Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
2015-09-08
E MIA °Al -- CITY COUNCIL WORKSHOP IDAHO MEETING AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, September 08, 2015 at 3:00 p.m. 1. Roll -Call Attendance David Zaremba _ Joe Borton ® Charlie Rountree X Keith Bird Genesis Milam ® Luke Cavener ® � Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Adoption of the Agenda Adopted 4. Consent Agenda Approved A. Approval of the August 25, 2015 City Council Meeting Minutes B. Approval of the September 1, 2015 City Council Meeting Minutes C. Approval of the September 1, 2015 PreCouncil Meeting Minutes D. Addendum C to the Professional Service Agreement for Animal Control Services and Dog Licensing Between the City of Meridian and the Idaho Humane Society for a not -to -exceed amount of $352,132.00 E. Development Agreement Shelburne Subdivision (AZ 15-003) Located at South % Of The Northeast'/4 Of The Southwest'/4 Of Section 28, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho F. Continued from September 1, 2015: Professional Services Agreement For Event Coordination Services: One -Day Youth Farmer's Market Expo for a Not -to -Exceed Amount of $2,000.00 G. Sanitary Sewer and Water Main Easement for Hillsdale Elementary H. Approval of Award of Bid and Agreement to AME ELECTRIC, INC for the "WELL 12 AND WELL 23 CONTROL SYSTEM UPGRADES" project for a Not -To -Exceed amount of $82,389.00 Meridian City Council Meeting Agenda — Tuesday, September 08, 2015 Page 1 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. I. Christmas in Meridian 2015 Sponsorship Agreement Between Borton-Lakey Law and Policy and the City of Meridian for a Not -to -Exceed Amount of $3,000.00 J. Findings of Fact, Conclusions of Law: RZ 15-008 Avebury Subdivision by Avebury Development, LLC Located North Side of E. Pine Avenue and West of N. Locust Grove Road Request: Rezone of Three (3) Acres of Land from the L -O Zoning District to the R-15 Zoning District K. Findings of Fact, Conclusions of Law: PP 15-007 Avebury Subdivision by Avebury Development, LLC Located North Side of E. Pine Avenue and West of N. Locust Grove Road Request: Preliminary Plat Approval Consisting of Fifteen (15) Single Family Residential Lots and Five (5) Common Lots on Approximately Three (3) Acres in a Proposed R-15 Zoning District L. Findings of Fact, Conclusions of Law: MDA 15-008 Jump Time by ALC Architecture Located Near the Intersection of E. Franklin and S. Eagle Roads Request: Modification to the Development Agreement to Amend the Recorded Development Agreement (DA #111006191) for the Purpose of Modifying the Approved Concept Plan and Specific Provisions M. Final Order for Approval: TEC 15-003 Avendale Subdivision by Silver Oaks Apartments, LLC Located North of W. Franklin Road and West of N. Ten Mile Road Request: One (1) Year Time Extension on the Preliminary Plat for Avendale Subdivision in Order to Obtain the City Engineer's Signature on a Final Plat N. Letter to Idaho Transportation Department (ITD) Regarding US 20/26 (Chinden Boulevard) O. Letter to Ada County Highway District (ACHD) Regarding Initial Draft of the FY2016-2020 Integrated Five Year Work Plan (IFYWP) 5. Items Moved from Consent Agenda None 6. Department Reports A. Human Resources: Annual Update B. Mayor's Office: Resolution No. 15-1087: Resolution Appointing Cheyenne Quilter as a Youth Member of the Meridian Arts Commission Approved C. Legal and Clerk's Office: Discussion and Update Regarding the Beer and Wine License for PreFunk Meridian City Council Meeting Agenda — Tuesday, September 08, 2015 Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. D. Legal and Clerk's Office: Approval of Beer and Wine License for PreFunk Approved E. Planning Division and Clerk's Office Joint Report: Staff Presentation and Discussion Regarding Updates to the City of Meridian Land Use File Number F. Community Development: Unified Development Code (UDC) and Design Review Amendments G. Public Works: Design Standards Update Continued to October 13, 2015 Meeting H. Public Works: Area of Drilling Concern I. Public Works: Update on Water Right Transfer Application J. City Council: Update on Saturday Bus Service K. City Council Liaison/Committee Updates 7. Ordinances A. Ordinance No. 15-1653A: An Ordinance (AZ 15-003 Shelburne Subdivision) for Annexation and Zoning of a Parcel of Land Being Lots 1 and 2, Block 1, Zaldien Zerua Subdivision, as Recorded in Plat Book 81 at Pages 8783 through 8784, Official Records of Ada County, Idaho and the South % Of The Northeast 1/40f The Southwest °/4 Of Section 28, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho. Establishing and Determining the Land Use Zoning Classification of Said 30.205 Acres of Land from RUT to R-4 (Low Density Residential) Zoning District. Approved B. Ordinance No. 15-1658: An Ordinance of the City of Meridian, Idaho Amending Ordinance No. 14-1622, The Appropriation Ordinance for the Fiscal Year Beginning October 1, 2014 and Ending September 30, 2015. Appropriating Monies that are to be Allocated by the City of Meridian, Idaho in the Sum of ($6,574,295.00); and Providing an Effective Date. Approved C. Ordinance No. 15-1659: An Ordinance, Pursuant to Idaho Code §50-1002 AND §50-1003, Providing for a Title and Findings, Providing for the Adoption of a Budget and the Appropriation of $97,870,219.00 to Defray the Necessary Expenses and Liabilities of the City of Meridian, in Accord with the Object and Purposes and in the Certain Amounts Herein Specified for the Fiscal Year Beginning October 1, 2015 and Ending on September 30, 2016; To Levy All Such Appropriate Taxes and Levies as Authorized by Law on Taxable Property; And to Collect all Authorized Revenue; To Provide for Meridian City Council Meeting Agenda — Tuesday, September 08, 2015 Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. the Waiving of the 2nd and 3rd Readings Pursuant to Idaho Code §50-902; And Providing an Effective Date and the Filing of a Certified Copy of the Ordinance with the Secretary of State. Approved 8. Future Meeting Topics 1. Amended onto the Agenda: Executive Session Per Idaho State Code 74-206 (1)(f): Consider - Representatives in Pending Litigation Meridian City Council Meeting Agenda — Tuesday, September 08, 2015 Page 4 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Workshop September 8, 2015 A meeting of the Meridian City Council was called to order at 3:03 p.m., Tuesday, September 8, 2015, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Charlie Rountree, Keith Bird, David Zaremba, Joe Borton, Genesis Milam and Luke Cavener. Others Present: Bill Nary, Jacy Jones, Bruce Chatterton, Caleb Hood, Bill Parsons, Kyle Radek, Tracy Basterrechea, Mark Niemeyer, and Patti Perkins. Item 1: Roll-call Attendance: Roll call. X David Zaremba X _ Joe Borton X__ Charlie Rountree X_ Keith Bird __X__ Genesis Milam __X__ Lucas Cavener __X_ Mayor Tammy de Weerd De Weerd: I'm going to go ahead and get tonight's -- or today's meeting started. Thank you for being here. We missed you, Ralph. For the record it is Tuesday, September 8th. It's 3:03. We will start with role call attendance, Madam Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Adoption of the Agenda De Weerd: Item No. 3 is adoption of the agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: On Item 6-B of the agenda, it is proposed that we -- the resolution number is 15-1087. On Item 6-G, the Public Works Design Standards update has been requested to continue again on October 13th, 2015. On Item 7-B, the ordinance number is 15-1658 and Item 7-C the ordinance number if 15-1659. And there is an amendment to the agenda to add an Executive Session under State Code 74-206, (1)(f). With those changes and amendments, Madam Mayor, I move that we approve the agenda. Bird: Second. Meridian City Counsel Workshop September 8, 2015 Page 2 of 52 De Weerd: I have a motion and a second to adopt the agenda as amended. For the record adding the Executive Council was an unexpected event and the item is to concern -- advise its legal representatives of pending litigation. So, all those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 4: Consent Agenda A. Approval of the August 25, 2015 City Council Meeting Minutes B. Approval of the September 1, 2015 City Council Meeting Minutes C. Approval of the September 1, 2015 PreCouncil Meeting Minutes D. Addendum C to the Professional Service Agreement for Animal Control Services and Dog Licensing Between the City of Meridian and the Idaho Humane Society for a not-to-exceed amount of $352,132.00 E. Development Agreement Shelburne Subdivision (AZ 15-003) Located at South ½ Of The Northeast ¼ Of The Southwest ¼ Of Section 28, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho F. Continued from September 1, 2015: Professional Services Agreement For Event Coordination Services: One-Day Youth Farmer’s Market Expo for a Not-to-Exceed Amount of $2,000.00 G. Sanitary Sewer and Water Main Easement for Hillsdale Elementary H. Approval of Award of Bid and Agreement to AME ELECTRIC, INC for the “WELL 12 AND WELL 23 CONTROL SYSTEM UPGRADES” project for a Not-To-Exceed amount of $82,398.00. I. Christmas in Meridian 2015 Sponsorship Agreement Between Borton-Lakey Law and Policy and the City of Meridian for a Not- to-Exceed Amount of $3,000.00 J. Findings of Fact, Conclusions of Law: RZ 15-008 Avebury Subdivision by Avebury Development, LLC Located North Side of E. Pine Avenue and West of N. Locust Grove Road Request: Rezone of Three (3) Acres of Land from the L-O Zoning District to the R-15 Zoning District Meridian City Counsel Workshop September 8, 2015 Page 3 of 52 K. Findings of Fact, Conclusions of Law: PP 15-007 Avebury Subdivision by Avebury Development, LLC Located North Side of E. Pine Avenue and West of N. Locust Grove Road Request: Preliminary Plat Approval Consisting of Fifteen (15) Single Family Residential Lots and Five (5) Common Lots on Approximately Three (3) Acres in a Proposed R-15 Zoning District L. Findings of Fact, Conclusions of Law: MDA 15-008 Jump Time by ALC Architecture Located Near the Intersection of E. Franklin and S. Eagle Roads Request: Modification to the Development Agreement to Amend the Recorded Development Agreement (DA #111006191) for the Purpose of Modifying the Approved Concept Plan and Specific Provisions M. Final Order for Approval: TEC 15-003 Avendale Subdivision by Silver Oaks Apartments, LLC Located North of W. Franklin Road and West of N. Ten Mile Road Request: One (1) Year Time Extension on the Preliminary Plat for Avendale Subdivision in Order to Obtain the City Engineer's Signature on a Final Plat N. Letter to Idaho Transportation Department (ITD) Regarding US 20/26 (Chinden Boulevard) O. Letter to Ada County Highway District (ACHD) Regarding Initial Draft of the FY2016-2020 Integrated Five Year Work Plan (IFYWP) De Weerd: Item 4 is our Consent Agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve the Consent Agenda and authorize the Clerk to attest and the Mayor to sign. Bird: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Madam Clerk, will you call roll. Roll call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Counsel Workshop September 8, 2015 Page 4 of 52 Item 5: Items Moved from Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 6: Department Reports A. Human Resources: Annual Update De Weerd: So we will move to Item 6-A under our HR for annual update. Perkins: Madam Mayor, Members of Council, thank you very much for this opportunity to give my annual update. It's my second annual update, so now I'm a veteran. And this will be thankfully brief. I'm not -- not real -- real long on -- on talking about our accomplishments. But I did want to remind you of who we have in the HR Department and since I did everybody's pictures last year, I didn't think you needed -- bless you, Mayor. Didn't think that we needed a repeat of everybody's pictures, but I did want to make sure that you had an opportunity to meet Jessica Moore, if you haven't already. Jessica joined our team last November and she has just been a fabulous addition to our team. The remainder of our team rounds out with Crystal Ritchie as the HR manager, Laura Lee Berg is our HR generalist, Christena Barney is our benefits administrator and, then, of course, Jessica. Highlights for last year. We have quite a lot of things that we can be proud of, I believe, for the year. We deepened our relationships with the Clients Group -- The Client Group through increased integration of the business partner model and -- which include quarterly updates with many of the departments. That business partner model is something that is a little different than the way the HR department was structured prior to my joining the team and really involves a vertical integration of the HR -- assigned HR business -- or representative to that department. So, they do everything from soup to nuts with that department, thereby really developing those relationships and it really I think is -- is an opportunity for HR to be more involved in the management of each of the departments. This past year we assumed most of the work of the job reviews and compensation work that was formerly done by -- almost exclusively by a vendor, we really have the expertise in house to do the job classifications and the comp work internally and so we -- we were able to save quite a bit of money on -- by doing this work internally. We integrated two new HR system modules this last year. Christena Barney -- both of these models have to do with benefits. We asked for them in our previous budget request and we are integrating those. One has to do with billing enrollment and billing and the other one is an employee self-service module, which is going to be taking center stage with our open enrollment activities this coming fall and I think -- I want to give a shout out to Christena, because when we hired her it was, you know, to handle benefits and leave administration and she does an amazing job with that, but she also is very technically savvy, unlike the director, and so it is wonderful to really have her on the team and she was able to save us over 10,000 dollars in support that we had budgeted for this project by doing the troubleshooting and fixing the bugs and things herself. I can't begin to know what she did, but she worked really closely with IT and really saved a ton of effort from the vendor in that regard. We developed and implemented a more formalized orientation program. We were doing kind of piecemeal orientation, so anytime somebody would get Meridian City Counsel Workshop September 8, 2015 Page 5 of 52 hired we would sit down and do an -- do an orientation -- a real informal orientation. We streamlined the effort and by doing so we were able to put it together in more formalized presentation and we do them in groups now. We have two different days during the month that we bring new hires on board and it really starts the new hire off in -- really well in that they get to meet other people, they have a sense of camaraderie and getting to know people in other parts of the city when they start work on the same day and so that has -- took a little getting used to for folks, because they were used to being able to bring people on just anytime, but we have really worked with them and if we have to do a one off, but this has really proven successful and I think really improves the new hire experience. We enhanced what -- the wellness program this year and we integrated the wellness program more in with our health insurance, which we will continue to do. We updated service awards and the presentation protocol and Mayor has at least two or three months where she presents the service awards to folks and all of HR comes and we cheer them on and it's really been a nice -- a nice way to recognize employees. We introduce new best courses with really some great presentation this -- participation this year and some really good feedback on some of the new courses. We established a mother's room in the HR department for new mom's returning to work and have had some customers, so it's been really -- really nice to have that. And we had another successful employee picnic and youth work life skills program, which we will talk about a little bit in -- later in the presentation. One of the things that people think of first when they think about HR is really recruiting and we had a fairly active year of recruiting. We posted 53 different jobs. We had more hires than those 53 postings and that's because some of those jobs, like the seasonal groundskeepers and the youth life work skills postings have multiple hires on a single requisition. So, we had 126. Now, not all of those folks stay on, because the seasonals are on for a specified period of time and, then, of course, the youth life folks are only here for six weeks. But we wanted to include the numbers here, because that is a lot of work that we do and even if they are only going to be here for a short period of time, it still represents a recruiting effort done by HR. So, this is not as to head count or any of that kind of thing, these are -- these are simply recruiting activities. The regular full-time is 49. The regular part time, which was -- includes some of the seasonals and the youth interns is 53 and then -- well, seasonals are the 24, so that makes up the 126. So, I am very proud to report that the average days to fill is 70.3, which is a big improvement over the prior year. We improved 37 percent. We had a couple of really, really long recruiting efforts the previous year that kind of skewed that number a bit, but we -- I think having anything under a 90 day average time is pretty -- pretty decent. Some of these are real quick and some of them aren't quick all, it just sort of depends on the position. The advertising costs, this time last year I was reporting I think around 14,000 dollars that we had spend, so we haven't spent quite as much this year. We are trying to be -- get things with the Statesman and do things that are cost effective -- cost effective in that we will get packaged deals, instead of onesy, twosy kind of things, so that -- that helps us really save that budget. Benefits and leave administration. This is the area that Christena Barney manages and she really has taken the lead on all of these activities this year. So, we have completed our benefit design review for this coming year for 2016 and benefits start on a calendar year, not a fiscal year, so that -- that is for the entire year of 2016. We, for the first time, are going to have a dual health plan offering. We are going to offer the traditional PPO that we have -- that we have had for a long time and, then, we are also Meridian City Counsel Workshop September 8, 2015 Page 6 of 52 going to be offering a high deductible health plan with a health savings account. As I mentioned before, the employee self-service portal will be operational for open enrollment. It is up and running currently, but we haven't rolled it out. We have had it kind of as a soft rollout. There is a couple of bugs here and there that were -- that Christena -- not we -- Christena is still working on. We introduced a new life insurance offering here very recently, a whole life product through New York Life, that is of no cost to the city, but it really allows the employee to create some cash value in a whole life product. We have a robust communication plan for open enrollment already underway and this effort is e-mail and educational meetings as the health savings meetings are already going on, but I will also handle -- or conduct ten open enrollment employee meetings. So, we are wanting to make very very sure that the employees are fully comfortable with all of the different choices that we have for them this coming year. We -- I mentioned that we had integrated the wellness program this past year and wanted to let you know that we had 97 percent participation in the wellness program and this is where we instituted an employee premium that could be discounted by wellness participation and by a nontobacco usage. So, we had 97 percent participation and that will continue as part of the program for this coming year at the same breakdown. Seventy-eight percent of the employees receive the full discount. So, of that group there is a -- there is a small portion that either didn't want to give up tobacco or didn't want to participate in wellness, one of the -- one of the two, so they pay a little bit of a premium and there is only three percent of employees that have opted to pay the entire premium amount. As part of the benefits -- ongoing benefits management we have a benefits committee and I thought I would just remind you of the committee's goals. Our intention is really to put together a strategic road map for benefits offered for the next five plus years. Now, it's a road map. It won't be in stone, because the benefit landscape and the healthcare landscape keeps changing, so we want to be flexible to that, but we have to kind of know where we are going in order to get there and the idea is really to be competitive, attract and retain and to manage costs. So, we have to balance all of those important aspects of benefit programming. We want to provide more choices to employees and evaluate emerging trends in healthcare, in health insurance. For example, there are -- you have all heard of the state exchange, but there are private exchanges out there that we want to investigate as well that will allow us to get away from the big dog in the city if we choose or if the employee chooses. So, we will have several different providers. So, we will be continuing to -- to evaluate those private exchanges and, hopefully, here in the next year or so that will make some sense to bring on board. In addition to that we are constantly looking at the feasibility of self insurance or using a trust to fund these kinds of things, so we are trying to keep on top of that every year and make changes as it makes sense. We want to encourage family participation in wellness. Wellness is important because it helps us in a couple of ways. Number one, it helps -- when you have a healthier employee group you have greater productivity, you have less days out, you have less days on leave, you have people just being able to produce more, because they feel better. If their families are involved as well they have that encouragement at home. So, we are looking for ways to continue to encourage family participation in wellness. The other piece to this is that the -- bulk of ours in terms of our experience rating -- so, how they determine how much our renewals are going to be each year -- is really driven from the dependent usage of our healthcare benefits. So, we spend an awful lot on because we have heavy usage on the dependant side. So if we can Meridian City Counsel Workshop September 8, 2015 Page 7 of 52 encourage wellness, maybe we can lower that experience rating a little bit and that will help us contain our cost as well. Finally, one goal is to educate employees so they can be better consumers of healthcare and so that they know when it's appropriate to go to, you know, doc in the box or whatever. Urgent care. Those kind of decisions are really important and also go to the experience rating and our costs, as well as the cost out of the employee's pockets. Compensation. Fun topic. Very complex. As I mentioned, we have assumed most of the job review work in this past year. We are still on task to begin our internal alignment. Our intention is to review the job descriptions and salary rates of about a third of the employees or job -- jobs. Not employees. But jobs each year, so that every three years each job will be reviewed and a job description updated. We did a lot of that in preparation for the budget. A lot of jobs that we would have reviewed were contained in the -- in the jobs that -- that we did in preparation for budget requests. We will continue testing the market for key jobs, meaning, you know, jobs that are hard to fill here or important to us in other ways to get exactly the right set of experiences. We will continue to be looking at the salary data that is provided and, then, as I mentioned, job descriptions will continue to be reviewed and we have got a little -- a different format that makes it easier to post, easier for somebody to read it. It may -- we have shortened them up a bit without sacrificing the important detail, but somebody looking at a job description no longer is going to be an eight or nine page job description, they will see a two or three maybe. So, it is a better applicant experience for them as well. Best training. Crystal manages training efforts here at the city and she spent a great deal of time with our primary provider of training delivery, Kathy Jurey Vogel, and she spent a lot of time developing new content. We have got ten courses that are currently under development, with four of those ready to go. We delivered a couple of new ones this year, but you can see that we have 14 sessions over this past year, 227 participants, and that amounts to 558 training hours for employees of the city and this is both management level, supervisory level, and nonsupervisory level employees. Employee engagement. As I mentioned, service awards have been revamped. We take -- we try to publicize these in a couple of different ways. Number one, with the Mayor and HR team doing the presentation in person, much closer around to the anniversary date and people seem to really like that and we present -- the Mayor will present a certificate and a pen and a little gift that we -- we kind of revamped the gifts a little bit. We also recognize people who have seen service anniversaries in our HR To You publication, which is six times a year and we have actually done that and not been late on any of them. That was kind of a cool deal. We have the annual employee picnic as part of our engagement projects and that. We had a great picnic. That was in June at Kleiner Park this year. We have an employee engagement survey ready to kickoff at the end of this year. We are going to have orientation meetings beginning Wednesday and Thursday and, then, folks will get the e-mail with the link to the survey and instructions and all that kind of good stuff on the 11th. We expect the results from the survey at the end of October, beginning of November, and this year we have asked American IDC Group to administer the survey. So, they are going to be conducting the orientation meetings and we looking forward to that. Here is our current crop of the youth work life skills interns. There is a few folks that are missing from this picture, but we had a really, really great group of high school kids, youth working with the city this year. Laura Lee Berg runs this program. She has a lot of -- a lot of help from other members of HR as well, but she did a really great job. Meridian City Counsel Workshop September 8, 2015 Page 8 of 52 Bird: Did we have a -- did we have an older high school student -- De Weerd: I look older than a teenager. Perkins: She is the mentor. She is the mentor. The Mayor has -- speaks to them and does a great job with our -- with our wrap up. Bird: Just a little aged teenage. Perkins: Some of us never grow up. That's me. De Weerd: Boy, I will tell you. Perkins: As I mentioned, Laura Lee Berg is the one that really put together this and she did the -- the picnic, too. She's the primary lead on these and I could say lots of folks helped, Laura Lee is very organized and she is really, really good at putting this stuff together. There were 48 applications that came in as a result and 45 of those folks were interviewed. There were 2,400 hours worked in six weeks by the interns. We have a budget of 20,000 dollars for this each year and we spent 18,000 of it. She -- you know, she's a former banker and she balances this stuff and -- I have to tell you. We had seven departments and several divisions within those departments utilizing interns and we always do a resume development workshop for them and feedback forms are completed on the interns and, then, we always assess the program, see what we can do better next year. But we had some really, really great kids. It was really fun. For fiscal year '16 projects. I have talked with you before and let you know that we are looking at our policies and that is actually underway. It's not really to change our policies in terms of philosophy or content, it really is around streamlining, formatting, making sure that the policies are consistent between the related policies. We are separating the procedures from the policy, so that if we make a change to a document we don't have to come before you and just say, well, gee, we are just changing this procedure, because we got this kind of tool to use or change the form and so we are going to be -- once we kind of get a critical mass we will bring that to you and -- for you to take a look at and approve as appropriate. As I mentioned, we have internal alignment where we look at our positions and -- as they relate to each other internally. We will have to follow it from the employee engagement survey. The city's strategic plan, we have some HR, you know, participation and initiatives in that that we will be working on. We are hoping to redesign the performance appraisal form and maybe simplify it just a little bit, make it a little bit easier for both managers and employees. We have HR 101 sessions. These are very short modules that we might do in a staff meeting for departments and we have outlines and content complete on a variety of topics that will be ready to actually deliver those here in the coming year and, then, we want to continue to streamline recruiting, onboarding, and improving the candidate experience and, as I mentioned, we have already streamlined the orientation piece. There is some other pieces that are kind of choppy in the process and probably are not the best candidate experience that we are going to be working on making some improvements and so we are really trying to make sure that we are utilizing Meridian City Counsel Workshop September 8, 2015 Page 9 of 52 everybody's time and efforts in the most efficient way possible and that is my presentation to you. What questions do you have? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Very nice presentation, Patty. Perkins: Thank you. Bird: And of the 46 new employees, how many of them were replacements? Perkins: I don't have that off the top of my head. I think -- but by far and away the majority of those. Bird: That's what I -- that's what I thought. We didn't hire 46 new positions. Perkins: No. Bird: Yeah. I was about to have a heart attack. Perkins: Oh, yeah. No. No. No. You know, I'm going to go back here, because there was a -- something I skipped over. Didn't mean to. I don't think I talked about retention and I know that that's an important -- Bird: We didn't -- yeah. We didn't -- Perkins: I don't know how I missed that. I must have hit that screen too hard. But, anyway, I do want to make sure that I mention -- talked about retention, because you think that recruiting, we bring them in, but they also leave us on occasion and I would tell you that our retention rate is flat. We retained 91.4 percent of folks this year and we retained 91.4 percent of folks last year. We had 32 separations. So, the other way of looking at that is 8.6 turnover rate. Four of those were retirement. Twenty-two of them were voluntary separation and seven of them were involuntary and so don't try to put the numbers -- they won't exactly add up, because I round. But it's pretty darn close. So, there -- it actually is a very, very good retention rate and the turnover rate, if you look at it the other way, is something to feel really good about, because there is -- you know, people's lives change and people move on and we have had a -- actually had four retirements this past year, which was kind of cool. Sorry about that. I didn't mean to miss that. Bird: No. That's great. Borton: Madam Mayor? Meridian City Counsel Workshop September 8, 2015 Page 10 of 52 De Weerd: Mr. Borton. Borton: Patty, is this data that you track, the exit interview results? Perkins: Uh-huh. We do. Borton: Voluntary and -- are there a few key elements that are voluntary? For example, the change -- Perkins: You know, everyone seems to be a little bit different and the -- the voluntary separations were all over the board. They were moving. They were better opportunities or different opportunities. Opportunities to do something outside of -- you know, different than what they are doing here. We don't lose a whole lot of people because they are not paid enough, but I would tell you that most people when they do leave they will say, yeah, I'm getting a better deal. So, the drivers are really around what -- I would tell you that the biggest -- probably the area that we have to work on -- and that's part of what we want to find out with employee engagement -- is really creating some better career pathing for folks, because I think people love working here for the most part. You know, you always have somebody who doesn't, but really we get -- we have really good comments from folks, but they have a better opportunity for advancement elsewhere and sometimes that's just a question of the -- you know, the opportunity becoming available and it will take a while for it to become available here or it is -- they don't feel that there is -- I could name a couple of different positions and I don't know that I want to call them out specifically, but we have several jobs that could -- we could do a better job on building job family, so people feel like they have got some recognition for their level of expertise, but the problem with that is that if I need a one in something -- but even if somebody has -- that's what the job is, it's a one level, whatever. Even if somebody has experience to be a three, I may not need that and so we have them here and so that -- that's a function of our size and it's kind of hard -- we have kind of in this middle ground where we are not quite big enough to really draw those job families out, but we are too big, now -- you know, we are big enough where we can have a little bit of that. So, that's a little bit of balance that we still need to work on. De Weerd: Any other questions? Mr. Cavener. Cavener: Just one, Madam Mayor. Thank you. First off, Patty, I just want to commend you and your team on the employee newsletter and the years of service recognition. I think that's a great way to let our employees know how much we appreciate what they are doing and I read your newsletter every month. I enjoy keeping up to date with what's going on. Perkins: Thanks. Cavener: Talk to me a little bit about where are we finding our best candidates from -- you know, when we are advertising for new positions is there a -- I know you had mentioned that there is a partnership that you forged with the Idaho Statesman. Is that where the Meridian City Counsel Workshop September 8, 2015 Page 11 of 52 bulk of our most qualified candidates are coming from or is it the trade organization, the word of mouth, job fair? I mean where are we pulling those people from? Perkins: I will tell you that the bulk of those folks probably do see a referral ad that we place in the Statesman. They may not see it in the printed version, but they will see it on career builder. So, it's -- it's more of a referral ad that says you have this position, go check out the -- the website. Where we have need of specific certifications or expertise like a lot in the Public Works area, we will go through their various professional associations and that's generally where we will find our candidates. Our current -- we have great data on exactly where all of the different sources are from. It's aggregated real well, but that is -- that's generally where we -- where we find it. People will want to work at the city and, then, they will check out the job postings is usually what happens. Cavener: Another question, Mayor? De Weerd: Yes. Cavener: The time from like vacancy to hiring is about 79 days? Perkins: Yes. Seventy. Cavener: Seventy. Great. Thank you. Perkins: 70.3. Cavener: 70.3. I appreciate that. Does that count the posting period? Perkins: Yes. Cavener: And how long do you typically post a position for? Perkins: It depends. That is the standard HR answer, if you haven't figured that out. Cavener: I'm learning that today. Perkins: That's how we start everything. But it really does depend. We have a minimum of five days that we will post, whether that's internally or externally, it's a minimum of five days and so it will be posted longer if we -- depending on the number of applicants that we get. Like, for example, if you -- I would tell you that the -- like the youth work life skills, which maybe isn't the best example, but it's one I can think of, we only had that posted for about a week or so -- Cavener: Sure. Perkins: -- and we got 48 applicants. So, jobs -- we get a ton of applications. At some point you have to kind of cut it off, but at no time would it be less than five days. Meridian City Counsel Workshop September 8, 2015 Page 12 of 52 Cavener: Madam Mayor, one more. Do we include that information to our potential applicants that this posting will close on -- Perkins: Yes. Cavener: -- X amount of days? Perkins: And sometimes we do that up front and sometimes we -- we just leave it open until filled. Cavener: Uh-huh. Perkins: So, it is -- it is not a consistent way, so it's real hard to give you a hard answer we always do this or we always do that, because it entirely depends on the job that we are posting and how difficult we think it will be to source the right applicant. Cavener: Okay. Thank you. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Patty, I'm really happy to hear that you have a returning mother's room. I'm sure that that's much appreciated by those mothers. My question for you is about the training. Two hundred twenty-seven participants. That is awesome. Are those unique participants or a lot of the same people? Perkins: They are a lot of the same people that go to different classes, so there is -- you know, not everybody is a repeat on that. I could get you that if you wanted that. But, no, they are not all unique participants. Well, they are. You know what I mean though. Everybody is unique. Milam: Thank you. De Weerd: And you get feedback on the training, don't you? Perkins: Yes, we do, and we have gotten some very, very good feedback. I will tell you that the most recent class that we offered we offered several sessions of it, because it was so popular we had wait lists and, then, we -- so, we scheduled some additional -- additional classes. But it was the generations at work. So, we are in a really unique period of time in history where we actually have four distinct generations in the workforce and so as you might imagine there is some interesting assumptions and miscommunication and just need for different kind of understanding of how you work with somebody who is my age versus somebody who is -- Meridian City Counsel Workshop September 8, 2015 Page 13 of 52 Bird: My age. Perkins: Anyway. But it was -- it's got huge -- really, really strong, positive comments on it. It was real useful for people, so -- De Weerd: Okay. Anything further? Bird: Very good. De Weerd: Thank you, Patty. Perkins: Thank you. B. Mayor's Office: Resolution No. 15-1087: Resolution Appointing Cheyenne Quilter as a Youth Member of the Meridian Arts Commission De Weerd: And thank you, Christena. It's nice to have Christena back certainly always. We appreciate all you do. Okay. No. 6-B is Resolution 15-1087. Council, this is appointing Cheyenne Quilter as the youth member on the Meridian Arts Commission. She successfully offered -- put together a youth art exhibit in our gallery this last year and has been an active participant on the arts commission. I certainly stand ready for any questions. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Well, Cheyenne is an amazing lady to work with, so proudly move that we approve Resolution 15-1087 reappointing Cheyenne Quilter as a youth member of the Meridian Arts Commission. Bird: Second. De Weerd: I have a motion and a second to approve Item 6-B. Any discussion from Council? Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. Legal and Clerk’s Office: Discussion and Update Regarding the Beer and Wine License for PreFunk Meridian City Counsel Workshop September 8, 2015 Page 14 of 52 De Weerd: Item 6-C is under our legal and clerk's office. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: Madam Mayor, Members of the Council, this is kind of an unusual one and I will give you maybe a brief background. As you all know we issue liquor licenses for both retail and for on-premise consumption places. We have issued a license to PreFunk. They have opened in the Heritage Building on Main Street and the state issued one as well. You're required by state law to have both a state license and a city license to operate. State law requires if you're within 300 feet of a school or a church you must have the governing board of the authority, the city, issue the license, rather than the licensing officer. In the past about -- up until about five years ago all of the licenses were issued by the Council, but we found there was some delays occasionally because of meetings and meetings getting canceled or moved that we decided to allow all of the licenses to be issued by the clerk's office, except for those that fall under that unique category of within 300 feet of a church or a school. De Weerd: And just to clarify, we didn't decide -- City Council did. Nary: Correct. De Weerd: Yes. Nary: We is the collective we sitting here, which is you. So -- so, the hang up in the state code and what we are trying to fix here for the licensee is in the state code it says you measure the 300 feet from the door of the license establishment to the other property, but it doesn't say where on the other property. The state measures it by the property line and the city in this particular instance measures it by the closest door that was a public door to access the property. The difference -- we have never had this happen before, but the difference is about 15 feet. If you know where the Harvest Church is, that's -- the closest access to the public is on Main Street, but the property line is at the alley. So, it's about a 15 foot difference. But the state did issue the license to them, as did we, but there is this discrepancy. So, what the state is -- we are going to clear that up in code and we are going to take care of this in the future, so we won't have this come up again for either PreFunk or anybody else, but we are going to make sure we align our measurement with the state, so there is no dispute in the future and there is no discrepancy between what licensees get told at the state versus the city. So, we are going to fix it in the future. But to avoid any confusion at the state level or avoid any hang ups for the PreFunk operators, we did tell the state we would bring the license to you for approval. There was no other issue before you, so all we are asking is a motion to approve the license for PreFunk at the current location as submitted in their application, which is probably in your packet, and at this juncture there is nothing really else to do. It's been operating. We just don't want the state to have this dispute and have to raise it with the licensees and run into a problem that's unnecessary and we are going to -- and we have met with the state, they are Meridian City Counsel Workshop September 8, 2015 Page 15 of 52 comfortable with this, they ask simply that, again, as the state code requires, since they are within 300 feet of the property line, that we would have the Council approve this license. Any other questions? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Bill, this is -- yeah. Just clarification. You say the property line is the alleyway, but they also own the property down there where the old theater and everything is, which is closer yet. The parking lot. Does that count or does it not count? Nary: Madam Mayor, Members of the Council, Council Member Bird, from the -- what the state does is they use the facility they use for worship. Bird: Okay. Nary: So, it doesn't matter if it's an office or it's an outbuilding for another purpose, they just use the worship facility and, again, the difference so miniscule we have just never had that happen before where there was that minor a difference in footage. But, again, to avoid problems with the licensee, we told the state we would bring this to you and if you're okay with it all we need is a motion to approve their license. De Weerd: And just to note this property has been serving long before PreFunk. So, it's a continued use. Mr. Zaremba. Zaremba: Madam Mayor, my recollection this has come up before and I believe the resolution was to have a public hearing to give the opportunity -- it was a situation where, actually, the doors were too close -- I'm trying to remember where it is now. But what we did at the time was have a public hearing and the people who were all too close to each other had the opportunity to come and say I have no objection to it, you know, they won't be there when we are having our services and -- but we did it as a public hearing as I recall. Am I remembering that correctly? There was opportunity for the neighbors to come and speak. Nary: Madam Mayor, Members of the Council, the only one I can recall, Council Member Zaremba, is we had a question regarding -- we used to have a Christian Science reading room on Idaho Street and there was a licensing a few doors down from that. But all we did was -- we did have a public hearing. We had a noticed agenda item just like this. So, we didn't -- we didn't have any other public notice or mailings or radius or postings or any of the type of stuff. We simply had an agenda item to make clear that -- this is, again, is unique in the sense that that facility -- part of why there was a lot of discrepancy at the state level -- that particular location had a license previously when it was a restaurant many years ago. It had a license when it was a wine bar a few years ago. That lapsed for a period of time. It changed to a coffee house for a short period of time, but also the church facility changed use and was abandoned or -- not abandoned. I'm sorry -- vacant Meridian City Counsel Workshop September 8, 2015 Page 16 of 52 for a period of time during some of those things. So, there was a lot of confusion at the state as to when it was in use and when -- why did something have approval at one point in time and, then, not at a different point in time. So, a lot of those things we really cleared up with the state and really just understanding the background of that location, as well as the church facility location. But at this juncture legally all you're required to do is have Council approve it and there is no notice or public hearing requirement beyond your agenda item. So, we are not required to do that and, again, we are just trying to clear up this for the state. We think we will have it resolved before the renewal period comes up next spring, so this shouldn't likely come up again. Zaremba: Thanks. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Bill -- so, have we heard anything from the church? Has anybody had a problem with it, other than being the 15 foot difference? Nary: Madam Mayor, Members of the Council, Council Member Milam, we had no concern from anybody. The state's actually the one that raised this, because of the footage distance, but nobody else has brought any concern of any kind to the city. De Weerd: Okay. D. Legal and Clerk’s Office: Approval of Beer and Wine License for PreFunk Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve the beer and wine license for PreFunk. Zaremba: Second. De Weerd: I have a motion and a second to approve Item 6-D under the approval of the beer and wine license for PreFunk. Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Counsel Workshop September 8, 2015 Page 17 of 52 E. Planning Division and Clerk's Office Joint Report: Staff Presentation and Discussion Regarding Updates to the City of Meridian Land Use File Number De Weerd: Item 6-E is under our Planning Division and Clerk's Office joint report. So -- yes, Ms. Jones. Jones: Thank you, Madam Mayor, Members of the Council. You have a memo in your packet that -- that I will give a good visual about what I'm going to talk about today, but back in 2011 when we purchased Accella, part of the goal with that was to increase efficiency and communication between departments. We have been working really well with IT for about the last eight or nine months to update some of our processes and the work flows in Accella and we have noticed some lapses in our original goal in some parts and some parts where we have got some redundancies and the way that we are currently filing our land use applications is one of them. Currently in Accella every time that we have a separate application we are creating an individual file it's assigned individual file numbers and you guys see it all the time on your agenda, but what ends up happening when you have one project -- Easy Jet is a great example of that that has three different files with it, is it's three different processes that are created into Accella, so every time that -- you know, that the application moves through the hearing process it's three different functions in Accella that we have to move forward into the process, so staff is duplicating or triplicating in this case the work every time. It also prevents the members of the public from seeing a whole view of where an application is, because they are only able to look up one file at a time. So, for example, if Easy Jet had one -- you know, the CUP was denied or something like that, they wouldn't be able to see that at the same time while looking at the status of the rezone. So, what we have been doing with IT is working on a way to streamline that process. The proposed solution to this is to create one hearing file number, so as opposed to having AZ's and RZ's and CUP's like you have previously seen, what you will have on the agenda is a hearing file and we are proposing we would do it by -- for hearing 2015 and, then, the usual sequential number system and, then, we will still list the different applications separately on the agenda. This minimizes the work in Accella down to just that one file being open, so it's only one click as we are moving things forward, so staff time we are saving immensely throughout the process and the public can do everything all at once. So, hopefully, it provides some clarity and planning does have some ideas on how to work through the motions. I know that right now as we are closing public hearings we do it for each individual application, which isn't required by code and Mr. Nary can attest to that, but, hopefully, by doing this it uncomplicates things for all of us, so -- and I stand for questions and, like I said, planning is here to help kind of field some of that as well. De Weerd: Council, any questions? Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian City Counsel Workshop September 8, 2015 Page 18 of 52 Bird: The only question I have -- and I think I know the answer -- is while it is a joint one, two, three passage or four, whatever we need to do, if -- and there has been times when we -- when we passed the rezone, but we haven't passed the preliminary plat. We can still pull it out and do it individually? Jones: Absolutely. Bird: Yeah. Okay. That's my only question. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: A similar question of separating them later -- if somebody later wanted to revise their preliminary plat or maybe the CUP had a reason to change for some -- they could time an application that identified only that item? Jones: Madam Mayor, Council Members, Council Member Zaremba, yes, that's exactly what would happen. We have built some additional processes in Accella that deal with those work flows needing to almost be revised or go through that process again and those are instances -- they happen so rarely, but we are taking care of that on more of the technology side and, then, they come through the application or on the agenda just like you would normally see it. It might have a new hearing date, but, absolutely, there is -- IT is doing an excellent job in working through all of those could happen scenarios and making sure we are covered. Zaremba: Thank you. De Weerd: Okay. Any further questions? Anything planning would like to add? Hood: Madam Mayor, Members of the Council, just real quickly to let you know we are actually going to start this this month. So, it will take a little bit of time before you see this on your agendas. Probably about four or five weeks, something like that, to have a vacation or a final plat. So, it's not going to happen right away and we wanted to make sure everyone was comfortable with it before -- I mean IT is helping -- helping us get here, so, hopefully, it's not a big deal for you all, so appreciate it. F. Community Development: Unified Development Code (UDC) and Design Review Amendments De Weerd: Great. Thank you, Caleb. Thank you, Madam Clerk. Okay. Next item is under Community Development and I will turn this over to Bill, who has been working diligently on the UDC and design review amendments. I guess we will turn it over to Caleb. Meridian City Counsel Workshop September 8, 2015 Page 19 of 52 Hood: Madam Mayor, I'm going to kick this one off just real quick here. You're right, Bill is the one that has been working most diligently on the UDC text amendment. Brian McClure has been doing the design manual stuff and so they are going to tag team a presentation. But I just wanted to kind of put a little bit of it in context for you and they will give the more specifics on their -- on their elements of this. But in the Unified Development Code there is some standards within there that really are architectural related and vice-versa and in our design manual and our design review process there is some things that are site design related or landscape design related, so one of the things we are trying to do with this process is take the things that are site and landscaping related and make them wholly contained in the UDC, because that's the process that Bill and his team go through and entitlement is really when we should be talking about connectivity between buildings in a six or seven lot subdivision to make sure that the parking works together and the sidewalks connect and those types of things, not when someone comes in for their building permit, that's the wrong time to talk about connecting the building that is off site at that point. So, we are really trying to take the things that are applicable to architecture and make them, again, wholly contained in what we are calling the architectural standards manual and, then, take UDC and use that more for site design things. You have heard a lot of the thing that they are going to talk to you before about already over the past year. They have both been before you at workshops. We are finally kind of buttoning this all up and want to present that draft final product to you and just make sure you're okay with us submitting that for public hearings and going through that process and, then, hopefully, getting it codified here before the end of the year. That is the goal that you all are up to speed and we don't want two more Council persons, have to bring them up to speed after the first of the year and tell that whole story again. So, that's one of our goals is to submit the application, assuming you're all okay today, here this next month and, then, again, hearing of the Planning and Zoning Commission probably in November and, then, a public hearing before you all in December for -- for this topic. So, that's all I wanted to do, just kind of set the stage, refresh your memory a little bit. Some of it's going to look familiar. We have talked about gravel mining before and what we should do with that. We have talked about time extensions for development agreements and a lot of the stuff before. Bill is not going to go through all of that, but you have it all before you in the packet and there are some new things as well. So, I'm going to go ahead and turn it over to them and if there is any questions I can come back up. Thanks. Parsons: Thank you, Caleb. De Weerd: Thank you, Caleb. Parsons: Madam Mayor, Members of the Council, Caleb touched on this, but, really, we have two purposes today. One is just inform you of some of the bigger changes to the UDC that, again, were presented to you back in October 21st, 2014, and, then, also we would like to get your blessing on -- on those changes and officially submit an application with a goal in mind of being before Planning and Zoning, the first hearing in November, and, then, before this Council sometime in December. As we heard at the previous meeting a year ago, you wanted staff to reach out to the development community, form this UDC work group and vet these changes with our developers, our architects, our Meridian City Counsel Workshop September 8, 2015 Page 20 of 52 engineers, land owners, planners and city staff. Again we did do that back in September of last year. Since that time we have met again, which was on May 28th, 2015. From that meeting we did have additional changes to the UDC that we also shared with that group and are included in your packet today. My goal for today is to, basically, just touch on the bigger items again and, then, in your packet you do have the whole list of changes that we are proposing moving forward in November. I would also mention to Council that we did attend and present these changes to the BCA group also on August 11th, 2015. So, the draft changes that were given to you in your packet have a hole host of changes that are outlined on this graphic. This is just, basically, a synopsis of what we are attempting to do. Again, my presentation today won't go over all of these changes, but I did want to let you know that there are quite a few changes that we are bringing forward and are included as part of that table that I sent out last week. One of the items that were brought up to you and was just discussed was -- were our dimensional standards and the reason why we brought these forward is we wanted to make sure -- not only were we getting quality development, but we were also getting densities that were represented to the zoning district that the developers were requesting with their development. So, our proposed changes as part of our packet to you today represents the minimum lot sizes and the minimum street frontages that we are proposing to change moving forward. They range anywhere from an R-2 district all the way to our R-40 district. And, please, feel free, if you have any questions on any of these slides, to interject at anytime, I'm happy to entertain those questions. If not, I will certainly open myself up to questions at the end of my presentation. You can see here that there are some substantial changes. Again the goal is to get more of a mix of uses -- residential uses in our development throughout the city and also increase our densities as we move forward. Back in 2014 one of our changes that we proposed to you and was ratified was to remove our sand and gravel mining uses from our residential districts. In working with our partners, our UDC focus group in talking internally, we felt that most appropriate that gravel mining was more of an accounting type activity and not really suited for city or urban development and so our recommendation today is that we go back to the drawing board and just remove that use entirely from the UDC. As I mentioned to you, we have already done it for the residential district. This is just another cleanup to remove it from all the remaining zoning districts, our commercial, industrial, and our traditional neighborhood districts. Rountree: Madam Mayor? De Weerd: Yes, Mr. Rountree. Rountree: I have a question on that -- on that. I'm not in disagreement, but the cases where a developer wants to put in say a lake or a water feature and extracting material, is there flexibility enough in this to allow them to do that and sell it commercially, so that they can accomplish what it is they want or is it prohibited? Parsons: Madam Mayor, Members of the Council, I don't necessarily know if it would prohibit -- it's a little dicey for us under the UDC when you say sell it for commercial, but if they were to do that as part of their grading or part of adding that amenity, I don't think staff would have an issue with that. I think our recommendation would be that they be Meridian City Counsel Workshop September 8, 2015 Page 21 of 52 forthright in their application for annexation or a plat application and share that information with you and allow Council to make a determination that that's ancillary to creating that amenity for the purpose of their development and we can certainly structure something like that through the development agreement process. But what we found is going through this exercise -- it was very difficult to come up with specific use standards on how we wanted to monitor these moving forward and that's why we were really recommending that they be removed. But I think there is -- there will be some flexibility moving forward. Rountree: And I ask that, because of several locations in town where these developments are taking off significant amounts and it's for sale. Parsons: I know in working with the UDC focus group, that was one of their comments to us is that they still want flexibility to do some of those items as they grade their site for development. Rountree: Okay. Thank you. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Bill, kind of a process question on that. When -- when we no longer have the ability for somebody to do a sand and gravel mining -- what I'm thinking about, okay, four or five years from now new Council, maybe some new people in Planning and Zoning, somebody comes in and wants to gravel a sandpit and there is no mention of that anywhere in the chart. Where I'm going with that is do we have the ability to say, no, we didn't just forget the subject, it's actually a no, and what I'm saying is instead of having the C for conditional use, do we have an NA that says not available or not applicable, so that we do -- I guess what I'm asking is if we just wipe construction sand and gravel mining off the list, some day somebody is going to say, well, you never thought that. I want to do it. What do you think? And I'm just wondering if we can have a category that says NA, you know we did think about this and that's no available. Parsons: Madam Mayor, Members of the Council, currently the way the UDC is structured is that if it's not listed on the schedule of use it's prohibited and that's how we would interpret the code. Certainly I plan on being here five years from now, but I can't -- things change and I would imagine Caleb is planning on being here as well. But certainly we would tell that story or someone can look at that history and see the record of what's transpired with gravel and sand mining. But, certainly, if it was a prohibited us the developer would always have the option to come -- do an ordinance amendment and propose it be implemented again. That would probably be our recommendation. But there is nothing currently on the books that says NA as part of our schedule use. Hood: If I can just elaborate just for a second on both of those -- those two questions. One, it wouldn't be that we hadn't thought about it, because we still have a definition in our code. So, we will still be using the definition of that and that goes to Charlie's question, Meridian City Counsel Workshop September 8, 2015 Page 22 of 52 then, in the scenario and there are three things that constitute then a construction sand and gravel mining operation, use the site for one or more of the following activities: Operating commercial grade construction sand and gravel pits. B, dredging for commercial grade sand and gravel. And, C, washing, screening, or otherwise preparing commercial grade sand and gravel. Now, that -- under C, again, like Bill mentioned, there is a little bit of flexibility in there, but there could be code violations going on. We are actually selling it on site. If you screen it like you said, then, sell it that could potentially be a violation. So, just wanted to let you know, again, it wouldn't be -- it wouldn't be lost and, you know, we never thought of this. Well, we thought about it, probably in all zones and, then, again to meet that definition for code enforcement and become a potential violation we have that covered I think, too. De Weerd: Thank you, Caleb. Zaremba: Yeah. Thank you both. Parsons: The next provision that we are -- we are looking -- this is actually something new that we had contemplated and, again, this is something that we discussed with you back in 2014 and the photo I think tells the story of what we are trying to avoid is, basically, as you're all aware we have large irrigation facilities throughout the valley and sometimes they integrated very well and to the development, sometimes they are an afterthought and certainly we want to give the Council the flexibility to have something in our ordinance that gives us the flexibility to require those be developed and maintained by the HOA and so this is really staff's best guess on how we want that to look and also gives you the flexibility if there are certain cases where the developer just cannot incorporate that into a common lot and gives you the ability through the public hearing process to allow that to be part of the buildable lot and put in some of those parameters that they get the irrigation district's approval and they have permission to fence it, landscape it, and it's owner maintained -- either by the lot owner or the HOA. As Caleb mentioned earlier in his introduction, the design standards, this is really a two-pronged test or phase. The first phase, as Caleb mentioned, is we really looked at our design standards and we really had them broke down into two sections. One referred to our building design standards and, then, we had site design standards. Phase one is merely to remove, extract those requirements that discuss these architectural design standards and that's referenced quite a -- in multiple locations in the UDC. One in particular would be our multi-family standards and, then, also our commercial, industrial buildings. So, at this point we will be striking that and then -- and, then, Brian will go into his presentation and let you know that we will let the architectural standard manual drive much of those design criteria moving forward and, then, phase two would be a future UDC text amendment that would bring forth to the Council that ties in or brings forth those requirements for the site design standards when we talk about the interconnectivity, the walking paths, the defined drive aisles, that we do get better design -- designed parking lots and better connectivity between our residential subdivisions and our commercial developments. Another topic of discussion before you is really the fencing and this is one where we hear quite a bit from not only the residents, but also from the landowners slash developers and it has to do with our fencing along common lots. I won't go into the specifics of the text changes, but these three graphics Meridian City Counsel Workshop September 8, 2015 Page 23 of 52 pretty much speak to what we want to try to attempt moving forward as we look at fencing for internal common lots and micropath lots. So, currently as the code is written we allow either six foot open vision or four foot solid fencing. Our proposal today would give the developer flexibility in three fencing styles. One would be open vision six foot tall. The other would be semi-private fencing, which would be 50 percent open, essentially a picket style fence, and, then, the third option would be a four foot tall fence with two feet of open vision on top. These are graphics that we want to insert into the UDC so that not only the residents, but also developers have a clear vision of what the city expects for fencing along common open lots or -- yeah. Micropath lots. Internal open space. Open space and site amenities. I did reference the current code at this time. That was -- at the time that we presented these changes to you back in October staff had envisioned some more robust changes to our open space standards. As we looked into that and worked through those changes and talked those through with the developers, the UDC focus group, we realized that that point system needed some further refinement. So, it's really a Band-aide fix as we worked -- we worked with our UDC focus group and we really came up with two changes that we gained support from them on. The current -- the first one were when ever you have large lots or estate type subdivisions we wouldn't necessarily require the developer to put in ten percent open space if they can meet that criteria that's outlined here. So, you would have to be within a quarter mile of the city regional park. You would have to have a minimum lot sizes of 10,000 square feet or you would have to be an eighth of a mile of a community park and, then, you -- that would allow you to reduce your open space, but you still have to comply with the site amenities -- have your own private amenities and that would be worked out, again, through the development process with the public hearing process and, then, for clarification as far as qualified open space, we just further defined what the picnic area would entail and also rather than -- one of the arguments or concerns we heard from the development community was that requirement -- that five percent open space with a large amount of open space be provided and be counted towards as a site amenity when you have a 200 acre plus development and so rather than requiring that five percent qualified open space, we conceded to -- if he had open space for pocket parks that exceeded 20,000 square foot minimum and had to meet a certain dimension of 50 by 100 square -- 50 feet by 100 feet, then, you could count that as additional open space or an additional amenity. Again, this change was received very well by the focus group. They thought that was a good fix moving forward. Certainly if it is the Council's desire is for us to bring forth some kind of point system that was presented to you back in 2014, certainly staff will keep that on the list of running changes to the UDC and maybe we can sort of define that and craft something to bring forth at our next round of UDC changes. And, then, obviously, this is one of the major concerns that we heard from City Council where it came down to the time frame for signatures on DAs. I believe it was Council's desire to keep that -- trim that back from two years down to six months and so that's what we are proposing here. If there aren't any other questions I will certainly conclude my presentation and entertain any further questions Council may have. Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian City Counsel Workshop September 8, 2015 Page 24 of 52 Bird: Go back to your lot sizes in your zone. I got a -- I got a real problem with that. In your R-4s you're going down to 6,000 square feet with only a 50 foot frontage. You may as well call it an R-5 or R-6, because you're getting -- right now we are getting about 3.67 homes per acre on an R-4; am I not right? Parsons: Madam Mayor, Members of the Council, Councilman Bird, I believe the presentation that was presented to you back in October we reflected our R-4 standards were coming in around two and a half -- under three units to the acre and that's where we wanted it -- the original recommendation -- or one of our questions to you back then was would the Council entertain not requiring any lot size or street frontage, have no minimum standards. Staff didn't feel comfortable with that, truthfully, so we thought let's set this out, let's work with the development community, our stakeholders, and see how they felt and this was really a compromise that we worked out with them. They felt comfortable with this. Bird: They would, because they would be -- they would be very comfortable with it. I hope to shout. Parsons: Certainly if Council -- Bird: You know, I thought at least with R-4s we -- I couldn't walk between two houses and touch both of them as I was walking by, but I guess now I can. I tell you, we are -- one of these days we are going to -- when these subdivisions get older and if we have a fire in one of them and it jumps about six homes right in a row, we will -- me in particular will look back and say, boy, we didn't do a very good job. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: On that same note, I -- see, I'm having a rough time with that one. I -- sometimes I think the lots are already too small in some subdivisions, but I would like to hear from our fire department on what Councilman Bird's was referring to. Niemeyer: Madam Mayor, Members of the Council, Councilman Milam, certainly that is a concern from us -- for us. Anytime you get houses that close together we know Idaho winds can be unpredictable and that's really what pushes that type of fire and when you have those exposures so close together that requires more resources to be on scene to protect those exposures while we are fighting the fire in that particular building that it started, so -- and as we understand land zoning and use, but we have always had a concern of residences being too close together when you have no defensible space, you're just touching one to the other. This is a similar urban concept as we face normally. De Weerd: I guess I would just point out that although we don't see it so much in Idaho, some of the development standards that are coming are putting homes closer together, so you can get greater open space and you have a better or at least a greater perception that Meridian City Counsel Workshop September 8, 2015 Page 25 of 52 you have less density where -- because of the amount of open space, that this allows that flexibility. It's also for those that might be thinking a little bit further down the road of -- as the area further urbanizes what that open space might redeveloped into. So, it's a concept that's used across the nation, but hasn't been really explored or utilized so much here, but you do see it up in Avamore that is using a lot that open space, so that you have a denser feeling where the houses are, but you have usable recreation space in the rest of the -- the development. So, this does give that flexibility. Caleb. Hood: Yeah. Madam Mayor, that clustering we don't -- yeah, we don't see a lot of the clustering of homes here in Meridian per se, but that is the concept. We will probably see more. I just want to come back a little bit to the -- the concern brought up and really this doesn't have anything to do with how close the homes are to each other, this is only the lot size. There is setbacks. We aren't proposing to change the setbacks. So, in R-2 it doesn't matter how big -- you know, it's an acre size lot, but we a five foot setback. You could build that home all the way over to five foot and say R-4. So, your concern I think is valid, I just don't want to confuse the two things. You could still potentially, regardless of how big your lots are, you share a property line with somebody, you both could build your home five feet to each other. Not that you would, probably, but, again, we are not proposing to change that. I'm not necessarily advocating for what you see here. Like Bill mentioned, there was some back and forth with the development community, but this is something that I just wanted to put one more point from their perspective into this and it's usually -- it's not so much the R-2 and the R-4, but when someone really wants to do -- you know, get above four dwelling units an acre, you can't do that with an R-8 currently with our lot size standards today and so what they end up doing is doing exactly what we have got concerns about, they asked to R -- to rezone to an R-15, but they are really not anywhere near 15 dwelling units per acre, but they want that 2,400 square foot lot size. The part of that that the development community really struggles with -- and it's hard for us, too, when somebody calls in is the neighbors say R-15 and we tell them, yeah, that's up to 15 dwelling units per acre. That's what our -- what, 15 dwelling units? No. Well, they are doing that so they can have lots to be more to the R-8 standards. So, that's -- you know, people really get worked up sometimes when they see R-15 and they say, holy smokes, that's dense and I would agree, that is dense, but the project is really 5,000 square foot lots. So, just -- again, just a little bit -- and, again, I'm not advocating, I'm just telling you some of the back stories, some of concerns they have. I think Bill did a fine job of saying, you know, this really does match up, where if you zone something to R-4 you can actually develop close to four dwelling units per acre. We can leave it as is, I just wanted to provide you that information and setbacks. De Weerd: Thank you, Caleb. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Going on that, you know, like the R-4s, if you go to 6,000, that's 24,000 and, then, you got another 20,000, because an acre is 44,000. Twenty thousand to -- to do your Meridian City Counsel Workshop September 8, 2015 Page 26 of 52 easements, your -- half your road and all that kind of stuff in and so you can get a couple more houses on that, so you're basically not -- you're going to -- the other developers -- I don't know. You know, we became one of the fastest growing cities in the United States with these standards and minimums and stuff and I didn't need the density and as the Mayor said the other day when we -- when I approved -- thought density when it was good, I marked it down, because you better mark it down, because I don't think this density is what we need. I just -- I just don't -- you know, you're looking at an R-15, 2,000 size lots, that's 30,000 acres, you got -- or 30,000 square foot off of an acre and, you know, it's -- they are going to start putting 16, 17 -- yeah, if I'm the developer and I paid X amount of dollars per acre and I have got so much in for sewer, water, and roads, the more lots I get on there and sell the better off -- I'm for it a hundred percent. I have a problem with it. De Weerd: Any other comments? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I certainly understand that density issue that Caleb explained. I think it has been before us before and we have had to make some exceptions for it to accommodate some pretty nice development. The problem I have with this is at what point do we say no? Do you have any criteria that establishes percentages of these kinds of lot sizes in certain areas and things like even in a mixed residential community are we going to have whole sections of R-15? Is there some way there could be some kind of a way to get them from -- I can see as land gets more expensive and individuals are not buying single family residences and we have whole communities that are three stories high that are a section of property, which in my mind gets to the question that comes up about fire inspection. I know this happens in other communities, particularly in other countries, but they are primarily built with masonry and their fire service is -- they are actually done with helicopters, as opposed to trying to get vehicles down road in an hour, so -- De Weerd: Don't even think about -- Rountree: No, I'm not suggesting we go there, but I mean that's the solution to some of these developments and I don't know that I foresee that. But we ought to be thinking about stuff like that in terms of how do we accommodate transportation, which is one of the drivers here, and to accommodate keeping the cost of housing down, yet to accommodate the public safety, as well as the studies that we use. That's what I struggle with when we start talking about let's shrink it down and stow it. Hood: So, there was a question in there before -- and right now we don't have -- we don't have a cap on how many of your lots could be at the minimum. That is something other cities have done. You know, no more than 50 percent of your lots being, you know, within that 1,000 square feet of the minimum. I don't think we want to go there. I guess for me I'm not as concerned about this. Some of the examples we get it will -- for most projects it Meridian City Counsel Workshop September 8, 2015 Page 27 of 52 does kind of average out. Typically you're going to have -- so you could appease your existing neighbors, you're going to start with bigger lots along the perimeter and maybe internally you have smaller lots. See if you can get through the public hearing process. And that's just how a lot of the projects we see come in. You don't see very many now, even with our 8,000 square foot minimum, come in with 8,000 square foot lots everywhere. Yeah, they will have blocks that have 8,000 square foot lots, but typically at the perimeter they are going to be 10,000 square foot lots, you know, something a little bit larger and have a little bit of variety. So, they aren't only catering to one building type of home in there, they are going to have some variety and they can sell those to different folks. So, no, we don't have that cap right now, if you will, and that's kind of how it was couched to us, too, you know, even in the R-4 -- I mean it wasn't a pledge by the development community, they said, you know, we will still -- even in R-4 we are going to have to provide some transition away from the existing acre lots or the bigger lots that we have on the perimeter there. Again, we can look at that, we can go back to the drawing board. I would like some direction, though, for us today if we leave it as is and this isn't part of the UDC amendment or we will move forward with this to the public hearing process. I do -- I would like to have it as -- we want you guys to be as a group the most comfortable with it and so far I hear two and a half people that are concerned. So, I'm not saying that everyone has to chime in, but some form of a -- almost a motion to say leave this out or move forward with it at least through the public hearing process -- not committing to anything and, then, if you want to tweak it -- from my standpoint -- just a little bit more background. I do think it's -- it's probably the R-8 and maybe the R-4 that are the -- the 15 and the 40 -- they are not even an issue. We probably don't have to touch those. And, quite honestly, the R-2, probably, too. But the R-4 and R-8 are the two that we hear about the most. The other -- the other thing that I would just add to the -- you know, these go through public hearings. Our code says you meet the minimum lot size, you can basically do it. But probably about 90 percent of the plats we see, if not more, have an associated rezone or annexation. If you don't like the plat deny the rezone or the annexation, they can't do the plat. They can't get these lot sizes. So, similar to that motion that was made a few months ago -- now, if you don't think the zoning is appropriate, the plat doesn't move forward. This is strictly a dimensional standard for a subdivision. Well, the way you don't get a subdivision approved is you don't have the zoning in place. So, you kind of control that a little bit. And staff will help with that, too. If we think, hey, they are cramming them in here, this doesn’t seem to fit. Yeah, the subdivision meets the minimums, but the zone they are asking for is a -- maybe they will ask for a different zone. So, someone may find a loophole in my logic there, but that's -- that's, essentially, how most of them come through is there -- there is a rezone or annexation. So, again, just some more direction for Bill as we put the finishing touches on this and let's get it as close to whatever you would like the public hearing portion of this to move forward with, so thank you. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Meridian City Counsel Workshop September 8, 2015 Page 28 of 52 Zaremba: I'm likely to make the count three and a half. I mean just in retrospect, when we were writing the UDC we had a great deal of public input. We had developers on the committee that were writing it. It went through public hearings and the old square footages and street frontages are what was agreed to at the time. Now, of course, we have had some experience with it and it's my understanding that the R-8 -- it's not -- the math doesn't workout. You can't physically get eight on an acre if you go by those dimensions. As Mr. Bird said, R-4 is still close enough. I think R-2 is fine. R-4 is fine. So, I'm inclined to say I probably wouldn't fiddle with R-2 and R-4. I think we do need to reconsider R-8, so that it is possible to get eight in that zone. The two bigger zones, R-15 and R-40 those points were pretty much talking about multi-family units anyhow, so I'm not so concerned about what the lot actually is, it's really up to what's the building going to be, so -- I don't know. I would like to see R-2 and R-4 stay the old way and have a discussion about the R-8, 15 and 40. De Weerd: It might be helpful to maybe bring some examples, so we have a greater idea of how clustering and these different classifications might look and -- and also maybe look at something that if you're development is this size or larger to give flexibility to bring more likelihood of clustering, some product and -- I don't know, just -- just some ideas. But I think it would be helpful visually to really see what we were talking about and how it might benefit the community as we move forward to getting better developments that respond to the new -- new types of housing that people are looking for. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Another comment if I may. I'm not sure that's -- that what I'm thinking is this exact subject, but I often think in the midwest and the northeast where they have had a long history of building places, structures that they call Brownstones are very -- a series of probably fairly narrow lots, but common walls. You have no space between them, so there can't be a fire come up between them, they build the common wall in such a way that they are a fire stop. Most of them are made out of masonry that I have seen. But I just -- I wonder should that be in our future someplace. Have we enabled that? Chatterton: Madam Mayor, Council Member Zaremba, Brownstones are a great form of urban housing. I think in and around our downtown we would love to see them or in an area perhaps with a special plan where you created a village or town center sort of feel. Of course, an example that's been around for quite some decades is the Belgravia in Boise, if you're familiar with that. That was one of the first apartment buildings in Boise. But there are modern examples, obviously, of Brownstones and they tend to be on -- on or near our downtown streets though. We really -- probably that particular development -- and it can be a great way to activate the street without forcing saying you must do retail. We must have all this transparency. These walkups are a great way of doing that, but they tend to be used in just particular situations and I don't know that -- well, I think we would welcome a development like that in and around our downtown. I don't know where else in the city currently developers might be interested in building those, though. Meridian City Counsel Workshop September 8, 2015 Page 29 of 52 Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Yeah. I would like to see R-2 and R-4 -- the R-15 and R-40 you can change them in my opinion, but -- and R-8 I'm not -- I'm like Councilman Zaremba, I have a little problem with that. If you wanted to go to these I would like to see our design be strictly brick siding, because that -- you know, that -- we were talking about -- as Councilman Rountree said, yeah, they get in close in the big cities, but they are brick. They are masonry. I don't know. I think that -- I think they are getting enough -- we are getting enough density with the R-4 and the R-2 as it is. R-8 I could sway one way or the other, but I'd still prefer to maybe go to the 4,000, but keep the 50 foot frontage. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: That's part of the process to me for this is the public part. I think the logic described by Caleb is very sound and what the changes they are intending to address, but all of the concerns that have been raised are valid as well. I don't think there is a better way to try and make a final decision, other than to bring these forward as presented, run them through not only the UDC workshop again, if that's been done recently, but -- and run it through our Planning and Zoning Commission and have some public hearings to discuss this in greater detail. Perhaps bring back some of the illustrations that can show us how each change varies. I couldn't tell you today whether any or all of them are appropriate, but I think the discussion is certainly appropriate and I think gathering the public input from those various groups and the citizens as a whole would be extremely valuable to make a final decision whether some or all of these changes are warranted. So, I would bring them all forward at this point. De Weerd: I guess I would also suggest looking at our next town hall meeting and having this as an opportunity for -- because if we go out you go and reach out to the BCA and ACAR, but those are development-related groups that how do you really get the public input and maybe this would be something that we could wrap around a town hall format to present some of these story boards for public comment and get some feedback in that regard. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: To that point, did the UDC workshop group which, is much broader and more diverse than the BCA, did they go through all of these after the May 28th meeting more recently or just May 28th? Meridian City Counsel Workshop September 8, 2015 Page 30 of 52 Parsons: Madam Mayor, Members of the Council, Councilman Borton, they saw the exchanges at the -- it was discussed at our May 28th meeting and, then, I made the changes based on those discussions. Rountree: They have gone back, then, and seen those and discussed them as a group? Parsons: They have not. De Weerd: Who is on that group? Parsons: Mayor, Members of Council, I don't know all the members off the top of my head, but we had David Turnbull, Jim Conger, Kent Brown, myself, Caleb. Emily Kane was there. Sonya Watters. John Brecken. So, we had a real -- Dave Yorgenson. We had quite a bit of developers that we work with on a regular basis there looking at these. David was the one that actually -- Mr. Turnbull was the one that actually brought up some relief to the R-8 and R-15 and R-40 standards based on some of the products that they were constructing in Boise and so he thought that was a good compromise. As far as townhome developments go, we don't have quite -- we don't have quite -- we don't have much of a townhome development in Meridian, it's lacking in the city, and so that's really something that we want to look at moving forward. It's getting more -- again, more of that mix of residential into the community, having a diverse housing product within our community being all inclusive, so -- that really is the goal here. De Weerd: So, perhaps the offices can work together in looking at how -- how the next town hall meeting works with where you're at with this process. Okay. Anything further on -- on that side or on the UDC as Bill has laid out? Milam: Madam Mayor? Rountree: Mrs. Milam. Milam: I did -- I had another question that -- some notes that I had written down on the fencing. Have you actually seen the half open fencing? Because in the picture it looks kind of broken. Is that what the product actually looks like? I really like the -- the bottom one with the four foot closed with the two feet of open. Parsons: Madam Mayor, Members of the Council, yeah, the line just didn't come across very clear and so if you can visualize five and a half inches open, five and a half -- a picket board -- yeah. It's just a glitch in the graphic. But it's supposed to represent 50 percent open vision. It's what's our definition as moving forward. Milam: Thank you. Item G: Public Works: Design Standards Update Meridian City Counsel Workshop September 8, 2015 Page 31 of 52 De Weerd: Okay. Anything further? Okay. Brian. Design standards. Maybe you can fix the broken fence. McClure: Madam Mayor, Members of the Council, I'm here today to speak with you regarding design review updates. Specifically the design manual update, which is the tool used with design review. So, a refresher. Last time I was before you, as Bill mentioned, was October 21st, 2014, with Justin. Staff was taking some steps to streamline the design manual to create more emphasis on consistent application, recategorizing existing units to better correlate with existing policy and, then, focusing on express standards. What was done since then. We removed duplicate guidelines and consolidated similar items. Removed most guidelines not applicable in design as Caleb and Bill mentioned. Reviewed all sketches and diagrams. There were a lot of changes, too, usually because of abstract or overly subjective text and, then, we used -- for those items that were kind of overhauled we used existing goals to keep the revisions focused. Changes usually involved yes, no, or something that was measurable and, then, intent and the goals were still left high level. Also not necessarily on this sheet -- and part of this entire process we had a work group which involved a number of architects and more recently we solicited BCA and also a broader outreach to kind of regional architects. Not to mischaracterize that, but we haven't actually got any comments from any of them, other than the working group. So, what's new? There is a new format. It's intended to work better on digital screens. There is new photos of local work. The old sketches were -- generally they had items that conflicted with other guidelines or you couldn't even tell what was going on. The new document -- this was important to me, this focus on express standards, it really kind of -- and the removal of -- of subjectivity that involved design, it really didn't lend itself to the design manual anymore, because you're more looking for kind of the minimum level of effort, not so much what the design is. So, we are calling it the architectural standards manual now and, then, a new process we are calling tentatively design standards exceptions. The intent for this is to behave and act similar to alternative compliance, but it's specific to -- to the architectural standards and it's intended to support more of the creativity, innovative, or new construction processes and things of that nature, rather than I have got a hardship or a terrible site, this is more how can we help you do something kind of neat. Some context. We didn't just kind of write these and, then, not test them. We reviewed a number of existing previously approved projects through design review. I totally made this -- it's really kind of a 90 percent rate for 90 percent of buildings. We will work with this. There is that other ten percent that actually want to do some things cool or innovative. The ones we reviewed in most cases they did work. There were a few exceptions. Usually in those cases the -- the old approved project didn't actually meet design review either. That was either because there is the -- the staff felt they -- they exceeded some other requirement and they met that kind of alternative compliance or they were just missed. And, then, as I already mentioned, there are always design standards exceptions for those projects that don't meet these new standards. So, why I'm here today is to get some guidance. I'm not going to go through the whole manual, it's just a few slides like this. I do apologize for the wall text. I'm not going to read all these, I'm just hoping to kind of high level gauge your interest on some of the ideas. On the right-hand side there you will see either red or green test and this is staff recommendation. On the left side you will see what we call new ID. If there is a letter on Meridian City Counsel Workshop September 8, 2015 Page 32 of 52 the end of it it's a standard, something we will be grading you on. If there is no letter on the end of that that means it's simply a goal or a standard and we are -- it's just to help the right context, it's not something that we would actually -- it's not intended to be measureable. The first one here, 2.1A, is specific to residential building surrounded closely by large buildings, if you have seen the Disney picture movie Up you kind of know what I'm talking about. The second was similar, but only specific to commercial buildings. I think both of these really kind of met the original -- intent of the original text in the design manual in terms of what they were trying to do, but after receiving a number of comments in the work group and just talking with the staff, it really seemed like we were trying to solve a problem we had not had. Zoning is usually pretty protective and there is, of course, always the public process, so I would like to remove these, even if they were in the original design guidelines. I will pause after each one. You can either interrupt, comment then, or comment at the end. If I don't hear anything I will assume you are okay with staff's recommendation. This one here was a very, very broad design manual guideline. I have broken it up into three parts to hopefully make it more -- something you guys should approach and get your hands around. Essentially dictates our building height with some height disparity as in two or more -- I'm sorry, this may be the wrong one. No. That's right. Two or more stories. They have to align some element on one building with another building. So, if you have got a one story building and you build it right next to a three story building, you don't literally have to line up the windows or line up the reveal patterns or line up the parapet with the reveal pattern, but to make some case for how you are going to try to -- not delicately, but try to be compassionate to that adjacent existing structure. We have had some comments -- one, this wouldn't allow for that eclectic nature like you see downtown, but I really don't feel it's in any way onerous. It's very, very broad and you can line up material changes with windows or you can line up the parapet with one -- with another one. There is other ways to do this and be considerate to that neighbor and, then, of course, there always are design standard exceptions. The one thing missing here that we realized after the fact was there is no kind of quantifier here for distance what is close. What was intended here was, you know, if you're more than 30 feet of an adjacent building, nothing between, that you would -- you would have that kind of consideration. But if not it didn't apply. The third one is just kind of a left over from the original text. It's something that's required throughout the design guideline now and in new professional standards it's kind of a gimme. A lot of these standards have a lot of synergy with other standards, so in one case you often get two or three in another case. This one here just says you're really trying to protect pedestrian scale for -- regardless of what type building you do. So, included awnings, trees, siding -- something like that on the side of the -- of the first floor -- first story building. The original text there was very -- very, very broad and so we broke it up into three, one goal, two standards. Borton: Madam Mayor? Brian, this is one example of collections in looking through what we see in the entire packet in Council chambers. The new text on the top box now includes the sentence applies to facades or development along public roads. So, when I read that it seems to be a much more narrow application and it excludes all applications other than those along public roads, public places, and residential, which is not what the original text limited to. Meridian City Counsel Workshop September 8, 2015 Page 33 of 52 McClure: Correct. We have been -- we have limited conditions here. Typically when design review come to you before we didn't really consider the back side of the building. So, you look at the alley loaded buildings they are ugly -- Borton: Right. McClure: -- and there was -- and I'm not sure what the -- I don't do design review, I'm not part of the current planning group, so I can't speak for that intent there, but, yes, we have limited it here, because that's what we have been doing so far, so it's something -- if you would not like that limited, then, I would definitely appreciate that comment. If you're just asking, then, yes, that's what the intent is here. Borton: Madam Mayor? I don't know right now either way, necessarily, but other -- you know, other scenarios, some unintended consequences by narrowing it so much where there might be large scale commercial power centers with multiple buildings that might not be adjacent to residential areas, public spaces, or public roads, but you still might want to address those concerns. I don't know either way, I just know when I saw that limitation in scope, whether that was intended or not. McClure: It was intended, yes, but something came up. So, the first one here is an existing guideline that to my knowledge has never actually been enforced and I would like to remove it. This, essentially, requires that the first floor of a multi-story residential buildings be taller. This is something very common and with all summer buildings, but in residential structures it's not been typically done and has not been done on any recent multi-family structures we have had. Since it hasn't been enforced, because I don't think it's been a practice here or anywhere, unless you're in downtown with integrated multi-use structure it doesn't seem to make sense in Meridian anyways. The second one here to ease up on instructions, this is -- the original design manual grouped a lot of thoughts together. This is one of those. It requires buildings near each other to have varying slopes and to also have eaves. That doesn't really necessarily -- to me does not really align with each other and, again, it's also something not enforced. So, eaves is something we typically require with all new development and if they don't they have to provide a case as to why they don't need them. Over behind Capital Christian Center the recent single family example of where they don't have eaves on the side of the building, but the sloped roofs -- again, we have never required that for multi-family developments. They usually all have the same roof, they don't vary the difference -- they don't vary the roofs between the buildings, they all have the same roof. Because to require that -- we haven't been doing it so far, even though we have always had this requirement, I just struck it. So, if you would like to see that kept that's definitely one where you could disagree with me. So, this is another wall of text. I apologize. All three of these are similar and relate to the existing UDC and design manual guidelines or material types. This one is very important to me to get your interest -- your feedback on. The first one, 5.1H, essentially disallows a bunch of materials that are already disallowed under both the UDC and the design manual. So, there is nothing really different there. The second one, 5.1I is essentially what the UDC currently disallows, with one new exception, concrete and pre-fab metals are not allowed as a primary material now or with this one, except when you use two other qualifying Meridian City Counsel Workshop September 8, 2015 Page 34 of 52 materials. So, if you want to put a bunch of metal on your building you can, but you still need to use a bunch of other approved materials that aren't metal and the same thing applies to stone. They are currently allowed as accent materials. It's unpopular. Staff just comes down to quasi-alternative compliance for buildings that leave the -- the one over -- Kendall Ford building's car wash, for example, that has a lot of metal on it. It's not technically allowed, but they made the case, because of use of other materials it's okay. The third one here is specific industrial districts and it's really intended to ease up on some of the requirements for how industrial buildings look if they are not on a busy roadway. So, if they are facing a roadway, the front of the building will still have to have that detail, if you can see it. But if they are off some local roadway the intention here would be to allow them to use these other materials. Also tilted concrete is very popular. Technically the reveal patterns and color shades you sometimes see in there is still just tilt up concrete. The intention here would be to allow some of those other geometric patterns and colors to counter the textured concrete, which is allowed, versus the untextured, but it has revealed and kind of coloring which is not counted now. So, there is kind of two things going on there. If I mess that up, please, let me know. This is the last one for you here. All three of these are new. It's something -- not only did we review some recent design review projects, but we also went back and looked at some old projects before design review. A couple of those that had some issues involved loading docks, will-call doors, drive-thrus, things of that nature and so we are here where we are trying to provide a little bit more direction on those. The first one basically says if you do any of those things they need to be integrated in the building design, which is just a goal, it's just kind of a broad please do this. The specifics here on the next two basically said that in commercial districts and traditional when you're integrated, the will-call doors, the loading docks are prohibited and, then, it provides us the examples of how you can integrate that. For industrial districts, will-call and loading doors are allowed, but, again, the loading docks are not allowed. But the quantifier here for all of these is facing arterial and collector roadways. Most of our new industrial projects the loading docks are on the sides, it's not been a recent issue and this is really kind of from those old projects before design review that we couldn't really -- that people said they really, really don't like, but we didn't have a way to fail them, this is -- it's something that -- this is what we have now, but it was discussed at the group meeting, so these are some proposed submissions to that discussion. So, next up is project -- as mentioned before this is -- this is not the final you're seeing here. We will just continue revisions. Hopefully we will get some more comments from the public and also I would like to have current planners use this in their current design review, concurrently with their current design manual to see how it works with other projects that continue to develop. Later this year if you're okay with it, we will be back with a formal application and with that I will stand for any additional questions. Bird: Mr. President? Rountree: Mr. Bird. Bird: On the industrial text, have you ran that by any industrial developers? Meridian City Counsel Workshop September 8, 2015 Page 35 of 52 McClure: Not directly, but this has gone out to the BCA. We also sent this out in e-mail to someone with Van Auker. I don't know who their main person is, but -- Bird: That's what I was -- I mean if I was one I might have some problems with some of it -- some of that text, but -- as long as they get to look at it and see it, you know, that's -- there is a few things that -- that's been done and they -- and the buildings look very nice and are very affable and stuff, but wouldn't meet our UDC. McClure: Madam Mayor, Council President, Councilman Bird, if it makes you feel better I have spent many Sunday mornings driving around getting pictures when there is no cars in the parking lots. These standards don't say on any of the more recent industrial projects we have had on arterial collector roadways, so there is some of the recent projects -- two or three of them have will-call doors in the front, but all the loading docks are on the side. This really isn't a problem we have had, it's just -- so it isn't a problem. But I don't -- this shouldn't say on anything that's recently been approved, at least as far as I'm aware of it. Are you aware of them? Bird: Yeah. Go to Aluma-Glass there. McClure: Which one? Bird: Go over the Aluma-Glass there. De Weerd: They are not in Meridian. Bird: They are not in Meridian. De Weerd: Any other -- Cavener: Madam Mayor? De Weerd: Yes, Mr. Cavener. Cavener: Brian, just a quick question. You mentioned that we are going to be using a version of this alongside the current document. How long do you anticipate that process to be? Is that a three month, six month? I'm just curious, how long are you going to use that process before we come back and update it? McClure: Madam Mayor, Councilman Cavener, the -- I have gone back and reviewed 20 I think projects that have been done recently -- or 18 of them that have been done recently and two of them have been done before that. The planners I'm told have been using this for the last month or two. Cavener: Okay. Meridian City Counsel Workshop September 8, 2015 Page 36 of 52 McClure: I have not seen any final review for that yet, but I'm told they are working on it and in the time between now and we came back would be whatever -- whatever time we need for modification. So, I don't have a set threshold, but it should have been used -- I have used this to review applications and it will help with the continued review between now and submission. Cavener: Okay. Rountree: Madam Mayor, just a comment. What we are going through right now is exactly what was envisioned when we created the original design guidelines and standards, that at a period of time that went by they would be reviewed, they would be updated, they would be modified to make them work better and I appreciate the effort that you have taken to do that and let's move on and to me this is what we should be doing, taking a critical look and making the appropriate changes and move forward and I'm glad to see that what we envisioned to happen is happening. De Weerd: Mr. Rountree, I thank you for noting that. And I do want to recognize this entire team. You guys have been taking copious notes on things that walk in the door that we may never see, because you have been working with them to find something currently acceptable under our code and noting it, so you can come back and fix it. A couple of these have risen to Council level and have tried to find some common ground. So, this is -- this is really an important part of the process and if the market changes we will continue to see that this is a living document, as it should be. So, thank you for all of your hard work and this is not the beginning, but it's definitely not the end either. So, thank you. Anything further from Council? Bird: Thanks, Brian. De Weerd: Thank you, Brian. McClure: Thank you. De Weerd: Okay. Our next item is under Public Works, 6-G. We have asked that this continue to October 13th and -- do we need a motion for that? Nary: No. De Weerd: Thus is just a department report. Okay. So, note for the record that this item has been postponed to October 13th. H. Public Works: Area of Drilling Concern De Weerd: So, Item 6-H is also under Public Works and I will turn this over to Kyle. Is there a chance you can make sure that our audience, which is Holly and Ralph over there, have an opportunity to -- see, I can't even see you. If you can just put it over there by Meridian City Counsel Workshop September 8, 2015 Page 37 of 52 Bruce and kind of angle it. If you put it front of Tom then our audience -- right in front of Bruce. No. No. Over. Bird: That's great. De Weerd: That's good. Sorry, Frank. I didn't see you, because you were behind it. Radek: Okay. Now that I have confused everyone. Madam Mayor, Council Members -- De Weerd: We like props. Radek: Okay. I am here to speak to you about a project we have been working on. I was going to describe it as working for a long time, but I guess that's relative. We have been -- since 1911 we have been pumping groundwater to serve the citizens of Meridian and we intend to continue doing that for the foreseeable future and in that respect maybe we haven't been working on this project for such a long time, but at least long enough time that we need to remind the Council Members that we are here when we first spoke about it and, then, for new Council Members that maybe have not even heard we need to describe it to you. So, what I'm going to brief you on is our source water protection area of drilling concern project and what that is and what the status is. First, I would like to review source water quality threats that we have, what the primary threats are. I would like to remind some and inform others about what strategy we chose with Council's direction a couple years ago to protect our source water, the actions we have completed, and what the next steps are and, then, I will let you ask questions. So, within our aquifer system we have -- if you take a look at the visual aid I brought, you see -- from a distance, anyway, you see just a bunch of lines, a bunch of layers -- different layers of alternate sand or gravels and clays, sand clays, and it goes all the way down. We access water down to 800 feet in some of our wells and as you can see there is a lot of different layers there. Those different layers have different water chemistry and as you can see by the slide I have here, kind of says here is some different kind of contaminants that can be introduced into the aquifer and how those contaminants might travel. You can see say the middle one, the little tractor and what you -- what we have dumped there, that travels mostly sideways and off the -- off the frame -- or off the slide. That's because groundwater moves through these different layers mostly horizontally. Groundwater in the natural system can't move from the surface straight down and that's because of all these clay layers and the way I have depicted them in this slide is they are kind inter-bedded clay layers, they are not a solid layer that goes from one place to another, but more or less you find them all over the place and they do separate those different layers of the aquifer to quite an extent. They are natural barriers to movement of contaminants vertically in the aquifer system and so we know that we have both natural contaminants in our aquifer system and we have man-introduced contaminants in the aquifer system. Examples are uranium. Uranium is a natural occurring contaminant in our system. We also know that there are pesticides and fertilizers and things like Perchloroethylene, petroleum products that are introduced into the aquifer as well and we -- we know that some wells are drilled in such a manner as to allow movement between different aquifer units. The example on the slide, as you see the two wells to the left, they are fully sealed Meridian City Counsel Workshop September 8, 2015 Page 38 of 52 wells is what we would describe them as, such as a municipal well would be, and the well on the right side is what we call an unsealed well where the outside of the casing allows water and whatever contaminants are in the water to move up and down in the different layers of the aquifer. So, the combination of the existence of contaminants and the possibility of introduction of contaminants and poor either irrigation well or private well construction, because municipal wells are sealed up from the land surface to the point where they access water, those combinations are our main -- are primary threats to our source of water. Now, when we first showed you that slide a couple years ago we brought -- we discussed what the best way to -- what the best strategy to protect our groundwater was and it is through better well construction. We want to have wells sealed, so we don't have these holes in the protective layers. So, what was the best way to -- to effect that change to have better -- better well construction and the two -- two strategies we talked about were a Meridian ordinance and applying for an area of drilling concerns and the recommendation we made and the direction we got from Council was we will apply for an area of drilling concern and the way that works is -- it's in the Idaho Code and paraphrased it there, is the director of the Idaho -- the Idaho Department of Water Resources director can designate an area of drilling concern where he is presented data and it's for the best interest of the public. An example of an area of drilling concern it's always established that the west Boise area of drilling concern where Perchloroethylene was introduced and is slowly moving through the groundwater. So, the way the process works is we would present the director with information. They would analyze that information, make their decision about what they thought was the right thing to do and, then, they would have a public hearing and notification prior to designating an area of drilling concern wherein there would be special rules based on the scientific data, such as drilling methods and drilling construction. So, since -- since we last presented that to Council we have completed several actions. We have met with the Department of Water Resources water quality staff and actually shared with them a couple drafts of our report and application for an area of drilling concern and have gotten very good feedback on how to approach this scientifically without saying things that would perhaps give the Department of Water Resources the wrong impression. We want to say -- we want to say here is some information you can use to improve the administration of your rules, not the rules aren't good enough, things like that, and very good comments from them. We have met with affected groundwater users that are municipal providers in the area that we want to designate as a joint -- area of joint concern. That is United Water and Kuna. They both are supportive of the application and we have proofed the final report that is ready to submit. We also have spoken with the director and the director is I would say encouraging and we all feel like it's a good time to do that. I would note on this graphic -- this is the front page of the report that we intend to submit. If you look at the upper right side of the -- of this orange blob that we want to designate as the West Ada Area of Drilling Concern, you see the WBADC, little smaller orange blob, that is the West Boise Area of Drilling Concern. You can see how that contaminant that was introduced at the -- at the site of the mall in Boise has traveled to the north and the west under the ground and it was introduced at the surface and is now 300 feet below the ground and you ask the question, well, how did it get that far down if there are these natural protective layers. Well, there are also a lot of wells on the way and we think that is a significant -- significant contribution to why that -- that chemical is found there and once you have a chemical like Meridian City Counsel Workshop September 8, 2015 Page 39 of 52 that down there you're going to pump and pump and pump and pump and you may never get rid of it. So, we think it's a real important -- a real important strategy that -- that has -- its time has come and so we are ready to submit it. So, the next step would be submission of that application and we had a discussion about what the proper outreach would be and since -- since the process is the Department of Water Resources takes the application, analyzes it, decides what they are going to do with it and, then, have the public hearing, we thought the most appropriate thing for us to do in terms of getting involved with any kind of outreach is to support the Department of Water Resources and time our outreach with the Department of Water Resources. We don't want to be running around telling drillers about the area of drilling concern if the Department of Water Resources isn't going to have a public meeting for five months, so -- and the director was also very supportive of that concept of us lending our support to that effort. And just before I open up for questions, I would encourage anybody that hasn't seen it to go take a look at our -- our -- not just the paper version, but the visual aid with the actual drill cuttings from Well 10-B that show those different layers of sand and -- sand and clays and the different chemistry of the water, it's very interesting, you go over there and you will find a -- you will find a section of sand that has water in it with uranium not present and you go up 80 feet and you're going to find you have gone through one or two layers of clay, you will find uranium that is 69 micrograms per liter, which is twice the maximum contaminant level set by the EPA. So, it's a matter of -- and we have seen it. We have seen it in wells that have been completed into -- through internals like that. Meridian Heights well is a great example where the well was completed into an area that had uranium, but every time they tested it they -- they didn't get uranium, because the well wasn't sealed and so when the well sat idle the heavier water from above was sinking down into -- and creating a buffer around that well. And, of course, that's an example where the good water was commingling with the bad water, but it's just as easy to have bad water commingling with the good water. Anyway, that well is going to be abandoned properly. You will see -- you will see a contract coming through in the next couple months that will get that abandoned properly, just as a side note. And with that I would open it up for any questions you have. De Weerd: Thank you, Kyle. Council, any questions? Zaremba: Madam Mayor? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Just a couple brief questions, Kyle. The first one -- talked about after this what are the next steps that occur? Radek: Madam Mayor, Councilman Cavener, the -- the size was dictated by another question we asked the Council back a couple years ago, which was do we establish this area of drilling concern in our impact area, do we make it a political boundary or do we make it a geographical physical boundary and we decided, again, with Council's direction, it was appropriate to make it a physical boundary that was based on geography and Meridian City Counsel Workshop September 8, 2015 Page 40 of 52 hydrogeology impact area extending upgradient or upstream the way the groundwater moves to the New York Canal, which is the -- is the -- the first of the higher gradient. So, essentially, water moved to the New York Canal to the northwest, so that's the reason for it, so we are protecting everything that is in our impact area and everything upstream of our impact area. And the process -- I think it's a very simple process and I don't know a whole lot more about than what I read to you from the state code, but the state code says -- and this was part of the drilling rules that were developed by -- I can't remember what year, but -- Tom, can you help me on that? What was the year that the drilling rules were updated? 2003? '2? Essentially a decade ago and the drilling community especially was adamant about the fact that we can't have rules that apply statewide, because there are lots of different physical geological characteristics in different aquifers and different areas. And that was the whole reason for this area of drilling concern, so that somebody can say, hey, in this area, if you drill this way and you construct a well this way, you're going to -- you're going to do damage and so that's -- as far as I know the process is the director looks at this report, it's pretty hefty, 50 pages with lots of circles and arrows and paragraphs and exhibits and -- and his staff will probably take three or four months just looking at it and, then, they will decide, okay, we need to have a public hearing and see what everybody has to say, but, hopefully, it's feeling that the science is pretty good, hard to ignore, and they -- if they see this they -- they have to -- they have to designate an area of drilling concern if it's in any way feasible, if it's any way allowable by the public, you know. Cavener: Madam Mayor, maybe one more. And this is kind of a sideways question, because I'm not quite sure how this impacts it, but we don't have a lot of farmers left in Meridian, but how -- how does creating a proposed area of drilling concern impact what little ag land we have left? Radek: Madam Mayor, Councilman Cavener, I believe the impact will be very, very little. Farmers -- agriculture already has their surface water and most of the agricultural users that have accessory groundwater wells are -- they are in place. What we see as a -- as a bigger threat is as agricultural land actually moves to develop land -- and take county developments where people generally have been drilling domestic wells a hundred feet deep, 120 feet deep, we think that they are going to start hearing about the uranium and -- and they are going to be concerned with nitrates and they going to be concerned with Atrazine and they are going to be concerned with pesticides and they are going to start drilling deeper wells and those deeper wells is what we are afraid of that aren't going to be sealed. I -- personally I don't think there is much of an effect on existing agriculture. We do see occasional well -- well applications being put in for -- for augmenting irrigation, but most of them are not from agriculture, most of them are Meridian parks, up at the new park site, Black Rock -- Black Rock Development. LDS church. And generally they are -- they are for backup irrigation water for developments. De Weerd: Mr. Zaremba. Zaremba: Thank you, Madam Mayor. I just -- you have given a good explanation of what we are looking at. I just would add a little bit to that. The -- currently with the -- within the Meridian City Counsel Workshop September 8, 2015 Page 41 of 52 incorporated city area nobody can get permits to drill for drinking water anymore. We have that right and we are trying to protect that. They can get rights to drill for irrigation water and the issue that we are trying to address here in trying to protect our own wells and Kyle has mentioned they may need to be digging deeper, deeper wells, they don't particularly care if they pick up contamination, because they are not drinking it. They are not going to get a permit to drill a drinking well, they will get a permit to drill an irrigation well. So, many people have the feeling, because it's more expensive, they don't have to seal the well when they have drilled it and the issue to us is the deeper they drill, as Kyle said, it gives contaminants the ability to use their hole where -- the lining around it to move the contaminants between levels, which eventually will affect us and so what the area of drilling concern, if it's established, gives us is the right to say for whatever reason you drill a well, if it's within our area where we may be drawing, regardless of what type you're going to drill to, it must be sealed and to me that's the purpose is the forward looking and saying, okay, there has been at least one example of something that went wrong and has crossed between aquifers, we need to protect from that happening again and we need the right to say, no, you can't drill a well that isn't sealed, even if it isn't for your purpose. It must be for our purpose that you seal your well and, hopefully, I have expressed that correctly. That's -- that's the point. That's what we are going for. Radek: Madam Mayor, Councilman Zaremba, I think that's a great point. To put a finer, you know, example on that, yeah, somebody could drill a well right next to our city well, which by IDEQ standards has to be sealed from land surface to the top of the aquifer that's being accessed, they could drill it a hundred feet upgradient of us any way they want and that doesn't seem okay and I would also, you know, put a finer point on it, it wouldn't be us refusing them, it would be the Department of Water Resources refusing them to do that. So, due to the area of drilling we don't become the police for what -- the regulatory agency that already -- already regulates well drilling in the state of Idaho still does it. De Weerd: Any other questions? Okay. Thank you. Radek: Okay. Thank you very much. I. Public Works: Update on Water Right Transfer Application De Weerd: Okay. Are you giving us our update on -- Radek: Madam Mayor, I will just stay right here. De Weerd: Yes. Radek: I wanted to give you an update on the -- and this probably won't take nearly as long, because there is not a whole lot to update on, but about a month ago I came before you with our legal counsel for water rights, Charlie Rountree, and Ed Squires, our hydrogeologist, told you that we were going to submit our -- our transfer application to make all of our wells points of diversion for all of our water rights for flexibility -- for long- Meridian City Counsel Workshop September 8, 2015 Page 42 of 52 term flexibility and be able to use those water rights when say we -- when the warning goes away we will want to use that water right somewhere else. We also talked about how we were going to do some outreach before we did that, so we didn't surprise any of the -- the big water powers in Idaho, Idaho Water Users Association, Boise Project, Nampa-Meridian Irrigation District, Settlers Irrigation District. We did that. With one of those groups, Nampa-Meridian Irrigation District, there was a desire to strike up some kind of an agreement that would satisfy some concerns they had on possible affects on their delivery systems, their canals, with greater amounts of pumping at different points of diversion. It's our feeling that we will not have any kind of negative effect, but -- but we were open to the idea of an agreement. So, we had been working on a draft agreement with them to satisfy their concerns. In the meantime the last day for a protest on this water right application is today and there was not enough time to get that agreement in a form where everybody could sign it and so they -- they have done what they call a friendly protest. I know it sounds like an oxymoron, but it's done quite often where the protest is just designed to provide time for the parties to work out what agreement they want to work out before -- before the other -- you know, the protesting party can drop that. I checked with the Department of Water Resources at 1:30 today. As of 1:30 they -- they got their mail and there were no other protests. It was a sidewalk advertisement, so that's pretty encouraging. So, it looks like -- and I'm sure I will be back in a couple weeks to give you another update, both on the status of our agreement work, that we probably won't have any other protests. But at this point we are trying to work out an agreement in a friendly protest. There are perhaps plenty of opportunities for things to go wrong and plenty of opportunities for things to go right at this point, so I guess that's an engineer's update, uh? Bird: It's like your stamp, you didn't put anything solid on it. Radek: Yeah. At this point there is nothing really solid I can say, but I will stand for any questions you have. De Weerd: Any questions from Council? Okay. Thank you. Radek: Thank you very that. Bird: Thanks, Kyle. J. City Council: Update on Saturday Bus Service De Weerd: Okay. Item 6-J is under City Council updates. Oh. On the Saturday bus service. So, I will turn this over to Mr. Zaremba. Zaremba: Thank you, Madam Mayor. As many of you know, the Saturday bus service did not get very high ridership during the winter. We were hoping that it would pick up more during the summer and it did somewhat. The summer is better than the winter. But some new ideas have come to the surface. VRT and -- as reported to us by Kelly Fairless, the director, asked some of the riders if there was something better that we could provide and ask nonriders as well and my take away from -- from what Kelly said was, you Meridian City Counsel Workshop September 8, 2015 Page 43 of 52 know, this -- Meridian is a family oriented community and families do things together on Saturdays and the youth have arrived when they go with their families. They might find it more useful to have weekday service than Saturday service when their parents are at work and they need a way to get around. So, that's -- that's one thought. The other thought is that it doesn't necessarily need to be a year around service and the thought is that we may be able to provide five day a week service for maybe the middle of May through the middle of September when most kids are out of school for the same 60,000 dollars. Now, it would not run all day, it would be a few shorter hours, but the thought is that we would get the committee together again and start discussing what the alternatives are to morph this into something that will be better used and -- and to that end keep the 60,000 dollars in the budget for 2016, which we have already voted to do, but the other thing that we talked about is if we are going to go the direction of more service in less time and we have some time to develop that if we are thinking it would start mid May, there is some time to work on that, when do we end the current service. Well, if you're saying it's -- we are working towards a summer service you would end it in the middle of September probably. Well, we did feel -- and this was one of Kelly's suggestions as well -- that we do need time to tell the people that we are stopping service. I mean they assume it's going to keep going every Saturday -- that we are stopping it and, in fact, there will be no service between now and when we start a new service, which, of course, will come back to the Council for discussion and approval of what that really is. I kind of stuck my neck out and said, okay, run it to the end of September, which is the end of our fiscal year and, then, the last Saturday in September is the last time it will run. That will give time to get the word out there, maybe cover the signs or take some of them down about where the bus stops are and, then, put our heads together and see what we can come up with for next year and, again, we are not preconceived that it's going to be a shorter service on more days and -- I mean fewer months on more days, but that's kind of the direction we are going. But what I wanted to update you on is that, as I say, I stuck my neck out and spoke for the Council, said let's end it the end of September and regroup and see what we are going to do for next year, which may not be an every Saturday service. So, if that's all right with everybody, that's what we are doing. Milam: Madam Mayor? David, is it primarily children that are -- or youth that are riding the bus now? Zaremba: There actually have been adults riding as well. The times that I rode it looked like there was families riding, but it's been a mix. De Weerd: I guess we did try it for a year. I don't know if a year is long enough to really determine if this is something that will be used. My concern continues to be our seniors and disabled community and is this money better used to have a more comprehensive service to the population that -- that really needs help in getting somewhere and that would be my only thought and I don't know if that's been part of the discussion. Zaremba: Well, that's also a question I asked. Could we -- could we add this to the 30,000 that we are already setting aside for senior and disabled service and make a better service out of that and the response from VRT was that's one of the things we want to Meridian City Counsel Workshop September 8, 2015 Page 44 of 52 include in the discussion. So, I'm -- I'm not predetermining that we will have five week day service over three or four months. It may very well be that the recommendation is that -- Kelly made some suggestions about some -- some team members that we ought to have. We already have a couple of us -- Caleb is an active member and I have been an active member. We have two members from the Meridian Transportation Commission that come regularly. But, then, others. So, we have -- we have talked about adding somebody from the nonprofits serving youth and seniors and people with disabilities. Somebody representing private business. Somebody representing transportation. We have had ACHD representation in the past. We will probably keep that. Somebody from an organization that delivers services, such as free lunches or education or cultural activities. To add to the depth of our committee and it really would be an open discussion. What I suggested is just an example and what we want to do is throw all the examples we can think of on the table and one of them is very definitely, okay, let's take that money and add it to the senior service money and see how we can make that program more robust. So, that is definitely on the table. De Weerd: And we do have a real diverse group for the Mayor's senior advisory board and they are -- they are looking at -- right now their current project is developing a resource guide that's specific to Meridian, but they are tackling issues such as driving -- senior driving, they want to -- a class on -- in that regard. But also on CPR and maybe a representative from the Mayor's senior advisory board would -- would be an appropriate member as well. Zaremba: Thank you. Bird: Tell me about the senior driving. De Weerd: Yeah. You need to take that class? Bird: I didn't think so. De Weerd: Any other -- any other comments? Milam: Madam Mayor? What about a youth member? Zaremba: Yeah. That was already -- Milam: We have got that on there -- okay. Zaremba: I think already on the list. Milam: I thought you said something about that, but -- Zaremba: Yeah. De Weerd: Okay. Well, I guess it's stay tuned; right? Meridian City Counsel Workshop September 8, 2015 Page 45 of 52 Zaremba: Yes. Stay tuned. K. City Council Liaison/Committee Updates De Weerd: Thank you for the update. Which leads us to 6-K under City Council liaison and committee updates. I will start with Mr. Cavener. Cavener: Great. Thank you, Madam Mayor. My two liaison roles are with Human Resources and Community Development. Patty gave a very in-depth presentation again today. Her and I didn't meet, because she was putting the final touches on her presentation, well worth her time, in my opinion. Bruce and I and Caleb met this afternoon and I think the biggest piece coming out was that there weren't any responses on the RFP and now they are working on next steps with engaging the -- the development community to see if there is other parties that may be identified for the RSP that are interested in being more involved. And that's it. Milam: Well, I have got all kinds of information. The clerks are busy with the election and preparing for a new employee and counter redesign. IT has been meeting with Ada County regarding the launch of a new CAD system. The police department, they are having a dedication ceremony for the training center on September 21st at 10:30 a.m. and with the arts commission now we have five boxes that are covered with art and they are at Main and Pine, Meridian and Pine, Main and Franklin, Main and Idaho, Eagle and Franklin. And on the Solid Waste Advisory Commission we are discussing some legal issues that will probably be brought forth at a later date, but it was discovered there were some -- some misdemeanor punishment for certain things that -- trash -- a few trashes too heavy and other items and they are looking at reviewing those and deciding if any of them need to be switch to infractions, as opposed to misdemeanors. Got it. Bird: Are you done? Milam: I'm done. De Weerd: Sooner rather than later. Bird: My committee, Meridian Development Corporation, we got our budget passed. We were like the City of Meridian, we had nobody from the public to come listen to us, but we do start at 7:30 in the morning, so they got an excuse for not showing up. The Finance Department is getting ready for close -- year end closing, which closes at the end of this month and get ready to get the auditors in here and Todd I think has even started to prepare for FY-17 and at the parks we had a beautiful tour, as three other Councilmen understand and a couple of our press people missed. We got to go see our beautiful parks again and every time I go -- we had 33 people that -- I just get prouder and prouder of the way our parks are maintained, the way they have been built and I -- you know, all of us have been involved in it, but as of '98 we had two parks in Meridian. We, basically, had Fuller Park, which Charlie was very instrumental in getting started and that was with Meridian City Counsel Workshop September 8, 2015 Page 46 of 52 Western Ada, which we really didn't have, and we had Storey Park, which was three acres of playground and grass and one nice baseball field. The rest was weeds. And to think what this community has done since 1998, that's when we -- I think Tully come on in '99 or 2000 and that was our first project, wasn't it? De Weerd: Uh-huh. Bird: And I just thank the mayors and council previous to us that had the foresight to go buy land like Settlers Park and all this and, then, we were able to develop it and I know Charlie and Tammy and I have been involved with all the parks and I know -- I'm just so proud of the way Mike and his crew take care of our parks. I mean every time I go through and they look better. My yard don't, but they -- those -- I mean it's just fantastic and we have got -- we have got a great parks commission that helps and stuff. If one thing this community has done we have become first class in our parks and I thank everybody. De Weerd: Thank you, Mr. Bird. Mr. Rountree. Rountree: Madam Mayor. Well, in my absence it appears that the Mayor has healed up rather well, so I will verify that and I hope you're feeling better. Some of my commission outside activities -- COMPASS next week. Hopefully we will finally act on a new joint powers agreement and bylaws, which we will implement something I started a little over a year ago and that's to reduce the number of meetings that the board has to six a year and that the executive board will do more of the work for COMPASS. David gave you an update of what's happening with VRT with respect to the Saturday rides and I was involved with Kelly in talking about what might be the options and would it be possible to consider other things and that resulted in the e-mail I think we all got just recently about how poorly the Saturday ride was. So, that's moving forward. Also worked with the letters you just signed on Chinden to both ACHD and ITD to get our desires identified and our support for the project, but our desire to get something down sooner, as opposed to later. Not city, but of interest, I know last time I reported was that Ward had approved a resolution to move forward with a bond based on polling done by the group that was retained to poll that particular bond, it was recommended that we pull back and not move that bond forward in November, but to start an education campaign, get the information out there and possibly do it next year early or if not next November. So, that's where that is right now. We just -- we just officially made that resolution today, as a matter of fact. The screen you have before you I'm the 64 car, fast coming to the finish line, so -- and based on the announcements yesterday I saw that I'm getting close -- 15 more meetings, but I'm not counting. Bird: Mr. Rountree, I thought was -- they were just getting ready to give the green flag, see. That's going through number four. De Weerd: No. That's a T-shirt. Rountree: Close to the finish line. Meridian City Counsel Workshop September 8, 2015 Page 47 of 52 Bird: You're just heading for the green. Rountree: Yeah. That's it. Borton: Madam Mayor. Brief update from fire. We are going to be hearing -- in October their strategic planning retreat is going to take place end of October, early November, and one of the things that the chief is going to bring back to us -- the focus is on the alternate response vehicle opportunity and there is going to be some opportunities for us to provide some input to them as far as what outputs and kind of scope of what we want their discussion to be, some key results that we might be looking for, so they have a good sense of really what the Mayor and Council want to see and what that type of vehicle can and cannot do. So, kind of give them some focus as they go forth. So, that's really the pressing concern within Fire right now. And, then, the pilot project of participatory budgeting, which everyone is excited about, which is fantastic, is moving forward. It's on pace. We met with -- Ken and Todd and I have met. We are going to start the introduction with the new MYAC crew the September 14th meeting and populate the working committee there and the calendar is laid out for an April 2016 election on a ballot that will be created throughout this process. The results of that will be integrated into our proposed budget, brought back and presented to the Mayor and Council at that June roundtable workshop. So, that process and structure is well underway. Zaremba: All right. Thank you, Madam Mayor. I did talk about VRT a little bit already. The one thing I left out was the ridership on the Saturday bus and I -- ridership usually equates to the number of boardings. It isn't -- they may have been the same people different weeks, but the ridership for the year was 635. So, it wasn't totally ignored, but I think it's legitimate to say we didn't get quite as much bang for our buck as we could. So, the earlier discussion was what are we going to do about that, so we are on track to do something about that. Let's see. Legal Department. Everybody has had vacation and they actually came back from vacation and medical leaves and so we are fully staffed there and things are going on. Public Works you also heard from already today. Much stuff going on there and one thing that I really feel thrilled about Public Works, they don't just take a what's in Meridian view. They are involved in what affects Meridian, even if it's way beyond our borders and looking ahead for what may be coming and being aware of what other people are doing in the region that may be good or not good for us and being ahead of it. So, I really appreciate that. De Weerd: Thank you, Mr. Zaremba. And thank you, Mr. Rountree, for saying I look like I'm on the mend. I'm not sure I always believe that. We are working at forming a working group to focus on Chinden, 20-26, and so excited to get -- we have put the invitations out, we hope to have a good turnout to have a discussion about seeing how we can make that road improvement a priority and -- kind of just like we did with our Meridian Road interchange rebuild and would thank Councilman Rountree again for his leadership, as well as Caleb. We have a real gem in Caleb and his advocacy in our transportation -- all things transportation, but certainly we need to have a voice and we need to take the lead in getting certain improvements that definitely impact our quality of life and our ability to Meridian City Counsel Workshop September 8, 2015 Page 48 of 52 have economic development and commerce in these major corridors, but also insure that our public is not sitting on the road and they are actually getting to work or getting home and spending quality time at both places. So, that is being formed and I will tell you that our directors are working diligently on the strategic plan and developing the goals and objectives and performance measures so we can bring that back to you in November. So, a lot of work being done right now, but very focused and ready to present to you at a -- in the next couple of months. So, that is our roadmap for the future and excited to fill in a lot of those next steps as you have approved the structure, now we will fill in the blanks. So, anyway, with that I will go ahead -- if there is anything further from Council? Item 7: Ordinances A. Ordinance No. 15-1653A: An Ordinance (AZ 15-003 Shelburne Subdivision) for Annexation and Zoning of a Parcel of Land Being Lots 1 and 2, Block 1, Zaldien Zerua Subdivision, as Recorded in Plat Book 81 at Pages 8783 through 8784, Official Records of Ada County, Idaho and the South ½ Of The Northeast ¼ Of The Southwest ¼ Of Section 28, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho. Establishing and Determining the Land Use Zoning Classification of Said 30.205 Acres of Land from RUT to R-4 (Low Density Residential) Zoning District. De Weerd: Okay. Madam Clerk will you, please, read ordinance 15-1653A by title only. Jones: Thank you, Madam Mayor. An Ordinance AZ 15-003, Shelburne Subdivision, for Annexation and Rezone of a Parcel of Land Being Lots 1 and 2, Block 1, Zaldien Zerua Subdivision, as Recorded in Plat Book 81 at Pages 8783 through 8784, Official Records of Ada County, Idaho and the South ½ of the Northeast ¼ of the Southwest ¼ of Section 28, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho. As described in Attachment A, and annexing certain lands and territory situated in Ada County, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian as requested by the City of Meridian, Establishing and determining the Land Use Zoning Classification of said lands from RUT to R-4, Low Density Residential District, in the Meridian City Code, providing that copies of this ordinance shall be filed with the Ada County assessor, the Ada County recorder and the Idaho State Tax Commission as required by law and providing for a summary of the ordinance and providing for waiver of the reading rules and providing an effective date. Bird: Anybody from the public -- you have heard this read by title only -- would like to hear the entirety -- read in the entirety? If not, Council, I would entertain a motion. Milam: Mr. Vice-President? Bird: Madam Milam. Meridian City Counsel Workshop September 8, 2015 Page 49 of 52 Milam: I move that we approve Ordinance No. 15-1653A with suspension of rules. Zaremba: Second. Bird: Hearing motion and a second to approve 15-1653A, Clerk, would you, please, have roll call. Roll Call: Rountree, absent; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. MOTION CARRIED: FIVE AYES. ONE ABSENT. B. Ordinance No. 15-1658: An Ordinance of the City of Meridian, Idaho Amending Ordinance No. 14-1622, The Appropriation Ordinance for the Fiscal Year Beginning October 1, 2014 and Ending September 30, 2015. Appropriating Monies that are to be Allocated by the City of Meridian, Idaho in the Sum of ($6,574,295.00); and Providing an Effective Date. Bird: Okay. 7-B. Madam Clerk, would you, please, read 15-1658, the ordinance. Jones: An Ordinance of the City of Meridian, Idaho, amending Ordinance No. 14-1622, The Appropriation Ordinance for the Fiscal Year Beginning October 1, 2014 and ending September 30, 2015. Appropriating monies that are to be allocated by the City of Meridian in the sum of 6,574,295 dollars and providing an effective date. Bird: You have heard 15-1658 read by title only. Is there anybody that would like to hear it in its entirety? If not, I would entertain a motion. Milam: Mr. Vice-President? Bird: Mrs. Milam. Milam: I move that we approve Ordinance No. 15-1658 with suspension of rules. Zaremba: Second. Bird: Hearing a motion and a second, Clerk, would you, please, call roll. Roll Call: Rountree, absent; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. MOTION CARRIED: FIVE ALL AYES. ONE ABSENT. C. Ordinance No. 15-1659: An Ordinance, Pursuant to Idaho Code §50-1002 and §50-1003, Providing for a Title and Findings, Meridian City Counsel Workshop September 8, 2015 Page 50 of 52 Providing for the Adoption of a Budget and the Appropriation of $97,870,219.00 to Defray the Necessary Expenses and Liabilities of the City of Meridian, in Accord with the Object and Purposes and in the Certain Amounts Herein Specified for the Fiscal Year Beginning October 1, 2015 and Ending on September 30, 2016; To Levy All Such Appropriate Taxes and Levies as Authorized by Law on Taxable Property; And to Collect all Authorized Revenue; To Provide for the Waiving of the 2nd and 3rd Readings Pursuant to Idaho Code §50-902; And Providing an Effective Date and the Filing of a Certified Copy of the Ordinance with the Secretary of State. De Weerd: Okay. Madam Clerk, will you, please, read Item 7-C, Ordinance 15-1659 by title only. Jones: Thank you, Madam Mayor. An Ordinance, pursuant to Idaho Code §50-1002 and §50-1003, providing for a title and Findings, Providing for the Adoption of a Budget and the Appropriation of 97,870,219 dollars to defray the necessary expenses and liabilities of the City of Meridian, in accordance with the object and purposes and in the certain amounts herein specified for the Fiscal Year beginning October 1, 2015 and ending on September 30, 2016; to levy all such appropriate taxes and levies as authorized by law upon taxable property; and to collect all authorized revenue; to provide for the waiving of the 2nd and 3rd readings pursuant to Idaho Code §50-902; and providing for an effective date and the Filing of a Certified Copy of this Ordinance with the Secretary of State. De Weerd: Thank you. You have heard this ordinance read by title. Is there anyone who would like to hear it read in its entirety? Thought I'd ask. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Seeing none, I move that we approve Ordinance No. 15-1659 with suspension of rules. Zaremba: Second. De Weerd: I have a motion and a second to approve this item. Any discussion from Council? Madam Clerk, will you call roll. Roll Call: Rountree, absent; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: Thank you. MOTION CARRIED: FIVE AYES. ONE ABSENT. Meridian City Counsel Workshop September 8, 2015 Page 51 of 52 Item 8: Future Meeting Topics De Weerd: Okay. Council, anything for Item No. 8 under future meeting topics? Bird: I have none. Item 9: Amended onto the Agenda: Executive Session Per Idaho State Code 74-206 (1)(f): (f) To Consider and Advise Its Legal Representatives in Pending Litigation De Weerd: Okay. Hearing none, I would entertain a motion to -- on Item 9 for our Executive Session. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 74-206(1)(f). Milam: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Madam Clerk, will you, please, call roll. Roll Call: Rountree, absent; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSION: (5:59 p.m. to 6:56 p.m.) De Weerd: Okay. Council, I would entertain a motion to come out of Executive Session. Bird: So moved. Milam: Second. De Weerd: All those in favor say aye. MOTION CARRIED: FIVE AYES. ONE ABSENT. Bird: I move we adjourn. Milam: Second. Meridian City Counsel Workshop September 8, 2015 Page 52 of 52 De Weerd: Just for the record Councilman Cavener is not here. He left while we were in Executive Session. I have a motion and a second to adjourn. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 6:57 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR TA E VVEERD DATE APPROVED ATTEST: o�eo�Ptr n a u�Ls? ?C' Jew Ar" t n — City of E16 HOLMAN, CITY CLFFTK4 E ID1Z IAN�- IDAI{O m � SEAL P 1T��o1 the TRF 0111 4 Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 4A PROJECT NUMBER: ITEM TITLE: Approval City Council Meeting Minutes Approval of the August 25, 2015 City Council Meeting Minutes MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 4B PROJECT NUMBER: ITEM TITLE: Approval City Council Meeting Minutes Approval of the September 1, 2015 City Council Meeting Minutes MEETING NOTES �. o u n Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 4C PROJECT NUMBER: ITEM TITLE: Approval City Council Meeting Minutes Approval of the September 1, 2015 PreCouncil Meeting Minutes MEETING NOTES � ..J Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Special Meeting September 1, 2015 Page 2 of 2 MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSION: (5:01 to 6:13 p.m.) De Weerd: Okay. I would entertain a motion to come out of Executive Session. Bird: So moved. Rountree: Second. De Weerd: We have a motion and a second. All in favor say aye? Any opposed? We are out of Executive Session. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Motion to adjourn? Bird: So moved. Rountree: Second. De Weerd: All in favor? MOTION CARRIED. FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 6:13 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) u MAYOR T AMM;Y DE WEERD DATE APPROVED ,OuT ED .I UG ATTEST: Q ciy of JAYCEE H L AN, ERK SEAL w P v 9 the TRTWS Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 4D PROJECT NUMBER: ITEM TITLE: Professional Services Agreement Animal Control Addendum C to the Professional Service Agreement for Animal Control Services and Dog Licensing Between the City of Meridian and the Idaho Humane Society for a not -to -exceed amount of $352,132.00 MEETING NOTES D44 Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADDENDUM C to PROFESSIONAL SERVICES AGREEMENT FOR ANIMAL CONTROL SERVICES AND DOG LICENSING BETWEEN THE CITY OF MERIDIAN AND THE IDAHO HUMANE SOCIETY This Addendum C to the Professional Service Agreement for Animal Control Services and Qog Licensing Between the City of Meridian and the Idaho Humane Society is made this may of September, 2015 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho (hereinafter "City"), and the Idaho Humane Society, Inc., a nonprofit corporation organized under the laws of the State of Idaho (hereinafter "IHS"). WHEREAS, City and IHS entered into a Professional Service Agreement for Animal Control Services and Dog Licensing Between the City of Meridian and the Idaho Humane Society on September 24, 2013 ("September 24, 2013 Agreement"); WHEREAS, IHS has analyzed animal control services provided within Meridian, and requests payment commensurate with services provided; WHEREAS, City finds that IHS has the necessary qualifications and capabilities to continue to provide a full range of animal control services to the Meridian community, to protect the community's health and welfare, and to assure that the animals are maintained consistent with the provisions of City Code; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. TERM. The term of the September 24, 2013 Agreement shall be extended to cover the period beginning the 1st day of October, 2015, through the 30th day of September, 2016. II. COMPENSATION. City agrees to pay IHS for animal control services provided within Meridian City limits during the Agreement term, as extended by this Addendum, in an amount not to exceed $352,132.00. This amount represents the cost of provision of services under this Agreement ($370,132.00), less $18,000.00 in consideration of City's donation of two (2) animal control vehicles to THS on September 24, 2013. Such amount shall be payable in twelve equal installments. City shall pay IHS within thirty (30) days of receipt of invoice for services rendered in the previous month. City shall not withhold any federal or state income taxes or Social Security tax from any payment made by City to IHS under the terms and conditions of this Agreement; payment of all taxes and other assessments on such sums shall be the sole responsibility of IHS. ADDENDUM C TO SEPTEMBER 24, 2013 PROFESSIONAL SERVICES AGREEMENT WITH IHS FOR ANIMAL CONTROL AND DOG LICENSING SERVICES PAGE l of 2 III. SEPTEMBER 24, 2013 AGREEMENT FULLY IN EFrECT. The intent and effect of this Addendum is to extend the term and increase the payment amount for services provided by IHS as set forth in the September 24, 2013 Agreement. Except as expressly set forth herein, this Addendum does not otherwise modify or alter any term or condition of the September 24, 2013 Agreement in any way. The September 24, 2013 Agreement remains in full effect, and all terms and conditions thereof are incorporated in this Addendum as though fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the � day of September, 2015. IDAHO HUMANE SOCIETY, INC.: Chief Executive Officer CITY OF MERIDIAN: W ' City of BY: 6fs Liry" -, Tammy de -'W,-, ~ , Mayor 1' Attest �r` Jay e o , ADDENDUNI C TO SEPTEMBER 24; 2013 PROFESSIONAL SERVICES AGREEMENT WITH IHS FOR ANIMAL CONTROL AND DOG LICENSING SERVICES PAGE 2 of 2 Meridian City Council Meeting DATE: September 8, 2015 PROJECT NUMBER: ITEM TITLE: Development Shelburne Subdivision Development Agreement Shelburne Subdivision (AZ 15-003) Located at South'/2 0f The Northeast'/4 0f The Southwest'/4 0f Section 28, Township 3 North, Range I East, Boise Meridian, Ada County, Idaho MEETING NOTES u"jn� ��;A [''"j Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2015-083757 BOISE IDAHO Pgs=61 VICTORIA BAILEY 09/10/2015 09:15 AM MERIDIAN CITY NO FEE IIIIIIIIIIIIIIII IN 1111111 R1I III III 00143317201500837570610616 DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. Shelburne Properties, LLC, Owner/Developer THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this F3 day of, 2015, by and between City of Meridian, a municipal corporation of the State of Idaho, hereafter called CITY whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and Shelburne Properties, LLC, whose address is PO Box 8265, Boise, Idaho 83707, hereinafter called OWNER/DEVELOPER. 1. RECITALS: 1.1 WHEREAS, Owner/Developer is the sole owner, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A", which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 WHEREAS, Idaho Code § 67-6511 A provides that cities may, by ordinance, require or permit as a condition of zoning that the Owner/Developer make a written commitment concerning the use or development of the subject Property; and 1.3 WHEREAS, City has exercised its statutory authority by the enactment of Section 11-513-3 of the Unified Development Code ("UDC"), which authorizes development agreements upon the annexation and/or re -zoning of land; and 1.4 WHEREAS, Owner/Developer has submitted an application for the annexation of approximately 30.2 acres of land from the RUT zoning district in Ada County to the R-4 (Low Density Residential) zoning district (as described in Exhibit "A"), under the Unified Development Code, which generally describes how the Property will be developed and what improvements will be made; and 1.5 WHEREAS, Owner/Developer made representations at the public hearings both before the Meridian Planning & Zoning Commission and before the Meridian City Council, as to how the Property will be developed and what improvements will be made; and DEVELOPMENT AGREEMENT — SHELBURNE SUBDIVISION (AZ —15-003) PAGE 1 OF 8 1.6 WHEREAS, the record of the proceedings for the requested preliminary plat on the Property held before the Planning & Zoning Commission, and subsequently before the City Council, includes responses of government subdivisions providing services within the City of Meridian planning jurisdiction, and includes further testimony and comment; and 1.7 WHEREAS, on the 7t" day of July, 2015, the Meridian City Council approved certain Findings of Fact and Conclusions of Law and Decision and Order ("Findings"), which have been incorporated into this Agreement and attached as Exhibit "B"; and 1.8 WHEREAS, the Findings require the Owner/Developer to enter into a Development Agreement before the City Council takes final action on final plat; and 1.9 WHEREAS, Owner/Developer deems it to be in its best interest to be able to enter into this Agreement and acknowledges that this Agreement was entered into voluntarily and at its urging and request; and 1.10 WHEREAS, City requires the Owner/Developer to enter into a development agreement for the purpose of ensuring that the Property is developed and the subsequent use of the Property is in accordance with the terms and conditions of this Agreement, herein being established as a result of evidence received by the City in the proceedings for zoning designation from government subdivisions providing services within the planning jurisdiction and from affected property owners and to ensure zoning designation are in accordance with the amended Comprehensive Plan of the City of Meridian on April 19, 2011, Resolution No. 11-784, and the UDC, Title 11. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 2. INCORPORATION OF RECITALS: That the above recitals are contractual and binding and are incorporated herein as if set forth in full. 3. DEFINITIONS: For all purposes of this Agreement the following words, terms, and phrases herein contained in this section shall be defined and interpreted as herein provided for, unless the clear context of the presentation of the same requires otherwise: 3.1 CITY: means and refers to the City of Meridian, a party to this Agreement, which is a municipal Corporation and government subdivision of the state of Idaho, organized and existing by virtue of law of the State of Idaho, whose address is 33 East Broadway Avenue, Meridian, Idaho 83642. 3.2 OWNER/DEVELOPER: means and refers to Shelburne Properties, LLC, whose address is PO Box 8265, Boise, Idaho 83707, the party that owns and DEVELOPMENT AGREEMENT - SHELBURNE SUBDIVISION (AZ - 15-003) PAGE 2 OF 8 is developing said Property and shall include any subsequent owners(s)/developer(s) of the Property. 3.4 PROPERTY: means and refers to that certain parcel(s) of Property located in the County of Ada, City of Meridian as described in Exhibit "A" describing the parcels to be re -zoned Low Density Residential (R-4) and attached hereto and by this reference incorporated herein as if set forth at length. 4. USES PERMITTED BY THIS AGREEMENT: This Agreement shall vest the right to develop the Property in accordance with the terms and conditions of this Agreement. 4.1 The uses allowed pursuant to this Agreement are only those uses allowed under the UDC. 4.2 No change in the uses specified in this Agreement shall be allowed without modification of this Agreement. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: a. Direct lot access to E. Zaldia Street, E. Elliana Drive, and N. Howry Lane, all collector streets, is prohibited in accord with UDC 11-3A-3 unless otherwise approved by City Council and ACRD. b. Future development of this site shall be generally consistent with the preliminary plat, landscape plan and building elevations depicted in Exhibit A of the attached Findings of Fact and Conclusions of Law (Exhibit `B") and the revisions noted in the staff report. c. All single-family dwellings constructed within the project shall substantially conform to the materials and elevations proposed and included in Exhibit A.5 of the attached Findings of Fact and Conclusions of Law (Exhibit `B"). The rear or sides of structures on lots that face E. Zaldia Street, E. Elliana Drive, and N. Howey Lane, collector streets, shall incorporate articulation through changes in materials, color, modulation, and architectural elements (horizontal and vertical) to break up monotonous wall planes and roof lines. d. A minimum of 3.98 acres (approximately 13.2% of the site) of qualified open space shall be provided within this development in accord with the standards listed in UDC 11 -3G - 3B as shown on the proposed preliminary plat and landscape plan, excluding the storm drainage area on Lot 1, Block 6. e. Provide a gazebo on the island in the pond on Lot 2, Block 4 with two picnic tables within the common area on the north side of the pond as amenities for the development in accord with the standards listed in UDC 11 -3G -3C. DEVELOPMENT AGREEMENT - SHELBURNE SUBDIVISION (A7 - 15-003) PAGE 3 OF 8 £ The existing accessory structure is allowed to remain on Lot 4, Block 2 until the primary structure can be constructed. 6. COMPLIANCE PERIOD This Agreement must be fully executed within two (2) years after the date of the Findings for the annexation and zoning or it is null and void. 7. DEFAULT/CONSENT TO DE -ANNEXATION AND REVERSAL OF ZONING DESIGNATION: 7.1 Acts of Default. Either party's failure to faithfully comply with all of the terms and conditions included in this Agreement shall constitute default under this Agreement. 7.2 Notice and Cure Period. In the event of Owner/Developers default of this Agreement, Owner/Developer shall have thirty (30) days from receipt of written notice from City to initiate commencement of action to correct the breach and cure the default, which action must be prosecuted with diligence and completed within one hundred eighty (180) days; provided, however, that in the case of any such default that cannot with diligence be cured within such one hundred eighty (180) day period, then the time allowed to cure such failure may be extended for such period as may be necessary to complete the curing of the same with diligence and continuity. 7.3 Remedies. In the event of default by Owner./Developer that is not cured after notice as described in Section 7.2, Owner/Developer shall be deemed to have consented to modification of this Agreement and de -annexation and reversal of the zoning designations described herein, solely against the offending portion of Property and upon City's compliance with all applicable laws, ordinances and rules, including any applicable provisions of Idaho Code §§ 67-6509 and 67-6511. Owner/Developer reserves all rights to contest whether a default has occurred. This Agreement shall be enforceable in the Fourth Judicial District Court in Ada County by either City or Owner/Developer, or by any successor or successors in title or by the assigns of the parties hereto. Enforcement may be sought by an appropriate action at law or in equity to secure the specific performance of the covenants, agreements, conditions, and obligations contained herein. 7.4 Delay. In the event the performance of any covenant to be performed hereunder by either Owner/Developer or City is delayed for causes that are beyond the reasonable control of the party responsible for such performance, which shall include, without limitation, acts of civil disobedience, strikes or similar causes, the time for such performance shall be extended by the amount of time of such delay. DEVELOPMENT AGREEMENT - SHELBURNE SUBDIVISION (AZ - 15-003) PAGE 4 OF 8 7.5 Waiver. A waiver by City of any default by Owner/Developer of any one or more of the covenants or conditions hereof shall apply solely to the default and defaults waived and shall neither bar any other rights or remedies of City nor apply to any subsequent default of any such or other covenants and conditions. 8. INSPECTION: Owner/Developer shall, immediately upon completion of any portion or the entirety of said development of the Property as required by this Agreement or by City ordinance or policy, notify the City Engineer and request the City Engineer's inspections and written approval of such completed improvements or portion thereof in accordance with the terms and conditions of this Agreement and all other ordinances of the City that apply to said Property. 9. REQUIREMENT FOR RECORDATION: City shall record this Agreement, including all of the Exhibits, and submit proof of such recording to Owner/Developer, prior to the third reading of the Meridian Zoning Ordinance in connection with the re -zoning of the Property by the City Council. If for any reason after such recordation, the City Council fails to adopt the ordinance in connection with the annexation and zoning of the Property contemplated hereby, the City shall execute and record an appropriate instrument of release of this Agreement. 10, ZONING: City shall, following recordation of the duly approved Agreement, enact a valid and binding ordinance zoning the Property as specified herein. 11. SURETY OF PERFORMANCE: The City may also require surety bonds, irrevocable letters of credit, cash deposits, certified check or negotiable bonds, as allowed under the IJDC, to insure the installation of required improvements, which the Owner/Developer agree to provide, if required by the City. 1.2. CERTIFICATE OF OCCUPANCY: No Certificates of Occupancy shall be issued in any phase in which the improvements have not been installed, completed, and accepted by the City, or sufficient surety of performance is provided by Owner/Developer to the City in accordance with Paragraph 11 above. 13. ABIDE BY ALL CITY ORDINANCES: That Owner/Developer agree to abide by all ordinances of the City of Meridian unless otherwise provided by this Agreement. 14. NOTICES: Any notice desired by the parties and/or required by this Agreement shall be deemed delivered if and when personally delivered or three (3) days after deposit in the United States Mail, registered or certified mail, postage prepaid, return receipt requested, addressed as follows: CITY: with copy to: City Clerk City Attorney City of Meridian City of Meridian 33 E. Broadway Ave. 33 E. Broadway Avenue Meridian, Idaho 83642 Meridian, ID 83642 DEVELOPMENT AGREEMENT - SHELBURNE SUBDIVISION (AZ -15-003) PAGE 5 OF 8 OWNER/DEVELOPER: Shelburne Properties, LLC PO Box 8256 Boise, ID 83707 14.1 A party shall have the right to change its address by delivering to the other party a written notification thereof in accordance with the requirements of this section. 15. ATTORNEY FEES: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorney's fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 16. TIME IS OF THE ESSENCE: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of and a default under this Agreement by the other party so failing to perform. 17. BINDING UPON SUCCESSORS: This Agreement shall be binding upon and inure to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including City's corporate authorities and their successors in office. This Agreement shall be binding on the Owner/Developer, each subsequent owner and any other person acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof, except that any sale or alienation shall be subject to the provisions hereof and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. City agrees, upon written request of Owner/Developer, to execute appropriate and recordable evidence of termination of this Agreement if City, in its sole and reasonable discretion, had determined that Owner/Developer have fully performed their obligations under this Agreement. 18. INVALID PROVISION: If any provision of this Agreement is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Agreement and the invalidity thereof shall not affect any of the other provisions contained herein. 19. DUTY TO ACT REASONABLY: Unless otherwise expressly provided, each party shall act reasonably in giving any consent, approval, or taking any other action under this Agreement. 20. COOPERATION OF THE PARTIES: In the event of any legal or equitable action or other proceeding instituted by any third party (including a governmental entity or official) challenging the validity of any provision in this Agreement, the parties agree to cooperate in defending such action or proceeding. 21. FINAL AGREEMENT: This Agreement sets forth all promises, inducements, agreements, condition and understandings between Owners /Developers and City relative to the DEVELOPMENT AGREEMENT - SHELBURNE SUBDIVISION (AZ - 15-003) PAGE 6 OF 8 subject matter hereof, and there are no promises, agreements, conditions or understanding, either oral or written, express or implied, between Owner/Developer and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Agreement shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. 21.1 No condition governing the uses and/or conditions governing re -zoning ofthe subject Property herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 22. EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on the (late the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in connection with the annexation and zoning of the Property and execution of the Mayor and City Clerk. [end of text; signatures, acknowledgements, and Exhibits A and B follow] ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. DEVELOPER/OWNER: Shelburne Properties, LLC By: Randy Clar o, Mem er $Go�`0XtATPD tt CL* x^V city of ATTEST:K X1111.:.%1/ 1�T SEM - Jay ee L. Holman, Clerkode T R r X$ DEVELOPMENT AGREEMENT — SHELBURNE SUBDIVISION (AZ — 15-003) PAGE 7 OF 8 STATE OF IDAHO ) ss: County of Ada, ) On this ' day of September, 2015, before me, the undersigned, a Notary Public in and for said State, personally appeared Randy Clarno known or identified to me to be a member of Shelburne Properties, LLC, and acknowledged to me that he executed the same on behalf of said Company. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) F\P ' Notary Public for Idaho ®1. Residing at: o ®® My Commission Expires: i'Ll '2k V �Ua�� •o STATE OF IDAHO ) ss County of Ada ) On this_E�— day of September, 20 5�before me, a Notary Public, personally appeared Tammy de Weerd and "yeee L. Holnj ,i now or Identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Cly O (SEAL) i,� Notary Public f Id ho Residing at: I k6&'(T� IC ,'h•• Commission expires: oe•j�AHO oo° DEVELOPMENT AGREEMENT — SHELBURNE SUBDIVISION (AZ — 15-003) PAGE 8 OF 8 EXHIBIT A :rm�Y )233WFST SfATF STRFET { BoLv,, Ib 8371.4 1 208.639.6939 1 FAC 208.639.x;7930 April 10, 2015 Project No,: 14 124 Shelburne Subdivision Annexation and Zoning Leal Exhibit A A parcel of land being Lols 1 and 2, Block 1, Zaidien Zerua Subdivision, as recorded in Plat Book 81 at Pages 8783 through 8784, official records of Ada County, Idaho, and the South 1/2 of the Northeast 1/4 of the Southwest '1/4 of Section 28, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, and being more particularly described as follows: Commencing at it found aluminum cap marking the southwest corner of said Section 28, thence following lire southerly line of said Southwest 1/4, S89°11 22"L a distance of 2,660.61 feet to a found brass cap narking the south 1/4 coater of said Section; Thence leaving said southerly line and following the easterly line of said Southwest 1/4, NOO°31'05"E it distance of 1,324.35 feet to a found 5/8 -inch rebar marking the southeast corner of said South 1/2 of the Northeast 1/4 of the Southwest 1/4 and being, the POINT of BEGINNING, Thence leavingsaid easterly line and following the southerly line of said Sough 1/2 of the Northeast 1/4 of the Southwest 1/4, N89"19'15"W a distance of 1,329,17 feet to a found 5/8 -inch rebar marking; the southwest corner of said South 1/2 of the Northeast 1/4 of the Southwest 1/4 and the southeast corner of said Lot 1, Block l; Thence leaving said southerly line of the South 1/2 of the Northeast 1/4 of the Southwest 1/4 and following the southerly line of said Lot 1 and 2, Block 1, N89°19'15"W a distance of 658,78 feet to a found 5/8 -Inch rebar marking the southwest corner of said Lot 2, Block 1; Thence leaving, said southerly Zine said Lot 1 and 2, Block 1, and following the westerly line of said Lot 2, Block 1, N0O"33'52"E a distance of 661,18 feet to a found 5/8 inch rebar marking llie northwest corner of said lot 2, Block 1; Thence leaving said westerly line and following; the northerly line of said Lot 1 and 2, Block :1, S89°21'53"E a distance of 658.81 feet to a found 5/8 -inch rebar marking, the northeast corner of said Lot :L, WWI and the northwest corner of said South 1/2 of the Northeast 1/4 of the Southwest 1/4; Thence leaving said northerly line of Lot t and 2, Block 1, and following the northerly line of said South 1/2 of the Northeast 1/4 of the Southwest 1/4, S89°21'53"E a distance of 1,328,60 feet to a found 5/8 -inch rebar marking lire northeast corner of said South 1/2 of the Northeast 1/4 of the Southwest 1/4; Thence Icavinp,, said northerly line of said South 1/2 of the Northeast 1/4 of tiro Southwost'1/4, and following the easterly line of said Southwest 1/4, S0O°31'05"W a distance of 662.70 feet to the POINT OF BEGINNING, Said parcel contains 30.205 acres, more or less, and is subject to all existing easements and/or rights -of may of record or implied. Attached hereto is Exhibit Band by oris reference is made it part hereof. ,,, .2459 , ENGINEERS ( SURVEYORS I PLANNERS Shelburne Subdivision — AZ 15-003 EXHIBIT A o N 0 150_ 300 600 'j 00 4W, bqN f° •a .i° � -0 C O Plan Scale �� � ,O � N Kingsbridge Phase 1 Kunz Hollow o u N to C'1 Subdivision Subdivision O i cn 589'21'53"E 658.81' O o 589'27'53"E 1328.60' to N -{ -- - o Co O O Ell o ° N -.2 EL r.4 o X � W ro=o w' Lot 2, Block 1 Lot 1, Block 1 � tj w S 1/2 NE 1/4 SW 1/4 E -I z 'Lo Zaldien Zerua Zaldien Zerua M v N Subdivision Subdivision oP c SZ u `n O b M o m V) 0 z o N Eon L N 41 N89'19'17W-658.78' N89'19'15"14'1329.17' /° rp Martinel POINT OF—/ S Subdivision Unplatted BEGINNING En r7 � Dote 41m/rns M �auiEn: 14114 SHEET: LL' 1 OF 1 in - 0 S\Q,pL LAMO QF'Gls POINT OF COMMENCEMENT FOUND BRASS CAP z) FOUND ALUMINUM CAP S 1/4 CORNER SECTION 28 lam 12459 SW CORNER SECTION 28 ggqlF OF \OPO L`3 Z$ S89'15'22°E 2660.61' Er r'EFu.saEec rEervera 32 33 — — — �aaoiz V,, 'R �I{OfiEI2Q81635-E93i Shelburne Subdivision — AZ 15-003 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW IDIAN'_' AND C�w D A 1-1 0 DECISION & ORDER In the Matter of the Request for Annexation and Zoning of 30.21 Acres of Land with an R-4 Zoning District; Preliminary Plat Consisting of Seventy Eight (78) Building Lots and Fifteen (15) Common Lots on 30.2 Acres of Land for Shelburne Subdivision; and Vacation of the Existing Public Utilities, Drainage, and Irrigation Easements, by Shelburne Properties, LLC. Case No(s). AZ -15-003; PR -15,005; VAC -15-006 For the City Council Hearing Date of. June 23, 2015 (Findings on July 7, 2015) A. Findings of Fact 1, Hearing Facts (see attached Staff Report for the hearing date of June 23, 2015, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of June 23, 2015, incorporated by reference) 3.. Application and Property Facts (see attached Staff Report for the hearing date of June 23, 2015, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of June 23, 2015, incorporated by reference) B. Conclusions of Law I. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title I 1 Meridian City Code, and all current zoning maps thereof The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § I IZA. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning, jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -15-403; PP -15-005; VAC -IS -006 -I- 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Cleric upon the applicant, the Planning Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of June 23, 2015, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1, The applicant's request for annexation and zoning is hereby approved with the requirement of a development agreement per the provisions in the attached Staff Report for the hearing date of June 23, 2015, attached as Exhibit A. 2. The applicant's request for a preliminary plat is hereby approved per the conditions of approval in the attached Staff Report for the hearing date of June 23, 2015, attached as Exhibit A. 3. The applicant's request for a vacation is hereby approved per the attached Staff Report for the hearing date of June 23, 2015, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary Arid final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11 -6B -7A). In the event that the development of the pre] iminaty plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-613-713). Upon written request and filed by the applicant prior to the termination of the period in accord with It -6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two (2) years: Additional time extensions tip to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may requite the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC ll - 6B -7C). Notice of Two (2) Year Development Agreement Duration The development agreement shall be signed by the property owner and returned to the City CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -15-003; PP -I5-005; VAC -15-006 -2- within two (2) years of the City Council granting annexation and/or rezone (UDC I 1 -5B -3D). A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the City if filed prior to the end of the two (2) year approval period (UDC 11-513-3F). E. Notice of Final Action and Right to Regulatory Takings Analysis 1, The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be Bled with the City Clerk.not more than twenty-eight (28) days after the final decision concerning the matter at Issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest In real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of June 23, 2015 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -15-003; PP -15-005; VAC -15-006 -3- By action of the City Council at its regular meeting held on the +day of , 2015. COUNCIL PRESIDENT CHARLIE ROUNTREE VOTED W. COUNCIL VICE PRESIDENT KEITH BIRD VOTED�t COUNCIL MEMBER DAVID ZAREMBA VOTED COUNCIL MEMBER JOE BORTON VOTED COUNCIL MEMBER LUKE CAVENER VOTED COUNCIL MEMBER GENESIS MILAM VOTED MAYOR TAMMY de WEERD VOTED (TIE BREAKER) fi�ayrn`'P�ntrr�p-d aid O`�pC Attest; G�� 1 1) is City of - SEAL City Clerkr� °`y .«t 7R FAS�Rw Copy served upon Applicant, The Planning Division, Public Works Department and City Attorney. B Dated:�(�c t C i y ler s OfEce CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). AZ -15-003; PP -15-005; VAC -15-006 -4- EXHIBIT A STAFF REPORT Hearing Date: June 23, 2015 E IDIAM- TO: Mayor & City Council , 1 FROM: Sonya Watters, Associate City Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: AZ -15-003; PP -15-005; VAC -15-006 — Shelburne Subdivision I. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST The applicant, Shelburne Properties, LLC, has submitted an application for annexation and zoning (AZ) of 30.21 acres of land with an R-4 zoning district. A preliminary plat (PP) is also proposed consisting of 78 building lots and 15 common lots on 30.2 acres of land in the R-4 zoning district for Shelburne Subdivision. The applicant also proposes to vacate (VAC) the existing public utilities, drainage, and irrigation easements on the portion of the site that was previously platted with Zaldien Zerua Subdivision. II. SUMMARY RECOMMENDATION Staff recommends approval of the proposed AZ, PP and VAC applications in accord with the conditions of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D. The Meridian Planning & Zoning Commission heard these items on Mav 21.2015. At the public hearing, the Commission moved to recommend approval of the subject AZ and PP requests. a. Summary of Commission Public Hearing: i. In favor: Bradford Dedman; Randy Clarno ii. In opposition: None iii. Commenting: Lonnie Stiles, John Shaw; Doug Oldham; iv. Written testimony: Janie Teeter; Cindy Pixley; and Lonnie and Bonnie Stiles. v. Staff presenting application: Sonya Watters A. Other staff commenting on application: None b. Key Issue(s) of Discussion by Commission: L Supportive of the "step" down in density from MDR to LDR and transition to existing residences. c. Key Commission Changes) to Staff Recommendation: L None d. Outstanding Issue(s) for City Council: L Block 6 where the pond and large common are is located exceeds the maximum block length allowed of 7501; the applicant requests Council approval of a 1103 +/- foot long block as allowed by the UDC (up to 1,200 feet) due to the block design being constrained by the pond and topography of the land. ii. The applicant requests a "step" down in density from MDR to LDR as allowed by the Comprehensive Plan without an amendment to the FLUM. iii. The applicant requests approval for the accessory structure that exists on the proposed Lot 5, Block 2 to remain without a primary structure (a primary structure is proposed to be constructed) (see condition #1.1.8). Shelburne Subdivision AZ -15-003; PP -15-005 PAGE 1 EXHIBIT A iv. The applicant requests approval of one access via E. Elliana Dr. for the existing home proposed to remain on Lot 5, Block 6; this access requires Council approval of a waiver to UDC 11 -3C -3A for direct lot access via a collector street. a Summary of City Council Public Hearing: L In favor: Randy Clarno 1 In opposition: None iii: Commenting: None iy, Written testimony: Cindy Pixley: Kirsti Allphin, Applicant's Representative y- Staff presenting application: Sonya Watters A Other staff commenting on application: None h,. Key Issues of Discussion by Council: L None c. Key Council Changes to Commission Recommendation L Add a new DA provision (#l.l.lf) that allows the accessory structure on proposed Lot 4. Block 2 to remain until the primary structure can be built: modify condition #1.1.8 accordingly. ii, Modify condition #1.1.7 to allow an attached sidewalk to be constructed along the n side of E. Elliana Drive, a collector street. on Lot 1, Block 6 iii= Council approved a waiver to UDC 11 -6C -3F to allow Block 6 to exceed the maximum block length allowed of 750' and to extend up to 1.200 feet as allowed by UDC 11-6C- F.3b due to the block design being constrained by the pond (see condition #1.1.2e1. iy. Council approved one access via E. Elliana Drive, a collector street, for the existing home on Lot 5, Block 6 (see condition LL .2d1. Y, Council approved a "step" down in density from MDR to LDR for this development as allowed by the Comprehensive Plan without an amendment to the FLIM. yfs Council approved Staffs request based on the applicant's request to exclude the Aff drainage area from the qualified open space re -j ment (see condition #l.l.ldl. YL Remove condition #1.1.2c and #1.1.38 at staff's request, which requires a separate common lot to be provided for a landscape strip adjacent to lots not taking access via the common driveway as it can be included in the common lot for the driveway. III. PROPOSED MOTION Approval After considering all staff, applicant and public testimony, I move to approve File Numbers AZ -15- 003, PP -15-005 and VAC -15-006, as presented in the staff report for the hearing date of June 23, 2015, with the following modifications: (Add any proposed modifications). Denial After considering all staff, applicant and public testimony, I move to deny File Numbers AZ -15-003, PP -15-005 and VAC -15-006, as presented during the hearing on June 23, 2015, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Numbers AZ -15-003, PP -15-005 and VAC-15-006to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) IV. APPLICATION AND PROPERTY FACTS Shelburne Subdivision AZ -15-003; PP -15-005 PAGE 2 EXHIBIT A A. Site Address/Location: The site is located at 3405, 3497, and 3801 E. Zaldia Lane, in the SW `/a of Section 28, Township 3 North, Range 1 East. (Parcel Numbers: R9827130200; R9827130100; Sl 128315275; S1128315000) B. Owners: Phillip & Judy DeAngeli 3405 E. Zaldia Ln. Meridian, ID 83642 Frank & Helen Shoemaker 3497 E. Zaldia Ln. Meridian, ID 83642 William & Shari Lewis 3801 E. Zaldia Ln. Meridian, ID 83642 C. Applicant: Shelburne Properties, LLC P.O. Box 8265 Boise, Idaho 83707 D. Representative: Kirsti Allphin, KM Engineering, LLP 9233 W. State Street Boise, ID 83714 E. Applicant's Statement/Justification: Please see applicant's narrative for this information. V. PROCESS FACTS A. The subject application is for annexation and zoning, preliminary plat and vacation. A public hearing is required before the Planning & Zoning Commission and City Council on the annexation and zoning and preliminary plat applications; and a public hearing is required onlfy before the City Council on the vacation application, consistent with Meridian City Code Title 11, Chapter 5. B. Newspaper notifications published on: May 4 and May 18, 2015 (annexation and zoning & preliminary plat) (Commission); June 1 and 15, 2015 (annexation and zoning & preliminary plat) (City Council) and June 8 and 15, 2015 (vacation) (City Council) C. Radius notices mailed to properties within 300 feet on: April 30, 2015 (annexation and zoning & preliminary plat) (Commission); May 28, 2015 (annexation and zoning preliminary plan (City Council) and June 5, 2015 (vacation) (City Council) D. Applicant posted notice on site(s) on: May 11, 2015 (Commission); June 10, 2015 (City Council) VI. LAND USE A. Existing Land Use(s) and Zoning: The annexation area consists of three rural residential properties, zoned RUT in Ada County. B. Character of Surrounding Area and Adjacent Land Use and Zoning: 1. North: Single-family residential properties, zoned R-2 in the City and RUT in Ada County Shelburne Subdivision AZ -15-003; PP -15-005 PAGE 3 EXHIBIT A 2. East: Rural residential properties, zoned RUT in Ada County 3. South: Rural residential and agricultural property, zoned RUT in Ada County (future High School site and proposed Nesting Swan Ranch Subdivision) 4. West: Single-family residential properties, zoned R-2 C. History of Previous Actions: The DeAngeli and Shoemaker properties were included as lots (Lots 1 and 2, Block 1) in the Zaldien Zerua Subdivision plat in Ada County. These lots have public utilities, drainage and irrigation easements that were included on the subdivision plat that are proposed to be vacated with this application. D. Utilities: 1. Location of sewer: Sanitary sewer mains intended to provide service to the proposed development currently exist in E. Zaldia Street. 2. Location of water: Water mains intended to provide service to the proposed development currently exist in E. Zaldia Street, and S. Eagle Road. 3. Issues or concerns: Applicant shall be required to loop the proposed water system to the existing water mains noted above. Final sizing and routing to be worked out with the Community Development Department. E. Physical Features: 1. Canals/Ditches Irrigation: There are some irrigation ditches that cross this site. 2. Hazards: There is a large existing pond on this site that may create a safety hazard for young children. 3. Flood Plain: This site does not lie within the Meridian Floodplain Overlay District. VII. COMPREHENSIVE PLAN POLICIES AND GOALS The Comprehensive Plan Future Land Use Map (FLUM) designates this site as Medium Density Residential (MDR). MDR designated areas allow smaller lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre (d.u./acre). Shelburne Subdivision AZ -15-003; PP -15-005 PAGE 4 EXHIBIT A The applicant proposes to develop this 30.21 acre site with 78 single-family detached structures at a gross density of 2.58 dwelling units per acre (d.u./acre) and a net density of 4.33 d.u./acre, which is below the density desired in MDR designated areas. The Comprehensive Plan allows for other residential densities to be considered without requirement an amendment to the Plan; however, the density can only be changed one "step". The applicant requests a "step" down in density from MDR to Low Density Residential (LDR) as allowed in the Comprehensive Plan without an amendment to the FLUM. Due to the location of the site and the rural nature of the area, the applicant believes a lower density provides a favorable transition between the low density acreage properties north and east of this site and the higher density existing and proposed developments to the west and south. The LDR designation allows for the development of single-family homes on large lots where urban services are provided. Uses may include single-family homes at gross densities of 3 dwelling units or less per acre. Staff finds the density proposed by the applicant with the preliminary plat is consistent with the density desired in LDR designated areas. Staff is supportive of the applicant's request for a step down in density for this property. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed use (staff analysis in italics): "Provide for a wide diversity of housing types (single-family, modular, mobile homes and multi -family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development." (3.07.03B) The proposed larger lots with single-family detached dwellings will contribute to the variety of housing types available within the City. Staff is unaware if the proposed dwellings will be owner occupied or rentals. "Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City." (3.01.01F) City services are available and will be extended by the developer to the proposed lots upon development of the site in accord with UDC 11-3A-21. "Protect existing residential properties from incompatible land use development on adjacent parcels." (3.06.01F) The proposed single-family detached dwellings should be compatible with existing surrounding low density single-family residential detached dwellings and the fixture high school to the south. "In residential areas, other residential densities will be considered without requiring a Comprehensive Plan Amendment. However, the density can only be changed one "step" (i.e., from low to medium, not low to high, etc.)." The preliminary plat depicts a gross density of 2.58 d.u./acre in an MDR designated area. The applicant proposes a "step " down in density f •om the MDR to the LDR designation for this site, which allows for single-family homes at gross densities of 3 dwelling units or less per acre. Approval of the step down in density will provide a transition between the low density acreage properties north and east of this site and the existing and proposed higher density projects to the west and south of the site. "Require common area in all subdivisions." (3.07.02F) The proposed plat depicts a total of 4.3 acres (or 14.5%) of qualified open space in accord with the requirements listed in UDC11-3G-3. Shelburne Subdivision AZ -15-003; PP -15-005 PAGE 5 EXHIBIT A "Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets). (3.03.020) The proposed plat depicts a stub street (S. Martinel Ave) to the south for future extension and the collector streets (E. Elliana Drive and N. Howiy Ln.) stub to the east and south boundaries of the site for future extension. East Zaldia Street, which exists at the northwest corner of the site as a public street, will be extended through this site as a collector- street to the east boundary. Staff believes the proposed "step " down in density will be consistent and compatible with adjacent low density residential properties. Therefore, in accord with the above reasons, staff believes the proposed development is consistent with the Comprehensive Plan. VIII. UNIFIED DEVELOPMENT CODE (UDC) A. Purpose Statement of Zone: Per UDC 11-2A-1, the purpose of the residential districts is to provide for a range of housing opportunities consistent with the Meridian comprehensive plan. Residential districts are distinguished by the allowable density of dwelling units per acre and corresponding housing types that can be accommodated within the density range. The medium low-density residential (R-4) district allows a maximum gross density of 4 dwelling units per acre. B. Schedule of Use: Unified Development Code (UDC) Table 11-2A-5 lists the principal permitted (P), accessory (A), conditional (C), and prohibited (-) uses in the R-4 zoning district. Any use not explicitly listed, or listed as a prohibited use is prohibited. The proposed use of the site for single- family detached dwellings is a principal permitted use in the R-4 zoning district. C. Dimensional Standards: Development of the site should be consistent with the dimensional standards listed in UDC Tables 11-2A-5 for the R-4 zoning district. D. Landscaping: Street buffer landscaping shall be installed in accordance with the standards listed in UDC Table 11-2A-5 for the R-4 zoning district. E. Off -Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for single- family dwellings. IX. ANALYSIS A. Analysis of Facts Leading to Staff Recommendation: 1. Annexation & Zoning The applicant has applied for annexation and zoning of 30.21 acres of land with an R-4 zoning district. As discussed above in Section VII, staff believes the proposed zoning is consistent with the policies in the Comprehensive Plan as noted above with a "step" down in density. The applicant proposes to develop 78 new single-family residential detached homes on 30.21 acres of land as shown on the preliminary plat included in Exhibit A.2. The legal description submitted with the application, included in Exhibit C, shows the boundaries of the property proposed to be annexed and rezoned. The property is contiguous to land that has been annexed into the City and is within the Area of City Impact boundary. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application, staff recommends a DA as a provision of annexation with the provisions included in Exhibit B. Shelburne Subdivision AZ -15-003; PP -15-005 PAGE 6 EXHIBIT A 2. Preliminary Plat The proposed plat depicts 78 building lots and 15 conunon lots on 30.21 acres of land in a proposed R4 zoning district (see Exhibit A.2). The property is proposed to develop in 2 phases, starting at the west boundary with 40 building lots, followed by an additional 38 building lots as shown on the conceptual phasing plan in Exhibit A.2. The gross density for the subdivision is 2.58 d.u./acre with a net density of 4.33 d.u./acre. The average lot size is 10,090 square feet. Existing Structures: There are 3 existing homes and associated outbuildings (accessory structures) on the site. By definition (UDC 11-1A-1), an accessory structure is, "A detached structure in a residential zoning district that is incidental and subordinate to the principal structure and is located upon the same property..." There is an existing accessory structure on the proposed Lot 4, Block 2, but no principal structure exists on this site (the Shoemaker's plan to move from their existing home on proposed Lot 5 and build a new house on proposed Lot 4 and keep their outbuilding). All existing structures that are proposed to remain must comply with UDC standards, including the setback standards of the R-4 district, or be removed prior to City Engineer signature on the final plat. Staff has reviewed the footprint of the existing homes shown on the landscape plan and they appear to comply with the setback requirements of the R-4 district. However, the applicant should submit an exhibit with the final plat application that depicts all buildings that are proposed to remain that demonstrates compliance with the setback requirements. The existing accessory structure on Lot 4, Block 2 shall either be removed; or, Lots 4 and 5 should be reconfigured so the accessory structure is located on Lot 5 with the house [a property boundary adjustment could be requested at a later date after the plat is recorded and a primacy structure (home) is built on Lot 4 to shift the property boundary between Lots 4 and 5 so the accessory structure is on Lot 4 with the new house]. Dimensional Standards: Development of this site is required to comply with the dimensional standards listed in UDC 11-2A-3 and Table 11-2A-5 for the R-4 district and. Staff has reviewed the proposed plat and found it to be in compliance with these standards, except for Lot 2, Block 4, which has a street frontage of 36 feet and is required to have a minimum street frontage of 60 feet; staff recommends a common driveway is provided for Lots 2 and 3, Block 4, or Lot 2 is modified to provide a 60 foot street frontage. Block Length: The plat is required to comply with the block length standards listed in UDC 11- 6C -3F. Staff has reviewed the proposed plat and found the portion of Block 2 that lies along the south side of E. Fratello Street exceeds the 750 foot length requirement. The UDC allows block lengths to extend up to 1,000 feet in length when a pedestrian connection is provided. A common lot with a pathway is depicted within Block 2 in accord with this requirement which will provide pedestrian connectivity to the future school site to the south. Staff recommends this common lot is shifted to the west to better align with the north/south sidewalk along S. Newbridge Place. Block 6 also exceeds the maximum block length of 750 feet. The UDC allows for Council to approve block lengths up to 1,200 feet in length where the block design is constrained by certain site conditions that include a large waterway such as the pond on this site. Because of the topography of the land at the east end of the pond and the location of the existing home, the applicant states a street connection in this location isn't feasible to break up the block length. Therefore, the applicant requests Council approval of the proposed 1,103+/ - foot block length as shown on the proposed plat. Access: Access is proposed for this site via one access at the northwest corner from E. Zaldia Street via S. Eagle Road. Shelburne Subdivision AZ -15-003; PP -15-005 PAGE 7 EXHIBIT A The Fire Department typically requires a secondary emergency access to be provided for over 30 homes; however, the Fire Department has agreement to allow up to 40 homes for this project without a secondary access (see condition #4.8 and 4.9 in Exhibit B). The first phase final plat should not include more than 40 building lots without a secondary emergency access being provided. Direct lot access via the collector streets (E. Zaldia St., E. Elliana Dr. and N. Howry Ln.) is prohibited in accord with UDC 11 -3C -3A. One access point via E. Elliana Dr. is depicted on the plat for access to the existing home proposed to remain on Lot 5, Block 6; this access will require approval of a waiver to UDC 11 -3C -3A from City Council. If a waiver is not granted, the plat should be revised to provide access to Lot 5, Block 6 via S. Stockenham Ave. or S. Zaldia Ct. The reason for the request for access via a collector street is the garage and driveway for the existing home is situated on the south side of the house; the topography is also such that it's not feasible for a driveway access from the north or east. Streets: All of the proposed streets depicted on the plat are public. The 29 -foot wide street sections proposed on the plat will only accommodate parking on one side of the street; no parking signs are required to be installed on the opposite side of the street. East Zaldia Street exists as a public street to the west of this site and converts to a private street at the west boundary of the site. The private street (Zaldia Lane) runs along the north boundary of the DeAngeli and Shoemaker properties partially on the site and across the corner of the Lewis property then extends off-site along the north boundary. The applicant proposes to extend East Zaldia Street as a public collector street that shifts to the southeast and turns into E. Elliana Drive and connects with N. Howry Lane, also designated as a collector street, at the east boundary. A stub street is depicted to the north at the west end of the large common area lot for public street access to the adjacent property to the north. Traffic Impact Study (TIS): A TIS was not required by ACHD for this development. ACHD's conditions of approval are included in Exhibit 13.7. Common Driveways: The applicant is proposing 4 common driveways in this project. All common driveways should comply with the standards listed in UDC 11 -6C -3D. Staff has reviewed the common driveways depicted on the plat and they are consistent with these standards except for lots noted on the plat that abut common lots but aren't taking access from the common lots. Unless limited by a significant geographical feature or by a minimum 5 -foot wide landscaped common lot, all properties that abut a common driveway are required to take access from the driveway. Staff recommends the plat is revised accordingly. A perpetual ingress/egress easement is required to be filed with the Ada County Recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. The setbacks, building envelope, and orientation of the lots and structures are required to be shown on the preliminary plat and/or as an exhibit with the final plat application. Parking: Off-street parking is required on each residential lot in accord with the standards listed in UDC 11-3C-6. Landscaping: A landscape plan was submitted with this application for the area proposed to be platted as shown in Exhibit A.3. Shelburne Subdivision AZ -15-003; PP -15-005 PAGE 8 EXHIBIT A A 20 -foot wide street buffer is required along both sides of E. Zaldia Street and E. Elliana Drive, and along the west side of N. Howey Lane, all collector streets, per UDC Table 11-2A-5 as proposed. Landscaping shall be installed in accord with the standards listed in UDC 11 -3B -7C. Landscaping within the common areas is required in accord with the standards listed in UDC 11- 3G -3E. The landscape plan appears to comply with all of the aforementioned standards except that landscaping will be required within common lots adjacent to common driveways for lots not taking access from the common driveway(s) as noted above. Tree Mitigation: Mitigation is required for all existing trees 4 -inch caliper or greater that are removed from the site with equal replacement of the total calipers lost on site up to an amount of 100% replacement, in accord with UDC 11 -3B -10C.5. There are many existing trees on the site, some of which are proposed to be removed. The applicant has submitted a tree mitigation plan that is included in Exhibit A.4. The applicant should contact Elroy Huff, City Arborist, at 888-3579 to schedule an appointment to confirm mitigation requirements prior to removal of any trees on the site. Parkways: Eight -foot wide landscaped parkways are proposed along the collector streets (E. Zaldia St., E. Elliana Dr., and N. Howry Lane) in accord with the standards listed in UDC 11-3A- 17 and 11 -3G -3B.5. Open Space: A minimum of 10% qualified open space is required to be provided for this development in accord with UDC 11 -3G -3A.1. Based on the area of the preliminary plat (30.21 acres), a minimum of 3.02 acres of qualified open space is required to be provided as set forth in UDC 11 -3A -3B. The applicant proposes the street buffers (1.2 acres) and parkways (0.5 acre) along the collector streets, the pond and associated common area (2.56 acres), and common area where a micro -path is located (0.04 acre) for a total of 4.3 acres (or 14.5%) of qualified open space in accord with UDC requirements. In order for the stormwater drainage swale shown on Lot 2, Block 4 to count toward qualified open space it must be constructed in accord with the standards listed in UDC 11-3B-11 C. Site Amenities: All developments consisting of five acres of more are required to provide a minimum of one site amenity; one additional site amenity is required for each additional 20 acres per UDC 11 -3G -3A.2, in accord with the standards listed in UDC 11 -3G -3C. Based on the area of the preliminary plat (30.21 acres), a minimum of one qualified site amenity is provided. The applicant proposes to provide a gazebo on the island in the pond and some picnic tables on the north side of the pond as amenities for the subdivision in accord with UDC 11 -3G - 3C. A detail of the gazebo should be submitted with the final plat application. Pathways: The Pathways Master Plan does not depict a regional pathway on this site. Sidewalks: Sidewalks are required along all public streets as set forth in UDC 11-3A-17. Five- foot wide detached sidewalks are required along both sides of E. Zaldia Street and E. Elliana Drive and along the west side of N. Howry Lane, collector streets; 5 -foot wide attached sidewalks are proposed along local streets within the development in accord with UDC standards. Utilities: All development is required to connect to the City water and sewer system unless otherwise approved by the City Engineer in accord with UDC 11-3A-21. Street lighting is required to be installed within the development in accord with the City's adopted standards, specifications and ordinances. Shelburne Subdivision AZ -15-003; PP -15-005 PAGE 9 EXHIBIT A Pressurized Irrigation (PI): An underground PI system is required to be provided to each lot in the subdivision as proposed in accord with UDC 11-3A-15. Storm Drainage: A storm drainage system is required for the development in accord with the City's adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City in accord with UDC 11-3A-18. A diy stream bed is proposed on Lot 1, Block 6 for collection and retention of storm water prior to release to the existing pond. The facility should comply with the standards listed in UDC 11- 3B-11 C in order to count toward qualified open space. Underground seepage beds are also proposed. Open Water Ponds: A 0.8 acre pond exists and is proposed to remain on Lot 1, Block 6. The pond is required to have recirculated water and shall be maintained such that it does not become a mosquito breeding ground as set forth in UDC 11 -3G -3B.8. Water amenities area required to have banks no steeper than one foot vertical per every four feet horizontally with a depth and velocity in all places such that the product of the maximum depth (feet) multiplied by the peak velocity (feet per second) does not exceed four. Staff recommends documentation is submitted with the final plat application from the project engineer verifying that the existing pond and any changes to the pond comply with the standards for a water amenity as defined in UDC 11-1A-1. Waterways: There are some irrigation ditches that cross this site. The UDC (11-3A-6) requires all irrigation ditches, laterals, canals and drains to be piped unless left open as a water amenity (as defined in UDC 11-1A-1) or linear open space. The applicant is proposing to cover the irrigation ditches on this site. Floodplain: This property does not lie within the Meridian Floodplain Overlay District. Building Elevations: The applicant has submitted 7 photos of sample building elevations for future homes in this development, included in Exhibit A.5. Building materials appear to consist of a mix of stucco, board and batten lap siding, and cultured stone wainscot with architectural shingles. Because the rear or side of homes on lots that face E. Zaldia Street, E. Elliana Drive, and N. Howry Lane, all collector streets, will be highly visible, staff recommends the rear or sides of structures on these lots incorporate articulation through changes in materials, color, modulation, and architectural. Fencing: All fencing should comply with the standards listed in UDC 11 -3A -6B and 11-3A-7. No fencing is depicted on the landscape plan. Per UDC 11 -3A -7A.7, the developer is responsible to construct fencing adjacent to micropath connections to distinguish common from private areas. Additionally, staff recommends fencing is installed along the common lot line between Lots 16 and 21, Block 1 to establish private from common area. Staff further recommends fencing is provided between Lot 1, Block 6 and Lots 2-5, Block 6 to distinguish common from private areas and to prevent the pond from becoming an easily accessible hazard to adjacent buildable lots; fencing should be installed in accord with the standards listed in UDC 11 -3A -7A.7. The landscape plan should be revised in accord with this requirement. 3. Vacation: The applicant proposes to vacate (VAC) the existing public utilities, drainage, and irrigation easements on the portion of the site that was platted with Zaldien Zerua Subdivision. The plat depicting the easements proposed to be vacated is included in Exhibit A.6. Shelburne Subdivision AZ -15-003; PP -15-005 PAGE 10 EXHIBIT A The applicant has submitted letters of relinquishment of the easements from the easement holders (Idaho Power, Cable One, Intermountain Gas Company, Boise Project Board of Control, and NMID), included in Exhibit A.7. All of the easement holders have granted consent for the applicant to vacate the subject easements. New easements are depicted on the proposed plat. After reviewing the proposed project against the policies within the Comprehensive Plan and the standards within the UDC, Staff recommends approval of the proposed annexation and preliminary plat request for this site with a development agreement and the recommended conditions listed in Exhibit B of this report in accord with the findings contained in Exhibit C. Staff also recommends approval of the proposed vacation of easements. X. EXHIBITS A. Drawings/Other 1. Vicinity Map 2. Proposed Preliminary Plat ( 6/11/15 REVISED) & Conceptual Phasing Exhibit 3. Proposed Landscape Plan (dated: 4/15 6/18/15 REVISED) & Amenity Exhibit 4. Tree Mitigation Plan (dated: 4/8,8/156/18/15 REVISED) 5. Conceptual Building Elevations & Materials 6. Easements Proposed to be Vacated 7. Relinquishment of Easements Letters B. Agency & Department Comments/Conditions C. Legal Description & Exhibit Map for Annexation Boundary D. Required Findings from Unified Development Code Shelburne Subdivision AZ -15-003; PP -15-005 PAGE 11 EXHIBIT A A. Drawings/Other 1. Vicinity Map -2- EXHIBIT A 2. Proposed Preliminary Plat (dated: 4/10/15 6/11/15 REVISED) & Conceptual Phasing Exhibit SHELBURNE SUBDIVISION PRELIMINARY PLAT LOTLAYOUT NIERIOW , IDAHO APRIL 1015 n J y a, , b 1 t _ � I WONVISION - 4�a:�x�rai SHELBURNE SUBDIVISION PRELIMINARY PLAT CONCEPTUAL PHASING EXHIBIT MERIDIAN, IDAHO MAY 2015 SECONDARY ACCESS -3- EXHIBIT A SHELBURNE SUBDIVISION PRELIMINARY PLAT EXISTING CONDITIONS MERIDIAN, IDAHO APRIL2015 -4- EXHIBIT A 3. Proposed Landscape Plan (dated: 4/8/13 6/18/15 REVISED) & Amenity Exhibit (LAND3CAPE NOTES ...� o.._. AREA tiRE i OR ` 61"pS�•3'?L`.'9>e�':LS.t92d61� � 111r �mararerec�, - •es.ra:ar., r e I t i3 E � r FA FIVE f ATWO I— L MRS ` ` I tT utE� WR hREAaot = 3'�� NOW truaaL..a/.a • �'� .�� ?,��� /.i.1 veRAu_ IANDscnrE PLAN _ ®m IRRIQATION N0 LANDSCAPE LEGEND TOPSOL NOTES �• ^� s= =�;,, _ - _ _ 4 ` �.sers �•aayra16.s.•a�s�-:•- � �.a:mR«,«.�; �•� { '- ----- tee_ m «y�._r+rtuxsecaea.im $ � ���,�•^a,sectszni�� a�nL. � re�� �°�`�.�.a � �•,��,,....... !` �^1•E:�'fZ "vV �:�.M ^ �� TREE PROTECTION NOTES:DSCAPE EWIiiE ENT6 CALLOITi LEGEND WEED AIiATEMFM NOTFB: • �.. ;P Y. ��,�„A' O» ::,� mmaRm.wnv. R./euriva ��(a;�,I! 9=1-iFa,.M,IM-1Sv- 101, nn®xa -5- EXHIBIT A • I- 0 E.zu.owoz m F .0 • r, r., —g w z = o , 'A En 039 , ;fiLAN129CAP9..PLAN - AREA ONEb GcT 6%HED LE LANDSCAPE LEGEND CALLOLrr LEGEND01 -�-- WN 8 1 C' o� _ - rul" Jm. �, x,t � ' f C-- ►I O , n , N b -.. ,.._.._..- .. .._...,.._ ..-..-.... ,. a-- .._- .. ..-..___ �__.•-...... ..-., --„-.. ,. ..-....-.. ...-.. _,.. E a w .,. .,- W m LANDSCAPE PLAN - AREAU n-A�,. "`•> Nr SC EOUI E LANDSCAPE LEGEND w CALLOW LEGEND - g 4KY` I Lt2 , -6- EXHIBIT A DUSTING PRIVATE PONE (D nZ 19 K- - - - - - - 7 T R4 ?$�QSCAPF-PLAN-- ARFA 7HR aftu; — LANDSCAPE LEGEND CALLOUT LEGEND M 6 iggla --L Tv% lf,\Q ill "I z MV iN LANDS APE N- F LANT SCHEDULE CALLOW LEGEND LANDSCAPE LEGEND a li 11flifl, 0 w -31 LU 1A K- - - - - - - 7 T R4 ?$�QSCAPF-PLAN-- ARFA 7HR aftu; — LANDSCAPE LEGEND CALLOUT LEGEND M 6 iggla --L Tv% lf,\Q ill "I z MV iN LANDS APE N- F LANT SCHEDULE CALLOW LEGEND LANDSCAPE LEGEND a li 11flifl, 0 w -31 LU CALLOUT LEGEND EXHIBIT A LANDSCAPE PLAN - AREA FIVE I -8- n�.2- - - LANDSCAPE LEGEND 2 0 W CiF EXHIBIT A LANDSCAEE-ELAN six MY of. LANOSSCAPE LEGEND Lj t"""•.�.h "v, 1336 \ 1�\�\. 4 / y :// /1 Wt3 Q A —1 30ol elkj [1aZ T LANDSCAPE PLMAMErTY EXRBrr AALLQUI LEGEND PU fT SCHEDULE - �pOpjry.,j LANDSCAPE LEGEND ' 61 WNW n �^ -9- 1Ll x ; a HC 6309:5 E� a rlmg o Z 3 E] x� 2 k0 Y U m E7 I Lt4A EXHIBIT A ACTUAL "OPEN WATER" ARCA - CV IC1-1 .-- SHELBURNE SUBDIVISION a1 PRELIMINARY PLAT LOT LAYOUT 5 MERIDIAN, IDAHO APRIL 2015 PPEtiIANARY PtAT0.1Th HIM -10- P" (;mn�xcn f�vec�(�{uak't^i'rd� > (p�al�{s4((,5ac.� +-3`tbxssF (o•4�c) �ollec•4ur bu{=(ev = 5`(-4-33 s� (�.•3 act (kuA(�'�itd{� �� �j� 4xsr+" AuAli-pa-- �-o ab EXHIBIT A 4. Tree Mitigation Plan (dated: 4/8/15 6/18/15 REVISED) OVERALL TREE MITIGATION PLAN vm x TREE PROTECTION NOTES: ME -11- TREE MITIGATION NOTES I€Td�e��, A u d LEGEND aWry�4Ta21 Z 0 Y U W a m z O o cW Q Z m co (D o U) �ul Nvl— =w45 O 29, L20 EXHIBIT A NK 9� T E. SEE w VATCAM t TLAND GAPE m, APP ONE . . .... ... LEGEND UHL'! - - ----- -- -------- -A ---------- LAND APE PLAN - AREA TWO W-�-i�-, Y LEGEND I., Z 0 M Ui- Im F L2'2 EXHIBIT A EXISTING PRIVATE DRIVE • — '~-•--. - r-- �� i,y, G� /SEESI£'f2]•,. E ELLIAN4 MAT6K9:E ImCMaS,gESrEETz � .I!�i� — -- -- LEGEND �I) 'j,: 2S n, ,.a E MATELLO 9T. �T l i i i i i i r FOUR . Fmk . �....« -13- 1m, 0 E 6 0 a mgco a a� 5 C�O S v W E 2 11101,4111) 724 EXHIBIT A - E 2rllDN CT, SC • i ,. . 1 "., _ JJ jjII fjj , r = = �.co n, �]•` / - =�H F MATq[Ivf E SIEET25 �.-';iY�•' •. �.. �.. �w...,�.. �.. �.. �.. �..� STGi JE.:EE 9EEi..w a",7 N ME } W g %TILANDSCAPE PLAtJ -AREA FIVE W � 1 ttnrurn� r t LEGEND��'iIPI� !i 1 L25 I �• IJA7�tlC&-.SEE lE 775�..�....................... „ JN• Irk ,.n 2 �• �H ; 250 j) — 10 .._.. - ... 7D (Jaz c� mDSWE PLAN F c EA Sixujw f LEGEND e L2.6 —14— EXHIBIT A 5. Conceptual Building Elevations & Materials -15- EXHIBIT A -16- EXHIBIT A 6. Easements Proposed to be Vacated z ' r� X21 ]IAO' SASE TA10Ll N'z,. VFio. ry�S SO0.L ccs I K=l l ]41N1tLOT € 3 pl I; I BLOC�T 1 I lukow UASm®. ARLIYIS•Wi HE L H KoAk VICUM M" To IM EETrER io eE ROOF I at nLrT "Til n`E �DEa° 105 A:E4f LLTTB{G li@ COIEIODNS C6 APPR 'RTFD HPlL USf2CT HWM OEPARTwo. G AbA �# ALT• WE, FRAM[ L ATMI CGNSTAW.E R. STAUIS, HVSBA40 MDWFE, WATERS OF SAO PQOPEAIY, DO XEREBf SIAEC T12 S4L4'A WATER • r w r -r ��� SDOAtf W rUT P]CTT15 APFLAUT MD T a ASSES wSFER OEU ow OF ITS OF THE % L N THS PUT wk JO NOT BEEN TR415FTARO ipU! SND LANDS. LOiS N711iLN iTIE SUBTNHSSRi YALL 0E EHRILFD TO SWDAPD4 RMWl NNW RIW,TS MET NII: 1E MuGATED FOR AS TS PROD NAUPA AAA MEA .'LW n y 1 USIN Engineers, Inc. LS E RE R ST ENOINEERs/sa.IRVCYOR4/PLIwINfTii me^� aCOILOCE n0.. NAtE TVN SO1FA U6 13.5 L.St. CJI lu. vAVJ ZAMMN ZERUA SUBDIVISION LOCATED IN THE (WEST 1/2) OF THE SOUTH 1/2 OP TEIE NORTH 1/2 OFT THE 1/4, 49' TOWNSHIP 3 NORTH, RION ANGE 1 EAST, BOISE MERIDIAN, DA COUNTY] IDAHO 2000 i NOTES ` 1. ME PROW10`4 SPRHRLER9 ARE REWAED N ILL STOWM9E5 1SO1 TO 5600 SOJARE FEET. S. TIOS DEYELOPUW RCOMWES 4ECT" 22-4607 OF THE IDAw CODE. F]OHT TO FARM AM. WHICH STATES: 'NO AGR MTUPAL OPERATWN OR AN APPLiOPMMCE TO R SHILL. BE OR BECOME A LA]SNICF. PR.YAI M PUOU BY AM CJUMOE N "MG N OR APHIT THE MOCKOIRG NDINOfLCUUUMY4 AOTMTIES A:TFR THE S,ME HAS BEER LN OPETOATRNI FOR MORE 711M OhE I T PRWWWCO THAT THC E1CO PRW"3 6 1HE SELT.ON SHAD. IAT APPLY R A MJSMCE KM"T4 FROM TAE WROPDI OR 1`460EHT OPCP.ITKK1 OF MF AORCATC M OPLPAMN ITO APPUh701WCE TO R.' 1. 6ULDPO SEIBALIO HA OKN%%ON4. 3TNOA11O4 IN TM S MN&M SWLLL BS pl COWP MCE »TIN T12 MP r.uF 2OHF= RCCULATON OF IDA CWNTY. C MY RE-M19WK ON OF TAS PIAT SHALL P PLY WY4 THE APFLrAOV KWAT104S IN EFFECT AT THE TALE OF 712 RC-SVSONGA4. S. ALL LOTS ARE HI:REBF OMS MTED AS NAW= A PITOUNT(NI) PULTL4' UTUNES. MWV,T:UT GCCOHROWOS TAND OMB PN I EL W TORR$ 0l YIAFY ANO PPoYATEEACH LOF ACCESS OF FASE, EMS. FAIIEYFA, 1H6 SHUL N PRIG IS Tib COIiOGRRON CF PROPER HMD SLII+FALE p7hEWAYS FOR ACCESS TO FILM NUYAUAL LOT. 6. CACH 510E Or COWAON LOT LMLS NOR A fhE (5) FOOF FEAMA7fLM PUTSIO UTUMS, NRGMWR MO EAUPJLE [/SElC4i. 7. PM4E PEA MO�O1 Oh71CR(S) TO COWy R11ii DY10 CODE. SECTM 31-3605 CO1iEE,DUW LIX1L Q USE. lyp., 0. NANfOu4CE OF MY MGATM OR DAWOr PPE OR Of"MSSM A LOT IS THE P OSRY OF THE LOT OWW. UNLESS WC" RESPOIiSi AY IS MUM try M w"WhYMARMWE USIRICT. 0. 1M2 MADW Or THE OORUU FOOTING FOR HOUSES SH M SET A UNMU OF 12 WC CS ABODE THE UCIEST XWA'i SEASONAL GROUND MNER ELEYAMC 10. NAtCARDA4CPIAN E WTrH PCLLCT 8.910) OF THE UEW M CR4RE}EIGM14 PLAN. A RE-SJBOM M CF THE 514 OM=M M3 8@/ nLEO MHN ME GIY OF UEISD W. II. NOW" WATER ANO SEWER SVMM TO LE PF, t 1W' L4MWUU. WT OW,EAS Cl6RE. MALL MUMN WEN ZURUA Fx'A�3RI. 3AK1 NR TnnIT.RPNsiI�SmUNCM YGTEL7G1 lND 6: 3 WS"ATERS TO 00M.4STREIM USM LEGEND SMUMSON OCUNOMY UNE ROAD C-ftERL4rE _ SECTM.4 UhE LOT LAZE CASE14217 LNE------------ WW4 SETUA" LN- (0.1)— F"O REBAR B W O ST 1/2' N 24' MOM A CAP LS 3620 SET 5/B' 13W R.00R 6: UP LS 3630 0 4GETYEF 2 EXHIBIT A 7. Relinquishment of Easements Letters Kirsti Ailphin From, Weed, Dan (Daniel.Weed@cableone.biz) Sent: Wednesday, March 18, 2015 3'37 PM To: Kirsti Aliphin Subject: RE: Zaldia Lane Vacation Kirsti, We have no objections to the easement vacation for Shelburne Sub noted below. Do you have a general easement vacation form you can send that has your letter head? Not sure if email notification is enough. Dan Weed System Tech/Construction Coordinator cable one 21.01 East Karcher Rd Nampa, ID 83687 West Valley System Daniel.Weed@cableone.biz (208)919-5877 From: Kirsti Allphin fma!Ito:KAllohin@kmencillp.comj Sent: Thursday, March 05, 201510:07 AM To: Weed, Dan Subject: Zaldla Lane Vacation Hi Dan — I worked with you last year on an easement vacation in Eagle, so I'm hoping you are the right guy to talk to. If not, just let me know who I need to speak with. We are working on a new project called Shelburne Subdivision located on Zaldia Lane In Ada County (will be annexed Into Meridian). I have attached a vicinity map so you can see the area. Two of the four parcels we will be subdividing were part of a previous subdivision called Zaldien Zerua Subdivision, and I have attached a copy of that plat. As you can see, there are standard public utility easements dedicated and described in Notes 5 and 6, which we need to vacate in order to re -plat the property. Obviously any existing facilities will be re- routed and placed within new public utility easements that will be dedicated with the new plat. As a part of ourvacation application to Meridian, they require written verification from each utility that they have no objections to the vacation. Can you please review this information and respond in writing with Cable One's position on the vacation? If you need me to provide any further information or answer any questions in order to provide this consent, just let me know. Thanks, Kirsti Aliphln Development Assistant Office Manager KM Engineering, LLP 9233 West State Street Boise, ID 83714 -18- EXHIBIT A Kirsti Allphin From; Ostler, Bryce [BRYCE,OSTLER@intgas.comj Sent: Thursday, March 05, 2015 4:45 PM To: Kirsti Allphin Subject: Zaldia Ln Kirsti, We do not have a problem with the vacation of the easement on this plat. As you can see from the map that we have gas that serve the two homes that are existing at this time. Do the developer plan to do something with the or will they remain Bryce Ostler GIS Technician (208)377-6812 1__ iNTERMOUNTAiN GAS COMPANY A 4+:ttrlNA?�Y�yss,n CnS JY This e-mail, attachments thereto or maps provided on hard copy are for use by the intended reciptent(s) only and may contain privileged, confidential or trade secret Information. Unauthorized use, copying, publication or distribution of this e-mail, the attachments thereto or maps provided on hard copies, in whole or in part, is strictly prohibited. By using any technical information contained herein, attached thereto or on maps provided on hard copy, recipient agrees that said technical information is given by IGC for convenience only, without any warranty or guarantee of any kind as to its/their accuracy or otherwise and is accepted and used at recipient's sole risk, If iGC maps are included in this e-mail, attachments thereto or on hard copy they shall not be used for locating gas facilities with the intent of excavating in the area. Cali "pig -Line" at f#811 for gas facility locating and marking purposes. -19- EXHIBIT A May 5, 2015 KM Engineering, LLP 9233 West State Street Boise, Idriho 83714 iL1 III=CUC�' k.:,ii •h5' Re: Relinquish all public utility easements found within Lots I and 2, Block I of Z.aldien Zer•un Subdivision Situated in the Southwrst Quarter of Section 28, Township 3 North, Range 1 East, Ada County, Idaho Dear Ms. Allphin: This is in response to the Relinquishment Application submitted to Idaho Power Company on Murch 9, 2415, regarding the possible relinquishment of till platted utility easements located within Lots 1 and 2, Block 1, Zaldiun Zenta Subdivision, as described in Notes 5 & G in Exhibit A (the "Utility IEasementArew"), Idaho Power's review of the relinquishment request indicated that iltoro are no facilities with the Utility Easement Area. As such, Idaho Power agrees to relinquish what easement rights are found within the Utility Easement Area, contingent upon the official vocation of Zaldien Zenta Subdivision and the dedication of Shelburne Subdivision, It is also the expectation that Shelburne Subdivision will dedicate public utility easements according; to City of Meridian standards, Thank you once again for• providing Idaho Power Company the opportunity to review and comment upon the subject petition turmlinquishment. Sincerely, Rachael• 13uttafworth Associate Real Estate Specialist Land Management and Permitting Department (208) 388-2699 rlutttet-worth a idahopower.coni Ir,;', 3Y. �•aeip.^:is Illi `9 �) -20- EXHIBIT A 04 May 2015 City of Meridian City Clerk's Office 33 E. Broadway Avenue Meridian, Idaho 83642 RE: Shelburne Properties, LLC 3405, 3497 & 3801 E, Zaldia Ln. New York Irrigation District Nampa -Meridian Irrigation District Cunningham Lateral 140+20 Rot. Sec. 28, T3N, RIE, B.M. Jayccc Holman,City Clerk: File No, AZ 15-003 & PE 1.5-005 NY -613-001-00, NY -613-001-01 NM -1102B, NM -1102.-1-1, NM -1102-1-2 The Boise Project Board of Control has no objection to the request for Preliminary Plat and Annexation and Zoning for Shelburne Subdivision as there are no Project facilities located there; however it does in fact possess a valid water right. This property lies within the New York Irrigation District and the Nampa -Meridian Irrigation District as noted in the application. The developers will aced to contact both districts for any concerns they may have before (lie Boise Project will approve a final plat and irrigation and drainage plan. Written response from the Districts is required. Local irrigation/drainage ditches that cross this property, in order to serve neighboring properties, must remain unobstructed and protected by an appropriate easement. If you have any further questions or comments regarding this matter, please do not hesitate to contact me at (2 08) 344.1141. Sincerely, Bob Carter Assistant Project Manager BPBC Bdc/bc Cc; Clint McCormick Waterrnaster Div; 2 BPBC Velta Harwood Secretary/Treasurer, NY1D Greg Curtis Water Superintendent, NMID File -21- L�Mav 11. '015 . 116lali Allphin KNI l:n�,l"leering, LL,[' 19233 West State tit. Qoisu, ID 83714 EXHIBIT A affil �'✓t�i PF . e ww(d 4w, ellge Wiz* Demoaa,t, RE: Shelburne Suh►livlsio►1 [)car hir&ti: 1503 FIP,57 SI'Mf SOUTH NAMM, IDAHO 83651-4W.5 FAX 0206-443-0072 nmidom OFFICE: Nwlpe4 'M-466-7861 SHOP: Nonirn inti -466-0663 This letter is in response to your email date May 8, 2015, YOU ask about a couple of easements show,,, rni plat for proposed Shelburne Subdivision. I have reviewed the materials you have proAdW. I have determined that Nampa & Meridian Irrigation District (NMID) has flo irrigation ur Ilrarilla-C. faeilitio-S t1lat it OW11's, 0PcNltes, cq ►naintains ill ilii.A area. ThrmfbA1 NIMID will have 110 C011111vilt on (he 1:Icilitihti lu yoHl :11atetiai. You Intl {aiC 1"nit Wil lwV4 already :ciolxii µ'1l11 (noise `rilvju,a n"1 feta ,.cc 1�,' dt:r,c 4!tit;ll il::, its v ull. "fhci'ditr; ;MIP has no Curlhercuninioo( concclnilig this. ii')'cu hr,ir. a!'). ijuasli rig•. picase feel IYce I,) gl, o me a call at 406-060.'i. Sincerely, Greg G. Curtis Water- superintendent Kampa & IVleridian Irrigation District GGCtdbg PC: A. tvfedsen, AsM. WFtrer liuparialeudeni D, ('nriu, 13uts�. lirajeel Board of Control Orlie. iFile /,l1d9 jMATEiFM3ABLEACRES P.IVER FLOW RK.'44T$ • 910, iG BOtSF PRG.IEC RlMfS-40403 -22- EXHIBIT A May 1, 2015 KM Engineering 9233 West State Street Boise, Idaho 81714 a 17 ;H"' , MMUMMMONEMEM Re: ldalwo Power Company easements located within planned Shelburne Subdivision Situated in Section 28, Township 3 North, Range 1 Fnst, B,M., Ada Coun(y, Idaho Dear Ms, Allphin: Thank you for discussing the Idaho Power Company (IPC) emements that are located within the boundary of the planner! Shelburne Subdivision, It is understood that this property is being developed and that it would be beneficial to the project to have the IPC easements released, CPC's review indicated that there are electrical facilities with the easement areas. As such, IPC requires that the easements must remain until (lie existing facilities are relocated, During our discussions, it was agreed that these relocations would take place during [tie development of the Subdivision and would be placed within (lie newly dedicated public utility casements of Shelburne Subdivision, Once those facilities have been relocated within the planned public utility easements of Shelbunwc Subdivision, [PC would be willing; to rcvicwv the IPC easements and determine if they can be released. This will be accomplished through 11'C's release of easement process, If any questions arise, you can contact ane at 358-2699 or at rbtttterwortlt@idahopower.com. Sincerely, Ruchacl Butterworth Associate Real Estate Specialist Land Management and Permitting Department (248) 338-2639 rbutterworthCu;i(laltol)owver, coni -23- EXHIBIT A B. EXHIBIT B - AGENCY & DEPARTMENT COMMENTS/CONDITIONS 1. PLANNING DEPARTMENT 1.1 Site Specific Conditions of Approval 1.1.1 A Development Agreement (DA) is required as a provision of annexation of this property. Prior to the annexation ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the applicant to the Planning Division prior to commencement of the DA after City Council approves the findings. The DA shall be signed by the property owner and returned to the City within two (2) years of the City Council granting annexation. The DA shall, at minimum, incorporate the following provisions: a. Direct lot access to E. Zaldia Street, E. Elliana Drive, and N. Howry Lane, all collector streets, is prohibited in accord with UDC 11-3A-3 unless otherwise approved by City Council and ACRD. b. Future development of this site shall be generally consistent with the preliminary plat, landscape plan and building elevations depicted in Exhibit A and the revisions noted in the staff report. c. All single-family dwellings constructed within the project shall substantially conform to the materials and elevations proposed and included in Exhibit A.S. The rear or sides of structures on lots that face E. Zaldia Street, E. Elliana Drive, and N. Howry Lane, collector streets, shall incorporate articulation through changes in materials, color, modulation, and architectural elements (horizontal and vertical) to break up monotonous wall planes and roof lines. d. A minimum of 4;3 3.98 acres (approximately 444.5 13.2% of the site) of qualified open space shall be provided within this development in accord with the standards listed in UDC 11 -3G - 3B as shown on the proposed preliminary plat and landscape plan, excluding the storm drainage area on Lot 1, Block 6. e. Provide a gazebo on the island in the pond on Lot 2, Block 4 with two picnic tables within the common area on the north side of the pond as amenities for the development in accord with the standards listed in UDC 11 -3G -3C. f. The existing accessory structure is allowed to remain on Lot 4, Block 2 until the primary structure can be constructed. 1.1.2 The preliminary plat included in Exhibit A.2, dated 6/11/15, is approved with the following changes: a. Provide a common driveway for access to Lots 2 and 3, Block 4; or, revise the street frontage of Lot 2, Block 4 to comply with the minimum street frontage requirement of 60 feet in the R-4 district, per UDC Table 11-2A-5. b. Shift the pathway common lot (Lot 21, Block 2) further to the west to better align with the north/south sidewalk along S. Newbridge Place. Said common lot should be improved with a minimum 5 -foot wide micro -pathway, landscaping and fencing per UDC 11-3B-12 and 11- 3A -7A.7. e. A miaimttfn 5 feet wide landseaped eemmon area lot shall be ineluded to sepafate pr-ape#4e-,q that share a eemmen lot line with a eommen driveway if the lot isn't taking aeoess f+om the E6mrnvn-nrr1�3-iiE66 with -vvcT-w -24- EXHIBIT A d. Access to Lot 5, Block 6 shall be provided off S. Stockenham Ave. or S. Zaldia Ct. via a flag or other means in accord with UDC 11 -3A -3A, sinless access via the collector street (E. Elliana Dr.) is approved by City Council and ACHD. The lotfrentage dePieted-on E. Ellian Pr4ve shall be removed and Y-eplaeed with a minimuin 20 foot wide landseaped een+M611 in aeoerd with the standaMs listed in T DG 1 3B -7G. Council approved one access via the E. Elliana Drive for the existing home proposed to remain on Lot 5, Block 6: approval from ACHD for the access is required. e. The face of Block 6 that abuts E. Elliana Drive exceeds the maximum block length requirement of 750 feet listed in UDC 11 -6C -3F. The aplioan* should either , evise the plat to eomply with this requirement; > > in length beeause the Week design is eenstrained by site eenditions sueh as a large water -way r..,,«, tepogfaphy as set fer f, in UDG 11 6C Council approved a waiver to UDC 11- 6C -3F to allow Block 6 to exceed the maximum block length allowed of 750' and to extend up to 1.200 feet as allowed by UDC 11-6C-3F.3b due to the block design being constrained by the pond. 1.1.3 The landscape plan included in Exhibit A.4, dated 6/18/15, shall be revised as follows: a. The applicant shall contact Elroy Huff, City Arborist, at 888-3579 to schedule an appointment to confirm mitigation requirements prior to removal of any trees on the site. A mitigation plan shall be submitted with the final plat based on the confirmed mitigation requirements. b. Provide landscaping on either side of the pathway in Lot 21, Block 2 in accord with the standards listed in UDC 11 -3B -12C. c. Include fencing adjacent to all micropath connections to distinguish common from private areas as set forth in UDC 11 -3A -7A.7. d. Include fencing on the common lot line between Lots 16 and 21, Block 1 to distinguish the common lot from private and to prohibit a through -lot situation. e. Provide fencing between Lot 1, Block 6 and Lots 2-5, Block 6 to distinguish common from private areas and to prevent the pond from becoming an easily accessible hazard to adjacent buildable lots, in accord with the standards listed in UDC 11 -3A -7A.7. f. Include a detail of the gazebo proposed on the island. g. A minimum 5 foot wide landseaped eemmon area lot shall be ineluded to separate pr-opeAies that share a eemmon lot line with a eommon driveway if the lot isn't taking aeeess from the . -25- EXHIBIT A 1.1.4 A gazebo shall be provided on the island in the pond and at least two picnic tables shall be provided on the north side of the pond as amenities for the subdivision in accord with UDC 11- 3G -3C as proposed in Exhibit A.3. 1.1.5 The pond on Lot 1, Block 6, shall have recirculated water and shall be maintained such that it does not become a mosquito breeding ground as set forth in UDC 11 -3G -3B.8 and shall have banks no steeper than one foot vertical per every four feet horizontally with a depth and velocity in all places such that the product of the maximum depth (feet) multiplied by the peak velocity (feet per second) does not exceed four. Documentation shall be submitted from the project engineer verifying that the existing pond and any changes to the pond comply with the standards for a water amenity as defined in the UDC. 1.1.6 An emergency access shall be provided for any development over 40 building lots in accord with Fire Department conditions #4.8 and 4.9 in Exhibit B. The first final plat shall not exceed 40 building lots without a secondary emergency access. 1.1.7 Sidewalks are required along all public streets as set forth in UDC 11-3A-17. Five-foot wide detached sidewalks are required along both sides of E. Zaldia Street and E. E"i^lla Drive and along the west side of N. Howry Lane, all both collector streets; and 5 -foot wide sidewalks are required along local streets within the development. A 5 -foot wide attached sidewalk is allowed to be constructed along the north side of E. Elliana Drive, a collector street, on Lot 1, Block 6 as approved by City Council. 1.1.8 Any existing structures that are not contained within a lot or that do not comply with the setback requirements of the R-4 zoning district shall be removed prior to City Engineer signature on the final plat. boundary(hotise); therefore, the straetur-e on Lot 4, Blook 2 shall be removed or it shall be ineluded Withill Lot 5, Bleek 2 until the primary stmeture is eenstt:ueted on Let 4, after whieh time a prepe4y 1.1.9 All common driveways shall comply with the standards listed in UDC 11 -6C -3D. A perpetual ingress/egress easement is required to be filed with the Ada County Recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of said easement shall be submitted to the Planning Division of the Community Development Department prior to signature of the final plat by the City Engineer. 1.1.10 The setbacks, building envelope, and orientation of the lots and structures on lots accessed by a common driveway are required to be shown on the preliminary plat and/or as an exhibit with the final plat application in accord with UDC 11 -6C -3D. 1.1.11 The applicant shall submit an exhibit with the final plat application that depicts all buildings that are proposed to remain and demonstrates compliance with the setback requirements. 1.2 General Conditions of Approval 1.2.1 Comply with all bulk, use, and development standards of the R-4 zoning district listed in UDC Table 11-2-A-5. 1.2.2 Comply with all provisions of 11-3A-3 with regard to access to streets. 1.2.3 Construct on -street bikeways on all collector sheets as set forth in UDC 11-3A-5. 1.2.4 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.2.5 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A- 15, UDC 11-3B-6 and MCC 9-1-28. -26- EXHIBIT A 1.2.6 Comply with the sidewalk standards as set forth in UDC 11-3A-17. 1.2.7 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-313-5J. 1.2.8 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3C-6 for single-family dwellings. 1.2.9 Construct the required landscape buffers consistent with the standards as set forth in UDC 11 -3B - 7C. 1.2.10 Construct storm water integration facilities that meet the standards as set forth in UDC 11 -3B - 11C. 1.2.11 Construct all parkways consistent with the standards as set forth in UDC 11 -3A -17E, 11-3G-3135 and 11-313-7C. 1.2.12 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3, including but not limited to cul-de-sacs, alleys, driveways, common driveways, easements, blocks, street buffers, and mailbox placement. 1.2.13 Protect any existing trees on the subject property that are greater than four -inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-313-10. 1.2.14 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle. 1.2.15 The developer shall construct all proposed fencing and/or any fencing required by the UDC, consistent with the standards as set forth in UDC 11-3A-7 and 11-3A-613. 1.3 Ongoing Conditions of Approval 1.3.1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-313-6 and to install and maintain all landscaping as set forth in UDC 11-313-5, UDC 11-313-13 and UDC 11-313-14. 1.3.2 All common open space and site amenities shall be maintained by an owner's association as set forth in UDC 11 -3G -3F1. 1.3.3 The project is subject to all current City of Meridian ordinances and previous conditions of approval associated with this site. 1.3.4 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the area. 1.3.5 The applicant shall have an ongoing obligation to maintain all pathways. 1.3.6 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set forth in UDC 11-3A-11. 1.3.7 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping and constructed features within the clear vision triangle consistent with the standards in UDC 11- 3A-3. 1.4 Process Conditions of Approval 1.4.1 No signs are approved with this application. Prior to installing any signs on the property, the applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3 Article D and receive approval for such signs. -27- EXHIBIT A 1.4.2 The applicant shall complete all improvements related to public life, safety, and health as set forth in UDC 11 -5C -3B. A surety agreement may be accepted for other improvements in accord with UDC 11 -5C -3C. 1.4.3 The final plat, and any phase thereof, shall substantially comply with the approved preliminary plat as set forth in UDC 11 -6B -3C2. 1.4.4 The applicant shall obtain approval for all successive phases of the preliminary plat within two years of the signature of the City Engineer on the previous final plat as set forth in UDC 11 -6B - 7B (if applicable). 1.4.5 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension as set forth in UDC 11-613-7. 1.4.6 Upon installation of the landscaping and prior to inspection by Planning Division staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-313-14A. 2. PUBLIC WORKS DEPARTMENT 2.1 SITE SPECIFIC CONDITIONS OF APPROVAL 2.1.1 Applicant shall be required to extend a connection from the existing 8 -inch water main along the south boundary of the development to the existing 12 -inch water main line is located within S. Eagle Road. 2.1.2 A street light plan needs to be included in the final plat application. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_worlcs.aspx?id=272 2.2 General Conditions of Approval 2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub -grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a single utility, or 30 -feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point -28- EXHIBIT A connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. 2.2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic proposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, fencing installed, drainage lots constructed, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.2.11 All development improvements, including but not limited to sewer and water, fencing, micro - paths, pressurized irrigation and landscaping shall be installed and approved prior to obtaining certificates of occupancy. 2.2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.2.18 The engineer shall be required to certify that the street centerline elevations are set a minimum of 3 -feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1 -foot above. 2.2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACRD. The design engineer shall provide certification that the facilities have been installed in -29- EXHIBIT A accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.2.21 100 Watt and 250 Watt, high-pressure sodium street lights shall be required on all public roadways per the City of Meridian Improvement Standards for Street Lighting. All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found on the city of meridian Public Works Department's website at http://www.meridiancity.org/public_works.aspx?id=272. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. 2.2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-221. 3. POLICE DEPARTMENT 3.1 The Police Department has no comment on this application. 4. FIRE DEPARTMENT 1.1 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department in accordance with International Fire Code Section (IFC) 508.5.4 as follows: a. Fire hydrants shall have the 4 '/2" outlet face the main street or parking lot drive aisle. b. Fire hydrants shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works specifications. d. Fire Hydrants shall be placed on corners when spacing permits. e. Fire hydrants shall not have any vertical obstructions to outlets within 10'. f. Fire hydrants shall be placed 18" above finished grade to the center of the 4'/2" outlets. g. Fire hydrants shall be provided to meet the requirements of IFC Section 509.5. h. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 1.2 All entrances, internal roads, drive aisles, and alleys shall have a tuning radius of 28' inside and 48' outside, per International Fire Code Section 503.2.4. -30- EXHIBIT A 1.3 All common driveways shall be straight or have a turning radius of 28' inside and 48' outside and have a clear driving surface of 20' in width capable of supporting an imposed weight of 75,000 GVW, per International Fire Code Section 503.2. 1.4 Provide signage ("No Parking Fire Lane") for all fire lanes in accordance with International Fire Code Sections 503.4 & D103.6. 1.5 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth in International Fire Code Section 304.1.2. 1.6 Fire lanes, streets, and structures (including the canopy height of mature trees) shall have a vertical clearance of 13'6 as set forth in International Fire Code Section 503.2.1. 1.7 Operational fire hydrants, temporary or pennanent street signs, and access roads with an all-weather surface are required to be installed before combustible constriction material is brought onto the site, as set forth in International Fire Code Section (IFC) 501.4 and Meridian amendment to IFC 104-21 1.8 To increase emergency access to the site a minimum of two points of access will be required for any portion of the project which serves more than 40 homes, as set forth in International Fire Code Section D107.1. The two entrances should be separated by no less than % the diagonal measurement of the full development as set forth in International Fire Code Section D104.3. The applicant shall provide a secondary access for the site via Howry Lane. 1.9 The roadways shall be built to Ada County Highway District cross section standards and have a clear driving surface. Streets less than 26' in width shall have no on -street parking; streets less than 32' in width shall have parking only on one side. These measurements shall be based on the drivable surface dimension exclusive of shoulders. The overhead clearance shall be a minimum of 13' 6". The roadway shall be able to accommodate an imposed load of 75,000 GVW as set forth in International Fire Code Section 503.2.1. and DI 03.6.1 and D103.6.2. 5. REPUBLIC SERVICES 5.1 Republic Services has no comments on this application. 6. PARKS DEPARTMENT 6.1 The applicant should contact Elroy Huff, City Arborist, at 208-489-0589 in regard to mitigation for loss of existing trees. 7. ADA COUNTY HIGHWAY DISTRICT 7.1 Site Specific Conditions of Approval 7.1.1 Constrict Zaldia Street, which turns into Elliana Drive as a 36 -foot street section with vertical curb, gutter, and 5 -foot wide sidewalk within 54 -feet of right-of-way. 7.1.2 Construct Howry Lane as one-half of a 36 -foot street section with vertical curb, gutter, and 7 -foot wide attached sidewalk, a 3 -foot wide gravel shoulder and borrow ditch, plus 12 -feet of additional paving, within 41 -feet of right-of-way. 7.1.3 Construct Tavistock Way, Fratello Street, Stockenham Avenue (south side of Elliana Dr), Merrivale Avenue, and Martinel Avenue as 33 -foot street sections with curb, gutter, and 5 -foot wide attached sidewalks within 50 -feet of right-of-way. 7.1.4 Construct a 10 -foot wide by 30 -foot long landscape median with 22 -foot wide travel lanes at the entrance of Tavistock Way south of Zaldia/Elliana Street, located 1,440 -feet east of Eagle Road, within 61 -feet of right-of-way. -31- EXHIBIT A 7.1.5 Construct Zaldia Court as one-half of a 33 -foot street section with curb, gutter, and 5 -foot wide attached sidewalk, a 3 -foot wide gravel shoulder and borrow ditch, plus 12 -feet of additional paving, within 41 -feet of right-of-way; terminating in a cul-de-sac 338 -feet west of Stockenham Avenue. Construct the cul-de-sac with a minimum 45 -foot turning radius. 7.1.6 Plat the landscape median as right-of-way owned by ACRD; and the Developer or Homeowners Association should apply for a license agreement if landscaping is to be placed within the medians. 7.1.7 Construct Tusa Drive, Newbridge Place, and Stockenham Avenue (north side of Elliana Dr) as 29 -foot street sections with curb, gutter, and 5 -foot wide sidewalk within 50 -feet of right-of-way; with parking restricted to one -side of the street. Install "NO PARKING" signs on one side of these streets; coordinate with ACHD District staff and Meridian Fire Department. 7.1.8 Construct a cul-de-sac at the terminus of Tusa Drive, with a minimum 45 -foot turning radius, 312 -feet west of Merrivane Ave/Tusa Drive intersection. 7.1.9 Install "NO PARKING" signs on one side of the street; coordinate with ACHD District staff and Meridian Fire Department. 7.1.10 Construct Zaldia/Elliana Drive as a collector street into the site; located 3,350 -feet south of Victory Road and 1,960 -feet north of Ainity Road. 7.1.11 Construct Howry Lane as a new collector street to intersect with Elliana Drive at the east property line; located between Block 4, Lot 11 and Block 2, Lot 32. 7.1.12 Construct all internal local streets to provide a minimum offset of 125 feet from any other local street and a minimum offset of 330 feet from any collector roadway. 7.1.13 Construct Stockenham Avenue, aligning north and south, approximately 195 -feet west of the Elliana Drive/Howry Lane intersection. 7.1.14 Construct Howry Lane as a stub street to the north 306 -feet; and to the south 356 -feet. Install signs at each terminus of Howry Lane stating that, "THIS IS A DESIGNATED COLLECTOR ROADWAY. THIS STREET WILL BE EXTENDED AND WIDENDED IN THE FUTURE." 7.1.15 Construct a stub street, Martinel Avenue, a local street, to the south, located between Block 1, Lot 25 and Block 2, Lot 1. Install signs at the terminus of Martinel Avenue stating that, "THIS ROAD WILL BE EXTENDED IN THE FUTURE." 7.1.16 Construct the shared driveway between Block 1, Lot 22 and Block 1, Lot 25, as an alternate turnaround to be a reinforced driveway to meet fire department requirements. Provide an easement for the alternate turnaround until such time as Martinel Avenue is extended; and install signage as required by the fire department for the use. Coordinate with District staff and Meridian Fire Department on the signage. 7.1.17 Construct a 30 -foot wide curb return driveway for the private road, located approximately 144 - feet east of the western driveway; and relocate the most eastern residential driveway further east on Elliana Drive, approximately 860 -feet east of the private road driveway. 7.1.18 Pave the driveways their full width and at least 30 -feet into the site beyond the edge of pavement of the roadway and install pavement tapers in accordance with District policy 7206.4.6. 7.1.19 Payment of impacts fees are due prior to issuance of a building permit. 7.1.20 Comply with all Standard Conditions of Approval. 7.2 Standard Conditions of Approval -32- EXHIBIT A 7.2.1 All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right-of-way (including all easements). 7.2.2 Private Utilities including sewer or water systems are prohibited from being located within the ACHD right-of-way. 7.2.3 In accordance with District policy, 7203.3, the applicant may be required to update any existing non-compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant's engineer should provide documentation of ADA compliance to District Development Review staff for review. 7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 7.2.5 A license agreement and compliance with the District's Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 7.2.6 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7.2.7 It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACRD Traffic Operations 387-6190 in the event any ACRD conduits (spare or filled) are compromised during any phase of construction. 7.2.8 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. 7.2.9 All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 7.2.10 Constriction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of ACRD. The burden shall be upon the applicant to obtain written confirmation of any change from ACRD. 7.2.12 If the site plan or use should change in the fixture, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. -33- EXHIBIT A C. Legal Description & Exhibit Map for Annexation Boundary 6 A27madekam 9233 WEST STATE STREET ( BOISE, ID 83714 1 208.639.6939 1 FAX 208.639.6930 1310RIOWE" Mk April 10, 2015 Project No.: 14-124 Shelburne Subdivision Annexation and Zoning Legal Exhibit A A parcel of land being Lots 1 and 2, Block 1, Zaldien Zerua Subdivision, as recorded in Plat Book 81 at Pages 8783 through 8784, official records of Ada County, Idaho, and the South 1/2 of the Northeast 1/4 of the Southwest 1/4 of Section 28, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, and being more particularly described as follows: Commencing at a found aluminum cap marking the southwest corner of said Section 28, thence following the southerly line of said Southwest 1/4, S89°15'22"E a distance of 2,660.61 feet to a found brass cap marking the south 1/4 corner of said Section; Thence leaving said southerly line and following the easterly line of said Southwest 1/4, N00°31'05"E a distance of 1,324.35 feet to a found 5/8 -inch rebar marking the southeast corner of said South 1/2 of the Northeast 1/4 of the Southwest 1/4 and being the POINT OF BEGINNING. Thence leaving said easterly line and following the southerly line of said South 1/2 of the Northeast 1/4 of the Southwest 1/4, N89619'15"W a distance of 1,329,17 feet to a found 5/8 -inch rebar marking the southwest corner of said South 1/2 of the Northeast 1/4 of the Southwest 1/4 and the southeast corner of said Lot 1, Block 1; Thence leaving said southerly line of the South 1/2 of the Northeast 1/4 of the Southwest 1/4 and following the southerly line of said Lot 1 and 2, Block 1, N89°19'15"W a distance of 658.78 feet to a found 518 -inch rebar marking the southwest corner of said Lot 2, Block 1; Thence leaving said southerly line said Lot 1 and 2, Block 1, and following the westerly line of said Lot 2, Block 1, N00°33'52"E a distance of 661.18 feet to a found 5/8 -inch rebar marking the northwest corner of said Lot 2, Block 1; Thence leaving said westerly kine and following the northerly line of said Lot 1 and 2, Block 1, S89°21'53"E a distance of 658.81 feet to a found 5/8 -inch rebar marking the northeast corner of said Lot 1, Block 1 and the northwest corner of said South 1/2 of the Northeast 1/4 of the Southwest 1/4; Thence leaving said northerly kine of Lot 1 and 2, Block 1, and following the northerly line of said South 1/2 of the Northeast 1/4 of the Southwest 1/4, S89°21'53"E a distance of 1,328.60 feet to a found 5/8 -inch rebar marking the northeast corner of said South 1/2 of the Northeast 1/4 of the Southwest 1/4; Thence leaving said northerly line of said South 1/2 of the Northeast 1/4 of the Southwest 1/4, and following the easterly line of said Southwest 1/4, S00°31'05"W a distance of 662.70 feet to the POINT OF BEGINNING. Said parcel contains 30.205 acres, more or less, and is subject to all existing easements and/or rights-of-way of record or implied. Attached hereto is Exhibit B and by this reference is made a part hereof. ENGINEERS ( SURVEYORS J PLANNERS -34- 0 150 300 600 Plan Scale Kingsbridge Phase 1 Subdivision o S89'21'53"E 658.81 � co 6. O � —'�2 a -0 N' Lot 2, Block 1 Lot 1, Block 1 z 0 Ln Zaldien Zerua Zaldien Zerua h M Subdivision Subdivision b 0 z N89' 19' 15" W— 658.78' _ Martinel Subdivision EXHIBIT A Kunz Hollow 0 J Subdivision L _ S89'21'53"E 1328.60' C: O c O IV U n (0 4J O N CV ED N to a S 1/2 NE 1/4 SW 1/4) O N Lo c o � 0 N89'19'15 W 1329.17' — r �Z N -� POINT OF—/ � Unplatted BEGINNING N MI 4-J w � C LO 0 tv 'r Lr) M DATE: PROJECT: 14-124 O O POINT OF COMMENCEMENT FOUND BRASS CAP ZI FOUND ALUMINUM CAP S 1/4 CORNER SECTION 28 SW CORNER SECTION 28 29 28 S89'15'22"E _2660.61' 32 33 -35- 75 ao 0 J oo L C: O c O IV U N (0 4J O N O N CO O N O N s X wQ �O W �Z N -� .�e O c`•I � m � a1 N 4-J � � C O tv 'r Lr) O J DATE: PROJECT: 14-124 SHEET: 1 OF 1 1�1►Lef1�l��.`�h(e1 ENGINEERS, SURVEYORS. PLANNERS 9233 WESTSTATE STREET BOISE, IDAHO 93714 PHONE (2081 639-6939 FAX (208) 639-6930 EXHIBIT A D. Required Findings from Unified Development Code 1. Annexation Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Applicant is proposing to annex the subject 30.21 acres of land with an R-4 zoning district and develop 78 new single-family residential homes. The City Council finds that the proposed map amendment complies with the provisions of the Comprehensive Plan with a step down in density as requested by the applicant and should be compatible with adjacent residential uses (see section VII above for more information). b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds that the proposed map amendment to the R-4 zoning district is consistent with the purpose statement for the residential districts as detailed in Section VIII above. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that the proposed zoning map amendment will not be detrimental to the public health, safety, or welfare. City utilities will be extended at the expense of the applicant. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The City Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11 -5B -3.E). The City Council finds annexing this property with an R-4 zoning district is in the best interest of the City. 2. Preliminary Plat Findings: In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: a. The plat is in conformance with the Comprehensive Plan; The City Council finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan in regard to land use, transportation, and circulation. Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information. -36- EXHIBIT A b. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds that public services will be provided to the subject property upon development. (See Exhibit B of the Staff Report for more details from public service providers.) c. The plat is in conformance with scheduled public improvements in accord with the City's capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, the City Council finds that the subdivision will not require the expenditure of capital improvement funds. d. There is public financial capability of supporting services for the proposed development; The City Council finds there is public financial capability of supporting services for the proposed development based on comments from the public service providers (i.e., Police, Fire, ACRD, etc.) (See Exhibit B for more detail). e. The development will not be detrimental to the public health, safety or general welfare; and The City Council is not aware of any health, safety, or environmental problems associated with the platting of this property. ACHD considers road safety issues in their analysis. -37- Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 4F PROJECT NUMBER: ITEM TITLE: Professional Services - Farmer's Market Continued from September 1, 2015: Professional Services Agreement For Event Coordination Services: One -Day Youth Farmer's Market Expo for a Not -to -Exceed Amount of $2,000.00 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS PROFESSIONAL SERVICES AGREEMENT FOR EVENT COORDINATION SERVICES: ONE -DAY YOUTH FARMER'S MARKET EXPO This PROFESSIONAL SERVICES AGREEMENT FOR EVENT COORDINATION SERVICES: ONE -DAY YOUTH FARMER'S MARKET EXPO ("Agreement") is made this 8th day of September, 2015 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City") and Becky Breshears, on behalf of Fired Up Event Planning LLC, a limited liability company organized under the laws of the State of Idaho, doing business as Plan Ahead Events — Boise, whose address is 7750 W. Crestwood Drive, Suite 4, Boise, Idaho ("Promoter"). WHEREAS, City and Promoter are mutually interested in enhancing the Meridian community's quality of life; enriching the character of downtown Meridian; promoting healthy eating and locally grown produce; and providing opportunities for members of the Meridian and greater youth communities to produce and sell fruits, vegetables, and other agricultural or hand- crafted products; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. PROMOTER'S RESPONSIBILITIES A. September 10, 2015 event planning and presentation. Promoter shall plan and present a one -day youth farmer's market expo event ("Expo"), in accordance with the specifications set forth herein. Promoter shall be responsible for all contractual arrangements and obligations, financial or otherwise, and shall plan for all logistics and provide all features of the Expo, including, but not limited to, youth produce vendors, educational displays, musical performers or music deejay, sound system, food trucks and/or food and beverage vendors, event security, crowd management, first aid stations, signs, and extra garbage receptacles. B. Expo specifications. The Expo shall comply in all respects with each and all of the following specifications: The Expo shall be presented at Meridian City Hall plaza, 33 E. Broadway Avenue, in Meridian, Idaho, on Thursday, September 10, 2015, from 4:30 p.m. to 7:30 p.m. 2. The Expo shall include at least ten (10) youth vendors, selling a variety of products grown, made, or otherwise produced by such vendors, including, for example, fruit, vegetables, herbs, baked goods, and crafts. 3. Promoter may not charge youth vendors any registration or other fee to participate in the Expo. Promoter may not charge vendors who were invited by City any registration or other fee to participate in the Expo. Promoter may, however, charge registration or other fees for food trucks or other vendors invited by Promoter to PROFESSIONAL SERVICES AGREEMENT FOR YOUTH FARMERS' MARKET EXPO PAGE 1 Of 7 participate in the Expo. 4. In addition to the youth vendors, the Expo may feature: a. Educational displays regarding gardening or agriculture, for example, composting, soil preparation, etc.; b. Cooking or food demonstrations; c. Seed exchange or seed giveaway to help interested youth start gardens; d. Community Garden representatives offering youth the opportunity to sign up for garden plots; e. Food trucks; f. Music, live performance or deejay; and g. Applications for youth vendors for Meridian Youth Farmer's Market 2016. 5. The Expo shall be closed promptly at 7:30 p.m., and cleanup shall be completed by 9:00 P.M. 6. All set-up for the Expo shall occur between 2:30 p.m. and 4:15 p.m. on Thursday, September 10, 2015. 7. Amplified sound shall not exceed sixty-two (62) decibels at the perimeter of the plaza. Under no circumstances may amplified sound be used after 7:30 p.m. 8. The Expo and all components thereof shall comply in all respects with all conditions of the applicable City of Meridian Temporary Use Permit and other applicable permits and permitting requirements, Meridian City Code, and state and federal law. 9. Music played at the Expo, whether live performance or recorded, shall contain material, and shall be performed or played in such a manner, as shall be appropriate for all ages, values, and sensibilities. Music shall not include language, attire, and/or behavior that is profane, sexual, violent, or discriminatory in nature. 10. Promoter shall be on site at the Expo from set-up through tear -down to supervise and to ensure that use of City facilities, amenities, infrastructure, and/or vegetation is appropriate and reasonable. 11. The Expo shall be provided to the public at no cost; Promoter may not collect admission fees for the Expo or any component thereof. C. Insurance. Promoter shall obtain insurance as set forth below. Proof of such insurance shall be provided to City by 12:00 p.m. (noon) on September 9, 2015, evidenced by a certificate of insurance issued by an insurance company licensed to do business in the State of Idaho and containing a thirty -day notice of cancellation endorsement. Promoter shall obtain, and shall maintain throughout the term of this Agreement, the following insurance coverage: Comprehensive general liability insurance with a combined single limit of not less than one million dollars ($1,000,000) per occurrence for property damage and bodily injury or death, naming the City of Meridian as an additional insured. PROFESSIONAL SERVICES AGREEMENT FOR YOUTH FARMERS' MARKET EXPO PAGE 2 of 7 In the event a unilateral cancellation or restriction by the insurance company of the insurance policy referred to in this paragraph, Promoter shall notify City in writing within three (3) business days. City has the right to suspend portions of this Agreement in the City's sole discretion if Promoter's general liability insurance is revoked, cancelled, expires or Promoter is otherwise without general liability insurance. Promoter shall be afforded a reasonable time to obtain insurance. If Promoter cannot obtain insurance within a reasonable time, City may terminate this Agreement. D. Sponsorship. Promoter may not sell sponsorships of Expo; any and all sponsorships of Expo shall be sold by, and proceeds retained by, City. E. Promotion. Promoter shall be responsible for marketing Expo to the public via broadcast, print, and online promotion. Promoter may, at Promoter's sole expense, purchase commercial advertising of Expo. IL CITY'S RESPONSIBILITIES. A. Stipend and reimbursements. City shall provide payment or reimbursement to Promoter as follows: 1. Following completion of the Expo, within thirty (30) days of receipt of a complete W-9 form and invoice, so long as such documents are received by City by September 18, 2015, City shall pay Promoter a stipend of one thousand dollars ($1,000.00). 2. Within thirty (30) days of receipt of proof of insurance as required herein, proof of payment for such insurance by Promoter, and invoice, so long as such documents are received by City by 5:00 p.m. on September 4, 2015, City shall reimburse Promoter for the cost of such insurance, in an amount not to exceed five hundred dollars ($500.00). 3. Within thirty (30) days of receipt of invoice, City shall reimburse Promoter for the cost of non -City permit fees, in an amount not to exceed five hundred dollars ($500.00). B. City permitting and reservations. City shall, on behalf of Promotor, obtain a City of Meridian Temporary Use Permit for the Expo, and shall reserve and make available Meridian City Hall plaza for the Expo. C. Promotion. City shall promote Expo via City communication outlets, including the City newsletter, City website, Meridian Parks & Recreation Department Activity Guide, and local media and event calendars. D. Canopies, tables, handwashing stations. City shall provide, for use at Expo, up to twenty-eight (28) canopies with dimensions of approximately ten feet by ten feet (10' x 10'); up to twenty-eight (28) eight -foot (8') tables for use at Expo; and handwashing stations, if necessary. PROFESSIONAL SERVICES AGREEMENT FOR YOUTH FARMERS' MARKET ExPO PAGE 3 Of 7 E. Primary Source of Contact for City. City shall provide Promoter the name, e-mail address, and telephone number of specific City personnel (hereinafter "City Contact") who shall serve as City's primary contact between City and Promoter for all day-to-day matters regarding City's and Promoter's responsibilities under this Agreement. IV. TERMS AND CONDITIONS A. Public place. Promoter acknowledges that Meridian City Hall and Meridian City Hall plaza are public places, and that all members of the public shall be invited to attend Expo. The public must have general access to City Hall and the plaza at all times, so long as such access does not unduly interfere with the use of such spaces for the reserved purposes. B. Vehicles. Driving or parking vehicles on non -designated driving or parking surfaces shall be prohibited, with the limited exception of vehicles driven short distances on non- designated driving surfaces for the purpose of transporting, loading, or unloading equipment and supplies during set-up or tear -down. Vehicles may not be driven on turf or landscape areas, unless at the direction of Meridian Parks & Recreation Department staff. C. No financial obligation. The parties agree that, other than as specifically set forth herein, City shall have no obligation to contribute personnel or funding to the planning or production of Event, and no obligations other than those specifically set forth in this Agreement. D. Cancellation. City Contact may, in her sole discretion, elect to cancel Expo, with no notice to Promoter, where cancellation is in the best interest of City or the public health, safety, or welfare, due to weather, act of God, unforeseen facility closure, or other reason. E. Term. This Agreement shall become effective as of the Effective Date upon execution by both parties, and shall expire on September 30, 2015, unless earlier terminated or extended in the manner as set forth in this Agreement. F. Time of the essence. Promoter acknowledges that services provided under this Agreement shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. G. Notice. Communication between Promoter and the City Contact regarding day-to-day matters shall occur via e-mail or telephone. All other notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when personally served, or mailed in the United States mail, or via e-mail, addressed as follows: PROFESSIONAL SERVICES AGREEMENT FOR YOUTH FARMERS' MARKET EXPO PAGE 4 of 7 City: City of Meridian Attn: Danyele Jansen van Beek 33 E. Broadway Avenue Meridian, Idaho 83642 djansenvanbeek@meridiancity.org becky.breshears@planaheadevents.com Promoter: Becky Breshears Plan Ahead Events 7750 W. Crestwood Drive, Suite 4 Boise, Idaho 83704 H. City policy applies. Promoter shall comply with all City policies and codes applicable to use of City property and facilities, including, but not limited to, policies of the Meridian Parks and Recreation Department. I. Photography and recording. City shall be authorized to photograph, record, video tape, reproduce, transmit, or disseminate, in or from Meridian City Hall or Meridian City Hall Plaza, the activities described herein for educational, promotional, and public information purposes. City shall not be responsible for the actions of persons who are not under its employment or control. J. Subcontracting or assignment of obligations. Promoter shall not subcontract or assign any of its obligations or rights under this Agreement related to or that may relate to Promoter's professional event planning expertise. Promoter may subcontract or assign obligations that do not require such expertise, including, but not limited to, such obligations as transport and set-up of special equipment and/or instruments. Any subcontractor or assignee shall be bound by all the terms and conditions of this Agreement. K. Termination. Either party may terminate this Agreement in whole, or in part, due to convenience, nonappropriation, or when either or both parties agree that the continuation of the project is not in the parties' best interest, by providing thirty (30) days written notice of termination. L. Non -waiver of breach. A waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. M. Indemnification. Promoter shall, and hereby does, indemnify, save, and hold harmless the City and any and all of its employees, agents, volunteers, and/or elected officials from any and all losses, claims, and judgments for damages or injury to persons or property, and from any and all losses and expenses caused or incurred by Promoter, its assistants, servants, agents, employees, guests, and/or business invitees, in connection with this Agreement or activities related thereto. Promoter acknowledges that provision of the services described hereunder presents risks, some of which are unknown, and do agree to assume all such known or unknown risks. N. Waiver. Except as to rights held under the terms of this Agreement, Promoter shall, and hereby does, waive any and all claims and recourse against City, including the right of PROFESSIONAL SERVICES AGREEMENT FOR YOUTH FARMERS' MARKET EXPO PAGE 5 of 7 contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident the performance of this Agreement, whether such loss or damage may be attributable to known or unknown conditions, except for liability arising out of concurrent or sole negligence of City or its officers, agents or employees. O. Relationship of Parties. Promoter is an independent contractor and is not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Promoter and City or any official, agent, or employee of City. Specifically, without limitation, Promoter understands, acknowledges, and agrees: 1. Except as otherwise set forth herein, Promoter is free from actual and potential control by City in the provision of services under this Agreement. 2. Promoter is engaged in an independently established trade, occupation, profession, or business. 3. Promoter has the authority to hire subordinates. 4. Promoter owns and/or will provide all major items of equipment necessary to perform services under this Agreement. 5. Neither Promoter nor City shall be liable to the other for a peremptory termination of the business relationship described under this Agreement. P. Compliance with law. Throughout the course of this Agreement, Promoter shall comply with any and all applicable federal, state, and local laws. Q. Nonappropriation. Promoter acknowledges that City is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of City's statutory mandate. R. Non -Discrimination. Throughout the course of this Agreement, Promoter shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory handicap. S. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written; whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. T. Costs and attorneys' fees. If either party brings any action or proceedings to enforce, protect or establish any right or remedy under the terms and conditions of this Agreement, the prevailing party shall be entitled to recover reasonable costs and attorneys' fees, as determined by a court of competent jurisdiction, in addition to any other relief awarded. PROFESSIONAL SERVICES AGREEMENT FOR YOUTH FARMERS' MARKET EXPO PAGE 6 of 7 U. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. V. Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. W. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. X. Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. Y. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the 8tb day of September, 2015. PR 7A 7 Becky Breshears, Man ger Plan Ahead Events -- Boise CITY OF MERIDIAN: Tammy de o�� �{�4-city of DAl(ry Mayor "� SEAL, �yO�rbe iYtAstl&��e Jaycee Cleric PROFESSIONAL SERVICES AGREEMENT FOR YOUTH FARMERS' MARKET EXPO PAGE 7 Of 7 Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 4G PROJECT NUMBER: ITEM TITLE: Sanitary Sewer and Water Main Sanitary Sewer and Water Main Easement for Hillsdale Elementary MEETING NOTES �i6 Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2015-083756 BOISE IDAHO Pgs=6 VICTORIA BAILEY 09/10/2015 09:06 AM MERIDIAN CITY NO FEE 1111111111111111111111111111111111111111111111111 00143316201500837560060061 SANITARY SEWER AND WATER MAIN EASEMENT THIS INDENTURE, made this day o6 ,206 between the parties of the first part, and hereinafter called the GRANTORS, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the GRANTEE; WITNESSETH: WHEREAS, the GRANTORS desire to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipelines from time to time by the GRANTEE; NOW, THEREFORE, in consideration of the benefits to be received by the GRANTORS, and other good and valuable consideration, the GRANTORS do hereby give, grant and convey unto the GRANTEE the right-of-way for an easement over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair, replacement and subsequent connection at the convenience of the GRANTEE, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said GRANTEE, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs, performing maintenance, replacements or subsequent connections to the sanitary sewer and water mains, GRANTEE shall restore the area of the easement and adjacent property to that existent prior to undertaking such procedures. However, GRANTEE shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement EASMT S&W 11-15-13.doc THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers withinthe area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the GRANTEE that should any part ofthe right-of-way and easement hereby granted become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the GRANTEE that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTO i en GV -r" iYLkf At4kt Secretary Address STATE OF IDAHO ) . ss. County of Ada ) On this day of s 0?X , 20 J,3 , before me, the undersigned, allotary Public in and for said State, personally appeared w n d 2 Cloak- and ,known or identified tome to be the , 5u�wy►2ucleu t respectively, of the corporation that executed the within instrument, and acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day ,@nt WAPfbf above written. : .o o .: NOTARY PUBLIC FOR IDAHO 1k ` ®• C Residing at: B LtG .• Commission Expires: 9 -97, R ) Sanit ��✓s d�� A1V1ain Easement EASMT S&W 1145-11doc GRANTEE: CITY OF MERIDIAN Tarrimy d e d, Mayor Attest'by Jaycee-t-Hohn'an, City Clerk o, Approved By City Council On: i STATE OF ID AHO, ) ss County of Ada SA On this � day of 520 201, before me, the undersigned, a Notary Public in and for said State, personally appeared Tammy de Weerd and J°�c�tJoneS known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above writt en.LI00.400,0 CH (SEAL) s � rfj � � • A ( �u • ma 61VN� L 4 Uw- �• IDAHO •• NOTARY PL IC FO ID AHO Residing at: Commission Expires: Sanitary Sewer and Water Main Easement EASMT S&W 11-15-13.doc km ®LROM], 9233 WEST STATE STREET August 26, 2015 Hillsdale Elementary School Project No. 15-025 Legal Description City of Meridian Sewer and Water Easement BOISE, ID 83714 1 208.639.6939 1 FAX 208.639.6930 EXHIBIT A An easement for access, construction and maintenance of sewer and water facilities being situated in a portion of the SE 1/4 of the NW 1/4 of Section 33, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, and being more particularly described as follows: Commencing at a brass cap marking the North 1/4 corner of said Section 33, thence following the easterly line of the NE 1/4 of the NW 1/4 of Section 33, S00019'09"W a distance of 1,329.06 feet to a 5/8 -inch rebar marking northeast corner of said SE 1/4 of the NW 1/4 of Section 33(C -N 1/16 corner) and being the POINT OF BEGINNING. Thence leaving said easterly line of the NE 1/4 of the NW 1/4 and following the easterly line of said SE 1/4 of the NW 1/4, S00°19'09"W a distance of 141.58 feet to a 5/8 -inch rebar; Thence leaving said easterly line, S40°18'58"W a distance of 89.45 feet to a 5/8 -inch rebar; Thence 254.21 feet along the arc of a circular curve to the right, said curve having a radius of 331.50 feet, a delta angle of 43'56'14", a chord bearing of S62°17'04"W and a chord distance of 248.03 feet to a 5/8 -inch rebar; Thence S84015'11"W a distance of 120.50 feet to a 5/8 -inch rebar; Thence 340.80 feet along the arc of a circular curve to the left, said curve having a radius of 618.50 feet, a delta angle of 31`34'16", a chord bearing of S68°28'03"W and a chord distance of 336.51 feet to a 5/8 -inch rebar on the proposed subdivision boundary of Hill's Century Farm Subdivision Phase 2; Thence following said proposed subdivision boundary, N37°19'04"W a distance of 63.00 feet to a 5/8 -inch rebar; Thence leaving said proposed subdivision boundary, 375.52 feet along the arc of a circular curve to the right, said curve having a radius of 681.50 feet, a delta angle of 31°34'16", a chord bearing of N68°28'03"E and a chord distance of 370.79 feet to a point; Thence N84'15'11"E a distance of 120.50 feet to a point; Thence 205.90 feet along the arc of a circular curve to the left, said curve having a radius of 268.50 feet, a delta angle of 43'56'14", a chord bearing of N62°17'04"E and a chord distance of 200.89 feet to a point; Thence N40°18'58"E a distance of 27.15 feet to a point; Thence N2903859"E a distance of 69.09 feet to a point; Thence 36.94 feet along the arc of a circular curve to the left, said curve having a radius of 113.50 feet, a delta angle of 18°38'55", a chord bearing of N09038'37"E and a chord distance of 36.78 feet to a point; ENGINEERS I SURVEYORS ( PLANNERS Thence N00°19'09"E a distance of 52.46 feet to a point on the northerly line of said SE 1/4 of the NW 1/4; Thence following said northerly line, S89°27'52"E a distance of 48.50 feet to the POINT OF BEGINNING. Said parcel contains 56,677 square feet (1.301 acres), more or less, and is subject to all existing easements and/or rights-of-way of record or implied. Attached hereto is Exhibit B and by this reference is made a part hereof. OPAL �� ��l C 12,459 0 OF PAGE 12 P:\15.025\CAD\SURVEY\15.025 SEWER AND WATER EASEMENT.DWG , AARON BALLARD, 8/26/2015, KYOCERA TASKALFA 45SOCI KX.PC3, ---- N oma 0 z -0 Zo / _u 4 / rl �cyo 5 500' 19'09" W 1187.48' En n cn =12 c' Z�oz (Ao= w p a to z m 0 mo Ymm om 0 -�< -r rn H .r :D 7 � 2: O >00y P �av0 r rli zoDo I �vz z � N O ol o N �\3 VCn 0)060 al Do C71 m c) N co \ t0 rq m S00' 19'09 "VII 141.58' oDcn II� O 9 n o �� cin Ul0 0° O c c z (OJT -np W N -n Q W 0 0 O v m v G wD� < o1 o D w �O "WmA '' PORTION OF THE SE 1/4 OF THE NW 1/4 owam 0 N 0 m o c G SECTION 33, T.3N., R.1E., B.M., ADA COUNTY, ID 0 0 0 rn 14 z 0 p p O N O c Do wou rn � _k0 r D J J 07 v� p rn rn m Oho, W N 0 O w � A 0u V 00'0_ OOo v p C; o 0 0 o W m m wo CD rn m �! o A 00 Do W � 5 500' 19'09" W 1187.48' En n cn =12 c' Z�oz (Ao= w p a to z m 0 mo Ymm om 0 -�< -r rn H .r :D 7 � 2: O >00y P �av0 r rli zoDo I �vz z � N O ol o N �\3 VCn 0)060 al Do C71 m c) N co \ t0 rq m S00' 19'09 "VII 'O O 141.58' oDcn II� O 9 m I o �� cin Ul0 0° O ci c z 00 O 5 BASIS OF BEARINGS Q W 0 'O O i II� O 9 m I z n map 0)m �� n �C7tnn Ul0 O O .'tu -0 wmDrn a,;0-0Fi O ►� BASIS OF BEARINGS Q W o 0 O v v G wD� < o1 o D 'O O i M O 9 m I z n map 0)m �� n �C7tnn (r1' Z .'tu I� wmDrn a,;0-0Fi O ►� BASIS OF BEARINGS Q S00'19'09"W 1329.06' N C N j�m_lzo zoZ0 —0i wQ0;u�0 0)o T z rq ;;uz 0 z M EXHIBIT B -MERIDIAN SEWER AND WATER ESMT Ts� Zm �� m m ►� HILLSDALE ELEMENTARY SCHOOL N C N v G wD� < o1 o O T �O "WmA '' PORTION OF THE SE 1/4 OF THE NW 1/4 owam N m G SECTION 33, T.3N., R.1E., B.M., ADA COUNTY, ID Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 4H PROJECT NUMBER: ITEM TITLE: AME Electric Approval of Award of Bid and Agreement to AME ELECTRIC, INC for the "WELL 12 AND WELL 23 CONTROL SYSTEM UPGRADES" project for a Not -To -Exceed amount of $82,389.00 MEETING NOTES �r Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Memo To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager CC: Jacy Jones, Clint Worthington Date: 09/02/2015 Re: September 8t' City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the September 8�' City Council Consent Agenda for Council's consideration. Approval of Award of Bid and Agreement to AME ELECTRIC, INC for the "WELL 12 AND WELL 23 CONTROL SYSTEM UPGRADES" project for a Not -To -Exceed amount of $82,389.00. Recommended Council Action: Award of Bid and Approval of Agreement to AME ELECTRIC, INC for the Not -To -Exceed amount of $82,389.00. Thank you for your consideration. 0 Page 1 Date: 8/6/2015 Fund: 60 Department: CONTRACT / AGENDA CHECKLIST REQUESTING DEPARTMENT Public Works 3400 GL Account: 94300 Project # Construction: x Task Order PSA Equipment Project Name: Well 12 and Well 23 Control System Upgrades Project Manager: Clint Worthington Department Representative: Contractor/Consultant/Design Engineer: Budget Available (Attach Report): Yes Will the project cross fiscal years? Yes x No Contract Amount: $82,389.00 Budget Information: FY Budget: FY15 Enhancement #: Grant #: Other: Type of Grant: CONTRACT CHECKLIST BASIS OF AWARD Low Bidder x Highest Rated Master Agreement (Bid Results Attached) yes (Ratings Attached) (Category) Typical Award Yes X No If no please state circumstances and conclusion: Debarment Status (Grant/Federal Funded Projects Only) na Date Award Posted: (Type in date verified and the status) 10 day protest period: PW License # C -11544 -AA -4 Expiration Date September 30, 2015 Corporation Status Goodstanding Insurance Certificates Received (Date): September 2, 2015 10417.m Expiration Date: January 1, 2016 Rating: A++ Payment and Performance Bonds Received (Date): September 2, 2015 Rating: A Builders Risk Ins, Req'd: Yes na No na If yes, has policy been purchased? na (Only applicabale for projects above $1,000,000) Date Submitted to Clerk for Agenda: September 3, 2015 Approval Date By: Purchase Order No.: Date Issued: WI -15 submitted (Only for PW Construction Projects) NTP Date: (Only for non Public Works Project) Mayor Tammy de Weerd C�E IDIAN�--� City Council M¢mb¢rlt Charlie Rountree D A H O Keith Bird Borton Public Joeavene Luke Cavener is Milam Works Department Genes Davidd Zarembamba TO: Keith Watts FROM: Clint Worthington Staff Engineer H DATE: 9/3/2015 SUBJECT: WELL 12 AND WELL 23 SCADA CONTROL SYSTEM UPGRADES CONSTRUCTION CONTRACT WITH A.M.E ELECTRIC FOR A NOT TO EXCEED AMOUNT OF $82,389. I. DEPARTMENT CONTACT PERSONS Clint Worthington, Staff Engineer II 489-0349 Kyle Radek, Assistant City Engineer 489-0343 Warren Stewart, City Engineer 489-0350 Tom Barry, PW Director 489-0372 II. DESCRIPTION A. Background The City of Meridian operates a water and sewer system with approximately 27,000 accounts. Public Works plans to upgrade existing water and wastewater supervisory control and data acquisition (SCADA) radio systems to a single SCADA system utilizing the City's existing wide area network. The current SCADA Master Plan includes the assessment of the existing SCADA system and development of future SCADA system improvement projects. One of the highest priority projects identified during the SCADA master planning process was the need for new Programmable Logic Controllers (PLC's). B. Proposed Proiect This project will provide control panel, PLC, radio, associated wiring and appurtenance installation at two different Well sites. III. IMPACT A. Fiscal Impacts Page 1 of 2 Funding is available in the Captial Electronics enhancement for the construction of this project. The bid amount is for a not exceed amount of $82,389. Project Costs: -F ----------------------------- --------------------- ----------- -------------------------------- ; Fiscal Year 2015 ----------------------------------=--------------------------------- Construction Contract $82,389 - - ------------------ - - - - ------ - - - - -- - - - - ------- - - - - ---- -- - - -- Total; $82,389 -------------------------------------------------------------------------- Project Funding; Fiscal Year 2015 Account Code / Codes ------ ----------------------------- ---- Available Fundingi 3400-94300 $95,000 ----- -- ------------- ----------- Total Funding $951000: ' Time Constraints Execution of the attached contract is critical in order to begin construction and complete the project to ensure reliable communications fiom these Well Sites. Execution of the contract also allows Public Works to complete the project in the fiscal year (FY 2015) which it was budgeted. Departmental Approval: ca 1z Page 2 of 2 r H v ro a J1. 0 o\o do do o\o o\o do do d do 0 o\o o\o & do 0 o to O O o O O O O O ri O O H M 0 o N o O ci O O O O O N O O W M M N to M N W M o co a) O M ri O O o O o a\ O O O O O N O o Ol N �i r to ni r H cr w U) N 00 01) t0 dr ri N 0\ m ri H N N m M to ri ri H r♦ O N O o In O O O (3 O to O o O ri O 1O h o o o O O O O O 10 O O o ri O N Lf) tl- o h O O O H o h O O w W M N to M N M M o co a) O M ri lD ri ri !` a\ r o o to to 0) O\ �i r to ni r H cr w U) N In t0 dr N 0\ m ri H N N m M to ri ri H ri O CO O O to o o O O o O O O O to O 10 N O O lD O O o o to O o O O O N 'W h O !` o o O ri N O N O �N to M N W M 0) M o O O co O h O w ri lD (Y ri 10 W to to r♦ (I Ol to W M N LD N I` N Vr (q O 0) If) i` H r -i N L() M to N NG N ri M Eq In Si U G A H fd M rd 4) b\ O M 0 Q5 r U 0 0 o O O O O a O O o to o 0 0 t` 0 0 o O o O O O O o to ID o 0 o to 0 (D O O O O O O o O N l� N o o M O m O O (D !` 0\ r o o M O tD 0\ to W H cr m U) N N t0 dr N N m M to ri ri N t` ri' ri ri ri N ri 4) 0 0EQ H G N N NG .t2 ) Eq In Si U G A U fd M rd 4) b\ O M 0 Q5 1i U U P, U ri N S -t •n ri �t N }1 u! ri td i� .ri 11 Si U) to N I 4-i 11 !` n O N bl t� bt R( O ii • i r >; G to Aa ri b) N ri 4 -)Ln ?i Un ? N t FC A O 'd (d a) dri u dp ri �� N a 0 r1 H� O N 0 \Gu O Wd d N w W N d U N l4 M N rd rd N U 1-) (d b, 2� Gd d� ul ri N G 1 d N 8 4) �N q G s4 bi kD 3 N a N G -ri qq� d d m P O R G Yi bi m V U O O oo 4-)d +) O O N 'b 41 G b\ ri w b) N G G O RI 0 G b\ h )4 b\ 4i O (d -ri -H ri U) G m U •,I N N G m O G. q O G bi r N O (x H •,i W G H b) G •ri H 'S v v j. (d 'Tr M 41 N rdb) (d >1 'A W d) ri W G H b) •ri a41 i-1 W rl P • i a (d (d - U) U) (d p C1 'a U) 4J :2 'd ri P V )i d d j rtS rn a I a r -i p( H m b) N U •ri to H ri N ri G O td •ri V) d r -i I U N ri fn ri R S4 U) E ri g 7 0 1 O bI G cps 4) •r♦ O ri W O (d A )i }4 FL' ri 8 fd W ii G rd ri rd g • A O �i N i4 H O }4 ri rd O w 8 �i 4) H0 i4 O G O S4 O rd }-I 1i H g N r -I (d V -H4) }4 U) Ar' y� I b) G0 r -i 4.) bl HU)0 ri fd rd )4 Gty) •rl 44 )i 61 ri V •ri r-i Eq ri V riG •ri � p ri 1) V G m 1! ri 1-1 U) riGG A..( V S4 ,�' Gm(n 1-1 bl GO J.) ri 4J V) r-ING ri 4J ri 0) N -ri Z GPd z U W U) U�)PI I-�-"I� TUU Uq U U UH V) NUU UoiH U W 3cnU t07•Gi rt m +- U .rl W N U 0 U (fid 0 (d rqQC FqQC VU) UU j ) tl N N 4i bl ,G •ri •n rk � W iuUJ) ri) UuU) o 4i t` t` !` i` H r ri to M O O ri H r -i ri ri H ri H H H rI ri ri ri r♦ c1 ri M lD W W W W dr dr W W W W In to MO 0 O O O O O O O o 0 o O O O O O O U ri � O rI ri ri r -i ri ri ri H rl ri ri ri ri rl U) M Ol m Al N +-) u 0 N X w Ln G o 41) rd N u u ° o W 1 N U W1 o r, ,qd O cP \ rt kD m O O O u w 0 a� +3 ro +) cn 0 r N .q o 0 M•i ;j8 � PQ a a N N N M m 0 co a a� N N OO � 3 N 4A C O ri U) w 11 •rl I ri a)H aGi � ro U � � NW(Yi P4 U) 0 r N .q o 0 M•i ;j8 � PQ a a N N N M m 0 co F N N O OO � 3 N 4A C Lf U) Ln a)H U) q L U) F �d w N N r � 3 N 4A C Lr c Lr Ln N o Ch Lfl L� N O ON Ln �d w vLLJ J D U) W ce 11w W ti z D O Q D m sqn # �!l puo8 p!8 wnpuapp pauslg w O 0 z W CONTRACT FOR PUBLIC WORKS CONSTRUCTION WELL 12 AND WELL 23 CONTROL SYSTEM UPGRADES - CONSTRUCTION PROJECT # 10417.m THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this day of September, 2015, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and AME Electric, Inc, hereinafter referred to as "CONTRACTOR", whose business address is 3621 Arthur St., Caldwell, ID 83605 and whose Public Works Contractor License # is C-11544.AA-4. INTRODUCTION Whereas, the City has a need for services involving WELL 12 AND WELL 23 CONTROL SYSTEM UPGRADES - CONSTRUCTION; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Contract and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that WELL 12 AND WELL 23 CONTROL SYSTEM UPGRADES - CONSTRUCTION page 1 of 12 Project 10417.m are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provided by the Contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a Not -To -Exceed basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof for the Not -To -Exceed amount of $82,389.00. 2.2 The Contractor shall provide the City with a monthly statement and supporting invoices, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal. or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement including, but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) or unless sooner terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some other method or time of termination is listed in Exhibit A. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. WELL 12 AND WELL 23 CONTROL SYSTEM UPGRADES - CONSTRUCTION page 2 of 12 Project 10417.m 3.3 Should City fail to pay Contractor all or any part of the compensation set forth in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 4. Liquidated Damages: Substantial Completion shall be accomplished within 45 (forty five) calendar days from Notice to Proceed. This project shall be considered Substantially Complete when the Owner has full and unrestricted use and benefit of the facilities, both from an operational and safety standpoint, and only minor incidental work, corrections or repairs remain for the physical completion of the total contract. Contractor shall be liable to the City for any delay beyond this time period in the amount of $300.00 (three hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. Upon receipt of a Notice to Proceed, the Contractor shall have 60 (sixty) calendar days to complete the work as described herein. Contractor shall be liable to the City for any delay beyond this time period in the amount of $300.00 (three hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. See Milestones listed in the Payment Schedule for Substantial Completion. 5. Termination: 5.1 If, through any cause, CONTRACTOR, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement shall, at the option of the CITY, become its property, and CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. 5.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONTRACTOR, and the CITY may withhold any payments to WELL 12 AND WELL 23 CONTROL SYSTEM UPGRADES - CONSTRUCTION page 3 of 12 Project 10417.m CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. 6. Independent Contractor: 6.1 In all matters pertaining to this agreement, CONTRACTOR shall be acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 6.2 Contractor, its agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 6.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. If in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 7. Sub -Contractors: Contractor shall require that all of its sub -contractors be licensed per State of Idaho Statute # 54-1901 8. Removal of Unsatisfactory Employees: The Contractor shall only furnish employees who are competent and skilled for work under this contract. If, in the opinion of the City, an employee of the Contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the contract, threatens or uses abusive language while on City property, or is otherwise unsatisfactory, that employee shall be removed from all work under this contract. 9. Indemnification and Insurance: 9.1 CONTRACTOR shall indemnify and save and hold harmless CITY and it's elected officials, officers, employees, agents, and volunteers from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this WELL 12 AND WELL 23 CONTROL SYSTEM UPGRADES - CONSTRUCTION page 4 of 12 Project 10417.m Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortious conduct of CITY or its employees. CONTRACTOR shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance in which the CITY shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability Insurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation Insurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of Insurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. In the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642. 9.2 Insurance is to be placed with an Idaho admitted insurer with a Best's rating of no less than A-. 9.3 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 9.4 To the extent of the indemnity in this contract, Contractor's Insurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City or the City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. 9.5 The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. WELL 12 AND WELL 23 CONTROL SYSTEM UPGRADES - CONSTRUCTION page 5 of 12 Project 10417.m 9.6 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 9.7 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors. 10. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 11. Bonds: Payment and Performance Bonds are required on all Public Works Improvement Projects per the ISPWC and the City of Meridian Supplemental Specifications & Drawings to the ISPWC, which by this reference are made a part hereof. Contractor is required to furnish faithful performance and payment bonds in the amount of 100% of the contract price issued by surety licensed to do business in the State of Idaho. In the event that the contract is subsequently terminated for failure to perform, the contractor and/or surety will be liable and assessed for any and all costs for the re -procurement of the contract services. 12. Warranty: All construction and equipment provided under this agreement shall be warranted for 2 years from the date of the City of Meridian acceptance per the ISPWC and the Meridian Supplemental Specifications & Drawings to the ISPWC and any modifications, which by this reference are made a part hereof. All items found to be defective during a warranty inspection and subsequently corrected will require an additional two (2) year warranty from the date of City's acceptance of the corrected work. 13. Changes: The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. 14. Taxes: The City of Meridian is exempt from Federal and State taxes and will execute the required exemption certificates for items purchased and used by the City. Items purchased by the City and used by a contractor are subject to Use Tax. All other taxes are the responsibility of the Contractor and are to be included in the Contractor's Bid pricing. WELL 12 AND WELL 23 CONTROL SYSTEM UPGRADES - CONSTRUCTION page 6 of 12 Project 10417.m 15. Meridian Stormwater Specifications: All construction projects require either a Storm Water Pollution Prevention Plan (SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of Meridian Construction Stormwater Management Program (CSWMP) manual. The CSWMP manual containing the procedures and guidelines can be found at this address: httg://www.meridiancity.org/environmental.asgx?id=13618. Contractor shall retain all stormwater and erosion control documentation generated on site during construction including the SWPPP manual, field inspections and amendments. Prior to final acceptance of the job by the City the contractor shall return the field SWPPP manual and field inspection documents to the City for review. A completed Contractor Request to File Project N.O.T. with the EPA form shall be provided to the City with the documents. These documents shall be retained, reviewed and approved by the City prior to final acceptance of the project. 16. ACRD: Contractor shall be responsible for coordinating with the City to obtain appropriate ACHD permit(s) and will reimburse the City for fees, fines, or penalties City incurs due to Contractor's violation of any ACHD policy. City shall certify to ACHD that Contractor is authorized to obtain a Temporary Highway and Right -of -Way Use Permit from ACHD on City's behalf. The parties acknowledge and agree that the scope of the agency granted by such certification is limited to, and conterminous with, the term and scope of this Agreement. 17. Reports and Information: 17.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 17.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 18. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 19. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to WELL 12 AND WELL 23 CONTROL SYSTEM UPGRADES - CONSTRUCTION page 7 of 12 Project 10417.m copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 20. Equal Employment Opportunity: In performing the work herein, Contractor agrees to comply with the provisions of Title VI and VII of the Civil Rights Act, Revenue Sharing Act Title 31, U.S. Code Section 2176. Specifically, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. Contractor will take affirmative action during employment or training to insure that employees are treated without regard to race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. In performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 21. Employment of Bona Fide Idaho Residents: Contractor must comply with Idaho State Statute 44-1002 which states that the Contractor employ ninety-five percent (95%) bona fide Idaho residents. 22. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney's or the opportunity to seek such advice. 23. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 24. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 25. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall WELL 12 AND WELL 23 CONTROL SYSTEM UPGRADES - CONSTRUCTION page 8 of 12 Project 10417.m not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 26. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 27. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 28. Payment Request: Payment requests shall be submitted to City of Meridian through the City's project management software. The Project Manager will compare the invoice against the Payment Schedule in the Agreement for compliance. Upon approval that the work has been done and is in compliance with the Agreement, the Project Manager will approve the pay request for processing. City of Meridian payment terms are Net 30 from the date City receives a correct invoice. Final payment will not be released until the City has received a tax release from the Tax Commission. 29. Cleanup: Contractor shall keep the worksite clean and free from debris. At completion of work and prior to requesting final inspection, the Contractor shall remove all traces of waste materials and debris resulting from the work. Final payment will not be made if cleanup has not been performed. 30. Order of Precedence: The order or precedence shall be the contract agreement, the Invitation for Bid document, then the winning bidders submitted bid document. 31. Compliance with Laws: In performing the scope of work required hereunder, CONTRACTOR shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 32. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. WELL 12 AND WELL 23 CONTROL SYSTEM UPGRADES - CONSTRUCTION page 9 of 12 Project 10417.m 33. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: CITY CONTRACTOR City of Meridian A.M.E. Electric, Inc Purchasing Manager Attn: Mike Tenhulzen 33 E Broadway Ave 3621 Arthur St Meridian, ID 83642 Caldwell, ID 83605 208-489-0417 Phone: 208-459-8959 Email: mike@ameelectric.com Idaho Public Works License #C -11544 -AA -4 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 34. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN BY: TAMMY de WE, D, MAYO Dated:-12/1s—ZY Approved by Cou ci �F , ._ 1p6� u( iha Tl��p6 JAYCEE M H Purchasing Appro I BY: KEITH -WATTS, Purchasing Manager Dated:: Project Manager Clint Worthinaton Dated: Depa n ent roval BY WA REN S° EWART, Engineering Manager Dated:: t b WELL 12 AND WELL 23 CONTROL SYSTEM UPGRADES - CONSTRUCTION page 10 of 12 Project 10417.m AN ME SCOPE OF WORK REFER TO INVITATION TO BID PW -15-10417.m ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the Invitation to Bid Package # PW -15-10417.m, are by this reference made a part hereof. SPECIFICATIONS / SCOPE OF WORK All construction work shall be done in accordance with the 2012 version of the Idaho Standards for Public Works Construction (ISPWC), the 2013 City of Meridian Supplemental Specifications to the ISPWC (and any Addendums). See separate documents: • PLANS NAME BY Control Engineers dated 8-2-2015 (32 pages) • SPECIAL PROVISIONS/TECHNICAL SPECIFICATIONS by Control Engineers WELL 12 AND WELL 23 CONTROL SYSTEM UPGRADES - CONSTRUCTION page 11 of 12 Project 10417.m Exhibit B MILESTONE / PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed $82,389.00. WELL 12 AND WELL 23 CONTROL SYSTEM UPGRADES - CONSTRUCTION page 12 of 12 Project 10417.m Milestone 1 Substantial Completion 45 Days from Notice to Proceed Milestone 2 Final Completion 60 Days from Notice to Proceed NOV Contract includes furnishing all labor, materials, equipment, and incidentals as required for the WELL 12 AND WELL 23 CONTROL SYSTEM UPGRADES - CONSTRUCTION per IFB PW - 15 -10417.m CONTRACTTOTAL ....................... CONTRACT IS A NOT TO EXCEED AMOUNT. LINE ITEM PRICING BELOW WILL BE USED FOR INVOICE VERIFICATION AND ANY ADDITIONAL INCREASES OR DECREASES IN WORK REQUESTED BY CITY. Item No. Description Quantity Unit Unit Price Mob! I izatio n/De mobilization: 1 Costs associated with project site Mobilization and 1 LS $2,334.00 Demobilization Instrumentation: 2 1 LS $30,858.00 (Drawings 1-130 and 1-230) PLC Control Panels: 3 1 LS $42,036.00 (Drawings 1-103 through 1-114,1-203 through 1-214) Power Monitor Panels: 4 1 LS $5,861.00 (Drawings 1-120,1-220) Testing: 5 1 LS $1,300.00 (Drawing,1-000) Other Misc.: 6 I LS 0.00 Include all misc. work not mentioned herein. WELL 12 AND WELL 23 CONTROL SYSTEM UPGRADES - CONSTRUCTION page 12 of 12 Project 10417.m Bond No. IDC 44609 Document A312TM —2010 Conforms with The American Institute of Architects AIA Document 312 Performance Bond CONTRACTOR: (Nance, legal status and address) AME Electric, Inc. 3621 Arthur St Caldwell, ID 83605 OWNER: (Maine, legal status and address) City of Meridian 33 East Broadway Avenue Meridian, ID 83642 CONSTRUCTION CONTRACT Date: September 8, 2015 Amount: $ 82,389.00 SURETY: (Arame, legal status and principal place of business) Merchants Bonding Company (Mutual) 6700 Westown Parkway West Des Moines, IA 50266 Mailing Address for Notices Merchants Bonding Company (Mutual) 6700 Westown Parkway, West Des Moines, IA 50266 This document has Important legal consequences. Consultation with an attorney Is encouraged with respect to Its completion or modiflcatlon. Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable. Eighty Two Thousand Three Hundred Eighty Nine Dollars and 00/100 Description: (Varve and location) Well 12 and Well 23 Control System Upgrades - Construction. BOND Date: September 8, 2015 (Not earlier than Construction Contract Date) Amount: $ 82,389.00 Eighty Two Thousand Three Hundred Eighty Nine Dollars and 00/100 Modifications to thiscnd: © Nonc F-] Sec Section 16 CONTRACTOR AS PRINCIPAL Company: AME Electric, Inc. Signature: Name Michael TenHulze and Title: President SURETY Company: (Corporate Sea!) Merchants Bon ompany (Mutu;�R Signature: Name Ray and L. Wolfe and Title: Attorney -in -Fact (Any additional signatures appear on the last page of this Performance Bond.) (POR IiVPOR,YLf TION ONLY — Na» re, address and telephone) AGENT or BROKER: OWNER'S REPRESENTATIVE: The Hartwell Corporation (Architect, Engineer or other parry:) PO Box 400 Caldwell, ID 83606 208-459-1678 S-1 862/AS 8110 § 1 The Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to the Owner for the performance of the Construction Contract, which is incorporated herein by reference. § 2 If the Contractor performs the Construction Contract, the Surety and the Contractor shall have no obligation under this Bond, except when applicable to participate in a conference as provided in Section 3. § 3 If there is no Owner Default under the Construction Contract, the Surety's obligation under this Bond shall arise after the Owner first provides notice to the Contractor and the Surety that the Owner is considering declaring a Contractor Default. Such notice shall indicate whether the Owner is requesting a conference among the Owner, Contractor and Surety to discuss tite Contractor's performance. If the Owner docs not request a conference, the Surety may, within live (5) business days after receipt of the Owner's notice, request such a conference. If the Surety timely requests a conference, the Owner shall attend. Unless the Owner agrees otherwise, any conference requested under this Section 3.1 shall be held within ten (10) business days of the Surety's receipt of the Owner's notice. If the Owner, the Contractor and the Surety agree, the Contractor shall be allowed a reasonable time to perform the Construction Contract, but such an agreement shall not waive the Owner's right, if any, subsequently to declare a Contractor Default; the Owncr declares a Contractor Default, terminates the Construction Contract and notifies Ute Surety; and the Owner has agreed to pay the Balance of the Contract Price in accordance with the terms of the Construction Contract to the Surety or to a contractor selected to perform the Construction Contract. § 4 Failure on the part of the Owner to comply with the notice requirement in Section 3.1 shall not constitute a failure to comply with a condition precedent to the Surety's obligations, or release the Surety from its obligations, except to the extent the Surety demonstrates actual prejudice. § 5 When the Owner has satisfied the conditions of Section 3, the Surety shall promptly and at the Surety's expense take one of the following actions: § 6.1 Arrange for the Contractor, with the consent of lire Owner, to perforin and complete the Construction Contract; § 5.2 Undertake to perform and complete the Construction Contract itself, through its agents or independent contractors; § 6,3 Obtain bids or negotiated proposals from qualified contractors acceptable to the Owner for a contract for performance and completion of the Construction Contract, arrange for a contract to be prepared for execution by the Owner and a contractor selected with the Owner's concurrence, to be secured with performance and payment bonds executed by a qualified surety equivalent to the bonds issued on the Construction Contract, and pay to the Owner the amount of damages as described in Section 7 In excess of the Balance of the Contract Price incurred by the Owner as a result of the Contractor Default; or § 6.4 Waive its right to perform and complete, arrange for completion, or obtain a new contractor and with reasonable promptness under the circumstances: After investigation, determine the amount for which it may be liable to the Owner and, as soon as practicable after the amount is determined, make payment to the Owner; or Deny liability in whole or in part and notify the Owner, citing the reasons for denial. § 6 If the Surety does not proceed as provided in Section 5 with reasonable promptness, the Surety shall be deemed to be in default on this Bond seven days atter receipt of an additional written notice from the Owner to the Surety demanding that the Surety perform its obligations under this Bond, and the Owner shall be entitled to enforce any remedy available to the Owner. If the Surety proceeds as provided in Section 5.4, and the Owner refuses the payment or the Surety has denied liability, in whole or in part, without further notice the Owner shall be entitled to enforce any remedy available to the Owner. S-1852/AS 8/10 § 7 If the Surety elects to act under Section 5.1, 5.2 or 5.3, then the responsibilities of the Surety to tate Owner shall not be greater than those of the Contractor under the Construction Contract, and the responsibilities of the Owner to the Surety shall not be greater than those of the Owner under the Construction Contract. Subject to the commitment by the Owner to pay the Balance of the Contract Price, the Surety is obligated, without duplication, for .1 the responsibilities of the Contractor for correction of defective work and completion of the. Construction Contract; .2 additional legal, design professional and delay costs resulting from the Contractor's Default, and resulting from the actions or failure to act of the Surety under Section 5; and .3 liquidated damages, or if no liquidated damages are specified in the Construction Contract, actual damages caused by delayed performance or non-performance of the Contractor. § 8 If the Surety elects to act under Section 5.1, 5.3 or 5A, the Surety's liability is limited to the amount of this Bond. § 9 The Surely shall not be liable to the Owner or others for obligations of the Contractor that are uarclatdd to the Construction Contract, and the Balance of the Contract Price shall not be reduced or set off on account of any such unrelated obligations. No right of action shall accrue on this Bond to tiny person or entity other than the Owner or its heirs, executors, administrators, successors and assigns. § 10 The Surety hereby waives notice of any change, including changes of time, to the Construction Contract or to related subcontracts, purchase orders and other obligations. § 11 Any proceeding, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in the location in which the work or part of the work is located and shall be instituted within two years after a declaration of Contractor Default or within two years after the Contractor ceased working or within two years after the Surety refuses or fails to perform its obligations under this Bond, whichever occurs first. If the provisions of this Paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. § 12 Notice to the Surety, the Owner or the Contractor shall be mailed or delivered to the address shown on the page on which their signature appears. § 13 When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be performed, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so fitmished, the intent is that this Bond shall be construed as a statutory bond and not as a common luwbond. § 14 Definitions § 14.1 Balance of the Contract Price. The total amount payable by the Owner to the Contractor under the Construction Contract after all proper adjustments have been made, including allowance to the Contractor of any amounts received or to be received by the Owner in settlement of insurance or other claims for damages to which the Contractor is entitled, reduced by all valid and proper payments made to or on behalf of the Contractor under the Construction Contract. § 14.2 Construction Contract. The agreement between the Owner and Contractor identified on the cover page, including all Contract Documents and changes made to the agreement and the Contract Documents. § 14.3 Contractor Default. Failure of the Contractor, which has not been remedied or waived, to perform or otherwise to comply with a material term of the Construction Contract. § 14.4 Owner Default. Failure of the Owner, which has not been remedied or waived, to pay the Contractor as required under the Construction Contract or to perforni and complete or comply with the other material terms of the Construction Contract. § 14.5 Contract Documents. All the documents that comprise the agreement between the Owner and Contractor. § 15 if this Bond is issued for an agreement between a Contractor and subcontractor, the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. S-1852/AS 8/10 § 16 Modifications to this bond are as follows: (Space is provided below for additional signatures of added parties, other than those appearing on the cover page.) CONTRACTOR AS PRINCIPAL. Company: (Corporate Seal) Signature: Name and Title: Address S-1852/AS 8/10 SURETY Company: (Corporale Seal) Signature: Name and Title: Address Bond No. IDC 44609 Payment Bond CONTRACTOR: n'ance, legal status and address) AME Electric, Inc. 3621 Arthur St Caldwell, ID 83605 Document A312 TM -2010 Conforms with The American Institute of Architects AIA Document 312 OWNER: (Marne, legal status and address) City of Meridian 33 East Broadway Avenue Meridian, ID 83642 CONSTRUCTION CONTRACT Date: September 8, 2015 Amount: $ 82,389.00 SURETY: (Nance, legal status and principal place of brtsiness) Merchants Bonding Company (Mutual) 6700 Westown Parkway West Des Moines, IA 50266 Mailing Address for Notices Merchants Bonding Company (Mutual) 6700 Westown Parkway, West Des Moines, IA 50266 This document has important legal consequences. Consultation with an attorney is encouraged with respect to Its completion or modificatt6n. Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable, Eighty Two Thousand Three Hundred Eighty Nine Dollars and 00/100 Description: (Nance and location) Well 12 and Well 23 Control System Upgrades - Construction. BOND Date; September 8, 2015 (1'ot earlier than Construction Contract Date) Amount: $ 82,389.00 Eighty Two Thousand Three Hundred Eighty Nine Dollars and 00/100 Modifications to this Bond: x0 None [—] See Section 18 CONTRACTOR AS PRINCIPAL Company: (Cor orate Seal) AME Electric, Inc. f Signature: Name Ichael TenHulzen and Title: President (Any additional signatures appear on the last page of this Payment Bond) (FOR INFORAMTION ONLY — t\rance, address and telephone) AGENT or BROKER: The Hartwell Corporation PO Box 400 Caldwell, ID 83606 208-459-1678 S-21491AS 8110 SURETY Company: (Corporate sea!) Merchants B dig Company (Mutual) Signature _ Name Raymond L. Wolfe and Title: Attorney -in -Fact OWNER'S REPRESENTATIVE: (Architect, Engineer or other party) § 1 The Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to the Owner to pay for labor, materials and equipment furnished for use in the performance of the Construction Contract, which is incorporated herein by reference, subject to the following terms. § 2 If the Contractor promptly makes payment of all sums due to Claimants, and defends, indemnifies and holds harmless the Owner from claims, demands, liens or suits by any person or entity seeking payment for labor, materials or equipment furnished for use in the performance of the Construction Contract, then the Surety and the Contractor shall have no obligation under this Bond. § 3 If there is no Owner Default under the Construction Contract, the Surety's obligation to the Owner tinder this Bond shall arise after the Owner has promptly notified the Contractor and the Surety (at the address described in Section 13) of claims, demands, liens or suits against the Owner or the Owner's property by any person or entity seeking payment for labor, materials or equipment furnished for use in the performance of the Constriction Contract and tendered defense of such claims, demands, liens or suits to the Contractor and the Surety. § 4 When the Owner has satisfied the conditions in Section 3, the Surety shall promptly and tit the Surety's expense defend, indemnify and hold harmless the Owner against a duly tendered claim, demand, lien or suit. § 6 The Surety's obligations to a Claimant under this Bond shall arise after the following: § 6.1 Claimants, who do not have a direct contract with the Contractor, .1 have fumished a written notice of non-payment to the Contractor, stating with substantial accuracy the amount claimed and the name of the party to whom the materials were, or equipment was, furnished or supplied or for whom the labor was done or performed, within ninety (90) days after having last performed labor or last furnished materials or equipment included in the Claim; and .2 have sent a Claim to the Surety (at the address described in Section 13). § 6,2 Claimants, who are employed by or have a direct contract with the Contractor, have sent a Claim to the Surety (at the address described in Section 13). § 6 If a notice of non-payment required by Section 5.1.1 is given by the Owner to the Contractor, that is sufficient to satisfy a Claimant's obligation to furnish a written notice of non-payment under Section 5.1.1. § 7 When a Claimant has satisfied the conditions of Sections 5.1 or 5.2, whichever is applicable, the Surety shall promptly and at the Surety's expense take the following actions: § 7.1 Send an answer to the Claimant, with a copy to the Owner, within sixty (60) days after receipt of the Claim, stating the amounts that are undisputed and the basis for challenging any amounts that are disputed; and § 7.2 Pay or atrange for payment of any undisputed amounts. § 7.3 The Surety's failure to discharge its obligations under Section 7.1 or Section 7.2 shall not be deemed to constitute a waiver of defenses the Surety or Contractor may have or acquire as to a Claim, except as to undisputed amounts for which the Surety and Claimant have reached agreement, If, however, the Surety fails to discharge its obligations under Section 7.1 or Section 7.2, the Surety shall indemnify the Claimant for the reasonable attorney's fees the Claimant incurs thereafter to recover any sums found to be due and owing to the Claimant. § q The Surety's total obligation shall not exceed the amount of this Bond, plus the amount of reasonable attorney's fees provided under Section 7.3, and the amount of this Bond shall be credited for any payments made in good faith by the Surety. § 9 Amounts owed by the Owner to the Contractor under the Construction Contract shall be used for the performance of the Construction Contract and to satisfy claims, if any, under any construction performance bond. By the Contractor furnishing and the Owner accepting this Bond, they agree that all funds earned by the Contractor in the performance of the Construction Contract are dedicated to satisfy obligations of the Contractor and Surety under this Bond, subject to the Owner's priority to use the funds for the completion of the work. , 8-2149/AS 8/10 § 10 The Surety shall not be liable to the Owner, Claimants or others for obligations of the Contractor that are unrelated to the Construction Contract. The Owner shall not be liable for the payment of any costs or expenses of any Claimant under this Bond, and shall have under this Bond no obligation to make payments to, or give notice on behalf of, Claimants or otherwise have any obligations to Claimants under this Bond. § 11 The Surety hereby waives notice of any change, including changes of time, to the Construction Contract or to related subcontracts, purchase orders and other obligations. § 12 No suit or action shall be commenced by a Claimant under this Bond other than in a court of competent jurisdiction in the state in which the project that is the subject of the Construction Contract - is located or after the expiration of one year from the date (1) on which the Claimant sent a Claim to the Surety pursuant to Section 5.1.2 or 5.2, or (2) on which the last labor or service was performed by anyone or the last materials or equipment were furnished by anyone under the Construction Contract, whichever of (1) or (2) first occurs. If the provisions of this Paragraph arc void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. § 13 Notice and Claims to the Surety, the Owner or the Contractor shall be muilcd or delivered to the address shown on the page on which their signature appears. Actual receipt of notice or Claims, however accomplished, shall be sufficient compliance as of the date received. § 14 When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be performed, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. § 15 Upon request by any person or entity appearing to be a potential beneficiary of. this Bond, the Contractor and Owner shall promptly furnish a copy of this Bond or shall permit a copy to be made. 16 Definitions 16.1 Claim. A written statement by the Claimant including at a minimum; .1 the name of the Claimant; .2 the name of the person for whom the labor was done, or materials or equipment furnished; .3 a copy of the agreement or purchase order pursuant'to which labor, materials or equipment was furnished for use in the performance of the Construction Contract; .4 a brief description of the labor, materials or equipment furnished; ,5 the date on which the Claimant last performed labor or last furnished materials or equipment for use in the performance of the Construction Contract; .6 the total amount earned by the Claimant for labor, materials or equipment furnished as of die date of the Clain; .7 the total amount of previous payments received by the Claimant; and .8 the total amount due and unpaid to the Claimant for labor, materials or equipment furnished as of the date of the Claim. § 16.2 Claimant. An individual or entity having a direct contract with the Contractor or with a subcontractor of the Contractor to furnish labor, materials or equipment for use in the performance of the Construction Contract, The term Claimant also includes any individual or entity that has rightfully asserted a claim under an applicable mechanic's lien or similar statute against the real property upon which the Project is located. The intent of this Bond shall be to include without limitation in the terms "labor, materials or equipment" that part of water, gas, power, light, heat, oil, gasoline, telephone service or rental equipment used in the Construction Contract, architectural and engineering services required for performance of the work of the Contractor and the Contractor's subcontractors, and all other items for which a mechanic's lien may be asserted in the jurisdiction where the labor, materials or equipment were furnished. § 16,3 Construction Contract. The agreement between the Owner and Contractor identified on the cover page, including all Contract Documents and all changes made to the agreement and the Contract Documents, 3-2149/AS 8/10 § 16.4 Owner Default. Failure of the Owner, which has not been remedied or waived, to pay the Contractor as required under the Construction Contract or to perform and complete or comply with the other material terms of the Construction Contract. § 16.5 Contract Documents. All the documents that comprise the agreement between the Owner and Contractor. § 17 If this Bond is issued for an agreement between a Contractor acid subcontractor, the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. § 18 Modifications to this bond are as follows: (Space is provided below for additional signatures of added parties, other than those appearing on the cover page.) CONTRACTOR AS PRINCIPAL SURETY Company: (Corporate Seal) Company: (Corporate Seal) Signature: _ Name and Title: Address S-2149/AS 8/10 Signature: _ Name and Title: Address MERCHANTS BONDING COMPANY,,, POWER OF ATTORNEY Know All Persons By These Presents, that MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., both being corporations duly organized under the laws of the State of Iowa (herein collectively called the "Companies"), and that the Companies do hereby make, constitute and appoint, individually, Karl F Baughman; Lynn Hawley; Raymond L Wolfe; Traci McClure; Zachary A Dehne of Caldwell and State of Idaho their true and lawful Attorney -in -Fact, with full power and authority hereby conferred in their name, place and stead, to sign, execute, acknowledge and deliver in their behalf as surety any and all bonds, undertakings, recognizances or other written obligations in the nature thereof, subject to the limitation that any such instrument shall not exceed the amount of: TWENTY MILLION ($20,000,000.00) DOLLARS and to bind the Companies thereby as fully and to the same extent as if such bond or undertaking was signed by the duly authorized officers of the Companies, and all the acts of said Attorney -in -Fact, pursuant to the authority herein given, are hereby ratified and confirmed. This Power -of -Attorney is made and executed pursuant to and by authority of the following By -Laws adopted by the Board of Directors of the Merchants Bonding Company (Mutual) on April 23, 2011 and adopted by the Board of Directors of Merchants National Bonding, Inc., on October 24, 2011. "The President, Secretary, Treasurer, or any Assistant Treasurer or any Assistant Secretary or any Vice President shall have power and authority to appoint Attorneys -in -Fact, and to authorize them to execute on behalf of the Company, and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof. The signature of any authorized officer and the seal of the Company may be affixed by facsimile or electronic transmission to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the Company, and such signature and seal when so used shall have the same force and effect as though manually fixed." In Witness Whereof, the Companies have caused this instrument to be signed and sealed this 20thday of August , 2014 . STATE OF IOWA COUNTY OF POLK ss. . \NG C� •. • �MA ' o�oRP 0,9 .9'.• V ; Cy y 1933 ; c. MERCHANTS BONDING COMPANY (MUTUAL) MERCHANTS NATIONAL BONDING, INC. President On this20th day of August 2014, before me appeared Larry Taylor, to me personally known, who being by me duly sworn did say that he is President of the MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC.; and that the seals affixed to the foregoing instrument is the Corporate Seals of the Companies; and that the said instrument was signed and sealed in behalf of the Companies by authority of their respective Boards of Directors. In Testimony Whereof, I have hereunto set my hand and affixed my Official Seal at the City of Des Moines, Iowa, the day and year first above written. PRtAtS WENDY WOODY o v Commission Number 784654 My Commission Expires iowP June 20, 2017 Notary Public, Polk County, Iowa STATE OF IOWA COUNTY OF POLK ss. I, William Warner, Jr., Secretary of the MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., do hereby certify that the above and foregoing is a true and correct copy of the POWER-OF-ATTORNEY executed by said Companies, which is still in full force and effect and has not been amended or revoked. In Witness Whereof, I have bereunto set m hand and affixed the seal of the Companies on this +-13-day ofd, ar 0/4-44 0 L : 1--:- - -O- -t: -0- j z • Q'• 1933 Secretary -"• 2003 PQA 00114 (7/14) _ u J � ••����`� •• 6% AMEEL-1 OP ID: RR CERTIFICATE OF LIABILITY INSURANCE ---�'�1 DATE(MMIDD/YYYY) 09/0112015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER The Hartwell Corporation - Cal PO Box 400 CONTACT NAME: Zach Dehne PHONE FAX AIC NO Ext ; 208-459-1678 A/c No):2O8-454-1114 ss; Zach thehartwellcorp.com ADDRESS: Caldwell, ID 83606 Raymond Wolfe INSURERS AFFORDING COVERAGE NAIC N INSURER A: Charter Oak Fire Ins Co -A++ 25615 INSURED AME Electric, Inc. INSURER B: The Cincinnati Ins Co - A+ 10677 3621 Arthur Street Caldwell, ID 83605 INSURERC: X EPP 0217359 INSURER D: INSURER E: DAMA ETORENTED 500,000 PREMISES Ea occurrence $ INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUB R POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MMIDD/YYYY LIMITS B X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE OCCUR X X EPP 0217359 01/01/2015 01/01/2016 DAMA ETORENTED 500,000 PREMISES Ea occurrence $ MED EXP (Any one person) $ 10,000 PERSONAL &ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY � PE� 0 LOC PRODUCTS - COMP/OPAGG $ 2,000,000 Emp Ben. $ 1/3000000 OTHER: I I AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 Ea accident BODILY INJURY (Per person) $ B X ANY AUTO X X EBA0217359 01/01/2015 01/01/2016 ALL OWNED S BODILY INJURY (Per accident) $ ACHEDULED AUTOS UTOS NON -OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Peraccident X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 4,000,000 AGGREGATE $ 4,000,000 B EXCESS LIAB CLAIMS -MADE EPP 0217359 01/01/2015 01/01/2016 DED X RETENTION $ 0 $ WORKERS COMPENSATION X STATUTE ER A AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y� UB1757X25215 01/01/2015 01/01/2016 E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) N/A E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below B Leased/Rented Eq. EPP 0217359 01/01/2015 01/01/2016 Limit 100,000 Ded 500 DESCRIPTION OF OPERATIONS / LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) Certificate holder is also named as additional insureds per form GA 233 02 07 & AA4171 11 05 included regarding the project: Well 12 And Well 23 Control System Upgrades - Construction. Blanket Waiver of Subrogation applies per forms AA 41 72 09 99, & GA 233 02 07 CERTIFICATE HOLDER CANCELLATION CITME-5 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cit of Meridian Y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 33 East Broadway Avenue Meridian, ID 83642 AUTHORIZED REPRESENTATIVE ACORD 25 (2014/01) ©1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CONTRACTORS' COMMERCIAL GENERAL LIABILITY BROADENED ENDORSEMENT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Endorsement -Table of Contents: Coverage: Begins on Page: 1. Employee Benefit Liability Coverage ............................................................................................ 2 2. Unintentional Failure to Disclose Hazards......................................................................................... 7 3. Damage to Premises Rented to You................................................................................................... 8 4. Supplementary Payments................................................................................................................... 9 5. Medical Payments................................................................................................................................ 9 6. Voluntary Property Damage (Coverage a.) and Care, Custody or Control LiabilityCoverage (Coverage b.).........................................................................................................9 7. 180 Day Coverage for Newly Formed or Acquired Organizations.................................................. 10 8. Waiver of Subrogation....................................................................................................................... 10 9. Automatic Additional Insured - Specified Relationships: ................................................................ 10 • Managers or Lessors of Premises; • Lessor of Leased Equipment; • Vendors; • State or Political Subdivisions - Permits Relating to Premises; • State or Political Subdivisions - Permits; and • Contractors' Operations 10. Broadened Contractual Liability - Work Within 50' of Railroad Property ......................................... 14 11. Property Damage to Borrowed Equipment....................................................................................... 14 12. Employees as Insureds - Specified Health Care Services: ............................................................ 14 • Nurses; • Emergency Medical Technicians; and • Paramedics 13. Broadened Notice of Occurrence...................................................................................................... 14 B. Limits of Insurance: The Commercial General Liability Limits of Insurance apply to the insurance provided by this endorse- ment, except as provided below: 1. Employee Benefit Liability Coverage Each Employee Limit: $ 1,000,000 Aggregate Limit: $ 3,000,000 Deductible: $ 1,000 3. Damage to Premises Rented to You The lesser of: a. The Each Occurrence Limit shown in the Declarations; or b. $500,000 unless otherwise stated $ 4. Supplementary Payments a. Bail bonds: $ 1,000 b. Loss of earnings: $ 350 5. Medical Payments Medical Expense Limit: $ 10,000 Includes copyrighted material of Insurance GA 233 02 07 Services Office, Inc., with its permission. Page 1 of 15 6. Voluntary Property Damage (Coverage a.) and Care, Custody or Control Liability Coverage (Coverage b.) Limits of Insurance (Each Occurrence) Coverage a. $1,000 Coverage b. $5,000 unless otherwise stated $ Deductibles (Each Occurrence) Coverage a. $250 Coverage b. $250 unless otherwise stated $ COVERAGE PREMIUM BASIS RATE ADVANCE PREMIUM have used up the ap- (a) Area (For Limits in Excess of (For Limits in Excess of 1. Employee Benefit Liability Coverage (b) Payroll $5,000) $5,000) judgments or settle- ments. (c) Gross Sales Liability Coverage. (d) Units (1) Insuring Agreement ity to pay sums or perform e Other acts or services is covered b. Care, Custody unless explicitly provided for $ or Control obligated to pay as dam- ments. TOTAL ANNUAL PREMIUM $ 11. Property Damage to Borrowed Equipment Eac,i Occurrence Limit: $ 10,000 Deductible: $ 250 C. Coverages: have used up the ap- plicable limit of insur- 1. Employee Benefit Liability Coverage ance in the payment of a. The following is added to SECTION I judgments or settle- ments. - COVERAGES: Employee Benefit Liability Coverage. No other obligation or liabil- (1) Insuring Agreement ity to pay sums or perform acts or services is covered (a) We will pay those sums that unless explicitly provided for the insured becomes legally under Supplementary Pay - obligated to pay as dam- ments. ages caused by any act, er- the in- (b) This insurance applies to ror or omission of sured, or of any other per- damages only if the act, er- son for whose acts the in- ror or omission, is negli- gently committed in the sured is legally liable, to "administration" of your which this insurance ap- plies. We will have the right "employee benefit pro - and duty to defend the in- gram"; sured against any "suit" 1) Occurs during the pol- seeking those damages. icy period; or However, we will have no duty to defend against any 2) Occurred prior to the "suit" seeking damages to effective date of this which this insurance does endorsement provided: not apply. We may, at our a) You did not have discretion, investigate any knowledge of a report of an act, error or omission and settle any claim or "suit" on claim or "suit" that may re- or before the ef- fective date of this sult. But: endorsement. 1) The amount we will pay will he for damages is limited deemed to have dee EG as described in SEC- TION III - LIMITS OF TION knowledge of a INSURANCE; and claim or 'suit' when any 2) Our right and duty to "authorized repre- defend ends when we sentative"; Includes copyrighted material of Insurance GA 233 02 07 Services Office, Inc., with its permission. Page 2 of 15 i) Reports all, or formance of investment any part, of the vehicles; or act, error or omission to us 3) Advice given to any or any other person wiih respect to insurer; that person's decision including the willful or reck- to participate or not to ii) Receives a participate in any plan written or ver- included in the "em- bal demand or ployee benefit pro- claim for dam- gram". ages because of the act, er- (f) Workers' Compensation ror or omis- and Similar Laws sion; and Any claim arising out of b) There is no other your failure to comply with applicable insur- the mandatory provisions of ante. any workers' compensation, any plan included in the unemployment compensa- (2) Exclusions tion insurance, social secu- gram". rity or disability benefits law apply or any similar law. to: vice Given With Respect (g) ERISA (a) Bodily Injury, Property ployment; Damage or Personal and Damages for which any in - Advertising Injury sured is liable because of 1) Failure of any invest- liability imposed on a fiduci- "Bodil injury", "property Y 1ur Y, P P Y ary by the Employee Re - damage" or "personal and tirement Income Security advertising injury". Act of 1974, as now or (b) Dishonest, Fraudulent, hereafter amended, or by any similar federal, state or Criminal or Malicious Act local laws. Damages arising out of any (h) Available Benefits intentional, dishonest, fraudulent, criminal or mali- Any claim for benefits to the cious act, error or omission, extent that such benefits committed by any insured, are available, with reason - including the willful or reck- able effort and cooperation less violation of any statute. of the insured, from the ap- (c) Failure to Perform a Con- plicable funds accrued or other collectible insurance. tract Damages arising out of fail- (i) Taxes, Fines or Penalties ure of performance of con- Taxes, fines or penalties, tract by any insurer, including those imposed (d) Insufficiency of Funds under the Internal Revenue Code or any similar state or Damages arising out of an local law. insufficiency of funds to (j) Employment -Related meet any obligations under Practices any plan included in the employee benefit pro- Any liability arising out of gram". any: (e) Inadequacy of Perform- (1) Refusal to employ; ance of Investment 1 Ad- vice Given With Respect (2) Termination of em - to Participation ployment; Any claim based upon: (3) Coercion, domotion, evaluation, reassign - 1) Failure of any invest- ment, discipline, defa- ment to perform; mation, harassment, 2) Errors in providing in- humiliation, discrimina- tion or other employ - formation on past per- Includes copyrighted material of Insurance GA 233 02 07 Services Office, Inc., with its permission. Page 3 of 15 ment-related practices, acts or omissions; or (4) Consequential liability as a result of (1), (2) or (3) above. This exclusion applies whether the insured may be held liable as an employer or in any other capacity and to any obligation to share damages with or repay someone else who must pay damages because of the injury. (3) Supplementary Payments SECTION I - COVERAGES, SUPPLEMENTARY PAY- MENTS - COVERAGES A AND B also apply to this Coverage. b. Who is an Insured As respects Employee Benefit Liabil- ity Coverage, SECTION II - WHO IS AN INSURED is deleted in its en- tirety and replaced by the following: (1) If you are designated in the Declarations as: (a) An individual, you and your spouse are insureds, but only with respect to the conduct of a business of which you are the sole owner, (b) A partnership or joint ven- ture, you are an insured. Your members, your part- ners, and their spouses are also insureds but only with respect to the conduct of your business. (c) A limited liability company, you are an insured. Your members are also insureds, but only with respect to the conduct of your business. Your managers are in- sureds, but only with re- spect to their duties as your managers. (d) An organization other than a partnership, joint venture or limited liability company, you are an insured. Your "executive officers" and di- rectors are insureds, but only with respect to their duties as your officers or di- rectors. Your stockholders are also insureds, but only with respect to their liability as stockholders. (e) A trust, you are an insured. Your trustees are also in- sureds, but only with re- spect to their duties as trustees. (2) Each of the following is also an insured: (a) Each of your "employees" who is or was authorized to administer your "employee benefit program". (b) Any persons, organizations or "employees" having proper temporary authori- zation to administer your "employee benefit program" if you die, but only until your legal representative is ap- pointed. (c) Your legal representative if you die, but only with re- spect to duties as such. That representative will have all your rights and du- ties under this Coverage Part. (3) Any organization you newly ac- quire or form, other than a part- nership, joint venture or limited liability company, and over which you maintain ownership or majority interest, will qualify as a Named Insured if no other similar insurance applies to that organization. However, cover- age under this provision: (a) Is afforded only until the 180th day after you acquire or form the organization or the end of the policy period, whichever is earlier; and (b) Does not apply to any act, error or omission that was committed before you ac- quired or formed the or- ganization. c. Limits of Insurance As respects Employee Benefit Liabil- ity Coverage, SECTION III - LIMITS OF INSURANCE is deleted in its en- tirety and replaced by the following: (1) The Limits of Insurance shown in Section B. Limits of Insur- ance, 1. Employee Benefit Li- ability Coverage and the rules below fix the most we will pay regardless of the number of: (a) Insureds; Includes copyrighted material of Insurance GA 233 02 07 Services Office, Inc„ with its permission. Page 4 of 15 (b) Claims made or "suits" (b) The deductible amount brought; stated in the Declarations applies to all damages c Persons or organizations () 9 sustained by any one "em - making claims or bringing "suits"; ployee", including such 'employee's" dependents (d) Acts, errors or omissions; or and beneficiaries, because of all acts, errors or omis- (e) Benefits included in your sions to which this insur- "employee benefit pro- ance applies. gram". (c) The terms of this insurance, (2) The Aggregate Limit shown in including those with respect Section B. Limits of Insurance, to: 1. Employee Benefit Liability 1) Our right and duty to Coverage of this endorsement defend the insured is the most we will pay for all against any "suits" damages because of acts, er- seeking those dam - rors or omissions negligently "administra- committed in the tion" of your "employee benefit 2) Your duties, and the program". duties of any other in - (3) Subject to the limit described in volved insured, in the event of an act, error or (2) above, the Each Employee omission, or claim, Limit shown in Section B. Limits of Insurance, 1. Employee apply irrespective of the Benefit Liability Coverage of application of the deductible this endorsement is the most we amount. will pay for all damages sus- tained by any one "employee", (d) We may pay any part or all including damages sustained by of the deductible amount to such "employee's" dependents effect settlement of any and beneficiaries, as a result of: claim or "suit" and, upon notification of the action (a) An act, error or omission; or taken, you shall promptly (b) A series of related acts, er- reimburse us for such part of the deductible amount as rors or omissions, regard- we have paid. less of the amount of time that lapses between such d. Additional Conditions acts, errors or omissions, i- As respects Employee Benefit Li- ne li entl committed in the negligently g g Y ability Coverage, SECTION IV - "administration" of your "em- COMMERCIAL GENERAL LIABIL- ployee benefit program". ITY CONDITIONS is amended as However, the amount paid un- follows: der this endorsement shall not (1) Item 2. Duties in the Event of exceed, and will be subject to Occurrence, Offense, Claim or the limits and restrictions that Suit is deleted in its entirety and apply to the payment of benefits replaced by the following: in any plan included in the "em- ployee benefit program". 2. Duties in the Event of an Act, Error or Omission, or Claim or Suit (4) Deductible Amount a. You must see to it that we are noti- (a) Our obligation to pay dam- fied as soon as practicable of an act, ages on behalf of the in- error or omission which may result in sured applies only to the a claim. To the extent possible, no - amount of damages in ex- tice should include: cess of the deductible amount stated in the Decla- (1) What the act, error or omission rations as applicable to was and when it occurred; and Each Employee. The limits e of insurance shall not be insurance (2) The names and addresses of reduced the amount anyone who may suffer dam - this deductible, ages as a result of the act, error or omission. Includes copyrighted material of Insurance GA 233 02 07 Services Office, Inc., with its permission. Page 5 of 15 b. If a claim is made or "suit" is brought against any insured, you must: (1) Immediately record the specifics of the claim or "suit" and the date received; and (2) Notify us as soon as practicable. You must see to it that we receive written notice of the claim or "suit" as soon as practicable. c. You and any other involved insured must: (1) Immediately send us copies of any demands, notices, sum- monses or legal papers re- ceived in connection with the claim or "suit'; (2) Authorize us to obtain records and other information; (3) Cooperate with us in the investi- gation or settlement of the claim or defense against the "suit"; and (4) Assist us, upon our request, in the enforcement of any right against any person or organiza- tion which may be liable to the insured because of an act, error or omission to which this insur- ance may also apply. d. No insured will, except at that in- sured's own cost, voluntarily make a payment, assume any obligation, or incur any expense without our con - se nt. (2) Item 5. Other Insurance is de- leted in its entirety and replaced by the following; 5. Other Insurance If other valid and collectible insurance is available to the insured for a loss we cover under this Coverage Part, our obligations are limited as follows: a. Primary Insurance This insurance is pri- mary except when c. below applies. If this insurance is primary, our obligations are not affected unless any of the other insurance is also primary. Then, we will share with all that other insurance by the method described in b. below. b. Method of Sharing If all of the other insur- ance permits contribu- tion by equal shares, we will follow this method also. Under this approach each in- surer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any of the other in- surance does not per- mit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of in- surance to the total ap- plicable limits of insur- ance of all insurers. c. No Coverage This insurance shall not cover any loss for which the insured is entitled to recovery un- der any other Insur- ance in force previous to the effective date of this Coverage Part, e. Additional Definitions As respects Employee Benefit Li- ability Coverage, SECTION V - DEFINITIONS is amended as fol- lows: (1) The following definitions are added; 1. "Administration" means: a. Providing information to "employees", including their dependents and beneficiaries, with re- spect to eligibility for or scope of "employee benefit programs"; b. Interpreting the "em- ployee benefit pro- grams"; c. Handling records in connection with the "employee benefit pro- grams"; or d. Effecting, continuing or terminating any "em- ployee's" participation Includes copyrighted material of Insurance GA 233 02 07 Services Office, Inc., with its permission. Page 6 of 15 GA 233 02 07 in any benefit included benefits, workers' com- in the "employee bene- pensation and disability fit program". benefits; and However, "administration" d. Vacation plans, includ- does not include: ing buy and sell pro- grams; leave of ab - a. Handling payroll sence programs, in- ductions; or eluding military, mater - b. The failure to effect or nity, family, and civil leave; tuition assis- maintain any insurance or adequate limits of tance plans; transpor- coverage of insurance, tation and health club subsidies. Including but not limited to unemployment in- (2) The following definitions are surance, social security deleted in their entirety and re - benefits, workers' com- placed by the following: pensation and disability benefits. 21. "Suit" means a civil pro- ceeding in which money 2. "Cafeteria p damages because of an plan authorized by applica- act, error or omission to ble law to allow "employ- which this insurance applies ees" to elect to pay for cer- are alleged. "Suit" includes: tain benefits with pre-tax dollars. a. An arbitration pro- ceeding in which such 3. "Employee benefit Pro- damages are claimed grams" means a program and to which the in - providing some or all of the sured must submit or following benefits to "em- does submit with our ployees", whether provided consent; through a "cafeteria plan" or otherwise: b. Any other alternative dispute resolution pro - a. Group life insurance; ceeding in which such group accident or damages are claimed health insurance; den- and to which the In- tal, vision and hearing sured submits with our plans; and flexible consent; or spending accounts; provided that no one c. An appeal of a civil other than an "em- proceeding. ployee" may subscribe to such benefits and 8. "Employee" means a per - such benefits are made son actively employed, for - generally available to merly employed, on leave those "employees" who of absence or disabled, or satisfy the plan's eligi- retired. "Employee" in- "leased bility requirements; cludes a worker". "Employee" does not in - b. Profit sharing plans, elude a "temporary worker", employee savings plans, employee stock 2. Unintentional Failure to Disclose Haz- ownership plans, pen- ards sion plans and stock SECTION IV - COMMERCIAL GENERAL subscription plans, LIABILITY CONDITIONS, 7. Represen- provided that no one tations is hereby amended by the addi- other than an em- tion of the following: ployee,may subscribe to such benefits and Based on our dependence upon your such benefits are made representations as to existing hazards, if generally available to unintentionally you should fail to disclose all "employees" who all such hazards at the inception date of are eligible under the your policy, we will not reject coverage plan for such benefits; under this Coverage Part based solely on C. Unemployment insur- such failure. ance, social security Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 7 of 15 3. Damage to Premises Rented to You e) Settling, cracking, a. The last Subparagraph of Paragraph shrinking or ex - pansion; or 2. SECTION I - COVERAGES, COVERAGE A. - BODILY INJURY f) Nesting or infesta- AND PROPERTY DAMAGE, 2. LI- tion, or discharge ABILITY Exclusions is hereby de- or release of leted and replaced by the following: waste products or Exclusions c. through do not I 9 q• apply secretions, , o- sects, birds, ro- to damage by fire, explosion, light- dents or other ning, smoke or soot to premises animals. while rented to you or temporarily occupied by you with permission of (b) Loss caused directly or indk the owner, rectly by any of the follow- ollowb. b.The insurance provided under SEC- ing: TION I - COVERAGES, COVERAGE 1) Earthquake, volcanic A. BODILY INJURY AND PROP- eruption, landslide or ERTY DAMAGE LIABILITY applies any other earth move - to "property damage" arising out of ment; water damage to premises that are both rented to and occupied by you. 2) Water that backs up or overflows from a (1) As respects Water Damage Le- sewer, drain or sump; gal Liability, as provided in Paragraph 3.b, above: 3) Water under the ground surface press - The exclusions under SECTION ing on, or flowing or I- COVERAGES, COVERAGE seeping through: A. BODILY INJURY AND PROPERTY DAMAGE LIABIL- a) Foundations, ITY, 2. Exclusions, other than I. walls, floors or War and the Nuclear Energy paved surfaces; Liability Exclusion, are deleted b) Basements, and the following are added: whether paved or This insurance does not apply not; or to: c) Doors, windows or (a) "Property damage": other openings. 1) Assumed in any con- (c) Loss caused by or resulting tract; or from water that leaks or flows from plumbing, heat - 2) Loss caused by or re- ing, air conditioning, or fire suiting from any of the protection systems caused following: by or resulting from freez- ing, unless: a) Wear and tear; 1) You did your best to b) Rust, corrosion maintain heat in the fungus, decay, building or structure; or deterioration, hid- den or latent de- 2) You drained the fect or any quality equipment and shut off in property that the water supply if the causes it to dam- heat was not main - age or destroy it- tained. self; (d) Loss to or damage to: C) Smog; 1} Plumbing, heating, air d) Mechanical conditioning, fire pro - breakdown in- tection systems, or cluding rupture or other equipment or ap- bursting caused pliances; or by centrifugal force; 2) The interior of any building or structure, or to personal property in the building or structure Includes copyrighted material of Insurance GA 233 02 07 Services Office, Inc., with its permission. Page 8 of 15 caused by or resulting 5. from rain, snow, sleet or ice, whether driven by wind or not. c. Limit of Insurance The Damage to Premises Rented to You Limit as shown in the Declara- tions is amended as follows: (2) Paragraph 6. of SECTION III - LIMITS OF INSURANCE is hereby deleted and replaced by the following: 6. Subject to 5. above, the Damage to Premises Rented to You Limit is the most we will pay under COVERAGE A. BODILY INJURY AND PROPERTY DAMAGE LIABILITY, for damages because of "property damage" to premises while rented to you or temporarily occupied by you with permission of the owner, arising out of any one "occurrence" to which this insurance ap- plies. (3) The amount we will pay is lira ited as described in Section B. Limits of Insurance, 3. Dam- age to Premises Rented to You of this endorsement. 4. Supplementary Payments Under SECTION I - COVERAGE, SUP- PLEMENTARY PAYMENTS - COVER- AGES OVERAGES A AND B: a. Paragraph 2. is replaced by the fol- lowing: Up to the limit shown in Section B. Limits of Insurance, 4.a. Bail Bonds of this endorsement for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage ap- plies. We do not have to furnish these bonds. b. Paragraph 4. is replaced by the fol- lowing: All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or "suit", including actual loss of earnings up to the limit shown in Section B. Limits of Insurance, 4.b. Loss of Earnings of this en- dorsement per day because of time off from work. Medical Payments The Medical Expense Limit of Any One Person as stated in the Declarations is amended to the limit shown in Section B. Limits of Insurance, 5. Medical Pay- ments of this endorsement. 6. Voluntary Property Damage and Care, Custody or Control Liability Coverage a. Voluntary Property Damage Cov- erage We will pay for "property damage" to property of others arising out of op- erations incidental to the insured's business when: (1) Damage is caused by the in- sured; or (2) Damage occurs while in the in- sured's possession. With your consent, we will make these payments regardless of fault. b. Care, Custody or Control Liability Coverage SECTION I - COVERAGES, COV- ERAGE A. BODILY INJURY AND PROPERTY DAMAGE LIABILITY, 2. Exclusions, j. Damage to Property, Subparagraphs (3), (4) and (5) do not apply to "property damage" to the property of others described therein. With respect to the insurance provided by this section of the endorsement, the fol- lowing additional provisions apply: a. The Limits of Insurance shown in the Declarations are replaced by the lim- its designated in Section B. Limits of Insurance, 6. Voluntary Property Damage and Care, Custody or Control Liability Coverage of this endorsement with respect to cover- age provided by this endorsement. These limits are inclusive of and not in addition to the limits being re- placed. The Limits of Insurance shown in Section B. Limits of Insur- ance, 6. Voluntary Property Dam- age and Care, Custody or Control Liability Coverage of this endorse- ment fix the most we will pay in any one "occurrence" regardless of the number of: (1) Insureds; (2) Claims made or "suits" brought; or (3) Persons or organizations mak- ing claims or bringing "suits". Includes copyrighted material of Insurance GA 233 02 07 Services Office, Inc., with its permission. Page 9 of 15 b. Deductible Clause (1) Our obligation to pay damages on your behalf applies only to the amount of damages for each "occurrence" which are in ex- cess of the deductible amount stated in Section B. Limits of insurance, 6. Voluntary Prop- erty Damage and Care, Cus- tody or Control Liability Cov- erage of this endorsement. The limits of insurance will not be re- duced by the application of such deductible amount. (2) Condition 2. Duties in the Event of Occurrence, Offense, Claim or Suit, applies to each claim or "suit" irrespective of the amount. (3) We may pay any part or all of the deductible amount to effect settlement of any claim or "suit' and, upon notification of the ac- tion taken, you shall promptly reimburse us for such part of the deductible amount as has been paid by us. 7. 180 Day Coverage for Newly Formed or Acquired Organizations SECTION It - WHO IS AN INSURED Is amended as follows: Subparagraph a, of Paragraph 4. is hereby deleted and replaced by the fol- lowi,ig: a. Insurance under this provision is af- forded only until the 180th day after you acquire or form the organization or the end of the policy period, whichever Is earlier; 8. Waiver of Subrogation SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS, 9. Transfer of Rights of Recovery Against Others to Us is hereby amended by the addition of the following: We waive any right of recovery we may have because of payments we make for injury or damage arising out of your on- going operations or "your work" done un- der a written contract requiring such waiver with that person or organization and included in the "products -completed operations hazard". However, our rights may only be waived prior to the 'occur- rence" giving rise to the injury or damage for which we make payment under this Coverage Part. The insured must do nothing after a loss to impair our rights. At o.rr request, the insured will bring "suit' or transfer those rights to us and help us enfcrce those rights. 9. Automatic Additional Insured - Speci- fied Relationships a. The following is hereby added to SECTION II -WHO IS AN INSURED: (1) Any person or organization de- scribed in Paragraph 9,a.(2) below (hereinafter referred to as additional insured) whom you are required to add as an addi- tional insured under this Cover- age Part by reason of: (a) A written contract or agreement; or (b) An oral agreement or con- tract where a certificate of insurance showing that per- son or organization as an additional insured has been issued, is an insured, provided: (a) The written or oral contract or agreement is: 1) Currently in effect or becomes effective during the policy pe- riod; and 2) Executed prior to an "occurrence" or offense to which this insurance would apply; and (b) They are not specifically named as an additional in- sured under any other pro- vision of, or endorsement added to, this Coverage Part. (2) Only the following persons or organizations are additional in- sureds under this endorsement, and insurance coverage pro- vided to such additional in- sureds is limited as provided herein: (a) The manager or lessor of a premises leased to you with whom you have agreed per Paragraph 9.a.(1) above to provide insurance, but only with respect to liability aris- ing out of the ownership, maintenance or use of that part of a premises leased to you, subject to the following additional exclusions: This insurance does not apply to: 1) Any 'occurrence" which takes place after Includes copyrighted material of Insurance GA 233 02 07 Services Office, Inc., with its permission. Page 10 of 15 you cease to be a ten- c) Any physical or ant in that premises, chemical change in the product 2) Structural alterations, made intentionally new construction or by the vendor; demolition operations performed by or on be- d) Repackaging, un - half of such additional less unpacked insured. solely for the pur- pose of inspection, (b) Any person or organization demonstration, from which you lease testing, or the equipment with whom you substitution of have agreed per Paragraph parts under In - 9.a.(1) above to provide in- structions from the surance. Such person(s) or manufacturer, and organization(s) are insureds then repackaged solely with respect to their in the original liability arising out of the container; maintenance, operation or use by you of equipment e) Any failure to leased to you by such per- make such in- son(s) or organizations(s). spections, adjust - However, this insurance ments, tests or does not apply to any "oc- servicing as the currence" which takes place vendor has after the equipment lease agreed to make or expires. normally under- takes to make in (c) Any P 9 the usual course (referred to below as ven- of business, in dor) with whom you have connection with agreed per Paragraph the distribution or 9.a.(1) above to provide in- sale of the, prod- surance, but only with re- ucts; spect to "bodily injury" or "property damage" arising f) Demonstration, in - out of "your products" which stallation, servic- are distributed or sold in the ing or repair op - regular course of the ven- erations, except dor's business, subject to such operations the following additional ex- performed at the clusions: vendor's premises In connection with 1) The insurance afforded the sale of the the vendor does not product; apply to: g) Products which, a) "Bodily injury" or after distribution or "property damage" sale by you, have for which the ven- been labeled or dor is obligated to relabeled or used pay damages by as a container, reason of the as- part or ingredient sumption of liabil- of any other thing ity in a contract or or substance by or agreement. This for the vendor. exclusion does not apply to liability for 2) This insurance does damages that the not apply to any in - vendor would sured person or or - have in the ab- ganization: sence of the con- tract or agree- a) From whom you ment; have acquired such products, or b) Any express war- any ingredient, ranty unauthorized part or container, by you; entering into, ac - Includes copyrighted material of Insurance GA 233 02 07 Services Office, Inc., with its permission. Page 11 of 15 GA 233 02 07 companying or 2) This insurance does containing such not apply to "bodily in- products; or jury", "property dam- When liabilityin- age"b or "personal and advertising injuryaris- cluded within the ing out of operations products- performed for the state completed opera- or political subdivision. tions hazard" has been excluded (f) Any person or organization under this Cover- with which you have agreed age Part with re- per Paragraph 9,a.(1) spect to such above to provide insurance, products. but only with respect to li- ability arising out of 'your d An state or political subdi- () Y p work performed for that vision with which you have additional insured by you or agreed per Paragraph on your behalf. A person or 9.a.(1) above to provide in- organization's status as an surance, subject to the fol- insured under this provision lowing additional provision: of this endorsement contin- This insurance applies only ues for only the period of with respect to the following time required by the written hazards for which the state contract or agreement, but or political subdivision has in no event beyond the ex- issued a permit in connec- piration date of this Cover- tion with premises you own, age Part. If there is no rent or control and to which written contract or agree- ment, or if no period of time this insurance applies: is required by the written 1) The existence, mainte- contract or agreement, a nance, repair, con- person or organization's struction, erection, or status as an insured under removal of advertising this endorsement ends signs, awnings, cano- when your operations for pies, cellar entrances, that insured are completed. coal holes, driveways, manholes, marquees, (3) Any insurance provided to an hoist away openings, additional insured designated under Paragraph 9.a.(2): sidewalk vaults, street banners, or decora- (a) Subparagraphs (e) and (f) tions and similar expo- does not apply to "bodily sures; or injury" or "property damage" 2) The construction, erec- included within the "prod- ucts-completed operations tion, or removal of ele- hazard"; vators', or 3) The ownership, main- (b) Subparagraphs (a), (b), (d), or use any (e) and (f) does not apply to "bodily "property elevat elevators covered by injury", "personal this insurance. damage" or and advertising injury" arising (e) Any state or political subdi- out of the sole negligence vision with which you have or willful misconduct of the agreed per Paragraph additional insured or their 9.a.(1) above to provide in- agents, "employees" or any surance, subject to the fol- other representative of the lowing provisions: additional insured; or 1) This insurance applies (c) Subparagraph (f) does not only with respect to op- apply to "bodily injury", erations performed by "property damage" or "per - you or on your behalf sonal and advertising injury" for which the state or arising out of: political subdivision has 1) Defects in design fur - issued a permit. Wished by or on behalf Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 12 of 15 of the additional in- spects any other insurance sured; or policy issued to the addi- tectural or engi- tional insured, and such 2) The rendering of, or other insurance policy shall failure to render, any be excess and / or noncon- professional architec- tributing, whichever applies, tural, engineering or with this insurance, surveying services, in- insurance policy that is cluding: (b) Any insurance provided by primecontractor-project this endorsement shall be a) The preparing, primary to other insurance approving or fail- available to the additional ing to prepare or insured except: approve maps, cess. shop drawings, 1) As otherwise provided opinions, reports, In SECTION IV - surveys, field or- COMMERCIAL GEN- ders, change or- ERAL LIABILITY ders or drawings CONDITIONS, 5. Other and specifications; Insurance, b. Excess and Insurance; or b) Supervisory, in- 2) For any other valid and spection, archi- collectible insurance tectural or engi- available to the addi- neering activities, tional insured as an LIMITS OF INSURANCE is amended additional insured by 3 "Your work" for which a attachment of an en - consolidated (wrap-up) dorsemeni to another insurance program has insurance policy that is been provided by the written bn an excess primecontractor-project basis. In such case, manager or owner of the coverage provided the construction project under this endorse - in which you are in- ment shall also be ex - volved. cess. b. Only with regard to insurance pro- (2) Condition 11. Conformance to vided to an additional insured desig- Specific Written Contract or nated under Paragraph 9.a.(2) Sub- Agreement is hereby added: paragraph (f) above, SECTION III - LIMITS OF INSURANCE is amended 11. Conformance to Specific to include: Written Contract or Agreement The limits applicable to the additional insured are those specified in the With respect to additional written contract or agreement or in insureds described in Para - the Declarations of this Coverage graph 9.a.(2)(f) above only: Part, whichever are less. If no limits are specified in the written contract If a written contract or or agreement, or if there is no written agreement between you contract or agreement, the limits ap- and the additional insured plicable to the additional insured are specifies that coverage for those specified in the Declarations of the additional insured: this Coverage Part. The limits of in- a. Be provided by the In- surance are inclusive of and not in surance Services Of - addition to the limits of insurance fice additional insured shown in the Declarations, form number CG 20 10 c. SECTION IV - COMMERCIAL GEN- or CG 20 37 (where ERAL LIABILITY CONDITIONS is edition specified); or hereby amended as follows: b. Include coverage for (1) Condition 5. Other Insurance is completed operations; amended to include: or (a) Where required by a written c. Include coverage for contract or agreement, this "your work'; insurance is primary and / and where the limits or cov- or noncontributory as re- erage provided to the addi- Includes copyrighted material of Insurance GA 233 02 07 Services Office, Inc., with its permission. Page 13 of 15 tional insured is more re- strictive than was specifi- cally required in that written contract or agreement, the terms of Paragrapphs 9.a.(3)(a), 9.a.(3)(b) or 9.b. above, or any combination thereof, shall be interpreted as providing the limits or coverage required by the terms of the written contract or agreement, but only to the extent that such limits or coverage is included within the terms of the Coverage Part to which this endorse- ment is attached. If, how- ever, the written contract or agreement specifies the In- surance Services Office additional insured form number CG 20 10 but does not specify which edition, or specifies an edition that does not exist, Paragraphs 9.a.(3)(a) and 9.a.(3)(b) of this endorsement shall not apply and Paragraph 9.b, of this endorsement shall ap- ply. 10. Broadened Contractual Liability- Work Within 50' of Railroad Property It is hereby agreed that Paragraph f.(1) of Definition 12. "Insured contract" (SEC- TION V- DEFINITIONS) is deleted. 11. Property Damage to Borrowed Equip- ment a. The following is hereby added to Ex- clusion j. Damage to Property of Paragraph 2., Exclusions of SEC- TION I - COVERAGES, COVERAGE A. BODILY INJURY AND PROP- ERTY DAMAGE LIABILITY: Paragraphs (3) and (4) of this exciu- sion do not apply to tools or equip- ment loaned to you, provided they are not being used to perform opera- tions at the time of loss. b. With respect to the insurance pro- vided by this section of the en- dorsement, the following additional provisions apply: (1) The Limits of insurance shown in the Declarations are replaced by the limits designated in Sec- tion B. Limits of Insurance, 11. of this endorsement with respect to coverage provided by this endorsement, These limits are inclusive of and not in addition to the limits being replaced. The Limits of Insurance shown in Section B. Limits of Insurance, 11, of this endorsement fix the most we will pay in any one "oc- currence" regardless of the number of: (a) Insureds; (b) Claims made or "suits" brought; or (c) Persons or organizations making claims or bring "suits". (2) Deductible Clause (a) Our obligation to pay dam- ages on your behalf applies only to the amount of dam- ages for each "occurrence" which are in excess of the Deductible amount stated in Section B. Limits of Insur- ance, 11. of this endorse- ment. The limits of insur- ance will not be reduced by the application of such De- ductible amount. (b) Condition 2. Duties in the Event of Occurrence, Of- fense, Claim or Suit, ap- plies to each claim or "suit" irrespective of the amount. (c) We may pay any part or all of the deductible amount to effect settlement of any claim or "suit" and, upon notification of the action taken, you shall promptly reimburse us for such part of the deductible amount as has been paid by us. 12. Employees as Insureds - Specified Health Care Services It is hereby agreed that Paragraph 2.a.(1)(d) of SECTION II - WHO IS AN INSURED, does not apply to your "em- ployees" who provide professional health care services on your behalf as duly li- censed: a. Nurses; b. Emergency Medical Technicians; or c. Paramedics, in the jurisdiction where an "occurrence" or offense to which this insurance applies takes place. 13. Broadened Notice of Occurrence Paragraph a. of Condition 2. Duties in the Event of Occurrence, Offense, Claim or Suit (SECTION IV - COMMER- CIAL GENERAL LIABILITY CONDI- Includes copyrighted material of Insurance GA 233 02 07 Services Office, Inc., with its permission. Page 14 of 15 TIONS) is hereby deleted and replaced by the following: a. You must see to it that we are noti- fied as soon as practicable of an "occurrence" or an offense which may result in a claim. To the extent possible, notice should include: (1) How, when and where the "oc- currence" or offense took place; (2) The names and addresses of any injured persons and wit- nesses; and (3) The nature and location of any injury or damage arising out of the "occurrence" or offense. This requirement applies only when the "occurrence" or offense is known to an "authorized representative". Includes copyrighted material of Insurance GA 233 02 07 Services Office, Inc., with its permission. Page 15 of 15 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED BY CONTRACT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM GARAGECOVERAGEFORM This endorsement changes the policy effective on the inception date of the policy unless another date is indi- cated below. Endorsement Effective: Policy Number: 01-01-2015 EBA 021 73 59 Named Insured: AME ELECTRIC INC, VERSATILE PROPERTIES LLC Countersigned by: (Authorized Representative) With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. SECTION If - LIABILITY COVERAGE, A. Cover- age, I. Who is an Insured is amended to include as an insured any person or organization with which you have agreed in a valid written contract to provide insurance as is afforded by this policy. This provision is limited to the scope of the valid written contract. This provision does not apply unless the valid written contract has been executed prior to the "bodily injury" or "property damage". AA 4171 11 05 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET WAIVER OF SUBROGATION - AUTO This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM This endorsement changes the policy effective on the inception date of the policy unless another date is indi- cated below. Endorsement Effective: Policy Number: 01-01-2015 IEBA 021 73 59 Named Insured: AME ELECTRIC INC, VERSATILE PROPERTIES LLC Countersigned by: prese With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. 1. Blanket Waiver of Subrogation SECTION IV - BUSINESS AUTO CONDI- TIONS, A. Loss Conditions, 5. Transfer of Rights of Recovery Against Others to Us is amended by the addition of the following.- We ollowing:We waive any right of recovery we may have against any person or organization because AA 4172 09 09 of payments we make for "bodily injury" or "property damage" arising out of the operation of a covered "auto" when you have assumed liability for such "bodily injury" or "property damage" under an "insured contract", pro- vided the "bodily injury" or "property damage" occurs subsequent to the execution of the "in- sured contract'. Home I Setup an Account I Log In Contractor) V Username Password LOGIN ❑ REMEMBER ME Forgot Password Permits Apply Search Public Works Search j Search Again Download Results Printable View Pay Fees Licenses A.10 E. Electric, Inc PWC -C-1 1544 1 6000, 02500 4 AA ACTIVE A M.E. Electric, Inc. Search Trade Licenses - - - < -- -- Search Public Works % IDSOS Viewing Business Entity Page 1 of 2 �r IDAHO SECRETARY OF STATE ;r� y Viewing Business Entity Lawerence Denney, Secretary of State [ New Search ] [ Back to Summary ] [ Get a certificate of existence for A.M.E. ELECTRIC INC ] [ Monitor A.M.E. ELECTRIC, INC. business filings ] A.M.E.®I 3621 ARTHUR ST CALDWELL, ID 83605 Type of Business: CORPORATION, GENERAL BUSINESS Status: GOODSTANDING 25 Mar 1988 State of Origin: IDAHO Date of 25 Mar 1988 Origination/Authorization: Current Registered Agent: JAMIE WINTERS 3621 ARTHUR STREET CALDWELL, ID 83605 Organizational ID / Filing C86242 Number: Number of Authorized Stock 10000 Shares: Date of Last Annual Report: 16 Jan 2015 Annual Report Due: Mar 2016 [ Help Me Print/View TIFF ] Filed 25 Mar 1988 INCORPORATION View Image (PDF format) View Image (TIFF format) [ Help Me Print/View TIFF ] Report for year 2015 ANNUAL REPORT View Document Online Report for year 2014 ANNUAL REPORT View Document Online Report for year 2013 ANNUAL REPORT View Document Online Report for year 2012 ANNUAL REPORT View Document Online Report for year 2011 ANNUAL REPOR Report for year 2010 ANNUAL REPOR Report for year 2009 ANNUAL REPOR Report for year 2008 ANNUAL REPORT Report for year 2007 ANNUAL REPORT Report for year 2006 ANNUAL REPORT T View Document Online T View Document Online T View Document Online View Image (PDF formats View Image (TIFF format) View Image (PDF format) View Image (TIFF format View Image (PDF format) View Image (TIFF format) http://www.accessidaho.org/public/sos/corp/C86242.html 8/24/2015 IDSOS Viewing Business Entity Page 2 of 2 Report for year 2005 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 2004 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 2003 ANNUAL View Imagee (PDF format) View REPORT Image (TIFF format) Report for year 2002 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 2001 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 1999 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 1998 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 1997 ANNUAL View Image(PDF format) View REPORT Image TIFF format) Report for year 1996 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 1995 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 1994 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 1993 ANNUAL View Image(PDF format) View REPORT Image (TIFF format) Report for year 1992 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 1991 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Report for year 1990 ANNUAL View Image (PDF formats View REPORT Image (TIFF format) Report for year 1989 ANNUAL View Image(PDF format) View REPORT Image (TIFF format) Report for year 1988 ANNUAL View Image (PDF format) View REPORT Image(TIFF format) Idaho Secretary of State's Main Page State of Idaho Home Page Comments, questions or suggestions can be emailed to: sosinfo(a)sos.idaho.gov http://www.accessidaho.org/public/sos/corp/C86242.html 8/24/2015 Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 41 PROJECT NUMBER: ITEM TITLE: Christmas In Meridian Christmas in Meridian 2015 Sponsorship Agreement Between Borton-Lakey Law and Policy and the City of Meridian for a Not -to -Exceed Amount of $3,000.00 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS C7h--'ristmas ERIDIA CHRISTMAS IN MERIDIAN 2015 SPONSORSHIP AGREEMENT This CHRISTMAS IN MERIDIAN 2015 SPONSORSHIP AGREEMENT ("Agreement") is made on this S day of 15 mm 2015 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the state of Idaho, whose address is 33 E. Broadway Avenue, Meridian, Idaho ("City"), and Borton-Lakey Law & Policy, whose address is 141 Carlton Avenue, Meridian, Idaho 83642 ("Sponsor"). For good and valuable consideration and in consideration of the mutual promises and covenants herein contained, City and Sponsor agree as follows: 1. Sponsorship. Throughout the terin of this Agreement, Sponsor shall be, and shall be recognized as, a 2015 Sponsor of City's Christmas in Meridian events. The specific sponsor position and benefits insured to Sponsor throughout the term of this Agreement shall be attached hereto as Exhibit A. 2. Payment. By 5:00 p.m. on September 24, 2015, Sponsor shall prepay to City Three Thousand Dollars ($3,000.00). In the event the Sponsor fails to pay this amount in full in a timely manner as provided herein, City may terminate this Agreement in the manner therefor as set forth herein. In the event that the Christmas in Meridian program is discontinued or shortened for any reason, no portion of the amount prepaid shall be refundable. 3. Promotion. a. City's efforts. With regard to Christmas in Meridian, City shall undertake the promotional and advertising efforts enumerated for sponsors in the Christmas in Meridian 2015 Sponsorship Packet, attached hereto as Exhibit A. 4. Term. The term of this agreement shall be from the Effective Date through December 31, 2015, unless earlier terminated by either party by the method established herein. Cancellation; scheduling. The parties acknowledge that the 2015 Christmas in Meridian schedule shall include the Winter Lights Parade, Downtown Business Decorating Contest and Children's Winterland Festival events, but cancellation of any or all may be necessary due to weather or other conditions or circumstances. City shall have sole responsibility and discretion in scheduling and/or cancelling Christmas in Meridian events and activities related thereto, including any and all related activities by Sponsor. 6. Insurance Sponsor's responsibility. City shall not provide insurance to cover loss, theft, or damage of any equipment, materials, or personnel used or employed by Sponsor in the furtherance of this Agreement, or to cover any activity undertaken by Sponsor in the exercise of the rights or CHRISTMAS IN MERIDIAN SPONSORSHIP AGREEMENT PAGE 1 of 5 the furtherance of the obligations described herein. Any and all insurance of each party's respective property and personnel shall be the sole responsibility of that party. Sponsor shall obtain all necessary insurance as may be required in order to protect Sponsor's insurable interests for Sponsor's rights and obligations described within this Agreement, including, but not limited to, liability insurance, automobile insurance, worker's compensation insurance, and/or property insurance. 7. Use of City's name, logo. City hereby conveys to Sponsor permission to use City's name for purposes of advertising, marketing, and public information, without violation of City's rights of privacy or any other rights City may possess under this Agreement, provided that Sponsor shall not use City's logo for any purpose without the express, written permission of the Mayor's Executive Assistant. 8. Termination. a. Termination for cause. If either Party determines that the other has failed to comply with any term or condition of this Agreement, violated any of the covenants, agreements, and/or stipulations of this Agreement, engaged in any act of misconduct in the performance of this Agreement; or if either Party willfully or negligently defaults in, or fails to fulfill, its material obligations under this Agreement, the other Party shall have the right to terminate the Agreement by giving written notice to the defaulting party of its intent to terminate, and shall specify the grounds for termination. The defaulting party shall have two (2) days after such notice is sent to cure the default. If the default is not cured within such period, this Agreement shall be terminated upon written notice of such termination by the terminating party. b. No compensation upon termination. In the event of termination, neither Party shall be entitled to compensation or damages for any equipment or materials provided pursuant to this Agreement or obligations incurred in furtherance of the rights conveyed by this Agreement. 9. Photography and recording. City shall be authorized to photograph, record, video tape, reproduce, transmit, or disseminate, in or from Christmas in Meridian, all related activities for educational and public information purposes. City shall not be responsible for the actions of persons who are not under its employment or control. 10. Relationship of Parties. It is the express intention of Parties that Sponsor is an independent contractor and not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Sponsor and City or between Sponsor and any official, agent, or employee of City. Both parties acknowledge that Sponsor is not an employee of City. Sponsor shall retain the right to perform services for others during the term of this Agreement. Sponsor shall have no authority or responsibility to exercise any rights or power vested in City. The selection and designation of the personnel of City in the performance of this agreement shall be made by City. 11. Indemnification. Sponsor specifically indemnifies City and holds City harmless from any loss, liability, claim, judgment, or action for damages or injury to Sponsor, to Sponsor's personal property or equipment, and to Sponsor's employees, agents, or volunteers arising out of or resulting from the condition of City's real or personal property or any lack of maintenance or repair thereon, and not caused by or arising out of the tortious conduct of City or its employees. Sponsor further agrees to indemnify and hold City harmless from any loss, liability, claim or action from CHRISTMAS IN MERIDIAN SPONSORSHIP AGREEMENT PAGE 2 of 5 damages or injuries to persons or property in any way arising out of or resulting from the use of City's real or personal property by Sponsor or by Sponsor's employees, agents, volunteers, or invitees and not caused by or arising out of the tortious conduct of City or its employees or volunteers. 12. Waiver. Sponsor shall, and hereby does, waive any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to Sponsor's performance of this Agreement, whether such loss or damage may be attributable to known or unknown conditions, except for liability arising out of the tortious conduct of City or its officers, agents or employees. 13. Taxes. Sponsor shall be solely responsible for the payment of taxes owed for any income realized as the result of activities undertaken pursuant or related to this Agreement. 14. Time of the essence. Sponsor acknowledges that services provided under this Agreement shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 15. Compliance with law and event rules. Throughout the course of this Agreement, Sponsor shall comply with any and all applicable federal, state, and local laws. Sponsor shall also comply with all written rules and regulations that govern Christmas in Meridian events in which they are participating including but not limited to Winter Lights Parade rules and regulations. 16. Non-discrimination. Throughout the course of this Agreement, Sponsor shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory handicap. 17. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written, whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. 18. Costs and attorneys' fees. If either party brings any action or proceedings to enforce, protect or establish any right or remedy under the terms and conditions of this Agreement, the prevailing party shall be entitled to recover reasonable costs and attorneys' fees, as determined by a court of competent jurisdiction, in addition to any other relief awarded. 19. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. 20. Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. CHRISTMAS IN MERIDIAN SPONSORSHIP AGREEMENT PAGE 3 of 5 21. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. 22. No assignment. Sponsor shall not assign, sublet, subcontract, or transfer its rights or responsibilities hereunder without the express written consent of City. Should Sponsor cease to exist in its current form, this Agreement and all rights granted to Sponsor hereunder shall be void. 23. Notice. Any and all notice required to be provided by either of the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon sending an e- mail message, addressed as follows: Sponsor: Toe Borton joe@boiton-lakey.com City: Colin Moss cmoss @ meridiancity, org Either party may change its e-mail address for the purpose of this paragraph by giving written notice of such change in the manner herein provided. 24. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. 25. Warranty of authority. The undersigned expressly warrants that, to the extent set forth herein, he is duly authorized to act as the representative and agent of Sponsor. The undersigned further warrants that he is authorized to bind Sponsor to the obligations set forth herein, and to accept the liabilities as established herein on behalf of Sponsor. PONSOR: Authorize04Zepr sentati ignature Title Please Printarae Date I CITY OF MERIDIAN:ticur`rra�����, ATTEST: CP ---. `Clly of > BY: fr(1� fir: Tammy d erd, Mayor ("'��<� ayce Ho a , rk V yfeq o�.,de TAFAW�� Pvv CHRISTMAS IN MERIDIAN SPONSORSHIP AGREEMENT PAGE 4 of 5 Exhibit A 2015 CHRISTMAS IN MERIDIAN SPONSORSHIP PACKET Overall Presenting Sponsor For $3,000 you will receive: Recognition in all media and in -event mentions as the Presenting Sponsor for Christmas in Meridian as a whole as well as the Winter Lights Parade, which is one of the events taking place under the heading of Christmas in Meridian. Presenting sponsorships for the Downtown Business Decorating Contest and Children's Winterland Festival are sold separately. Positioned as "Christmas in Meridian presented by [Business Name]" and "Winter Lights Parade presented by [Business Name]." • Your business logo on all printed and online Christmas in Meridian and Winter Lights Parade materials including event posters, parade applications, parade entry numbers, website articles, etc. Online logos will be linked back to your website. • Your logo at the top and a link to your website in all Christmas in Meridian e-mail blasts sent to our distribution list of over 9,000 e-mail addresses. • Your logo and a link to your website on the Christmas in Meridian event listing on the Meridian Parks and Recreation page on Facebook. • The opportunity to submit one parade entry at no additional cost ($100 value). This entry will be the first official entry in the parade line-up and will include an illuminated walking banner identifying them as the parade's Presenting Sponsor. Sponsor must provide banner carriers. All parade entry rules and regulations will apply to this entry. • Special recognition from the emcees as your parade entry passes by Generations Plaza. • The opportunity hang one banner no wider than eight feet on the Center Stage in Generations Plaza where the event emcees and judges will be stationed. • The opportunity to have one representative on-stage with the event emcees and Santa Claus to be recognized just before Meridian's Christmas Tree is lit. • The "right of first refusal" to renew sponsorship for next year's event. CHRISTMAS IN MERIDIAN SPONSORSHIP AGREEMENT PAGE 5 of 5 Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 4J PROJECT NUMBER: RZ 15-008 ITEM TITLE: Avenbury Findings of Fact, Conclusions of Law: RZ 15-008 Avebury Subdivision by Avebury Development, LLC Located North Side of E. Pine Avenue and West of N. Locust Grove Road Request: Rezone of Three (3) Acres of Land from the L -O Zoning District to the R-15 Zoning District MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 4K PROJECT NUMBER: PP 15-007 ITEM TITLE: Avebury Findings of Fact, Conclusions of Law: PP 15-007 Avebury Subdivision by Avebury Development, LLC Located North Side of E. Pine Avenue and West of N. Locust Grove Road Request: Preliminary Plat Approval Consisting of Fifteen (15) Single Family Residential Lots and Five (5) Common Lots on Approximately Three (3) Acres in a Proposed R-15 Zoning District MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 4L PROJECT NUMBER: MDA 15-008 ITEM TITLE: Findings of Fact: Jump Time Findings of Fact, Conclusions of Law: MDA 15-008 Jump Time by ALC Architecture Located Near the Intersection of E. Franklin and S. Eagle Roads Request: Modification to the Development Agreement to Amend the Recorded Development Agreement (DA # 11100619 1) for the Purpose of Modifying the Approved Concept Plan and Specific Provisions MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 4M PROJECT NUMBER: TEC 15-003 ITEM TITLE: Final Order Avendale Final Order for Approval: TEC 15-003 Avendale Subdivision by Silver Oaks Apartments, LLC Located North of W. Franklin Road and West of N. Ten Mile Road Request: One (1) Year Time Extension on the Preliminary Plat for Avendale Subdivision in Order to Obtain the City Engineer's Signature on a Final Plat MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 4N PROJECT NUMBER: ITEM TITLE: ITD regarding US 20/26 Letter to Idaho Transportation Department (ITD) Regarding US 20/26 (Chinden Boulevard) MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS j��E IDIANIZ,:--- September 8, 2015 Jerry Whitehead Chairman Board of Directors Idaho Transportation Department P.O Box 7129 Boise, ID 83707-1129 Dear Chairman Whitehead: Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba The City of Meridian respectfully submits this letter regarding US 20/26 (Chinden Boulevard) — a critical mobility corridor in our region and the State of Idaho. This corridor is critical for the efficient movement of commuters, goods, and services into and through the area. However, its function is currently hampered due to the lack of capacity. On June 25th, the Mayor and City Council were invited to participate in an open house regarding the US 20/26 Corridor Study. The City is generally supportive of the Corridor Study, but our number one priority is obtaining immediate capacity improvements to the corridor. We encourage ITD to begin programming and improving the corridor as soon as possible. The improvements called for in the Corridor Study are decades away; a short and long term phasing plan for widening the travel lanes and the intersections along this corridor should be developed and a funding source identified right away. For example, earlier this year, the City supported District 3's Strategic Initiatives application to improve Chinden at Locust Grove Road. We appreciate the vision the Board has shown in the past by maximizing transportation investments that bring about economic opportunities and long-term viability. Improving the US 20/26 corridor will improve safety, spur development of underutilized lands and provide public-private partnership opportunities. But the benefits from the project will not be Meridian's alone; benefits of this project will be felt regionally and beyond. Regarding the request from Arlo G. Lott Trucking to increase the weight limit allowed on Chinden, the City questions if approval would be wise at this point on a corridor where capacity is already an issue. In addition, we are interested in knowing how enforcement of any new standards will be addressed and what steps will be taken to ensure that these large, heavier trucks stay on the requested roadways. The maintenance and impact due to weight increase on the roadways should be further evaluated. Finally, the Community Planning Association of Southwest Idaho (COMPASS) is undergoing a freight study in the region. Until this study is complete, and capacity improvements are added to the corridor, we would be opposed to the requested weight increase. It is important to our region to have an efficient, effective, and integrated roadway network to transport goods and services. ITD has made a significant investment in the extension of Highway 16 to Chinden Boulevard. However, that road dead ends into a two lane highway that is severely lacking in capacity and diverting traffic off of the state highway system onto our local roadways. By making immediate improvements to the section of roadway we can create an efficient system that benefits the movement of commuters, goods, and services into and through the area. We applaud the efforts of ITD, to look for funding opportunities that address the transportation improvements necessary to realize economic growth and long term viability of our region and the State of Idaho. Tammy7eW eerd Mayor c 5be Bo. Member cc: ITD Board Sincerely, «r-1 _ 2 c - Charlie Rountree Citv Council President uk Caveener Council Member Keith Bird City Council Vice President Council Member Amy Revis, District 3 Engineer Amy Schroeder, District 3 Engineering Manager Amanda Lamott, District 3 Staff Engineer Matt Stoll, COMPASS Executive Director David Zaremba Council Member Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 40 PROJECT NUMBER: ITEM TITLE: ACHD Initial Draft Letter to Ada County Highway District (ACHD) Regarding Initial Draft of the FY2016-2020 Integrated Five Year Work Plan (IFYWP) MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS (:: E IDIAN -- September 8, 2015 Jim D. Hansen Commission President Ada County Highway District 3775 Adams Street Garden City, ID 83714 RE: Initial Draft of ACHD's 2016-2020 Integrated Five Year Work Plan Dear Commissioner Hansen: Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Charles Rountree David Zaremba The City of Meridian appreciates the opportunity to review and comment on the Initial Draft of the 2016-2020 Integrated Five Year Work Plan (IFYWP). Compiling and prioritizing a list of capital, operational and maintenance projects in Ada County is an enormous undertaking and the City commends ACHD on the work that went into preparing the IFYWP. As a testament to your programming and efficiency efforts, the City of Meridian has just a couple of comments related to the Initial Draft of the IFYWP. Understanding the budgetary constraints ACHD faces, the City is thankful that some of the key projects in our community are on -track for construction in the next few years. Specifically, seeing roadway and intersection projects along Ustick Road and the Ten Mile Road corridors listed in the IFYWP is reassuring. The City is encouraged about all the Community Programs projects that are being constructed in Meridian and the fact that these projects are listed in the IFYWP with other capital and maintenance projects. We want to also thank the District for working with us on Pine Avenue, between Meridian and Locust Grove. Improving Pine Avenue will help to enhance a key regional corridor for motorists, pedestrians, and cyclists traveling between Downtown Meridian and Boise. In addition to its regional significance, this project also has direct impacts on access into the City of Meridian's Downtown and it connects directly to the City's growing pathway network. The City is excited to partner with the District and the Meridian Development Corporation, and look forward to the reconstruction in 2018. With the recent connection of SH -16 to Chinden Boulevard, it is clear that the roadways in North Meridian have realized additional traffic. While we understand that neither the SH -16 Extension nor Chinden Boulevard are ACHD facilities, the impacts the SH -16 connection have had and will continue to make on the local roadway network need to be addressed. Many motorists try to get from the SH-16/Chinden intersection to I-84, whilst traversing across roadways that currently have stop -controlled intersections and railroad crossings. We respectfully request that ACHD keep some contingency resources to potentially divert to mitigate traffic impacts in North Meridian. The interim intersections ACHD installed at Black Cat/Cherry, Ten Mile/Victory and Locust Grove/Victory have worked very well and we believe other intersections in North Meridian may make good candidates for this type of treatment as well. Last year, we were encouraged to see two intersections along Chinden, at Meridian and Locust Grove roads, listed in the IFYWP. In the Initial Draft however, the District is proposing to remove these projects. Hopefully the programming, design and construction of these intersection projects can be left in the program and coordination with ITD can progress. Please consider leaving these two intersection projects in the IFYWP and emphasizing with ITD how important these improvements are to the transportation network. Let us know what, if anything, the City can do to assist you in working with ITD so projects along Chinden are constructed in a timely manner. Thank you for your time and consideration of our comments and requests related to the Initial Draft of the 2016-2020 IFYWP. Please feel free to contact Caleb Hood, 884-5533, if you have any questions regarding this letter. Sincerely, i Tamm e Weerd Charlie Rountree Keith Bird Mayor City Council Presiden City Council Vice President C qJoeBo on Luke 4Cav-ener'-- enesis Milam avid Zaremba Council Member Council Member Council Member Council Member cc: ACHD Commissioners Rod Ashby, Transportation Planner, ACHD Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 5 PROJECT NUMBER: ITEM TITLE: Items Moved from Consent Agenda Items Moved from Consent Agenda MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 6A ITEM TITLE: Human Resources: Human Resources: Annual Update PROJECT NUMBER: MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS HR F Y 1 5 Lo o k i n g B a c k , L o o k i n g F o r w a r d Ci t y o f M e r i d i a n H u m a n R e s o u r c e s Se p t e m b e r 8 , 2 0 1 5 Hu m a n R e s o u r c e s T e a m Pa t t i P e r k i n s , D i r e c t o r Cr y s t a l R i t c h i e , H R M a n a g e r La u r a L e e B e r g , H R G e n e r a l i s t Ch r i s t e n a B a r n e y , B e n e f i t s A d m i n i s t r a t o r Je s s i c a M o r e , A d m i n i s t r a t i v e A s s i s t a n t E x t r a o r d i n a i re! Jo i n e d t h e T e a m i n N o v e m b e r 2 0 1 4 Hi g h l i g h t s o f F Y 1 5 De e p e n e d H R r e l a t i o n s h i p s w i t h c l i e n t g r o u p s t h r o u g h i n c r e a s e d in t e g r a t i o n o f b u s i n e s s p a r t n e r m o d e l a n d q u a r t e r l y u p d a t e s As s u m e d m o s t o f t h e w o r k o f j o b r e v i e w s a n d c o m p e n s at i o n w o r k fr o m v e n d o r s u p p o r t In t e g r a t e d t w o n e w H R s y s t e m m o d u l e s – C h r i s t e n a s a v ed u s b e t w e e n $1 0 , 0 0 0 - $ 1 4 , 0 0 0 i n v e n d o r s u p p o r t b y t r o u b l e s h o o t i n g a n d f i x i n g pr o b l e m s De v e l o p e d a n d i m p l e m e n t e d a m o r e f o r m a l i z e d O r i e n t a ti o n p r o g r a m ; in c l u d e d S e a s o n a l h i r e s En h a n c e d W e l l n e s s P r o g r a m ; f i r s t y e a r o f i n t e g r a t e d pr e m i u m s / d i s c o u n t s Up d a t e d s e r v i c e a w a r d s a n d p r e s e n t a t i o n p r o t o c o l In t r o d u c e d n e w B E S T c o u r s e s w i t h e x c e l l e n t p a r t i c i p at i o n a n d fe e d b a c k Es t a b l i s h e d a “ M o t h e r s ’ R o o m ” i n H R f o r n e w m o m s r e tu r n i n g t o w o r k Su c c e s s f u l E m p l o y e e P i c n i c a n d Y o u t h W o r k / L i f e S k i l ls p r o g r a m Re c r u i t m e n t Re c r u i t i n g n u m b e r s i n c l u d e s e a s o n a l a n d i n t e r n s Ti m e t o f i l l i m p r o v e d b y 4 0 . 7 d a y s o r 3 7 % f r o m F Y 1 4 To t a l J o b s P o s t e d ( t o d a t e ) 53 Ne w H i r e s t o t h e C i t y 1 2 6 Re g F T / R e g P T / S e a s o n a l 4 9 / 5 3 / 2 4 = 1 2 6 Av e r a g e d a y s t o f i l l (1 0 / 1 / 1 4 t o d a t e ) 70 . 3 Ad v e r t i s i n g c o s t s t o d a t e $ 1 0 , 5 3 0 Re t e n t i o n Re t e n t i o n r a t e f o r t h e C i t y i s f l a t f o r t h e y e a r a t 91.4% *D o e s n o t i n c l u d e s e a s o n a l a n d i n t e r n p o s i t i o n s ** N u m b e r s d o n o t f o o t d u e t o r o u n d i n g 37 4 e m p l o y e e s Nu m b e r Se p a r a t i n g Pe r c e n t a g e Se p a r a t i n g * * Re g u l a r E m p l o y e e s * 32 8 . 6 % Re t i r e m e n t 4 1 % Vo l u n t a r y 2 2 5 . 9 % In v o l u n t a r y 7 1 . 9 % Be n e f i t s & L e a v e A d m i n i s t r a t i o n Be n e f i t s d e s i g n r e v i e w c o m p l e t e f o r 2 0 1 6 Du a l H e a l t h P l a n o f f e r i n g f o r 2 0 1 6 – P P O a n d H D H P w i t h HS A Em p l o y e e S e l f S e r v i c e P o r t a l o p e r a t i o n a l f o r O p e n E n r o l l m e n t Ne w w h o l e l i f e b e n e f i t o f f e r e d – N e w Y o r k L i f e Ro b u s t c o m m u n i c a t i o n p l a n f o r o p e n e n r o l l m e n t a l r e a d y un d e r w a y , w i l l i n c l u d e 1 0 o p e n e n r o l l m e n t e m p l o y e e m e e t i n g s HS A e d u c a t i o n m e e t i n g s o c c u r r i n g FM L A – 5 3 l e a v e r e q u e s t s p r o c e s s e d a n d t r a c k e d t o d a t e i n 20 1 5 We l l n e s s P r o g r a m i n t e g r a t i o n – 9 7 % p a r t i c i p a t i o n i n 2 0 1 5 ; w i l l co n t i n u e a s p a r t o f p r o g r a m f o r 2 0 1 6 78 % o f e m p l o y e e s r e c e i v e f u l l d i s c o u n t f o r m e d i c a l ; 3 % p a y f u l l pr e m i u m Be n e f i t s C o m m i t t e e G o a l s St r a t e g i c r o a d m a p f o r b e n e f i t s o f f e r i n g f o r n e x t 5 + years Of f e r b e n e f i t s t h a t a r e c o m p e t i t i v e , a t t r a c t a n d r e tain em p l o y e e s Ma n a g e b e n e f i t s c o s t s f o r b o t h e m p l o y e e s a n d t h e C i ty Pr o v i d e m o r e c h o i c e s t o e m p l o y e e s Ev a l u a t e e m e r g i n g t r e n d s i n h e a l t h i n s u r a n c e , e . g . private ex c h a n g e s En c o u r a g e f a m i l y p a r t i c i p a t i o n i n W e l l n e s s P r o g r a m s Ed u c a t e e m p l o y e e s s o t h e y c a n b e b e t t e r c o n s u m e r s o f he a l t h c a r e Co m p e n s a t i o n Jo b r e v i e w w o r k a s s u m e d i n F Y 1 5 In t e r n a l a l i g n m e n t ( 1 / 3 e a c h y e a r ) t o b e g i n Co n t i n u e d t e s t i n g o f t h e m a r k e t f o r k e y j o b s Jo b d e s c r i p t i o n s c o n t i n u e t o b e r e v i e w e d a n d p u t i n to ne w f o r m a t w h i c h i s b r i e f e r , e a s i e r f o r p o s t i n g s a n d cr e a t e s a b e t t e r a p p l i c a n t e x p e r i e n c e Tr a i n i n g - B E S T Cr y s t a l m a n a g e s t h e t r a i n i n g p r o g r a m s 14 s e s s i o n s w e r e d e l i v e r e d 22 7 p a r t i c i p a n t s 10 c o u r s e s u n d e r d e v e l o p m e n t 4 r e a d y t o g o ! 55 8 t r a i n i n g h o u r s Em p l o y e e E n g a g e m e n t Se r v i c e a w a r d s h a v e b e e n r e v a m p e d HR 2 Y o u n e w s l e t t e r p u b l i s h e d 6 t i m e s t h r o u g h o u t t h e ye a r An n u a l E m p l o y e e P i c n i c h e l d i n J u n e a t K l e i n e r P a r k Em p l o y e e E n g a g e m e n t S u r v e y t o k i c k o f f S e p t e m b e r 1 1 Re s u l t s f r o m s u r v e y e x p e c t e d b y t h e e n d o f Oc t o b e r / b e g i n n i n g o f N o v e m b e r Su r v e y a d m i n i s t e r e d b y A m e r i b e n / I E C G r o u p Yo u t h W o r k L i f e S k i l l s I n t e r n s 2 0 1 5 Yo u t h W o r k L i f e S k i l l s 2 0 1 5 La u r a L e e B e r g o r g a n i z e d a n d a d m i n i s t e r e d t h e p r o g r am 48 ap p l i c a t i o n s r e c e i v e d 45 in t e r v i e w s c o n d u c t e d 24 0 1 . 2 5 ho u r s w o r k e d i n 6 w e e k s b y i n t e r n s $1 8 , 0 0 9 . 4 3 to t a l p a y r o l l c o s t 7 de p a r t m e n t s a n d s e v e r a l d i v i s i o n s u t i l i z e d i n t e r n s Co n d u c t e d a r e s u m e d e v e l o p m e n t w o r k s h o p f o r i n t e r n s Fe e d b a c k f o r m s c o m p l e t e d o n i n t e r n s Pr o g r a m a s s e s s e d f o r 2 0 1 6 i m p r o v e m e n t s FY 1 6 P r o j e c t s Po l i c y r e v i e w a n d u p d a t e p r o j e c t u n d e r w a y In t e r n a l a l i g n m e n t Fo l l o w u p f r o m E m p l o y e e E n g a g e m e n t S u r v e y Ci t y S t r a t e g i c P l a n p a r t i c i p a t i o n / i n i t i a t i v e s Re d e s i g n p e r f o r m a n c e a p p r a i s a l f o r m Co n t i n u e t o u p d a t e j o b d e s c r i p t i o n s HR 1 0 1 d e l i v e r y – o u t l i n e s a r e c o m p l e t e f o r a v a r i e t y of to p i c s i n c l u d i n g m a n a g i n g a t t e n d a n c e a n d w o r k e r s co m p e n s a t i o n Co n t i n u e t o s t r e a m l i n e r e c r u i t i n g , o n b o a r d i n g a n d im p r o v i n g c a n d i d a t e e x p e r i e n c e Qu e s t i o n s ? Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 6B PROJECT NUMBER: ITEM TITLE: Resolution - Youth Arts Commission Mayor's Office: Resolution No. i�;- -10$*-1- : Resolution Appointing Cheyenne Quilter as a Youth Member of the Meridian Arts Commission MEETING NOTES sP 31 Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. ` BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, APPOINTING CHEYENNE QUILTER AS A YOUTH COMMISSIONER TO THE MERIDIAN ARTS COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Meridian City Code Title 2, Chapter 5 establishes the Meridian Arts Commission, its members and terms of their appointments; WHEREAS, the City Council of the City of Meridian recognizes and values the unique perspective and input of the youth of the Meridian community as it pertains to Arts within the City, and to that end Meridian City Code § 2-5-3(B) states that a youth member may be appointed to the Meridian Arts Commission; WHEREAS, the City Council of the City of Meridian deems the appointment of Cheyenne Quilter to the Meridian Arts Commission to be in the best interest of the Meridian Arts Commission and the City of Meridian; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That, pursuant to Meridian City Code § 2-5-3(B), Cheyenne Quilter is hereby appointed to the Meridian Arts Commission, for a term to expire on August 31, 2016. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this a day of September, 2015. APPROVED by the Mayor of the City of Meridian, Idaho, this P� day of September, 2015. ATTEST: M aycee r SS a1 A a `fib<<h T R t y de Weerd CHEYENNE QUILTER - YOUTH COMMISSIONER APPOINTMENT FOR MERIDIAN ARTS COMMISSION PAGE 1 OF I Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 6C PROJECT NUMBER: ITEM TITLE: Legal and Clerk's Office Legal and Clerk's Office: Discussion and Update Regarding the Beer and Wine License for PreFunk MEETING NOTES o ado y- l Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 6D PROJECT NUMBER: ITEM TITLE: Legal and Clerk's Office Legal and Clerk's Office: Approval of Beer and Wine License for Prel'unk MEETING NOTES 06 Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 6E PROJECT NUMBER: ITEM TITLE: Planning Division and Clerk's Office Planning Division and Clerk's Office Joint Report: Staff Presentation and Discussion Regarding Updates to the City of Meridian Land Use File Number MEETING NOTES �(Xr,,A --� � Cade -b V Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS September 4, 2015 MEMORANDUM TO: Mayor and City Council CC: Bill Parsons, Caleb Hood, Machelle Hill, Jaycee Holman FROM: Jacy Jones, Sr. Deputy City Clerk RE: Updates to Council Agenda Structure and Titles In 2011 the City purchased the record management software Accela. This software is designed to increase efficiency and promote the sharing of information between departments. More importantly Accela has a citizen’s portal providing the public ultimate transparency. The public has the ability to see the status of a land use application at any time and know it’s status in the process. Applications are routed through the software by the responsible staff member and a system generated record is created. Currently a project that has three separate applications creates three separate records in Accela. There are three separate records that need to be updated each time the application advances through the hearing process. This is not only time consuming for staff but it is equally as confusing and cumbersome for the public as they cannot view the status of their application in its entirety. We have the opportunity to work with the City’s Information Technology Department to update the way that we title and number our project applications. This change would reduce staff time and increase public transparency. The proposed change is detailed below. Thank you. Current: A. Public Hearing: RZ 15-012 Easy Jet Subdivision by Reginald Jones Located 2750 S. Eagle Road Request: Rezone of 6.55 Acres of Land from the R-4 to the R-15 (4.82 Acres) and L-O (1.73 Acres) Zoning Districts B. Public Hearing: PP 15-016 Easy Jet Subdivision by Reginald Jones Located 2750 S. Eagle Road Request: Preliminary Plat Approval Consisting of Four (4) Multi-Family Residential Building Lots, Two (2) Commercial / Office Building Lots and One (1) Common Lot on 5.41 Acres of Land in a Proposed R-15 and L- O Zoning Districts C. Public Hearing: CUP 15-017 Easy Jet Subdivision by Reginald Jones Located 2750 S. Eagle Road Request: Conditional Use Permit for a Multi-Family Development Consisting of Seventy-Six (76) Residential Dwelling Units in an R- 15 Zoning District and Office Uses in an L-O Zoning District Proposed A. H-2015-001 Easy Jet Subdivision by Reginald Jones Located at 2750 S. Eagle Road i. Rezone of 6.55 Acres of Land from the R-4 to the R-15 (4.82 Acres) and L-O (1.73 Acres) Zoning Districts ii. Preliminary Plat Approval Consisting of Four (4) Multi-Family Residential Building Lots, Two (2) Commercial / Office Building Lots and One (1) Common Lot on 5.41 Acres of Land in a Proposed R-15 and L-O Zoning Districts iii. Conditional Use Permit for a Multi-Family Development Consisting of Seventy- Six (76) Residential Dwelling Units in an R-15 Zoning District and Office Uses in an L-O Zoning District Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 6F PROJECT NUMBER: ITEM TITLE: Unified Development Code Community Development: Unified Development Code (UDC) and Design Review Amendments MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Pu r p o s e In f o r m C i t y C o u n c i l o f t h e p r o p o s e d c h a n g e s t o t h e UD C . Se e k C i t y C o u n c i l ’ s a p p r o v a l t o m o v e f o r w a r d w i t h t he f o r m a l a p p l i c a t i o n su b m i t t a l . UD C T e x t C h a n g e s UD C W o r k g r o u p De v e l o p e r s Ar c h i t e c t s En g i n e e r s La n d O w n e r s Pl a n n e r s Ci t y S t a f f Me t w i t h U D C W o r k g r o u p o n M a y 2 8 , 2 0 1 5 At t e n d e d a n d p r e s e n t e d t h e d r a f t U D C c h a n g e s a t t h e BC A m e e t i n g o n A u g u s t 11 , 2 0 1 5 UD C T e x t C h a n g e s Th e d r a f t c h a n g e s t o t h e U D C i n c l u d e t h e f o l l o w i n g sections: De f i n i t i o n s Di m e n s i o n a l S t a n d a r d s o f t h e R e s i d e n t i a l D i s t r i c t s Re m o v a l o f G r a v e l M i n i n g f r o m t h e U D C De s i g n S t a n d a r d s ( F i r s t P h a s e ) Co m m o n L o t F e n c i n g Pa r k i n g S t a n d a r d s Sp e c i f i c U s e S t a n d a r d s Ti m i n g f o r S i g n a t u r e o n t h e D A Va r i o u s M i s c e l l a n e o u s S e c t i o n s UD C T e x t C h a n g e s Di m e n s i o n a l S t a n d a r d s (G o a l : T o e n c o u r a g e d e n s i t i e s m o r e i n l i n e w i t h t h e UDC an d C o m p r e h e n s i v e P l a n ) R- 2 : M i n i m u m L o t S i z e : 10 , 0 0 0 ( 1 2 , 0 0 0 ) sq u a r e f e e t Mi n i m u m S t r e e t F r o n t a g e : 70 ( 8 0 ) fe e t R- 4 : M i n i m u m L o t S i z e : 6, 0 0 0 ( 8 , 0 0 0 ) sq u a r e f e e t Mi n i m u m S t r e e t F r o n t a g e : 50 ( 6 0 ) fe e t R- 8 : M i n i m u m L o t S i z e : 4, 0 0 0 ( 5 , 0 0 0 ) sq u a r e f e e t Mi n i m u m S t r e e t F r o n t a g e : 40 ( 5 0 ) fe e t ; a l l e y l o a d a n d m e w 32 ( 4 0 ) fe e t R- 1 5 : M i n i m u m L o t S i z e : 2, 0 0 0 ( 2 , 4 0 0 ) sq u a r e f e e t R- 4 0 : M i n i m u m L o t S i z e : 1, 0 0 0 ( 1 , 2 0 0 ) sq u a r e f e e t UD C T e x t C h a n g e s Re m o v e G r a v e l M i n i n g a s a n a l l o w e d u s e i n t h e U D C : (In 20 1 4 , s a n d a n d g r a v e l m i n i n g w a s r e m o v e d a s a n a l l o we d u s e i n t h e r e s i d e n t i a l d i s t r i c t s ) UD C T e x t C h a n g e s Us e C - N C - C L - O C - G M - E H - E I - L I - H O - T T N - C T N - C Co n s t r u c t i o n s a n d an d g r a v e l m i n i n g C C C C C C C C C C C Ir r i g a t i o n E a s e m e n t s Pr o p o s e d L a n g u a g e : In r e s i d e n t i a l d i s t r i c t s , i r r i g a t i o n e a s e m e n t s w i d e r t h a n t e n f e e t ( 1 0 ’ ) s h a l l b e in c l u d e d i n a c o m m o n l o t t h a t i s a m i n i m u m o f t w e n t y f e e t ( 2 0 ’ ) w i d e a n d ou t s i d e o f a f e n c e d a r e a , u n l e s s m o d i f i e d b y C i t y C ou n c i l a t a p u b l i c h e a r i n g wi t h n o t i c e t o s u r r o u n d i n g p r o p e r t y o w n e r s . UD C T e x t C h a n g e s De s i g n S t a n d a r d s As p a r t o f P h a s e 1 o f t h e D e s i g n M a n u a l u p d a t e , a l l b u i l d i n g d e s i g n s t a n d a r d s ar e p r o p o s e d t o b e r e m o v e d f r o m t h e U D C ; s u b j e c t t o th e g u i d e l i n e s i n t h e Ar c h i t e c t u r a l S t a n d a r d s M a n u a l ( a k a C i t y o f M e r i d i a n D e s i g n M a n u a l ) . Ph a s e 2 w i l l i n c l u d e t h e a d d i t i o n a n d / o r m o d i f i c a t i on s t o t h e c u r r e n t s i t e de s i g n s t a n d a r d s o f t h e U D C . UD C T e x t C h a n g e s Co m m o n L o t F e n c i n g UD C T e x t C h a n g e s Op e n S p a c e a n d S i t e A m e n i t i e s Cu r r e n t U D C S t a n d a r d s : • Un d e r 5 a c r e s – N o t R e q u i r e d • 5- 2 0 A c r e s – 1 0 % a n d o n e a m e n i t y • 20 + A c r e s - 1 0 % a n d o n e a m e n i t y f o r e v e r y 2 0 a c r e s Pr o p o s e d C h a n g e s t o t h e U D C : Fo r r e s i d e n t i a l d e v e l o p m e n t s w i t h r e s i d e n t i a l l o t s iz e s a v e r a g i n g t e n t h o u s a n d ( 1 0 , 0 0 0 ) s q u a r e fe e t o r m o r e o r d e v e l o p m e n t s w i t h i n a q u a r t e r ( 1 / 4 ) m i l e o f a C i t y r e g i o n a l p a r k o r a n e i g h t h (1 / 8 ) o f a m i l e o f a C i t y c o m m u n i t y p a r k s h a l l o n l y c o m p l y w i t h t h e s i t e a m e n i t i e s i n a c c o r d w i t h su b s e c t i o n C . Qu a l i f i e d O p e n S p a c e Pi c n i c a r e a w h i c h i n c l u d e s t a b l e s , b e n c h e s a n d a s t ru c t u r e f o r s h a d e ; Ad d i t i o n a l f i v e p e r c e n t ( 5 % ) q u a l i f i e d o p e n s p a c e o f a t l e a s t 2 0 , 0 0 0 s q u a r e f e e t UD C T e x t C h a n g e s Ti m e f r a m e f o r S i g n a t u r e s o n D e v e l o p m e n t A g r e e m e n t s Pr o p o s e d c h a n g e : Th e C i t y m a y r e q u i r e a d e v e l o p m e n t a g r e e m e n t i n c o n ju n c t i o n w i t h t h e an n e x a t i o n o r r e z o n e p u r s u a n t t o I d a h o C o d e s e c t i o n 6 7 - 6 5 1 1 A . W h e n re q u i r e d , s a i d d e v e l o p m e n t a g r e e m e n t s h a l l b e s i g n e d b y t h e p r o p e r t y ow n e r a n d r e t u r n e d t o t h e c i t y w i t h i n si x ( 6 ) m o n t h s t w o ( 2 ) y e a r s of the city co u n c i l g r a n t i n g a n n e x a t i o n a n d / o r r e z o n e . UD C T e x t C h a n g e s Qu e s t i o n s ? UD C T e x t C h a n g e s De s i g n R e v i e w U p d a t e Me r i d i a n C i t y C o u n c i l Se p t e m b e r 8 th , 2 0 1 5 Ba c k g r o u n d – W h y ? • L a s t D i s c u s s e d o n O c t o b e r 2 1 , 2 0 1 4 • S t a f f w a n t e d t o e x p l o r e o p t i o n s t o s t r e a m l i n e th e D e s i g n M a n u a l , t o : – C r e a t e m o r e e m p h a s i s o n c o n s i s t e n t ap p l i c a t i o n ; – R e - c a t e g o r i z e e x i s t i n g i t e m s t o b e t t e r c o r r e l a t e wi t h p o l i c y ; – E l i m i n a t e d u p l i c a t e s a n d c o n s o l i d a t e s i m i l a r it e m s ; – R e l o c a t e s i t e d e v e l o p m e n t i t e m s t o e i t h e r t h e Co m p r e h e n s i v e P l a n o r U n i f i e d D e v e l o p m e n t Co d e ; a n d – F o c u s o n “ e x p r e s s s t a n d a r d s ” Wh a t w a s d o n e Te x t R e m o v e d : • R e m o v e d d u p l i c a t e s • C o n s o l i d a t e d s i m i l a r i t e m s • R e m o v e d m o s t g u i d e l i n e s n o t ap p l i c a b l e a t D e s i g n R e v i e w • R e m o v e d a l l o l d s k e t c h e s a n d di a g r a m s – P o o r Q u a l i t y / H a r d t o r e a d – M a n y c o n f l i c t e d w i t h o t h e r gu i d e l i n e s – C o u l d n o t v e r i f y p e r m i s s i o n t o us e Ch a n g e s : • A b s t r a c t o r o v e r l y s u b j e c t i v e t e x t , re w o r k e d t o b e “ e x p r e s s ” – U s e d e x i s t i n g g o a l s t o k e e p re v i s i o n s f o c u s e d – C h a n g e s g e n e r a l l y t o b e y e s / n o , or m e a s u r e a b l e – I n t e n t a n d G o a l s t a t e m e n t s l e f t hi g h l e v e l t o a l l o w f o r “a l t e r n a t i v e s ” Wh a t ’ s N e w • N e w f o r m a t – i n t e n d e d t o w o r k be t t e r o n d i g i t a l s c r e e n s . • N e w p h o t o s o f l o c a l w o r k • A p p e n d i x w i t h p h o t o e x a m p l e s by d i s t r i c t t y p e , a n d a s s i g n e d ke y w o r d s r e f e r e n c e d i n a n in d e x • T h e d o c u m e n t n a m e • “ D e s i g n s t a n d a r d s e x c e p t i o n ” – S i m i l a r t o a l t e r n a t i v e co m p l i a n c e , b u t i n t e n d e d t o su p p o r t i n n o v a t i o n , c r e a t i v i t y , an d n e w p r o d u c t s , a n d n o t ne c e s s a r i l y h a r d s h i p . Ol d G u i d e l i n e s v s . N e w S t a n d a r d s So m e C o n t e x t • I n t e n d e d f o r “ 9 0 % ” o f b u i l d i n g s • S t a f f c o m p a r e d a n d r e v i e w e d n e w dr a f t s t a n d a r d s , a g a i n s t p r e v i o u s l y ap p r o v e d p r o j e c t s – W i t h a f e w e x c e p t i o n s , m o s t o l d De s i g n R e v i e w a p p r o v a l s , w o r k w i t h th e n e w s t a n d a r d s . – Th e “ e x c e p t i o n ” c a s e s u s u a l l y d i d n o t me e t o l d D e s i g n M a n u a l G u i d e l i n e s , ei t h e r . • S t a f f f e l t t h e y o f f e r e d a p p r o p r i a t e al t e r n a t i v e s , o r i t e m s w e r e j u s t m i s s e d • T h e r e a r e a l w a y s D e s i g n S t a n d a r d s Ex c e p t i o n s Re q u e s t f o r D i r e c t i o n Ne w ID Ol d I D UD C / DM Or i g i n a l T e x t N e w T e x t C o m m e n t s 2. 1 A B - 2. 2 . 2 . 1 . 1 Co o r d i n a t e t h e p l a c e m e n t , or i e n t a t i o n , a n d d e s i g n o f b u i l d i n g s t o mi t i g a t e a n d a v o i d t h e v i s u a l ap p e a r a n c e o f b u i l d i n g s t h a t p r e s e n t an o v e r w h e l m i n g f o r m , m a s s , a n d sc a l e . Fo r a l l b u i l d i n g s o n p r o p e r t y a b u t t i n g si n g l e - f a m i l y r e s i d e n t i a l d i s t r i c t s , a n d ou t s i d e o f T r a d i t i o n a l N e i g h b o r h o o d di s t r i c t s , b u i l d i n g s s h a l l b e l o c a t e d a t l e a s t 30 - f e e t f r o m r e s i d e n t i a l p r o p e r t y l i n e s f o r ea c h f l o o r h e i g h t d i s p a r i t y g r e a t e r t h a n on e ( i . e . – t w o o r m o r e s t o r i e s t a l l e r ) . Bu i l d i n g m a y b e t e r r a c e d t o c o m p l y , a n d di s t a n c e s i n c l u d e r o a d s , l a n d s c a p e b u f f e r s , dr i v e a i s l e s , a n d o t h e r r e q u i r e d s e t b a c k s . Fo r t h e U P ! E f f e c t ( e x c e p t T N D ) . Z o n i n g do e s n o t n e c e s s a r i l y p r o t e c t e x i s t i n g st a k e h o l d e r s f r o m n e w d e v e l o p m e n t wh e r e z o n i n g a l l o w s a l o t m o r e h e i g h t fr o m e s t a b l i s h e d n e i g h b o r h o o d s ( e . g . - Co u n t y r e s i d e n t i a l ) . I s t h i s wa n t e d / n e e d e d , o r a s o l u t i o n f o r a pr o b l e m w e d o n o t / w i l l n o t h a v e ? delete 2. 1 C B - 2. 2 . 2 . 1 . 3 Us e v a r i a t i o n i n b u i l d i n g f o r m , in c l u d i n g , b u t n o t l i m i t e d t o , s t e p - ba c k s , s i m i l a r r o o f f o r m s , a n d b u i l d i n g he i g h t , t o e n s u r e a d j a c e n t b u i l d i n g el e m e n t s a r e c o m p a t i b l e a n d / o r tr a n s i t i o n t o a d j a c e n t u s e s . In m u l t i - b u i l d i n g d e v e l o p m e n t s , a n d f o r bu i l d i n g s n o t s e p a r a t e d b y r o a d s , d r i v e ai s l e s , o r o p e n s p a c e , u s e b u i l d i n g h e i g h t s , te r r a c e d r o o f f o r m s , p a r a p e t h e i g h t s , o r un i q u e a r c h i t e c t u r a l f e a t u r e s u c h a s a tu r r e t o r t o w e r , s u c h t h a t a n a d j a c e n t bu i l d i n g d o e s n o t h a v e a h e i g h t d i s p a r i t y gr e a t e r t h a n o n e - e q u i v a l e n t s t o r y . Un s u r e i f t h i s i s a p r o b l e m . N o t h i n g wr o n g w i t h S t a r b u c k s n e x t t o P o r t i c o (t h o u g h i t s s e p a r a t e d b y d r i v e a i s l e ) . de l e t e Re q u e s t f o r D i r e c t i o n Ne w ID Ol d I D UD C / DM Or i g i n a l T e x t N e w T e x t C o m m e n t s 2. 2 0 B - 2. 2 . 2 . 1 . 2 Ph y s i c a l l y c o n f i g u r e b u i l d i n g d e s i g n s , as a p p r o p r i a t e , t o r e d u c e ov e r w h e l m i n g a n d d i s p r o p o r t i o n e d ar c h i t e c t u r a l s c a l e r e l a t i v e t o a d j a c e n t us e s . D e v e l o p m e n t s h o u l d c o n s i d e r th e s c a l e o f s u r r o u n d i n g b u i l d i n g s i n ad d i t i o n t o t h e p r o p o s e d s c a l e o f t h e an t i c i p a t e d u r b a n e n v i r o n m e n t . Ph y s i c a l l y c o n f i g u r e b u i l d i n g d e s i g n s t o re d u c e d i s p r o p o r t i o n e d a r c h i t e c t u r a l s c a l e re l a t i v e t o a d j a c e n t u s e s . A p p l i e s t o fa ç a d e s o f d e v e l o p m e n t a l o n g p u b l i c r o a d s , pu b l i c s p a c e s , a n d r e s i d e n t i a l a r e a s . Sp l i t i n t o 3 p a r t s , 1 o f 3 . O n e g o a l a n d tw o s t a n d a r d s . M o r e o p e n e n d e d , b u t pr o v i d e d s p e c i f i c e x a m p l e s . N o t s u r e i f it s " e x p r e s s " e n o u g h ? keep 2. 2 A Fo r b u i l d i n g s w i t h g r e a t e r t h a n 1 - s t o r y he i g h t d i s p a r i t y ( i . e . – t w o o r m o r e s t o r i e s di f f e r e n c e ) , i n t e g r a t e a n d a l i g n p a r a p e t de s i g n s , m a t e r i a l c h a n g e s , f e n e s t r a t i o n al i g n m e n t , m a t e r i a l r e v e a l s , o r o t h e r ar c h i t e c t u r a l e l e m e n t s a n d h o r i z o n t a l ar t i c u l a t i o n , t o r e l a t e v a r y i n g b u i l d i n g he i g h t s t o o n e a n o t h e r . A l i g n e d f e a t u r e s d o no t h a v e t o b e t h e s a m e t y p e ( i . e . w i n d o w pa t t e r n o n o n e c o u l d a l i g n w i t h p a r a p e t o n an o t h e r ) . 2 o f 3 . C o m m e n t t h a t t h i s m a y n o t d o mu c h . O n l y f o r b u i l d i n g s t h a t a r e t w o o r mo r e s t o r i e s s h o r t e r o r t a l l e r , a n d v e r y fl e x i b l e i n w h a t e l e m e n t s a l i g n . D o e s n ' t ha v e t o l i t e r a l l y l i n e u p f e a t u r e t o fe a t u r e . Di s t a n c e b e t w e e n b u i l d i n g s / q u a n t i f i e r ne e d e d . keep 2. 2 B Us e p e d e s t r i a n s c a l e a n d l a n d s c a p e d e s i g n el e m e n t s s u c h a s s p e c i a l t y l i g h t i n g , aw n i n g s , t r e e s o r o t h e r s i t e e l e m e n t s t o vi s u a l l y r e l a t e a n d t r a n s i t i o n m u l t i - s t o r y bu i l d i n g s ( o r e q u i v a l e n t ) t o t h e g r o u n d pl a n e . 3 o f 3 . ke e p Re q u e s t f o r D i r e c t i o n Ne w ID Ol d I D UD C / DM Or i g i n a l T e x t N e w T e x t C o m m e n t s R3 . 2 C E - 2. 3 . 2 . 2 . 3 Pr o v i d e t a l l e r c e i l i n g h e i g h t s f o r gr o u n d - f l o o r f a ç a d e s w h e r e 3 0 pe r c e n t o r m o r e o f t h e s q u a r e fo o t a g e i s a b o v e t h e g r o u n d f l o o r . Pr o v i d e t a l l e r c e i l i n g h e i g h t s f o r g r o u n d - fl o o r f a ç a d e s w h e r e 3 0 % o r m o r e o f t h e to t a l b u i l d i n g s q u a r e f o o t a g e i s a b o v e t h e gr o u n d f l o o r . No t a w a r e o f t h i s e v e r b e i n g r e q u i r e d o f re s i d e n t i a l b e f o r e . delete R3 . 4 E E - 2. 3 . 2 . 5 . 4 Sl o p e d r o o f s s h o u l d v a r y p i t c h e s be t w e e n s t r u c t u r e s a n d e x t e n d a t le a s t 1 2 i n c h e s b e y o n d t h e f a c e o f wa l l s o n a l l s i d e s . Sl o p e d r o o f s m u s t e x t e n d a t l e a s t 1 2 i n c h e s be y o n d t h e f a c e o f w a l l s . Br e a k i n g o u t v a r y i n g p i t c h e s a n d cr e a t i n g n e w s t a n d a r d s f o r i t . S h o u l d n o t re q u i r e d i f f e r e n t p i t c h e s i n a l l c a s e s , f o r ex a m p l e i f o r i e n t a t i o n , t y p e s o f ma t e r i a l s , a n d c o l o r s v a r y . keep Re q u e s t f o r D i r e c t i o n Ne w ID Ol d I D UD C / DM Or i g i n a l T e x t N e w T e x t C o m m e n t s 5. 1 H B - 2. 5 . 2 . 2 . 2 Co n c r e t e m a s o n r y t h a t p r o v i d e s te x t u r e , i n t e r e s t , a n d d e t a i l m a y b e ap p r o p r i a t e f o r b u i l d i n g d e s i g n s ; ho w e v e r , t h e u s e o f o r d i n a r y , s m o o t h fa c e b l o c k , u n f i n i s h e d , c o l o r e d o r pa i n t e d , i s n o t a n a c c e p t a b l e f i n i s h ma t e r i a l f o r b u i l d i n g f a ç a d e s a l o n g ro a d w a y s , a d j a c e n t t o p u b l i c s p a c e s , an d r e s i d e n t i a l a r e a s . Th e u s e o f v i n y l a n d o r d i n a r y s m o o t h f a c e bl o c k , u n f i n i s h e d , c o l o r e d , o r p a i n t e d , a r e pr o h i b i t e d a s a f i e l d m a t e r i a l s f o r b u i l d i n g fa ç a d e s a l o n g p u b l i c r o a d w a y s , a d j a c e n t t o pu b l i c s p a c e s , a n d w h e n v i s i b l e f r o m re s i d e n t i a l n e i g h b o r h o o d s . S m o o t h f a c e bl o c k m a y b e u s e d a s a n a c c e n t m a t e r i a l . Sp l i t i n t o 3 p a r t s t o m a k e b e t t e r al l o w a n c e s , e s p e c i a l l y f o r I n d u s t r i a l co n s i d e r a t i o n s . K e e p i n m i n d t h a t U D C cu r r e n t l y d i s a l l o w s . keep 5. 1 I 1 1 - 3 A - 19 A . 2 c Un t e x t u r e d c o n c r e t e p a n e l s a r e pr o h i b i t e d a s f i n i s h a n d / o r a c c e n t ma t e r i a l s . ( O r d . 0 9 - 1 3 9 4 , 3 - 3 - 2 0 0 9 , ef f . r e t r o a c t i v e t o 2 - 4 - 2 0 0 9 ) Un t e x t u r e d c o n c r e t e p a n e l s a n d pr e f a b r i c a t e d s t e e l p a n e l s a r e p r o h i b i t e d a s fi e l d m a t e r i a l s f o r b u i l d i n g f a ç a d e s , e x c e p t wh e n u s e d w i t h a m i n i m u m o f t w o o t h e r qu a l i f y i n g f i e l d m a t e r i a l s a n d m e e t i n g a l l ot h e r s t a n d a r d f e n e s t r a t i o n a n d m a t e r i a l re q u i r e m e n t s . 2 o f 3 . ke e p 5. 1 J 1 1 - 3 A - 19 A . 2 c In I n d u s t r i a l D i s t r i c t s , u n t e x t u r e d c o n c r e t e pa n e l s a n d p r e f a b r i c a t e d s t e e l p a n e l s a r e pr o h i b i t e d a s f a c a d e f i e l d m a t e r i a l s f a c i n g ar t e r i a l a n d c o l l e c t o r r o a d w a y s , o r p u b l i c sp a c e s , e x c e p t w h e n u s e d w i t h a m i n i m u m of t w o o t h e r q u a l i f y i n g f i e l d m a t e r i a l s a n d me e t i n g s t a n d a r d f e n e s t r a t i o n re q u i r e m e n t s . C o n c r e t e p a n e l s t h a t d o n o t ex c e e d t h r e e ( 3 ) S Q F T w i t h o u t a p a t t e r n e d re v e a l o r m o d u l a t i o n b r e a k m a y b e co n s i d e r e d t e x t u r e d . 3 o f 3 . A l l o w u s e o f t h e s e m a t e r i a l s f o r in d u s t r i a l , w i t h o u t o t h e r m a t e r i a l s , wh e n n o t l o c a t e d o n a r t e r i a l / c o l l e c t o r ro a d w a y s . U p g r a d e d m a t e r i a l s o n fa ç a d e s f a c i n g r o a d w a y s s t i l l n e e d t o tr a n s i t i o n t h o u g h . keep Re q u e s t f o r D i r e c t i o n Ne w ID Ol d I D UD C / DM Or i g i n a l T e x t N e w T e x t C o m m e n t s 5. 3 In t e g r a t e r o l l - u p d o o r s , w i l l c a l l d o o r s , dr i v e t h r o u g h d o o r s , a n d l o a d i n g d o c k s in t o t h e b u i l d i n g d e s i g n , a n d l o c a t e t h e m in a m a n n e r w h i c h d o e s n o t c r e a t e pe d e s t r i a n , d r i v e a i s l e , o r r o a d w a y co n f l i c t s . A p p l i e s t o f a ç a d e s a l o n g a r t e r i a l an d c o l l e c t o r r o a d w a y s , a n d f a ç a d e s f a c i n g pu b l i c s p a c e s . Th i s i s e n t i r e l y n e w . keep 5. 3 A Fo r c o m m e r c i a l a n d t r a d i t i o n a l ne i g h b o r h o o d d i s t r i c t s , r o l l - u p a n d d r i v e th r o u g h d o o r s a r e a l l o w e d w h e n in t e g r a t e d i n t o t h e b u i l d i n g d e s i g n , b u t w i l l ca l l d o o r s w i t h r o l l u p s a n d l o a d i n g d o c k s ar e p r o h i b i t e d . C o n s i d e r m a t e r i a l v a r i a t i o n an d t r a n s i t i o n s , m o d u l a t i o n , a n d o t h e r ar c h i t e c t u r a l f e a t u r e s a n d s t a n d a r d s f o r th e d e s i g n . Th i s i s e n t i r e l y n e w . keep 5. 3 B Fo r i n d u s t r i a l d i s t r i c t p r o p e r t i e s , w i l l c a l l an d r o l l - u p d o o r s a r e a l l o w e d w h e n in t e g r a t e d i n t o t h e b u i l d i n g d e s i g n , b u t lo a d i n g d o c k s a r e p r o h i b i t e d . C o n s i d e r ma t e r i a l v a r i a t i o n , t r a n s i t i o n s , m o d u l a t i o n , an d o t h e r a r c h i t e c t u r a l f e a t u r e s a n d st a n d a r d s f o r t h e d e s i g n . Th i s i s e n t i r e l y n e w . keep Qu e s t i o n s ? Re q u e s t f o r D i r e c t i o n Ne w ID Ol d I D UD C / DM Or i g i n a l T e x t N e w T e x t C o m m e n t s 2. 1 D C - 2. 2 . 2 . 1 . 3 . Wh e r e p o s s i b l e , g r o u p o r i n c o r p o r a t e sm a l l e r u s e s a l o n g f a ç a d e s t h a t in t r o d u c e m o d u l a t i o n a n d c r e a t e pe d e s t r i a n e n v i r o n m e n t s t h a t b r e a k up m a s s i n g o f l a r g e - s c a l e b u i l d i n g s . Fo r b u i l d i n g s w i t h f a ç a d e s l o n g e r t h a n 2 0 0 - fe e t , r e d u c e m a s s i n g o f b u i l d i n g s b y gr o u p i n g o r i n c o r p o r a t i n g s m a l l e r t e n a n t sp a c e s a l o n g t h e c o m m e r c i a l f a ç a d e , o r b y in c o r p o r a t i n g a t l e a s t o n e s i g n i f i c a n t mo d u l a t i o n w h o s e d e p t h i s a t l e a s t 3 % o f th e t o t a l f a ç a d e l e n g t h o r 1 0 - f e e t , a n d wh o s e w i d t h i n c o m b i n a t i o n i s a t l e a s t 2 0 % of t h e f a ç a d e l e n g t h . ke e p Co m m e n t t h a t t h i s s h o u l d b e f o r m - b a s e d c o d e , an d t h a t t h i s d o e s n o t n e c e s s a r i l y g u a r a n t e e g o o d de s i g n . I t d o e s n o t , b y i t s e l f , b u t i t d o e s w o r k i n co n c e r t w i t h o t h e r r e q u i r e m e n t s l i k e m a t e r i a l , ar c h i t e c t u r a l e l e m e n t s , f e n e s t r a t i o n , e t c . . F o r m ba s e d c o d e ( w h i c h s t a f f s u p p o r t s ) , w o u l d r e q u i r e a UD C o v e r h a u l , a n d d o e s n o t m e e t i n t e n t o f p r o j e c t (t o b e m e a s u r e a b l e ) . keep 3. 3 D D - 2. 3 . 2 . 3 . 2 . Fa ç a d e s a t g r o u n d l e v e l s h o u l d av e r a g e 3 0 p e r c e n t t r a n s p a r e n c y al o n g r o a d w a y s a n d a d j a c e n t t o pu b l i c s p a c e s . Av e r a g e 3 0 % f e n e s t r a t i o n f o r a p p l i c a b l e fi r s t f l o o r f a ç a d e , u n l e s s s p e c i f i e d el s e w h e r e . M a y a l s o m e e t f e n e s t r a t i o n al t e r n a t i v e ( s e e 3 . 3 E ) . B i g b o x a n d bu i l d i n g s i n i n d u s t r i a l d i s t r i c t s m a y l i m i t ap p l i c a b l e f a ç a d e a r e a t o 3 0 - f e e t a r o u n d pu b l i c e n t r i e s . ke e p Un c o m f o r t a b l e w i t h b i g b o x e x c e p t i o n . N o t s u r e wh a t m a k e s t h e m s p e c i a l . W h i l e m o s t n e w co n s t r u c t i o n b i g b o x h a s m e t D e s i g n M a n u a l gu i d e l i n e s , s o m e h a v e n o t . Delete Big box store ex c e p t i o n . ke e p Community Development Department 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-884-5533 Fax 208-888-6854 www.meridiancity.org September 3, 2015 MEMORANDUM TO: Mayor Tammy de Weerd City Council Members CC: City Clerk FROM: Brian McClure, Associate Planner RE: Architectural Standards Manual September 8, 2015 City Council Update On October 21st, 2014 staff discussed with City Council a number of challenges with the existing City of Meridian Design Manual (Manual). Some of these challenges with Design Review applications included: not correlating well with zoning or land use policy; more than ½ of the Manual relating to site and transportation considerations, which are established for a site well before City policy Design Review; great subjectivity in the process and inconsistent application; need to provide “express standards”; and limited use by design professionals. This update is intended to serve as a check-in on the project effort, and to request additional direction from Council on a number of specific items. To begin work on this effort, staff worked to condense the current Manual down to its basics, reducing duplicates, removing site design and transportation related items, and focusing on architectural elements. City Staff then established a Committee by inviting a number of local architects, developers, and commercial construction companies. Over three meetings and a series of email communication reviews, existing guidelines were reordered and modified, to create more defined standards. After several iterations, these standards were massaged and compared to previously approved buildings through Design Review. With a new format, and greatly streamlined application process, the new standards were published in a draft format that is before you tonight. These standards were also sent out to a broader list of local architects, and to the Building Contractors Association for comment. 2 For the most part, and in comparison to previously approved projects through the “old” Design Review, these new Standards provide comparable guidance as previous UDC and Design Manual requirements. Gone however are Urban, Urban-Suburban, and other abstract section designations with confusing matrices. Instead, the draft Architectural Standards Manual (ASM) simply correlates building requirements directly to building type and zoning districts. Are you non-residential or residential, and what is your zoning district (Commercial, Traditional Neighborhood, Industrial)? There is a single matrix now instead of several, and two pages of how-to/application text instead of 12. The standards themselves sometimes provide additional context, such as only applying along arterial roads or other public spaces. While a majority of the draft standards in the ASM are based on existing design manual guidelines or UDC requirements, and sometimes even direct copies, there are however a few notable deviations or new items, which Staff would like to request feedback on during the City Council agenda item. One example is for Industrial development, which is in general, much less restrictive when not facing an arterial roadway. The other big change that staff will discuss is a new type of alternative compliance, which is specific to Design Review. Rather than a focus on hardship though, ‘design standard exceptions’ will be focused on creative design, new materials, and new construction practices to be considered as part of the Design Review application. Like alternative compliance though, there is an opportunity for increased staff review time, so ensuring creativity is encouraged, but not abused, and that staff time is funded, will require a balance. Right now, staff envisions no fee for requested exceptions, but if these requests become cumbersome, we may be back to ask for a fee schedule amendment. The new Standards are intended to capture “90%” of projects and ensure a minimum level of effort, with design standards exceptions to capture the unique and innovative features for everything else. Please note that this section of the draft Manual is under heavy review still. There are two next steps for this project, assuming Council support. The first is formal application for a minor amendment to the Unified Development Code (UDC). This will include changing the name of the referenced document for Design Review, from the City of Meridian Design Manual to the City of Meridian Architectural Standards Manual, and striking out building related design requirements from the UDC. The second step will include amending the City of Meridian Comprehensive Plan to formally reference the new Manual, and relocating a number of existing Design Manual requirements related to site and transportation requirements, to either the UDC or Comprehensive Plan. Staff is not asking for adoption at this time, but will officially submit for public comment, P&Z Commission review, and ultimately Council adoption later this year. If you have any additional comments, requests, or suggestions later, please send those to Brian McClure at bmcclure@meridiancity.org. 3 Attachments: Draft City of Meridian Architectural Standards Manual (also available through Agenda Manager) C ity of M eridian ManualArchitectural Standards DRAFT DRAFT ~ This page left intentionally blank ~ Companion to the City of Meridian Unified Development Code, by resolution No. 15-10XX, on Month, Day Year ManualArchitectural StandardsCity of M eridian DRAFT This Archtiectural Standards Manual is the result of collaboration and input by architects, designers, planners, and other experienced design and construction professionals. It is the hope that these standards are conveyed so as to describe baseline architectural minimums, with creativity, skill, and experience marginalizing their need. Furthermore, it is the goal that this Manual provide greater value to the community as a visual reference. That readers from all backgrounds are able to view and discuss the good work already being done, and build upon it. PrePared by: City of Meridian Community Development Department, Planning Division 33 E Broadway Suite 102 Meridian, Idaho 83642 For questions: Phone | 208.884.5533 Fax | 209.888.6854 i special thanks to: DRAFT sPecial thanks to: last, first (representing) last, first (representing) last, first (representing) last, first (representing) last, first (representing) last, first (representing) last, first (representing) last, first (representing) last, first (representing) last, first (representing) last, first (representing) last, first (representing) last, first (representing) last, first (representing) For their many hours in service to the Meridian Community reviewing, discussing, and providing suggestions for this Architectural Standards Manual. This will be populated, with permission, for individuals and their supporting business/agency, as we get closer to the adoption. Not intended to be used as an endorsement. ii DRAFT Table of Contents A. Introduction A-3 ■Purpose . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-3 Expectation of Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-3 ■Process & Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-4 Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-4 Applicability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-4 Design Standard Exceptions . . . . . . . . . . . . . . . . . . . . . . .A-4 ■Manual Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-5 Standards Sections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-5 Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-5 Appendices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-5 Additional Material . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-5 B. How To Use This Document B-3 ■Determining Applicable Standards . . . . . . . . . . . . . . . . . . .B-3 ■Standards Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .B-4 C. Non-Residential Standards C-3 ■Cohesive Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .C-3 ■Building Scale . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .C-7 ■Building Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .C-13 ■Architectural Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . .C-17 ■Materials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .C-23 ■Signs & Lighting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .C-29 D. Residential Standards D-3 ■Cohesive Design Residential . . . . . . . . . . . . . . . . . . . . . . . .D-3 ■Building Form Residential . . . . . . . . . . . . . . . . . . . . . . . . . . .D-7 ■Architectural Elements, Residential . . . . . . . . . . . . . . . . .D-13 ■Materials, Residential . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .D-17 ■Lighting, Residential . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .D-21 E. Appendices E-3 ■Appendix 1: Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . .E-3 Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .E-3 ■Appendix 2: Photo Examples . . . . . . . . . . . . . . . . . . . . . . . . .E-7 District Photo Categories . . . . . . . . . . . . . . . . . . . . . . . . . .E-7 Index of Photo Examples . . . . . . . . . . . . . . . . . . . . . . . . . .E-8 iii DRAFT ~ This page left intentionally blank ~ A DRAFT IntroductionSeCtion A Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | In t r o d u c t i o n AA-1 DRAFT ~ This page left intentionally blank ~ DRAFT Introduction Purpose The Meridian Community Development Department, at the direction of the City Council, has developed this Architectural Standards Manual (Manual) to support Meridian as “a vibrant community whose vision is to be the premier city to live, work and raise a family .” Architectural design can contribute more than just an aesthetic appearance to development . It can also provide an integrated, functional, and coher- ent solution that corroborates the principles of a livable community and the values of the City of Meridian, as expressed in the Comprehensive Plan . The purpose of the City of Meridian Architectural Standards Manual, is to set and maintain a baseline level of effort for the design and construction of build- ings within the City – particularly new structures . The Manual is not intended to limit creativity or to prioritize one architectural style over another . Rather the intent is to establish minimum standards that the community has agreed should apply to development of new buildings and the alteration of existing buildings . exPectation oF use The expectation of this Manual is to be used as a checklist by design professionals; to verify that basic design principles, safety considerations, and quality of place improvements reflecting the environment that Meridian residents have come to expect, are made . The Manual should be used early in the building design process . Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | In t r o d u c t i o n AA-3 DRAFT Process & Application Process The City of Meridian development process encom- passes a wide range of project scales and stages, ranging from annexation and zoning of large acre- age subdivisions, to redevelopment on a single parcel . Typically, design review occurs concurrently with other development applications . Projects that require Administrative Design Review (see Title 11, Chapter 5, Section 8, Meridian City Code) should meet all requirements and follow supplied checklists . aPPlicability Administrative Design Review as established in Chapter 5, Article B, Section 8 of the Unified Devel - opment Code (UDC), and in conformance with the City of Meridian Architectural Standards Manual shall be required for all: »New commercial, industrial, institutional, public or quasi-public development subject to the following approvals: conditional use, certificate of zoning compliance and/ or building permits that include exterior building improvements . »New attached residential structures con- taining two or more dwelling units . »Exterior building alterations, including, but not limited to: the addition, removal, or modification of architectural elements, such as doors, windows, awnings, and arcades; building remodels where all or a portion of a structure is modified, including entrances, façades, rooflines, and building expansions; a change in exterior materials and/or color scheme; or any other alteration that modifies the exterior appearance of the building, approved conditions, and/or the requirements in the UDC and/or the City of Meridian Architectural Standards Manual . (Note: For existing buildings, only the element(s) being altered, enlarged, removed or otherwise modified will be subject to compliance with the Manual .) Administrative design review and conformance with the City of Meridian Architectural Standards Manual shall not be required for interior tenant improvements, detached single-family homes, and/or secondary dwellings unless stipulated as part of a development agreement or as otherwise required by the Meridian Planning & Zoning Com- mission or the Meridian City Council . design standard excePtions As mentioned in the Purpose section above, the intent of administrative design review is not to limit creativity or to prioritize one architectural style over another . The standards in this Manual are general in nature, but evolving construction practices, avail- ability of new materials and products, and creative design and engineering solutions require alternatives to be occasionally considered . The City recognizes that not all sites are conducive to full conformance with the standards contained in the Manual and that strict adherence in some cases may actually create inconsistency and disjointed development patterns . The City encourages innovative design and recognizes that there are many ways to meet the intent, goals and standards contained in the Manual . Therefore, in addition to the explicit inno- vative alternatives enabled within the Manual, the director will consider alternative design proposals through design standard exception requests . The director will consider the following when approving or denying a design standard exception request: »Does the location of existing buildings or structures prevent conformance with the standards of the City of Meridian Archi- tectural Standards Manual; Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | In t r o d u c t i o n AA-4 DRAFT »Does strict adherence to the standards create inconsistency in the design objec- tives of the proposed development; and »Does the specific use require unique site and building development that would otherwise prohibit meeting the intent (e .g . - a secure site)? Any request for design standard exception must be requested in writing concurrent with the admin- istrative design review submittal . The request should specify; »the standard(s) that are proposed to be exempt, including the actual text; »the reason the exception is requested; and »how the alternative means for compliance meet the intent and goals of the requested standard exemption, or how the alternative proposes to maintain a similiar level of effort by exceeding other site and build- ing standards . The director may approve, or recommend approval of, design standard exceptions when the overall design, as proposed by the applicant, meets or exceeds the intent of the City of Meridian Archi- tectural Standards Manual and the applicable requirements of the Unified Development Code and is not detrimental to public health, safety, and welfare . Requests for design standard exceptions are subject to the process, standard, findings and/ or fees contained in Chapter 5, Article B, of the Unified Development Code. Manual Structure standards sections The Manual contains two main sections, one each for residential and non-residential development . The Non-Residential section contains policy statements and standards that include: Cohesive Design, Build- ing Scale, Building Form, Architectural Elements, Materials, and Signs & Lighting . The Residential section contains policy statements and standards that include: Cohesive Design, Build- ing Form, Architectural Elements, and Lighting . tables The Architectural Standards Manual contains tables that include intent, goal and standard statements . These tables are grouped into the two sections listed above: Non-Residential and Residential . aPPendices The appendices in this Manual include definitions, and an index of terminology and correlating photo examples . additional Material In addition to this Manual and its appendices, addi- tional material are available on the City’s website, including standards checklists that are specific to each sub-category type (e .g . – Commercial Districts, Industrial Districts, etc .) . For questions: Contact the Planning Division at 208 .884 .5533 Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | In t r o d u c t i o n AA-5 DRAFT ~ This page left intentionally blank ~ BHow to Use this DocumentSeCtion B DRAFT Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Ho w t o U s e t h i s D o c u m e n t BB-1 DRAFT ~ This page left intentionally blank ~ DRAFT How To Use This Document Determining Applicable Standards 1. Identify Section (type of Structure): This Architectural Standards Manual is broken into two distinct sections, Residential and Non-Residential . You’ll need to know what type of structure you’re developing for the next step . 2. Identify Sub-category: Sub-categories of a section (residential or non-residential) are based on zoning designations. Use the matrix below to determine specific application of standards, based on the type of structure (section) and zoning designation (sub-category) . Your sub- category will either be “CD”, “TND”, “IND”, “MF”, or “SF” (see table below for description and references to definitions). Integrated structures with both residential and non-residential uses may fall into either section, depending on the property zoning designation . Residential structures fall into single-family or multi-family sub-categories as defined by the City of Meridian Unified Development Code. R- 2 R- 4 R- 8 R - 1 5 R- 4 0 TN - R TN - C O - T C- N C- C C- G L- O M- E H- E I- L I- H Sub-categories Non-Residential Section Non-residential --CD CD CD TND TND TND CD CD CD CD CD CD IND IND Integrated ----TND TND TND TND -------- Residential Section Multi-family --MF MF MF MF TND TND -MF MF ----- Single-family*SF SF SF SF SF SF SF SF -------- SF=Single-family Residential, MF=Multi-family Residential, TND= Traditional Neighborhood Districts, CD=Commercial Districts, and IND=Industrial Districts. For single-family and multi-family definitions, see Title 11 Chapter 1 Article A of the City of Meridian Unified Development Code. *Not all detached single-family homes are currently subject to Design Review. Please refer to the UDC and the entitlement for the property when determining if design review is required. 3. Review Standards Tables: The District Sub-category identified above will be used to identify applicable standards in this Manual . The following page includes an overview of how to use the standards tables . See table to the right for sub-category page numbers . 1. identiFy section (building tyPe) 2. identiFy sub-category (zoning) 3. review standards tables ■Non-residential: Section C Pg. Commercial CD C-3 Traditional TND C-3 Industrial IND C-3 ■Residential: Section D Pg. Multi-family MF D-3 Single-family SF D-3 Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Ho w t o U s e t h i s D o c u m e n t BB-3 Standards Tables Standards are categorized by their basic building type and sub-category . Some standards may also have other more specific application conditions, indicated in the text. For how to determine sub-category applicability, see the previous page . Each table within the Manual has several consistent features, including: 1 .) iden- tification (ID #); 2.) Description; 3.) Sub-categories indicator; and 4.) Reference indicator . See below for an example . exaMPle standards table ID #Description Ref.CD TND IND A.BC This is an example of an architectural standard in the City of Meridian Architectural Standards Manual. The “Ref.” column to the right, will sometimes be populated with a letter, which is a reference to a picture with the same indicated letter. Z ●●○ DRAFT 4. reFerence iMages The City of Meridian Architectural Standards make use of images to provide relevant design examples . These images may be either be pho- tos or drawings . Each image is gen- erally referenced within a standards table, indicated by a small lettered symbol. These letters are specific to and start over in new sub-sections (e .g . - Cohesive Design) . 1. identiFication nuMbers The Standards Tables are organized in a hierarchy starting with the Intent, followed by Goals, and ending in Standards . In the above example, “A” references the Intent of a section . B reference the goal(s) under an intent, and “C ” references specific standards under a goal. For example, 3.2C, would indicate Intent #3, Goal #2 and standard C. 2. descriPtion Each description for an Intent, Goal, or Standard provides directive text . Intent statements are high level and inter- pretive. Goals provide more specific direction but are still conceptual . Standards are intended to be measurable or specific, such as yes or no.3. section sub-categories The columns to the right of the reference column (Ref .) indicate whether standards are applicable to sub-categories of a section . If there is an: “●“ , the text applies to the sub-category “○”, the text does not apply to the sub-categoryGoalIntentStandardWhat do the table icons mean? Z Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Ho w t o U s e t h i s D o c u m e n t BB-4 CNon-Residential StandardsSeCtion C DRAFT Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-1 DRAFT ~ This page left intentionally blank ~ Non-Residential Standards The following section of standards are applicable to non-residential development as defined by the City of Meridian Unified Development Code, as outlined in this Manual (see the How To Use section), applicable Development Agreements, or as directed by City Council, Planning and Zoning Commission, or the Design Review Committee . Cohesive Design The Cohesive Design group of standards are applicable to all non-residential and even some residential development. See the “How to Use This Document” chapter for more information on applicability of standards . cohesive design standards (cds) ID #Description Ref.CD TND IND Intent 1.00 Promote visually aesthetic building designs that incorporate quality architectural characteristics and establish built envi- ronments that are compatible with existing, planned, and anticipated adjacent land uses. ●●● Goal 1.10 Articulate building designs to frame and accentuate public spaces with pedestrian scale elements and details.●●● Goal 1.11 Building design should address building scale, mass, form, and use a variety of materials and architectural features to ensure an aesthetic contribution compatible with surrounding buildings. A ●●● 1.1A Maintain consistent and contiguous pedestrian environments across developments. Limit circuitous connections and maintain clear visibility. B ●●● 1.1B Provide pedestrian connections to non-private public spaces.●●○ 1.1C Incorporate architectural features on all sides of a building façade facing: the primary entrance(s) of an adjacent building, public roadways, interior site amenities, and façades that are visible from public spaces. See Architectural Elements, Building Form, and Materials sections. C ●●○ 1.1D Buildings must orient, frame, and/or direct pedestrian views to adjacent cultural buildings, parks, and plazas.●●○ »Variety of materials, architectural elements, and integration with pedestrian environment. »Continuous and articulated pedestrian environment across multiple tenant spaces and a drive through. »All public facing sides of the buildings include some level of interesting architecture. DRAFT DISTRICTS: CD, TND DISTRICTS: CD, TND, IND DISTRICTS: CD, TND A B C Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-3 cohesive design standards (cds) ID #Description Ref.CD TND IND 1.1E Design and orient buildings not to impede access. The building should enhance the appeal of open space and pedestrian environments ●●○ Goal 1.20 Design building façades to express architectural character and incorporate the use of design principles to unify developments and buildings, and relate to adjacent and surrounding uses. D ●●● 1.2A Comply and adhere with all previously required building design elements that were included as part of a Development Agreement, Conditional Use Permit, and/or other requirements as part of prior approval. ●●● 1.2B New construction must share at least three similar accent materials, field materials, or other architectural feature of a building within 150-feet of the property. Similar materials must be the same basic group, such as masonry, stone, or stucco, but do not need to be the same color, brand, or style. Compliance with any streetscape provisions, such as historic lighting and furniture, count as one item towards this require- ment. In Old Town, use of brick masonry as a field or accent material may count towards this requirement. ○●○ Goal 1.30 Incorporate design principles to include rhythm, repetition, fram- ing, and/or proportion. Applies to all sides of a building façade facing public roadways, visible from residential neighborhood or public spaces, or facing the public entry of an adjacent building. E ●●● 1.3A Integrate at least one material change, color variation, or horizontal reveal for every 12-vertical feet of building façade; vertical spacing may be averaged over façade. F ●●● 1.3B Integrate at least one material change, color variation, or vertical reveal every 50-horizontal feet of building façade; horizontal spacing may be averaged over façade elevation. ●●● DRAFT »Use of similar materials, shared landscape materials, and consistent lighting help to unify a variety of building designs. »Simple building design incorporates a repetition of building elements and frames the entryway facing a public roadway. »Several narrow bands of material modulation help to break up an otherwise bland expanse of material along the vertical face of building. DISTRICTS: CD, TND, IND DISTRICTS: IND DISTRICTS: CD, TND, IND D E F Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-4 DRAFT »For simplicity, standards are written to capture requirements for the bulk of Design Review applications. In some cases, such as this industrial building within a commercial zoning district, and part of a larger mixed use development, there may be opportunities to meet the intent and goals through design standards exceptions. While the building in this picture lacks significant modulation along a stretch of the façade facing an arterial roadway (it does modulate elsewhere), it still meets requirements for overall modulation. The site also exceeds requirements for tree plantings, with a large number of additional trees planted near the face of the building, providing texture, depth, and interest. Some of the other added improvements with this industrial building include: {A} cultured stone panels; {B} extended eaves with accent materials; {C} exceeds material and color requirements; {D} glazing above the first floor (which also exceeds requirements); {E} wide sidewalks; integrated throughout the site, including to parks and plazas; and {F} mature trees near the face of the building. This structure also relates to and compliments other office buildings on the campus, which also exceed site, landscape, and architectural requirements. DISTRICTS: CD, INDG Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-5 C E A D F B DRAFT »Unifying architectural element at an entryway to the Silverado business park. Stone and arches are prominent features for many of the buildings. »A variety of horizontal and vertical material changes, reveals, fenestration, and architectural canopies create interest in the building designs from all public views. »A variety of colors and finish materials are used within this cluster of multi-tenant buildings off of Overland Road, but all share basic architectural design and field materials. »Unifying architectural element within an area of the El Dorado business park, that shares architectural elements with surrounding buildings. DISTRICTS: CD, IND DISTRICTS: CD, IND DISTRICTS: CD, IND DISTRICTS: CD, IND H I J K Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-6 Building Scale The Building Scale group of standards are applicable to all non-residential and even some resi- dential development. See the “How to Use This Document” chapter for more information on applicability of standards . building scale standards (bss) ID #Description Ref.CD TND IND Intent 2.00 Promote building designs that use appropriate architectural and pedestrian scales to establish compatible physical and visual relationships with adjacent and surrounding developments and reinforce a cohesive built environment. A ●●● Goal 2.10 Development should consider the scale of surrounding build- ings, including relationships to existing residential areas, as well as an appropriate height, mass, and form scaled for the built environment. Applies to façades of development along public roads, public spaces, and adjacent to residential areas. ●●● 2.1A For all buildings on property abutting single-family residential districts, and outside of Traditional Neighborhood districts, buildings shall be located at least 30-feet from residential property lines for each floor height disparity greater than one (i.e. – two or more stories taller). Building may be terraced to comply, and distances include roads, landscape buffers, drive aisles, and other required setbacks. ●○● 2.1B Buildings with rooflines 50-feet in length or greater must incorporate roofline and parapet variations. Variations may include step-downs, step-backs, other modulation, or architectural features such as cornices, ledges, or columns, and must occur in total combination for at least 20% of the façade length. May be averaged over entire façade, but may not exceed 75-feet without a break. B ●●● 2.1C In multi-building developments, and for buildings not sepa- rated by roads, drive aisles, or open space, use building heights, terraced roof forms, parapet heights, or unique architectural feature such as a turret or tower, such that an adjacent building does not have a height disparity greater than one-equivalent story. C ●●○ »A variety of street, automotive, and pedestrian scale features are used to integrate this building into the surrounding environment. »The building parapet integrates a variety of step-downs, modulation, and material changes to create interest. »Varying parapet heights help to transition taller focal elements and relate the buildings to one another. DRAFT DISTRICTS: CD, IND DISTRICTS: CD, IND DISTRICTS: CD, IND A C B Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-7 building scale standards (bss) ID #Description Ref.CD TND IND 2.1D For buildings with façades longer than 200-feet, reduce mass- ing of buildings by grouping or incorporating smaller tenant spaces along the commercial façade, or by incorporating at least one significant modulation whose depth is at least 3% of the total façade length or 10-feet, and whose width in combination is at least 20% of the façade length. D ●●○ 2.1E Within Old Town, building designs must provide a building scale of two or more stories at least 25-feet in height along roadways. ○●○ 2.1F Within mixed use areas and for all developments along arterial roadways, buildings over 1,000 sqft must provide a minimum 20-foot building elevation to include average parapet height, ridge of a pitched roof, or tower/turret type elements at least 20% in total of overall façade width. ●●● Goal 2.20 Physically configure building designs to reduce disproportioned architectural scale relative to adjacent uses. Applies to façades of development along public roads, public spaces, and residential areas. ●●○ 2.2A For buildings with greater than 1-story height disparity (i.e. – two or more stories difference), integrate and align parapet designs, material changes, fenestration alignment, material reveals, or other architectural elements and horizontal articulation, to relate varying building heights to one another. Aligned features do not have to be the same type (i.e. window pattern on one could align with parapet on another). ●●○ 2.2B Use pedestrian scale and landscape design elements such as specialty lighting, awnings, trees or other site elements to visually relate and transition multi-story buildings (or equivalent) to the ground plane. E ●●○ Goal 2.30 Incorporate pedestrian-scale architectural features to support an aesthetic character that contributes to the quality of the building design and connectivity with the surrounding environ- ment. Applies to façades: in development visible from arterial or collector roadways, adjacent to residential developments facing roadways, facing an adjacent buildings primary building entries, and adjacent to public spaces. F ●●● »Fred Meyer grocery store integrates and modulates a variety of smaller complimentary uses into the building frontage. »Canopies, material banding, and landscape elements help to step down the building elevations to the pedestrian realm. »Raised planters, tree’s, and awnings help to integrate the design of an arterial roadway scaled building, to the pedestrian space adjacent to it. DRAFT DISTRICTS: CD, IND DISTRICTS: CD, TND, IND DISTRICTS: CD, IND D E F Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-8 DRAFT »This multi-story building despite being industrial, includes a number of attractive design features to maintain a pedestrian scale environment on the public oriented side of the structure. Some of these elements include: {A} consistent landscaping along the edge of the building; {B} organized fenestration along customer and public entries; exceeds and {C} architectural canopies using thematic materials the company sells. Other architectural elements contributing to a cohesive building design include: {D} windows with attractive and complimentary materials; {E} secondary architectural canopies above top-level windows; {F} consistent use of material caps, both on textured block and stucco; and {G} clean, organized reveals in the stucco correlating with other architectural elements. DISTRICTS: INDG Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-9 C E B A F F D G building scale standards (bss) ID #Description Ref.CD TND IND 2.3A Consistently incorporate at least two (2) architectural features into the building design that are pedestrian scale, to include: fenestration patterns, architectural elements such as ledges, lighting, or canopies, material or pattern banding, or detailing (see Pedestrian Scale definition). H ●●● Goal 2.40 Along local or collector roadways and within Traditional Neighbor- hood Districts, maintain relative consistency of building scales along roadways and blocks to promote the development of cohesive urban areas. ○●○ 2.4A For buildings fronting local and collector roadways, off street parking must be located to the side of or behind buildings; off street parking is not allowed between the roadway and building. I ○●○ 2.4B Limit building separation from the roadway to streetscape and pedestrian supportive use areas, such as locations for street furnishings, outdoor dining, small plazas, public spaces, or store fronts. J ○●○ »Windows, architectural canopies with supports, and landscaping up close to the building each lend themselves to improving a sense of pedestrian scale. »Inset building entries, a variety of materials colors, and fenestration banding and patterns. »The buildings here are brought up close to the street and off-street parking is located behind the buildings. DRAFT DISTRICTS: CD, IND DISTRICTS: IND DISTRICTS: CD, TND, IND H I J Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-10 DRAFT »Landscape design, including trees and shrubs, specialty lighting, patio furniture, and unique entryway design features help to emphasize pedestrian scale on an automotive scaled building along an arterial roadway. »Arbors with strong architectural character and landscaping up close to the building help to emphasize pedestrian scale. »A number of interesting architectural features including modulation, varying building heights, architectural canopies, material patterns designed to lead the eye, and strong landscape elements help to maintain a pedestrian scale and emphasize the entries. »A variety of landscape elements spaced appropriately from the face of an industrial looking building, help to transition an imposing building scale to the pedestrian realm near the entry. DISTRICTS: CD, IND DISTRICTS: CD, IND DISTRICTS: IND DISTRICTS: CD, IND K L M N Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-11 DRAFT »Unique entryway features, covered parking, raised planters, and a variety of landscape materials help to transition and emphasize the pedestrian realm on an otherwise imposing multi-story structure. More specifically, the building includes the following: {A} raised landscape planter with seating, low trimmed shrubs, and mature trees help frame the grand entry, while also transition to a welcoming pedestrian scale; {B} large wood beams, oversized hardware, and unique roof forms in concert with modulation help to emphasize the entry in coordination with landscaping; {C} unique materials in conjunction with additional raised planters, landscaping, and covered parking help to transition the building scale to the pedestrian realm; {D} accent bands with color and texture variation help to create interest at all building elevations; {E} vertical landscape elements near to the façade help to quickly transition the building to a comfortable pedestrian scale along the sidewalk; and {F} modulation in coordination with material changes help to transition and accent building form. DISTRICTS: CD, INDO Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-12 C A E B F F D Building Form The Building Form group of standards are applicable to all non-residential and even some resi- dential development. See the “How to Use This Document” chapter for more information on applicability of standards . building ForM standards (bFs) ID #Description Ref.CD TND IND Intent 3.00 Promote building designs that articulate and define appropriate building forms with visual interest and enhance the character of the built environment. ●●● Goal 3.10 Articulate building forms, including but not limited to, massing, walls, and roofs, with appropriately scaled modulations that contribute to the development of aesthetic building designs. Applies to façades in: developments along arterial and col- lector roadways, adjacent to residential developments facing roadways, facing public entries of adjacent buildings, and visible from public spaces. A ●●● 3.1A Incorporate at least one type of the following modulations in the façade plane, including, but not limited to: projections, recesses, and step backs that articulate wall planes and break up building mass. Examples include but are not limited to: columns with trim or accent materials, change in finished material depths, building overhangs, and inset features and materials such as false windows or fenestration with architectural accents. B ●●● 3.1B Qualifying modulation must be at least 6-inches in depth, be at least 8-inches in width or height (whichever is narrowest), and occur in total for 20% of overall façade elevation. For buildings with façades less than 150-feet, horizontal modulation must occur no less than every 30-feet. For buildings with façades greater than or equal to 150-feet, horizontal modulation must occur no less than every 50-feet. C ●●● 3.1C Design parking structure façades as site integrated buildings, meeting applicable Manual standards for Architectural Ele- ments and Material sections. ●●○ »Covered entries are integrated into the building design for each tenant space, providing modulation, weather protection, and helping to emphasize entry locations. »Façade projection helps to add significance to the public entryway, while also providing modulation, varying material colors, and providing weather protection. »Building modulation, along with a unique architectural canopy, material banding, and fenestration help to signify the public entrance. DRAFT DISTRICTS: CD, IND DISTRICTS: IND DISTRICTS: CD, IND A B C Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-13 building ForM standards (bFs) ID #Description Ref.CD TND IND Goal 3.20 Incorporate visual and physical distinctions in the building design that enhance building forms, articulate façades, identify entries, integrate pedestrian scale, and to visually anchor the building to the ground or street level. Applies to building façades visible from a public street or public spaces, and façades with public entries. D ●●● 3.2A For at least 30% of applicable façades use any combination of concrete, masonry, stone, or unique variation of color, texture, or material, at least 10-inches in height, around the base of the building. May alternatively incorporate other architectural features such as ledges, façade reveals, ground level fenestration, raised planters, or landscaping elements within 3-feet of finished grade. E F ●●● 3.2B Where building designs incorporate multiple stories, or multiple floor height equivalents, integrate at least one field or accent color, material, or architectural feature used on lower stories, on the upper stories. ●●● 3.2C Building designs with multiple stories must provide pro- portionally taller ground-level façades adjacent to public roadways and public spaces. Provide floor-to-ceiling heights, or floor-to-floor from 10 to 16 feet. ●●● 3.2D In mixed-use areas and for structures greater than four stories, design the uppermost story or façade wall plane to include material changes, horizontal articulation, and modulation meeting first story requirements, or include a patio, rooftop garden, penthouse, or strong architectural feature such as a tower element. ●●○ Goal 3.30 Building design should establish visual connections that relate internal spaces at ground- or street-level with facades adjacent to public roadways, public spaces, and along primary building entries, and that add visual interest and complexity to the first floor building design. ●●● 3.3A Use horizontal and/or vertical divisions in wall planes, such as ledges, awnings, recesses, stringcourse, molding, joint lines, or other material types, to frame and accent 30% or more of total fenestration. ●●● »Facade modulation and incorporation of a vestibule, multiple roof types, and integration with a unique sign help to highlight the public building entry, without use of canopies. »Material banding around the base of the building, along with ledges, fenestration patterns, and landscaping, help to ground the building design and incorporate pedestrian scale. »Fenestration at finished grade and landscape design help to ground the building and incorporate pedestrian scale, without material banding near the bottom. DRAFT DISTRICTS: CD, IND DISTRICTS: CD, IND DISTRICTS: CD, IND D E F Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-14 building ForM standards (bFs) ID #Description Ref.CD TND IND 3.3B Within Old Town, average 50% fenestration along first floor façade facing roadways and public spaces. May also meet fenestration alternative for up to half of required area. Buildings with façades fronting multiple streets may meet Fenestration Alternative for other façades (see 3.3E). ○●○ 3.3C Within mixed-use areas, average 40% fenestration along applicable first floor façade. May also meet fenestration alternative at 40% (see 3.3E). For façades facing roadways that are not public entryways, may meet Fenestration Alternative (see 3.3E). Big box may limit applicable façade area to 30-feet around public pedestrian entries. ○●○ 3.3D Average 30% fenestration for applicable first floor façade, unless specified elsewhere. May also meet fenestration alternative (see 3.3E). Big box and buildings in industrial districts may limit applicable façade area to 30-feet around public entries. G H ●○● 3.3E Fenestration Alternative: Incorporate doors and windows for at least 30% of applicable first floor façade, or suggest their inclusion using faux treatments that incorporate at least two of the following: material changes, reveals in conjunction with color or material change, qualifying modulation such as recessed areas, architectural trellis, awnings and canopies over access areas, detached structures such as pergola, or similar architectural features and details. I ●●● »Vivid copper colored framing, detailed columns, reveal patterns, and canopies help to frame and accent fenestration. »Fenestration is an important building element and except for very unique conditions, should be integral to the design. »Fenestration may not always be practical on required façades, in which case hinting their inclusion with faux elements such as canopies and unique materials can be beneficial. DRAFT DISTRICTS: CD, IND DISTRICTS: CD, IND DISTRICTS: CD, IND G H I Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-15 building ForM standards (bFs) ID #Description Ref.CD TND IND Goal 3.40 Building roof types, forms, and elements should provide variation and interest to building profiles and contribute to the architectural identity of the buildings, without creating an imposing scale on adjacent uses. Applies to façades: in development along arterial roadways, visible from residential development, adjacent to public spaces, facing public entries of adjacent buildings. ●●● 3.4A For flat roofs, incorporate primary and secondary roof ele- ments including but not limited to: multiple material types along parapets, multiple parapet elevations with at least 1-foot change in elevation, or modulation of at least 2-feet in the parapet, such as along entryway overhangs. Qualifying elements must exist for at least 20% the length of applicable façades. May also incorporate secondary roofs types, such as hip roofs along overhangs. J ●●● 3.4B For sloped roofs, incorporate at least two of any one roof element, including but not limited to: valleys, ridges, or gables. Qualifying elements in total must exist for at least 20% of applicable façade roof area and be visible from the same façade elevation. May also incorporate other roof styles, such as parapet walls over entryway features. K ●●● 3.4C Provide variation in roof profile over façade modulation and/ or articulation over façade material/color transitions. Options include, but are not limited to: varying parapet heights; two or more roof planes; continuation of façade modulation through roof lines, dormers; lookout; overhang eaves; sloped roofs; or cornice work. L ●●○ »Varying parapet heights with a variety of materials and details are integral to a complete building design. »A variety of roof planes help to transition and integrate other materials, modulation, and reinforce points of interest. »Coinciding modulation with variation in the roof profile helps to articulate and correlated import elements of the building design, such building entries. DRAFT DISTRICTS: CD, IND DISTRICTS: CD, IND DISTRICTS: CD, IND J K L Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-16 Architectural Elements The Architectural Elements group of standards are applicable to all non-residential and even some residential development. See the “How to Use This Document” chapter for more informa- tion on applicability of standards . architectural eleMents standards (aes) ID #Description Ref.CD TND IND Intent 4.00 Promote integrated architectural elements and details as components of cohesive building designs that enhance the visual interest of building façades, support activity at and/or near ground level, and provide pedestrian scale. ●●● Goal 4.10 Use proportional architectural elements and detailing to articu- late façades, and contribute to an aesthetic building character with a high level of pedestrian design. Applies to façades: in development along public roadways, visible from residential development, adjacent to public spaces, facing public entries of adjacent buildings. ●●● Goal 4.11 Design and articulate architectural elements using proportions, divisions, detailing, materials, textures, and colors and appropri- ately integrate these elements into the building design. Applies to façades: in development along public roadways, visible from residential development, adjacent to public spaces, facing public entries of adjacent buildings. A ●●● 4.1A Provide at least three detailing elements that transition façade material changes or integrate pedestrian scale elements, such as doorways, windows, or material banding, at the base of the building. Examples include but are not limited to: cornice work around primary entries, decorative caps on brick or stone banding, architectural canopies over entries, or decorative lintels above the first floor windows. B ●●○ 4.1B Provide building overhangs or other projections such as canopies which articulate the building façade and provide temporary relief from inclement weather. At a minimum, an overhang or projection is required within 20-feet of all public entryways, must be at least 3-feet in depth from the point of entry, and be least 6-feet in length. Entryways with vestibules or other permanent enclosed transition space are exempt. C ●●● »Relatively simple materials and thoughtful accents can be used to create interest and integrate design elements throughout the building. »Specialty lighting, trellis, material banding, raised planters, and similar type improvements can all help to reinforce a comfortable pedestrian environment adjacent to large buildings. »Architectural canopies can provide a number of benefits, including supporting the building design, reinforcing pedestrian scale details, and providing weather protection. DRAFT DISTRICTS: CD, IND DISTRICTS: CD, IND DISTRICTS: CD, TND, IND A B C Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-17 DRAFT »This building is well grounded, with integration of both building forms and accent colors into the landscape, and conversely landscape materials that emphasize building form, such as the upright stone outcroppings. »The tower element drive through canopy not only help to not only generate awareness of the building, but also create interest in the building form and establish the building as an integrated part of the site. Added fenestration and use of thematic and complimentary service equipment help to enhance the building. »Relating building form to landscape elements help to create complexity and interest in the design. In this case, a fenced outdoor sales area is integrated into the building design using colored and textured CMU columns, to match elements of the building design. »In some cases, building form and modulation of the facade can be false, creating the illusion of more substantial elements without complicating the design. In this industrial example, concrete buttresses are used in conjunction with metal awnings to frame fenestration, landscaping, and entries. DISTRICTS: CD, IND DISTRICTS: CD, IND DISTRICTS: IND DISTRICTS: CD, IND H I J K Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-18 DRAFT »This entryway is emphasized with a number of attractive architectural elements that transition this 3-story building to pedestrian scale. Some of these elements include: {A} decorative railing over second-story modulation of the façade, that also works to transition the building scale; {B} oversized eaves with unique accent materials; {C} a large architectural canopy to emphasize the entrance, provide weather protection, and to further transition the building elevation to a pedestrian scale; {D} unique landscape materials to accentuate the entrance; and {E} landscape materials in coordination with finished grade fenestration along the building edge, to integrate the building into the overall site and anchor the building. DISTRICTS: CD,INDL Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-19 B C A A E D architectural eleMents standards (aes) ID #Description Ref.CD TND IND 4.1C Provide details that emphasize focal elements such as public entries, building corners, or public spaces. Examples include but are not limited to: columns, quoin or rustication, canopies over entries, lintels, transom windows, or modulation of the roof plane. At least one focal element is required and must be accented with a unique combination of color, texture, materials, or modulation in the wall or roof plane. M ●●○ Goal 4.20 Building designs must not create blank wall segments when visible from a public street or public spaces. Consider the treatment at the base, middle, and top of the façade. ●●● 4.2A Use any combination of standards from Building Form, Architectural Elements, or Material sections to provide pattern, color, or material variation on all wall segments. Must not exceed 30-feet horizontally or vertically without building variation. N ●●● Goal 4.30 Organize building service equipment, including, but not limited to, utility, service, and mechanical, away from building entries, roadways, public spaces, and, where appropriate, from adjacent buildings. ●●● 4.3A Use and integrate standards from the Architectural Standards Manual to screen and conceal service and mechanical equip- ment. Landscaping meeting the same intent may also be considered for utility meters and connections. ●●● 4.3B All ground level mechanical equipment must be screened to the height of the unit as viewed from the property line.O ●●● 4.3C All rooftop mechanical equipment shall be screened as viewed from the farthest edge of the adjoining right of way.●●● »A clock tower and vestibule on a rotated axis, coordinated awning, and a variety of materials and details all help to identify and direct focus to the public entryway. »A variety of field and accent materials, architectural details, facade modulation, and lighting, are all appropriate methods of pattern, color, and material variation. »Walls and landscape material which relate to the overall building designs are appropriate methods for screening ground level utility connections and mechanical equipment. DRAFT DISTRICTS: CD, IND DISTRICTS: CD, IND DISTRICTS: CD, IND M N O Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-20 DRAFT »A curvilinear canopy and columns on an otherwise angular building footprint, help to reinforce and draw attention to the public entryway. Vivid colors and additional glazing to help frame the doorways, further emphasize this space. »Small touches like ledges, reveal patterns, transom lighting, and landscaping can create unique interest out of otherwise commonplace materials. »Distinct pattern reveal lines in conjunction with color, landscape, and fenestration create interest, despite limited use of unique construction materials. »Color banding, extra fenestration, architectural canopies, facade modulation, and simple geometric forms create building interest despite limited use of unique construction materials. DISTRICTS: CD, IND DISTRICTS: CD, IND DISTRICTS: IND DISTRICTS: IND P Q R S Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-21 DRAFT »This large building, part of a multi-tenant big box development, includes a number of unique building scale, architectural elements, and attractive materials that help to maintain a relevant pedestrian scale, despite desite building features designed to be visible from an arterial roadway, more than 600-feet to the west. Some of the building elements working to create this cohesive building design include: {A} an array of complimentary building materials such as brick, stucco, engineered bamboo, and steel, with details such as reveals and cornice pieces; {B} attractive large framed metal awnings over windows and entries; {C} specialty lighting to emphasize the entrance and support pedestrian scale; {D} accent lighting to emphasize building elements; and {E} landscaping including trees in raised planters, up close to the building, to enhance and frame building elements, and reinforce pedestrian scale. DISTRICTS: CD, INDT Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-22 B C D A E Materials The Materials group of standards are applicable to all non-residential and even some residential development. See the “How to Use This Document” chapter for more information on applicabil- ity of standards . Materials standards (Mas) ID #Description Ref.CD TND IND Intent 5.00 Use quality materials and colors that promote aesthetic build- ing designs and contribute to the development of a timeless community character. ●●● Goal 5.10 Use complementary material combinations that contribute to a cohesive building design. Use materials from the following basic groups: wood, masonry, concrete, stucco, metal, and glazing. ●●● 5.1A For buildings with façades that face multiple public roadways and/or public spaces, use consistent material combinations, material quality, and architectural detailing. A ●●● 5.1B For all façade elevations visible from public roads, public spaces, primary entrance(s) of an adjacent building, and facing residential districts, use at least two distinct field materials, colors, or material-color combinations on the building façade (see also Material definitions). ●●○ 5.1C For all façade elevations in industrial districts along arterial and collector roads or facing public spaces, use at least two distinct field materials, colors, or material-color combinations on the building façade (see also Material definitions). ○○● 5.1D For façade elevations visible from public roadways and along primary building entryways, incorporate an accent material on the first story. B ●●● 5.1E Distinguish field materials from accent materials through pattern, texture, or additional detail visible from edge of nearest roadway. Alternate masonry or material courses with relief from primary plane may count towards this. ●●● 5.1F Where materials transition or terminate, provide detailing to express the natural appearance of the material. For example, wrap stone or stone-like products around visible corners to convey the appearance of mass, and not as a thin veneer. C ●●● »Surrounded by roadways or public entries, this building incorporates some level of consistent material variation, accents, and facade modulation on all sides. »This building incorporates a number of accent materials on all required sides, including: decorative stone, lintels, unique materials at points of interest, and landscape material. »Decorative stone and other materials affixed to the building face should transition around modulation and building corners, appearing integral to the building design. DRAFT DISTRICTS: CD, IND DISTRICTS: CD, TND, IND DISTRICTS: CD, TND, IND A B C Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-23 DRAFT »Minor material details through reveals and color changes, in coordination with other architectural elements such as canopies, can have a big impact on the overall design. »Façade materials should always transition around outside angles, but going a step further and providing the same detail underneath or behind, or with accent materials such as the brick in this image, provides a robust design that enhances not just the view from a vehicles orientation, but a pedestrian up close. »Full depth masonry is used to provide façade modulation, and in coordination with several types of windows and awnings, creates a focal point adjacent to several times of banded CMU patterning. »A variety of metal paneling materials may be appropriate as field materials in some districts, when used in coordination with other qualifying field materials, such as masonry products. DISTRICTS: CD, IND DISTRICTS: CD, IND DISTRICTS: CD, IND DISTRICTS: CD, IND D E F G Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-24 DRAFT »This industrial technology building uses a variety of relatively stark building materials and colors in combination with sharp intersections of building forms, to create a complex and detailed building design. Points of interest are signified by intersections of building form, modulation, and material changes, and accented by fenestration and landscape elements. Some of these elements include: {A} columnar trees and specimen planting to coincide with material banding; {B} sharp contrast of building material types and colors to emphasize focal elements; {C} often competing, horizontal and vertical patterns maintain clear continuation through material and building modulation; {D} large areas of flat color are accented with reveals that maintain horizontal banding leading to changes in building modulation and form; and {E} accent materials that coincide with fenestration to create cohesive vertical banding elements. DISTRICTS: CD,INDH Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-25 C E D A B Materials standards (Mas) ID #Description Ref.CD TND IND 5.1G Non-durable materials, treatments, and finishes that deteriorate quickly with weather, ultra-violet light, and that are more susceptible to wear and tear are prohibited on permanent structures. ●●● 5.1H The use of vinyl and ordinary smooth face block, unfinished, colored, or painted, are prohibited as a field materials for building façades along public roadways, adjacent to public spaces, and when visible from residential neighborhoods. Smooth face block may be used as an accent material. ○○● 5.1I Untextured concrete panels and prefabricated steel panels are prohibited as field materials for building façades, except when used with a minimum of two other qualifying field materials and meeting all other standard fenestration and material requirements. I ●●● 5.1J In Industrial Districts, untextured concrete panels and prefab- ricated steel panels are prohibited as facade field materials facing arterial and collector roadways, or public spaces, except when used with a minimum of two other qualifying field materials and meeting standard fenestration requirements. Concrete panels that do not exceed three (3) SQFT without a patterned reveal or modulation break may be considered textured. J ●●○ Goal 5.20 Use colors that complement building materials and support innovative and good design practices. Applies to building façades visible from a public street, public spaces, and pedestrian environments. K ●●● 5.2A Use of subtle, neutral, or natural tones must be integrated with at least one accent or field material.●●● 5.2B Use of intensely saturated colors or fluorescence is prohibited as a primary material. May be used as an accent material.●●● 5.2C Materials or colors with high reflectance, such as some metals or reflective glazing, must not redirect light towards roadways, public spaces, or adjacent uses in a way which constitutes a public nuisance or safety hazard. ●●● »In commercial districts, concrete panels are a permitted field material type, in conjunction with other field materials, in this example utilizing brick and additional fenestration. »Within industrial districts, a variety of attractive colors, reveals, accents, and meeting all other standards, the use of untextured concrete panels may be permitted. »Natural tones in this building are complimented through accent materials such as architectural canopies and multiple types of clear and translucent glass. DRAFT DISTRICTS: CD, IND DISTRICTS: IND DISTRICTS: CD, IND I J K Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-26 Materials standards (Mas) ID #Description Ref.CD TND IND Goal 5.30 Integrate roll-up doors, will call doors, drive through doors, and loading docks into the building design, and locate them in a manner which does not create pedestrian, drive aisle, or roadway conflicts. Applies to façades along arterial and collector roadways, and façades facing public spaces. ●●● 5.3A For commercial and traditional neighborhood districts, roll- up and drive through doors are allowed when integrated into the building design, but will call doors with roll ups and loading docks are prohibited. Consider material variation and transitions, modulation, and other architectural features and standards for the design. L ●●○ 5.3B For industrial district properties, will call and roll-up doors are allowed when integrated into the building design, but loading docks are prohibited. Consider material variation, transitions, modulation, and other architectural features and standards for the design. M ○○● DRAFT »Placeholder text. Need a interesting restaurant rollup door. »In Industrial districts facing arterial and collector roadways, loading docks must be located to the sides or rear or the building, but will call doors and roll ups may be located in the front. DISTRICTS: CD, IND DISTRICTS: IND L M Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-27 DRAFT »Materials wrap around corners, are accented with banding and other architectural materials, and modulation in the facade coincides with changes in parapet heights, materials, and accents. »This building which is otherwise a box, uses insets at the corners to frame and accent fenestration, and to provide required modulation facing public roadways. Textured concrete, mirrored glass, and reveals provide necessary material and accent variations. »Masonry can integrate alternate rows and courses to provide required accents and variation, without actually using another material. »Materials transition across and wrap around modulation, and use decorative accents such as stone caps. DISTRICTS: CD, TND, IND DISTRICTS: IND DISTRICTS: CD, TND, IND DISTRICTS: CD, TND, IND N O P Q Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-28 Signs & Lighting The Signs & Lighting group of standards are applicable to all non-residential and even some residential development. See the “How to Use This Document” chapter for more information on applicability of standards . signs & lighting standards (sls) ID #Description Ref.CD TND IND Intent 6.00 Integrate signs and architectural lighting as cohesive elements of building designs that contribute to the atmosphere of the built environments and enhance safety. ●●● Goal 6.10 Use lighting on building exteriors to promote safe pedestrian environments along roadways, at intersections, and in public spaces. ●●● 6.1A Lighting fixture spacing and height along streetscapes and roadways must be placed to avoid conflicts with tree plantings.●●● 6.1B Use energy-efficient architectural lighting.●●● 6.1C Use lighting fixtures that are consistent with other decorative hardware on the building. For example, select lighting hardware with similar color and shape as other building hardware, use recessed lighting, incorporate uniform spacing, integrate with other accents and reveals, and coordinate specialty lights with predominate architectural features. A B ●●● Goal 6.20 Signs should be integrated with architectural features and complement the building design and materials. Relate the size, shape, materials, details, and illumination to a pedestrian scale in mixed-use environments. See City of Meridian Unified Development Code for other sign requirements. ○●○ 6.2A Within traditional neighborhood districts, integrate hanging or projecting signs in pedestrian oriented areas.C ○●○ 6.2B Use signs that are proportional to the mounted and visible building façade plane. Provide modulation, material variations, or integrate architectural features to accentuate and frame signs that are not hanging or projecting. ○●○ 6.2C Use sign types such as, wall, window, door, awning, hanging, and projecting, to enhance urban character. Non-portable freestanding, box, and pole signs are not allowed. ○●○ »Specialty lighting that compliments other building hardware such as canopies or storefront window framing, can help to unify the building design and reinforce points of interest. »Integrating accent and pedestrian lighting can be as simple as selecting hardware with a similar color. »Within an urban area, with the building façades up close the the street, projecting and hanging signs can improve visibility and awareness for both pedestrians and motorists. DRAFT DISTRICTS: CD, IND DISTRICTS: CD, TND, IND DISTRICTS: CD, TND, IND A B C Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-29 DRAFT »Complimenting the building design doesn’t necessarily mean sharing the same thematic elements. In this example, new and old are blended through modern design features of this specialty lighting, to relate with architectural features on the adjacent building. »By using several types of specialty lighting, focal elements of the building design can be enhanced day or night, by the size, style, and color of the lamp, housing, and/or complete luminaire. »Using attractive site lighting can help to emphasize a development and establish a cohesive design thematic even when individual buildings may vary dramatically. »Signs and wayfinding should work to help establish and enhance the design and thematic of the primary structure. DISTRICTS: CD, TND, IND DISTRICTS: CD, TND, IND DISTRICTS: CD, IND DISTRICTS: CD, IND I J K L Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l S t a n d a r d s CC-30 DResidential StandardsSeCtion D DRAFT Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-1 DRAFT ~ This page left intentionally blank ~ Residential Standards The following section of standards are applicable to residential development as defined by the City of Meridian Unified Development Code, as outlined in this Manual (see the How To Use sec- tion), applicable Development Agreements, or as directed by City Council, Planning and Zoning Commission, or the Design Review Committee . Cohesive Design Residential The Cohesive Design Residential group of standards are applicable to residential development . See the “How to Use This Document” chapter for more information on applicability of standards. cohesive design residential standards (cdrs) ID #Description Ref.SF MF Intent R1.00 Promote visually aesthetic building designs that incorporate quality architectural characteristics and establish built environments that are compatible with existing, planned, and anticipated adjacent land uses. ●● Goal R1.10 Articulate building designs to frame and accentuate public spaces with pedestrian scale elements and details.●● R1.1A Maintain consistent and contiguous pedestrian environments across developments. Limit circuitous connections and maintain clear visibility. A ○● R1.1B Provide pedestrian connections to public spaces.B ○● R1.1C Buildings must orient, frame, and/or direct pedestrian views to adjacent cultural buildings, parks, and plazas.C ○● R1.1D Design and orient buildings not to impede access. The building should enhance the appeal of open space and pedestrian environments ○● R1.1E Incorporate architectural features on all sides of a building façade facing: the primary entrance(s) of an adjacent building, public roadways, interior site amenities, and façades that are visible from public spaces. See Architectural Elements, Building Form, and Materials sections. ●● »Amenities such as pools, clubhouses, playgrounds, and centralized open space should be connected with a robust sidewalk and pathway network. »Pedestrian connections should be made to and from public spaces and nearby services, such as parks and neighborhood commercial. »Use building placement, orientation, and architecture to frame, accentuate, and provide access to site amenities and public spaces. DRAFT DISTRICTS: SF, MF DISTRICTS: SF, MF DISTRICTS: SF, MF A B C Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-3 cohesive design residential standards (cdrs) ID #Description Ref.SF MF Goal R1.20 Within multi-family developments, enhance wayfinding and create a unique identity for each building, by incorporating complimentary variation in design. D ○● R1.2A Ensure that no two buildings viewed from a public street or public space are alike, by varying at least two of the following for each building: roof pitches, material types, color packages, structure orientation, or incorporate other unique and identifiable architectural or landscape element (such as art). E F ○● »Use building placement, orientation, materials, and colors to create easily identifiable buildings that enhance sense of place and improve wayfinding. »Within this multi-family development, housing units have a colorful array of color palettes and architectural features, helping to create unique and identifiable of units. »While the color variations are subtle, each building also faces varying focal elements and site amenities from unique perspectives, improving wayfinding and enhancing sense of place. DRAFT DISTRICTS: MF DISTRICTS: MF DISTRICTS: MF D E F Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-4 DRAFT »Multi-family residential buildings, garages, and carports all share a cohesive design using similar architecture, materials, and colors. »Site maps are an important element to help visitors and emergency responders find and locate specific units within a development. »Placing site maps near site entries and key locations such as clubhouses or property manager offices, helps to improve wayfinding for visitors and emergency responders. »Centralized amenities such as clubs and pool houses along with connective sidewalks and pathways help to keep a space attractive, accessible, and safe. DISTRICTS: SF, MF DISTRICTS: MF DISTRICTS: SF, MF DISTRICTS: MF G H I J Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-5 DRAFT »These multi-family units while sharing similar architecture, have very unique material and color schemes. This helps individual units to be easily identifiable, increase the sense of place, and improve wayfinding. The structures also have a number of other attractive design elements including: {A} Peek-a-boo style accent windows; {B} a wide cross-section of materials and colors; {C} porch architectural accents; {D} attractive landscaping to define personal space; {E} a variety of techniques to differentiate first and second stories; and {F} pedestrian safety lighting near entries and walkways. DISTRICTS: MFK Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-6 A FC B E D Building Form Residential The Building Form Residential group of standards are applicable to residential development . See the “How to Use This Document” chapter for more information on applicability of standards. building ForM, residential standards (bFrs) ID #Description Ref.SF MF Intent R3.01 Emphasize architectural building forms that support compatible build- ing scales, provide appealing architectural character, and contribute to the quality of the neighborhood. ●● Goal R3.10 Articulate building forms, including, but not limited to, massing, walls, and roofs, with appropriately scaled modulations that contribute to the development of visually aesthetic and well articulated building designs. Applies to building façades visible from a public street or public spaces. A ●● R3.1A Provide a complementary and proportionate level of design and detail on all public oriented façades.●● R3.1B Incorporate at least one type of modulation in the façade plane, including, but not limited to: projections, recesses, and step backs that articulate wall planes and break up building mass. ●● R3.1C For applicable façades equal to or longer than 20-feet, provide a minimum total modulation area of 20% the horizontal wall span, with a minimum vertical height of at least 3-feet. Porches and balconies may count towards this. ●● R3.1D Modulation for qualifying projections, pop outs, bays, recesses, and varied setbacks, must be a minimum depth of 1-foot from the primary façade plane. A minimum 50% of total modulation must be visible over permanent barriers, such as berms and fencing, from described areas. B ●● R3.1E Use any combination of material type, color variation, banding, stringcourse, or modulation to clearly distinguish between the ground level and upper stories. ●● R3.1F Incorporate visually heavier and more massive elements or materials, such as stone or masonry, primarily at the base of buildings, and lighter elements and materials such as siding, above. This excludes columns, supports, modulated walls, architectural features, and roof elements. C ●● »All residential building types should include attractive forms that include modulation, a variety of roof elements, and other complimentary architectural features. »Construction efficiency is an important consideration, but some modulation in the building form is required. Modulation should be designed to create interest and emphasize focal elements. »Stone, masonry, and heavier materials or colors can help to visually anchor a structure to the ground, conveying permanence, durability, and transition the landscape to the built environment. DRAFT DISTRICTS: SF, MF DISTRICTS: SF, MF DISTRICTS: SF, MF A B C Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-7 building ForM, residential standards (bFrs) ID #Description Ref.SF MF Goal R3.20 Residential designs should articulate façades into smaller components and break up monotonous wall planes by integrating horizontal and vertical elements. ●● R3.2A Use any combination of material, color, modulation, or other articula- tion to delineate and break up wall planes greater than 20-feet by 10-feet or wall planes exceeding 200 total square feet (whichever is more stringent). Applies to public oriented building façades visible from a public street or public spaces. D ●● R3.2B Second-story residential façades may not extend to the front face of garage bays without additional façade modulation or additional material types and architectural accents. ●● R3.2C Provide taller ceiling heights for ground-floor façades where 30% or more of the total building square footage is above the ground floor.○● R3.2D Building façades and structures, including detached garages and carports, with a projection depth towards the front property line of more than 30% the primary façade width are not allowed. ●● R3.2E Residential buildings with attached units must articulate the design to differentiate façades of individual units or groups of units. Must consistently incorporate any two of the following: modulation, material, or color variation. ●● Goal R3.30 Design accessory structures to be compatible with residential build- ings. Accessory structures include, but are not limited to, sheltered mailboxes, storage areas, maintenance and recreational facilities, detached garages and carports, and secondary dwellings. ●● R3.3A For an accessory structure, 25% or more of the roof surface area must utilize a like material or color of a primary structure, or the structure must share similar roof forms. E ●● R3.3B For an accessory structure, 25% or more of the non-roof surface area must utilize a like material of a primary structure. Carports and other post type construction are excluded if the roof material complies. ●● Goal R3.40 Modulate and articulate roof forms to create building profile interest and to reduce the appearance of building mass and scale. Applies to public oriented façades visible from a public street, public spaces, and pedestrian environments. F ●● »Stringcourses may be appropriate options for subtly articulating large wall planes, otherwise intended to be secondary background elements and in support of other architecture. »Required carports for multi-family structures may use materials that are dissimilar from housing units, but must integrate similar or complimentary colors. »For multi-family units, modulation in the form of covered patios, porches, or entryway features, may be an appropriate means to create interest without complicating design. DRAFT DISTRICTS: SF, MF DISTRICTS: MF DISTRICTS: MF D E F Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-8 DRAFT »All sides of a residential building facing public spaces, including required open space and pathways as part of a multi-family development, should include proportionate levels of detail in their design. »Visually heavier material such as stone or masonry should generally be located or begin at the base of the building, but may continuously cover any area upwards on the façade, so long as they appropriately transition into other materials, modulation, or roof forms. »Use of columns with attached entries is a simple technique to enhance and provide the appearance of significant façade modulation, even if the actual wall modulation only has minimal depth from the primary wall plane. They may also be effective to emphasize points of interest such as entries. »Trim, lintels, ledges, and other architectural elements help to integrate the stone field material into the rest of the façade. The stone also wraps around outside corners and ends at interior angles, limiting the appearance of a thin veneer. DISTRICTS: SF, MF DISTRICTS: SF, MF DISTRICTS: SF, MF DISTRICTS: SF, MF G H I J Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-9 DRAFT »This single family residential home incorporates a number of interesting façade modulations, roof forms, and correlates the two with added architectural elements and details. Some of the attractive elements include {A} use of modulation, even minor, to transition and end façade materials; {B} added detail to the rakes, accenting the gables; {C} a dormer incorporated into the roof, creating a focal point and helping to breakup an otherwise large mass; {D} a unique roof hip end and archway accents over the covered patio; {E} multiple valleys and ridges incorporated into the roof design; and {F} a number of gables correlating with facade modulation and material applications. DISTRICTS: SFK Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-10 F C B D A E building ForM, residential standards (bFrs) ID #Description Ref.SF MF R3.4A Break up roof massing into primary and secondary roof elements that correspond to horizontal and vertical modulations or divisions in the façade, and denote key architectural elements, such as entries and porches. L ●● R3.4B For all public oriented façades, provide a complementary and proportionate level of roof form design and detail.M ●● R3.4C Align and correlate roof forms including elements over porches and entries, with the overall building design and use of materials. Examples include but are not limited to: continuation of roof forms with vertical elements such as columns, piers, and pilasters, or accenting gable type façades with rafters, corbels, or distinct material variations from other wall planes. ●● R3.4D Sloped roofs shall have a significant pitch, to be no less than 5/12 (22-1/2 deg).○● R3.4E Sloped roofs must extend at least 12 inches beyond the face of walls.●● R3.4F Provide variations in roof profile including but not limited at least two of the following: two or more visible roof planes; dormers, lookout, turret, or cornice work such as corbels, spaced consistently along the façade plane. N ○● »Elements of the roof design should accentuate massing and façade design, and enhance points of interest such as porches and entries. »Actual roof lines do not need to be complicated to add interest. The covered porch on this structure creates the appearance of complexity for an otherwise modular building form. »Variation in roof design does not necessarily require a variety of ridge orientations or features such as dormers, and may also be a projection of the same orientation, over modulation. DRAFT DISTRICTS: SF, MF DISTRICTS: SF, MF DISTRICTS: SF, MF L M N Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-11 DRAFT »Secondary structures such as detached garages need not be complex, even lacking modulation and variety in form of the primary structure, but still create interest by playing off of and complementing the primary structure through balance, symmetry, and framing design principles. »Secondary structures and features such as towers and enclosed courtyards, may be used to bring the front of the house “forward”, reducing the disproportionate distance between the garage and the front of the living area. »Entryway features such as a small covered porch, in combination with minor modulations of the building façade, creative roof forms, and attractive materials, can create a great deal of interest despite a relatively simple front façade »Secondary structures, such as enclosures for community mailboxes, should integrate a variety of architectural forms, materials, or colors from the primary residential structures. DISTRICTS: SF, MF DISTRICTS: SF, MF DISTRICTS: SF, MF DISTRICTS: SF, MF O P Q R Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-12 Architectural Elements, Residential The Architectural Elements Residential group of standards are applicable to residential devel- opment. See the “How to Use This Document” chapter for more information on applicability of standards . architectural eleMents, residential standards (aers) ID #Description Ref.SF MF Intent R4.01 Promote attractive residential units that enhance the quality of neighborhoods and developments by integrating architectural ele- ments and details with building designs. ●● Goal R4.10 Use architectural elements and detailing to add interest and contribute to an aesthetic building character. Applies to building façades visible from a public street or public spaces. ●● R4.1A Provide detailing that transition or frame façade material changes, and that integrate architectural elements such as lighting, doorways and windows. Examples include but are not limited to: cornice work, decorative caps on brick or stone, decorative lintels, porch railing, transom light, and shutters. A ●● Goal R4.20 Strategically locate focal points as key elements within the building design to enhance architectural character. Applies to building façades visible from a public street or public spaces. ●● R4.2A Provide details that emphasize focal elements such as building corners, entries, or unique features. Detail examples include but are not limited to: quoin or rustication, canopies, and columns, or using roof lines and modulation to direct views. At least one focal element is required and must be accented with a contrast in color, texture, or modulation of the wall or roof plane. B ●● Goal R4.30 Incorporate windows into all applicable façade elevations and coor- dinate their placement and design with other architectural elements and material standards. ●● R4.3A Windows must be provided to allow views to exterior activity areas or vistas, and must be provided on any façade facing a pedestrian area or common area used for children's recreation. ●● R4.3B Anchor windows and other portals into building wall planes by integrating proportional detailing such as trim, lintels, shutters, railing, and ledges into the building design. C ●● »Stringcourses, lintels, and ledges are all appropriate techniques to transition varying material types into a cohesive design. »This prominent entryway feature makes use of columns with stone accents, ledges, portals, recessed lighting, and other architectural features such as corbels and tracery like features. »Windows can be anchored into the building façade through a variety of techniques such as trim, stringcourses, lintels, ledges, railing, or other detail work. DRAFT DISTRICTS: SF, MF DISTRICTS: SF, MF DISTRICTS: SF, MF A B C Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-13 DRAFT »This single family residential home has a number of added architectural elements including: {A} corbels to emphasize roof gables; {B} transom windows to create more interest; {C} stained wood columns and accents, to frame the entry and front of the house; {D} sidelights to emphasize the entry; {E} stone column bases with caps to anchor the building; and {F} shutters and trim around windows and vents to accent and transition materials. DISTRICTS: SFD Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-14 F A B D E C architectural eleMents, residential standards (aers) ID #Description Ref.SF MF Goal R4.40 Residential entries and multifamily stairwells must provide convenient access from parking and pedestrian areas, and be integrated into the overall site and building design. ●● R4.4A Primary building entries must be clearly defined using any unique combination of architectural elements, materials, or façade modula- tion meeting other standards. E ●● R4.4B Multifamily structures must provide internal site circulation to access individual residential units.F ○● R4.4C Multifamily stairwells must be integrated with the building design and provide residents protection from inclement weather. Use materials, modulation, and architectural elements which relate to and support other standards. G ○● »Building entries can use any combination of unique materials, façade or roof modulation, or other architectural elements to emphasize their prominence in the overall building design. »Multi-family developments must include robust site circulation and provide convenient connections between residential units and access to amenities, parking, and other public spaces. »Multi-family buildings with stairwells must provide protection from inclement weather using modulation, materials, or other architectural features meeting supportive standards. DRAFT DISTRICTS: SF, MF DISTRICTS: MF DISTRICTS: MF E F G Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-15 DRAFT »This multi-family residential building has a number of added architectural elements including: {A} corbels to transition and accent second story modulation; {B} arched portals highlighting outdoor balconies and entries; {C} stone columns, caps, and rod iron to delineate and accent outdoor spaces; {D} corbels to add interest to the eaves; and {E} added detail to the tops of the stone columns, to transition material changes. The building also has interesting roof lines that correspond with modulation in the façade. DISTRICTS: MFH Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-16 E C D B A Materials, Residential The Materials Residential group of standards are applicable to residential development . See the “How to Use This Document” chapter for more information on applicability of standards. Materials, residential standards (Mars) ID #Description Ref.SF MF Intent 5.01 Ensure that materials used for residential development promote and establish an architectural character that contributes to the aesthetic qualities of neighborhoods and protects adjacent property values. ●● Goal R5.10 Use complementary material combinations that contribute to a cohesive building design. Use materials from the following basic groups: wood, masonry, concrete, metal, and glazing. ●● R5.1A For buildings with façades that face multiple public roadways and/ or public spaces, use consistent material combinations, material quality, and architectural detailing. A ●● R5.1B Distinguish field materials from accent materials through pattern, texture, or additional detail visible from edge of nearest roadway. Alternate masonry or material courses may count towards this. ●● R5.1C Where materials transition or terminate, provide detailing to express the natural appearance of the material. For example, wrap stone or stone-like products around visible corners to convey the appearance of mass, and not as a thin veneer. B ●● R5.1D Non-durable materials, treatments, and finishes that deteriorate quickly with weather, ultra-violet light, and that are more susceptible to wear and tear are prohibited on permanent structures. ●● R5.1E Unfinished or colored ordinary smooth face block, untextured concrete panels, and prefabricated steel panels are prohibited as a finish material for building façades, except as an accent or secondary field material. ●● Goal R5.20 Incorporate material and color changes as integrated details of the building design; maintain architectural integrity and promote a quality appearance and character. Applies to building façades visible from a public street, public space, and pedestrian environments. ●● R5.2A Use a cohesive color scheme featuring a minimum of two field colors, a trim color, and an accent color or unique material. Garage door colors must coincide with this scheme or other accents. C ●● »This structure consistently integrates a variety of field and accents materials, and other architectural elements, for all façades visible from a street or public space. »Masonry visible from multiple planes must wrap around corners and conclude at interior angles, or then transition to another material using appropriate accent materials and techniques. »In combination with modulation, materials, and other architectural features, colors supported through good design may be similar or even identical, and yet still distinct. DRAFT DISTRICTS: SF, MF DISTRICTS: SF, MF DISTRICTS: SF, MF A B C Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-17 Materials, residential standards (Mars) ID #Description Ref.SF MF R5.2B For each wall plane area greater than 20-feet in length or height, and visible from prescribed areas, incorporate at least two distinct field materials, patterns, or colors in any combination, for at least 25% of the visible area. Windows or portals with qualifying accent materials may count towards this requirement, when meeting overall material requirements for the façade elevation. D ●● R5.2C Vinyl siding must include a mix of material patterns, including but not limited to: board and batten, horizontal and vertical lap, shake, or shingles, and meeting other material requirements. ●● R5.2D Masonry as a qualifying accent material must be applied to 50 percent of the available wall length at a minimum height of 24 inches. (Available wall length does not include garage openings.) ●● Goal R5.30 Use colors that complement building materials and support innovative and good design practices. Applies to building façades visible from a public street, public spaces, and pedestrian environments. ●● R5.3A Use of subtle, neutral, or natural tones must be integrated with at least one accent or field material.E ●● R5.3B Use of intensely bright and fluorescent colors, as well as the widespread use of saturated hues without complementary colors, materials, and accents, is not allowed. ●● R5.3C Materials or colors with high reflectance, such as some metals or reflective glazing, must not redirect light towards roadways, public spaces, or adjacent uses in a way which constitutes a public nuisance or safety hazard. ●● Goal R5.40 When practical, organize building service equipment, including, but not limited to, utility, service, and mechanical, away from building entries, roadways, public spaces, and adjacent buildings. ●● R5.4A All roof and wall mounted mechanical, electrical, communications, and service equipment must be screened from public view from the adjacent public streets and properties by the use of parapets, walls, fences, enclosures, or by other suitable means. F ●● »A large wall plane must integrate secondary elements, such as the incorporation of additional materials, colors, or by enhancing architectural features such as windows. »The white accent trim pieces and splash of orange on the first story, along with inset patio areas, help to offset and provide color and contrast to the expansive use of light earth colors. »Landscaping can be a simple and effective means to hide or partially screen mechanical equipment, including equipment not mounted to the building surface. DRAFT DISTRICTS: SF, MF DISTRICTS: SF, MF DISTRICTS: SF, MF D E F Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-18 DRAFT »This single-family home contains a number of materials to integrate and relate design elements to another. These include: {A} distinct trim colors; {B} board and batten siding in a neutral field color, to compliment accent colors and stone materials; {C} window trim and stone ledges to integrate windows; {D} gutters colored to match trim; and {E} a stone field material used to anchor the building and transition into other materials, with ledges, trim, and stone caps. All stone façade materials wrap around outside corners and are finished off with trim or other transitional material. The home also includes a number of roof slopes and ridges coinciding with modulation. DISTRICTS: SFG Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-19 B C A E D DRAFT »A light yellow field color in combination with white accent trim, greenery, and a complimentary stone field material yields a vibrant and eye catching color palette with depth and interest. »Bold and vibrant colors and color combinations, such as this red board and batten siding, can help to establish a unique identify, enhance a sense of place, and work to improve wayfinding for guests and residents. »The slight modulation of the second story in combination with supportive corbels, white accent material, and use of stone creates an attractive and timeless appearance. »The bay window is not only prominent because of the façade and roof modulation, but is also accented by the stone veneer applied to the primary wall plane on both sides and above. DISTRICTS: SF, MF DISTRICTS: SF, MF DISTRICTS: SF, MF DISTRICTS: SF, MF H I J K Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-20 Lighting, Residential The Lighting Residential group of standards are applicable to residential development . See the “How to Use This Document” chapter for more information on applicability of standards. lighting, residential standards (lirs) ID #Description Ref.SF MF Intent R6.00 Integrate architectural lighting as cohesive elements of building designs that contribute to the atmosphere of the built environments and enhance safety. ○● Goal R6.10 Use lighting on building exteriors to promote safe pedestrian environ- ments along roadways, at intersections, and in public spaces.○● R6.1A Lighting fixture spacing and height along streetscapes and roadways must be placed to avoid conflicts with tree plantings.A ○● R6.1B Use energy-efficient architectural lighting.○● R6.1C Use lighting fixtures that are consistent with other decorative hardware on the building. For example, select lighting hardware with similar color and shape as other building hardware, use recessed lighting, incorporate uniform spacing, integrate with other accents and reveals, and coordinate specialty lights with predominate architectural features. B C ○● »Careful consideration of street tree and lighting placement is critical to prevent competing elements from diminishing benefits such as safety and comfort. »Architectural lighting doesn’t have to be fancy or stylish to work well with the building design. In this case the dark casing around the light accents the adjacent railing. »Specialty lighting adds detail and enhances the sense of completion in a building design, while also providing necessary safety accommodations. DRAFT DISTRICTS: SF, MF DISTRICTS: MF DISTRICTS: SF, MF A B C Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-21 DRAFT »More important than architectural features or façade modulation, this single-family residence also incorporates {A} pedestrian lighting near the roadway, enhancing resident, pedestrian, and motorist safety. The building also incorporates a number of other interesting architectural elements, including: {B} rod iron integrated into the gateway and fencing design {C} bold accent colors and materials that not only highlight points of interest (and entry), but to also transition materials and modulation; {D} stone columns with caps to frame the entryway; and {E} transition of materials to highlight and frame windows. DISTRICTS: SFD Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l S t a n d a r d s DD-22 A D E C B E DRAFT AppendicesSeCtion E Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Ap p e n d i c e s EE-1 DRAFT ~ This page left intentionally blank ~ DRAFT Appendix 1: Definitions Definitions Name Description Accent See Materials Definition Architectural Feature The combination or composition of materials, colors, articulation, modulation, and architectural elements to create a unique feature of the building design. Art, Artwork A device, element, or feature whose primary purpose is to express, enhance, or illustrate aesthetic quality, feeling, physical entity, idea, local condition, historical or mythical happening, or cultural or social value. Examples of artwork include sculpture, mural, or unique specially crafted lighting, furniture, pave- ment, landscaping, or architectural treatment that is intended primarily, but not necessarily exclusively, for aesthetic purpose. Articulation: The manner in which the form or portions of a building are expressed to empha- size or create distinct patterns or rhythms that enhance the design and add visual interest or pedestrian scale. Articulation, Horizontal: Articulation left and right across the span of a wall façade. Examples include ledges, reveals awnings, column caps, arches, or other projecting or recessed architectural feature. Awning:A fixed cover, typically comprised of cloth over metal frame, that is placed over windows or building openings as protection from the sun and rain. Blank wall: A wall or building façade that has no fenestration, architectural detail, modula- tion, or material variation to enhance adjacent roadways, public spaces, or to provide visual interest or add pedestrian scale. Color, Fluores- cent Any material which absorbs and then emits some portion of light. Often has the appearance of “glowing”. Not to be confused with neon light. Color, Saturation Saturation can be characterized in the RGB (red, green, blue) color scheme, as HSB (Hue, Saturation, and brightness). Intensely saturated colors are defined in this Manual as any color with 90% or greater saturation (S), and greater than 80% brightness (B). Composition:The arrangement of elements based on proportion or relation to form a unified whole. Connectivity:The interconnectedness of roadways, pathways, transit routes, and pedestrian ways that support convenient and/or multiple mobility options. Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Ap p e n d i c e s EE-3 DRAFT Name Description Elevation Elevation is used in the context of perspective, not the building height, and is the flat representation of one view (façade). See also Façade definition. Façade: Typically the front, but any side of a building or exterior wall that faces a public way or space (for example, a street or plaza) and often distinguished from other building sides by architectural details. A typical building has four facades or faces, viewed from the north, south, east, and west, or some variation (e.g. north-west). Faux Window A faux window is a portion of the façade enclosed with a decorative trim such as stone or brick, and covered in a distinct material (typically darker) which varies from the surrounding field material. Finish Materials Materials which are non-essential to complete the building design and are used in addition to primary and secondary materials. Fenestration: The arrangement, design, proportioning, or general disposition of windows and other openings in the exterior walls of a building. Fenestration requirements for buildings do not count towards minimum number of exterior material or color types, unless they exceed required fenestration coverage areas by 10% for applicable areas, and minimum Field Materials (see definition) area for all other facades. Roll-up doors must function in part as windows when closed and com- ply with all applicable standards to qualify as fenestration. Floor Height Equivalent Floor height equivalent refers to the massing and design of a building that appears to have more stories than it does. One (1) story is equivalent of 10 to 20-feet, and each 20-feet after is considered to be another story. Building height is measured from respective adjacent grade to median parapet or ridgeline roof height of an elevation. Focal point:A building, structure, open space, or other feature that naturally draws the eye and provides an aesthetically pleasing view. Hardscapes: The use of hardened surfacing materials to create unique patterns of color, design, and texture in order to create visual interest; also used to mean those areas that have received such improvements. Integrated Build- ing Mixed use development such as vertical mixed-use or a live-work unit. See mixed-use definition. Landscaping:Vegetation, trees, and other plant materials that soften the built environment, making it more inviting to pedestrians. Massing:The three-dimensional bulk of a structure: height, width, and depth. Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Ap p e n d i c e s EE-4 DRAFT Name Description Material(s), Accent Distinct materials or color used to provide emphasis of architectural features or areas of the building. Accent materials to be used less than field materials and between 5 and 25% of applicable façade elevations, excluding exterior fenestra- tion coverage. Qualifying accent materials must either be a different material type, have a different cut size or installation technique (such as types of masonry rows), or be a unique color. Awnings or canopies with a unique material type and meeting visible coverage areas may qualify. Material(s), Field Materials or colors used for at least 20% of applicable façade elevations, exclud- ing all fenestration area. See color and fenestration definitions. There is no limit on number of field materials provided other coverage requirements are met. Accent materials in excess of minimum requirements, which meet required area in total, may count as a field material. Visible roofing material meeting all other material and roof standards, including elevation area requirements, may count as a field material. See also Fenestration definition. Mixed-use devel- opment: Projects that integrates three or more income-generating land uses, such as resi- dential, commercial, and office, with a strong pedestrian orientation. Mixed-use development may occur horizontally in separate buildings within a project, be vertically integrated and occurring on multiple floors within one building, or be a combination of the two. See also the definition for uses. Modulation: In the design standards, modulation is a stepping back or projecting forward of portions of a building face or roofline within specified intervals of building width and depth as a means of breaking up the apparent bulk of a structure's continu- ous exterior walls. Pedestrian scale: The inclusion of building design elements at the ground or street level and the relationship between building height and streetscape. Building design elements exclusive to the first and second building story (when greater than two), or inclu- sion of streetscape elements such as trees, decorative lighting, and benches can help to create pedestrian scale. Public Entry Access to a building intended for the general public, and not restricted access intended only for service, deliveries, or employees. Special event access only is exempt. Emergency or exiting only access is exempt from this definition. Public space Facilities such as public roads, parks, pathways, and open space corridors. May also be or facilities owned privately but open to the public, such as HOA pathways connected to larger networks. Common areas serving as an amenity for commercial and multi-family developments are also considered to be public space. Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Ap p e n d i c e s EE-5 DRAFT Name Description Scale or architec- tural scale: Scale includes the height, size, mass, and proportions of buildings or portions thereof and refers to the spatial relationships and appearances among struc- tures, whether along a street or block front, on adjoining lots or within the same site. Sign See City of Meridian Unified Development Code for definitions. See also defini- tion for “copy”. No part of a sign or sign cabinet may constitute a required mate- rial or accent standard. Street wall: The cumulative effect of many buildings providing a consistent edge to the public street, creating a public space defined by a wall of buildings. On com- mercial corridors and in mixed-use areas, the street wall is typically immediately adjacent to the sidewalk. Streetscape: The visual character along a roadway created by the combined use of elements such as building façades, landscaping, trees, open space, paving, plantings, side- walks, lighting, signs, and furniture. Transom Horizontal opening or window typically multi-paned and above a doorway or a larger window. More generally, any window placed to permit passage of light further into a building envelope. May also provide increased privacy when placed independently of other fenestration, and used to accent building facades when larger windows are inappropriate. Traffic calming:Reducing motorist speed, decreasing motor vehicle volumes, and increasing safety for pedestrians and bicyclists. Transportation authority: The Ada County Highway District, the Idaho Transportation Department, the Val- ley Regional Transit, and any other agency that may succeed to their powers or establish public jurisdiction in the field of transportation. The term transporta- tion authority shall be liberally construed to include all the adopted, approved, or certified plans, rules, regulations, statutes, or laws of the transportation authority. Uses A specific purpose unique for all or portion of an area or structure, and the man- ner in which it is arranged, designed, constructed, altered, converted, rented, leased, or intended to be maintained and/or occupied. Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Ap p e n d i c e s EE-6 DRAFT Appendix 2: Photo Examples District Photo Categories Non-Residential 9 ■Commercial District . . . . . . . . . . . . . . . . . . . .9 ■Traditional Neighborhood District . . . . . .15 ■Industrial District . . . . . . . . . . . . . . . . . . . . .17 Residential 20 ■Multi-Family Residential Districts . . . . . . .20 ■Single-Family Residential District . . . . . . .24 Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | EE-7 DRAFT Note: Many images contained in this appendix include features not referenced. The elements chosen to be referenced are those determined to be the best examples, and not necessarily all examples. Index of Photo Examples a ■Alley: 25 ■Awning. See Canopy b ■Balcony: 18, 20, 22 c ■Canopy Architectural Canopy: 12, 13, 14 , 18, 19 Awning: 9, 14 ■Columns: 10, 12, 22, 23, 27 ■Courtyard: 24 d ■Drive through: 9 e ■Entryway: 10, 12, 21, 23, 24, 27 F ■Façade Detailing Banding: 13, 21 Corbel: 21, 25, 27 Ledge: 12, 18, 25 Lintel: 25 Reveal: 9, 12, 13, 14 , 18 , 19 Trim: 12, 24 , 25, 26, 27 ■Fenestration Faux Fenestration: 10 Sidelight: 27 Transom: 13, 24 , 27 Window: 9, 12, 13, 15, 18 , 25 g ■Garage: 26, 27 l ■Landscaping: 15 Open Space: 22, 23 Patio. See Patio Raised Planter: 9, 13, 14, 19 Streetscape: 10, 15, 20 Trellis: 13 Wall: 15 Water Feature: 12 ■Lighting Specialty: 14 , 15 M ■Mailbox: 21, 25 ■Materials: 9, 10, 15 Brick. See Stone and Brick Color Variation: 9, 11, 15, 18, 23, 24, 27 Concrete: 11, 13, 14 , 17, 18, 19 Concrete Masonry Unit: 11, 13, 14 , 17, 18, 19 Masonry. See Stone and Brick Metal: 11, 14, 18, 19 Natural Appearance: 10, 13, 21, 22, 27 Siding: 20, 21, 23, 26, 27 Stone. See Stone & Brick Stucco: 9, 10 , 11, 12, 14 , 17, 25, 26, 27 Texture Variation: 17, 18 Wood: 9, 14 , 27 ■Modulation Façade Modulation: 9, 10, 11, 12, 17, 20, 22, 24, 25, 27 Roof Modulation: 10, 13, 16 , 19, 20, 22, 24 , 25, 27 P ■Parking Covered Parking: 14, 21, 23 ■Patio: 22, 23 ■Pedestrian Scale: 9, 10, 13, 15 ■Porch: 26, 27 r ■Railing: 20, 22 ■Roof Dormer: 20, 25 Eaves: 11, 22, 23, 25, 27 Fascia: 10 , 23, 25, 27 Overhang: 23 Parapet: 10, 11, 12, 18 Soffit: 20, 22, 23, 25 s ■Sign: 11 ■Stairwell: 21 ■Stone and Brick: 9, 10, 12, 13, 15, 16, 22, 23, 25, 26, 27 Course Variation: 13, 16 Masonry Cap: 9, 15, 22, 26 Wrap corners. See Materials: Natural Appearance w ■Wayfinding: 23 Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Ph o t o E x a m p l e s EE-8 DRAFT Note: The above images reflect desirable building elements within the City of Meridian. Only the visible façade elements depicted in the image are considered to be compliant or acceptable alternatives with the intent, goals, and standards within this Manual, and only within applicable districts and locations. Non-Residential RefeRences: Canopy, Materials, Pedestrian Scale, Raised Planter, Stone and Brick, Window, Wood RefeRences: Awning, Canopy, Drive through, Façade Modulation, Materials, Pedestrian Scale, Reveal, Window RefeRences: Accent, Awning, Ledge, Masonry Cap, Pedestrian Scale, Specialty, Stone and Brick RefeRences: Banding, Color Variation, Materials, Stone and Brick, Stucco ROSAURES PIER 1 IMPORTS BIG ALS BOWLING DICKS SPORTING GOODS A B C D co MMercial d istrict P hotos Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l EE-9 DRAFT Note: The above images reflect desirable building elements within the City of Meridian. Only the visible façade elements depicted in the image are considered to be compliant or acceptable alternatives with the intent, goals, and standards within this Manual, and only within applicable districts and locations. c o MM ercial district P hotosNon-Residential RefeRences: Awning, Canopy, Faux Fenestration, Façade Modulation, Ledge, Materials, Parapet, Pedestrian Scale, Reveal, Specialty, Streetscape RefeRences: Fascia, Façade Modulation, Roof Modulation, Stone and Brick RefeRences: Columns, Entryway RefeRences: Façade Modulation, Natural Appearance, Roof Modulation, Stone and Brick, Stucco MERIDIAN VILLAGE PAD SITE KEY BANK (OVERLAND RD) TACO BELL (EAGLE RD)IDAHO GASTROENTEROLOGY ASSOCIATES E F G H Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l EE-10 DRAFT Note: The above images reflect desirable building elements within the City of Meridian. Only the visible façade elements depicted in the image are considered to be compliant or acceptable alternatives with the intent, goals, and standards within this Manual, and only within applicable districts and locations. c o MM ercial district P hotosNon-Residential RefeRences: Color Variation, Eaves, Entryway, Parapet, Sign RefeRences: Architectural Canopy, Metal, Stucco, Window RefeRences: Architectural Canopy, Color Variation, Concrete Masonry Unit, Façade Modu- lation, Raised Planter RefeRences: Parapet, Window WALMART (TEN MILE RD)MULTI-TENANT BUILDING OVERLAND RD IDAHO UROLOGICAL INSTITUTE JAKERS BAR & GRILL I J K L Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l EE-11 DRAFT Note: The above images reflect desirable building elements within the City of Meridian. Only the visible façade elements depicted in the image are considered to be compliant or acceptable alternatives with the intent, goals, and standards within this Manual, and only within applicable districts and locations. c o MM ercial district P hotosNon-Residential RefeRences: Architectural Canopy, Entryway, Parapet, Stone and Brick, Trim RefeRences: Façade Modulation, Reveal, Stucco, Water Feature, Window RefeRences: Columns, Ledge RefeRences: Stone and Brick EAGLE ROAD PROFESSIONAL CENTER MATERIAL AND ARCHITECTURAL ELEMENT EXAMPLES PKG (PINE AVE)IDAHO SURGERY CENTER M N O P Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l EE-12 DRAFT Note: The above images reflect desirable building elements within the City of Meridian. Only the visible façade elements depicted in the image are considered to be compliant or acceptable alternatives with the intent, goals, and standards within this Manual, and only within applicable districts and locations. c o MM ercial district P hotosNon-Residential RefeRences: Course Variation, Roof Modulation, Stone and Brick RefeRences: Concrete Masonry Unit, Natural Appearance, Pedestrian Scale, Raised Planter, Trellis RefeRences: Architectural Canopy, Banding, Reveal, Window RefeRences: Architectural Canopy, Course Variation, Stone and Brick, Transom MULTI-TENANT BUILDING (EMERALD AVE)MULTI-TENANT BUILDING, (EMERALD AVE) MULTI-TENANT BUILDING (COBALT POINT WAY)MATERIAL EXAMPLES Q R S T Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l EE-13 DRAFT Note: The above images reflect desirable building elements within the City of Meridian. Only the visible façade elements depicted in the image are considered to be compliant or acceptable alternatives with the intent, goals, and standards within this Manual, and only within applicable districts and locations. c o MM ercial district P hotosNon-Residential RefeRences: Awning, Specialty RefeRences: Metal, Reveal, Stucco RefeRences: Architectural Canopy, Concrete, Metal, Raised Planter RefeRences: Concrete Masonry Unit, Covered Parking, Wood MOUNTAIN WEST BANK (ALLEN ST)BIG ALS COVERED PARKING BRINEGAR BUILDING ROSAURES M N O P Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l EE-14 DRAFT Note: The above images reflect desirable building elements within the City of Meridian. Only the visible façade elements depicted in the image are considered to be compliant or acceptable alternatives with the intent, goals, and standards within this Manual, and only within applicable districts and locations. traditional neighborhood d istrict P hotosNon-Residential RefeRences: Color Variation, Specialty, Streetscape RefeRences: Canopy, Landscaping, Materials, Pedestrian Scale, Stone and Brick, Window RefeRences: Masonry Cap, Streetscape, Wall GINOS ITALIAN, FACING RESIDENTIAL CITY HALL GRAMMERCY PLAZA 36TH STREET GARDEN PLAZA A B C D Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l EE-15 DRAFT Note: The above images reflect desirable building elements within the City of Meridian. Only the visible façade elements depicted in the image are considered to be compliant or acceptable alternatives with the intent, goals, and standards within this Manual, and only within applicable districts and locations. traditional neighborhood d istrict P hotosNon-Residential RefeRences: Course Variation, Roof Modulation, Stone and Brick RefeRences: Specialty RefeRences: Accent, Raised Planter, Specialty, Streetscape USTICK FAST EDDY AREA MATERIAL EXAMPLE (BRICK MASONRY) GRAMMERCY (WELLS AVE)MATERIAL EXAMPLE (OLD WITH NEW) E F G H Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l EE-16 DRAFT Note: The above images reflect desirable building elements within the City of Meridian. Only the visible façade elements depicted in the image are considered to be compliant or acceptable alternatives with the intent, goals, and standards within this Manual, and only within applicable districts and locations. i ndustrial d istrict P hotosNon-Residential RefeRences: Concrete, Façade Modulation, Reveal, Texture Variation RefeRences: Architectural Canopy, Concrete Masonry Unit, Entryway, Reveal, Stucco RefeRences: Concrete, Reveal RefeRences: Reveal, Texture Variation H.D. FOWLER COMPANY TRANE MULTI-TENANT BUILDING (EMERALD AVE)MATERIAL EXAMPLE (COLOR AND TEXTURE) A B C D Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l EE-17 DRAFT Note: The above images reflect desirable building elements within the City of Meridian. Only the visible façade elements depicted in the image are considered to be compliant or acceptable alternatives with the intent, goals, and standards within this Manual, and only within applicable districts and locations. i ndustrial d istrict P hotosNon-Residential RefeRences: Architectural Canopy, Concrete Masonry Unit, Metal, Reveal RefeRences: Architectural Canopy, Color Variation, Concrete, Reveal RefeRences: Balcony, Concrete, Ledge, Parapet, Reveal, Texture Variation, Window RefeRences: Color Variation, Concrete MATERIAL EXAMPLE (CONCRETE)STORAGE WAREHOUSE (PINE AVE) MULTI-TENANT BUILDING (EMERALD ST)H.D. FOWLER COMPANY E F G H Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l EE-18 DRAFT Note: The above images reflect desirable building elements within the City of Meridian. Only the visible façade elements depicted in the image are considered to be compliant or acceptable alternatives with the intent, goals, and standards within this Manual, and only within applicable districts and locations. i ndustrial d istrict P hotosNon-Residential RefeRences: Architectural Canopy, Concrete, Metal, Raised Planter RefeRences: Concrete, Concrete Masonry Unit, Roof Modulation RefeRences: Architectural Canopy, Reveal RefeRences: Metal OREGON TILE & MARBLE (EXECUTIVE DR)MULTI-TENANT BUILDING (EXECUTIVE DR) MATERIAL EXAMPLE (METAL SEAM)MULTI-TENANT BUILDING (EXECUTIVE DR) I J K L Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | No n - R e s i d e n t i a l EE-19 DRAFT Note: The above images reflect desirable building elements within the City of Meridian. Only the visible façade elements depicted in the image are considered to be compliant or acceptable alternatives with the intent, goals, and standards within this Manual, and only within applicable districts and locations. M ulti -Fa Mily d istrictsResidential RefeRences: Siding, Specialty, Streetscape RefeRences: Balcony, Railing RefeRences: Dormer, Façade Modulation, Roof Modulation, Siding RefeRences: Balcony, Railing, Siding, Soffit FIELDS AT GRAMERCY FIELDS AT GRAMERCY (BALCONY) REGENCY AT RIVER VALLEY (BALCONY)REGENCY AT RIVER VALLEY (CLUBHOUSE) A B C D Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l E20 DRAFT Note: The above images reflect desirable building elements within the City of Meridian. Only the visible façade elements depicted in the image are considered to be compliant or acceptable alternatives with the intent, goals, and standards within this Manual, and only within applicable districts and locations. M ulti -Fa Mily d istrictsResidential RefeRences: Natural Appearance, Stairwell RefeRences: Banding, Corbel, Siding RefeRences: Mailbox RefeRences: Covered Parking, Entryway REGENCY AT RIVER VALLEY (COVERED ENTRY)COMMUNITY MAILBOXES GRAMERCY VILLAS GRAMERCY VILLAS A B C D Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l E21 DRAFT Note: The above images reflect desirable building elements within the City of Meridian. Only the visible façade elements depicted in the image are considered to be compliant or acceptable alternatives with the intent, goals, and standards within this Manual, and only within applicable districts and locations. M ulti -Fa Mily d istrictsResidential RefeRences: Balcony, Patio, Railing RefeRences: Balcony, Columns, Façade Modulation, Masonry Cap, Natural Appearance, Roof Modulation, Stone and Brick RefeRences: Open Space, Patio RefeRences: Eaves, Railing, Soffit, Stone and Brick GRAMERCY VILLAS REDTAIL (AMENITY) REDTAIL (BALCONIES)REDTAIL (COVERED ENTRIES) E F G H Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l E22 DRAFT Note: The above images reflect desirable building elements within the City of Meridian. Only the visible façade elements depicted in the image are considered to be compliant or acceptable alternatives with the intent, goals, and standards within this Manual, and only within applicable districts and locations. M ulti -Fa Mily d istrictsResidential RefeRences: Columns, Eaves, Entryway, Fascia, Soffit, Stone and Brick RefeRences: Open Space RefeRences: Color Variation, Overhang, Patio, Siding RefeRences: Covered Parking, Wayfinding RED TAIL (CLUBHOUSE)REDTAIL PATHWAYS LINTER SPRINGS (SIGNAGE)LINDER SPRINGS I J K L Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l E23 DRAFT Note: The above images reflect desirable building elements within the City of Meridian. Only the visible façade elements depicted in the image are considered to be compliant or acceptable alternatives with the intent, goals, and standards within this Manual, and only within applicable districts and locations. s ingle -Fa M ily d istrictsResidential RefeRences: Façade Modulation, Roof Modulation, Transom RefeRences: Courtyard, Entryway RefeRences: Façade Modulation, Trim RefeRences: Color Variation, Entryway ROOF AND FAÇADE MODULATION ENTRYWAY FOCAL ELEMENT ENTRYWAY & COURTYARD FAÇADE MODULATION A B C D Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l E24 DRAFT Note: The above images reflect desirable building elements within the City of Meridian. Only the visible façade elements depicted in the image are considered to be compliant or acceptable alternatives with the intent, goals, and standards within this Manual, and only within applicable districts and locations. s ingle -Fa M ily d istrictsResidential RefeRences: Corbel, Eaves, Fascia, Ledge, Lintel, Soffit, Window RefeRences: Dormer, Fascia, Ledge, Lintel RefeRences: Dormer, Eaves, Fascia, Roof Modulation, Stone and Brick, Stucco RefeRences: Alley, Façade Modulation, Mailbox, Roof Modulation, Stone and Brick, Trim ROOF MODULATION & ACCENTS REAR ALLEY LOADED ARCHITECTURAL EMBELLISHMENTS FRONT PORCH & GABLE A B C D Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l E25 DRAFT Note: The above images reflect desirable building elements within the City of Meridian. Only the visible façade elements depicted in the image are considered to be compliant or acceptable alternatives with the intent, goals, and standards within this Manual, and only within applicable districts and locations. M ulti -Fa Mily d istricts s ingle -Fa M ily d istrictsResidential RefeRences: Ledge, Masonry Cap, Stone and Brick RefeRences: Porch, Stone and Brick, Stucco RefeRences: Garage RefeRences: Porch, Siding, Trim WRAP AROUND PORCH GARAGE ACCENTS MATERIAL TRANSITIONS FRONT PORCH & MODULATION E F G H Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l E26 DRAFT Note: The above images reflect desirable building elements within the City of Meridian. Only the visible façade elements depicted in the image are considered to be compliant or acceptable alternatives with the intent, goals, and standards within this Manual, and only within applicable districts and locations. M ulti -Fa Mily d istricts s ingle -Fa M ily d istrictsResidential RefeRences: Columns, Corbel, Natural Appearance, Porch, Roof Modulation, Sidelight, Siding, Stone and Brick, Transom, Wood RefeRences: Color Variation, Eaves, Entryway, Fascia, Stone and Brick, Stucco RefeRences: Garage, Sidelight, Transom RefeRences: Color Variation, Façade Modulation, Trim SIDELIGHTS & TRANSOM WINDOWS TRANSITION OF FORMS ACCENT MATERIALS & COLORS ACCENT MATERIALS I J K L Ci t y o f M e r i d i a n A r c h i t e c t u r a l S t a n d a r d s M a n u a l | Re s i d e n t i a l E27 DRAFT ~ This page left intentionally blank ~ DRAFT ~ This page left intentionally blank ~ 1 Proposed UDC Text Amendments UDC Section Topic Problem/Question Potential Fix 11-1-1 Broken Reference Section 11-1-1 references 1-1-3, which no longer exists pursuant to a recent renumbering of Title 1. Upon adoption by the Meridian city council, this title is declared to be and shall hereafter constitute the official zoning ordinance of the city of Meridian. This title shall be known and cited as the UNIFIED DEVELOPMENT CODE OF THE CITY OF MERIDIAN. The unified developmen t code of the city of Meridian is published by authority of the Meridian city council, and it shall be kept up to date as provided in section 1-1-3 of this code. Within this title, the unified development code of the city of Meridian shall be referred to as "this tit le". 11-1A-1 Abandoned definition Modify the definition of abandoned. ABANDONED: To cease or discontinue a use or activity for twelve (12) months without apparent intent to resume. 11-1A-1 Automobile definition Work with Legal to incorporate language that restricts commercial vehicles from parking in residential districts. AUTOMOBILE: A vehicle with a gross vehicle weight rating (GVWR) of under twelve thousand (12,000) pounds primarily designed f or transporting passengers and light cargo upon streets. 11-1A-1 Dwelling, secondary definition Received an inquiry from a citizen regarding the establishment of tiny homes. DWELLING, SECONDARY: A habitable dwelling unit established in conjunction with and subordinate to a single -family dwelling unit constructed on a foundation and connected to municipal services. The term shall include guest-house, granny flat, tiny house, carriage house, and garage apartment and caretaker unit. 11-1A-1 Fence, semi-private definition The UDC does not currently contain provisions for semi- private fencing. A fence that does not restrict or impede vision or sight through the fence by more than fifty percent (50%). 11-1A-1 Flex space definition Currently, the flex space definition does not include other uses that may also be appropriate as small-scale flex space uses FLEX SPACE: The use of a site building or portion thereof for small-scale warehousing and/or light industry with associated offices, and/or retail showroom space. Flexibility in use of the interior spaces and low scale, attractive exterior appearance characterize flex buildings. 11-1A-1 Parking lot definitions Clarify parking lot maintenance/overlay and reconstruction. PARKING LOT OVERLAY: Any resurfacing of The addition of one or more layers of pavement over an existing parking lot areas with asphalt or other permanent material. PARKING LOT REPLACEMENT RECONSTRUCTION: Removal and replacement of an existing parking surface done for the purpose of improvement or repair. 11-2A-3D.3 Accessory detached structures Keep shed size requirements consistent with the IRC. Request from BCA. 3. One detached accessory building that is exempt from a permit as defined by the currently adopted International Residential Code that does not exceed one hundred twenty (120) square feet in area and eight feet (8') or less in height shall be allowed in the required rear yard. In no case shall an accessory building be allowed in the street yard or the required side yard. Table 11-2A-4 Dimensional standards for the R-2 district Reduce the lot size and minimum street frontage requirements. Minimum property size/dwelling unit (in square feet) 12,000 10,000 Minimum street frontage (in feet) 80 70 Rear setback (in feet) 15 Interior side setback (in feet) 7.5/story Street setback (in feet): Local 20 Collector 25 Street landscape buffer (in feet): Collector 20 Arterial 25 Entryway corridor 35 Interstate 50 Maximum building height (in feet) 35 Minimum living area (in square feet): 1,500 Minimum ground floor area for multi-story units (in square feet) 800 2 Table 11-2A-5 Dimensional standards for the R-4 district Reduce the lot size and minimum street frontage requirements and add a setback for alleys so subdivisions can develop closer to the intended density. Minimum property size/dwelling unit (in square feet) 8,000 6000 Minimum street frontage (in feet) 60 50 Rear setback (in feet) 15 Interior side setback (in feet) 5 Street setback to front loaded garage (in feet): Local 20 Collector 25 Alley 5 Street setback to living area and/or side loaded garage (in feet): Local 15 Collector 25 Alley 5 Street landscape buffer (in feet): Collector 20 Arterial 25 Entryway corridor 35 Interstate 50 Maximum building height (in feet) 35 Minimum living area (in square feet): Detached 1,400 Attached 800 Minimum ground floor area for multi-story units (in feet) 800 Table 11-2A-6 Dimensional standards for the R-8 district Reduce the lot size and minimum street frontage requirements and add a setback for alleys so subdivisions can develop closer to the intended density. Minimum property size/dwelling unit (in square feet) 5,000 4000 Single-family detached dwelling unit with garage facing the front property line 5,000 Single-family detached dwelling unit with common driveway, alley loaded garage, or private mew lots 4,000 Single-family attached and two-family duplex dwelling unit 4,000 Any corner property 5,000 Minimum street frontage single family detached dwelling unit (in feet): With garage facing street 50 Minimum street frontage -single family attached, townhouse, and two-family duplex dwelling unit (in feet) 40 Minimum street frontage (in feet) 50 40 With alley loaded garage, side entry garage, or private mew lots 32 Street setback to garage (in feet): Local 20 Collector 25 Alley 5 Street setback to living area (in feet): Local 15 10 Collector 25 Alley 5 Side setback 5 Rear setback 12 Street landscape buffer (in feet): Collector 20 Arterial 25 Entryway corridor 35 Interstate 50 Maximum building height (in feet) 35 3 C-N C-C C-G L-O M-E H-E Construction sand and gravel mining I-L I-H Construction sand and gravel mining O-T TN-C TN-R Construction sand and gravel mining Table 11-2A-7 Dimensional standards for the R-15 district Add a setback for alleys. Minimum property size/dwelling unit (in square feet) 2,400 2000 Minimum street frontage (in feet) 0 Street setback to garage (in feet): Local 20 Collector 25 Alley 5 Street setback to living area (in feet): Local 10 Collector 20 Alley 5 Interior side setback (in feet) 3 Rear setback (in feet) 12 Street landscap e buffer (in feet): Collector 20 Arterial 25 Entryway corridor 35 Interstate 50 Maximum building height (in feet) 40 Table 11-2A-8 Dimensional standards for the R-40 district Add a setback for alleys and modify the interior side yard and rear yard setback to match the R-15 zoning district. Minimum property size/dwelling unit (in square feet) 1,200 1000 Minimum street frontage (in feet) 0 Rear setback (in feet) 15 12 Interior side setback (in feet) 5/story 3 Street setback to garage (in feet): Local 20 Collector 25 Alley 5 Street setback to living area (in feet): Local 10 Collector 20 Alley 5 Street landscape buffer (in feet): Collector 20 Arterial 25 Entryway corridor 35 Interstate 50 Maximum building height (in feet) 60 Table 11-2B-2 Table 11-2C-2 Table 11-2D-2 Gravel Mining Gravel mining is a high intensity use that is currently allowed by CUP in most zones. There are no specific use standards for gravel mining and this use has created some significant issues for adjacent residential developments. This use is most appropriate in the County, before a property annexes into the City. Remove as an allowed use from all zon es. 11-2D-3C.1 Standards applicable in all traditional neighborhood districts Strike the reference to the City of Meridian Design Manual. This section will be expanded upon with a future application. 1. Street Layout: The street system shall be primarily based on a grid with connections to the existing street system. Street systems shall be consistent with section B-1.2.3, street networks, of the “City of Meridian Design Manual”. 4 11-2D-4B Standards in the Old Town District Currently, staff is working on restructuring the City of Meridian Design Manual. The proposed change to the code section references the proposed name to the renamed document. B. Number of Stories: Minimum number of stories for new construction is two (2) and/or as set forth in the “City of Meridian Architectural Standards Design Manual”. 11-2D-4D Standards in the Old Town District Need to reference the new public works standards. D. Streetscape Improvements: Streetscape improvements within the area bounded by Carlton Avenue, East Third Street, Ada Stree t, and Meridian Road shall be designed in accord with the city of Meridian downtown streetscape design guidelines Public Works Design Standards Manual. (Ord. 10- 1463, 11-3-2010, eff. 11-8-2010) 11-3A-6 Irrigation easement s and common lots Restrictive irrigation easemen ts on buildable lots can create “no man’s land” areas that become an eyesore. C. Easements: In residential districts, irrigation easements wider than ten feet (10’) shall be included in a common lot that is a minimum of twenty feet (20’) wide and outside of a fenced area, unless modified by City Council at a public hearing with notice to surrounding property owners. DC. Impeding Movement Of Water Prohibited: For any irrigation or drainage ditch not within the jurisdiction of an irrigation or drainage district, piping shall not impede the movement of the amount of water crossing the property prior to development or the amount of water delivered to downstream properties. ED. Natural Drainage Courses: All natural drainage courses shall be left undisturbed or be improved in a manner that will improve the hydraulics and ease of maintenance of the channel. Relocation of natural swales is acceptable if the hydraulics and ease of maintenance are provided for. The term "natural drainage course" shall not be deemed to apply to minor swales and depressions that are located entirely on the applicant's property and which serve a relatively small area where runoff is infrequent. (Ord. 05 -1170, 8-30-2005, eff. 9-15-2005) 11-3A-7A.7 Common area fencing Currently, the UDC restricts fencing along interior common area and micro -paths to 4' closed/6' open. Applicants have argued that this only should apply if the common area is not clearly visible from a public street. Further, applicants have also requested to have a taller fence to keep animals/children in while still allowing privacy. 7. Regulations for fences along abutting pathways and common open space areas lots are set forth below. These regulations are intended to assist i n the implementation of CPTED (Crime Prevention through Environmental Design) strategies to reduce the incidence of crime and improve the quality of life. See figure 1 of this section. a. The developer is responsible for constructing fences adjacent abutting micropathways connections and common open space areas lots to distinguish common from private areas. b. Fences adjacent abutting all pathways, and common open space lots not entirely visible from a public street shall be: 1) An open vision or semi-private fence up to six feet (6') in height, as it provides visibility from adjacent homes or buildings; 2) A closed vision fence up to six feet (6’) in height may be allowed if the lot depth does not exceed one (1) lot, connects directly to a public school or a park and is visible from a public street; or 3) If closed vision fencing is used, it shall not exceed four feet (4') in height. This does not allow four feet (4') of closed vision fence with two feet (2') of open vision fencing. An additional two feet (2’) in height of open vision fencing may be provided to the top section of the fence. c. Other fences located within the rear or side yard of properties abutting pathways and common open space lots not entirely visible from a public street shall be set back a minimum of eight feet (8') from the property line. Within the rear yard other fences shall not exceed fifty percent (50%) of the property width. d. These restrictions are intended to apply to fencing along interior common open space areas lots and pathways that are not entirely visible from a public street. They are not intended to apply to street buffers or entryway landscaping strips. These restrictions are not intended to require fencing on interior common open space. 11-3A-7C.8 Alley Fencing 8. Rear yard of alley accessed properties and alley side yard properties: All fences within the required rear yard shall comply with the fencing standards in accord with UDC 11-3A-7A.7. Fences shall be set back a minimum of five feet (5’) from the alley (measured from p roperty line). 5 Figure 1 Fence Regulations Adding graphics of fencing types along pathways and common open space lots 6 11-3A-19A and B Structure and site design standards Design review standards do not contain enough specificity or "express regulations". This lack of clear requirements can create some difficulty when trying to apply the design standards. There is a separate committee working concurrently on new standards. A. Minimum Standards: The following minimum standards shall apply in addition to the detailed guidelines as set forth in the "City Of Meridian Architectural Standards Design Manual": 1. Architectural Character: Buildings shall be designed in accord with the “City of Meridian Architectural Standards Manual. a. Facades: Building facades visible from a public street or public space shall incorporate modulations in the facade, includ ing, but not limited to, projections, recesses, and step backs that articulate wall planes and break up building mass. Facades shall be modulated and articulated in accord with the "City Of Meridian Design Manual". b. Primary Entrance(s): The primary building entrance(s) shall be clearly defined by the architectural design of the building. c. Rooflines: Roof design shall provide variations in profile through modulation and/or articulation in accord with the "City Of Meridian Design Manual", including, but not limited to, the following: 1) overhanging eaves; 2) sloped roofs; 3) two (2) or more roof planes; 4) varying parapet heights; and 5) cornices. d. Pattern Variations: Architectural building design shall not create blank wall segments along public streets and/or adjacen t public spaces. Architectural elements, including, but not limited to, windows, awnings and arcades, shall have color, texture and/or materials to mitigate blank walls. e. Mechanical Equipment: All ground level mechanical equipment shall be screened to the height of the unit as viewed from the property line. All rooftop mechanical equipment shall be screened as viewed from the farthest edge of the adjoining right of way. 2. Materials: a. Exterior building designs shall demonstrate the appearance and use of high quality materials, including, but not limited t o, stone, brick, wood or other natural materials, tinted or textured masonry block, textured or architecturally detailed concrete panels, or stucco or stucc o like synthetic materials. b. Smooth faced concrete block, prefabricated steel panels, and/or vinyl are prohibited as finish materials but may be approved as accent materials in accord with the "City Of Meridian Design Manual". c. Untextured concrete panels are prohibited as finish and/or accent materials. (Ord. 09-1394, 3-3-2009, eff. retroactive to 2-4-2009) 3. Parking Lots: 3.4. Pedestrian Walkways: B. Alternative Compliance: If: 1) the location of existing buildings or structures prevents conformance with the standards of this section and/or the guidelines of the "City Of Meridian Design Manual", or 2) strict adherence to such standards and/or guidelines would create inconsistency in the design objectives of the proposed development, the director may consider an alternative design proposal through the alternative comp liance provisions as set forth in section 11-5B-5 of this title. The director may approve, or recommend approval of, such an alternative compliance proposal when the overall design, as proposed by the applicant, meets or exceeds the intent and the requirements of this section and the "City Of Meridian Design Manual" and is not detrimental to public health, safety, and welfare. 11-3B-7C.5a Landscaping within right of way Modify standards to require developers to landscape the dedicated ROW regardless of the timing for the roadway expansion. a. If the unimproved street right of way is ten feet (10’) or greater from the edge of pavement to edge of sidewalk or proper ty line, and street widening project is not in the transportation authority’s five (5) year funded plan, the developer shall maintain a ten foot (10’) compacted shoulder meeting the construction standards of the transportation authority and landscape the remainder with lawn of other vegetative ground cover . 11-3B-8B.2 Parking lot reconstruction The use of the word repaving is not consistent with the definitions section of the code. 2. For parking lot reconstruction, exclusive of sealing, striping, or overlaying repaving, all current landscape standards of this section shall be met, unless approved as set forth in section 11-1B-4 of this title. 7 TABLE 11-3C-6 Parking pad for alley loaded units Allow structures to be 5-feet from the alley and clarifying the parking pad will still need to be required along the side of the garage or if an equivalent off-street parking is provided in accord with UDC Table 11-3C-5. Note 2. The parking pad shall be measured from edge of sidewalk or edge of paved travel lane (public street, private street, or al ley) where no sidewalk exists. For alley accessed properties the parking pad is not required in front of the garage if the garage is located at the five (5) foot setback to the rear property line; the required parking pad must be provided along the side of the garage unless equivalent off -street parking, as determined by the director, is provided in accord with UDC Table 11-3C-5. 11-3C-6B.1 and 2 Required number of off street parking spaces Add a standard that requires the parking for the facility to be based on the square footage of the office and not the square footage of all the structures. 1. In all commercial and residential districts the requireme nt shall be one space for every five hundred (500) square feet of gross floor area, except for self-service storage facilities which shall only require parking based on the gross floor area of any office space. 2. In all industrial districts the requirement shall be one space for every two thousand (2,000) square feet of gross floor area , except for self-service storage facilities which shall only require parking based on the gross floor area of the office space. 11-3D-5A.5 Setbacks and Sign location of freestanding signs The code currently required Subdivision identification signs to meet the same setback as Business Identification Signs, 12.5’ from rear and interior side property lines. This setback can limit construction on most common lots. Change setback to 5 feet in the residential districts. 5. All subdivision identification signs shall meet the setback standards in subsection 11 -3D-8A3 of this article. No part of a subdivision identification sign, including the footing, shall be located closerthan one foot (1’) from any street property line and five feet (5’) from any rear or interior side property line, unless greater separation is required. 11-3G-3A.1 Common Open Space and Site Amenity Requirements For large developments the additional 5% open space can be a large quantity of land. Should the amenity allowance for additional open space be proportional to the size of the development? 1. The total land area of all common open space that meets the standards as set forth in subsection B of this section shall equal or exceed ten percent (10%) of the gross land area of the development. For residential developments with residential lot sizes averaging ten thousand (10,000) square feet or more or developments within a quarter (1/4) mile of a City regional park or an eighth (1/8) of a mile of a City community park shall only comply with the site amenities in accord with subsection C. 11-3G-3B5.e and f Qualified open space e. Picnic area which includes tables, benches and a structure for shade; f. Additional five percent (5%) qualified open space of at least 20,000 square feet 11-4-3-10B Drinking Establishment Code needs to mirror State language and allow existing DE’s to be permitted even if a church, school or adult entertainment moves next to them. B. The drinking establishment shall not be located within three hundred feet (300') of a property used for a ch urch or any other place of worship, or any public or private education institution, Nnor shall the drinking establishment be located within one thousand feet (1,000') of an adult entertainment establishment; provided, that this limitation shall not apply to any duly licensed premises that at the time of licensing did not come within the restricted area but subsequent to licensing came therein; the expansion of an existing establishment may be allowed with the approval of a conditional use permit as set forth in section 11-5B-6 of this title. 11-4-3-11C.1 Drive through establishments Council has provided staff with direction to look at our drive through standards to ensure cars are not stacking in the main drive aisles. 1. Stacking lanes shall have sufficient capacity to prevent obstruction of the public right of way and/or shared drive aisles by patrons. Completed with ZOA-15-001. 11-4-3-18 Flex space Include standards to limit the size of light industry uses allowed under the flex space definition . FLEX SPACE: A. Office and/or retail showroom areas shall comprise a minimum of thirty percent (30%) of the structure and/or tenant space. B. Light industry and warehousing shall not comprise more than seventy percent (70%) of the tenant space. C. In the C-C, C-G and M-E districts, roll-up doors shall not be visible from a public street. D. Except in the I-L and I-H districts, loading docks are prohibited. E. Retail use shall not exceed twenty five percent (25%) of leasable area in any tenant space. 11-4-3-21B Home occupation Clarify that 25% of the “dwelling” is actually the living area (excludes garage.) Also allow business to be conducted within garage. B. The home occupation shall be conducted entirely in the dwelling, and not more than twenty five percent (25%) of the gross floor area overall living area of said dwelling shall be used for a home occupation or for storing goods associated with the home occupation. Materials may be stored in an attached garage or storage area, An attached garage may be used for a home occupation provided it shall not reduce the required off street parking below the standard established for that district and the area being used for the home occupation is calculated to be no greater than twenty five percent (25%) of the overall living area of the dwelling. 8 11-4-3-27B.6, E, F and G Multi-family development Rename City of Meridian Design Manual with City of Meridian Architectural Standards Manual under the architectural character and remove references to the City of Meridian Design Manual from the parking and landscape sections. These areas will be further defined with a future zoning text amendment. B. Site Design: 6. The parking shall meet the requirements set forth in Chapter 3, “Regulations Applying To All Districts”, of this title. and shall be in accord with the “City of Meridian Design Manual”. E. Architectural Character: 1. All building elevations shall have a minimum portion of the elevation devoted to architectural features designed to provid e articulation and variety. These features shall include, but are not limited to, windows, bays and offsetting walls, in accord with the "City Of Meridian Design Manual". 2. Main entrances, which are the primary point(s) of entry where the majority of building users will enter and leave, shall b e designed as an obvious entrance and focal point of the building through architectural t reatment, lighting, and address identification. 3. Entrances shall be adequately covered, recessed, or treated with a permanent architectural feature in such a way that weat her protection is provided. 4. Roof forms shall be distinctive and include variety and detail when viewed from the street. Sloped roofs shall have a significant pitch. Flat roofs should include distinctive cornice treatments. 5. Exterior building materials and finishes shall convey an impression of permanence and durability. Materials such as masonry, stone, stucco, wood, terra cotta, and tile are encouraged. 6. Windows are required to allow views to exterior activity areas or vistas. Windows shall be provided on any building facing any common area used for children's recreation. 7. All roof and wall mounted mechanical, electrical, communications, and service equipment should be screened from public view f rom the adjacent public streets and properties by the use of parapets, walls, fences, enclosures, or by other suitable means. F. Landscaping Requirements: 1. Development shall meet the minimum landscaping requirements in accord with chapter 3, "Regulations Applying To All Distric ts", of this title. and shall be in accord with the "City Of Meridian Design Manual". FG. Maintenance And Ownership Responsibilities: All multi-family developments shall record legally binding documents that state the maintenance and ownership responsibilities for the management of the development, including, but not limited to, structures, parking, common areas, and other development features. 11-5A-2C.6 Duties and Authority Rename City of Meridian Design Manual with City of Meridian Architectural Standards Manual. 6. The director may convene a committee of design professionals to provide recommendations on the interpretation and application of the guidelines contained in the "City Of Meridian Architectural Standards Design Manual". The committee may also review and make recommendations on alternative compliance requests related to administrative design review. The director shall review and act on recommendations from the committee and shall issue a final determination. 11-5B-1A and B CZC purpose and applicability (DR/Exterior mods only to an existing building) CZC should not be required for simple exterior modification s to existing build ings; DR should be. A. Purpose: The purpose of the certificate of zoning compliance is to ensure that all new building construction or additions, site alterations and/or the establishment of a new use complies with all of the provisions of this title before any construction on the site is started and/or the use is established. B. Applicability: These provisions apply to all requests for permits that involve new building construction, building additions, exterior site alterations and/or the establishment of a new use. These provisions do not apply to tenant interior building improvements where the footprint of the existing structure is not enlarged or to exterior building alterations, including, but not limited to: the addition, removal, or modification of architectural elements, such as doors, wind ows, awnings, and arcades; building remodels where all or a portion of a structure is modified, including entrances, facades, and rooflines, and building expansions; a change in exterior materials and/or color scheme; or any other alteration that modifies the exterior appearance of the building. These provision s do not apply to single-family detached dwellings and/or secondary dwellings. 9 11-5B-1C 3 and 4 CZC expiration clarifications It is unclear when a CZC may expire when issued in conjunction with a building permit – difficult to track and enforce. Combine to just require use or construction to commence within 1 year of CZC issuance. 3. Certificates of zoning compliance issued in conjunction with a proposed use shall expire if said use has not commenced within one year of the date of issuance of the certificate of zoning compliance. 4. Certificates of zoning compliance issued in conjunction with construction or alteration of a structure shall expire if said construction, or alteration, or the use has not commenced within one year of the date of issuance of the certificate of zoning compliance. 54. The certificate of zoning compliance may require inspections and approvals specified in the approval of the application. 11-5B-3D.2 Timeframe to obtain signature on new and amended DA’s Per City Council, two years is too long to allow the property to sign the DA for a property agreed to during the Annexation/Rezone. 2. The city may require a development agreement in conjunction with the annexation or rezone pursuant to Idaho Code section 67 -6511A. When required, said development agreement shall be signed by the property owner and returned to the city within six (6) months two (2) years of the city council granting annexation and/or rezone. 11-5B-3F.2 and 3 2. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the dev elopment agreement modification is made by the city council in accord with chapter 5, “Administration”, of this title. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months two (2) years of the city council granting the modification. 3. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the City if filed prior to the end of the six (6) months two (2) year approval period. 11-5B-5B.2f Alternative Compliance Deviation to the architectural design will be allowed in the in the restructured City of meridian Architectural Standards Manual. f. The proposed architectural and/or site design demonstrates consistency with the "City Of Meridian Design Manual"; or g. Additional environmental quality improvements would result from the alternative compliance. 11-5B-6E.10 Additional findings for construction of sand and gravel mining Removing gravel mining as an allowed use within the City limits therefore; these Findings are no longer necessary. 10. Additional findings for construction sand and gravel mining: a. That the duration and intensity of the proposed mining activities are appropriately addresse d in the conditions of approval; b. That the environmental impacts of the proposed mining activities are appropriately addressed in the conditions of approval , including but not limited to dust, groundwater safety, stormwater runoff, slope stability, and pr eservation of natural resources; c. That the noise impacts and hours of operation of the proposed mining activities are appropriately addressed in the conditi ons of approval; and d. That timing and responsible party of implementing approved reclamation plans are appropriately addressed in the conditions of approval. September 8, 2015 MEMORANDUM TO: Mayor Tammy de Weerd, City Council Members CC: City Clerk FROM: Bill Parsons, Planning Supervisor RE: Draft Unified Development Code Text Amendment September 8, 2018 City Council Agenda Item On October 21, 2014, staff discussed potential changes to certain sections of the UDC. Since that time, several additional items have been added to the initial changes that were presented to Council at that time. On May 28, 2015, staff held a second UDC Focus Group meeting to solicit input regarding the additional changes. Many of those comments have been incorporated into the draft changes. To further increase transparency of the proposed changes, staff also attended and presented the draft changes to the Builders Council of Southwest Idaho (BCA) on August 11, 2015. At this time, staff has not received official comments from this group. The attached table contains the sections of the UDC that are being considered for modification. Based on the input received from Council staff will prepare an official UDC Text Amendment application. This application will be reviewed by the public, the Planning and Zoning Commission and the City Council. Attachments: 1. UDC Text Amendment Table dated 09/08/15 Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 6G ITEM TITLE: Public Works Public Works: Design Standards Update MEETING NOTES C oq-)-�- " Y) QC- A -4iD (C)/D Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 6H PROJECT NUMBER: ITEM TITLE: Public Works Public Works: Area of Drilling Concern MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 61 PROJECT NUMBER: ITEM TITLE: Public Works Public Works: Update on Water Right Transfer Application MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 6J PROJECT NUMBER: ITEM TITLE: Saturday Bus Service City Council: Update on Saturday Bus Service MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 6K PROJECT NUMBER: ITEM TITLE: Committee Updates City Council Liaison/Committee Updates MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 7 PROJECT NUMBER: AZ 15-003 ITEM TITLE: Ordinance 15-1653a Ordinance No. 15-1653A: An Ordinance (AZ 15-003 Shelburne Subdivision) for Annexation and Zoning of a Parcel of Land Being Lots 1 and 2, Block 1, Zaldien Zerua Subdivision, as Recorded in Plat Book 81 at Pages 8783 through 8784, Official Records of Ada County, Idaho and the South 1/2 Of The Northeast'/4 Of The Southwest'/4 Of Section 28, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho. Establishing and Determining the Land Use Zoning Classification of Said 30.205 Acres of Land from RUT to R-4 (Low Density Residential) Zoning District. MEETING NOTES 'I %' " Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN ORDINANCE NO. � 5 ` I G5 3A BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, ROUNTREE, ZAREMBA AN ORDINANCE (AZ 15-003 SHELBURNE SUBDIVISION) FOR ANNEXATION AND REZONE OF A PARCEL OF LAND BEING LOTS 1 AND 2, BLOCK 1, ZALDIEN ZERUA SUBDIVISION, AS RECORDED IN PLAT BOOK 81 AT PAGES 8783 THROUGH 8784, OFFICIAL RECORDS OF ADA COUNTY, IDAHO, AND THE SOUTH % OF THE NORTHEAST 1/4 OF THE SOUTHWEST 1/4 OF SECTION 28, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, ADA COUNTY, IDAHO, AS DESCRIBED IN ATTACHMENT "A" AND ANNEXING CERTAIN LANDS AND TERRITORY, SITUATED IN ADA COUNTY, IDAHO, AND ADJACENT AND CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN, ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF SAID LANDS FROM RUT TO R-4 (LOW DENSITY RESIDENTIAL DISTRICT) IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit "A" are within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexation and re -zoning by the owner of said property, to -wit : Shelbitme Properties, LLC. SECTION 2. That the above-described real property is hereby annexed and re -zoned from RUT to R-4 (Low Density Residential District), in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and re -zone said property. ANNEXATION — SHELBURNE SUBDIVISION (AZ 15-003) Page 1 of 3 SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Cleric of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day of2015. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this day of�� 1,'� , 2015. w p MAYOR TA de WEERD ATTEST: c 4 `' 1 city of 613T cid JAYCEE . HOLMAN, CI RKy11 ti ANNEXATION — SHELBURNE SUBDIVISION (AZ 15-003) Page 2 of 3 STATE OF IDAHO, ) ss: County of Ada ) On this 6 day of nW�e tv � , 2015, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD an , known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. • H °• (SEAL) r10�'�•: k1c ,h O ••®. PAHO ••® AAa . L►' NOTARY PUBLIC FOR IDAHO RESIDING AT: e4mCy`��>] MY COMMISSION EXPIRES: v —acl tpj ANNEXATION — SHELBURNE SUBDIVISION (AZ 15-003) Page 3 of 3 EXHIBIT A km � � � 9233 WEST STATE STREET I BOISE, ID 83714 ( 208.639.6939 FAX 208.639.6930 April 10, 2015 Project No,: 14-124 Shelburne Subdivision Annexation and Zoning Legal Exhibit A A parcel of land being Lots 1 and 2, Block 1, Zaldien Zerua Subdivision, as recorded in Plat Book 81 at Pages 8783 through 8784, official records of Ada County, Idaho, and the South 1/2 of the Northeast 1/4 of the Southwest 1/4 of Section 28, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, and being more particularly described as follows: Commencing at a found aluminum cap marking the southwest corner of said Section 28, thence following the southerly line of said Southwest 1/4, S89°15'22"E a distance of 2,660.61 feet to a found brass cap marking the south 1/4 corner of said Section; Thence leaving said southerly line and following the easterly line of said Southwest 1/4, N00°31'05"E a distance of 1,324.35 feet to a found 5/8 -inch rebar marking the southeast corner of said South 1/2 of the Northeast 1/4 of the Southwest 1/4 and being the POINT OF BEGINNING. Thence leaving said easterly line and following the southerly line of said South 1/2 of the Northeast 1/4 of the Southwest 1/4, N89°19'15"W a distance of 1,329.17 feet to a found 5/8 -inch rebar marking the southwest corner of said South 1/2 of the Northeast 1/4 of the Southwest 1/4 and the southeast corner of said Lot 1, Block 1; Thence leaving said southerly line of the South 1/2 of the Northeast 1/4 of the Southwest 1/4 and following the southerly line of said Lot 1 and 2, Block 1, N89"19'15"W a distance of 658.78 feet to a found 5/8 -Inch rebar marking the southwest corner of said Lot 2, Block 1; Thence leaving said southerly line said Lot 1 and 2, Block 1, and following the westerly line of said Lot 2, Block 1, N00°33'52"E a distance of 661.18 feet to a found 5/8 -inch rebar marking the northwest corner of said Lot 2, Block 1; Thence leaving said westerly line and following the northerly line of said Lot 1 and 2, Block 1, S89°21'53"E a distance of 658.81 feet to a found 5/8 -inch rebar marking the northeast corner of said Lot 1, Block 1 and the northwest corner of said South 1/2 of the Northeast 1/4 of the Southwest 1/4; Thence leaving said northerly line of Lot 1 and 2, Block 1, and following the northerly line of said South 1/2 of the Northeast 1/4 of the Southwest 1/4, S89°21'53"E a distance of 1,328.60 feet to a found 5/8 -inch rebar marking the northeast corner of said South 1/2 of the Northeast 1/4 of the Southwest 1/4; Thence leaving said northerly line of said South 1/2 of the Northeast 1/4 of the Southwest 1/4, and following the easterly line of said Southwest 1/4, S00°31'05"W a distance of 662.70 feet to the POINT OF BEGINNING. Said parcel contains 30.205 acres, more or less, and is subject to all existing easements and/or rights-of-way of record or implied. Attached hereto is Exhibit B and by this reference is made a part hereof. ENGINEERS I SURVEYORS I PLANNERS Shelburne Subdivision — AZ 15-003 0 150 3�®'� 0 Plan Scale Kingsbridge Phase 1 Subdivision _ 0 589'21'53"E 658.81' O -.'—'—' _') Lot 2, Block 1 Lot 1, Block 1 z C,41 Zaidien Zerua Zaidien Zerua Subdivision Subdivision OZ 1\189'19'17 658.78' Martinel Subdivision EXHIBIT B Kunz Hollow Subdivision S89'21'53"E 1328.60' S 1/2 NE 1/4 SW 1/4 0 r` hl to a 3' of M O > _ — N89'19'15"W 1329.17 — —o POINT OF— Unplatted BEGINNING -n i In MI �I w �I 0 M O POINT OF COMMENCEMENT FOUND BRASS CAP Z FOUND ALUMINUM CAP S 1/4 CORNER SECTION 28 SNY CORNER SECTION 28 29 28 S89'15'22"E _2660.61' 32 33 Shelburne Subdivision —AZ 15-003 ro O w° J ,> N N CLO r Q O N + N ru 0) O co N r l m O Q7 CU + CU Oto x cu NC N W C O 11J W< Z Y N Q OU vl m N � � N � i O oa � ate+ fD � O J PROTECT: 14-124 SHEET: 1 OF 1 ENGINEERS. SURVEYORS. PIMVNNERS 9233 WESTSTATESTP.EET 806E, IOAN0 83714 PHONE 4208)639-6939 EAS. (208) 6396930 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 15 - PROVIDING FOR ANNEXATION AND ZONING ORDINANCE An Ordinance of the City of Meridian granting annexation and zoning for a parcel of land being the NW 1/4 of the NW 1/4 of Section 17, Township 3 North, Range 1 East, Boise, Ada County, Idaho. This parcel contains 5.19 acres more or less. Also, this parcel is SUBJECT TO all easements and rights-of-way of record or implied. As surveyed in attached exhibit `B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective on the day of , 2015. City of Meridian Mayor and City Council By: Jaycee L. Holman, City Clerk First Reading: Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code §50-902: YES NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 15 - The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 15- of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this day of , 2015. William. L.M. Nary City Attorney - ORDINANCE SUMMARY - BELLABROOK (AZ 15-001) Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 7B . 01r Ordinance No. k 6 `� b5 8 : An Ordinance of the City of Meridian, Idaho Amending Ordinance No. 14-1622, The Appropriation Ordinance for the Fiscal Year Beginning October 1, 2014 and Ending September 30, 2015. Appropriating Monies that are to be Allocated by the City of Meridian, Idaho in the Sum of ($6,574,295.00); and Providing an Effective Date. MEETING NOTES I Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE. E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN ORDINANCE NO. \ �) - ( (o 6$ BY THE CITY COUNCIL: BIRD, BORTON, CAVENER MILAM, ROUNTREE, ZAREMBA AN ORDINANCE OF THE CITY OF MERIDIAN, IDAHO AMENDING ORDINANCE NO. 14- 1622, THE APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER 30, 2015. APPROPRIATING MONIES THAT ARE TO BE ALLOCATED BY THE CITY OF MERIDIAN, IDAHO IN THE SUM OF ($6,574,295) AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, STATE OF IDAHO: Section 1. That Ordinance No. 14-1622, the appropriation ordinance for the City of Meridian, Idaho, for the fiscal year commencing October 1, 2014 and ending September 30, 2015 be and the same is hereby amended as follows: City of Meridian Revenues Total Revenue Expenditures Operating Administration Fire Police Parks Total Operating Capital Administration Fire Police Parks Total Capital Carryforward - Operating Administration Fire Police Parks Carryforward - Operating Carryforward - Capital FY2015 FY2015 FY2015 Original Budget Amendments Final Budget $ 2,000 $ - $ 2,000 AMENDMENT TO BUDGET ORDINANCE NO. 14-1622 - Page 1 of 6 Administration $ 482,535 $ 482,535 Fire $ - Police $ - Parks $ 800,000 $ 800,000 Carryforward - Capital $ 1,282,535 $ - $ 1,282,535 Total Carryforward $ 1,282,535 $ - $ 1,282,535 Total Expenditures $ 1,282,535 $ - $ 1,282,535 Transfers $ - $ - $ - Total Expenditures with Transfers $ 1,282,535 $ - $ 1,282,535 Addition of Fund Balance $ (1,280,535) $ - $ (1,280,535 Expenditures FY2015 FY2015 FY2015 4,202 Original Budget Amendments Final Budget Revenues 1,579,813 Utility Billing $ Water/Sewer Sales $ 26,694,886 419,098 $ 26,694,886 Other Sources $ 1,499,000 $ 23,657 $ 1,522,657 Total Revenue $ 28,193,886 $ 23,657 $ 28,217,543 Expenditures $ 429,754 $ 4,202 Personnel 433,956 Public Works $ 1,579,813 Utility Billing $ 419,098 $ 419,098 Public Works $ 2,991,047 $ 2,991,047 Water $ 1,645,866 $ 1,645,866 Wastewater $ 2,654,841 $ 2,654,841 8,180,548 Total Personnel $ 7,710,852 $ - $ 7,710,852 Operating Utility Billing $ 429,754 $ 4,202 $ 433,956 Public Works $ 1,579,813 $ 321,253 $ 1,901,066 Water $ 2,540,054 $ 9,800 $ 2,549,854 Wastewater $ 3,630,927 $ 45,000 $ 3,675,927 $ Total Operating $ 8,180,548 $ 380,255 $ 8,560,803 Total Personnel and Operating Capital Utility Billing Public Works Water Wastewater Total Capital $ 15,891,400 $ 380,255 $ 16,271,655 $ - $ (13,045) $ (13,045) $ 133,000 $ (61,115) $ 71,885 $ 3,645,000 $ 1,378,776 $ 5,023,776 $ 8,209,500 $ (70,255) $ 8,139,245 $ 11,987,500 $ 1,234,360 $ 13,221,860 AMENDMENT TO BUDGET ORDINANCE NO. 14-1622 - Page 2 of 6 Carryforward - Operating Utility Billing Public Works Water Wastewater Total Carryforward - Operating Carryforward - Capital Utility Billing Public Works Water Wastewater Total Carryforward - Capital Total Carryforward Total Expenditures Transfers Total Expenditures with Transfers (Use)/Addition of Fund Balance Revenues Total Revenue Expenditures Personnel Administration Fire Police Parks Community Development Total Personnel Operating Administration Fire Police Parks Community Development Total Operating $ 80,550 $ (12,415) $ 68,135 $ 467,368 $ (239,163) $ 228,205 $ 274,844 $ (103,102) $ 171,742 $ 428,264 $ (91,041) $ 337,223 $ 1,251,026 $ (445,721) $ 805,305 $ 684,429 $ (24,904) $ 659,525 $ 8,328,122 $ (725) $ 8,327,397 $ 5,318,718 $ (2,816,306) $ 2,502,412 $ 7,397,927 $ (3,841,624) $ 3,556,303 $ 13,401,074 $ (6,682,834) $ 6,718,240 $ 14,652,100 $ (7,128,555) $ 7,523,545 $ 8,328,122 $ (725) $ 8,327,397 $ 42,531,000 $ (5,513,940) $ 37,017,060 $ 1,938,589 $ - $ 1,938,589 $ 2,092,353 $ 80,000 $ 2,172,353 $ 27,435,066 $ 105,433 $ 27,540,499 $ 44,623,353 $ (5,433,940) $ 39,189,413 $ (16,429,467) $ 5,457,597 $ (10,971,870) FY2015 FY2015 FY2015 Original Budget Amendments Final Budget $ 39,810,132 $ 737,965 $ 40,548,097 $ 4,250,010 $ 54,228 $ 4,304,238 $ 8,328,122 $ (725) $ 8,327,397 $ 11,591,284 $ 51,930 $ 11,643,214 $ 1,938,589 $ - $ 1,938,589 $ 1,327,061 $ - $ 1,327,061 $ 27,435,066 $ 105,433 $ 27,540,499 $ 2,294,861 $ 263,537 $ 2,558,398 $ 1,089,791 $ 60,812 $ 1,150,603 $ 2,116, 999 $ 241,129 $ 2,358,128 $ 1,511,830 $ 35,271 $ 1,547,101 $ 1,938,700 $ 91,056 $ 2,029,756 $ 8,952,181 $ 691,805 $ 9,643,986 AMENDMENT TO BUDGET ORDINANCE NO. 14-1622 - Page 3 of 6 Total Personnel and Operating $ 36,387,247 $ 797,238 $ 37,184,485 Capital Administration $ 366,000 $ 204,790 $ 570,790 Fire $ 441,700 $ 0 $ 441,700 Police $ 541,337 $ (82,000) $ 459,337 Parks $ 1,264, 925 $ 42,148 $ 1,307,073 Community Development $ - $ - $ - Total Capital $ 2,613,962 $ 164,938 $ 2,778,900 Carryforward - Personnel Administration $ - $ - $ - Fire $ - $ - $ - Police $ - $ - $ - Parks $ - $ - $ - Community Development $ - $ - $ - Total Carryforward - Personnel $ - $ - $ - Carryforward - Operating Administration $ 101,625 $ 488,750 $ 590,375 Fire $ 7,000 $ - $ 7,000 Police $ 412,000 $ - $ 412,000 Parks $ 149,931 $ - $ 149,931 Community Development $ - $ - $ - Total Carryforward - Operating $ 670,556 $ 488,750 $ 1,159,306 Carryforward - Capital Administration $ 939,979 $ (752,791) $ 187,188 Fire $ 1,117,213 $ (500,000) $ 617,213 Police $ 4,094,498 $ (355,663) $ 3,738,835 Parks $ 4,038,638 $ (902,828) $ 3,135,810 Community Development $ 31,602 $ - $ 31,602 Total Carryforward - Capital $ 10,221,930 $ (2,511,282) $ 7,710,648 Carryforward Administration $ 1,041,604 $ (264,041) $ 777,563 Fire $ 1,124,213 $ (500,000) $ 624,213 Police $ 4,506,498 $ (355,663) $ 4,150,835 Parks $ 4,188,569 $ (902,828) $ 3,285,741 Community Development $ 31,602 $ - $ 31,602 Total Carryforward $ 10,892,486 $ (2,022,532) $ 8,869,954 Total Expenditures $ 49,893,695 $ (1,060,356) $ 48,833,339 Transfers $ (2,092,354) $ (80,000) $ (2,172,354) Total Expenditures with Transfers $ 47,801,341 $ (1,140,356) $ 46,660,985 AMENDMENT TO BUDGET ORDINANCE NO. 14-1622 - Page 4 of 6 (Use)/Addition of Fund Balance $ (7,991,209) $ 1,878,321 $ (6,112,888) Total Budget - All Funds FY2015 FY2015 FY2015 Original Budget Amendments Final Budget Revenues Total Revenue $ 68,006,018 $ 761,623 $ 68,767,641 Expenditures Total Personnel and Operating $ 52,278,647 $ 1,177,493 $ 53,456,140 Total Capital $ 14,601,462 $ 1,399,299 $ 16,000,761 Total Carryforward $ 26,827,121 $ (9,151,087) $ 17,676,034 Total Expenditures $ 93,707,230 $ (6,574,295) $ 87,132,935 Transfers $ (1) $ - $ (1) Total Expenditures with Transfers $ 93,707,229 $ (6,574,295) $ 87,132,934 (Use)/Addition of Fund Balance $ (25,701,211) $ 7,335,918 $ (18,365,293) That the sum of ($6,574,295) be allocated to be used for authorized activities. Section 2. This Ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. PASSED by the City Council of the City of Meridian, Idaho, this day of 2015. cT APPROVED by the Mayor of the City of Meridian, Idaho, this day of �V-VQm be -✓015. AIVn Tammyw� �- derd, Mayor r, `e ViTVi ATTEST: �J� "! Y y t➢_ -:f" ..,;:_.ems Jaycee olman, 1 y lerlce,,,R€Asuv.aes`yw AMENDMENT TO BUDGET ORDINANCE NO. 14-1622 - Page 5 of 6 STATE OF IDAHO ) ss. County of Ada ) On this day of r� e m b� , 2015, before me, the undersigned, a Notazy, S Public in and for said State, personally appeared TAMMY de WEERD and , 0 one to me to be the Mayor and City Clerk, respectively, of the CITY of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) mi`•seems*** Uaj2 L , 0 0 0 NOTARY PUBLIC FOR IDAHO(,nP' RESIDING AT: rap- �S MY COMMISSION EXPIRES: — -/b AMENDMENT TO BUDGET ORDINANCE NO. 14-1622 - Page 6 of 6 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 15 - PROVIDING FOR AN AMENDMENT TO ORDINANCE NO. 14-1622 An Ordinance of the City of Meridian providing for the adoption of an amendment to the budget and the appropriation of expenditures of ($6,574,295) to defray the necessary expenses and liabilities of the City of Meridian, in accordance with the object and purposes and in the certain amounts herein specified for the fiscal year beginning October 1, 2014 and ending on September 30, 2015. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective upon the passage and publication. City of Meridian Mayor and City Council By: Jaycee L. Holman, City Clerk First Reading: Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code 50-902: YES NO Second Reading: Third Reading: _ STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 15 - The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 15- of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this day of September, 2015. William. L.M. Nary City Attorney BUDGET AMENDMENT ORDINANCE SUMMARY FY2015 —1 of 1 Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: 7C PROJECT NUMBER: ITEM TITLE: Adoption of Budget Ordinance No. An Ordinance, Pursuant to Idaho Code §50-1002 AND §50-1003, Providing for a Title and Findings, Providing for the Adoption of a Budget and the Appropriation of $97,870,219.00 to Defray the Necessary Expenses and Liabilities of the City of Meridian, in Accord with the Object and Purposes and in the Certain Amounts Herein Specified for the Fiscal Year Beginning October 1, 2015 and Ending on September 30, 2016; To Levy All Such Appropriate Taxes and Levies as Authorized by Law on Taxable Property; And to Collect all Authorized Revenue; To Provide for the Waiving of the 2nd and 3rd Readings Pursuant to Idaho Code MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN ORDINANCE NO. � 5 - 16, 1 BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, ROUNTREE, ZAREMBA AN ORDINANCE, PURSUANT TO IDAHO CODE §50-1002 AND §50-1003, PROVIDING FOR A TITLE AND FINDINGS, PROVIDING FOR THE ADOPTION OF A BUDGET AND THE APPROPRIATION OF $97,870,219.00 TO DEFRAY THE NECESSARY EXPENSES AND LIABILITIES OF THE CITY OF MERIDIAN, IN ACCORDANCE WITH THE OBJECT AND PURPOSES AND IN THE CERTAIN AMOUNTS HEREIN SPECIFIED FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING ON SEPTEMBER 30,2016; TO LEVY ALL SUCH APPROPRIATE TAXES AND LEVIES AS AUTHORIZED BY LAW UPON TAXABLE PROPERTY; AND TO COLLECT ALL AUTHORIZED REVENUE; TO PROVIDE FOR THE WAIVING OF THE 2ND AND 3RD READINGS PURSUANT TO IDAHO CODE §50-902; AND PROVIDING FOR AN EFFECTIVE DATE AND THE FILING OF A CERTIFIED COPY OF THIS ORDINANCE WITH THE SECRETARY OF STATE. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, STATE OF IDAHO: Section 1. TITLE: This Ordinance shall be entitled and cited as the "2015-2016 Fiscal Year Annual Appropriation Ordinance of the City of Meridian". Section 2. FINDINGS: The City Council finds: A. That it has duly Noticed and held a Public Hearing on the 1St day of September, 2015 for a Proposed Budget for Fiscal Year 2015-2016 (FY2016) City of Meridian, Idaho; B. That the total revenue anticipated to be available to the City of Meridian during Fiscal Year 2015-2016 is correctly stated in the Adopted Budget which is herein set forth in Section No. 3; and C. The appropriations and sums of money as are hereinafter set forth in Section No. 3 are deemed necessary to defray all the necessary expenses and liabilities of the City of Meridian for Fiscal Year 2015-2016. Section 3. ADOPTION OF BUDGET AND APPROPRIATION OF EXPENDITURE: The City Council does hereby adopt as and for the budget and the appropriation of expenditure for the City of Meridian for Fiscal Year commencing October 1, 2015 and ending on September 30, 2016 the following: ANNUAL APPROPRIATION ORDINANCE FY2016 - Page 1 of 6 City of Meridian Capital Improvement Fund - 55 FY2014 FY2015 FY2016 FY2014 FY2015 FY2016 Actual Original Budget Original Budget Revenues Total Revenue $ 394 $ 2,000 $ 2,000 Expenditures Operating Administration Fire Police Parks Total Operating Capital Administration Fire Police Parks Total Capital Carryforward - Operating Administration Fire Police Parks Carryforward - Operating $ - $ - $ - Carryforward - Capital Administration $ 482,535 $ 482,535 Fire Police Parks $ 800,000 Carryforward - Capital $ - $ 1,282,535 $ 482,535 Total Carryforward $ - $ 1,282,535 $ 482,535 Total Expenditures $ - $ 1,282,535 $ 482,535 Transfers $ (1,592,539) $ - $ - Total Expenditures with Transfers $ (1,592,539) $ 1,282,535 $ 482,535 (Use)/Addition of Fund Balance $ 1,592,933 $ (1,280,535) $ (480,535) ANNUAL APPROPRIATION ORDINANCE FY2016 - Page 2 of 6 Enter,ti se.Fund Expenditures FY2014 FY2015 FY2016 429,754 Actual Original Budget Original Budget Revenues 1,678,365 $ 1,579,813 Water/Sewer Sales $ 20,486,919 $ 26,694,886 $ 29,914,914 Other Sources $ 8,304,277 $ 1,499,000 $ 3,175,540 Total Revenue $ 28,791,196 $ 28,193,886 $ 33,090,454 Expenditures $ 431,222 $ 429,754 $ 481,502 Personnel $ 1,678,365 $ 1,579,813 $ 1,182,616 Utility Billing $ 368,634 $ 419,098 $ 420,862 Public Works $ 2,263,212 $ 2,991,047 $ 3,355,149 Water $ 1,243,316 $ 1,645,866 $ 1,580,026 Wastewater $ 1,932,209 $ 2,654,841 $ 2,703,031 Total Personnel $ 5,807,371 $ 7,710,852 $ 8,059,068 Operating Utility Billing $ 431,222 $ 429,754 $ 481,502 Public Works $ 1,678,365 $ 1,579,813 $ 1,182,616 Water $ 2,189,603 $ 2,540,054 $ 2,339,748 Wastewater $ 2,314,074 $ 3,630,927 $ 2,940,005 Total Operating $ 6,613,264 $ 8,180,548 $ 6,943,871 Total Personnel and Operating $ 12,420,635 $ 15,891,400 $ 15,002,939 Capital Utility Billing $ 50,475 $ - $ - Public Works $ 45,501 $ 133,000 $ - Water $ 7,684,555 $ 3,645,000 $ 3,640,000 Wastewater $ 11,206,468 $ 8,209,500 $ 14,625,000 Total Capital $ 18,986,999 $ 11,987,500 $ 18,265,000 Carryforward - Operating Utility Billing $ 80,550 $ 26,135 Public Works $ 467,368 $ 1,170,286 Water $ 274,844 $ 219,353 Wastewater $ 428,264 $ 1,181,845 Total Carryforward - Operating $ - $ 1,251,026 $ 2,597,619 Carryforward - Capital Utility Billing Public Works Water Wastewater Total Carryforward - Capital Total Carryforward Total Expenditures $ 684,429 $ 577,519 $ 5,318,718 $ 3,810,474 $ 7,397,927 $ 6,519,775 $ - $ 13,401,074 $ 10,907,768 $ - $ 14,652,100 $ 13,505,387 $ 31,407,634 $ 42,531,000 $ 46,773,326 ANNUAL APPROPRIATION ORDINANCE FY2016 - Page 3 of 6 Transfers Total Expenditures with Transfers (Use)/Addition of Fund Balance Revenues Total Revenue Expenditures Personnel Administration Fire Police Parks Community Development Total Personnel Operating Administration Fire Police Parks Community Development Total Operating Total Personnel and Operating Capital Administration Fire Police Parks Community Development Total Capital Carryforward - Personnel Administration Fire Police Parks Community Development Total Carryforward - Personnel $ 2,393,712 $ 2,092,353 $ 2,311,108 $ 33,801,346 $ 44,623,353 $ 49,084,434 $ (5,010,150) $ (16,429,467) $ (15,993,980) FY2014 FY2015 FY2016 Actual Original Budget Original Budget $ 40,092,197 $ 39,810,132 $ 41,100,218 $ 3,573,761 $ 4,250,010 $ 4,654,910 $ 7,832,735 $ 8,328,122 $ 8,485,323 $ 10,264, 282 $ 11, 591, 284 $ 12, 008, 057 $ 1,710,805 $ 1,938,589 $ 2,271,239 $ 1,147,160 $ 1,327,061 $ 1,354,554 $ 24,528,744 $ 27,435,066 $ 28,774,084 $ 2,013,232 $ 2,294,861 $ 2,491,598 $ 1,077,612 $ 1,089,791 $ 1,162,478 $ 1,799,603 $ 2,116,999 $ 2,382,650 $ 1,463,387 $ 1,511,830 $ 1,595,043 $ 2,064,537 $ 1,938,700 $ 1,704,907 $ 8,418,371 $ 8,952,181 $ 9,336,676 $ 32,947,115 $ 36,387,247 $ 38,110,760 $ 2,107,935 $ 366,000 $ 210,655 $ 414,415 $ 441,700 $ 590,680 $ 1,755,026 $ 541,337 $ 463,500 $ 1,679,827 $ 1,264,925 $ 5,906,217 $ 5,957,204 $ 2,613,962 $ 7,171,052 ANNUAL APPROPRIATION ORDINANCE FY2016 - Page 4 of 6 Carryforward - Operating Administration $ - $ 101,625 $ 44,925 Fire $ - $ 7,000 $ 34,520 Police $ - $ 412,000 $ - Parks $ - $ 149,931 $ 116,996 Community Development $ - $ - $ - Total Carryforward - Operating $ - $ 670,556 $ 196,441 Carryforward - Capital Administration $ - $ 939,979 $ 376,012 Fire $ - $ 1,117,213 $ 520,115 Police $ - $ 4,094,498 $ 621,751 Parks $ - $ 4,038,638 $ 3,586,625 Community Development $ - $ 31,602 $ 31,602 Total Carryforward - Capital $ - $ 10,221,930 $ 5,136,105 Carryforward Administration $ - $ 1,041,604 $ 420,937 Fire $ - $ 1,124,213 $ 554,635 Police $ - $ 4,506,498 $ 621,751 Parks $ - $ 4,188,569 $ 3,703,621 Community Development $ - $ 31,602 $ 31,602 Total Carryforward $ - $ 10,892,486 $ 5,332,546 Total Expenditures $ 38,904,319 $ 49,893,695 $ 50,614,358 Transfers Total Expenditures with Transfers (Use)/Addition of Fund Balance Total Budget -All Funds $ $ $ (801,173) 38,103,145 1,989,051 $ $ $ (2,092,354) 47,801,341 (7,991,209) $ $ $ (2,311,108) 48,303,250 (7,203,032) FY2014 FY2015 FY2016 Actual Original Budget Original Budget Revenues Total Revenue $ 68,883,786 $ 68,006,018 $ 74,192,672 Expenditures Total Personnel and Operating $ 45,367,750 $ 52,278,647 $ 53,113,698 Total Capital $ 24,944,203 $ 14,601,462 $ 25,436,052 Total Carryforward $ - $ 26,827,121 $ 19,320,468 Total Expenditures $ 70,311,952 $ 93,707,230 $ 97,870,218 Transfers $ - $ (1) $ 0 Total Expenditures with Transfers $ 70,311,952 $ 93,707,229 $ 97,870,219 ANNUAL APPROPRIATION ORDINANCE FY2016 - Page 5 of 6 Section 4. That the general tax levy and all appropriate taxes and levies be imposed as authorized by law and all authorized revenue is collected. Section 5. That the 2nd and 3rd readings of this ordinance are waived by suspension of the Rule as allowed pursuant to Idaho Code §50-902. Section 6. The City Clerk is directed to forthwith publish this Ordinance and file a certified copy of the same with the office of the Secretary of State of Idaho as provided in Idaho Code §50-1003 and the same shall be in full force and effect from and after its passage, approval and publication, according to law. PASSED by the City Council and APPROVED by the Mayor of the City of Meridian, Idaho this C day of September, 2015. APPROVED:_ { Tammy d eerd, Mayor ATTEST: 6,As w Jaycee Cit lerky STATE OF IDAHO ) ss. County of Ada ) On this E3 day of'Se!Dk , 2015, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD and JADE J°-4 unr�4-�4 known to me to be the Mayor and City Clerk, respectively, of the CITY of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS •W4FREOF, I have hereunto set my hand and affixed my official seal the day and year firt��fe. e OO7. (SEAL) t ;N NOTARY PUBLIC FOR IDAHO •' '9A� L_ IC,,-' :® RESIDING AT: f� ( A ***OP IDA��••e MY COMMISSION EXPIRES: 23.._� q•_ ®•...••e ANNUAL APPROPRIATION ORDINANCE FY2016 - Page 6 of 6 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 15 - PROVIDING FOR AN ANNUAL APPROPRIATION ORDINANCE FOR THE ADOPTION OF A BUDGET FOR THE CITY OF MERIDIAN FOR FY2016 An Ordinance of the City of Meridian providing for the adoption of a budget and the appropriation of $97,870,219.00 to defray the necessary expenses and liabilities of the City of Meridian, in accordance with the object and purposes and in the certain amounts herein specified for the fiscal year beginning October 1, 2015 and ending on September 30, 2016. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective upon the passage and publication. City of Meridian Mayor and City Council By: Jaycee L. Holman, City Clerk First Reading: Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code §50-902: YES NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 15 - The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 15- of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this day of September, 2015. William. L.M. Nary City Attorney ANNUAL APPROPRIATION ORDINANCE SUMMARY FY2016 —1 of 1 Meridian City Council Meeting DATE: September 8, 2015 ITEM NUMBER: ITEM TITLE: Future Meeting Topics MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS