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1978 04-03 Regular Meeting MERIDIAN CITY HALL APRIL 3, 1978 Agenda 1 Dept. of Health - Tom Turco (Glennfield Manor & Sunnybrook Farms) Septic Tanks and Drain Field 2 Meridian Manor #3 - Mike Preston, J-U-B 3 Phase III Sewer Line Bid 4 Franklin Square Sub. - Jim Stubblefield Final Plat Approval Request 5 City Park Shelter and Seeding 6 Mtn. View Equip. - Trailer parked on location (No Conditional Permit) 7 Sandlewood Sub. - Name change request to Ryans Place 8 Police Car Bids 9 Business licenses 10 Insurance Coverage 11 Adult Bookstore draft 12 Sumner Johnson - J-U-B Engineers Proposed Agreement for Services 13 Ordinance #322 Corrected Ordinance #310 14 M&Y Const. Change Order #3 Pay Estimate #5 Pay Estimate #6 15 CMCO Inc. - Park Restrooms 16 Engineering Fees for Feb. & March Phase II 17 `slater Tower Removal - Ric Orton Meridian City Hall April 3, 1978 Meridian City Council meeting called to order by Mayor Don M. Storey at 7:35 P.M. Councilmen present: Richard Williams;Marvin Bodine;Grant Kingsford;Joseph Glaisyer Others present: Carl B. Ellsworth; R. James Coleman; Tom Grote; J.Stubblefield; Dennis King; Mike Preston; Tom Turco; Terry and Angie Fordham; Janelle K. Bissell; Max Boesiger; Gary Green; Richard Shults; Bruce Stuart; Vern Schoen; Roger Welker; G. Brett Spackman; M. Enbysk; Lynn Harris; Kevin Ross; Wayne Crookston Jr. Minutes of the previous meeting were read and approved. Agenda Tom Turco, representing the District Health Department Board of Health, reported 1 that the Board of Health had turned down Glennfield Manor and Sunnybrook Farms on a proposal for interim septic tanks for aproximately 125 homes. Mr. Turco questioned the Council's feeling about this proposal and stated that the feeling of the Board was that perhaps the City did not want this type of development around the Meridian Impact Area at this time - until the sewer plant came on line. He stated that the Development that serves about 50 to 74 homes can put in septic fields that meet with the Board of Health requirements. This would probably result in some sort of contractual agreement for inspection by the City and perhaps maintenance by the Developer. Also, he reported that he saw a plat for Settlers Village, proposed community septic tank, Cherry Lane Village, Franklin Square and James Court. Probably more developers will come with more of these in the interim. Mr. Turco stated that he was present to request assistance from the City Council concerning the installation of septic tanks in an area that will be eventially provided with sewer. Mayor Storey stated that the City will go by the Board of Health's recommendations if that is the health regulations. Mr. Turco stated that any system will have to meet the Department's standards and asked if the City Council desired them to go ahead and approve these proposals on an interim basis until the new sewer plant is on line. Richard Williams spoke concerning the Cities policy for the developers to come to sewer when the sewer comes on line and that anything approved should be for less than one (1) year. Developers coming for approval is with the understanding that they will be on line when the sewer plant is ready to go and that they will have to lay the trunk lines to connect at that point so they will be on line within the year. The interim systems will be abandoned at that time. Mayor Storey stated that they will have to lay their dry lines and so forth. Mr. Turco agreed and questioned if 60 days is tcolong of a time period, the Department can release the sanitary restrictions so that the developers have to hook on to sewer at that time - this is probably how they will relase sanitary restrictions on the Plat. Mayor Storey replied that if weather conditions permit the hook on should be completed and that the City is willing to go along with anything the Department of Health approves. Mr. Turco will take the Mayor and Councils views back to the Board meeting to be held the 12th of April. Max Boesiger, developer of Sunnybrook Farms, stated that his development anticipate a short time of beingon an interim measure. He does not anticipate any hookups before September. Mr. Turco spoke 4gain that the Department of Health did not want to force something • onto the City of Meridian that it did not want. Grant Kingsford asked concerning a resolution. Richard Williams stated he is concerned about "the when available concept". The resolution should be worded as approval of the field drain-septic tank as an interim measure until the plant comes on line. This will force developers to come to the sewer lines when the Plant is available. Mayor Storey stated that the City has an ordinance that requires all developments to hook to the Sewer when available. _ Meridian City Hall .2. April 3, 1978 Cont'd Agenda 1 Grant Kingsford made the motion and Marvin Bodine seconded that the City adopt a resolution to advise the Board of Health Department the City!s support of the community septic tanks with dry lines with the Board of Health. approval. Motion passed: Williams, yea; Bodine, yea; Kingsford, yea; Glaisyer, yea. Agenda 2 A letter from Meridian Manor #3 was read by Mayor Storey, regarding Final Plat. (Letter on file with these minutes) Richard Williams stated that he understood that the Limited Office and Retail had not been approved by Planning and Zoning; 1/2 street proposal at Sewer Treatment Plant; who has decided the City vacate this Plant?. Mike Preston, J-U-B Engineers representing Meridian Manor #3, stated that the Planning and Zoning were reluctant to approve that area of concern before adoption of their Comprehensive Plan, however the area under consideration is Meridian Manor #2 that was approved by the Planning and Zoning Committee, all they did was take out some lots. Smith and Bues wanted to put some larger homes in with larger lots. Mr. Preston stated that all they were asking for this meeting is approval of the Tentative Plat that underlies Meridian Manor #2, to be known in the future as Meridian Manor #3 Subdivision. This has gone through Planning and Zoning Committee and this is the only portion that they have approved. They are asking approval for that which is platted as Meridian Manor #2 and if the City approves they will submit Meridian Manor #3 and with its approval they will vacate #2, this is tenative approval. There was discussion on the area around the Sewer Plant and on through streets. Mr. Preston explained that there are a couple of variances that they would request per letter from Larry Sale. These are some excessive block lengths. Blocks limited to land in #2 Plat (blocks 2 and 4) vary in length from 1,050 to 1,300 feet. Roger Welker, Fire Chief, stated that he has not seen the amended plan. Mr Preston explained that the streets are identical, that fire hydrants will remain in the same locations. Richard Williams made the motion and Grant Kingsford seconded that the City accept Preliminary Plat of Meridian Manor #3 subject to approval of Public Work's, Sewage, City Engineers and Fire Department, and grant variance in Block Two (2) and Four (4) as requested. Motion passed: Williams, yea; Bodine, yea; Kingsford, yea;Glaisyer, yea. Agenda Opening of the Phase III Sewer Line bid. 3 The City Engineer, Carl Ellsworth of J-U-B Engineers, made the following announcements before opening bids: Corrections: Page 21 typographical error that states; sod repair and replace 500 linear feet of a unit price. 1454 linear feet is a mistake, they will use the 500 linear feet as the extension. Page 23 typographical error; deductable alternate 1, b deduct 285 linear feet of 18" diameter type E sewer pipe. Should be Type F sewer pipe included in bid type #20. Page 30, typographical error; deductable alternate 7,b deduct 049 linear feet of 12" type F sewer pipe. Should read 948 linear feet for the deductable alternate. The total bids were read: Galey Construction Inc. $1,269,117.50 North American Contractors.Ittc. $1,358,637.00 H K Contractors.ItP. $1,269,786.00 Shunn Construction.Inc $1,557,757.00 McGregor Utility Construction.IQc $1,673,638.00 Felton, Construction.QQ. $2,186,315.00 �r C Apparent low bidder was Galey Construction with the bid of $1,269,11746. Sumner Johnson, J-U-B Engineers, Inc. , recommended reading the low bid. There was a request to read bid item 52 unit price and totals for Galey Const. Unit price $5.00 per linear foot - total $2,500. H. K. Contractors the unit price of $5.00 per linear foot with a total of $2,500. Motion was made by Marvin Bodine and seconded by Grant Kingsford that the low bid be turned over to the City Engineer for review and advisement of recommendation as soon as possible. Motion passed: Bodine. vea:Williams. yea: Kingsford, yea;Glaisyer, yea. Meridian City Hall .3. April 3, 1978 Agenda The next item of business was Franklin Square, presented for approval of the 4 Final Plat. Jim Stubblefield was present representing the Franklin Square Subdivision. He stated that they have met all the criteria set forth on the Preliminary Plat, that the Preliminary Plat was approved by Planning and Zoning and Council, and that the final was approved by Planning and Zoning. Joseph Glaisyer questioned Mr. Stubblefield as to the value of the houses, how many lots will they sell to a builder; what about restrictive covenants; what is intended for the 5 acres in regard to commercial. Mr. Stubblefield explained that the values of the lots will start at $11,000 and go up, that the development is open to everyone depending on financial ability; Minimum footage of the home is 1,050 feet; that in Planning and Zoning they requested Office space with storage space. They will build one office 300 feet long and 80 foot deep for lease on storage but won't know until market surveys. Mr. Glaisyer stated there was a high density of about 7.2 per acre and asked Mr. Stubblefield what he felt the density should be size wise. Mr. Stubblefield stated that there would be adequate size to fit the building need. Mr. Glaisyer felt that a Four Plex on a lot 70 by 100 is too small for a 4-flex. Stubblefield stated that the Preliminary Plat shows these as 4-Plex lots that would work as a buffer zone between Franklin Square and the Crestwood project and another six acre area. Too much yard on these would be a maintenance problem plus make the rentals tcoexpensive. Mr. Glaisyer recommended to the Council that they take into consideration the 4-Plex lot sizes and the density. Mayor Storey polled the Council for their feeling of this project. Richard Williams stated that he is concerned with the density question. He felt that all developers should dedicate some land as an open space. Mr. Stubblefield replied that a park is the place for children and that a lot of open space, or area, in subdivisions creates something that homeowners or other entity has to take care of. On a project of this size he felt it was unwarranted plus it was not set out that way in the preliminary plat. The additional cost to those renting in the 4-Plex would make it prohibitive. Mayor Storey remarked that the City needs to develop a firm policy for the future developers, but in the absence of this policy now it would be difficult to implement. Mr. Glaisyer stated that since the present Council took office in January, they have asked each developer to contribute something to the community - this was a policy in the absence of a formal plan. J-U-B Engineer Mike Preston stated that these points are valid but are a little late. Those are zoning questions and Franklin Square has been zoned and is in conformance with Zoning Ordinances. This hasn't been changed since the preliminary approval by the City Council - the Council regardless of who is on it should live with the previous approved, and stated that they would listen to the Council on open spaces on other tentative plats. Mr. Glaisyer felt that because of the proximity of completion of the Comprehensive Plan that the Council responsibility would not allow them to go blank to June. Grant Kingsford felt that there was a density problem but because of Planning and Zoning's approv91 of the Final Plat that the Council should allow the Plat. Richard Williams agreed and stated that the Council is giving fair warning that the Council is going to take a look at densities, open space and the development of Subdivision as they relate to the community. Developers will be required to take these types of problems into consideration on future plats. Mayor Storey remarked that a new type of growth for Meridian is a new phenomenon and that the City is learning to take a closer look. He also stated that no one has been remiss. Richard Shults, Waste Treatment Sup't. , pointed out that in Mr. Stubblefield's letter it stated that once the community field has been abandoned that the City would pay for the connection to the new sewer line. This would include about 150 feet and could cost the City three to five thousand dollars. Meridian City Hall .4. April 3, 1978 Cont'd Agenda Sumner Johnson, J-U-B, stated that they are suggesting to the City through the 4 City Engineers, that it is fair and realistic to put on a supplemental service charge for all Subdivisions that have special maintenance problems on a temprorary basis. The City needs revenue from hookups for the bond commitments, but other people should not be responsible for these special problems. J-U-B Engineers recommend, through the City Attorney for the City, to develop maintenance and operation charge different from the normal charge through a homeowners association. When the trunk line is extended, assuming Stubblefield has sold all the lots, and is no longer involved, then the homeowners association is making payments to the City on a monthly basis as individuals. When the connection is to be made, the City could continue the added service charge to pay for the connection. In addition the City would have ownership of the abandoned lift station of considerable value which could be sold to help recoupe losses of two or three thousand to connect. Mayor Storey stated that other costs to the City for monitoring and maintaining the interim system should fall on those individuals living in the Subdivision. Mr. Stubblefield agreed. Greg Phillips, homeowner in Crestwood Subdivision, stated he and other home- owners in that Subdivision are concerned with the fact that there will be sixty (60) living units in a one block area, the density seems extreme and the area narrow for a 4-Plex lot. The numbers of cars and density without any open area seems poor. Mike Preston, J-U-B, on additional comment brought to the Council's attention to Stubblefield's letter stating that there will be a temporary open drain and also, they are requesting a variance for blocks four (4) and five (5) as they are in excess of the 1000 foot requirement. The Mayor called for a Motion for approval of this final Plat and suggested that Joesph Glaisyer abstain because of a conflict of interest. Mr. Glaisyer stated that he had no conflict of interest and is voting "No" for two reasons - the density is too high and the size of the 4-Plex lots. City Attorney, Wayne Crookston, did not state an opinion. The Motion was made by Grant Kingsford and seconded by Marvin Bodine that the City Council accept the Final Plat of Franklin Square Subdivision. Motion passed: Kingsford, yea; Bodine, yea;Williams, yea; Glaisyer, nay Agenda Shelter and seeding at the City Park was discussed. 5 Carl Ellsworth stated that he had met with Mike Baranco who gave recommendations for seeding the park and the specifications are now being developed so it can be bid. It will probably take two more weeks before it will be ready. Bruce Stuart stated that water would not be available until the middle of April. Ellsworth also stated a Park plan has been submitted and on display from Baranco and Associates. There was discussion on the trees for the Park and their planting. There was concern about the maintenance of trees. The Mayor informed the Council that Sup't. Shults was fertilizing the ground to be seeded at the new park site. Also, he brought up the subject of shelters for the Park and the need for authorization from the Council. Bodine stated that he would like to see two types of shelter-one being larger than the rest to accommodate larger groups but did not have a time table. Costs were discussed. The Mayor suggested possibly one (1) larger and three (3) smaller shelters. The Motion was made by Marvin Bodine and seconded by Richard Williams that the City purchase one (1) large shelter and the rest, up to $5,000, to be of the smaller type. Motion passed: Bodine, yea; Williams, yea; Kingsford, yea; Glaisyer, yea Meridian City Hall .5. April 3, 1978 Agenda The next item of business was regarding a trailer located at Mountain View Equipment 6 Dennis Lee was present representing Mountain View Equipment. He stated that their company changed hands at the end of last year and have been rapidly trying to get moved out of the present location to a new one across the Interstate. Their beusiness has outgrown their facilities, they are on a lease and do not have long to go before it expires. It is not feasible to expand we are cramped for space. They feel they are an integral part of this community and get along well with the City. They are working on moving and in the meantime to exist they have moved in a office trailer and movable storage facilities. He stated that they will work with the Council anyway they can to get throught this time period. Mayor Storey presented the Council a history of this area. He stated the three years ago Mountain View Equipment asked for variance to move a trailer for office. This was granted but had to come up for review every year, which it has not. The policy was never followed. Now Mtn. View Equipment has pulled in another trailer plus a storage van facility (evidence with minutes) and has asked that they be allowed to set that on their property. Mayor Storey felt they were in violation of the ordinance and that the other trailer had not had approval by the Council for two years, but hoped that the Council would approve the one existing trailer. Mr. Lee stated that Mountain View Equipment had architectural plans drawn and are working on financing and possibly can start building before the end of this year. They have thirty employees and the only alternative for them would be to cut back on volume. Richard Williams moved to table further discussion until the next meeting and Marvin Bodine seconded the Motion. Motion passed: All yea Agenda Sandlewood Subdivision requested name change as there is another Sandlewood Sub. 7 in the County. The Motion was made by Joseph Glaisyer and seconded by Grant Kingsford that Sandlewood Subdivision be allowed name change to Ryans Place. Motion passed: Williams, yea; Bodine, yea; Kingsford, yea; Glaisyer, yea. Agenda Police Car Bids: 8 Gibson Welker Ford Sales, Inc. Ford LTD 25 equiped for police service with a trade-in of $200.00 Total....$6,139.00 Larry Barnes Chevrolet 1978 Police Patrol Vehicle with trade-in of $334.30 Total....$6,034.30 The Motion was made by Richard Williams and seconded by Grant Kingsford that the Police Chief review the bids and make a recommendation to the Council. Motion passed: Williams, yea; Bodine, yea; Kingsford, yea; Glaisyer, yea. Agenda There was discussion on business licenses and inquiries on what Caldwell, Nampa 9 and Boise were doing. Pat Joy was instructed to further research. Also, there was a proposed fee schedule. Evidence filed with these minutes. The Mayor stated that the concept was sound and urged the Council to research for the next meeting. Agenda The City Insurance coverage was discussed (evidence with these minutes) and it 10 was pointed out that the figures only represent what our current coverage is. Mayor Storey expressed an opinion that the City Insurance should be let out for bids. Patrick Joy, Assistant Administrator, was instructed to determine dollar amount. Joseph Glaisyer discussed the need for an insurance appraiser with expertise to determine values of at least the City Hall, Fire Station and Garage. He stated he would check with advisors known to him on a proper course of action to take. Mayor Storey questioned Bruce Stuart, Work's Sup't. , on the need for a water meter at the new park restrooms. The Mayor advised him that he felt it was an unnecessary expense. The City Attorney said it might produce useful information for budgeting reasons. Meridian City Hall .6. April 3, 1978 Agenda Mayor Storey stated that he had a report that a bookstore was coming to town 11 and citizens were concerned that it might be an Adult type store. The Mayor requested an Ordinance to prevent this type of store to be drawn up. City Attorney was so instructed. The Motion was made by Joseph Glaisyer and seconded by Marvin Bodine that the City Attorney draft an ordinance to protect the City from Adult Book Stores. Motion passed: Williams, yea; Glaisyer, yea; Bodine, yea; Kingsford, yea. Richard Williams stated concern with adopting ordinances on an iterim basis concerning lot size, open space, etc. Mr. Glaisyer announced that he would research before the next Council meeting. Agenda Sumner Johnson, J-U-B Engineers, commended the Council for addressing the minimum 12 lot size question and that it was unfortunate that there was not one adopted until now. Mr. Johnson had consistantly recommended this course of action for the last 10 years. Mr. Johnson asked if the Council knew if there was enough money to award the Phase III contract, gave credit to J-U-B Engineers for their work, in particular Rick Orton, Carl Ellsworth, Jim Coleman, and Phil Marshall. He discussed history of Bond issue with tonights contract being the 12th awarded. As J-U-B see the cost projection all contracts will be awarded with a contingency reserve. Another item of concern is J-U-B has been representing the City on a authorization basis to do the work. J-U-B personnel has been involved in assisting the City personnel with recommendations to the City in a public service aspect. As long as J-U-B felt they were meeting the City needs they were satisfied but Mr. Johnson's feelings now is that they are not meeting the City needs and are not going to be able to. If they are on a time and materials arrangement and there is a lot of engineering assignments, the tendency is to say engineering costs are too high and then the tendency is to do without. Mountain Home tried it on time and materials basis and it does not work when there are problems already. Sumner continued to announce that they have submitted an outline or requested a proposed agreement that would outline a scope of services that they could feel were meeting the City's need. They were waiting to put on a dollar figure but the City made the decision that they could not afford it. Mr. Johnson pointed out that the City is getting close to budget time and if things are allowed to go along as is in the process the City will be disatisfied with J-U-B Engineers on services. JTIU-B puts the City work first. They would need an engineer, assistant to the engineer somewhat knowledgeable in planning to meet the city's needs, not just the engineering needs; a technician to sort records and get discriptions, draw sketches, make exhibits that the Council is going to want; a field liason man to inspect on site; a secretary and office space, and all capital investment that goes with it vehicles, typewritters, etc. Mr. Johnson was concerned that they may be hard feelings if ti;e situation is allowed to go on blindly. Example: A dollar figure of $10,000 to do everything for one year - it was done in Nampa for five years. They would work on the basis that if a change over occurred, the documents would be left to the City. He stated that the City has from now until October to make a hard policy decision. To go out and hire a professional staff is not going to be any easier next year than this year when there are problems. Mayor Storey stated that the problem the City has is the money. An accounting computor system is recommended by the auditors that would cost aproximately $25 to $30,000 - the same thing is true on engineering. He stated that J-U-B Engineers, Inc. have done a fine job, particularly Carl Ellsworth. Mr. Johnson stated that if J-U-B becomes involved in a contract arrangement and someone like Carl Ellsworth was the designated engineer, there would be an understanding that no principals in J-U-B would have, under any conditions, the power to approach Carl or solicit his help in approval of something. Mr. Ellsworth could use the staff for opinions, they work hard to avoid conflict of interest. Mr. Williams asked for a breakdown because of a lack of expertise on what the City does need referring to the article in Idaho Cities and asked what a bare bones budget would produce. Meridian City Hall .7. April 3, 1978 Agenda The next order of business was two Ordinances to be adopted (one to be corrected) 13 The Mayor read Ordinance No. 322 entitled: AN ORDINANCE AMENDING SECTION 4-103 OF THE REVISED AND COMPILED ORDINANCES OF THE CITY OF MERIDIAN, ADA.COUNTY, IDAHO, DEALING WITH PLANNING COMMISSION OFFICERS: MEETINGS: RULES. The Motion was made by Richard Williams and seconded by Grant Kingsford that the rules and provisions of 50-9002 and all rules requiring that Ordinances be read on three different days be dispensed with and that Ordinance No. 321 be passed and approved. Motion passed: Williams, yea; Kingsford, yea; Bodine, yea; Glaisyer, yea. The Mayor read Ordinance No. 310 Corrected entitled: AN ORDINANCE ANNEXING AND ZONING CERTAIN REAL PROPERTY WHICH IS DESCRIBED AS FOLLOWS: PORTIONS OF THE SW 1/4 NE 1/4; AND NW 1/4; IN SECTION 19, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, ADA COUNTY; AND PORTION OF THE SW 1/4 IN SECTION 18, TOWNSHIP 3 NORTH, RANGE 1 FAST, BOISE, MERIDIAN, ADA COUNTY, IDAHO, TO THE CITY OF MERIDIAN, WHICH PROPERTY IS ADJACENT AND CONTIGUOUS TO THE CITY OF MERIDIAN, ADA COUNTY, IDAHO. The Motion was made by Grant Kingsford and seconded by Richard Williams that Corrected Ordinance No. 310 on Meridian Green Anneation to make the Freeway contiguous and that the rules and provisions of 50-9002 and all rules requiring that Ordinances be read on three different days be dispensed with and that Ordinance No. 310 Corrected be passed and approved. Motion passed: Williams, yea; Kingsford, yea; Bodine, yea; Glaisyer, yea. Patrick Joy asked permission for a Public Hearing on Small Cities Block Grants. $131,000 is available. He was instructed to check on the time table and report to the Mayor. Bruce Stuart, Work's Sup't. , requested the location be designated for the fence at the City Park Richard Shults, Waste Treatment Sup't. , requested input on personnel to help out on additional need basis for two weeks and then as needed through the summer. There was discussion of charging for sludge as the City has several Subdivisions that this might apply to. Mayor Storey stated that the City inspects but the development is responsible for maintenance. Mr. Shults stated that the City needs to insure that the lift stations and drain fields will be abandoned when the City gets to Phase III. Roger Welker, Fire Chief, stated that the City need an ordinance passed on the burning permits. When this is drawn up he would like to review it. The City Attorney answered that the ordinance has to be adopted to fit the City and it is being worked on. The Old Fire Truck was discussed. Voucher Bills were read: Purpose Amount 13058 3.29.78 Idaho.First National Bank Water-Sewer Acct. 7,469.68 1307E 3.16.78 Idaho First National Bank Water-Sewer Acct. 25,221.63 13077 3.17.78 Idaho Construction Company Materials 3,166.00 13078 3.23.78 Idaho First National Bank Sewer-Water Acct 3,871,65 13079 3.28.78 Western States Crime Seminar Expense 55.00 13080 3.29.78 American Legion Rental 20.00 13081 3.29.78 Gary L. Green or City Telephone 1.02 13082 3.29.78 Larry Scarborough or City Telephone 3.42 13083 3.29.78 Gregory Boyd or City Telephone _18.23 13084 3.29.78 Warren Calhoun or City Telephone 5.71 13o85 3.29.78 Sumner Johnson Engineer 1.00 13086 3.29.78 Marvin Bodine Councilman 89,45 13o87 3.29.78 Richard Williams Councilman 89,45 13088 3.29.78 Grant Kingsford Councilman 8 9. 5 13089 3.29.78 Joseph Glaisyer Councilman 4 89.45 -- -- Meridian Meridian City Hall .8. April 3, 1978 Voucher Date Purpose Amount 13090 3.29.78 Bruce D. Stuart Work's Supt'. 879.33 13091 3.29.78 Dewey Davis Asst Public Works 686.57 13092 3.29.78 Michael Losh Works 617.73 13093 3.29.78 Lester Ellis Works 505.11 13094 3.29.78 Gregory Walker Works 112.04 13095 3.29.78 Linda Jarvis Works 94.77 13096 3.29.78 Richard Shults Waste Sup't. 879.33 13097 3.29.78 Charles Myers Waste Treatment 193.63 13098 3.29.78 Gary Green Chief Police 914.63 13095 3.29.78 Larry Scarborough Police 781.23 13100 3.29.78 Gregory Boyd Patrolman 735.30 13101 3.29.78 Rick Richardson Patrolman 753.50 13102 3.29.78 Norman Williams Patrolman 738.76 13103 3.29.78 Kevin Robertson Patrolman 591.37 13104 3.29.78 Warren Calhoun Patrolman 732.49 13105 3.29.78 Jean Moore Clerk-Typist 339.42 13106 3.29.78 Richard Donahue Dog Catcher 368.98 13107 3.29.78 Herald J. Cox City Clerk 770.00 13108 3.29.78 Patrick W. Joy City Administration 618.81 13109 3.29.78 LaWana Niemann Clerk-Typist 611.66 13110 3.29.78 Ann Kiebert Clerk-Typist 545.62 13111 3.29.78 Mary Jane Breshears Clerk-Typist 389.61 13112 3.29.78 Sharon Witt Clerk-Typist 394.35 13113 3.29.78 Avonne Curnow Clerk-Typist 295.90 13114 3.29.78 Julie Kadel Clerk-Typist 164.79 13115 3.29.78 Kristi Candaux Clerk-Typist 143.78 13116 3.29.78 Tracy Hiatt Clerk-Typist 400.98 13117 3.29.78 Penny White Clerk-Typist 381.88 13118 3.29.78 John Fitzgerald City Attorney 149.03 13119 3.29.78 Roger Welker Fire Chief 177.10 13120 3.29.78 Raymond Voss Fire Marshall 643.55 13121 3.29.78 Idaho First National Bank Water-Sewer Account 2,291.67 13122 3.29.78 Idaho First National Bank Federal Tax Deposit 2,247.30 * 13129 3.29.78 Landscape Designers & Planners Park 375.00 13123 Void Void Void 13124 3.31.78 Meridian QRU Expense 50.00 13125 3.31.78 Colonial Life & Accident Insurance Co 285.�5 * 13126 3.31.78 Public Employee Retirement System of Idaho 2,667.72 13130 3.31.78 Social Security Trust Fund 7,764.24 13131 3.31.78 Idaho State Tax Commission 704.49 13132 3.31.78 Association of Idaho Cities-Group Insurance 1,413.65 * 13133 3.31.78 City of Meridian Expense 78.70 13135 3.31.78 Idaho First National Ban Control Retirement 556.00 13136 3.31.78 Gary Green Chief Green 154.68 * 13134 3.31.78 Vernon Schoen Bldg. Inspector 878.00 13137 3.31.78 Intermountain Gas Co. Service 673.45 13138 3.31.78 Idaho Power Company Service 1,813.82 13139 3.31.78 Mountain Bell Service 453.28 13140 3.31.78 Hoff Building Center Materials 11.66 13141 3.31.78 Meridian Drug Supplies 101.94 13142 3.31.78 Central Office Equipment Supplies 76.57 13143 3.31.78 Ada County Sanitary Landfill Dumping Charges 524.00 13144 3.31.78 Ace Hardware Supplies 1.87 13145 3.31.78 Ada Planning Association Dues 2,427.00 13146 3.31.78 Adirondack Direct Supplies 290.47 13147 3.31.78 Ambrose, Fitzgerald & Crookston Attorney 835.00 13148 3.31.78 Big 0 Tires of Idaho, Inc. Service 305.50 13149 3.31.78 Stanley L. Drennan, M.D. Service 25.00 13150 3.31.78 Brewer Pest Control Dog Pound 7.00 13151 3.31.78 Bodine Oil Company, Inc. Service 257.63 13152 3.31.78 Boise Cascade Materials 278.44 13153 3.31.78 Century Laboratories Sludge 58.50 13154 3.31.78 Boise Communications Division Service 61.95 13155 3.31.78 City of Meridian Trash Haul 32.45 13156 3.31.78 Don's Shell Service Service 137.26 13157 3.31.78 Duskin's Services Janitor 200.00 13158 3.31.78 Farmer Bros. Company Service 74.60 13159 3.31.78 General Fire Equipment Company Service 6.40 13160 3.31.78 Wolfstone, Donley, & McMannama, Inc. Police Liability 3,030.60 13161 3.31.78 Gibson-Welker Ford Sales, Inc. Service 855.77 13162 3.31.78 Harold's Electric Service 406.44 13163 3.31.78 Horlan's of Boise, Inc. Service 5.00 13164 3.31.78 Idaho Humane Society, Inc. Impounding 60.50 Meridian City_ Hall .8A. April 3,1978 Voucher Date ----- Purpose Amount 13165 3.31.78 State of Idaho Elec. Inspections 1786.00 13166 3.31.78 Idaho Tent & Canvas Services 7.95 13167 3.31.78 Interstate Business Equip. Services 154.50 13168 3.31.78 Intermountain Surgical Supply Supplies 124.91 13169 3.31.78 S & E Auto Parts Services 58.31 13170 3.31.78 Sheehan's of Boise, Inc. Services 80.13 13171 3.31.78 Kalbus Office Supply Supplies 63.95 13172 3.31.78 Mac Tools Supplies 204.35 13173 3.31.78 Claire's Uniform Shop Supplies 324.00 13174 3.31.78 Lester's Uniform Company Supplies 339.15 13175 3.31.78 Jack Chard's Service & Repair Services 320.00 13176 3.31.78 Men's Wardrobe Supplies 145.90 13177 3.31.78 Meridian Plumbing Services 49.06 13178 3.31.78 Meridian Lock & Key Services 3.60 13179 3.31.78 Western Auto Store Supplies 27.07 13180 3.31.78 Roto-Rooter Sewer Service Services 165.00 13181 3.31.78 Storey Feed & Seed Co. Supplies 53.75 13182 3.31.78 North American Contractors Services 90.00 13183 3.31.78 Norco Services 28.22 13184 3.31.78 The Outdoorsman Supplies 16.90 13185 3.31.78 Pay-Less Auto Parts, Inc, Services 6.39 13186 3.31.78 Stuart R. Parvin Weekend Treatment Plant 128.00 13187 3.31.78 Bill's 66 Service Services 122.87 13188 3.31.78 Paul's Conoco Services 53.00 13189 3.31.78 Tolsma ¢fielding & Repair Services 58.50 13190 3.31.78 Tolsma Welding & Reapir Services 47.00 13191 3.31.78 Tel-Car, Inc. Services 142.75 13192 3.31.78 Starline Equipment Co. Supplies 292.73 13193 3.31.78 Larry Barnes Chevrolet Services 10.57 13194 3.31.78 Valley Rebuild, Inc. Services 121.95 13195 3.31.78 Valley News Times Services 124.86 13196 3.31.78 Uarco, Inc, Services 225.18 13197 3.31.78 Uniformity Plus Supplies 64.30 13198 3.31.78 Water & Waste Water Equip., Co. Services 1,239.02 13199 3.31.78 Zamzow's Supplies 1.24 13200 3.31.78 Zee Medical Service Co. Supplies 85.60 13201 3.31.78 Idaho Conference Of Fire Officials Dues 15.00 13202 3.31.78 R.L. Pok & Co. Supplies 57.00 13203 3.31.78 Pitman Oil Co. Supplies 33.36 13204 3.31.78 Idaho Bearing & Supply Co. Supplies 9.69 The Motion was made by Marvin Bodine and seconded by G ant Kingsford that the bills as read be allowed. r► Meridian City Hall .9. April 3, 1978 Agenda Carl Ellsworth of J-U-B Engineers reported for Phase II Interceptor Sewer Project. 14 Last month the Council approved extension of the contract to M & Y Construction 53 calendar days past the existing contract. Mr. Ellsworth recommended to the Council that they approve this contract change order Number 3 for the Phase II Construction. The Motion was made by Marvin Bodine and seconded by Richard Williams that Change Order No. 3 for M & Y Construction be approved. Motion passed: Williams, yea; Bodine, yea; Kingsford, yea; Glaisyer, yea. Carl Ellsworth then recommended that the Council approve Pay Estimate Number 5 for Phase II Interceptor Sewer Project in the amount of $28,910.80. The Project is approximately 95% completed and all the lines are laid. The Motion was made by Marvin Bodine and seconded by Grant Kingsford that Pay Estimate Number 5 for Phase II Interceptor Sewer Project in the amount of $28,910.80 be approved. Motion passed: Williams, yea; Bodine, yea; Kingsford, yea; Glaisyer, yea. The Motion was made by Marvin Bodine and seconded by Richard Williams that Pay Estimate Number 6 Sewer Plant to M & Y Construction in the amount of $185,339.96 total payment for the month of March be approved. Motion passed: Williams, yea; Bodine, yea; Kingsford, yea; Glaisyer, yea. Agenda Park Contractor, CMCO Inc. has theedollowing items to complete: 15 (1) A door screen on Men's side (2) Check out electrical after Idaho Power Hooks it up (3) A Wall plate that is scratched (4) Touch up one door. The Motion was made by Marvin Bodine and seconded by Grant Kingsford that CMCO Inc. , Contractor for Park restrooms, be paid in full for the contract, in full, the amount of $22,157. Motion passed: Williams, yea; Bodine, yea; Kingsford, yea; Glaisyer, yea. Agenda The Motion was made by Grant Kingsford and seconded by Marvin Bodine that J-U-B 16 Engineers, Inc. statement for the month of March for construction engineering for Phase II, Waste Water Treatment Facility plus some redesign in accordance of addendum Number II of an additional $978.79; right of way easement acquisition for the Month of February in the amount of $1,576.20; for a total engineering in the amount of $9,993.31, be approved. Motion passed: Williams, yea; Bodine, yea; Kingsford, yea; G .i&yer, yea Agenda Ric Orton was back to report on the water tower removal. They have been allocated �7 funds from Farm Home and have moved to a new site acceptable to all parties. However, Farm Home is requiring all three phases be combined into one before they will release the financing. Mr. Orton thought the tower would be removed in June. Mayor Storey stated that when the old water tank is removed that it is a must to consider enlargement of City Hall. Ric Orton also stated that the City could look into some of the small cities funds for the enlargement project. There being no further business to come before the Council, the Mayor adjourned the meeting at 10:35 P.M. urtiMrOR attest: CC: Over d pV iV N N N NII iN N) N N H I- 11-.r r H I- a {..a I,..c;,,., H„i H �O �cc V O� In W N) I-+ C 'O 00 I V 1 O- .- w 2. I-, C 1.0 aC I V ON at •P- W N I-. CC �• • • b i\ 'S O` v f --i n i' I a co to co ca o co0u� u�_ _ _ _ _ = = vn _ ooOoa _ o0_ 00_ 00_ 0o_ A ry 11 0 En CC C C C CC C C C0 C 0C d d C W rt rt (Dµ H• H. H. N. -,. H. N. '-,. H. H. W I1 dr -J, dCZ . t-, `C M11- ,,- y W W w y A, W W W W W 1n H. I WWW W W 0 m W W W ..1 11 (1) ri• • r • • • • • • • . 1, W 3 H H H H _ l H y H H H H '< "O oo rt m`..0 .-4 "c kc c ImoiC `.c `. `c `C `C A.0 °m 1 d rD 'jv 'Cv 'm rnC C1DTy d . 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IO \o to Coo \c is mi 06,511ma ' o �, $ O g �� t of v) o c (71,./o,..7a IP \ .C`fc g P, to 1 ►c \c Ige l,1 1� 1 to J0 y� p O : `' j ___ v 1 /"'N 6:.:7;14Te...19 4/0 STRUCTURES AND LOCATIONS FOR FIRE, LIABILITY AND COMPREHENSIVE INSURANCE COVERAGE r CITY OF MERIDIAN (To include one or all Types) 500,000 Gallon Water Tower (Based on $300,000) So. of Meridian Speedway-Hon Annexation City Hall 728 Meridian Street Fire Station 716 Meridian Street • City Garage W/S Meridian St. btwn Bower & King Sewage Plant 1/3 Mile N.W. of City Pump House S.E. corner Idaho Pump House W/S Meridian St. btwn Bower & King h Pump House E/S Pine btwn 2nd & 3rd at City Park Pump House Corner of 8th St. and Camellia Pump House Subdivision adjacent 8th & Storey Ave. Storage Warehouse 11 West Bower Well #8 City Park Pumphouse City Park Pumphouse City Park Pump City Park Pump for Sprinkling City Park Well #9 W. Franklin, behind 702 Pumphouse Well #10 E. Fairview N. of Bell Music Bldg. P House Service Wells #2 Pump & Controls Located in pit #3 Pump & Controls E. State & E. 5th #4 Pump & Metal Grating Located in pit • #5 Pumphouse East side Meridian St. btwn Bower & Ada #5 Pump & Motor n n if n ff ff n Twenty (20) Acres of Park • Sewers 30 + Miles Approximate Water Mains 30 + Miles Approximate � 3 • City of .-,eridian Insurance Coverage Vehicles I. Police: For Bodily Injury, Property Damage, Uninsured Motorist 1978 Chevrolet Nova 4 Door 8 Cylinder #IX69L8W139632 1977 Ford LTD 4 Door Sedan 8 Cylinder #7J63C169520 1974 Ford Custom 500 4 Door 8 Cylinder #4J53C13879 1976 Ford Torino 4 Door 8 Cylinder #6H27A137884 1960 Ford Pickup 3'z Ton #20351 II. Fire Department: For Bodily Injury, Property Damage, Uninsured Motorist 1975 Ford Torino 4 Door 8 Cylinder #SH27A160659 1943 GMC 1/2 Ton Fire Truck #607260 1973 Ford MDL. C900 W/American La France Pumper#213,325 1955 Diamond T 3000 Gal. Water Truck #83000110 1976 Ford Cargo Van E350 Q.R.U. #E34HHB85793 • III. Sewer Treatment Plant: For Bodily Injury, Property Damage and Uninsured Motorist 1964 Dodge Pickup #1161364524 1977 GMC Liquid Sludge Applicator Vehicle #THV737V606693 Applicator #6D0158595 1973 Homemade 2 Wheel Chlorine Utility trailer IV. Public Works: For Bodily Injury, Property Damage, Uninsured Motorist 1977 Ford /2 Ton Pickup F150 #F15BRY68856 1962 Chev. 312 Ton Pickup #2031540119759 1966 Chev. 3 Ton Pickup #C1446S225864 1966 Ford Van #F14FH845924 1976 Cushman 3 Wheel #504560 1952 Chev. 1312 Ton Dump #5VWC3169 1967 Massey Fergeson Back Hoe #SGA647002240 1943 Galion Grader Model 503 #1089 (1943 Purchase price $54,702.50+$755.32 trade) • Page -5-e'S, f City of Meridian ffi Insurance Coverage Quick Recovery Unit (Q.R.U.) Julie A. Andrews Page -3''\ City of ,:eridian Insurance Coverage Meridian Public Works Personal: Bruce D. Stuart Meridian Sewer Dept. Personal: Richard L. Shults Meridian Police Dept. Personal: Officers Larry Scarborough Personal: Part Time Jean Moore, Secretary Personal: Reserve Officers Wallace N. Emory • Page 4- City c'eridian e-N Insurance Coverage Volunteer Fireman Personal: Kenneth W . Bowers 3 Combined Q.R;U. and Volunteer Fireman Personal: Larry Scarborough Page - /'*\ City of Meridian Insurance Coverage Quick Recovery Unit (Q.R.U.) Personal: Julie A. Andrews STRUCTURES AND LOCATIONS FOR FIRE, LIABILITY AND COMPREHENSIVE INSURANCE COVERAGE CITY OF MERIDIAN Fire Coverage Blanket $279, 727 Was insured at (To include one or all Types) Structure Contents 500,000 Gallon Water Tower (Based on $300,000) So. of Meridian Cpecc.e 3 ,". 1. 91 ,500 ' City Hall 9,400 728 Meridian Street 75,875 x Fire Station 716 Meridian Street 17,000 'A City Garage 6, 700 W/S Meridian St. btwn Bower.C: i':-pt 15, 000 Sewage Plant 2,000 1/3 Mile N.W. of City 1 ,000 Pump House S.E. corner Idaho 1 , 000 Pump House W/S Meridian St. btwn Bower , 1,000 Pump House E/S Pine` btwn 2nd%& 3rd at 0 ter P x 1 , 000 Pump House Corner of. 8th St. and C mold, . 6,000 Pump House Subdivision adjacent 8th a= C _. \ 33,333 Storage Warehouse 11 West Bower • Well #8 City Park..Pumphouse City Park- 12, 000 , Pumphouse City Park 10, 000 Pump City Park 2,_500 Pump for Sprinkling 'City Park 4, 000 Well #9 Pumphouse W. Franklin, behind 702 Pui,y:_ 4, 4,000 Well #10 Pumphouse E. Fairview N. of Bell iluiic 5, 000 Service Wells #2 Pump & Controls Located in pit 2,000 #3 Pump & Controls E. State & E. 5th 3,000 #4 'P'ump & Metal Grating Located in pit 5',000 #5 Pumphouse East side Meridian Stn htun 2,500 #5 Pump & Motor ,t f U " ca Twenty (20) Acres of Park Sewers 30 + Miles Approximate Water Mains,30 + Miles Approximate City of d _.a Insurance Coverage Public Liability Property Damage Vehicles 300,000/100 ,0.00Police: For Bodily Injury, Property Damage, Uninsured P4otorLc4. ct 1978 Chevrolet Nova 4 Door 8 Cylinder #1X69L8W139632 1977 Ford LTD 4 Door Sedan 8 Cylinder #7J63C169520 1974 Ford Custom 500 4 Door 8 Cylinder #4J53C13879 4 1976 Ford Torino 4 Door 8 Cylinder #6H27A13788k 1960 Ford Pickup 3r Ton #20351 II. Fire Department: For Bodily Injury, Property Damage, U i ,t .,;,i 300, 000/100, 000 1975 Ford Torino 4 Door 8 Cylinder #SH27A160659 1943 GMC Y2 Ton Fire Truck #607260 1973 Ford MDL. 0900 W/American La France Pumper #213,525 1955 Diamond T 3000 Gal. Water Truck #830001101 1976 Ford Cargo Van E350 Q.R.U. #E34HHB85793 Q.R.U. Contents $900 III. Sewer Treatment Plant: For Bodily Injury,'_Property Damaa<, end • 300,000/100,000 Uninsured Motorist 1964 Dodge Pickup #1161364524 r 1977 GMC Liquid Sludge Applicator Vehicle #THVV737V6066 ;i ' Applicator"#61)0158595 1973 Homemade 2 Wheel Chlorine Utility trailer IV. Public Works: For Bodily Injury, Property Damage, Uninsured Net..._, .:,.` 300,000/100, 000 1977 Ford 1/2 Ton Pickup F150 #F15BRY68856 1962 Chev: Y2 Ton Pickup #2C31540119759 1966 Chev. Y2 Ton Pickup #C14468225864 1966 Ford Van #F14FH84S924. 1976 Cushman 3 Wheel #5o4560 1952 Chev. 11/2 Ton Dump #5VWC3169 1967 Massey Fergeson Back Hoe #SGA647002240 1943 Galion Grader Model 503 #1089 (1943 Purchase price $4,702.50+$755.32 trade) Page _4_ City oft-iridian Insurance Coverage Volunteer Fireman Kenneth W. Bowers Combined Q.R.U. and Volunteer Fireman Larry Scarborough 5/22/47 *519-54-6389 Brent L. Walker 12/29/33 #550-46-6175.