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2015-07-28CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, July 28, 2015 at 6:00 PM 1. Roll -Call Attendance X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X_ Genesis Milam X Luke Cavener X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by Jason Christensen with Meridian United Methodist Church 4. Adoption of the Agenda Adopted 5. Consent Agenda Approved A. Findings of Fact, Conclusions of Law: AZ 15-005 Stonesthrow Subdivision by Steve Arnold Located Approximately 1/4 Mile South of E. Fairview Avenue on the West Side of N. Mount Hood Avenue Request: Annexation and Zoning of 10.26 Acres of Land with an R-40 Zoning District B. Findings of Fact, Conclusions of Law: PP 15-006 Stonesthrow Subdivision by Steve Arnold Located Approximately 1/4 Mile South of E. Fairview Avenue on the West Side of N. Mount Hood Avenue Request: Preliminary Plat Approval Consisting of Thirty -Five (35) Building Lots and Six (6) Common Lots on 9.22 Acres of Land in the R-40 Zoning District C. Findings of Fact, Conclusions of Law: CUP 15-009 Stonesthrow Subdivision by Steve Arnold Located Approximately 1/4 Mile South of E. Fairview Avenue on the West Side of N. Mount Hood Avenue Request: Conditional Use Permit Approval for a Multi -Family Development in the R- 40 Zoning District Consisting of 140 Dwelling Units D. FP 15-024 Ambercreek No. 3 by Trilogy, Idaho Located Southwest Corner of E. McMillan Road and N. Meridian Road Request: Final Plat Consisting of Twenty (20) Single Family Residential Lots and Three (3) Common Lots on Approximately 4.91 Acres in a R-8 Zoning District Meridian City Council Meeting Agenda — Tuesday, July 28, 2015 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. E. FP 15-025 Southern Highlands Subdivision No. 2 by Brad Pfannmuller Located West of S. Eagle Road Between E. Amity Road and E. Taconic Drive Request. Final Plat Consisting of Forty -Five (45) Building Lots and Four (4) Common Lots on 20.68 Acres of Land in an R-4 Zoning District F. Memorandum of Agreement for Meridian Development Corporation's (MDC's) Contribution of $1,500.00 for Downtown Youth Farmer's Market G. Astoria Phase 2 Offsite Sewer Easement H. Agreement Between the Nampa and Meridian Irrigation District and the City of Meridian Regarding Partial Rescission of Construction Contracts for Urban Irrigation Pertaining to Gordon Harris Park I. Approval of Task Order 10596.a to CH2MHill Engineers, Inc for the "WWTP PLC Replacement - Digester 4 and 5 - Design" Project for a Not -to -Exceed amount of $186,340.000 J. Approval of Task Order 10044 to CH2M Hill Engineers for the "WRRF Headworks Capacity Expansion Phase 1 Design FY15" for a Not -To -Exceed amount of $231,285.00. 6. Items Moved From Consent Agenda None 7. Action Items A. Approval of the Tentative Proposed Revenues and Expenditures for Fiscal Year 2016 in the Amount of $97,870,219.00 Approved B. Approval of the Amended Revenues and Expenditures for Fiscal Year 2015 in the Amount of $87,132,934.00 Approved C. Public Hearing: MDA 15-007 Hill's Century Farm by Brighton Corporation Located 5340 S. Eagle Road Request: Amendment to the Development Agreement to Remove the School Site from the Development Agreement Approved D. Public Hearing: PP 15-009 Kentucky Villas by C4 Investments, LLC Located 835 W. Victory Road Request: Preliminary Plat Approval Consisting of Eight (8) Building Lots and Two (2) Common/Other Lots on 3.87 Acres of Land in the R-4 Zoning District Approved w/ Conditions E. Public Hearing: ZOA 15-001 Human Bean by Ada County Highway District Located 1648 N. W. 1st Street Request: Text Amendment to Table 11-213-2 of the Unified Development Code to Include a Drive-Thru Establishment as Meridian City Council Meeting Agenda — Tuesday, July 28, 2015 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. a Conditional Use in the O -T Zoning District and a Modification to the Associated Specific Use Standards Listed in UDC 11-4-3-11 Approved F. Public Hearing: RZ 15-001 Human Bean by Ada County Highway District Located 1648 N. W. 1st Street Request: Rezone of 2.08 Acres from the R-4 to the O -T Zoning District Approved G. Public Hearing: CUP 15-014 Human Bean by Ada County Highway District Located 1648 N. W. 1st Street Request: Conditional Use Permit for a Drive- Thru Establishment in the O -T Zoning District Approved w/ Conditions Ordinances A. Ordinance No. 15-1654: An Ordinance Amending Title 1, Chapter 6, Section 5, Meridian City Code, Regarding Compensation for the Mayor of the City of Meridian Approved B. Ordinance No. 15-1655: An Ordinance Amending Title 1, Chapter 7, Section 9, Meridian City Code, Regarding Compensation for the City Council of the City of Meridian Approved 9. Future Meeting Topics Adjourned at 7:41 p.m. Meridian City Council Meeting Agenda — Tuesday, July 28, 2015 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council July 28, 2015. A meeting of the Meridian City Council was called to order at 6:10 p.m., Tuesday, July 28, 2015, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Charlie Rountree, Keith Bird, David Zaremba, Joe Borton, Genesis Milam and Luke Cavener. Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Bill Parsons, Warren Stewart, John Overton, Rod Shaul and Dean Willis. Item 1: Roll-call Attendance: Roll call. X _ David Zaremba X _ Joe Borton X __ Charlie Rountree X_ Keith Bird __X__ Genesis Milam __X__ Lucas Cavener _X Mayor Tammy de Weerd De Weerd: Thank you for your patience. Sorry we are a few minutes late, but welcome to the Meridian City Council meeting. For the record it is July 28th. It's ten minutes after 6:00. We will start with roll call attendance, Madam Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Jason Christensen with Meridian United Methodist Church De Weerd: Item No. 3 is our community invocation. Tonight we will be led Jason Christensen with the United Methodist Church here in Meridian. If you will all join us in the community invocation or take this as an opportunity for a moment reflection. Thank you for joining us, Jason. Christensen: Thank you. Please join me in prayer. Heavenly Father, we thank you for the men and women of our City Council and for the Mayor. We ask that you guide these individuals to lead the City of Meridian forward into our future, making decisions for the community that will make Meridian a wonderful place to live, play and work. Give them guidance and wisdom as they follow and lead our community forward, in your name we pray, amen. De Weerd: Thank you. Jason, have I given you a City of Meridian pin? Meridian City Council July 28, 2015 Page 2 of 37 Christensen: Yes, ma'am. In December. De Weerd: I don't see it on you. Christensen: Wrong jacket. Rountree: Got to give him another one for his other jacket. Christensen: Sure. Why not. Item 4: Adoption of the Agenda De Weerd: Item No. 4 is adoption of the agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: With the addition of ordinance numbers on Item 8-A, 15-1654 and 8-B, 15- 1655, I move that we approve the agenda. Bird: Second. De Weerd: I have a motion and a second to approve the agenda. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Consent Agenda A. Findings of Fact, Conclusions of Law: AZ 15-005 Stonesthrow Subdivision by Steve Arnold Located Approximately 1/4 Mile South of E. Fairview Avenue on the West Side of N. Mount Hood Avenue Request: Annexation and Zoning of 10.26 Acres of Land with an R-40 Zoning District B. Findings of Fact, Conclusions of Law: PP 15-006 Stonesthrow Subdivision by Steve Arnold Located Approximately 1/4 Mile South of E. Fairview Avenue on the West Side of N. Mount Hood Avenue Request: Preliminary Plat Approval Consisting of Thirty- Five (35) Building Lots and Six (6) Common Lots on 9.22 Acres of Land in the R-40 Zoning District C. Findings of Fact, Conclusions of Law: CUP 15-009 Stonesthrow Subdivision by Steve Arnold Located Approximately 1/4 Mile Meridian City Council July 28, 2015 Page 3 of 37 South of E. Fairview Avenue on the West Side of N. Mount Hood Avenue Request: Conditional Use Permit Approval for a Multi- Family Development in the R-40 Zoning District Consisting of 140 Dwelling Units D. FP 15-024 Ambercreek No. 3 by Trilogy, Idaho Located Southwest Corner of E. McMillan Road and N. Meridian Road Request: Final Plat Consisting of Twenty (20) Single Family Residential Lots and Three (3) Common Lots on Approximately 4.91 Acres in a R-8 Zoning District E. FP 15-025 Southern Highlands Subdivision No. 2 by Brad Pfannmuller Located West of S. Eagle Road Between E. Amity Road and E. Taconic Drive Request: Final Plat Consisting of Forty-Five (45) Building Lots and Four (4) Common Lots on 20.68 Acres of Land in an R-4 Zoning District F. Memorandum of Agreement for Meridian Development Corporation’s (MDC's) Contribution of $1,500.00 for Downtown Youth Farmer's Market G. Astoria Phase 2 Offsite Sewer Easement H. Agreement Between the Nampa and Meridian Irrigation District and the City of Meridian Regarding Partial Rescission of Construction Contracts for Urban Irrigation Pertaining to Gordon Harris Park I. Approval of Task Order 10596.a to CH2MHill Engineers, Inc for the "WWTP PLC Replacement - Digester 4 and 5 - Design" Project for a Not-to-Exceed amount of $186,340.000 J. Approval of Task Order 10044 to CH2M Hill Engineers for the “WRRF Headworks Capacity Expansion Phase 1 Design FY15” for a Not-To-Exceed amount of $231,285.00. De Weerd: Item 5 is our Consent Agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve the Consent Agenda. Authorize the Clerk to attest and the Mayor to sign. Bird: Second. Meridian City Council July 28, 2015 Page 4 of 37 De Weerd: I have a motion and a second to approve the Consent Agenda. Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 6: Items Moved From Consent Agenda De Weerd: Item 6 there were no items moved from the Consent Agenda. Item 7: Action Items A. Approval of the Tentative Proposed Revenues and Expenditures for Fiscal Year 2016 in the Amount of $97,870,219.00 De Weerd: So, we will go right into Action Items. 7-A is approval of the tentative fiscal year 2016 budget. Council, you have the numbers in front of you. Any questions on that? If you have them I will try and answer them. Okay. Do I have a motion? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve Item 7-A, the tentative proposed revenue expenditures for fiscal year 2016 in the amount of 97,870,219 dollars. Bird: Second. De Weerd: I have a motion and a second to approve Item 7-A. Any questions from Council? Madam Clerk. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Approval of the Amended Revenues and Expenditures for Fiscal Year 2015 in the Amount of $87,132,934.00 De Weerd: Item 7-B is also regarding fiscal year 2015. The information is in your packet in the amount of 87,132,934. Any questions regarding this item? Meridian City Council July 28, 2015 Page 5 of 37 Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve Item 7-B, the amended revenue and expenditures for fiscal year 2015 in the amount of 87,132,934 dollars. Bird: Second. De Weerd: I have a motion and a second to approve Item 7-B. Any discussion from Council? Madam Clerk. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. Public Hearing: MDA 15-007 Hill's Century Farm by Brighton Corporation Located 5340 S. Eagle Road Request: Amendment to the Development Agreement to Remove the School Site from the Development Agreement De Weerd: Item No. 7-C is a public hearing on MDA 15-007. I will turn this over to staff. Bill, here you go. All yours. Parsons: Thank you, Madam Mayor, Members of the Council. Before I get into tonight's hearing presentation I would like to introduce all of you to our newest associate city planner. His name is Josh Beach and he does come to us from Washington state, so -- De Weerd: Well, welcome to Meridian. And that was Josh? Parsons: Josh Beach. Yes. De Weerd: Josh. Welcome. Parsons: I appreciate you allowing me to present that to you. De Weerd: Thank you. Parsons: Next item on the agenda, again, is the Hills Century Farm development agreement modification. As Council is aware, these projects came -- there is an exhibit here. The property is located on Amity Road and South Eagle Road -- at least the southeast corner. The project came to you -- before you in two -- two separate projects. The first project was, again, the Hill Century preliminary plat and it was a little south of Amity Road on the east side of the Eagle Road and, then, several months later another Meridian City Council July 28, 2015 Page 6 of 37 property owner came forth and did a Comprehensive Plan map amendment and a rezone that is north of this proposed development at the time that both of these developments were approved by the city. The applicant -- both property owners and the applicant were required to enter into a development agreement. When the Hill Century Farm's preliminary plat came forward to you there was a portion of the school lot that was carved out as part of the preliminary plat and is subject to a separate development agreement. When the property to the north of this property came in it was also school district's property, actually got rezoned with that project to the north and, therefore, the site is subject to two recorded development agreements. So, as a clean-up measure the applicant is here tonight to, basically, modify their -- the recorded development agreement with the Hill Century preliminary plat application as follows -- so, when that came forward there was a requirement that the plat consist of a school lot, which it will, just part of a different project and so the applicant is asking that you strike that requirement from the development agreement and, then, also looking at site -- or DA provision 5-F, it discussed the requirement for the elementary school. The applicant wants to, basically, say that they still have an elementary school as part of the development, but make a note that it's going to be subject to the development agreement that was recorded with the rezone. In the staff report staff did have an exhibit of the area that was removed as part of the rezone exhibit. Again, that has been included in the new development agreement when the property to the north went before you. Staff is recommending approval of these DA modifications with these change presented to you this evening. I will stand for any questions Council has regarding the application. De Weerd: Thank you, Bill. Council, any questions? Bird: I have none. De Weerd: Okay. Ask the applicant forward. Welcome. If you will, please, state your name and address for the record. Wardle: Madam Mayor, Council Members, Mike Wardle. 12601 West Explorer Drive in Boise. This is the formal removal of the school site from the Hill Century Farm to incorporate it with the YMCA, so it's an item that you unanimously approved last month and I trust that you would agree that it ought to be incorporated into that development agreement and removed from Century Farm. Any questions I would be happy to answer. De Weerd: Thank you, Mike. Wardle: Thank you. De Weerd: Council, any questions? Rountree: I have none. De Weerd: Okay. This is a public hearing. Is there anyone who would like to offer testimony on this item? Seeing none, Council? Yes, Mr. Bird. Meridian City Council July 28, 2015 Page 7 of 37 Bird: I move we close the public hearing on MDA 15-007. Milam: Second. De Weerd: I have a motion and a second to close the public hearing Item 7-C. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve MD -- MDA 15-007 and to include all staff and applicant comments. Milam: Second. De Weerd: I have a motion and a second to approve Item 7-C. Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. D. Public Hearing: PP 15-009 Kentucky Villas by C4 Investments, LLC Located 835 W. Victory Road Request: Preliminary Plat Approval Consisting of Eight (8) Building Lots and Two (2) Common/Other Lots on 3.87 Acres of Land in the R-4 Zoning District De Weerd: Item 7-D is a public hearing on PP 15-009. I will open this public hearing with staff comments. Parsons: Thank you, Madam Mayor, Members of the Council. Next item on the agenda tonight is the Kentucky Villas preliminary plat. The site is situated on the southeast corner of Kentucky Way and West Victory Road. It consists of 3.87 acres of land and is currently zoned R-4 within the city. This was -- these two parcels were part of the Victory South annexation that was approved by the city in 2013. You can see here on the aerial of the -- the aerial photography that the site does consist of an existing home that will remain as part of the development, but the two outbuildings that you see internally to the development will be removed with the construction of the subdivision. The preliminary plat before you tonight consists of eight residential lots and two common lots. The main common lot -- one of the common lots is a street buffer along Victory Road and, then, the other common lot is a private street that will serve as access to the proposed development Meridian City Council July 28, 2015 Page 8 of 37 off of South Kentucky Way and the applicant is proposing that private street to be gated as allowed in the UDC. Currently the existing home does have access to Victory Road, which will be terminated with the development of the site and the applicant is conditioned to provide a cross-access or driveway to this existing home, so they can take access across the private drive as well -- or the private street. Because this site is under ten percent -- or under five acres in size the minimum ten percent open space does not apply with the proposed development. You can see here on the landscape plan that the applicant is showing an ACHD pond and that was platted with Kentucky Ridge Estates in 2000 -- early -- in the early '80s and that will remain as part of the development. Fencing proposed -- for the proposed development will be vinyl fencing around the perimeter. When the project was before Planning and Zoning Commission they did require the applicant to provide privacy fencing along the south boundary of the site to give privacy to the adjacent property owner along the north boundary or the south boundary of this development. The proposed density for this development is approximately two units to the acre. The Comprehensive Plan designates this property as low density residential and so the proposed development does fall within that density range of three or less units to the acre. The applicant has provided sample elevations for you to look at this evening. Staff finds that these building materials are complimentary to the adjacent developments. Moving forward staff is recommending -- has a condition in the staff report that we review elevations up against the arterial roadway to insure that some of those architectural details presented in the elevations to you this evening are represented in -- along those street frontages. Staff has also required a pathway or a stub connection to the private street here to connect to the 25 foot wide landscape buffer and the five foot detached sidewalk along Victor Road. Staff is recommending that the Council modify one condition of approval this evening and that would be condition 2.1.1. It is highlighted in your hearing outline before you this evening and specifically speaks to how we want the water -- the eight inch water main routed to the development. Originally we -- staff had recommended a condition that the water main be extended from Victory through the development and tie into South Kentucky Way here for a looped water system redundant water system. In working with the applicant and Public Works staff felt it was more appropriate to actually stub a water main to the east property boundary in this general location to provide future connectivity to the property to the east. Public W orks and the applicant are both amenable to those -- that condition change. The Planning and Zoning Commission did recommend approval of the application at the July 2nd hearing. We had Marcel Lopez and Chris Zabala testify in favor. No one testified in opposition. Commenting on the application was Colleen Cole and Rick Fish. Jim Conger and Rick and Charlene Fish submitted written testimony on the applicant. Two items of discussion at that hearing. One was the privacy fencing along the Fish property here as I mentioned in the presentation and, then, originally staff was pushing for a pedestrian connection to the property east in this general location. Planning and Zoning Commission did strike that. condition as part of the approval. Other than that condition that I brought up for modification this evening, Planning and Zoning Commission did recommend approval and staff is not aware of any other outstanding issues before you this evening and I conclude my presentation and stand for any questions you might have. De Weerd: Thank you, Bill. Council, any questions? Meridian City Council July 28, 2015 Page 9 of 37 Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: If I heard correctly, did you say that the road was going to be gated? Parsons: Madam Mayor, Members of the Council, that is correct. Zaremba: So, my question on that is don't we require that there be a way for somebody who doesn't belong there to escape the gate without backing into the -- the collector road? I think we have been requiring some kind of a U-turn at gates outside the gate. Parsons: Madam Mayor, Members of the Council, the way the ordinance is written for our private street standards is the gate has to be set in 50 feet from the right of way. So, there is not a requirement for a turnaround area, but it has to have enough -- at least enough stacking sufficiency for cars to get out of the right of way and at least open the gate as they enter into the development. So, we don't have a requirement for the turn around or to restrict cars from backing out onto the roadway. The requirement only states that the fence -- or the gate shall be 50 feet from the adjacent right of way. Zaremba: Okay. De Weerd: Any other questions? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Bill, the landscape plan looks like it includes the drainage pond. Now, is that something to be part of the homeowners or is that, in fact, ACHD's? Parsons: Madam Mayor, Members of the Council, Councilman Rountree, I believe it's my recollection from the Planning and Zoning Commission hearing was the applicant -- it's going to be part of the common lot to be owned and maintained I believe by the HOA, but I believe the applicant is going to work with ACHD on reconstructing that pond so that it adequately drains in the area, but he has more history on that and he will fill you in on that. Rountree: We will find out. De Weerd: And, hopefully, it doesn't look like a typical ACHD drain. Any other questions from Council at this time? Mr. Conger. Welcome to City Council. If you will, please, state your name and address for the record. Meridian City Council July 28, 2015 Page 10 of 37 Conger: Thank you, Madam Mayor, Members of the Council. Jim Conger, 4824 West Fairview. De Weerd: Thank you. Conger: You bet. Thank you. Bill has got me running. First, I want to thank you for letting us get in front of you tonight on this small in-fill that we are bringing you and it is an in-fill that -- the aerials are a little misleading. Kentucky Ridge is built out now to the west. We have the original Kentucky Estates to the south and the property across the street are more smaller ranchettes, probably not redevelopable. We do have one parcel left to the east if it develops on. We are coming in in front of you, as Bill indicated, with a little under four acre, eight lots -- one of the lots exists with an existing house. Approval of this development has several great benefits that's been missing in this area. One is we clean up an illegal split. We actually were lucky enough to work with the adjacent neighbors. This originally was a five acre parcel that was split illegally in the county. When you guys came in with your annexation of the entire area you brought it in, but it was red flagged. So, we will clean up this illegal split and, again, we are very fortunate the adjacent neighbors working with us is we both have to sign the plat when this is done and those always can be a little bit difficult. We were actually going to complete the Victory frontage with sidewalk, so now you will go from Kentucky Ridge all the way to Stoddard, from Stoddard at that intersection you will actually be able to go all the way to Meridian Road. So, this is a great link that is missing for all of the Kentucky homeowners and children that walk out of there. So, you will now be able to get to Eagle Road and Stoddard is sidewalked all the way to Overland. The other is -- we are working in partnership. I think another benefit of this is the partnership working with ACHD. Some of the money will be mine, some of the money will be ACHD's. This really, per se, isn't a pond and I applaud what the Mayor was saying, because I don't like any of their facilities as far as their ponds, how they esthetically look. They are going to replace some of the pipe work that's kind of causing the problem at Victory. I'm going to remove the big box that's kind of blocking the pipe and that is more of a siltation basin than it really is a pond. It's got a lot of gravity flow from the slope. The water comes in there and silts out. But we will clean that up. That will be a part of our homeowners association as far as light maintenance goes. We are -- in agreement with our CC&Rs, ACHD will be responsible for some of the heavier maintenance. But a majority of the maintenance will be by our HOA, but it's also a common area we will be able to enjoy, so that is a fair trade off. We also -- existing sewer water utilizing everything that's in front of this property that exists, so we think that's good as well as far as this in-fill development. The only issue we have is the -- is the fence issue. You know, I apologize, I was not at the Planning and Zoning meeting. I had a wedding anniversary of 21 or 22 years and I had to miss it by no choice, so -- De Weerd: That was smart. Conger: That was a good choice. Mr. Fish -- which he will get up and speak and has the opportunity to speak, he and I worked together for over a year, year and a half, because we did the Kentucky Ridge. I had not heard about a fencing tissue in all our discussions. All our neighborhood -- you know, we only had one neighborhood meeting, so I shouldn't Meridian City Council July 28, 2015 Page 11 of 37 have said all of our neighborhood meetings. So, I came back from -- from a little vacation and we get a requirement to fence this estate lot and I -- I think from a standpoint we think we read the condition -- we think we read the condition that we have to fence this. Bill kind of said we have to fence this and this isn't Bill's project, so he's not familiar with it. So, two guys that weren't at the hearing can't even read the condition and understand what we are supposed to do. My point of this is what we hear from a public hearing -- and Mr. Fish will get up -- is it's a safety for the grandchildren and play structures and, be clear, we don't -- if there is a safety issue I will be the first in line to pay for something. That's not a concern. The concern is is we use a lot of three rail fences and we use a lot of two rail fences in our neighborhoods. It is very common to use this metal insert panel, which Mr. Fish already has. So, from a security standpoint this fence is already -- I mean he had to secure this property to keep his grandchildren from getting in unsafe conditions. If you go to my next slide, which is the front of his home, which you can see the play structure, this all has the lining. He has his fence, irregardless of what I do, if I get forced to fence here, irregardless of that, he still has a three rail fence that actually goes to the collector of Kentucky Way. I'm an eight lot private street, I don't think I should be burdened for 350 -- it's a little over 9,000 dollars in fencing -- that doesn't -- that is secured -- again, we use those metal insert panels for children and for pets, mainly, in a lot of our neighborhoods. So, that is an acceptable means. I think in -- in the final -- understanding this condition, I know it's easy for Planning and Zoning to put a condition on this, but I think it's deeper than that. It's actually a project. You know, cost sharing, demolition of the existing fence. Is the new fence going on his property, is it going on our property? If I have to demolition his fence now I have his backyard unsecured. I don't really take on those liabilities of taking fences out, having people's backyards unsecured or whatever my liability. If it is a new fence what is the type of the fence? What is the color of the fence? Again, we are just -- so, is -- am I just putting up a new fence and is it going to stay double fenced? Because double fences never work, they get bees nests, they get weeds, they get -- if Mr. Fish wants to sit down with me and negotiate a fence, we have done that a dozen to 30 times on projects. To have the Planning and Zoning just put this condition on us -- I don't think it's been entirely thought out that evening and, again, I don't think it's a safety issue. I think he would like a six foot solid fence, but I think if someone wants a six foot solid fence they probably should need to pay for that. Again I don't have any issue with Mr. Fish. He and I worked together very well on irrigation issues and other items. This one just took me blind sided and we never had an opportunity to discuss it before the Planning and Zoning Commission made this condition. In closing, we think it's a wonderful project. It's a small project. I know my speech is way longer than eight lots deserve, but, again, I accept all conditions. I accept the Public Works conditions of the waterline to the east. I just respectfully request that you remove the condition to fence the estate lot to our south boundary that's already fenced. And I will stand for any questions. De Weerd: Okay. Thank you. Council, any questions? Mr. Zaremba. Zaremba: Madam Mayor. That's what I was looking for, a depiction of where the street goes. I'm interpreting this to say the fence goes along the private street, so -- Conger: I guess that's what that would be, Madam Mayor. Meridian City Council July 28, 2015 Page 12 of 37 Zaremba: Okay. So, with that established, if -- later when Mr. Fish testifies I will ask him about that, but I just wanted to make sure I knew where it was. De Weerd: Okay. Any other questions? Okay. Bird: I have none, Mayor. De Weerd: Thank you. Okay. I did have a couple of people signed up on the sheet. When I call your name if you would like to provide testimony I would invite you forward. Colleen Cole. Signed up as neutral. Thank you joining us. If you will, please, state your name and address for the record. Cole: Colleen Cole, address is 736 West Hartack Court, Meridian. Kentucky Ridge Estates. De Weerd: Thank you so much. Cole: Thank you. Thank you, Madam Mayor, Council -- Councilmen. Councilwomen. Let's see. I need to go back a little bit. Sorry. Thank you. At the hearing -- at the meeting that we had on July the 2nd we talked about the access into Kentucky Villas and I realize that the road off of Victory is going to be abandoned, but at that meeting we had requested that possibly construction traffic and vehicles could use that road to go in and avoid coming down Kentucky Way, due to the fact that we have over a hundred homes being built either to the west or south of us currently and Kentucky Way is a residential collector off of Victory and that's where all of our traffic is coming from. So, we have a lot of construction now, we were just trying to minimize it, so we'd like to request that again if possible. The connection point for Kentucky Way and South Derby Way is at this -- where the driveway is here where you see this going into the property and that fence, obviously, is going to come -- be removed. South Derby is going to be a private street and if it's not already something that is planned or going to happen, we would like to request a stop sign. Obviously, due to the fact that we -- the width of Kentucky Way is reduced and the traffic that we have and the angle of this driveway is going to make it a little difficult for traffic and as you see this is what we deal with now and that's my car coming out of the driveway. I had to back it into the driveway to give an example. But as you see turning -- I have a track coming down this way and if there is not a stop sign people are just going to go -- we are going to have people going both ways in and out. So, for safety issue we would like to make sure that we do get a stop sign and that's the view from the south and the turn radius coming out of there. Coming out of that particular street. So, we would like to request that there is a stop sign put on that private street. The next thing is we did talk about the drainage issue at the last meeting on the 2nd and the representative from C4 Investments made a statement that the silt was generated from Kentucky Ridge Estates and that is an inaccurate statement and I'd like to clarify it. The silt is coming from underground pipes from the two fields south of Kentucky Way and it's been going on for years. The -- we have it coming from two tail drains in the fields. One was routed into our sanitary sewer for when treated water was being land applied. When not applying Meridian City Council July 28, 2015 Page 13 of 37 wastewater, the sanitary drain was kept was capped and the water was routed to a second drain that runs under Kentucky Way to the pipe that flows under the road and downstream. So, that's where we get the water into that common area that Kentucky Villas is going to have. So, that's been an ongoing issue for years and I just wanted to clarify that. Obviously, we still have the drainage issue. We are getting it from Hayden Homes on the west of us, their overflow, and I know it's an ACHD issue, but, hopefully, we can get it resolved maybe after the irrigation season. So, thank you. That's all. De Weerd: Well, thank you. Cole: Questions? De Weerd: Council, any questions? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Can I get a little clarification on where you wanted the stop sign? Cole: A stop sign -- well, they are going to have -- the gate is going to be 50 feet back, so the stop sign would have to be before the sidewalk. Milam: So, at the corner of Derby and Kentucky Way? Cole: Kentucky Way. Before they enter into the driveway they are going to have to stop. Milam: Thank you. Cole: You're welcome. De Weerd: Any further questions from Council? Thank you so much. Cole: Thank you. De Weerd: Rick Fish signed up as neutral as well. Thank you for joining us. Fish: Thank you, Madam Mayor, and -- De Weerd: If you will, please, state your name and address. Fish: -- Members of the Council. Thanks for the opportunity to provide some input. My name is Rick Fish. My wife and I reside at 3378 South Kentucky Way. We are -- I didn't realize until Mr. Conger put the picture up that I live on an estate, but I didn't think it was that palatial. Our land is just adjacent to the development that we are talking about to the -- well, my north boundary is their south boundary, I will put it that way. We purchased the Meridian City Council July 28, 2015 Page 14 of 37 property in 1996, built the house in 1998, and we knew at that point that at some point in the future there was going to be development there. I mean that's -- I mean that's not the issue here. What we didn't realize was that, you know, we were going to have a road along our fence line there. That is a single point of ingress and egress for eight -- eight homes literally a few feet from where our grandchildren play. The three rail fence that was installed in '98 was fine for the occasional or seasonal livestock Frank Zabala had on there, usually every summer and fall, but inadequate for reasons of safety, noise abatement, and privacy for the new development. By the way, the paneling that Mr. Conger talked about does not go all the way out to the road on our property, it's only partially in the back there to keep our dog in the backyard. In the past year we have had two major subdivisions that I'm sure you're all aware of that are going up out there. Oak Ridge to the south of us and Revolution Ridge, which is now called Kentucky Ridge Three and Four to the west of us. In both cases the developers have voluntarily included six foot vinyl privacy fences around the entire perimeter of both developments. So, you know, what we are asking for here is we don't feel is out of line or anything different than what's been going on here. So, our only request is that -- that we have a six foot vinyl fence that it was stipulated in the Planning and Zoning recommendation for this proposal along our south boundary or their south boundary, our north boundary, for purposes of safety, noise abatement and privacy. Could you throw the -- oh, here we go. Got it right here. The lower left photograph is the play area that backs right up to that fence. I'm not sure what the one on the right is for, but you can see the fence line and the road that would go along that -- that fence line heading to the west. That's really all I have to say. I thought we had this kind of agreed upon with Planning and Zoning and discussed it last time, but apparently it -- it's an issue now, so -- be happy to answer any questions that you might have. De Weerd: Thank you, Mr. Fish. Council, any questions? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: If, in fact, a fence is put in there, would you be agreeable to it being put on the property line? Fish: Oh, absolutely. And I will take the other fence out. It's not that big of a deal. Yeah. I could coordinate that with whoever puts the new fence in and -- that's the logical place for it anyway. De Weerd: Any other questions? Rountree: I have none. De Weerd: Thank you very much. Fish: Thank you, Madam Mayor. Meridian City Council July 28, 2015 Page 15 of 37 De Weerd: This is a public hearing. Is there anyone who would like to provide testimony on this item? Council, any questions for Justin at ACHD? Okay. Cavener: I have got a question for Justin -- or for ACHD. Maybe I should know this and this may be an elementary question, but it's good for me to know regardless. De Weerd: We like to bring you up every once in a while. Cavener: You made the drive over. We might as well chat. Lucas: Thank you, Madam Mayor, Members of the Council. Justin Lucas, representing the Ada County Highway District, 3776 Adams Street, Garden City, Idaho. Cavener: Awful lot for a very simple question I guess. Justin, is a -- is a stop sign coming off of a private drive something ACHD does on any regular basis? And I guess for PD, is that even enforceable? Lucas: Quick answer. Typically no. ACHD won't become involved in traffic control coming off of a private driveway. We will review it as a driveway access, much like to a multi-family development or anything like that and I'm not a traffic engineer and won't even attempt to discuss the merits of that, but the volumes from eight houses coming onto that street will be in almost every way pretty limited as you look at other developments. De Weerd: Any comment about the drainage? Will the facility that the development is putting in help with the water on the road issue? Are you putting -- requiring curb, gutter, and sidewalk on that stretch? Lucas: Madam Mayor, Members of the Commission, I'd have look exactly at the plan. I believe there was something worked out and Mr. Conger may be able to speak to this with sidewalk on Kentucky Way -- and I'm not sure, I don't remember if curb and gutter was required. That being said, the drainage issue that's happening underneath the roadway -- I will take that back to our drainage team and see what's going on there. If it's been a continuous issue there maybe something ACHD can do if it's our facility, clean that out and make it -- make it better. So, I will certainly raise that with our drainage team. De Weerd: Okay. Perfect. Any other questions for Justin? Thank you. Mr. Conger, would you like to provide a response and wrap this up? Conger: Yes, ma'am. Madam Mayor, Members of the Council, running through construction traffic, just as we committed in Kentucky Ridge phase three and four through those approvals, as much as we can bring truck traffic in initially off of Victory without coming down Kentucky Way we will do. A lot of our pipe activities in the original -- you know, some of the -- start with the gravel and the paving we can do. Once it starts becoming like a built neighborhood we will definitely be prohibited from going to Victory, but we definitely give the same commitment we gave last time. Stop sign. We are fine Meridian City Council July 28, 2015 Page 16 of 37 with that condition. I think it's a private issue, not a highway district issue. But we have got no issue with that. So, that's put on our list and we will make that happen. We probably think it's a great idea as well. Drainage issue and fill. We will work through all that. The highway district -- we are not so concerned. Now, the puddles -- that's a different issue on Kentucky Way and I will speak to that after Justin did. So, I believe Mike Rivers still has a punch list with Hayden Homes on a little bit of those drainage puddles. We are working with them just because we are the property owner on this side of the street. So, those I don't believe will be a highway district requirement for taxpayer dollars yet. I believe it's still under our punch list and we will follow up on that as well. That is in ACHD's right of way and that is associated with the project across the street. There is not a lot we can do to solve, but we can help facilitate and move it forward. Final item on the fence. It's an existing fence. We have put in a lot of fences on the perimeter. I don't know, I just struggle with this one. This is a brand new item that popped up. Wasn't any part of any initial neighborhood meetings or discussions. I think we are more than willing to share it. We have shared a lot of fences. We were in front of you folks with Solterra behind the church -- by the Capital Christian Church at Fairview and Eagle. We ended up cost sharing with several neighborhoods that had benefit. So, there is benefit to both parties, clearly, or we all wouldn't be here. We are willing to split it. But it would seem a little bit late to the party and a little bit stiff if we had to burden that whole expense and with that I will definitely respond to answer any questions. De Weerd: Thank you. Council, any questions? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Jim, what is the total length of that fence? I don't know if it was mentioned already, but I don't -- Conger: Madam Mayor, Council Member Milam, yeah. Sorry. I guess it's either 340 feet or it's around 200 feet if it's -- if it's just the piece along the street it's 200 feet. If it's the whole length I guess it's 330. I still don't know what it is. But I suspect it probably should be the whole length and I suspect it probably should be cost shared, but -- Milam: Thank you. Conger: Thank you. De Weerd: Okay. Any other questions from Council? Thank you. Council, any additional questions needed for staff or the applicant? Or public. Rountree: Madam Mayor, there has been some statements about the fence being a surprise and not being discussed, but it seems to be indicated here that that's a recommendation from the Planning and Zoning hearing, so what's -- what's going on? Meridian City Council July 28, 2015 Page 17 of 37 Parsons: Madam Mayor, Members of the Council, I was at the hearing. It was my recollection at the hearing that it was -- the Planning and Zoning Commission's intent to have six foot privacy fencing along the entire boundary of the Fish property, which would be along the private drive aisle here and along the shared boundary between the south and the north and that -- and that was a concession they made, because originally, as I mentioned to you, staff was pushing for a condition -- a micropath connection here and the adjacent property owner was concerned about privacy and -- but nothing was discussed at the hearing about cost share or working with the adjacent property owner. In looking at the condition of approval in the staff report it clearly says along the southern boundary of the site. Well, this entire property is along the southern boundary. So, that's how I read it. It's more than 300 linear feet of street -- or fencing, it's, basically, that entrance all the way along that site where you saw that exhibit of that fencing. I think one of the concerns -- Planning and Zoning had concerns with whether or not -- if you looked at the developer's landscape, Planning and Zoning Commission did struggle with whether or not solid fencing was allowed along the private road, because they are proposing a five foot landscape strip along that boundary to dress up that street edge and it was discussed at the hearing that, yes, they could still have six foot fencing along that -- along that entire boundary if the common lot was removed. If there was a micropath lot the city couldn't allow a six foot privacy fence there, but since Planning and Zoning Commission did remove that condition, again, the concession was made that six foot privacy fence would be along the private street and along shared boundary between the south and north boundary of the Fish property and the applicant's property. That was discussed. The only difference was Mr. Conger wasn't at that hearing. His assistant was. Marcel. So, I don't know -- he wasn't equipped to probably adequately address that, because he wasn't sure that was going to come up at the Planning and Zoning Commission hearing. Rountree: Okay. De Weerd: Okay. Mr. Zaremba. Zaremba: Madam Mayor, thank you. I can certainly see the reason for the request. Like many things I try to imagine what if I lived there. Yes, it's reasonable to expect that this will be developed. It's probably not anticipatable that there would be a roadway right along Mr. Fish's fence line and I feel at least for that section of it the privacy fence is reasonable and I would attribute that to the changes that are being made, so I would ask the developer to pay for that whole length of putting a privacy fence in there. The thing that adds to it -- if right in the middle of that section there is going to be a gate, then, there are cars slowing down or stopping and starting up again and to have children or grandchildren's playground right next to that would be a severe change to my lifestyle. So, I'm supporting at least the developer pay for the privacy fence along the section that -- where the roadway is. I could go along with it the rest of the way as well, but I'm strongly in favor of it along the roadway. De Weerd: Thank you, Mr. Zaremba. Any other comments from Council? Rountree: I have none. Meridian City Council July 28, 2015 Page 18 of 37 De Weerd: Okay. Would you like to close the public hearing? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I would move that we close the public hearing on Item 7-D, PP 15-009. Bird: Second. De Weerd: I have a motion and a second to close the public hearing on Item 7-D. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I think Councilman Zaremba's reasoning is -- is right on the money. I think it sort of forms the compromise solution to this situation to require only for that portion adjacent to the private drive the six foot fencing that's been requested as part of this plat. Rountree: Madam Mayor, my comment to that would be that it be on the property line and if that's the case who would own and maintain the fence or is that something you could stipulate? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Maybe it's a question for the applicant, but my understanding would be that that would be placed upon the property line and owned and maintained by the HOA. De Weerd: Which is consistent -- Zaremba: That works for me. De Weerd: Yeah. Which is consistent, I think, with all our other developments. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Meridian City Council July 28, 2015 Page 19 of 37 Cavener: For my clarification, that would mean, then, we would be requiring Mr. Fish to remove his fence, then, or are we -- I know that Mr. Fish has indicated a willingness to do that, but it doesn't mean we want to require someone to remove their fence so that another fence can subsequently be built or could be -- De Weerd: I think in other cases when a subdivision's fence goes up against another fence there is usually a double fence. Mr. Fish will probably want to take his fence down before the other one comes up, so -- Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: That was entered into testimony by Mr. Fish, his willingness to do that, so -- Bird: He don't want back-to-back fences. Rountree: -- he's on record. Cavener: Okay. De Weerd: Okay. Any other discussion? If not do I have a motion? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I would move that we approve Item 7-D, PP 15-009, to include staff and applicant comment, specifically with regards to the fence, that it be required adjacent to the private drive. That the applicant and the property owner coordinate its removal and installation, which will, then, be owned by the HOA and placed upon the property line, so a single fence remains. Zaremba: Second. De Weerd: I have a motion and second. Zaremba: Second. De Weerd: I did hear you. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Does that motion also include applicant, staff, as well as public testimony? Meridian City Council July 28, 2015 Page 20 of 37 Borton: With regard to the stop sign? Rountree: With regards to the fence -- removal of the fence. Borton: It's removal by -- the coordination for the removal by the homeowner? Rountree: Yes. Borton: Yes. Rountree: Okay. Borton: Sorry, I thought I included that. I apologize. De Weerd: Mr. Cavener? Cavener: Madam Mayor. Joe, can you clarify, then, who is going to be responsible for the cost of installing the fence? Is that a shared cost or the applicant's sole cost? Borton: My understanding the applicant's expense is the installation of the fence. It will, then, be maintained going forward by the HOA. De Weerd: Okay. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Does that also include the installation of the stop sign? Borton: Yes. Bird: Okay. Zaremba: Second agrees to all of that. De Weerd: Okay. Any other questions for Mr. Borton? Rountree: On his motion. De Weerd: On his motion. Borton: I think we got it all there. Meridian City Council July 28, 2015 Page 21 of 37 Parsons: Madam Mayor, Members of the Council, does that also include the modification to condition 2.1.1? Borton: Yes. Parsons: Thank you. Borton: Threw in the global inclusive of staff comments, but after that I did a poor job of -- yes, it is. Rountree: All right. Good job. De Weerd: Any other clarification we can help Mr. Borton with? Bird: He's done fine. De Weerd: Okay. Madam Clerk, will you, please, call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, nay. De Weerd: Okay. Motion passed with majority in favor. MOTION CARRIED: FIVE AYES. ONE ABSENT. E. Public Hearing: ZOA 15-001 Human Bean by Ada County Highway District Located 1648 N. W. 1st Street Request: Text Amendment to Table 11-2D-2 of the Unified Development Code to Include a Drive-Thru Establishment as a Conditional Use in the O-T Zoning District and a Modification to the Associated Specific Use Standards Listed in UDC 11-4-3-11 F. Public Hearing: RZ 15-001 Human Bean by Ada County Highway District Located 1648 N. W. 1st Street Request: Rezone of 2.08 Acres from the R-4 to the O-T Zoning District G. Public Hearing: CUP 15-014 Human Bean by Ada County Highway District Located 1648 N. W. 1st Street Request: Conditional Use Permit for a Drive-Thru Establishment in the O-T Zoning District De Weerd: Item 7-E, F and G are public hearings on ZOA 15-001, RZ 15-001 and CUP 15-014. I will open these three public hearings with staff comments. Parsons: Thank you, Madam Mayor, Members of the Council. The last hearing item this evening is the Human Bean zoning text amendment, rezone, and conditional use permit application. You can see here that the property consists 1.17 acres of land currently Meridian City Council July 28, 2015 Page 22 of 37 zoned R-4 in the city. Currently this property is owned by the Ada County and it was acquired by them through the installation of the Meridian interchange -- or the Meridian split corridor project. They are marketing this and hope to get this sold and developed within the city and, again, they are the applicant on the subject application. The zone text amendment tonight -- before you this evening consists of, one, modifying our allowed use table. Currently in the Old Town zoning district we do not allow a drive-thru, so that's one of the proposals this evening. And, then, the second change to our text amendment -- or our zoning ordinance is to modify some of those specific use standards in accordance with drive-thrus. One of the recommended changes by the applicant and supported by staff is the requirement to allow all conditional use -- all drive-thrus require condition use in the Old Town zoning district. Currently in our other districts it's either a principal permitted or requires a conditional use, depending on whether or not they are adjacent to a single family home or another drive-thru, but this proposed change would, again, be required for all drive-thru uses in the Old Town District and, then, also because Old Town is meant as a redevelopment area, the applicants also propose that speakers are prohibited in the Old Town District and staff is supportive of that as well. So, it won't be obtrusive to the adjacent residents in the area. One of the -- the other changes that's also proposed would be -- make it clear that vehicles -- stacking lanes should have the net capacity to prevent cars from blocking driveways, drive aisles, and public right of ways. I know there is some out there where this happens on occasion and Council has brought that to staff's attention, so they are modifying that. And, then, also the applicant is proposing stacking to be allowed as access to designated employee stalls and I will get into that and show you how that correlates to the applicant's site plan as I get into my presentation. The one item that staff did not support and the Planning and Zoning Commission did not support as well was the requirement to allow a greater stacking lane above a hundred feet before you require that escape lane. Originally the applicant had proposed that we allow stacking lanes to be up to 130 feet without escape lanes. Currently the code is restricted at 100 feet and, again, we did not support that, nor did the Planning and Zoning Commission. So, the applicant has provided a site plan for you to take under advisement tonight. That does represent the sufficient stacking lane as currently written in the code with the 100 foot requirement. As part of the application -- because the current property is zoned R-4, the applicant is proposing to change that R-4 zone to the R -- the Old Town Zoning District, which is consistent with the current land use map of Old Town as well. As I mentioned to you here is the site plan that they were proposing and the original plan that was presented to Planning and Zoning Commission included two access points to Northwest 1st Street. One of staff's recommended conditions was that that driveway be eliminated and only one access come off of Northwest 1st Street. As you can see here on the exhibit to the right, they have made that modification to the site plan and the applicant also has a right-in, right-out only access to Meridian Road, so cars will come off of 1st, enter, or they could come in off of Meridian Road. So, those are the two access points currently proposed as part of this site plan. I'd also preface that the conditional use permit that's before you this evening is predicated on Council's approval of the zoning text amendment that I presented earlier to you. The concept plan here this evening does show, essentially, three pad sites. One along Cherry Lane, one along the south boundary, and, then, of course, the conditional use does encompass the proposed Human Bean drive-thru, which is a coffee kiosk and how it will be impacted or allowed within that zoning district. The applicant has Meridian City Council July 28, 2015 Page 23 of 37 provided a landscape plan. With the rezone from R-4 to Old Town there really isn't a requirement for a landscape buffer along the arterial roadway as typically in a commercial development we would see a 25 foot wide landscape buffer along Meridian Road and also along Cherry Lane, which are designated arterial roadways. Again, with a rezone of -- to the Old Town District the applicant can reduce that landscape buffer down to as small as five foot landscape buffer that you see here. Because there is a rezone staff is recommending that there is a development agreement with the rezone of that property. I don't have an exhibit explaining all those, but there are quite a few DA provisions that I can go through if the Commission -- or, excuse me, if Council would like me to. The applicant did provide sample elevations for you. This is a typical example of what the coffee kiosk would look like. In the Old Town zone all new construction is to have the appearance of two story construction or be constructed as two story. You can see here the applicant has provided and tower element to give the illusion or the appearance of that. Another rendering that was provided was to represent the restaurant or retail use that could also be proposed along that Cherry Lane frontage, if you will. You can see here that the example here doesn't show a two story construction, but they are conditioned in the staff report to go through that CZC design review process and at least provide elevations that mimic two story construction. So, the Planning and Zoning Commission did recommend approval at the July 2nd hearing. Testifying in favor was John Rennison, the applicant's representative, and he also provided written testimony to the staff report. One of the key issues of discussion by the Planning and Zoning Commission was, basically, a cross-access driveway to the property to the south. Currently -- this is a single family home to the south. At the Planning and Zoning Commission it was open ended. Planning and Zoning Commission had to have one of the applicants work with the adjacent property owner to see if they wanted the driveway constructed now or are they happy with the applicant just granting a cross-access easement and have -- at least have the landscaping put in and, then, when the property to the south happens they would be responsible for constructing the driveway and removing that landscaping. The conditions in the DA are pretty -- oh, I guess they are flexible to the applicant and they said either depict the easement and install the landscaping or work with the adjacent property to see what they want. And so those were -- the other changes to staff's recommendation was the requirement for entryway signage along -- at the intersection here. One of the conditions was required to remove some trees along, again, the Meridian -- at least the Cherry Lane frontage and, then, that cross-access drive there was the condition that the applicant either grant the easement, put in landscaping, or work with the property owner and construct a driveway at this time. Hopefully, the applicant can fill you in on what his discussions were with that adjacent property owner, if he, in fact, did go out and talk with him yet. So, staff's recommendation this evening -- we are recommending that you strike two conditions of approval that is represented in your hearing outline, because those two conditions are 1.1.4B and 1.1.4C and the reason for those to be stricken from the record -- or at least the condition to be stricken was the applicant has modified the staff report to reflect those conditions. So, the revised staff report -- or the revised site plan that is before you this evening takes into account those conditions, so they are no longer applicable and no longer need to be part of the conditions of approval. To staff's knowledge there aren't any outstanding issues before Meridian City Council July 28, 2015 Page 24 of 37 you this evening as part of the application. I will conclude my presentation and I will stand for any questions you might have. De Weerd: Thank you, Bill. Council, any questions for staff? Bird: I have none. De Weerd: Would the application like to make comment? Good evening. If you will, please, state your name and address for the record. Rennison: Madam Mayor, Members of the Council, John Rennison, 410 East State Street in Eagle. De Weerd: Thank you, John. Rennison: And I never did figure out how to run this contraption here. But I love this picture that you have here. Parsons: John, you can just use the pen and, then, hit the arrows in the lower left-hand corner there to advance your slide. Rennison: So -- thank you very much, Bill, for the comprehensive review of our application material. A couple things. I think it is very reasonably straight forward. I do want to comment on a little bit of background and that is the complexity of this site. The Ada County Highway District is the applicant here. They own the property. They have been trying to sell it and my client has it under contract presently to pursue this project. Previous to that there has been at least three other developers who has attempted to develop this property and, to summarize, I think each of those have fell out of contract because of the fact of access to this particular site is difficult. With the -- with the split corridor project, medians went in on both Cherry Lane and Meridian Road. All right? So, tonight you're looking at basically a right-in movement to this -- to this property, which is really westbound -- or, excuse me, eastbound movement on Cherry and southbound movement on Meridian. There are other ways to get in there, but, you know, those are the two primary movements and so we believe that those are perhaps in our favor, because that is seemingly the morning movement of traffic and morning is a good time to stop in and get a cup of coffee. So, we feel that this use is very appropriate for this location and that it has a good opportunity for success and so -- so we have gotten in front of you and appreciate your consideration to allow us to rezone the -- the text amendment to allow for drive-thrus within the zone on this location and, then, also the conditional use to construct this building right here, which is, you know, very pleasing architecture. We did just complete another one that's very similar to his down on State Street. We just opened up here a couple weeks ago and it's more closer to the picture on the left-hand side where we have enhanced the -- the pedestrian walk up and there is more of a -- there is some columns out front and it's a little more pleasing to the pedestrian customer, a little more inviting. We are just very pleased with how the architecture has turned out. It's very -- a little unique and we think it will be a very nice entrance to the city, the downtown core. Meridian City Council July 28, 2015 Page 25 of 37 So -- also to that end with regard to the entrance to the downtown core, one of the conditions -- 1.1.1C and 1.1.1D speak to the creation of some public art or some city signage on the -- on the hard corner there to create this entrance to the downtown core. We are a hundred percent for that. In fact, we have had just an initial meeting with -- with MDC to discuss a partnership arrangement for that. We haven't vetted out all those opportunities at this point, but that is something that we want to do. We think that this should be a partnership arrangement to partner with MDC and for that matter possibly the Meridian Arts Commission as well to create something special on that corner. What we have done so far is we have essentially created a garden wall that's shown on our landscape plan on our site -- site plan on the corner and one of the purposes of that for us is to knock down the headlights and screen those as they come around through the drive- thru. So -- but with that garden wall that's a perfect opportunity to have city signage to some design that we haven't developed yet and we would, thus, like the opportunity to partner with MDC and perhaps the city and plus Meridian Arts Commission to develop that plan, cost share it, and implement it and to that end the one thing I didn't get addressed at the P&Z meeting was, again, condition 1.1.1C and 1.1.1D. 1C reads: The applicant shall provide -- I don't actually have all the body of the text here in front of me, but it says that applicant shall provide this art and so on and so forth and we would like to amend that -- that condition to read that the applicant, in partnership with MDC and MAC shall provide this -- this amenity and, again, we are -- we are a large proponents of it. We haven't -- we don't have a detailed proposal for you to share. W e just haven't gotten to that point. We really wanted to make sure that the city was in conformance with our proposed use here before we got too far down the road with that component, but all that said, I think we did address the condition 1.1.3C, which was to -- I think that got corrected in the -- from the P&Z, which the P&Z -- or staff had recently requested trees that touch the canopies all the way around the perimeter of the property and that's not very conducive for retail use and we are asking to basically plant trees per our landscape plan, which is in conformance with the city standards. And so with that I think I will close and ask if there are any questions I can try to answer. De Weerd: Thank you. Council, any questions? Rountree: I have none. Bird: I have none. De Weerd: You know, I guess I would hesitate putting a requirement on to reflect a partnership that is not yet committed to and as a condition. Certainly if -- if Council puts a condition to have your entry sign that helps block the light, that's at your own design if the partnership materializes, then, you can enhance that, but it's -- you don't want to have to come back and change it, because you -- you don't -- you're not successful in getting the partnership. That's all I'm -- I would caution is to put that in there and, then, you have to -- then you can't do it and you have to come back and change it. Rennison: That's a great point. Thanks for bringing that up. And just to clarify a little bit more -- so, we do intend to put the garden wall in. Really, what I think we are talking Meridian City Council July 28, 2015 Page 26 of 37 about is the street side of the garden wall there is an opportunity for signage and in front of that garden wall there is an opportunity for annuals, a lot of color, and perhaps other public art and so forth. We don't know what that component is and so happy to not have -- take your advice and not put that in as a condition in case we can't get there. But it's -- just for the record, it would be our intention to develop some -- some plan that works for everybody and implement it. De Weerd: That's great. Thank you. Rennison: Thank you. De Weerd: Okay. Borton: Madam Mayor? How is that provision addressed? Using this as an example, is it at the very least almost a license agreement to allow us at a future date to place public art there if it's not provided by the applicant? What needs to be preserved now to insure that opportunity exists, if it actually occurs, you know, three, four, five years down the road? De Weerd: I think that would just be a partnership between the private entity and MDC or an agreement with the arts commission that, then, comes back through Council separate as an agreement, not as a condition of approval. Borton: Okay. De Weerd: Okay. Thank you, John. Rennison: Thank you. De Weerd: This is a public hearing. Is there anyone who would like to provide testimony on either of these three items? Okay. Yes, John. Rennison: Thank you, again, for the opportunity. I forgot to clarify one issue and that was the cross-access to the south, right in there. We are agreeable to that. We did approach that -- that property owner to the south -- or the property owner didn't reside there. It appears were unable -- unsuccessful to talk to the right people. So, that's seemingly a challenge. But we are agreeable to the cross-access. Understand, you know, the necessity for that and it's okay. So, I guess today our plan is to construct what's shown here and provide that cross-access at the location -- an appropriate location, so which -- we can work through staff to establish where that goes. We are agreeable to that. De Weerd: Okay. Rennison: Thank you. De Weerd: Thanks for that clarity. Okay. Council, any additional information needed? Meridian City Council July 28, 2015 Page 27 of 37 Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Move that we close the public hearing on ZOA 15-001, RZ 15-001 and CUP 15- 014. Bird: Second. De Weerd: I have a motion and a second to close the public hearing items on 7-E, F and G. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: It seems to make sense to require merely that cross-access and install the landscaping, rather than place the driveway stub at the current time. If there was an option there that seems to makes the most sense. But insure that the cross-access is provided. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: On that subject refresh my memory. Are cross-access agreements recorded? Parsons: Madam Mayor, Members of the Council, Councilman Zaremba, typically -- the way this is worded is they would have to submit that recorded easement and go down to the county and record it against the property and they usually provide that with a -- with a first certificate of zoning compliance application is when we anticipate that. But, yes, they have to record that with the county and it runs with the land. Zaremba: I guess I would chime in support of what Councilman Borton said, it probably should look like landscape, so that people aren't driving into the neighbor's property. Surprise. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve ZOA 15-001 with all staff and applicant testimony. Bird: Second. Meridian City Council July 28, 2015 Page 28 of 37 De Weerd: I have a motion and a second to approve Item 7-E. Any discussion by Council? Madam Clerk, will you, please, call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Item 7-F. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve RZ 15-001 with all staff and applicant testimony. Bird: Second. De Weerd: I have a motion and a second to approve Item 7-F. Any discussion by Council? Madam Clerk. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Milam: So, on this last one do we need to mention 1.1.1C? Okay. Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve CUP 15-014 with all staff and applicant testimony, and removing condition 1.1.C and 1.1.D. And I don't remember what else. And 1.1.4B and 1.1.4C. And that the landscaping to the neighbors property is -- looks like landscaping, but has cross-access recorded. Is there anything else? Bird: Second. Milam: What else? Trees? De Weerd: Okay. I have a motion and a second and a question regarding the condition of 1.1.3C that requires additional trees be deleted. Bird: Yes. Meridian City Council July 28, 2015 Page 29 of 37 Milam: Yes. De Weerd: The motion consider that? Milam: Yes. De Weerd: And second agree? Bird: Second agrees. De Weerd: Bill, can you tell me what -- and, I'm sorry, I didn't pull up the conditions, what 1.1.1C and 1.1.1D are. The request was to modify the condition which I think there was an agreement that the modification shouldn't happen to request the partnership, but is it appropriate to remove them? Parsons: Madam Mayor, the way -- there is a development agreement in here. That condition has been modified from the Planning and Zoning Commission to require the partnership. Milam: Oh. Parsons: See if I can -- I think you should be able to see it there. Just let you look at this and see how it reads. So, there is 1.1.1C and, then, D is below that. De Weerd: Oh. They want to provide the garden wall, yet don't want to commit to the public art and an entry sign unless there is a partnership and you don't want to remove that, you want to have in the development agreement that the need for the garden wall as a -- to block the headlights. Milam: Right. De Weerd: But I guess you would just want to modify the condition to remove the requirement where the partnership exists and the public art and the entry sign are required unless you want it there, but if you keep that and the partnership doesn't happen, the requirement will still exist and the development would have to do that regardless. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: As I understood it he -- he's going to put the -- the wall in regardless. De Weerd: Uh-huh. Meridian City Council July 28, 2015 Page 30 of 37 Bird: And this -- he can come and ask for a partnership later, as you explained and stuff, so I think that we need to delete this -- these two provisions that -- and, then, if he -- if we decide to put some public art he can come and talk to the art commission or MDC or the city or something, but I don't see where -- I don't see where we want to make it a condition of approval. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: With regard to 1.1 -- or to D, regarding a traffic box, which has already been approved by the arts commission and MDC, I believe, to get -- to be wrapped. So, that's just allowing them to wrap it or is that requiring them to partner financially? De Weerd: Mr. Nary? Nary: Madam Mayor, Members of the Council, I am not certain that this particular box is one of the ones that's been recently approved. Milam: Okay. Nary: So, I think this is for a future wrap, but -- unless the box is wholly on their property it doesn't matter, because we would normally -- we would get a license with ACHD, because it's their box. It's not the property owner's box. So, I'm not sure that D is needed. On C Council Member Borton asked the other question of do you want to reserve a portion of that for future for whether it's art or sign or something like that. Not necessarily mandate the partnership, but reserve that space for that use. You have done that on other properties, you have required they maintain a spot for a welcome to Meridian sign or something like that. So, you can certainly put that -- amend that language if you would like to do that, rather than delete it. But it -- again, it's certainly up to you either way. But I think D is some that -- I'm not aware, unless the Planning Department has a different view that it's necessary for it to be in this development agreement. De Weerd: So, D can be removed and C modified? Nary: Yes. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I would like to modify C to reflect some space being designated for public art and, then, if an agreement is made later with MDC and the arts commission, then, that's great. But at least we reserve that spot. Bird: Second agrees. Meridian City Council July 28, 2015 Page 31 of 37 De Weerd: Okay. And discussion, Mr. Rountree. Rountree: What all is the motion at this point? What am I voting on? De Weerd: The motion is to approve this item with the changes recommended by staff to delete condition 1.1.C3, to modify condition 1.1.1G and 1.1.3E. To require the applicant to do the landscaping, instead of a driveway stub and to require the cross-access easement. To remove 1.1.1D and to modify 1.1.1C to provide the garden wall and to allow future space for public art and an entry sign should the partnership with the arts commission and/or MDC come to fruition. Is that correct? Milam: Yes. De Weerd: Okay. And to include all applicant, staff, and et cetera. Parsons: Madam Mayor, Members of -- De Weerd: I don't know why I even tried that, but it was fresh on my mind. Bill. Parsons: I'm going to try not to complicate it any further. De Weerd: Thank you. Parsons: Simply put, the conditions that you're talking about modifying were already modified by the Commission. That requirement for the cross-access agreement was modified at the Commission hearing to have the applicant work with the adjacent property owner. There is a provision -- a DA provision that says landscape it and grant the easement or contact the property owner and construct it. So, I think you have covered it in the staff report. If you don't like the language about the partnership simply strike it and say build the wall as proposed. We have -- and C and D we say provide us a letter of support from those agencies on the artwork. We have that there. So, if you don't think a partnership -- that's technically saying give us a letter of support. That's not necessarily a partnership, but it says, hey, you reached out to those folks and gotten comments. They like it. Staff can say proceed forward with that. De Weerd: So, proceed forward without the modification to C, but D should be removed, because that is not pertinent to the -- Parsons: Well, if you go and look at that intersection, it is, basically, a metal box. It's a silver box. And if you drive through downtown Boise -- staff felt that was a nice feature to have, to get that wrapped, get something on that to make it attractive, so you're not looking at a sterile box at the intersection and that's why we wanted that in there. If you don't think that -- Meridian City Council July 28, 2015 Page 32 of 37 De Weerd: Well, Human Bean could wrap it themselves and so -- but that should be up to them instead of a condition. Parsons: And that's within your purview to strike that. De Weerd: The public hearing is closed, so I can't -- you can speak to anyone you want, just not on the record. So -- Milam: Shall we start over? Maybe Bill should make the motion. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I'm going to ask that we open the public hearing on Item 7-G for the purpose of hearing -- in light of the -- De Weerd: The conversation. Borton: -- the conversation to have the applicant an opportunity to respond on CUP 15- 014. De Weerd: Okay. Zaremba: Madam Mayor, I would second that and comment for the record that nobody left the room during the period that it was theoretically closed. De Weerd: That's great. So, I will ask Council the motion is to re -- reopen the public hearing on this item, which is 7-G. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd; Now I will ask the applicant to, please, make comment. We have had some conversation about 1.1.C and 1.1.D and we would love to get your comments. Rennison: Thank you very much, Madam Mayor and Council. John Rennison again. I appreciate you opening that back up. As I was just stating to staff, leaving the condition in as stated will cause us a problem, because the last item says here: These items shall be completed prior to issuance of the first certificate of occupancy and it's related to the CZC, too. So, this project may likely move very quickly to construction to get the building going and coming out of the ground and it's knowing how things work with all the various agencies it may take us time to work out the details of the art and sign so forth and so we are agreeable to setting aside that space for the function. For that matter we are agreeable to working -- you know, helping lead the charge to figure out what that is and what gets done there. So, we are grateful to space reservation and that's the purpose of it. Now, with regard to the conditional use, that -- the conditional use does have -- shows Meridian City Council July 28, 2015 Page 33 of 37 the garden wall on our plans, so I believe that that is satisfactorily covered on the -- on the conditional use application. So, the wall is taken care of. So, I believe that -- that we could simply modify the -- oops. The one we were just looking at. That one right there. C. We could modify that to say reserve space for artwork and sign, et cetera, as you had previously requested. To me that would satisfy, based on what I observed here, what we are trying to accomplish. De Weerd: So, to modify providing -- provide those garden walls, but -- and reserve the public art and entry sign opportunity, but don't make that contingent on issuance of the certificate of occupancy. Rennison: That would be sufficient. Yeah. De Weerd: Okay. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, regarding D, the traffic box, the way that I read that is they want -- are you interested in purchasing a wrap for a traffic box on that corner to beautify the -- Rennison: I think that that should be a component of -- of the art and the sign and the whole program for that corner. I think that's -- what's where that duty should fall and I know that there is a campaign to cover them all and I applaud that effort, by the way. It would be nice if the Ada County Highway District would lead that charge in advance, so we don't come back and retrofit. All said, it's seemingly -- all that is so close together that it -- there seems to be need -- a need for a comprehensive plan for all that piece, so we will look at that comprehensive be -- you know, that -- we are happy to lead the charge, but the financial implications could perhaps be an MDC as the entrance to the downtown core or MACU or -- De Weerd: Or MAC. Right? Milam: Madam Mayor? So, just so you know, if you do sponsor a box, though, you get to pick the art and have your little -- your name, sponsored by -- just throwing it out there for future -- De Weerd: And it's not expensive. Milam: It's only 1,800 dollars I think. Rennison: Is that what it is for the -- De Weerd: Not even that. Yeah. I think they came in -- Meridian City Council July 28, 2015 Page 34 of 37 Milam: Yeah. We got them down. De Weerd: -- under our price. Yeah. So, the wrap itself is a screaming deal that certainly you could consider. Milam: Good marketing. Rennison: An ACHD traffic box. De Weerd: Uh-huh. Rennison: Looking for volunteers. So, we -- De Weerd: You could take it out of your fee. There you go. Okay. Any further questions for the applicant? Bird: I have none. De Weerd: Any additional comments? Rennison: I hope that is sufficiently covered and I appreciate the opportunity to speak again. De Weerd: Thank you. Okay. Council, anything further? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: If we don't need anything further, I would -- De Weerd: Talk in your mike. Bird: If we don't need anything further, I would move that we close the public hearing on CUP 15-014. Milam: Second. De Weerd: I have a motion and a second by Council Member Milam. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Bird: Now we got a motion. Milam: You want to do it? Is it still on the floor? Meridian City Council July 28, 2015 Page 35 of 37 Bird: We didn't pull it. Milam: We didn't pull it. Bird: You have a motion out on the floor. Milam: Shall we pull it and start over or -- De Weerd: Yeah. Bird: You want to pull? Rountree: Just restate it. Milam: Uh? Rountree: Just restate your motion. Bird: Yeah. Restate it. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I'd like to restate my motion. I move that we approve CUP 15-014 with all staff and applicant testimony. In regards to condition 1.1C, to modify it to remove the partnership with MDC and MAC and list a designated area for public art that is not -- the occupancy. I got that -- and to remove 1.1D and based on staff's recommendations, to remove 1.1.4B and 1.1.4C. Bird: Second. Milam: Did I get it all? De Weerd: I have a motion and a second. Any conversation or discussion from Council? Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 8: Ordinances Meridian City Council July 28, 2015 Page 36 of 37 A. Ordinance No. 15-1654: An Ordinance Amending Title 1, Chapter 6, Section 5, Meridian City Code, Regarding Compensation for the Mayor of the City of Meridian De Weerd: Thank you for bearing with us. Item 8-A is Ordinance 15-1654. Madam Clerk, will you, please, read this ordinance by title. Holman: Thank you, Madam Mayor. Ordinance No. 15-1654. An ordinance amending Title 1, Chapter 6, Section 5, Meridian City Code, regarding compensation to the Mayor of Meridian. Providing for a waiver of the reading rules and providing an effective date. De Weerd: You have heard this ordinance read by title. Is there anyone that would like to hear it read in its entirety? Hearing none -- Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve Ordinance No. 15-1654 with suspension of rules. Zaremba: Second. De Weerd: I have a motion and a second to approve Item 8-A. Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, absent; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. B. Ordinance No. 15-1655: An Ordinance Amending Title 1, Chapter 7, Section 9, Meridian City Code, Regarding Compensation for the City Council of the City of Meridian De Weerd: Okay. Item 8-B is 15-1655. Madam Clerk, will you, please, read this ordinance by title. Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 15-1655, an ordinance amending Title 1, Chapter 7, Section 9, Meridian City Code, regarding compensation for the City Council of Meridian. Providing for a waiver of the reading rules and providing an effective date. De Weerd: Council -- I'm sorry. You have heard this read by title. Is there anyone who would like to hear it read in its entirety? Don't see any takers. Council. Meridian City Council July 28, 2015 Page 37 of 37 Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I move that we approve Ordinance No. 15-1655 with suspension of rules. Zaremba: Second. De Weerd: I have a motion and a second to approve Item 8-B. Madam Clerk, will you, please, call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 9: Future Meeting Topics De Weerd: Under 9 is there anything for future agenda considerations? Rountree: I have none. De Weerd: Hearing none, I would entertain a motion to adjourn. Bird: So moved. Milam: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 7:41 P.M. (AU EC—eRDFNG-O. FILE OF THESE PROCEEDINGS) MAYOR T M D DATE APPROVED O nPgen AUCVS AT EST: r t 1 \ City 0 7A CE -IOLMAN, CITY CLE FANO SEAL AyrAe °�n, rxcasuP�',Py Changes to Agenda: None Item #7C: Hill's Century Farm (MDA -15.007) Application(s): ➢ Development Agreement Modification Size of property, existing zoning, and location: This subject property is located east of S. Eagle Road and south of E. Amity Road History: The subject property was annexed in 2014 with an R-8 zoning district & included in the preliminary plat for the Hill's Century Farm development as a lot for an elementary school. Recently, an amendment to the FLUM was approved to change the land use designation from LDR to MU -N for the subject property as well as the adjacent property to the north. A rezone to the C -N district was also approved. Because an elementary school, YMCA and City Park is proposed to develop on the subject property and a portion of the adjacent property to the north, this property was included in the development agreement for the property to the north when it was rezoned. A property boundary adjustment was also recently tentatively approved which reconfigured existing parcel lines to create a parcel for the schooINMCA property thus not requiring the site to be included in a subdivision plat. Summary of Request: The applicant proposes to modify the current DA for Hill's Century Farm to exclude the elementary school property shown on the preliminary plat as Lot 35, Block 3 from the agreement as well as modify the associated text in the agreement. Because this property has already been included in the DA for the adjacent property to the north, approval of the proposed modification will finalize the process necessary to "clean-up" the development agreement for this site and remove the school property. To accomplish this, the applicant proposes one change to the text of provision #1.4 of the agreement; Staff also recommends a change to provision #5.1f as shown. Written Testimony since Commission Hearing: Mike Wardle, Applicant's Representative (in agreement w/staff report) Staff Recommendation: Approval Notes Item #7D: Kentucky Villas (PP-15.009) Application(s): ➢ Preliminary Plat (& Private Street) Size of property, existing zoning, and location: This site consists of 3.87 acres of land, located at 835 W. Victory Road on the south side of Victory, west of Stoddard Rd., zoned R-4. History: This property was annexed with the Victory South application. Summary of Request: The proposed preliminary plat consists of 8 building lots (including a lot for the existing home),1 common area lot and 1 other lot for a private street. The plat is proposed to develop in one phase. The gross density for the development is 2.07 d.u./acre consistent with the LDR land use designation. The average lot is 13,065 s.f. with homes starting at 1,400 s.f. in size. There is an existing home, a barn and an outbuilding on this site; the home is proposed to remain on a lot within the subdivision and the barn & outbuilding are proposed to be removed. Access to this property is currently provided via Victory Road. Access for the development is proposed via Kentucky Way, a collector street via Victory Rd. A private street is proposed for access off of Kentucky Way for the proposed lots with a gated entry. The existing access via Victory is required to be abandoned with development of this subdivision. A 25' wide street buffer & detached sidewalk is required along Victory Rd & a 20' wide buffer is required along Kentucky Way. Because this site is below 5 acres in size, open space & site amenities are not required to be provided. 6' tall solid fencing is proposed along the north boundary of the site at the back edge of the buffer along Victory Rd. Fencing exists along the east & west boundaries of the site & is proposed to remain. The Commission recommended the developer construct 6-foot tall solid vinyl fencing along the southern boundary of the site adjacent to the Fisch property. The applicant submitted a couple of pictures of typical sample building elevations for future homes in this development. Building materials appear to consist of a mix of horizontal, vertical & shake siding with stone accents. The rear of sides of structures on lots that face Victory & Kentucky Way are required to incorporate articulation through changes in materials, color, modulation, and architectural elements (horizontal & vertical) to break up monotonous wall planes and roof lines. Commission Recommendation: Approval Summary of Commission Public Hearing: i. In favor: Marcel Lopez; Chris Sabala ii. In opposition: None iii. Commenting: Colleen Cole; Rick Fisch iv. Written testimony: Jim Conger, Applicant's Representative; Rick and Charlaine Fisch Key Issue(s) of Discussion by Commission: i. Privacy fencing along the private street adjacent to the Fisch property; and ii. The requirement for a pedestrian pathway and stub to the east across Lot 10, Block 1. Key Commission Change(s) to Staff Recommendation: i. A 6-foot tall solid vinyl fence is required to be constructed by the developer adjacent to the Fisch property along the southern boundary of the site (see condition #1.1.2e); and ii. Delete and modify conditions #1.1.1c and 1.1.2c to remove the requirement for a pedestrian pathway to be provided along the south side of Lot 10, Block 1 to the property to the east. Outstanding Issue(s) for City Council: Staff recommends the Council modifies condition of approval 2.1.1 as follows: Applicant shall be required to construct sanitary sewer and water mains to and through the development. Public Works ^^ �^ partment waterRmodeliling indicates that required fi Fe fl ew-GapAet hoprovided by the single de therefore Applicant shall be required to extend an 8-inch diameter water main to the east boundary of the development for future looping. the-dead-eRd main to +he intpmeeti, of c Derby I �wL� Kentucky Way, and +h„n GG_nne,.t up to the existing ter FraiR n Written Testimony since Commission Hearing: None Item #8E, F and G: Human Bean (ZOA-15.001; RZ-15.010; CUP -15-014) Application(s): Zoning Ordinance Amendment; Rezone; Conditional Use Permit Size of property, existing zoning, and location: This site consists of 1.17 acres of land, currently zoned R-4, located on the south side of W. Cherry Lane between N.W.1st Street & N. Meridian Road. History: This property was included in the Wilson Addition to Meridian subdivision plat that was recorded in 1948 as Lots 1-8, Block 1. A commercial business & single-family residences previously existed on this site until ACHD acquired the property for the recent Split Corridor Project and they were demolished. Summary of Request: The applicant requests an amendment to the UDC to include drive-through establishments as a conditional use in the 0-T zoning district; they're currently prohibited. Modifications to the associated specific use standards are also proposed as follows: l) modify the requirement for the stacking lane to be a separate lane from the circulation lanes needed for access & parking to allow stacking lanes to provide access to designated employee parking; and 2) allowance for the stacking lane to be greater than 100' in length without an escape lane when the entire stacking lane queue is visible from the entrance to the stacking lane; any stacking lane greater than 130' would require an escape lane. A rezone is proposed consisting of 2.08 acres of land from the R-4 to the 0-T zoning district, consistent with the Old Town FLUM designation. A conceptual development plan was submitted that shows how the site may develop with a 480 s.f. walk-up/drive-through coffee kiosk and 2 future pad sites for a small restaurant & retail/restaurant uses. Based on the Commission's recommendation, the applicant submitted a revised site plan as recommended in the staff report for review by Council. A CUP is requested for a drive-through establishment in the proposed 0-T zoning district for the coffee kiosk for the Human Bean, contingent upon the zoning ordinance amendment being approved to allow such use in the 0-T district. Development is required to comply with the specific use standards for drive-through establishments listed in the UDC as amended with this application. Access is proposed via a right-in/right-out driveway from N. Meridian Road, an arterial street (no access to W. Cherry Lane is proposed); and one full -access driveway via N.W.1sr Street, a local street. Staff recommends a blanket cross -access easement is required across the site for access to the driveways & a cross -access easement is granted to the property to the south at 1611 N. Meridian Road for future interconnectivity and a reduction in access points via Meridian Rd. upon redevelopment. Building elevations were submitted for the coffee kiosk and small restaurant. Building materials for the kiosk consist of a mix of reclaimed wood, bonderized metal siding, and rusted metal roofing. Building materials for the restaurant consist of the same materials with the addition of brick and metal awnings with rusted metal columns. The Y building is proposed to be of similar design. Currently, prefabricated steel panels are prohibited as a finish material but may be approved as an accent material or through alternative compliance. Staff recommends future buildings incorporate some kind of architectural feature similar to the kiosk that has an appearance of a 2 -story structures for at least a portion of the building or be functionally 2 stories as desired in the Old Town area. Commission Recommendation: Approval Summary of Commission Public Hearing: i. In favor: John Rennison ii. In opposition: None iii. Commenting: None iv. Written testimony: John Rennison Key Issue(s) of Discussion by Commission: L The provision of a full landscape buffer vs. a driveway stub and partial buffer to the property to the south at the SEC of the site. Key Commission Change(s) to Staff Recommendation: i. At the applicant's request, modify condition #1.1c and 1.1d to reflect a partnership with MDC and MAC in regard to the provision of public art and downtown entry signs at the northeast corner of the site. ii. Delete the portion of condition #1.1.3c that requires additional trees within the street buffers along Cherry & Meridian Road. iii. Modify condition #1.1.1g & #1.1.3e to require the applicant to work with the property owner to the south in determining the location of the cross -access easement and inquiring if the owner would prefer landscaping to be constructed instead of a driveway stub at this time for future cross -access. Written Testimony since Commission Hearing: None Based on the revisions to the site plan, staff recommends condition #1.1.4b & 1.1.4c are deleted. Meridian City Council Meeting DATE: July 28, 2015 ITEM NUMBER: PROJECT NUMBER: AZ 1 ITEM TITLE: Stonesthrow Subdivision Findings of Fact, Conclusions of Law: AZ 15-005 Stonesthrow Subdivision by Steve Arnold Located Approximately 1/4 Mile South of E. Fairview Avenue on the West Side of N. Mount Hood Avenue Request: Annexation and Zoning of 10.26 Acres of Land with an R-40 Zoning District MEETING NOTES 9 APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 28. 2015 I111- _ LI ► 11 PROJECT NUMBER: PP 15-006 ITEM TITLE: Stonesthrow Subdivision Findings of Fact, Conclusions of Law: PP 15-006 Stonesthrow Subdivision by Steve Arnold Located Approximately 1/4 Mile South of E. Fairview Avenue on the West Side of N. Mount Hood Avenue Request: Preliminary Plat Approval Consisting of Thirty -Five (35) Building Lots and Six (6) Common Lots on 9.22 Acres of Land in the R-40 Zoning District MEETING NOTES APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 28, 2015 ITEM NUMBER: 5C PROJECT NUMBER: CUP 15-009 ITEM TITLE: Stonesthrow Subdivision Findings of Fact, Conclusions of Law: CUP 15-009 Stonesthrow Subdivision by Steve Arnold Located Approximately 114 Mile South of E. Fairview Avenue on the West Side of N. Mount Hood Avenue Request: Conditional Use Permit Approval for a Multi -Family Development in the R- 40 Zoning District Consisting of 140 Dwelling Units MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 28, 2015 ITEM NUMBER: 5D PROJECT NUMBER: FP 15-024 ITEM TITLE: Ambercreek No 3 FP 15-024 Ambercreek No. 3 by Trilogy, Idaho Located Southwest Corner of E. McMillan Road and N. Meridian Road Request: Final Plat Consisting of Twenty (20) Single Family Residential Lots and Three (3) Common Lots on Approximately 4.91 Acres in a R-8 Zoning District MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 28, 2015 ITEM NUMBER: 5E PROJECT NUMBER: FP 15-025 ITEM TITLE: Southern Hiqhlands Subdivision FP 15-025 Southern Highlands Subdivision No. 2 by Brad Pfannmuller Located West of S. Eagle Road Between E. Amity Road and E. Taconic Drive Request: Final Plat Consisting of Forty -Five (45) Building Lots and Four (4) Common Lots on 20.68 Acres of Land in an R-4 Zoning District MEETING NOTES gF kaU Community Item/Presentations Presenter Contact InfodNotes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 28, 2015 ITEM NUMBER: 5F PROJECT NUMBER: ITEM TITLE: Youth Farmers Market Memorandum of Agreement for Meridian Development Corporation's (MDC's) Contribution of $1,500.00 for Downtown Youth Farmer's Market MEETING NOTES s Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS MEMORANDUM OF AGREEMENT FOR CONTRIBUTION TO DOWNTOWN YOUTH FARMERS' MARKET This MEMORANDUM OF AGREEMENT FOR CONTRIBUTION TO EVENT ("Agreement") is made this Z day of July, 2015 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Meridian Development Corporation, an urban renewal agency organized under the laws of the State of Idaho ("MDC"), WHEREAS, City and MDC desire to promote economic activity in the downtown area; WHEREAS, the MDC and the City desire to cooperate and work together regarding the Youth Farmers' Market ("Event") in downtown Meridian; WHEREAS, the parties recognize that this Event can bring many people into the Meridian downtown area and help promote and support local businesses and economic development; WHEREAS, the City will assist in the implementation of the market; WHEREAS, the MDC is willing to contribute financial support to the City specifically for the Event in the amount of one thousand five hundred dollars ($1,500.00); WHEREAS, the MDC and the City recognize the benefits of the Event in promoting, revitalizing and maintaining entrepreneurship, economic development and commercial activity in the urban renewal district; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. CITY'S RESPONSIBILITIES. A. Host event. On or around September 10, 2015, at Meridian City Hall, the, City will host the Event. The selection of staff and/or vendors for Event shall be made by City. B. Publicity. City shall publicize the Event, which publicity may include distribution of information via written and broadcast media, social and online media, e-mail, posters, and a banner displayed at Meridian City Hall. Decisions regarding the time, place, and manner of such publicity shall be made by City. C. Acknowledgment of sponsorship. As such, MDC shall be entitled to recognition as "sponsored by," and City shall print the MDC logo on all event marketing materials where sponsors' logos are printed. D. Invoice MDC. City shall provide one (1) invoice to MDC by August 1, 2015, in the amount of one thousand five hundred dollars ($1,500.00), and City shall use such amount for the payment of expenses related to the production of the Event. MEMORANDUM OF AGREEMENT FOR DOWNTOWN EVENT CONTRIBUTION PAGE I OF 3 II. MDC's RESPONSIBILITIES. A. Payment. Within thirty (30) days of receipt of City's invoice, MDC shall provide payment to City in the amount of one thousand five hundred ($1,500.00). B. Logo. MDC shall provide City with a copy of its logo, in digital format, for use on marketing materials as described herein. C. Appropriation. Notwithstanding anything in this Agreement to the contrary, MDC's obligations under this Agreement to provide payment to City as described herein shall be subject to and dependent upon appropriations being made by the MDC governing board for such purpose. III. GENERAL TERMS. A. Term. This Agreement begins immediately upon execution and shall remain in effect through September 30, 2015. B. Notice. Notice required to be provided by either of the parties under this Agreement shall be in writing and be deemed communicated when mailed by United States Mail, addressed as follows: City: City of Meridian MDC: Meridian Development Corporation City Attorney's Office C/O Borton-Lakey Law Offices 33 E. Broadway Avenue 141 E. Carlton Ave. Meridian ID 83642 Meridian ID 83642 Either party may change its address for the purpose of this paragraph by giving formal notice of such change to the other in the manner herein provided. C. Entire agreement; modification. This Agreement embodies the entire agreement and understanding between the parties pertaining to the subject matter of this Agreement, and supersedes all prior agreements, understandings, negotiations, representations, and discussions, whether verbal or written, of the parties pertaining to that subject matter. The Agreement may not be changed, amended, or superseded unless by means of writing executed by both Parties hereto. D. Termination. Either party may terminate this Agreement in whole, or in part, due to convenience, nonappropriation, or when either or both parties agree that the continuation of the project is not in the parties' best interest, by providing thirty (30) days written notice. E. Hold harmless. For purposes of or in furtherance of this Agreement, each party and each of its employees, agents, contractors, officials, officers, servants, guests, and/or invitees, shall save and hold harmless the other party from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by either party or any employee, agent, contractor, official, officer, servant, guest, and/or invitee thereof. MEMORANDUM OF AGREEMENT FOR DOWNTOWN EVENT CONTRIBUTION PAGE 2 OF 3 F. Severability. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. The invalidity or unenforceability of any particular provision of this Agreement shall not affect the other provisions, and this Agreement shall be construed in all respects as if any invalid or unenforceable provision were omitted. G. Applicable Law. The Agreement shall be governed by the laws of the State of Idaho and jurisdiction for any disputes arising hereunder shall be in the Fourth Judicial District, Ada County, State of Idaho. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this day of July, 2015. MERIDIAN DEVELOPMENT CORPORATION: 06 By: Jim dcobar, Chairman CITY OF MERIDIAN: Atte ave Winder, Secretary Attest: LD AUG�Sr r 9 oW City of Tammy "/erd, Mayor ' /VLL >;pgtto SEAT yW y Pv J City Clerk MEMORANDUM OF AGREEMENT FOR DOWNTOWN EVENT CONTRIBUTION PAGE 3 OF 3 Meridian City Council Meeting DATE: July 28, 2015 ITEM NUMBER: 5G PROJECT NUMBER: ITEM TITLE: Astoria Phase 2 Astoria Phase 2 Offsite Sewer Easement MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2016-068746 BOISE IDAHO Pgs=5 BONNIE 07/2912015 10:41 AM MERIDIAN CITY NO FEE III111111II IIIIIIIIIIIIII I1) 1111111111111IIIIIIII 00127281201600687460060068 SANITARY SEWER EASEMENT It— THIS INDENTURE, made this X day ofI , 20g between Summit Equity, LLC, the parties of the first part, and hereinafter called the G l I NTORS, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the GRANTEE; WITNESSETH: WHEREAS, the GRANTORS desire to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from time to time by the GRANTEE; NOW, THEREFORE, in consideration of the benefits to be received by the GRANTORS, and other good and valuable consideration, the GRANTORS do hereby give, grant and convey unto the GRANTEE the right-of-way for an easement over and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a sewer line and their allied facilities, together with their maintenance, repair, replacement and subsequent connection at the convenience of the GRANTEE, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said GRANTEE, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs, performing maintenance, replacements or subsequent connections to the sanitary sewer mains, GRANTEE shall restore the area of the easement and adjacent property to that existent prior to undertaking such procedures. However, GRANTEE shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sewer Main Easement EASMT SEW 11-15-13.doc THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the GRANTEE that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the GRANTEE that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. N Alexander, Manager, Suyfimit Equity, LLC. STATE OF IDAHO ) : ss. County of Ada ) -Fh On this day of A i " 20 6, before me, the undersigned, a Notary Public in and for said St e, personally appeared 7WchGl ll&a/cLn4&6 known or identified to me to be the Rtdffidefft and rl /PC/ KI , �; of the corporation that executed the within instrument, and f acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my and and affixed my official seal the day and year first abovg„written. (SEAL) t;0TAjtP ” N T-ARY PUBLIC FOR IDAHO gi $ Residing at: C12 1(/t/r>L2 �� a Commission Expires: . -0-0 5 Sewer Main Easement ""°> t3F VD!"�'8 EASMT SEW I1-15-13.doc GRANTEE: CITY OF MERIDIAN Tammy dee d, Mayor «,, sd ,ou. /" /1 l 1 ti0,��0 /t City of �4J 'AlTest b�aJ ycee L. Holman, City lirk' S ALS Approved By City Council On: A STATE OF IDAHO, ) : ss County of Ada ) kh On this day of v 20 l_� , before me, the undersigned, a Notary Public in and for said State, personally appeared Tammy de Weerd and Jaycee L. Holman, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) w a (3 V NOTARY PUBLIC F Residing at: Commission Expires: L-) Q) Sewer Main Easement EASMT SEW 11-15-13.doc IrJUIBI J•U•B ENGINEERS, INC. J -U -B COMPANIES Astoria Phase 2 Offsite Sewer Easement Boundary Description Project Number 10-12-098 September 24, 2014 THE GATEWAY LANGOON MAePiNO j GROUP - ING. A 20 -foot wide easement situated in Lot 5 of the Amended Plat of Lots 3, 4, 5, 6, and 7, of Golden Eagle Estates (Book 37 of Plats at Pages 3127 and 3128, records of Ada County, Idaho) in the north half of the northwest quarter of Section 28, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, and being 10 feet on each side of the following described centerline: Commencing at the southwest corner of Lot 5 of The Amended Plat of Lots 3, 4, 5, 6, and 7, of Golden Eagle Estates; Thence N00°32'50"E, 89.46 feet along the west line of Lot 5 to the POINT OF BEGINNING: Thence N67°35'23"E, 49.16 feet; Thence N83°10'19"E, 158.72 feet; Thence S83°14'02"E, 202.39 feet; Thence N76°08'28"E, 19.75 feet, more or less, to the east line of Lot 5, the POINT OF ENDING. The above-described easement contains 0.20 acres, more or less. The side -lines of the above-described easement shall extend or contract to form a closed figure and close upon the property lines at the point of beginning and the point of ending. Prepared from information of record. Page 1 of 1 a 250 S. Beechwood Avenue, Suite 201, Boise, ID 83709 p 208-376-7330 f 208-323-9336 iv www.jub.com P, Q N00'32'50"E 1— v 0 89.46' m S. Eagle Road Meridian City Council Meeting DATE: July 28, 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Agreement Nampa -Meridian Irrigation Agreement Between the Nampa and Meridian Irrigation District and the City of Meridian Regarding Partial Rescission of Construction Contracts for Urban Irrigation Pertaining to Gordon Harris Park MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D.Rich 2015-075558 BOISE IDAHO Pgs=4 NIKOLA OLSON 08/17/2015 02r4O3 PM FEE NAMPA MERIDIAN IRRIGATION DIST 111111111111111111111111 III1I'5J0t(' III II11 III PARTIAL RESCISSION OF CONSTRUCTION CONTRACTS FOR URBAN IRRIGATION PERTAINING TO GORDON HARRIS PARK 1. DEFINITIONS. In this Agreement certain words appear which have the following meaning: "Owner" means the City of Meridian, a municipal corporation, the current owner of the real property subject to this Rescission. "District"means Nampa& Meridian Irrigation District. "Rescission"means this written and signed Rescission entered into between the Owner and District. "Agreements" or "Prior Agreements" mean the written and signed Agreements(contracts)previously entered into pertaining to real property located in Kiwanis Park. 2. STATUTORY AUTHORITY. The Prior Agreements were made under the authority of Idaho Code § 43-330A through 43-330G. 3. PARK PROPERTY. Owner has developed a city park commonly known as Gordon Harris Park,fka,Kiwanis Park. Part of the park property includes lots that were included in the final plat of several subdivisions.Each of these subdivisions entered into a Prior Agreement with District for the operation, maintenance, repair and replacement of the pressurized irrigation system within the subdivisions. Owner now wants to exclude the lots which are part of Gordon Harris Park from the pressurized irrigation systems which were subject to the Prior Agreements. PARTIAL RESCISSION - Page 1 4. PRIOR AGREEMENTS. The Prior Agreements are as follows: a. Los Alamitos Park Subdivision No. 3. Farwest, L.L.C. and District entered into an Addendum to Construction Contract for Urban Irrigation System in Los Alamitos Park Subdivision No. 3 on the 15`h day of July, 1997, recorded on the 24th day of July, 1997 as instrument number 97058716 and Addendum to Construction Contract for Urban Irrigation System in Los Alamitos Park Subdivision No. 3 on the 2"d day of September, 1997, recorded on the 4th day of September, 1997 as instrument number 97072270. b. Thousand Springs Subdivision No. 5. Farwest, L.L.C. and District entered into an Addendum to Construction Contract for Urban Irrigation System in Thousand Springs Subdivision No. 1 to Include Thousand Springs Subdivision No. 5 on the 7th day of September, 1999,recorded on the 8`h day of September, 1999 in the records of Ada County, Idaho as instrument number 99089739. c. Gramercy Subdivision. Kenai Partners, LLC and District entered into a Construction Contract for Urban Irrigation System in Gramercy Subdivision No. 1 on the 6th day of February, 2007,recorded on the 12th day of February,2007 in the records of Ada County,Idaho as instrument number 107020167. 5. RESCISSION OF PRIOR AGREEMENTS. Owner and District hereby agree to rescind the Prior Agreements as to the following lots: a. Lot 10, Block 9, Los Alamitos Park Subdivision No. 3; b. Lot 57, Block 4, Thousand Springs Subdivision No. 5; c. Lot 8, Block 3, Gramercy Subdivision No. 1. No other lots within these subdivisions is affected by this Rescission. Owner shall assume all responsibility for the pressurized irrigation system within these lots effective the date of this Rescission. 6. NO LIABILITY. District shall have no liability whatsoever to Owner or any third party as a result of the Prior Agreements. Owner hereby agrees to defend, indemnify and hold District harmless from and against any and all claims,demands,actions,proceedings and judgments of any kind or nature, directly or indirectly, including reasonable attorney's fees and related costs, resulting from or in connection with the Prior Agreements or pertaining to the premises listed in Paragraph 4 herein. PARTIAL RESCISSION- Page 2 7. ASSESSMENTS. Owner will pay all pressurized irrigation assessments through the year 2010 as set forth in the Prior Agreements. 8. ENTIRE AGREEMENT.This Rescission contains the entire agreement between the parties hereto with respect to the subject matter of this Rescission. 9. GOVERNING LAW. This Rescission shall be construed under, and governed by, the laws of the State of Idaho. 10. BINDING EFFECT. This Rescission shall bind the parties hereto and their respective heirs, personal representatives, successors and assigns. 11. AUTHORIZATION OF SIGNATURE. Owner hereby warrants that the person signing this Addendum has been authorized to do so by Owner. 12, AMENDMENTS. Amendments to this Rescission shall be made only by written instrument executed by each of the parties hereto. IN WITNESS WHEREOF, the parties have hereunto caused their names to be subscribed this day of ,2015. \\ ()N3 s\-- ITYO ' ' : . . T de Weerd, Mayor 00011, � C City of G' I� ' '' DIAN�--- o 'City (P k - w % SEAL. , ORIGpT NAMPA & MERIDIAN IRRIGATION DISTRICT 'ON o IZ a By e('-'6( - - ..//Z t- � * ATTEST: 604dN �� 0,,_ c) tiri...-,-------N„ -----C2)--cs----- PARTIAL RESCISSION - Page 3 r1 "Do not pray for easy lives; pray to be stronger men. Do not pray for tasks equal to your powers; pray for powers e fa*TX3QU l it" ) Phillip Brooks ) ss: COUNTY OF Ada ) On this cj day of A)I l _ 2015,before me,the undersigned,a notary public in and for said state, personally appeared TAMMY DE WEERD and . cH(ee A--4(i r� Mayor and City Clerk of the City of Meridian,know to me to the Mayor and City Clerk of the City of Meridian that executed the foregoing instrument and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal,the day and year in this certificate first above written. Notary Public for the State oAdaho Residing at \`--le k ��cL^n , Idaho My commission expires: , STATE OF IDAHO ) ) ss: County of Canyon ) On this 11 day of \ \'___, 2015, before me, the ndersigned, a Notary Public in and for said State, personC��Y� ly appeared Q ,. yv,v t_ and Ji e,' , Lown ,known to me to be the President and Secretary,respectively, of NAMPA & MERIDIAN IRRIGATION DISTRICT, the irrigation district that executed the foregoing instrument and acknowledged to me that such irrigation district executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal,the day and year in this certificate first above written. eoNE ,G9gy��s •tary Public for> aho . V ,, �® Residing at �j'\S , Idaho I +OSARi 's , My Commission Expires: 1-A 4 �,9V-4Q ar St X '0UBt.PG , PARTIAL RESCISSION -Page 4 4 332 N. Bro Na pSte. a, daho83687 0 MORROW & FISCHER Fax 208.475.2201 ATTORNEYS AT LAW www.morrowfischer.com August 25, 2015 Jay A. Gibbons, PLA, ASLA Parks & Pathways Project Manager Meridian Par:. & ecreat;on 33 East Broadway Avenue, Suite 206 Meridian, ID 83642 Re: Partial Rescission of Construction Contracts for Urban Irrigation Pertaining to Gordon Harris Park Dear Mr Gibbons: Enclosed please find an executed and recorded copy of the Partial Rescission of Contract Contracts for Urban Irrigation Pertaining to Gordon Harris Park. Sincerely, IkAikAk Laura E. Burri leb • enclosure• George W. Breitsameter • Laura E. Burri • Julie Klein Fischer • William A. Morrow Meridian City Council Meeting DATE: July 28, 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Approval of Task Order Hill Engineers Approval of Task Order 10596.a to CH2MHill Engineers, Inc for the VWTP PLC Replacement - Digester 4 and 5 - Design" Project for a Not -to -Exceed amount of $186,340.000 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS riv ft I 1 0 To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager CC: Jacy Jones, David Allison Date: 7/23/2015 Re: July 28fh City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the July 28h City Council Agenda Consent Agenda for Council's consideration. Approval of Task Order 10596.a to CH2MHill Engineers, Inc for the "WWTP PLC Replacements — Digester 4 and 5 - Design" project for a Not -To -Exceed amount of $186,340.00. Recommended Council Action: Award of Task Order 10596.a to CH2MHill Engineers, Inc for the Not -To -Exceed amount of $186,340.00. Thank you for your consideration 0 Page 1 Date: 7/22/2015 CONTRACT/ AGENDA CHECKLIST REQUESTING DEPARTMENT Public Works Fund: 60 Department: 3590 GL Account: 94300 Project h! 10596.a Construction: Task Order X PSA Equipment Project Name: W WTP PLC Upgrade Design - Digester 4/5 Project Manager: David Allison Department Representative: Contractor/Consultant/Design Engineer: CH2MHill Engineers Budget Available (Attach Report): yes Contract Amount: $186,340.00 Will the project cross fiscal years? Yes x No Budget Information: FY Budget: FY15 Enhancement#: 12 Grant#: Other: Type of Grant: BASIS OF AWARD Low Bidder Highest Rated (Bid Results Attached) (Ratings Attached) Typical Award Yes No If no please state circumstances and conclusion: Debarment Status (Grant/Federal Funded Projects Only) na Master Agreement x (Category) 7a (Type in date verified and the status) Date Award Posted: na 10 day protest period: na PW License# na Expiration Date na Corporation Status Goodstanding Insurance Certificates Received (Date): May 26, 2015 Expiration Date: May 1, 2016 Rating: A Payment and Performance Bonds Received (Date): na Rating: na Builders Risk Ins. Req'd: Yes na No na If yes, has policy been purchased? na (Only applicabale for projects above $1,000,000) Date Submitted to Clerk for Agenda: July 23, 2015 Approval Date By: Purchase Order No.: Date Issued: WI -15 submitted (Only for PW Construction Projects) NTP Date: (Only for non Public Works Project) �— -1® ACCAU CERTIFICATE OF LIABILITY INSURANCE lk�. DATE IMMIDDIYYYY) 05�22201s THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(los) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER MARSH USA INC. 122517TH STREET, SUITE 1300 CONTACT NAME' PHONE Ext : FAX No), EMAIL ADDRESS: DENVER, CO 80202-5534 INSURERS AFFORDING COVERAGE NAIC II X INSURER A: Greenwich Insurance Company 22322 15114-12345-5EX2P-15116 034246 INSURED CH2M HILL ENGINEERS, INC. 9127 SOUTH JAMAICA STREET INSURER B. NIA NIA INSURER C: XL Insurance America, Inc. 24554 INSURER D: Zurich American Insurance Co 16535 ENGLEWOOD, CO 80112 INSURER E: INSURER F: 05I0112015 COVERAGES CERTIFICATE NUMBER: SEA -002835547-08 REVISION NUMBER:3 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE ADDLSUBR INSD WVD POLICY NUMBER MMIDDY.Y YY MM%DOIYI'E1'YV LIMITS X COMMERCIAL GENERAL LIABILITY X EACH OCCURRENCE $ 1,500,000 A CLAIMS-MADEFYI OCCUR RGE500025504 05I0112015 05I01I2016 PREMISES Eaoxwrence $ 1,500,000 X MED EXP (Any one person) $ $500,000 SIR PERSONAL&ADV INJURY $ 1,500,000 AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 5,000,000 GEN'L PRODUCTS -COMPIOPAGG $ 5,000,000 X POLICY ❑ JECOT ElLOC $ OTHER: AUTOMOBILE LIABILITY X COMBINED SINGLE LIMIT $ 2,000,000 Ea accident) BODILY INJURY (Per person) $ A X ANYAUTO RAD500025404 0510112015 0510112016 BODILY INJURY (Per accident) $ ALL OWNEDSCHEDULED AUTOS i i N0 OWNED HIRED AUTOS AUTOS PROPERTYDAMAGE $ Peraoddent $ UMBRELIALIABOCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LEAD CLAIMS -MADE DED I I RETENTION$ $ C G WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOWPARTNEWEXECUTIVE N OFFICERMIEMBER EXCLUDED'! ❑ (Mandatory in NH) NIA RWD500025204 AOS (ADS) RWR500025304 WI ( ) 05101/2015 0510112015 0510112016 0510112016 X STATUTE ER E.L. EACH ACCIDENT $ 1,080,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE -POLICY LIMIT $ 7000,090 IF yes describe under DESCRIPTION OF OPERATIONS below D PROFESSIONAL LIABILITY` EOC3829621-13 05/0112015 0510112016 Each Claim & Aggregate $2,000,000 Each Policy Period DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space Is required) RE: ALL PROJECTS, ALL LOCATIONS CITY OF MERIDIAN, IDAHO IS INCLUDED AS AN ADDITIONAL INSURED ON THE GENERAL LIABILITY AND AUTOMOBILE LIABILITY POLICIES AS REQUIRED BY WRITTEN CONTRACT OR A GREEMENT. 'FOR PROFESSIONAL LIABILITY COVERAGE, THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY PERIOD FOR ALL OPERATIONS OF THE INSURED. THE LIM IT WILL BE REDUCED BY PAYMENTS OF INDEMNITY A ND EXPENSE. CFRTIFICATE HOLDER CANCELLATION CITY OF MERIDIAN, IDAHO SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ATTN: CITY PURCHASING AGENT THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 33 E. BROADWAY AVENUE ACCORDANCE WITH THE POLICY PROVISIONS. MERIDIAN, ID 83642 AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Sharon A. Hammer c2A?� 6? - t2� ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD N N N N N O o N N N N N n o 0 o m o 0 O 0 O o O m C m P C w s O G O O O G C C JI .N m Vl 10 Y N G maro U ? E ll W N v a a h A Y ro x Y b� H G m M o o O O o a d N N N 0 E a wa W N m 0 % � N O o ^ o N 'G Orol N'i m m N N �O ✓1 Om O N m m N m N m N 'O W d N G P Ua u w N a e O 0 0 0 0 O 0 O o O c O o 0 roI N L N '3 m ro o o w m m N o 0 0 v m N io m o m m o 0 0 0 G G N U O N U G O C U h E U 0 OJ '.i a N ✓ N H .] .] .] .G 3 O W p, O N O O N ro N O U 'N E 01 'N yJ 'N Y C 3 ✓ 'N v) W W Y G O Y G Y IN W a a N W N `i N O W N ro N W a FC U N y' U G a U ry' a U O O N 2 FFg LL LLC F b W a m gFg 2 a gFg a U 3N3 0 a 3 a b p S 3 U 3 3 0 H W W W Y N H N sC r2� N W O U O HF N N N N N O o N N N N N n o 0 TASK ORDER NO. 10596.a Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND CH2MHILL ENGINEERS, INC (ENGINEER) This Task Order is made this V'4:11 day of , 2015 and entered into by and between the City of Meridian, a municipal corpora Ion organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by (CH2MHILL ENGINEERS, INC), hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 7a) between the above mentioned parties dated September 18, 2012. The Project Name for this Task Order 10596.a is as follows: CITY OF MERIDIAN WWTP PLC DESIGN REPLACEMENT DIGESTER 4 AND 5 PROJECT UNDERSTANDING The following Scope of Work describes the services that will be provided by the ENGINEER to convert the existing Digester 4/5 PLC hardware and software to the Owner standard Allen Bradley Control logix and Wonderware Archestra platform. The Digester 4/5 PLC system consists of 1 control panel with 2 1/0 racks located in the Digester Electrical Room, 1 remote flex 1/0 at the Ferric Pump shack, 1 remote flex 1/0 panel located at the Gas Booster Building, and remote 1/0 network communications to 4 sludge transfer pumps. We propose completing the work in 2 stages Stage 1 Design (Task 1) will include drawings that can be issued to a contractor for construction. Stage 2 Software (Task 2) will include software planning, development, testing and startup. SCOPE OF WORK Project Management The purpose of this task is to manage, coordinate and lead CH2M HILL Team's activities and perform administration of the project execution and quality reviews. CH2M Task Order 10596.a W WTP PLC Design Replacement Digester 4 and 5 Page 1 of 19 CH2MHill Engineers, Inc HILL will provide the resources necessary for project initiation and management throughout the project. Activities include contract administration, project accounting, Health &Safety Plan preparation, project documentation, monitoring progress, change management, periodic invoicing, and closeout and archiving. The effort associated with these functions is based on a thirty-five (35) week duration from City -issued notice -to - proceed for completion of the tasks described herein. Task 1 — Design To convert the system to the owner standard hardware platform, the existing equipment requires modification. The extent of the required modifications will be determined during the design stage of the project. ENGINEER shall provide the following services: • Provide field investigation of existing conduit and cabling between the field mounted flex 1/0 modules and the control panels. Note: An owner supplied electrician may be required to assist with the investigation to determine the best solution for these locations. • Develop pre -design report summarizing the field investigation notes and explaining the design approach. • Provide design review meetings with the owner at the 50% and 90% design. • Develop biddable construction drawings including bill of material lists and notes required to complete the construction. • Develop implementation plan including impacts to operation, construction sequence, and software installation sequence. • Provide Bid Support Services o Assist Owner with Bid Walk through and project description o Provide responses to bidding contractor technical design questions Deliverables • Pre -design report • Construction Drawings (50%,90%, and 100% Bid Ready) 0 1 Cover Sheet 0 1 Legend Sheet 0 1 1/0 network block diagram 0 5 panel layout drawings 0 3 panel external wiring diagrams 0 3 panel internal power wiring diagrams 0 25 1/0 module wiring diagrams 0 1 flex 1/0 replacement network diagrams Task Order 10596.a W WTP PLC Design Replacement Digester 4 and 5 Page 2 of 19 CH2MHill Engineers, Inc • Project Administrative and Technical Specifications (50%, 90%, and 100% Bid Ready) • Implementation plan • Construction cost estimate • Updated project schedule Details • Panel PLC5 contains one Allen Bradley SLC and two 13 slot remote 1/0 racks with 24 1/0 modules and 1 remote 1/0 scanner module. We anticipate replacing only the 1/0 rack and modules in this panel. Internal wiring and terminal strips shall be reused as shown in Figure 1. Figure 1: Panel PLC5 • The approach for updating the 2 remote flex 1/0 modules will be determined during the design stage of the project. Currently we anticipate replacing the remote 1/0 communication modules with Ethernet communication modules as shown in Figure 2. Cable lengths will need to be verified to determine if this is the best solution. Task Order 10596.a W WTP PLC Design Replacement Digester 4 and 5 Page 3 of 19 CH2MHill Engineers, Inc CE Fiqure 2: Ferric Flex 1/0 Panel Task Order 10596.a W WTP PLC Design Replacement Digester 4 and 5 Page 4 of 19 CH2MHi11 Engineers, Inc Figure 3: Gas Booster Building Flex 1/0 Panel • The 4 sludge pump drives network communications will be converted from remote 1/0 to Ethernet. Task Order 10596.a WNTP PLC Design Replacement Digester 4 and 5 Page 5 of 19 CH2MHill Engineers, Inc Task 2 — Software To complete the system conversion the PLC and HMI software applications will be updated to Owner standards. ENGINEER shall provide the following services: • Software Planning o Lead one half-day workshop at the project site with City staff to review the existing process control approaches that are to be replicated by the system upgrade. This information shall be used as the basis for developing process narratives and detailed loop descriptions documenting the automated monitoring and control functions. o Lead one half-day workshop at the project site with City staff to review and finalize the process narratives and detailed loop descriptions. • PLC Programming: o Program existing Digester 4/5 PLC to consolidate of functions agreed upon during the software planning. o Investigate the following undocumented PLC code with City staff to determine functions that will need to be duplicated. • Ladder File 30; loop temp • HMI Programming: o Create new process graphics, control pop -ups, trends and alarming for the systems. o Modify the existing Wonderware Intouch graphics that are affected by the process modifications. o Lead one half-day telephone workshop with the City for review of draft HMI graphics. The City's comments will be incorporated prior to the factory software demonstration test. • Win 911 Programming: o Modify existing Win911 software for dial -out alarms associated with the project. • Historian Programming: o Update Historian tags currently linked to the Digester 4/5 SLC processor to the new control logix PLC tags. • Software Testing: o Execute offsite testing to confirm that the PLC, and HMI programs are ready for site acceptance testing. Task Order 10596.a W WTP PLC Design Replacement Digester 4 and 5 Page 6 of 19 CH2MHi11 Engineers, Inc o Lead a Factory Software Acceptance Test (FSAT) workshop to demonstrate that the PLC and HMI programs are ready for site acceptance testing. The test will be conducted by CH2MHill programmers for demonstration to City staff that the software functions operate as defined in the final software loop descriptions. o Execute Site Acceptance Testing (SAT) to confirm that the new automated monitoring and control functions operate as defined in the loop descriptions. • Final Documentation o Provide a software operation manual to instruct operators how to use the control system graphics for system operation. Includes screen shots of the new and revised HMI graphics, written operating instructions, PDF copy of the final control narratives, PDF copy of the final loop descriptions, and PDF copy of the final test documentation. Deliverables • Written process narratives • Detailed software loop descriptions • Software test documentation forms for signature by a City representative authorized to witness and approve successful test completion. • Updated Wonderware HMI application • Updated Historian tag database export • Final PLC program • Updated Win911 program Task Order 10596.a W WTP PLC Design Replacement Digester 4 and 5 Page 7 of 19 CH2MHill Engineers, Inc REIMBURSABLE EXPENSES Task 1 • The estimated expenses for the base scope are based on the following: o Travel —Airline: 1 round-trip o Travel— Rental Cars: 1 day onsite and 2 total to/from airport o Travel—Lodging: 1 nights o Travel —Meals: 2 days Task 2 • The estimated expenses for the base scope are based on the following: o Travel—Airline: 6 round-trip flights o Travel— Rental Cars: 12 days onsite and 11 total to/from airport o Travel — Lodging: 14 nights o Travel — Meals: 14 days ASSUMPTIONS • Control functionality shall be as identified during software workshops. The functionality shall be reviewed with the Owner for schedule and budget impacts before proceeding. • PLC programming for this project will be done remotely from the site. • PLC modifications are based upon the 1/0 listed in Table 1. • The software programming effort for Controllogix PLC is based on the use of the ENGINEER's existing add-on instructions (AOls) similar to those used on the Aeration PLC Replacement project. • HMI programming for this project will be done remotely from the site. Programming will be done in a similar fashion as the WWTP Fermentation programming and the City of Meridian HMI programming standards. • New HMI graphics will be developed using Wonderware System Platform Objects similar to those used on the Fermentation project. • Win911 modifications will add a limited number of new alarms based on new PLC programs. • The total effort for onsite software testing includes up to 11 person days at the site. Task Order 10596.a W WTP PLC Design Replacement Digester 4 and 5 Page 8 of 19 CH2MHill Engineers, Inc Onsite software testing will not begin until system readiness testing has been successfully completed by the CONTRACTOR and authorization to proceed issued to ENGINEER. System readiness means that all wiring is complete and tested, field instrumentation is calibrated and operational, phase rotation has been confirmed on all 3-phase powered rotating machinery, all required manufacturer's startup service is complete, and local manual control of all equipment has been confirmed. • City staff will be available for coordination and assistance during software testing. • ENGINEER will use software test documentation forms for signature by an authorized City representative (similar to those used for previous work executed at the WWTP by ENGINEER). TIME OF COMPLETION and COMPENSATION SCHEDULE The following schedule is based on a Notice to Proceed (NTP) from the City by August 2015 and resulting in Final Design being completed by January 2016. A NTP issued on a different date will change the schedule accordingly. The estimated travel expenses are based on the following: Task 1 Travel o Airline: 1 round-trip o Rental Cars: 1 day onsite and 2 total to/from airport o Lodging: 1 nights o Meals: 2 days Task 2 Travel o Airline: 5 round-trip flights o Rental Cars: 11 days onsite and 10 total to/from airport o Lodging: 14 nights o Meals: 14 days The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10596.a is one hundred eighty six thousand three hundred forty dollars ($186,340.00). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. Monthly invoices shall be billed as a percentage of work completed. Any and all travel will only be reimbursed Task Order 10596.a W WTP PLC Design Replacement Digester 4 and 5 Page 9 of 19 CH2MHill Engineers, Inc COMPENSATION AND COMPLETION SCHEDULE Task Description Due Date Compensation 1 Project Management • August 2015 through January 2016 $16,700 (labor) 2 Design • August 2015 through September 2015 $37,950 (labor) 3 Existing Digester 4/5 System • August 2015 through January 2016 $124,000 (labor) Software (Completion based on November 2015 NTP for $7,690 (expenses) construction) TASK ORDER TOTAL: $186,340 The estimated travel expenses are based on the following: Task 1 Travel o Airline: 1 round-trip o Rental Cars: 1 day onsite and 2 total to/from airport o Lodging: 1 nights o Meals: 2 days Task 2 Travel o Airline: 5 round-trip flights o Rental Cars: 11 days onsite and 10 total to/from airport o Lodging: 14 nights o Meals: 14 days The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10596.a is one hundred eighty six thousand three hundred forty dollars ($186,340.00). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. Monthly invoices shall be billed as a percentage of work completed. Any and all travel will only be reimbursed Task Order 10596.a W WTP PLC Design Replacement Digester 4 and 5 Page 9 of 19 CH2MHill Engineers, Inc if pre -approved by the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will be paid at cost and only if pre -approved by the Project Manager, and accompanied by an itemized receipt. Any travel and/or reimbursables paid will be paid as part of the Not -To -Exceed Task Order Total per the Compensation and Completion Schedule above. OF MERIDIAN TAMMY de Dated: i Approved by City of JAYCEE L. HOLMAN, CITY CLER , �F SEAL Purchasing Approval` `_`_'=_"M'' BY: KEIT , Kiiihasing Manager City Project Manager David Allison CH2MHILL GINEERS, INC BY. —41 Dated: ano Department Approval ` BX�6Gu REN STEWART, Engineering Manager Dated: - %Z 3115 -- Task Order 10599.a W WTP PLC Design Replacement Digester 4 and 5 Page 10 of 19 CH2MHIII Engineers, Inc WL �W W � c 0Lao 3 L1 W v d ,Y E E E o o W O d WQ v E W >W_ E> > W C W W c W > C W > LL W > m >= 3 •� o a 0 ro a p W a c W c W J a 0 ° a 0 a 0 Y � d E 3 j 30 n W II O o o > W 30 N 30 W 30 Oa Oa > p H J o 0>°` J 0 3 w o c woo �° 3 w 3 v 3 v `> ,=, ti 3 O 0 > 0 0 E W ,� .� o > O > O 0 > O > O p > O > O W C C C o '�+ 12 M M N � N N N K a O o U N N\ W M M M d' 'd' V J ill ill N J ro m ro° a`rYux�xxa a ouxuxmaxaxx W L L L c E o. d a a a a> W W >> W J E a a a a a a a a a `a L a a a a a a>>>>> a m a a a s w w w u U F- m m nE. v � W Y W Y W 3 `�, C ac w d W 3 W �� E E N O v'�i n o OL o o vii v'^i O O p p v H v H v V d W ° E O Q p a N N N N �` Q d d VOl w 00 o 00 Y "> E E 3 o`, a`, m v v v v v' w >= a a 0 0 v/ O 0 0 0 0> vl O vl O vl O FZ-• FW- 3 a u a a a a a° 3 E 3 11 E 3 E 3 E 3 0 0 o> W �' o Y 3 t W« o v o u m o m 0 a t o t o «V t o E >W+ > o O o o o \ J03 O O O OJOW OW N 0 YW ON U N>m , M M M Vo3 V>W N> t>o J m m m— a v WWW v 0 s* xt # u xt st xc xs xt W L L L C V E d d a a a a>>> J J E a a a a a a a a a d a a a a a>>>>> a a d a a a a a a a w w w U U Iw CL # # CL a M E fO fO fO Jp d d L L >>> L L L L L L vl F- 2 2 2 E m w .�°-� w w aWo 0010 a0)0 c c c w w w w w V V W W 2 c c c c C C 3 > > L L L c C C C C C C C C Yk 3F Yk Yk 3k Yk F- m m A m m m of vl vl O O O m m m m m m m m c�a 2, 27 F- F- FL F- Y Y Y Y Y Y W W bA W by W by W by W W N Y '/i Y '/� Y '/� W by W bA W bA W bA W bU by t W b9 W 09 W bq W to W bA W Op W bA W 10 W bA '5 '0 '� 0 'O 'O "O 'O '6 0 '6 E E E E bb bA by p 3 p 3 3 3 •i •� •L > > > 3 3 J p 3 D'0'0 0 0 m m CLI M M N to M M d d d 0 to M h M to N N N to . 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O O K O S O J O O ami a a a a a a a a X 3 O J > > > O J d d d d d d d d d a N N N N V1 V1 VI VI VI VI N C C C C C C C C m m N `�- v v v U Y GJ N VJ N N N N Y Y v w Mon ao nn ou tin b on -j 0 E -2 a°io m r O m m m m m m �n N v� vi v1 in vl in in 0 u O O OI NI N H N N H H a-1 e -I I ml m� V ml V NI m MI V m� 't m� 7 ml 't m� d' m I m I �I m� ul ml ul m� u� ml u� v a oI N a a a a a a a a N x x x x x x x 2 ul Ul 2 x x N M d N N t0 I� m Ol O N N N l0 l0 h M V V V 7 t 1 tf N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O d m d Meridian City Council Meeting DATE: July 28, 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Approval of Task Order 10044 Hill Approval of Task Order 10044 to CH2M Hill Engineers for the "WRRF Headworks Capacity Expansion Phase 1 Design FYI 5" for a Not -To -Exceed amount of $231,285.00. MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Date: 7/23/2015 Fund: 60 Department: CONTRACT/ AGENDA CHECKLIST REQUESTING DEPARTMENT 3590 GL Account: 96164 Public Works Project # 10044 Construction: Task Order X PSA Equipment Project Name: WRRF - Headworks Capacity Expansion Phase 1 Design FY15 Project Manager: Emily Skoro Department Representative: n/a Contractor/Consultant/Design Engineer: CI -12M HILL Engineers, Inc. Budget Available (Attach Report): Yes Contract Amount: $231,285.00 Will the project cross fiscal years? Yes No X Budget Information: FY Budget: FY15 Enhancement#: 15 Grant#: n/a Other: n/a Type of Grant: n/a CONTRACT CHECKLIST BASIS OF AWARD Low Bidder Highest Rated Master Agreement X (Bid Results Attached) (Ratings Attached) (Category) 2a Typical Award Yes X No If no please state circumstances and conclusion: Debarment Status (Grant/Federal Funded Projects Only) n/a (Type in date verified and the status) Date Award Posted: n/a 10 day protest period: n/a PW License# Corporation Status Expiration Date Goodstanding Insurance Certificates Received (Date): May 22, 2015 Expiration Date: May 1, 2016 Rating: A+ Payment and Performance Bonds Received (Date): n/a Rating: n/a Builders Risk Ins. Req'd: Yes No X If yes, has policy been purchased? n/a (Only applicabale for projects above $1,000,000) Date Submitted to Clerk for Agenda: July 23, 2015 Approval Date By: Purchase Order No.: Date Issued: WI -15 submitted (Only for PW Construction Projects) NTP Date: (Only for non Public Works Project) Memo To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager CC: Jacy Jones, Emily Skoro Date: 7/23/2015 Re: July 28th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the July 28t' City Council Consent Agenda for Council's consideration. Approval of Task Order 10044 to CH2M Hill Engineers for the ' WRRF Headworks Recommended Council Action: Award of Task Order 10044 to CH21V! Hill Engineers for the Not -To -Exceed amount of $231,285.00. Thank you for your consideration. • Page 1 E IDIAN-- Public D A H O Works Department TO: Keith Watts FROM: Emily Skoro Staff Engineer II DATE: 7/23/2015 Mayor Tammy de Weerd City Council Menrberfr Charlie Rountree Keith Bird Joe Borton Luke Cavener Genesis Milam David Zaremba SUBJECT: PROJECT INFORMATION: TASK ORDER #10044 FOR THE WRRF — HEADWORKS CAPACITY EXPANSION PHASE 1 DESIGN WITH C112M HILL FOR A NOT TO EXCEED AMOUNT OF $231,285.00 PURSUANT TO THE MASTER AGREEMENT APPROVED BY CITY COUNCIL OCTOBER 1, 2014 I. DEPARTMENT CONTACT PERSONS Emily Skoro, Staff Engineer II (Project Manager) 489-0356 Clint Dolsby, Asst. City Engineer 489-0341 Warren Stewart, PW Engineering Manager 489-0350 II. DESCRIPTION A. Back rg ound This project will increase the firm capacity of the headworks and provide improved screening upstream of future nutrient removal treatment processes. The new screens will remove a higher percentage of the debris at the headworks of the wastewater treatment plant which will make solids treatment and secondary treatment for nutrients more efficient. The Wastewater Treatment Plant (WWTP) currently monitors influent flows at the primary splitter box using weirs and ultrasonic transducers for water level measurement. The process flow at this location includes influent and recycled plant drain flows. Although the influent flow data appears to be tracking with effluent flow rates, there is a concern that there is no ability to measure or isolate plant recycle flow, and the overall accuracy of the current influent flow measurement system is questionable. The City has completed an analysis to identify options to improve influent flow measurement at the City's WWTP. B. Proposed Project The Headworks Capacity Expansion Project design will span over fiscal years 2015 and 2016 and includes an odor control building over the headworks, influent flow measurement, influent pumping, grit removal capacity, screening upgrades, Page I of 3 primary clarifier odor control, primary clarifier pumps and electrical upgrades, and a seal water pumping system. Phase 1 of the Headworks Capacity Expansion Project will include all of the design work performed in FY15. Phase 2 of the Headworks Capacity Expansion Project will include all of the design work performed in FYI 6. CH2M HILL will provide engineering services for Phase I and Phase 2 of this project design. Phase 1 design includes preliminary analysis and 30% design documents. Phase 2 design takes the 30% plans to 100% plans and includes services during bidding and services during construction. Phases 1 design includes but not limited to a review of the required ultimate capacity and future improvement needs for the headworks, evaluate the existing headworks capacity, future influent flow conditions, and establishes a preferred alternative for improvements to the WWTP's headworks facility, including pumping, screening, and grit removal. As part of this project, enclosure of the resulting headworks will be included to allow for odorous air conveyance and odor control technologies. IMPACT A. Strategic Impact: This project meets our mission requirements to identify and prioritize work to anticipate, plan and provide public services and facilities that support the needs of our growing community and ensure modern reliable facilities while maintaining financial stewardship. B. Service/Delivery Impact: Increased headworks influent capacity at the Wastewater Treatment Plant will support departmental objectives to develop and employ strategies that comply with current and pending National Pollutant Discharge Elimination System Permit (NPDES). C. Fiscal ImDacts Project Costs Fiscal Year 2015 Headworks Capacity Evaluation and Expansion Alternatives $59,541.00 Analysis (FYI 5) Phase 1 Design (FYI 5) $231.285.00 Total $290,826.00 Fiscal Year 2016 Phase 2 Design and SDC (FY16 estimated) $1,046,755.00 Construction Cost (FYI6 estimated) $650.000.00 Total (estimate) $1,696,755.00 Fiscal Year 2017 Construction Cost (FYI 7 estimated) $7,000,000.00 Total (estimate) $7,000,000.00 Page 2 of 3 Proiect Fundin FYI Headworks Upgrade 3590-96164 $500,000.00 FYI Headworks Upgrade 3590-96164 $1,500,000.00 FYI Headworks Upgrade 3590-96164 $7,000,000.00 (estimated) Total Funding $9,000,000.00 Approved for Council Agenda: ✓ O , &r 7 i tt Warren Stew rt Date Page 3 of 3 TASK ORDER NO. 10044 Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND CH2M HILL ENGINEERS, INC. (ENGINEER) This Task Order is made this 28th day of July, 2015 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by CH2M HILL ENGINEERS. INC., hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 2a) between the above mentioned parties dated October 1, 2014. The Project Name for this Task Order 10044 is as follows: CITY OF MERIDIAN WRRF - HEADWORKS CAPACITY EXPANSION PHASE 1 DESIGN FY15 PROJECT UNDERSTANDING The City of Meridian is engaged in expanding the capacity of its Wastewater Resource Recovery Facility (WRRF). The headworks of the WRRF has been identified as the next facility area for capacity expansion. Under Task Order 10044.a, CH2M prepared an evaluation of the existing capacity, identified future influent flow conditions, and developed alternative configurations for selection of a preferred alternative. This task order advances the preferred expansion alternative through design for preparation of construction bid documents and provides engineering support during the construction bid process. Table 1 presents the current influent flow conditions for the WRRF based on statistical analysis of a recent hourly data set. TABLE 1 Meridian WRAF—Current Influent Flow Conditions Current Influent Conditions Flow (million gallons per day) Average annual 6.03 Maximum month 6.95 Maximum week 7.37 Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page i of 19 CH2M Hill Engineers, Inc. TABLE 1 Meridian WRRF—Current Influent Flow Conditions Current Influent Conditions Flow (million gallons per day) Average annual 6.03 Maximum month 6.95 Peak day 5.10 Peak hour 14.00 Min hour 1.27 Table 2 presents the influent sewer flow values that will be used for the design of the headworks facility unit processes under the future flow conditions. TABLE 2 Meridian WRRF—Target Design Influent Future Flow Conditions Current Influent Conditions Flow (million gallons per day) Average annual 13.01 Maximum month 15,00 Maximum week 15.91 Peak day 20.16 Peak hour 30.23 Min hour 2.74 The headworks capacity expansion project consists of designing a new, replacement facility to the south of the existing headworks. The existing headworks unit processes must remain in service during the construction period. The new facility will be constructed to the south of the existing structures. The following unit processes and areas of improvement will be included as part of this design effort: • Headworks o Three influent screen channels with mechanical screens o Screenings washer/compactor o Self-cleaning wetwell with five dry pit pumps o Influent flow metering on the pump discharge pipes o One headcell grit removal unit o One grit washing/classification unit o Building enclosure with foul air fans and connection to odor control system Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 2 of 19 CH2M Hill Engineers, Inc. • Yard Improvements o Odorous Air Biotower No. 2 o Covers over launders for Primary Clarifier No. 3 and No. 4 and connection to odorous air biotower system o Primary Clarifier No. 3 and No. 4 sludge / scum pump replacement o Plant seal water / non -potable water pump station o Relocation of plant drain pump station o New Primary Clarifier No. 3 control panel replacement (DC Engineering Design dated 2/3/2015) WORK APPROACH ENGINEER will follow a traditional step -wise, phased delivery approach to performing the work associated with design of the Headworks Capacity Expansion project. The phased approach will be used to assure a logical and progressive completion of the design work. Each phase of design will include a specific list of work products and deliverables, which are identified in the individual sections. Design review workshops will be conducted with the Owner's personnel, key individuals from the CH2M HILL project team and others as needed; the design review workshops will be conducted at critical design milestones. The following tasks will be performed and are more fully described in the Scope of Work section below: • Project Chartering and Site Visit • Project Definition • Preliminary Engineering and Design (30 Percent Design) • Design Development Documents (60 Percent Design) • Final Design Documents (90 Percent Design) • Bid -Ready Documents (100 Percent Design) • Bid Period Services — assist City with bid process for selecting a general construction contractor The project will be delivered in two phases to align task order amounts with City fiscal year budgets. Per the list above, Phase 1 will carry the project through the Preliminary Engineering and Design task and Phase 2 will advance the project through Bid Period Services through a future task order in fiscal year 2016. Task Order 10044 W RRF Headworks Capacity Expansion Phase 1 Design FY15 Page 3 of 19 CH2M Hill Engineers, Inc. SCOPE OF WORK Task 1 — Project Initiation and Management — Phase 1 The purpose of this task is to manage, coordinate and lead ENGINEER Team's activities and perform administration of the project design services and project quality reviews. ENGINEER will provide the resources necessary for project initiation and management throughout this phase of the project, consisting of: • Scoping, contract review/execution, and project accounting setup. • Prepare the Project Execution Plan (PXP) to be used to guide the direction of the ENGINEER Project Delivery Team. The PXP will describe the roles and responsibilities of team members, communications plan, quality management plan, cost and schedule control procedures, document control, change management and other project management requirements. • Prepare a Health & Safety Plan for onsite work activities and obtain staff endorsement. • Supervise and manage design team project staff for execution of work tasks. • Provide contract administration and oversight of project sub -consultant. • Project documentation and coordination. • Monitor project progress, including work completed, work remaining, funds expended, schedule, estimated cost of work remaining, and estimated cost at completion. Coordinate with and provide periodic updates to the City's Project Manager. • Monitor project activities for potential changes, anticipate changes when possible, and with City approval, modify project tasks, feess, and approach. • Prepare and submit monthly billing with a brief description of the work completed during that billing cycle. • Manage the quality control review of all work activities and project deliverables. Identify senior technical staff for the various technical disciplines and oversee the adherence to the plan during the execution of the work tasks. Deliverables • Periodic written project design schedule updates to keep the City's Project Manager informed as to the changes to the initial schedule outlined in this Scope. • Monthly project invoice statements with a brief description of the work performed. Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 4 of 19 CH2M Hill Engineers, Inc. Meetings (Unique to those identified below) • Bi -weekly telephone meeting conducted between City Project Manager and ENGINEER Project Manager to discuss project status, review actions/issues pending, and other project coordination. Task 2 — Project Chartering and Site Visit ENGINEER will lead a brief (up to 1 -hour) project chartering session with the City, the ENGINEER design team leads, and other project stakeholders. Chartering is a structured process used to guide the project team through defining itself in terms of its purpose, critical success factors, goals, roles and responsibilities, operating guidelines, and other elements that give the team clarity of purpose essential for high-quality performance. The agenda for the project chartering session will consist generally of the following: • Introduction of stakeholders and team counterparts. • Further review of the key performance indicators (KPIs) discussed initially as part of scope development. • Review execution strategy, the proposed deliverables, and expected level of detail. • Review schedule and agree on key milestones. • Define roles and responsibilities between team members. • Review the decision making process to allow timely decisions at the lowest appropriate level. Establish decision making protocol. • Communications and reporting — (meetings, reports, and SharePoint site). • Budget — review capital budget for the general construction contract • Change management process. • Agree on how the chartering document will be used and monitored throughout the execution of the project • Confirm available project information Following the project chartering session, the design team leads will conduct a site reconnaissance visit to observe field conditions, obtain photographs, gather data / dimensions of key elements, and begin to formulate solutions to the design challenges. City staff will be present during the site visit to answer questions from the designers. The design team and City staff will then reconvene in a meeting place for the Project Definition task (see below for Project Definition Task description). Deliverables • Draft Chartering Document provided to City PM as a PDF for distribution. Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 5 of 19 CH210 Hill Engineers, Inc. Updated Chartering Document based on comments / revisions agreed to during the chartering session provided to City PM as a PDF for distribution including the following: o List of Proposed Deliverables o Expected Level of Detail o Key Milestones o Capital Budget for general construction contract o Change Management Process City Obligations • Coordination of Scheduling Project Chartering Session and Site Visit with key participants. Meetings • One project chartering session and site visit as described. Assumptions Project chartering session City -issued Notice -to -Prot demands. The session Administration Building. Up project chartering session anticipated to extend beyon ENGINEER PM and City P meeting with key participan responsible for identification Works Department, Purchasing to the success of the project. will be c eed that will be p to16m either in d 1 hour. M will be is within and pa onducted at the earliest d accommodates project s erformed at the WRRF embers of the design team person or via telephone. ate possible following takeholders schedule meeting room in the will participate in the The meeting is not responsible for coordinating scheduling their respective organizations. The City rticipation of key City personnel within the Department, and other project stakeholders of the PM is Public critical • Up to 16 members of the design team will participate in the site reconnaissance visit, which is not anticipated to extend beyond 2 hours. Task 3 — Project Definition — Phase 1 Task The primary purpose of the project definition phase is to firmly establish the project design criteria. Work of this phase as defined below will culminate in the preparation of the Project Definition Report. The report will contain the information described in the subtasks below. One workshop as described in Task 8 will be conducted in conjunction with this phase of the project and held immediately following the initial Site Visit (Task 2). Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 6 of 19 CH2M Hill Engineers, Inc. Subtask 3.1: Define City Objectives, Standards and Preferences The purpose of this task is to define the City's objectives and success factors for the project and to document the City's institutional standards as they pertain to this work. Project objectives and standards in the following areas will be considered: • Project obiectives: Discussion of the overall purpose for this project to ensure that all participants have the same understanding. The City will define for the project team what will make this a successful project from their perspective. • City design criteria standards and preferences: Identify City standards for design criteria or standard products. Discuss City -preferred equipment/technology types, suppliers and vendors. • Procurement policies: Bidding/procurement requirements, sole source restrictions, existing master agreement for the purchase of materials, and equipment. • Labor standards and policies: Design provisions for staff/visitors with accessibility limitations, existing noise restrictions, existing labor union restrictions, site security requirements, and parking requirements. • Equipment and materials: Preferences on indoor versus outdoor locations for equipment, HVAC preferences (natural gas vs. electric heat, A/C requirements, etc.), preferred equipment types and suppliers, local control/local disconnect preferences (lockable MCCs versus local disconnect switches), preferences regarding the use of adjustable frequency drives, and preferred building construction type (e.g. prefabricated metal) and colors. Subtask 3.2: Define External Constraints and Standards The purpose of this subtask is to define the external standards and criteria that influence the project design work. The standards and criteria in the following areas will be considered: • Regulatory Agencies: Define the regulatory agencies with jurisdiction for this project and specific contact people. List known permits required for construction and operation. • Civil: Identify local stormwater control agency, document restrictions as they pertain to the proposed project, define permitting requirements; identify local public work standards as they pertain to roads, stormwater, sewer, etc; local restriction regarding dust control, demolition, construction traffic/noise, excess earthwork disposal, and existing floodplain restrictions. • Structural/Architectural/Mechanical: Identify local permitting agency, obtain current local design codes and standards that are in effect, and define permitting requirements. • Electrical/I&C: Define redundancy requirements, identify primary contact at local utility. Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FYI Page 7 of 19 CH2M Hill Engineers, Inc. Subtask 3.3: Define Process Functional Requirements The purpose of this task is to define the treatment process required based on the influent characteristics, required effluent quality, and other project -specific considerations. The processes will be selected based on ENGINEER's experience with viable industry accepted options. The selection will be based on suitability to the project needs, general performance history, reliability, vendor reputation and responsiveness, and operation and maintenance simplicity. Issues and criteria to be defined and considered in the selection will generally consist of the following: • Regulatory discharge requirements • Design flow rates • Initial and build -out plant capacity • Treatment requirements • Redundancy objectives • Other process related issues • General process control strategy All unit treatment processes and ancillary systems will be selected based on the above information. Deliverables • Project Definition Report, which will be composed a number of separate technical memoranda outlining key project design criteria for each design discipline and other criteria discussed above. The report will include but not limited to the following: o Project Definition by Discipline o Project Design Criteria o Process Flow Diagram Assumptions • Draft copy of the Project Definition Report will be developed and provided to the City as an electronic deliverable (PDF) in advance of the Project Definition Workshop. The report will be revised to capture the information received during the workshop. • Final Project Definition Report will be provided to the City as an electronic deliverable (PDF) following comments received from the City to the draft report. Task 4 — Preliminary Engineering and Design (30 Percent Design) — Phase 1 Task The purpose of this task is to use the data and guidelines developed in the Project Definition Report as the basis to advance to a preliminary (30 percent) design stage. The end products from this task will include preliminary drawings which will provide Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 8 of 19 CH21M Hill Engineers, Inc. sufficient information for City and agency review and design team coordination and review. Major equipment will be agreed upon. ENGINEER will conduct one interactive workshop with the City's personnel as described in Task 8 prior to the conclusion of this task. Specific work activities and deliverables from this task are as identified below. Subtask 4.1: Civil and Site Development • Confirm adequacy of topographical and infrastructure as -built mapping and record drawing information. • Define additional as -built survey information needed and coordinate with City - contracted surveyors. • Develop plant site layout considering the following: structure size, location, and orientation; layout of roadways/truck access corridors and define vehicle maneuvering requirements; and location of utility and piping corridors (horizontal and vertical). • Coordinate with geotechnical engineer on soil characterization and potential dewatering requirements. • Develop preliminary erosion control plan and storm water control concepts for project. • Set preliminary finished floor levels for new structures. Establish preliminary finished grades, overall major surfaces, and road profiles. Subtask 4.2: Architectural • Perform a code review for code classification to the building. Meet with local code official to review code classifications. • Establish preliminary room sizes. Identify the adjacencies and functional requirements of each space. Establish architectural theme for exterior of building. Select interior and exterior construction materials for each building. Select roof type, slope, and roof support system for each building. • Compile initial list of chemicals and amounts anticipated. Coordinate with other disciplines (mechanical and electrical) to identify potential code compliance issues specific to these disciplines (e.g., National Electrical Code and National Fire Protection Association 820 issues). • Prepare building layouts. Subtask 4.3: Structural • Coordinate with architectural discipline on the selection of building concepts. Consult with lead process engineer on building/structure layouts. • Prepare preliminary structural calculations. • Develop building foundation and structural design approach. Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 9 of 19 CH21VI Hill Engineers, Inc. • Develop preliminary drawings. Subtask 4.4: Geotechnical • Determine site specific geotechnical conditions for the facility and structure. Develop specific foundation requirements. • Coordinate with structural engineer and architect to identify constructability items requiring attention (e.g. shoring and bracing requirements, dewatering issues). Develop approach for addressing construction shoring and dewatering • Using existing geotechnical data, prepare initial foundation and corrosion control recommendations. Subtask 4.5: Process (Treatment and Mechanical) • Determine size/capacity of unit treatment processes and ancillary systems. • Review capacity of existing processes and equipment to remain in service where appropriate. Assign capacity to existing processes. • Develop process flow diagrams (PFDs). • Prepare preliminary solids balance. • Develop process narratives. • Develop design of process equipment including pumps. Prepare sizing calculations and obtain review. Establish level of redundancy required for process equipment. • Prepare equipment list and sizing of major equipment. • Prepare preliminary drawings for equipment arrangements. • Prepare preliminary hydraulic profile. Subtask 4.6: HVAC/Plumbing • Select type of ventilation system to be used in process buildings (inlet air tempered with both inlet and outlet fans, simple exhaust fan system). • Select type of heating system to be used (hot water boiler, hot air furnace, space heaters). Identify fuel (gas, oil, or other fuel) for heating buildings and identify local fuel storage requirements. • Select type of air conditioning system to be used in personnel spaces (variable air volume system, zoned constant air volume system). • Coordinate with the architectural discipline to establish design R -values for all exterior walls. • Coordinate with local fire marshal and Architect to determine requirements for sprinklers and fire protection. Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 10 of 19 CH21V1 Hill Engineers, Inc. • Determine overall potable water requirements for the project. Confirm adequate quantity and pressure can be obtained from the local potable water supply utility. • Determine minimum airflow requirements to meet code. • Prepare preliminary calculations. • Identify equipment locations. Coordinate with architect for space allocation. • Prepare conceptual duct and pipe layouts. Subtask 4.7: Instrumentation and Control Systems (I&C) Coordinate with the process engineer(s) to prepare a process flow drawing (PFD) for each treatment process. Information to be included on each PFD includes at a minimum: Process configuration, flow streams, valve and gate locations (manual and powered), chemical additions points/types, process equipment location/type including packaged control panels and adjustable -speed drives, flow meters and other process control devices. • Develop initial equipment/instrument tag numbering, naming, and abbreviation conventions. • Coordinate with the process engineer(s) to begin development of overall control philosophy including local control approach, control system, level of automation, supervisory control. • Work with Process Engineer to prepare written operational description of each major process. • Prepare preliminary P&IDs. Subtask 4.8: Electrical • Prepare initial overall one -line diagram for proposed facilities. • Prepare preliminary load calculations. • Size electrical rooms. • Determine number of electrical feeds to be provided to facility. Coordinate with local power utility, as appropriate, for increased load requirements. • Determine redundancy and backup power requirements for power supplies and power distribution. • Identify preferred voltages for power distribution and utilization equipment. • Coordinate with other disciplines (architectural, mechanical) to resolve code compliance issues specific to these disciplines. Update preliminary schedule of hazardous and corrosive locations. Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 11 of 19 CH2M Hill Engineers, Inc. Subtask 4.9: 30 Percent Construction Cost and Schedule Estimates • ENGINEER will prepare a Class 3 Preliminary Engineering construction cost estimate based on the Preliminary Drawings and the Preliminary Engineering Report. Class 3 accuracy is typically +30 to —20%. • ENGINEER will prepare an estimated project construction schedule. In addition, major construction milestones will be identified. • These cost and schedule estimates will be submitted to the City for review and discussion following the 30 percent Design Workshop. Deliverables • Basis of Design Technical Memoranda by Discipline. • Preliminary Drawings. • Draft and Final Preliminary Engineering Report. • ENGINEER's Class 3 construction cost estimate. • ENGINEER's project construction schedule estimate. Meetings • One project introduction meeting at DEQ to be attended by up to two (2) ENGINEER staff. Assumptions The Basis of Design Technical Memoranda (BOD TM) will be based on the work products of previous subtasks. The Preliminary Engineering Report will be prepared in accordance with Section 411 of IDAPA 58.01.16 -Wastewater Rules and will utilize content developed for the design criteria summaries. A draft copy of the Preliminary Engineering Report will be provided to the City as an electronic deliverable (PDF) in advance of the 30 Percent Design Workshop. City will review the draft report and provide comments in written form a minimum of 5 working days prior to the Workshop. The report will be revised to capture the City comments received and adjudicated during the Workshop prior to submission to DEQ. The internal ENGINEER QA/QC review of the BOD TM and Draft Preliminary Engineering Report (including draft preliminary drawings) may be performed concurrently with the City review. Consolidated comments from the City will be provided in a timely manner. Comments received internally and from the City will be jointly addressed to produce the revised (Final) Preliminary Engineering Report. Conflicting review comments will be resolved between reviewers by the affected discipline lead(s). Task Order 10044 WERE Headworks Capacity Expansion Phase 1 Design FY15 Page 12 of 19 CH21VI Hill Engineers, Inc. Three hard copies of the revised (Final) Preliminary Engineering Report will be delivered to the City along with an electronic deliverable (PDF) following the Workshop. ENGINEER will submit Preliminary Engineering Report to DEQ. Review comments received from DEQ will be provided to the City and incorporated into the design documents, as appropriate, prior to completion of 60 -percent and/or 90 -percent design phase depending on when received. DESIGN WORKSHOPS ENGINEER will conduct a series of workshops with the City at critical periods during the development of the project design as described below. Project Definition Workshop ENGINEER will conduct a two-hour Project Definition Workshop with key City personnel and other stakeholders to obtain the pertinent information. This workshop will be held in conjunction with the Project Chartering meeting at the WRRF following the site walk. Select disciplines of the project team will begin assembling known design criteria and identify criteria requiring client direction prior to the Workshop. Preliminary Design (30 Percent) Workshop ENGINEER will assemble the work products from the preliminary design and submit the 30 percent design documents to the City for review and comments. A 2 -hour workshop will be conducted to receive and discuss City review comments and to reach closure on design issues. Following the workshop, meeting minutes and responses to comments will be prepared and submitted. The responses to comments will be incorporated into the 60 percent, 90 percent, and 100 percent Construction Documents. The workshop will be held at the CH2M HILL office. Discipline leads will participate in person or via telephone when pertinent based on City review comments and questions. Deliverables • Meeting minutes from each workshop. Assumptions • City will have reviewed the draft documents prior to the workshops and be prepared with input and/or questions for discussion. PROJECT ASSUMPTIONS 1. The duration of the design work anticipated for each phase or task is shown in the "Time of Completion and Compensation Schedule" section of this document. This is a preliminary schedule and will be refined during the design phase of the project. Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 13 of 19 CH21VI Hill Engineers, Inc. However, the level of effort and corresponding feess are based on the initial stated durations/dates contained herein. 2. This Scope of Work does not include services during construction or equipment automation / integration into the plant's control system. These services, if requested, will be provided through a future task order. 3. ENGINEER's four-phase design delivery process will be employed including City reviews. With the exception of the final review, the project team will not stop during formal reviews of submittals. The success of this process depends upon the progressive development of the design and work proceeding on the basis of prior decisions. Where significant design or project delivery elements are changed, after having been decided at prior stages or review workshops, a modification of this scope of work may be required, along with associated fees and schedule impacts. 4. An internal QA/QC review for each phase of the project will be performed by senior reviewers in the disciplines represented on the Project. Comments will be documented and categorized into major, minor, and preferential comments. Comments will be responded to by ENGINEER design team members and adjudicated prior to each deliverable being submitted to the City or IDEQ. The QA/QC process will be defined by the Team in a Quality Management Plan (QMP) that will include the following major components: • Definition of Key Project team member and their role in the Project, • Definition of the Project core technologies, • Identification of the Project Quality Manager, • The Team staff member responsible for quality control for each discipline used in the Design, and • The milestone dates for each discipline review. 5. Workshops and work product City review meetings will be held either at the WRRF or CH2M HILL as described in the subtask. Portions of ENGINEER team may participate in the workshops and review meetings via telephone. 6. The design will be based on the federal, state, and local codes and standards in effect on the date of the authorization to proceed. Any changes in these codes may necessitate a change in scope. The design work does not include modifying existing facilities to bring them up to current codes. 7. No environmental or sensitive areas permitting work is anticipated to be necessary for this project and none is included in this task order. If any investigation and remediation of possible hazardous waste, asbestos, lead paint or other types of contamination is necessary City shall execute those tasks or assign them to Consultant via contract amendment. 8. DC Engineering, Inc. will be a subcontractor to CH2M HILL for electrical engineering services. Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 14 of 19 CH2M Hill Engineers, Inc. 9. Existing site topographical and as -built survey information will be provided by the City in digital and hardcopy formats for use by ENGINEER. The survey information will be of sufficient detail for supporting the design. Additional survey work will not be performed by ENGINEER as part of this project. If additional survey information is deemed necessary by ENGINEER, the City will obtain and provide this information at its expense. 10. The City will provide hardcopies and/or digital files of all applicable existing plant construction drawings. These drawings are considered record drawings and the OWNER warrants the accuracy of these drawings. The siting, location and design of all new underground utilities will be based on the existing underground utility drawings and related location information provided by the City. 11. The engineering documents will be prepared for one construction contract. 12. Only a single vendor will be named for each manufactured component or piece of equipment with provisions for an "equal" to be proposed by the contractor and subject to approval by the Engineer and City. 13. No equipment pre -purchase or pre -negotiation will be required. 14. No additive or deductive alternates will be included on the bid form and contract documents. 15. The City Purchasing Department will be responsible for administering bid solicitations for equipment pre -purchase procurement(s) and general construction contractor selection. ENGINEER will provide the City with technical specification sections including General Requirements (Division 01). CH2M HILL standard master specifications will be used as the basis for technical specifications, including CH2M HILL standard Division 1 documents. The specifications for the project will be the current 49 division version of CH2M HILL's master specifications. The City will be responsible for producing Division 00 specification sections including Procurement Requirements and Contracting Requirements. 16. Attachment A lists the anticipated design drawings to be developed by ENGINEER in support of the construction contract. Attachment B lists the anticipated technical specification sections to be prepared by ENGINEER in support of the construction contract. 17. This scope of work includes permitting review by DEQ only as required by IDAPA 58.01.16 -Wastewater Rules. No other permitting requirements are included as part of ENGINEER services and will be performed by the City. If requested, ENGINEER will include additional permitting services as part of a contract amendment. 18. Submission of sealed plans, technical specifications, and other support documents as required by Section 420 of IDAPA 58.01.16 -Wastewater Rules will occur as part of the completion of construction contract. 19. The drawings will follow CH2M HILL CAE/CAD standards. Microstation will be used to develop the drawings. The drawings will be converted to the current Task Order 10044 W RRF Headworks Capacity Expansion Phase 1 Design FY15 Page 15 of 19 CH2M Hili Engineers, Inc. version of AutoCAD and provided to the City as project record drawings following construction. 20. Contract document drawings will be produced at ANSI D size (22- by 34-inch), but drawings for interim design review submittals will be reproduced at half size (11- by 17-inch). Standard design details for the project will be produced in 8 1/2- by 11-inch format. 21. The City will be responsible for document reproduction services. ENGINEER has not included the expense of reproduction costs for any of the work products and/or deliverables denoted in this Task Order. 22. Any estimated construction costs provided by ENGINEER will be on the basis of experience and judgment, but because ENGINEER has no control over market conditions or bidding procedures, ENGINEER cannot warrant that the bids, ultimate construction cost, or project economics will not vary from these opinions. Civil/Geotechnical 1. Demolition of the existing Grit Chamber 1 (6 mgd capacity) will be accomplished as part of this contract. No salvaging or relocation of materials and equipment is required. 2. Legal, easement or plat surveys of the existing site will not be required. 3. Civil sitework plans will be provided only for areas of the site involving significant disturbance to existing grading. 4. Site drawings will only be prepared for those sectors in the plant where new facilities are to be constructed. 5. Landscaping is not required. Unpaved areas will be covered with river rock to restore to a condition similar to existing. 6. No new roadway work is required. Existing roadways impacted by construction will be shown to be restored to similar alignments, widths, and slopes as exist prior to construction. 7. Geotechnical engineering design criteria will be based on review of historical geotechnical investigation reports that have been prepared for previous WRRF projects in close proximity to this project. The City will provide hardcopies and/or digital copies (Word or PDF format) of historical geotechnical investigations performed for previous WRRF projects for use by ENGINEER geotechnical engineering staff to prepare design criteria for this project. It is assumed that the conditions are known to an adequate depth to make estimates of settlement and bearing resistance. Subsurface geotechnical exploration(s) will not be performed as part of this project. Structural/Architectural/Geotechnical 1. Conventional spread foundations will be required for all new facilities. Over excavation, preload, piles, or underdrain systems are not required. Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 16 of 19 CH2M Hill Engineers, Inc. 2. Uplift due to high groundwater levels, if any, will be addressed with thickened base slabs or pressure relief valves in slabs. No underdrain systems or tension systems will be required. 3. Building architecture (materials, construction) of all new facilities will be similar to existing structures. 4. Building sprinkler systems are not required for the new building. 5. The Headworks Building will NOT be designed to be ADA compliant. Process Mechanical 1. Only hydraulic assessments required for design of the new or modified facilities are included. A partial hydraulic profile drawing from the influent flow collection box to the primary clarifiers will be provided. 2. Design concerning "plant -wide" utility systems such as basin drainage, water, and in - plant waste collection/disposal will be limited to extensions and/or changes in existing piping. No new structures or equipment will be needed. 3. No corrosion control provisions will be required other than materials selection and coatings. 4. An odor control system will be provided. HVAC and Plumbing Performance specifications will be used for all HVAC and plumbing systems requiring detailed design by the contractor and vendor. Electrical and Instrumentation & Control Systems 1. The new instrumentation and control system will be based on the use of programmable logic controllers. The process instrumentation, control systems and SCADA integration will be compatible with existing plant systems. I&C system design scope includes only control system design for the new facilities and modifications to the existing system to allow incorporating the new facilities. 2. ENGINEER will not perform the work of developing process control system software for both the PLC and the PC interface as part of this Scope of Work. This work may be added to the scope as part of services during construction. 3. Electrical design will include design to provide power to new equipment and facilities and lighting for new facilities and areas of the site. Performance specifications will be used for interior lighting requiring detailed design by the contractor and vendor. 4. The existing secondary or emergency electrical power supply system is adequate to handle any new loads. No additional secondary or emergency power source will be provided. Task Order 10044 W RRF Headworks Capacity Expansion Phase 1 Design FY15 Page 17 of 19 CH21VI Hill Engineers, Inc. TIME OF COMPLETION and COMPENSATION SCHEDULE The following schedule is based on a Notice to Proceed (NTP) from the City by July 2015 and resulting in Preliminary Design and 30 Percent Design by October 2015. An NTP issued on a different date will change the schedule accordingly. COMPENSATION AND COMPLETION SCHEDULE Task Description Due Date Compensation 1 Project Initiation and Management • July 2015 through September 2015 • $ 20,000 (labor) • $ 700 (expense) Sub -consultant 2 Project Chartering and Site Visit • August 2015 • $ 15,100 (labor) $ 1,280 (expense) Travel • $ 2,010 (expense) Sub -consultant 3 Project Definition • August 2015 • $ 15,800 (labor) • $ 2,010 (expense) Sub -consultant 4 Preliminary Engineering and Design (30 - September 2015 through October • $ 139,500 (labor) Percent Design) 2015 • $ 20,950 (expense) Sub -consultant Design Workshops - August 2015 through October 2015 • $ 8,700 (labor) • $ 1,280 (expense) Travel • $ 3,955 (expense) Sub -consultant TASK ORDER TOTAL: $231,285.00 The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10044 is two hundred thirty-one thousand two hundred and eighty-five dollars ($231,285.00). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. Monthly invoices shall be billed as a percentage of work completed. Any and all travel will only be reimbursed if pre -approved by the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will be paid at cost and only if pre -approved by the Project Manager, and accompanied by an itemized receipt. Any travel and/or reimbursables paid will be paid as part of the Not -To -Exceed Task Order Total per the Compensation and Completion Schedule above. Task Order 10044 W RRF Headworks Capacity Expansion Phase 1 Design FY15 Page 18 of 19 CH2M Hill Engineers, Inc. CITY OF MERIDIAN MMY de f D, AYOR Dated:_ a%/a//,' Approved by Council:. C11 -112M HILL ENGINEERS, INC C BY: Dated:_ City or SEAL . w FJ Purchasing Approv I BY: _ KEITKWAT7S, Purchasing Manager City Project Manager Emily Skoro, Staff Engineer II Department Approval W EN STEWART, Engineering Manager Dated: Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 19 of 19 CH2M HIII Engineers, Inc. City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith - Unposted Transactions Included In Report 3590 - WWTP Construction Projects 60 - Enterprise Fund From 10/1/2014 Through 9/30/2015 Capital Outlay 96164 Headworks Improvements 10044 Headworks/Fine Screens Total Capital Outlay TOTAL EXPENDITURES Percent of Budget with Current Year Budget Budget Amendments Actual Remaining Remaining 500,000.04 0.00 500,000.04 100.00% 500,000.04 0.00 500,000.04 100.00% 500,000.04 0.00 500,000.04 100.00% Date: 7/23/15 10:01:00 As Page: 1 a�JOacOacWo77t gNOOu•cCUfL�O� atD0�#ac W�yIqq%pa� �Vy_LLqO y ui N h � VF (R N _ H a M Q d F O t 2 c @ a v a U- o 0 E v w 0 0 0 6 G O 0 O i u 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O @ ` W^ C L FF��II 0 0 E voi E 'o H a3 q@ 0 m m u n a m W = w a v a m m I? m m C L 00 m 0 c C 0 0 0 0 z m m m O Y E f6 r E L N tOO t00 tOO l00 t00 � C a�JOacOacWo77t gNOOu•cCUfL�O� atD0�#ac W�yIqq%pa� �Vy_LLqO V• ui N h � VF (R N _ H a M Q d F O @ c @ a v a U- o 0 E v w 0 0 0 a 0 O 0 O i u 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O @ ` W^ C L 0 0 0 0 0 0 0 0 0 0 0 N m m w a m m m I? m m m a" 00 m 0 c C 0 0 0 0 d m m m m f6 N L N tOO t00 tOO l00 t00 � C t00 t00 tOO m E Wmu 0 F N a) � O 0000 Y m LL O u � � a r @ L O j O N 0 o- a LL y @ VvoE H0�V dm C(? d 6 N u� t00 V• Vl N h � VF (R N Y! 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JAMAICA STREET ATTN:TAX ENGLEWOOD, CO 80112 Type of Business: CORPORATION, GENERAL BUSINESS Status: GOODSTANDING State of Origin: DELAWARE Date of 12 Jul 2005 Origination/Authorization: Current Registered Agent: C T CORPORATION SYSTEM 921 S ORCHARD ST STE G BOISE, ID 83705 Organizational ID / Filing C161426 Number: Number of Authorized Stock Shares: Date of Last Annual Report: 18 Jun 2015 Annual Report Due: Jul 2016 Original Filing: Filed 12 Jul 2005 CERTIFICATE OF AUTHORITY Amendments: Amendment Filed 27 Aug NAME CHANGED 2007 TO CH2M HILL ENGINEERS, INC. Report for year 2015 ANNUAL REPORT Report for year 2014 ANNUAL REPORT Report for year 2013 ANNUAL REPORT Report for year 2012 ANNUAL REPORT Report for year 2011 ANNUAL REPORT Report for year 2010 ANNUAL REPORT Report for year 2009 CHANGE ADDRESS [ Help Me Print/View TIFF ] View Image (PDF format) t) View Image (TIFF forma [ Help Me Print/View TIFF ] View Image (PDF format) View Image (TIFF format) [ Help Me Print/View TIFF ] View Document Online View Document Online View Document Online View Document Online View Document Online View Document Online View Image (PDF format) View Image (TIFF format) http://www.accessidaho.org/public/sos/cot-p/Cl6l426.html 7/23/2015 IDSOS Viewing Business Entity Report for year 2009 ANNUAL REPORT Report for year 2008 ANNUAL REPORT Report for year 2007 CHNG RA/RO Report for year 2007 ANNUAL REPORT Report for year 2006 ANNUAL REPORT Idaho Secretary of State's Main Page Page 2 of 2 View Document Online View Document Online View Imaae (PDF format} View Image (TIFF format) View Document Online View Image (PDF format) View Image (TIFF format) State of Idaho Home Page Comments, questions or suggestions can be emailed to: sosinfo(d)sos.idaho.gov http://www.accessidaho.org/public/sos/corp/Cl6l426.html 7/23/2015 A� o® CERTIFICATE OF LIABILITY INSURANCE CERTIFICATE DATE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER MARSH USA INC. 122517TH STREET, SUITE 1300 DENVER, CO 80202-5534 CONTACT NAME' PNONE FA% Exit -AIC No E-MAIL ADDRESS: INSURERS AFFORDING COVERAGE NAICq X INSURER A: Greenwich Insurance Company 22322 15114-12345-5EX2P-15/16 034246 INSURED 91 2M HILL ENGINEERS, INC. 9127 SOUTH JAMAICA STREET INSURER 8: NIA NIA INSURER c: XL Insurance America, Inc. 24554 INSURER D: Zurich American Insurance Cc 16535 ENGLEWOOD, CO 80112 INSURER E, INSURER F: 0510112015 COVERAGES CERTIFICATE NUMBER: SEA -002835547-08 REVISION NUMBER:3 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADOL SUD NUMBER POLICPOLICY MM/DDYEFF IYI'YY MMIDDIIYEVYY LIMITS X COMMERCIAL GENERAL LIABILITY X EACH OCCURRENCE $ 1,500,090 A CLAIMS -MADE OCCUR RGE500025504 0510112015 951012916 pREM SES AGE ToEaEocou encs $ 1,500,000 MED EXP (Any one person) $ X $500,000 SIR PERSONAL& ADV INJURY $ 1,500,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 5,090,000 X POLICY ❑ PRO- JECT ❑LOC PRODUCTS -COMP/OP AGG $ 5,999,999 $ OTHER: AUTOMOBILE LIABILITY X COMBINED SINGLE LIMIT $ 2,000,000 Ea accident BODILY INJURY (Per person) $ A X ANY AUTO RAD500025404 05101/2015 05101/2016 BODILY INJURY(Peraccident) $ ALL OWNED SCHEDULED AUTOS AUTOS PROPERTY DAMAGE $ Fare dent NON -OWNED HIREDAUTOS AUTOS $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DEO RETENTION$ $ Q G WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOWPARTNEWEXECUTIVE YIN OFFICERNEMBER EXCLUDED? (Mandatory In NH) NIA RWD500025204 (AOS) RWR500025304 W ( I 95191/2915 95101/2015 05/9112916 05!012016 X STATUTE ER E.L. EACH ACCIDENT $ 1.000,009 E.L. DISEASE - EA EMPLOYE $ 1,909,999 E.L. DISEASE - POLICY LIMIT $ 1,900,090 If yes, describe under DESCRIPTION OF OPERATIONS below D PROFESSIONAL LIABILITY' FOC3829621-13 05/01/2015 05101/2016 Each Claim & Aggregate $2,000,000 Each Policy Period DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: ALL PROJECTS, ALL LOCATIONS CITY OF MERIDIAN, IDAHO IS INCLUDED AS AN ADDITIONAL INSURED ON THE GENERAL LIABILITY AND AUTOMOBILE LIABILITY POLICIES AS REQUIRED BY WRITTEN CONTRACT OR AGREEMENT. 'FOR PROFESSIONAL LIABILITY COVERAGE, THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY PERIOD FOR ALL OPERATIONS OF THE INSURED. THE LIMIT WILL BE REDUCED BY PAYMENTS OF INDEMNITY AND EXPENSE, CERTIFICATE HOLDER CANCELLATION CITY OF MERIDIAN, IDAHO SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ATTN: CITY PURCHASING AGENT THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 33 E. BROADWAY AVENUE ACCORDANCE WITH THE POLICY PROVISIONS. MERIDIAN, ID 83642 AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Sharon A. Hammer <2/,? � Q-d✓✓� ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD fI Meridian City Council Meeting DATE: July 28, 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Items moved from Consent Agenda Items Moved From Consent Agenda MEETING NOTES N� Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 28, 2015 ITEM NUMBER: 7A PROJECT NUMBER: ITEM TITLE: Approval Revenues and Expenditures Approval of the Tentative Proposed Revenues and Expenditures for Fiscal Year 2016 in the Amount of $97,870,219.00 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 28, 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Approval Revenues and Expenditures Approval of the Amended Revenues and Expenditures for Fiscal Year 2015 in the Amount of $87,132,934.00 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes J Hgjqqp, y r CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS r Interoffice Memo 07/22/2015 To: Mayor & City Council From: Senior Budget Analyst, Todd Lavoie Ref: FY2016 Tentative Budget and FY2015 Amended Budget Action Needed: 1. Council to tentatively approve the proposed revenues and expenditures for Fiscal Year 2016 $97,8701219 (Ninety -Seven Million Eight Hundred and Seventy Thousand Two Hundred and Nineteen Dollars) 2. Council to approve the amended revenues and expenditures for Fiscal Year 2015 $87,132,934 (Eighty -Seven Million One Hundred and Thirty -Two Thousand Nine Hundred and Thirty -Four Dollars) Ci t y C o u n c i l Ci t y C o u n c i l Ci t y C o u n c i l Ci t y C o u n c i l M e e t i n g Me e t i n g Me e t i n g Me e t i n g Ju l y 2 8 , 2 0 1 5 Ju l y 2 8 , 2 0 1 5 Ju l y 2 8 , 2 0 1 5 Ju l y 2 8 , 2 0 1 5 It e m # 7 C : H i l l ’ s C e n t u r y F a r m – V i c i n i t y M a p Pr o p o s e d M o d i f i c a t i o n s t o D e v e l o p m e n t A g r e e m e n t : It e m # 7 D : K e n t u c k y V i l l a s – Z o n i n g / A e r i a l M a p & S i t e P la n Pr e l i m i n a r y P l a t La n d s c a p e P l a n Co n c e p t u a l B u i l d i n g E l e v a t i o n s Pl a y a r e a n e x t t o t h e p r o p o s e d s t r e e t Fi s c h p r o p e r t y l i n e a d j a c e n t t o p r o p o s e d s t r e e t 6’ p r i v a c y f e n c e a c r o s s t h e s t r e e t i n K e n t u c k y R i d g e # 3 It e m # 7 E , F & G : H u m a n B e a n : Z o n i n g M a p Hu m a n B e a n : U D C T e x t C h a n g e s Ap p l i c a n t ’ s p r o p o s e d c h a n g e s a r e n o t e d i n s t r i k e - o u t, bo l d u n d e r l i n e format; staff’s recommended ch a n g e s a r e n o t e d i n s t r i k e - o u t , bo l d i t a l i c s un d e r l i n e fo r m a t . ) A. A d r i v e - t h r o u g h e s t a b l i s h m e n t s h a l l b e a n a c c e s s or y u s e w h e r e t h e d r i v e - t h r o u g h f a c i l i t y ( i n c l u d i n g st a c k i n g l a n e s , s p e a k e r a n d / o r o r d e r a r e a , p i c k u p wi n d o w s , a n d e x i t l a n e s ) i s : 1 ) n o t w i t h i n t h r e e hu n d r e d f e e t ( 3 0 0 ' ) o f a n o t h e r d r i v e - t h r o u g h f a c i l i ty , a r e s i d e n t i a l d i s t r i c t , o r a n e x i s t i n g r e s i d e n c e; or 2) s e p a r a t e d b y a n a r t e r i a l s t r e e t f r o m a n y o t h e r d ri v e - t h r o u g h f a c i l i t y , r e s i d e n t i a l d i s t r i c t o r e x i s ting re s i d e n c e ; o r 3 ) n o t w i t h i n t h e O - T z o n i n g d i s t r i c t . O t h e r w i s e a c o n d i t i o n a l u s e p e r m i t i s r e q u i r e d . B. A l l e s t a b l i s h m e n t s p r o v i d i n g d r i v e - t h r o u g h s e r v i ce s h a l l i d e n t i f y t h e s t a c k i n g l a n e , m e n u a n d sp e a k e r l o c a t i o n ( i f a p p l i c a b l e ) , a n d w i n d o w l o c a t i on o n t h e c e r t i f i c a t e o f z o n i n g c o m p l i a n c e o r t h e co n d i t i o n a l u s e p e r m i t . Sp e a k e r s a r e p r o h i b i t e d i n t h e O - T z o n i n g d i s t r i c t . C. A s i t e p l a n s h a l l b e s u b m i t t e d t h a t d e m o n s t r a t e s s a f e p e d e s t r i a n a n d v e h i c u l a r a c c e s s a n d ci r c u l a t i o n o n t h e s i t e a n d b e t w e e n a d j a c e n t p r o p e r ti e s . A t a m i n i m u m t h e p l a n s h a l l d e m o n s t r a t e co m p l i a n c e w i t h t h e f o l l o w i n g s t a n d a r d s : 1. S t a c k i n g l a n e s s h a l l h a v e s u f f i c i e n t c a p a c i t y t o p r e v e n t o b s t r u c t i o n o f driveways, drive aisles, and th e p u b l i c r i g h t o f w a y b y p a t r o n s . 2. T h e s t a c k i n g l a n e s h a l l b e a s e p a r a t e l a n e f r o m th e c i r c u l a t i o n l a n e s n e e d e d f o r a c c e s s a n d pa r k i n g . , e x c e p t s t a c k i n g l a n e s m a y p r o v i d e a c c e s s t o d e s i g nated employee parking. 3. T h e s t a c k i n g l a n e s h a l l n o t b e l o c a t e d w i t h i n t e n f e e t ( 1 0 ' ) o f a n y r e s i d e n t i a l d i s t r i c t o r e x i s t i n g re s i d e n c e . 4. A n y s t a c k i n g l a n e g r e a t e r t h a n o n e h u n d r e d f e e t (1 0 0 ' ) i n l e n g t h s h a l l p r o v i d e f o r a n e s c a p e l a n e . , un l e s s t h e e n t i r e s t a c k i n g l a n e q u e u e i s v i s i b l e f r om t h e e n t r a n c e t o t h e s t a c k i n g l a n e . I n s u c h ca s e , a n y s t a c k i n g l a n e g r e a t e r t h a n o n e h u n d r e d t h ir t y f e e t ( 1 3 0 ’ ) i n l e n g t h s h a l l p r o v i d e f o r an e s c a p e l a n e . (St a f f d o e s n o t r e c o m m e n d a p p r o v a l o f t h e p r o p o s e d c hange.) 5. T h e s i t e s h o u l d b e d e s i g n e d s o t h a t t h e d r i v e - t h ro u g h i s v i s i b l e f r o m a p u b l i c s t r e e t f o r s u r v e i l l a nce pu r p o s e s . D. T h e a p p l i c a n t s h a l l p r o v i d e a s i x f o o t ( 6 ' ) s i g h t o b s c u r i n g f e n c e w h e r e a s t a c k i n g l a n e o r w i n d o w lo c a t i o n a d j o i n s a r e s i d e n t i a l d i s t r i c t o r a n e x i s t in g r e s i d e n c e . ( O r d . 1 2 - 1 5 1 4 , 5 - 1 6 - 2 0 1 2 , e f f . 5 - 2 1 - 20 1 2 ) Or i g i n a l P l a n RE V I S E D Si t e P l a n La n d s c a p e P l a n (R E V I S E D ) Hu m a n B e a n : B u i l d i n g E l e v a t i o n s Hu m a n B e a n : C o n c e p t u a l B u i l d i n g E l e v a t i o n s f o r R e s t a ur a n t Meridian City Council Meeting DATE: July 28, 2015 ITEM NUMBER: PROJECT NUMBER: MDA 15-007 ITEM TITLE: Hill's Century Farm Public Hearing: MDA 15-007 Hill's Century Farm by Brighton Corporation Located 5340 S. Eagle Road Request: Amendment to the Development Agreement to Remove the School Site from the Development Agreement MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN-UP SHEET DATE July 28, 2015 ITEM # 7C Project Number: MDA 15-007 Project Name: Hills Century LEASE PRINT NAME FOR AGAINST NEUTRAL V: ) - F JUL Z 5 �, CITY CLERKS OFFICE Meridian City Council Meeting DATE: July 28, 2015 ITEM NUMBER: PROJECT NUMBER: PP 15-009 ITEM TITLE: Kentucky Villas Public Hearing: PP 15-009 Kentucky Villas by C4 Investments, LLC Located 835 W. Victory Road Request: Preliminary Plat Approval Consisting of Eight (8) Building Lots and Two (2) Common/Other Lots on 3.87 Acres of Land in the R-4 Zoning District MEETING NOTES APPROM Its CoiI Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Ke n t u c k y V i l l a s Ci t y o f M e r i d i a n C i t y C o u n c i l H e a r i n g Ju l y 2 8 , 2 0 1 5 Ne i g h b o r i n g E s t a t e Ex i s t i n g S e c u r e d F e n c e Ex i s t i n g S e c u r e d F e n c e Ne i g h b o r i n g E s t a t e Th a n k y o u . Pl a n n e d A C H D R o u n d a b o u t Pa t h w a y Pl a n n e d C o n n e c t i v i t y Co r n e r L o t Ke n t u c k y V i l l a s Ke n t u c k y V i l l a s P r o j e c t 20 1 5 Ke n t u c k y V i l l a s Ga t e d E n t r a n c e In s t a l l e d S i d e w a l k Dr a i n a g e We t l a n d s A r e a K e n t u c k y V i l l a s L o t # 1 Th a n k Y o u CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN-UP SHEET DATE July 28, 2015 ITEM # 7D Project Number: PP 15-009 Project Name: Kentucky Villas PLEAS PRINT NAME FOR AGAINST NEUTRAL PN RECEIVEpi 8`° CITEC FC 4 =_11 CITY GLL. , Meridian City Council Meeting DATE: July 28, 2015 ITEM NUMBER: PROJECT NUMBER: ZOE 15-001 ITEM TITLE: Human Bean Public Hearing: ZOA 15-001 Human Bean by Ada County Highway District Located 1648 N. W. 1 st Street Request: Text Amendment to Table 1 1-2D-2 of the Unified Development Code to Include a Drive-Thru Establishment as a Conditional Use in the O -T Zoning District and a Modification to the Associated Specific Use Standards Listed in UDC 11-4-3-11 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 28, 2015 ITEM NUMBER: 7F PROJECT NUMBER: RZ 15-001 ITEM TITLE: Human Bean/Public Hearing Public Hearing: RZ 15-001 Human Bean by Ada County Highway District Located 1648 N. W. 1 st Street Request: Rezone of 2.08 Acres from the R-4 to the O -T Zoning District MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 28, 2015 ITEM NUMBER: 7G PROJECT NUMBER: CUP 15-014 ITEM TITLE: Human Bean/Public Hearing Public Hearing: CUP 15-014 Human Bean by Ada County Highway District Located 1648 N. W. 1 st Street Request: Conditional Use Permit for a Drive- Thru Establishment in the O -T Zoning District MEETING NOTES �-J ' m `� PH 0 Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT, NOTES INITIALS CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN-UP SHEET DATE July 28, 2015 ITEM # 7E, 7F9 7G Project Number: ZOA 15-001, RZ 15-001, CUP 15-014 Project Name: Human Bean PLEASE PRINT NAME FOR AGAINST NEUTRAL SIV T-) JUL 2 8 20 CITY OF c:-,WENR'LN3— Meridian City Council Meeting DATE: July 28, 2015 ITEM NUMBER: 8A PROJECT NUMBER: ITEM TITLE: Ordinances/Compensation/Mayor Ordinance No. /S' &54—: An Ordinance Amending Title 1, Chapter 6, Section 5, Meridian City Code, Regarding Compensation for the Mayor of the City of Meridian. MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN ORDINANCE NO. /`J - /� / BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM,ROUNTREE,ZAREMBA AN ORDINANCE AMENDING TITLE 1, CHAPTER 6, SECTION 5, MERIDIAN CITY CODE, REGARDING COMPENSATION FOR THE MAYOR OF MERIDIAN; PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and Council have the authority pursuant to Meridian City Code 1-6-5 (C) and 1-7-9 (C) to appoint a citizen committee to review Mayor and City Council compensation prior to each City election; and WHEREAS, the City Council did establish a committee of citizens to review and recommend any changes to compensation for the Mayor and City Council positions for the calendar years of 2016 and 2017; and WHEREAS, the Committee of citizens did meet to review and discuss the current compensation for Mayor and City Council positions; and WHEREAS, the Committee and the City Council considered the following points in making their recommendation for increased compensation for the Mayor and City Council President: o That the Mayor's compensation for salary be increased 5% per year for the next two years; and o That the City Council compensation for salaries remain at $10,000 per year; and o The Mayor's salary increase to $86,625 in 2016 and then to $90,956 in 2017; and o The Council President should receive an additional 10% above the Councilmember's salary while serving in that position; and o The Council President would then receive $11,000 in 2016 and $11,000 in 2017; and o Elected officials shall still continue to receive benefits in the same amount that they currently receive; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Title 1, Chapter 6, Section 5, Meridian City Code is hereby amended to read as follows: 2015 Mayor Compensation Amendment - 1 of 2 1-6-5: COMPENSATION: A. The annual compensation of the mayor shall be as follows: 1. The mayor shall receive an increase to the annual salary on January 1, 2014-6, for a total annual salary of eighty thausand deli s ($80,000.00) eighty-six thousand, six hundred and twenty-five dollars ($86,625). 2. The mayor shall receive an increase to the annual salary on January 1, 2013-7, for a total annual salary of eiglAy two +i.,.....and, five hundred dollars ($82,500.00) ninety thousand and nine hundred and fifty-six dollars ($90,956). 3. Salary will be paid in equal monthly amounts. 4. Employee benefits shall be the same as provided to all other full time employees of the City. Section 2: That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this '7 94k day of ,v Q " _ 2015. n APPROVED B THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this i' day of=6A±!Ae 2015. MAYO A �agSTsnAU�.Os 0 0 /° C'Tof CITY CLW___-,) rF� SEAL f fR y.Nn 15e iA FkV!ft 2015 Mayor Compensation Amendment - 2 of 2 Meridian City Council Meeting DATE: July 28, 2015 ITEM NUMBER: 8B PROJECT NUMBER: ITEM TITLE: Ordinances/Compensation/City Council Ordinance No. 15- I 55 : An Ordinance Amending Title 1, Chapter 7, Section 9, Meridian City Code, Regarding Compensation for the City Council of the City of Meridian. MEETING NOTES krc Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN ORDINANCE NO. /5—/(0,55 BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, ROUNTREE, ZAREMBA AN ORDINANCE AMENDING TITLE 1, CHAPTER 7, SECTION 9, MERIDIAN CITY CODE, REGARDING COMPENSATION FOR THE CITY COUNCIL OF MERIDIAN; PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and Council have the authority pursuant to Meridian City Code 1-6-5 (C) and 1-7-9 (C) to appoint a citizen committee to review Mayor and City Council compensation prior to each City election; and WHEREAS, the City Council did establish a committee of citizens to review and recommend any changes to compensation for the Mayor and City Council positions for the calendar years of 2016 and 2017; and WHEREAS, the Committee of citizens did meet to review and discuss the current compensation for Mayor and City Council positions; and WHEREAS, the Committee and the City Council considered the following points in making their recommendation for increased compensation for the Mayor and City Council President: o That the Mayor's compensation for salary be increased 5% per year for the next two years; and o That the City Council compensation for salaries remain at $10,000 per year•, and o The Mayor's salary increase to $86,625 in 2016 and then to $90,956 in 2017; and o The Council President should receive an additional 10% above the Councilmember's salary while serving in that position; and o The Council President would then receive $11,000 in 2016 and $11,000 in 2017; and o Elected officials shall still continue to receive benefits in the same amount that they currently receive; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Title 1, Chapter 7, Section 9, Meridian City Code is hereby amended to read as follows: 2015 - City Council Compensation Amendment - 1 of 2 1-7-9: COMPENSATION: A. The annual compensation of the members of the city council shall be as follows: 1. Each member of the city council shall receive an annual salary of ten thousand dollars ($10,000.00) effective January 1, 2016. 2. The City Council President shall receive additional compensation of ten percent 10%) higher than other Councilmembers as compensation for the additional work involved in that role. The compensation shall be an annual salary of eleven thousand dollars ($11,000) effective January 1, 2016. 3. Salary will be paid in equal monthly amounts. 4. Employee benefits shall be the same as provided to all other full time employees of the City. Section 2: That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day of2015. �y APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this 7 ` day of 2015. ATTEST: �O} XTED ALC L`TT 3° 9 n a�4N0 SEAL l �bf iR[ASVA6 2015 - City Council Compensation Amendment - 2 of 2 Meridian City Council Meeting DATE: July 28, 2015 ITEM NUMBER: �Z�aLx��►_171 �iT3=17� ITEM TITLE: Future Meeting Topics MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF - SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS