Loading...
ACHD Comments 1 DRAFT Jayker Village Subdivision/MPP15-0003 Development Services Department Project/File: Jayker Village Subdivision/MPP15-0003/RZ15-003, PP15-003, CUP15-003 This is a rezone and preliminary plat application to allow for the development of a 1 residential lot and 3 commercial lots on 23.59 acres and a conditional use permit to allow a self-storage facility on 11.18 acres of the 23.59 acre site. The site is located at the northwest corner of Tree Farm Way and Chinden Boulevard in Meridian, Idaho. Lead Agency: City of Meridian Site address: 6437 N. Tree Haven Way Staff Approval: XXXX, 2013 Applicant: Doug Carnahan Oak Leaf Development Company 7270 N. Tree Haven Place Meridian, ID 83646 Representative: Barry Semple RiveRidge Engineering 2447 S. Vista Avenue Boise, ID 83705 Staff Contact: Mindy Wallace Phone: 387-6178 E-mail: mwallace@achdidaho.org A. Findings of Fact 1. Description of Application: The applicant is requesting approval of a rezone and preliminary plat application to allow for the development of a 1 residential lot and 3 commercial lots on 23.59 acres and a conditional use permit to allow a self-storage facility consisting of a care-takers/office and 15 storage buildings on 11.18 acres of the 23.59 acre site. 2. Description of Adjacent Surrounding Area: Direction Land Use Zoning North Single-family residential R-15/ R-8 South Single-family residential R-8 East Single-family residential R-15 West Single-family residential R-15/ R-8 3. Site History: ACHD has not previously reviewed this site for a development application. 2 DRAFT Jayker Village Subdivision/MPP15-0003 4. Transit: Transit services are not available to serve this site. 5. New Center Lane Miles: This development will add .15 new center lane miles of roadway to the public street inventory. 6. Impact Fees: There will be an impact fee that is assessed and due prior to issuance of any building permits. The assessed impact fee will be based on the impact fee ordinance that is in effect at that time. 7. Capital Improvements Plan (CIP)/ Integrated Five Year Work Plan (IFYWP): There are currently no roadways, bridges or intersections in the general vicinity of the project that are currently in the Integrated Five Year Work Program (IFYWP). • Ten Mile Road is listed in the CIP to be widened to 5-lanes from Chinden Boulevard to McMillan Road between 2027 and 2031. • Black Cat Road is listed in the CIP to be widened to 3-lanes from Chinden Boulevard to McMillan Road for right-of -way preservation only between 2027 and 2031. B. Traffic Findings for Consideration 1. Trip Generation: Due to the mixed use nature proposed land uses within the site, a list of land uses and their associated trip generation rates are provided below: • Single family house – 9.52 vehicle trips per day, 1 in the PM peak hour, per house. • Apartment – 6.65 vehicle trips per day, 0.62 in the PM peak hour, per apartment unit. • Storage Units – 0.37 vehicle trip per day, 0.037 in the PM peak hour, per 1,000 square feet. • General Office – 11.03 vehicle trips per day, 1.49 in the PM peak hour, per 1,000 square feet. • Flex Space – 6.97 vehicle trips per day, 0.97 in the PM peak hour, per 1,000 square feet. 2. Condition of Area Roadways Traffic Count is based on Vehicles per hour (VPH) * Acceptable level of service for a two-lane principal arterial is “E” (690 VPH). * Acceptable level of service for a two-lane collector is “D” (425 VPH). * Acceptable level of service for a three-lane collector is “D” (530 VPH). ** ACHD does not set level of service thresholds for State Highways. Roadway Frontage Functional Classification PM Peak Hour Traffic Count PM Peak Hour Level of Service Existing Plus Project **Chinden Boulevard/ SH-20/26 1,270- feet Principal Arterial 854 “F” “F” Tree Farm Way 415-feet Residential Collector N/A N/A N/A Tree Haven Way 1,035- feet Local N/A N/A N/A 3 DRAFT Jayker Village Subdivision/MPP15-0003 3. Average Daily Traffic Count (VDT) Average daily traffic counts are based on ACHD’s most current traffic counts. • The average daily traffic count for Chinden Boulevard/SH-20/26 west of Ten Mile Road was 15,262 on 3/26/14. C. Findings for Consideration 1. Chinden Boulevard – SH 20/26 Chinden Boulevard – SH 20-26 is under the jurisdiction of the Idaho Transportation Department (ITD). The applicant, Lead Land Use Agency, and ITD should work together to determine if additional right-of-way or improvements are necessary on Chinden Boulevard – SH 20-26. Staff Comments/Recommendations: Comply with requirements of ITD and City of Meridian for the Chinden Boulevard – SH 20/26 frontage. Submit to the District a letter from ITD regarding said requirements prior to District approval of the final plat or issuance of a building permit (or other required permits), whichever occurs first. 2. Tree Farm Way a. Existing Conditions: Tree Farm Way is improved with 2-travel lanes, a center landscape island, vertical curb, gutter, and 6-foot wide detached concrete sidewalk abutting the site’s east property line. There is 70 to 80-feet of right-of-way for Tree Farm Way (25 to 38-feet from centerline). b. Policy: Collector Street Policy: District policy 7206.2.1 states that the developer is responsible for improving all collector frontages adjacent to the site or internal to the development as required below, regardless of whether access is taken to all of the adjacent streets. Master Street Map and Typologies Policy: District policy 7206.5 states that if the collector street is designated with a typology on the Master Street Map, that typology shall be considered for the required street improvements. If there is no typology listed in the Master Street Map, then standard street sections shall serve as the default. Street Section and Right-of-Way Policy: District policy 7206.5.2 states that the standard right-of-way width for collector streets shall typically be 50 to 70-feet, depending on the location and width of the sidewalk and the location and use of the roadway. The right -of-way width may be reduced, with District approval, if the sidewalk is located within an easement; in which case the District will require a minimum right-of-way width that extends 2-feet behind the back-of-curb on each side. The standard street section shall be 46-feet (back-of-curb to back-of-curb). This width typically accommodates a single travel lane in each direction, a continuous center left-turn lane, and bike lanes. Residential Collector Policy: District policy 7206.5.2 states that the standard street section for a collector in a residential area shall be 36-feet (back-of-curb to back-of-curb). The District will consider a 33-foot or 29-foot street section with written fire department approval and taking into consideration the needs of the adjacent land use, the projected volumes, the need for bicycle lanes, and on-street parking. Sidewalk Policy: District policy 7206.5.6 requires a concrete sidewalks at least 5-feet wide to be constructed on both sides of all collector streets. A parkway strip at least 6-feet wide between the back-of-curb and street edge of the sidewalk is required to provide increased safety and protection of pedestrians. Consult the District’s planter width policy if trees are to 4 DRAFT Jayker Village Subdivision/MPP15-0003 be placed within the parkway strip. Sidewalks constructed next to the back-of-curb shall be a minimum of 7-feet wide. Detached sidewalks are encouraged and should be parallel to the adjacent roadway. Meandering sidewalks are discouraged. A permanent right-of-way easement shall be provided if public sidewalks are placed outside of the dedicated right-of-way. The easement shall encompass the entire area between the right- of-way line and 2-feet behind the back edge of the sidewalk. Sidewalks shall either be located wholly within the public right-of-way or wholly within an easement. Landscape Medians Policy: District policy 7206.5.16 states that landscape medians are permissible where adequate pavement width is provided on each side of the median to accommodate the travel lanes and where the following is provided: • The median is platted as right-of-way owned by ACHD. • The width of an island near an intersection is 12-feet maximum for a minimum distance of 150-feet. Beyond the 150-feet, the island may increase to a maximum width of 30-feet. • At an intersection that is signalized or is to be signalized in the future, the median width shall be reduced to accommodate the necessary turn lane storage and tapers. • The Developer or Homeowners Association shall apply for a license agreement if landscaping is to be placed within these medians. • The license agreement shall contain the District’s requirements of the developer including, but not limited to, a “hold harmless” clause; requirements for maintenance by the developer; liability insurance requirements; and restrictions. • Vertical curbs are required around the perimeter of any raised median. Gutters shall slope away from the curb to prevent ponding. Minor Improvements Policy: District Policy 7203.3 states that minor improvements to existing streets adjacent to a proposed development may be required. These improvements are to correct deficiencies or replace deteriorated facilities. Included are sidewalk construction or replacement; curb and gutter construction or replacement; replacement of unused driveways with curb, gutter and sidewalk; installation or reconstruction of pedestrian ramps; pavement repairs; signs; traffic control devices; and other similar items. ACHD Master Street Map: ACHD Policy Section 3111.1 requires the Master Street Map (MSM) guide the right-of-way acquisition, collector street requirements, and specific roadway features required through development. This segment of Tree Farm Way is designated in the MSM as a Residential Collector with 2-lanes and on-street bike lanes, a 36-foot street section within 50-feet of right-of-way. The MSM shows the extension of Tree Farm Way, as a residential collector, from its current terminus east of Tree Haven Way west abutting the site and stubbing to the west property line. c. Applicant Proposal: The applicant has not proposed any improvements to the existing portion of Tree Farm Way abutting the site’s east property line. The applicant is proposing to extend Tree Farm Way west of Tree Haven Way, as shown on the MSM with two 14-foot wide travel lanes, 6-foot wide bike lanes, 18-foot wide center landscape islands, vertical curb, and gutter within 64-feet of right-of-way. A 6-foot wide landscape strip, and a 6-foot wide detached concrete are proposed to be placed within an easement. The applicant has proposed to narrow the center landscape median to 5-feet wide and to construct a 10-foot wide dedicated left turn lane at the Tree Farm Way intersection. d. Staff Comments/Recommendations: Tree Farm Way is already improved with 2-travel lanes, a center landscape island, vertical curb, gutter, and 6-foot wide detached concrete 5 DRAFT Jayker Village Subdivision/MPP15-0003 sidewalk abutting the site’s east property line. As such, staff does not recommend any additional right-of-way dedication or street improvements are part of this application. Consistent with ACHD’s Minor Improvement policy, the applicant should be required to replace any broken or deteriorated curb, gutter, and sidewalk abutting the site’s east property line The applicant’s proposal to extend Tree Farm Way west of Tree Haven Way, with two 14-foot wide travel lanes, 6-foot wide bike lanes, 18-foot wide center landscape islands, vertical curb, and gutter within 64-feet of right-of-way, with a 6-foot wide landscape strip, and a 6-foot wide detached concrete in an easement meets District policy and should be approved, as proposed. The applicant’s proposal to narrow the center landscape median to 5-feet wide and to construct a 10-foot wide dedicated left turn lane at the Tree Farm Way intersection should be approved, as proposed. The center landscape medians should be restricted to a minimum width of 12-feet within 150- feet of all intersections and dedicated as right-of-way owned by ACHD. The applicant or future owners association should enter into a license agreement for any landscaping proposed to be within the center landscape islands. 3. Tree Haven Way a. Existing Conditions: Tree Haven Way is improved with 2-travel lanes, vertical curb, gutter, and 5-foot wide detached concrete sidewalks abutting the site. There is 55-feet of right-of- way for (27.5-feet from centerline). b. Policy: Minor Improvements Policy: District Policy 7203.3 states that minor improvements to existing streets adjacent to a proposed development may be required. These improvements are to correct deficiencies or replace deteriorated facilities. Included are sidewalk construction or replacement; curb and gutter construction or replacement; replacement of unused driveways with curb, gutter and sidewalk; installation or reconstruction of pedestrian ramps; pavement repairs; signs; traffic control devices; and other similar items. c. Applicant’s Proposal: The applicant hasn’t proposed any improvement to Tree Haven Way abutting the site. d. Staff Comments/Recommendations: Tree Haven Way abutting the site is already improved with 2 travel lanes, vertical curb, gutter, and a 5-foot wide detached concrete sidewalk. As such, staff does not recommend any additional right-of-way dedication or street improvements are part of this application. Consistent with ACHD’s Minor Improvement policy, the applicant should be required to replace any broken or deteriorated curb, gutter, and sidewalk abutting the site. 4. Driveways 4.1 Tree Haven Way a. Existing Conditions: There is one existing 24-foot wide driveway onto Tree Haven Way from the site located approximately 187-feet west of Tree Farm Way. b. Policy: Driveway Location Policy: District policy 7207.4.1 requires driveways located near intersections to be located a minimum of 75-feet (measured centerline-to-centerline) from the nearest street intersection. Successive Driveways: District Policy 7207.4.1 states that successive driveways away from an intersection shall have no minimum spacing requirements for access points along a local street, but the District does encourage shared access points where appropriate. 6 DRAFT Jayker Village Subdivision/MPP15-0003 Driveway Width Policy: District policy 7207.4.3 states that where vertical curbs are required, residential driveways shall be restricted to a maximum width of 20-feet and may be constructed as curb-cut type driveways. Driveway Paving Policy: Graveled driveways abutting public streets create maintenance problems due to gravel being tracked onto the roadway. In accordance with District policy, 7207.4.3, the applicant should be required to pave the driveway its full width and at least 30-feet into the site beyond the edge of pavement of the roadway. c. Applicant’s Proposal: The applicant is proposing to utilize the existing driveway on Tree Haven Way and to construct 2 new driveways onto Tree Haven Way: one 25-foot wide driveway located approximately 415-feet west of Tree Farm Way and one 30-foot wide driveway located approximately 495-feet west of Tree Farm Way. d. Staff Comments/Recommendations: The applicant’s proposal meets District policy and should be approved, as proposed. The applicant should be required to pave the driveways their full width and at least 30-feet into the site beyond the edge of pavement of Tree Haven Way abutting the site. 4.2 Tree Farm Way a. Existing Conditions: There are no driveways onto Tree Farm Way from the site. b. Policy: Access Policy: District Policy 7205.4.1 states that all access points associated with development applications shall be determined in accordance with the policies in this section and Section 7202. Access points shall be reviewed only for a development application that is being considered by the lead land use agency. Approved access points may be relocated and/or restricted in the future if the land use intensifies, changes, or the property redevelops. District Policy 7206.1 states that the primary function of a collector is to intercept traffic from the local street system and carry that traffic to the nearest arterial. A secondary function is to service adjacent property. Access will be limited or controlled. Collectors may also be designated at bicycle and bus routes. Driveway Location Policy: District policy 7206.4.4 requires driveways located on collector roadways near a STOP controlled intersection to be located outside of the area of influence; OR a minimum of 150-feet from the intersection, whichever is greater. Dimensions shall be measured from the centerline of the intersection to the centerline of the driveway. Successive Driveways: District policy 7206.4.5 Table 1, requires driveways located on collector roadways with a speed limit of 20 MPH and daily traffic volumes greater than 200 VTD to align or offset a minimum of 245-feet from any existing or proposed driveway. Driveway Width Policy: District policy 7206.4.6 restricts high-volume driveways (100 VTD or more) to a maximum width of 36-feet and low-volume driveways (less than 100 VTD) to a maximum width of 30-feet. Curb return type driveways with 30-foot radii will be required for high-volume driveways with 100 VTD or more. Curb return type driveways with 15-foot radii will be required for low-volume driveways with less than 100 VTD. Driveway Paving Policy: Graveled driveways abutting public streets create maintenance problems due to gravel being tracked onto the roadway. In accordance with District policy, 7206.4.6, the applicant should be required to pave the driveway its full width and at least 30- feet into the site beyond the edge of pavement of the roadway and install pavement tapers in accordance with Table 2 under District Policy 7206.4.6. c. Applicant’s Proposal: The applicant is proposing to construct one 25-foot wide driveway onto Tree Farm Way located approximately 725-feet west of Tree Haven Way. 7 DRAFT Jayker Village Subdivision/MPP15-0003 d. Staff Comments/Recommendations: The applicant's proposal meets District policy and should be approved, as proposed. The driveway should be paved its full width at least 30-feet into the site beyond the edge of pavement of Tree Farm Way. 5. Stub Streets a. Existing Conditions: There are no stub streets to the site. b. Policy: Stub Street Policy: District policy 7206.2.4 states that stub streets will be required to provide circulation or to provide access to adjoining properties. Stub streets will conform with the requirements described in Section 7206.2.5.4, except a temporary cul-de-sac will not be required if the stub street has a length no greater than 150-feet. A sign shall be installed at the terminus of the stub street stating that, "THIS IS A DESIGNATED COLLECTOR ROADWAY. THIS STREET WILL BE EXTENDED AND WIDENDED IN THE FUTURE.” In addition, stub streets must meet the following conditions: • A stub street shall be designed to slope towards the nearest street intersection within the proposed development and drain surface water towards that intersection; unless an alternative storm drain system is approved by the District. • The District may require appropriate covenants guaranteeing that the stub street will remain free of obstructions. Temporary Dead End Streets Policy: District policy 7206.2.4 requires that the design and construction for cul-de-sac streets shall apply to temporary dead end streets. The temporary cul-de-sac shall be paved and shall be the dimensional requirements of a standard cul-de-sac. The developer shall grant a temporary turnaround easement to the District for those portions of the cul-de-sac which extend beyond the dedicated street right-of-way. In the instance where a temporary easement extends onto a buildable lot, the entire lot shall be encumbered by the easement and identified on the plat as a non-buildable lot until the street is extended. c. Applicant Proposal: The applicant is proposing to construct one stub street to the west, Tree Farm Way, located at the site’s north west property line. d. Staff Comments/Recommendations: The applicant’s proposal meets District policy and should be approved, as proposed. The applicant should be required to install a sign at the terminus of the stub street stating that, "THIS IS A DESIGNATED COLLECTOR ROADWAY. THIS STREET WILL BE EXTENDED AND WIDENDED IN THE FUTURE.” Because the stub street will extend greater than 150-feet the applicant should be require to construct a temporary cul-de-sac turnaround at the terminus of Tree Farm Way. The temporary cul-de-sac turnaround should be paved and meet the dimensional requirements of a standard cul-de-sac. 6. Tree Planters Tree Planter Policy: Tree Planter Policy: The District’s Tree Planter Policy prohibits all trees in planters less than 8-feet in width without the installation of root barriers. Class II trees may be allowed in planters with a minimum width of 8-feet, and Class I and Class III trees may be allowed in planters with a minimum width of 10-feet. 7. Landscaping Landscaping Policy: A license agreement is required for all landscaping proposed within ACHD right-of-way or easement areas. Trees shall be located no closer than 10-feet from all public storm drain facilities. Landscaping should be designed to eliminate site obstructions in the vision triangle at intersections. District Policy 5104.3.1 requires a 40-foot vision triangle and a 3-foot 8 DRAFT Jayker Village Subdivision/MPP15-0003 height restriction on all landscaping located at an uncontrolled intersection and a 50-foot offset from stop signs. Landscape plans are required with the submittal of civil plans and must meet all District requirements prior to signature of the final plat and/or approval of the civil plans. 8. Other Access Tree Farm Way is classified as a collector roadway. Other than the access specifically approved with this application, direct lot access is prohibited to this roadway and should be noted on the final plat. D. Site Specific Conditions of Approval 1. Comply with requirements of ITD and City of Meridian for the Chinden Boulevard – SH 20/26 frontage. 2. Replace any broken or deteriorated curb, gutter, and sidewalk on Tree Farm Way abutting the site’s east property line. 3. Extend Tree Farm Way west of Tree Haven Way to the site’s northwest property line with, two 14- foot wide travel lanes, 6-foot wide bike lanes, 18-foot wide center landscape islands, vertical curb, and gutter within 64-feet of right-of-way. With a 6-foot wide landscape strip, and a 6-foot wide detached concrete in a permanent right-of-way easement, as proposed. 4. Narrow the center landscape median to 5-feet wide and to construct a 10-foot wide dedicated left turn lane at the Tree Farm Way intersection, as proposed. Coordinate the design of the dedicated left turn lane with District Development Review staff. 5. All center landscape medians are restricted to a minimum width of 12-feet within 150-feet of all intersections. 6. Dedicate all of the center landscape medians as right-of-way owned by ACHD. The applicant or future owners association shall enter into a license agreement for any landscaping proposed to be within the center landscape islands. 7. Replace any broken or deteriorated curb, gutter, and sidewalk on Tree Haven Way abutting the site. 8. Construct one 25-foot wide driveway onto Tree Haven Way located approximately 415-feet west of Tree Farm Way. Pave the driveway its full width at least 30-feet into the site beyond the edge of pavement of Tree Haven Way. 9. Construct one 30-foot wide driveway onto Tree Haven Way located approximately 495-feet west of Tree Farm Way. Pave the driveway its full width at least 30-feet into the site beyond the edge of pavement of Tree Haven Way. 10. Construct one 25-foot wide driveway onto Tree Farm Way located approximately 725-feet west of Tree Haven Way. Pave the driveway its full width at 30-feet into the site beyond the edge of pavement of Tree Farm Way. 11. Construct one stub street to the west, Tree Farm Way, at the sites northwest property line. Install a sign at the terminus of the stub street stating that, "THIS IS A DESIGNATED COLLECTOR ROADWAY. THIS STREET WILL BE EXTENDED AND WIDENDED IN THE FUTURE.” 12. Construct a temporary cul-de-sac turnaround at the terminus of Tree Farm Way. The temporary cul-de-sac turnaround shall be paved and meet the dimensional requirements of a standard cul- de-sac. 13. Other than access specifically approved as part of this application, direct lot access to Tree Farm Way is prohibited and shall be noted on the final plat. 9 DRAFT Jayker Village Subdivision/MPP15-0003 14. Payment of impacts fees are due prior to issuance of a building permit. 15. Comply with all Standard Conditions of Approval. E. Standard Conditions of Approval 1. All proposed irrigation facilities shall be located outside of the ACHD right-of -way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right- of-way (including all easements). 2. Private Utilities including sewer or water systems are prohibited from being located within the ACHD right-of-way. 3. In accordance with District policy, 7203.3, the applicant may be required to update any existing non-compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to District Development Review staff for review. 4. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 5. A license agreement and compliance with the District’s Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 6. All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7. It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of -way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 8. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. 9. All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 10. Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 11. No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant’s authorized representative and an authorized representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 12. If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. 10 DRAFT Jayker Village Subdivision/MPP15-0003 F. Conclusions of Law 1. The proposed site plan is approved, if all of the Site Specific and Standard Conditions of Approval are satisfied. 2. ACHD requirements are intended to assure that the proposed use/development will not place an undue burden on the existing vehicular transportation system within the vicinity impacted by the proposed development. G. Attachments 1. Vicinity Map 2. Site Plan 3. Utility Coordinating Council 4. Development Process Checklist 5. Request for Reconsideration Guidelines 11 DRAFT Jayker Village Subdivision/MPP15-0003 VICINITY MAP 12 DRAFT Jayker Village Subdivision/MPP15-0003 SITE PLAN 13 DRAFT Jayker Village Subdivision/MPP15-0003 Ada County Utility Coordinating Council Developer/Local Improvement District Right of Way Improvements Guideline Request Purpose: To develop the necessary avenue for proper notification to utilities of local highway and road improvements, to help the utilities in budgeting and to clarify the already existing process. 1) Notification: Within five (5) working days upon notification of required right of way improvements by Highway entities, developers shall provide written notification to the affected utility owners and the Ada County Utility Coordinating Council (UCC). Notification shall include but not be limited to, project limits, scope of roadway improvements/project, anticipated construction dates, and any portions critical to the right of way improvements and coordination of utilities. 2) Plan Review: The developer shall provide the highway entities and all utility owners with preliminary project plans and schedule a plan review conference. Depending on the scale of utility improvements, a plan review conference may not be necessary, as determined by the utility owners. Conference notification shall also be sent to the UCC. During the review meeting the developer shall notify utilities of the status of right of way/easement acquisition necessary for their project. At the plan review conference each company shall have the right to appeal, adjust and/or negotiate with the developer on its own behalf. Each utility shall provide the developer with a letter of review indicating the costs and time required for relocation of its facilities. Said letter of review is to be provided within thirty calendar days after the date of the plan review conference. 3) Revisions: The developer is responsible to provide utilities with any revisions to preliminary plans. Utilities may request an updated plan review meeting if revisions are made in the preliminary plans which affect the utility relocation requirements. Utilities shall have thirty days after receiving the revisions to review and comment thereon. 4) Final Notification: The developer will provide highway entities, utility owners and the UCC with final notification of its intent to proceed with right of way improvements and include the anticipated date work will commence. This notification shall indicate that the work to be performed shall be pursuant to final approved plans by the highway entity. The developer shall schedule a preconstruction meeting prior to right of way improvements. Utility relocation activity shall be completed within the times established during the preconstruction meeting, unless otherwise agreed upon. Notification to the Ada County UCC can be sent to: 50 S. Cole Rd. Boise 83707, or Visit iducc.com for e-mail notification information. 14 DRAFT Jayker Village Subdivision/MPP15-0003 Development Process Checklist Items Completed to Date: Submit a development application to a City or to Ada County The City or the County will transmit the development application to ACHD The ACHD Planning Review Section will receive the development application to review The Planning Review Section will do one of the following: Send a “No Review” letter to the applicant stating that there are no site specific conditions of approval at this time. Write a Staff Level report analyzing the impacts of the development on the transportation system and evaluating the proposal for its conformance to District Policy. Write a Commission Level report analyzing the impacts of the development on the transportation system and evaluating the proposal for its conformance to District Policy. Items to be completed by Applicant: For ALL development applications, including those receiving a “No Review” letter: • The applicant should submit one set of engineered plans directly to ACHD for review by the Development Review Section for plan review and assessment of impact fees. (Note: if there are no site improvements required by ACHD, then architectural plans may be submitted for purposes of impact fee assessment.) • The applicant is required to get a permit from Construction Services (ACHD) for ANY work in the right-of- way, including, but not limited to, driveway approaches, street improvements and utility cuts. Pay Impact Fees prior to issuance of building permit. Impact fees cannot be paid prior to plan review approval. DID YOU REMEMBER: Construction (Non-Subdivisions) Driveway or Property Approach(s) • Submit a “Driveway Approach Request” form to ACHD Construction (for approval by Development Services & Traffic Services). There is a one week turnaround for this approval. Working in the ACHD Right-of-Way • Four business days prior to starting work have a bonded contractor submit a “Temporary Highway Use Permit Application” to ACHD Construction – Permits along with: a) Traffic Control Plan b) An Erosion & Sediment Control Narrative & Plat, done by a Certified Plan Designer, if trench is >50’ or you are placing >600 sf of concrete or asphalt. Construction (Subdivisions) Sediment & Erosion Submittal • At least one week prior to setting up a Pre-Construction Meeting an Erosion & Sediment Control Narrative & Plan, done by a Certified Plan Designer, must be turned into ACHD Construction to be reviewed and approved by the ACHD Stormwater Section. Idaho Power Company • Vic Steelman at Idaho Power must have his IPCO approved set of subdivision utility plans prior to Pre-Con being scheduled. Final Approval from Development Services is required prior to scheduling a Pre-Con. 15 DRAFT Jayker Village Subdivision/MPP15-0003 Request for Appeal of Staff Decision 1. Appeal of Staff Decision: The Commission shall hear and decide appeals by an applicant of the final decision made by the Development Services Manager when it is alleged that the Development Services Manager did not properly apply this section 7101.6, did not consider all of the relevant facts presented, made an error of fact or law, abused discretion or acted arbitrarily and capriciously in the interpretation or enforcement of the ACHD Policy Manual. a. Filing Fee: The Commission may, from time to time, set reasonable fees to be charged the applicant for the processing of appeals, to cover administrative costs. b. Initiation: An appeal is initiated by the filing of a written notice of appeal with the Secretary of Highway Systems, which must be filed within ten (10) working days from the date of the decision that is the subject of the appeal. The notice of appeal shall refer to the decision being appealed, identify the appellant by name, address and telephone number and state the grounds for the appeal. The grounds shall include a written summary of the provisions of the policy relevant to the appeal and/or the facts and law relied upon and shall include a written argument in support of the appeal. The Commission shall not consider a notice of appeal that does not comply with the provisions of this subsection. c. Time to Reply: The Development Services Manager shall have ten (10) working days from the date of the filing of the notice of appeal to reply to the notice of the appeal, and may during such time meet with the appellant to discuss the matter, and may also consider and/or modify the decision that is being appealed. A copy of the reply and any modifications to the decision being appealed will be provided to the appellant prior to the Commission hearing on the appeal. d. Notice of Hearing: Unless otherwise agreed to by the appellant, the hearing of the appeal will be noticed and scheduled on the Commission agenda at a regular meeting to be held within thirty (30) days following the delivery to the appellant of the Development Services Manager’s reply to the notice of appeal. A copy of the decision being appealed, the notice of appeal and the reply shall be delivered to the Commission at least one (1) week prior to the hearing. e. Action by Commission: Following the hearing, the Commission shall either affirm or reverse, in whole or part, or otherwise modify, amend or supplement the decision being appealed, as such action is adequately supported by the law and evidence presented at the hearing. 16 DRAFT Jayker Village Subdivision/MPP15-0003 Request for Reconsideration of Commission Action 1. Request for Reconsideration of Commission Action: A Commissioner, a member of ACHD staff or any other person objecting to any final action taken by the Commission may request reconsideration of that action, provided the request is not for a reconsideration of an action previously requested to be reconsidered, an action whose provisions have been partly and materially carried out, or an action that has created a contractual relationship with third parties. a. Only a Commission member who voted with the prevailing side can move for reconsideration, but the motion may be seconded by any Commissioner and is voted on by all Commissioners present. If a motion to reconsider is made and seconded it is subject to a motion to postpone to a certain time. b. The request must be in writing and delivered to the Secretary of the Highway District no later than 3:00 p.m. on the day prior to the Commission’s next scheduled regular meeting following the meeting at which the action to be reconsidered was taken. Upon receipt of the request, the Secretary shall cause the same to be placed on the agenda for that next scheduled regular Commission meeting. c. The request for reconsideration must be supported by written documentation setting forth new facts and information not presented at the earlier meeting, or a changed situation that has developed since the taking of the earlier vote, or information establishing an error of fact or law in the earlier action. The request may also be supported by oral testimony at the meeting. d. If a motion to reconsider passes, the effect is the original matter is in the exact position it occupied the moment before it was voted on originally. It will normally be returned to ACHD staff for further review. The Commission may set the date of the meeting at which the matter is to be returned. The Commission shall only take action on the original matter at a meeting where the agenda notice so provides. e. At the meeting where the original matter is again on the agenda for Commission action, interested persons and ACHD staff may present such written and oral testimony as the President of the Commission determines to be appropriate, and the Commission may take any action the majority of the Commission deems advisable. f. If a motion to reconsider passes, the applicant may be charged a reasonable fee, to cover administrative costs, as established by the Commission.