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2015-06-09
i D , CITY COUNCIL WORKSHOP MEETING AGENDA AMENDED AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, June 09, 2015 at 3:00 PM 1. Roll -Call Attendance X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Genesis Milam X Luke Cavener X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Adoption of the Agenda Adopted 4. Consent Agenda Approved A. Final Order for Approval: FP 15-015 Heritage Grove Subdivision No. 2 by Green Village Development, Inc. Located Northwest Corner of N. Locust Grove Road and E. Ustick Road Request: Final Plat Approval of Twenty - Two (22) Single Family Residential Lots and Five (5) Common Lots on Approximately 4.31 Acres in the R-15 Zoning District B. Final Order for Approval: FP 15-017 Timbergrove Subdivision by Steve Arnold Located West Side of N. Centrepoint Way and North of E, Ustick Road Request: Final Plat Approval Consisting of Twenty (20) Buildable Lots and One (1) Common Lot on Approximately 4.94 Acres in the C -G Zoning District C. Final Order for Approval: FP 15-018 Vicenza Subdivision No. 2 by Cottonwood Development, LLC Located North of W. McMillan Road Between N. Black Cat Road and N. Ten Mile Road Request: Final Plat Approval Consisting of One (1) Building Lot and Ten (10) Common Lots on Approximately 9.34 Acres in the R-4 Zoning District D. Approval of Change Order No. 2 to Pegasus Planning and Development for the "PROJECT DEVELOPMENT PLAN — MULTI PURPOSE EVENT CENTER" Project for a Not -To -Exceed amount of $8,500.00 Meridian City Council Meeting Agenda —Tuesday, June 09, 2015 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. E. Resolution No. 15-1069: A Resolution for the Vacation of the Existing Water, Sewer and Pressurized Irrigation Easements on Lot 1, Block 2, Umbria Subdivision, Ada County, Meridian, Idaho. F. Amendment to the Accela Land Management Maintenance Agreement G. Resolution No. 15-1070: A Resolution Adopting Meridian Arts Commission Traffic Box Art Image Repository 5. Community Items/Presentations A. City Youth Scholarship Presentation to Melissa Stevens B. City Youth Scholarship Presentation to Maggie Moulton C. Valley Regional Transit Annual Report and FY2016 Budget Request from Kelli Fairless 6. Items Moved From Consent Agenda None 7. Action Items A. Public Hearing: Community Development Block Grant (CDBG) PY14 Substantial Amendment 8. Department Reports A. Parks and Recreation Department: Annual Update B. Mayor's Office: City Wide Communications Update C. Public Works: City Hall Emergency Generator Project Update Motion approved to return approximately $150,000.00 balance on City Hall Emergency Generator Project to the General Fund D. Community Development Department: Planning Fee Waivers E. Community Development: Transportation Projects Update - Discuss Transportation Related Studies, Projects and Programs Including: US 20/26 Corridor Study, Pine Avenue, and ACHD's Integrated Five Year Work Program F. Legal and Fire Departments: Memorandum of Understanding and Agreement between the City of Meridian and the Meridian Rural Fire Protection District Add to June 16, 2015 agenda Meridian City Council Meeting Agenda — Tuesday, June 09, 2015 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Amended onto the agenda: Legal and Fire Department: Discussion and approval of Interagency Joint Powers Agreement for Apparatus Maintenance and Repair Services Agreement with Star Fire Department Approved G. Police and Public Works Departments: Budget Amendment for Payment and Reimbursement of the Animal Control Building for the Not -to -Exceed Amount of $36,745.00 Approved H. City Council Liaison/Committee Updates 9. Future Meeting Topics Adjourned at 6:39 p.m. Meridian City Council Meeting Agenda —Tuesday, June 09, 2015 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Workshop June 9, 2015 A meeting of the Meridian City Council was called to order at 3:00 p.m., Tuesday, June 9, 2015, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Charlie Rountree, Keith Bird, David Zaremba, Joe Borton, Genesis Milam and Luke Cavener. Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Caleb Hood, Warren Steward, Jeff Lavey, Mark Neimeyer, Steve Siddoway and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Genesis Milam _X_ Lucas Cavener X Mayor Tammy de Weerd De Weerd: Okay. We will go ahead and get this meeting started. For the record it is Tuesday, June 9th. It's a couple minutes after 3:00. We will start with roll call attendance, Madam Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Adoption of the Agenda De Weerd: Item No. 3 is adoption of the agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: On Item 4-E the resolution number is 15-1069 and on Item 4-G the resolution number is 15-1070. And Item 8-F, it's been requested to amend the agenda Legal and Fire Department discussion and approval of an interagency joint powers agreement and with those additions, Madam Mayor, I move that we approve the agenda. Bird: Second. Meridian City Council Workshop June 9, 2015 Page 2 of 64 De Weerd: I have a motion and a second to approve the agenda as amended. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 4: Consent Agenda A. Final Order for Approval: FP 15-015 Heritage Grove Subdivision No. 2 by Green Village Development, Inc. Located Northwest Corner of N. Locust Grove Road and E. Ustick Road Request: Final Plat Approval of Twenty -Two (22) Single Family Residential Lots and Five (5) Common Lots on Approximately 4.31 Acres in the R-15 Zoning District B. Final Order for Approval: FP 15-017 Timbergrove Subdivision by Steve Arnold Located West Side of N. Centrepoint Way and North of E. Ustick Road Request: Final Plat Approval Consisting of Twenty (20) Buildable Lots and One (1) Common Lot on Approximately 4.94 Acres in the C -G Zoning District C. Final Order for Approval: FP 15-018 Vicenza Subdivision No. 2 by Cottonwood Development, LLC Located North of W. McMillan Road Between N. Black Cat Road and N. Ten Mile Road Request: Final Plat Approval Consisting of One (1) Building Lot and Ten (10) Common Lots on Approximately 9.34 Acres in the R-4 Zoning District D. Approval of Change Order No. 2 to Pegasus Planning and Development for the "PROJECT DEVELOPMENT PLAN — MULTI PURPOSE EVENT CENTER" Project for a Not -To -Exceed amount of $8,500.00 E. Resolution No. 15-1069: A Resolution for the Vacation of the Existing Water, Sewer and Pressurized Irrigation Easements on Lot 1, Block 2, Umbria Subdivision, Ada County, Meridian, Idaho. F. Amendment to the Accela Land Management Maintenance Agreement G. Resolution No. 15-1070: A Resolution Adopting Meridian Arts Commission Traffic Box Art Image Repository De Weerd: Item 4 is our Consent Agenda. Rountree: Madam Mayor? Meridian City Council Workshop June 9, 2015 Page 3 of 64 De Weerd: Mr. Rountree. Rountree: With the previously approved addition of the resolution numbers I move that we approve the Consent Agenda. Authorize the Clerk to attest and the Mayor to sign. Bird: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Community Items/Presentations A. City Youth Scholarship Presentation to Melissa Stevens De Weerd: I'm going to move down to the podium and, Robert, is there any packets that I have to -- okay. Melissa, I will ask if you will come and join me up here. Melissa Steven is one of our youth scholarship recipients and I have had the privilege of working with Melissa over this last year. She was on our executive committee and was just absolutely thrilled to see her blossom over this last year. Melissa is graduating from Compass Honors High School. She has been a leader on the youth advisory council for the last two years serving as our secretary and I will -- I have already challenged our incoming secretary to try and do as good as Melissa did. She was awesome. She was timely. The responsibility that she showed during this last year -- last two years has been phenomenal. I can't say enough about that. Melissa took her role as secretary very serious and, as I mentioned, went above and beyond. She was constantly challenging herself and fellow MYAC members to be more efficient and effective in their leadership. She held us all accountable for better follow up and I had also the privilege of interacting with her when the team went to Austin with us and saw the leadership that they -- they took during that time. They did stand out over and above all the other youth. I am biased, but it was proven. So, in addition to her time on MYAC, Melissa served as a volunteer for the Idaho Food Bank. She was the fundraiser director for the Ronald McDonald House. Huddle leader for Fellowship of Christian Athletes. And president and secretary for the National Honor Society. Melissa will begin college this fall at Point Loma Nazarene University and study secondary English education. So, I will give you one of our City of Meridian pins. Robert will give you whatever I was supposed to and just thank you so much for your participation on our youth council. You have made a difference in our community and I greatly appreciate it. Stevens: Thank you very much. I would just like to say I really enjoyed being a part of this city and being in the youth advisory council. I know that that had to go through Meridian City Council Workshop June 9, 2015 Page 4 of 64 approval to you and so thank you for all your support, it really makes a difference in all the teens' lives and I loved being a part. B. City Youth Scholarship Presentation to Maggie Moulton De Weerd: It's been hard saying goodbye to our seniors this year. They were a dynamic group and as you saw at our last Council meeting we have an incoming group that are mostly seniors, so next year will be all the same. Our next recipient, if you will come forward, Maggie. Is Maggie Moulton. Maggie is graduating from Rocky Mountain High School and has a weighted GPA four of 4.15. Maggie takes every opportunity to serve others, whether it's at church, school, in the community or in the sports area. She has served as president for her church youth group. Participated in Rake Up Meridian and Linder Road Cleanup. Collected over 10,000 pairs of shoes for children in Africa and collected hundreds of cans of food for the Meridian Food Bank, as well as other numerous volunteer activities. Maggie's greatest passion and desire to serve others through the practical of physical therapy. She will be attending Idaho State University -- go Bengals -- to pursue her undergraduate and eventually her graduate in physical therapy. So, congratulations, Maggie. We give you this City of Meridian pin. The check will be sent to your university. But congratulations and thank you for your contributions for our community. Moulton: Thank you so much. I'd just like to say thank you so much for this scholarship and for the opportunity to continue to pursue my education. I had so much fun serving this year and I just want to say a little bit about one of my favor things, which was the Read With Me program where I got to work with kids at elementary schools and I just love serving them and seeing their happy faces. So, I have had a great time serving. So, thank you. De Weerd: Thank you. And so I would again state to Melissa and Maggie as you go out and spread your wings and get your education, start your careers, we hope that you start those careers -- or return back to our community where you have already had a profound difference in setting your seed, letting it grow, but we do want you to come back and start your careers here and raise your family. So, we wish you great success and we hope to see you again soon. Thank you. You know, I wish that everyone who had a criticism for our -- our new generation or our next generation could read these applications and meet the people that -- these students that are so involved in our community. I think that would put their fears and complaints aside, because we have an outstanding group of teens in our community and it makes me very proud to be able to offer these scholarships that are really funded by the sponsors of the State of the City and give them that recognition from the community using those community dollars to say you have community backing. So, anyway, enough said. C. Valley Regional Transit Annual Report and FY2016 Budget Request from Kelli Fairless Meridian City Council Workshop June 9, 2015 Page 5 of 64 De Weerd: We will move on. Our next item is 5-C, which is Valley Regional Transit Annual Report and I will welcome Kelli to the podium. Fairless: Thank you, Madam Mayor. I always love the opportunity I get to follow those inspiring young people and I think that happens every time I come to do this report. I think I have come before when you have had young heroes who have called 911 and I always feel like I wish I could be that inspiring when I'm speaking to you, but it actually warms my hear to know how much Meridian values your youth and -- and all the great things that your youth accomplish while they are engaging in civic opportunities and I have a presentation I think on the system somewhere. We will see if I can get the machine to work this time. I might have to -- there we go. Always push the power button first. Okay. Let's see. Yep, that works. Just, again, every time I come I kind of remind you about who Valley Regional Transit is and as a regional public transportation authority we are accountable to local governments, that's why I come back every year and as often as you will allow me and let you know what our activities are and how we are out there working for -- on your citizens' behalf. We are responsible for public transportation and for coordinating regional services and supporting private providers. So, as a reminder Valley Regional Transit doesn't directly operate very many services, but we are -- our effort is to try to bring different services together and coordinate them. Our priorities for the last several years have been to secure stable funding and explain -- expand the public's understanding of benefits of regional public transportation system. Our goals are demonstrating stewardship, building community partnership, and improving organizational capacity. This particular presentation I'm not so much giving a report about the last year, we met with the board to kind of ask what sort of information do elected officials want to know about our activities and this year the board suggested we spend a little time kind of talking about how we are funded, you know, going back to the basics. So, some of this may be a repeat and I apologize for that, but, hopefully, you will -- you will benefit from the information. Just to remind you, we are divided -- our service area is divided into two areas for our federal funding and there are federal formula areas. The red lines represent the larger urban area, which is Nampa -- I'm sorry. Which is Boise, Meridian, Eagle, Garden City. The purple boundaries represent the small urban area, which is Nampa, Caldwell, and Middleton. Our urban funding -- we get what we call Section 5307. It's about 3.4 million annually. That can go toward capital infrastructure, equipment, preventative maintenance, planning, operations, and mobility management. Some of those funds are what are matching the project that we are going for the Saturday route for Meridian. Section 5339 is really a capital only -- capital equipment and preventative maintenance. We get about 350,000 a year for that. And Section 5310, which is serving older adults and persons with disabilities, services, we get about 350,000 in that area. The small urban area, which Meridian also benefits from these funds, these are the funds that support the inter -county services that travel through Meridian and those as you can see are smaller dollar amounts. The one message is that we leverage every federal dollar that we can with a local match in our system and we are highly reliant on federal funds. So, every federal dollar requires a local match and it's 50 percent for operations and this is in the -- generally 80 percent for capital planning and preventative maintenance. In the large urban area we prioritize all of our federal funds for capital and maintenance. The city of Boise right now over matches the federal dollars by a few million and -- and, then, Meridian City Council Workshop June 9, 2015 Page 6 of 64 we are able to match the capital and -- as I said, by 80120 match. In the small urban area it's about 40 percent of the system is funded with local dollars and 60 percent is funded with federal dollars. So, we are very reliant on the federal program to be able to provide the services that we do. Our local contributions come from, one, a per capita assessment and I have at the end of the slide Meridian's amount for these. A per capita assessment, which is the same -- it's around I think 46 cents per every resident of the incorporated areas and, then, the county does the unincorporated areas. So, they are unduplicated population are special members which don't have their own population are the highway district, Boise State, Meridian Development Corporation, Capital City Development Corporation, and College of Western Idaho. They pay a flat rate every year for their -- their participation on the board. We support our regional administration and operations with those funds. The operations contributions are directly -- are from the service operations and those are allocated among lots of jurisdictions, so, for example, the services that serve Meridian are also funded by Nampa and Ada County and Canyon county, so, you know, I guess the phrase it really takes a village. For every one of these services if one funding partner decides not to fund the service, it causes the whole thing to kind of fall apart. So, we have been really fortunate. In the last several years we have had really stable funding. We haven't had much increase in funding, but at least real stable funding. A little look at our current services. In Ada County we have our 15-6 bus stop -- bus routes. We do have one Garden City bus route and our access, which is -- it doesn't swerve persons with disabilities, it serves persons with disabilities in Boise and Garden City. I usually let the -- the people I'm presenting to find my typos, but that one I decided to point out myself. In Canyon county and Meridian we have our four local routes in Nampa and Caldwell and, then, we have the five inter -county routes. The one -- one of those inter -county routes is funded by Boise State and CWI and the rest are funded by a combination of the different jurisdictions I mentioned before. We also have a service for persons with disabilities in Nampa and Caldwell. Those are our federally required what we call ADA paratransit services and we don't provide those services in Meridian, because the services that are going through Meridian don't -- aren't required to provide those, because they are limited stop only during the peak hour. So, our business model for regional public transportation is a model of coordinated mobility where all of our services are organized under our valley connect plan and they divide up into traditional transportation, community transportation and commuter services and the City of Meridian really has some services under each of these categories and, then, it's all held together through our customer information center, which we call Ride Line. Under coordinated mobility we have Ride Line, as I mentioned. We did launch our Boise Bike Share system in spring this year and that's serving downtown Boise. That is -- the operations with that is being funded through sponsorships and private partnerships. The initial investment in the infrastructure was through a federal transportation alternative program grant, so through that federal and local partnership we have been able to launch that system and it's at least getting a lot of positive attention and we are seeing the ridership increase. We -- under coordinated mobility program we also are putting a network of services for older adults and persons with disabilities that Meridian has been participating financially in. We have been serving veterans through what we call our veteran van and we are also serving low income job access through a program we called Mobile Village and we have been working on a healthcare transportation access plan, which is looking at -- we got a grant through Meridian City Council Workshop June 9, 2015 Page 7 of 64 the National Center for Mobility Management this year and they are providing technical support and a 25,000 dollar stipend to help us work with healthcare partners in looking at how we can improve people's access and our particular project is focusing on lowering readmissions. One of the barriers we are finding in our research to people maintaining their health after a hospitalization is transportation and this is trying to help address that need. A little review of our service design principals. I'm going to go -- I'm skipping a few of these, because I think I have just done this recently with all of you, but just as a refresher, our service classifications -- we have classifications that align very primitively to the road system. In our plan -- what we call our premium corridor would be those high frequency, high capacity, major regional corridors. This is in our long range plan and encompasses long plans some type of high capacity service that could be rail based or some sort of dedicated right of way for bus in the high -- in the major corridors, like 1-84 or some parallel to that and, then, Highway 44 as well is identified. The primary route are regional bus -- these, again, too, are high frequency and they connect communities. The inter -county routes that serve Meridian would be a classification of a primary route. Secondary routes are local bus services. Those tend to have lower frequency, but they are more focused on covering and serving neighborhoods and, then, we have our special services, which are Americans With Disabilities Act and community based transportation. We have a classification for rural services and, then, express commuter type services. Our service design principles are focused on high quality, which is safe, clean, and reliable, providing a pull -- sorry -- full pallet of services, whether you're in a rural, suburban, or urban community that our plan demonstrates regional equity, so there is some type of service for all parts of the region. It's not a one size fits all, but it fits -- it's the right service for that community and our design principles around direct, simple, and easy to understand, where we don't provide service in very large loops. We focus on two- way routes to try to minimize the travel time as much as possible, make it as convenient for people as possible. We build our routes around 15, 30 and 60 minute frequencies, again, for the ease of the customer to understand the schedule and all of it is based on fixed bus stops, so it's predictable location and try to make it as seamless and customer focused as possible and this is the visual of the plan and all of those types of services are incorporated in our valley connect vision. The other thing around transit is this concept of the competing goals and we spent a lot of time as we were developing our plan really looking at what is the right ratio. It's not one or two of the other, but what's the right ratio and our board years ago adopted a policy that 30 percent of our service hours would be related to coverage services, which are the serving as -- people that are a little more difficult to serve. It's not as much based on ridership and -- and productivity as much as it's based on covering a lot of area and giving people some access, even if it's less frequent. The productivity side of that equation is when we are serving high demand areas, high frequency, the goal is to minimize the subsidy and have as much ridership as possible. So, this last year we did a couple of community surveys. One, we surveyed riders and we also surveyed what we call nonriders or the community to get their input on some issues around public transportation. This is something we would like to do every few years just to keep our finger on the pulse of what 's working and not working and it's great input into our planning process. I do have a more detailed summary of that that I will leave behind, but I was going to keep this while we went through the slides and this is, again, more detail here. We conducted the surveys on our Valley Ride buses in Boise Meridian City Council Workshop June 9, 2015 Page 8 of 64 and Nampa -Caldwell, the intercounty -- all the routes, basically, and Boise State University shuttles. Eight hundred and fifty-seven surveys were completed between April 28th and May 1 st. The consultant who did the survey planned for 400, so they were really excited about people's willingness to participate. We ended up with a margin of error of just plus or minus 3.3 percent at a 96 percent confidence interval, so this is a statistically valid survey that we did. Our overall findings were that half of the riders are between 18 and 34 and if you compare that to the general population we tend to trend to younger in our ridership. Riders are more likely to have household incomes of less than 20,000, which always could be representative of the fact that we have a younger demographic and probably the way the services are designed we probably tend to have more low income riders, because for some that -- as you will see in the survey results they are very reliant on the system. One quarter of our riders are self -disclosed as frequent riders and more than two-thirds state they rely on the system for nearly all their trips. So, that's to me a pretty remarkable number and it tells us that with as limited of a service as we provide the fact that so many -- such a high percentage of people rely on it for nearly or all their trips, they are people who really probably don't have a lot of other options. Work is the most common trip purpose, followed by school and appointments and that the average rider takes 23 trips per month, which is what we would expect for people who are using it primarily for work, because that's about how many workdays there are. And the overall riders are somewhat to very satisfied with service and to be really honest I was kind of surprised at that, because we also get the feedback that we don't operate frequently enough, that we aren't -- our span of service, but I think again, the people who are riding, if they don't have a lot of other options, the good news is at least they are satisfied they made that system for themselves, which is -- which is good. Just over half of all the riders state that they have a driver's license, so there is a large demographic that are riding that don't. Fewer than one-third have access to a vehicle and that vehicle might not be very reliable, but they do -- but, then, there is two-thirds that don't have access to a vehicle. Saturday service was identified as an area for improvement, both in Canyon county and Ada County, because we have very limited Saturday service in the Boise area, but we have no Saturday service in Ada County or Canyon county and three out of the five that were -- claimed that -- that the spanned service, how early and late the buses run and how often don't often meet their expectations. The community survey -- we had 405 interviews that were conducted between April 18th and September 7th -- or, I'm sorry, August 18th and September 7th. This had a plus or minus margin of error of about five percent with a 95 percent confidence interval. What we found in this survey -- again some of the highlights -- that nine out of ten residents that were surveyed have heard of Valley Ride. So, there is good name recognition of the service. We also found that the awareness of CommuteRide, which is more -- hasn't been as well known to the general population, though that's doubled since 2007 to 38 percent. So, people are becoming more and more aware of alternative transportation options. The awareness of transit service is somewhat lower in Canyon county, but you would expect that. That service has been there a little less time. Two-thirds of the residents state that they are supporters of public transportation in the valley and one-third have a positive attitude regarding how well Valley Ride meets their expectation. So, again, with -- with as limited as our services are, I think we will take that as a compliment, so -- one in five residents believe that if the service was more convenient, if it -- they would have a high potential to use public Meridian City Council Workshop June 9, 2015 Page 9 of 64 transportation. So, that pent up is out there. They would use it for special events and commuting to work or school and I think pointing out that comment about special events -- many people who come here from other places or have traveled to other places using public transportation to get to ballgames and concerts is just the way to do it. They -- so we do have an opportunity to leverage people's positive experiences with public transportation in other places and that to me points out that people do think about those things. The three most important growth related issues that were identified -- and this was not -- we didn't ask people to rank order them, they came up with these on their own, was traffic congestion, public transportation and the economy and unemployment. About two years ago, three years ago we did a similar survey and, of course, the economy and unemployment was the highest, most commented issue -- growth issue in our region. Residents agree that there is value to having public transportation. Three out of five residents stated they were either strong supporters or moderate supporters of public transportation and compared to other communities what -- they primarily believe that -- that when you compare getting around by car, that our region is better than other places. If you look at walking and biking that we are about the same as other places and it doesn't surprise is to note that -- that public transportation, when compared to other places in our region, they would say it's worse. We also did outreach to our elected officials and our board members over -- early -- or late last fall, early this year to get a sense of what's important to the communities that we serve from their perspective and pretty much every -- everybody we talked to economic development is foremost in people's minds and there being more opportunity for business growth and increasing the employment base in our communities. We heard a lot about emphasizing sustainable, livable, healthy communities and this was both urban and rural, Ada County and Canyon county, these kinds of issues came up in the discussions and that expanding community connectivity is foremost in a lot of communities' work plans, increasing path, sidewalks, and bike lanes. There was a recognition that transportation plays a key role in economic development. It was noted that that's relative to public transportation and airports, that people really are thinking about this as an integrated system and not just one type of transportation or another. Urban areas -- there was a -- more focus on public transportation as a way to provide commuter options, reducing traffic congestion. In rural areas their view of public transportation is really serving those underserved populations. I think being able to have seniors and veterans and youth be able to live and recreate and get around in their communities where they may not have other types of choices. Our service activities -- just a quick update. These are the routes that directly serve Meridian. The route 40 is our Nampa -Meridian express. Route 42 is the Nampa -Meridian limited stop. That's the route that operates all day. They have been in operation since 2005. We started the Saturday bus in the fall and I have got a report on some of that ridership for the end of the presentation. Community Link is the service for older adults and persons with disabilities and the Meridian Senior Center has been participating in that program. There is a little bit of a -- we have had a little hiccup with our federal funding partners that we are working through. We have that 350,000 dollars in our large urban area that's available. There is 250,000 dollars available in the small urban area and we are getting through an agreement with FTA on how Valley Regional Transit coordinates that. They are used to those fundings going directly to senior centers and our business model is to try to consolidate or coordinate the administration, so that each senior center doesn't have to Meridian City Council Workshop June 9, 2015 Page 10 of 64 administer their own program. They are delivery transportation, rather than worrying about federal reporting and that short of thing, that we become the -- the administrative entity and it's a business model that FTA is not familiar with and so we are working through some of those bugs. But we still are -- Meridian Senior Center is still out providing services and hopefully within the next few months we will get some of those bugs worked out with our federal funding partners. We have initiated an analysis of our western Ada County and Canyon county service structure. This is going to be an analysis and a recommendation for how to restructure those services to better fit the funding levels that we have. So, my -- my just kind of thinking through what this will look like to kind of prepare you, would probably be some options of -- if we stay the same, so do nothing option against a very scaled back -- you know, what can we do well with the amount of services we have, rather than the be all things to all people approach and, then, with the what would it look like if it really was funded in the way that -- sort of the more visionary option to see -- so you can compare where we are today with where we think the service could be some day and what are the steps to get there. So, that is underway. I talked to you when I was here the last time about our Public Transportation 101 and this is an opportunity -- I'd really appreciate some feedback. I -- we have a lot of the elements of this kind of pulled together. The one thing that I'm curious about -- I understand how busy elected officials are and I know that the grand vision of every elected official to go through the program for -- in its entirety -- because we were trying to not only do a breadth of information, but to go into some depth of information. So, there really is an understanding and one idea that I was doing an academy sort of approach where one or two or more council members, elected officials from each city could participate and it would be an opportunity to work with your elected officials throughout the region, so not only would you be gaining an understanding about what public transportation might mean to your community, but you were also able to, you know, appreciate how it affects the rest of the region as well, which would require a couple of people to commit to a series of meetings and my thought is if we do an academy style, maybe do it each year and have council members go through it each year. The other option is that we could bring it to the elected bodies and try to meet with all of you and do it through work sessions. I think that one is -- just because of the scheduling it would be a bit challenging for us, but we would be committed to, you know, at least prioritizing maybe some of the larger cities where we are working on service issues and -- and prioritize, you know, the -- especially the urban cities in doing that. So, my question is in our discussion -- and I will -- how do you think that could best work and, then, I wanted to thank you before my remarks for your -- we appreciate your -- your support and have always appreciated -- and we are one of your neighbors and a member of your community and that's something that means a lot to me personally and I have been really excited about our new location. It's not so new anymore, but it's been great to be in downtown and just so you have the information that we sent -- each year we send out our funding requests, I just thought you would get a summary of that compared to the year before. With that I would appreciate any comments you have on the Public Transportation 101. 1 would be happy to answer any questions you might have. De Weerd: Council, any questions? I guess I have -- you know, that jumped up 40,000, what that's related to? Meridian City Council Workshop June 9, 2015 Page 11 of 64 Fairless: I think that 167,000 probably doesn't include the 30,000 for the senior centers. I'm guessing that because I -- it was something that I had thought about after I had asked our staff person to put that in there, that -- that the total increase request was 2.5 percent for this year. So, the 30,000 we showed here for the senior services wasn't included in that 167,000. So, we haven't actually invoiced you for that full 30,000 yet, we invoice you as we do trips, so you're only paying for the service that's delivered. But you have budgeted the last few years for 30,000 for the senior center service. So, I apologize, that's confusing. So, your actual amount is about a hundred -- that you budgeted last year was around 197,000. De Weerd: Okay. Can you tell us what kind of -- how that service has been working with the seniors? Fairless: It's getting better all the time as far as the coordination. I think the -- the first year there was a little bit of just trying to learn new communication -- you know, communication and understanding, what the system was intended to do. There is I think a higher level of collaboration and cooperation in the system now and we haven't really done as -- the kind of marketing that we will do eventually, because I still want to get these bugs worked out with the FCA, but in terms of -- of what -- the delivery of services from Meridian Senior Center, they are participating fully, they actually came and participated in some working groups to help us figure out how to make this a more regional system and have been participating at that level. Eagle senior center has signed up to be part of the network and they will also be serving Meridian trips, because people will come from Eagle to Meridian, they will do some of the edge services in Meridian that Meridian Senior Center isn't operating those hours, so it kind of is a way to expand options to Meridian residents, but it doesn't have to be a particular provider, we want to think of it as -- as a service provider. The other thing that Eagle Senior Center is doing is they have agreed to test our reservation system, so that we can start coordinating the trips more effectively and they have been -- they have also put their vehicle in the vehicle sharing pool. So, I think we will be able to demonstrate through the Eagle Senior Center how this system could work and I expect that as we do that we will get more other senior centers wanting to participate as well. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Kelli, on the Saturday route, that 60,000 -- Fairless: Uh-huh. Bird: -- in your opinion for the ridership that we are getting on that, we could put that 60,000 in a better place I believe. Meridian City Council Workshop June 9, 2015 Page 12 of 64 Fairless: This -- Madam Mayor, Councilman Bird, there probably are some other kinds of options we could look at. I think one of the things, as we looked at ridership, we had -- September there was about 109 rides, which I think the novelty of it got a lot of people out and trying it. October we had 63 rides. November we had 126 rides. So, there was, again, a lot of interest and, then, when winter came it just tanked and went to 17 rides the entire month of December. We have data missing from January, but I'm guessing January was probably very similar to December's ridership and, then, since February we are seeing a steady climb from month to month. What this might be telling us and what we will know at the end of the summer is this a seasonal route, where maybe it's something that could be done and marketed to a more seasonal audience, especially -- and that's why we want to see what happens in the summer. We started it in August last year, so it was after school was in session and so I'd like to reserve judgment on that until after. We are more than happy to come back mid year and offer some suggestions on ways we can change the route to get more productivity out of it and increase and improve your return on investment, but I think that's a very fair question and I think it's something that we should look at. Bird: Thank you De Weerd: Any other questions? Comments? Okay. I just have a request and I know that we all struggle to say what kind of services are -- our citizens are getting and have you put anything together in terms of VRT services by city or agency, you know, by service class, number of bus stops, number of routes, the ridership by stop and -- I don't think you know this, but how many of them are Meridian citizens and, then, versus the contribution of each of the agencies. Fairless: Yeah. Madam Mayor, I -- we -- with this route restructure those -- that's all data we are going to really dig into and look at. We do have ways of collecting that data and have on our website -- on the Valley Connect plan, there is a list of all the existing services by community, so we are able to say at least what's available. I think the level of detail you're talking about is something that we need to do in relation to the route restructures, so as we are going out to the community they see, you know, the hours of service and -- as well, not just the different types of services and those are on the Valley Connect plan divided up by the premium primary -- you know, the different types of services. And, then, the other -- I lost the last thing you asked as far as information. De Weerd: The contribution Fairless: Yeah. And, then, we do provide the -- the contribution is -- is we keep track on a -- more in our internal processes, but we haven't done that on an external -- in an external way. De Weerd: Can you put something together so this Council can see that for the budget? Fairless: Yeah. Yeah. And one of the things that we are working on that will be part of the Public Transportation 101 is also a profile of the types of passengers we serve, Meridian City Council Workshop June 9, 2015 Page 13 of 64 because I think there is kind of a facelessness to our passengers and what we want to do is -- is not necessarily show you a person, but more of a demographic of this is what different types of passengers -- why the use the service and compare that to the demographic of the community. So, this would be the average income in Meridian and this is the -- you know, we can talk about how many trips are generated in Meridian in our system, whether those individuals are Meridian residents or not. The only way we can track that would be through our surveys and I -- I don't know for sure, I can check if we actually asked that question and we may have asked that question in this last survey, because that would be the only way, you know, in that point in time sort of approach. De Weerd: Okay. Perfect. Fairless: Any thoughts on the Public Transportation 101 in terms of those two approaches or a third alternative? Rountree: Madam Mayor? Kelly, some of my thoughts on that is the first thing you got to do is you got to deal with funding and get people to understand the funding. I think you need to get people to understand the planning that's been done and the plan that's in place that is not funded. Fairless: Uh-huh. Rountree: Get people to understand what that plan could do, who it could serve. From there go to what you have and whom you do serve, which is different -- Fairless: Uh-huh. Rountree: -- and what's the funding gap -- Fairless: Uh-huh. Rountree: -- and start addressing the issue that, well, nobody rides the bus, so why should we spend any money on public transportation. Fairless: Right. Rountree: Because we have a system that's, essentially, bare bones -- W-MIM 3lINJIIINIM111 Rountree: -- and it isn't convenient for people to use, therefore, they don't. So, you have got to get people educated through -- through that so at some point in time there is enough folks in the population that want the services and understand what's going on and the people that are trying to provide the services understand, so we can get some funding sources to get some of this stuff in place -- Meridian City Council Workshop June 9, 2015 Page 14 of 64 Fairless: Uh-huh. Rountree: -- because in 20 years we are not going to be able to build anymore lanes. Fairless: Yeah. Yeah. Rountree: And if we grow the way we are predicted to grow, we do need some options. Fairless: Great. Rountree: Or human carrying drones. I don't know which is -- Fairless: Thank you. I appreciate that. De Weerd: That would be interesting. Traffic control alone. Rountree: Yeah. Drop me off somewhere. De Weerd: Okay. Any other feedback for Kelly in terms of the question she's seeking feedback on? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I think Councilman Rountree hit the nail right on the head. I think that being provided in conjunction with some form of an academy would be interesting. I think it would appeal to I think a lot of council members and elected officials from around the region -- Fairless: Uh-huh. Cavener: -- so, I think that's -- the logistics of that I think work better than trying to wrangle an entire group as part of a workshop setting wouldn't be as successful. So, that would be the direction I would take, but I think a lot of data and story telling would need to happen before that. Fairless: Uh-huh. Okay. Thank you. I think what I'm hearing is cut to the chase, make sure it's meaningful, and that those are the kinds of things that would be meaningful to you as council members and that the academy format would work as long as we are making sure that we are using that time wisely. That's a great summary of that. Okay. Good. De Weerd: And you might ask each of the local elected officials to bring a state level official -- elected official with them. Fairless: That's an excellent idea. That's an excellent idea. Meridian City Council Workshop June 9, 2015 Page 15 of 64 De Weerd: So, you had reports to give to Madam Clerk -- Fairless: Yes. De Weerd: -- and she will get those to -- Fairless: All right. Thank you. Item 6: Items Moved From Consent Agenda De Weerd: Thank you. Okay. There were no items moved from the Consent Agenda. Item 7: Action Items A. Public Hearing: Community Development Block Grant (CDBG) PY14 Substantial Amendment De. Weerd: So, Item 7-A under Action Items is a public hearing on our CDBG and I will turn this to Sean. Kelly: Madam Mayor, Members of the Council, thanks for the opportunity to be here this afternoon to talk to you about this. Just to give you a bit of a refresher of why we are here, what we are doing, the community center fagade project was limited just due to ineligibility. The staff has identified three projects to fill that hole that was left by the community center, one of which is the slum and blight plan. Basically what we are going to do today, Madam Mayor, is I will ask you to open up the hearing for today, barring any comments that the public might have -- or if there are no comments, then, we can close the public comment period as of June 12th. So, pursuant to any comments that I receive by Friday and, then, you have a resolution that will be with you next Tuesday for the Consent Agenda that would be approving the substantial amendment. De Weerd: So, the public hearing is open until next week? Kelly: Madam Mayor, the public hearing is open today, as soon as you open it and, then, we are -- we just have to have one. De Weerd: You're taking public comment via writing then? Kelly: Correct. De Weerd: Okay. Kelly: And so they can still come in and talk to me up until Friday. Meridian City Council Workshop June 9, 2015 Page 16 of 64 De Weerd: Okay. This is a public hearing. Is there anyone who would like to offer testimony on this item? See a lot of faces. Why aren't you getting up? Kelly: They think it's a good plan, Madam Mayor. De Weerd: It was hopeful. Any comments or questions from Council for -- on this item? Rountree: Madam Mayor, just maybe a brief description of the projects that have been folded back in, if you might. Kelly: Absolutely. Rountree: Go back to your previous slide and just tell us a little bit more about those. Kelly: Madam Mayor, Members of the Council, this is a -- the direct home ownership assistance, that's Boise City, Ada County Housing Authority. We have worked with them in the past. We are going to work with them again next year for the action plan. That is down payment assistance and minor cost for first time homebuyers or low income home buyers in Meridian. The parks and recreation, that's the Storey Park ADA upgrade. It's not a new facility, that is an actual ADA upgrade to that existing facility and, then, the slum and blight plan is something that I have to develop an RFD out, so that we can get a competent authority to come in and do a study, so that we can have some justification to do slum and blight projects like the community center in the future. Rountree: Thank you. De Weerd: Thank you, Sean. Okay. Well, on this item we will go ahead and put it back on the agenda next week for your action. So, this public hearing will be opened through June 12th. How does that work, Mr. Nary? Nary: How does what work, Madam Mayor? De Weerd: That the public hearing would be open only through June 12 and not until our next Council meeting. Nary: I think what I heard Sean say is they can submit anything up until Friday. Certainly if -- I don't know if there is a regulation that prohibits it from being all the way until Tuesday. I don't recall that. Kelly: Madam Mayor, just a little back story on this. The two publications that we use when we put them out, which are Idaho Statesman -- the Idaho Statesman and ValleyTimes, they publish three days apart, so I'm giving people an extra three days to submit to me by phone, by e-mail, or in person, for that matter, but we just have to have a public hearing, so this was -- this is -- this meets that -- that intent of having a public hearing. So, closing it pursuant to comments there to by -- that I receive by Friday -- any Meridian City Council workshop June 9, 2015 Page 17 of 64 of those comments would be recorded and -- but whatever I would need to do to include them with next week's resolution. De Weerd: So, it would need to be continued until next Tuesday, so -- which would keep that public hearing open until then. Nary: Madam Mayor, Members of the Council, I guess if he receives something after Friday, then, I guess it would be up to the Council to decide whether to accept it at that point. Kelly: And, Madam Mayor, I'm -- there is no reason why we can't continue it until next Tuesday. There is a resolution that is already ready to go through for approval of -- you know, regardless of what we get. De Weerd: Okay. Just trying to understand it. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Would we not make a motion to close the public hearing on the 12th? Okay. We can't make a motion today to close it on the 12th? Okay. And so it won't be able to be on the Consent Agenda if we keep it -- if we continue it it will just have to be a regular agenda item. De Weerd: Uh-huh. Okay. So, I do need a motion to continue this and leave the public comment period open until our next meeting. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I move that we continue this public hearing on the Community Development Block Grant fiscal year '14, substantial amendment to June -- we will take the 16th, 2015. Rountree: Second. De Weerd: I have a motion and a second to continue this item to June 16th. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 8: Department Reports A. Parks and Recreation Department: Annual Update Meridian City Council Workshop June 9, 2015 Page 18 of 64 De Weerd: Thank you. See, you baffled us. Item 8-A is under our Parks Department. Parks and Recreation Department. Sorry. I will turn this over to Steve. Siddoway: Thank you, Madam Mayor, Members of the Council. This month is Parks and Recreation month to present our strategic update to you and I am pleased to be here before you with several of my staff present and to say that I am proud of what this group behind me has accomplished as a team doesn't do it justice, but I hope to highlight for you a few of the highlights that have been accomplished, what we are working on, and a look at our strategic look into the future is what we are planning to focus on. So, we will try to keep this moving and we have this broken into four sections. We will start with the department overview and we will drill down into the parks division and the recreation division specifically and we will go from there into the strategic focus looking out into the future. So, first with the department overview, the -- I want to start with vision, mission, and values items. The city has done a -- a strategic plan and has come up with some familiar phrasing, but an update to that in the citywide vision by 2013 Meridian will be the west premier community in which to live, work, and raise a family and I challenged our staff with this master plan update that we are currently going through that you're aware of to say -- to ask the question how did we as a department help to implement the city's vision. So, what they have come up with is that Meridian Parks and Recreation is a premier department that provides family focused opportunities for the Meridian community and responds to a growing and changing population. Now, the city's mission -- the city has a mission statement that's -- that's new and I love is we love Meridian, it's our town, and our mission is to cultivate a vibrant community by delivering superior service through community equipped employees, dedicated to the stewardship of our community resources. Well, that fits every department in the city. So, what is our department's mission? How do we fit into that? The Meridian Parks and Recreation Department's mission is to enhance our community's quality of life by providing innovatively designed parks, connected pathways, and diverse recreational opportunities for all citizens of Meridian that creates lasting memories. I think that pretty well summarizes what our mission as a department is to support the city's overall mission. Now, the city's values are our values. You know them well. They are go with the acronym CARE, customer service, accountability, respect and excellence and I don't know if I'm using the terminology right, but outside of all of our departments we -- all the departments have selected three words, ours are quality community fun. You probably recognize that graphic around. I'm familiar with the fire department when they were across the way. I think theirs are dedication, loyalty and tradition if I remember right and now the Public Works Environmental Department is across the way from us and theirs include inspection and -- I have to look down. Stewardship is one of their main focuses and compliance. So, I don't know if I'm using the right terminology, but I'm going to all these focus areas and we -- we have done some work to try and put some meaning behind those words and I won't take the time to read them to you, but I just wanted to make you aware that we have been working on that as part of our strategic plan and working to try to figure out how they roll into the new city wide strategic plan. So, staffing, in our department exists of 22 year around staff, but at times like this when we are fully staffed for the summer, we get up to 68 total when you get all of the seasonals and everyone all together. In addition to that, got our independent contractors that do this 80120 split with us in teaching at the community center and things, Meridian City Council Workshop June 9, 2015 Page 19 of 64 we got about 27 of those right now that are under contract. But this year what I want to highlight here -- and, Jeannette and Jake, would you just stand for a second so we can see you. There they are. Jeannette joined us in January. Jake joined us in February when Patrick left and both have been just wonderful additions to our department and, you know, I don't have a slide built here to recognize the rest of the admin staff, so Rachel, Shelley -- is Ali down here? If you guys would just stand for a second. While there is not a slide in our strategic presentation that talks about strategy, the things we do wouldn't happen without, as you know, our committed administrative staff that helps things happen behind the scenes and I want to thank you very much for what you do. So, let's drill down into the parks division. This is -- this is slide that takes the most math, but by the numbers we have 244 acres that are currently developed. You can see the breakdown there. We also have 39 acres at 37 other sites that we maintain by contract. Our level of service, if you calculate the -- there is 244 developed acres with a population -- the latest number we have -- De Weerd: Where did you get it? Bird: Where are you getting it? Siddoway: We got it off of COMPASS. COMPASS' website is where we got it. Bird: Can you send that up to the state for revenue sharing, too? Siddoway: So, I have tried to call COMPASS a couple of times in putting this together to test the numbers, but we have a second number that's floating around with 91,000, but every number we could find is over 90 today. But there is a 91,000 and change number and there is -- De Weerd: I think that's the approved number. Siddoway: You think 91 is the right number? Rountree: The one we have approved at -- Siddoway: Okay. Bird: Yeah. Siddoway: Okay. Then we will update this to reflect that -- to reflect that number. De Weerd: Because that gives us better acres per thousand. Siddoway: Yeah. It will be 2.65 with that. You know, I think when I was before you a couple of years ago we were looking at similar numbers in terms of acres, but a lower population and our acres per thousand was right at three. So, really since the opening of Kleiner Park three years ago we haven't really opened a -- a major new park and, then, Meridian City Council Workshop June 9, 2015 Page 20 of 64 our population has continued to grow, thus the acres per thousand has shifted slightly down. But we do many projects on the horizon. We have 135 acres of undeveloped park land and if all of that were developed today we would be up to four acres per thousand, which that's the goal we are trying to reach is to get to four and if we -- if we developed all that today, plus the other few that we have out there on our horizon, like Hillsdale, Belano, sites that we don't own yet, but that we know are coming, but looked all the way out to the projected 2040 population of 151,000, that would -- those alone that we already own would put us up to the acres per thousand, so -- maintenance. Roger, would you raise your hand. Right there, Roger Norberg. He oversees the main -- he oversees the crews. He's our foreman. There is so much going on on the maintenance side of the parks division that it alone could make my head spin some days, but I want to highlight a few accomplishments. One -- and I highlighted just a few things to hit it, because I'm not going to take the time to go through the entire slide. But Settlers Park, the tennis complex, that kiosk that's out there, the information kiosk, was built in house in our fabrication shop by staff. The Heart Safe Meridian AEDs, I want to give a shout out to Chief Niemeyer over here and his staff for working with us and to get those AEDs deployed to parks and facilities and Roger has been at the front lines of getting those deployed in combination with the Fire Department. Upcoming the drinking -- additional drinking fountains with bottle fillers is something that we are interested in and working on and, then, we have committed to getting the Council a float. There are many things that could be highlighted, but I thought that might be a fun one to acknowledge. In the photos you will see those charcoal grills. Last fall we held our first disk golf fall classic and the proceeds that we earned from that went to funding these additional charcoal grills. It's totally in Storey Park. They have been installed and our commission team building event tomorrow night is going to be in Storey Park to give them one of their first tries, so -- Walter Crouch have been involved with others, primarily through the community resources -- or, I'm sorry, I mean Information Services Department and Jacy Jones' efforts with the historical walking tour markers and Roger's maintenance staff were deeply involved in getting those deployed. We have a number of scout volunteer projects and this scout in the upper right actually just received his Eagle scout just two weeks ago and very proud of what we are able to do in offering projects like this and we are very grateful for the things that we see, everything from picnic board -- or picnic table boards and sawhorses and Lake View Golf Course has been a great beneficiary of projects out there. We had one that's upcoming soon planting trees at the Heritage Middle School ball fields. Jay Gibbons, would you raise your hand. Jay is our pathway -- parks and pathways project manager. Many projects have been underway over the last year. Two that I want to highlight are the new restroom that's in Centennial Park. It's the new prefab style that we are testing out for the first time and has been very well received. And, then, the Rail With Trail arterial crossing study, which was presented to you at the end of last year I know you're familiar with, Jay was project manager over that and you also know that he was just in front of you a couple weeks ago talking about updates to the pathways master plan. So, many projects going on there. Two of which I wanted to highlight that are underway. The Kleiner Park the playground, we are going to be installing a statue of Ben Kleiner and actually will give you more on that here shortly when we talk about Gene Kleiner Day, but the actual installation itself Jay has been overseeing. And the -- in Five Mile Creek pathway he has been working on two key easements to get that pathway connected down Meridian City Council Workshop June 9, 2015 Page 21 of 64 from Badley to Fairview that we are anxious to get that connected. Oh. Let me go back. Lest I forget. The 8th Street Park improvements -- we had our ribbon cutting ceremony in November, just last fall. New playground, new picnic shelter, just some -- and the new restroom, wonderful new amenities and we cut the ribbon on those near the end of last year. So, we currently maintain 15 miles of pathways, which is split about half and half in parks and, then, others like Bud Porter that are along creeks and canals. There are also out there a number of pathways that we don't currently maintain, that are maintained by HOAs. We have looked at what's out there. About four of those 14 have been added by development that's occurred just in the last year or two, since our last update to Council on the pathways master plan. Mike Barton. Mike is the parks superintendant and leads the charge on our capital projects. We have a new irrigation well at the 77 acres that we own down south. We talked -- came before you with budget requests for money to build that well so we didn't lose our water right. Just want to report to you that that is done and we have that well in place and ready for future park development. Many projects that are underway, some -- including the Meridian Road interchange landscaping project that the interchange is under construction and we should see work starting later this summer, I believe, on the landscaping and coming to us this fall for -- for maintenance. Also working on the pergola or awning in front of the Kleiner Park concessions building and that's been identified for at least a year and is moving forward, as we have been going through bid processes and getting the design right. I think the two to highlight the most, though, are the Storey Bark Park development. The new dog park development is going great. It's ahead of schedule. We won't be able to open it as soon as the construction folks leave, because we do have to give the grass a little bit of time to grow some roots before we turn dogs loose on it, but it will be open this summer, so -- but think of it as late -- later in the summer and we will be working on grand opening dates and things like that as we move forward and we are taking the commission on a tour of that tomorrow night and, then, on April 24th we dedicated the Settlers Village Square tennis court complex. So, there is some wonderful new amenities out there at Settlers Park. Urban forestry. Elroy. Elroy is our city arborist and we now have been a Tree City USA for 13 years. We went to the state capital, received our award in April of this year. We have had many projects underway with the shade tree project in conjunction with Idaho Power. Adding trees to the Kleiner arboretum, which is a wonderful hidden gem that we highlighted on our parks tour last fall and I want to come back to the slide which is the Arbor Day celebration at Ponderosa. Every day we do an Arbor Day celebration and plant a tree. This year Ponderosa Elementary made a little video of that event. It's only a minute or two long and they shared it with us and I would like to share it with you if this technology works. So, Rachel, can you -- (Video played.) Siddoway: Every year we plant a tree at one of our schools and celebrate that with the kids of Meridian and this year at Ponderosa -- you know, usually we have the, you know, leafy trees as I would call them, but at Ponderosa we planted a pine. It's a Jefferies pine, which is a close cousin of the Ponderosa pine and a little more rare, so one that we wanted to get out there in the community and they were very excited about their -- their cousin to the Ponderosa pine at Ponderosa Elementary and kudos to Elroy and -- for Meridian City Council Workshop June 9, 2015 Page 22 of 64 always putting together these events. I think this slide we are celebrating, because I think when we were looking at this last -- you know, last time we talked about it we were at about at 50 percent, but the last couple of years of tree box replacements in downtown we are down to 29, which as you finally can see that we are making some progress. I expect that we -- if we continue on the pace that we are at now, you know, we should be -- have those outdated boxes fully replaced in about four years, Elroy? So, we are very excited to be zeroing in on that and every year we try and do a number of tree box replacements in the downtown and this year is no different. It looks like I kept a red line. There we go. Now we are going to the recreation division. That's it for the parks division. We are moving on to the recreation where we will start off which Colin Moss. Colin, would you raise your hand? Right there. Colin, as everyone knows, is in charge of our community events and our community loves those events and they come out and participate. I won't go through them all, but I want to let you know last Friday night was our first Cable One Movie Night of this season, so the Movie Night season has kicked off and is underway now every Friday night through June, July, and August. The community block party, which is coming up at the end of the summer, I want to highlight just because it's going to move from Settlers Park to Kleiner Park and Colin is really focusing on growing that event into something new and bigger for our community and, then, of course, the work that goes on with the Winter Lights Parade and Christmas In Meridian is just phenomenal and, of course, want to thank Joe Borton and Borton Lakey Law Offices for their support of that event every year. But in addition to putting on our own event, as Jaycee could testify if she was here, because I know her staff is also involved in TUPs, but there are a lot of these TUPs, the temporary use permits, that have -- hold events that are specifically held in parks. Last year there were 53 TUPs for a total of 81 event days. So far we are already at 52 TUPs for 79 event days, many of which are, you know, still coming. They are in and coming, but we are already knocking on the door of last year's total and we are only halfway through the year. So, lots of activity and events with events that others put on in our parks. De Weerd: And I guess I would -- at Coffee with the Mayor, we had one of the community partners there that had nothing but kind words about Colin and I think we could say that for all of your employees, but it just goes to show the -- that relationships are important and so much so the organizer of Kleiner Park Live did the Kite Fest. She is doing the Kid Fest August 1 st and it's those that really help define and continue to branch our emphasis on the youth and everything that you showed us you're focus areas of quality, fun and whatever the third one was. Siddoway: Community. De Weerd: Community. So, I just wanted to give a special note, because Sheila was really excited about some of the things that are coming up. Siddoway: And, Council, you should have all received an e-mail today -- you may not have seen it yet, but about Kleiner Park Live and the concert series that's coming out there and the dates and we are very excited. It's going to be on Thursday nights through the summer, though it's not every single Thursday the way Movie Night is. So, take a look Meridian City Council Workshop June 9, 2015 Page 23 of 64 at the schedule and we hope if you're able you will come out and participate. It should be a fun show this summer. So, Gene Kleiner Day is the one I really want to highlight to you, because it's very timely. It's this Saturday. The Kleiners are coming to town Friday night. 1 will be meeting up with them Saturday morning and taking them on a tour of the city and lots of the parks system. You get a little preview of the statue there with the artist Jay Warren in the center and that is a statute of Gene's grandson, Mike Kleiner's son Ben and it's being installed next to the playground by the splash pad, kind of just south of the smaller shelter there and we will be unveiling this statue at the ceremony this Saturday. So, just a quick overview of what we are doing. The event itself will kick off at 5:00 p.m. with inflatables, face painting, balloon artists and vendors. The first of the real ceremonial type events starts at 6:00 p.m. where we will unveil the bronze statue of Ben Kleiner. At 6:15 we have got some free ice cream coming from Whole Foods, thanks to Councilman Cavener and Whole Foods. I think a thousand cups of ice cream are on their way -- De Weerd: Wow. Nice. Siddoway: So, bring -- bring the family and come and get some free ice cream. At 6:30 there is a performance by Treasure Valley Children's Theater and, then, at 7:00 p.m. is the Meridian Symphony Orchestra performance that we do to commemorate Gene Kleiner year every year and, like I said, the Kleiners will be in attendance and Ben Kleiner's birthday is the next day, so I'm going to let you in on a little secret, we are going to have the symphony play happy birthday to him at the beginning of the concert. De Weerd: Steve, I was -- I showed my mother-in-law Kleiner Park and the -- the interpretive display, the video thing does not -- did not work. Siddoway: We discovered that last week as well and we are on it It's not fixed yet, but we are trying to get it fixed soon. I don't know if you have any -- okay. We are aware of it and we are working on it. We don't have the fix yet. De Weerd: And I was also curious as to -- the goose poop. Siddoway: Yes. So, we are in the time of year where we cannot chase the geese. We had no geese in the park at all at the beginning of molting season and, you know, then, the ducks -- the geese -- goslings hatched, you know, in the surrounding neighborhoods and along the creek there and have moved into the park and we cannot chase them off until the goslings can fly. So, we are just doing our best to sweep the pathways and the sidewalks and waiting for the go signal that we can -- De Weerd: Those little things to get big enough that you can -- Siddoway: Correct. Garrett White. Would you raise your hand? Garrett, is our adult sports coordinator -- our rec coordinator over -- over sports and he oversees sports year around. Never gets a break. In fact, winter is every bit as busy for him as summer and I just want to -- I just want to highlight one thing on his list, which is the girls fast pitch tournament, which just happened a couple of weekends ago. Councilman Rountree I Meridian City Council workshop June 9, 2015 Page 24 of 64 believe had a granddaughter in the tournament, but through the weekend the -- the staff put on this tournament. It was at three different sites, but primarily at the Heritage Middle School ball fields, because that's really what they were built for and it was great to see they are used for girls fast pitch as intended and -- but the number of complimentary words that have come to me from different departments and people in the community about the attention to detail at that event just was awesome to me and I wanted to highlight that for you and share that. So, good job. We continue to grow in sports teams. As the community grows the demand for sports also grows. We are only part way into 2015, so continue to watch for those numbers to -- to increase. De Weerd: And can you add a few more sports? I think you just need a few more colors on there, Garrett. Siddoway: It truly is amazing what -- what Garrett does. Looking at our ball fields, you know, they are maxed out with what we have available out there today. Looking forward to building additional fields with future parks and expanding the program. Gym usage also maxed out with the available sites that we have and, again, also something that we are continuing to work on. Jake Garro was introduced at the beginning as one of our new staff. When -- he's over classes and camps. When Patrick Dille left us at the beginning of the year we were incredibly fortunate to find Jake. We lured him over from the city of Nampa and what I want to highlight from -- from Jake is that when he came before you and talked about the new -- the fee schedule for the summer activity guide, he highlighted new programs, many of which were newly senior related, so we are trying to grow the -- the senior program and offerings. You can see some pictures there of the senior day trip to Shoshone Falls on May 8th and that was a new -- some of the new activities that we have offered in this most recent activity guide. Summer camp started yesterday, so that's probably also worth saying. So, we now have kids at two different sites, Prospect Elementary in the north and Amity Elementary at the south, as well as the activities that are going on at the community center. You see the growth that we are experiencing in our activity guide enrollments, already over 3,000 and only -- summer is only begun and we haven't even got to the fall activity guide yet. We have had over 2,000 hours of volunteers do projects for us. I highlighted Eagle Scouts specifically, but I wanted to quantify some of that here, because Colin oversees the volunteer program with also quite a bit of work and help from the -- Roger in the parks division, but to quantify that, we estimate that we have seen 40,000 dollars worth of savings from the volunteer projects that we have had in the last year. Our last is we have our strategic focus and we want to take just a moment to look forward. So, as you know, we are working on an update to the parks and recreation master plan. Our old master plan is old and largely implemented, which is wonderful, and it's time for us to take a look out at the future. We have recently completed a survey and I didn't know we were going to be able to do this for you today, but Ray told us you can go ahead. Just yesterday we received from the consultants the -- the final survey results, so -- I'm not going to go through them in any detail with you today, but I did want to share some highlights and give you the -- the report that we just received yesterday. We have provided a copy to the clerk, so if anybody else is interested they are available, but you -- those of you that were at the last town hall meeting saw a presentation about the -- the survey results as they were at that point. We did have an additional 300 surveys come in Meridian City Council Workshop June 9, 2015 Page 25 of 64 just in the next couple of weeks after the presentation was made, so this document is meant to summarize all of the survey results, including those that came in after that presentation. De Weerd: Did they change much? Siddoway: I haven't fully digested it. De Weerd: Okay. Siddoway: But I don't expect that they have changed a whole lot, but they have been weighted and truthed for population and demographics and areas of the city, so -- the theme that comes out again and again is that pathway connectivity is really a top priority for our citizens when it comes to the types of services that we provide. I think the Mayor heard that on her listening tour and both presentations at the town hall highlighted that. Shade structures, interestingly, came out and give a shout out to our commissioners Phil Adell sits on the subcommittee. I know Ken Goldthorpe is here as well, but Phil Adell sits on the sub committee that is focused on park amenities and they have been advising us on opportunities for shade in the park over the past year and it came out very strong in the -- the survey. De Weerd: But if we could get the Ada County Highway District to step up and start funding pathways that would be something really nice, too. Siddoway: Indoor aquatics. Indoor aquatics scored very high in the survey as a desire for our citizens, as well as a community rec center, community events, more athletic fields with lighting and a desire for dog parks. So, you might recognize all those things as items that we are working on, but they were highlighted in the survey by our citizens, things that they are looking for. And you have much more detail than that quick little overview in the survey result there. So, the survey is one major aspect of the master plan that we have been working on. Another one is the level of service. Some key findings that kept coming out of the level of service looking at the distribution and the amenity value of what's out there, really confirmed we do have a wide variety of well distributed recreational opportunities. Our overall level of service is high, parenthesis, if accessed by automobile. They did a level of service analysis both by automobile and walk ability and it was certainly more -- sorry. Level of service was higher if accessed by automobile. But even in the walk ability one they showed that like 98 percent of youth have access to some type of recreational amenity, even if it's under the threshold that we had set and we defined that threshold as having neighborhood park amenities and access to a pathway all with -- both within a mile radius. So, with those definitions, with the mile radius, that goes with the automobile accessible. Seventy-five percent of Meridian has that today and I think that's worth celebrating. We also learned just how important our alternative providers out there are. Western Ada Recreation District. The HOA parks that -- that Community Development is always looking for when new plats come in and school grounds. They are -- they are key to the -- what I would call the functional level of service. You know, our -- our goals for level of service we talked about was four. That's in acres per thousand of Meridian City Council Workshop June 9, 2015 Page 26 of 64 what we provide as the city to the citizens. We are not yet able to give you a number of what I would call the function of a certain level of service, including all the HOA parks, because the GIS data that we had available for this analysis only had those HOA parks as points and not as acres. So, I think -- I'd like to quantify that, but that's a future project. And, then, we would like to give the neighborhood parks more identifiable character as we move forward. Part of the master plan update has been to look at SWOT analysis, strengths, weaknesses, opportunities and threats. I know other departments have shared similar thoughts with you, so I thought I would work in some of the same. The full list is much longer. I just pulled out a few highlights of each. Strengths. We have a very knowledgeable staff with a strong work ethic and great attention to detail. The customer service drive and the natural strain for customer service in this group is a very real one. We do have a quality park system. That's -- and people talk about it. People move here for that reason. They think it's a great place to live, work and raise a family because of what is available to them. We know weakness is pathway connectivity. We know we need rec facilities and gym space and we know we have limited programming for seniors, teens, and special needs and those are all things that we are working to address as we continue to grow. Opportunities are more external. Those were internal. So, opportunities and threats. Opportunities. There are opportunities to -- for partnerships. We are always looking for partnerships. Always. Always. Always. And YMCA, West Ada School District. Working with the Ewings on Margaret Aldape Park all represent some of the bigger opportunities that we have identified and are working on. There is an opportunity for pathway connections and diversifying our recreational program offerings. Threats. We do lack an ADA transition plan. We know we need to -- to do one. The population growth is currently outpacing our park development, thus the decrease in our current level of service and we need to address that and if we don't plan now for life cycle replacement costs, you know, as we -- as our system starts to age -- you know, we need to be aware of that and we know we need to be aware of it. So, put those out there. want to let you know that we have three sites that we are going to be master planning as part of the process this summer. They include the 77 acres in south Meridian. The Borup property in west Meridian. Margaret Aldape Park up in north Meridian along the Boise River. And we have dates sets for each of those meetings. We hope that if you're available you will join us at any or all of them. There will be a final presentation of those concept plans at our commission meeting on Wednesday, August 12th. So, it will be a very full summer for us. Future projects and opportunities. Five Mile Creek pathway connections are being worked on. You just saw in the earlier presentation the Storey Park restroom ADA upgrade. They are part of the CDBG program public hearing that's open right now. The Adventure Island playground resurfacing is now 11 years old and needing to be redone. We are working with the Brighton Corporation on William Watson Park development, though I have been told the name may change. We are looking at adding shade structures based on input from our commission, as well as the survey. We continue to work on Rail With Trail and we are preparing for future funding coming from the federal government. And, then, the 77 acres. I mentioned we have the well down there, but we are also getting ready to move into design development and phase one construction documents to get ready for what's coming there. We are also continuing to work on the field house and the need for gym space. We are working on the -- developing the partnership with the YMCA and the south Meridian Y and right adjacent to it, with -- Meridian City Council Workshop June 9, 2015 Page 27 of 64 where Marty Hill is, the Hillsdale Park. And, then, we -- with all the growth that is happening, particularly in the rec division right now and -- we have -- we have had this office set aside for this position with a rec -- year around -- full time year around rec manager and we will talk more about this with the budget process. I just wanted to let you know now that we are -- that is a position we are looking to fund. We had originally planned to do it last year and thought the timing was better to hold off a year and come this year. My last slide. Phil Adell and Ken Goldthorpe, would you raise your hand. Did I have any other commissioners sneak in on me? We have a devoted parks and rec commission and I'm very grateful for what they do. Volunteering their time month after month to overseeing these projects and the work of each of the subcommittees. They are champions of this parks and rec master plan. They are very interested and involved in the Meridian YMCA south facility. They have been very connected and involved in the Storey Park dog park project and a very real focus of theirs is the -- the connected pathway system and we did our very first pathway tour this spring on bicycles, which is the very first time that we were able to have enough of a connection to actually go several miles without just having to go by van. So, that was a great milestone for us. Further at the bottom right, Jo Greer. Just want to highlight -- Jo is our newest commissioner that joined us at the beginning of the year and I thank both Phil and Kent for being here today. So, with that I'm at the end of our presentation and I will stand for questions. De Weerd: Nice prevy. That was pretty awesome. Directors take note. Council, any questions? Bird: I have none. Rountree: Thanks, Steve. Nice presentation. De Weerd: Just hats off to your team. This was a great presentation, but it takes the team to give him the material to come up and talk about. So, you have seen increased performance in all areas and that's really exciting to see that level of service continue to increase and, again, I hear nothing but positive, glowing remarks about all areas of our Parks and Recreation Department and it's because we have quality people. So, thank you for being here today and thank you, Steve, for your leadership. Siddoway: Thank you very much Milam: Thank you. Bird; Madam Mayor? De Weerd: Mr. Bird. Bird: I do. Steve, just a second. Two things. Coming from -- this is for Charlie and I that -- two of our tennis buffs that was on us absolutely loved our new tennis -- pickle -- they are getting closer to my age, so they like the pickle ball now. They love it. They wanted me to thank you guys for putting it in. Really great. Acres per population. I think it's the Meridian City Council Workshop June 9, 2015 Page 28 of 64 old adage like a speedway, you know, as long as you still got room for people to come you're okay. It's like if you had a speedway that you seated 20,000, but you only drew 4,000, what do those 16,000 seats sitting empty look like? I like to see the parks crowded. So, I don't go off the acres. I think we are going great. I think the parks are fantastic. The amenities we have got are fantastic in all our parks. Anyway, thank you, guys, very much. Siddoway: Thank you. B. Mayor's Office: City Wide Communications Update Rountree: Further comments? Questions? All right. Next item is the Mayor's Office. Citywide communications plan update. Emery: Hello. Hello. Rountree: Hello. Welcome. Emery: Madam Mayor when she returns, Members of the Council. Thank you so much for letting me present this to you today. The communications plan, when we get it up here, I will go through it. You guys have a much larger presentation in your packet. I tried to condense it down for the presentation. So, I will go over the highlights, if you will. Bird: Mr. President? Emery: While she is -- oh. Go ahead. Bird: Kaycee, how can we get into the -- I can't get into mine on my computer. Rountree: Oh, yeah. You have to load some program -- Bird: You have to be smarter than I am. We can't get into your program. Milam: It's the type of document that -- Emery: It's a PowerPoint. So, maybe I will save it as a pdf and send it to you guys. Yeah. That's what I will do. Bird: Thank you very much. Emery: That's not a problem at all. So -- oh. And this is my first time running this, so hopefully I know what I'm doing. Right there. Holman: Kaycee, in the lower left-hand corner, if you use the pen, there is left and right arrows to advance you through. There you go. Meridian City Council Workshop June 9, 2016 Page 29 of 64 Emery: All right. Well, here we go. So, the overview, as you all know, we have experienced aggressive and consistent growth and what's really important about this when it comes to communications is you need to make sure that you're growing ahead of the pace of the pay community, so that you're able to keep stakeholders, residents, everyone informed and really the rational behind the communication plan is because you can't rely on the media to tell your story. That's just not a good plan. So, we need to implement numerous ways to get our message out to the community and, then, the goal while we were doing that is to continue to build awareness about events, issues and topics of interest to stakeholders, both internally and externally to the City of Meridian and protect the brand by insuring one place represents the city with a common tone and consistent message. So, that's really important that we are getting your message out. It's very clear and along the same lines. So, we put together -- let everybody go here to the target audience and I put together the external audiences, internal, and, then, we have got the Council and Commissioners there as kind of an in between. In between the external and internal. It's important when you're talking about communications that you have your key messages defined. Especially everyone out there when they are in the community that they know -- you just heard Steve in his presentation mention Meridian is a premier place to live, work, and raise a family. He just says that now as part of his conversation, because it's part of our key messaging. Brand. We are built for business. Designed for living. And, then, we just wanted to develop key messages around our five strategic goals. Responsive government. Safe and healthy. Economic vibrancy. Strategic growth. And art, culture and recreation. So, we put together a lot of communication strategies with the measurement, but the overall actions we want to connect with stakeholders through a variety of methods to disseminate information and the overall result is return on investment can be measured in resource consolidation with affected communication and streamlined processes. I'm big on streamlined processes. The city will experience significant time savings in promoting events, designing flyers, community outreach, and mediating inquiries. So, community outreach is one of the strategies through flyers, events, newsletters, et cetera. Measurement. We want to measure that by engagement at events and also our city news reports. All the city news reports we send out via MailChimp, now we can look at all the reports and how people are interacting with those city news -- those bi-weekly updates. Internal communication. We want to keep employees informed, so we have actually added the employees to our city news -- our bi- weekly newsletter, so that goes out and now we can also see how employees are interacting with that newsletter. And, then, we have also added them to the news release list, because we figure if we are sending it out to the media to let them know about a city event or city happening, our employees should know as well. So, now we have really tried to bolster the internal communication and, as I mentioned, we can track employee engagement via those city news reports. City website. This is a big question I get a lot. When are we getting our new website? Well, there is a little picture of what it's going to look like there and the redesigned schedule -- it's scheduled to be deployed to the public in August. I think that's a worst case scenario, but we are hoping for August. It's in house now, so that's the good thing. We have it all designed, now we just need to get it in and test it. And, then, the measurement -- we want to increase the number of visitors per week from an average of 11,000 to an average of 20,000, 60,000 per month. So, we are just -- we just want to reach more residents every week. Videos. We are doing weekly Meridian City Council Workshop June 9, 2015 Page 30 of 64 updates. This Week In Meridian, also called TWIM sometimes. Special projects and City Council live streaming we moved -- we did move that to YouTube and the reason was that we wanted to reach a greater audience, so that people can now watch in on their mobile devices. Before we were -- we were kind of boxed in by Windows Media Player and a lot of people are able to pull that up on their devices. So, that is exciting we are on YouTube now with our live stream and we do want to increase the views on live stream of City Council meetings from an average of five to 25 and an increase of 70 to 150 views total. We are seeing more views post event now than we were before, but those streams -- we would like to increase it, but that's also about getting the message out that we are out there and that people can now view the City Council meetings on all devices. De Weerd: Well, I guess I would add some -- some of that we have been talking about the sound quality and I think that can really enhance the viewership if -- if people were able to hear better and we talked about that at our meeting yesterday. There is challenges with our sound system and our sound system is very expensive, right, Madam Clerk? Emery: Very good point, Madam Mayor. And, then, we want to increase the views of This Week In Meridian on YouTube from an average of 60 to 100 per episode and we are already getting a lot more views on that, because we have started sending that to employees as well. Another thing we are trying to really bolster the communication to employees. And on Facebook from an average of 300 views to 600 per episode. So, what we do is we do have -- we have it on YouTube, but we also upload the video directly to Facebook, because video is king on Facebook and we are getting a ton of views of that video. So, if you ever see it, be sure to share that video. We get a lot of hits from that. De Weerd: Well -- and I think, Kaycee, that's another thing that you have really done is consolidated all the different Facebook and social media pieces, so that people are not duplicating, but tagging or sharing, so that you do have a better idea of what those views are. Emery: Yeah. Yeah. Exactly. Thanks, Madam Mayor. And, then, traditional media, we have the press release and regular updates with local media and, then, we do want to implement media training for those that need it or that want it, just give them some training on what to say in front of the camera, how to make sure that we are getting our message across effectively. And, then, the measurement of that is the tone of coverage and, then, there is always those media stories that we can learn from. So, we -- we do appreciate those moments as well. They are hard at the time, but we learn from them. Social media. We streamline communications to more effectively engage the community, as the Mayor was talking about. Our measurement -- we want an increase in the number of Facebook likes from 2,200 to 5,000. We are up to 2,500 right now. So, we really want to see a lot more likes on that page. It's been really fun to see it grow just in the amount it has and how people are engaging with us more on the comments and even shares. We have had a lot of shares lately, too. Twitter from for 4,200 to 5,000. Linkedln from 304 to 500. Nextdoor from 5,000 to 7,500 and, then, we want to increase daily reach and engagement on Facebook from an average of 500 to 2,000 people. So, we have got some goals that Meridian City Council Workshop June 9, 2015 Page 31 of 64 we have set and now we are working to meet those. And one of the ways we are working to meet those is we developed a social media best practices and right now all social media managers with the city have been trained and have reviewed our social media best practices document and that document includes an overview of the process, so how -- if you want to go about starting a social media site, how you do that involving the communications manager. Communication strategies for posts, including tone, best times to post and consistent branding. The city's social media policies and procedures, we did review those and now the site -- it didn't have it, now have our terms of use and conditions -- terms of conditions and use. I said that backwards. But they all have a link now on their about section, so -- and that was part of the policies and procedures, so we are all following that. How to tag and share other city pages, so that we are a unified team and a unified front out there on social media. Crisis communication tips for getting information to the public quickly and driving the message. How to interact with followers and end users, utilizing pictures, videos and hashtags. The importance of reading social media analytics, so we went over what kind of analytics and reports you can get right from Facebook and Twitter and how you can learn from that to better engage with your audience. How to promote events and we also went over social media tools available to us, such as Hootsuite, which can help different managers manage multiple social media outlets. And, as I mentioned, I'm a process person, I love processes, I love flowcharts, so we put together flowcharts for every process that you may encounter that involves some sort of communication with the city. Some of those processes include press releases, crises communication, media inquiry, story ideas, social media, videos, flyers, signs, letters, notices, newsletters, annual reports, events, website content. So, all of this has been distributed citywide, so now all the departments understand if I want to do a letter, how do I involve the communications manager and when. So, we have a process for every single step on that. That's all I have. Do you guys have any questions? De Weerd: Thank you, Kaycee. Any questions from the Council? Bird: Great presentation. Thank you. Emery: Thank you. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Kaycee, great presentation. I specifically applaud your specific goals. I think oftentimes we kind of do vague generalities about what we want to achieve and I like that you have put numbers behind it. Do you have a deadline, a finish line for what you want to achieve those social media numbers and outreach numbers and when you hope to achieve them by? Emery: January 2016. So, I'm halfway through. I better get moving on that Facebook likes. Meridian City Council Workshop June 9, 2015 Page 32 of 64 Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I see a lot of measurements. I'm not sure that's the right word, but from this to that, but what do those numbers mean? Are we more popular? Are we less popular? Is our message more clear? Less clear? More confused? What do they mean? Emery: Yeah. Rountree: I mean they are a bigger number. You want bigger numbers. But what do they mean? How do we define what they mean? Tome that's a measurement. Emery: Yeah. Councilman Rountree, I look at it as the larger the number the more reach we have with it -- and that's -- I think the toughest part about the biggest blockade we run into as a city is that we have such a wide demographic that we need to reach. People of all ages. So, some of those measurements on Facebook, it means we are reaching a lot more people, but it also means that we might be missing out on a demographic, so we also have to use e-mail, because we want to get this demographic over here. So, that's why we have to look at the different measurements of all the different avenues that we use to communicate with everyone, because now everyone is on Facebook, not everyone is on Twitter, not everyone is on e-mail and so that's what we are up against when we develop these measurements and so I see it as the higher the number the more we are able to reach and that specific demographic that you're reaching out to via that tool. Rountree: So, how do you -- how do you measure your demographic by account? Are they categorized by their response? I mean -- to me that's the analytical part. Emery: Uh-huh. Rountree: How do you do it? I mean just sheer numbers don't -- yeah, we are out to get more people, but is it folks that have a certain follow, folks that have a certain event. I'm curious how -- how you take those numbers and put meaning to them. Emery: Yeah. It's -- Councilman Rountree, it's a good -- it's a good question and I want to look into it more, because I think in my analytics I can dive deeper and figure out where these people are coming from and who is seeing different things, so I can dive deeper into that and, then, make those measurements even more specific about what we are looking for. De Weerd: But I think before you can do that you do need to bulk the numbers and measure by shares, which, then, reaches other people's contacts as well and I think what Kaycee has done very well is continuing to try and drive people to the website where we can get better analytics. Facebook is improving their analytics that they can start better targeting and seeing who is going on there. The best tool I think that we have found is really Nextdoor and Nextdoor is going to be one of those that have the neighbor-to- Meridian City Council Workshop June 9, 2015 Page 33 of 64 neighbor communication going on, but you can use Nextdoor to almost hone it down to a block that you want to communicate with, because there is a trend in burglaries or you can talk about a water incident, a water main break, you can talk about road construction, you can push information out to this. It's pretty concerning when you go and knock on doors and find out how people are really getting their information. It's not consistent and when the number one response has been they got their news from Jay Leno, it's really concerning. It really shows how difficult Kaycee's job really is in trying to find that -- that tool to better communicate and, basically, what you find is it's a multi -tool approach to try and get that same piece of information out to as many people. Rountree: Well, I don't make my comment to criticize. De Weerd: No. I understand that. Rountree: If we are going to all get the measurements, then, we need to know how to analyze them. Are we just mining addresses that we can hopefully mine and use as at least a database for sending out surveys. But I'm still at a loss and I'm sure as you point out, it's not easy to figure out how to analyze these electronic messages -- Emery: Yeah. Rountree: -- in any form and in whatever format. Emery: Yeah. Councilman Rountree, I think as we continue to pull out the analytics I'm going to keep what you said definitely with me, because it is important that if we can define those analytics even more, that's helpful in telling the larger story and it will help us set goals in the future as well. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Kaycee, as a social media user I have noticed a huge increase in participation and sharing and just your -- the posts -- you know, I see them a lot more frequently, so you're doing a great job. Keep it up. You know, I think that until we really get much larger numbers in order to really analyze them and know who -- and figure who we are reaching. Meridian residents or -- you know. But I think for the most part what you're just trying to do is get the message out there, right? Start with reaching human beings and, then, you know, hopefully that will grow to where we are really getting the city's messages out to as much of the community as possible. But, obviously, as you have found, it's a slow process, but you're doing a great job. Emery: Oh, thank you. De Weerd: It is a slow process. I guess another example of the increased communication. I guess benefit is the number of stories the media is now covering, is Meridian City Council Workshop June 9, 2015 Page 34 of 64 they are seeing it posted on Twitter or Facebook and they are calling Kaycee now and saying can we get an interview on this and they are showing up more frequently at events. So, it is, Councilman Rountree, trying to figure out what it all means and you will probably have Kaycee coming back at some point saying this is -- this is something that will help mine that information better and we can start seeing what is getting more like, so we know what people are -- are looking to be informed about. You can see what's being shared to see what are those feel good stories that people like to share. A lot of those are the pictures that are taken at the community events, but those are trends that you can find out from your community what kind of information they are desiring to know more about, even on the hits of the blogs and those kind of things. So, yeah, it's -- it's a new realm for sure. Okay. Thank you, Kaycee. We appreciate your report and thank you for the work you have been doing and -- and really focusing people with kind of laser point, rather than just kind of all over the spectrum. So, thank you for what you do. Emery: All right. Well, thank you. C. Public Works: City Hall Emergency Generator Project Update De Weerd: Okay. Item 8-C is under our Public Works Department. Max.. Jensen: Good afternoon, Madam Mayor, Members of the Council. My name is Max Jensen with the Public Works Department and I'm here this afternoon to provide you an update on the City Hall emergency standby power project that Council approved budget for in FY -2013. This project was assigned to assess current emergency power needs and capabilities and provide recommendations with estimated costs to address the gaps. The work completed to date includes defining an emergency power duration, the time frame for the emergency power and as well the need for each department in City Hall. We went out -- we published a request for qualification for professional services and executed an agreement to review emergency power needs, verify existing emergency power loads and capabilities, recommend methods to address emergency power gaps and to provide estimate costs to close those gaps. The result of the methods and estimated costs were reviewed at the directors meeting and there was a discussion at the directors meeting that the estimated costs were much higher than -- than estimated and greatly above the budget that was set aside for that. And also for the discussion that the essential city services during an emergency outage at City Hall could be handled -- taken care of at other city facilities as well, such as the police department for public safety, at Fire Station No. 1 for public safety service. Water division building could handle the needs for the drinking water. And the wastewater division building could handle all the needs for the wastewater facility. Each facility has a backup generator at each site as well. So, my recommendation with the central city services able to be met at the other city facilities, I come to you and I seek approval to release the balance of the budget amount back to the General Fund and close this project. Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian City Council Workshop June 9, 2015 Page 35 of 64 Bird: Max, we -- first of all, what -- what have we spent so far? Jensen: We have spent roughly 12,000. Bird: Twelve thousand. Okay. Jensen: So, the original budget was 170,000 and we are down to approximately 158,000. Bird: So, we have got 158 to kick back in? Jenson: Correct. Bird: Thank you. Max, we have a generator here already on site, don't we? Jensen: Correct. Bird: And it will take care of the basic electrical; right? I mean it will take care of stuff. It won't be -- it won't be emergency setup deal, like the police or Station No. 1, which those two were set up to be the emergency management areas. Excuse me. So, we do have one here in case of something. Jensen: We -- we do. Councilman Bird, we do have one that's existing here. However, the -- the only items that are hooked up to it are IT data closets for each floor, so there is a total of six IT closets. Also the pumpers for the fire -- for the fire system to put out a fire. It also services the IT server room and the HVAC unit to keep that room cooled. Those are the only services that are actually connected to the backup generator that we currently have. And at that we would run for approximately ten and a half hours with the fuel capacity that we have. De Weerd: Other questions from Council? I guess, essentially, is the -- the review looked at what are the needs and it ran the whole gamut from do we have to keep our telephone services up, do we need computers and on what floors and those kind of things. With the recent remodel of the police department it gave us a backup to the servers that -- and they have a larger generator and certainly a different type of generator. So, what we originally thought going into it and making the enhancement request, because of some of the other facilities that have been done in the meantime, seem unnecessary, because we do have those available, just not here at City Hall, but we figure that if we have a crisis event that puts City Hall down, we probably don't need the workforce that we have in City Hall during that time and where those essential services are, they do have the -- the right kind of backup systems that will keep us in communication with those we need to be communication with and will protect our storage and data as needed. Bird: I agree. Meridian City Council Workshop June 9, 2015 Page 36 of 64 De Weerd: Okay. So, make note, 158,000 dollars back into the General Fund. Good job, Max. Jensen: So, we can close this project out? 16,3 T:ti'[ De Weerd: Yes. Do we need a motion on that? I don't think we do. Bird: We do. If we had it funded. De Weerd: Okay. Zaremba: Is there an exact number that we need to quote or just permission to do it? De Weerd: It's an approximate 158,000 back to the General Fund or the remaining balance. Bird: Remaining balance. Zaremba: Okay. Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I move we approve the -- what would be a budget amendment, I guess, to return to the General Fund approximately 150,000 dollars was slated for generator upgrades that a thorough study has identified are beyond the need. Rountree: Second. Bird: Second. De Weerd: I have a motion and a second. Any discussion? Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Thank you, Max. Jensen: Thank you, Madam Mayor and Council Members. Meridian City Council Workshop June 9, 2015 Page 37 of 64 De Weerd: And, Max, just celebrated ten years of service to the city, so congratulations on that. Zaremba: How many? De Weerd: Ten years. Zaremba: Ten years. D. Community Development Department: Planning Fee Waivers De Weerd: Okay. Our next item, 8-D, is under our Community Development Department and I -- Mr. Hood. Hood: Thank you, Madam Mayor, Members of the Council. It's your lucky day, I am fighting a bug and so probably won't be as long winded as I typically am, because I'm likely to go off in some coughing fit, so I will try to just hit the highlights here on the next two topics on your agenda. Bruce is also here if you have any questions on the planning fee waiver discussion, which is first up on the agenda. So, as you all know from -- occasionally we do get -- we do get requests from applicants -- potential applicants to waive fees in the planning division and it sometimes creates an awkward situation as they come directly to Council for that request. As you know, we don't have any required findings or circumstances that must be present to grant a waiver or deny a waiver, for that matter, so the reason for me bringing this up with you today is we have had -- the past two there was some oddities, one with a daycare, another one with another business, and proving a hardship or what's the justification again for waiving these fees. Just as a refresher when we talked about some of that, we don't -- there is no such thing as a waiver. There are hard costs that have to be paid, costs have to be paid to process an application. We work with the clerk's department to notice applications and we put them in the newspapers and those types of things and postage and staff time all cost money; right? So, again, to get some more structure around this, I guess the main question -- I didn't come up with a flowchart for you, but the first question would be should we even process these. Is this something we should even still consider and I think the answer is yes, but if the answer is no that makes it pretty easy, we are done. We just say you can't answer fee waivers, someone has to pay that -- that fee. If the answer is, yeah, go ahead and continue the practice and allow Council to grant those fee requests, the question then would be what types of findings -- if you want to have this more structured, what types of findings or considerations should be present and I listed in my memo to you today just a few that we have come up with. Is the applicant a nonprofit. So, that would be one thing that if it's a nonprofit. If they are providing some community service or maybe a community service that isn't already present in our community. If they have a financial hardship. And I don't want to get into reviewing, you know, tax returns to see how much money someone makes and determine, like the federal system does, if there is really a financial hardship there, but some things to consider potentially. So, should that be something that's hard and fast or just something for you to consider, but not necessarily -- no one of those has to be present or all three or four, however many you come up with Meridian City Council Workshop June 9, 2015 Page 38 of 64 need to be present, but just something to kind of noodle around as you get these requests. Excuse me. Payment plans have also been talked about in the past. Is that something if you grant a waiver or do a partial fee waiver, maybe doing -- setting someone up on a payment plan. I would recommend against that, but I'm just trying to, again, bring everyone up to history on what we have done at the Council level. You talked about these options before. So, they are not secret. But it is something that planning would like to have some more structure around. The reason we are talking to you about this now is we did put it in for an enhancement this year and after talking with Finance a little bit more they are more comfortable processing these -- you know, just -- because they are so infrequent as a -- excuse me. Instead of a set aside pot of money line item in the budget payment, just as a forbearance of revenue as they come in. So, that's kind of their direction was instead of actually having this be talked about -- and, again, set aside in the budget, just to have a dialogue with you all and as you thumb throw it if they are approved by Council it's something where your action would be to forego the revenue at that point in time. So, just a discussion item. We can certainly come back, but, again, I -- if you want to have some criteria, should we codify that, should it be just something that is considered on a case-by-case basis and, then, I guess that's -- that's the end of my presentation, because I promised you I would be fairly brief. So, that's kind of what I would like to hear your all thought on these. Again, we don't get too terribly many of them, but would like to maybe provide a little more structure. De Weerd: Thank you, Caleb. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I will try to get through here. I don't know what the devil is wrong. Go ahead and get somebody else. Rountree: Yeah. Between the two of you I'm not sure I want to get involved. De Weerd: Any other comments? Mr. Cavener. Cavener: Madam Mayor. Caleb, on average how many a year you say? One? Two? Hood: Yeah. We haven't actually processed one since last fall, so it's been almost 18 months since our last one, but on average we probably get about one to two a year. But we are in one of those cycles where we haven't actually seen one for a little bit, but -- Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Caleb, is this potentially a tool to incentivize activity or development in a particular area? Downtown, for example? Maybe an eligible criteria, like a nonprofit? Meridian City Council Workshop June 9, 2015 Page 39 of 64 Hood: Madam Mayor, Councilman Borton, it's not historically been the way we have kind of couched this. It has been more of a financial hardship type of a system. I mean if that's one of the things -- one of the -- either prerequisites or one of the findings that you all want to -- to have -- maybe that's a policy discussion for you all. I would just, again, point out there is no waiver. So, if it's going to be -- someone has got to pay it, so why should the general -- why should Joe Taxpayer have to subsidize, even downtown, that application, depending on who they are. But -- I mean it is something we could do, if that's what you want to do, so -- Chatterton: Madam Mayor, Council Member Borton, you bring up a really important issue -- a big issue I have dealt with in a couple of places. There are jurisdictions that have come up with fee reductions or fee, quote, unquote, waivers as -- as incentives for certain types of development. What we have heard, though, in developing pilot projects around this is that most -- most developers tell us that planning fees, which is what we are talking about now, or even building permit fees, are such a small percentage of their overall cost to do a project that they -- they are much more interested in reductions in impact fees, for instance, or in finding someone else to pay an impact fee. So, what most of our customers have said, well, yeah, that's the -- that would be nice for you to reduce your fees, but it's not going to make a good project good for the community, it's not going to make a good project -- it's not going to make or break it by itself. So, that's another whole subject matter we could certainly get into if there is interest, but my experience has been that planning and building permit fees are not a base piece of an incentive package, unless they are coupled with other things. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Maybe I can talk now. I would prefer that we -- no more than we have, that we continue it on a case-by-case basis. Take a look at it and stuff. And as far as bringing that enhancement for 3,700 bucks -- I mean our employees are paid anyway and I guarantee you that there is 3,700 bucks out there that they are not working on a fee or something, you know, that they are doing. I -- I think that's something that -- that I would bring it through as an enhancement myself. Hood: And, again, Madam Mayor, we aren't. I mean it's still there, but we are having this dialogue instead of there. So, again, just as a thought process, though, from when you talked about it was transparency -- I mean there is a pot of money, you spend it -- if you spend it. If not it gets carried forward. But there is some idea from the community -- I mean it's not just an open -- and we haven't had a problem with it. It hasn't really been, you know, again, one or maybe two every year, which is a very small -- I can't remember what Todd told me, but it's like .002 percent of our budget. I mean it's very, very minor. So, we aren't pursuing that anymore, but it was our thought process and why this came up -- because of discussions last year for the budget, but, yeah, we aren't pursuing that at this -- at this time. Meridian City Council Workshop June 9, 2015 Page 40 of 64 Chatterton: I think we also conceived of it as being a pilot project in case we wanted to see how it worked and built on it if we had a good experience with it. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I'm not opposed to -- even if it's on a case-by-case basis, but I think it is beneficial for us to create some sideboards, if you will, of what -- what's a threshold for an organization to come before us, so we don't create a precedent with one that we -- future councils don't want to live up to down the road or, you know, to change from applicant to applicant. I mean it's possible we could have two similar applicants within a year that are -- one we would agree upon, one we wouldn't and I think having some set of criteria is just beneficial, regardless if we want to make a -- you know, we don't want to budget for this, we want to make the decision as they are presented, but having some sideboards I think would be beneficial. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I would agree with getting some sideboards, but I don't know how you do that. I can name you a lot of nonprofits out there that -- that got a lot of bucks. Look at what they pay their employees. So, I -- how do you do it? I think you just have to go on a case-by-case basis and we have, I don't know, maybe Tammy, Charlie, and I have been -- done maybe six of them in the years we have been on here. De Weerd: If even that. Bird: And we have done it on a case-by-case basis. I just -- because there can be some real hardships and, then, there can be some not hardships. So, I don't know, I just -- and don't know how you get sideboards myself. Chatterton: Madam Mayor, I also wanted to mention that in this case -- in the case of Boys and Girls Club, the waiver or the forgiveness of those fees was city initiated, so the approach was a little different, but I don't know if you all saw it. The letter that the Mayor asked us to put together, it put down the cost of each permit type and we asked our contractors on the building permit site to do what they can and we had all the way from them completely donating their fee to the Boys and Girls Club, to let's say a 50 percent reduction in one case. The point there -- and I think the Mayor's approach was -- I don't want to put words in your mouth, Mayor -- was that these are real costs and lets keep track of them and this is a donation towards an important project. Again, that's a little different than what we are talking about here in terms of a -- a request for forgiveness of fees, but -- because we were -- this was a project that we were very much involved with. Meridian City Council Workshop June 9, 2015 Page 41 of 64 But it's important to always track these are real costs, otherwise, people get the idea that it's not real money. Bird: Don't have any problem at all with that. De Weerd: I think it would also apply -- we are trying to do something similar to the school -- what is that school called? Hillsdale School and the fee waivers to schools. I think it's important to capture that and, you know, let the board of trustees know what -- what that forgiveness or the agreement between the city and school districts -- what that actually equates to, because those are numbers -- they are hard numbers and it needs to be captured. Chatterton: Finance's approach towards showing it as a deferral of revenue -- Bird: Yeah. Chatterton: -- is revenue left on the table. That demonstrates that it's coming out of the city budget. Community Development's budget, actually. De Weerd: Yeah. Mr. Zaremba. Zaremba: Madam Mayor. I'm just randomly bouncing around in my mind here -- we have -- the Parks Department has a way to help or forgive summer camp fees, although I believe contributions into that fund are voluntarily given -- I forget the program. De Weerd: Care enough to share Zaremba: And the utility billing system has -- has a way to determine whether or not a water bill can be forgiven and I just -- I guess what's running through my mind is we have this issue in several different places and maybe we should come up with some kind of a criteria, because I think it is fair to help support people that really have a problem, they need something out of the city, but they can't pay a fee. But I wonder whether we ought to have all departments discuss it and, you know, see what a real criteria might be. That's just a random thought. De Weerd: Yeah. And I -- I understand your comments, Mr. Zaremba, but each department -- there is a big difference. So, they do have different criteria and it will be hard to -- to bring commonality. Certainly our board of adjusters have their key -- their threshold points. The utility billing has their defined criteria through EI -Ada? Whatever organization -- they take more of the federal guidelines. The Parks Department is -- is something else under their care this year or program. So, I -- I don't know if each -- if there are commonalities that you can make relevant for an across-the-board policy. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Meridian City Council Workshop June 9, 2015 Page 42 of 64 Rountree: My preference would be get the word waiver out of our vocabulary. Deal with something along the lines of, okay, if you want to request some leniency on those fees, then, request a fee transfer. So, the fee transfer is from the applicant to the city or from the applicant to a sponsor or whatever. Or -- or possibly in addition to that kind of language an in-kind fee and it might be I'm an art studio that wants to have some TI's and come to town in a particular spot and I might need a rezone or I might need something and I'd like to waive those fees. The in-kind might be put a 2,500 dollar bronze sculpture on the corner of X, Y and Z as an in-kind, as opposed to paying those fees and, then, again, you have a fee transfer, but at least it's a fee transfer for something, as opposed to just out of the goodness of our heart if we happen to feel that it's a worthy cause. But the idea of a waiver and having people think that there is such a thing is probably not a good idea. That somebody is going to pay and if the City Council defers their payment, somebody is going to have to pay or they are going to have -- they are going to donate something of some value. Chatterton: Madam Mayor and Council Member Rountree, I couldn't agree more. The word waiver implies that we are waiving a magic wand and -- Rountree: Yeah. Chatterton: -- the license fees are -- whatever. Something that implies that there is not work behind it. No taxpayer money behind it. I think that it is really important, just as you said, that -- to -- basically what you are proposing is that someone else pay those fees. Rountree: Right. Chatterton: And so are we funding it out of the city's budget. Are you -- as you say, is there -- is there an in-kind that benefits the community in some way. That's an idea I have not heard of before and that, you know, is perhaps something we could work with. Hood: Maybe just one point in that, Madam Mayor, Members of the Council, we haven't historically -- staff hasn't historically done any analysis, so usually it's just them working with the clerk to get it on the agenda and, like you said, they pull at your heard strings and you say, yeah, do we feel like granting this today or not. So, I mean as long as these are things you all consider -- I mean I think they are, but, again, the question was do you want them more structured. Do you want them right in front of you as you're talking to them saying are you providing some service, are you giving some amount of that to our community back? I mean what's the trade off here? Why should we -- I think that -- that may be enough or we can -- I'm not hearing any real concerns, at least not to this point, but I just want to let you know really at the beginning there is no -- we don't ask them to find the fee to transfer in or have that -- know that certainly somebody could do that, if they are savvy enough they say, hey, in exchange for my CUP fee I want to donate so many hours of teaching or whatever to the community free of charge. But I just want to let you know there is really no -- there aren't any sideboards now, right, and there is no staff Meridian City Council Workshop June 9, 2015 Page 43 of 64 analysis that goes into it. As it probably shouldn't, because I don't know who would really recommend waivers or apply a different term, but -- De Weerd: I think you have heard enough from the Council to maybe frame questions that can get you to a certain place. At least when they come in front of Council you can say these questions were asked. Is there a cost offset? Was this caused by a new -- new ordinance that now you're asked -- we are asking you to comply to, so it was really driven by the city. You can look at some of your scenarios, however few they have been, to say here is a yes or no type of a question that might be of interest to Council as they are making those determinations or because you're not quite there, you don't really have a strong case to even go and ask for the fee waiver, because you are a for profit, you just don't want to pay the fee, so -- Hood: Madam Mayor, we won't do any screening, it's -- any and all can come and request that and just get on the agenda, but maybe what I have proposed, based on those comments, if coming with up some application type of a question. Are you proposing an in-kind donation? Are you a nonprofit? I mean just have them answer a series of questions as they work with the clerk and you have that in front of you as you're listening to them. De Weerd: And as they have to answer those questions at least it gets them to think -- umm. Hood: Yeah. De Weerd: Yeah. Hood: Just to screen them, but at least -- and so what I will do I think, if it's okay, I will come up -- I will frame that application, those questions, the direction I have heard and you can add to it some more things you would like to consider. Obviously, you can -- it's not going to be a one size fits all type of application, but we will have a series of questions that are more typical anyways and we will go from there then. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I was just going to add -- I wouldn't put this in writing, but if it's a commercial enterprise that's asking for a waiver, tell them the City Council works on a double or nothing decision. De Weerd: You said that on the record. Mr. Borton. Borton: Madam Mayor, let the record reflect there was laughter. Kind of what I'm hearing -- and maybe it's a different approach. It goes back to Councilman Cavener's comment, is -- is maybe you look at creating almost a pilot project -- again, what I don't want to Meridian City Council Workshop June 9, 2015 Page 44 of 64 encourage is all these new opportunities for people to creatively request waivers and have those all come to Council, because we haven't given that many sideboards to measure whether or not it qualifies or not. I don't want them all to come to Council and, then, we have to up or down whether an art project, you know, qualifies in kind. I think the concept is really interesting to explore, but if we are talking about developing a pilot project that would articulate, you know, those specific limited instances when a fee transfer may occur or an in-kind payment may occur for fees that otherwise can't be waived, it seems like it might be helpful for staff if we give those criteria so an applicant is not empowered to ask for a waiver or a transfer. You know, if the staff doesn't have to make that call, it's -- you can't do a fee transfer, unless it's one of these very limited, remote circumstances, whether we are incentivizing the conduct or not. As we develop this pilot project we might see that we come up with ideas that might sort of paralyze staff with trying to actually implement it. Because I don't know how you're going to make some of these determinations. Chatterton: Yeah. Madam Mayor and Council Member Borton, I agree with what Caleb said earlier, asking -- especially community development staff -- we are not even accountants or CPAs to determine a financial hardship that's really -- we don't even know how we go about doing that. So, hopefully, we can move beyond that and get into the realm of what public good would result from this and what are you proposing to do. Every nonprofit -- I don't mean to sound unkind, but every nonprofit will tell you that they are -- they are creating bucket loads of public good, otherwise, why do they exist? And some of them will even say you should be paying us to be doing this. So, that definition is foremost in their minds. So, it's really just -- just because they are a nonprofit is not reason enough, but perhaps if they are giving something back to the community that would result -- that wouldn't happen otherwise, perhaps that's reason to do it. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I completely agree -- I agree with what Joe said about not giving staff sideboards. That opens the door for Council to become the arbiter of every request for a waiver. No is the first response and, then, along the lines of what you just said, Bruce, is there a public good that could come out of it. Because, again, somebody is going to do that fee transfer. The fee is not going to go away, it's going to come out of somebody's budget. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: On that point, if you're bringing back maybe some bullet point qualifiers that could be up for our consideration as being eligible for those types of transfers or in -kinds. Also part of what we would want to implement is that structure to track those costs, so when a project's fee is waived or transferred the actual hard costs we are mindful of. Meridian City Council Workshop June 9, 2015 Page 45 of 64 Hood: Madam Mayor, I think I will go that way and just to kind of summarize when I do that -- bring that back, I think there may even be two different applications or checklists of a form where it's somebody is saying your fees are too much and there is a hardship here, because I just can't afford it or whatever. The other one is maybe where we can use it as a tool to encourage development that wouldn't otherwise happen like you're talking about. So, there may be -- that's the pilot project where we can use that as an incentive to say if you can do these two, three, four things, whatever downtown or whatever those criteria may be, you stand a pretty good chance -- or at least we can -- so the first answer isn't no, it's maybe a no to the person that's saying I can't afford it, but maybe it's -- again, use it in pre -apps or other things as a tool to incentivize good projects that you want to see, but like Bruce said, I mean usually it's not a make or break deal with most of these, because our fees are between, you know, 50 and 2,000 dollars. I mean they are not huge amounts of money, but it's something where we can have -- because I think that's where I will go, because there is really two different issues there. I built an illegal shed and now I need a variance. Waive my fee for the variance, too. Well, you brought that upon yourself and there is really no community benefit, you're just saying you don't want to pay the fee versus, hey, we have got a nonprofit that will run this whatever in our downtown. So, anyways, I think that's all -- we can continue that, but that's kind of what I'm hearing is really two different issues that may or may not be of the same form, but -- Milam: Madam Mayor? De Weerd: Yes. Milam: Another thought would be -- I have heard was not calling it a waiver, maybe call it a fee deferral, that way -- so there is never even a thought in their mind originally that it's going to be waived, but maybe deferred, which could be deferred in a payment plan, it could be deferred in an in-kind trade, so there are a lot of ways that it could be handled, but, then, you're eliminating the word waive, which just sounds like free from -- just from the get go. Chatterton: Madam Mayor and Council Member Milam, you bring up, again, a whole new area that I have worked with quite a bit in the past. It's like you get a --generally our building permit fees, which are going to be typically a bigger percent of the project costs than planning fees are. Typically those are due at time of -- when the permit is pulled. Some jurisdictions -- and we did this a little bit in Boise -- decided that for certain projects you could defer those fees to the time of certificate of occupancy, meaning that you don't get your C of O and your occupancy until the fees are paid and for certain projects that brings the -- if it's there with cash flow for the project, those fees are being paid closer to the time -- and I also mean impact fees by this as well -- they are being paid closer to the time the developer is actually going to have income on the property. So, that's something else, again, that was done for -- I have seen done for nonprofits as well. Milam: Madam Mayor. And I'm also talking about even the guy who builds a shed and, oops, I messed up, I have no money, I can't afford it, do you have a payment plan Meridian City Council Workshop June 9, 2015 Page 46 of 64 currently? He comes up and says I want you to waive my fees, because I can't afford it. I have no money. So, it would be a similar thing, but even on the lower scale of, well, we can't waive it, but we will work with you and, you know, we can set you up at however much a month until you get it paid off. Chatterton: Madam Mayor and Council Member Milam, I would not want to really have -- say yes or no on that without Finance weighing in, because often the administrative burden of tracking something like that can be -- we already have a big deal with trying to track our sureties right now for major developments, trying to do that for small ones, could be -- it could be a considerable administrative burden there. So, that -- I don't know if it would be -- Milam: Is that waive the fee? Chatterton: Well, perhaps or to reduce it or to -- if it meets the criteria to pay it from the city budget. Milam: Thanks. De Weerd: Any other comments that you want to put on the record? Good luck. Hood: I will be back. De Weerd: Just remember the answer is no first. Hood: Yes. De Weerd: Okay. Well, I'm glad that was short. Hood: I know. I thought it was going to be the shorter of the two items as well, so -- Bird: We can show you how to take a five minute item and make it 45. E. Community Development: Transportation Projects Update - Discuss Transportation Related Studies, Projects and Programs Including: US 20/26 Corridor Study, Pine Avenue, and ACHD's Integrated Five Year Work Program De Weerd: Okay. Our next item you're up again. Hood: Okay. Madam Mayor, it's been a while, but before you is what we loving call the all things transportation update. I'm not going to go through everything in the memo. I will apologize up front that I didn't include page numbers, because that's going to make it a little bit more difficult for you to follow along in your packet. I will make a note that next time to include those page numbers there. I am going to highlight some of the information provided in that packet, but I'm not going to go through all of these -- Meridian City Council Workshop June 9, 2015 Page 47 of 64 De Weerd: They do have page numbers. Bird: They have page numbers on them. Hood: Oh, they have page numbers? Okay. Hopefully they correspond with mine, because they aren't -- in the Word version did not show up, so -- okay. So, on page two, the first one I wanted to highlight is the Pine Avenue, Meridian to Locust Grove project. Brian McClure was before you in -- when was that? In January. And talked to you a little bit about the scope of that project. Well, the scope has actually changed a couple of times just in the past few months and ACHD just last week approved a new scope for that project that takes into consideration some Public Works sewer project that's going to go on, so they are going to rebuild Pine from Meridian to 6th. So, Brian will be here with the MDC board. This is the joint meeting we talked about last time that got scheduled for next Tuesday. So, this is something where Brian and Cody are going to be the project manager at ACHD -- are going to kind of run through that project with you and the MDC board next Tuesday and just kind of talk to you about what's changed. If you recall back from January it was really just a sidewalk project and so curbs were just kind of staying where they were. Well, now it's going to be a full rebuild, so there is an opportunity there to really get your ultimate cross-section there. So, we are going to talk to you and, again, the MDC board a little bit about that project and give you an update on that next -- next Tuesday at 4:30. Flipping to page three, I just wanted some breaking news. Under 2015 construction ACHD community programs, projects, that James Court pedestrian signal is on ACHD's commission agenda for tomorrow to approve the bids on that project. It's actually coupled with another project in Boise, but if it's approved tomorrow, construction for that pedestrian signal on Meridian Road at James Court should happen in July and be done by late August, so -- Bird: Fantastic. Hood: -- just letting you know that Bud Porter pathway -- De Weerd: Awesome. Hood: -- that connection will be made here soon. Still on that same page, three, the Meridian Road interchange -- I'm not going to read the update necessarily. There is some change orders floating around, but I did want to let you know that the Meridian interchange task force is going to be meeting next month and if it's okay with Councilman Rountree, I think maybe it would be good, because I'm organizing ITD and their contractors to come and give an update on the construction of that project to the interchange task force and so what I would do is maybe extend that invite to all of Council if you want to come to that meeting in July I will go ahead and just copy you all on that -- on that meeting, too. So, if you could -- it's about what the status is of that -- of that project and you can come to that meeting, so -- Meridian City Council Workshop June 9, 2015 Page 48 of 64 De Weerd: In lieu of that as well, if Council cannot participate, if they could give some kind of a summary that would be really nice. Rountree: Can do. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Not to put a burden on IT greater than what they already have, but during the split corridor project ACHD was very generous in having monthly meetings with the contractors, not only inviting Council, but inviting the general public. Is there any chance that one of these information meetings could be open to the public? De Weerd: Yeah. They can attend the transportation commission meeting. Hood: Yeah. We will provide an update there in that venue of the transportation commission. It won't probably be at the same level of the interchange task force, but I don't think they have that resource budgeted for at the state level. I know there is weekly meetings on Thursday out on site, but those are for contractors and city and whatnot, so they are not really geared towards the public. Quite honestly, I haven't -- you know, the state has done a pretty good job with the website and providing pretty frequent updates there for people that are curious and what's the status of the project. You heard from Kaycee, you know, there is a lot of folks that get their information that way. I don't know what kind of hits they are getting or what kind of numbers they are getting on that, but they do keep the website and information -- do informational videos, here is the status this week. Here is, you know, the lane closures, changes, that type of stuff. So, they are kind of providing that update, just not in your traditional face to face -- Rountree: Caleb, they send out a monthly flyer as well. Hood: Yeah. And flyers. Rountree: A status report. Hood: Right. De Weerd: Perhaps that can be shared on the Meridian interchange rebuild Facebook page as well. Hood: I do update that page -- De Weerd: Okay. Meridian City Council Workshop June 9, 2015 Page 49 of 64 Hood: -- when I -- I'm the administrator of that -- when I get those updates that are pertinent to Meridian Road and Eagle Road a lot of times, I will put -- updates those just to share those for that page, so -- get the training from Kaycee, so -- De Weerd: Caleb, maybe -- yeah. Well, you need it. Maybe you can also work with Kaycee in getting information out prior to the transportation commission to invite the public to come and listen in, as that will be an update. Hood: Then on the bottom of the page -- and one of the main reasons for -- for this being an agenda item today, is the Chinden Boulevard corridor study. As we mentioned last week on June 25th at 10:00 a.m. at the Ambrose School ITD has a special invitation to meet with you and I think some other elected officials that I have also extended that invite to the Meridian Transportation Commission last -- at their last meeting to come to that as well and talk about the US 20-26 corridor study. As was mentioned, the state has been looking at this in conjunction with COMPASS and some other partners for about ten years now, since 2005, and the scope of the corridor is Aviation Way in Caldwell to Eagle Road in Boise. Right now and probably even in the next draft of the study there is three segments of -- of that. The first one starting at the western terminus in Caldwell and goes to McDermott -- let's see. Where is my map? Midland. So, it's on Aviation to Midland is the first section. With the 2012 concept plan there was slip ramps and frontage roads and overpasses kind of playing for that. It's taken long enough for FHWA to kind of question some of those -- that design, if it was really needed, and so they encouraged I guess ITD to reevaluate that, which included looking at new demographic numbers. CIM 24 was adopted and so, basically, it had to start a lot of this over from scratch. The draft concept plan that's going to be out for review now includes a six lane 20-26 all the way from Eagle Road to Caldwell. So, basically, all of that corridor will look the same, six lane divided highway. A couple of things that I wanted to point out to you is the Linder-Chinden intersection. I think we talked about it. I know some of you are familiar with a continuous flow intersection, but right now that -- that concept plan study shows a continuous flow intersection at Linder -- a full CFI. Because some of the new demographics that were received from the COMPASS modeling and the new transportation numbers show that, you know, the north -south is almost as heavy as east -west. With Linder and River Crossing there. So, ITD and Parametrics really struggled with how do you -- how do we design something at those intersections? So, they have got a full CFI there. I think if it's okay -- I have got a quick video and this one has been played and some of you may have even seen this before, but Utah has some of these, so I just wanted to kind of give you a quick -- it's a two minute video of just how you drive a CFI. This isn't -- again, we are in Utah here, but I think this may help some of you that don't know what a CFI is, so I'm just going to play this video real quick and it kind of shows you -- walks you through as a motorist what it means to go through a CFI. (Video played.) Hood: So, some of the rationale -- De Weerd: That was clear as mud. Meridian City Council Workshop June 9, 2015 Page 50 of 64 Hood: I know it's a little bit weird to turn before you turn, but the main reason for this design is you can turn your lefts at the same time you allow your through movements and you really cut out the phase of your signals, so you can allow more green time. So, this type of an intersection -- so, the full CFI will be -- you will do that both on the Chinden legs and the Linder legs. So, you will have that same thing. It's not the other cross street in that video. What I will point out is at Locust Grove and at Meridian, though, they are proposing partial CFls, so the Chinden legs would still do this and, then, the other legs would just be more traditional north -south conventional intersection that way. So, anyways, I just wanted to point that out to you. It really -- I don't know what kind of exhibits ITD is going to have there, but the line work I have seen from the aerials it makes your head spin when you try to figure it out where the lines go and you're trying to stop and what signal -- is this signal directing traffic that way or this way and, you know, it's about this big and so you're trying to, you know, envision driving through there. So, I'm just trying to help a little bit as you look at some of these TV printouts that are going to be probably on a table of what that really looks like and if you have any questions or comments on that, so you're a little bit oriented to that, so -- De Weerd: So, is that meeting, Caleb, open to the public or is that just for -- Hood: Madam Mayor, there is another meeting that night. There is a public open house. This one is more for elected officials and city staff. If someone from the public came -- in fact, I invited David Turnbull to this one, but it really isn't a public meeting. I mean, again, don't think they are going to turn anyone away, but the public is encouraged to come later that night and I think they will probably be fully staffed and, you know, be ready for -- you know, cookies and drinks and that type of a thing in the evening. So, they will be geared more for the one-on-one conversations, they want to hear from you directly what are your thoughts on the right of way width and that will probably be a pretty big shock when you see those, too. It's a pretty -- pretty wide corridor, let alone at the intersections. I mean this -- this design at the Catholic church I think gets to about 12 feet to their building and they have some nice lush landscaping out there, but the footprint for this thing is huge. So, anyways, just kind of wanted to give you a little bit of background on that. De Weerd: So, if we want cookies we have to go -- Hood: You have to go twice. Yeah. So, I don't know -- we talked and I don't know if Councilman Rountree wants to refresh some of his comments from last week or not or if we need to -- there is not really a strategy I don't think, but, you know, as was pointed out, this is really the environmental -- getting environmental complete, so they can move towards corridor preservation and ultimately constructing and improving the corridor, but this is a first step and it's taken forever to get this far, so -- De Weerd: Now, Caleb, I know the city has been trying to get right of way as part of the development entitlements. Has the right of way changed? Meridian City Council Workshop June 9, 2015 Page 51 of 64 Hood: Madam Mayor, kind of. So, we have -- ITD changed their policy a little bit. Back in the day they were -- some folks over there - when Sue was there they kind of give us, you know, here is what we need, a hundred feet from center line. Without having the study adopted yet there is really not a true number that they will give us. It hasn't really changed, it's just that there is nothing official and there is some changes being made to the -- from headquarters of allowing the districts a little more authority to determine their right of way needs, where before it was more structured on classificational right of way and not arterials, but just your class three and four highways and them all being rural and it's kind of an outdated classification system. So, ITD is kind of getting away from that and, again, pushing more at a district level where there is these specific plans. So, most of Meridian -- again, our -- the right of way impacts are real similar to what we reviewed back in 2011, 2012. Most of the changes are in Canyon county as far as right of way impacts. So, we have been -- are doing a great job of preserving right of way. De Weerd: And, Councilman Rountree, do you have anything to add? Rountree: Well, respect your question, the original right of way width that we were holding back is probably not what they would prefer, but I think they can probably build the six lanes in it. They can't build these intersections with the accommodations we made with the setbacks. There is just going to be some very expensive real estate they are going to have to buy to do it. The only other option is to put full interchanges in, which is going to be a footprint that's even bigger than these continuous full intersections and they will probably drive a lot better and they are certainly more understandable to the average driver and this is a rather unique concept for the driving skill of the community that's going to be using this, at least to the west, so if it ever happens it's going to be interesting. I think it's going to be a real study in public involvement in dealing with public reaction at these meetings when the public sees this and walks out scratching their head saying it's never going to work. It does work and it works pretty, but it's -- it's not intuitive to the average driver. De Weerd: They can run on State Street. Rountree: Well, they are going to do something similar to this at State and Veterans Parkway. Except you go way through the intersection, come back to make the left turn. De Weerd: Any other -- Rountree: I would encourage everybody to go if you have an opportunity, just to see this. It's -- I was totally uninformed when I saw these layouts here about three weeks ago. I had no idea that they had gotten to this point and they have done a lot of work and it's going to be extremely expensive if it ever comes to fruition. De Weerd: Well, we hope it does. Rountree: Yeah. Well, there is no money for any of this, unfortunately Meridian City Council Workshop June 9, 2015 Page 52 of 64 Hood: Just to wrap up, then, if anyone wants to talk about that project between now and that open house feel free to call me or e-mail or whatever. Just to wrap up the memo, just a couple of other things. On page six the downtown place making, just, again, to highlight that for you all, that will be also on your joint meeting with MDC next Tuesday to discuss the lighter, quicker, cheaper report that was -- that was recently completed from a two day workshop that was done here at City Hall in downtown on March 19th and 20th from Idaho Smart Growth and Projects For Public Spaces, so some of you have already seen some of that -- seen that report in other venues, but we are going to talk about that with -- with MDC and I will give a -- just an overview of that and talk about what projects in that report maybe we should pursue as a community, so -- and who should lead those. And, then, the rest of the memo is just a letter and a response to our prioritized list of projects for this fiscal year and where they stand in ACHD's integrated five year work plan, so once I hear more on that I will provide that update, but they are in the process of coming up with an initial draft and, again, I will share updates on that as applicable and -- when I get them, so -- I don't know if there is any other questions about anything that maybe I didn't touch on in the memo or anything else I would stand for those now, but with that I'm -- I'm done, so thank you. De Weerd: Thank you, Caleb. Mr. Zaremba. Zaremba: Madam Mayor. You touched on it, but are you saying that our meeting with MDC is now settled on the 16th and, if so, what time? Hood: Yes. Zaremba: Is it within our regular Council meeting? Hood: Sorry, Madam Mayor, Councilman Zaremba, it is next Tuesday at 4:30 here. So, was -- Zaremba: Thank you. Hood: I didn't realize that that was -- you guys were hearing that for the first time, so I apologize about that, but -- Zaremba: Some people may know. I haven't been checking my e-mail. I got it. Thank you. Hood: Okay. F. Legal and Fire Departments: Memorandum of Understanding and Agreement between the City of Meridian and the Meridian Rural Fire Protection District De Weerd: Does ACHD have any comments? No? Okay. Okay. Item 8-F is under our Legal and Fire Department. Meridian City Council Workshop June 9, 2015 Page 53 of 64 Niemeyer: Madam Mayor and Members of the Council, I will start this one and, then, team with Mr. Nary on any legal issues that come up. I will try and keep this brief, while doing no injustice to the details. The first agreement before you is an agreement update MOU with the Meridian Rural Fire Protection District. The last signed agreement we had in place was in 2009. During that time the cost share allocation was 80/20. Twenty percent paid by the district and 80 percent paid by the city for the operation of the fire department. About that same time the revenues for the district started to decrease. As they tried to keep up with that percentage they dipped into what they would -- what we would call a fund balance, they call a reserve account. That reserve account got down to near zero level, so they had to start decreasing even further the cost share allocation to the city. This creates a lot of confusion for finance, because the processes we both have in place for the district and the city are at different times. In other words, Stacy would try and determine on the front end of our budgeting process in the city what that cost share was going to be, the district wouldn't set their cost share until the end of that process and so that created more confusion as well. What we have tried to do with this update, working with Finance, Legal and the district over the last four months is to bring an updated MOU that creates a little bit more predictability and little less confusion. So, would turn your attention to page two and beginning with number four -- and I will work my way back up -- the cost share allocation for FY -16 budget will be 13 percent. That is all based on the first part of Section Three and Four above. The gross market valuation percentage, the population percentage and the market valuation, that final percentage was calculated by our city Finance Department, it was sent to the rural district for their review, they agreed with the calculation based on that -- that percentage allocation. They also looked at where their revenues are currently and what they are anticipated to be in 2016 and for this FY -16 budget year can add two percent to that valuation, to that percentage to help pay for the cost of personnel and operating expenses for the Fire Department. Moving upwards up into Section Two, the funding is also there, they have been able to rebuild to a certain extent their -- their fund balance, for lack of a better word again. They want to continue to provide assistance with the build out of future stations, future fire apparatus for those new stations and even up to and including covering part of personnel costs for those new fire stations when they first open. I take you back to Station Five. They built Station Five and they also paid the first six months of the personnel costs for that station to help with the budgeting process of the city. They would like to continue to do that. To be able to do that they need to have that fund balance or that savings within their budget. Item C, within Section Two, is -- in order to meet their desire to help continue to fund future fire stations, build them out, and even help with personnel costs, they cannot also help to purchase replacement capital as the city moves forward. So, replacements of fire trucks that are currently within our system. To give you an idea on call volume that's not pertained within the percentage, but out of the 5,200 calls we had last year about 420 of those were in the district. So, about ten percent of our call volume is within the district. As far as that capital replacement, they would rather help contribute to the build out of new stations and have the money to do that, as opposed to participating in the capital replacement of fire engines. So, that is the overview of the agreement. I guess I would turn to Mr. Nary, he's been working with their attorney John Fitzgerald on any of the legal issues involved. Meridian City Council Workshop June 9, 2015 Page 54 of 64 Nary: Madam Mayor, Members of the Council, probably the only significant legal issue in these agreements is that we wanted to make sure we identified clearly the numbers of prior agreements and what this is replacing, but that was the intent was to create a new working agreement moving forward and we wanted to make sure it was clear on the record, because we have had so many different agreements for varieties of things with the district that what was this replacing and it really is just simply replacing the operating -- the operations and maintenance agreements that we have already had. So, not a huge -- not a huge change. Obviously the numbers are the significant change, otherwise, the language and the wording is pretty consistent. Mr. Fitzgerald has been their attorney for a long time, so it's pretty consistent with the prior agreements. I would agree with the chief and maybe add one thing on the capital replacement, that's also something our Finance has also been very supportive of and it can be very dicey to try to get a proportionate share of a fire -- a fire engine or equipment and so it -- from going forward that's been Finance's recommendation as well is that we create a clearer division line between equipment versus personnel versus, for instance, the hard cost of facilities and the physical plant. So, I think this meets all of what the city's needs are and I know the district is on board with it as well, so it's ready to move forward if you're willing to do that. De Weerd: Thank you, Bill. Any questions from Council? Borton: Madam Mayor? De Weerd: Mr. Borton, Borton: Just one. I asked the chief about it. Maybe I will direct it to Bill, just to be clear on 2-B, the funding by the district of the capital outlay expenditure budget, the sentence ends with shall be for the cost and expenses of fire department equipment outside the city limits of the city. Does that -- does that mean it's equipment that is literally physically outside of the city limits or is it equipment that is inside city limits, but can be used outside? I don't know what the phrase outside the city limits -- the city means in that context. Niemeyer: Councilman Borton, again, the intent of that language -- I know it's confusing language. The intent of that was to insure that it was clear -- tongue in cheek there -- that as the district -- as the city has needs outside of the city limits for future fire stations, the district has an intent and a desire to help contribute to the funding of those capital expenditures. So, for example, Station Six, they bought the land for Station Six already. That's our next planned station currently that's outside the city limits and, obviously, will be annexed. But they wanted to make sure that there was language in there that -- that specifically stated their intent to want to help with capital purchases in the future outside the current city limits as the department needs grow. The wording is clear as -- Nary: Madam Mayor? Madam Mayor, Members of the Council, Council Member Borton, and probably if you would like -- I mean the only additional language that might make it clearer would be something to the effect only of if any or if applicable, because there may Meridian City Council Workshop June 9, 2015 Page 55 of 64 not be -- the way I anticipate it -- and I didn't discuss it in detail with Mr. Fitzgerald, but if there was a need at some particular point in time for the rural to construct a station that would be solely outside the city, say further south of our area of city impact, but still within the district and we are not necessarily contiguous to it yet, but yet there is a need, depending on growth, so it might solely be outside of the city limits at that particular point in time. I think that's what this is intended for is to allow for that if and when it's applicable. I think, again, if it's within the city, the preference is is that they contribute to certain types of costs, but not to necessarily some specific costs, like equipment. That's what I thought it was intended for. If you think to clarify would help to add additional language, I certainly don't think they would have any objection to that, so -- Rountree: Well, I have a question based on your explanation and the chief's explanation. Does your explanation fall under the definition of equipment? I have a hard time believing that a fire station is equipment. Nary: Madam Mayor, Members of the Council -- Rountree: I could make that argument that that's not equipment. Shouldn't it be like a capital expenditure or infrastructure and equipment or -- Nary: I would agree, I -- Rountree: -- some definition. Nary: Yeah. And maybe, Council Member Rountree, I mean I agree with you, because mean one portion where a capital outlay expenditure could be a very large or encompassing -- Rountree: Yeah. Nary: --- term versus the second half, which is talking about specifically equipment. Again, I don't -- chief may know, but I don't know that they would have any objection to anything to clarify, because I think it really is an if and when and if applicable type of circumstance. I don't think the intention is for that to be significant -- at least in the -- in the immediate future. Niemeyer: I agree completely. I think it -- Rountree: If that's their intent it would be nice to have it here. If they are understanding it that it's just a truck or hose or whatever, then, it's kind of different. Borton: Yeah. Madam Mayor, that -- Councilman Rountree's point applies also in paragraph -- or Subsection C. Bird: Yeah. Meridian City Council Workshop June 9, 2015 Page 56 of 64 Borton: That fire department equipment phrase is used again. It might create some of that same ambiguity. Nary: Madam Mayor, Members of the Council, we can clarify that with the district. I think they have a meeting this week. Niemeyer: Yeah. Thursday. Nary: So, I will get a hold of Mr. Fitzgerald in the morning and, again, I don't anticipate a problem. If there is we will -- but we will put it back on for next week in anticipation of getting it resolved, so -- 1. Amended onto the agenda: Legal and Fire Department: Discussion and approval of Interagency Joint Powers Agreement for Apparatus Maintenance and Repair Services Agreement with Star Fire Department De Weerd: Okay. We have Item F-1 that was amended onto the agenda. Niemeyer: Madam Mayor, Members of the Council, the second agreement before you is an interagency joint powers agreement for maintenance and repair of our apparatus. The history on this is when I came in as the deputy chief in 2007 the department used city of Boise primarily for some of their repair and maintenance work for apparatus. Chief Anderson made a switch on that. As they grew we kind of went to the back of the line and so it would be days with our apparatus sitting there and not being able to get work done and so we started working with Dusty Ballantyne. He is with Hughes Equipment out of Oregon. Hughes is an offset of Pierce Manufacturing, which is what all of our apparatus are. Dusty from Hughes moved into the Idaho area and specifically into Meridian. Lives off of Locust Grove. And started working out of a trailer doing maintenance and repair on fire department apparatus. The thing with Dusty that Chief Anderson and I would agree looked at is he is a certified EVT, which is an emergency vehicle technician. They train specifically on fire department apparatus. He went through his training and certification programs at Pierce and was certified at Pierce. So, we found that very beneficial. He's done a great job for us. The challenge when he was with Hughes is that he covered not only Idaho, but three other states, eastern Oregon, Utah and Montana. So, while we didn't have significant delays, in getting our apparatus worked on, we had some delays, up to three to four days here and there as he was traveling throughout those states. About two and a half, three months ago the Star Fire Department hired Dusty to be their mechanic. They did a -- quite an extensive study and analysis, they contacted the fire departments in the area that used Dusty and said are you happy with his service and would you continue to use his if the prices stay the same. We looked at the prices and compared those with Hughes, they are the exact same. The benefit to us is that Dusty is now here full time in the Treasure Valley and not traveling, so the reliability of having him available has increased. We did look around, there still are no other emergency vehicle technicians in the valley outside of the city of Boise and we know what the service level would be there if we sent our apparatus to Boise. We feel this meets our needs. We Meridian City Council Workshop June 9, 2015 Page 57 of 64 would like to continue our relationship with Dusty, he's done a great job for us. We have not had any call backs on the repair work he has done and he knows Pierce engines, which is what our fleet is, so that is an overview of the agreement. The last section within that that was developed and language created by the two legal folks, this time Mr. Nary and Bill Gigray, is -- we were going to be paying for pump -- annual pump testing. Dusty was going to be doing that for us as well. They have a need to use our pit from time to time, our water pit at Station One behind the tower where they can flow pumps and so for exchange in them being able to use our pit they will be doing all of our pump testing on an annual basis for nothing and so we felt that was a very good exchange of services. So, that's an overview of the agreement. I think it's a good one and it continues to get the work done in a manner that we like to see it done. De Weerd: Okay. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: My only question would be has it been passed by Keith Watts and gotten his blessing? Niemeyer: It has. I took it one step higher, rather than Keith, I took it right to Stacy and she had a big smile on her face and said thank you for getting an agreement in place. With Hughes we never had an agreement, it was just they were the service provider and that's who we used, so she is very pleased that we have an agreement now in place tied to the bills that we are receiving. Zaremba: Great. Thank you. Nary: And Madam Mayor? De Weerd: Yes. Nary: Madam Mayor, Members of the Council, and in addition to that, some of the things -- the Finance Department raised, both Purchasing and from the Finance Director were a lot of questions on the coverage and how -- how could Star stand behind this and we have worked -- ironed all of those issues out. They have the appropriate insurance coverages in place, you know, very comfortable with another governmental entity as the -- essentially the service provider with the individual. We think it really does make sense and we would like to get it in place, because the work has continued to be performed and this is the mechanism in which the Finance Department is more comfortable in making payment, so -- Niemeyer: I don't want to delay this, but if I could add one more thing. There is out clauses. We are not bound to utilizing Dusty if we become dissatisfied with his service or if another provider comes in, that this doesn't bind us to Star fire for service. Meridian City Council Workshop June 9, 2015 Page 58 of 64 De Weerd: Thank you. Okay. Any further questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Come back for approval with a resolution or -- Bird: No. This is a contract. Nary: You can approve it today. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: If there is no further discussion, I move we approve Item 8-F1, the interagency joint powers agreement for apparatus maintenance and repair services with the Star Fire Department. Cavener: Second. De Weerd: I have a motion and a second to approve Item 8-F1. Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. G. Police and Public Works Departments: Budget Amendment for Payment and Reimbursement of the Animal Control Building for the Not -to -Exceed Amount of $36,745.00 De Weerd: Item 8-G is under our Police Department -- Police and Public Works. So, I will turn this over to Chief Lavey. Lavey: Madam Mayor, Council, thank you. I will be presenting this for both departments. Animal control functions for the City of Meridian have been contracted with the Idaho Humane Society. The building that housed that function was paid for by the General Fund. However, as part of the wastewater treatment plant expansion the Enterprise Fund is now using that building. Since these are two funds with different base of funds the asset must be transferred to the Enterprise Fund. The Enterprise Fund, in return, needs to reimburse the General Fund for the net book value of the building since October 1st, Meridian City Council Workshop June 9, 2015 Page 59 of 64 2014. That current value is 36,745. That it is based upon Finance and net gains and depreciation and a whole bunch of other areas that I don't quite understand. In turn I would like to request that the city forward these funds to the Idaho Humane Society building fund to further their attempts to expand their facility in recognition that the added -- by adding Meridian to their service area has increased their facility needs. I would like to point out that the sooner the new facility is built the greater the benefit is to our citizens due to the proximity of the location to the city. Because of this agreement -- we wanted a simple legal agreement. Nothing is ever simple when you have attorneys involved. But we do have an agreement that has been worked out. Idaho Humane Society does not know that we were doing this and so Dr. Rosenthal's signature needs to be on there, so I asked Emily to contact Dr. Rosenthal for her signature, so they will soon know this. If the city is in agreement with that I would like to formally request that the two budget agreements be approved and that the legal agreement be signed next week. And I stand for any questions. De Weerd: Thank you, chief. Lavey: One more -- Madam Mayor, one more thing. I don't believe I said the amount and that is 36,745 dollars, based upon the current assessment. De Weerd: Thank you. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: Madam Mayor, Members of the Council, for the record -- so, all we have done is created an addendum to the existing agreement. So, it's about as simple as we can do. So, it's a one page agreement. We will contact the Humane Society and hopefully have it on for next week for the approval of that agreement, but if you would approve the budget amendment tonight I think Finance would appreciate that. They have reviewed it. Chief Lavey has reviewed this addendum and so unless there is a concern from the Humane Society, I don't see any problem with having it on next week for you. De Weerd: I doubt there will be a concern from IHS. Any comments, questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Jeff, recognizing I might put you on the spot, how much -- what's the annual contracted amount from the city to the Humane Society for services? Lavey: Madam Mayor, Councilman Cavener, I cannot tell you the exact amount, but I can tell you it's over 300 and under 350 if that's good enough for you. Meridian City Council Workshop June 9, 2015 Page 60 of 64 Cavener: Madam Mayor, follow up? Again, chief, not to put you on the spot. Do you have a total amount the Humane Society is trying to raise for their capital campaign? Lavey: Madam Mayor, Councilman Cavener, I do not. I do not know what total amount they are trying to raise, nor do I know how much they need to break ground. The Mayor might have a better idea of that. De Weerd: A lot. I do know that the city of Boise has donated -- or contributed a half a million dollars to -- to the shelter. Cavener: Madam Mayor, question then? De Weerd: Uh-huh. Cavener: Where is the shelter located? Or where is the proposed site? De Weerd: It's on Overland and -- Lavey: Right next to Walmart. De Weerd: Yeah. Lavey: Just after Walmart on Overland. De Weerd: So, it is a considerable benefit to our citizens to get to the new shelter location. The IHS came and met Lieutenant Colaianni and myself and they did make the ask -- if there was something. I contacted Public Works to -- to see if that had been transferred and we found out that it hadn't. They got the information to the chief and really thought that -- we donated the inside to the rescue group that continued to operate in the city and -- because at one time we did talk about the shelter and this is much cheaper than building one ourself. So, this seemed appropriate to put that asset back to -- and it's been depreciated and that's why it's not the hundred thousand that was initially invested. It's been depreciated and this is the amount that it was valued at. Further questions? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Seeing none, I move that we approve the budget amendment for Police and Public Works Department for a payment and reimbursement of the animal control building for the not to exceed amount of 36,745 dollars. Bird: Second. De Weerd: I have a motion and a second, with a note that this will be on next week's agenda with the agreement. Any discussion? Mr. Zaremba. Meridian City Council Workshop June 9, 2015 Page 61 of 64 Zaremba: Just a question of whether or not it really was a two part request. We have a transfer between the two funds and, then, there was additional request that after that transfer the General Fund send the money to the Humane Society. Are we doing both of those parts? Milam: I believe this motion was just to transfer the money between funds and that the -- the donation to the animal control -- or the Humane Society will be on next week's agenda. Is that right? Nary: That's right. Zaremba: Thank you for the clarification. De Weerd: Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. H. City Council Liaison/Committee Updates De Weerd: Item 8-H is under our City Council liaison and committee updates. So, I will start with Mr. Zaremba. Zaremba: Thank you, Madam Mayor. Well, let's see. I'm on the board of Valley Regional Transit and I think we just had a very comprehensive update on that. I appreciate Kelly's part in that and her presentation. Liaison to the Legal Department and recently we approved an amendment to make a part-time position full time. That has already happened and is already proving to be effective and necessary, so thank you all very much for that approval. Public Works Department just had a very successful Public Works Week. Some of you participated or saw one or two of their events, but very good attendance at their ribbon cutting at the new administrative facilities and lab facilities and other service facilities at the wastewater treatment -- I'm sorry -- at the water resource recovery plant is now the correct name for it. Very fine facilities that are going to be very useful as we continue to grow and continue to have greater EPA requirements. The expo here at City Hall on Wednesday was well attended. The weather turned out to be beautiful. That was great. I did not go, but I have heard report that the bus trip the next night was very well received. Every seat full and everybody enjoyed it and -- let's see. What else happened? They had a golf tournament and went very well and they had a Poop Scoot, which is a run that -- I think it was 150, 157 people ran in that, something like that, and -- so, all in all it was a very successful week and got the word out to the citizens about what goes on at Public Works, which is an awful lot of stuff all the time and that was very good. That's it. Meridian City Council Workshop June 9, 2015 Page 62 of 64 De Weerd: Thank you. Mr. Borton. Borton: Fire has been plugging along, again, focused mostly on budget work and their progress on some master planning in a cooperative effort with Kuna and Star, rural fire and the City of Meridian, which is a pretty exciting project. That will be coming before us here shortly, which is a great project that they have been working on for a while and, then, Historic Preservation Commission meeting this week will be tough. De Weerd: Yeah. Borton: That's it. Rountree: Well, I will let the Mayor talk about the Mayor's stuff, because she knows more about what's going on there than I do on our -- her busy schedule. But you are in the throws of AIC. Caleb did mention that the interchange focus group is attempting to find a day we can meet and I haven't heard for sure if we settled on it, but you can tell me later, Caleb. And that's the group that got together and worked with ITD and the contractors to try to come up with some kind of a design that apparently is going some direction, but I think of us are kind of confused what's gone on there. Hopefully we can get that squared away in the next few days. Mediation continues on the mediation effort that the Mayor and I are involved in and, Bill, I'm confused as to when the next time and date is, because I -- I didn't go out of the last one with a real clarity of when it was we were going to meet and where. De Weerd: It was today. Rountree: It was today? Well, apparently I missed it. All right. De Weerd: We have another date. Rountree: All right. So, I can't tell you if anything is going on there, but maybe the Mayor can allude to it. De Weerd: AIC is this week, so it starts tomorrow and we have Councilman Bird, Councilman Zaremba and Council Member Milam that are signed up. Council Member Zaremba's district seat is up? Is that yours or Elaine's? Zaremba: Hers is up. De Weerd: Hers is up. So, you might give some thought about that. Dairy Days Parade is next week and you all have accommodations, so stay tuned. Gene Kleiner Day is on Saturday, as Stave had mentioned. We hope you will come out and enjoy the concert. I will spare you my conductor skills. They wanted me to do their -- their last song and I just want to enjoy it and not have to worry about how I look up there. So, I'm really looking forward to celebrating this generous gift to our community and -- and seeing the unveiling Meridian City Council Workshop June 9, 2015 Page 63 of 64 of the next piece of art that they are generously donating as well. It's such a legacy and every time you go out there and you see our public enjoying that park, that gift, it's just great. Memorial Day celebration was phenomenal and we just keep creating memories out there, so -- I did want to note for -- Caleb and I met regarding Chinden and had a conversation that soon this interchange focus group might change into a Chinden focus group, so, again, if proved so successful in terms of having a focus citizen group in -- in carrying the water, helping to support staff and this Council in establishing this, it's -- it's very needed. So, I kind of need a concerted effort on that, so -- Mr. Bird. Bird: Madam Mayor, first MDC, anybody that wants to attend our -- one of our monthly meetings it's 7:30 in the morning here, if you happen to come out and we would appreciate that. Parks. You got a tremendous presentation. I don't know -- and I think every Council person on here should be very proud of our parks. I mean they are so first class and they are maintained so first class and I can't praise Mike and his staff in that Parks Department more because every time -- and I go through there at least once a week through parks and I hate to tell you, I have never seen anything without a place, brown or anything else. They -- I'm just -- I'm absolutely so proud of our Parks Department and to see what we have done in -- because you got to realize Tully Park did not come on until 2000 and what we have done -- and these two people right here have been two of the biggest -- ones that made sure it happened and, you know, I just -- I can't say enough about our Parks Department and the way it's maintained and, Mike, put that onto your staff, because they -- they just do a fantastic job. And, then, my other one, Finance is -- does their great job as usual. The budget books are out. Looks good. We are going to be busy here the next couple of months getting the budget squared away and tightening our belt and hopefully giving back some more money to the taxpayers and with that I will shut up. De Weerd: Mrs. Milam. Milam: I'm going to read mine. So, the Clerk's Department, they are researching a new way of sending post cards to notice for land use public hearings. IT is still working on Accella reconfigurations and are ahead of schedule at this point. The staff attended a one day Accella regional user seminar conference in Salt Lake last week and it was very beneficial and they are continuing to assist with Tri -Tech project for Meridian PD and that leads me into the Meridian PD. The construction on the training center is on schedule and should be opening toward the end of July and they will have a formal grand opening sometime in August and just gradated another citizen public safety academy and are planning to do another one in the fall. Everything is going good. Cavener: A couple quick things coming out of Community Development. They are wrapping up the draft RFP for the conference center, performance art space and are on task to have that out by the end of the month with responses back by the end of August. So, I think that's -- you know, they have had a very audacious time table and it's great to see them hitting their benchmarks. As Bruce mentioned last week, the New Ventures Lab is open. I think It's important that we thank a lot of the city staff that helped make that a reality, folks in Public Works, Max Jensen, Eric Jensen and a lot of work from our legal Meridian City Council Workshop June 9, 2015 Page 64 of 64 staff to make that happen. I had a chance to tour the facility and I think it's a good thing for our community and I think there is a lot of dividends to be paid on that project down the road. HR, a reoccurring trend, the things that we have talked about today, budget is on everyone's mind and, you know, that's a department that always has a busy season where we are bringing new people on and new people moving on to other things and so we have got a great HR staff that works hard. Lastly, I really want to appreciate Councilman Borton for -- for bringing the reminder to us Thursday at 5:30. 1 know it's going to be a hard one for all of us and I would encourage you guys to add that to your calendar to go and attend that. Dr. Tom is a guy that lives the Meridian Way. That's it. Item 9: Future Meeting Topics Bird: I move we adjourn. Milam: Second. De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 6:39 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) c l l MAYOR TAMMY DE WEERD DATE APPROVED i._. —_ ATTEST: Necty i°"o 1 s JAY'CELHOLMAN, CITY CLER DIANA z IDAHO `LTR SEAL Vc w �T 1h< TR $ X0R� Meridian City Council Meeting DATE: June 9 2015 ITEM NUMBER: PROJECT NUMBER: FP- 15-015 ITEM TITLE: Heritage Grove Subdivision A. Final Order for Approval: FP 15-015 Heritage Grove Subdivision No. 2 by Green Village Development, Inc. Located Northwest Corner of N. Locust Grove Road and E. Ustick Road Request: Final Plat Approval of Twenty -Two (22) Single Family Residential Lots and Five (5) Common Lots on Approximately 4.31 Acres in the R-15 Zoning District MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: June 9 2015 ITEM NUMBER: 4B PROJECT NUMBER: FP- 15-017 ITEM TITLE: Timbercirove Subdivision B. Final Order for Approval: FP 15-017 Timbergrove Subdivision by Steve Arnold Located West Side of N. Centrepoint Way and North of E. Ustick Road Request: Final Plat Approval Consisting of Twenty (20) Buildable Lots and One (1) Common Lot on Approximately 4.94 Acres in the C -G Zoning District MEETING NOTES Uq Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: June 9 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Vicenza Subdivision C. Final Order for Approval: FP 15-018 Vicenza Subdivision No. 2 by Cottonwood Development, LLC Located North of W. McMillan Road Between N. Black Cat Road and N. Ten Mile Road Request: Final Plat Approval Consisting of One (1) Building Lot and Ten (10) Common Lots on Approximately 9.34 Acres in the R-4 Zoning District MEETING NOTES 56 Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: June 9 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Pegasus Planni D. Approval of Change Order No. 2 to Pegasus Planning and Development for the "PROJECT DEVELOPMENT PLAN - MULTI PURPOSE EVENT CENTER" Project for a Not -To - Exceed amount of $8,500.00 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Memo To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager CC: Jacy Jones, Bruce Chatterton Date: 6/2/2015 Re: June 9t' City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the June 9t' City Council Consent Agenda for Council's consideration. I 1\VJLV I ✓L VLLVrIVIL.IV l VL 14 - IM for a Not -To -Exceed amount of $8,500.00. Recommended Council Action: Approval of Change Order No. 2 to Pegasus Planning and Development for the Not -To -Exceed amount of $8,500.00. Thank you for your consideration. • Page 1 CITY OF MERIDIAN CHANGE ORDER NO. -- 2 33 EAST BROADWAY PROJECT N0. 10536 MERIDIAN, ID 83642 DATE: 5-11-2015 EFFECTIVE DATE: 4.16.2015 CONTRACT CHANGE ORDER CONTRACTOR: PEGASUS PLANNING AND DEVELOPMENT PROJECT: PROJECT DEVELOPMENT PLAN - MULTIPURPOSE & EVENT CENTER The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Project Development Pian Concepts - Implementation Assistance Reason for Change order: Adding Implementation Assistance for the Conference and Performing Arts Center to the original agreement Attachments: Scope of Work dated 4-16-15 from Pegasus CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 30,000.00 Original Contract Times: Net changes form previous Change Orders Net changes form previous Change Orders No.0_l0_1_ No._1o_ (calendardays) $7,000.00 Contract Price Prior to this Change Order: Contract Times prior to this Change Order: (calendar days) $37,000,00 Not Increase (decrease) of this Change Order: Net Increase (decrease) of this Change Order: (calendar days) $8,500.00 Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $45,500.00 RECOMMENND�17. (Ci olanagep ACCEPTED: (PEGASUS PLANNING & DEVELOPMENT) By: Br((oe''hhh tt rttert By: Sean Garrelson Date: 2 Date: /a Z // rte' ' APPROVED; (CITY PURCHASI'�� DATE APPROVED BY COUNCIL By: Keith Watts / NO SIGNATURE REQUIRED Date: 4'-/Z- DATE: 6- ., APPR - ITY) • TTEST: 19DA11 O� STJ �� By: Mayor Ta de Weed! ,�� By: J oe)L. Holman Date: 1 — ,J (b a Cit f lQ perk, Dale: r r ionu� s \ '�a �c TRIO:: �r rhr TRE Meridian City Council Meeting DATE: June 9 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Resolution Umbria Subdivision E. Resolution No. /S— /001 : A Resolution for the Vacation of the Existing Water, Sewer and Pressurized Irrigation Easements on Lot 1, Block 2, Umbria Subdivision, Ada County, Meridian, Idaho. MEETING NOTES APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D.Rich 2015-050698 BOISE IDAHO Pgs=4 LISA BATT 06/1012015 11:23AM MERIDIAN CITY NO FEE 11111111111111111111111111ii i 1111111111111111 III 00108098201500506980040048 CITY OF MERIDIAN RESOLUTION NO. I i (D( BY THE CITY COUNCIL: BIRD,BORTON, CAVENER, MILAM, ROUNTREE, ZAREMBA A RESOLUTION VACATING A PORTION OF THE EXISTING WATER, SEWER AND PRESSURIZED IRRIGATION EASEMENTS DEDICATED BY NOTE 17 ON SHEET 3 OF 5 OF THE PLAT OF UMBRIA SUBDIVISION, AS FILED FOR RECORD IN BOOK 101 OF PLATS AT PAGE 13200, RECORDS OF ADA COUNTY, IDAHO, BEING LOCATED WITHIN LOT 1, BLOCK 2 OF SAID SUBDIVISION, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on June 2, 2015 the City Council of Meridian, held a hearing on the vacation of a portion of those existing City of Meridian Sewer and Water Easements, dedicated by Note 17 on Sheet 3 of 5 of the Plat of Umbria Subdivision, as filed for record in Book 101 of Plats at Page 13200, records of Ada County Idaho, being located within Lot 1, Block 2 of said subdivision, Boise Meridian, City of Meridian, Ada County, Idaho, and WHEREAS, after such hearing, the City Council, by formal motion, did approve said described vacation; and NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY,IDAHO: Section 1. That a portion of those existing City of Meridian Sewer and Water Easements, dedicated by Note 17 on Sheet 3 of 5 of the Plat of Umbria Subdivision, as filed for record in Book 101 of Plats at Page 13200, records of Ada County Idaho, being located within Lot 1, Block 2 of said subdivision, Boise Meridian, City of Meridian, Ada County, Idaho, are hereby vacated. A copy of the necessary relinquishment is attached as Exhibit"A". UMBRIA SUBDIVISION—VAC-15-005 PAGE 1 OF 2 Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this Crtf day of c L' ' - , 2015. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this day of Com _ , 2015. '-- -''''------4----; , --' Mayor T. de Weerd ATTEST: '.idt3w EDAUC&. s `Oa- ICity of 1,,w QJ� ...„ , • ,0 40E IDIAN Jaycee OHolman, City Clerk IDAHO ,..,. SEAL Pte` �- d91The TRE ASS' STATE OF IDAHO, ) ) ss County of Ada ) (�/ On this 1 day of N�Un4L , 2015, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD and JAYCEE L. HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and y.ai.first above written. .•• c '._ tiC,, "�,x � .ill (SEAL) NOTAR PU I LICTFOR-IDAHO :� % RESIDING AT: e �cv-t ( !� �L.�'':.s.:: MY COMMISSION EXPIRES:i0.yi y , Q®a,_:„ UMBRIA SUBDIVISION-VAC-15-005 PAGE 2 OF 2 EXHIBIT A ,..". Existing Easements to be Vacated April 8,2015 EXHIBIT A CITY OF MERIDIAN SANITARY SEWER AND WATER EASEMENT VACATION LOT I,BLOCK 2,UMBRIA SUBDIVISION That portion of those existing City of Meridian Sewer and Water Easements,dedicated by Note 17 on Sheet 3 of 5 of the flat of Umbria Subdivision,as filed for record in Book 101 of Plats at Page 13200,records of Ada County,Idaho,being located within Lot 1,Block 2 of said subdivision,as shown on the attached Exhibit A-1,excepting therefrom that portion adjacent to the northerly boundary of said Lot 1 as shown on the attached Exhibit A-2. -- mot.LAND (?ArG �S4. '�)+9'!( / + r ' ' 7015; n4,Pe OF 0 Os, cIrJ.sc PLAT St OWING " UMBRIA r EXHIBIT A-1 -----•---._ A R. .. m . fI sr ,w ,tom; rrn '� SUBDIVISION `. I3 am. +� A PORTION OF THE SOUTH 1/2 OF SECTION 10, x^'a., =+ "�'r- ' "� T.3N., R.1W..B.M.,MERIDIAN, ADA COUNTY,IDAHO *,\, 'ar � g -w.� "'i'-"+�+ue'�.-,.�. ` � ! CITY OF MERIDIAN SEWER AND WATER EASEMENTS,S .\ ,.-t 11„ I'' ' W I ADA COUNTY HIGHWAY DISTRICT SIDEWALK EASEMENTS (i / wri I =la 3 !I 1 .— PUT OMNI V� ry rias No awa MOM. SCALL r-IOd ,� �' ,.wa m 6.., T i ; 10 PM VACATED _r,�.�'�` l o a,tvzr.--,..F Efmital.,ua T ,,,� a WILL ` 1''°"" ,*,4,a. EASEMENTS \w `"' S5://1 I ' w.w uYn. rae we ax• :AIM Lw A— l M c Nu t A A: .t u,r rs n . sg ",...A.„'"%.,,,,,,,4"'� ri •\ Y�F 5. '� �.L4t .wu. j bw-rur Nt] asl, Mdi fA�'uiwT I Qe Tab `(, + ry,_ ,. Ara.�,;i0 Yhl%f ti'�SaT M MOM,(wit rry.6lCSM • i,WGwp11nu%n.Mianit MM.wwdrvt tT ti ri')e_i}' :5.•••AO 0, ai\1 a s y� Je`,. . k. •.t,a,FRx:vg 'Li`V1d91 „4 t. MIF l',111.C4. ) ..371 1 a 0,AE 1A._�, t\ ••�-'- Y 1. • N.., 1ro;vole..Qa 4,4 a m c' °c to sEil'a.MF+ter Yoirc x FR,..as is 1"..3:514k2 AY z•T.,t,. tF66 are \ "ts ymnur MOW T.- - N �/ r �:.I11. 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I 555.,,•:5 i i 1 ( 1 [[/�..� ID 0 tawtww+fnmwaam; t i.,S 015 rl Y SURVEY WWI. .... 111 irx11 nal ra 1-47.7. Z W FRarraax ROAD .�)iI GROUP,P.C. Psi. 9n S-I ea.as-ae. 'i a "— S1FFT 3:3f`5 Umbria Sub VAC-15-005 -2- Meridian City Council Meeting DATE: June 9 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Acella Land F. Amendment to the Accela Land Management Maintenance Agreement MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS AMENDMENT 1. Parties ACCELA Accela, Inc. 2633 Camino Ramon, Suite 500 Bishop Ranch 3 San Ramon, California 94583 Attention: Contracts Administration T: 925.659.3200 F: 925.407.2722 e -Mail: contractsadmin@accela.com CUSTOMER City of Meridian, Idaho 33 E. Broadway Avenue Meridian, Idaho 83642 Attention: Kristy Vigil T: 208.489.0495 F: N/A e -Mail: kvigil@meridiancity.org 2. Effective Date Provided that Customer signs and returns this Amendment (the "Amendment') to Accela no later than July 1, 2015, this Amendment is effective as of the date of the Customer's signature ("Effective Date"). 3. Deliverables and Compensation Accela Land ManagementTm Named User Licenses 25 $0.00 Accela Mobile OffceTm Named User Licenses (25) $0.00 I In exchange for relinquishing twenty-five (25) named user licenses of Accela Mobile Office, Customer will receive twenty-five (25) named user licenses of Accela Land Management at no additional cost; maintenance fees that are applicable to the exchanged licenses during the current annual term, which commenced September 30, 2014 will remain unchanged. Maintenance fees for the additional 25 Land Management named user licenses for the annual term commencing September 30, 2015 will be $5,499. I Prorated Accela Land Manaaement (5 Named User Licenses) Maintenance Fees 1 $307.34 1 2 The annual maintenance fees in this table are pro -rated and co -termed from June 20, 2015 to September 29, 2015 and will renew on September 30, 2015. The maintenance fees for these licenses are also included in the following table. Deliverables — Maintenance3 Fees Accela Land Management 110 Named User Licenses $23,051.81 Accela Licensing & Case Mana ementTM 20 Named User Licenses $8,798.40 Accela Citizen AccessTM Based upon Population of 65,000 $3,819.40 Accela GISTM 60 Named User Licenses $4,718.80 Total Maintenance Fees $40,388.41: 3Annual Maintenance fees in this table cover the period of September 30, 2015 through September 29, 2016 and are due on September 30, 2015. [Remainder of Page Intentionally Left Blank] Amendment Page 1 of 2 4 The annual maintenance fees in this table are pro -rated and co -termed from October 6, 2015 through September 29, 2016 and are due on October 6, 2015. 4. Terms and Conditions 4.1. Customer may elect to continue its maintenance coverage for additional annual terms by paying to Accela the fees associated with such terms when these are due; said fees will not increase by more than ten percent (10%) from the maintenance fees for the preceding term. 4.2. Unless specifically amended, modified, or supplemented by this document, all terms and conditions of prior written agreements between the parties shall remain unchanged and in full force and effect. The parties expressly disclaim any alternate terms and conditions accompanying drafts and/or purchase orders issued by Customer. 4.3. If any particular provision of this document is determined to be invalid or unenforceable, that determination shall not affect the other provisions which shall be construed in all respects as if the invalid or unenforceable provision were omitted. ACCELA By: �Vz �_ . �� Signature t4Ngtg Print Name Its 4 Title Dated: 11- PAL1 8S® Month, Day, Year CUSTOMER By:--- Signature y. Signature Print Name Its Title Dated: ., Month, Day, Year END OF DOCUMENT Amendment Page 2 of 2 Meridian City Council Meeting DATE: June 9 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Resolution Meridian Arts Resolution No. �S /0 70, A Resolution Adopting Meridian Arts Commission Traffic Box Art Image Repository MEETING NOTES f �) Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. `S J0 7 d BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, ACCEPTING THE TRAFFIC BOX ART IMAGE REPOSITORY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Meridian City Code section 2-5-2(C)(2-4) charges the Meridian Arts Commission with stimulating awareness and appreciation of the importance of publicly accessible art and its benefits to the community, fostering the development of a receptive climate for the arts, and reviewing and advising the City Council on the aesthetic aspects of works of art to be displayed by the City of Meridian; WHEREAS, the City desires that public art will be a component of our community, and to that end, the Meridian Arts Commission issued the Call for Artists attached hereto as Exhibit A, seeking proposals for the inclusion of artwork in the Traffic Box Art Image Repository, a repository of images portraying artwork available for reproduction on vinyl wraps to be installed on traffic signal boxes in Meridian; WHEREAS, on May 18, 2015, the Meridian Arts Commission reviewed the responses to the Call for Artists, selected artists whose works are appropriate for inclusion in the Traffic Box Art Image Repository based on their respectively submitted proposals, and recommends to the Meridian City Council that such works, as depicted in Exhibit B hereto, be included in the Traffic Box Art Image Repository and offered to potential sponsors for reproduction on vinyl wraps to be installed on traffic signal boxes in Meridian, for a fee pursuant to fee schedule; and WHEREAS, the Mayor and City Council find that the proposed Traffic Box Art Image Repository, as set forth in Exhibit B, will serve the best interest of Meridian's residents, businesses, and traveling public; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the proposed Traffic Box Art Image Repository, attached hereto as Exhibit B, is hereby accepted and adopted by the Mayor and City Council of the City of Meridian. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 91h day of June, 2015. APPROVED by the Mayor of the City of Meridian, Idaho, this 9'h day of June, 2015. TEDALCV rl �9 OW City of Mayor Tarl iyh de SEAL I RESOLUTION ADOPTING TRAFFIC BOX ART City Clerk Page I of 4 RESOLUTION ADOPTING TRAFFIC BOX ART IMAGE REPOSITORY Page 2 of 4 • • • • • • • EXHIBIT A RESOLUTION ADOPTING TRAFFIC BOX ART IMAGE REPOSITORY Page 3 of 4 RESOLUTION ADOPTING TRAFFIC BOX ART IMAGE REPOSITORY Page 4 of 4 EXHIBIT B Meridian City Council Meeting DATE: June 9 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: City Youth Scholarship City Youth Scholarship Presentation to Melissa Stevens MEETING NOTES V/ Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE_: June 9 2015 ITEM NUMBER: 5B PROJECT NUMBER: ITEM TITLE: City Youth Scholarship City Youth Scholarship Presentation to Maggie Moulton MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT 'NOTES INITIALS Meridian City Council Meeting DATE: June 9 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Valley Regional Transit Report Valley Regional Transit Annual Report and FY2016 Budget Request from Kelli Fairless MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Many people rely on ValleyRide JUN Q 9`' .r 20f5 • Seven out of 10 riders rely on ValleyRide for all or nearly all of their transportatiogIAWF:C. (hf� CITY CLERKS OFFICE • Nearly half of all riders do not have a driver's license • Half of all riders do not have access to a vehicle. ValleyRide has a loyal and growing base of riders • Over one-third (38 percent) of riders have been using ValleyRide for less than a year. • Over two-thirds indicate that their use of ValleyRide will stay the same or increase in the next year. • Nearly three out of five riders state that they will promote ValleyRide to friends and family members. Demographics • About 32 percent of Ada County and Canyon County residents are between ages 18-34. This age group accounts for half of the rider respondents. Travel behavior • Work is the most common trip purpose (52.8%) followed by school (29.9%), appointments (29.2% ) and shopping/errands (22.2%) • One-third of riders are new to ValleyRide (less than one year). One-fourth of riders have been riding for more than five years. Quality ratings • More than 3 of 4 respondents say they have always or mostly have a good experience riding the bus. • Four out of five respondents say they are very satisfied or satisfied with the overall service quality. • Attributes, such as cleanliness, availability of seats, safety, cost and value of service exceed rider expec- tations. • More than half the riders say the service does not meet their expectations for early morning, evening and Saturday service. *A total of 857 surveys were completed between April 28 -May 1, 2014. The overall margin of error is plus or minus 3.3 percent at a 95 percent confidence level. valley reg iona Itransit Meridian City Council Meeting DATE: June 9 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Items moved from MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: June 9 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Community Block Grant Public Hearing: Community Development Block Grant (CDBG) PY14 Substantial Amendment MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILEDTO STAFF SENTTO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN-UP SHEET DATE June 9. 2015 ITEM # 7A ect Number: cutsu vyzuio 5uastantial Project Name: Amendment PLEASE PRINT NAME FOR AGAINST NEUTRAL RECEIV T_ JUN 0 9 215 ClTv !TY CLERKS OFFICE,— r� SCJ c3 i0 /Cv ! 1 Meridian City Council Meeting DATE: June 9 2015 ITEM NUMBER: $A PROJECT NUMBER: ITEM TITLE: Parks and Rec Annual Update Parks and Recreation Department: Annual Update MEETING NOTES Pr 1 - Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS -F,.ECEJVk.7l) JUN 0 9 2015 CITY OF O)dFRZ__�- CITY CLERKS OFFICE '1 0 P- 611 C �/ (flE IDI AN:--- RRC ASSOCIATES.- Table of Contents INTRODUCTION & METHODOLOGY........................................................1 DEMOGRAPHICS......................................................................................2 CURRENT FACILITIES AND PROGRAMS...............................................6 Importance and Ratings of Parks and Recreation Opportunities ...................................... 6 Most Used Facilities and Parks........................................................................................ 8 Importance of Facilities to Household........................................................................... 12 Degree to Which Household Needs are Met by Facilities ............................................... 15 Importance vs. Needs -Met Matrix — Current Facilities ................................................... 18 Importance of Programs to Household.......................................................................... 20 Degree to Which Household Needs are Met by Programs .............................................. 23 Importance vs. Needs -Met Matrix — Current Programs .................................................. 26 PROGRAMS, ACTIVITIES, AND SPECIAL EVENTS..............................28 Household Need for Programs...................................................................................... 28 Most Important Program to Household......................................................................... 30 VALUES AND VISION.............................................................................32 Top Areas Parks & Recreation Should Focus on Improving ............................................. 32 FUTURE FACILITIES, AMENITIES, AND SERVICES .............................37 Most Important Factors that Would Increase Use of Facilities ....................................... 37 Importance of Adding/Expanding/Improving Future Facilities ....................................... 38 Top Priorities to Add, Expand, or Improve..................................................................... 41 COMMUNICATION..................................................................................43 FINANCIAL CHOICES/FEES...................................................................44 CurrentFees................................................................................................................. 44 Impact of Fee Increases................................................................................................. 45 Allocationof Funding.................................................................................................... 46 ADDITIONAL OPEN-ENDED COMMENTS.............................................47 Table of Figures Figure 1: Demographic Profile.................................................................... Figure 2: Residential Profile........................................................................ Figure 3: Importance of and Familiarity with Local Recreation Opportunities .............................. 6 Figure 4: Use of and Satisfaction with Classes and Programs........................................................ 7 Figure 5: Most Used Facilities/Parks............................................................................................... 9 Figure 6: Most Used Facilities/Parks by Area of Residence.......................................................... 10 Figure 7: Most Used Facilities/Parks by Household Status.......................................................... 11 Figure 8: Importance of Facilities Operated by MPRD — Percent Important vs. Not Important.. 13 Figure 9: Importance of Facilities Operated by MPRD —Average Rating ..................................... 14 Figure 10: Degree to Which Household Needs are Met by Facilities Operated by MPRD — PercentNeeds Met vs. Needs Unmet........................................................................................... 16 Figure 11: Degree to Which Household Needs are Met by Facilities Operated by MPRD — AverageRating.............................................................................................................................. 17 Figure 12: Current Facilities — Importance vs. Needs Met Matrix ................................................ 19 Figure 13: Importance of Programs Operated by MPRD — Percent Important vs. Not Important ....................................................................................................................................................... 21 Figure 14: Importance of Programs Operated by MPRD —Average Rating ................................. 22 Figure 15: Degree to Which Household Needs are Met by MPRD Programs — Percent Needs Met vs. Needs Unmet........................................................................................................................... 24 Figure 16: Degree to Which Household Needs are Met by MPRD Programs—Average Rating.. 25 Figure 17: Current Programs — Importance vs. Needs Met Matrix .............................................. 27 Figure 18: Household Need for Programs.................................................................................... 28 Figure 19: Household Need for Programs by Household Status .................................................. 29 Figure 20: Top Three Most Important Programs to Add, Expand, or Improve ............................ 30 Figure 21: Top Three Most Important Programs to Add, Expand, or Improve Combined........... 31 Figure 22: Top Three Areas MPRD Should Focus on Improving ................................................... 33 Figure 23: Top Three Areas MPRD Should Focus on Improving Combined ................................. 34 Figure 24: Top Three Areas MPRD Should Focus on Improving Combined ................................. 35 Figure 25: Top Three Areas MPRD Should Focus on Improving Combined ................................. 36 Figure 26: Three Areas that, if Addressed, Would Increase Your Use of MPRD Facilities ........... 37 Figure 27: Importance of Adding/Expanding/Improving MPRD Facilities — Percent Important vs. NotImportant ....................................................... :................................................................. ...... 39 Figure 28: Importance of Adding/Expanding/Improving MPRD Facilities —Average Rating ....... 40 Figure 29: Top Three Most Important Facilities to Add, Expand, or Improve .............................. 41 Figure 30: Top Three Most Important Facilities to Add, Expand, or Improve Combined ............ 42 Figure 31: Current Methods of Receiving Information and Best Method for Reaching You ....... 43 Figure 32: How do you feel about the current program and facility fees charged by MPRD? .... 44 Figure 33: Potential Impact of Fee Increases on Current Level of Participation .......................... 45 Figure 34: Allocation of Funding Towards Facilities/Services/Programs —Average Allocation Amount......................................................................................................................................... 46 INTRODUCTION & METHODOLOGY The purpose of this study was to gather public feedback on City of Meridian parks and recreation facilities, services, and programs. This survey research effort and subsequent analysis were designed to assist the City of Meridian in the creation of a master plan for existing and possibly future enhancements, facilities, and services. The survey was conducted using three primary methods: 1) a mail -back survey, 2) an online, invitation -only web survey to further encourage response from those residents already within the defined invitation sample, and 3) an open -link online survey for members of the public who were not part of the invitation sample. The analysis herein primarily focuses on responses from the invitation sample. However, open link responses are additionally analyzed and discussed, particularly when they differ from the invitation sample. The primary list source used for the mailing was a third party list purchased from Melissa Data Corp., a leading provider of data with emphasis on U.S., Canadian, and international address and phone verification as well as postal software. Use of the Melissa Data list also includes renters in the sample who are frequently missed in other list sources such as utility billing lists. A total of 3,500 surveys were mailed to a random sample of Meridian residents in March 2015. The final sample size for this statistically valid survey was 731, resulting in a margin of error of approximately +/- 3.6 percentage points calculated for questions at 50% response'. The open link survey received an additional 661 responses. The underlying data were weighted by age, ethnicity, and area of impact by neighborhood to ensure appropriate representation of Meridian residents across different demographic cohorts in the sample. Using the ESRI Demographic and Income Profile, which generates a 2014 population profile using 2010 Census data, the age distribution and ethnicity distribution within the respondent sample was matched to the 2014 demographic profile of the City of Meridian. In addition, the neighborhood distribution within the respondent sample was matched to the 2015 area of impact by region as provided by the City. Due to variable response rates by some segments of the population, the underlying results, while weighted to best match the overall demographics of residents, may not be completely representative of some sub -groups of the population. ' For the total invitation sample size of 731, margin of error is+/- 3.6 percent calculated for questions at 50% response (if the response for a particular question is "50%"—the standard way to generalize margin of error is to state the larger margin, which occurs for responses at 50%(. Note that the margin of error is different for every single question response on the survey depending on the resultant sample sizes, proportion of responses, and number of answer categories for each question. Comparison of differences in the data between various segments, therefore, should take into consideration these factors. As a general comment, it is sometimes more appropriate to focus attention on the general trends and patterns in the data rather than on the individual percentages. RRC Associates, Inc. 1 DEMOGRAPHICS This section of the report details the respondent and household demographics of the invitation and open link samples. By understanding how the characteristics of these two sample groups differ, we are in a better position to understand contrasting response patterns for various questions on the survey. • Gender. Invitation sample respondents are predominantly female (76 percent), while roughly a quarter (24 percent) are male. Open link respondents also skewed female, though to a lesser degree (63 percent). • Age. Almost half (47 percent) of invitation respondents are under age 45, compared to a slightly higher proportion of open link respondents (54 percent). Invitation respondents were generally older, with 18 percent age 65 or older (10 percent open link). Consistent with these findings, the average age of an invitation sample respondent was 49.9 and the average age of an open link sample respondent was slightly younger at 45.9. • Household Profile. Most invitation respondents (61 percent) identify themselves as residents of family households, followed by empty nesters (25 percent), singles without children (7 percent), and couples without children (6 percent). Similarly, the open link sample was dominated by respondents with children at home (68 percent) and empty nesters (17 percent). A majority of both invitation respondents (82 percent) and open link respondents (86 percent) reported being in a couple. • Household Income. Seventy-three percent of invitation sample households earn an annual income of less than $100,000, while only 60 percent of open link households fall within this income bracket. In a similar finding, eight percent of invitation respondents reported earnings of greater than $150,000 per year, while 14 percent of open link respondents reported incomes in this range, indicative of a more affluent open link sample. Open link households also reported a higher average annual income ($100,217) than invitation households ($79,496). • Ethnicity/Race. Eight percent of invitation respondents and 3 percent of open link respondents consider themselves to be of Hispanic, Latino, or Spanish origin. Diverse representation by race was limited, with 97 percent of invitation respondents and 95 percent of open link respondents identifying themselves as white. One percent of invitation respondents consider themselves to be Native American, 1 percent consider themselves to be African American, and 1 percent identify themselves as some other race. • Own or Rent. A majority of both invitation respondents (87 percent) and open link respondents (85 percent) indicated that they own their residence. RRC Associates, Inc. 2 • Voter Registration. Most respondents in both samples are registered voters in the City of Meridian (91 percent invitation, 83 percent open link). • Years in the Meridian Area. Invitation sample respondents have lived in the Meridian area for an average of 16.5 years, somewhat longer than open link respondents (average 12.0 years). Most invitation respondents have been in the area for a considerable period of time, with 67 percent having lived there for over 10 years. Only 46 percent of open link respondents have lived in Meridian for more than 10 years. Few respondents in either sample are new residents of the area, with 0 percent of invitation and 7 percent of open link respondents having lived in the area for under a year, • Area of Residence. Roughly a third (32 percent) of invitation respondents live in the Northwest area of the City (west of Meridian Rd. and north of Cherry Lane). An additional twenty-five percent live in the South area (south of 1-84), followed by twenty-two percent each in the Central area (between 1-84 and Cherry Lane/Fairview Ave.) and the Northeast (east of Meridian Rd. and north of Fairview Ave.). Similarly, the largest share of open link respondents live in the Northwest section (32 percent), followed by the Northeast (23 percent), South (20 percent), Central (11 percent), and other areas (14 percent). RRC Associates, Inc. 3 Figure 1: Demographic Profile Demographic Profile Invitation Sam m a Female �y Male _ 24% Under 35.9% 35-44 y 45-54 -19% ✓T Q 55-64.15% 65-74 ■ 12% 75 or over, 7% Single, no children, 7% 14 Couple, no children, 6% a Single with children at ' 5% h home a Couple with children at R home Single, children no, 6% longer at home Couple, children no -19% longer at home Under $25,000 ■ 13% $25,000-49,999 - 18% m O $50,000-74,99925% V U $75,000-99,999 -17% 37% Open Link 76% 63% 37% 19% 36% $100,000-149,999 =20% f/! Sample $150,000-199,999' 5% Z $200,000-249,999 12% $250,000 or more 1% 37% Open Link 76% 63% 37% 19% 36% 57% Average 49 9 Invitation', Sample Open Link 57% 24% 12% 8% 2% 1% 13% 23% 24% 25% 9% 3% 3% 0% 20% 40% 60°% 80°% 0% 20% 40% 60% Percent of Respondents Percent of Respondents 62% RRC Associates, Inc. 4 Average $9,496 Invitation Sample Open Link 24% 12% 8% 2% 1% 13% 23% 24% 25% 9% 3% 3% 0% 20% 40% 60°% 80°% 0% 20% 40% 60% Percent of Respondents Percent of Respondents 62% RRC Associates, Inc. 4 ,Residential Profile Figure 2: Residential Profile Invitation Sample South (south of 1-84) ■ 25% Central (between 1-84 Sample and Cherry 22% Lane/Fairview Ave.) Where in Northwest (west of city do youu ■ 32% Meridian Rd. and nort.. live? 6% Northeast (east of Other Meridian Rd. and north 22% of Fairview Ave.) Number of Years Lived in Meridian Other Less than 1 1 to 311% Link 4 to 10 ■ 32% 11 to 20 _48% 21 or more 019% Open Link 20% 11% 32% 23% 14% 7% 10% 38% 31% 15% Average 16.6 nvitation' Sample Own vs.Rent Open 1 to 311% Link 4 to 10 ■ 32% 11 to 20 _48% 21 or more 019% Open Link 20% 11% 32% 23% 14% 7% 10% 38% 31% 15% Own 87% 85% Own vs.Rent Rent '11% 6% Other 12% 9% Household Needfor Yes ' 12% 6% ADA - Accessible No 88% 94% Facilities 20% 40% 60% 80% 100% 0% 50% 100% Percent of Respondents Percent of Respondents RRC Associates, Inc. 5 CURRENT FACILITIES AND PROGRAMS Importance and Ratings of Parks and Recreation Opportunities Importance of Local Recreation Opportunities. Respondents were asked to indicate the importance of the availability of local parks and recreation opportunities to their household on a scale of 1 to 5, with 1 meaning "not at all important" and 5 meaning "very important." Respondents generally indicated that local recreation opportunities are very important to their household, with 84 percent of invitation respondents and 91 percent of open link respondents providing a 4 or 5 rating. Average importance ratings were similarly high in both the invitation (4.2) and open link (4.5) samples. Knowledge/Familiarity with Current MPRD Offerings. Respondents were also asked to rate their level of familiarity with current Meridian parks and recreation facilities, programs, and services on a scale of 1 to 5, where 1 means "not at all familiar" and 5 means "very familiar". Ratings of familiarity were not as high as ratings of importance, particularly among invitation respondents. Forty-three percent of invitation respondents provided a 4 or 5 rating (average rating 3.4), compared to 70 percent of open link respondents (average 3.8). Figure 3: Importance of and Familiarity with Local Recreation Opportunities Importance of and Familiarity with Current MPRD Offerings Invitation Sample Open Link 1 - Not at all important' 3% 1 % Importance of 213% 1% Local Parks pl o a an 3 - Neutral ■ 10 /0 7-/o Recreation Opportunities 4-39% 27% 5 - Very important 45% 64% 1 - Not at all familiar, 4% 2% Knowledge/ Familiarity 209% 7% with MPRD Facilities, 3 -Neutral — Programs, 4-28% Services 5 -Very familiar -15% Average flnvit�ation 4 2 m Open Open 1 Link an 3 - Neutral ■ 10 /0 7-/o Recreation Opportunities 4-39% 27% 5 - Very important 45% 64% 1 - Not at all familiar, 4% 2% Knowledge/ Familiarity 209% 7% with MPRD Facilities, 3 -Neutral — Programs, 4-28% Services 5 -Very familiar -15% 44% 21% 18% 52% 0% 20% 40% 0% 20% 40% 60% 80% Percent of Respondents Percent of Respondents RRC Associates, Inc. 6 Average 3.4 Invitation Sample Open Link 44% 21% 18% 52% 0% 20% 40% 0% 20% 40% 60% 80% Percent of Respondents Percent of Respondents RRC Associates, Inc. 6 Participation in Meridian Parks and Recreation Classes and Programs. Nineteen percent of invitation respondents and 34 percent of open link respondents indicated that they have registered for a MPRD program or class during the past year. Ratings of Service Received. Respondents who indicated they had registered for classes or programs in the past year were asked to rate the service they received on a scale of 1 to 5, with 1 meaning "poor" and 5 meaning "excellent." Satisfaction with their program or class was very high, with 95 percent of invitation respondents and 91 percent of open link respondents providing a 4 or 5 rating and an average satisfaction rating of 4.4 for both samples. Figure 4: Use of and Satisfaction with Classes and Programs Use of and Satisfaction_ with Current MPRD Classes and Programs J Invitation Sample Open Link_ Have you registered for No -81% 66% any MPRD programs/classes in the last 12 months? Yes ■ 19% (if Yes) Satisfaction with Program/Class Service RRC Associates, Inc. 1 - Poor 11 % 2I0% 3 - Average 14% 40 5 - Excellent M 47% 48% 9% 34% 42% 49% 20% 40% 60% 80% 0% 20% 40% 60% 80% Percent of Respondents Percent of Respondents Average 4.4 Invitations Sample Open Link 47% 48% 9% 34% 42% 49% 20% 40% 60% 80% 0% 20% 40% 60% 80% Percent of Respondents Percent of Respondents Most Used Facilities and Parks Respondents were provided a list of 18 facilities and parks operated by the City of Meridian. They were then prompted to indicate the three facilities they use most often: Use by Sample. Figure 5 explores the top three most used facilities and parks by survey sample. The following facilities were used most commonly by invitation respondents: Settlers Park (70 percent), Storey Park (53 percent), Julius M. Kleiner Memorial Park (46 percent), Tully Park (39 percent), and Bear Creek Park (17 percent). Open link respondents also most frequently used Settlers Park (80 percent), followed by Julius M. Kleiner Memorial Park (58 percent), Tully Park (28 percent), Storey Park (26 percent), and Bear Creek Park (17 percent). Invitation respondents are more likely to use Storey Park and Tully Park on a regular basis, while open link respondents have a higher likelihood of utilizing Settlers Park, Julius M. Kleiner Memorial Park, Heroes Park, and the Heritage Middle School Ball Fields. Invitation responses were also analyzed by area of residence (Figure 6) and household profile (Figure 7): Use by Area of Residence. Invitation respondents in Northeast Meridian reported that they are particularly likelyto use the Julius M. Kleiner Memorial Park, Jabil Fields, and Community Center. Respondents living in the Northwest section of the City most frequently use Settlers Park, Tully Park, and Chateau Park; finally, respondents located in the South area most often use Bear Creek Park, Renaissance Park, Gordon Harris Park, and Heroes Park. Respondents from each neighborhood reported higher usage of parks and facilities located within their respective neighborhoods, which is logical given the close vicinity of residents to these amenities. Use by Household Status. Settlers Park, Tully Park, Renaissance Park, Jabil Fields, Chateau Park, and Heroes Park are used more often by invitation respondents living with children at home than those in non -family households. Respondents living without children are more likely to use Julius M. Kleiner Memorial Park, City Hall Plaza, and Generations Plaza on a regular basis. RRC Associates, Inc. Figure 5: Most Used Facilities/Parks Top Three MPRD Facilities 8 Parks Used Most Often Invitation Sample Settlers Park 70% Storey Park — Julius M. Kleiner_ Memorial Park Tully Park Bear Creek Park - 17% Renaissance Park, 7% Gordon Harris Park, 7% Jabil Fields 6% Chateau Park 6% City Hall Plaza 6% Community Center, 5% Heroes Park ' 5% Heritage Middle School3% Ball Fields Generations Plaza 3% Centennial Park I2% 8th Street Park I1% Seasons Park I1% Champion Park I1% 53% 46% 39% Open Link 80% 26% 58% 28% 17% 8% 4% 3% 7% 4% 7% 14% 12% 5% 1% 3% 1% 3% 0% 20% 40% 60% 80% 0% 20% 40% 60% 80% Percent of Respondents Percent of Respondents RRC Associates, Inc. 9 Figure 6: Most Used FacilitieslParks by Area of Residence Invitation Sample Only Top Three MPRD Facilities 8 Parks Used Most Often - by Area of Residence Central Northeast Northwest South Settlers Park _67% 77%®86% Community Center 6% _47% Storey Park_62% 149% 65% i -34% Julius M. 39% 60% 1 36% 48% oKleiner- Memorial Park Generations Plaza I4% 11% 6% 11% Centennial Park 5% Tully Park -48%_ I4% 132% ;_61% �8% Bear Creek Park I6% '5% �3% 99 _52% Renaissance Park 11% I1% �27% Gordon Harris Park I3% 11% i ■24% Jabil Fields 1% 22% 12% Chateau Park I5% 14% 1%° City Hall Plaza I4% 7% 6% '5% Community Center 6% 10% 12%° I3% Heroes Park 7% Respondents .14% Heritage Middle School 8% '6% 11% o% Ball Fields Generations Plaza I4% 11% 6% 11% Centennial Park 5% 11% I4% 8th Street Park 6% 0% Seasons Park 0% 4% Champion Park I3% yy0° 2% 0% 50% 0% 50% 100%0% 50% 100% 20% 40% 60% Percent of Percent of Percent of Percent of Respondents Respondents Respondents Respondents RRC Associates, Inc. 10 Figure 7: Most Used Facilities/Parks by Household Status Invitation Sample Only Top Three MPRD Facilities Et Parks Used Most Often - by Presence of Children in Household Children Present in Home No Children Present in Home Settlers Park Storey Park -51% Julius M. Kleiner - Memorial Park 42% Tully Park Bear Creek Park .17% Renaissance Park. s% Gordon Harris Park 7% Jabil Fields, 8% Chateau Park, 8% City Hall Plaza 11% Community Center 4% Heroes Park, 7% Heritage Middle School 4% Ball Fields Generations Plaza 10% Centennial Park I2% 8th Street Park I1% Seasons Park Champion Park I2% 45% 80% 51% 54% 27% 51% 0% 20% 40% 60% 80% 0% 10% 20% 30% 40% 50% 60% Percent of Respondents Percent of Respondents RRC Associates, Inc. 11 Respondents were provided a list of current Meridian Parks and Recreation facilities and programs and asked to rate the importance of each amenity to their household as well as identify the degree to which each amenity meets their household's needs. The results from each of these questions are discussed in turn below. Importance of Facilities to Household On a scale from 1 to 5, where 1 is "not at all important" and 5 is "very important", respondents rated the importance of Meridian Parks and Recreation facilities to their households. Figure 8 to follow illustrates the percentage of "4" and "5" responses (indicating that the respondent feels the facility is important) versus the percentage of "1" and "2" responses (indicating that the respondent feels the facility is not important) among invitation respondents. Figure 9 depicts the average importance rating provided by invitation respondents for each facility. The highest average ratings and largest shares of "4" and "5" responses were given for the following facilities: • Pathways/trails (average rating 4.2; 82 percent provided a 4 or 5 rating) • Playgrounds (4.1 average; 77 percent rated 4 or 5) • Picnic shelters (3.8 average; 69 percent rated 4 or 5) • Swimming pools/aquatic facilities (3.7 average; 56 percent rated 4 or 5) • Community/recreation center (3.6 average; 56 percent rated 4 or 5) • Indoor gym space (3.3 average; 49 percent rated 4 or 5) • Splash pads (3.3 average; 48 percent rated 4 or 5) • Athletic fields (3.3 average; 43 percent rated 4 or 5) • Outdoor basketball courts (3.1 average; 43 percent rated 4 or 5) Facilities that received considerably lower ratings include ball fields (2.9 average), tennis courts (2.9), dog parks (2.9), and rodeo grounds (2.2). Dog parks and rodeo grounds also received a higher share of respondents providing a "1" or "2" rating than the share of those providing a "4" or "5" rating, indicating that the majority of respondents feel that these facilities are unimportant. Figure 9 compares average importance ratings between invitation respondents and open link respondents. Ratings were generally fairly similar among the two samples, though open link respondents rated several items higher in importance on average, including athletic fields, ball fields, picnic shelters, pathways/trails, community/recreation center, dog parks, and indoor gym space. RRC Associates, Inc. 12 Figure 8: Importance of Facilities Operated by MPRD - Percent Important vs. Not Important Invitation Sample Only Importance of Facilities Operated by MPRD - Invitation Sample Only r°_4 8 5(important) vs. % I& 2 (Not Important) PathwayslTrails 7% Playgrounds' J12% Picnic Shelters — 19% Community/Recreation 56% Center' — 16% Swimming Pools/Aquatic 56% Facilities —16% Indoor Gym Space 49% —24% Splash Pads 48% 30% 69% 82% 77% Athletic Fields 43% — 26% Outdoor Basketball 43% Courts _ 32% ■ Percent 4 & 5 (Important) Tennis Courts 37% ■ Percent 1 & 2 (Not Important) Ball Fields 31% 37% 29% Dog Parks jjjLL W— a-"31% ' '35% Rodeo Grounds ® 14% 0% 10% 20% 30% 40% 50% 60% Percent of Respondents 62% 70% 80% 90% RRC Associates, Inc. 13 Figure 9: Importance of Facilities Operated by MPRD - Average Rating Im ortance of Facilities Operated by MPRD Average Rating (I=Not at all Important, 5=Very Important) Invitation Sample Open Link Pathways/Trails 4.2 Playgrounds 4.1 Picnic Shelters 3.8 Swimming Pools/Aquatic 3.7 Facilities Community/ Recreation Center 3.6 Indoor Gym Space 3.3 Splash Pads 3.3 3 Athletic Fields 3.3 Outdoor Basketball Courts 3.1 3.1 Ball Fields 2.9 3.2 Tennis Courts 2.9 2,9 Dog Parks 2.9 3.1 Rodeo Grounds 2.2 21 RRC Associates, Inc. 4.1 4.1 3.7 3.8 3.5 .4 3.8 2 3 4 Average Importance Rating M. 14 Degree to Which Household Needs are Met by Facilities Using the same list of facilities, respondents also rated the degree to which they feel their household's needs are met by current Meridian Parks and Recreation facilities on a scale from 1 to 5, where 1 means "not at all" and 5 means "completely." Figure 10 shows the percentage of "4" and "Y' invitation responses (indicating that the respondent feels their household's needs are met) relative to the percentage of ""1" and "2" invitation responses (indicating that the respondent feels their household's needs are unmet). Figure 11 immediately following depicts average ratings. Overall, respondents indicated that their needs are generally well met by current facilities. The following facilities received the highest average ratings and the highest proportions of "4" and "5" ratings among invitation respondents: • Playgrounds (average rating 4.3; 84 percent provided a 4 or 5 rating) • Picnic shelters (4.0 average; 67 percent rated 4 or 5) • Athletic fields (3.8 average; 73 percent rated 4 or 5) • Ball fields (3.8 average; 69 percent rated 4 or 5) • Splash pads (3.6 average; 59 percent rated 4 or 5) • Outdoor basketball courts (3.5 average; 57 percent rated 4 or 5) • Tennis courts (3.4 average; 38 percent rated 4 or 5) • Pathways/trails (3.4 average; 50 percent rated 4 or 5) • Community/recreation center (3.3 average; 55 percent rated 4 or 5) • Dog parks (3.1 average; 41 percent rated 4 or 5) • Swimming pools/aquatic facilities (3.1 average; 44 percent rated 4 or 5) • Rodeo grounds (3.1 average; 38 percent rated 4 or 5) Only one facility, indoor gym space, did not receive a relatively high needs met rating. Forty- seven percent of respondents provided a "1" or "2" rating, while only 25 percent provided a "4" or "5" rating for this item. The average rating was 2.6, indicating that indoor gym space is a facility that, for a majority of respondents, is not meeting the needs of their households and therefore should be considered in future facility improvements. Figure 11 also illustrates the average ratings given by open link respondents for each listed facility. Invitation respondents gave higher ratings on average to playgrounds, dog parks, and rodeo grounds. Meanwhile, open link respondents provided higher needs met ratings for tennis courts and indoor gym space. RRC Associates, Inc. 15 Figure 10: Degree to Which Household Needs are Met by Facilities Operated by MPRD - Percent Needs Met vs. Needs Unmet Invitation Sample Only Degree to Which Household Needs are Met by MPRD Facilities - Invitation Sample Only F% 4 ft 5 (Needs Met) vs. % 1 & 2 (Needs Unmet) Playgrounds 4% Athletic Fields 10% Ball Fields 184% 73% 69% 5% Picnic Shelters i 67% 4% Splash Pads . 159% ® 14% Outdoor Basketball 57% Courts 17% Community/ 55% Recreation Center ®25% Pathways/Trails 50% 28% Swimming 44% Pools/Aquatic Facilities 30% Dog Parks 41% 31% Rodeo Grounds 38% 34% Tennis Courts 38% 01—percent 4 & 5 (Needs Met) 11% ■ Percent 1 & 2 (Needs Unmet)' Indoor Gym Space —25% 47% 0% 10% 20% 30°% 40% 50% 60°% 70% 80% 90% Percent of Respondents RRC Associates, Inc. 16 Figure 11: Degree to Which Household Needs are Met by Facilities Operated by MPRD - Average Rating ,Degree to Which Household Needs Are Met by MPRD Facilities Average Rating (1=Not at all, 5=Completely) Playgrounds Picnic Shelters Athletic Fields Ball Fields Splash Pads Outdoor Basketball Courts Tennis Courts Pathways/Trails Community/ Recreation Center Dog Parks Swimming Pools/Aquatic Facilities Rodeo Grounds Indoor Gym Space Open Link 4.0 3.9 3.8 3.8 3.5 3.5 3.7 3.4 3.2 2.7 3.0 2.8 2.8 2 3 4 Average Needs Met Rating RRC Associates, Inc. 17 Importance vs. Needs -Met Matrix — Current Facilities It is informative to plot and compare the facility scores for level of importance and degree to which needs are being met by these facilities using an 'Importance vs. Needs -Met' matrix. Scores are displayed in this matrix using the mid -points for both questions to divide into four quadrants. The Importance scale midpoint was 3.3 (the median importance rating across all facilities); the Needs -Met midpoint was 3.4. The upper right quadrant shows the facilities that have a high average rating of importance as well as a high level of needs being met. These amenities are less of a priority for improvement since needs are currently being met, but are important to maintain in the future as they are perceived to be important by respondents: • Playgrounds • Picnic shelters • Splash pads (on the cusp of low importance) Facilities located in the upper left quadrant have relatively high importance but a lower level of needs being met, which suggests that these facilities could be improved. Improving these facilities would positively impact the degree to which household needs are being met overall: • Pathways/trails • Swimming pools/aquatic facilities • Community/recreation center • Indoor gym space (on the cusp of low importance) The lower right quadrant shows facilities that are not important to many households, yet are meeting their needs very well. It may be beneficial in the future to evaluate whether the parks and recreation resources supporting these facilities outweigh the benefits: • Athletic fields • Outdoor basketball courts • Ball fields Finally, facilities in the lower left quadrant are not meeting needs adequately; however, they are important to a smaller group of community members. These "niche' facilities may have a small but passionate following; therefore, there may be merit in measuring participation and planning for future improvements accordingly: • Tennis courts • Dog parks • Rodeo grounds RRC Associates, Inc. 18 Figure 12: Current Facilities - Importance vs. Needs Met Matrix Invitation Sample Only Level of Importance vs. Needs Met for Current MPRD Facilities - Invitation Sample Only High Importance/ High Importance/ 4.2 Low Needs Met �' '� High Needs Met Pathwaysl rails 4.0 Playgrounds Picnic Shelters o! 3.8 Swimming Pools/Aquatic Facilities mC K 3.6 On Community/Rea Con 4 3.4 — w32 Indoor Gym Space N Outdoor 0 O 2 0 3.0 v C Tennis Cc 2.8 p Dog Parks a E_ 2.6 2.4 Pads Athletic Fields Courts Ball Fields 2.2 Low Importance/ Rodeo Grounds Low Importance/ Low Needs Met High Needs Met 2.5 2.6 2.7 2.8 2.9 3.0 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9 4.0 4.1 4.2 4.3 How Well Needs Are Currently Being Met (Average Rating) RRC Associates, Inc. 19 Importance of Programs to Household Similarly, on a scale from 1 to 5, where 1 is "not at all important" and 5 is "very important", respondents rated the importance of Meridian Parks and Recreation programs to their households. Figure 13 to follow depicts the percentage of invitation respondents providing a "4" or "5" rating (indicating that they feel the program is important to their household) compared to the percentage providing a "1" or "2" rating (indicating they feel the program is unimportant to their household). Figure 14 shows average importance ratings for each program. The programs that received the highest average ratings and greatest proportion of "4" and "5" ratings from invitation respondents include: • Youth sports (average rating 3.7; 64 percent provided a 4 or 5 rating) • Family programs (3.7 average; 69 percent rated 4 or 5) • Outdoor adventure programs (3.5 average; 50 percent rated 4 or 5) • Youth programs (3.5 average; 57 percent rated 4 or 5) • Senior programs (3.3 average; 50 percent rated 4 or 5) • Adult programs (3.2 average; 36 percent rated 4 or 5) • Youth camps (3.2 average; 41 percent rated 4 or 5) • Teen programs (3.1 average; 40 percent rated 4 or 5) Adult sports were rated slightly lower in importance, with an average rating of 2.9. In addition, the number of respondents identifying the program as unimportant (34 percent) outnumbered those identifying the program as important (31 percent), indicative of a lower priority for program offerings. Overall, open link respondents generally placed a higher importance on programs than invitation respondents did. They were particularly likely to give higher importance ratings on average to youth sports, youth programs, teen programs, and adult sports. RRC Associates, Inc. 20 Figure 13: Importance of Programs Operated by MPRD - Percent Important vs. Not Important Invitation Sample Only 'Importance of Programs Operated by MPRD - Invitation Sample Only 1% 4 I3 5 (Important) vs. % 1 £t 2 (Not Important) Family Programs (All 1 69% Ages) ' AMW Percent 4 & 5 (Important) 14% ■■ Percent 1 & 2 (Not Important) Youth Sports 64% Youth Programs (Non -Sports) I 15% 118% Senior Programs " Outdoor Adventure Programs 30% 114% Youth Camps ! 41% 124% Teen Programs l - 40% 24% Adult Programs 36% (Non -Sports) 16% Adult Sports f 1 31% 50% 50% 34% 0% 10% 20% 30% 40% 50% Percent of Respondents 57% 60% 70% RRC Associates, Inc. 21 Figure 14: Importance of Programs Operated by MPRD -Average Rating Importance of Programs Operated by MPRD Average Rating (1=Not at all Important, 5=Very Important) Invitation Sample Open Link Youth Sports 3.7 Family Program: (All Ages Outdoor Adventurf Program! Youth Programs (Non -Sports Senior Programs Adult Programs (Non -Sports) Youth Camps Teen Programs Adult Sports 3.7 j 3.2 3.3 3.3 MM 3.7 3.6 3.5 3.7 3.6 4 51 2 3 4 sting Average Importance Rating RRC Associates, Inc. 22 Degree to Which Household Needs are Met by Programs Using the same list, respondents also rated the degree to which they feel their household's needs are met by current Meridian Parks and Recreation programs on a scale from 1 to 5, where 1 means "not at all" and 5 means "completely." Figure 15 illustrates the percentage of "4" and "5" ratings from invitation respondents (meaning that the respondent feels their household's needs are met) versus the percentage of "1" and "2" ratings (meaning the respondent does not feel their household's needs are met) and Figure 16 shows average ratings. Overall, respondents perceived their needs to be well met by all MPRD program offerings. All programs received the high average ratings and large shares of "4" or "5" responses from invitation respondents, including: • Youth programs (average rating 3.7; 63 percent provided a 4 or 5 rating) • Youth sports (3.7 average; 60 percent rated 4 or 5) • Senior programs (3.7 average; 65 percent rated 4 or 5) • Adult sports (3.7 average; 62 percent rated 4 or 5) • Teen programs (3.6 average; 60 percent rated 4 or 5) • Youth camps (3.6 average; 51 percent rated 4 or 5) • Adult programs (3.6 average; 54 percent rated 4 or 5) • Family programs (3.6 average; 57 percent rated 4 or 5) • Outdoor adventure programs (3.4 average; 50 percent rated 4 or 5) Invitation respondents were more likely to feel that their household needs are met than open link respondents for all of the listed programs. Notable differences between the invitation and open link samples occurred for youth programs, senior programs, adult sports, teen programs, youth camps, adult programs, family programs, and outdoor adventure programs, which all received considerably higher average ratings from invitation respondents. RRC Associates, Inc. 23 Figure 15: Degree to Which Household Needs are Met by MPRD Programs - Percent Needs Met vs. Needs Unmet Invitation Sample Only Deeree to Which Household Needs are Met by MPRD Programs - Invitation Sample l Only % 4 8 5 (Needs Met) vs. % 1 8 2 (Needs Unmet) Senior Programs 65% 11% ■Percent 4 & 5 (Needs Met) ■ Percent 1 & 2 Needs Unmet)] Youth Programs 63% (Non -Sports) [ J6% Adult Sports 8% Youth Sports �a.�60% .6% Teen Programs 60% i9% Family Programs 57% (All Ages) 12% Adult Programs - (Non -Sports) 779% 54% Youth Camps 51% ® 9% Outdoor Adventure Programs 50% 14% 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% 55% 60% 65% 70% Percent of Respondents RRC Associates, Inc. 24 Figure 16: Degree to Which Household Needs are Met by MPRD Programs - Average Rating Degree to Which Household Needs Are Met by MPRD Programs Average Rating (1=Not at all, 5=Completely) t!3.7 le Open Link Youth Programs3.7 3.5 (Non -Sports) Youth Sports 3.6 Senior Programs Adult Sports Teen Programs Youth Camps Adult Programs (Non -Sports) Family Programs (All Ages) Outdoor Adventure Programs RRC Associates, Inc. 3.7 3.7 U C A 4 sting 3.3 3.4 3.2 3.3 3.2 3.3 3.1 2 3 4 Average Needs Met Rating 25 Importance vs. Needs -Met Matrix — Current Programs Another "Importance vs. Needs -Met' matrix allows a comparison of programs based on level of importance and degree to which household needs are being met. Scores are depicted in this matrix by using the mid -points for both questions to divide into four quadrants. The Importance scale midpoint was 3.3 (the median rating for importance across all programs); the Needs -Met midpoint was 3.6. Programs in the upper right quadrant are considered to be highly important and are also adequately meeting the needs of respondent households. Though it is less critical to consider future enhancements for these programs, it is necessary to maintain them to keep community satisfaction high: • Youth sports • Youth programs The upper left quadrant displays programs that are perceived as important but have a lower level of needs being met. Therefore, improvements to and monitoring of these programs may boost the degree to which community members feel their household needs are being met: • Family programs • Outdoor adventure programs The programs located in the lower right quadrant are less important to households, but are currently meeting their needs well. Allocation of funding towards these programs may need to be reconsidered, as funds could potentially be better spent elsewhere: • Senior programs • Adult programs • Youth camps • Teen programs • Adult sports Finally, programs found in the lower left quadrant are amenities that are not meeting needs well, though they are not important to the majority of households in Meridian. These programs are considered "niche" amenities, as they are important to fewer members of the community. None of the programs evaluated by respondents fell into this category, which may make future planning and of parks and recreation resources easier. RRC Associates, Inc, 26 Figure 17: Current Programs — Importance vs. Needs Met Matrix Invitation Sample Only Level of Importance vs. Needs Met for Current MPRD Programs - Invitation Sample Only 3.8 High Importance/ Low Needs Met ilr rn C 3.5 m rn > 3.4 9 O 3.3 N 0 O 2 0 3.2 m u c m 0 3.1 O a E_ 3.0 2.9 Outdoor Adventure Programs High Importance/ High Needs Met Youth Sports Senior Programs Camps Teen Programs Youth Programs Low Importance/Adult Sports Low Importance/ 2.8 Low Needs Met High Needs Met 3.4 3.5 3.6 3.7 3.8 How Well Needs Are Currently Being Met (Average Rating) RRC Associates, Inc. 27 PROGRAMS, ACTIVITIES, AND SPECIAL EVENTS A series of questions was asked on the survey regarding parks and recreation programs and special events. From a list of twenty programs, respondents were asked to indicate the programs for which their household had a need. Then from the list of choices, they were asked to select up to three choices as top priorities to be added, expanded, or improved in Meridian. Household Need for Programs Seven in 10 invitation respondents reported a need for community events, by far the most important program need for households. Over half of invitation respondents also indicated a need for swim lessons/aquatic programs (54 percent) and fitness and wellness programs (52 percent). Figure 18: Household Need for Programs Invitation Sample Only Household Need for Programs - Invitation Sample Only Community events Swim lessons/aquatic programs Fitness and wellness programs Summer camps - youth 44% Family programs 44% Athletic leagues - youth 41% Senior programs 34% Adult programs (non -sports) 34% Cooking/enrichment classes 32% After school programs 31% Youth sports camps 30% Arts programs 30% Volunteer opportunities 28%° Performing arts programs —27% Athletic leagues - adult —27% Outdoor adventure programs —22% Teen programs —21% Youth programs (non -sports) -18% Intergenerational programs -7% Adaptive recreation programs .5% 0% 10% 20% 30% 40% 50% Percent of Respondents -70% 154% 52% 60% 70% 80% RRC Associates, Inc. 28 Invitation responses were also analyzed by household profile (Figure 19 below): Program Needs by Area. As might be expected, respondents with children at home were especially likely to indicate a need for community events, swim lessons/aquatic programs, youth summer camps, family programs, youth athletic leagues, cooking/enrichment classes; after school programs, youth sports camps, arts programs, performing arts programs, adult athletic leagues, outdoor adventure programs, teen programs, and youth programs. On the other hand, invitation respondents without children at home felt that their households had a greater need for senior programs, adult programs, and volunteer opportunities. Figure 19: Household Need for Programs by Household Status Invitation Sample Only Household Need for Program, - by I'tt sense: of Children in I loiimxhold Children Present in I tome No Children Present in Ilome Community events 73% 64% Swim lessons/aquatic programs 68% —27% Fitness and wellness programs — 52% — 52% Summer camps - youth —62% -12% Family programs51% -30% Athletic leagues -youth —59% .7% Senior programs -17% 67% Adult programs (non -sports) _21% 58% Cooking/enrichment classes —34% —28% After school programs —41% 012% Youth sports camps —43% 07% Arts programs - 34% _21% Volunteer opportunities _26% —31% Performing arts programs -30% _22% Athletic leagues -adult -35% .11% Outdoor adventure programs_ 24% _18% Teen programs —30% 14% Youth programs (non -sports) _23% 08% Intergenerational programs,6% M10% Adaptive recreation programs 14% .8% 0% 20% 40% 60% 80% 0% 20% 40% 60% 80%' Percent of Respondents Percent of Respondents RRC Associates, Inc. 29 Most Important Program to Household Using the same list of programs, respondents chose their first, second, and third priorities to be added, expanded, or improved in Meridian. Figure 20 illustrates the percentage of invitation respondents who selected each facility as their first, second, and third priority, ranked by the combined total to show prioritization of the program overall. As shown, the top program is community events, with 42 percent of invitation respondents selecting this as one of their top three priorities. Community events also received the highest share of respondents choosing it as their single most important priority (21 percent). Other top program priorities include fitness and wellness programs (31 percent), family programs (31 percent), swim lessons/aquatic programs (28 percent), youth athletic leagues (26 percent), and senior programs (19 percent). Figure 20: Top Three Most Important Programs to Add, Expand, or Improve Invitation Sample Only Top Three Most Important Programs to Household - Invitation Sample Only Community events Fitness and wellness programs Family programs Swim lessons/aquatic programs ®r Athletic leagues - youth Senior programs 9% Teen programs 13% Cooking/enrichment classes 12% Adult programs (non -sports) 11% Performing arts programs =3%10% Volunteer opportunities 10% Summer camps - youth 9% Youth programs (non -sports) �8% Athletic leagues - adult N 5% 7% Outdoor adventure programs 7% Youth sports camps 6% Adaptive recreation programs =6% Arts programs 5% After school programs 5% Intergenerational programs 02% Most Important Program ■ Second Most Important Program ■ Third Most Important Program 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% 55% Invitation Sample RRC Associates, Inc. 30 21% 42% . 11% 31% _ 7% 31% 16% 28% 11% 26% 19% Most Important Program ■ Second Most Important Program ■ Third Most Important Program 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% 55% Invitation Sample RRC Associates, Inc. 30 Figure 21 below shows the percentage of respondents who indicated the program was a first, second, or third priority overall, by survey sample. Program priorities vary somewhat between the invitation respondents and open link respondents. Invitation respondents were more likely to prioritize community events, fitness and wellness programs, family programs, and senior programs. Open link respondents placed higher priority on youth athletic leagues, youth summer camps, adult athletic leagues, and arts programs. Figure 21: Top Three Most Important Programs to Add, Expand, or Improve Combined Top Three Most Important_ Programs to Household Combined Invitation Sample Community events 42% Fitness and wellness programs —31% Family programs —31% Swim lessonslaquatic programs 28% Athletic leagues - youth —26% Senior programs —19% Teen programs _ 13% Cookinglenrichment classes _12% Adult programs (non -sports) =I 1% Performing arts programs 10% Volunteer opportunities -10% Summer camps - youth -9% Youth programs (non -sports) -8% Athletic leagues - adult 7% Outdoor adventure programs 7% Youth sports camps ■6% Adaptive recreation programs ■6% Arts programs E 5% After school programs 05% Intergenerational programs 12% Open Link 36% 24% 18% 31% 37% 13% 9% 9% 10% 10% 7% 14% 7% 0%n 10°% 20% 30% 40% 50%0% 10% 20% 30% 40% Percent of Respondents Percent of Respondents RRC Associates, Inc. 31 VALUES AND VISION Top Areas Parks & Recreation Should Focus on Improving Respondents were asked to identify three community issues that Meridian Parks and Recreation should focus on improving from a list of potential areas. From the list, respondents indicated their number one priority, number two priority, and number three priority. Figure 22 on the following page depicts the share of respondents who chose each of the items as their top, second, or third priority. Priorities are sorted by the total share of invitation respondents who chose each issue as one of their top three choices. As is shown below, invitation respondents indicated that the top community issue is pathway connectivity (44 percent selected this as one of their top three priorities). Pathway connectivity also had the highest percentage of respondents identifying it as their number one priority (33 percent). Other important community issues include promoting healthy/active lifestyles (33 percent), family-oriented activities (30 percent), maintenance of parks and facilities (25 percent), safety and security (25 percent), community- wide special events (25 percent), and aquatic facilities/programming (24 percent). Figure 23 illustrates the share of respondents that selected each issue as their first, second, or third priority in aggregate, segmented by sample type. Prioritization of the listed community issues is somewhat different between the invitation and open link samples. Invitation respondents had a higher likelihood of prioritizing promoting healthy/active lifestyles, safety and security, and community -wide special events. Open link respondents more frequently prioritized pathway connectivity, developing new parks in under -served areas, and a balance of organized sports and passive park facilities. Invitation responses to this question were also analyzed by area of residence (Figure 24) and household profile (Figure 25): Top Three Community Issues by Area. Respondents living in Northeast Meridian were most likely to suggest as community issues promoting healthy/active lifestyles and safety and security, reflective of the older average respondent age in this area compared to other areas of the City. Northwest residents encouraged expanded classes/programs most frequently, while respondents located in the South area placed higher importance on maintenance of parks and facilities and developing new parks in under -served areas. These findings are consistent with the open-ended comments, from which emerge a number of respondents requesting additional parks and recreation facilities in the Southern part of Meridian. Top Three Community Issues by Household Status. Respondents living in family households were more likely than those without children at home to promote pathway connectivity, promoting healthy/active lifestyles, family-oriented activities, and aquatic facilities/programming. Invitation respondents in non -family households saw a greater need for safety and security, land preservation/acquisition, accessibility, and public art and landscaped areas. RRC Associates, Inc. 32 Figure 22: Top Three Areas MPRD Should Focus on Improving Invitation Sample Only Top Three Community Issues for MPRD - Invitation Sample Only Pathway connectivity 33% 44% Promoting healthy, active g% 33% lifestyles Family-oriented activities 12% 30% Maintenance of parks and 3%25% facilities Safety and security 7% 25% Community -wide special events 6% 25% Aquatic facilities/programming 11% 24% Developing new parks in �4% 16% under -served areas Expanded classes and programs 3%16% for all ages Balance of organized sports and r® 16% passive park facilities Land preservation/acquisition Accessibility W 8% Public art and landscaped areas 5% Volunteer opportunities. 4% Customer service, 3% Leveraging partnerships , 2% 11% Top Community Issue for Parks & Rec. ■ Second Community Issue for Parks & Rec. ■ Third Community Issue for Parks & Rec. 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% 55% Invitation Sample RRC Associates, Inc. 33 Figure 23: Top Three Areas MPRD Should Focus on Improving Combined Invitation Sample Only Top Three Community Issues for MPRD Combined Invitation Sample Open Link Pathway connectivity 44% 53% Promoting healthy, active -33% 17% lifestyles Family-oriented activities -30% 30% Maintenance of parks and _25% 25% facilities Safety and security _25% 16% Community -wide special _25% 17% events Aquatic facilities/programming _24% 28% Developing new parks in under -served areas -16% 29% Expanded classes and programs for all ages -16% 12% Balance of organized sports and passive park facilities -16%22% Land■ 11% 15% preservation/acquisition Accessibility. 8% 4% Public art and landscaped'5% 5% areas Volunteer opportunities 4% 5% Customer service' 3% 1 % Leveraging partnerships I2% 2% 0% 10% 20% 30% 40% 50% 10% 20% 30% 40% 50°% 60% Percent of Respondents Percent of Respondents RRC Associates, Inc. 34 Figure 24: Top Three Areas MPRD Should Focus on Improving Combined by Area of Residence Invitation Sample Only op Three_ Community Issues for MPRD Combined- by Area of Residence J Central Northeast Northwest South Pathway connectivity i 52% '44% Promoting healthy, active 61% lifestyles Family-oriented activities ■26% j 39% Maintenance of parks and 23% fI� 16% facilities l 1111 Safety and security ■28% ®44% Community -wide special, 16% 33% events Aquatic facilities/programming 32% �4% Developing new parks in 13% '8% under -served areas Expanded classes and, 13% programs for all ages ,17%° Balance of organized sports 14% and passive park facilities ' 11% Land, 16% I3% preservation/acquisition Accessibility I7% '7% Public art and landscaped 17% I S% areas Volunteer opportunities' 6% I6% Customer service' 7% I3% Leveraging partnerships I5% '0% 80%:0% 50% Percent of Percent of Respondents Respondents .. 34% 36% 36% 022% 8% 32% 34% 8% N22% ® 19% 9% 8% 3% I3% 1% 0% 20% 40% Percent of Respondents 50% 38% 38% 20%40%60% Percent of Respondents RRC Associates, Inc. 35 Figure 25: Top Three Areas MPRD Should Focus on Improving Combined by Household Status Invitation Sample Only Household Community Issues for MPRD Combined - by Presence of Children in Household Children Present in Home No Children Present in Home Pathway connectivity 46% 41% Promoting healthy, active 38% -25% lifestyles Family-oriented activities 36% _ 19% Maintenance of parks andm '25% -24% facilities Safety and security _ 19% 35% Community -wide special _24% events �27% Aquatic- 30% faci I itieslprog -13% ramming Developing new parks in -16% under -served areas i _ 18% Expanded classes and -17% 15% programs for all ages Balance of organized sports -16% 14% and passive park facilities Land■ 9% i 14% preservation/acquisition Accessibility' 3% 15% Public art and landscaped 2% g% areas Volunteer opportunities'' 3% .6% Customer service 2% 6% Leveraging partnerships ' 3% I1% '0% 10% 20% 30% 40% 50% 0% 10% 20% 30°% 40% 50% Percent of Respondents Percent of Respondents RRC Associates, Inc. 36 FUTURE FACILITIES, AMENITIES, AND SERVICES Most Important Factors that Would Increase Use of Facilities Respondents selected the three most important factors that, if addressed by the City of Meridian, would increase their use of parks and recreation facilities. Figure 26 below illustrates the invitation responses for this question. The top two areas were awareness of programs (55 percent) and shade (51 percent), followed by additional facilities and amenities (38 percent), pricing/user fees (20 percent), and accessibility (19 percent). Areas that drew only marginal support include customer service/staff knowledge and hours of operation (each 3 percent), indicating that these areas are lower priorities. Figure 26: Three Areas that, if Addressed, Would Increase Your Use of MPRD Facilities Invitation Sample Only What are the three most important areas that, if addressed by the City, would in- crease your utilization of MPRD facilities? - Invitation Sample Only Awareness of programs (communications) 55% Shade Additional facilities and amenities Pricing/user fees 20% Accessibility —19% Safety and security —15% Parking —12% Condition/maintenance of_ 9% parks or buildings Quality of equipment _8% Programs I want -6% Customer service/staff.30% knowledge Hours of operation, 3% 38% 51% 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% 55% 60% Percent of Respondents RRC Associates, Inc. 37 Respondents were provided a list of 26 potential future indoor and outdoor facilities and asked to rate the importance of each proposed facility as well as to select their top three priorities to be added, expanded, or improved in Meridian. This section discusses the findings from these two questions. Importance of Adding/Expanding/Improving Future Facilities On a scale from 1 to 5, where 1 means "not at all important" and 5 means "very important," respondents rated the importance of the 26 potential future facilities. Figure 27 to follow depicts the percentage of respondents providing a "4" or "5" rating for each amenity (indicating they think the item is important) versus the percentage providing a "1" or "2" rating (indicating they do not think the item is important). The average importance rating for each item is shown in Figure 28. In general, most facilities were rated as highly important. The facilities that received the highest average ratings and largest share of respondents providing 4 or 5 ratings include: • Indoor facilities o Indoor aquatics facility (average rating 3.8; 62 percent provided a 4 or 5 rating) o Community/recreation center (3.7 average; 62 percent rated 4 or 5) o Fieldhouse/gymnasium space (3.2 average; 38 percent rated 4 or 5) o Performing arts center (3.2 average; 36 percent rated 4 or 5) o Ice rink (3.0 average; 41 percent rated 4 or 5) • Outdoor facilities o Pathways and trails (4.1 average; 78 percent rated 4 or 5) o Shade structures in parks (4.0 average; 78 percent rated 4 or 5) o Improved park amenities (3.8 average; 70 percent rated 4 or 5) o Playgrounds (3.7 average; 65 percent rated 4 or 5) o Lights for outdoor athletic facilities (3.4 average; 49 percent rated 4 or 5) o New parks (3.2 average; 33 percent rated 4 or 5) o Exercise stations along trails in parks (3.2 average; 39 percent rated 4 or 5) o Splash pads (3.1 average; 40 percent rated 4 or 5) o Outdoor athletic fields/courts (3.1 average; 31 percent rated 4 or 5) o Public art in the parks (3.1 average; 40 percent rated 4 or 5) o Fishing ponds (3.1 average; 42 percent rated 4 or 5) o Parking at recreational facilities (3.1 average; 28 percent rated 4 or 5) o Dog parks (3.0 average; 39 percent rated 4 or 5) Items that received somewhat lower importance ratings include disc golf (average 2.6), pickleball courts (2.3), and a rodeo/equestrian facility (2.2). For each of these facilities, the percentage of respondents identifying the item as unimportant was greater than the percentage identifying it as important, indicating a substantially lesser need for these priorities. Figure 28 examines the differences in average importance ratings between the two survey samples. Respondents in the invitation sample were more likely to prioritize an ice rink and fishing ponds. By contrast, open link respondents prioritized to a greater degree fieldhouse/gymnasium space, pathways and trails, lights for outdoor athletic facilities, new parks, RRC Associates, Inc. 38 splash pads, outdoor athletic fields/courts, parking at recreational facilities, disc golf, and pickleball courts. Figure 27: Importance of Adding/Expanding/improving MPRD Facilities - Percent Important vs. Not Important Invitation Sample Only Importance of Potential Future Facilities to be Added, Expanded, or Improved - Invitation Sample Only 4 Et 5 (Important) vs. % 1 ft 2 (Not Important) percent 4 & 5 (Important) Indoor Facilities Percent 1 & 2 (Not Important) Community/Recreation Center 162% 12% Indoor Aquatics Facility 162% 12% Ice Rink. 141% 31% Fieldhouse/Gymnasium Space 38% 18% Performing Arts Center 136% 17% 0% 10% 20% 30% 40% 50% 60% 70% 80% Percent of Respondents Outdoor Facilities Shade Structures in Parks t 6% Pathways & Trails I& illili 5% Improved Park Amenities 170% '11% Playgrounds r -- - _siIIIIIIIIIIIIIIIIIIIIIII11 65% 11% Lights for Outdoor Athletic Facilities 149% M_ 17% Fishing Ponds42% 30% Public Art in the Parks 40% 27% Splash Pads 40% 25% Dog Parks Exercise Stations Along Trails in Parks New Parks l Outdoor Athletic Fields/Courts- Parking at Recreational Facilities -11W Disc Golf, I Rodeo/Equestrian Facility IIIIIIIIIII■ 9% Ili Pickleball Courts F"I 7% r 0°% 10% 39% 33% 139% 26% 33% 18% 31% 20% 28% 25% 20% 37% i52% 178% 178% 43% 20% 30% 40% 50% 60% 70% 80% Percent of Respondents RRC Associates, Inc. 39 Figure 28: Importance of Adding/Expanding/Improving MPRD Facilities -Average Rating Invitation Sample Only Importance of Potential Future Facilities to be Added, Expanded, or Improved Average Rating (I=Not at all Important, 5=Very Important) Indoor $12 n Sample Open Link Indoor Aquatics Facility3.8 3.8 Community/Recreation Center3.7 3.7 Fieldhouse/Gymnasium Space3.2 3.4 Performing Arts Center3.2 3.2 Ice Rink3.0 2.7 3 4 51 2 3 4 Average Importance Rating Average Importance Rating Outdoor RRC Associates, Inc. 40 Invitation Sample Open Link Pathways S Trails 4.1 4.3 Shade Structures in Parks 4.0 4.1 Improved Park Amenities 3.8 3.8 Playgrounds 3.7 3.8 Lights for Outdoor Athletic 3.4 3.8 Facilities New Parks 3.2 3.7 Exercise Stations Along Trails in 3.2 3.3 Parks Splash Pads 3.1 3.3 Outdoor Athletic Fields/Courts 3.1 3.7 Public Art in the Parks 3.1 3.0 Fishing Ponds 3.1 2.9 Parking at Recreational Facilities 3.1 3.7 Dog Parks 3.0 3.1 Disc Golf 2.6 2.9 Pickleball Courts 2.3 2.5 Rodeo/Equestrian Facility 2.2 2.1 1 2 3 4 511 2 3 4 5 Average Importance Rating Average Importance Rating RRC Associates, Inc. 40 Top Priorities to Add, Expand, or Improve Using the same list of facilities, respondents chose their priorities for most important future facilities to their households. Figure 29 illustrates the percentage of invitation respondents who selected each facility as their first, second, and third priority, ranked by the combined total to show prioritization of the potential facility overall. As displayed, pathways/trails is the top priority by far (49 percent of invitation respondents included this in their top three priorities). The facility with the highest percentage of respondents selecting it as their first most important priority is a community/recreation center (16 percent). Other top priorities include an indoor aquatics facility (33 percent), community/recreation center (26 percent), improved park amenities (22 percent), and shade structures in parks (22 percent). Figure 29: Top Three Most Important Facilities to Add, Expand, or Improve Invitation Sample Only op Three Indoor & Outdoor Facilities to Add, Expand, or Improve - Invitation Sam- ple Only Highest Priority to Be Added/Expanded/unproved' ■ Second Priority to Be Added/Expanded/Improved Third Priority to Be Added/Expanded/Improved Pathways & trails 14% 49% Indoor aquatics facility 11% 33% Community/recreationcenter16% 26% Improved park amenities 7% 22% Shade structures in parks 10% 22% Dog parks 11% 18% Playgrounds 16% Outdoor athletic fields/courts�4% 13% Fishing ponds � 12% New parks � 11% Exercise stations along trails in parks MOM 11 % Ice rink -5% 10% Performing arts center= 9% Public Art in the Parks = 8% Splash pads4% 8% Lights for outdoor athletic facilities 6% Disc golf 5% Parking at recreational facilities 5% Fieldhouse/gymnasium space 4% Other (indoor or outdoor) 4% Rodeo/equestrianfacility3% No second or third priority listed N2% Pickieball courts 11% 0% 1.0% 20% 30% 40% 50% Invitation Sample RRC Associates, Inc. 41 Figure 30 depicts the percentage of respondents who indicated the facility was a first, second, or third priority overall, by survey sample. Future priorities vary between each sample. Invitation respondents showed greater preference for prioritizing pathways/trails, a community/recreation center, improved park amenities, playgrounds, and fishing ponds; open link respondents were more likely to prioritize shade structures in parks, outdoor athletic fields/courts, new parks, lights for outdoor athletic facilities, and fieldhouse/gymnasium space. Figure 30: Top Three Most Important Facilities to Add, Expand, or Improve Combined Tole t'inee: Indoor €t Outdoor Facilities to Add, Expand, or Improve Combined Invitation Sample Open Link Pathways & trails 49% 43% Indoor aquatics facility —33% 34% Community/recreation center -26% 21% Improved park amenities —22% 5% Shade structures in parks —22% 27% Dog parks _ 18% 18% Playgrounds _ 16% 6% Outdoor athletic fields/courts -13% 20% Fishing ponds -12% 5% New parks - 11% 17% Exercise stations along trails in parks -11% 9% Ice rink.10% 11% Performing arts center ■ 9% 13% Public Art in the Parks ■ 8% 5% Splash pads ■ 8% 8% Lights for outdoor athletic facilities .6% 13% Disc golf §5% 7% Parking at recreational facilities 15% 7% Fieldhouse/gymnasium space 14% 17% Other (indoor or outdoor) 14% 2% Rodeo/equestrian facility 13% 1% Pickleball courts I1% 4% 0% 20% 40% 60% 10% 20% 30% 40% 50% Percent of Respondents Percent of Respondents RRC Associates, Inc. 42 COMMUNICATION A section of the survey had respondents indicate the best methods for reaching them with parks and recreation information. Roughly half of invitation respondents preferred to receive information via local media (53 percent) or the Meridian Parks and Recreation Activity Guide (50 percent). Smaller shares would like information through email from the City (40 percent), the website (33 percent), school flyers (28 percent), social networks (18 percent), at the recreation facilities or program location (13 percent), or via word of mouth (9 percent). Figure 31: Current Methods of Receiving Information and Best Method for Reaching You Invitation Sample Only Best Way to Reach Respondents with Parks ft Rec. Information J Local media 53% Meridian Parks and Recreation Activity Guide 50% E-mail from the City Internet/website School flyers 28% Social networking -18% At the recreation -13% facilities/program location Word of mouth _ 9% Other ■4% 33% 40% 0% 5% 10% 15°% 20% 25% 30% 35% 40% 45% 50% 55% Percent of Respondents RRC Associates, Inc. 43 FINANCIAL CHOICES/FEES In a final section of the survey, respondents answered questions about their opinions on the financial aspects of their relationship with Meridian Parks and Recreation. These questions include an evaluation of current program and facility fees, the impact of potential fee increases on level of participation, and an allocation of future funding towards various amenities. The results from each of these questions are detailed below. Current Fees Facility Fees. Respondents were generally likely to indicate that current facility fees are reasonable, with 30 percent of invitation respondents and 48 percent of open link respondents feeling that fees are acceptable for the value received. Eleven percent of invitation respondents feel fees are too high, and only 2 percent said fees were underpriced. Fifty-seven percent were unsure. Program Fees. Similarly, 29 percent of invitation respondents and 54 percent of open link respondents believe current program fees are reasonable. Fourteen percent of invitation sample respondents indicated that fees are too expensive and one percent said they are underpriced. Fifty-six percent didn't' know. Figure 32: How do you feel about the current program and facility fees charged by MPRD? IHow do you feel about the current program and faciliy leas (Jim ;rid directly io you' by MPRD? Current Facility Fees Fees are '2% ■Invitation Sample j underpriced Open Link for the value 2% received Fees are -30% acceptable for the value 48% received Fees are too ■11% high forthe value 7% received Don't know/ 57% unsure 43% 0% 10% 20% 30% 40% 50% 60% Percent of Respondents I1% 2% 8% GIIItoil t I'rogIaru I-oon 14% 29% 36% 54% 56% 0% 10% 20% 30% 40% 50°% 60% Percent of Respondents RRC Associates, Inc. 44 Impact of Fee Increases Respondents were asked what impact, if any, fee increases would have on their current level of participation in programs, services, or use of facilities. Among invitation respondents who did not answer "don't know/uncertain", most believed that moderate fee increases would not limit their ability to participate (40 percent). Similarly, among open link respondents who expressed an opinion on this question, 44 percent reported that increases would not limit their participation. Overall, these results indicate that moderate fee increases would not significantly limit current participation levels. Figure 33: Potential Impact of Fee Increases on Current Level of Participation How do you feel about the current program and facility fees charged directly to you by MPRD? Invitation Sample Open Link Moderate increases would not 40% 44% limit ability to participate Moderate increases would limit_ 18% 25% participation somewhat Moderate increases would° -15% 8�0 significantly limit participation Don't know/uncertain -28% 24% 0% 10% 20% 30% 40%50%0% 10% 20% 30% 40% 50% Percent of Respondents Percent of Respondents RRC Associates, Inc. 45 Allocation of Funding Lastly, respondents were asked, "If you had $100 to spend on parks and recreation facilities, services, and/or programs, how would you allocate that $100 across the following categories?" and were provided with a list of nine potential categories for funding. Figure 34 to follow depicts the average amount allocated to each item by sample type. As shown, invitation respondents allocated funding most towards expanding aquatics ($19.44 on average) and adding more pathways ($17.69), followed by making improvements and/or renovating/maintaining existing park facilities ($12.62) and expanding programs/activities ($11.29). Items that received little funding include providing more City-wide special events ($5.02) and a new or expanded Community Center ($6.16). When compared to open link respondents, invitation respondents on average designated more towards expanding aquatics and expanding programs/activities. Higher funding for adding new parks and adding outdoor athletic fields and courts was more common among open link respondents. Figure 34: Allocation of Funding Towards Facilities/Services/Programs - Average Allocation Amount �'If you had $100 to spend on parks and recreation facilities, services, and/or pro- grams, how would you allocate that $100 across the following categories? Invitation Sample Open Link Expand aquatics — $19.44 $16.29 Add more pathways —$17.69 $16.84 Make improvements and/or renovate _$12.62 $10.79 and maintain existing park facilities Expand programs and activities _$11.29 $5.79 Recreation center $8.75 $9.82 Add new parks -$8.63 $10.91 Add outdoor athletic fields and courts -$7.14 $11.74 New or expanded Community Center .$6.16 $5.85 Provide more City-wide special■$5.02 $5.37 events Other enhancements, $3.27 $6.59 $0 $5 $10 $15 $20 $25 $0 $5 $10 $15 $20 Average Amount Allocated Average Amount Allocated RRC Associates, Inc. 46 ADDITIONAL OPEN-ENDED COMMENTS At the end of the survey, respondents were offered an opportunity to provide any additional comments or suggestions to help Meridian Parks and Recreation better serve the needs of their household and of the community. Comments are provided under separate cover and should be read in entirety in order to grasp the full depth of respondents' opinions, but some common themes emerge from the responses: Increase the availability and connectivity of pathways, trails, and bike lanes. • A bike path system would be nice • Add a bike path along 10 Mile Creek. The city needs more bike trails that are off roads and away from traffic. • Add more pedestrian walkways throughout the city that connect a neighborhood to the parks. • Bike lanes are severely needed in our area of Meridian. My husband was trying to bike to work from our home. It only took 3 months and he was hit by a car in Meridian. Thankfully he only had minor injuries but I would love to see Meridian become more bike friendly. • Connect pathways, improve bicycling paths/roadways • I moved to this part of the world because of Boise greenbelt. I wish Meridian had some kind of connected bike path to allow bike travel. • I would like to see the bike/walking paths connected together so you can ride from one part of the city to another and not have to ride on the streets • I would love to have a greenbelt type of pathway that would allow me to bike or walk for miles without worrying about being hit by a car. • I would love to see expanded pathways that would make going to the park a fun and healthy family activity. There are limited options for safe bike travel out of Central Meridian to these parks. • It would be really nice to have more trail (paved/nonpaved) opportunities in Meridian for hiking/running/biking to avoid having to drive to the foothills. • Pathways need to connect so there is at least 5 miles. l would like to have a pathway south of 1-84. Some of the pathways (3 miles or more) need to be dirt or gravel so it is easier on the knees. Trails like the foothills or like at Lake Lowell would be great. • Trails and connections to the main greenbelt would be good RRC Associates, Inc. 47 Build a new recreation or community center. • A full service YMCA would be great to have in South Meridian • An all-inclusive recreation facility would be great. Something that is centrally located. We need a recreation center with the class/meeting rooms, but also the gym space. • /think building a community recreation center should be top priority. This facility could be used not only for fitness and recreational but also community events and educational programs. Walking and bike trails could begin and end at this center. • /really like the recreation facility Nampa built. We should follow suit. I like how Nampa offers PE classes and swim classes for homeschoolers. Meridian should as well. • My family would love a rec center with a pool and gym so we could use it year around. I currently drive to Caldwell to use their rec center for art classes and swim classes! • Really need a facility for adult indoor activities, for volleyball, basketball. After all we adults pay the money in taxes etc. for all these things. • We have the saddest Community Center! This should be the number one priority. The a/c and furnace area mess, it is too small, and is falling apart. We NEED anew Community Center- there are wonderful classes being offered. It is a waste to take them at a run down center! • We need a recreation center, one that is central in Meridian. Expand aquatic facilities and swim program offerings. • Build a larger community pool more towards the west end of Meridian. • It would be great to get a pool out in South Meridian. We have a few small neighborhood parks -some that are Meridian Parks run, but not enough. • Meridian city Parks and Rec should be in charge of the swim team. More pools need to be built to accommodate swimmers. • More aquatics by schools because they'd be in populated areas and all age groups could use them. • Please consider another pool. There is only 1 outdoor pool for the whole of Meridian and it is in need of serious updates. • The City of Meridian really needs more pools that are capable of having swim teams. The community pool is not capable of allowing all who would like to swim on teams swim in Meridian, many must swim in Nampa or Boise if they want swim team opportunities. The City also just needs more pools because the city is growing and not all people live in subdivision with pools. RRC Associates, Inc. 48 • The Meridian pool is overcrowded. Their swim team is at capacity and even if you live a mile from the pool, there is not room on the Summer Recreational Swim Team. Meridian needs another outdoor pool. Families are driving to Fairmont, Borah and Hillcrest pool in the summer time. Though many neighborhoods have pools, they are not large enough for lap swimming or diving boards. • We need more public swimming pools. We really need a pool on the west side of Meridian. The Yon Chinden is so far for this side. The Meridian pool has not been very accommodating for a swim team so the team has to turn away almost 100 swimmers/year. If you build another one even in addition to the Y, it would get used. Expand program offerings and times. • Add more culturally diverse programs. Add linguistic programs, i.e. Italian lessons, Spanish lessons, French lessons etc. • Art and other non -athletic programs offered for adults needs to drastically be expanded. • l love how Boise Aquatic League provides opportunities for swim lessons, swim team for anyone who needs/wants it. Meridian is so limited in aquatics -1 team and it's always full. Lessons are a nightmare to sign up for - hours of waiting and poor management. • I'd like to see more classes for people in a wider array of subjects, But 1 know people have to volunteer to teach and this takes time. • My son went through Meridian schools and athletic activities. 1 coached several teams during that period. It was frustrating to have limited, restricted times available, in Boise, to teach kids soccer, swimming, baseball, running. Kids need structure, but also a sense of freedom and the space to explore and relate to their environment. • Please add pottery classes for teens and adultsH • Summertime activities for seniors • We live in Meridian, but we find we use many more Boise City Rec programs. Maybe you could see what they're doing and 'partner' on some programs to benefit both communities. RRC Associates, Inc. 49 Open a dog park. • Dog park with pond • Off -leash dog park • PLEASE have new dog parks be mostly grassy areas with designated walking paths near perimeters. Large grassy area in middle so dogs can play fetch. Please don't use wood/bark as the material where dogs and/or people run/walk. Boise's wood/bark dog parks sucks. We need at least one dog park, preferably more. 1 south of 1-84 would be great! Thanks! • The dog park by Meridian PD is closed and no other is close by. My animals are family and socialization is just as important for them. • Was disappointed to see the dog park close. City has been too long without one. • We are an animal community, we need to have more dog parks. Look at Bend, OR, as an example of being a dog friendly community, and how it increases health & wellness. • We don't have children. We don't use the parks. We would use a good dog park - we go to the Nampa dog park regularly. • Would really love to see a fenced in off leash dog park in Meridian. Preserve and acquire more green space, while limiting development and setting impact -fees. • 1 would like to see land NOT developed. Open, green, space - no houses/apartments, but open space, maybe walking paths/sort of like Albertson Park? 1 am willing to work on this. • Natural areas are critical! Adding more pavement and structure is not helpful, and there needs to be an alternative to simply adding more parking at facilities - carpool, etc. • Need more natural areas • One concept that may be worth exploring is a naturalized park that could be treated more like an open spaces/natural trail/minimally resourced park area. It may be fun to have a natural reserve wherein the city focuses on using native grasses and plants that require less irrigation and management. Manmade ponds and/or hills could potentially make the area more welcoming, but 1 think having a natural focus in one park may be kind of a fun new idea to implement out here. Require new development to set aside and develop public parks. Either by land donations, fees or both. • We need open space .... land for animal use.... to add peace and quiet to all areas.... RRC Associates, Inc. 50 Keep up the good work. • Excellent work! • 1 feel that the parks you have now are beautiful, well kept and inviting forfamilies for their children to play • 1 think overall Meridian does a great job in this • ]really appreciate our beautiful parks and troilsl! I look forward to using the Meridian Activity Guide to help plan summer activities. Please keep up the good work and thanks for all you do! • Keep doing a good job! • Keep up the good work! • Loved the disc golf fall classic at Kleiner Park. Your web page shows many future bike routes which is excellent. Love movie night in Meridian. • Overall, I think the parks that Meridian has are fantastic! I love that we don't have to go to Boise as much to enjoy outdoor activities, festivals, concerts, etc. The greenbelt is the main thing that takes us to Boise now. Good job! • Parks and Recreation is the jewel to our City's crown. I hope that we can demonstrate our attention to sustainability throughout our development of facilities, amenities and operational practices. • Thank you for all you provide! • The city is doing a great job providing services to the community. We appreciate your efforts to continuing to improve. • The parks are generally very nice • We appreciate the parks we use for our family and grandchildren. There are clean bathrooms, great grass to sit on and close to home! We thank the maintenance crew for keeping trash picked up and containers availability. We are grateful to be living in Meridian. Thank you. • We feel Meridian parks are A-1. Meridian Parks and Recreation is doing an outstanding job. We use the parks on average 2 times a week year round. • We love living and playing in Meridian. Thank you for all that you do! • We love Meridian and enjoy the park facilities. • You are doing wonderful, we have a beautiful city • You are making nice improvements, keep it going! Thanks. • You have/are doing a great job. Thank you for the opportunity of having our input! RRC Associates, Inc. 51 Meridian City Council Meeting DATE: June 9 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: City Wide Communications Mayor's Office: City Wide Communications Update MEETING NOTES 6YCLt 61�� Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Co m m u n i c a t i o n s P l a n 20 1 5 - 2 0 1 6 Ov e r v i e w Th e C i t y o f M e r i d i a n h a s e x p e r i e n c e d a g g r e s s i v e a n d c o n s i s t e n t g r o w th o v e r t h e p a s t d e c a d e . A c c o r d i n g t o t h e l a t e s t C e n s u s Bu r e a u d a t a , M e r i d i a n i s n o w t h e s e c o n d m o s t p o p u l o u s c i t y i n I d a h o . A d d i t i o n a l l y , M e ri d i a n h a s b e e n r e c o g n i z e d a s o n e o f th e t o p 1 0 f a s t e s t g r o w i n g c i t i e s i n t h e U n i t e d S t a t e s , a n d w a s n a m e d o n e o f t h e T o p 5 0 B e s t P l a c e s t o L i v e i n a 2 0 1 4 e d i t i o n of M o n e y M a g a z i n e . Wi t h t h i s g r o w t h c o m e s a f a i r m i x o f c h a l l e n g e s . I t i s i m p o r t a n t t ha t i n f o r m a t i o n f l o w b e t w e e n t h e C i t y , r e s i d e n t s , b u s i n e s s e s an d c o m m u n i t y p a r t n e r s r e m a i n s c o n s i s t e n t , c l e a r a n d f r e q u e n t s o t h a t s ta k e h o l d e r s a r e i n f o r m e d . T h r o u g h a v a r i e t y o f me d i u m s , t h e C i t y i s e q u i p p e d t o c o n n e c t w i t h c o n s t i t u e n t s s o t h a t t r a n s p a r en c y i s e v i d e n t a n d p u b l i c p a r t i c i p a t i o n a n d en g a g e m e n t c o n t i n u e s . Ra t i o n a l e Wi t h t h e d w i n d l i n g r e s o u r c e s o f m e d i a o r g a n i z a t i o n s , i t i s b e c o m i n g m o r e a n d m o r e d i f f i c u l t t o “ t e l l o u r s t o r y ” t h r o u g h tr a d i t i o n a l m e a n s . I n f o r m a t i o n c o n t a i n e d i n p r e s s r e l e a s e s i s r o u t i n e l y n o t c o v e r e d b y l o c a l m e d i a m a k i n g i t d i f f i c u l t t o tr a n s m i t i n f o r m a t i o n . T h i s h a s c r e a t e d a n e e d a n d d e s i r e t o f i n d w a y s t o c o n n e c t t o t h e c i t i z e n s o f M e r i d i a n w i t h o u t r e l y i n g o n th e m e d i a t o d o i t f o r u s . In a d d i t i o n t o r e d u c e d c o v e r a g e f r o m t r a d i t i o n a l m e d i a o r g a n i z a t i o n s , t h e C i t y m u s t g r a p p l e w i t h t h e f a c t t h a t m o r e p e o p l e a r e no w r e l y i n g o n m u l t i p l e , n o n - t r a d i t i o n a l o u t l e t s t o r e c e i v e t h e i r n e w s a n d i n f o r ma t i o n . N o n - t r a d i t i o n a l o u t l e t s a r e i n f l u e n c i n g op i n i o n s a n d d e c i s i o n s i n s o m e c a s e s s o l e l y , i f n o t a s m u c h o r m o r e , t h a n t r a d i t i on a l m e d i a . I n o r d e r t o r e a c h t h e s e in d i v i d u a l s , i t i s n e c e s s a r y f o r t h e C i t y t o e n t e r i n t o t h e s e n o n - t r a d i t i on a l n e t w o r k s t o p r o v i d e t h e i n f o r m a t i o n w h e r e c i t i z e n s ar e n o w e n g a g e d . T h i s w i l l b e a m a j o r f o c u s o f t h e C i t y ’ s c o m m u n i c a t i on e f f o r t s . Go a l Co n t i n u e t o b u i l d a w a r e n e s s a b o u t e v e n t s , i s s u e s a n d t o p i c s o f i n t e r e s t t o s t a k e ho l d e r s b o t h i n t e r n a l l y a n d e x t e r n a l l y t o t h e Ci t y o f M e r i d i a n . P r o t e c t t h e b r a n d b y e n s u r i n g o n e v o i c e r e p r e s e n t s t h e C i t y , w i t h a c o m m o n t o n e a n d c o n s i s t e n t m e s s a g e . Ci t y o f M e r i d i a n C o m m u n i c a t i o n s P l a n Ex t e r n a l Me d i a Me r i d i a n r a t e / t a x p a y e r s Ge n e r a l p u b l i c El e c t e d o f f i c i a l s Bu s i n e s s c o m m u n i t y Ot h e r G o v e r n m e n t a g e n c i e s Vi s i t o r s In t e r n a l Ci t y e m p l o y e e s Em p l o y e e s ' f a m i l i e s Vo l u n t e e r s Co n t r a c t o r s Ci t y C o u n c i l Co m m i s s i o n e r s Ta r g e t A u d i e n c e s Ci t y o f M e r i d i a n C o m m u n i c a t i o n s P l a n Re s p o n s i v e G o v e r n m e n t • W e m a k e o u r c i t i z e n s a p r i o r i t y b y p u t t i n g M e r i d i a n f i r s t Sa f e a n d H e a l t h y • M e r i d i a n i s r a n k e d 3 rd sa f e s t C i t y i n I d a h o (F B I C r i m e S t a t s ) • T h e C i t y i m p l e m e n t e d h e a l t h y i n i t i a t i v e s s u c h a s H e a r t S a f e a n d M a y o r T am m y ’ s Wa l k i n g C l u b Ec o n o m i c V i b r a n c y • M e r i d i a n i s a d e s t i n a t i o n , a c i t y t o d r i v e “ t o ” a n d n o t “ t h r o u g h ” • W e o f f e r a v i b r a n t a n d d i v e r s e b u s i n e s s e n v i r o n m e n t St r a t e g i c G r o w t h • M e r i d i a n r e m a i n s f i s c a l l y r e s p o n s i b l e a n d s u p p o r t s a h e a l t h y e c o n o m y Ar t s , C u l t u r e a n d R e c r e a t i o n • W e o f f e r a l a r g e v a r i e t y o f f a m i l y e n t e r t a i n m e n t , l i v i n g a n d w o r k i ng o p t i o n s Ke y M e s s a g e s A c o n s i s t e n t v o i c e i s k e y w h e n i t c o m e s t o c o m m u n i c a t i n g t o t h e p u b l i c . W e mu s t a l l k e e p i n m i n d t h e c o r e p r i n c i p a l s o f t h e C i t y i f w e ar e i n a p o s i t i o n o f m e s s a g i n g o n b e h a l f o f t h e C i t y . Br a n d : Bu i l t f o r B u s i n e s s , D e s i g n e d f o r L i v i n g Ma i n M e s s a g e : Me r i d i a n i s a p r e m i e r p l a c e t o l i v e , w o r k a n d r a i s e a f a m i l y . Ci t y o f M e r i d i a n C o m m u n i c a t i o n s P l a n A c o n s i s t e n t b r a n d i s i m p o r t a n t b e c a u s e i t i n c r e a s e s c u s t o m e r r e c o g n i t i o n , h e l p s d e fi n e m e s s a g i n g a n d i t r e i n f o r c e s i d e n t i t y . H e r e i s a q u i c k ov e r v i e w o f i t e m s t o k e e p i n m i n d a s y o u “ b r a n d ” C i t y d o c u m e n t s . F o r a m o r e c o m p r e he n s i v e l o o k a t t h e C i t y ’ s b r a n d i n g p r o t o c o l , c o n t a c t t h e Ci t y ’ s C o m m u n i c a t i o n s M a n a g e r i n t h e M a y o r ’ s O f f i c e ( 4 8 9 - 0 5 2 9 ) t o s e e t h e G r a p h i c s S t a n d a r d s M a n u a l . Ci t y o f M e r i d i a n C o m m u n i c a t i o n s P l a n Br a n d i n g - U s e C i t y a p p r o v e d l o g o s o n l y i n w r i t t e n a n d p r i n t e d m a t e r i a l s - C i t y c o l o r s s h o u l d b e u t i l i z e d i n a l l m a t e r i a l s – w h i t e , b l a c k , g o l d an d / o r b l u e - T h e P a n t o n e M a t c h i n g S y s t e m c a n b e u s e d i n p r o g r a m s s u c h a s W o r d , P u b l i s h e r a n d I l l u s t r a t o r t o m a t c h th e g o l d a n d b l u e c o r r e c t l y ( c o p y a n d p a s t e c o d e s b e l o w i n p r o g r a m t o l o c a t e c o r r e c t c o l o r ) : - M e r i d i a n G o l d C o d e s : # e e b 2 1 1 o r R G B : 2 2 4 , 1 7 0 , 1 5 o r P a n t o n e S o l i d U n c o a t e d 7 4 0 5 U - M e r i d i a n B l u e C o d e s : # 0 0 4 b 8 d o r R G B : 0 , 6 3 , 1 1 9 o r P a n t o n e S o l i d C o a t e d 7 6 8 7 C - B e s t f o n t s t o u s e ( a t l e a s t 1 2 p t . i s r e c o m m e n d e d ) : - T i m e s N e w R o m a n - G a r a m o n d - C a l i b r i - A r i a l Co m m u n i c a t i o n S t r a t e g i e s Ac t i o n Co n n e c t w i t h s t a k e h o l d e r s t h r o u g h a v a r i e t y o f m e t h o d s t o d i s s e m i n a t e i n f ormation Ov e r a l l R e s u l t Re t u r n o n i n v e s t m e n t ( R O I ) c a n b e m e a s u r e d i n r e s o u r c e c o n s o l i d a t i o n : W ith effective co m m u n i c a t i o n a n d s t r e a m l i n e d p r o c e s s e s , t h e C i t y w i l l e x p e r i e n c e si g n i f i c a n t t i m e sa v i n g s i n p r o m o t i n g e v e n t s , d e s i g n i n g f l y e r s , c o m m u n i t y o u t r e a c h , m e d i a i nquiries, etc. ME C H A N I S M AC T I O N ME A S U R E M E N T Ci t y W e b s i t e Th e C i t y ’ s w e b s i t e s e r v e s as t h e h u b o f a l l in f o r m a t i o n a n d wh e n e v e r p o s s i b l e me s s a g i n g s h o u l d d i r e c t en d u s e r s b a c k t o t h e we b s i t e . • Re d e s i g n w e b s i t e a n d s i t e p a g e s i n o r d e r t o r e f l e c t a m o r e v i b r a n t , c u r r e n t , u s e r fr i e n d l y a n d e n t i c i n g c i t y w e b s i t e • En s u r e c i t y d e p a r t m e n t s u p d a t e i n f o r m a t i o n i n k e e p i ng w i t h n e w d e s i g n te m p l a t e g u i d e l i n e s t o e n s u r e u n i f o r m i t y • Pe r i o d i c a l l y e v a l u a t e c o n t e n t w i t h c i t y d i r e c t o r s t o e n s u r e t i m e l i n e s s a n d ac c u r a c y o f i n f o r m a t i o n • Po s s i b l e f u t u r e p a t h : b e n c h m a r k / o b s e r v e l a t e s t t r e n ds f o r p o t e n t i a l a p p de v e l o p m e n t t o e n h a n c e f u n c t i o n a l i t y • In c r e a s e t h e n u m b e r o f v i s i t o r s p e r w e e k fr o m a n a v e r a g e o f 1 1 , 0 0 0 t o a n a v e r a g e of 2 0 , 0 0 0 ( 6 0 , 0 0 0 p e r m o n t h ) . • Ut i l i z e t h e C i t y S u r v e y t o me a s u r e / g a t h e r p u b l i c f e e d b a c k re g a r d i n g t h e a b i l i t y t o l o c a t e in f o r m a t i o n a n d e v e n t s o n t h e w e b s i t e . Tr a d i t i o n a l M e d i a Pr e s s R e l e a s e , Me d i a I n q u i r y Ne w s S t o r y P i t c h e s Tr a d i t i o n a l m e d i a in c l u d e s t e l e v i s i o n , p r i n t , an d r a d i o . I t c a n b e a go o d w a y t o c o n v e y a me s s a g e t o t h e m a s s e s . • Pr o a c t i v e l y c o n t a c t m e d i a ( l o c a l , r e g i o n a l a n d n a t i on a l ) t o s h a r e s t o r i e s , e v e n t s an d i s s u e s t o h e l p m o l d o u r m e s s a g e • Es t a b l i s h r e l a t i o n s h i p s w i t h m e d i a o u t l e t s t o s t r e a ml i n e i n f o r m a t i o n f l o w a n d re s p o n s i v e n e s s • Co o r d i n a t e a l l m e d i a i n t e r a c t i o n t h r o u g h t h e C i t y ’ s C o m m u n i c a t i o n s M a n a g e r (i f b r e a k i n g n e w s o c c u r s , a l e r t t h e C o m m u n i c a t i o n s M gr . ) • Bu i l d m e d i a o u t r e a c h o p p o r t u n i t i e s w i t h M a y o r a n d / o r C i t y D i r e c t o r s , C i t y Co u n c i l • Ho l d p r e s s c o n f e r e n c e s w h e n a p p r o p r i a t e t o a t t r a c t mu l t i p l e m e d i a o u t l e t s t o on e l o c a t i o n a t o n e t i m e • Tr a i n t h o s e w i t h i n t h e d e p a r t m e n t s w h o w i l l m o s t l i ke l y r e p r e s e n t t h e C i t y w i t h th e m e d i a • To n e o f m e d i a c o v e r a g e (n e u t r a l / p o s i t i v e / n e g a t i v e ) • Pr e s e n c e o f k e y m e s s a g e s • Ci t y s p o k e s p e o p l e q u o t e d • On e p o s i t i v e p r o a c t i v e s t o r y p e r m o n t h vi a t h e m e d i a r e g a r d i n g t h e C i t y So c i a l M e d i a So c i a l m e d i a i s a f r e e t o o l th a t c a n b e u s e d t o r e a c h al l d e m o g r a p h i c s q u i c k l y . • Co o r d i n a t e s o c i a l m e d i a e d i t o r i a l c o n t e n t a n d s c h e d ul i n g t o m a x i m i z e r e a c h • En s u r e c o n s i s t e n t t o n e a n d “ o n e v o i c e ” a p p r o a c h b y de v e l o p i n g a S o c i a l M e d i a “B e s t P r a c t i c e s ” d o c u m e n t f o r a l l C i t y e m p l o y e e s u t il i z i n g s o c i a l m e d i a o n t h e Ci t y ’ s b e h a l f • Us e t o d i s s e m i n a t e t i m e l y i n f o r m a t i o n – w h e t h e r p o s i ti v e o r n e g a t i v e • Ut i l i z e s o c i a l m e d i a t o c o n n e c t w i t h c o m m u n i t y m e m b er s a n d b u s i n e s s e s • Ut i l i z e N e x t D o o r t o c o n n e c t d i r e c t l y w i t h r e s i d e n t s a nd H O A ’ s a n d t o p o s t C i t y up d a t e s a s w e l l a s e m e r g e n c i e s i f a p p l i c a b l e . • In c r e a s e i n t h e n u m b e r o f F a c e b o o k li k e s t o 2 , 2 5 0 t o 5 , 0 0 0 , T w i t t e r f r o m 4, 2 3 1 t o 5 , 0 0 0 a n d L i n k e d I n f r o m 3 0 4 to 5 0 0 • In c r e a s e d a i l y r e a c h a n d e n g a g e m e n t o n Fa c e b o o k f r o m a v e r a g e o f 5 0 0 t o 2 , 0 0 0 Co m m u n i c a t i o n S t r a t e g i e s ME C H A N I S M AC T I O N ME A S U R E M E N T Co m m u n i t y O u t r e a c h Ev e n t s Fl y e r s Ne w s l e t t e r s Ev e n t s , F l y e r s a n d Ne w s l e t t e r s a r e m o r e me c h a n i s m s w e c a n u s e to r e a c h t h e c o m m u n i t y – ke e p i n g i n m i n d t h e Ci t y ’ s m e s s a g e a n d br a n d i n g a r e v e r y im p o r t a n t i n a l l i n s t a n c e s . Ev e n t s • Im p r o v e d a c c e s s i b i l i t y t o M a y o r / C i t y D i r e c t o r s / C i t y C o u n c i l v i a r e g u l a r l y sc h e d u l e d e v e n t s ( i . e . C o f f e e s w i t h t h e M a y o r , T o w n H a l l m e e t i n g s , e t c . ) • En s u r e e v e n t s a l i g n w i t h t h e C i t y ’ s b r a n d a n d a r e w el l - c o o r d i n a t e d w i t h sp o n s o r i n g s t a f f • Ut i l i z e c o m m u n i t y c a l e n d a r s o n l i n e t o s h a r e p u b l i c ev e n t s t o a b r o a d e r de m o g r a p h i c Fl y e r s • Ma k e s u r e C i t y m a t e r i a l m a i n t a i n s c o n s i s t e n t b r a n d i ng a n d m e s s a g i n g ( i . e . fl y e r s , b r o c h u r e s , n e w s l e t t e r s , m o n t h l y b i l l i n g s t a te m e n t s , e t c . ) Ne w s l e t t e r s • Co n t i n u e t o p r o d u c e C i t y N e w s o n a b i - w e e k l y b a s i s w h il e g r o w i n g t h e au d i e n c e f o r b o t h o f t h o s e o u t r e a c h m e c h a n i s m s \ • Pr o d u c e Q u a r t e r l y n e w s l e t t e r f o r b i l l i n g i n s e r t s t o re a c h m o r e r e s i d e n t s • In c r e a s e C i t y N e w s e n g a g e m e n t f r o m a n av e r a g e o f 1 5 % t o 2 2 % ( a b o v e t h e na t i o n a l o p e n r a t e a v e r a g e ) • In c r e a s e C i t y N e w s c l i c k r a t e ( e n g a g i n g in c o n t e n t ) f r o m a n a v e r a g e o f 2 % t o 10 % • In c r e a s e p a r t i c i p a t i o n a t e v e n t s s u c h a s To w n H a l l a n d C o f f e e w i t h t h e M a y o r (n e e d t o t r a c k c u r r e n t p a r t i c i p a t i o n a t th e s e e v e n t s t o m e a s u r e t h i s ) • Mo n i t o r t o n e o f q u e r i e s (n e u t r a l / p o s i t i v e / n e g a t i v e ) a n d c i t i z e n fe e d b a c k In t e r n a l Co m m u n i c a t i o n s It ’ s i m p o r t a n t t o co m m u n i c a t e e f f e c t i v e l y in t e r n a l l y t o e m p l o y e e s . • Ke e p e m p l o y e e s i n f o r m e d o f b i g e v e n t s , c h a n g e s a n d is s u e s i n o t h e r de p a r t m e n t s - S e n d o u t T h i s W e e k i n M e r i d i a n s e g m e n t s t o e m p l o y e e s e a c h we e k • En c o u r a g e e m p l o y e e s t o c o n n e c t w i t h t h e C i t y o n l i n e v i a t h e w e b s i t e a n d so c i a l m e d i a • Ad d E m p l o y e e e m a i l s t o C i t y N e w s d i s t r i b u t i o n l i s t – a b i w e e k l y n e w s l e t t e r se n t o u t v i a t h e M a y o r ’ s O f f i c e a s w e l l a s t h e N e w s Re l e a s e d i s t r i b u t i o n l i s t • Mo r e e m p l o y e e s “ i n t h e k n o w ” – T r a c k th e n u m b e r o f e m p l o y e e s o p e n i n g ne w s l e t t e r s s e n t o u t v i a M a i l C h a i m p ( s e t up s e p a r a t e l i s t s t o d o s o ) Vi d e o s Vi d e o p r o v i d e s a n o t h e r wa y t o r e a c h t h e m a s s e s . It i s o n e w a y t o e n g a g e mo r e r e s i d e n t s f r o m ho m e . • Pr o d u c e w e e k l y T h i s W e e k i n M e r i d i a n v i d e o u p d a t e s fo r t h e c o m m u n i t y hi g h l i g h t i n g C i t y e v e n t s a n d n e w s • St r e a m c i t y c o u n c i l m e e t i n g s v i a Y o u T u b e t o i n c r e a s e a u d i e n c e ( m o r e d e v i c e s ar e a b l e t o v i e w s t r e a m i n g o n Y o u T u b e ) \ • St r e a m a n d / o r r e c o r d p u b l i c m e e t i n g s a n d p o s t o n C i ty ’ s Y o u T u b e s i t e w i t h i n 24 h o u r s • Ut i l i z e v i d e o t o h e l p M a y o r a n d o t h e r C i t y l e a d e r s co n n e c t w i t h c i t i z e n s • Cr e a t e v i d e o s t o h e l p p r o m o t e C i t y e v e n t s , u p d a t e s or o r g a n i z a t i o n s • In c r e a s e a n d u p d a t e C i t y ’ s B R O L L l i b r a r y • In c r e a s e v i e w s o n l i v e s t r e a m o f C i t y Co u n c i l m t g s f r o m a n a v e r a g e o f 5 t o 2 5 an d a n i n c r e a s e o f 7 0 t o 1 5 0 v i e w s t o t a l , po s t e v e n t • In c r e a s e v i e w s o f T h i s W e e k i n Me r i d i a n o n Y o u T u b e f r o m a n a v e r a g e of 6 0 t o 1 0 0 p e r e p i s o d e a n d o n Fa c e b o o k f r o m a n a v e r a g e o f 3 0 0 v i e w s to 6 0 0 p e r e p i s o d e . Co m m u n i c a t i o n S t r a t e g i e s Ci t y o f M e r i d i a n C o m m u n i c a t i o n s P l a n Co m m u n i c a t i o n T o o l s P r o c e s s Ci t y o f M e r i d i a n C o m m u n i c a t i o n s P l a n Co m m u n i c a t i o n T o o l s P r o c e s s Ci t y o f M e r i d i a n C o m m u n i c a t i o n s P l a n Co m m u n i c a t i o n T o o l s P r o c e s s Meridian City Council Meeting DATE: June 9 2015 ITEM NUMBER: $C PROJECT NUMBER: ITEM TITLE: Public Works Public Works: City Hall Emergency Generator Project Update MEETING NOTES yTta Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: June 9 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Community Devlopement Community Development Department: Planning Fee Waivers MEETING NOTES Cuk o-�,z Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS June 4, 2015 MEMORANDUM TO: Mayor Tammy de Weerd City Council Members CC: City Clerk FROM: Caleb Hood, Planning Division Manager (�'* RE: Planning Fee Waivers June 9th, 2015 City Council Workshop Agenda Item From time -to -time, the City Council receives requests to "waive" Planning Division fees. However, there are currently no findings or other considerations that Council must contemplate when granting (or not) a fee waiver request. Further, historically, City Staff has not made a recommendation to Council on these requests. These factors, and others, often times cause awkward hearings. During the June 9th workshop, Staff would like to discuss with Council, criteria (findings?) that should be considered (required?) when granting or even accepting applications for fee waivers. Some of the potential considerations Staff has identified when granting a fee waiver include: if the applicant is a non-profit; if they are providing some community service; and, if they have a financial hardship. Staff would also like to discuss with Council if the criteria should be codified/required/standardized or if they criteria should just be considerations that are recommended Council contemplate when faced with a waiver request. Fee waiver requests are not frequent; the City only gets one or two requests per year. However, Planning costs cannot be "waived'; there is a real cost to process applications. Therefore, to allow for transparency and a set amount for the Council to draw on, Planning Staff applied for an FYI Enhancement to set-aside $3,700 (roughly the cost of an annexation and a conditional use permit). In speaking with Finance however, they do not believe this situation warrants an enhancement; it would not be a line item in the budget, but would rather be processed as foregoing of revenue. So this request will not be discussed during the FY16 budget setting process, but instead discussed during the June 9th workshop. Meridian City Council Meeting DATE: June 9 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Community Devlopement Community Development: Transportation Projects Update - Discuss Transportation Related Studies, Projects and Programs Including: US 20/26 Corridor Study, Pine Avenue, and ACHD's Integrated Five Year Work Program MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS June 4, 2015 MEMORANDUM TO: Mayor Tammy de Weerd City Council Members CC: City Clerk FROM: Caleb Hood, Planning Division Manager �W RE: Transportation Projects Update, June 2015 June 9th, 2015 City Council Workshop Agenda Item Below is a summary/update on some of the transportation and roadway projects City Staff has been involved with over the past couple of months. This is not an exhaustive list, but rather highlights some of the more important activities that have recently transpired (or are about to) in the transportation realm. Staff will be at the June 9th workshop to discuss some of these projects in more detail, but Staff does not intend on mentioning all of these projects during the meeting. Instead, please feel free to contact Staff should you have any comments, concerns, or questions on any of these project updates before, during, or after the workshop. KEYACHD CONSTRUCTION PROJECTS: Ten Mile. Cherry to Ustick: Project includes widening roadway to 5 -lanes, adding a pedestrian signal, and a fire station signal. Project cost is estimated at $3.0 M. C & A Paving is the construction contractor. Asphalt paving on the west side of the road started May 18th, now complete. Crews placing concrete for sidewalk. Project should be complete September 2015. Ten Mile/Overland Park and Ride Lot: ACHD has constructed a park and ride lot near the southeast corner of Ten Mile/Overland. The lot is substantially complete and operational. On April 1St, the ACHD Commission approved the construction bid from Clearwater Landscaping for $131 K to place the landscaping. Clearwater is placing sprinklers and grading top soil. Landscaping should be complete in June 2015. Community Development Department . 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-884-5533 • Fax 208-888-6854 . www.meridiancity.org Page 2 McMillan, Locust Grove to Eagle: Project includes widening McMillan to 5 -lanes, adding curb, gutter, sidewalk and bike lanes. Also includes widening Eagle/McMillan intersection to 7 -lanes on all approaches and signal modification. Central Paving is the construction contractor. Project cost is $3.9M. Utility and irrigation work started January 12th and is on-going. Crews are working on signal improvements to the intersection, roadway excavation on the south side of McMillan, and placing concrete for curb, gutter and sidewalk on the south side of McMillan. Asphalt paving is anticipated mid-June. Project should be complete in September 2015. KEYACHD DESIGN PROJECTS Franklin, Black Cat to Ten Mile Road: This is a Federal Aid project, programmed for construction in 2016-2017 with the Franklin/Black Cat intersection. The project will widen Franklin to 5 lanes including curb, gutter and sidewalks. Low -impact storm drain techniques are being used. As part of the scoping of this project, the City requested detached sidewalks, a center median, lighting, and reclaimed water is included with the project. A (landscaped) center median is no longer part of this project. Ustick Corridor: There are several projects in the design and right-of-way phases along Ustick Road. There are plans to design and construct projects at the Ustick/Meridian intersection, and roadway widening projects for the segments between Locust Grove and Meridian and Meridian to Linder. In the 2015-2019 ACHD IFYWP, these projects are currently programmed for construction in 2018/2019, but may advance if additional funding is realized. Pine Ave, Meridian to Locust Grove: In the adopted ACHD 2015-2019 IFYWP, the project includes widening of Pine at intersections, shoulders/bike lanes, repair and replacement of curb, gutter and sidewalk, between Meridian Road and Locust Grove Road. Design is planned for 2015-2016; ROW in 2017; and Construction in 2017-2018 at a total cost of $2.25M. Brian McClure presented to both the Meridian City Council and the Meridian Development Corporation in January. Both bodies agreed to partner with ACHD to ensure the design and construction of Pine Avenue is consistent with the communities' needs. Because Meridian Public Works is planning to do sewer improvements in Pine, the scope of the project is changing again. ACHD is now going to rebuild the roadway, between Main and E. 6th. This may push construction out to 2018- 2019. Once the IFYWP and project scope is finalized, establishing a Cost Share Agreement with ACHD and a project agreement between the City and MDC will need to occur. This project will be a discussion item during a joint MDC Board -Council meeting on June 16th at 4:30 pm. E. 3rd Street Extension: When ACHD adopted the 2014-2018 Integrated Five Year Work Plan, E. 3`d Street, from Carlton to Fairview, was listed as a project in the Economic Development Program. This project was recently split into two phases by ACHD — north (phase 2) and south (phase 1) of Carlton. In the 2015-2019 IFYWP, phase 1, between Franklin and Carlton, is in PD. Page 3 ACHD COMMUNITY PROGRAM PROJECTS 2015 Construction: • Fairview, E. 3`d Street to Locust Grove — Sidewalk on both sides of the street. (95% plans are complete; may move to FY16 construction.) • Eagle Road, Falcon Drive to Victory — Sidewalk on one side of the road connecting to the Eagle/Victory intersection. • Meridian/James Court — Installation of a pedestrian signal for the Bud Porter pathway. (This project is on the 90 day bid list.) • Meadow View Subdivision (NEC Linder/Cherry) — Safe Sidewalk Program project to repair existing and fill sidewalk gaps in the subdivision. 2016 Construction: • Black Cat, Moonlake to Ustick — Sidewalk on one side of Black Cat. Approximately 30% designed. • Locust Grove, Commisky to Commander — Sidewalk on west side between McMillan and Chinden. 2017 Construction: • W. 1St, Broadway to Pine —Sidewalk for two blocks near Meridian Elementary. • W.4 th , Broadway to Maple — Sidewalk on one side near Meridian Elementary. ITD PROJECTS AND STUDIES Meridian Road Interchange (IC): The IC and 1-84 mainline widening contract for construction was awarded to Concrete Placing Company for $50.8M. Construction began last April. The new interchange will reduce congestion, improve safety and make way for a fourth lane on 1-84. The City will be making landscaping improvements. The City, ITD and the contractor are working on change orders to install a barrier rail design feature over 1-84, landscaping and a welcome sign. The project(s) should be complete in late 2015. SH -55 (Eagle Road): Design work has begun to add an additional northbound and southbound lane to Eagle Road, between River Valley and 1-84. From River Valley to Franklin, The Village developer (CenterCal) is making improvements via a STAR agreement with the State and ACHD. Portions of sidewalk, a designated right -turn lane onto westbound 1-84, and other related improvements will be included. CenterCal will be doing a project in 2015 (anticipated) to add the additional southbound lane to Eagle Road. ITD's project, Key #13473, to add an additional lane on southbound Eagle Road, from Franklin to 1-84 was substantially complete in October. Chinden Boulevard Corridor Study: The Idaho Transportation Department (ITD) has been studying U.S. 20/26 from Aviation Way in Caldwell to Eagle Road in Boise since 2005. This study is called the U.S. 20/26 Corridor Preservation Study. The corridor study is being conducted to identify the transportation improvements needed to preserve the corridor in order to accommodate future traffic demands. In 2005, when this project began, it was done in partnership with the Community Planning Association of Southwest Idaho (COMPASS). Land adjacent to the roadway is Page 4 being developed and the future is expected to bring mixed-use development that will transform U.S. 20/26 from a rural roadway into an even busier urban corridor. Over the past ten years, ITD has: • Began an environmental review of the U.S. 20/26 corridor. • Conducted open houses to provide the public with an opportunity to learn about the corridor study. Stakeholders have expressed concerns, needs and provided input on a vision for the corridor and improvement options. • Developed an access management plan. • Developed conceptual roadway designs. The "current" concept plans include a six -lane, divided facility between Eagle Road and SH -16 (with full access every half -mile east of Meridian Rd), four lane, divided facility between SH -16 and Midland (with full access every mile), and a four -lane, divided facility with frontage roads, slip ramps, and overpasses between Midland and Aviation (with full access every mile). Each full -access intersection along the corridor was a standard, at -grade signalized intersection, with the exception of Linder Road, where a high-capacity, Continuous Flow Intersection (CFI) was (and still is) proposed. A public open house presenting this concept to adjacent landowners was held in July 2012. This was the last formal public outreach completed with the project. The Environmental Assessment (EA) was prepared, evaluating the impacts of the conceptual design, and was submitted to the Federal Highway Administration (FHWA) in late 2012 for review and comment. For the west end of the corridor, FHWA questioned if the project's purpose and need could be met without the frontage road / slip ramp concept and with a less costly alternative. FHWA also recommended extending the design year to 2040 and re-evaluating the existing and future traffic volumes along the corridor. Therefore, in 2013 ITD obtained new traffic counts and updated the project's traffic analysis. The 2040 traffic volumes along US 20/26 increased approximately 25% - 100% depending on the location from the original 2030 design year. Given those increases, the traffic analysis indicated the need for six lanes through the entire corridor, between 1-84 and Eagle Road. The analysis also determined that the frontage, slip ramp system is not required for traffic operations and each full access intersection operates adequately with a standard, at -grade, signalized intersection with the exception of Linder, Star, Middleton, Meridian, and Locust Grove, which require high-capacity intersection improvements such as a CFI. Both Linder and Star Roads require a full CFI (all four legs), whereas Middleton, Meridian, and Locust Grove only require partial CFI's (cross-over left turn movement on the US 20/26 legs only). The traffic analysis indicated the Meridian and Locust Grove intersections could operate at an acceptable LOS if all pedestrian movements are removed, and a pedestrian overpass is constructed. Based on the proposed changes to the ultimate build alternative, the project team is working to revise the Concept Report. Once completed, the team will update the environmental technical reports (Noise and Cultural) and revise the EA to reflect the new information. Additionally, they will be conducting public outreach through newsletters and a public meeting to provide information on the revised build alternative. Page 5 The completed access management plan will be not updated, but instead changes to the plan will be highlighted in the Corridor Plan Report. Once complete, the Idaho Transportation Department will use the U.S. 20/26 Corridor Preservation Study to: Manage and improve the transportation system within the corridor. Manage access within the corridor. Program, design and construct projects within the corridor as funding becomes available. Local agencies will use the corridor study to plan and approve future development along U.S. 20/26 between Caldwell and Eagle Road. The corridor study will help coordinate new development with future road improvements and ensure adequate right-of-way remains available for road widening and other potential improvements, such as access points and sidewalks. ITD is hosting a couple of public open houses as well as a City -specific meeting on June 25th at 10 am at The Ambrose School to present and obtain comment on the new concept; staff encourages Council to attend. During the June 9th workshop, staff will run through this project and its history and facilitate a dialogue with Council as we prepare for the June 25th meeting with ITD. RAIL WITH TRAIL Crossing Study: In the fall of 2012, the City applied for an $85,000 grant to study the Rail with Trail (RWT) pathway crossing of streets (7 crossings; Black Cat to Locust Grove). The City also applied for design and construction grant money. Currently, there are $75,000 in FY2015 for design and $500,000 in FY18 and FYI for pathway construction in the Regional Transportation Improvement Plan (TIP). City Staff is seeking Council approval in the FYI budget for $75,000 to provide the design for the approximate one mile of the RWT pathway in the TIP. OTHER Transit: The Meridian Saturday service began on August 30th, and runs every Saturday between the hours of 10 am and 6 pm. There are two buses, one running each direction (clockwise, and counter -clockwise), with each round-trip taking 60 minutes. Additional training and regional planning will continue before further evaluating expansion of transit service in Meridian. Main Street, Broadway to Pine: Mid -block islands are being installed in Main Street. This is an MDC project to install islands and lighting. This project should be complete by the end of June, and hopefully before Dairy Days. Maintenance Overlays: C&A Paving is the contractor for the FY2014 Overlays at ACHD. Page 6 Franklin Road, Linder to Main Street: This section of Franklin is being overlaid on weekends only to minimize impacts to commuters. Weekend working hours are 7:00 am to 10:00 pm. Crews lowered manholes the weekends of May gth and 16th. Crews started milling the weekend of May 30th. The associated concrete sidewalk improvements and pedestrian ramps in this area are complete. Fairview Avenue, Locust Grove to Main: A roadway overlay project began on April 22"d The work was being done at night, 9:00 pm to 6:00 am. Asphalt paving and striping is now complete. The pedestrian ramps associated with this project were constructed in March. ACHD 2016 CIP Update Task Force: Every four years ACHD updates its 20 -year Capital Improvement Plan (CIP). The Task Force (TF) is made up of city staff, ACHD Commissioners, members of the CICAC, as well as commercial and residential developers. The CIP Updated kick-off meeting was held on January 29th, and they meet monthly. The TF is currently discussing service areas, Level of Service standards, existing deficiencies and elements of roadway projects that should be eligible for impart fee expenditures. This group and the process to update the CIP will go on well into calendar year 2016. Meridian Transportation Commission: The Mayor and Council received an annual report from the TC in February. Since that meeting, the TC has lost two members, and the youth member appointment expires in August. The Commission continues to meet the first Monday of every month. Recently, they have discussed issues such as: Roadway, Intersection and Community Program priorities; Improvements to Stoddard Road; and, Roadway Lighting. The TC was invited to attend the Chinden Boulevard Corridor meeting on June 25th. Current TC members include: Tracy Hopkins (Chair), David Ballard (Vice -Chair), Ryan Lancaster, Darrel McRoberts, Stephen Lewis, Jack McGee and Bradley Pipal (two seats are currently vacant). Downtown Placemaking: The Ada County Association of Realtors (AGAR) and Idaho Smart Growth (ISG) won a grant from the National Associations of Realtors to evaluate lighter, quicker, cheaper placemaking projects downtown. On March 19th and 20th, ISG and Project for Public Spaces (PPS) engaged stakeholders, held audits, conducted a walkabout, and ultimately created an action plan report. On June 16th, the Council and MDC Board will meet at 4:30 pm to discuss the Placemaking report. During the meeting on the 16th, staff will run through the project sites, discuss possible improvements, ask for a prioritized list of projects/sites, allocate leads and identify other resources that may be needed. The DBA has also been asked to attend as they are key stakeholders and potential partners to implement any of the ISG/PPS recommendations. ACHD 2016-2020 Integrated Five Year Work Plan (IFYWP): On March 17th and April 7th the City Council reviewed and approved priority transportation projects for 2015. These lists, and a cover letter, were sent to ACHD on April 8th, 2015. On May 29th, the City received a letter back from ACHD informing us of the status of the IFYWP and our project requests (see letter below.) ACHD 60 wrwareed -to Nice The Honorable Mayor Tammy de Weerd Mayor—City of Meridian 33 E. Broadway Avenue Meridian, Idaho 83642 Dear Mayor de Weerd: Jim Hansen, President Sara M. Baker, Vice President Rebecca W. Arnold, Commissioner Kent Goldthorpe, Commissioner Paul Woods, Commissioner May 29, 2015 Thank you for taking the time to submit transportation requests for the ACHD Integrated Five -Year Work Plan (IFYWP) for fiscal years 2016-2020. As the City of Meridian is a key partner agency and stakeholder in many ACHD efforts, your participation in the IFYWP process is very important to the ACHD Commission in order to ensure a collaborative plan that efficiently targets Ada County taxpayer resources. Although we won't have an initial draft of the IFYWP until August, I wanted to take this opportunity to provide you with some preliminary feedback on your requests. This is a highly iterative process, so if you feel that ACHD does not have a full understanding of one or more of your requests, please provide additional information or clarification on those requests at your earliest convenience. ACHD will be publishing the Initial Draft 2016-2020 IFYWP in August, and at that time you will have another opportunity to provide input in the process. In the meantime, if you have any questions or concerns, please feel free to contact Ryan Head (208-387-6234, rhead@achdidaho.org). Very Res etfatl , S. , ' 1 v� Won., Director ADA COUNT CTRI Attachments: Feedback on Transportation Requests City of Meridian Requests Requested Project Project Description Program Priority Proposed Response Road & Intersection Ustick Rd, Meridian Roadway widening Road & 1(1 Road) Programmed. CN Rd/Locust Grove Rd Intersection 2018/2019. Advance CN if possible Linder Rd, Franklin Roadway widening. Road & 2 (2 Road) Programmed - Franklin Rd/Cherry Ln Includes rail crossing Intersection Rd/Pine Ave. CN PD Ten Mile Rd, McMillan Roadway widening Road & 3 (3 Road) Prioritized. Currently Rd/Chinden Blvd Intersection operating at an acceptable level of service Ten Mile Rd, Ustick Roadway widening Road & 4 (4 Road) Programmed. CN Rd/McMillan Rd Intersection Unfunded Pine Ave, Meridian Complete roadway Road & 5 (5 Road) Programmed. CN 2018 Rd/Locust Grove Rd with sidewalks and Intersection bike lanes. (Also an community programs request) Ustick Rd/Meridian Rd Intersection Road & 6 (1 Programmed. CN improvement Intersection Intersection) 2018/2019. Advance CN if possible. Project combined w/ priority #1 Fairview Ave/Locust Grove Intersection Road& 7(2 Prioritized. Awaits Rd improvement Intersection Intersection) programming Franklin Rd/Black Cat Rd Intersection Road & 8 (3 Programmed. CN improvement Intersection Intersection) 2016/2017 Locust Grove Rd, Victory Roadway widening. Road & 9 (6 Road) Prioritized. Awaits Rd/Overland Rd Intersection programming Ustick Rd, Linder Roadway widening. Road & 10 (7 Road) Programmed. CN Rd/Meridian Rd Intersection 2018/2019, Advance CN if possible. Project combined w/ priority #1 Franklin Rd, Black Cat Roadway widening Road & 11 (8 Road) Programmed, CN Rd/Ten Mile Rd Intersection 2016/2017 Eagle Rd, Amity Rd/Victory Roadway widening Road & 12 (9 Road) Programmed. CN Rd Intersection Unfunded. Design starts in 2018 Ustick Rd/Black Cat Rd Intersection Road & 13 (4 Prioritized. LOS C or improvement Intersection Intersection) better Overland Rd/Linder Rd Intersection Road & 14 (5 Defer until further improvement Intersection Intersection) development in area or overpass built. LOS C or better Victory Rd/Locust Grove Rd Intersection Road & 15 (6 Defer. Interim signal improvement Intersection Intersection) installed in 2013. LOS C or better Attachment 1— Page 2 Meridian Rd, Cherry Roadway widening Road & 10 Road Programmed, CN PD. Ln/Ustick Rd Intersection Design starts in 2016 Ten Mile Rd, Victory Roadway widening Road & 11 Road Programmed. CN Rd/Overland Rd Intersection Unfunded Victory Rd, Locust Grove Roadway widening Road & 12 Road Prioritize. Awaits Rd/Eagle Rd Intersection programming Linder Rd, Cherry Ln/Ustick Roadway widening Road & 13 Road Prioritized. Awaits Rd Intersection programming Linder Rd, Ustick Roadway widening Road & 14 Road Prioritized. Awaits Rd/McMillan Rd Intersection programming Linder Rd, McMillan Roadway widening Road & 15 Road Prioritized. Awaits Rd/Chinden Blvd Intersection programming Locust Grove Rd, Fairview Roadway widening Road & 16 Road Prioritized. Awaits Ave/Ustick Rd Intersection programming Locust Grove Rd, Ustick Roadway widening Road & 17 Road Prioritized. Awaits Rd/McMillan Rd Intersection programming McMillan Rd, Linder Roadway widening Road & 18 Road Prioritized. Awaits Rd/Meridian Rd Intersection programming Linder Rd, Overland Roadway widening. Road & 19 Road ACHD to coordinate with Rd/Franklin Rd Includes 1-84 overpass Intersection ITD on improvement. Ustick Rd, Ten Mile Roadway widening Road & 20 Road Prioritized, Awaits Rd/Linder Rd Intersection programming Locust Grove Rd, Amity Roadway widening Road & 21 Road Currently operating at Rd/Victory Rd Intersection acceptable LOS. Listed in CIP for 3 lanes Meridian Rd, Ustick Roadway widening Road & 22 Road Currently operating at Rd/McMillan Rd Intersection acceptable LOS. Listed in CIP for 3 lanes McMillan Rd, Meridian Roadway widening Road & 23 Road Prioritize. Awaits Rd/Locust Grove Rd Intersection programming. Not in CIP Meridian Rd, McMillan Roadwaywidening Road & 24 Road Currently operating at Rd/Chinden Blvd Intersection acceptable LOS. Listed in CIP for 3 lanes Franklin Rd, McDermott Roadway widening Road & 25 Road Prioritized. Currently Rd/Black Cat Rd Intersection operating at an acceptable LOS Fairview Ave, Eagle Roadway widening Road & 26 Road Prioritized. Currently Rd/Cloverdale Rd Intersection operating at an acceptable LOS Linder Rd, Chinden Roadway widening Road & 27 Road Prioritized. Awaits Blvd/State St Intersection programming. Linder Rd, 1/4 mile to 2/3 mile north of Chinden programmed. CN 2015/2016 Fairview Ave, Locust Grove Roadway widening Road & 28 Road Prioritized. Currently Rd/Eagle Rd Intersection operating at an acceptable LOS Attachment 1— Page 3 Fairview Ave, Meridian Roadway widening Road & 29 Road Prioritized. Currently Rd/Locust Grove Rd Intersection operating at an acceptable LOS Cherry Ln, Linder Roadway widening Road & 30 Road Defer. Not in CIP. Rd/Meridian Rd Intersection Currently operating at an acceptable LOS Fairview Ave, Linder Corridor management Road & 31 Road On -hold per Commission Rd/Orchard St Intersection action 03/25/15 Ten Mile Amity Rd/Victory Roadway widening Road & 32 Road Prioritized. Currently Rd Intersection operating at an acceptable LOS E. 3rd St Extension, Roadway extension Road & 33 Road Defer until after Fairview Ave/Carlton Ave Intersection completion of E. 3rd St, Phase 1 Broadway Ave/Idaho Ave Roadway extension Road & 34 Road Defer. Potential future Extension, E. 6th St/Locust Intersection economic development Grove Rd request or to be built by development Amity Rd and Ten Mile Rd Intersection Road & 7 Programmed. CN 2019 improvement Intersection Intersection Chinden Blvd and Locust Intersection Road & 8 ACHD to coordinate with Grove Rd improvement Intersection Intersection ITD on possible joint project Chinden Blvd and Meridian Intersection Road & 9 ACHD to coordinate with Rd improvement Intersection Intersection ITD on possible joint project Chinden Blvd and Black Cat Intersection Road & 10 ACHD to coordinate with Rd improvement Intersection Intersection ITD on possible joint project Chinden Blvd and Ten Mile Intersection Road & 11 ACHD to coordinate with Rd improvement Intersection Intersection ITD on possible joint project Amity Rd and Eagle Rd Dual -lane roundabout Road & 12 Defer. Roundabout built Intersection Intersection in 2013. Currently operating at an acceptable LOS Cherry Ln and Linder Rd Intersection Road & 13 Programmed. CN improvement Intersection Intersection Unfunded. Design starts in 2019 Cherry Ln and Black Cat Rd Intersection Road & 14 Defer. Interim signal improvement Intersection Intersection installed in 2013. LOS C or better Victory Rd and Ten Mile Rd Intersection Road & 15 Defer. Interim signal improvement Intersection Intersection installed in 2013. LOS C or better Lake Hazel Rd/SH 69 Intersection Road & 16 ACHD to coordinate with Improvement Intersection Intersection ITD on possible joint project McMillan Rd/Black Cat Rd Intersection Road & 17 Defer. Currently Improvement Intersection Intersection operating at an acceptable LOS Attachment 1— Page 4 Amity Rd/Black Cat Rd Intersection Road & 18 Defer. Currently improvement Intersection Intersection operating at an acceptable LOS. McMillan Rd/Star Rd Intersection Road & 19 Defer. Currently improvement Intersection Intersection operating at an acceptable LOS. Amity Rd/Linder Rd Intersection Road & 20 Defer. Currently improvement Intersection Intersection operating at an acceptable LOS. Cherry Ln/McDermott Rd Intersection Road & 21 Defer. Currently improvement Intersection Intersection operating at an acceptable LOS. Franklin Rd/McDermott Rd Intersection Road & 22 Defer. Currently improvement Intersection Intersection operating at an acceptable LOS. Ustick Rd/McDermott Rd Intersection Road & 23 Defer. Currently improvement Intersection Intersection operating at an acceptable LOS. McMillan Rd/McDermott Intersection Road & 24 Defer. Currently Rd improvement Intersection Intersection operating at an acceptable LOS. Ustick Rd/Star Rd Intersection Road & 25 Defer. Currently improvement Intersection Intersection operating at an acceptable LOS. Linder Rd/Chateau Dr Turn lanes Road & 26 ACHD Traffic Intersection Intersection Engineering to evaluate potential improvement. Community Programs W. 4th St, Broadway Sidewalks Community 1 Programmed. CN 2017 Ave/Maple Ave Programs W. 1st St, Broadway Sidewalks on both Community 2 Programmed. CN 2017 Ave/Pine Ave sides Programs Five Mile Creek Path, Pedestrian signal at Community 3 Programmed. CN 2015 Meridian Rd/Lakes Ave Meridian Rd/James Ct Programs Pine Ave, Locust Grove Complete roadway Community 4 Programmed, CN 2018 Rd/Meridian Rd with sidewalks and Programs bike lanes Meridian Rail -with -Trail Improve arterial Community 5 Prioritize and scope crossing with pathway Programs arterial crossing improvements when pathway moves forward McMillan Rd, Locust Grove Sidewalk on north side Community 6 Prioritize and scope Rd/Red Horse Way Programs W. 2nd St, Sidewalk on both sides Community 7 Scoped 2014. Final Railroad/Broadway Ave Programs report pending Black Cat Rd and Moon Signalized pedestrian Community 8 Programmed. CN 2016 Lake Dr Pedestrian Signal crossing at Moon Lake. Programs Sidewalk north to Ustick Attachment 1— Page 5 Eagle Rd and Ridenbaugh Signalized pedestrian Community 9 Programmed. CN 2015 Canal Pedestrian Signal crossing Programs Locust Grove Rd and Signalized pedestrian Community 10 Prioritize and potentially Palermo Dr Pedestrian crossing. Fill minor Programs scope. ACHD to review Signal sidewalk gap purpose of project with City before scoping Locust Grove Rd, Overland Complete sidewalk Community 11 Scoped 2014. Final Rd/Puffin St Programs report pending Meridian Rd and Railroad Signalized pedestrian Community 12 Prioritize and scope Pedestrian Signal crossing. Part of Rails- Programs improvements when with -Trails project pathway moves forward Main St and Railroad Signalized pedestrian Community 13 Prioritize and scope Pedestrian Signal crossing. Part of Rails- Programs improvements when with -Trails project pathway moves forward Locust Grove Rd, Paradise Sidewalk Community 14 Complete. Interim Ln/Grand Canyon Dr Programs treatment built in 2010 Five Mile Creek Path, Off -system pathway Community 15 ACHD will support a city - Badley Ave/Fairview Ave Programs led effort State Ave, E. 3rd St/E. 4th Sidewalk repair Community 16 Scoped 2014. Final St Programs report pending Kentucky Ridge Way, south Sidewalk Community 17 Prioritize and scope of Victory Rd Programs Stoddard Rd, Victory Sidewalk on west side Community 18 Prioritize and scope Rd/Kodiak Dr Programs Duane Dr, Ustick Sidewalk on one side Community 19 Prioritize and scope Rd/Granger Dr Programs Locust Grove Rd, Comisky Sidewalk on west side Community 20 Programmed. CN 2015 St/Commander St Programs Eagle Rd, Falcon Dr/Victory Sidewalk on east side Community 21 Programmed. CN 2015 Rd Programs Ustick Rd and W. 3rd St Signalized pedestrian Community 22 Programmed. CN Pedestrian Signal crossing Programs 2018/2019. Advance CN if possible. Project combined w/ roadway priority #7 McMillan Rd, Linder Complete sidewalk Community 23 Defer. To be built by Rd/Meridian Rd Programs development Broadway Ave, W. 4th Complete sidewalk Community 24 Prioritize and scope St/W. 7th St Programs Victory Rd, west of Mesa Pedestrian crossing Community 25 ACHD to review Programs potential location with City. Linder Rd School Zone Install flashing school Community 26 Scoped 2014. Final zone beacons in front Programs report pending of Rocky Mountain Nigh School McMillan Rd, Ten Mile Complete sidewalk Community 27 Scoped. Awaits Rd/Linder Rd Programs programming Attachment 1— Page 6 Eagle Rd, Zaldia Dr/Victory Sidewalk on west side Community 28 Programmed as part of Rd Programs road widening. CN Unfunded. Bridge programmed. CN 2018 Linder Rd, Railroad/Franklin Complete sidewalk Community 29 Programmed. CN PD. Rd Programs Project combined w/ roadway priority #2 E. 3rd St, Franklin Complete sidewalk. Community 30 Programmed. CN PD Rd/Carlton Ave Improve rail crossing. Programs (Economic Development Request) McMillan Rd, Goddard Pedestrian crossing Community 31 ACHD Traffic Creek Way/Palantine Way Programs Engineering to evaluate potential improvement. Part of Community Programs priority #27 Eagle Rd, River Valley Complete sidewalk Community 32 ACHD has no right-of- St/Ustick Rd Programs way at this location. ACHD to share request with ITD. Chinden Blvd, east of Ten Complete sidewalk Community 33 ACHD has no right -of - Mile Rd Programs way at this location. ACHD to share request with ITD. Cherry Ln/Meridian Library Signalized pedestrian Community 34 Scoped 2014. Final Pedestrian Signal crossing (east Programs report pending driveway) Pine Ave/Parkdale Ave Re -do striping and Community 35 Completed 2015 sidewalk in front of Programs Middle School. Extend drop lane to main school entrance W. 8th St/Meridian Middle Safety improvements Community 36 ACHD Traffic School for crosswalk. Concern Programs Engineering to about location and coordinate design improvement. Fairview Ave, E. 3rd Sidewalk on both sides Community 37 Programmed. CN 2015 St/Locust Grove Rd Programs Main St/Williams St Enhanced pedestrian Community 38 ACHD Traffic Enhanced Crossing crossing Programs Engineering to evaluate potential improvement. CN: Construction ITD: Idaho Transportation Department LOS: Level of Service PD: Preliminary Development Attachment 1—Page 7 Meridian City Council Meeting DATE: June 9 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Legal and Fire Departments Legal and Fire Departments: Memorandum of Understanding and Agreement between the City of Meridian and the Meridian Rural Fire Protection District MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: June 9, 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Legal and Fire Department Amended onto the agenda: Legal and Fire Department: Discussion and approval of Interagency Joint Powers Agreement for Apparatus Maintenance and Repair Services Agreement with Star Fire Department Approved MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Cour art INTERAGENCY JOINT POWERS APPARATUS MAINTENANCE AND REPAIR SERVICES AGREEMENT PARTIES: Star Fire Protection District Service Provider 10831 W State Street, Star ID 83669 ATTN: Dustin Ballantyne Division Chief City of Meridian Service Recipient 33 E. Broadway Ave, Meridian ID 83642 ATTN: Fire Chief THIS AGREEMENT is entered into this IG day of ..Tdw 2015 by and between the Star Fire Protection District, organized and existing pursuant to Chapter 14 of Title 31 of the Idaho Code, whose address is 10831 W State Street, Star ID 83669 herein after referred to as "Service Provider," and the City of Meridian by and through its Fire Department, hereinafter referred to as "Service Recipient." SECTION 1 TITLE OF AGREEMENT This Agreement shall be known and referred to as the "Interagency Joint Powers Apparatus Maintenance and Repair Services Agreement." SECTION 2 DEF IMONS For all purposes of this Agreement, the following words, teams and phases herein this Section contained shall be defined and interpreted as herein provided for unless the clear context of the presentation of the same otherwise requires: 2.1 Agreement: means and refers to this "Interagency Joint Powers Apparatus Maintenance and Repair Services Agreement." 2.2 Apparatus Maintenance and Repair Services: means and refers to the providence of maintenance and repair services, by service personnel [meeting NFPA 1071 standard for emergency vehicle technician professional qualifications] of the Service Provider, to Fire and Emergency Service Apparatus of the Service Recipient as requested by the Service Recipient. 2.3 Contract Service Fee: means and refers to the fees and costs charged for Apparatus Maintenance and Repair Services by the Service Provider to the Service Recipient as follows: INTERAGENCY JOINT POWERS APPARATUS MAINTENANCE AND REPAIR SERVICES AGREE1AENT 1 jPage • Mechanic Services @ $85.00 per hour • Preventive Maintenance Services @ $75.00 per hour • Travel time will be included at $75.00 per hour for Mechanic and/or Preventive Maintenance Services provided when greater than 30 miles from the Apparatus Maintenance Station of the Service Provider located at Star Fire Protection District Fire Station No. 2, 22585 Kingsberry Road, Middleton, Idaho 83664. • Parts and Materials as per Service Provider costs. • There is a pump test offset for no charge as provides in section 6.3 of this Agreement. 2.3.1 Amendment Contract Services Fee: Service Provider may unilaterally amend this definition subject to the Service Provider first providing written notice of the amendment to the Service Recipient and complying with the procedure and provisions of Idaho Code Section 63-1311A [irrespective of the % of any increase] before the amendment goes into effect. No amendment of this section will change the then existing Contract Service Fee for Apparatus Maintenance and Repair Services commenced prior to the amendment taking effect. 2.4 Contract Services Term: This Agreement is perpetual from its effective date unless terminated by either party. 2.5 Service Provider: Means and refers to Star Fie Protection District who is providing Apparatus Maintenance and Repair Services pursuant to and as party to this Agreement 2.6 Service Recipient: Means and refers to the City of Meridian Fire Department who is the recipient of Apparatus Maintenance and Repair Services pursuant to and as a party to this Agreement. 2.7 Party/Parties: Means and refers depending upon the context of the term to the Service Provider and/or the Service Recipient being the Parties to this Agreement SECTION 3 RECITALS The Parties recite and declare: 3.1 The Parties each have a duty and have been formed for the purpose of the protection of property against fire and the preservation of Iife and are public agencies as defined in Idaho Code Section 67-2327; and 3.2 The Service Provider has service personnel [meeting NFPA 1071 standard for emergency vehicle technician professional qualifications], equipment and supplies capable of providing Apparatus Maintenance and Repair Services for the Service Recipient in accordance with the Contract Services Fee; and INTERAGENCY JOINT POWERS APPARATUS MAINTENANCE AND REPAIR SERVICES AGREEMENT 21Page 3.3 The City Council of the Service Recipient and its Fire Department are desirous of obtaining Apparatus Maintenance and Repair Services from time to time as authorized by the Service Recipient's Chief or the Chiefs designated agent from the Service Provider; and 3.4 Service Provider is willing to provide Apparatus Maintenance and Repair Services for and as requested by the Service Recipient in accordance with the Contract Services Fee; and 3.5 Idaho law provides that any power and/or authority authorized by the Idaho Constitution or statute held by the parties may be exercised jointly; And 3.6 The Parties have determined it is necessary and desirable to enter into this Agreemetit; and 3.7 The Parties also have authority to enter into this Agreement pursuant to the provisions of Idaho Code §§ 67-2326, 67-2328, and 31.-1430; and 3.8 The Parties, pursuant to the authority of Idaho Code § 67-2332, also have the authority to contract with each other to perform Contract Services as an interatrenev service agreement. SECTION 4 JOINT EXERCISE OF POWER AGREEMENT PROVISIONS 4.1 Duration/ Contract Services Term/ Termination: The Contract Services Term is perpetual from its effective date unless terminated by either Party as herein provided, and is subject to Service Recipient's annual appropriations for the Contract Services. 4.1.1 Termination Rights and Notice: Either Party may terminate this Agreement effective immediately without cause upon giving written notice of termination to the other Party. Termination will not affect any Contract Service Fees then owing nor will it affect any then current Apparatus Maintenance and Repair Services being provided, 4.1.2 Failure to Appropriate Notice: In the event either Party fails to appropriate funds for to either provide or received Contract Services they shall provide notice of the same to the other Party which notice shall then terminate this Agreement. 4.2 No Separate Administrative Entity, Established: This Agreement does not establish any separate administrative entity and is administered by Service Providers Apparatus Maintenance Division Chief. INTERAGENCY JOINT POWERS APPARATUS MAINTENANCE AND REPAIR SERVICES AGREEMENT 3 1 P a g e 4.3 Purpose or Purposes: The Purpose or Purposes of this Joint Powers Agreement are set forth herein in Section 2 of this Agreement and are herein incorporated by this reference. 4.4 The Matters of Finance: The provisions of this Agreement which concern finance are set forth in Section 5 of this Agreement. SECTION 5 CONTRACT SERVICES 5.1 Apparatus Maintenance and Repair Services: During the Contract Services Term of this Agreement, Service Provider shall provide Apparatus Maintenance and Repair Services as requested and authorized by and for the Service Recipient. 5.1.1 Maintenance Services: Apparatus Maintenance Services involving maintenance rather than repair shall be provided by the Service Provider, as requested and authorized by the Service Recipient, in accordance with the following: 5.1.1.1 Level 1 Basic Chassis Service Checklist in accordance with Exhibit A attached hereto marked Exhibit A and by this reference incorporated herein as if set forth at length. 5.1.1.2 Level 2 Standard Chassis Service Checklist in accordance with Exhibit B attached hereto marked Exhibit B and by this reference incorporated herein as if set forth at length. 5.1.1.3 Level 3 Chassis Checklist in accordance with Exhibit C attached hereto marked Exhibit C and by this reference incorporated herein as if set forth at length. 5.1.2 Repair Services: All other Apparatus Maintenance and Repair Services, not referenced in section 5.1.1 of this Agreement, are "Repair Services" and billed by the Service Provider as Mechanic Services. 5.2 The Administration: The Apparatus Maintenance Division Chief for the Service Provider and the Fire Chief and or their designee for the Service Recipient shall serve as the administrator agents for the Parties in the performance of this Agreement. 5.3 Independent Contract Service: Service Provider and its employees and agents shall, in the performance of the Apparatus Maintenance and Repair Services under the terns of this Agreement, is an independent contractor and not an employee or agent of the Service Recipient. SECTION 6 CONTRACT SERVICES FEE! PUMP TEST PIT OFFSET INTERAGENCY JOINT POWERS APPARATUS MAINTENANCE AND REPAIR SERVICES AGREEMENT ,41Page 6.1 The Contract Services Fee for the Contract Services Term shall be in accordance with the provisions of the definition of Contract Services Fee set forth in Section 2.3 of this Agreement or as otherwise agreed in writing by the Parties Administrators. 6.2 Contract Services Fee shall be due and payable to the Service Provider by Service Recipient within sixty (60) of the date the Service Recipient received the invoice. 6.3 Contract Services Fee Offset: Service Recipient owns and maintains a pit which is outdoors and upon the Station ##1 real property at 540 E. Franklin Rd., Meridian, ID 83642. The pit is designed and is maintained to facilitate pump testing in the process of Apparatus Maintenance and Repair. 6.3.1. The Service Recipient will provide access and permit use of said pit by the Service Provider for Contract Services, involving pump testing, for its apparatus and for any of its government agency customers. 6.3.2 The Service Provider, in consideration of the access and permitted use of the said pit, shall provide pump testing of the Service Recipient's apparatus without charge. SECTION 7 INSURANCE COVERAGES 7.1 insurance: As a condition precedent to the providence of any Apparatus Maintenance and Repair Services to Service Recipient, the Service Provider will: Maintain and continue to maintain at all times liability insurance at its expense inclusive of- Commercial f Commercial General Liability with -limits of $1,000,000 and $2,000,000 aggregate; and ✓ Automobile liability with combined single limits of $1,000,000 and Umbrella Liability excess coverage of $1,000,000 per occurrence and $2,000,000 aggregate; and ✓ Garagekeepers insurance with similar limits; and ✓ Workers' Compensation Insurance, in the statutory limits as required by law. Provide Service Recipient with certificates of insurance coverage, herein this Section required, at least ten (10) days prior to the date Service Provider begins performance under this Agreement. • Certificates of insurance shall be provided by Service Provider to the Service Recipient's Fire Chief with a copy to the City Attorney/Risk Manager at 33 E. Broadway, Meridian, Idaho 83642. INTERAGENCY JOINT POWERS APPARATUS MAINTENANCE AND REPAIR SERVIC s AGREEMENT 51Page SECTION 8 NOTICE 8.1 Notices: All notices given pursuant to this Agreement, or contemplated wider this Agreement, shall be given by certified mail, return receipt requested, postage prepaid, addressed to the proper Party at the following addresses: 8.1.1 Service Provider: 14831 W State Street, Star ID 83669 ATTN: Dustin Kent Ballantyne, Apparatus Maintenance Division Chief. 8.1.2 Service Recipient: 33 E. Broadway Avenue, Meridian Idaho 83642 ATTN: City Clerk, With a copy to Mark Niemeyer, Fire Chief 8.2 Notice Effective Date: The effective date of notice given under this Agreement shall be three (3) days after the date of posting with the U.S. Postai Service of notice sent, or upon the day of notice sent by facsimile or e-mail. SECTION 9 AMENDMENT PROVISIONS 9.1 This Agreement may only be amended in accordance with the following process: 9.1.1 An amendment may be proposed by either Party. 9.1.2 A proposed amendment must be in writing and include this entire Agreement, as then existing, and shall therein include a strike through of any language to be deleted and underline of any new language of the proposed amendment. 9.1.3 A proposed Amendment shall contain: • The Statement of Purpose, including a statement of how the Parties will be affected by the amendment; • The Party to contact for information; and, • The amended Agreement text. 9.1.4 The proposing Party shall also prepare and submit to the other Party the proposed amendment as above stated, together with a Restated and Amended Agreement form in the event the proposed amendment is approved. 9.1.5 An approved Amended and Reformed Agreement shall be executed by each of the Parties. INTERAGENCY JOINT POWERS APPARATUS MAINTENANCE AND REPAIR SERVICES AGREEMENT 611'age SECTION 10 GENERAL PROVISIONS / SAVINGS CLAUSE 10.1 No Third Party Beneficiaries: Each Party to this Agreement intends that this Agreement shall not benefit or create any right or cause of action in or on behalf of any person or legal entity other than the Parties hereto. 10.2 Severability: Should any term or provision of this Agreement, or the application thereof to any person, parties, or circumstances, for any reason be declared illegal or invalid such illegality or invalidity shall not affect any other provision of this Agreement, and this Agreement shall be construed and enforced as if such illegal or invalid provision had not been contained herein. 10.3 Counterparts: This Agreement shall be executed by the Parties in two (2) counterparts, and each such counterpart shall be deemed an "original ". 10.4 Captions: The subject headings of the paragraphs and subparagraphs of this Agreement are included for purposes of convenience only and shall not affect the construction or interpretation of any of its provisions. 10.5 Reasonable Fees: In the event of any litigation arising under, or as a result of this Agreement, or arising from or as a result of any of the acts to be performed hereunder or the alleged breach of this Agreement, the prevailing Party shall recover its costs and reasonable attorneys' fees. 10.6 Choice of Law: This Agreement shall be governed and interpreted by the laws of the State of Idaho. 10.7 Assignments: No Party may assign this Agreement, or any interest therein, without written consent of the other Party; and in the event of assignment, this Agreement shall inure to and be binding upon the Parties hereto as well as their sdecessors, assigns, departments and/or agencies. 10.8 Amendments: No amendment, alteration or modification of this Agreement shall be effective, unless made in writing and duly executed by the Parties hereto. IN WITNESS WHEREOF, the undersigned Parties have by action and/or authority of thein governing Boards caused this Agreement to be executed, and made it effective as hereinabove provided, this 1p `'day of2015. DATED AND SIGNED this 0 day of �,% 2015. INTERAGENCY JOINT POWERS APPARATUS MAINTENANCE AND REPAIR SERVICES AGRMMBNT 71Page STAR FIRE PROTECTION DISTRICT By: Dustin Kent Ballantyne, Apparatus Maintenance Division Chief Authorized Agent of the Hoard of Commissioners CITY OF MEMIAN By: . Tr J Mayor T y e Weerd W,%Work`S%Slw Fire Protection District 25392.001Agrean00APParalus Mahgens&c Division AgrecincnlslApparahts Makmenanee iitteragarey Joint Power; Agraemcnt farm 2nd Drall Meridian Agnecmcni alae INTERAGENCY IOINT POWERS APPARATUS MAINTENANCE AND REPAIR SERVICES AGREEMENT 81Page Exhibit A Interagency Joint Powers Apparatus Maintenance and Repair Services Agreement Star Fire Protection District -Maintenance Division Level 1- Basic Chassis Service Checklist Department: Customer Unit Number: Service Date: Department Representative: Chassis: 9241: Make: Make: Model: Model: VIN Number: Job Number: Mileage: Hours: On The Ground: Initials: Notes: Inspect DOT/Emergency Lighting: Check Wiper Blades: Check Hydraulic Ladder Rack: Check Portable Tank Rack: Check Compartment Lighting: Check Compartment Doors: Check Operation of Pump Shift: In The Air: Nom Drain Engine Oil: Inspect Frame and Underside of Cab/Body: Replace Oil Filters: Filter Number: qty. Check/Change Fuel Filters: Filter Number: qty. Check Pump Transmission Oil Level: Grease All Chassis Components: Check Springs, U -Bolts, & Center Pins: Check Steering System: Check U -Joints: Check Exhaust System: Check Air Tanks for Moisture: Check Differentlal Fluid Level: Check and Adjust Brakes: Front: % Rear: % On The Ground, Under Cab: Notes: Fill Engine with Oil: Type: Quarts: Visually inspect Air Filter: Check Power Steering Fluid Level: Check/Change Coolant Filter: Filter Number: Qty, Check Coolant Level: Check Coolant and Heater Hoses: Check All Drive Belts: Level 1 Basic Chassis Service Checklist 1 Load Test & Clean Batteries: Results: Check Charging System: Results: On The Ground. Pumper and Aerial: Check Operation of Pressure Governor: Check Operation of Pressure Relief Valve: Check Steer Axle Oil Level: Check Tire Pressure: Check Tread Depth: Check Generator Operation: Check Generator Fluid Levels: Grease the Booster Reel: Test Ali -Steer Functions: All Apparatus: 10 Minute Test Drive: Service Technician: Department Representative: NII i :..!` . Notes: Front: Rear: Front: Rear: Level 1 Basic Chassis Service Checklist 2 Exhibit B Interagency Joint Powers Apparatus Maintenance and Repair Services Agreement Star Fire Protection District -Maintenance Division Department: Service Date: Make: Model: VIN Number. Mileage: On The Ground: Inspect DOT/Emergency Ughting: Check Wiper Blades: Check Washer Fluid: Check Hydraulic Ladder Rack: Check Portable Tank pack: Check Compartment Lighting: Check Compartment Doors: Check Operation of Pump Shift: In The A[r. Drain Engine Oil: Take Oil Sampk: Inspect Frame and Underside of Cab/Body: Replace OB Filters: Check/Change Fuel Filters: Drain Transmission Fluid: Sample Transmission Fluid: Change Transmission Filters: Check Pump TransmIsslon Oil Level: Grease all Chassis Components: Check Springs, U -Bops, & Center Pins: Check Steering System: Cheek Cab Uft Hydraulic dl Level: Check U -Joints: Check Air Tanks for Moisture: Check Erkhaust System: Check Differential Fluid Level: Check and Adjust Brakes: On Tha Ground. Under Cab: Fill Engine with OH: Fill Transmission Fluid: Visually Inspect Air Filter: Check Power Steering Fluid Level: Check/Change Coolant Filter Check Coolant Level: Check Coolant ph & Nitrite Levels: Check Coolant and Heater Hoses: Check/Change Air Dryer: Check All Drive Bells: Load Test & Clean Batteries: Check Charging System: Level 2 - Standard Chassis Service Checklist Customer Unit Number: Department Representative: ARk Make: Model: Job Number. Hours: Inklals: Notes: Notts: Filter Number: qty, Filter Number: qty - Filter Number. pry, Front: % Rear % Ngies Type: Quarts: Type: Deutron/Mercon III ATF Quarts. Filter Number: qty, ph: Nitrite: Freeze: Results: Results: On The Ground. Pumper and Aerial: Check Operation of Pressure Governor: Notes: Check Operatlon of Pressure Relief Valve: Check Steer Ask Oil Level: Chad Tire Pressure: Front: Rear: Check Tread Depth: Front. Rear: Check Generator Operation.- peration:Check CheckGenerator Fluid Levels Grease the Booster Reel: Ten All -Stew Functions: Level Standard Chassis Service Checklist 1 Aua000ratus: 10 Minute Test Drive: Service Technician: DUSTIN SALLANTYNi; Department Representative: Level 2 Standard Chassis Service Checklist Exhibit C Interagency Joint Powers Apparatus Maintenance and Repair Services Agreement Star Fire Protection District -Maintenance Division Level 3 - Chassis Checklist Department: Customer Unit Number: Service Date: Department Representative: Chassis: BndL. Make: Make: Model: Model: VIN Number: Job Number: Mileage: Hours: On The Ground: Inspect DOT/Emergency Lighting: Check Wiper Blades: Check Washer Fluid: Check Hydraulic Ladder Rack: Check Portable Tank Rack: Check Compartment Lighting: Check Compartment Doors: Check Operation of Pump Shift: In The Air: Drain Engine Oil: Take Oil Sample: Inspect Frame and Underside of Cab/Body: Replace Oil Filters: Change Fuel Filters: Drain Transmission Fluid: Sample Transmission Fluid: Change Transmission Filters: Check Pump Transmission Oil Level: Change Pump Transmission Fluid: Grease All Chassis Components: Check Springs, U -Bolts, & Center Pins: Check Steering System: Check Cab Lift Hydraulic Oil Level: Check U -Joints: Check Air Tanks for Moisture: Check Exhaust System: Change Differential Fluid Level: Sample Differential Oil: Check and Adjust Brakes: Initials: Notes: Notes: Filter Number: Qty. Filter Number: qty. Fitter Number: Qty, Type: Quarts: Front: % Rear: % Level 3 Chassis Checklist 1 On The Ground. Under Cab: Fill Engine with Oil: Fill Transmission Fluid: Change Air Filter: Check Power Steering Fluid Level: Change Power Steering Filters: Change Coolant Filter: Check Coolant Level: Check Coolant ph & Nitrite levels: Check Coolant and Heater Hoses: Rebuild/Change Air Dryer: Check All Drive Belts: Load Test & Clean Batteries: Check Charging System: On The Ground, Pumper and Aerial: Check Operation of Pressure Governor: Check Steer Axle Bearings: Fill Steer Axle Bearing Hub Caps: Check Tire Pressure: Check Tread Depth: Check Generator Operation: Check Generator Fluid Levels: Grease the Booster Reel: Test All -Steer Functions: All Apparatus: 10 Minute Test Drive: Service Technician: Department Representative: Notes: Type: Quarts: Type: Quarts: Filter Number: qty. Filter Number: qty. ph: Nitrite: Freeze: Results: Results: Notes: Front Rear: Front: Rear: Level 3 Chassis Checklist 2 conn° CERTIFICATE OF LIABILITY INSURANCEQA-Tx(M woof" TYPE OF INSURANCE 05a7/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT, If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terns and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such andorsernGnt(s). PRODUCER Patricia Jackson PHONE FAX No, *"1LAvoms"at.'ackson idahoslf.o INSUREP451 AFFORDING COVERAGE NAIC 0 INSURER A : PREMISES a weguencel S INSURED INSURERR: wsURER C : Star Fire Protection Distrid wsuRERD_ Idaho State Insurance Fund 36129 10831 W State St Star, ID 83669 INSURER E: INSURER F . P_f1VC0ARFC f`F0TICIf`ATCU11U93C0- i nMJJOIne. •u �een�n. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOU)REMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SU13JECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 7�R TYPE OF INSURANCE POLICY NUMBER LWAS GENERALLIASILDTY COMMERCIAL GENERAL LIABILITY CLAIMS -MADE u OCCUR EACH OCCURRENCE S PREMISES a weguencel S MEDEXP("ons ) S PERSONAL & AOV INJURY S GENLAGGREGATE LIMIT APPLIESPER POLICY JE LOC GENERAL AGGREGATE S PRDOUCTS-COMPlOPAGG S S AUTOMOBILELUIBKJTY ANY AUTO ELED AUTOS LLOANED AAUUTTOS HIR£DAUTOS AN�Sa VU'dei[MIT BODILY INJURY {Per penan) S GODiLY INJURY (Par e�derll) S eAGE $ S UMBRELLA LUAB EXCESS LAS HOCCUR CLAIMS -MADE EACH OCCURRENCE S AGGREGATE S DED RETENTIONS S D WORKERS COMPENSATION AND EMPLOYERS' LABIUTY ANY PROPRIETORfPARTNER=ECU`nVE YIN OFFDCEMEMBER EXCLUDEDi NUNda NV08. dBKrftaMII ndff CRiPnON QF OPERATIONSbalaw NIA 4ozsa0 0410112015 0410112016 x A TH- FR E L EACH ACCIDENT S 100,000 M L DISME - EA EMPLOYE s 100,000 E.LDISEASE- POLICYLMIT S 500,000 DESCRIPTION OF OPERATIONS I LOCATIONS Y VEHICLES (AUach ACORD 101, Additional Remarks Schedvk6 M more apace Is ngWnd) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WRL BE DELIVERED IN White Peterson ACCORDANCE WITH THE POLICY PROVISIONS. 5700 E Franklin Rd Ste 200 Nampa, 1D 836$7 AUTHORIZED REPRESENTATIVE �ej7ziau lJ��r�JfA�r(41 25 (2010105) ®1988-2010 ACORD CORPORATION. All rinhts reservad The ACORD name and logo are registered marks of ACORD A� br CERTIFICATE OF LIABILITY INSURANCE UNTE(M IDO ""'' TYPE OF INSURANCE Vie"POLICY EFF POLICY EJIP POLICY NUMBER LIMITS 5120/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT, If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must he endorsed. It SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsemen s . PRODUCER 9wecT Higgins & Rutledge Insurance, Inc 16$1 Shoreline Dr, Suite 100 912MOIS PHONE 20&343.7741 FAX 208-343-9371 Boise ID 83702 E'er-TrinaH@higginsrutledge,com INSURERS) AFFORDING COVERAGE IWC! INSURER A:American Ntemative Ins Corp 19720 INSURED STARJ-2 Star Joint Fire Protection District INSURER a INSURER C : INSURER 0: 10831 W State St Star ID 83669 INSURER E: INSURER F: 2�� �� m i[: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE Vie"POLICY EFF POLICY EJIP POLICY NUMBER LIMITS A X COMMERCIAL GENERAL LIABILITY GWMS MAGEEl OCCUR VFIST1126749801 U23MO14 912MOIS EACH OCCURRENCE S 1 000 000 :luded MED EXP YVW we 55,000 PERSONAL 8 AOV INJURY $1,000,000 GEITL AGGRZ.EGATE LIMIT APPLIES PER: X POLICYPRO- ECT ® LOC GENERAL AGGREGATE 32 000 000 PRODUCTS - COMPIOP AGG $2,000.000 OTF A AUTOMOBRELIABaf1Y VPSTR26749801 11123rZI114 912312015 FyINULE LIM= S1,000,000 X ANY ALTO ALL pyo AUTOS ED �� HIREDAUTOS AUTOS BODILY INJURY Per I penan) s BODILY INJURY (Per aceioaHj S I PROPER p� i s A UMBRELLA LUAa VFIST2874981 232014OCCUR !2015 EACH OCCURRENCE $1,000,000 X EXCESS WB CLAIMS -MADE AGGREGATE 52,000,000 DED X I RETENTIONS 0 S WORKERS COMPENSATION ANDEMPLOYEFWLIABB'RY YIN ANY PROMETORIPARTNEWFXECUTtYE❑ OFFICERIMEMBER EXCLUDE09 (Mandatory M un UIf yee{Cnpe under s, tlIPTION NIA H- E.L EACH ACCIDENT S EL DISEASE - EA EMPLOYE S rim. otsEAsE. POLICY uMrr I s OF OPERATIONS 6oiow A Gantpekeepels VFISTR2674es01 41=20115 W=015 LJMK $2,800.000 Cdl Oed Dad $20$ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Addtaoeal Ra narks Schaduk, may bo attach" It Inose space is wAk"l Star Joint Fire Protection District 1 D831 W State Street Star ID 83669 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. ®1988-2014 ACORD CORPORATION. All riehts reserved ACORD 25 (2014101 ) The ACORD name and logo are registered marks of ACORD Meridian City Council Meeting DATE: June 9 2015 PROJECT NUMBER: ITEM TITLE: Police and Public Works Department Police and Public Works Departments: Budget Amendment for Payment and Reimbursement of the Animal Control Building for the Not -to -Exceed Amount of $36,745.00 MEETING NOTES APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS E II�IAN- Public D A H O Works Department TO: Mayor Tammy de Weerd Members of the City Council FROM: Mike Pepin, Business Operations Manager DATE: May 29, 2015 Mayor Tammy de Weerd City Council Memberp Charlie Rountree Keith Bird Joe Borton Luke Cavener Genesis Milam David Zaremba SUBJECT: Budget Amendment to purchase the old Animal Control building located at the Wastewater Resource Recovery Facility (WRRF) from the General Fund. RECOMMENDED ACTION Move to: 1. Approve the Amendment in the amount of $36,745 to pay the General Fund for the Animal Control building at the WRRF and transfer ownership of the building to the Enterprise Fund; and 2. Authorize the Mayor to sign the Amendment. II. DEPARTMENT CONTACT PERSON Mike Pepin 489-0355 III. DESCRIPTION A. Back rs ound The WRRF team has identified the old Animal Control building as a permanent location for its Inventory Control program. This building is the ideal location and size for Inventory Control functions associated with plant operations and maintenance. It's currently owned by the General Fund and the net book value of the building on October 1, 2014 was $36,745. B. Proposed Project This Amendment will fund the payment from the Enterprise Fund to the General Fund to facilitate transfer of ownership of this asset to the Enterprise Fund. 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N _G � � Q ( p � lD 3 fU 0➢ � t� J' N I O W i H N d C S CD vii 7 N J !D lD rt i '� (D ry N m TI P m O an v I Q p � to Li a". v °- J 00 �� N F Meridian City Council Meeting DATE: June 9 2015 ITEM NUMBER: $H PROJECT NUMBER: ITEM TITLE: City Council Liaison/Committee Updates MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting TE: June 9 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Future Meeting Topics MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS