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2015 02-191. `# 4. (�VEN,jbt4*�-MERIDIAN PLANNING AND ZONING COMMISSION MEETING AGENDA City Council Chambers 33 E. Broadway Avenue, Meridian, Idaho Thursday, February 19, 2015 at 6:00 p.m. Roll -call Attendance X Patrick Oliver _x_ Gregory Wilson _x_ _x Rhonda McCarvel _x_Ryan Fitzgerald Steven Yearsley - Chairman Adoption of the Agenda Approved Consent Agenda Approved A. Approve Minutes of February 5, 2015 Planning and Zoning Commission Meeting Action Items A. Public Hearing: AZ 15-001 Bellabrook East by ZWJ Properties, LLC Located 398 S. Locust Grove Road Request: Annexation and Zoning of 5.19 Acres of Land with an R-15 Zoning District Recommend Approval to City Council B. Public Hearing: PP 15-001 Bellabrook East by ZWJ Properties, LLC Located 398 S. Locust Grove Road Request: Preliminary Plat Approval Consisting of Nine (9) Buildable Lots, Two (2) Common Lots and One (1) Other Lot on 5.14 Acres of Land in a Proposed R-15 Zoning District Recommend Approval to City Council Meeting adjourned at 6:28 p.m. Meridian Planning and Zoning Commission Meeting Agenda — Thursday, February 19, 2015Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian Planning and Zoning Meeting February 19 2015 Meeting of the Meridian Planning and Zoning Commission of February 19, 2015, was called to order at 6:00 p.m. by Chairman Steven Yearsley. Present: Chairman Steven Yearsley, Commissioner Patrick Oliver. Commissioner Gregory Wilson, Commission Rhonda McCarvel and Commissioner Ryan Fitzgerald. Others Present: Machelle Hill, Ted Baird, Sonya Watters, Bill Parsons and Dean Willis. Item 1: Roll -Call Attendance: Roll -call X Gregory Wilson X Patrick Oliver _X_ Rhonda McCarvel X Ryan Fitzgerald X Steven Yearsley - Chairman Yearsley: Good evening, ladies and gentlemen. At this time we would like to call to order the regularly scheduled meeting of the Meridian Planning and Zoning Commission for February 19, 2015. Let's begin with roll call. Item 2: Adoption of the Agenda Yearsley: Thank you. The next thing on the agenda is the adoption of the agenda. We have no changes, so could I get a motion to adopt the agenda as presented? Oliver: Mr. Chairman? Yearsley: Commissioner Oliver. Oliver: I move we approve the adoption of the agenda. Fitzgerald: Second. Yearsley: I have a motion and a second to approve the agenda. All in favor say aye. Opposed? Motion carries. MOTION CARRIED: ALL AYES. Item 3: Consent Agenda A. Approve Minutes of February 5, 2015 Planning and Zoning Commission Meeting Meridian Planning & Zoning Commission February 19, 2015 Page 2 of B Yearsley: Next thing on the agenda is the Consent Agenda and the only thing we have there is the approval of the minutes of the February 5th, 2015, Planning and Zoning Commission meeting. Any comments or any changes? With that I would entertain a motion to approve the Consent Agenda. Oliver: Mr. Chairman? Yearsley: Commissioner Oliver. Oliver: So moved. McCarvel: Second Yearsley: I have a motion and a second to approve the Consent Agenda. All in favor say aye. Opposed? Motion carries. MOTION CARRIED: ALL AYES. Yearsley: Before we start this process I will explain kind of what the -- how this will go for the next item. For the public hearing we will open each one one at a time. We will begin with the staff report. The staff will present their findings as how it adheres to the Comprehensive Plan and the Uniform Development Code, with their recommendations. At that time we will allow the applicant to come forward and present their case for approval and any comments to the staff's recommendations. The applicant will have 15 minutes to present his case. After that we will open it up to the public. There is a sign-up sheet in the back. If -- anyone wishing to testify they will be given up to three minutes. If they are speaking for a larger group and there is a show of hands, they will be allowed up to ten minutes. After the public has had a chance to express their testimony we will have the applicant come up to comment on the public's testimony and to respond to any of their questions and at that time we will close the public hearing and the Commission will have an opportunity to discuss and deliberate and, hopefully, make a recommendation to City Council. Item 4: Action Items A. Public Hearing: AZ 15-001 Bellabrook East by ZWJ Properties, LLC Located 398 S. Locust Grove Road Request: Annexation and Zoning of 5.19 Acres of Land with an R-15 Zoning District B. Public Hearing: PP 15-001 Bellabrook East by ZWJ Properties, LLC Located 398 S. Locust Grove Road Request: Preliminary Plat Approval Consisting of Nine (9) Buildable Lots, Two (2) Common Lots and One (1) Other Lot on 5.14 Acres of Land in a Proposed R-15 Zoning District Meridian Planning & Zoning Commission February 19, 2015 Page 3 of 8 Yearsley: So, with that I would like to open the public hearing on AZ 15-001 and PP 15-Bellabrook and start off with the staff report. Watters: Thank you, Chairman Yearsley, Members of the Commission. The first application before you tonight is a request for annexation and zoning and a preliminary plat. This cite consists of 5.14 acres of land. It's currently zoned RUT in Ada County and is located at 398 South Locust Grove Road on the east side of Locust Grove south of Franklin Road. Adjacent land uses and zoning. To the north are single family residential properties and common area in Bellabrook Subdivision, zoned R-15. To the east is property that's currently in the development process as a self-service storage facility, zoned C -G. To the south are single family residential properties in Woodbridge Subdivision, zoned R-4. And to the west is Locust Grove Road and single family residential properties in Bellabrook Subdivision, zoned R-15. The subject property was split in 2003 without approval from Ada County Development Services. The subject application includes both of those properties that were part of the split and is, therefore, considered a parcel for development. The Comprehensive Plan designates this property as mixed use community. The applicant is requesting annexation and zoning of 5.19 acres of land with an R-15 zoning district, consistent with the mixed use community future land use map designation. The preliminary plat is proposed as shown that consists of nine building lots, two common lots, and one other lot on 5.14 acres of land in a proposed R-15 zoning district. No development is proposed on Lot 5, Block 2, at this time and that's the large area you see here on the east side. Conceptual development plan was submitted showing how this lot may develop in the future. That's right here. So, it's this area. You can see my cursor here and on the east. There is an existing home and outbuildings on the western 2.14 acre parcel. The home is proposed to remain on a lot in the subdivision. The outbuildings are proposed to be removed. The existing home is required to hook up to city water and sewer service within 60 days of services being available. The gross density of the subdivision, including the large Lot 5 on the east, is 4.21 dwelling units per acre, with a net density of 8.11 dwelling units per acre. Access is proposed via Kalispell Street, an existing stub street at the west boundary of the site. That's right up here at the corner. Via South Locust Grove Road. An emergency access is also proposed to Locust Grove Road down here in the southwest corner. The Snoopy turnaround is proposed to the south boundary of the site, which may extend to the east with future development and that's right here in this area. A 25 foot wide landscape buffer is required along South Locust Grove Road on the common lot where the emergency access is proposed. Open space is proposed in accord with the UDC standards. One site amenity is required to be provided with this development. The applicant has stated since the staff report was written that they intend to propose a picnic table and they want to locate it off site within the Bellabrook Subdivision here at the north boundary. There is a linear open space here that goes down to the creek that they'd like to place in there. So, staff is okay with that. The pathways master plan depicts a segment of the city's regional pathway on this site along the east side of the Five Mile Creek. An easement for the pathway is required at this time. However, construction of the pathway is not required until the east portion of the site develops in the future and you can see the creek here on this plan. A portion of this site along the east property boundary lies within the Meridian flood plain overlay district, Meridian Planning & Zoning Commission - — February- 19, 2015 Page 4 of 8 which does require a flood plain permit application to be submitted prior to any development occurring in the overlay district and that's what the dark line you see here is. Written testimony was received from Ben Thomas, the applicant's representative, in response to the staff report conditions. Staff is recommending approval of the application with the conditions in the staff report. Staff will stand for any questions at this time. Yearsley: Thank you. Are there any questions? So, Sonya, I have a couple. Is -- and I didn't see it in the staff report. Is this new extension supposed to be a private street as well or is it a public street? Watters; Chairman Yearsley, Commissioners, it is a public street. Yearsley: Okay. Watters: Kalispell from Locust Grove is a public street. This loop is a private. Yearsley: Okay. I think that's -- that's all I had. Fitzgerald: Mr. Chairman? Yearsley: Yes. Fitzgerald: Could I ask -- Yearsley: Absolutely. Sonya, can you -- there was a discussion about a developer's agreement -- or development regards to the next phase. Is that something that you're recommending? Watters: Yes. Uh-huh. Yeah. The provisions are in Exhibit B of the staff report. Fitzgerald: Thank you. Yearsley: Thank you. Would the applicant like to come forward? Please state your name and address for the record. Thomas: Mr. Chairman, Commissioners, my name is Ben Thomas with Civil Innovations, PLLC. My address is P.O. Box 170811 in Boise. 83717. Representing the applicant here this evening. First of all, I'd like to thank Sonya for her preparation of the staff report and delivery of the presentation this evening. I think she's done a good job of explaining our proposal here this evening and we are not going to take a bunch of time trying to add onto that. I think she's covered it. Nine buildable lots on two acres. So, we are in agreement with all of the conditions in the staff report except for one and I'm not even sure that this is the appropriate forum to discuss it, but the applicant did want to get on the record and say he was opposed to site specific condition of approval 2.1.1. This is from Public Works. They are asking for installation of a water line from Meridian Planning & Zoning Commission February 19, 2015 Page 5of8 Locust Grove to the site in the long common lot there, Lot 1, Block 1, along our south boundary. The applicant's position is that there is already an eight inch waterline stubbed to the site. Presumably it's adequately sized to serve nine building lots. This new waterline would presumably be to serve future developments and the applicant feels that's an undue burden on a nine -- nine lot residential subdivision. What he's proposing is to go ahead and grant the city an easement. In that case the city or even a future developer, if they needed to, if they needed this -- this line for their development, could come and build it at their expense. So, with that we would stand for any questions. But, again, we are in agreement with all of the other conditions of the staff report. Yearsley: Thank you. Are there any questions? I have one question. The emergency access road, you show it to be proposed gravel; correct? Thomas: That's what we are proposing. Yearsley: Okay. Would you have any heartburn about making it paved? Thomas: Other than the cost, no. Yearsley: Okay. Thomas: But, yeah, we'd certainly prefer to keep it gravel. If the fire department comes back and requires it be paved, obviously, it would be paved. Yearsley: Okay. Thomas: But we'd prefer to leave it. Not -- for no other reason to discourage traffic. It will be barricaded off, there will be bollards on the other end, but we'd certainly like to keep people out of that area with their vehicles. Yearsley: Okay. Any other questions? Thank you. Thomas: Thank you. Yearsley: I only have one signed up. Jerry Cunningham. Okay. Is there anybody else that would like to testify? With that the applicant doesn't need to come forward again. So, could I get a motion to close the public hearing on AZ 15-001 and PP 15-001? Oliver: Mr. Chairman? Yearsley: Commissioner Oliver. Oliver: I move to close the hearing on AZ 15-001 and PP 15-001. Wilson: Second. Meridian Planning & Zoning Commission _. _February 19, 2015_ Page 6 of 8 Yearsley: I have a motion and a second to close the public hearing. All in favor say aye. Opposed? Motion carries. MOTION CARRIED: ALL AYES. Yearsley: Well, any thoughts, comments? Well, I will actually go first. I think it looks good, you know, and I think the -- everything looks good. I think the issue that they are having with the sewer line -- or water and sewer -- waterline is beyond our recommendation, because we need Public Works to address that. I do believe, though, from -- DEQ requires that if there is over 25 connections that they have a second line and that's probably why they are requiring that second line, so -- but we will -- at this point I don't think we can comment on that. I prefer to see that gravel access road as paved. A lot of that is because I think for maintenance it will be a lot easier to keep it clean and looking nice if it's paved versus gravel, because you will get a lot of weeds and trying to maintain the weeds and stuff like that in the future will be troublesome and becomes kind of a mess if no one takes care of it. So, I would recommend that that be paved, instead of left gravel. But other than that I think it looks good. Any other thoughts or comments? With that I would entertain a motion. McCarvel: Mr. Chairman? Yearsley: Commissioner McCarvel. McCarvel: After considering all staff, applicant, and public testimony, I move to recommend approval to the City Council of AZ 15-001 and PP 15-001 as presented in the staff report for the hearing date of February 19th as recommended. Oliver: Second. Yearsley: I have a motion and a second to approve file number AZ 15-001 and PP 15-001. All in favor say aye. Opposed? Motion carries. Congratulations. MOTION CARRIED: ALL AYES. Yearsley: At this point we only have one more to make. Parsons: Mr. Chairman? Yearsley: Yes. Parsons: Before we adjourn this evening I do have one item that I'd like to address the Commission with. Yearsley: Absolutely. Meridian Planning & Zoning Commission February 19, 2015 Page 7_of 8 Watters: I'm very sorry to interrupt. Just clarification of the motion. Mrs. McCarvel, did you mean to approve this per the staff recommendation per the staff report -- McCarvel: Yes. Watters: Okay. So, no paved pathway. Thank you. Just wanted to make sure. McCarvel: Yeah. Watters: Okay. Sorry. Parsons: Clarification. Thank you. So, we are trying to -- at least planning staff and legal staff is trying to coordinate some training for the new commissioners and give you some refresher. It's been a few years since that's come before you. Caleb sent an e-mail out to me and he thought to coordinate with legal again and he's looking at having that scheduled on the March 19th hearing, but in talking with Machelle this evening there may be some conflicts with other commissioners. So, all I'm asking for this evening is maybe all of you look at your calendars to maybe coordinate on what works best for your schedules to maybe e-mail me or Ted -- myself and, then, I can go ahead and get that coordinated and we can find a better date that everyone can at least be in attendance and, then, get that training and get you refreshed up and to the public hearing process and how to move forward. Do you guys have any ideas what your calendars are looking like as far as April goes? Or you just want to e-mail me directly with that? Oliver: April or March? Parsons: Oh, March -- we were going with March 19th, so we will have to push it if that doesn't work. We will have to push it up to April. Yearsley: So, we are looking at April 1st or the 15th for the next two meetings. So, 2nd and the 16th. Sorry. Parsons: What we are trying to do is actually get it scheduled on a hearing where you don't have a lot of items and at this time we don't have anything scheduled for the April hearings. Yearsley: Okay. Parsons: And we have three items for the 19th. So, we will have to play it by ear, but at least look at that either first hearing in April or even the second. Want to just play it by ear right now, but hopefully we could shoot for April 2nd would be the goal here. Get it done as soon as possible. Yearsley: Okay. Thank you. So, with that can I get a motion to adjourn? Meridian Planning 8 Zoning Commission February 19, 2015 Page 8 of 8 Fitzgerald: Mr. Chairman? Yearsley: Commissioner Fitzgerald. Fitzgerald: Move that we adjourn the meeting. McCarvel: Second. Yearsley: I have a motion and a second to adjourn. All in favor say aye. MOTION CARRIED: ALL AYES. Yearsley: We stand adjourned. MEETING ADJOURNED AT 6:28 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS.) APPROVED STEVEN YEARSLEY - CH AN ATTEST: DATE APPROVED _DATE:I Meridian Planning Zoning Commission Meeting 19, 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Approve minutes of February 5, 2015 PZ meeting MEETING NOTES Arp rrr� "Il R-P�l CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS �q��� DATI Meridian Planning Zoning Commission Meeting Ibruary 19. 2015 - - - -ITEM-NUMBER: -- Z PROJECT NUMBER: PP 15-001 Item: Bellabrook East Public Hearing: Preliminary Plat approval consisting of 9 buildable lots, 2 common lots and 1 other lot on 5.14 acres of land in a proposed R-15 zoning district by ZWJ Properties, LLC - 398 S. Locust Grove Road MEETING NOTES i�jrcoh ty?erd Arj'r�)Vo -� CIG 6tnpoo 5--0 �;et for- -G.- 3-17-1,5_ CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian Planning Zoning Commission Meeting - DATE-. February _19,-2015 _ _ _ ----ITEM NUMBER:-- 4A -- PROJECT NUMBER: AZ 1 Item: Bellabrook East Public Hearing: Annexation and Zoning of 5.19 acres of land with an R-15 zoning district by ZWJ Properties, LLC - 398 S. Locust Grove Road MEETING NOTES 6_� )�qk- Glc 4prbva� -40 C]C Em /PD �� CLERKS OFFICE FINAL ACTION DATE: &MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS