meridian, Idaho, this day of September,
2015.
OV
Mayor Ta de eerd
ATTEST: `$ W
City of
t
�13inr a N
By: FonHa
J ay dle-e L. WIran, City irk SEAL
TRFAS�CO
JOELY WALTERS -YOUTH COMMISSIONER APPOINTMENT FOR HISTORICAL PRESERVATION COMMISSION- PAGE I OF I
Meridian City Council Meeting
DATE: September 15, 2015 ITEM NUMBER: 9
PROJECT NUMBER:
ITEM TITLE: Future Meeting Topics
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: September 15, 2015 ITEM NUMBER: 10
PROJECT NUMBER:
ITEM TITLE: Executive Session
Executive Session as Per Idaho Code 74-206(c): (c) To Conduct Deliberations
Concerning Acquiring an Interest in Real Property, Which is Not Owned by a Public
Agency
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Ci
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
Ci
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
Ci
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
Ci
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
Se
p
t
e
m
b
e
r
1
5
,
2
0
1
5
Se
p
t
e
m
b
e
r
1
5
,
2
0
1
5
Se
p
t
e
m
b
e
r
1
5
,
2
0
1
5
Se
p
t
e
m
b
e
r
1
5
,
2
0
1
5
It
e
m
#
7
A
:
S
o
l
t
e
r
r
a
Su
b
d
i
v
i
s
i
o
n
N
o
.
2
Vi
c
i
n
i
t
y
M
a
p
Ap
p
r
o
v
e
d
P
r
e
l
i
m
i
n
a
r
y
P
l
a
t
Pr
o
p
o
s
e
d
F
i
n
a
l
P
l
a
t
It
e
m
#
7
B
:
S
h
o
p
s
a
t
V
i
c
t
o
r
y
–
Pr
e
l
i
m
i
n
a
r
y
P
l
a
t
&
C
o
n
d
i
t
i
o
n
a
l
Us
e
P
e
r
m
i
t
T
i
m
e
E
x
t
e
n
s
i
o
n
Ap
p
r
o
v
e
d
P
r
e
l
i
m
i
n
a
r
y
P
l
a
t
A
p
p
r
o
v
e
d
C
o
n
c
e
p
t
u
a
l
S
i
t
e
P
lan