2015-05-05C�WEN.L CITY COUNCIL REGULAR
HO MEETING AGENDA
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
Tuesday, May 05, 2015 at 6:00 PM
1. Roll -Call Attendance
X David Zaremba X Joe Borton
O Charlie Rountree (arrived after roll call) X Keith Bird
X Genesis Milam X Luke Cavener
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Community Invocation by Pastor Moore
4. Adoption of the Agenda Adopted
5. Proclamation
A. Proclamation for Bosnian Heritage Day
B. Proclamation for Better Hearing Month
6. Consent Agenda Approved
A. Agreement for Connection to Public Sewer System with Chris Stewart, 1238
W. Washington St. Meridian, ID
B. Agreement for Connection to Public Sewer System, Brandon Rieger, 1315
W. Carlton St. Meridian, ID
C. Agreement for Connection to Public Sewer System: Jean Shepp - 1407 W.
Carlton St.
Vacated
D. Final Order: FP 15-011 Avendale Subdivision by Silver Oaks Apartments,
LLC Located 3800 W. Perugia Street Request: Final Plat Approval
Consisting of Four (4) Building Lots on 24. 61 Acres of Land in an R-15
Zoning District
Meridian City Council Meeting Agenda — Tuesday, May 05, 2015 Page 1 of4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
E. Final Order: FP 15-010 Accommodations Subdivision by Providence
Management, LLC Located South Side of E. Falcon Drive and East of S.
F. Eagle Road Request: Final Plat Approval Consisting of Fourteen (14) Single
Family Residential Lots and Three (3) Common Lots on Approximately 4.71
Acres in the R-4 Zoning District
G. License Agreement Between the Nampa and Meridian Irrigation District and
the City of Meridian Regarding a Multi -Use Pathway Along the Ridenbaugh
Canal to be Constructed as Part of the Development Project by C4 Land
LLC
H. FP 15-014 Granton Square Subdivision Located on the East Side of N.
Locust Grove Road, South of East Ustick Road, Request for Final Plat
Approval Consisting of 27 Single Family Residential Lots and 6 Common
Lots on Approximately 4.70 Acres of Land in the R-8 Zoning District by
Granton Square Properties LLC
7. Community Items/Presentations
A. Annual Assessor Update by Robert McQuade
8. Items Moved From Consent Agenda
9. Department Reports
A. Mayor's Office: Mayor's Youth Advisory Council (MYAC) Update
10. Action Items
A. CDBG PY2015 Action Plan: Potential Projects
Vacated
B. Public Hearing To Consider The Conveyance To The Ada County Highway
District Of Approximately 2,446 Square Feet Of Real Property Located At
The SW Corner Of North Meridian Road And West Railroad Street In The
City Of Meridian, Ada County, Idaho
Continued to 5/19/2015
C. FP 15-013 Silverwater Subdivision No. 2 by Trilogy Development Located at
the South Side of E. Victory Road on the East Side of S. Standing Timber
Way, in the NW 1/4 of Section 30, Township 3N., Range 1 E., Request for
Final Plat Consisting of 2 Common Lots on 4.67 Acres of Land in the R-8
Zoning District
Continued to 5/26/2015
Meridian City Council Meeting Agenda —Tuesday, May 05, 2015 Page 2 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
D. FP 15-012 Silverwater Subdivision No. 3 by Trilogy Development Located at
the South Side of E. Victory Road Midway Between S. Meridian Rd and S.
Locust Grove Rd. in the NE 1/4 of Section 30, Township 3N., Range 1E.,
Request for Final Plat Consisting of 42 Common Lots, 6 Common lots, and
1 Other Lot on 17.22 Acres of Land in the R-8 Zoning District
Continued to 5/26/2015
E. Public Hearing: AP 15-001 Request for City Council Approval of a
Reduction in the Buffer Width Required in the C -G Zoning District to
Residential Uses as Allowed by UDC 11-313-9C2 for Sonic Drive -In at
Paramount Approved
11. Continued Department Reports
A. Continued from April 28, 2015: Citywide Strategic Plan Discussion
B. Resolution No. 15-1064: Adopting Citywide Strategic Plan Approved
C. Parks and Recreation Department: Storey Park Development Dog Park
Update and Change Order Discussion
D. Public Works: Budget Amendment for FY2015 in the Amount of $405,000.00
for the Construction of a Water Treatment Facility at Well 19 and Well 30
Test Well Approved
E. Award of Bid and Approval of Agreement to Contractors Northwest, Inc. for
the "WELL 19 TREATMENT FACILITY — CONSTRUCTION" project for the
Not -To -Exceed amount of $650,680.00 Approved
F. Award of Bid and Approval of Agreement to Post Drilling, Inc. for the
"WELL 30 TEST WELL CONSTRUCTION" project for the Not -To -Exceed
amount of $249,450.00 Approved
12. Ordinances
A. Ordinance No. 15-1643: Ordinance Updating Provisions Of Licensing,
Permitting, False Alarm, And Parking Codes Approved
13. Future Meeting Topics None
14. Executive Session Per Idaho State Code 67-2345 (1)(d): (d) To Consider Records
that are Exempt from Disclosure as Provided in Chapter 3, Title 9, Idaho Code
Amended onto the agenda (f) (to consider and advise its legal representatives in
pending litigation);
Into Executive Session at 7:31 p.m.
Out of Executive Session at 8:06 p.m. Adjourned at 8:06 p.m.
Meridian City Council Meeting Agenda — Tuesday, May 05, 2015 Page 3 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council Meeting Agenda — Tuesday, May 05, 2015 Page 4 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council May 5, 2015
A meeting of the Meridian City Council was called to order at 6:15 p.m., Tuesday, May 5,
2015, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Keith Bird, Charlie Rountree, David
Zaremba, Joe Borton, Genesis Milam and Luke Cavener.
Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Kyle Radek, Tom Barry, Jeff
Lavey, Perry Palmer, Mike Barton, and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X _ David Zaremba X _ Joe Borton
X __ Charlie Rountree X_ Keith Bird
__X___ Genesis Milam __X__ Lucas Cavener
_X Mayor Tammy de Weerd
De Weerd: Thank you for your patience. Sorry we are starting a little bit late. We
appreciate all of you being here with us tonight. For the record it is Tuesday, May 5th. It's
6:15. We will start with roll call attendance, Madam Clerk.
Item 2: Pledge of Allegiance
De Weerd: Thank you. Item No. 2 is the Pledge of Allegiance. If you will all rise and join
us in the pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Pastor Moore
De Weerd: Item No. 3 is -- we don't have anyone here -- or, I'm sorry, I don't have my
glasses on, Reverend Moore. Pastor Moore from Ten Mile Christian is here to lead us in
the community invocation. We ask that you join us or take this as an opportunity for a
moment of reflection. Pastor Moore, thank you for being here.
Moore: Very honored. Thank you. Heavenly Father, your word stresses that -- that we
are all gifted and tonight, God, we recognize the gifts of this Council, our Mayor, these city
servants. God, I pray that you will just work that all together for the good of our
community. I ask you for your blessing on their personal lives. Pray for us as citizens to
realize the pressures that they -- they bear and that they weigh consequences and
sometimes have to make decisions that aren't popular, but they are convinced are right.
So, God, give them wisdom. You said to ask for wisdom. We are asking for you to pour
out your wisdom on them, because, indeed, lives and personal ways, businesses, just the
health of our community is at stake and these weighty decisions they will make tonight
Meridian City Council
May 5, 2015
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and every Council meeting. God, we are reminded when we look in our world and we see
the tension and the violence in other places, that we are pretty -- we are pretty blessed
right here in Meridian and we are giving you credit for that, God, that your ways and
influence have infiltrated the lives of the many people here and we -- we, God, are
committed to you. We pray for the simple truth your word teaches to love our neighbor as
ourselves, that we continue to govern this community. Again, God, for tonight I pray this
will be an efficient and effective meeting and that you will guide it all, in Jesus' name,
amen.
Item 4: Adoption of the Agenda
De Weerd: Thank you. Item No. 4 is adoption of the agenda.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we adopt the agenda with the following changes and additions:
Item 6-C staff has requested that that item be vacated. And Item 10-A, 10-B -- that Item
10-A staff has requested that to be vacated. Item 10-B, that has been requested to
continue to May 19th. 10-C has been requested to continue to May 26th. 10-D has been
requested to continue to May 26th. Item 11-B, the resolution number is 15-1064. And
Item 12-A is Ordinance No. is 15-1643.
De Weerd: Is there a second?
Bird: Second.
De Weerd: I have a motion and a second to adopt the agenda as -- as read.
Nary: Madam Mayor?
De Weerd: Yes.
Nary: Madam Mayor, Members of the Council, would you mind on Item 14 to also add a
subparagraph F.
Rountree: And the maker of the motion accepts that recommendation and includes that in
my motion.
Bird: Second agrees.
De Weerd: Okay. I have a motion and second to adopt the agenda as changed. All
those in favor say aye. All ayes. Motion carries.
MOTION CARRIED: ALL AYES.
Meridian City Council
May 5, 2015
Page 3 of 28
Rountree: Sorry to throw you something a little different tonight.
Item 5: Proclamation
A. Proclamation for Bosnian Heritage Day
De Weerd: I have two proclamations to read and what I'd like to do is invite the folks up
that I am reading the proclamation on behalf of or for and so I have been really nervous
about saying Herzegovina. So, there you go. If you will all come up and join me. I do
want to have you standing here as I read the proclamation. If you will just stand right
here. Thank you so much for joining us. Whereas since the early 1990s immigrants from
Bosnia and Herzegovina have settled into the Treasure Valley and Meridian city, building
the city's economy and adding diversity to our community and whereas Bosnian
immigrants continue to grow businesses in various sectors that strengthen the economy
and create and uphold jobs in Meridian and across Idaho and whereas Bosnian
immigrants have brought diversity and cultural influences to the City of Meridian, the state
of Idaho, and the United States as a whole and whereas Bosnian immigrants have
integrated into our society and have become a great part of our communities, our
workforce, and leadership, and whereas the contributions they have made and continue to
make for the betterment of our community should be recognized on their special day,
therefore, I, Mayor Tammy de Weerd of the City of Meridian, do hereby proclaim
Saturday, May 9th, 2015, as Bosnian Heritage Day in the City of Meridian and I call upon
all of our people to join me in celebrating the accomplishments and the heritage of our
fellow Bosnian community members. I did sign this on the 5th day of May and I wish you
great success on your celebration and I do want to thank you on behalf of City Council
and myself. I know you are a growing population in our community and we appreciate
what you do to bring a cultural diversity to our community. So, thank you for joining us
tonight.
Kajdic: Hi. My name is Besima Kajdic and I am president of nonprofit organization called
Bosnian Herzegovina Cultural Center of Idaho, Mladi Behar. That's how we know as
Mladi Behar. I want to thank you -- all of you and you, Madam Mayor, Tammy, from the
bottom of my heart. This means a lot to all of us and we are never going to forget this day
and I think we are going to seek your help next year, too. In the future. Thank you one
more time. I have some goodies. It's some Bosnian store. It's chocolate cookies. It's
really popular in Bosnia. That I am going to give to all of you tonight in your office and
there is also one picture that is made by one of the Bosnian guys and this is the uniform --
dancing uniform -- folk dancing that we are going to present that day on the heritage day
that you may have this in your office.
De Weerd: Wow. That is beautiful.
Kajdic: And thank you one more time from the bottom of my heart. It means really a lot to
me.
Meridian City Council
May 5, 2015
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B. Proclamation for Better Hearing Month
De Weerd: Thank you. Okay. Ed, would you like to come forward. I also have a
proclamation -- and it is okay. If you would like to leave you do not have to sit through our
entire meeting. Okay. Just wanted you to know. I would love to say it's very interesting,
but not always. We think it is. And thank you for being here. Okay. My second
proclamation is on behalf of Better Hearing Month and so our proclamation reads:
Whereas hearing loss is the third most common health problem in the United States and
more than half of the people with hearing loss are under the age of 65 and whereas the
hearing healthcare professionals in the City of Meridian observe and celebrate Better
Hearing Month each year during the month of May and whereas the City of Meridian
recognizes and values the efforts of all who work to eliminate or minimize the isolating
effects of communication disorders that affect one in five families and whereas through
the services of hearing care -- hearing care professionals -- whoa -- our citizens who have
overcome communication disabilities are now able to lead independent, productive and
fulfilling lives and whereas the City of Meridian is proud and honored to have hearing care
professionals offering quality education and healthcare services to our community and to
our citizens. Therefore, I, Tammy de Weerd, of the City of Meridian do hereby proclaim
Better Hearing Month in May in the City of Meridian and encourage all citizens to
recognize the achievements of hearing care professionals in improving the quality of live
for people with communication disorders and I can tell you that having a dad who has had
hearing aids for a long time, I do know how isolating hearing loss really is when you're in a
room full of people and everyone is talking at one time, it does isolate that family member
or that member in the room from being a participant and so addressing this is critical in
our community and in our families to be more inclusive and I don't know -- I'm a -- I saw a
video on the internet of people who have had no hearing, once they have had the implant,
and just what we take for granted is such a gift. You see the expression when they hear a
loved one -- it's pretty emotional. So, Ed, we appreciate you being here tonight to accept
this and, then, I will ask you to say a few words.
Renna: As stated, hearing loss is the third most common health problem in the United
States. Forty-eight million Americans suffer from some type of hearing loss. One in four
people in this room suffer from some type of hearing loss. Over age 65 one in three. A
more serious statistic that just came out a couple weeks ago is one in five teenagers are
suffering from hearing loss these days. How does it impact the workforce? To the tune of
about 122 billion dollars a year, whether it's employers or employees. Lack promotions.
Lack of understanding. Lack of communication. Depending on the degree of hearing loss
it could be a thousand to 12,000 dollars a month that's impacting the household income.
So, I do appreciate very much, Mayor Tammy, you taking the time to make this
proclamation and the City Council. Appreciate it very much.
Item 6: Consent Agenda
A. Agreement for Connection to Public Sewer System with Chris
Stewart, 1238 W. Washington St. Meridian, ID
Meridian City Council
May 5, 2015
Page 5 of 28
B. Agreement for Connection to Public Sewer System, Brandon
Rieger, 1315 W. Carlton St. Meridian, ID
D. Final Order: FP 15-011 Avendale Subdivision by Silver Oaks
Apartments, LLC Located 3800 W. Perugia Street Request: Final
Plat Approval Consisting of Four (4) Building Lots on 24. 61
Acres of Land in an R-15 Zoning District
E. Final Order: FP 15-010 Accommodations Subdivision by
Providence Management, LLC Located South Side of E. Falcon
Drive and East of S.
F. Eagle Road Request: Final Plat Approval Consisting of Fourteen
(14) Single Family Residential Lots and Three (3) Common Lots
on Approximately 4.71 Acres in the R-4 Zoning District
G. License Agreement Between the Nampa and Meridian Irrigation
District and the City of Meridian Regarding a Multi-Use Pathway
Along the Ridenbaugh Canal to be Constructed as Part of the
Development Project by C4 Land LLC
H. FP 15-014 Granton Square Subdivision Located on the East Side
of N. Locust Grove Road, South of East Ustick Road, Request for
Final Plat Approval Consisting of 27 Single Family Residential
Lots and 6 Common Lots on Approximately 4.70 Acres of Land
in the R-8 Zoning District by Granton Square Properties LLC
De Weerd: So, my husband is from the Netherlands and they love chocolate, too. So,
chocolate appeals to I think every single person sitting up here. So, thank you for being
here with us. Okay. Council, Item No. 6 is our Consent Agenda.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve the Consent Agenda with the vacation of Item 6-C.
Bird: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda with the
removal of Item 6-C. Madam Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
Meridian City Council
May 5, 2015
Page 6 of 28
MOTION CARRIED: ALL AYES.
Item 7: Community Items/Presentations
A. Annual Assessor Update by Robert McQuade
De Weerd: Okay. Under Community Presentations we have our assessor here, Mr.
McQuade. If you would, please, join us. We always enjoy having you here -- for the most
part. Some better.
McQuade: It's not often do people say they are happy to have me here. But I am happy
to be here. I enjoy the visit, but I don't like to drive over. It took me 40 minutes to get from
downtown just to Eagle -- Eagle Road exit on 184 and I lived in Washington DC for
several years and I thought the Beltway was bad, that stretch is so horrible.
De Weerd: We think that more people that are -- that never get out of Boise should have
to drive more often.
McQuade: You can invite me back next month.
De Weerd: Absolutely. Now you will see what our residents deal with every single day.
McQuade: It's just amazing. My employees live over here -- several of my employees live
over here and I asked them if they go through that and they said yeah and it doesn't seem
to bother them. Well, Madam Mayor, Members of the Council, I'm back with the
information about the -- what went on in the property tax arena for last year and we are
going to be sending out assessment notices the 22nd of May. That's just in about two
weeks. Last year is the first time we sent e-assessment notices. We had about 1,600
people that took advantage of those e-assessment notices. Two questions I'm just
constantly asked about on the information I'm going to be giving to you. Number one, how
close do the numbers I'm telling you -- and you can use these for budget purposes -- how
close what I tell you tonight is that going to be the actual numbers at the end of the year
and another question is how close are our assessed values. Well, we aren't finished with
our goal yet. We are still working on it. We are putting the final trends on, modifiers, the
supervisors are reviewing the appraisers' work and we will be processing and we have got
personal property. So, we are not finished yet. But I will tell you, the numbers I gave you
last year were just three percent short of the final number. So, I think three percent is a
fairly reasonable number at this point in time. And also how close are assessed values. I
had someone call me the other day that I thought really was very well informed and we
were talking about something and he said now if you had my house assessed for 200,000
dollars I could expect to sell it for 240, 250 thousand and I said, no, if it was January 1st --
if you sold it for 200,000 I would expect our assessed valued to be close to 200,000. But
as we move away from the January date, that's the lien date, of course, in your rising or
decreasing market values are going to change. So, in December that might be true that
our 200,000 dollar assessment the property sold at 240,000. But on January 1st I feel
Meridian City Council
May 5, 2015
Page 7 of 28
confident that our values are very close to the -- the hundred percent what they are
supposed to be and --
De Weerd: Bob, you're starting to sound like a weatherman.
McQuade: Oh. I thought you meant one of the Weatherman in the '60s, like the radical
group.
De Weerd: No. On percentage. Right. Although I think you're beating them.
McQuade: One point I'm going to mention. Last -- in 2013 our assessed -- the ratio of our
assessed values -- our assessed value was at 93 percent. Statistically we want to be
between 90 and 110. We have been going down for three years and gone from 99 to 98
to 97 down to 93 percent and so I -- the supervisor has committed to get to at least a 95
percent ratio. This year -- for 2013 we are at 96 percent. So, we are really feeling
comfortable about that. There is a down side to that and that is if we fall out of that range
of 90 to 110, the state can come in and order reappraisal and they actually take money
away, specifically from the county sales tax money. So, it's really embarrassing. So, all of
that adds to a total market value of Meridian is 8.9 billion. It's up about 15 percent over
last year's 7.7. That's not taxable value, that's market value. And, by the way, Ada
County is about 43 billion. So, you're just about 20 percent of the total value in Ada
County is over here in the Meridian. So, the total market value -- it really is of importance
to, of course, as a taxable value to arrive at the taxable value from the total market value,
we take out the homeowners exemption, we have got about 1.9 billion of homeowners
exemptions here in the City of Meridian. By the way, homeowners exemption this year is
just at about 90,000 dollars. It’s up from last year's 84,000 dollars and that is indexed to
the federal housing index. There was a move last year to try to fix the homeowners
exemption at a fixed amount and I think they are talking about 90,000 dollars and I don't
think that's a good idea, because as the market is increasing, if it's fixed the value comes
to erode that that's one reason that the legislature in 1996 went back -- 2006 they went
back and they changed it where it would be tied to the Idaho housing price index. The
highest the homeowners exemption was in 2009 at 104,500 and we are at 86 percent of
that. So, we take out the homeowners exemptions, we take out the outstanding
exemptions, there is a ton of those out in Meridian at 233 million dollars in exemptions that
were there last year that don't show up now and the reason there is that lag in statute
says that the application for exemptions has to be submitted to the commissioners by April
15th and they don't have to get those to me, the assessor, until May 15th. The
commissioners process all the exemptions. That's not a function that the assessor does.
So, that's why we don't know what those are yet and we won't really know until the 15th of
May. But 233 million dollars outstanding exemptions and, then, operating property, that's
utility property assessed by the state is 62 million dollars. I think the important number to
you at this point in time is the potential taxable value that is 6.8 billion dollars. That's a 12
percent increase over last year's 6.1 billion dollars. The single family residential parcels,
about 34,000, a 15 percent increase over last year. Market value single family residential
is 6.3 billion. That's up about 11 and a half percent from last year's 5.6 billion. An
important number probably to people in the audience and certainly to your constituents --
Meridian City Council
May 5, 2015
Page 8 of 28
what has happened to single family residential values. Last year 5.8 percent is the
median increase for existing -- do you remember it was a 14 percent increase and last
year at this time the 2014 year to date MLS we were looking at about 15 or 16 percent
increase and I was really concerned that we might be seeing another bubble. Well, in
June the market just totally flattened out, so at the end of the year there was just about a
five and a half percent increase in single family residential value. Median value is 190,000
and that is between the 2006 and 2007 value, so we have not gone back to where we
were at the crash in 2008 at 211,000. Commercial property is 2,260 parcels, about 2.3
billion dollars. It's an increase of 24 percent over last year. That's a pretty good increase
on your -- in commercial. That was -- let me just back up. I have lost my -- so -- right.
2.3 billion increase of 24 percent. Personal property -- I want to just focus on that for a
minute, because if you remember in 2013 the legislature exempted the first 100,000 and
any property -- personal property that was acquired for less than 3,000 dollars was also
exempt and would never be reported and now we kind of get to see what's happened
since then, because this is our second year of that. Personal property is 223 million. It's a
16 percent increase over last year's 192 million and the year prior to this exemption going
into effect you had 191 million dollars. So, your person property value is increasing in
spite of the exemptions. But the property exemption, we all knew this going into it, is that
it would create a shift from commercial or residential and when I wrap things up we will
come back to that point. New construction. That's important to you, because that's what
you can increase your budget by. The new construction values and last year's levy. This
was a pretty hot topic that emerged in the legislative session that the cities and counties
and others that had new construction, that will be give 50 percent of that value to the
schools -- well, that didn't materialize. This year in the legislature, but not everyone is
convinced that we have seen the end of that. Again, I don't know if that's going to
happen. It certainly is out there. Whether it comes back or not who knows. New
construction taxable value. And this is the number you would take your last year's levy, is
314 million dollars, but that's off of last -- 20 percent over last year's 385 million dollars
and it's not surprising, because last year you had all of that -- the Village at Meridian
coming online and that was a big -- that was about 72 million dollars was added in in the
new construction roll. Residential is -- taxable value is 119 million. That's off seven
percent from last year's 128 million. Commercial value is 107 million and it's about 42
percent off last year's 183. To me a telling number is change of status. That's if there is a
big piece or lot that's been split up, subdivided, that value changes to subdivision lots. If
you had residential is changed to commercial, that's going to have an increased value,
new change of status is 88 million dollars. That's up about 15 percent and just to kind of
bring things to a close here, I have mentioned the tax burden, in 2014 the residential tax
burden -- 65 percent and that was up three percent from the prior year 62 percent. The
three percent -- this tax burden is -- is -- it doesn't change a lot. It's very very slow. So, to
see a three percent increase, that's a pretty big increase from residential going from the
62 to 65 percent growth and commercial down from 38 to 35 percent. Just in summary, I
would say 2014 it was really a stable year in the property tax arena. Values -- residential
property values stable at five percent. I think that's just really a nice, comfortable growth
rate. Legislation -- we didn't see any new legislation this year on personal property or real
property. We haven't seen any new standards. I think we have just really reached a point
of equilibrium in the property tax arena, not only here, you know, in Meridian, but in Ada
Meridian City Council
May 5, 2015
Page 9 of 28
County and other parts of the state. Madam Mayor, that's what I have got to say for 2015.
I would be happy to answer any questions anyone might have.
De Weerd: Thank you. Council, any questions?
Bird: I have none. Very good report.
De Weerd: Okay. We appreciate you being here and I think I tell you this each year that
our staff enjoys working with your staff. Your office is very customer focused and we
appreciate that relationship.
McQuade: Well, it's always a pleasure and I think I have told you in private conversation,
I'm going to be president of the association of counties starting this fall and I really wanted
to emphasize building the relationships between the counties and the cities. We all serve
the same people and they just all would benefit by a more cooperative relationship.
De Weerd: Well, we appreciate you acknowledging we serve the same people.
McQuade: Thank you.
De Weerd: Thank you.
McQuade: All right. Good night and I will enjoy my 15 minute trip home.
Item 8: Items Moved From Consent Agenda
De Weerd: It's easier going that direction, Bob. Okay. There were no items moved from
the Consent Agenda.
Item 9: Department Reports
A. Mayor's Office: Mayor's Youth Advisory Council (MYAC) Update
De Weerd: So, we will move right into Department Reports and I'm going to turn this over
to Mackenzie. I think this is her second to the last report she will give us and you're
winding down things in school, aren't you?
Lawrence: Yes.
De Weerd: Halleluiah, uh?
Lawrence: I know. We graduate in like 25 days.
De Weerd: But who's counting.
Meridian City Council
May 5, 2015
Page 10 of 28
Lawrence: Not me. Madam Mayor, Members of the Council, my name is Mackenzie
Lawrence and I'm the vice-chair for MYAC and today I'm going to be presenting on what
we did in April. So, last time I was here I passed out some bells and some kindness
messages to you guys, so we are going to try to do a debrief on how Do The Right went
and I think this is one of our most successful events of the year. We had about 3,500
stickers that we were able to distribute throughout the Treasure Valley and a huge thanks
to our partners Dutch Bros, State Farm, Albertson's, Mountain View High School, and all
kinds of local businesses, even some members of our own city staff, they were pitching in
and posting and using the hash tag so we could track what everyone was doing and we
saw participation as far as Colorado and Texas. Our message got as far as those states
and it was really awesome and I know at my school I saw a lot of participation and there
was students from MYAC that kind of enacted their own -- their own message at Rocky
Mountain and the Mayor read a proclamation at Mountain View and I heard that their
student body was just amazing and so involved in our message. So, we are really looking
forward to next year, so mark it on your calendars, April 8th, and we have had amazing
success and I'm really excited with how it went, because I saw how members of our own
council kind of conceived this idea and really went forward with the message and what it
meant to them and it was really amazing to see all of the community participation with
Ben's Bells and with the Do The Right stuff. So, here is our success video to kind of
highlight some of the really cool things that we saw and things that we have done.
(Video played.)
Lawrence: So, one thing that we always talk about at our meetings is the Meridian Way
and I think this like absolutely embodies the spirit of our community and everyone kind of
lifting each other up and spreading the kindness. I think that's so important. Something
that Meridian does so well. So, the next thing -- the TAC event for this month was ice
skating. So, on April 24th about 25 kids went to Idaho Ice World and participated in ice
skating and that's always -- I mean ice skating is fun, but it's also a community activity that
gets kids out of the house and with other teens in a safe environment and we all get to
know each other. So, it's a really fun opportunity to kind of get out of the house, get away
from homework and hang out with other teens. So, for our last two general meetings, the
13th and the 27th, we have been experimenting with the participatory budgeting. Joe
Borton has actually come to our meetings and -- at least the first one and helped us kind
of get a jump start on that and talked about what it's about and, personally, I think it's such
an amazing opportunity for our council to learn how budgeting works and how that aspect
of the government goes. So, we have integrated it into the government affairs
subcommittee and we have elected chair people to oversee it and to lead the meetings
and to kind of guide students. Mikaela George and Molly Hunsinger will be the ones that
will lead our Council as far as getting ideas and we had a bit of a brainstorming session
where everyone is sitting there with ideas and there was so many, so interesting ideas for
our community about a science center or having more opportunities to create art and
share art with the community and resources for high school students about getting
scholarships and about budgeting and using their money wisely and I thought everyone's
ideas were just so incredible and putting something together to come up with what
actually ends up being done with that money will be so incredible and an amazing
Meridian City Council
May 5, 2015
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opportunity for MYAC. So, I have really enjoyed starting it and I know a lot of my other
peers have also enjoyed working with that and we are really excited next year to move
forward with it. So, for our April 20th executive leadership training we had Steve
Siddoway come to the executive council meeting and what he kind of worked with us on
was -- one was leadership and who are you leadership role models and one thing that I --
all of MYAC, but specifically exec focuses on is how to be a leader and how to help inspire
your council and how to motivate them and set goals and one thing that is really helpful
with that is looking at someone that has goals -- like leadership qualities that you wish that
you had or that you are working towards achieving and we all talk about teamwork and
how you use those characteristics to build your team and to work together, so it's really
interesting hearing what he does for his team and how he rallies everyone and we got to
really think about what type of leaders we are trying to be, especially those of us who are
going onto college and hopefully be involved in other leadership areas how we want to
move forward with that. For the last general meeting, which was last Monday, we had the
general nominations and for the ten divisions we had about 34 nominees, which was a
really amazing number, and it's so exciting to see how many people continually express
interest in being part of the exec council, because I think it's one of the greatest things I
have ever done. It's so fun and it's so interesting to see how the behind the scenes
works, how you put together an agenda and how you run a meeting and how you do those
kind of things, because that's something that I had never had the opportunity to be
involved in and we are holding elections on the 11th of May and all of these -- the new
people in those positions will hopefully be able to attend AIC. And just a little brag point,
myself and another member made it onto the flyer for this month. We are in the middle.
That was also a neat experience and that is a way that we kick started our year last year
and we got to build partnerships with other councils and other youth organizations and
that was so fun, because we got to have kind of some -- some partnership with kids that
are doing -- trying to do the same thing that we are and we actually worked with them and
they invited us to their events and we invited them to ours and it was -- it's really cool
seeing -- I think Middleton, Nampa, and Caldwell were the ones that were there that we
really got to work with and they mixed us all up and we got to share our different ideas
and what works for us and what hasn't worked for us and their ideas and they have helped
us really with the Ball at the Hall, kind of getting that organized, because they have a
dance that's similar to that and we got to hear their advice and it's a really cool way to
bond all the exec members before they start doing their meetings and stuff and to kind of
get the ideas flowing for what the next year looks like. So, that's always something really
fun to look forward to. And, finally, Ball at the Hall will be on -- that says April. I meant to
say May 16th from 7:00 to 11:00 p.m. and the tickets are ten dollars a person and you can
buy those at meridiancity.org and this year the proceeds that are coming to our Treasure
Valley Youth Safety Summit for next year, so to be able to use Wahooz and buy shirts for
all the kids that are able to come to that where we can talk about the importance of safe
driving and not texting and wearing your seatbelt and doing those fun demonstrations to
really get the message across and work with a lot of the students that have leadership
roles or that are prominent leaders at their schools that we wouldn’t normally get to talk to,
like all the student councils from the local high schools come, so we get to see what they
are doing and what their ideas are and kind of work with everyone and, then, they can
share the message with their own students and having heard you guys, all the comments
Meridian City Council
May 5, 2015
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that you work so hard, come have a fun night. There will be photo booths, silent auction,
all kinds of really fun stuff and we are going to dance right here in City Hall. So, I'm open
for questions.
De Weerd: Thank you, Mackenzie. Council, any questions?
Bird: I have none.
Milam: Great report.
Bird: Great.
Item 10: Action Items
A. CDBG PY2015 Action Plan: Potential Projects
De Weerd: Thank you so much for being here. Okay. Under Item 10-A, we had a
request to vacate this item, and so I would entertain a motion.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we vacate CDBG fiscal year 2015 action plan potential projects.
Cavener: Second.
De Weerd: I have a motion and a second to vacate this item, 10-A. All those in favor say
aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
B. Public Hearing To Consider The Conveyance To The Ada County
Highway District Of Approximately 2,446 Square Feet Of Real
Property Located At The SW Corner Of North Meridian Road And
West Railroad Street In The City Of Meridian, Ada County, Idaho
C. FP 15-013 Silverwater Subdivision No. 2 by Trilogy Development
Located at the South Side of E. Victory Road on the East Side of
S. Standing Timber Way, in the NW 1/4 of Section 30, Township
3N., Range 1 E., Request for Final Plat Consisting of 2 Common
Lots on 4.67 Acres of Land in the R-8 Zoning District
D. FP 15-012 Silverwater Subdivision No. 3 by Trilogy Development
Located at the South Side of E. Victory Road Midway Between S.
Meridian Rd and S. Locust Grove Rd. in the NE 1/4 of Section 30,
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Township 3N., Range 1E., Request for Final Plat Consisting of 42
Common Lots, 6 Common lots, and 1 Other Lot on 17.22 Acres
of Land in the R-8 Zoning District
De Weerd: Item 10-B, C and D have been requested to continue to May 26. I will open
the public hearing on Item 10-B, which is -- being the other two are final plats, so --
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we continue the public hearing on the Ada County Highway District
conveyance to May 19th, 2015.
Rountree: Second.
De Weerd: I have a motion and a second to continue Item 10-B to May 19th, 2015. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Item 10-C and D.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we continue FP 15-013 to May 26th, 2015, and also FP 15-012 to 5/26/2015.
Rountree: And also second that.
De Weerd: I have a motion and a second to continue Items 10-C and D to May 26th. All
those in favor say aye.
MOTION CARRIED: ALL AYES.
E. Public Hearing: AP 15-001 Request for City Council Approval of
a Reduction in the Buffer Width Required in the C-G Zoning
District to Residential Uses as Allowed by UDC 11-3B-9C2 for
Sonic Drive-In at Paramount
De Weerd: Item 10-E is a public hearing on AP 15-001. I will open this public hearing
with staff comments.
Chatterton: Madam Mayor, Council Members, there is only one issue before you tonight
for this application and that's a request by the applicant to reduce the landscape buffer for
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May 5, 2015
Page 14 of 28
a drive-thru. So, this is not properly an appeal, but it's a Council review item for an issue
which, under the code, can't be resolved by -- by Planning and Zoning. Planning and
Zoning Commission approved a conditional use permit on April 2nd, 2015, for a drive-thru
establishment for the Sonic Drive-in in a C-G zoning district within 300 feet of a residential
use. A condition of approval requires a 25 foot wide landscape buffer to be constructed
along the east boundary of the site adjacent to the residential uses, apartments, to the
east. Trying to bring up another slide. There we go. There we are. You're not getting the
picture I want you to see. I'm not sure why. Applicant requests City Council approval of a
reduced buffer width of ten feet, with a ten foot tall split face block on top of a two foot
landscaped berm as shown on the landscape plan, which I will try to bring up for you here
in a second. In their motion the Commission recommended approval of the reduced
buffer width as proposed. Because there is separation of 80 feet from the east property
line of the site to the nearest residential structure, including a 35 foot driveway and a 45
foot wide landscape common area on the residential property, in addition to the buffer
proposed by the applicant, staff has no objection to the applicant's request. I believe the
applicant has some additional information tonight. Oh, here we go. So -- yes. Now we
are seeing the actual physical separation between the closest apartment building and the
edge of the drive-thru. Thank you, Tom. So, just -- the existing conditions are somewhat
different than I think anticipated by the code situations like this, so staff does concur with
the request to reduce the buffer.
De Weerd: Thank you. Council, any questions? Mr. Zaremba.
Zaremba: Madam Mayor, if I may. Can you indicate with a cursor or something -- if it will
show on this -- where the speakers actually are and what direction they face?
Chatterton: Well, gosh, Madam Mayor, Council Member Zaremba, perhaps the applicant
could help us with that. I don't know where the speakers are.
Zaremba: Okay. Thank you.
De Weerd: Mr. Rountree.
Rountree: What's -- on the east side is that to be the alignment of a point of access? A
road? I can't really tell from the drawing.
Chatterton: There is an internal 35 foot driveway internal to Paramount here at that
location. You can see the center line here.
De Weerd: Okay. Any other questions from Council at this point?
Bird: I have none.
De Weerd: Okay. Is the applicant here? Thank you for joining us. If you will, please,
state your name and address for the record.
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May 5, 2015
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Huber: Madam Mayor, Members of the Council, my name is Jeff Huber. My address is
8385 West Emerald, Boise. The conditional use application was approved by the
Planning and Zoning Commission and there was one condition that required a 25 foot
landscape buffer adjacent to residential uses. The apartments came into the C-G zone
and were approved under a conditional use permit also to be in the commercial zone.
They have a 45 foot setback from the -- from the drive aisle that is landscaped. We -- we
have met the code requirements for the landscaping along Linder Road and we also have
37 feet of cumulative landscaping between the building and the drive aisle and speakers
are located where you see the two cars here on the driver's side. We have put a -- we
worked with the owners of the apartment complex --
Cavener: You can use your -- the stylist so we can see where you're pointing to.
Huber: Oh. Sure.
Cavener: Sorry, we can't see with your pen.
Huber: Okay. Do I touch the screen with it? Okay. Last time I did that it went away.
De Weerd: There is no guarantees.
Huber: Okay. The speakers are located in this location here.
Nary: Jeff, you got to push a color on the top.
Zaremba: At the top select a color.
Bird: Up at the top there.
Huber: Oh. Okay. How is that? Is that better?
Bird: Yes.
Huber: Okay. The speakers are located right in this location here. We worked with the
owners of the apartment complex and we -- it -- we agreed to place a two foot berm in this
location, with an eight foot split face block wall 40 feet long. There is ten feet of
landscaping in this area at a minimum and nine feet in the next run and, then, there is 18
feet of landscaping behind the building. So, together there is 37 feet. I think we meet or
actually exceed the intent of the code and we request your approval to waive that
condition. Questions?
De Weerd: Okay. Council, do you have any questions?
Bird: I have none.
Rountree: Madam Mayor?
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May 5, 2015
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De Weerd: Mr. Rountree.
Rountree: On the eastern most landscaping, how far down does that wall go to the south
and my concern is the distance that's --
Huber: Well, our concern also was the vision triangle for people going into the drive aisle
and coming out of the project -- of the Sonic and so the -- it's 40 some odd feet long, but it
does not go the entire distance for that particular reason, Councilman Rountree. So, the
vision triangle is not impaired there.
Rountree: Okay. Thank you.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Question for Mr. Nary. Is there anything -- what's procedurally different here
versus a variance as far as any finding or basis that we might need to cite for relief?
Nary: Madam Mayor, Members of the Council, Council Member Borton, what our UDC
says is this particular provision can only be waived by the City Council. It's not considered
a variance, it's just requirement of the code. So, you do just need to -- you only need to
make a finding that the -- that they presented adequate reason that you're comfortable
with, but you don't have to make a hardship finding or something like that.
Borton: Okay.
Rountree: Madam Mayor --
De Weerd: Uh-huh.
Rountree: -- I have a follow up for Bill. On the fence height, is it consistent with the
ordinance or is that a variance or is it a waiver?
Nary: Madam Mayor, Members of the Council, Council Member Rountree, I believe the
discussion at Planning and Zoning -- because I was there for that -- that it does meet the
fence requirements even with the berm, so it's not -- it was adequate fencing to meet the
-- the requirements, so that wasn't -- a variance wasn't necessary.
Rountree: Okay.
De Weerd: Okay. Anything further from Council at this point?
Bird: I have none.
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De Weerd: Okay. Thank you.
Huber: Thank you.
De Weerd: Just to point out, Council, you do have a letter in your packet from a nearby
resident as well for public testimony. Is there anyone who would like to provide testimony
on this item?
Rountree: Seeing none, Madam Mayor, I move that we close the public hearing on Item
10-E.
Bird: Second.
De Weerd: Okay. I have a motion and a second. So, there is no further questions for
staff or applicant? Okay. All those in favor say aye. Any opposed? Okay. All ayes.
Motion carried.
MOTION CARRIED: ALL AYES.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I did receive an e-mail -- an objection to this and I was under the assumption it
would go into -- like it normally does, go into the packet and I don't see that it did make it
into the documents, so --
De Weerd: It's not from Carl Miller?
Bird: No. I got a negative one.
De Weerd: Yeah. I got one to Jacy Jones as well and it's not in here. And that was one
that you all received.
Rountree: Yeah. We all received it.
De Weerd: Okay.
Bird: Yeah. Brownly.
De Weerd: Okay. So, for the record the Council did see a letter regarding that and will
use that in consideration as well.
Rountree: Madam Mayor, if there is no further discussion, I move that we approve the
waiver request for Item 10-E, AP 15-001.
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May 5, 2015
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Bird: Second.
De Weerd: I have a motion and a second to approve Item 10-E. Any discussion from
Council? Madam Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 11: Continued Department Reports
A. Continued from April 28, 2015: Citywide Strategic Plan
Discussion
De Weerd: Item 11-A is continued and we have Mr. Barry here. Council, in front of you
we have put out our citywide strategic plan and we opened it to receive any additional
comments. Had a brief discussion last week and I know that Councilman Rountree and
Councilman Borton were not here, so we wanted to continue it in case there were any
additional comments. So, we will open that up for discussion.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I have gone through it in the initial drafts and the most recent changes are very
minor, so I didn't have any questions.
De Weerd: Mr. Rountree?
Rountree: I had no -- no questions and reviewing the minor comments I had it's just a
matter of your word versus mine. So, I'm comfortable with the way it looks and ready to
move on to the next item, unless Tom has got more to give.
B. Resolution No. 15-1064: Adopting Citywide Strategic Plan
De Weerd: No, I'm sure he doesn't. I guess, then, the next step would be to bring it back
in resolution form.
Milam: We --
Bird: We have the resolution.
Nary: The next item.
Meridian City Council
May 5, 2015
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De Weerd: And look at that.
Rountree: That's the next item.
Bird: Yeah.
Milam: Abracadabra.
Bird: Ask and you shall receive.
De Weerd: I just will -- I will just remind you that this is kind of that first step and, then, our
departments start aligning their -- their department tactical plans to the strategic plan and
to those who will be brought back, along with performance measures and -- and so it --
this is kind of the beginning now of that next step. Okay. Thank you, Tom.
Barry: Thank you.
De Weerd: 11-B is Resolution 15-1064.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I move we approve Resolution 15-1064, adopting a citywide strategic plan.
Rountree: Second.
Milam: Second.
De Weerd: I have a motion and a second to approve Item 11-B. Madam Clerk, will you
call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Thank you, Tom, for being here tonight.
Rountree: Madam Mayor, I would give a thumbs up to Tom. Given the opportunity to say
more, he sat down.
De Weerd: I don't think I gave him an opportunity.
Bird: He was there. He could have.
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May 5, 2015
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De Weerd: I think, Tom, led this very nicely, in addition to several others. So, our thanks
to Robert and Tom and Mark and Bruce.
C. Parks and Recreation Department: Storey Park Development
Dog Park Update and Change Order Discussion
De Weerd: Okay. Item 11-C under our Parks and Recreation Department to get an
update on the dog park. Woo. And a change order discussion.
Barton: Yes. Thank you, Madam Mayor.
De Weerd: But it's in a good way.
Barton: It's for you to decide. I believe I have some slides, if we can pull those up. You
said you had them cued up somewhere or --
Bird: Madam Mayor, before you get started can I ask --
De Weerd: Mr. Bird.
Bird: -- Mike, that roadway, is that going to --
De Weerd: Will you --
Bird: That roadway going through, is that -- is that going to be paved and ready by Dairy
Days?
Barton: No.
Bird: It isn't. It's going to be blocked off?
Barton: Until the end of July.
Bird: Okay.
Barton: But that's why I was going to give you an update. So, thank you, Madam Mayor,
Members of Council, I wanted to come and talk to you and give you an update on the dog
park progress and where we are regards to scheduling and I have some progress photos
to show you and we can talk -- talk about our budget for a minute and update you on that,
what our current contracts are and commitments and work change directives and then --
and, then, we do have a discussion on a couple of change orders that were part of the
original project that was bid last summer, but were removed from the project to -- to get it
to -- to bid it the second time and to get it under budget, which we accomplished, so --
with that said, just as a -- just to refresh your memory on kind of the overall site layout,
Watertower, of course, is at the -- is at the bottom down here and the driveway entrance
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that takes you into the rest of Storey Park, there is two picnic shelters, a restroom
building, artificial grass, fencing, a rock area, interior sidewalks and a large grass area.
The park is divided into separate spaces for large dogs and small dogs. As you see the --
the part that -- the area that's circled that's not part of the contract, that is one of the areas
that was originally designed to -- as a traffic calming method or measure and, then, also to
connect the existing restroom to create a connection of that restroom to park. Right now
the driveway kind of comes across and through this area and cuts it off. So, we will
update you on that in a minute. So, some of the current construction progress photos --
you can see the parking lot's finished. It's not striped yet. We have curb, gutter, and
sidewalk in. The restroom building is well underway. Two picnic shelters are up. Fencing
is currently being installed. Interior sidewalks are prep'd and will be poured next week.
We are looking at laying sod in three weeks -- two to three weeks, so just to give you an
idea of, you know, how fast things are going. There is trees being planted. Right now we
are tentatively looking at an end of June opening. Could be a little sooner. We -- we need
to -- we need to give it a little bit of establishment time, so there could be a situation where
we fence off the grass area from the rock and shelters and we can have just a department
level discussion on what we think is appropriate for opening to the public. It's going to
look finished. People are going to want to use it, so we want to provide that to them just
as soon as we can. So, with all that progress -- as you remember we have a project
budget of 1.5 million dollars -- almost 1.6. Our current contract and commitments are one
point -- a little over 1.2. There has been some work change directives to date to keep
construction moving forward. There is -- we originally had vinyl plaid fencing in the
design. We cut that -- cut that back just to galvanized chain link. We added that back in.
We increased the footing size on the safety netting behind the softball field and also the
picnic shelters to meet current code. There was some unforeseen site work. We
discovered that there was telephone poles and a bunch of stuff buried out there that had
to be excavated and filled and so Keith -- anyway. Taken care of. So, right now the
project is just over 1.2 million out of the 1.57 budget. So, there are two items that -- that
we would like to have a discussion about. Two change orders that we want to see if you
would like us to bring those back to you for formal approval and the first one is the existing
parking lot remodel. Right now the driveway takes you through here and it's pretty much
just a straight thoroughfare. So, two things with that. We could accomplish traffic calming
with speed bumps, but we feel that the connection of the restroom building to the park isn't
and that people -- especially now would -- where this is a through driveway, would have to
cross that drive aisle to use the restroom. So, what we would like to -- what we are
proposing is bring the traffic through the opposite side down through here and make the
turn out and this would be a grass area that connects to the park. The cost of that change
order -- we have pricing now. These aren't estimates. We have firm pricing. The site
work -- the curbing, landscaping, is 102,466. And I can -- I can finish or pause now for
questions on -- on each one. There is another change order that is regarding an irrigation
pump upgrade.
De Weerd: Why don't you do both of them and, then, discussion afterwards.
Barton: Perfect. So, the next change order for your consideration would be an irrigation
pump upgrade, 44,000 dollars let's say, we would be dropping another pump into the --
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May 5, 2015
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into the wet well that's in the pump -- existing pump house, adding increased and line size.
What this will allow us to do right now -- in the middle of July and August it takes us from
11:00 o'clock at night until 3:00 or 4:00 in the afternoon to complete -- completely irrigate
the park. So, we have this water window that now with the construction of the dog park
has increased by a couple of hours. It's okay in the spring. It's okay in the early summer
and late fall, obviously, but during the summer when the park is extremely busy we have
baseball going on late at night, we have softball games until late at night with the lights.
There is just so many uses in the park that we are having a hard time with that water
window and we want to keep -- we really would like to keep our irrigation to midnight to
9:00 a.m. and this irrigation pump upgrade will accomplish that. So, the cost of that is
44,000. And that was in the original -- the bids that we got last summer and we saw that
as part of the project all along. It is one of those things that was just value engineering
out. So, with that -- with our project budget -- what we have committed to date and if both
change orders are approved we would have a project cost of 1.4 million dollars out of
almost 1.6. So, we are still -- if both those are approved we are still -- we will be on time
and under budget. And with that I will stand for questions.
De Weerd: Thank you, Mike. Council, any questions?
Bird: Madam Mayor?
De Weerd: Okay. Mr. Bird.
Bird: My -- I would suggest to Mike to bring those two change orders forward and let's get
them going.
De Weerd: Okay. Any other opinion on that? Okay. Thank you for your presentation
and appreciate the -- the ahead of time and under budget.
Barton: And we enjoy that as well. Thank you.
Bird: Thank you, Mike.
D. Public Works: Budget Amendment for FY2015 in the Amount of
$405,000.00 for the Construction of a Water Treatment Facility at
Well 19 and Well 30 Test Well
De Weerd: Okay. Item 11-D is under our Public Works Department.
Radek: Madam Mayor, Council Members. This is a funding reallocation request. The net
change in the budget is zero dollars. 405,000 dollars is being requested to be reallocated
to complete the construction of Well 19 water treatment facility and the Well 30 test well.
Both projects are scheduled for construction during this fiscal year and both projects have
been bid out and have had bids that were higher than anticipated requiring additional
funds to award the construction contracts. Funding is available in consulting in sewer
main replacements where construction projects have bid out lower than anticipated, so
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May 5, 2015
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270,000 is needed to complete the construction of W ell 19 treatment facility and 135,000
is needed to complete the construction of Well 30 test well and with that I will stand for
questions.
De Weerd: Thank you. Council, any questions?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Kyle, have any reason or any thoughts of why the bids come in so much higher than
what you had budgeted and who has set your budget?
Radek: Our -- well, we set the -- I'm sorry. Council Member Bird, we set the budget and
one of the -- one of the things I like to remind Council every time I come up and ask for
more money is that we set the budget a year and a half before we bid it out, so design
hasn't been completed on a project, so it's -- it's largely a best guess. In this case the
engineer's estimate was actually lower than the lowest bid as well, even after a complete
design and engineer's estimate from JUB, the engineer's estimate was still 120,000
dollars less than the lowest bid and I think it's mostly because we are just behind the
curve on what's going on in the contracting market. We had four bidders, which I thought
was pretty good. Pretty tight bids. So, they weren't just throwing big numbers out there,
but -- but I think the engineer's estimates tend to be behind. A few years we were getting
-- well, even this year in pipe projects we had been -- we have had engineer's estimates
that have been high, which is why there is money available in the sewer line
replacements, so -- I don't know if that completely answers your question, but there is a lot
of -- there is a lot of uncertainty out there and --
Bird: That answered my question. No problem at all.
De Weerd: So, the engineer estimates were high on those, which could relate to savings
to transfer to this?
Radek: Well, Madam Mayor, I like I said, it's a zero dollar budget amendment, so --
De Weerd: Exactly.
Radek: -- Clint Dolsby had some projects that bid out low. I had some projects that bid
out high -- it works out pretty well. So, we can spend that money we asked for originally.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: My only concern, Kyle, is that we get down to the deal and we don't have any extra
money or some of the bids don't come in low and we don't have the money and we can't
Meridian City Council
May 5, 2015
Page 24 of 28
finish it, that -- I would think that our professionals that are doing designing and stuff could
get a lot closer. But this has been a very -- the last three or four years has been very
tough to estimate construction.
Radek: I think so. Councilman Bird, in addition, some of these projects do change in
scope a bit from the time you budget and start design to the time you end design.
Bird: You're right.
Radek: And we see a little bit of that in here, too. Well 19 will be a complete demolition of
the existing building and a rebuild and we didn't anticipate that originally, so --
Bird: I understand. Thank you, Kyle.
De Weerd: Any other questions from Council? Okay. Mr. Zaremba.
Zaremba: Madam Mayor. I move we approve the budget amendment for fiscal year 2015
in the amount of 405,000 dollars for the construction of a water treatment facility at Well
19 and construction of Well 30 test well.
Rountree: Second.
De Weerd: I have a motion and a second to approve Item 11-D. Madam Clerk, will you
call roll.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
E. Award of Bid and Approval of Agreement to Contractors
Northwest, Inc. for the “WELL 19 TREATMENT FACILITY –
CONSTRUCTION” project for the Not-To-Exceed amount of
$650,680.00 Approved
F. Award of Bid and Approval of Agreement to Post Drilling, Inc. for
the “WELL 30 TEST WELL CONSTRUCTION” project for the Not-
To-Exceed amount of $249,450.00
De Weerd: 11-E is award of the bid that you just passed the budget amendment for.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I move we approve the award of the bid and agreement to Contractors
Northwest for the Well 19 treatment facility construction project for the not to exceed
Meridian City Council
May 5, 2015
Page 25 of 28
amount of 650,000 dollars -- 600 -- 650 thousand eight -- oh, boy. I'm looking right at it
and can't read it.
Rountree: Put your hearing aid in.
Zaremba: Not to exceed -- say what?
De Weerd: Oh, he heard that.
Zaremba: For the not exceed amount of 650,680 dollars.
Borton: Second.
De Weerd: I have a motion and a second to approve Item 11-E. Any discussion from
Council?
Bird: I have none.
De Weerd: Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Item 11-F.
Zaremba: Do you trust me to try this again?
De Weerd: Absolutely.
Zaremba: We are go. Madam Mayor, I move that we approve the award of the bid and
agreement to Post Drilling, Inc., for the Well 32 test well construction project for the not to
exceed amount of 249,450 dollars.
Borton: Second.
De Weerd: I have a motion and a second to approve Item 11-F. Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Meridian City Council
May 5, 2015
Page 26 of 28
Item 12: Ordinances
A. Ordinance No. 15-1643: Ordinance Updating Provisions Of
Licensing, Permitting, False Alarm, And Parking Codes
De Weerd: Item 12-A is Ordinance 15-1643. Madam Clerk, will you, please, read this by
title only.
Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 15-1643 an
ordinance of the City of Meridian in Ada County, Idaho, repealing Title 3, Chapter 6, of the
Meridian City Code regarding massage therapists. Repealing Title 5, Chapter 2 of the
Meridian City Code regarding open burning. Amending Meridian City Code Section 5-4-
5C regarding site inspections for permits for retail sales of nonaerial common fireworks.
Amending Meridian City Code Section 5-4-5D regarding application deadlines for permits
for retail sales of nonaerial common fireworks. Repealing Meridian City Code Section 5-4-
5F regarding winter fireworks sales. Amending Meridian City Code Section 5-4-10B-9
regarding site plans for public fireworks displays. Amending Meridian City Code -- good
Lord. Amending City Code Sections 5-4-10D and E regarding deadlines for public
fireworks displays. Amending Meridian City Code Section 6-3-8 regarding false alarms.
Amending Meridian City Code Section 3-5-2D adding a requirement that new applicants
for pawn broker licensing submit fingerprints for a national background check and
exempting renewing applicants. Amending Meridian City Code Section 3-5-2I to clarify
that each pawn shop location requires a separate license. Amending Meridian City Code
Section 3-5-9B-4 to avoid conflict with other applicable laws. Amending Meridian City
Code Section 7-2-5C regarding exceptions to parking requirements and adopting a
savings clause and providing an effective date.
De Weerd: You have heard this ordinance read by title only. Is there anyone who would
like to hear it read in its entirety? Okay. Seeing none.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve Ordinance No. 15-1643 with suspension of rules.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 12-A. Madam Clerk, will you
call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Meridian City Council
May 5, 2015
Page 27 of 28
Item 13: Future Meeting Topics
De Weerd: Council, any items for future agendas?
Bird: I have none.
Item 14: Executive Session Per Idaho State Code 67-2345 (1)(d): (d) To Consider
Records that are Exempt from Disclosure as Provided in Chapter 3,
Title 9, Idaho Code Amended onto the agenda (f) (to consider and
advise its legal representatives in pending litigation);
De Weerd: I will move to Item 14, then, and entertain a motion to adjourn into Executive
Session.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(d) and
(1)(f).
Rountree: Second.
De Weerd: I have a motion and a second to adjourn into Executive Session. Madam
Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION: (7:31 p.m. to 8:06 p.m.)
De Weerd: I would entertain a motion to come out of Executive Session.
Rountree: So moved.
Bird: Second.
De Weerd: All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Do I have a motion --
Meridian City Council
May 5, 2015
Page 28 of 28
Rountree: Move to adjourn.
Bird: Second.
De Weerd: All those in favor.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 8:06 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
_______________________________ ______/______/______
MAYOR TAMMY de WEERD DATE APPROVED
ATTEST:
_____________________________________
JAYCEE HOLMAN, CITY CLERK
Meridian City Council Meeting
DATE: May 5 2015 ITEM NUMBER: 5A
PROJECT NUMBER:
ITEM TITLE: PROCLAMATION
Proclamation for Bosnian Heritage Day
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
DATE: Ma
Meridian City Council Meeting
5, 2015
ITI=nn TITI, F• PROCLAMATION
Proclamation for Better Hearing Month
ITEM NUMBER:
PROJECT NUMBER:
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
DATE: Mal
Meridian City Council Meeting
2015
ITEM TITLE: CONSENT AGENDA
ITEM NUMBER:
PROJECT NUMBER:
Agreement for Connection to Public Sewer System with Chris Stewart, 1238
W. Washington St. Meridian, ID
MEETING NOTES
rte✓ APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
AGREEMENT FOR CONNECTION TO PUBLIC SEWER SYSTEM:
1238 WEST WASHINGTON STREET
This AGREEMENT FOR CONNECTION TO PUBLIC SEWER SYSTEM: 1238 W.
WASHINGTON STREET is made this By of April, 2015, by and between the City of Meridian,
a municipal corporation organized under the laws of the State of Idaho, whose address is 33 East
Broadway Avenue, Meridian, Idaho (hereinafter "City"), and Chris Stewart, whose address is 1238 W.
Washington Street, Meridian, Idaho (hereinafter "User") (collectively, "Parties").
WHEREAS, User is the owner of parcel number R7052110080, located at 1238 W.
Washington Street, Meridian, Idaho, in Ada County, Idaho (hereinafter "Property");
WHEREAS, the residence at Property is connected to the public water system, but is not
connected to the public sewer system, and instead remains connected to a private septic system;
WHEREAS, the City is authorized by Idaho Code section 50-332 to operate and maintain a
domestic sewer system, and the City does exercise such authority, including by the adoption and
enforcement of Title 9, Chapter 4, Meridian City Code;
WHEREAS, the Parties wish to connect the residence at Property to the City sewer system and
disconnect the septic system from the residence;
WHEREAS, though the septic system at Property is still in working order, the City Council of
the City of Meridian finds that it is in the best interest of the public health and safety to connect the
residence at Property to the City sewer system and disconnect the septic system from the residence as
soon as practicable, and is willing to pay for costs related to such connection up to an amount of four
thousand seven hundred dollars ($4,700.00); and
WHEREAS, due to a clerical error, User has paid City for sewer services in the stipulated
amount of one thousand three hundred and fourteen dollars and eighty-eight cents ($3,182.19), and
Parties agree that it is in both Parties' best interest to apply such amount to the cost of connecting the
residence at Property to the City sewer system and disconnecting the septic system from the residence;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants
herein contained, and in consideration of the recitals above, which are incorporated herein, the Parties
agree as follows:
I. SCOPE OF AGREEMENT.
A. SEPTIC SYSTEM DISCONNECT; CITY SEWER HOOKUP.
1. USER TO HIRE CONTRACTOR. A stub from the City sewer system to the property line has been
previously installed adjacent to the Property. User shall hire a licensed contractor of User's
choice to, by 5:00 p.m. on Monday, June 15, 2015, complete the following:
a. Disconnect and abandon the septic system at the Property; and
b. Connect the residence at the Subject Property to the City sewer system.
AGREEMENT FOR CONNECTION TO PUBLIC SEWER SYSTEM PAGE 1 OF 4
2. CITY TO PAY CONTRACTOR. Within thirty (30) days of receipt of invoice and completed W-9
form from the contractor for the services enumerated herein, provided that such work is
completed by 5:00 p.m. on Monday, June 15, 2015, City shall pay the contractor for the amount
invoiced, not to exceed four thousand seven hundred dollars ($4,700.00), which payment shall
constitute City's total remuneration for all costs related to these enumerated services. User
shall be responsible for any cost or payment due in excess of this amount.
3. PERMITS. User shall ensure that the selected contractor obtains all necessary permits from the
Building Services Division of the City of Meridian Community Development Department prior
to excavation and/or installation of plumbing. Fees applicable to required permits shall apply.
4. WAIVER OF SEWER ASSESSMENT. City shall waive the applicable sewer assessment fee related
to the connection of the existing residence at the Property to City services.
B. RELEASE. In consideration of City's waiver of sewer assessment fees and payment of the
contractor engaged by User as described herein, User hereby releases City from liability for any and
all rights, causes of action, claims, lawsuits, damages of any nature, both known and unknown,
both now and in the future, that have or may have arisen, that will arise and/or that are related in
any way to the connection of the residence at Property to the City sewer system including, without
limitation, any claim to overpayment for City sewer services or payment for services not received.
This Agreement discharges City from any and all claims and lawsuits whatsoever that User has
brought, could have brought, or could bring against City in the future. User fully understands and
agrees that this Agreement is a full, final and complete release and discharge of any and all claims
of any nature which User may have against City.
C. PAYMENT FOR CITY SERVICES. Upon connection to the City sewer system, User shall pay to City
all applicable fees and costs for sewer, water, and garbage services provided, including, but not
limited to use fees, as such are calculated and billed by City as set forth herein and established by
law or City policy or ordinance. The exclusive remedy for any disputes, objections, or appeals
regarding such fees and costs shall be with the Board of Adjustment under the procedures set forth
in Meridian City Code.
D. OPERATION AND MAINTENANCE. Upon connection to the City's sewer system, User shall be
solely responsible for any and all costs related to operation and maintenance of all portions and
functions of the sewer system between the City sewer main and the residence served by the City
sewer main.
III. GENERAL PROVISIONS.
A. TIME IS OF THE ESSENCE. The Parties acknowledge and agree that time is strictly of the essence
with respect to each and every term, condition, and provision of this Agreement, and that the failure
to timely perform any of the obligations hereunder shall constitute a breach and default hereunder
by the Party so failing to perform.
B. DEFAULT. Any failure to perform the terms and conditions of this Agreement, or any portion
thereof, shall be a default hereunder. In the event of a default, the non -defaulting party may serve a
AGREEMENT FOR CONNECTION TO PUBLIC SEWER SYSTEM PAGE 2 OF 4
written Notice of Default upon the defaulting party by the method set forth herein. Except in case
of an imminent or realized threat to the public health, safety, or welfare, the defaulting party shall
have thirty (30) days following delivery of such notice to cure or correct the default before the non -
defaulting party may seek any remedy as provided herein. Notwithstanding any other provision of
this Agreement, this provision shall be binding upon the Parties and upon any and all successors in
interest thereof.
C. INDEMNIFICATION. User shall, and hereby does, indemnify, save, and hold harmless the City and
any and all of its employees, agents, volunteers, and/or elected officials from any and all losses,
claims, and judgments for damages or injury to persons or property, and from any and all losses and
expenses caused or incurred by User, its agents, employees, guests, and/or business invitees, in
connection with this Agreement or activities related thereto. User acknowledges that acceptance of
the offer described in this Agreement presents risks, some of which are unknown, and do agree to
assume all such known or unknown risks. Except as to rights held under the terms of this
Agreement, User shall, and hereby does, waive any and all claims and recourse against City,
including the right of contribution for loss and damage to persons or property arising from, growing
out of, or in any way connected with or incident the performance of this Agreement, whether such
loss or damage may be attributable to known or unknown conditions, except for liability arising out
of concurrent or sole negligence of City or its officers, agents, or employees.
D. NOTICES. Any notice desired by the Parties or required by this Agreement shall be deemed
delivered after deposit in the United States Mail, postage prepaid, addressed as follows:
City: Office of the City Clerk
City of Meridian
33 E. Broadway Ave.
Meridian, Idaho 83642
User: Chris Stewart
1238 W. Washington St
Meridian, ID 83642
Either Party may change its address for the purpose of this section by delivering to the other Party
written notification of such change, establishing a new address for noticing purposes, in accordance
with the requirements of this section.
E. SEVERABILITY. If any provision of this Agreement is held invalid by a court of competent
jurisdiction, such provision shall be deemed to be excised herefrom and the invalidity thereof shall
not affect any other provision or provisions contained herein.
F. ATTORNEY FEES. Should any litigation be commenced between the parties hereto concerning this
Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted,
to court costs and reasonable attorney fees as determined by such court. This provision shall be
deemed to be a separate contract between the Parties and shall survive, inter alfa, any default,
termination, or forfeiture of this Agreement.
G. FINAL AGREEMENT. This Agreement sets forth all promises, inducements, agreements, conditions,
and understandings between City and User relative to the subject matter hereof, and there are no
promises, agreements, conditions, or understandings, either oral or written, express or implied,
between City and User, other than as are stated herein. Except as otherwise specifically provided
AGREEMENT FOR CONNECTION TO PUBLIC SEWER SYSTEM PAGE 3 OF 4
herein, no subsequent alteration, amendment, change, or addition to this Agreement shall be
binding upon the Parties unless set forth in writing and duly executed by both Parties',or their
successors in interest.
H. NON -WAIVER. Failure of either Party to promptly enforce the strict performance of any term of this
Agreement shall not constitute a waiver or relinquishment of any Party's right to thereafter enforce
such term, and any right or remedy hereunder may be asserted at any time after either party
becomes entitled to the benefit thereof, notwithstanding delay in enforcement. All rights and
remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy
allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall
not be to the exclusion of any other remedy.
I. COMPLIANCE WITH LAWS. Throughout the course of this Agreement, the Parties shall comply
with all applicable laws, ordinances, codes, standards and permitting requirements of Federal,
State, and local governments, including, but not limited to, the City of Meridian, Idaho Department
of Environmental Quality, Idaho Department of Water Resources, and Central District Health
Department. This Agreement shall be governed by and construed and enforced in accordance with
the laws of the State of Idaho, and the ordinances of the City of Meridian. The City's ordinances
appertaining to the regulation, control, and use of its sewer system, and any prospective
amendments to and/or recodifications thereof, are specifically and without limitation incorporated
into this Agreement as if set forth fully herein.
J. ADVICE OF ATTORNEY. Each party warrants and represents that in executing this Agreement, it has
received independent legal and financial advice from its attorney and/or financial advisor, or has
had adequate opportunity to seek such advice.
K. APPROVAL REQUIRED: This Agreement shall not become effective or binding until approved by
the City Council of the City of Meridian.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this
day of April, 2015.
USER:
Chris Stewart
CITY OF
IM
Tammy de/Wy6rd, Mayor
ronno
r
unL. SpA•
y
f�B VJP`
eT r}r TRE\SURA
L. Uolman, City Clerk
AGREEMENT FOR CONNECTION TO PUBLIC SEWER SYSTEM PAGE 4 OF 4
DATE: Mal
Meridian City Council Meeting
5.2015
ITEM TITLE: CONSENT AGENDA
ITEM NUMBER:
PROJECT NUMBER:
Agreement for Connection to Public Sewer System, Brandon Rieger, 1315
W. Carlton St. Meridian, ID
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
AGREEMENT FOR CONNECTION TO PUBLIC SEWER SYSTEM:
1315 WEST CARLTON STREET
This AGREEMENT FOR CONNECTION TO PUBLIC SEWER SYSTEM: 1315 W.
CARLTON STREET is made this ff� day of April, 2015, by and between the City of Meridian, a
municipal corporation organized under the laws of the State of Idaho, whose address is 33 East
Broadway Avenue, Meridian, Idaho (hereinafter "City"), and Brandon Rieger, whose address is 1315
W. Carlton Street, Meridian, Idaho (hereinafter "User") (collectively, "Parties").
WHEREAS, User is the owner of parcel number R7052110210, located at 1315 W. Carlton
Street, Meridian, Idaho, in Ada County, Idaho (hereinafter "Property");
WHEREAS, the residence at Property is connected to the public water system, but is not
connected to the public sewer system, and instead remains connected to a private septic system;
WHEREAS, the City is authorized by Idaho Code section 50-332 to operate and maintain a
domestic sewer system, and the City does exercise such authority, including by the adoption and
enforcement of Title 9, Chapter 4, Meridian City Code;
WHEREAS, the Parties wish to connect the residence at Property to the City sewer system and
disconnect the septic system from the residence;
WHEREAS, though the septic system at Property is still in working order, the City Council of
the City of Meridian finds that it is in the best interest of the public health and safety to connect the
residence at Property to the City sewer system and disconnect the septic system from the residence as
soon as practicable, and is willing to pay for costs related to such connection up to an amount of four
thousand seven hundred dollars ($4,700.00); and
WHEREAS, due to a clerical error, User has paid City for sewer services in the stipulated
amount of one thousand three hundred and fourteen dollars and eighty-eight cents ($407.65), and
Parties agree that it is in both Parties' best interest to apply such amount to the cost of connecting the
residence at Property to the City sewer system and disconnecting the septic system from the residence;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants
herein contained, and in consideration of the recitals above, which are incorporated herein, the Parties
agree as follows:
I. SCOPE OF AGREEMENT.
A. SEPTIC SYSTEM DISCONNECT; CITY SEWER HOOKUP.
1. USER TO HIRE CONTRACTOR. A stub from the City sewer system to the property line has been
previously installed adjacent to the Property. User shall hire a licensed contractor of User's
choice to, by 5:00 p.m. on Monday, June 15, 2015, complete the following:
a. Disconnect and abandon the septic system at the Property; and
b. Connect the residence at the Subject Property to the City sewer system.
AGREEMENT FOR CONNECTION TO PUBLIC SEWER SYSTEM PAGE 1 OF 4
2. CITY TO PAY CONTRACTOR. Within thirty (30) days of receipt of invoice and completed W-9
form from the contractor for the services enumerated herein, provided that such work is
completed by 5:00 p.m. on Monday, June 15, 2015, City shall pay the contractor for the amount
invoiced, not to exceed four thousand seven hundred dollars ($4,700.00), which payment shall
constitute City's total remuneration for all costs related to these enumerated services. User
shall be responsible for any cost or payment due in excess of this amount.
3. PERMITS. User shall ensure that the selected contractor obtains all necessary permits from the
Building Services Division of the City of Meridian Community Development Department prior
to excavation and/or installation of plumbing. Fees applicable to required permits shall apply.
4. WAIVER OF SEWER ASSESSMENT. City shall waive the applicable sewer assessment fee related
to the connection of the existing residence at the Property to City services.
B. RELEASE. In consideration of City's waiver of sewer assessment fees and payment of the
contractor engaged by User as described herein, User hereby releases City from liability for any and
all rights, causes of action, claims, lawsuits, damages of any nature, both known and unknown,
both now and in the future, that have or may have arisen, that will arise and/or that are related in
any way to the connection of the residence at Property to the City sewer system including, without
limitation, any claim to overpayment for City sewer services or payment for services not received.
This Agreement discharges City from any and all claims and lawsuits whatsoever that User has
brought, could have brought, or could bring against City in the future. User fully understands and
agrees that this Agreement is a full, final and complete release and discharge of any and all claims
of any nature which User may have against City.
C. PAYMENT FOR CITY SERVICES. Upon connection to the City sewer system, User shall pay to City
all applicable fees and costs for sewer, water, and garbage services provided, including, but not
limited to use fees, as such are calculated and billed by City as set forth herein and established by
law or City policy or ordinance. The exclusive remedy for any disputes, objections, or appeals
regarding such fees and costs shall be with the Board of Adjustment under the procedures set forth
in Meridian City Code.
D. OPERATION AND MAINTENANCE. Upon connection to the City's sewer system, User shall be
solely responsible for any and all costs related to operation and maintenance of all portions and
functions of the sewer system between the City sewer main and the residence served by the City
sewer main.
III. GENERAL PROVISIONS.
A. TIME IS OF THE ESSENCE. The Parties acknowledge and agree that time is strictly of the essence
with respect to each and every term, condition, and provision of this Agreement, and that the failure
to timely perform any of the obligations hereunder shall constitute a breach and default hereunder
by the Party so failing to perform.
B. DEFAULT. Any failure to perform the terms and conditions of this Agreement, or any portion
thereof, shall be a default hereunder. In the event of a default, the non -defaulting party may serve a
AGREEMENT FOR CONNECTION TO PUBLIC SEWER SYSTEM PAGE 2 OF 4
written Notice of Default upon the defaulting party by the method set forth herein. Except in case
of an imminent or realized threat to the public health, safety, or welfare, the defaulting party shall
have thirty (30) days following delivery of such notice to cure or correct the default before the non -
defaulting party may seek any remedy as provided herein. Notwithstanding any other provision of
this Agreement, this provision shall be binding upon the Parties and upon any and all successors in
interest thereof.
C. INDEMNIFICATION. User shall, and hereby does, indemnify, save, and hold harmless the City and
any and all of its employees, agents, volunteers, and/or elected officials from any and all. losses,
claims, and judgments for damages or injury to persons or property, and from any and all losses and
expenses caused or incurred by User, its agents, employees, guests, and/or business invitees, in
connection with this Agreement or activities related thereto. User acknowledges that acceptance of
the offer described in this Agreement presents risks, some of which are unknown, and do agree to
assume all such known or unknown risks. Except as to rights held under the terms of this
Agreement, User shall, and hereby does, waive any and all claims and recourse against City,
including the right of contribution for loss and damage to persons or property arising from, growing
out of, or in any way connected with or incident the performance of this Agreement, whether such
loss or damage may be attributable to known or unknown conditions, except for liability arising out
of concurrent or sole negligence of City or its officers, agents, or employees.
D. NoTICEs. Any notice desired by the Parties or required by this Agreement shall be deemed
delivered after deposit in the United States Mail, postage prepaid, addressed as follows:
City: Office of the City Clerk
City of Meridian
33 E. Broadway Ave.
Meridian, Idaho 83642 ,
User: Brandon Rieger
1315 W. Carlton St
Meridian, ID 83642
Either Party may change its address for the purpose of this section by delivering to the other Party
written notification of such change, establishing a new address for noticing purposes, in accordance
with the requirements of this section.
E. SEVERABILITY. If any provision of this Agreement is held invalid by a court of competent
jurisdiction, such provision shall be deemed to be excised herefrom and the invalidity thereof shall
not affect any other provision or provisions contained herein.
F. ATTORNEY FEES. Should any litigation be commenced between the parties hereto concerning this
Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted,
to court costs and reasonable attorney fees as determined by such court. This provision shall be
deemed to be a separate contract between the Parties and shall survive, inter alia, any default,
termination, or forfeiture of this Agreement.
G. FINAL AGREEMENT. This Agreement sets forth all promises, inducements, agreements, conditions,
and understandings between City and User relative to the subject matter hereof, and there are no
promises, agreements, conditions, or understandings, either oral or written, express or implied,
between City and User, other than as are stated herein. Except as otherwise specifically provided
AGREEMENT FOR CONNECTION TO PUBLIC SEWER SYSTEM PAGE 3 OF 4
herein, no subsequent alteration, amendment, change, or addition to this Agreement shall be
binding upon the Parties unless set forth in writing and duly executed by both Parties or their
successors in interest.
H. NoN-WAIVER. Failure of either Party to promptly enforce the strict performance of any term of this
Agreement shall not constitute a waiver or relinquishment of any Party's right to thereafter enforce
such term, and any right or remedy hereunder may be asserted at any time after either party
becomes entitled to the benefit thereof, notwithstanding delay in enforcement. All rights and
remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy
allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall
not be to the exclusion of any other remedy.
I. COMPLIANCE WITH LAWS. Throughout the course of this Agreement, the Parties shall comply
with all applicable laws, ordinances, codes, standards and permitting requirements of Federal,
State, and local governments, including, but not limited to, the City of Meridian, Idaho Department
of Environmental Quality, Idaho Department of Water Resources, and Central District Health
Department. This Agreement shall be governed by and construed and enforced in accordance with
the laws of the State of Idaho, and the ordinances of the City of Meridian. The City's ordinances
appertaining to the regulation, control, and use of its sewer system, and any prospective
amendments to and/or recodifications thereof, are specifically and without limitation incorporated
into this Agreement as if set forth fully herein.
J. ADVICE of ATTORNEY. Each party warrants and represents that in executing this Agreement, it has
received independent legal and financial advice from its attorney and/or financial advisor, or has
had adequate opportunity to seek such advice.
K. APPROVAL REQUIRED: This Agreement shall not become effective or binding until approved by
the City Council of the City of Meridian.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this 130�
day of April, 2015.
USER:
Brandon Rieger
CITY OF MERIDIAN:
:•
Tammy deyeerd, Mayor
�E IDR IANC
16AHO
rrPy �� oI �'`�LSUA�v'yi
J�-
Jaycee L olman, City Clerk
AGREEMENT FOR CONNECTION TO PUBLIC SEWER SYSTEM PAGE 4 OF 4
Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER: 6C
PROJECT NUMBER:
ITEM TITLE: CONSENT AGENDA
Agreement for Connection to Public Sewer System: Jean Shepp - 1407 W.
Carlton St.
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER: 6D
PROJECT NUMBER: FP 1
ITEM TITLE: CONSENT AGENDA
Final Order: FP 15-011 Avendale Subdivision by Silver Oaks Apartments,
LLC Located 3800 W. Perugia Street Request: Final Plat Approval
Consisting of Four (4) Building Lots on 24. 61 Acres of Land in an R-15
Zoning District
MEETING NOTES
C✓i APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the J day of
2015.
By: �Ct✓d
Tammy de rd
Mayor,it f Meridian
Attest: Teo novo
�9
Lo Qi
Ciyof
cee 101man E IDIAN"
City Clerk SEAL
0PNPlt °(Ih, iACA%U As
Copy served upon the Applicant, Planning Department, Public Works Department, and City
Attorney.
By.C4& Dated:
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR AVENDALE SUBDIVISION FP -15-011
Page 3 of 3
Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER: 6E
PROJECT NUMBER: FP 15-010
ITEM TITLE: CONSENT AGENDA
Final Order: FP 15-010 Accommodations Subdivision by Providence
Management, LLC Located South Side of E. Falcon Drive and East of S.Eagle Road
Request: Final Plat Approval Consisting of Fourteen (14) Single
Family Residential Lots and Three (3) Common Lots on Approximately 4.71
Acres in the R-4 Zoning District
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the Vv day of
2015.
Tammy , d
Mayor, City of Meri ian
Attest: 3Go�opptED nu,LSTtJ�
o,
City of
EIDIZ IANC
cee lman '°°"°
City Clerk SEAL
MffR °��d<TRE AS°B Vti
Copy served upon the Applicant, Planning Division, Public Works Department, and City
Attorney.
I
By Dated:,(v/O
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR ACCOMMODATIONS SUBDIVISION (FP -15-010)
Page 3 of 3
Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER: 6F
PROJECT NUMBER:
ITEM TITLE: CONSENT AGENDA
License Agreement Between the Nampa and Meridian Irrigation District and
the City of Meridian Regarding a Multi -Use Pathway Along the Ridenbaugh
Canal to be Constructed as Part of the Development Project by C4 Land
LLC
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER: 6G
PROJECT NUMBER: FP 15-014
ITEM TITLE: CONSENT AGENDA
FP 15-014 Granton Square Subdivision Located on the East Side of N.
Locust Grove Road, South of East Ustick Road, Request for Final Plat
Approval Consisting of 27 Single Family Residential Lots and 6 Common
Lots on Approximately 4.70 Acres of Land in the R-8 Zoning District by
Granton Square Properties LLC
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: COMMUNITY ITEMS/PRESENTATIONS
Annual Assessor Update by Robert McQuade
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: ITEMS MOVED FROM CONSENT AGENA
MEETING NOTES
�Joy\,-1
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
-
INITIALS
Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER: QA
PROJECT NUMBER:
ITEM TITLE: DEPARTMENT REPORTS
Mayor's Office: Mayor's Youth Advisory Council (MYAC) Update
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
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Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER: 10A
PROJECT NUMBER:
ITEM TITLE: ACTION ITEMS
CDBG PY2015 Action Plan: Potential Projects
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
CITY COUNCIL
PUBLIC HEARING SIGN-UP SHEET
DATE May 5, 2015 ITEM # 10A
Number:
l:Ut3U t YZUl5 Acton Flan: Potential
Project Name: Projects
PLEASE PRINT NAME I FOR I AGAINST I NEUTRAL
CITYOFC l
:ITY CLERKS
Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: ACTION ITEMS
Public Hearing To Consider The Conveyance To The Ada County Highway
District Of Approximately 2,446 Square Feet Of Real Property Located At
The SW Corner Of North Meridian Road And West Railroad Street In The
City Of Meridian, Ada County, Idaho.
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER: 10C
PROJECT NUMBER: FP 15-013
ITEM TITLE: ACTION ITEMS
FP 15-013 Silverwater Subdivision No. 2 by Trilogy Development Located at
the South Side of E. Victory Road on the East Side of S. Standing Timber
Way, in the NW 114 of Section 30, Township 3N., Range 1 E., Request for
Final Plat Consisting of 2 Common Lots on 4.67 Acres of Land in the R-8
Zoning District
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: May 5 2015 ITEM NUMBER: 10D
PROJECT NUMBER: FP 15-012
ITEM TITLE: ACTION ITEMS
FP 15-012 Silverwater Subdivision No. 3 by Trilogy Development Located at
the South Side of E. Victory Road Midway Between S. Meridian Rd and S.
Locust Grove Rd. in the NE 114 of Section 30, Township 3N., Range 1 E.,
Request for Final Plat Consisting of 42 Common Lots, 6 Common lots, and
1 Other Lot on 17.22 Acres of Land in the R-8 Zoning District
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER: 10E
PROJECT NUMBER: AP 15-001
ITEM TITLE: EXECUTIVE SESSION
Public Hearing: AP 15-001 Request for City Council Approval of a
Reduction in the Buffer Width Required in the C -G Zoning District to
Residential Uses as Allowed by UDC 11 -3B -9C2 for Sonic Drive -In at
Paramount
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER: 11 A
PROJECT NUMBER:
ITEM TITLE: CONTINUED DEPARTMENT REPORTS
Continued from April 28, 2015: Citywide Strategic Plan Discussion
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER: 11 B
PROJECT NUMBER:
ITEM TITLE: CONTINUED DEPARTMENT REPORTS
Resolution No. �S lOCa : Adopting Citywide Strategic
Plan
MEETING NOTES
APPROHO
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
_
INITIALS
CITY OF MERIDIAN RESOLUTION NO. %S - /C)
(o y
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER
MILAM, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN,
IDAHO ADOPTING THE CITY OF MERIDIAN STRATEGIC PLAN 2016-2020.
WHEREAS, the City Council discussed the concept of creating a City Strategic Plan (Plan)
on May 13, 2014; approved a budget amendment to begin the process on June 10, 2014; approved an
agreement with Leadership Advisors for their assistance in developing a Plan on July 22, 2014; and
discussed the development, methodology, and creation of the Plan at City Council meetings on
October 14, 2014, April 14, 2015, April 28, 2015 and May 5, 2015;
WHEREAS, the purpose of the City of Meridian Strategic Plan 2016-2020 is to establish a
clear vision for the City of Meridian and set appropriate strategic objectives to guide fulfillment of
the vision;
WHEREAS, the City of Meridian Strategic Plan 2016-2020 will align appropriate resources
and deployment decisions to achieve the strategic objectives and allows for the creation of measures
that ensure attainment of those objectives within the specified time frames.
WHEREAS, the Mayor and City Council of the City of Meridian hereby approve the
adoption of the City of Meridian Strategic Plan 2016-2020.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF MERIDIAN, IDAHO:
Section 1. The City Council of the City of Meridian hereby adopts the City of Meridian
Strategic Plan 2016-2020 as set forth in Exhibit A, as attached.
ADOPTED by the City Council of the City of Meridian, Idaho, this 6 day of May, 2015.
APPROVED by the Mayor of the City of Meridian, Idaho, this -P'—day . day of May, 2015.
ATTE
RESOLUTION ADOPTING CITY OF MERIDIAN STRATEGIC PLAN 2016-2020 - PAGE 1 OF 1
City of Meridian Strategic Plan 2016-2020
April ‘15
APPROVED
City of Meridian DRAFT Strategic Plan
Page 2 of 15
Table of Contents
Introduction: New Opportunities, New Horizons ............................................................. 3 Strategic Planning: Purpose and Intent ............................................................................... 3 Municipal Organization ....................................................................................................... 4 City Services ............................................................................................................................. 4 Strategic Planning: The Process....................................................................................... 5 Our Mission .............................................................................................................................. 6 Our Vision. ................................................................................................................................. 6 Our Values. ................................................................................................................................ 7 Alignment: Goal Formulation .................................................................................................. 8 Execution: Strategic Plan Management and Accountability ....................................... 9 Next Steps: Operationalizing the Plan .............................................................................. 10 Tactical Plan Development ............................................................................................. 10 Meridian’s Strategic Plan: Goals and Objectives ........................................................... 11 1. Strategic Growth ......................................................................................................... 11 2. Economic Vibrancy .................................................................................................... 12 3. Responsive Government.......................................................................................... 13 4. Safe, Healthy, and Secure ........................................................................................ 14 5. Arts, Culture, and Recreation ................................................................................ 15
City of Meridian DRAFT Strategic Plan
Page 3 of 15
Introduction: New Opportunities, New Horizons
For more than two consecutive decades, the City of Meridian has been the fastest
growing City in the State of Idaho. The City’s population tripled between 1990 and 2000 and
then doubled again between 2000 and 2008. In 2014, Meridian arguably became the second
largest City in the State of Idaho and the 10th fastest growing City in the Nation.
The City’s population explosion has necessitated the expansion of services, the addition
of staff, and the need to better visualize, organize, and plan its future. While growth has been a
positive, influencing factor in Meridian’s success, the City must do more to guide growth and
the expansion of its services. For the past few years, the City has been conducting surveys of its
citizens and employees to gather information regarding its management and planning efforts.
These inputs have been a valuable contribution in the development of the City’s Strategic Plan.
To truly become the premier place to live, work, and raise a family, the City must be
purposeful and visionary in the establishment of financially sound growth goals and the
identification of community service expectations. It must then align its fiscal and human
resources to achieve those goals. This document endeavors to set, organize, and place a plan
into action to accomplish those goals.
Strategic Planning: Purpose and Intent
Strategic planning is one of the most important responsibilities of the leadership of any
organization. It is the activity that establishes a clear vision for the organization and sets
appropriate strategic objectives to guide fulfillment of the vision. It also aligns appropriate
resources and deployment decisions to achieve the strategic objectives and establishes
measures that ensure attainment of those objectives within specified time frames.
Like all cities, Meridian is continually faced with a myriad of challenges and
opportunities. The demands of growth on budgets, infrastructure, and staffing underscore the
need for a comprehensive and clear strategic plan. Because cities must reconcile the needs of a
community with a diverse service offering, it is challenging to focus citizens, leaders, and staff in
one direction. The role of this strategic plan, therefore, is to provide that focus, facilitate the
successful growth of the community, and provide a platform to purposefully advance the City
as an organization.
This strategic plan will serve as a roadmap for the City’s success over the next five years.
It will also serve as a tool to communicate the City’s intentions to the community, focus the
direction of its financial resources and employees, and ensure that short-term goals and
City of Meridian DRAFT Strategic Plan
Page 4 of 15
objectives are met in a timely fashion to ensure attainment of the City’s overall vision. This
plan defines specific results that are to be achieved, outlines a course of action for achieving
them, and details measurements to ensure the outcomes of those results. Additionally, this
plan will ensure that the most important City priorities are identified, communicated, and
achieved with direction and effective planning so that all may know what is expected and how
to achieve success. The City will be diligent in focusing its efforts on strategic objectives that it
can control and influence within the scope of its mission and vision. The implementation of this
plan and the decision making around it will align with the City values.
Municipal Organization
The City of Meridian lies at the heart of Idaho’s Treasure Valley. Meridian is one of the
fastest growing cities in Idaho and it is a magnet for people looking for a family-oriented
community in the Intermountain West. A long and vibrant heritage in agriculture has given way
to homes and businesses that share a common goal - being part of a diverse
and vibrant community that is a great place to work, live, and raise a family.
Over the past 25 years, the City has grown substantially. So, too,
have its responsibilities, service expectations, and staffing requirements.
Today, the City of Meridian is a full service city that contains more than 375
staff members distributed between ten Departments, has an operating
budget of more than $90M, and
currently serves a population of more
than 90,000 residents. This document
represents the City of Meridian’s first
formalized Strategic Plan.
City Services
Cities are unique organizations because of the diversity and
complexity of their service offerings. Like all cities, Meridian provides
many primary services directly to the community while forming
partnerships with other governmental units to provide the remainder of
services to its citizens. The City of Meridian currently provides the following
services directly to the community:
• Police
• Fire and Medical Response
• Land Use, Planning and Building
• Parks and Recreation Services
• Water
• Sewer
• Economic Development
• Administrative Services
City of Meridian DRAFT Strategic Plan
Page 5 of 15
Strategic Planning Team
Leader Title
Tammy de Weerd Mayor
Tom Barry Director of Public Works
Bruce Chatterton Director of Community Development
Jaycee Holman Director of IT / City Clerk
Stacy Kilchenmann Director of Finance
Jeff Lavey Chief of Police
Bill Nary City Attorney
Mark Niemeyer Fire Chief
Patti Perkins Director of Human Resources
Steve Siddoway Director of Parks & Recreation
Robert Simison Mayor’s Chief of Staff
Working closely with government and private partners allows citizens to also receive, among
other services:
• Recycling and trash collection through a franchise agreement
• Roads via the Ada County Highway District
• Libraries via the Meridian Library District
• Pools via the Western Ada Recreation District
• Downtown development via the Meridian Development Corporation
• Criminal Prosecution Services through the City of Boise
Ada County, the State of Idaho, and the Federal Government also directly serve the citizens of
Meridian.
Strategic Planning:
The Process
Strategic planning
is an iterative but logical
process. It involves
conducting an
environmental scan or
SWOT analysis (Strengths,
Weaknesses,
Opportunities, Threats) of
the organization, defining
or refining the
organization’s mission,
vision and value statements, developing goals, establishing objectives, operationalizing and
implementing the plan, and monitoring for results.
To establish the City’s strategic plan, the City
chose Leadership Advisors Group to facilitate its
planning process. The City then developed a
Strategic Planning Team comprised of the Mayor
and the Executive Leadership Team. The Strategic
Planning Team is responsible for the development
and articulation of the overall direction of the
organization. As Chief Elected Officer, the Mayor
will be accountable for the performance and
administration of the Strategic Plan.
City of Meridian DRAFT Strategic Plan
Page 6 of 15
To guide the planning process, the Team was first trained on the Dimensional Strategy®
framework. This framework helps leaders to navigate their organization’s complexity to create
a unifying, compelling, and achievable strategic plan. Using this framework, the Team
participated in an organization-wide Strengths Assessment. The Strengths Assessment helped
to measure the City’s planning readiness and overall management strength, as well as identify
potential risks during the strategic planning process. Then the Team conducted a SWOT
analysis. This analysis was used to identify the key internal and external factors seen as
influencing or impacting the City organization. Internal factors (strengths and weaknesses) are
controllable by the organization. External factors (opportunities and threats) impact
organizations but are not controllable by the organization. From this exercise, the City gained
insights that were carried into the strategic planning process.
Several Team meetings culminated in the revision of the City’s Mission statement, an
update to its Vision statement, and the review and affirmation of its organizational values.
Our Mission:
We love Meridian; it’s our town and our mission is to cultivate a vibrant community
by delivering superior service through committed, equipped employees dedicated to
the stewardship of our community’s resources.
Our Vision: Where we see ourselves as an organization and community in the future.
By 2035, Meridian will be the West’s premier community in which to live, work, and
raise a family.
• Proactive City policies and well-educated,
capable employees will, together, create a
compelling economic advantage yielding robust
family-wage jobs that will nourish our
welcoming, vibrant, and diverse business
environment.
• Our strategic growth will ensure an orderly
development that balances resources and
leverages partnerships to create a sustainable
and financially viable community.
• A flexible and responsive government will
ensure that services meet demand with financial
prudence and excellence while safeguarding our
community’s health and safety.
• Community members will enjoy a vibrant
downtown and a myriad of diverse arts,
cultural, and recreational offerings to have
meaningful experiences.
City of Meridian DRAFT Strategic Plan
Page 7 of 15
Our Values: The core principles that guide our treatment of one another, our
customers, and our decisions.
At the City of Meridian, we CARE. That means:
• Providing the best Customer Service to our community, colleagues, and
partners by listening and responding in a timely, friendly, professional, and
solution-oriented manner.
• Exemplifying Accountability by understanding our role in the organization,
knowing our jobs, and accepting that each of us is responsible for our own
work, choices, and actions. Acting as stewards of the community’s resources,
our environment, and our relationships.
• Showing Respect by being trustworthy and courteous. We honor, accept,
and include people with diverse opinions and backgrounds.
• Demonstrating continual Excellence through professionalism, going beyond
the parameters of our job while being creative, innovative, flexible, and
adaptable to multiple needs.
Next, the team met with the City Council to discuss the SWOT analysis results, share the
mission, vision, and value statements, and brainstorm future strategic initiatives, focus areas,
and goals for the City. This strategy session helped the Team narrow the City’s strategic focus
areas into five broad categories. By identifying and prioritizing these focus areas, the City has
effectually defined the targets into which the City will invest its time, energy, and resources to
advance.
Strategic Focus Areas
Focus Area Description
Strategic
Growth
Good growth fuels a city. Meridian will promote growth that enhances its
vision and is family-focused, properly planned, financially viable, and diverse.
Economic
Vibrancy
Jobs make a City vibrant. Meridian will recruit family-wage jobs and promote
the growth of existing organizations in employment zones that put work and
life together.
Responsive
Government
The successful government of the 21st century is service driven, approachable,
and responsive. Meridian will embody those qualities by improving efficiency,
enhancing transparency, utilizing technology, and investing in our employees.
Safe, Healthy,
and Secure
For a community to prosper, it must be safe, secure, and healthy. Meridian will
invest in activities and services that enhance public safety and community
health to build a stronger community and promote the quality of life that its
citizens and employees expect.
Arts, Culture &
Recreation
A premier community embraces cultural diversity and promotes an abundant
offering of arts, entertainment, and recreational opportunities. Meridian will
invest in services, facilities, programs, and partnerships to establish itself as an
active and vibrant community that fulfills the diverse cultural and recreational
needs of its people.
City of Meridian DRAFT Strategic Plan
Page 8 of 15
Department Plans Comprehensive
Plan
Capital
Improvement Plan
Economic
Development Plan
Strategic
Plan
Alignment: Goal Formulation
Three existing plans also played a role in forming this strategic plan. While the strategic
plan will be the overarching organizational and community agenda, the plan is informed and
enlivened by the City’s Comprehensive Plan, Capital Improvement Plan, and Economic
Development Plan.
Comprehensive Plan: Establishes the vision for the City’s development future,
including key elements such as the land use plan and Area of City Impact.
Capital Improvement Plan: Identifies capital projects and equipment purchases,
provides a planning schedule, and identifies options for financing the short-
range plan (usually five to ten years).
Economic Development Plan:
Provides targets for attracting,
retaining, and expanding
businesses in Meridian.
The graphic to the right reflects the
inter-relationship of the various plans. The
other major aspect of the City that must be
reconciled to the strategic plan is the City’s
budgetary plan. The City’s budget must reflect the strategy. The interchange between the
above plans and the new strategic plan is intended to be complementary.
In addition to the aforementioned plans and the City Strategic Plan, each Department
will need to develop a Department Plan that correlates to the Goals and Objectives of the
Citywide Strategic Plan at a
tactical/operational level. Since
this is the first strategic plan for
the City of Meridian, the
connection to the City’s budget
will be done via existing and
future Department Plans. This
means that, as each
Department refreshes its plan,
the focus areas and goals
established within this strategic
plan will be evident in the
Department’s budget.
City of Meridian DRAFT Strategic Plan
Page 9 of 15
Execution: Strategic Plan Management and Accountability
A plan poorly implemented is like having no plan at all. As part of the City’s strategic
planning process, the Strategic Planning Team identified and invited several key staff members
from each of their Departments to participate in a Change Management workshop. The
purpose behind the workshop was to prepare and train key staff on managing change - in this
case, providing staff the perspectives and tools to help implement the Strategic Plan.
The responsibility for the development and execution of the City’s Strategic Plan is
vested with the Mayor. Since the Strategic Plan represents the core agenda of the organization,
it is incumbent upon the Mayor to oversee its development and shepherd its execution. Now
that the Plan has been developed, the administration of the Plan and the accountability for its
execution are paramount. To guide those two aspects (administration and execution), the
following set of responsibilities has been developed:
This Plan is intended to transcend changes in the political environment. Organizational
constancy is critical in maintaining momentum and achieving the desired results. However, it is
important to recognize that major changes in elected leadership, City Council composition or
modification to Council policies, strategies, plans, budget initiatives, etc. may impact the
content, implementation, and successful attainment of this Strategic Plan.
While this Plan itself serves as a guide that describes the strategic and tactical activities
of the City of Meridian, the measure of success for the City in its strategic pursuits will be
marked by the goal achievement contained in the Plan. Just as important will be the extent to
which the City reviews and updates its strategic plan based on changing conditions and
circumstances. In the end, strategic planning is a process, not an event, and it is that process
that will define and ensure a competitive and purposeful organization.
Frequency Activity Responsible
Party
Reporting
Audience
Bi-annually Review strategic goal measurements
and execution progress
Mayor City Leadership Team
Annually Execution progress report Mayor City Council
Annually Review and refine the strategic plan Mayor City Council and the
City Leadership Team
Annually Review and refine Department plans Department
Directors
Departments and
Mayor
City of Meridian DRAFT Strategic Plan
Page 10 of 15
Next Steps: Operationalizing the Plan
Tactical Plan Development
The first phase of the City’s approach to developing its strategic plan involved
conducting an environmental scan, aligning its mission, vision, and values statements,
organizing its resource inputs, developing strategic focus areas, and identifying key goals and
objectives to align and advance the City’s resources toward the pursuit of its vision. What must
follow is the development of Department-level tactical plans which align and support the City’s
Strategic Plan. These tactical plans will need to define the activities, resources, timeframes, and
costs required to advance the identified objectives in the City’s Strategic Plan. Performance
measures and routine performance audits will ensure that each Department is appropriately
engaged and aligned in advancing the City’s vision.
TACTIC: Tactic #: Title of the Tactic
GOAL RELEVANCE: Insert Goal Title This Tactic Supports
SUPPORTING OBJECTIVE: Insert Objective Title This Tactic Supports
Priority: Select between 1=Highest and 5=Lowest Estimated Cost: Select Between $=Lowest and $$$$$=Highest
Anticipated Start Date: Identify Start Date Completion Date: Identify Completion Date
Lead Staff: Insert Tactic Lead
Support Staff: Insert Support Groups(s)/Individual(s)
External Support: Identify Those Outside Your Division/Department Required To Advance The Tactic.
Tactical Summary: Insert Brief Tactical Summary Here.
Activities: List All Activities Required to Complete This Tactic in Logical/Chronological Order Below:
a)
b)
c)
d)
e)
f)
Performance Measure(s): List all Performance Measures to be Used.
a)
b)
Status Update:
Provide status updates here.
Example Tactical Summary
City of Meridian DRAFT Strategic Plan
Page 11 of 15
Meridian’s Strategic Plan: Goals and Objectives
1. Strategic Growth
Good growth fuels a city. Meridian will promote growth that enhances its vision and is
family-focused, properly planned, financially viable, and diverse.
Goals:
A. Facilitate the development and growth of Meridian’s downtown culminating in a
strong and diverse community core.
1. Reinvigorate the Destination Downtown plan by gaining broad, strong support
and positioning the plan for implementation.
2. Evaluate and, if appropriate, expand the Urban Renewal District.
3. Reform the Meridian Development Corporation to maximize its use in
developing downtown.
B. Create a growth management system to foster the growth goals of the City in
alignment with the Comprehensive Plan.
1. Define and articulate the City’s growth goals.
2. Identify priority growth areas and incentivize growth and development.
3. Complete rezoning in targeted growth areas to direct types of development in
alignment with the City’s growth goals.
4. Promote and guide desired growth with investments in infrastructure and
services ahead of growth.
5. Develop and implement a sustainable growth management system that includes
the Fiscal Impact Model to inform service levels, staffing, and General/
Enterprise Fund impacts.
C. Preserve and protect land use and zoning plans to promote certainty and
predictability for future development within the adopted Area of City Impact.
1. Codify established Area of City Impact boundaries.
2. Align land use plan with the City’s growth goals.
3. Identify and preserve land(s) for interactive, educational, agricultural-based
destination(s).
D. Develop and sustain the connections that shape and serve our community.
1. Promote a multi-modal transportation system, ensuring that residents and
visitors have safe and efficient mobility options.
City of Meridian DRAFT Strategic Plan
Page 12 of 15
2. Economic Vibrancy
Jobs make a City vibrant. Meridian will recruit family-wage jobs and promote the growth of
existing organizations in employment zones that put work and life together.
Goals:
A. Influence the location and retention of family-wage jobs in close proximity to where
people live.
1. Identify, develop, and utilize the tools needed for successful attraction and
retention of jobs.
2. Develop and maintain the broad spectrum of partnerships needed to cultivate
diverse businesses and jobs.
3. Promote job growth by identifying and attracting businesses in technology,
agricultural science and technology, health sciences, animal sciences, and food
production.
4. Create a variety of housing options, open spaces, and amenities in order to
provide living choices for a diverse workforce.
B. Partner with others to develop a qualified workforce that meets the needs of
targeted industries.
1. Promote opportunities for and access to entry level and advanced education for
targeted industries.
2. Promote cultural and workforce diversity.
C. Promote a diverse and sustainable economy.
1. Identify targets and gaps in available goods and services.
2. Promote identified special business districts.
3. Pursue key catalyst projects.
City of Meridian DRAFT Strategic Plan
Page 13 of 15
3. Responsive Government
The successful government of the 21st century is service driven, approachable, and
responsive. Meridian will embody those qualities by improving efficiency, enhancing
transparency, utilizing technology, and investing in our employees.
Goals:
A. Elevate the engagement of the community with local government.
1. Evaluate and define the objectives of, and adapt new strategies to elevate
participation in, City activities.
2. Improve citizen access to government.
3. Develop partnerships allowing the City to become an access point to other
government.
B. Establish a comprehensive workforce development and retention program for the City.
1. Develop a cost effective and competitive benefit plan.
2. Identify position specific training needs.
3. Develop a succession planning program.
4. Develop an employee engagement program.
5. Develop and maintain a competitive compensation program that enables quality
recruitment and rewards and encourages high performance.
C. Ensure flexibility, adaptability, and resiliency of government during times of crisis and
recovery.
1. Develop a local Incident Management Team to respond during and after times of
community crisis.
2. Fully deploy and adequately train staff to meet all objectives of the City of Meridian
Continuity of Operations Plan (COOP).
3. Develop and implement technological and communications contingency plans and
programs for continuity of City operations.
D. Improve operational efficiency and organizational excellence.
1. Align resources, systems, and employees to meet strategic objectives and priorities.
2. Develop and deploy a City-wide performance measurement, monitoring, and
reporting program.
3. Develop and deploy a City-wide continuous improvement program.
4. Evaluate the need for centralized, professional administrative and operational
oversight for City functions.
E. Enhance transparency and decision-making of City government.
1. Establish clearly defined roles and responsibilities of City leadership up to and
including Elected Officials.
2. Conduct a priorities-of-government exercise to identify community expectations
and desired level of service standards.
3. Align community programs, City policies/ordinances, and staffing resources based
on community expectations and desired level of service.
4. Institute a priority-based budget system to meet adopted level of service
expectations.
5. Evaluate the benefits of districting Council seats.
City of Meridian DRAFT Strategic Plan
Page 14 of 15
4. Safe, Healthy, and Secure
For a community to prosper it must be safe, secure, and healthy. Meridian will invest in
activities and services that enhance public safety and community health to build a stronger
community and promote the quality of life that its citizens and employees expect.
Goals:
A. Establish Meridian as a premier safe community.
1. Use industry standards and benchmarks to develop and communicate the Safety
Profile of Meridian.
2. Set targets, identify gaps, and deploy programs and services that elevate the
Safety Profile to achieve the desired targets.
3. Align City ordinances, codes, policies, and resources based on the adopted Safety
Profile.
4. Identify gaps and deploy programs and services that enhance the ability of people
to move safely within and through the community.
5. Become among the Top 100 “Safest Cities” nationally.
B. Establish Meridian as a premier healthy community.
1. Use industry standards and benchmarks to develop and communicate the Health
Profile of Meridian.
2. Set targets, identify gaps, and deploy programs and services that elevate the
Health Profile to achieve the desired targets.
3. Align City ordinances, codes, policies, and resources based on the adopted Health
Profile.
4. Build and maintain a broad spectrum of partnerships to create a healthy
community and improve access to health care services.
5. Become among the Top 100 “Healthiest Cities” nationally.
C. Promote and advance social services that strengthen the socio-economic well-being of
the community.
1. Define the educational, financial, food, shelter, personal preparedness, and
personal security environment (“Socio-Economic Profile”) within the community.
2. Set targets and identify gaps in programs and services to elevate the Socio-
Economic Profile of the community.
3. Build and maintain a broad spectrum of partnerships to create a secure community
and improve the education of and access to social and support services.
4. Deploy programs and services that address social and support services
deficiencies.
5. Align City ordinances, codes, policies, and resources based on the adopted Socio-
Economic Profile.
D. Establish a comprehensive Health and Safety Program for the City of Meridian.
1. Develop a comprehensive Risk Management program inclusive of risk
identification, mitigation, safety audits, training, and proper resourcing.
2. Develop a comprehensive family-focused Health and Wellness Program for City
employees.
E. Advance sustainable and environmentally healthy practices throughout the City.
1. Promote green building designs, practices, and materials that improve indoor air
quality and overall health.
2. Develop sustainability initiatives in the areas of water conservation, recycling, and
energy efficiency.
3. Promote community based eco-sustainable programs, projects, and services.
City of Meridian DRAFT Strategic Plan
Page 15 of 15
5. Arts, Culture, and Recreation
A premier community embraces cultural diversity and promotes an abundant offering of
arts, entertainment, and recreational opportunities. Meridian will invest in services,
facilities, programs, and partnerships to establish itself as an active and vibrant community
that fulfills the diverse cultural and recreational needs of its people.
Goals:
A. Spur development of quality, regionally significant facilities for recreation and
entertainment in Meridian.
1. Establish partnerships that foster development of mixed or single use facilities
for performing arts and conferences.
2. Identify desired sports facilities or complexes and establish partnerships that
foster their development.
3. Develop a plan for financing recreation and entertainment facilities.
4. Foster development of Discovery Parks that uniquely blend arts, entertainment,
and culture.
B. Develop, maintain, and foster a portfolio of activities and events that serve the
diverse needs of the citizens of Meridian.
1. Determine, attract, promote, and maintain a “signature” event for the City.
2. Determine the viability of and, if feasible, develop a “farmers market.”
3. Foster development of vibrant downtown entertainment options to meet the
needs of various generations.
4. Set targets, identify gaps, and deploy programs, activities, and events that
provide family-centered recreational opportunities.
C. Foster the infusion of arts in our community.
1. Research and identify a catalog of long-term funding mechanisms and
contributors for supporting arts and culture.
2. Develop a plan to infuse art in public spaces.
3. Connect to the artisan community and promote the education of utilitarian art
forms and their historical significance/value in our community.
Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER: 11 C
PROJECT NUMBER:
ITEM TITLE: CONTINUED DEPARTMENT REPORTS
Parks and Recreation Department: Storey Park Development Dog Park
Update and Change Order Discussion
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
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Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER• 11 D
PROJECT NUMBER:
ITEM TITLE: CONTINUED DEPARTMENT REPORTS
Public Works: Budget Amendment for FY2015 in the Amount of $405,000.00
for the Construction of a Water Treatment Facility at Well 19 and Well 30
Test Well
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFF/CE FINAL ACTION .
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
IDIAN.om,
y i
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Kyle Radek, Assistant City Engineer
DATE: April 8, 2015
Mayor Tammy de Weerd
City Council Members:
Keith Bird Joe Borton
Luke Cavener Genesis Milam
Charlie Rountree David Zaremba
SUBJECT: BUDGET AMENDMENT FOR FY2015 IN THE AMOUNT OF $405,000
FOR THE CONSTRUCTION OF A WATER TREATMENT FACILITY
AT WELL #19 AND WELL 30 TEST WELL.
I. RECOMMENDED ACTION
A. Move to:
1. Approve the FY2015 Budget Amendment for $405,000; and
2. Authorize the Mayor to sign the amendment.
II. DEPARTMENT CONTACT PERSONS
Kyle Radek, Assist City Engineer 489-0343
Warren Stewart, PW Engineering Manager 489-0350
Tom Barry, Director of Public Works 489-0372
III. DESCRIPTION
A. Backjaround
The Well 19 Treatment Facility project was initiated to continue the process of
mitigating brown water in the City's potable water system by improving the
water quality. This treatment facility has been designed, and equipment
procured. The construction of the building and site work still need to be
completed. The Well 30 Test Well project is the first year of a three year
enhancement to provide new water supply. The treatment facility and test well
were both recently bid out and low bids for both are more than the available
funds originally allocated for the work.
Public Works Department . 33 E. Broadway Avenue, Suite 200, Meridian, ID 83642
Phone 208-898-5500 . Fax 208-898-9551 . www.meridiancity.org
The Well 18 Aquifer Conditioning project has been cancelled because a different
strategy has been employed at a substantially lower cost to improve water
quality. Additionally, some Sewer Main Replacement projects have had low
bids for construction that are lower than anticipated. Therefore, funds are
available to transfer to the projects in need and allow them to be completed this
fiscal year.
B. Proposed Project
This budget amendment will provide funding required to complete the Well 19
Water Treatment and Well 30 Test Well construction projects in FY 2015.
IV. IMPACT
A. Strategic Impact:
These projects support the Public Works Mission and Vision for enhancing and
protecting water quality and providing ample water supply to our customers.
B. Service/Delivery Impact:
These projects will improve the water quality delivered to our customers and
provide for a new water source.
C. Fiscal Impact:
The proposed amendment will have no net impact on the total FY Budget.
Funding will be provided by transferring funds that are not needed to complete
other projects this FY.
Proiect Costs
Well 19 Treatment Design and Equipment
Procurement Commitments
$555,000
Well 19 Treatment Construction / Special
Inspection / Contingency
$715,000
Total Funding
$1,615,000
Well 30 Test Well Design Commitment
$85,000
Well 30 Test Well Construction / Contingency
$260,000
Total Cost
$1,615,000
Prniect Funding
FY 14 and FY 15 Budget
$1,210,000
Budget Amendment (Source 3200-55090, and
3590-95000)
$405,000
Total Funding
$1,615,000
V. ALTERNATIVES
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A. The City could choose not to approve the budget amendment. Without this
amendment, construction of the Treatment Facility at Well 19 and Well 30
Test Well will not be completed in FY 2015 and will have to be postponed.
VI. TIME CONSTRAINTS
Council approval will allow construction of both projects to be completed in FY
2015.
VII. LIST OF ATTACHMENTS
A. Budget amendme orm
Approved for Council Agenda:
1, A
Da
City Of Meridian
Statement of Revenues and Expenditures - Rev and Exp Report - Todd
3200 - PW - Admin
60 - Enterprise Fund
From 10/1/2014 Through 9/30/2015
Date: 4/23/15 10:33:21 AM Page: 1
Budget with Current Year
Budget
Amendments
Actual
Remaining
OPERATING COSTS
55090
Professional Svc - PW Water
80,967.51
0.00
80,967.51
0000
NON -DEPARTMENTAL
0.00
5,750.00
(5,750.00)
0759
Well Monitoring & Aquifer
5,336.64
5,336.64
0.00
Testing
0759.c
Ground Water Level and
110,000.00
110,000.00
0.00
Quality Monitoring Aquifer
Testing
10085.a
Municipal Water Rights
40,000.00
40,000.00
0.00
2014-2015
10086
Comprehensive Municipal
29,447.19
29,447.18
0.01
Well Completion Reports
10142a
Source Water
24,875.00
24,875.00
0.00
Protection:Area of
Drilling Concern &
Ordinance
10232
Water Supply Planning
20,916.44
5,122.62
15,793.82
10326
Water System Modeling
6,393.00
6,393.00
0.00
Support 2012
10327
E -Builder
3,500.00
3,500.00
0.00
10371
Aquifer Conditioning and
172,572.56
1,540.00
171,032.56
ASR Feasibility at Wells
18 22 & 23
10371.a.D
Phase 3: Well 22 Aquifer
0.00
74,622.68
(74,622.68)
Conditioning Pilot Test
10481
Meridian Heights -
34,793.85
30,888.77
3,905.08
Kentucky Ridge Program
Management
10488
Source Water Protection -
10,242.00
5,160.00
5,082.00
Water Right Application
Monitoring
10501
Well 11 Building
24,999.96
0.00
24,999.96
10501.a
Well 11 Evaluation
0.00
7,300.00
(7,300.00)
10529
Public Works QLPE Services
5,000.00
5,000.00
0.00
10541.a
Abandonment of 3 City
0.00
26,000.00
(26,000.00)
Wells - Design and
Services During Con
Total OPERATING COSTS
569.044.15
380.935.89
188.108.26
DEPT EXPENDITURES
569,044.15
380,935.89
188,108.26
TOTAL EXPENDITURES WITH
569,044.15
380,935.89
188,108.26
TRANSFERS
CM�I,�M�niT'
130 ,OaO�
Date: 4/23/15 10:33:21 AM Page: 1
$ 3-4--t, 000
��E�C� Rg�.,arM� •vC1
Date: 4/23/15 10:33:40 AM Page: 1
City Of Meridian
Statement of Revenues and
Expenditures - Rev
and Exp Report
- Todd
3590 - WWTP Construction Projects
60
- Enterprise Fund
From 10/1/2014 Through 9/30/2015
Budget with
Current Year
Budget
Amendments
Actual
Remaining
Capital Outlay
95000
Service Line/Main
Replacement
801,899.51
0.00
801,899.51
10330
NW 8th St Sewer Trunk Main
386,163.00
23,242.00
362,921.00
Broadway to Cherry Ph 3
Design
10330a
NW 8th St Sewer Trunk Main
345,383.20
352,055.60
(6,672.40)
Broadway to Cherry Ph3
Const ruc t i
10366
Five Mile Trunk Relief -
8,691.79
8,691.79
0.00
8th Street Park
10394.a
NE 3rd St Williams King
17,195.71
17,195.71
0.00
Ada - Sewer Water Main
Construction
10432
ACHD Ustick Meridian Rd
21,661.70
21,661.70
0.00
Utility Improvements
10478
Sewer Collection System
10,079.60
10,079.60
0.00
Rehabilitation &
Replacement Program
10499
Sewer Line Replacement -
54,165.00
54,165.00
0.00
Site 12b
10499.a
Sewer Line Replacement -
0.00
509,050.30
(509,050.30)
Site 12b - Construction
Total Capital Outlay
1,645.239.51
996.141.70
649.097.81
DEPT EXPENDITURES
1,645,239.51
996,141.70
649,097.81
TOTAL EXPENDITURES WITH
1,645,239.51
996,141.70
649,097.81
TRANSFERS
$ 3-4--t, 000
��E�C� Rg�.,arM� •vC1
Date: 4/23/15 10:33:40 AM Page: 1
Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER: 11 E
PROJECT NUMBER:
ITEM TITLE: CONTINUED DEPARTMENT REPORTS
Award of Bid and Approval of Agreement to Contractors Northwest, Inc. for
the "WELL 19 TREATMENT FACILITY -CONSTRUCTION" project for the
Not -To -Exceed amount of $650,680.00.
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
CONTRACT/AGENDA REQUEST CHECKLIST
Date: 4/30/2015 REQUESTING DEPARTMENT Public Works
Fund: 60 Department:
Construction: X
Project Name:
Project Manager: Brent Blake
Contractor/Consultant/Design Engineer:
Budget Available (Attach Report):
Will the project cross fiscal years?
3490
No
PSA:
GL Account: 96119 Project #
Task Order:
WELL 19 TRATEMENT FACILITY
Department Representative: n/a
JUB / Contractors Northwest
Contract Amount: $650,680.00
Yes No X
10418
Budget Information: FY Budget: 15 Enhancement#: Grant#:
Other: BudgetAmendment Type of Grant:
CONTRACT CHECKLIST
BASIS OF AWARD
Low Bidder X Highest Rated Master Agreement
(Bid Results Attached) Yes (Ratings Attached) (Category)
Typical Award Yes X No
If no please state circumstances and conclusion: Bid and procurement were standard. Department did not have
the funds to award. PW is taking a Budget Amendment to Council 5/5/15 right before this agreement.
10 Day Waiting Period Complete:
PW License# PWC -C-10327
Corporation Status
Yes
Current? (attach print out)
Goodstanding
Insurance Certificates Received (Date): April 15, 2015
Payment and Performance Bonds Received (Date):
Builders Risk Ins. Req'd: Yes No X
(Only applicabale for projects above $1,000,000)
Date Award Posted: March 26, 2015
Yes
Rating: A+
April 15, 2015 Rating: A
If yes, has policy been purchased? n/a
Date Submitted to Clerk for Agenda: April 30, 2015 Approved by Council
Issue Purchase Order No. Date Issued: WI -15 submitted
Issue Notice of Award: Date: NTP Date:
(Only for non Public Works Project)
Memo
To: Jaycee Holman, City Clerk
From: Keith Watts, Purchasing Manager
CC: Jacy Jones, Brent Blake
Date: 4/30/15
Re: May 5" City Council Department Report
The Purchasing Department respectfully requests that the following item be placed on the
May 5" City Council Agenda under Public Works Department Report.
Exceed amount of $650.680.00.
Recommended Council Action: Award of Bid and Approval of Agreement to
Contractors Northwest, Inc. for the Not -To -Exceed amount of $650,680.00.
Thank you for your consideration.
0 Page 1
AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES
WELL 19 TREATMENT FACILITY - CONSTRUCTION
PROJECT # 10418
THIS AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES is made this
5th day of May, 2015, and entered into by and between the City of Meridian, a municipal
corporation organized under the laws of the State of Idaho, hereinafter referred to as
"CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Contractors Northwest,
Inc., hereinafter referred to as "CONTRACTOR", whose business address is P.O. Box
6300, Coeur d'Alene. ID 83816and whose Public Works Contractor License # is PWC -C-
10327.
INTRODUCTION
Whereas, the City has a need for services involving Well Treatment Facilities;
MIT,
WHEREAS, the Contractor is specially trained, experienced and competent
to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
Scope of Work:
1.1 CONTRACTOR shall perform and furnish to the City upon execution of this
Agreement and receipt of the City's written notice to proceed, all services and work,
and comply in all respects, as specified in the document titled "Scope of Work" a
copy of which is attached hereto as Attachment "A" and incorporated herein by this
reference, together with any amendments that may be agreed to in writing by the
parties.
1.2 All documents, drawings and written work product prepared or produced by
the Contractor under this Agreement, including without limitation electronic data
files, are the property of the Contractor; provided, however, the City shall have the
right to reproduce, publish and use all such work, or any part thereof, in any
manner and for any purposes whatsoever and to authorize others to do so. If any
such work is copyrightable, the Contractor may copyright the same, except that, as
to any work which is copyrighted by the Contractor, the City reserves a royalty -free,
non-exclusive, and irrevocable license to reproduce, publish and use such work, or
any part thereof, and to authorize others to do so.
1.3 The Contractor shall provide services and work under this Agreement
consistent with the requirements and standards established by applicable federal,
WELL 19 TREATMENT FACILITY page 1 of 13
Project 10418
state and city laws, ordinances, regulations and resolutions. The Contractor
represents and warrants that it will perform its work in accordance with generally
accepted industry standards and practices for the profession or professions that
are used in performance of this Agreement and that are in effect at the time of
performance of this Agreement. Except for that representation and any
representations made or contained in any proposal submitted by the Contractor
and any reports or opinions prepared or issued as part of the work performed by
the Contractor under this Agreement, Contractor makes no other warranties, either
express or implied, as part of this Agreement.
1.4 Services and work provided by the Contractor at the City's request under this
Agreement will be performed in a timely manner in accordance with a Schedule of
Work, which the parties hereto shall agree to. The Schedule of Work may be
revised from time to time upon mutual written consent of the parties.
2. Consideration
2.1 The Contractor shall be compensated on a Not -To -Exceed basis as provided
in Attachment B "Payment Schedule" attached hereto and by reference made a
part hereof for the Not -To -Exceed amount of $650.680.00.
2.2 The Contractor shall provide the City with a monthly statement and
supporting invoices, as the work warrants, of fees earned and costs incurred for
services provided during the billing period, which the City will pay within 30 days of
receipt of a correct invoice and approval by the City. The City will not withhold any
Federal or State income taxes or Social Security Tax from any payment made by
City to Contractor under the terms and conditions of this Agreement. Payment of
all taxes and other assessments on such sums is the sole responsibility of
Contractor.
2.3 Except as expressly provided in this Agreement, Contractor shall not be
entitled to receive from the City any additional consideration, compensation, salary,
wages, or other type of remuneration for services rendered under this Agreement
including, but not limited to, meals, lodging, transportation, drawings, renderings or
mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement
to consideration in the form of overtime, health insurance benefits, retirement
benefits, paid holidays or other paid leaves of absence of any type or kind
whatsoever.
3. Term:
3.1 This agreement shall become effective upon execution by both parties, and
shall expire upon (a) completion of the agreed upon work, (b) or unless sooner
terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some
other method or time of termination is listed in Attachment A.
WELL 19 TREATMENT FACILITY page 2 of 13
Project 10418
3.2 Should Contractor default in the performance of this Agreement or materially
breach any of its provisions, City, at City's option, may terminate this Agreement by
giving written notification to Contractor.
3.3 Should City fail to pay Contractor all or any part of the compensation set forth
in Attachment B of this Agreement on the date due, Contractor, at the Contractor's
option, may terminate this Agreement if the failure is not remedied by the City
within thirty (30) days from the date payment is due.
3.4 TIME FOR EXECUTING CONTRACT AND LIQUIDATED DAMAGES
Substantial Completion shall be accomplished within 120 (one hundred twenty)
calendar days from Notice to Proceed. This project shall be considered
Substantially Complete when the Owner has full and unrestricted use and benefit
of the facilities, both from an operational and safety standpoint, and only minor
incidental work, corrections or repairs remain for the physical completion of the
total contract. Contractor shall be liable to the City for any delay beyond this time
period in the amount of $500.00 (five hundred dollars) per calendar day. Such
payment shall be construed to be liquidated damages by the Contractor in lieu of
any claim or damage because of such delay and not be construed as a penalty.
Upon receipt of a Notice to Proceed, the Contractor shall have 150 (one hundred
2W calendar days to complete the work as described herein. Contractor shall be
liable to the City for any delay beyond this time period in the amount of $500.00
(five hundred dollars) per calendar day. Such payment shall be construed to be
liquidated damages by the Contractor in lieu of any claim or damage because of
such delay and not be construed as a penalty. See Milestones listed below for
Substantial Completion.
4. Termination:
4.1 If, through any cause, CONTRACTOR, its officers, employees, or agents fails
to fulfill in a timely and proper manner its obligations under this Agreement, violates
any of the covenants, agreements, or stipulations of this Agreement, falsifies any
record or document required to be prepared under this agreement, engages in
fraud, dishonesty, or any other act of misconduct in the performance of this
contract, or if the City Council determines that termination of this Agreement is in
the best interest of CITY, the CITY shall thereupon have the right to terminate this
Agreement by giving written notice to CONTRACTOR of such termination and
specifying the effective date thereof at least fifteen (15) days before the effective
date of such termination. CONTRACTOR may terminate this agreement at any
time by giving at least sixty (60) days notice to CITY.
In the event of any termination of this Agreement, all finished or unfinished
documents, data, and reports prepared by CONTRACTOR under this Agreement
shall, at the option of the CITY, become its property, and CONTRACTOR shall be
entitled to receive just and equitable compensation for any work satisfactorily
complete hereunder.
WELL 19 TREATMENT FACILITY page 3 of 13
Project 10418
4.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liability to
the CITY for damages sustained by the CITY by virtue of any breach of this
Agreement by CONTRACTOR, and the CITY may withhold any payments to
CONTRACTOR for the purposes of set-off until such time as the exact amount of
damages due the CITY from CONTRACTOR is determined. This provision shall
survive the termination of this agreement and shall not relieve CONTRACTOR of
its liability to the CITY for damages.
5. Independent Contractor:
5.1 In all matters pertaining to this agreement, CONTRACTOR shall be acting as
an independent contractor, and neither CONTRACTOR nor any officer, employee
or agent of CONTRACTOR will be deemed an employee of CITY. Except as
expressly provided in Attachment A, Contractor has no authority or responsibility to
exercise any rights or power vested in the City and therefore has no authority to
bind or incur any obligation on behalf of the City. The selection and designation of
the personnel of the CITY in the performance of this agreement shall be made by
the CITY.
5.2 Contractor, its agents, officers, and employees are and at all times during the
term of this Agreement shall represent and conduct themselves as independent
contractors and not as employees of the City.
5.3 Contractor shall determine the method, details and means of performing the
work and services to be provided by Contractor under this Agreement. Contractor
shall be responsible to City only for the requirements and results specified in this
Agreement and, except as expressly provided in this Agreement, shall not be
subjected to City's control with respect to the physical action or activities of
Contractor in fulfillment of this Agreement. If in the performance of this Agreement
any third persons are employed by Contractor, such persons shall be entirely and
exclusively under the direction and supervision and control of the Contractor.
6. Indemnification and Insurance:
6.1 CONTRACTOR shall indemnify and save and hold harmless CITY from and
for any and all losses, claims, actions, judgments for damages, or injury to persons
or property and losses and expenses and other costs including litigation costs and
attorney's fees, arising out of, resulting from, or in connection with the performance
of this Agreement by the CONTRACTOR, its servants, agents, officers,
employees, guests, and business invitees, and not caused by or arising out of the
tortious conduct of CITY or its employees. CONTRACTOR shall maintain, and
minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per
incident or occurrence, Automobile Liability Insurance One Million Dollars
($1,000,000) per incident or occurrence and Workers' Compensation Insurance, in
the statutory limits as required by law.. The limits of insurance shall not be deemed
WELL 19 TREATMENT FACILITY page 4 of 13
Project 10418
a limitation of the covenants to indemnify and save and hold harmless CITY; and if
CITY becomes liable for an amount in excess of the insurance limits, herein
provided, CONTRACTOR covenants and agrees to indemnify and save and hold
harmless CITY from and for all such losses, claims, actions, or judgments for
damages or injury to persons or property and other costs, including litigation costs
and attorneys' fees, arising out of, resulting from , or in connection with the
performance of this Agreement by the Contractor or Contractor's officers, employs,
agents, representatives or subcontractors and resulting in or attributable to
personal injury, death, or damage or destruction to tangible or intangible property,
including use of. CONTRACTOR shall provide CITY with a Certificate of
Insurance, or other proof of insurance evidencing CONTRACTOR'S compliance
with the requirements of this paragraph and file such proof of insurance with the
CITY at least ten (10) days prior to the date Contractor begins performance of it's
obligations under this Agreement. In the event the insurance minimums are
changed, CONTRACTOR shall immediately submit proof of compliance with the
changed limits. Evidence of all insurance shall be submitted to the City Purchasing
Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue,
Meridian, Idaho 83642.
6.2 Any deductibles, self-insured retention, or named insureds must be declared
in writing and approved by the City. At the option of the City, either: the insurer
shall reduce or eliminate such deductibles, self-insured retentions or named
insureds; or the Contractor shall provide a bond, cash or letter of credit
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
6.3 To the extent of the indemnity in this contract, Contractor's Insurance
coverage shall be primary insurance regarding the City's elected officers, officials,
employees and volunteers. Any insurance or self-insurance maintained by the City
or the City's elected officers, officials, employees and volunteers shall be excess of
the Contractor's insurance and shall not contribute with Contractor's insurance
except as to the extent of City's negligence.
6.4 The Contractor's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
6.5 All insurance coverages for subcontractors shall be subject to all of the
insurance and indemnity requirements stated herein.
6.6 The limits of insurance described herein shall not limit the liability of the
Contractor and Contractor's agents, representatives, employees or subcontractors.
7. Bonds: Payment and Performance Bonds are required on all Public Works
Improvement Projects per the ISPWC and the City of Meridian Supplemental
Specifications & Drawings to the ISPWC, which by this reference are made a part
hereof.
WELL 19 TREATMENT FACILITY page 5 of 13
Project 10418
8. Warranty: All construction and equipment provided under this agreement shall be
warranted for 2 years from the date of the City of Meridian acceptance per the
ISPWC and the Meridian Supplemental Specifications & Drawings to the ISPWC
and any modifications, which by this reference are made a part hereof.
All items found to be defective during a warranty inspection and subsequently
corrected will require an additional two (2) year warranty from the date of City's
acceptance of the corrected work.
9. Meridian Stormwater Specifications: All construction projects require either a
Storm Water Pollution Prevention Plan (SWPPP) or an erosion sediment control
plan (ESCP) as specified in the City of Meridian Construction Stormwater
Management Program (CSWMP) manual. The CSWMP manual containing the
procedures and guidelines can be found at this address:
http://www.meridiancity.oro/environmental.aspx?id=13618.
10. Notices: Any and all notices required to be given by either of the parties hereto,
unless otherwise stated in this agreement, shall be in writing and be deemed
communicated when mailed in the United States mail, certified, return receipt
requested, addressed as follows:
CITY CONTRACTOR
City of Meridian Contractors Nothwest, Inc.
Purchasing Manager Attn: D. Dean Haagneson, CEO
33 E Broadway Ave P.O. Box 6300
Meridian, ID 83642 Coeur d'Alene, ID 83818
208-888-4433 Phone: 208-667-2456
Email: dean@contractorsnorthwest.com
Idaho Public Works License #PWC -C-10327
Either party may change their address for the purpose of this paragraph by giving
written notice of such change to the other in the manner herein provided.
11. Attorney Fees: Should any litigation be commenced between the parties hereto
concerning this Agreement, the prevailing party shall be entitled, in addition to any
other relief as may be granted, to court costs and reasonable attorneys' fees as
determined by a Court of competent jurisdiction. This provision shall be deemed to
be a separate contract between the parties and shall survive any default,
termination or forfeiture of this Agreement.
12. Time is of the Essence: The parties hereto acknowledge and agree that time is
strictly of the essence with respect to each and every term, condition and provision
hereof, and that the failure to timely perform any of the obligations hereunder shall
constitute a breach of, and a default under, this Agreement by the party so failing to
perform.
13. Assignment: It is expressly agreed and understood by the parties hereto, that
CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any
WELL 19 TREATMENT FACILITY page 6 of 13
Project 10418
of its rights under this Agreement except upon the prior express written consent of
CITY.
14. Discrimination Prohibited: In performing the Work required herein,
CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or
local law, rule or regulation against any person on the basis of race, color, religion,
sex, national origin or ancestry, age or disability.
15. Reports and Information:
15.1 At such times and in such forms as the CITY may require, there shall be
furnished to the CITY such statements, records, reports, data and information as
the CITY may request pertaining to matters covered by this Agreement.
15.2 Contractor shall maintain all writings, documents and records prepared or
compiled in connection with the performance of this Agreement for a minimum of
four (4) years from the termination or completion of this or Agreement. This
includes any handwriting, typewriting, printing, photo static, photographic and every
other means of recording upon any tangible thing, any form of communication or
representation including letters, words, pictures, sounds or symbols or any
combination thereof.
16. Audits and Inspections: At any time during normal business hours and as often
as the CITY may deem necessary, there shall be made available to the CITY for
examination all of CONTRACTOR'S records with respect to all matters covered by
this Agreement. CONTRACTOR shall permitthe CITYto audit, examine, and make
excerpts or transcripts from such records, and to make audits of all contracts,
invoices, materials, payrolls, records of personnel, conditions of employment and
other data relating to all matters covered by this Agreement.
17. Publication, Reproduction and Use of Material: No material produced in whole
or in part under this Agreement shall be subject to copyright in the United States or
in any other country. The CITY shall have unrestricted authority to publish, disclose
and otherwise use, in whole or in part, any reports, data or other materials prepared
under this Agreement.
18. Compliance with Laws: In performing the scope of work required hereunder,
CONTRACTOR shall comply with all applicable laws, ordinances, and codes of
Federal, State, and local governments.
19. ACHD: Contractor shall be responsible for coordinating with the City to obtain
appropriate ACHD permit(s) and will reimburse the City for fees, fines, or
penalties City incurs due to Contractor's violation of any ACHD policy. City shall
certify to ACHD that Contractor is authorized to obtain a Temporary Highway and
Right -of -Way Use Permit from ACHD on City's behalf. The parties acknowledge
and agree that the scope of the agency granted by such certification is limited to,
and conterminous with, the term and scope of this Agreement.
WELL 19 TREATMENT FACILITY page 7 of 13
Project 10418
20. Changes: The CITY may, from time to time, request changes in the Scope of Work
to be performed hereunder. Such changes, including any increase or decrease in
the amount of CONTRACTOR'S compensation, which are mutually agreed upon by
and between the CITY and CONTRACTOR, shall be incorporated in written
amendments which shall be executed with the same formalities as this Agreement.
21. Construction and Severability: If any part of this Agreement is held to be invalid or
unenforceable, such holding will not affect the validity or enforceability of any other
part of this Agreement so long as the remainder of the Agreement is reasonably
capable of completion.
22. Waiver of Default: Waiver of default by either party to this Agreement shall not be
deemed to be waiver of any subsequent default. Waiver or breach of any provision
of this Agreement shall not be deemed to be a waiver of any other or subsequent
breach, and shall not be construed to be a modification of the terms of this
Agreement unless this Agreement is modified as provided above.
23. Advice of Attorney: Each party warrants and represents that in executing this
Agreement. It has received independent legal advice from its attorney's or the
opportunity to seek such advice.
24. Entire Agreement: This Agreement contains the entire agreement of the parties
and supersedes any and all other agreements or understandings, oral of written,
whether previous to the execution hereof or contemporaneous herewith.
25. Order of Precedence: The order or precedence shall be the contract agreement,
the Invitation for Bid document, then the winning bidders submitted bid document.
26. Public Records Act: Pursuant to Idaho Code Section 9-335, et seq., information
or documents received from the Contractor may be open to public inspection and
copying unless exempt from disclosure. The Contractor shall clearly designate
individual documents as "exempt" on each page of such documents and shall
indicate the basis for such exemption. The CITY will not accept the marking of an
entire document as exempt. In addition, the CITY will not accept a legend or
statement on one (1) page that all, or substantially all, of the document is exempt
from disclosure. The Contractor shall indemnify and defend the CITY against all
liability, claims, damages, losses, expenses, actions, attorney fees and suits
whatsoever for honoring such a designation or for the Contractor's failure to
designate individual documents as exempt. The Contractor's failure to designate as
exempt any document or portion of a document that is released by the CITY shall
constitute a complete waiver of any and all claims for damages caused by any such
release.
27. Applicable Law: This Agreement shall be governed by and construed and enforced
in accordance with the laws of the State of Idaho, and the ordinances of the City of
Meridian.
WELL 19 TREATMENT FACILITY page 8 of 13
Project 10418
28. Approval Required: This Agreement shall not become effective or binding until
approved by the City of Meridian.
CITY OF MERIDIAN
ON"
Dated:
CC
Dated: Ap6I % W15
Approved by Council:Vu.M
1
4p ,,1RD AUC(i
Atte
s
CITY CLE
IDPIID
r
\sEni.
Purchasing Approvalr°.,,Id pf 5�4D art e It App al
BY: z� 4,r, BY:
KEITH'WATTS, Purchasing Manager WARIREN STEYVART, Engineering Mana
Dated::�5f �S Dated:: 15
Project Manager
Brent Blake
WELL 19 TREATMENT FACILITY page 9 of 13
Project 10418
Attachment A
SCOPE OF WORK
REFER TO INVITATION TO BID PW -15-10418
ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the
Invitation to Bid Package # PW -15-10418, are by this reference made a
part hereof.
WELL 19 TREATMENT FACILITY page 10 of 13
Project 10418
Attachment B
WELL 19 TREATMENT FACILITY - CONSTRUCTION
MILESTONE / PAYMENT SCHEDULE
A. Total and complete compensation for this Agreement shall not exceed
$650,680.00.
MILESTpNE DAT"CHFDU L
Milestone 1 Substantial Completion 120 one hundred twenty) days
Milestone 2 Final Completion 150 (one hundred fifty) days
PRICING SCHEDULE
Contract includes furnishing all labor, materials, equipment, and incidentals as required for the
above named projet per IFB PW -15-10418
CONTRACT TOTAL ....................... $650.680.00
CONTRACT IS A NOT TO EXCEED AMOUNT. LINE ITEM PRICING BELOW WILL BE USED FOR INVOICE
VERIFICATION AND ANY ADDITIONAL INCREASES OR DECREASES IN WORK REQUESTED BY CITY.
Bid Schodule:
Item
No. Description Quantity Unit Unit Price
1 Mobilization (5%) 1 LS $30,000.00
2 Construction Traffic Control 1 LS $989.00
3 Stormwater & Erosion Control 1 LS $1,380.00
4 Clearing and Grubbing (Including Pavement) 1170 SY $5.00
5 Plant New Tree 1 EA $288.00
6 Removal of Building (Demolition) 1 LS $9,125.00
7 Remove, Retain, and Reinstall Equipment 1 LS $1,800.00
8 Excavation 1 LS $13,900.00
9 Import Fill 133 CY $75,00
WELL 19 TREATMENT FACILITY page 11 of 13
Project 10418
10
Landscaping (incl. tree removal, new tree,
sprinkler system modifications, sod).
1
LS
$1,725.00
11
Cobble Landscape Rock
180
SY
$27.00
12
Drainage Sump
1
LS
$5,000.00
13
Sand Window Drainage Beds
i
LS
$5,000.00
14
Water Service Connection, 4"
1
EA
$1,500.00
15
10" Water Main
18
LF
$100.00
16
Connect New Main to Existing Water Main
1
LS
$2,500.00
17
Sanitary Sewer (AWWA C-900, DR 18)
63
LF
$50.00
18
New Manhole
1
LS
$2,500.00
19
Manhole Connection
1
LS
$2,500.00
20
Vertical Curb (No Gutter. Both Above and At-
Grade Curbing)
583
LF
$18.00
21
Misc. Concrete Slab (Sidewalk, Steps)
7
CY
$450.00
22
Plant Mix Pavement
690
SY
$40.00
23
Fence, 8' Ornamental Wrought Iron
385
LF
$80.00
24
Gate, 18' Rolling Gate
1
EA
$3,048.00
25
Gate, 3.5' Swing Gate
1
EA
$2,000.00
26
Modifications to Monitoring Well
1
LS
$1,750.00
27
Air Gap Box
1
LS
$1,500.00
28
Artesian Bypass Manhole Modifications
1
LS
$1,750.00
29
Permeable Pavers
1352
SF
$19.00
30
Process Piping and Equipment
1
LS
$21,000.00
31
Install Filter Equipment
1
LS
$8,320.000
WELL 19 TREATMENT FACILITY page 12 of 13
Project 10418
32
Building (incl. Roof, Gutters, Building Paint,
Bollards, Stairs, Handrails, etc.)
1
LS
$185,000.00
33
Building & Tank Foundations and Floor Slab
1
LS
$12,000.00
34
Electrical (Site, Building & Equipment)
1
LS
$84,256.00
35
Instrumentation and Control Equipment
1
LS
$15,000.00
36
HVAC Equipment
1
LS
$19,500.00
37
Plumbing
1
LS
$13,250.00
38
Fire Alarm and Sprinkler System
1
LS
$17,650.00
39
Startup and Commissioning
1
LS
$15,000.00
40
Use Tax (6% of Filter Equipment Package
$312,640)
1
LS
$18,758.40
Travel expenses, if applicable, will be paid at no more than the City of Meridian's
Travel and Expense Reimbursement Policy.
WELL 19 TREATMENT FACILITY page 13 of 13
Project 10418
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Contractors Northwest, Inc. PWC -C-10327 00001, 00003 1, 3 UNLIMITEI
Firs Prev, Page: 1 of 1 Nex Last
Details - License Number: PWC -C-10327
Registration p:
PWC -C-10327
Issue:
4/17/2015
Expire:
4/30/2016
Type:
PUBLIC WORKS
Sub -Type:
UNLIMITED
status:
ACTIVE
Company:
Contractors Northwest, Inc.
Phone:
(208)667-2456
Cell:
Pager:
Fax:
(208) 667-6388
Owner Name:
Page 1 of 1
The DiAsian of Building Safety, makes every effort to produce and Publish the most current and ar<urale Iofmmaiion possible. No warranties, expressed or implied, are provided for the data herein, its use, or
its Interpretation. Utilization of this websile Indicates understanding and acceptance of this statement.
1-800-95&3044,1090 E Mtedawar St, Suite 150 Mangan ID 83642
HOME I CONTACT
https://web.dbs.idaho.gov/etrakit3/Custom/Idaho PublieWorksSearchRslts.aspx 4/30/2015
IDSOS Viewing Business Entity
Page 1 of 2
IDAHO SECRETARY OF STATE
Viewing Business Entity
Lawerence Denney, Secretary of State
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[ Get a certificate of existence for CONTRACTORS NORTHWEST INC. ]
[ Monitor CONTRACTORS NORTHWEST INC business filings ]
CONTRACTORS NORTHWEST INC.
BOX 6300
COEUR D'ALENE, ID 83816 1938
Type of Business: CORPORATION, GENERAL BUSINESS
Status: GOODSTANDING 19 Mar 1976
State of Origin: WASHINGTON
Date of 19 Mar 1976
Origination/Authorization:
Current Registered Agent: D DEAN HAAGENSON
N 3731 RAMSEY RD
COEUR D'ALENE, ID 83815
Organizational ID / Filing C53098
Number:
Number of Authorized Stock
Shares:
Date of Last Annual Report: 10 Mar 2015
Annual Report Due: Mar 2016
Original Filing:
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Filed 19 Mar 1976 CERTIFICATE OF AUTHORITY
Amendments:
[ Help Me Print/View TIFF ]
Amendment Filed 19 Mar OTHER - APPT OF DA - WILLIAM W. NIXON,
1976 COEUR D'ALENE
Amendment Filed 16 Oct OTHER - CHG OF RA TO D. DEAN HAAGENSON
1980
Annual Reports:
Report for year 2015 ANNUAL REPORT
Report for year 2014 ANNUAL REPORT
Report for year 2013 ANNUAL REPORT
Report for year 2012 ANNUAL REPORT
Report for year 2011 ANNUAL REPORT
Report for year 2010 ANNUAL REPORT
Report for year 2009 ANNUAL REPORT
Report for year 2008 ANNUAL REPORT
http://www.accessidaho.org/public/sos/corp/C53098.html
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4/30/2015
TO: Keith Watts
FROM: Brent Blake
DATE: 5-5-2015
Mayor Tammy de Weerd
City Council Members:
Keith Bird Joe Borton
Luke Cavener Genesis Milam
Charlie Rountree David Zaremba
SUBJECT: Project Information Memo -Well 19 Treatment Facilities (Construction)
I. DEPARTMENT CONTACT PERSONS
Brent Blake, Project Manager 489-0340
Kyle Radek, Assistant City Engineer 489-0343
Warren Stewart, PW Engineering Manager 489-0350
Tom Barry, Director of Public Works 489-0372
II. DESCRIPTION
A. Backgp4Lund
B. This project was initiated to continue the process of mitigating brown water in
the City's potable water system and improve water quality. Iron and Manganeso
must be removed from the supply water produced by Well #19 in order to
provide adequate chlorine residuals in the distribution system without
precipitation of these constituents which results in brown or black water
coloration. Although there are no known health threats from these elements,
they can cause staining on plumbing fixtures, laundry and cause unpleasant taste
and smell. The primary purpose and justification for this project is to improve
customer satisfaction by reducing water quality issues created by Iron and
Manganese precipitation in well water.
C. Proposed Project
This project consists of demolishing the current building/infrastructure and
constructing a new pumpin&eatment facility, building, and associated
infrastructure at the City's Well 419 site located at 3301 W. Niemann Drive (SW
corner of Tenmile and Ustick roads). The work will include constructing the
new treatment facility utilizing a combination of new and refurbished equipment
in order to minimize cost.
Public Works Department . 33 E. Broadway Avenue, Suite 200, Meridlan, ID 83642
Phone 208-898-5500 . Fax 208-898-9551 . www.meridiancity.org
III. IMPACT
A. Strategic lm acct:
This project is aligned with the Public Works objective of being opportunistic in
planning for growth and infrastructure needs.
B. Service/Delivery Impact:
The Public Works Department, in a continuing effort to provide high quality
potable water to the citizens of Meridian, has identified Well #19 pumping
facilities as a priority water quality improvement project.
C. Fiscal Impact:
Project Costs
Construction Contract $650,680.00
Project Funding
Well 19 (3490-96119) $1,000,000.00
Approved for Council Agenda: G! z
ate
,aarau
4CC7KU CERTIFICATE OF LIABILITY INSURANCE DATaisi2o15 ~'
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(tes) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the
PRODUCER
Commercial Lines - (509) 358-3800
Wells Fargo Insurance Services USA, Inc. - CA Lic#:OD08408
601 West Main Street, Suite 1400
Spokane, WA 99201-0635
CONTACT KRISTY BREMER
NAMEtPNGNE
TY PE OF INSURANCE
, 509-358~3983 FAX
AC No:
1-866-510.9568
E- pglE krlsty.hremer@wellsfergo.com
MMILOIDYEFF
INSURERS AFFORDING COVERAGE
NAICN
INSURERA: Travelers Indemnity Company
25658 PIA-
1hINSURED
INSURED
Contractors Northwest Inc.
P.O. Box 6300
INSURER a :
Travelers Indemnity Co. of Connecticut
25682 pir
INSURER c: Travelers Properly Casualty Cc of America
25674 Ar
INSURCR n, Charter Oak Fire Insurance Co.
ggmu n . .
I Coeur d'Alene Idaho 83816 INSURER F
COVERAGFR CPRTICICATC IUUAAoco. RQQ75110 .,�...�,..., _...
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
ILTR
TY PE OF INSURANCE
INsnADOL
B
POLICYNUMBER
MMILOIDYEFF
PMIDDY�
UNITS
A
X COMMERCIAL GENERAL LIABILITY
CLAIMSMpOE FRIOCCUR
X WA STOPGAP$1,000,000
X
X
C06E221461
06101/2014
06/01/2015
EACH OCCURRENCE $ 1,00D,000
PREMISE MISES E ENrEreen It 300,000
MED EXP (Any one person $ 10.Goo
PERSONAL A ADV INJURY $ 1,000,e00
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY ff]JECT LOC
GENERAL AGGREGATE $ 2,000,000
PRODUCTS - COMP/OP AGO $ 2,000,000
S
OTHER:
I
B
AUTOMOBILE
LIABILITY$10-6E221461
06/01/2014
06/0112015
COMBINED SINGLELIMIT $ 1,000,000
%
ANY AUTO
BODILY INJURY (Par person) $
ALL OWNED SCHEDULED
AUTOS AUTOS
BODILY INJURY(Peraeddent) $
%
HIREDAUTOS % NON -OWNED
AUTOS
PROPERTY DAMAGE
Per eM $
$
D
X
UMBRELLAUAB
%
OCCUR
CUP6E221461
06/01/2014
06101/2015
EACH OCCURRENCE $ 5,000,000
EXCESS LIAR
CLAIMS -MADE
AGGREGATE $ 5,000,000
DEO I % I RETENTIONS 10,000
S
A
WORKERB COMPENSATION
AND EMPLOYERS'LIABILITY yIN
ANY PROPRIETORIPARTNERMXECUTIVE
OFFICERIMEMBER EXCLUDED?
NIA
CO6E221461
WA STOP GAP/EMPLOYERS
06/01/2014
06/01/2015
PER OTH-
STA TE %ER
E.L EACH ACCIDENT $ I,000,000
E.L. DISEASE - EA EMPLOYE S 1,000.000
(Mandatary in NH)
Iryyeeaa describe antler
DE SCRIPTION OF OPERATIONS below
LIABILITY ONLY
EJ- DISEASE -POLICY LIMIT $ 1,000,000
D
BLANKET BUILDERS RISK
X
A0-BE53LL RISKEXCLUDING
QUAKE & FLOOD
6/01/2014
6/01/2015
$2.000,000 MAXIMUM LIMB
31.000. DEDUCTIBLE
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Addltlonal Remarks Schedule, may be amahed If more space la requbadl
CG D2 46 OB 05,CG D3 16 11 11 AS RESPECTS WELL 19 TREATMENT FACILITY - PROJECT #10418
PRIMARY/NON-CONTRIBUTORY ADDITIONAL INSURED STATUS AND WAIVER OF SUBROGATION IF REQUIRED BY WRITTEN CONTRACT TO
THE CITY OF MERIDIAN ITS ELECTED OFFICERS, OFFICIALS, EMPLOYEES, AND VOLUNTEERS AS GRANTED BY THE ACTUAL POLICY FORMS
ATTACHED TO THE CERTIFICATE.
CITY OF MERIDIAN
PURCHASING DEPT
33 EAST BROADWAY, SUITE 106
MERIDIAN ID 83642
The ACORD name and logo are registered marks
AGORO 25 (2014101)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
ACORD CORPORATION.
C06E221461
COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY
BLANKET ADDITIONAL INSURED
(CONTRACTORS)
This endorsement modlnes Insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
1, WHO IS AN INSURED — (Section II) Is amended
to Include any person or organization that you
agree In a "written contract requiring Insurance"
to Include as an additional Insured on this Cover-
age Part, but:
e) Only with respect to liability for "bodily Injury',
"property damage" or "personal Injury'; and
b) if, and only to the extent that, the Injury or
damage Is caused by acts or omisslons of
you or your subcontractor In the performance
of your work" to which the "written contract
requiring Insurance" applies, The person or
organization does not quality as an additional
Insured with respect to the independent acts
or omisslons of such person or organization.
2. The Insurance provided to the additional Insured
by this endorsement Is limited as follows:
a) In the event that the Limits of Insurance of
this Coverage Part shown In the Declarations
exceed the limits of liability required by the
"written contract requiring Insurance", the In-
surance provided to the additional Insured
shall be limited to the limits of liability re-
quired by that "written contract requiring In-
surance". This endorsement shell not In-
crease the limits of Insurance described in
Section III—Limits Of Insurance.
b) The Insurance provided to the additional In-
sured does not apply to "bodily Injury", "prop-
erty damage" or "personal Injury" arising out
of the rendering of, or failure to render, any
veying services, Including:
I. The preparing, approving, or falling to
prepare or approve, maps, shop draw -
Ings, opinions, reports, surveys, geld or-
ders or change orders, or the preparing,
approving, or falling to prepare or ap-
prove, drawings and specifications,, and
II. Supervisory, Inspection, architectural or
engineering activities.
c) The Insurance provided to the additional in-
sured does not apply to "bodily Injury" or
"property damage" caused by "your work"
and Included In the "products -completed op-
erations hazard" unless the "written contract
requiring Insurance" specifically requires you
to provide such coverage for that additional
Insured, and then the Insurance provided to
the addltlonel Insured applies only to such
"bodily Injury" or "property damage" that oc-
curs before the end of the period of time for
which the "wdtten contract requiring Insur-
ance" requires you to provide such coverage
or the end of the policy period, whichever Is
earlier.
3. The Insurance provided to the additional Insured
by this endorsement Is excess over any valid and
collectible "other insurance", whether primary,
excess, contingent or on any other basis, that Is
available to the additional Insured for a loss we
cover under this endorsement, However, If the
"written contract requiring Insurance" specifically
requires that this Insurance apply on a primary
basis or a primary and non-contdbutory bests,
this Insurance Is primary to "other Insurence"
available to the additional Insured which covers
that person or organization as a named Insured
for such loss, and we will not share with that
"otherinsurence". But the insurance provided to
the additional Insured by this endorsement still Is
excess over any valid and collectible "otherin-
surance", whether primary, excess, contingent or
on any other basis, that Is available to the add[ -
an additional Insured under such "other Insur-
ance",
4. As a condition of coverage provided to the
additional Insured by this endorsement
e) The additional insured must give us written
notice as soon as practicable of an "occur-
rence" or an offense which may result In a
claim. To the extent possible, such notice
should Include:
CG 02 46 OB 05 ® 2005 The St. Paul Travelers Companies, Inc.
Page 1 of 2
COMMERCIAL GENERAL LIABILITY
I. How, when and where the "occurrence"
or offense took place;
11. The names and addresses of any Injured
persons and witnesses; and
Ill. The nature and location of any Injury or
damage arising out of the "occurrence" or
offense.
b) If a claim is made or "suit" Is brought against
the additional Insured, the additional Insured
must:
1. Immediately record the specifics of the
claim or "suit" and the date received; and
11. Notify us as soon as practicable.
The additional Insured must see to It that we
receive written notice or the claim or "suit" as
soon as practicable.
c) The additional Insured must Immediately
send us copies of all legal papers received In
connection with the claim or "sult", cooperate
with us In the Investigation or settlement of
the claim or defense against the "suil and
otherwise comply with all policy conditions.
d) The additional Insured must tender the de-
fense and Indemnity of any claim or "suit" to
Page 2 of 2
any provider of "other Insurance" which would
cover the additional insured for a loss we
cover under this endorsement. However, this
condition does not effect whether the Insur-
ance provided to the additional Insured by
this endorsement Is primary to "other insur-
ance" available to the additional Insured
which covers that person or organization as a
named Insured as described In paragraph 3.
above.
S. The following definition Is added to SECTION V.
—DEFINITIONS:
"Written contract requiring Insurance" means
that pad of any written contract or agreement
under which you are required to Include a
person or organization as an additional In-
sured on this Coverage Part, provided that
the "bodily Injury" and "property damage" oc-
curs and the "personal Injury" is caused by an
offense committed;
a. After the signing and execution of the
contract or agreement by you;
b. While that part of the contract or
agreement Is In effect; and
c. Before the end of the policy period
0 2005 The St. Paul Travelers Companies, Inc. CG D2 46 08 05
COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CONTRACTORS XTEND ENDORSEMENT
This endorsement modifies Insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
GENERAL DESCRIPTION OF COVERAGE —This endorsement broadens coverage. However, coverage for any
Injury, damage or medical expenses described in any of the provlslons'of this endorsement may be excluded or
limited by another endorsement to this Coverage Part, and these coverage broadening provisions do not apply to
the extent that coverage Is excluded or limited by such an endorsement. The following listing Is a general cover-
age description only. Limitations and exclusions may apply to these coverages. Read all the provisions of this en-
dorsement and the rest of your policy carefully to determine rights, duties, and what Is and is not covered.
A. Aircraft Chartered With Pilot
B. Damage To Premises Rented To You
C. Increased Supplementary Payments
D. Incidental Medical Malpractice
E. Who Is An Insured — Newly Acquired Or Formed
Organizations
F. Who Is An Insured — Broadened Named Insured
— Unnamed Subsidiaries
G. Blanket Additional Insured — Owners, Managers
Or Lessors Of Premises
PROVISIONS
A. AIRCRAFT CHARTERED WITH PILOT
The following Is added to Exclusion g., Aircraft,
Auto Or Watercraft, In Paragraph 2. of SECTION
1 — COVERAGES — COVERAGE A BODILY IN-
JURY AND PROPERTY DAMAGE LIABILITY:
This exclusion does not apply to an aircraft that
Is:
(a) Chartered with a pilot to any Insured;
(b) Not owned by any Insured; and
(c) Not being used to carry any person or prop-
erty for a charge.
B. DAMAGE TO PREMISES RENTED TO YOU
1. The first paragraph of the exceptions In Ex-
clusion J., Damage To Property, in Para-
graph 2, of SECTION I — COVERAGES —
COVERAGE A BODILY INJURY AND
PROPERTY DAMAGE LIABILITY Is deleted.
2. The following replaces the last paragraph of
Paragraph 2., Exclusions, of SECTION I —
COVERAGES — COVERAGE A. BODILY
CG D3 16 11 11
H. Blanket Additional Insured — Lessors Of Leased
Equipment
I. Blanket Additional insured — Stales Or Political
Subdivisions — Permits
J. Knowledge And Notice Of Occurrence Or Offense
K. Unintentional Omission
L. Blanket Waiver Of Subrogation
M. Amended Bodily Injury Definition
N. Contractual Liability — Railroads
INJURY AND PROPERTY DAMAGE LI-
ABILITY:
Exclusions c. and g. through n. do not apply
to "premises damage". Exclusion f.(1)(a)
does not apply to "premises damage" caused
by:
a. Fire;
b. Explosion;
c. Lightning;
d. Smoke resulting from such fire, explosion,
or lightning; or
e. Water;
unless Exclusion I. of Section I — Coverage A
— Bodily Injury And Properly Damage Liability
Is replaced by another endorsement to this
Coverage Part that has Exclusion — All Pollu-
tion Injury Or Damage or Total Pollution Ex-
clusion In Its title.
A separate limit of Insurance applies to
"premises damage" as described In Para-
graph 6. of SECTION III — LIMITS OF IN-
SURANCE.
02011 The Travelers Indemnity Company. All rights reserved.
Page 1 of 6
COMMERCIAL GENERAL LIABILITY
3. The following replaces Paragraph 6. of SEC- C. INCREASED SUPPLEMENTARY PAYMENTS
TION III— LIMITS OF INSURANCE:
1.
The following replaces Paragraph 1.b. of
Subject to 5. above, the Damage To Prem-
SUPPLEMENTARY PAYMENTS —.COVER -
lass Rented To You Limit Is the most we will
AGES A AND B of SECTION I — COVER -
pay under Coverage A for damages because
AGE:
of "premises damage" to any one premises.
b. Up to $2,600 for the cost of ball bonds
The Damage To Premises Rented To You
required because of accidents or traffic
Limit will apply to all "property damage"
law violations arising out of the use of any
proximately caused by the same "occur-
vehicle to which the Bodily Injury Liability
rence", whether such damage results from:
Coverage applies. We do not have to fur -
fire; explosion; lightning; smoke resulting from
nlsh these bonds.
such fire, explosion, or lightning; or water; or
2,
The following replaces Paragraph t.d, of
any combination of any of these causes.
SUPPLEMENTARY PAYMENTS — COVER -
The Damage To Premises Rented To You
AGES A AND B of SECTION I — COVER -
Limit will be:
AGES:
a. The amount shown for the Damage To
d. All reasonable expenses Incurred by the
Premises Rented To You Limit on the
Insured at our request to assist us In the
Declarations of this Coverage Part; or
Investigation or defense of the claim or
b. $300,000 If no amount Is shown for the
"suit", including actual loss of earnings up
Damage To Premises Rented To You
to $500 a day because of time off from
Limit on the Declarations of this Coverage
work.
Part.
D. INCIDENTAL MEDICAL MALPRACTICE
4. The following replaces Paragraph a. of the
1.
The following is added to the definition of "oc-
definition of "Insured contract" In the DEFINI.
cumene" in the DEFINITIONS Section:
TIONS Section:
'Occurrence' also means an act or omission
a. A contract for a lease of premises. How-
committed In providing or falling to provide
ever, that portion of the contract for a
'Incidental medical services", first aid or
lease of premises that Indemnifies any
"Good Samaritan services" to a person.
person or organization for "premises
damage" Is not an "Insured contract";
2.
The following is added to Paragraph 2.a.(1) of
SECTION 11— WHO IS AN INSURED:
5. The following is added to the DEFINITIONS
Paragraph (1)(d) above does not apply to
Section:
"bodily Injury" arising out of providing or fall -
"Premises damage" means "property dam-
Ing to provide:
age" to:
(i) "Incidental medical services" any of
a. Any premises while rented to you or tem-
your 'employees' who is a nurse precti-
porarily occupied by you with permission
tioner, registered nurse, licensed practical
of the owner; or
nurse, nurse assistant, emergency medi-
b. The contents of any premises while such
cal technician or paramedic; or
premises is rented to you, If you rent such
(II) First aid or "Good Samaritan services" by
premises for a period of seven or fewer
any of your "employees" or "volunteer
consecutive days.
workers", other than an employed or vol -
6. The following replaces Paragraph 4.b.(1)(b)
unteer doctor. Any such "employees" or
of SECTION IV — COMMERCIAL GENERAL
"volunteer workers" providing or failing to
LIABILITY CONDITIONS:
provide first aid or "Good Samaritan ser -
(b) That Is insurance for "premises damage";
vices" during their work hours for you will
or
be deemed to be acting within the scope
7. Paragraph 4.b.(1)(c) of SECTION IV —
of their employment by you or performing
COMMERCIAL GENERAL LIABILITY CON.
duties related to the conduct of your busl-
DITIONS Is deleted.
ness.
Page 2 of 6
02011 The Travelers Indemnlly Company. All rights reserved.
CO D3 16 11 11
3. The following Is added to Paragraph S. of
SECTION III —LIMITS OF INSURANCE:
For the purposes of determining the applica-
ble Each Occurrence Limit, all related acts or
omissions committed in providing or falling to
provide "Incidental medical services", first aid
or "Good Samaritan services" to any one per-
son will be deemed to be one "occurrence".
4. The following exclusion is added to Para-
graph 2., Exclusions, of SECTION I — COV-
ERAGES — COVERAGE A BODILY INJURY
AND PROPERTY DAMAGE LIABILITY:
Sale Of Pharmaceuticals
"Bodily injury" or "property damage" arising
out of the willful violation of a penal statute or
ordinance relating to the sale of pharmaceuti-
cals committed by, or with the knowledge or
consent of, the Insured.
5. The following Is added to the DEFINITIONS
Section:
"Incidental medical services" means:
a. Medical, surgical, dental, laboratory, x-ray
or nursing service or treatment, advice or
Instruction, or the related furnishing of
food or beverages; or
b. The furnishing or dispensing of drugs or
medical, dental, or surgical supplies or
appliances.
"Good Samaritan services" means any emer-
gency medical services for which no compen-
sation is demanded or received.
6. The following Is added to Paragraph 4.b., Ex-
cess Insurance, of SECTION IV — COM-
MERCIAL GENERAL LIABILITY CONDI-
TIONS:
The insurance is excess over any valid and
collectible other Insurance available to the in-
sured, whether primary, excess, contingent or
on any other basis, that Is available to any of
your "employees" or "volunteer workers" for
"bodily injury" that arises out of providing or
failing to provide "incidental medical ser-
vices", first aid or "Good Samaritan services"
to any person to the extent not subject to
Paragraph 2.a.(1) of Section II — Who Is An
Insured.
E. WHO IS AN INSURED — NEWLY ACQUIRED
OR FORMED ORGANIZATIONS
The following replaces Paragraph 4. of SECTION
11— WHO IS AN INSURED:
COMMERCIAL GENERAL LIABILITY
4. Any organization you newly acquire or form,
other than a partnership, joint venture or lim-
ited liability company, of which you are the
sole owner or In which you maintain the ma-
jority ownership Interest, will qualify as a
Named Insured if there Is no other insurance
which provides similar coverage to that or-
ganizatlon. However:
a. Coverage under this provision Is afforded
only:
(1) Until the 180th day after you acquire or
form the organization or the and of the
policy period, whichever Is earlier, If you
do not report such organization In writing
to us within 180 days after you acquire or
form It; or
(2) Until the end of the policy period, when
that date Is later than 180 days after you
acquire or form such organization, If you
report such organization In writing to us
within 180 days after you acquire or form
It, and we agree In writing that It will con-
llnue to be a Named Insured until the end
of the policy period;
b. Coverage A does not apply to "bodily Injury'
or "property damage" that occurred before
you acquired or formed the organization; and
c. Coverage B does not apply to "personal in-
jury" or "advertising Injury" arising out of an
offense committed before you acquired or
formed the organization.
F. WHO IS AN INSURED — BROADENED NAMED
INSURED — UNNAMED SUBSIDIARIES
The following is added to SECTION 11— WHO IS
AN INSURED:
Any of your subsidiaries, other than a partnership,
joint venture or limited [[ability company, that Is
not shown as a Named Insured In the Declara-
tions Is a Named Insured If you maintain an own-
ership Interest of more than 50% in such subsidi-
ary on the first day of the policy period.
No such subsidiary Is an insured for "bodily injury"
or "property damage" that occurred, or "personal
Injury' or "advertising Injury" caused by an of-
fense committed after the date, if any, during the
policy period, that you no longer maintain an
ownership Interest of more than 50% In such sub-
sidlary.
CG D3 16 11111 02011 The Travelers Indemnity Company. All rights reserved.
Page 3 of 6
COMMERCIAL GENERAL PABILITY
G. BLANKET ADDITIONAL INSURED — OWNERS, H. BLANKET ADDITIONAL INSURED — LESSORS
MANAGERS OR LESSORS OF PREMISES
OF LEASED EQUIPMENT
The following Is added to SECTION 11— WHO IS
The following Is added to SECTION 11— WHO IS
AN INSURED:
AN INSURED:
Any person or organization that Is a premises
Any person or organization that Is an equipment
owner, manager or lessor and that you have
lessor and that you have agreed In a written con -
agreed In a written contract or agreement to In-
tract or agreement to Include as an Insured on
clude as an additional Insured on this Coverage
this Coverage Part Is an Insured, but only with re -
Part is an Insured, but only with respect to liability
spact to liability for "bodilyinjury", 0". "property dam -
for "bodily Injury", "properly damage", "personal
age", „personal Injuryor"advertisingInjury" that:inJury"
or "advertising Injury" that:
a. Is "bodily Injury" or "property damage" that
a. Is "bodily Injury" or "property damage" that
"personal "advertising
occurs, or Is "personal Injury' or "advertising
occurs, or Is Injury' or
Injury" caused by an offense that Is commit -
Injury" caused by an offense that Is commit-
ted, subsequent to the execution of that con -
led, subsequent to the execution of that con-
tract or agreement; and
tract or agreement; and
b. Arises out of the ownership, maintenance or
b. Is caused, In whole or in part, by your acts or
omissions In the maintenance, operation or
use of that part of any premises leased to
use of equipment leased to you by such
you.
equipment lessor.
The Insurance provided to such premises owner,
The Insurance provided to such equipment lessor
manager or lessor is subject to the following pro-
is subject to the following provisions:
visions:
a. The limits of Insurance provided to such
a. The limits of insurance provided to such
equipment lessor will be the minimum limits
premises owner, manager or lessor will be
which you agreed to provide In the written
the minimum limits which you agreed to pro-
contract or agreement, or the limits shown on
vide In the written contract or agreement, or
the Declarations, whichever are less.
the limits shown on the Declarations, which-
ever are less.
b, The Insurance provided to such equipmqnt
b. The Insurance provided to such promises
lessor does not apply to any "bodily Injury" or
'property damage" that occurs, 'personal
owner, manager or lessor does not apply to:
Injuryor "advertising Injury" caused by an of -
(1) Any "bodily injury" or "property damage"
fense that Is committed, after the equipment
that occurs, or "personal injury" or "adver-
lease expires.
Using Injury" caused by an offense that Is
c. The Insurance provided to such equipment
committed, after you cease to be a tenant
lessor is excess over any valid and collectible
In that premises; or
other Insurance available to such equipment
(2) Structural alterations, new construction or
lessor, whether primary, excess, contingent
demolition operations performed by or on
or on any other basis, unless you have
behalf of such premises owner, lessor or
agreed In the written contract or agreement
manager.
that this Insurance must be primary to, or
c. The Insurance provided to such premises
non-contributory with, such other Insurance,
owner, manager or lessor Is excess over any
In which case this Insurance will be primary
valid and collectible other Insurance available
to, and non-contributory with, such other In-
to such premises owner, manager or lessor,
surance.
whether primary, excess, contingent or on
I. BLANKET ADDITIONAL INSURED — STATES
any other basis, unless you have agreed In
OR POLITICAL SUBDIVISIONS—PERMITS
the written contract or agreement that this in-
be to,
The following is added to SECTION 11— WHO IS
surance must primary or non-
AN INSURED:
contributory With, such other Insurance, In
which case this Insurance will be primary to,
Any state or political subdivision that has issued a
and non-contrlbutory with, such other Insur-
permit In connection with operations performed by
ance.
you or on your behalf and that you are required
Page 4 of 6 ® 2011 The Travelers Indemnity Company. All rights reserved. CG D3 16 1111
COMMERCIAL GENERAL LIABILITY
by any ordinance, law or building code to Include (it) A manager of any limited liability
as an additional Insured on this Coverage Part is company; or
an Insured, but only with respect to liability for (Ili) An executive officer or director of
"bodily injury", "property damage", "personal in- any other organization;
jury" or "advertising injury" arising out of such op- that Is your partner, joint venture
erations.
member or manager; or
The insurance provided to such state or political
subdivision does not apply to:
a. Any "bodily Injury," "property damage," "per.
sonal Injury" or "advertising Injury" arising out
of operations performed for that state or po-
IRical subdivision; or
b. Any "bodily Injury" or "property damage" in-
cluded in the "products -completed operations
hazard".
J. KNOWLEDGE AND NOTICE OF OCCUR-
RENCE OR OFFENSE
The following is added to Paragraph 2., Duties In
The Event of Occurrence, Offense, Claim or
Suit, of SECTION IV — COMMERCIAL GEN.
ERAL LIABILITY CONDITIONS:
e. The following provisions apply to Paragraph
a. above, but only for the purposes of the In-
surance provided under this Coverage Part to
you or any Insured listed In Paragraph 1. or 2.
of Section 11— Who Is An Insured:
(1) Notice to us of such "occurrence" or of-
fense must be given as soon as practica-
ble only after the "occurrence" or offense
Is known by you (if you are an Individual),
any of your partners or members who Is
an Individual (If you are a partnership or
joint venture), any of your managers who
Is an individual (If you are a limited liability
company), any of your' 'executive offi-
cers" or directors (If you are an organiza-
tion other than a partnership, joint venture
or limited liability company) or any "em-
ployee" authorized by you to give notice
of an "occurrence" or offense.
(b) Any "employee" authorized by such
partnership, joint venture, limited li-
ability company or other organization
to give notice of an "occurrence" or
offense.
(3) Notice to us of such "occurrence" or of an
offense will be deemed to be given as
soon as practicable If It Is given in good
faith as soon as practicable to your work-
ers' compensation Insurer. This applies
only If you subsequently give notice to us
of the "occurrence" or offense as soon as
practicable after any of the persons de-
scribed in Paragraphs e. (1) or (2) above
discovers that the "occurrence" or offense
may result In sums to which the Insurance
provided under this Coverage Pert may
apply.
However, If this Coverage Part Includes an en-
dorsement that provides limited coverage for
"bodily Injury" or "property damage" or pollution
costs arising out of a discharge, release or es-
cape of "pollutants" which contains a requirement
that the discharge, release or escape of "pollut-
ants" must be reported to us within a specific
number of days after Its abrupt commencement,
this Paragraph e. does not affect that require-
ment.
K. UNINTENTIONAL OMISSION
(2) If you are a partnership, joint venture or
limited liability company, and none of your
partners, joint venture members or man-
agers are Individuals, notice to us of such
"occurrence" or offense must be given as
soon as practicable only after the "occur-
rence" or offense is known by: L.
(a) Any individual who Is:
(1) A partner or member of any part-
nership or joint venture;
The following Is added to Paragraph 6., Repre-
sentations, of SECTION IV — COMMERCIAL
GENERAL LIABILITY CONDITIONS:
The unintentional omission of, or unintentional
error in, any Information provided by you which
we relied upon In Issuing this policy will not preju-
dice your rights under this insurance. However,
this provision does not affect our right to collect
additional premium or to exercise our rights of
cancellation or nonrenewal In accordance with
applicable Insurance laws or regulations,
BLANKET WAIVER OF SUBROGATION
The following Is added to Paragraph 8., Transfer
Of Rights Of Recovery Against Others To Us,
of SECTION IV — COMMERCIAL GENERAL LI-
ABILITY CONDITIONS:
CG D3 16 111111 0 2011 The Travelers Indemnity Company. All rights reserved. Page 5 of 6
r
COMMERCIAL GENERAL LIABILITY
If the Insured has agreed In a contract or agree- 3. "Bodily Injury" means bodily Injury, mental
ment to waive that Insured's right of recovery anguish, mental Injury, shock, fright, disability,
against any person or organization, we waive our humiliation, sickness or disease sustained by
right of recovery against such person or organiza- a person, Including death resulting from any
tion, but only for payments we make because of: of these at any time.
a. 'Bodily Injury" or "property damage" that oc- N. CONTRACTUAL LIABILITY—RAILROADS
curs; or 1. The following replaces Paragraph c. of the
b. "Personal Injury" or "advertising Injury" definition of 'Insured contract" In the DEFINI-
caused by an offense that Is committed; TIONS Section:
subsequent to the execution of that contract or c. Any easement or license agreement;
agreement. 2. Paragraph f.(1) of the definition of "Insured
M. AMENDED BODILY INJURY DEFINITION contract" In the DEFINITIONS Section Is de -
The following replaces the definition of "bodily leted,
Injury" In the DEFINITIONS Section:
Page 6 of 6 02011 The Travelers Indemnity Company. All rights reserved. CG D3 16 11 11
s,!: J! a CERTIFICATE OF LIABILITY INSURANCE
1T
D04/1
TYPE OF INSURANCE
04/1012015
012015
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EVEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. if SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsement(s).
PRODUCER
HAM E:CTJay-Pelton
PH NE 20 2-2 AX No
o AIL 'a elton idahosif.or
INBURERe AFFORDING COVERAGE NAIC0
MED EV (Any one person) $
INBURERA:
INSURED
INSURERS:
Contractors Northwest Inc
INSURER C:
DBA CNI NW INC
me Idaho State Insurance Fund 36129
PO Box 6300
:Leu
INSURER E
Coeur D Alene, ID 8381&1938
INSURER F:
COVERAGES CERTIFICATE NUMBER: 35 REVISION MB R'
Is
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
ILTR NBR
TYPE OF INSURANCE
ADDL
S
POUCYNUMBER
POLI TEFF
POLICYEMWDDNYVYL XPLIMITS
GENERAL LIABILITY
COMMERCIAL GENERAL LIABILITY
CLAIMS-MAOE El OCCUR
EACH OCCURRENCE $
PREMISES E acw nca$
MED EV (Any one person) $
PERSONAL S ADV INJURY S
GENERAL AGGREGATE S
GEN'L AGGREGATE
POLICY
LIMIT APPLIES PER
PRO -LOC
JFCT
PRODUCTS•COMP/OP AGO S
$
AUTOMOBILE
LIABILITY
ANY AUTO
AUTOSNEO AU'ros LEfI
HIRED AUTOSAUTOSWNED
COM INE03 IT
EeevJds 1
BODILY INJURY (Par person)ALL S
BODILY INJURY (Per accident) $
PROpat�PE dTY AMAGE S
S
UMBRELLA LIAR
EXCESS LIAR
H
OCCUR
CLAIMS -ME
EACH OCCURRENCE $
AGGREGATE E
DED
RETENnON
S
D
WORKERS COMPENSATION IN
AND EMPLOYERS' LIABILITYTORY
ANY OFFICERIMEMBERREXC EXCLUDED? ECUTIVE Y❑
(Mandatory In NH)
It describe describe under
DESCRIPTION OF OPERATIONS Wow
MIA
523027
04101/2015
04/01/2016
X WC STATU• X orH- Increased EL
LIMIT
E.L. EACH ACCIDENT S 500,000
E.L. DISEASE -EA EMPLOYE $ 500,000
E.L. DISEASE -POLICY LIMB I S 500,000
DESCRIPTION OF OPERATIONS / LOCATIONS IVEHICLES (Aeach ACORD 101, Additional Remade Schedule, Ifmom space la required)
Well 19 Treatment Facility Construction
25
City of Meridian
Attn: Finance
33 E Broadway Ave Ste 106
Meridian, ID 83642
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
®1988-2010
The ACORO name and logo are registered marks of ACORD
reserved.
Bond No. 23029004
Document A312TM - 2010
Conforms with The American Institute of Architects AIA Document 312
Payment Bond
CONTRACTOR:
(Name, legal stahts and address)
Contractors Northwest, Inc.
R O. Box 6300
Coeur d'Alene, ID 83816-1938
OWNER:
(Mame, legal slants and address)
City of Meridian
33 East Broadway Avenue
Meridian, ID 83642
CONSTRUCTION CONTRACT
Date: April 9, 2015
Amount: $650,680.00
SURETY:
(Name legal starts and principal place of business)
Liberty Mutual Insurance Company
1001 4th Ave Suite 1700
Seattle, WA 98154
Mailing Address for Notices
1001 4th Ave Suite 1700
Seattle, WA 98154
This document has Important legal
consequences. Consultation with
an attorney Is encouraged with
respect to its completion or
modifrca96n.
Any singular reference to
Contractor, Surety, Owner or
other party shall he considered
plural where applicable.
Six Hundred Fifty Thousand Six Hundred Eighty Dollars and 001100
Description:
(None and location)
Well 19 Treatment Facility - Constuction, Project #10418
BOND
Dute: April 29, 2015
Not earlier than Construction Contract Date)
Amount: $650,680.00 Six Hundred Fifty Thousand Six Hundred Eighty Dollars and 001100
Modifications to this Bond:xl None ❑ See Section t8
CONTRACTOR AS PRINCIPAL SURETY
Company: (Corporate Seal) Company: (Corporate Seal) cx�
Contractor orthwest, In Liberty Mutu Insurance CompanySignatu Signature: us r=
Name Dr D 6 N HAAGE SOi Nva thy tlrley
and Title: CEO L/ and Tide: Attorney -in -Fact
(Any additional signatures appear on fire las! page of this Payment Bond.)
(FOR INFORbIATIONONLY —Aliens, addims and telephone)
AGENT or BROKER:
Wells Fargo Insurance Services USA, Inc.
601 W. Main, Suite 1400
Spokane, WA 99201
509-358-3800
S-21491AS 8110
OWNER'S REPRESENTATIVE:
(Architect, Engineer or other parry:)
V1
§ 1 The Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to the Owner to
pay for labor, materials and equipment fbmished for use in the performance of the Construction Contract, which Is incorporated herein by reference,
subject to the following terms.
§ 2 If the Contractor promptly makes payment of all sums due to Claimants, and defends, indomniites and holds harmless the Owner from claims,
demands, liens or suits by any person or entity seeking payment for labor, materials or equipment famished for use in the performance of the
Construction Contract, then the Surety and the Contractor shall have no obligation under this Bond.
§ 3 if there is no Owner Default under the Construction Contract, the Surety's obligation to the Owner under this Bond shall arise after the Owner
has promptly notified the Contractor and the Surety (at the address described In Section 13) of claims, demands, liens or suits against the Owner or
the Owner's property by any person or entity seeking payment for labor, materials or equipment famished for use in the performance of the
Construction Contract and tendered defense of such claims, demands, liens or suits to the Contractor and the Surety.
§ 4 When the Owner has satisfied the conditions in Section 3, the Surety shall promptly and at the Surety's expense defend, indemnify and hold
harmless the Owner against a duly tendered claim, demand, lien or suit.
§ 6 The Surety's obligations to a Claimant under this Bond shall arise after the following:
§ 6.1 Claimants, who do not have a direct contract with the Contractor,
.1 have famished a written notice of non payment to the Contractor, stating with substandrl accuracy the amount claimed and the
name of the party to wham the materials were, or equipment was, furnished or supplied or for whom the labor was done or
performed, within ninety (90) days after having last performed labor or last furnished materials or equipment included In the Claim;
and
.2 have sent a Claim to the Surety (at the address described in Section 13).
§ 8.2 Claimants, who aro employed by or have a direct contract with the Contractor, have sent a Clain to the Surety (at the address described in
Section 13).
§ 6 If a notice ofnon•payment required by Section 5. 1.1 is given by the Owner to the Contractor, that is sufficient to satisfy a Claimant's oblignlion
to funUsh a written notice of non-payment under Section 5.1.1.
§ 7 When a Claimant has satisfied the conditions of Sections 5.1 or 5.2, whichever is applicable, the Surety shall promptly and at the Surety's
expense take the following actions:
§ 7.1 Send an answer to the Claimant, with a copy to the Owner, within sixty (60) days ufter receipt of the Claim, staling the amounts that am
undisputed and the basis for challenging any amounts that are disputed; and
§ 7.2 Pay or arrange for payment of any undisputed amounts
§ 7.3 The Surety's failure to discharge its obligations under Section 7.1 or Section 7,2 shall not be deemed to constitute a waiver of defenses the
Surety or Contractor may have or acquire as to a Claim, except as to undisputed amounts for which the Surety and Claimant have reached agreement,
If, however, the Surety fails to discharge its obligations under Section 7.1 or Section 7.2, the Surety shell indemnify the Claimant for the reasonable
attorney's fees the Claimant incurs thereafter to recover any sums found to be due and owing to the Claimant.
§ 8 The Surety's total obligation shall not exceed the amount of this Bond, plus the amount of reasonable attorney's fees provided under Section 7.3,
and the amount of this Bond shall be credited for any payments made in good faith by the Surety.
§ 9 Amounts owed by the Owner to the Contractor under the Construction Contract shall be used for the performance of We Construction Contract
and to satisfy claims, if any, under any construction performance bond. By the Contractor furnishing and the Owner accepting this Band, they agree
that all Ponds earned by the Contractor in the performance of the Construction Contract are dedicated to satisfy obligations of the Contractor and
Surety under this Bond, subject to the Owner's priority to use the funds for the completion of the work.
5-21401AS 8110
§ 10 The Surety shall not be liable to the Owner, Claimants or others for obligations of the Contractor that are unrelated to the Construction Contract.
The Owner shall not be liable for the payment of any costs or expenses of any Claimant under this Bond, and shall have under this Bond no
obligation to make payments to, or give notice on behalf of, Claimants or otherwise have any obligations to Claimants under this Bond.
§ 11 The Surely hereby waives notice of any change, including changes of time, to the Construction Contractor to related subcontracts, purchase
orders and other obligations.
§ 12 No suit or action shall be commenced by a Claimant under this Bond other then in a court of competent jurisdiction In the stale in which the
project that is the subject of the Construction Contractls located or after the expiration of one year from the date (1) on *hlch the Claimant sent a
Claim to the Surety pursuant to Section 5.1.2 or 5.2, or (2) on which the lost labor or service was performed by anyone or the last materials or
equipment were furnished by anyone under the Construction Contract, whichever of (1) or (2) first occurs. If the provisions of this Paragraph are void
or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable.
§ 13 Notice and Claims to the Surety, the Owner or the Contractor shall be mailed or delivered to the address shown on the page on which their
signature appears. Actual receipt ofnodco or Claims, however accomplished, shall be sufficient compliance as of the date received.
§ 14 When this Bond hes been fitmished to comply with a statutory or other legal requirement in the location where the construction was to be
performed, any provision in this Bond conflicting with sold statutory or legal requirement shall be deemed deleted herefiom and provisions
conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the Intent is that this Bond shall be
construed as a statutory bond and not as a common law bond.
§ 15 Upon request by any person or entity appearing to be a potential beneficiary of this Bond, the Contractor and Owner shall promptly famish a
copy of this Bond or shall permit a copy to be made.
§ 16 Definitions
§ 16.1 Claim. A written statement by the Claimant including at a minimum:
.1 the name of the Claimant;
.2 the name of the person for whom the labor was done, or materials or equipment furnished;
.3 a copy of the agreement or purchase order pursoenfto which labor, materials or equipment was furnished for use in the
performance of the Construction Contract;
.4 a brief description of the labor, materials or equipment furnished;
.5 the date on which the Claimant last performed labor or last furnished materials or equipment for use in the performance of the
Concoction Contract;
.6 the total amount earned by the Claimant fir labor, materials or equipment furnished as of the date of the Claim;
.7 the total amount of previous payments received by the Claimant; and
.8 the total amount due and unpaid to the Claimant for labor, materials or equipment furnished as of the dale of the Claim.
§ 16.2 Claimant. An individual or entity having a direct contract with the Contractor or with a subcontractor of the Contractor to furnish labor,
materials or equipment for use in the performance of the Construction Contract. Tho term Claimant also includes any Individual or entity that has
rightfully asserted a claim under an applicable mechanic's Ben or similar statute against the real property upon which the Project is located. The intent
of this Bond shall be to include without limitation in the terns "labor, materials or equipment" that part of water, gas, power, light, heal, oil, gasoline,
telephone service or rental equipment used in the Construction Cootrect, architecture[ and engineering services required for performance of the work
of the Contractor and the Contractor's subcontractors, and all other items for which a mechanic's lien may be asserted in the Jurisdiction where the
labor, materials or equipment were firmished.
§ 16.3 Construction Contract, The agreement between the Owner and Contractor identified on the cover poge, Including all Contract Documents
and all changes made to the agreement and the Contract Documents.
5.2149/AS 8110
§ 16.4 Owner Default, Failure of the Owner, which has not been remedied or waived, to pay the Contractor as required under the Construction
Contract or to perform and complete or comply with the other material terms of the Construction Contract.
§ 16.6 Contract Documents. All the documents that comprise bre agreement between the Owner and Contractor,
§ 171f this Bond is issued for an agreement between a Contractor and subcontractor, the term Contractor in this Bond shall be deemed to be
Subcontractor and the term Owner shall be deemed to be Conlruclor.
§ 18 Modifications to this bund are us follows:
(Space k provided below for additional slgnalures ofadded parties, other than (hare appearing on the cowr'page.)
CONTRACTOR AS PRINCIPAL SURETY
Company: (Capoate Seal) Company: (Corporate Seal)
Signature: Signature:
Name and Title: Name and Title:
Address Address
S•21491AS 8110
This power of Attorney limina the acts of those named herein, and they have no authority to bind the Company except In the manner and to the extent herein stated. Not
valid for mortgage, note, loan, letter of credit bank deposit, currency rate, Interest rate or residual value guarantees. To confirm the validity of this Power of Attorney call
SIM32.8240 between 9:00 em and 4,30 pm EST on any business day.
American Fire and Casualty Company Liberty Mutual Insurance Company
The Ohio Casualty Insurance Company West American Insurance Company
POWER OF ATTORNEY
KNOWN ALL PERSONS BY THESE PRESENTS: Thal American Fire B Casualty Company and The Ohio Casualty Insurance Company are corporations duly organized under the laws
of the Slate of New Hampshire, that Liberty Mutual Insurance Company is a corporation duty organized under the laws of the Slate of Masuechusells, and West American Insurance
Company Is e corporation duty organized wader the laws of IN State of Indiana (herein collectively called the'Companleay, pursuant to and by authority herein set forth, does hereby
following
Principal Name: Contractors Northwest, Inc.
Obligee Name: City of Meridian
Surety Bond Number: 23029004 Bond Amount See Band Form
IN WITNESS WHEREOF, [his Power of ANomey has been subscribed by an authorized officer or official of the Companies and the corporate seals of the Companies have been allied
thamtothisi8h_dayofNovember 2013.
INSUq �tw INSU NlusugA American Fire and Casualty Company
ar Rq 5° �° ° Rr Sy y The Ohio Casualty Insurance Company
(Oc)oc)
�`%"oreLiberty Mutual Insurance Company
9tz� ' -b, 19191991 >Was mmericcaannlInsurance Company
'ACN,/'r-" T?WHrHgT2>; rAb1ANp Y -isy:
} } } David ;Carey, Assistant Secretary
STATE OF PENNSYLVANIA ss
COUNTY OF MONTGOMERY
On this 180 day of Novernber 2013. before me personally appeared David M. Corey, who acknowledged himself to be the Assistant Secrelary at American Fire and Casually Company,
Liberty Mutual Insurance Company, The Ohio Casualty Company, and West American Ineumnos Company, and that he, as such, being authorized an to do, execute the foregoing
Insbumen[ forthe purposes therein contained by signing on behalfol the corporations by himself as a duty authorized officer.
I ham hemuntosubscribed my name and affixed my nalodal seal at Plymouth Meeting, Pennsylvania, on Ore day and year first above wd0en.
�Q, o�ao21�lnd
COMMONWEALTH OF PENNSYLVANIA
ti oNotarial SealTeresa Paalells, Notary PubllcBY:
PlymouthTvp., Montgomery County Teresa Paslells, otary Public
MyCommlsslonExptres March 20,2017
Aln Member Penmylvenle Assorla lon of Ndn a.
This Power of Allo executed pursuant to and by authority of the to owing By-laws and Authorizations of American Fire and Casually Company, The Ohio Casualty
Insurance Company, Liberty Mutual Insurance Company, and WaslAmedcan Insurance Compamywhlch resoNlons am now M fug force ande0ad reading as follows:
ARTICLE N— OFFICERS — Sectlon 12. Power of Atlomey. Any ol5oer or otherofficial of the Corpomtlon authorized for that purpose In writing by the Chairman or the President and
subject to such Imitation as the Chalmran or the President may prescribe, Shell appoint such aaomeysdmfac, as may be necessary to act In behalf of the Corporation to make, execute,
seal, acknowledge and deliver as surety any and all undertakings, bolds, rscognlzznces and other surely obligations. Such aBomeys-indecl, subled to the limitations set forth In their
respective powers of attorney, shall have full power to bind the Corporation by their signature and exemdloh of any such Instruments and to attach therato the seal of the Corporation.
When so executed, such Inahumanth shell be as binding as if signed by the President and attested to by the Secretary. Any power or authority granted to any representative or allomay.
Wool under the provisions of this aNcle may be revoked at any time by the Board, the Chairman, the President or by the officer orofficers granting such power or auONrity.
ARTICLE XIII — Execution of Contracts — SECTION 5. Surety ponds and UndedeNrlgs. Any officer of the Company eulhodard for that purpose in wrlling by the chairman or the
president and sub)acl to such fimtiegons as the chairman or the president may prescribe, shag appoint such allomeys-In-fact, as may be necessary to act In behalf of the Company to
make, execute,seal, acknowledge and deliver as surety any and all undertakings,bonds, recognlzareces and othersuetyobtigations. Such affomeys-In-lacsubled to the limitations set
forth In their respective powers of allomsy, shell have full power to Nnd the Company by their signature and execution of any such Instruments and lo attach thereto Ole seal of the
Company. When so executed such Instruments shall be as binding es uslgned by the president and attested by the secretary.
Certificate of Designation —The President of the Company, acting pursuant to the Byiaws of the Company, autlmdaes David M. Carey, Assistant Secretary to appoint such atiomeys-
In-lad as may be necessary to act on behalf of the Company to make, execute, seal, acknowledge and deliver as surely any and ati undertakings, bonds, recognhanoes and other
surety obligations.
Authorization — By unanimous consent of the Company's Board of Directors, the Company consents that facsimile or mechanically reproduced signature of any assistant secretary of
the Company, wherever appearing upon a cortlfied copy of any power of attorney Issued by the Company In connection with surety bonds, shall be valid and binding upon the Company
with the Same fume and effect as though manually affixed. - i
I, Gregory W. Davenport, the undersigned, Assistant Secretary, of American Fite and Casualty Company,. The Ohlo,Cesually Insurance Company, Liberty Mutual Insurance
Company, and West American Insurance Company do hereby eerily that the adgthal power of attorney orwhhh the'fonigolny Is a MI, Into and oned copy of the Power of Niamey
executed by said Companies, Is In full farce and afiecland has not been revoked.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seals ofsaid Companies this 29th dayol April 2015
eq'pN�`As4� Jp�1N5Ugq Jµt �Nab�'4 JxLINSCUflgA,r �ii�^
1906 i o 1912 ,e dm 1919 1991 = Y GregoryW. DavenporLAsslstanlSedelary
yrI-x, MAM1 p�Cx mij ACMw'�T= y'1 �'HAMT= 3 rNbIAN� T
Bond No, 23029004
Document A312TM -2010
Conforms with The American Institute of Architects AIA Document 312
Performance Bond
CONTRACTOR:
(Marne, legal stains and address)
Contractors Northwest, Inc.
P. O. Box 6300
Coeur d'Alene, ID 83816-1938
OWNER:
(Mance, legal sralas and address)
City of Meridian
33 East Broadway Avenue
Meridian, ID 83642
CONSTRUCTION CONTRACT
Date: April 9, 2015
Amount: S 650,680.00
SURETY:
(Marne, legal stapes and principal place ofbrrsiness)
Liberty Mutual Insurance Company
1001 4th Ave Suite 1700
Seattle, WA 98154
Melling Address for Notices
1001 4th Ave Suite 1700
Seattle, WA 98154
This document has Important legal
consequences. Consullatlon with
an attorney Is encouraged with
respect to Its completion or
modigca8on.
Any singular reference to
Con(ractor, Surely, Owner or
other party shall be considered
plural where applicable.
Six Hundred Fifty Thousand Six Hundred Eighty Dollars and 00/100
Description:
(Maine and location)
Well 19 Treatment Facility - Constuction, Project #10418
BOND
Date: April 29, 2015
(Not earlier than Consinecrlon Canton! Date)
Amount: 5650,680.00 Six Hundred Fifty Thousand Six Hundred Eighty Dollars and 00/100
Modifications to this Bond: 0 None [] Sec Scotian 16
CONTRACTOR AS PRINCIPAL SURETY
Company: (Corporate Seal) Company: (Corporate Seal)
Contractors Northwest, Y�Z. Liberty Mul al Insurance Company
Name D
and Title:
and Title:
(Any additional signatures appear on the last page of this Performance Bond)
(FOR JNFO&VA770NOft P —Name. address and telephone)
AGENT or BROKER:
Wells Fargo Insurance Services USA, Inc.
601 W. Main, Suite 1400
Spokane, WA 99201
509-358-3800
S-18621AS 6110
OWNER'S REPRESENTATIVE:
(Architect, Engineer or ollrer parry:)
a
§ 1 The Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to the Owner for
the performance of the Construction Contract, which is incorporated herein by reference.
§ 21f the Contractor performs the Construction Commel, the Surety and the Contractor shall have no obligation under this Bond, except when
applicable to participate in a conference as provided in Section 3.
§ 3Ifthem is no OwnerDafault under the Construction Contract, the Surety's obligation under this Bond shall arise after
.1 the Owner first provides notice to the Contractor and the Surety that the Owner is considering declaring a Contractor Default. Such
notice shall indicate whether the Owner is requesting a conference among the Owner, Contractor and Surety to discuss die
Contractor's performance. If the Owner docs not request a conference, the Surety may, within five (5) business days after receipt or
the Owner's notice, request such a wnference. If the Surety timely requests a conference, the Ownershall attend. Unless the Owner
agrees otherwise, any conference requested under this Section 3.1 shall be held within ten (10) business days of the Surety's receipt
of the Owne's notice. If the Owner, the Contractor and the Surety agree, the Contractor shall be allowed a reasonable time to
perform the Construction Contract, but such an agreement shall not waive the Owners right, if any, subsequently to declare a
Contractor Default;
.2 the Owner declares a Contractor Default, terminates the Construction Contract and notifies the Surety; and
.3 the Owner hes agreed to pay the Balance of the Contract Price in accordance with the terms of the Construction Contract to the
Surety or to a contractor selected to perform the Construction Contract.
§ 4 Failure on the part of the Owner to comply with the notice requirement in Section 3.1 shell not constitute a failure to comply with a condidon
precedent to the Surety's obligations, or release the Surely from its obligations, except to the extent die Surety demonstrates actual prejudice.
§ 6 When the Owner hus satisfied the conditions of Section 3, the Surety shall promptly and at the Surety's expense take one of the following actions:
§ 6.1 Arrange for the Contractor, with the consent of the Owner, to perform and complete the Construction Contract;
§ 6.2 Undertake to perform and complete the Construction Contract itself, through its agents or Independent contractors;
§ 6.3 Obtain bids or negotiated proposals from qualified contractors acceptable to the Owner for a contract for performance and completion of the
Construction Contract, arrange for a contract to be prepared for execution by the Owner and a contractor selected with the Ownees concurrence, to be
secured with performance and payment bonds executed by a qualifhed surety equivalent to the bonds Issued on the Construction Contract, and pay to
the Owner the amount of damages as described In Section 7 in excess of the Balance of the Contract Price Incurred by the Owner as a result of the
Contractor Default; or
§ 6.4 Waive its right to perform and complete, arrange for completion, or obtain a new contractor and with reasonable promptness under the
circumstances:
.1 After investigation, determine the amount for which it may be liable to the Owner and, as soon as practicable after the amount is
determined, make payment to the Owner, or
.2 Deny liability In whole or in part and notify the Owner, citing the reasons for denial.
§ 6 If the Surety does not proceed as provided in Section 5 with reasonable promptness, the Surety shall be deemed to be In default on this Bond
seven days after receipt of on additional written notice from the Owner to the Surety demanding that the Surety perform its obligations under this
Bond, and the Ownersholl be entitled to enforce any remedy available to the Owner. If die Surely proceeds as provided In Section 5A, and the
Owner refuses the payment or the Surety has denied liability, in whole or in part, without further notice the Owner shall be entitled to enforce any
remedy available to the Owner.
5-1852/AS 8/10
§ 71f the Surety elects to act under Section 5.1, 5.2 or 5.3, then the responsibilities of the Surety to Ilia Owner shall not be greater than those of the
Contractor under the Construction Contract, and the responsibilities of the Owner to the Surety shall not be greater than those of the Owner under the
Construction Contract. Subject to the commitment by the Owner to pay the Balance of the Contract Price, the Surety is obligated, without
duplication, for
.1 the responsibilities of the Contractor for correction ofdefeellve work and completion of the Construction Contract;
.2 additional legal, design professional and delay costs resulting &am the Contraelues Default, and resulting from the actions or
fallure to act of tie Surety under Section 5; and
.3 .liquidated damages, or if no liquidated damages are specified In the Construction Contract, actual damages caused by delayed
perfbrrnance or non-performance of the Contactor.
§ 81f the Surety elects to act under Section 5.1, 5.3 or 5.4, the Surety's liability is limited to ilia amount of Ibis Bond.
§ 9 The Surely shall not be liable to the Owner or others for obligations of the Contractor that aro unrchildd to the Construction Contract, and the
Balance or the Contract Price shall not be reduced or set off on account of any such unrelated obligations. No right of action shall accrue on Otis
Bond to any person or entity other than the Owner or Its heirs, executors, administrators, successors and assigns.
§ 10 The Surety hereby waives notice of any change, Including changes of time, to the Construction Contract or to related subcontracts, purchase
orders and other obligations.
§ 11 Any proceeding, legul or equitable, under this Bond may be Instituted in any court of competent jurisdiction In the location in which die work or
part of the work Is located and shall be Instituted within two years after a decloraOon of Contractor Default or wlddn two years after die Contractor
coaled working or within two years after the Surety refuses or fails to perform its obligations under this Bond, whichever occurs first If the
provisions of this Paragraph are void or prohibited by lase, the minimum period of limitation available to sureties as a defense in the jurisdiction of
the suit shall be applicable.
§ 12 Notice to the Surely, the Owner or the Contractor shall be mailed or delivered to the address shown on the page on which their signature
appears.
§ 13 Men this Bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be
performed, any provision In this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions
conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond shall be
construed as a statutory bond and not as a common Insv'bond.
§ 14 Definitions
§ 14.1 Balance of the Contract Price. The total amount payable by the Owner to die Contractor trader the Construction Contract after all proper
adjustments have been made, including allowance to the Contractor of any amounts received or to be received by the Owner in settlement of
Insurance or other claims for damages to which the Contractor is entitled, reduced by all valid and proper payments made to or on behalrorthe
Contractor under the Construction Contract.
§ 14.2 Construction Contract. The agreement between the Owner and Contractor identified on the cover page, including all Contract Documents
and changes made to the agreement and the Contract Documents.
§ 14.3 Contractor Default. Failure of the Contactor, which has not been remedied or waived, to perform or otherwise to comply with a material
term of the Construction Contract.
§ 14.4 Owner Default. Failure of the Owner, which has not been remedied or waived, to pay the Contractor as required under the Construction
Contract or to perform and complete or comply with the other material terns of the Construction Contract.
§ 14.6 Contract Documents. All the documents that comprise the agreement between the Owner and Contractor.
§ 16 If this Bond Is Issued for an agreement between a Contractor and subcontractor, the term Contractor In this Bond shell be deemed to be
Subcontractor and the tern Owner sboll be deemed to be Contraator.
$4S82/AS alto
§ 16 Modifications to this bond are as follows:
(Space Is provided below for additional signatures ofaddad parties, older than those appearing on the coverpoge.)
CONTRACTOR AS PRINCIPAL.
SURETY
Company: (Corporate Seal)
Company: (Co)porate Seal)
Signature:
Signature:
Nome and Title:
Name and Title:
Address
Address
S-16521AS 8110
Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: CONTINUED DEPARTMENT REPORTS
Award of Bid and Approval of Agreement to Post Drilling, Inc. for the
"WELL 30 TEST WELL CONSTRUCTION" project for the Not -To -Exceed
amount of $249,450.00.
MEETING NOTES
APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Date: 4/30/2015
Fund: 60 Department:
CITY OF MERIDIAN
CONTRACT/AGENDA REQUEST CHECKLIST
REQUESTING DEPARTMENT
3490
PUBLIC WORKS
GL Account: 96135 Project# 10012.0
Construction: X PSA: Task Order:
Project Name: WELL 30 TEST WELL CONSTRUCTION
Project Manager: Clint Worthington Department Representative: n/a
Contractor/Consultant/Design Engineer: CH2MHILL / Post Drilling, Inc.
Budget Available (Attach Report): No Contract Amount: $249,450.00
Will the project cross fiscal years? Yes No x
Budget Information: FY Budget: 15 Enhancement#: Grant#:
Other: BudgetAmendment Type of Grant:
CONTRACT CHECKLIST
BASIS OF AWARD
Low Bidder X Highest Rated Master Agreement
(Bid Results Attached) (Ratings Attached) (Category)
Typical Award Yes No X
If no please state circumstances and conclusion: Only 1 bidders responded. 3 bidders attended the Pre -Bid
Meeting. Bid and procurement were standard with the exception of number of bidders responding
The department did not have the funds to award. PW is taking a Budget Amendment to Council 5/5/15
right before this agreement.
10 Day Waiting Period Complete:
PW License # 13426
Corporation Status
Insurance Certificates Received (Date):
Payment and Performance Bonds Received (Date):
Yes
Current? (attach print out)
Goodstanding
Date Award Posted:
Yes
Rating:
Rating:
March 31, 2015
Builders Risk Ins. Req'd: Yes No x If yes, has policy been purchased? n/a
(Only appllcabale for projects above $1,000,000)
Date Submitted to Clerk for Agenda: April 30, 2015 Approved by Council
Issue Purchase Order No. Date Issued: WH5 submitted
Issue Notice of Award: Date: NTP Date:
(Only for non Public Works Project)
Memo
To: Jaycee Holman, City Clerk
From: Keith Watts, Purchasing Manager
CC: Jacy Jones, Clint Worthington
Date: 4/30/15
Re: May 5'h City Council Department Report
The Purchasing Department respectfully requests that the following item be placed on the
May 5"" City Council Agenda under Public Works Department Report.
Award of Bid and Approval of Agreement to Post Drilling Inc for the "WELL 30 TEST
WELL CONSTRUCTION' project for the Not -To -Exceed amount of $249,450.00.
Recommended Council Action: Award of Bid and Approval of Agreement to
Post Drilling, Inc. for the Not -To -Exceed amount of $249,450.00.
Thank you for your consideration.
• Page 1
AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES
WELL 30 TEST WELL CONSTRUCTION
PROJECT # 10012.0
THIS AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES is made this
5th day of May, 2015, and entered into by and between the City of Meridian, a municipal
corporation organized under the laws of the State of Idaho, hereinafter referred to as
"CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Post Drilling, Inc.,
hereinafter referred to as "CONTRACTOR", whose business address is P.O. Box 588,
Weiser, ID 83672and whose Public Works Contractor License # is 013426 -CC -4.
INTRODUCTION
Whereas, the City has a need for services involving Well Drilling Services;
and
WHEREAS, the Contractor is specially trained, experienced and competent
to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
Scope of Work:
1.1 CONTRACTOR shall perform and furnish to the City upon execution of this
Agreement and receipt of the City's written notice to proceed, all services and work,
and comply in all respects, as specified in the document titled "Scope of Work" a
copy of which is attached hereto as Attachment "A" and incorporated herein by this
reference, together with any amendments that may be agreed to in writing by the
parties.
1.2 All documents, drawings and written work product prepared or produced by
the Contractor under this Agreement, including without limitation electronic data
files, are the property of the Contractor; provided, however, the City shall have the
right to reproduce, publish and use all such work, or any part thereof, in any
manner and for any purposes whatsoever and to authorize others to do so. If any
such work is copyrightable, the Contractor may copyright the same, except that, as
to any work which is copyrighted by the Contractor, the City reserves a royalty -free,
non-exclusive, and irrevocable license to reproduce, publish and use such work, or
any part thereof, and to authorize others to do so.
1.3 The Contractor shall provide services and work under this Agreement
consistent with the requirements and standards established by applicable federal,
state and city laws, ordinances, regulations and resolutions. The Contractor
WELL 30 TEST WELL CONSTRUCTION page 1 of 12
Project 10012.0
represents and warrants that it will perform its work in accordance with generally
accepted industry standards and practices for the profession or professions that
are used in performance of this Agreement and that are in effect at the time of
performance of this Agreement. Except for that representation and any
representations made or contained in any proposal submitted by the Contractor
and any reports or opinions prepared or issued as part of the work performed by
the Contractor under this Agreement, Contractor makes no other warranties, either
express or implied, as part of this Agreement.
1.4 Services and work provided by the Contractor at the City's request under this
Agreement will be performed in a timely manner in accordance with a Schedule of
Work, which the parties hereto shall agree to. The Schedule of Work may be
revised from time to time upon mutual written consent of the parties.
2. Consideration
2.1 The Contractor shall be compensated on a Not -To -Exceed basis as provided
in Attachment B "Payment Schedule" attached hereto and by reference made a
part hereof for the Not -To -Exceed amount of $249,450.00.
2.2 The Contractor shall provide the City with a monthly statement and
supporting invoices, as the work warrants, of fees earned and costs incurred for
services provided during the billing period, which the City will pay within 30 days of
receipt of a correct invoice and approval by the City. The City will not withhold any
Federal or State income taxes or Social Security Tax from any payment made by
City to Contractor under the terms and conditions of this Agreement. Payment of
all taxes and other assessments on such sums is the sole responsibility of
Contractor.
2.3 Except as expressly provided in this Agreement, Contractor shall not be
entitled to receive from the City any additional consideration, compensation, salary,
wages, or other type of remuneration for services rendered under this Agreement
including, but not limited to, meals, lodging, transportation, drawings, renderings or
mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement
to consideration in the form of overtime, health insurance benefits, retirement
benefits, paid holidays or other paid leaves of absence of any type or kind
whatsoever.
Term:
3.1 This agreement shall become effective upon execution by both parties, and
shall expire upon (a) completion of the agreed upon work, (b) or unless sooner
terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some
other method or time of termination is listed in Attachment A.
3.2 Should Contractor default in the performance of this Agreement or materially
breach any of its provisions, City, at City's option, may terminate this Agreement by
giving written notification to Contractor.
WELL 30 TEST WELL CONSTRUCTION page 2 of 12
Project 10012.0
3.3 Should City fail to pay Contractor all or any part of the compensation set forth
in Attachment B of this Agreement on the date due, Contractor, at the Contractor's
option, may terminate this Agreement if the failure is not remedied by the City
within thirty (30) days from the date payment is due.
3.4 TIME FOR EXECUTING CONTRACT AND LIQUIDATED DAMAGES
Substantial Completion shall be accomplished within 50 (fifty) calendar days from
Notice to Proceed. This project shall be considered Substantially Complete when
the Owner has full and unrestricted use and benefit of the facilities, both from an
operational and safety standpoint, and only minor incidental work, corrections or
repairs remain for the physical completion of the total contract. Contractor shall be
liable to the City for any delay beyond this time period in the amount of $150.00
(one hundred fifty dollars) per calendar day. Such payment shall be construed to
be liquidated damages by the Contractor in lieu of any claim or damage because of
such delay and not be construed as a penalty.
Upon receipt of a Notice to Proceed, the Contractor shall have 60(sixty) calendar
days to complete the work as described herein. Contractor shall be liable to the
City for any delay beyond this time period in the amount of $150.00 (one hundred
fifty dollars) per calendar day. Such payment shall be construed to be liquidated
damages by the Contractor in lieu of any claim or damage because of such delay
and not be construed as a penalty. See Milestones listed below for Substantial
Completion.
4. Termination:
4.1 If, through any cause, CONTRACTOR, its officers, employees, or agents fails
to fulfill in a timely and proper manner its obligations under this Agreement, violates
any of the covenants, agreements, or stipulations of this Agreement, falsifies any
record or document required to be prepared under this agreement, engages in
fraud, dishonesty, or any other act of misconduct in the performance of this
contract, or if the City Council determines that termination of this Agreement is in
the best interest of CITY, the CITY shall thereupon have the right to terminate this
Agreement by giving written notice to CONTRACTOR of such termination and
specifying the effective date thereof at least fifteen (15) days before the effective
date of such termination. CONTRACTOR may terminate this agreement at any
time by giving at least sixty (60) days notice to CITY.
In the event of any termination of this Agreement, all finished or unfinished
documents, data, and reports prepared by CONTRACTOR under this Agreement
shall, at the option of the CITY, become its property, and CONTRACTOR shall be
entitled to receive just and equitable compensation for any work satisfactorily
complete hereunder.
4.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liability to
the CITY for damages sustained by the CITY by virtue of any breach of this
WELL 30 TEST WELL CONSTRUCTION page 3 of 12
Project 10012.0
Agreement by CONTRACTOR, and the CITY may withhold any payments to
CONTRACTOR for the purposes of set-off until such time as the exact amount of
damages due the CITY from CONTRACTOR is determined. This provision shall
survive the termination of this agreement and shall not relieve CONTRACTOR of
its liability to the CITY for damages.
5. Independent Contractor:
5.1 In all matters pertaining to this agreement, CONTRACTOR shall be acting as
an independent contractor, and neither CONTRACTOR nor any officer, employee
or agent of CONTRACTOR will be deemed an employee of CITY. Except as
expressly provided in Attachment A, Contractor has no authority or responsibility to
exercise any rights or power vested in the City and therefore has no authority to
bind or incur any obligation on behalf of the City. The selection and designation of
the personnel of the CITY in the performance of this agreement shall be made by
the CITY.
5.2 Contractor, its agents, officers, and employees are and at all times during the
term of this Agreement shall represent and conduct themselves as independent
contractors and not as employees of the City.
5.3 Contractor shall determine the method, details and means of performing the
work and services to be provided by Contractor under this Agreement. Contractor
shall be responsible to City only for the requirements and results specified in this
Agreement and, except as expressly provided in this Agreement, shall not be
subjected to City's control with respect to the physical action or activities of
Contractor in fulfillment of this Agreement. If in the performance of this Agreement
any third persons are employed by Contractor, such persons shall be entirely and
exclusively under the direction and supervision and control of the Contractor.
6. Indemnification and Insurance:
6.1 CONTRACTOR shall indemnify and save and hold harmless CITY from and
for any and all losses, claims, actions, judgments for damages, or injury to persons
or property and losses and expenses and other costs including litigation costs and
attorney's fees, arising out of, resulting from, or in connection with the performance
of this Agreement by the CONTRACTOR, its servants, agents, officers,
employees, guests, and business invitees, and not caused by or arising out of the
tortious conduct of CITY or its employees. CONTRACTOR shall maintain, and
specifically agrees that it will maintain throughout the term of this Agreement
minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per
incident or occurrence, Automobile Liability Insurance One Million Dollars
($1,000,000) per incident or occurrence and Workers' Compensation Insurance, in
the statutory limits as required by law.. The limits of insurance shall not be deemed
a limitation of the covenants to indemnify and save and hold harmless CITY; and if
CITY becomes liable for an amount in excess of the insurance limits, herein
provided, CONTRACTOR covenants and agrees to indemnify and save and hold
WELL 30 TEST WELL CONSTRUCTION page 4 of 12
Project 10012.0
harmless CITY from and for all such losses, claims, actions, or judgments for
damages or injury to persons or property and other costs, including litigation costs
and attorneys' fees, arising out of, resulting from , or in connection with the
performance of this Agreement by the Contractor or Contractor's officers, employs,
agents, representatives or subcontractors and resulting in or attributable to
personal injury, death, or damage or destruction to tangible or intangible property,
including use of. CONTRACTOR shall provide CITY with a Certificate of
Insurance, or other proof of insurance evidencing CONTRACTOR'S compliance
with the requirements of this paragraph and file such proof of insurance with the
CITY at least ten (10) days prior to the date Contractor begins performance of it's
obligations under this Agreement. In the event the insurance minimums are
changed, CONTRACTOR shall immediately submit proof of compliance with the
changed limits. Evidence of all insurance shall be submitted to the City Purchasing
Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue,
Meridian, Idaho 83642.
6.2 Any deductibles, self-insured retention, or named insureds must be declared
in writing and approved by the City. At the option of the City, either: the insurer
shall reduce or eliminate such deductibles, self-insured retentions or named
insureds; or the Contractor shall provide a bond, cash or letter of credit
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
6.3 To the extent of the indemnity in this contract, Contractor's Insurance
coverage shall be primary insurance regarding the City's elected officers, officials,
employees and volunteers. Any insurance or self-insurance maintained by the City
or the City's elected officers, officials, employees and volunteers shall be excess of
the Contractor's insurance and shall not contribute with Contractor's insurance
except as to the extent of City's negligence.
6.4 The Contractor's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
6.5 All insurance coverages for subcontractors shall be subject to all of the
insurance and indemnity requirements stated herein.
6.6 The limits of insurance described herein shall not limit the liability of the
Contractor and Contractor's agents, representatives, employees or subcontractors.
Bonds: Payment and Performance Bonds are required on all Public Works
Improvement Projects per the ISPWC and the City of Meridian Supplemental
Specifications & Drawings to the ISPWC, which by this reference are made a part
hereof.
8. Warranty: All construction and equipment provided under this agreement shall be
warranted for 2 years from the date of the City of Meridian acceptance per the
WELL 30 TEST WELL CONSTRUCTION page 5 of 12
Project 10012.0
ISPWC and the Meridian Supplemental Specifications & Drawings to the ISPWC
and any modifications, which by this reference are made a part hereof.
All items found to be defective during a warranty inspection and subsequently
corrected will require an additional two (2) year warranty from the date of City's
acceptance of the corrected work.
9. Meridian Stormwater Specifications: All construction projects require either a
Storm Water Pollution Prevention Plan (SWPPP) or an erosion sediment control
plan (ESCP) as specified in the City of Meridian Construction Stormwater
Management Program (CSWMP) manual. The CSWMP manual containing the
procedures and guidelines can be found at this address:
htto://www.meridiancity.org/environmental.aspx?id=l 3618.
10. Notices: Any and all notices required to be given by either of the parties hereto,
unless otherwise stated in this agreement, shall be in writing and be deemed
communicated when mailed in the United States mail, certified, return receipt
requested, addressed as follows:
CITY
CONTRACTOR
City of Meridian
Post Drilling, Inc.
Purchasing Manager
Attn: Sherry Young, VP
33 E Broadway Ave
P.O. Box 588
Meridian, ID 83642
Weiser, ID 83672
208-888-4433
Phone: 208-585-3411
Email: office@postdrilling.com
Idaho Public Works License #013426 -CC -4
Either party may change their address for the purpose of this paragraph by giving
written notice of such change to the other in the manner herein provided.
11. Attorney Fees: Should any litigation be commenced between the parties hereto
concerning this Agreement, the prevailing party shall be entitled, in addition to any
other relief as may be granted, to court costs and reasonable attorneys' fees as
determined by a Court of competent jurisdiction. This provision shall be deemed to
be a separate contract between the parties and shall survive any default,
termination or forfeiture of this Agreement.
12. Time is of the Essence: The parties hereto acknowledge and agree that time is
strictly of the essence with respect to each and every term, condition and provision
hereof, and that the failure to timely perform any of the obligations hereunder shall
constitute a breach of, and a default under, this Agreement by the party so failing to
perform.
13. Assignment: It is expressly agreed and understood by the parties hereto, that
CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any
of its rights under this Agreement except upon the prior express written consent of
CITY.
WELL 30 TEST WELL CONSTRUCTION page 6 of 12
Project 10012.0
14. Discrimination Prohibited: In performing the Work required herein,
CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or
local law, rule or regulation against any person on the basis of race, color, religion,
sex, national origin or ancestry, age or disability.
15. Reports and Information:
15.1 At such times and in such forms as the CITY may require, there shall be
furnished to the CITY such statements, records, reports, data and information as
the CITY may request pertaining to matters covered by this Agreement.
15.2 Contractor shall maintain all writings, documents and records prepared or
compiled in connection with the performance of this Agreement for a minimum of
four (4) years from the termination or completion of this or Agreement. This
includes any handwriting, typewriting, printing, photo static, photographic and every
other means of recording upon any tangible thing, any form of communication or
representation including letters, words, pictures, sounds or symbols or any
combination thereof.
16. Audits and Inspections: At any time during normal business hours and as often
as the CITY may deem necessary, there shall be made available to the CITY for
examination all of CONTRACTOR'S records with respect to all matters covered by
this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make
excerpts or transcripts from such records, and to make audits of all contracts,
invoices, materials, payrolls, records of personnel, conditions of employment and
other data relating to all matters covered by this Agreement.
17. Publication, Reproduction and Use of Material: No material produced in whole
or in part under this Agreement shall be subject to copyright in the United States or
in any other country. The CITY shall have unrestricted authority to publish, disclose
and otherwise use, in whole or in part, any reports, data or other materials prepared
under this Agreement.
18. Compliance with Laws: In performing the scope of work required hereunder,
CONTRACTOR shall comply with all applicable laws, ordinances, and codes of
Federal, State, and local governments.
19. ACHD: Contractor shall be responsible for coordinating with the City to obtain
appropriate ACHD permit(s) and will reimburse the City for fees, fines, or
penalties City incurs due to Contractor's violation of any ACHD policy. City shall
certify to ACHD that Contractor is authorized to obtain a Temporary Highway and
Right -of -Way Use Permit from ACHD on City's behalf. The parties acknowledge
and agree that the scope of the agency granted by such certification is limited to,
and conterminous with, the term and scope of this Agreement.
20. Changes: The CITY may, from time to time, request changes in the Scope of Work
to be performed hereunder. Such changes, including any increase or decrease in
WELL 30 TEST WELL CONSTRUCTION page 7 of 12
Project 10012.0
the amount of CONTRACTOR'S compensation, which are mutually agreed upon by
and between the CITY and CONTRACTOR, shall be incorporated in written
amendments which shall be executed with the same formalities as this Agreement.
21. Construction and Severability: If any part of this Agreement is held to be invalid or
unenforceable, such holding will not affect the validity or enforceability of any other
part of this Agreement so long as the remainder of the Agreement is reasonably
capable of completion.
22. Waiver of Default: Waiver of default by either party to this Agreement shall not be
deemed to be waiver of any subsequent default. Waiver or breach of any provision
of this Agreement shall not be deemed to be a waiver of any other or subsequent
breach, and shall not be construed to be a modification of the terms of this
Agreement unless this Agreement is modified as provided above.
23. Advice of Attorney: Each party warrants and represents that in executing this
Agreement. It has received independent legal advice from its attorney's or the
opportunity to seek such advice.
24. Entire Agreement: This Agreement contains the entire agreement of the parties
and supersedes any and all other agreements or understandings, oral of written,
whether previous to the execution hereof or contemporaneous herewith.
25. Order of Precedence: The order or precedence shall be the contract agreement,
the Invitation for Bid document, then the winning bidders submitted bid document.
26. Public Records Act: Pursuant to Idaho Code Section 9-335, et seq., information
or documents received from the Contractor may be open to public inspection and
copying unless exempt from disclosure. The Contractor shall clearly designate
individual documents as "exempt" on each page of such documents and shall
indicate the basis for such exemption. The CITY will not accept the marking of an
entire document as exempt. In addition, the CITY will not accept a legend or
statement on one (1) page that all, or substantially all, of the document is exempt
from disclosure. The Contractor shall indemnify and defend the CITY against all
liability, claims, damages, losses, expenses, actions, attorney fees and suits
whatsoever for honoring such a designation or for the Contractor's failure to
designate individual documents as exempt. The Contractor's failure to designate as
exempt any document or portion of a document that is released by the CITY shall
constitute a complete waiver of any and all claims for damages caused by any such
release.
27. Applicable Law: This Agreement shall be governed by and construed and enforced
in accordance with the laws of the State of Idaho, and the ordinances of the City of
Meridian.
28. Approval Required: This Agreement shall not become effective or binding until
approved by the City of Meridian.
WELL 30 TEST WELL CONSTRUCTION page 8 of 12
Project 10012.0
CITY IBhA
TAMMY de W D MAYOR
Dated:
POST DRILLING, INC.
—.
SHERRY YOUNG,
Dated: Q - 3o - Is
Approved by Council:
3�QORnxeo e4c�'a r
r
Of
SFS
partment Approval
_
rAlKHRRI'-IFIN'STEWARRT,, vEngineering Manager
Dated:: 4�I S1 r
Purchasing Approval f,
o,A' TA
BY:
KEITH -WATTS, Purchasing Manager
Dated::
Project Manager
Clint Worthington, Staff Engineer II
WELL 30 TEST WELL CONSTRUCTION page 9 of 12
Project 10012.0
Attachment A
SCOPE OF WORK
REFER TO INVITATION TO BID PW -15-10012.0
ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the
Invitation to Bid Package # PW -15-10012.C, are by this reference made
a part hereof.
WELL 30 TEST WELL CONSTRUCTION page 10 of 12
Project 10012.0
Attachment B
MILESTONE / PAYMENT SCHEDULE
A. Total and complete compensation for this Agreement shall not exceed
$249,450.00.
Milestone 1 Substantial Completion 50 (fifty) days
Milestone 2 Final Completion 60 (sixty) days
Contract includes furnishing all labor, materials, equipment, and incidentals as required for the
above named project per IFB PW -15-10012.0
NOT -TO -EXCEED CONTRACT TOTAL ....................... 5249.450.00
CONTRACT IS A NOT TO EXCEED AMOUNT. LINE ITEM PRICING BELOW WILL BE USED FOR INVOICE
VERIFICATION AND ANY ADDITIONAL INCREASES OR DECREASES IN WORK REQUESTED BY CITY.
Item
!Quantit
No. Description Unit Unit Price
Perm itti ng/Mobi lization/
1
Demobilization/1
LS
$24,500.00
Cleanup
2
Install 3/4 -inch Minus Aggregate Work
150
CY
$20.00
Pad
3
Direct Mud -Rotary Drilling and Steel
60
LF
$300.00
Surface Casingand Seal
4
12 -inch Diameter Drive Shoe
1
LS
$700.00
5
Cable Tool Rig Mobilization and
Utilization
1
LS
$2,500.00
6
Pilot Hole Drilling
940
LF
$80.00
7
Geophysical Logging
1
EA
$4,500.00
WELL 30 TEST WELL CONSTRUCTION page 11 of 12
Project 10012.0
8
Borehole Reaming
940
LF
$34.00
9
Caliper Survey of Reamed Borehole
1
EA
$2,250.00
10
Furnish and Install 2 -Inch Diameter
5,700
LF
$5.00
PVC Well Casing
11
Furnish and Install 2 -Inch Diameter
PVC Well Screen (assume 0.020 -inch
240
LF
$6.00
aperture)
12
Furnish and Install Sand Filter Pack
550
LF
$20.00
13
Furnish and Install Grout Seals
500
LF
$20.00
14
Well Development (includes
submersible pump installation for water
40
HR
$350.00
quality Sam lin
15
Disinfect and Cap Well
1
LS
$3,500.00
16
All Other Work
1
LS
$10,000.00
17
Rig time
24
HR
$350.00
Travel expenses, if applicable, will be paid at no more than the City of Meridian's
Travel and Expense Reimbursement Policy.
WELL 30 TEST WELL CONSTRUCTION page 12 of 12
Project 10012.0
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IDSOS Viewing Business Entity
IDAHO SECRETARY OF STATE
Viewing Business Entity
Page 1 of 1
Lawerence Denney, Secretary of State
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[ Get a certificate of existence for POST DRILLING INC. ]
[ Monitor POST DRILLING INC. business filings ]
POST DRILLING INC.
PO BOX 588
WEISER, ID 83672
Type of Business:
CORPORATION, GENERAL BUSINESS
Status:
GOODSTANDING
State of Origin:
IDAHO
Date of 10 May 2012
Origination/Authorization:
Initial Registered Agent:
SHERRY YOUNG
1239 INDIANHEAD RD
WEISER, ID 83672
Organizational ID / Filing
C194649
Number:
Number of Authorized Stock 100000
Shares:
Date of Last Annual Report: 23 Mar 2015
Annual Report Due: May 2016
Original Filing:
Filed 10 May 2012 INCORPORATION
Annual Reports:
Report for year 2015 ANNUAL REPORT
Report for year 2014 ANNUAL REPORT
Report for year 2013 ANNUAL REPORT
Idaho Secretary of State's Main Page
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State of Idaho Home Page
Comments, questions or suggestions can be emailed to: sosinfo(obsos.idaho.gov
hftp://www.accessidaho.org/public/sos/Corp/C194649.html 4/30/2015
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R4 jPrJ Page: 1 of 1 INe4 ';Last
Details - License Number: 013426
Lic
Registration p:
013426
Issue:
8/15/2014
Expire:
9/30/2015
Type:
PUBLIC WORKS
Sub -Type:
CC
Status:
ACTIVE
Company:
Past Drilling, Inc.
Phone:
(208) 585-3411
Cell:
(208) 550 0175
Pager.
Fax:
(208)549-8112
Owner Name:
The Division of Building Sakty, makes every eM1od to produce and PUNIsh the most current and accurate information possible. No waranlies, expressed or implied, are provided for the data herein, its use, or
its interpolation Alliance of [his website indicates understanding and acceplance of This statement.
1 -SW 955-3044, 1090 E Watedower St, Suite 150 Meridian ID 03642
HOME I CONTACT
https://web.dbs.idaho.gov/etrakit3/Custom/Idaho_PublieWorksSearchRslts.aspx 4/30/2015
Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER: 12
PROJECT NUMBER:
ITEM TITLE: ORDINANCES
Ordinance No. 1�;-I 3 :Ordinance Updating Provisions Of
Licensing, Permitting, False Alarm, And Parking Codes
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN ORDINANCE NO. IS- (q3
BY THE CITY COUNCIL: BIRD, BORTON, CAVE, NER, MILAM, ROUNTREE, ZAREMBA
AN ORDINANCE OF THE CITY OF MERIDIAN IN ADA COUNTY, IDAHO, REPEALING
TITLE 3, CHAPTER 6, OF THE MERIDIAN CITY CODE, REGARDING MASSAGE
THERAPISTS; REPEALING TITLE 5, CHAPTER 2, OF THE MERIDIAN CITY CODE,
REGARDING OPENING BURNING; AMENDING MERIDIAN CITY CODE SECTION 5-4-
5(C), REGARDING SITE INSPECTIONS FOR PERMITS FOR RETAIL SALES OF
NONAERIAL COMMON FIREWORKS; AMENDING MERIDIAN CITY CODE SECTION 5-
4-5(D), REGARDING APPLICATION DEADLINES FOR PERMITS FOR RETAIL SALES
OF NONAERIAL COMMON FIREWORKS; REPEALING MERIDIAN CITY CODE
SECTION 5-4-5(F), REGARDING WINTER FIREWORKS SALES; AMENDING MERIDIAN
CITY CODE SECTION 5-4-10(B)(9), REGARDING SITE PLANS FOR PUBLIC
FIREWORKS DISPLAYS; AMENDING MERIDIAN CITY CODE SECTIONS 5-4-10(D) AND
(E), REGARDING DEADLINES FOR PUBLIC FIREWORKS DISPLAYS; AMENDING
MERIDIAN CITY CODE SECTION 6-3-8, REGARDING FALSE ALARMS; AMENDING
MERIDIAN CITY CODE SECTION 3-5-2(B), ADDING A REQUIREMENT THAT NEW
APPLICANTS FOR PAWNBROKER LICENSING SUBMIT FINGERPRINTS FOR A
NATIONAL BACKGROUND CHECK AND EXEMPTING RENEWING APPLICANTS;
AMENDING MERIDIAN CITY CODE SECTION 3-5-2(I) TO CLARIFY THAT EACH
PAWNSHOP LOCATION REQUIRES A SEPARATE LICENSE; AMENDING MERIDIAN
CITY CODE SECTION 3-5-9(B)(4) TO AVOID CONFLICT WITH OTHER APPLICABLE
LAWS; AMENDING MERIDIAN CITY CODE SECTION 7-2-5(C), REGARDING
EXCEPTIONS TO PARKING REQUIREMENTS; ADOPTING A SAVINGS CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Idaho Code Title 54, Chapter 40 now requires state licensure and oversight of
massage therapists;
WHEREAS, open burning is largely regulated by the Idaho Department of Environmental
Quality and permitting by the City is redundant and adds administrative expense;
WHEREAS, improvements to the application workflow and deadlines for permits to sell
nonaerial common fireworks will improve the process for applicants while meeting the public interest
in oversight;
WHEREAS, false fire alarms are costly and divert public safety attention and resources from
actual emergencies, and should be regulated consistently with other public safety false alarms;
WHEREAS, the City Council of the City of Meridian is empowered by the Idaho Legislature
to regulate and license businesses, pursuant to Idaho Code section 50-307, and finds that it is in the
best interest of the health, safety, and welfare of the people of Meridian to conduct criminal
background checks on new pawnbrokers as a condition of licensing, and to clarify that each new
pawnshop location requires a separate license, and to ensure that provisions of City Code regulating
pawnbrokers do not conflict with any other laws;
MASSAGE THERAPIST, OPEN BURNING, FIREWORKS, FALSE ALARMS, PAWNBROKER CODE UPDATES PAGE 1 OF 8
WHEREAS, exempting law enforcement trailers from the parking requirements will best
protect the public health and safety;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE
CITY OF MERIDIAN, ADA COUNTY, IDAHO:
Section 1. That Title 3, Chapter 6, of the Meridian City Code, regarding massage therapists,
shall be repealed.
Section 2. That Title 5, Chapter 2, of the Meridian City Code, regarding opening burning, shall
be repealed.
Section 3. That Meridian City Code section 5-4-5(C) shall be amended as follows:
C. The city clerk or designee shall direct the plafming, building, and police department to review the
application, and shall request that the fire chief or designee and the electrical inspector conduct a
site inspection at each operation, in order to determine:
1. Whether the proposed operations, activities, and/or uses are in compliance with this chapter and
any other applicable laws; and
2. Whether use of such permit by applicant will likely endanger the health, safety, and/or welfare
of persons or property.
Section 4. That Meridian City Code section 5-4-5(D) shall be repealed and replaced with
language to read as follows:
D. Complete applications for nonaerial common fireworks permits authorizing the permittee to sell
nonaerial common fireworks during the summer sales period shall be filed with the city clerk on or
before June 1, or the next business day if such date falls on a nonbusiness day. Complete applications
for nonaerial common fireworks permits authorizing the permittee to sell nonaerial common fireworks
during the winter sales period shall be filed with the city clerk on or before December 1, or the next
business day if such date falls on a nonbusiness day.
Section 5. That Meridian City Code section 5-4-5(F), regarding winter fireworks sales, shall
be repealed.
Section 6. That Meridian City Code section 5-4-10(B)(9) shall be amended as follows:
9. A site plan for the proposed site of the public fireworks display for which the permit is sought,
which plan shall comply with the standards set forth in National Fire Protection Association standards
(NFPA) 1123 or 1126 and shall include number and diameter of mortars to be discharged and form of
ignition to be used;
Section 7. That Meridian City Code sections 5-4-10(D) and (E) shall be amended as follows:
D. Applications for public fireworks display permits shall be filed with the city clerk at least fet4y five
(4-5) thirty 30 days preceding the date on which the proposed public fireworks display is to occur.
MASSAGE THERAPIST, OPEN BURNING, FIREWORKS, FALSE ALARMS, PAWNBROKER CODE UPDATES PAGE 2 of 8
E. So long as the application is filed at least f A (4 5) thirty 30 days preceding the date on which
the proposed public fireworks display is to occur, the city clerk shall notify the applicant if deficiencies
in the application exist and the applicant shall have five (5) business days from the date of the notice to
correct any deficiencies.
Notwithstanding any such extension or extensions, any application pending required action by
applicant within •'i'�30) fourteen (14) days of the proposed public fireworks display shall be denied.
Section 8. That Meridian City Code section 6-3-8 shall be amended as follows:
6-3-8: BURCYL ALARM SYSTEMS; DEFINITIONS:
A. Purpose: The purpose of this Section is to reduce the number of the false fireburglar and robbery
alarms thereby enhancing response time on other critical calls for service.
B. Definitions: For the purpose of this Section, the following terms, phrases, and words and derivations
thereof, shall have the meaning given herein, When consistent with the context, words used in the
present tense include the future, words in the plural number include the singular number, and
words in the singular number include the plural number. The word "shall" is mandatory and not
merely directory.
ALARM AGENT: Any person employed by an alarm business whose duties include the
installation, maintenance, repair, service, response to, or summoning others to respond to an alarm
system. When the alarm system is the sole responsibility of the user and no contractual agreements
with another company exist for the maintenance of alarm equipment, the user shall be considered
the alarm agent for purposes of this Section.
ALARM COMPANY DIRECTOR: Any person who receives an activation of an alarm or alarm
system as provided by this Section and then transmits the information to the Meridian City Police
Department or Meridian Fire Department.
ALARM OFFICER: The Chief of Police of the City of Meridian or his designee or the Chief of
Fire of the City of Meridian or his designee.
ALARM SUBSCRIBER: Any person who purchases, leases, contracts for, or otherwise obtains an
alarm system or contracts for the servicing or maintenance of an alarm system.
ALARM SYSTEM: Any mechanical, electrical or other device which is designated or used for the
detection of a trespass, burglary, of robbery, or fire within a building, structure, or facility, or for
alerting others to a hazard or to the commission of an unlawful act within a building, structure or
facility, or which emits a sound or transmits a signal or message when activated and which is
designated to elicit a response from the Police Department or the Fire Department. Alarm systems
include, but are not limited to, direct dial telephone devices, audible alarms and proprietor alarms.
Devices which are not designed or used to register alarms but are audible, visible, or perceptible
outside the protected building, structure or facility are not included within this definition. An alarm
system includes all the necessary equipment designed and installed for the detection of a trespass,
burglary, robbery, fire or other hazard in a single building, structure or facility, or for alerting
others to the commission of an unlawful act within a building, structure or facility.
MASSAGE THERAPIST, OPEN BURNING, FIREWORKS, FALSE ALARMS, PAWNBROKER CODE UPDATES PAGE 3 OF 8
AUDIBLE ALARM: A device designed for the detection of unauthorized entry or presence on
certain premises which generates an audible sound or signal on such premises when it is activated.
AUTOMATIC DIALING DEVICE: An alarm system which automatically sends over regular
telephone lines, by direct connection or otherwise, a prerecorded voice message or coded signal
indicating the existence of an emergency situation that the alarm system is designed to detect.
EMERGENCY: Any condition for which the alarm was designed and installed, and which results
in a response of police personnel.
FALSE ALARM: An alarm signal, message, transmittal, or communication which is activated
from an alarm system and which is responded to by personnel of the Police Department or Fire
Department for which no emergency situation exists or existed as determined by the responding
personnel. False alarm shall not include alarms caused by natural occurrences such as hurricanes,
tornadoes, earthquakes, or other extraordinary circumstances determined by the alarm officer to be
clearly beyond the control of the alarm subscriber.
FIRE DEPARTMENT: The Meridian Fire Department
PENALTY STATUS: That status achieved by more than two (2) false alarms within the calendar
year beginning January 1 and ending December 31.
PERSON: Any individual, partnership, association, corporation, organization of any kind, or any
governmental entity or political subdivision thereof.
POLICE DEPARTMENT: The Meridian Qty Police Department.
C. Alarm Systems Maintenance:
1. Each alarm subscriber shall maintain each alarm system in good working order, and provide the
necessary service to prevent malfunctions.
2. It shall be unlawful for an alarm subscriber to allow, permit, or use an alarm system which is not
in good working order, or has fallen into disrepair, or has malfunctioned.
D. Maintaining A Public Nuisance Alarm; Penalty Fees:
1. More Than Two False Alarms: No person, whether or not an alarm subscriber, shall maintain,
operate, use or attempt to use an alarm system which generates more than two (2) false alarms in
a calendar year.
2. Pen alt3 Fees: Any l...... system maintained, ooefated, used,or- aRempted to be used ___ .__l_t____
of this Sedion shall be doomed a publie nuisanee pursuant to 1daho Code seetien 50 334. In
addition to reimbursement or any other remedy available to the City, the City may charge a
impose a penalty fee for each and every false alarm after the two (2) within the calendar year as
determined by following the schedule below:
Third false alarm within the calendar year $ 25.00
Fourth false alarm within the calendar year $50.00
Fifth false alarm within the calendar year $75.00
Every successive false alarm over 5 within the same calendar year $100.00
MASSAGE THERAPIST, OPEN BURNING, FIREWORKS, FALSE ALARMS, PAWNBROKER CODE UPDATES PAGE 4 OF 8
1. An alarm subseriber who has notiee of his,lher alarm system being deemed a publie faiisanees4W]
be assessed •. natty fee i or-da« e t b C2 f this C t'
....,.,�.,.,�..... penalty �� ... ..�......w..� .
I An alarm subscriber who has notice of the assessed penalty or for any amount due in
reimbursement, shall remit within fifteen (15) days the amounts due to the city.
F. Prohibited Alarm Systems: No person shall use or operate an automatic dialing device or any device
programmed to initiate and deliver a message or signal to any telephone number belonging to the
city.
G. Violations:
1. It shall be unlawful to operate or maintain any "alarm system" as defined in subsection B of this
section for any purpose other than reporting such trespasses, burglaries, robberies, fires, or other
crimes or hazards involving potential .,serious -property loss, bodily injury or death.
2. It shall be unlawful for any person to operate or use a public safety alarm system for any purpose
other than that for which it is installed, or for any purpose other than detecting and reporting a
trespass, burglary, robbery fire, or other pe fmitc = e pufpese hazard.
3. It shall be unlawful for any alarm agent, alarm subscriber or other person to install, operate or use
any "alarm system" as defined in this section which malfunctions due to improper installation or
operation and that results in the generation of false alarms.
I. Enforcement: The conviction or punishment of any person for violation of the provisions of this
section shall not release such person from paying any business taxes, charges, fees, license fees or
reimbursement for false alarms due and unpaid at the time of such conviction, nor shall payment of
MASSAGE THERAPIST, OPEN BURNING, FIREWORKS, FALSE ALARMS, PAWNBROKER CODE UPDATES PAGE 5 OF 8
any fee or reimbursement for false alarm prevent the criminal prosecution for violation of any of
the provisions of this section. All remedies shall be cumulative and the use of one or more
remedies by the city shall not bar the use of any other remedy provided by law.
J. Penalties:
1. Unless otherwise provided, any person violating any of the provisions of this section shall be
deemed guilty of , general .. isde-.,,e..,.,.. and Won onvi_fie thereof-, ball be fined o
...r« �
ed in the e fAy jail i b d that permitted RJ ' an infraction, and
shall be subject to a fine of $250.00.
2. Each and every false alarm over three (3) within the calendar year shall be deemed a separate
offense.
Section 9. That Meridian City Code section 3-5-2(13) shall be amended as follows:
B. Application For License: An application for such license shall be made to the city clerk in such
form and manner as the city clerk may prescribe. Upon receipt of a complete application for a
pawnbroker license, the City Clerk shall cause a criminal background investigation to be made and
shall refer all applications to the police department for its recommendation. Such application shall be
accompanied by an application fee and background check per fee schedule and shall include, but not
necessarily be limited to, the following information and materials:
1. The name and address of the applicant, and if a partnership, the names and addresses of each
partner, and if a corporation or association, the names and addresses of the principal stockholders,
and the name and residence of the operating manager of the business.
2. Whether the applicant has had a similar license revoked by the city or any other city in this state
or of the United States or any state of the United States within the past five (5) years.
3. Whether the applicant or any principal or partner has been convicted of any felony or
misdemeanor, other than minor traffic violations, the nature of the offense, and the date, and the
punishment or penalty assessed therefor.
4. The name and address of each employee of the business and whether that employee has been
convicted of any felony or misdemeanor, the nature of the offense, the date of conviction, and the
punishment or penalty assessed therefor.
5 Fingerprints taken by the Idaho state police of the applicant except that an applicant renewing
an existing license is exempt from this provision.
Section 10. That Meridian City Code section 3-5-2(I) shall be amended as follows:
I. License Nontransferable: Licenses shall not be transferable, either as to person or place. Each
location shall require a separate license.
Section 11. That Meridian City Code section 3-5-9(B) shall be amended as follows:
B. Contents: Every transaction shall be memorialized in writing and signed by the person with whom
the transaction is made. All parties to the transaction are entitled to receive a copy of this written
MASSAGE THERAPIST, OPEN BURNING, FIREWORKS, FALSE ALARMS, PAWNBROKER CODE UPDATES PAGE 6 OP 8
record. The Except as otherwise prohibited by law, the written record of every regulated transaction
shall include the following information:
Section 12. That a new subsection shall be added to Meridian City Code section 7-2-5(C), to
read as follows:
C. Exceptions: The provisions of this section shall not apply when a vehicle or trailer is parked:
(6) For purposes of law enforcement activities by a public agency.
Section 13. It is hereby declared to be the legislative intent that the provisions and parts of this
Ordinance shall be severable. If any paragraph, part, section, subsection, sentence, clause, or phrase of
this Ordinance is for any reason held to be invalid by a Court of competent jurisdiction, such decision
shall not affect the validity of the remaining portions of this Ordinance.
Section 14. All City of Meridian ordinances, or resolutions, or parts thereof, which are in
conflict herewith, are hereby repealed.
Section 15. That this ordinance shall be effective immediately upon its passage and
publication."
PASSED by the City Council of the City of Meridian, Idaho, this . ✓ day of May, 2015.
APPROVED by the Mayor of the City of Meridian, Idaho, this day of May, 2015.
APPROVED: ATTEST:
�COAQ OMTUO^LCG
CIFYp( 1��
Tammy rd, Mayor a E IDIAN cee 14iran, City Clerk
pgpp
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R y
o,ld` TAF ASp 0.¢v Ps
MASSAGE THERAPIST, OPEN BURNING, FIREWORKS, FALSE ALARMS, PAWNBROKER CODE UPDATES PAGE 7 OF 8
Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: FUTURE MEETING TOPICS
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: May 5, 2015 ITEM NUMBER: 14
PROJECT NUMBER:
ITEM TITLE: EXECUTIVE SESSION
Executive Session Per Idaho State Code 67-2345 (1) (d): (d) To Consider Records
that are Exempt from Disclosure as Provided in Chapter 3, Title 9, Idaho Code
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS