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2015-03-10�E IDIAN CITY COUNCIL WORKSHOP 1 DAH O MEETING AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, March 10, 2015 at 3:00 PM 1. Roll -Call Attendance X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Genesis Milam X Luke Cavener O Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Adoption of the Agenda Adopted 4. Consent Agenda Approved A. CableONE Movie Night in Meridian 2015 Single -Night Sponsorship Agreement Between Westside Body Works and the City of Meridian for a Not -to -Exceed Amount of $500.00 B. Water and Sewer Easement Stubs for Future Phase of Reflection Ridge Sub. No. 4: Easement #1 C. Water and Sewer Easement Stubs for Future Phase of Reflection Ridge Sub. No. 4: Easement #2 D. Water and Sewer Easement Stubs for Future Phase of Reflection Ridge Sub. No. 4: Easement #3 E. Approval of Street Light Maintenance Agreement for Paramount Subdivision No. 28 F. Approval of purchase of a Sewer Equipment of America Sewer Easement Machine — JAJ600WH from Dawson Infrastructure Solutions for the Not -To - Exceed amount of $73,359.00 and Authorize the Purchasing Manager to Issue and Sign a Purchase Order. G. Approval of Change Order No. 1 to Task Order 10461.131 to SPF Engineering for the "Well 29 Test and Production Well Design" Project for a Not -To - Exceed Amount of $35,500.00 Meridian City Council Meeting Agenda— Tuesday, March 10, 2015 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. H. Approval of Agreement to PROMIUM for the "LAB MANAGEMENT SOFTWARE" Project for a Not -To -Exceed amount of $113,753.00 I. Approval of Task Order 10460.F to Brown and Caldwell for the "MERIDIAN UPGRADE ALTERNATIVES ANALYSIS" Project for a Not -To -Exceed Amount of $236,234.00 J. Resolution No. 15-1053: VAC 15-003. A Resolution for the Vacation of the 5 -foot wide public utility, drainage, and irrigation (PUDI) easements located along the common line between Lots 27 and 28, Block 6 of Reflection Ridge Subdivision No. 1 located at 1112 and 1124 E. Wrightwood Drive in the Southeast 1/4 of Section 30, Township 3 North, Range 1 East, Meridian, Idaho. K. Resolution No. 15-1054: A Resolution Declaring the Surplus of Certain Household Items and Authorizing the Conveyance of the Items, for No Monetary Consideration, to the Idaho Youth Ranch, Meridian, Idaho. 5. Items Moved From Consent Agenda None 6. Department Reports A. Legal Department: Prosecution and Police Services Contract Update B. Police Department: Budget Amendment for the Police Department Remodel Furniture and Furnishings for the Not -to -Exceed Amount of $20,000.00 Approved C. Parks and Recreation Department: Fiscal Year 2015 Budget Amendment Regarding Disc Golf Fall Classic Proceeds for a Not -to -Exceed Amount of $1,163.00 Approved D. City Council Liaison/Committee Updates 7. Future Meeting Topics Adjourned at 3:36 p.m. Meridian City Council Meeting Agenda — Tuesday, March 10, 2015 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Workshop March 10, 2015 A meeting of the Meridian City Council was called to order at 3:02 p.m., Tuesday, March 10, 2015, by President Charlie Rountree. Members Present: Charlie Rountree, Keith Bird, David Zaremba, Joe Borton, Genesis Milam and Luke Cavener. Members Absent: Mayor Tammy de Weerd. Others Present: Bill Nary, Jaycee Holman, Caleb Hood, Warren Stewart, Jamie Leslie, Perry Palmer, Warren Stewart, Steve Siddoway, Colin Moss, and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Charlie Rountree X Genesis Milam X Joe Borton X Keith Bird X Lucas Cavener Mayor Tammy de Weerd Rountree: Well, good afternoon and welcome, everybody, to the March 10th workshop for the Meridian City Council. I will open the meeting at 3:02. Roll call attendance, please. Item 2: Pledge of Allegiance Rountree: If you will all rise and join me in the Pledge of Allegiance. (Pledge of Allegiance recited.) Item 3: Adoption of the Agenda Rountree: Next item is the adoption of the agenda. Bird: Mr. President? Rountree: Mr. Bird. Bird: I move we adopt the agenda as published and that would include on the Consent Agenda -- Item J is the resolution numbered 15-1053 and K is 15-1054. Milam: Second. Rountree: It's been moved and seconded to adopt the agenda with those additions. All those in favor say signify by aye. Opposed by nay. All right. Thank you all. Meridian City Council Workshop March 10, 2015 Page 2 of 16 MOTION CARRIED: ALL AYES. Item 4: Consent Agenda A. CableONE Movie Night in Meridian 2015 Single -Night Sponsorship Agreement Between Westside Body Works and the City of Meridian for a Not -to -Exceed Amount of $500.00 B. Water and Sewer Easement Stubs for Future Phase of Reflection Ridge Sub. No. 4 : Easement #1 C. Water and Sewer Easement Stubs for Future Phase of Reflection Ridge Sub. No. 4 : Easement #2 D. Water and Sewer Easement Stubs for Future Phase of Reflection Ridge Sub. No. 4 : Easement #3 E. Approval of Street Light Maintenance Agreement for Paramount Subdivision No. 28 F. Approval of purchase of a Sewer Equipment of America Sewer Easement Machine — JAJ600WH from Dawson Infrastructure Solutions for the Not -To -Exceed amount of $73,359.00 and Authorize the Purchasing Manager to Issue and Sign a Purchase Order. G. Approval of Change Order No. 1 to Task Order 10461.D to SPF Engineering for the "Well 29 Test and Production Well Design" Project for a Not -To -Exceed Amount of $35,500.00 H. Approval of Agreement to PROMIUM for the "LAB MANAGEMENT SOFTWARE" Project for a Not -To -Exceed amount of $113,753.00 I. Approval of Task Order 10460.F to Brown and Caldwell for the "MERIDIAN UPGRADE ALTERNATIVES ANALYSIS" Project for a Not -To -Exceed Amount of $236,234.00 J. Resolution No. 15-1053: VAC 15-003. A Resolution for the Vacation of the 5 -foot wide public utility, drainage, and irrigation (PUDI) easements located along the common line between Lots 27 and 28, Block 6 of Reflection Ridge Subdivision No. 1 located at 1112 and 1124 E. Wrightwood Drive in the Southeast 1/4 of Section 30, Township 3 North, Range 1 East, Meridian, Idaho. Meridian City Council Workshop March 10, 2015 Page 3 of 16 K. Resolution No. 15-1054: A Resolution Declaring the Surplus of Certain Household Items and Authorizing the Conveyance of the Items, for No Monetary Consideration, to the Idaho Youth Ranch, Meridian, Idaho. Rountree: Next item is the Consent Agenda. Bird: Mr. President? Rountree: Mr. Bird. Bird: I move we approve the Consent Agenda with the listed resolution numbers stated before and for the President to sign and the Clerk to attest. Milam: Second. Rountree: It's been moved and seconded to approve the Consent Agenda. Roll call vote. Roll Call: Bird, yea; Rountree, yea, Zaremba, yea, Borton, yea; Milam, yea; Cavener, yea. MOTION CARRIED: ALL AYES. Rountree: Just note to the young gentleman in the back doing his scout duty. You are right on today. You're going to have a very short meeting to report about and you're going to have the rest of the afternoon to enjoy the good weather. So, thank you for being here. Item 5: Items Moved From Consent Agenda Rountree: Nothing was removed from the Consent Agenda. Item 6: Department Reports A. Legal Department: Prosecution and Police Services Contract Update Rountree: Department reports. The Legal Department. And I don't know which one of you or both -- Bill, you want to introduce this topic? Nary: Yes, I can. Mr. President, Members of the Council, we have -- this is an update regarding our prosecution of police services contract. For the public's benefit we do contract with the city of Boise for this service. We have since 2002 and we have always got excellent service and this is just an update on kind of the state of our prosecution and police. Here with us today is the Chief Deputy Steve Rutherford and our police attorney Terry Derden to let us know how things are going. Rountree: Welcome. Meridian City Council Workshop March 10, 2015 Page 4 of 16 Rutherford: Mr. President, Members of the Council, thank you for having us. There is some new faces here since I have been here last. Just wanted to give you an update. appreciate you having a meeting just for our benefit. Very nice. Very warm welcome. As Bill mentioned, we have been doing this since 2002. We think it's -- it's working very well. I will talk to you a little bit about the criminal side and what's going on in court and Terry will talk to you a little bit about what's going on at the police department, as he's our primary legal liaison for your police department. So, we cover currently eight courtrooms at the Ada County Courthouse. Meridian cases are kind of mixed in with Boise and, actually, Eagle cases now and we cover all those courtrooms, so that -- so that the prosecutor for Meridian, like I was in the day, doesn't have to put on track shoes and run from courtroom to courtroom. We currently have roughly 6,200 cases -- or charges that we -- that we prosecute for the City of Meridian on an annual basis and that kind of ebbs and flows to some extent. I did bring some charts from our case management system and -- Nary: There is an Elmo in there if you want to pull that out. Rutherford: So, this chart will show you -- and you should have received a copy from Terry. This chart will show you the number of charges that Meridian Police Department has sent our office over the last few years and after a short dip in 2013 we are back up to about 6,200 cases -- or, excuse me, 6,200 charges and those -- mostly misdemeanor. They include infractions that people don't pay that end up being cases in our office. The next chart shows you the incoming offenses just to give you an idea of the type of charges that we are seeing and the numbers. The biggest chunk of those are traffic infractions. You have got a lot of traffic misdemeanors, the inattentive drivings, driving without a license, those sorts of things and, then, a smattering of other things. There are 494 active warrants on Meridian cases. Those tend to be for failure to pay fines or violating the terms of probation and so our system manages all of these cases, keeps track of them and makes sure that we get prosecutors to court when these things are scheduled. Finally, just a chart that I think is really interesting in terms of you as council members knowing what's going on in your city. So, these are the types of cases -- kind of your top ten, if you will, and I think it's, again, really interesting. Last time I did this presentation where I brought these charts was about three years ago and the number one charge then is the number one charge now and it's the infraction, kind of first offense, no insurance and it's no different in the city of Boise. No insurance is the big ticket item in terms of what officers are seeing on the streets. Also in that top ten misdemeanor drug possession. It seems like every report we read somebody has some amount of marijuana or paraphernalia on them. Invalid driver's license is the third charge. Because of all the retail in Meridian, particularly Fairview and Eagle, you have got a lot of petty theft that occurs. Again, that's your fourth highest. And, then, inattentive driving is your fifth and that -- those tend to be cases that are either actually inattentive driving or inattentive driving that results in an accident. Officers write that citation, so that we can get restitution should the person be rear ended or collided with need restitution. So, those I will leave for your -- for your review at some point later if you would like. I also wanted to give you a quick update as it related to kind of court administration. I tend to be the guy in our office Meridian City Council Workshop March 10, 2015 Page 5 of 16 that deals with the court -- the courts and the trial court administrator. Not a lot going on in terms of kind of trial court administration, other than everyone is singularly focused on -- we are about to get a new computer system, a computer software system to replace, ISTARS, so that the court can track the defendants' -- the defendants' cases, both civil and criminal cases. That's a company called Odyssey -- or a program called Odyssey and, again, it's a replacement for ISTARS. It's a pretty big endeavor. They are going statewide. It's currently happening in Twin Falls on a pilot basis in Twin Falls county. They are encountering some difficulty. They were supposed to be on the ground here this spring to start Ada County and it appears as though they are going to be delayed by -- until at least October before they come to Ada County. That will be a big project for all of our local courthouses, prosecutor's office and public defender's office, but it should provide us kind of next level reporting capability. Our criminal case management system should plug into that, so we can get a lot more data, do a lot less data entry in that system. It will also facilitate e -filing. We are basically paperless in our office, but for the filing of criminal charges, and we deliver discovery, police reports, those sorts of things, in paperless form to defense attorneys in the public defender's office, so this will take us that next step where we can file complaints electronically, have everything available to us electronically in the courtroom and can kill those old paper files for good. Finally, just to let you know there are a couple conversations going on about specialty courts. The city of Boise -- or our office participates about half time in a domestic violence specialty court. They'd really like us to go full time and we are discussing whether or not that's -- that would, in effect, be a ninth courtroom for us and while it's a -- a really good program, right now not sure we can spare another two or three prosecutors to make that caseload happen. And, then, there is a DUI court that's fairly small, but been very successful and there are discussions about making that a little more robust, which, again, to us is a laudable goal, but requires people to make that happen. So, at this point we are -- we are just listening to discussions, so -- happy to answer any questions if you have go them, otherwise, I'm going to turn over the mike to Terry Derden. Bird: Mr. President? Rountree: Mr. Bird. Bird: Steve, on -- I see the third most popular is invalid driver's license. Is that people just not renewing or is it from suspensions or what? Rutherford: Mr. President, Council Member Bird, it can be a little bit of both. People -- you know, their birthday comes and goes, they forget. There are a whole host of folks who have been suspended for one reason or another and just haven't actually gone down and gotten their license -- haven't gotten a new license. Bird: Steve, what -- what kind of penalties is incurred in these invalid driver's license -- you know, what is it, ten, 15 dollars, 20 dollars? Rutherford: Mr. President, Council Member Bird, Terry would probably be able to answer that. My sense is it's probably closer to 200. Meridian City Council Workshop March 10, 2015 Page 6 of 16 Derden: Right. So, court costs on it alone are 197.50. Typically a judge puts somewhere in between a 25 dollar to a 75 dollar fine. So, the highest we see when someone leaves the courtroom probably averages around the 225 to 250 mark. It's an expensive misdemeanor. It is payable at the counter. If you pay it at the counter you can come in and they, essentially, give you a ten dollar fine and court costs. So, it gets about 200 dollars if you go in and pay it at the counter. It's one of the few payable misdemeanors where you can show up, plead guilty, and actually not have to have a second trip to the courthouse to see a judge. Bird: I'm quite shocked that it's 11 percent of our -- of our traffic charges. Derden: And I would follow up with Steve that it's -- a large percentage of folks don't get -- who are suspended and, then, fail to pay the 65 dollar reinstatement to the DMV and just essentially take the risk to drive invalid until they are caught. Milam: Mr. President? So, what happened to youth court? Is that anywhere within your jurisdiction or -- Derden: Mr. President, youth court is actually being replaced with something called the TAP program. I think that's Teen Alcohol Prevention. It is in its infancy at this point. They will take everybody 17 and under for alcohol and smoking tickets. They are going to require them to do some community service, prepare a paper, and also pay some sort of administrative fee. It's been signed off on by the administrative district judge and juvenile court, so that's what has happened to it. The program -- as I said, we just learned about this last week and I have only had my first discussion with the person today at lunchtime, so we are learning about it as we go. Milam: Thanks. Cavener: Mr. President? Rountree: Luke. Cavener: These were maybe ballpark numbers on the controlled substance possession. My assumption by and large marijuana -- are there more drug possession charges that you guys are looking at? I mean what's the breakdown under that particular one? Derden: Mr. President, Council Member Cavener, really -- I mean those are primarily marijuana, because if it's a different kind of drug they end up going to the county as a felony. Cavener: Okay. Meridian City Council Workshop March 10, 2015 Page 7 of 16 Derden: So, primarily marijuana and we scoop paraphernalia in there as well. We do find pretty regularly nonmarijuana related paraphernalia on folks and prescription medication as well that's being possessed without a prescription, so -- Rountree: Any other questions? Cavener: Maybe just for clarification. If I'm hearing you correctly, by and large marijuana and prescription drug medications without them having an actual prescription for its use? Derden: That's correct. Cavener: All right. Thank you. Rountree: Any other questions? Borton: Mr. President? Rountree: Joe. Borton: You don't have this here, but if you could add it later would any train -- trends, excuse me, changes year after year in the top ten charges to see if from that there is anything that is -- we should be concerned of that's growing more rapidly than the population or otherwise. Rutherford: Sure. Absolutely. Borton: Thanks. Derden: Mr. President, Members of the Council, I'm just going to talk to you briefly about police services and what I do and my public safety team does for the police department. The number one thing you should know is we have three attorneys that come to the police department three days a week. We are committed to doing three half days, essentially, a week, so that we can continue with processing the public records requests in addition to our other duties. As you well know, public records requests require a three day turn around. I had them run the numbers. We ran about 3,100 last year just for the police department. That's not including the one where people were involved in traffic accidents and they walked into the counter and asked for their own accident report and we handed it out to them. We don't waste an attorney's time putting eyes on that, there is no need, under 9-3-42, so we just look at all the ones that require an attorney to make a call on redaction and I probably average -- to do that number we average 15 to 25 every time we are out there to get eyes on them. The records staff has been very well trained -- I can say that, because I did it -- as to what their requirements are and they have gotten incredibly efficient at putting that number through and still having time to do other things for the police department. So, we couldn't be happier with how that's going. We have gone to an all electronic format for that where they, essentially, ship it to me and I can do it from anywhere, as can the other attorneys. So, if we ever do get a back log I don't need Meridian City Council Workshop March 10, 2015 Page 8 of 16 to send out those ten day wait letters, I can do them from my office in Boise, do them from sitting in the back here, where ever I am at and they need to be done. We have built a couple other efficiencies in this year that we are really happy with. One is e -subpoenas for the officers. Our case management system that we call JustWare is now sending the officers their subpoenas electronically. That means actually getting them electronically and they can add them to the calendar on their Smartphone. So, now I don't have much excuse when an officer doesn't show up to court of why they weren't there, because know they got it on their Smartphone, which, if they are anything like me, it's their most intimate object, right? They also get the cancellations that cancels it off their Smartphone as well. So, it has been a really good system and the officers are very, very happy with it, because no longer does the officer living in Kuna drive into the courthouse only to see me standing there going, hey, we didn't need you, but I couldn't get you on the phone. So, they are very happy with that system. In the end of 2013, after we had spoke to the Council, a very now famous case out called McNeely versus Missouri came out, which limited our ability to take people's blood against their permission. They have the right to refuse. We did develop a process for electronic search warrants, which we did. The Supreme Court in that decision kind of assumed us, places like Idaho, had telephonic warrants in place and we did not. So, we hustled, we got telephonic warrants in place. In 2014 we did 59 warrants over the phone. I do them as part of my on-call duties fairly regularly and it's a five to ten minute process for the officer to call me, we agree on what we are going to say to the judge and, then, we call the judge and the judge approves it and says you can have your blood draw warrant and, then, we, then, return it electronically sometime later -- a couple days later, but it allows us to not have to worry about someone's blood alcohol dissipating or that we are waiting or delaying them or holding them for an extra long time to get this blood evidence in. We are able to do it very quickly. And, as I said, in 2014 we did about 59. So far this year we have done 15. And that will continue to go up. The DUI officers are very, very good at making that as efficient as possible. The average has been about five minutes on the telephone from the moment I answer the phone to the moment the judge saying you're approved. So, we have been incredibly efficient with those and I'm pretty happy with it. The next big efficiency that's coming -- I'm sure you heard -- the body worn cameras. I don't know who said they could. They are. So, the chief and I have spent lots of time researching body worn cameras. Lieutenant Colaianni and I have spent a lot of time working on the policy. This last year in training we developed a very fun presentation for them that was how the body camera, essentially, will get you fired and we have had lots of great clips of officers who have screwed up their body worn camera footage by acting in a racist way, acting in a derogatory way or biased way and seeing how very clearly this is going to get you in trouble pretty quick. You need to be very careful what you're saying and what you're doing and be the professional officer that I hope you're being on the street all the time. We also had really good examples of officers keeping their cool and being very, very diplomatic with people and saying here is a great example of how to use these body worn cameras. Juxtaposed with that training I also did training on the public's right to record you. Something every officer hates when they are in the middle of a -- some sort of enforcement contact and a citizen comes up and wants to put a cell phone camera in their face to record what they are doing. We had a long discussion about that with police officers about what they can and can't do and how they should move those people, Meridian City Council Workshop March 10, 2015 Page 9 of 16 because those folks, unfortunately, have a First Amendment right hold the officer accountable, but we have to do it safely. So, I wanted the officers to be able to balance their safety and the safety of the person they are having the enforcement contact with with the person's actually being able to record them. The last two things I will talk about is our advance academy. As we hire new police officers we kind of looked at what we gave them for legal training and we weren't super satisfied with the legal training they got out of POST when it came to search and seizure, Miranda issues, et cetera. We have developed a nice eight hour program that I or one of the other police advisors teach, kind of in a very small group setting of three or four officers at a time to go through those issues, not just of how the prosecutor's officer works and how to get subpoenas on your Smartphone, but really delve into some good scenarios of search and seizure and you're at a kid's house for a marijuana case and his parent wants to let you search and he doesn't, what do you do? And, then, talking about Miranda and 6th Amendment, so they understand very clearly what the expectation is from the chief down on how you will treat people's Constitutional rights and it's been very well accepted. I have gotten -- very rarely do I get this, but I get e-mails from the officers afterwards continually to ask me, right? It's a good indoctrination into them to say, hey, the police advisor is here to help you. Call me, e-mail me, that is my -- my service is to help you make these decisions, rather than try and find you a way to get forgiven later, so -- this year for training the big topic is going to be resist and obstruct and demanding identification is something that comes up very often. When -- when can I make someone give me their ID is a question I get all the time. And the answer is it's complicated. So, we have to have an hour discussion about it. It's not the kind of thing I can rattle off in a couple sentences what they need to know. We are also going to focus on domestic violence training this year. We have Sherri Cameron who runs the domestic violence unit in Boise, along with our domestic violence prosecutors and she's looking to come and do an hour on the new things they need to know about attempted strangulation and what to look for. We see that attempted strangulation is on the rise. It's a domestic violence being a crime of power and assertion over one person over another, that that strangulation is often there a lot of times and officers miss it, because we just don't know what we are looking for and this is still a very new area of the law. We see that increased filing of those year after year as more officers become savvy to what it requires and what they should be looking for and we just want to continue down that road to help protect victims. So, with that I will stand for questions if you have any. Rountree: Any questions? Nary: Mr. President? Mr. President, Members of the Council, I have one more thing. Terry has been instrumental for our office in helping us with some civil warrants we have had on a couple of occasions that required a civil warrant for varieties of reasons, most for searches for safety purposes and such and Terry has been instrumental in helping us get that done in a very quick manner. We have created now a process that's very efficient and we have been able to go back and get that done when we have needed to and Terry has been great with that as well. Rerden: Mr. President, Members of the Council. Thank you, Bill. Every time I see him he tells me he needs another one, so I assume there will be one in another week. Meridian City Council Workshop March 10, 2015 Page 10 of 16 Rountree: Any further questions? Bird: Mr. President? Rountree: Mr. Bird. Bird: Just a statement. I think without a doubt this is probably the best thing that the City of Meridian has ever done in 2002 when we went forward and Steve and -- I don't know if Terry was involved at the time -- and we went to this outside prosecution and it has done nothing but helped us. It's saved us money and, Steve, if you would report this back to your people, this is one councilman that is so glad that we made that decision and you guys have done such a great job and, Terry, you have done a great job with our police officers and I appreciate that. Rerden: Thank you very much. Rountree: Any other comments? Terry and Steve, thank you for being here and thank you for the work you do. Thank you very much and appreciate it. Rerden: Mr. President, Councilman Bird, thank you. Thank you all and we will see you again next year. B. Police Department: Budget Amendment for the Police Department Remodel Furniture and Furnishings for the Not -to - Exceed Amount of $20,000.00 Rountree: The next item is the Police Department budget amendment. Leslie: Mr. President, Members of the Council, in my last presentation we discussed the progress of the police department remodel and the public safety training center. During our discussion it kind of sparked some conversation regards to some furniture additions or change in scope of work in regards to stuff we weren't going to actually do in the beginning of this project, wait until the end of the project. With the savings we are seeing currently in the budget, we decided to bring that forward as a budget amendment where we bring the money from the project, from the operations side, over to -- from the capital side over to the operations side for the sum of 20,000 dollars to purchase the necessary furniture to outfit the two new areas that we originally hadn't scoped in the project. So, that's what we are here to discuss today. Rountree: Questions? Bird: I have none. Milam: Seeing none, President Rountree? Meridian City Council Workshop March 10, 2015 Page 11 of 16 Rountree: I don't see any. Genesis. Milam: I move that we approve the budget amendment for the police department remodel furniture and furnishings for the not to exceed amount of 20,000 dollars. Bird: Second. Rountree: It's been moved and seconded to approve Item 6-B, the budget amendment for the police department. Roll call. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. MOTION CARRIED: ALL AYES. C. Parks and Recreation Department: Fiscal Year 2015 Budget Amendment Regarding Disc Golf Fall Classic Proceeds for a Not - to -Exceed Amount of $1,163.00 Rountree: Parks and Recreation Department. Colin, how are you? Moss: Good. Thank you, Mr. President, Members of the Council. I'm here today for a budget amendment for the Parks and Recreation Department. Back in October we had an event at Kleiner Park called the Disc Golf Fall Classic. It was the first annual event and it was advertised as an event to raise money for Meridian's Parks and Recreation programs and so after the event was over the -- the Meridian Parks and Rec Commission, we had a little discussion at those meetings and we decided that we should use the proceeds from the event to purchase some new barbecue grills at some of our picnic shelters. We already have a couple of -- they are the charcoal barbecue grills at -- at Settler's Park and Kleiner Park that are just free for anybody to use when they rent those picnic shelters. This event, you know, makes a modest amount. We made $1,163.09 and with that -- we are not anticipating a huge amount of money every year that we are making and so these barbecue grills were kind of a good way to have an impact with -- with a reasonable small amount of money and so just to clarify, that amount of money is what we took in after paying for all the expenses of the event and so that's our net profit and this budget amendment is simply to transfer that money from our revenue line item to the parks grounds maintenance, so that they can purchase those barbecue grills and would stand for any questions regarding that. Rountree: Any questions? Bird: I have no questions. Cavener: Mr. President? Rountree: Luke. Meridian City Council Workshop March 10, 2015 Page 12 of 16 Cavener: Not a question, just more of a comment and it's just -- Colin, I know I probably tell you this way too much, but this is awesome and I think it's -- we know that Colin has created and managed Christmas in Meridian, block parties, and we approved on our Consent Agenda a sponsorship for Movie Night. I know these events that you have championed become more and more successful every year and I just want to say thank you for all your hard work. We often see the results in the Parks Department from your hard work. Moss: Thank you, Councilman Cavener. I appreciate that. Rountree: Any questions? Bird: Mr. President? Rountree: Mr. Bird. Bird: I move we approve the budget amendment for the Parks Department for the Disc Golf Fall Classic not to exceed 1,163 dollars. Cavener: Second. Rountree: It's been moved and seconded to approve Item 6-C, a budget amendment for the Parks and Recreation Department. Roll call. Roll Call: Bird, yea, Rountree, yea, Zaremba, yea, Borton, yea; Milam, yea; Cavener, yea. MOTION CARRIED: ALL AYES. Moss: Thank you. Rountree: For Council's information, Colin has just been appointed recently to fulfill a position on the Western Ada Recreation District board, so he's going to be putting on two recreation hats in and around the City of Meridian and Ada County and I appreciate his willingness to step up and look forward to working with him in that capacity. Moss: Yes. Looking forward to it as well. Thank you. D. City Council Liaison/Committee Updates Rountree: Last item here, City Council liaison/committee updates. Anybody got any red hot topics they want to bring up? Bird: Mr. -- Rountree: Mr. Bird. Meridian City Council Workshop March 10, 2015 Page 13 of 16 Bird: Mr. President. Well, our Parks Department -- the Bark Park, if you drive out there, is started. So, we have that going, so -- and in the Finance they are just working on getting -- making sure we get the budget ready to go, so my departments are going forward as usual. Rountree: Anyone else? Milam: I will go, Mr. President. Rountree: Okay. Milam: In our -- the Police Department we just brought on two last nonsworn positions on Monday and our seven new officers start on the 23rd and that will make us full staffed. Rountree: Very good. Milam: And Information Services they have been working on being a part of every department, but at least budget, budget, budget. And also getting the election page streamlined, so it's a lot easier to find documents and look things up and doing a good job on that. That's about it. Rountree: So, that's good. I will just report from the Mayor's Office. She's been out of town a lot and I have been acting mayor a lot and -- gosh, I'd hope she would get back to town. Zaremba: Mr. President? I'm curious whether the Mayor has the same discussion with everybody. Several years ago when I was president the first time she went out of town she called me into her office and she looked me in the eye and said, David, don't change anything. Does she have that conversation with everybody? Rountree: No. No. Bird: She don't say that to me. Item 7: Future Meeting Topics Rountree: It wouldn't do any good. All right. That's the end of Item 6. Future meeting topics. Anyone? Bird: I have none. Rountree: I have one. We have a fifth Tuesday this month. I would like to have another workshop for the Council and we are going to talk about everything you want to know and everything we want to give in the way of information questions and guidance on the budget for this coming year. It's an opportunity to bring up issues such as do we want to auto transfer monies at the beginning of the year to the various funds? Do we want to Meridian City Council Workshop March 10, 2015 Page 14 of 16 establish how much money we are going to budget for the next fiscal year? Do we want to understand how come we create positions all the time, but never get rid of any? Some of those kind of fundamental things that are out there that are a bit bothersome to me and also we would be talking about policies that might relate to the Council and the Council's oversight of the budget, such as the possibility of creating an internal auditor that would work for and report to the Council, much like Boise has, in anticipation of having that in place before we get into trouble like Boise did. I'd rather be proactive than reactive. think we need to have those discussions and I think we need put out some direction for the budget, so when we start seeing numbers they are numbers that we anticipate. Think of the things that you might want to have to help you deal with the budget this year. would expect that Stacy is going to be prepared to answer those questions or at least find answers to those questions and I have been working her on this particular topic a little bit and I would anticipate that we'd like to do some things differently. Let's get back in the driver's seat on the budget, as opposed to reacting to kind of as they come up, let's -- let's drive it a little better than we have in the past. Bird: Amen. Rountree: That is our job by statute. We need to take control. And if you all are amenable to that -- and hopefully you all could be there on the 31st, the end of March. Anybody have any ideas about time of day? Bird: Mr. President? Rountree: Mr. Bird. Bird: Time for me it don't matter, but I think Luke and Joe -- Rountree: And Genesis. Bird: -- what time is best for those two. They do -- they do have jobs. Cavener: Mr. President -- and maybe this makes it a -- my thoughts a nonstarter. I think this is a great idea and I love the idea of doing this as a workshop session. That particular date I am -- I am traveling out of state for work and I will be out that Tuesday, Wednesday, Thursday. I made those travel plans not thinking that we would be having a meeting on that fifth Tuesday. Rountree: Well, would you be available on Monday? I think we need to get it done this month. Bird: Yep. Cavener: I'm more than willing to make my schedule available to do that, if a Monday would work for everybody. Meridian City Council Workshop March 10, 2015 Page 15 of 16 Rountree: Does that work for everybody? What particular time of day? Cavener: I can make my schedule work for whatever time that works best for us and for staff. Borton: Mr. President, that afternoon from 3:00 to 5:00 is open if it were to be an afternoon. Bird: On Tuesday or Monday? Borton: On Monday. Monday, the 30th. Bird: That would be fine with me. Borton: I will make it work. Rountree: I'm good with that. David? Zaremba: Probably. Rountree: Probably? Zaremba: I'd have to look at my calendar. Rountree: Yeah. I know. Me, too. But I think it will work. I will make it work. Zaremba: Yeah. Monday, the 30th we are talking about? Rountree: Yes. Zaremba: 3:00 o'clock? Rountree: 3:00 o'clock. Zaremba: Probably okay. Rountree: Okay. Very good. I appreciate that. And if you have any questions or anything you want to bring up with me, you have got my phone number, feel free to give me a buzz. Borton: Mr. President, that will be the sole topic on that day? Rountree: That's it. Borton: Okay. Meridian City Council Workshop March 10, 2015 Page 16 of 16 Rountree: Don't -- don't even think about giving me a call and asking for -- Bird: A consent item. Rountree: -- a consent item. We -- that's all we are going to do. Borton: Mr. President, can I add one thing to it? Rountree: No. Go ahead. Borton: No. Just testing. Rountree: Yeah. I know. Well, with that, if there is no other business we can -- Bird: I move we adjourn. Milam: Second. Zaremba: Second. Rountree: It's been moved and seconded to adjourn. All in favor? Opposed nay. All right. Very good. Thank you all. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 3:36 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) -/1z/ / ,�, o ,r n,r LSrJDATE APPROVED ATTES : 3� e, / /l �ctv or CITY CLE SEAL R '��Le T0.E ASE0. Meridian City Council Meeting DATE: March 10, 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: SPONSORSHIP AGREEMENT CableONE Movie Night in Meridian 2015 Single -Night Sponsorship Agreement Between Westside Body Works and the City of Meridian for a Not -to -Exceed Amount of $500.00 MEETING NOTES 9 Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS _GONE® Movie Night 0 Meridian Meridian Settlers Park CABLEONE MOVIE NIGHT IN MERIDIAN 2015 SINGLE -NIGHT SPONSORSHIP AGREEMENT This CABLEONE MOVIE NIGHT IN MERIDIAN 2014 SINGLE- GHAT his r SPONSORSHIP AGREEMENT ("Agreement") is made on t� day of t C'W- , 2015 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the state of Idaho, whose address is 33 E. Broadway Avenue, Meridian, Idaho ("City"), and Westside Body Works, whose address is 210 Fairview Avenue, Meridian, Idaho 83642 ("Sponsor"). For good and valuable consideration and in consideration of the mutual promises and covenants herein contained, City and Sponsor agree as follows: 1. Single -Night Sponsorship. Throughout the term of this Agreement, Sponsor shall be, and. shall be recognized as, the Single -Night Sponsor of City's June 20,1015 installment of the weekly summer CableONE Movie Night in Meridian event series. As such, benefits insuring to Sponsor throughout the term of this Agreement shall include those enumerated for Single - Night sponsors in the CableONE Movie Night in Meridian 2015 Sponsorship Packet, attached hereto as Exhibit A. 2. Payment. By 5:00 p.m. on March 31, 2015, Sponsor shall prepay to City five hundred dollars ($500.00). In the event the Sponsor fails to pay this amount in full in a timely manner as provided herein, City may terminate this Agreement in the manner therefor as set forth herein. In the event that the CableONE Movie Night in Meridian program is discontinued, or the showing is cancelled or shortened before Sponsor's promotional video is shown, no portion of the amount prepaid shall be refundable, though City shall issue a two hundred and fifty dollar ($250.00) credit to Sponsor for redemption as a sponsor in the following season. City shall make all decisions regarding scheduling. In the event that the CableONE Movie Night in Meridian program is discontinued, or the showing is cancelled or shortened after Sponsor's promotional video is shown, no portion of the amount prepaid shall be refundable, and no raincheck shall issue. 3. Promotion. a. City's efforts. With regard to CableONE Movie Night in Meridian, City shall undertake the promotional and advertising efforts enumerated for Single -Night Sponsors in the CablcONE Movie Night in Meridian 2015 Sponsorship Packet, attached hereto as Exhibit A. MOviE NIGHT SINGLE -NIGHT SPONSORSHip AGREEMENT PAGE 1 of 6 b. Promotional Item Limitations. The sale or distribution of any food, drink, or other promotional item by Sponsor at Sponsor's booth, as allowed in the CableONE Movie Night in Meridian 2015 Sponsorship Packet attached hereto as Exhibit A, shall not be permitted without prior written permission from City. Such permission may be withheld or revoked at any time and for any reason. City may also, at any time, require that Sponsor discontinue the distribution of any promotional item that City deems to be negatively impacting concessions sales or deems not to be appropriate. c. Video production. City, in its sole discretion, may edit, reduce, cancel, or reject, at any time, any audio, video, or written material submitted, used, or created by Sponsor. Any pre -approval by City shall not be considered a waiver of the right to revoke or edit any such material during the term of this Agreement. Further, Sponsor warrants and represents that, as to all content of the video pieces created or produced pursuant to this Agreement, Sponsor shall, and hereby agrees to, indemnify, defend and hold harmless City from all claims, suits, judgments, proceedings, losses, damages, costs, and expenses, of any nature whatsoever, including attorneys' fees, for which the City may become liable by reason of City's displaying of Sponsor's audio or video copy, artwork, or other content, including but not limited to claims for libel, violation of privacy, plagiarism, or copyright violations. 4. Term. The term of this agreement shall be from the Effective Date through September 1, 2015, unless earlier terminated by either party by the method established herein. 5. Cancellation; scheduling. The parties acknowledge that the 2015 CableONE Movie Night in Meridian event series schedule shall include twelve to fourteen (12-14) weekly movie 1. showings during June, July, and August, but cancellation of any or all movie showings may be necessary due to weather or other conditions or circumstances. City shall have sole responsibility and discretion in scheduling and/or cancelling CableONE Movie Night in Meridian and all movies and activities related thereto, including any and all related activities by Sponsor. The parties hereto expressly acknowledge that Settlers Park is a public space, the management and scheduling of which shall at all times be within the sole purview of City. Any right or privilege granted to Sponsor by this Agreement shall include neither the right to exclude any law-abiding person from CableONE Movie Night in Meridian, nor the right to interfere with any person's concurrent, lawful use of Settlers Park where such concurrent use does not conflict or interfere with Sponsor's use. 6. Insurance Sponsor's responsibility. City shall not provide insurance to cover loss, theft, or damage of any equipment, materials, or personnel used or employed by Sponsor in the furtherance of this Agreement, or to cover any activity undertaken by Sponsor in the exercise of the rights or the furtherance of the obligations described herein. Any and all insurance of each party's respective property and personnel shall be the sole responsibility of that party. Sponsor shall obtain all necessary insurance as may be required in order to protect Sponsor's insurable interests for Sponsor's rights and obligations described within this Agreement, including, but not limited to, liability insurance, automobile insurance, worker's compensation insurance, and/or property insurance. MOVIE NIGHT SINGLE -NIGHT SPONSORSHIP AGREEMENT PAGE 2 of 6 7. Use of City's name, logo. City hereby conveys to Sponsor permission to use City's name for purposes of advertising, marketing, and public information, without violation of City's rights of privacy or any other rights City may possess under this Agreement, provided that Sponsor shall not use City's logo for any purpose without the express, written permission of the Mayor's Executive Assistant. 8. Termination. a. Termination for cause. If either Party determines that the other has failed to comply with any term or condition of this Agreement, violated any of the covenants, agreements, and/or stipulations of this Agreement, engaged in any act of misconduct in the performance of this Agreement; or if either Party willfully or negligently defaults in, or fails to fulfill, its material obligations under this Agreement, the other Party shall have the right to terminate the Agreement by giving written notice to the defaulting party of its intent to terminate, and shall specify the grounds for termination. The defaulting party shall have two (2) days after such notice is sent to cure the default. If the default is not cured within such period, this Agreement shall be terminated upon written notice of such termination by the terminating party. b. No compensation upon termination. In the event of termination, neither Party shall be entitled to compensation or damages for any equipment or materials provided pursuant to this Agreement or obligations incurred in furtherance of the rights conveyed by this Agreement. 9. Photography and recording. City shall be authorized to photograph, record, video tape, reproduce, transmit, or disseminate, in or from CableONE Movie Night in Meridian, all related activities for educational and public information purposes. City shall not be responsible for the actions of persons who are not under its employment or control. 10. Relationship of Parties. It is the express intention of Parties that Sponsor is an independent contractor and not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Sponsor and City or between Sponsor and any official, agent, or employee of City. Both parties acknowledge that Sponsor is not an employee of City. Sponsor shall retain the right to perform services for others during the term of this Agreement. Sponsor shall have no authority or responsibility to exercise any rights or power vested in City. The selection and designation of the personnel of City in the performance of this agreement shall be made by City. 11. Indemnification. Sponsor specifically indemnifies City and holds City harmless from any loss, liability, claim, judgment, or action for damages or injury to Sponsor, to Sponsor's personal property or equipment, and to Sponsor's employees, agents, or volunteers arising out of or resulting from the condition of City's real or personal property or any lack of maintenance or repair thereon, and not caused by or arising out of the tortious conduct of City or its employees. Sponsor further agrees to indemnify and hold City harmless from any loss, liability, claim or action from damages or injuries to persons or property in any way MOVIE NIGHT SINGLE -NIGHT SPONSORSHIP AGREEMENT PAGE 3 of 6 arising out of or resulting from the use of City's real or personal property by Sponsor or by Sponsor's employees, agents, volunteers, or invitees and not caused by or arising out of the tortious conduct of City or its employees or volunteers. 12. Waiver. Sponsor shall, and hereby does, waive any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to Sponsor's performance of this Agreement, whether such loss or damage may be attributable to known or unknown conditions, except for liability arising out of the tortious conduct of City or its officers, agents or employees. 13. Taxes. Sponsor shall be solely responsible for the payment of taxes owed for any income realized as the result of activities undertaken pursuant or related to this Agreement. 14. Time of the essence. Sponsor acknowledges that services provided under this Agreement shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 15. Compliance with law. Throughout the course of this Agreement, Sponsor shall comply with any and all applicable federal, state, and local laws. 16. Non-discrimination. Throughout the course of this Agreement, Sponsor shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory handicap. 17. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written, whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. 18. Costs and attorneys' fees. If either party brings any action or proceedings to enforce, protect or establish any right or remedy under the terms and conditions of this Agreement, the prevailing party shall be entitled to recover reasonable costs and attorneys' fees, as determined by a court of competent jurisdiction, in addition to any other relief awarded. 19. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. 20. Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. MOVIE NIGHT SINGLE -NIGHT SPONSORSHIP AGREEMENT PAGE 4 of 6 21. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. 22. No assignment. Sponsor shall not assign, sublet, subcontract, or transfer its rights or responsibilities hereunder without the express written consent of City. Should Sponsor cease to exist in its current form, this Agreement and all rights granted to Sponsor hereunder shall be void. 23. Notice. Any and all notice required to be provided by either of the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon sending an e-mail message, addressed as follows: Sponsor: City: Mindy Critchlow Colin Moss mindy@westsidebodyworks.com cmoss@meridiancity.org Either party may change its e-mail address for the purpose of this paragraph by giving written notice of such change in the manner herein provided. 24. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. 25. Warranty of authority. The undersigned expressly warrants that, to the extent set forth herein, he is duly authorized to act as the representative and agent of Sponsor. The undersigned further warrants that he is authorized to bind Sponsor to the obligations set forth herein, and to accept the liabilities as established herein on behalf of Sponsor. SPONSOR: Kffl T (r"' ,c (NN Authorized Signature Kmo CA �-I WuV\J Please Print Name CITY OF MERIDIAN: M cCc rl. p--L_� cily of Title 125 - Date ATTEST: NIL C j'�((jLLLQ f uKi'Ll2U-� a•v��% ''�owriu� MOv1E NIGHT SINGLE -NIGHT SPONSORSHIP AGREEML 111? I, lb I T11 City Clerk PAGE 5 of 6 Exhibit A CABLEONE MOVIE NIGHT IN MERIDIAN 2015 SPONSORSHIP PACKET Single Night Sponsor For $500 you will receive: • Recognition as one event's sponsor in all promotional efforts for that event. • The opportunity to promote your business or organization at your movie night through product displays, sampling, demonstrations, etc. It is also encouraged to organize activities that add to the appeal of your movie night. Examples include bounce houses, live bands, games, raffles, etc. • The opportunity to insert one (1) thirty (30) second advertisement into the pre -movie video at your movie night. • The opportunity to hang up to two (2) banners no wider than eight (8) feet each around the seating area during your show. Banners around seating area must be free-standing. There will be no fences, trees, buildings, etc around the seating area to hang your banner on. • Your logo linked to your website on the City of Meridian website next to your event's listing on the CableONE Movie Night in Meridian page. • Your logo next to your event's listing on the CableONE Movie Night in Meridian flyers that are distributed throughout the season. MOVIE NIGHT SINGLE -NICHT SPONSORSHIP AGREEMENT PAGE 6 of 6 Meridian City Council Meeting DATE: March 10, 2015 ITEM NUMBER: 4B PROJECT NUMBER: ITEM TITLE: EASEMENT STUBS #1 - REFLECTION RIDGE Water and Sewer Easement Stubs for Future Phase of Reflection Ridge Sub. No. 4 Easement #1 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2015-019767 BOISE IDAHO Pgs=6 BONNIE 03/121201504:05pm MERIDIAN CITY NO FEE 74713 01600 976 0 600 00074713201600187870060083 SANITARY SEWER AND WATER MAIN EASEMENT VA THIS INDENTURE, made this -�Cday of Oamh, 20 wS- between Mission Coast Properties ID Inc, the parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, ifs successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for Sanitary Sewer and Water Main Easement :�11 the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. Mthie, President Coast Properties ID Inc., an Idaho Corporation �n4Sh n 7ah STATE OF 9) W�Ac' ) ss County of Ada ) On this c -Z day of 61 a6ti 20 /E , before me, the undersigned, a Notary Pt�ilic in and for said State, personally appeared I )),A'e known or identified to me to be the President, of the Idaho Corporation that executed the within instrument, and acknowledged to me that such Corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day `r�jMifj6j�ove written. r'..F9� �,�,��•••.�ssloH ••. � .* NOTARY PUBLIC FORA ;�a o NOTARY �' ? Residing at:�� Commission Expires:_4 41fi1�xDt-�7 a=. Pusuc ! 00j. • 04 ei', �f11111110 IA%ASN, % Sanitary Sewer and Water Main Easement -0 \ GRANTEE: CITY OF MERIDIAN Cl t��aym o. COU. CV L. Holman, City Approved By City Council On: STATE OF IDAHO, ) : ss. County of Ada ) T Cry of L IOIFlN`_. On this (0 day of "OVci l 20 V before ego en ndepsigned, a Notary Public in and for said State�pPKon lappeared %deseer—anJaycee L. Holman, known to me to be thecayei aril ity Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. ,,so&, (SEAI0',ir `,tP y �l Sanitary Sewer and Water Main Easement i N A Pl Ip,�,� ID lAHO Residing at: '� v� k CA 1D Commission Expires: SA v� ra apao T Project: 140008 Date: February 6, 2015 Page 1 of 2 MT -O ENGINEERS CONSULTING ENGINEERS, SURVEYORS AND PLANNERS 9777 CHINDEN BOULEVARD BOISE, IDAHO 83714-2008 208-323-2288 • FAX 208-323-2399 EXHIBIT "A" City of Meridian Utility Easement A parcel of land located in the NEIA of the SW 1/4 of Section 30, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, more particularly described as follows: COMMMENCING at the center one-quarter corner of said Section 30; thence, along the north boundary of said NEI/4 of the SWI/4, A) S.89°44'36"W., 473.98 feet to the northeast corner of future Reflection Ridge Subdivision No.3; thence, along the future west boundary of said Reflection Ridge Subdivision No.3, B) S.00°00'00"W., 140.99 feet to the centerline of future E. Radiant Ridge Drive; thence, along said future centerline, C) N.89°44'42"E., 105.81 feet; thence, D) S.00° 15'1 8"E., 31.00 feet to the north right-of-way of said future E. Radiant Ridge Drive and the west right-of-way of fixture E. Reflect Ridge Street and the beginning of a non - tangent curve; thence, along said future west right-of-way the following three courses: 1) Southeasterly along said curve to the right, having a radius of 5.00 feet, an arc length of 7.85 feet, through a central angle of 89°59'53 ", of which the long chord bears S.45015'26"E., 7.07 feet; thence, tangent from said curve, 2) S.00°15'24"E., 18.85 feet to the beginning of a tangent curve; thence, 3) Southerly along said curve to the left, having a radius of 191.00 feet, an arc length of 6.16 feet, through a central angle of 01 °50'57", of which the long chord bears S.01 °10'53"E., 6.16 feet; thence, leaving said right-of-way, non -tangent from said curve, 4) S.89°44'37"W., 197.30 feet to the future west boundary of Reflection Ridge Subdivision No.4; thence, along said boundary, H:\140008-BOI\WPFilcs\Descriptions\City of Meridian util a rnt(PRV Ion.doe �\ Project: 140008 Date: February 6, 2015 Page 2 of 2 5) N.00°15' 16"W, 30.01 feet to the future north boundary of said Reflection Ridge Subdivision No.4 and the said north right-of-way of future E. Radiant Ridge Drive; thence, along said boundary and right-of-way, 6) N.89°44'32"E., 192.20 feet to the POINT OF BEGINNING. CONTAINING 5,913 sq. ft. (0.14 acres, more or less). SUBJECT TO: Record documents. EXHIBIT "B" attached, and by this reference made a part hereof. H:\140008-BOI\WPFfles\Descriptions\City of Meridian until esmt(PRV Iot).doc �1 W F Nm Y 2 �y N W ^g W 4000m o c o 0� z /I_Znn w�cy z�a mwlF Y ]rw 4 o zoo zoo z ° a N� �o s cisFA �gc w W Q� ,OL-Lti9Z 3„Z0,80.00S_ A $ w m m 1p I i- u O m s z F E. REFLECT 0 w RIDGE DRIVE lU E- FUTURE w W v�WA zwwzzoawz4ow�ogco � IU 0yQ�ox¢.� III Z en I . b Ia�C7rONj F aqW(a~ IIIzm ZF(UZ¢�n- J3tM Zl 1IO0d F _Jiwv _3 OM_o I11I �.N a C 00 0^ n1 P b� 16 7 U uin ZN9 _Wwi��Ni04 WN L3 0z i Ld ,66.OK M„00,00.00S w-041 cn Ss F (71 z 1 M000i 00 o fO V wuDi J O 00 U N Wo �O12C6o M DC7 r, o mZ oz W 8d j Q J U0 � O 0 In in OOO Meridian City Council Meeting DATE: March 10, 2015 ITEM NUMBER: 4C PROJECT NUMBER: ITEM TITLE: EASEMENT STUBS #2 - REFLECTION RIDGE C. Water and Sewer Easement Stubs for Future Phase of Reflection Ridge Sub. No. 4 Easement #2 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ,5 - ADA ADA COUNTY RECORDER Christopher D. Rich 2015-019762 BOISE IDAHO Pgs=5 BONNIE MERIDIAN CITY 03/12/2015 04:05 PM NO FEE I���111117 01500 9 6 0061111111�������� 00074707201500197620060065 SANITARY SEWER AND WATER MAIN EASEMENT THIS INDENTURE, made this r) day of t is u , 20� etween Mission Coast Properties ID Inc. the parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for Sanitary Sewer and Water Main Easement -)� the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: WifqA u 'e, President M' ion Coast Properties ID Inc., an Idaho Corporation G�lw Tvh STATE OF ) Wk 63o) ss County of Ada ) r - On this �is day of &t ✓G f 20bebefore me, the undersigned, a Notary Public in and for said State, personally appeared 7lniT , known or identified to me to be the President, of the Idaho Corporation that executed the within instrument, and acknowledged to me that such Corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day andxtl9dsl wf, written. a�, t•'�' W/— t (P NOTARY PUBLIC FOR-IDA46b✓4I , O o NOTARY 'ast Z = Residing at: i PU9UC Commission Expires: .2c 1 � ' WASO -.0'% Sanitary Sewer and Water Main Easement O a -GRANTEE: CITY OF MERIDIAN (2E— TAL ne ChaAlu /2oo�. u, Coa,.J&JA L. Holman, City Clerk Approved By City Council On: STATE OF IDAHO, ) : ss. County of Ada ) 'dD ALI,,,5�� 's q CJy of �EI�DTAN�= ounsio 57�R=I. On this (Q day of f`-40.rCl-) 2015 fore eiohe Undersigned, a Notary Public in and for said State, iper�ondall }ppeared Fad dei eer� and fa-ycee L. Holman, known to me to be thee`�14 yor and bit Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fust above written. ,..••.. (SEAL) ; •ysICA `10••. NOTARY P�UBLICFOR-TDAHO • �U OTq �.. Residing at: N• Commission Expires:.] p 20 r O .848 Sanitary Sewer and Water Main Easement #a Project: 140008 Date: February 6, 2015 Page 1 of 1 T -O ENGINEERS CONSULTING ENGINEERS, SURVEYORS AND PLANNERS 9777 CHINDEN BOULEVARD BOISE, IDAHO 83714-2008 208-323-2288 - FAX 208-323-2399 EXHIBIT "A" City of Meridian Utility Easement A parcel of land located in the NEIA of the SWI/4 of Section 30, Township 3 North, Range East, Boise Meridian, City of Meridian, Ada County, Idaho, more particularly described as follows: COMMMENCING at the northeast corner of said NEI A of the SW I/4 (Center one-quarter comer) of Section 30, from which the East one-quarter corner bears N.89°43'54"E., 2622.78 feet; thence, A) S.76°52'33"W., 493.88 feet to the POINT OF BEGINNING; thence, 1) S.00°00'00"E., 62.00 feet; thence, 2) S.89°44'42"W., 20.00 feet; thence, 3) N.00°00'00"E., 62.00 feet; thence, 4) N.89°44'42"E., 20.00 feet to the POINT OF BEGINNING. CONTAINING 1,240 sq. ft. SUBJECT TO: Record documents. EXHIBIT `B" attached, and by this reference made a part hereof. H:\140008-BOI\WPFiles\Descriptions\Cityof Meridian Wil esnat(Radiant Ridge).doc #D D H W CS m N o N W o ZO wdN'� �J e z Z ���d� W 0 Uwe a\ w N E. REFLECT m M z u \ , w RIDGE DRIVE N z 1 o • W s w V] w Vwi H � , Li w U sz aa�171 w W � os OKI La O 0 o zzo R a w QTWay VJ Q ��1 LL a � t % U n w p O 2��ss sip~ mom 4FK o a z 0 a z o N Z OZ Z a c0❑ Z LE O z a m j ro D < vii 0 4 W Z Z U z J U O O O < w O o ❑ z o z w 4 � o W O 0 Z o 0 0 O O O O O N N tO O N N �O W � W w � W F., z a o � o :r o a o r o v o m b �1 m m o m Z z m W Z (N� J J J J W Z Z U z J U O O O < w O o ❑ z o z w 4 � o Meridian City Council Meeting DATE: March 10, 2015 ITEM NUMBER: 4D PROJECT NUMBER: ITEM TITLE: EASEMENT STUBS #3 - REFLECTION RIDGE Water and Sewer Easement Stubs for Future Phase of Reflection Ridge Sub. No. 4 Easement #3 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2015-019763 BOISE IDAHO Pgs=5 BONNIE 03/1212015 04:05 PM MERIDIAN CITY - NO FEE 11111111 I I III 11111111111111111 III 1111111111111 III 00074709201500197630050052 SANITARY SEWER AND WATER MAIN EASEMENT THIS INDENTURE, made this 10 day of Howj 1, 2016 between Mission Coast Properties ID Inc, the parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for Sanitary Sewer and Water Main Easement * -3 the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GR R: J)\ Wili m Duthie, President Mission Coast Properties ID Inc., an Idaho Corporation STATE OF IDAHO ) ) ss County of Ada ) On this � day of ��p %2 , 20)75-, before me, the undersigned, a Notary PubJ,ic in and for s4id State, personally appeared i jk\\eyy, LAnk-' , known or identified to me to be the President, of the Idaho Corporation that executed the within instrument, and acknowledged to me that such Corporation executed the same. IN WITNESS WHEREOF, I have hereunto set m d and a axe €isi 1 seal the day and year fist above written. googol .i MCC[ % •' P ••••• ��'T'• N&TARYLIC FOR IDAHO .•'• •••• r ••. 'r •�oTAR y • �C'f Residing at: Residing In. Nampa, Idaho �� —•� -Commission Expires: My Commission Expires: 121132017 •. PUB��G•' � '••"6 OF Sanitary Sewer and Water Main Easement Jt 3 GRANTEE: CITY OF MERIDIAN Tsx�- P� r r.,y,... cc. Yi c c Cou.. r L. Holman, City Approved By City Council On: 3 STATE OF IDAHO, ) : ss. County of Ada ) City of _ 1F',I �IVP119 �(� SEAL On thisjo_day of MQre-" 2015 f rye thew�, �de� tgned, a Notary Public in and for sid�State j person appeared �e teer and Jarycee L. Holman, known to me to be'ttiea3ar an�City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. � •GQ,JV/y�,•.. tAR$ (SEAL) ; �? Z NOTARY PUBLIC FOR INDAW Residing at: Carl I� • Commission Exprres: � e • arEpF•: Sanitary Sewer and Water Main Easement 1� 3 Project: 140008 Date: February 6, 2015 Page 1 of 1 MT -O ENGINEERS CONSULTING ENGINEERS, SURVEYORS AND PLANNERS 9777 CHINDEN BOULEVARD BOISE, IDAHO 83714-2008 208-323-2288 • FAX 208-323-2399 EXHIBIT "A" City of Meridian Utility Easement A parcel of land located in the NW 1/4 of the SEI/4 of Section 30, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, more particularly described as follows: COMMMENCING at the northwest corner of said NW 1/4 of the SEI/4 (Center one-quarter comer) of Section 30, from which the East one-quarter corner bears N.89°43'54"E., 2622.78 feet; thence, A) S.32°31'36"E., 1362.85 feet to the POINT OF BEGINNING; thence, 1) N.89°46'51 "E., 20.00 feet; thence, 2) S.00°13'09"E., 62.00 feet; thence, 3) S.89°46'51"W., 20.00 feet; thence, 4) N.00°13'09"W., 62.00 feet to the POINT OF BEGINNING. CONTAINING 1,240 sq. ft. SUBJECT TO: Record documents. EXHIBIT "B" attached, and by this reference made a part hereof. H:\140008-BOl\WPFiles\Descriptions\City of Meridian alil esint(E Crest Ridge).doe -43 m La m T N m o w m a YI .� a W,.1 0 w N w Z ao z W N LL j 4 W p m w z171 ❑] CC)o x N In -e Lry W W O W w O O o 0 Z � w z C G CQ wX ?�v��O Ucnc� ] M m =M1oz 0 171 v� o Z S € O E. REFLECT O o w RIDGE DRIVE a O O y+ a 0 .I co) � U 61 'JA'as ofa I04z ~� ,� o adz o ; p " H i Z :2oz w w m m Q O u1 V) A ro Z 0 0 ¢ o 0 0 o O W w i O !i o❑ N N y g w NI j m / � 5 y N Z i = �a Lo 6c, �J z Q CO 4 wU Zp,� w �3� o d w U O O O O Q O N O N aN tp N t0 � F C� U z .n rn o .n m o .a m m Z o N � � o Z J J J J •- J Meridian City Council Meeting DATE: March 10, 2015 ITEM NUMBER: 4E PROJECT NUMBER: ITEM TITLE: STREET LIGHT MAINTENANCE AGREEMENT Approval of Street Light Maintenance Agreement for Paramount Subdivision No. 28 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS FA ADA COUNTY RECORDER Christopher D. Rich 2016-019764 BOISE IDAHO Pgs=4 BONNIE 03/12/201504:05 PM MERIDIAN CITY NO FEE 11111 I IIII111111I III 1 II II HIM II III III 00074709201600197640040043 STREET LIGHT MAINTENANCE AGREEMENT PARAMOUNT SUBDIVISION NO. 28 This STREET LIGHT MAINTENANCE AGREEMENT ("Agreement") is made and entered into this 1L day of �are� , 2015 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), whose address is 33 E. Broadway Ave., Meridian, Idaho, 83642, and SCS Brighton LLC, an Idaho limited liability company ("Developer"), whose address is 12601 W. Explorer Drive # 200, Boise, ID 83713. WHEREAS, pursuant to Meridian City Code section 11 -3A -21(B), the City generally maintains only shoebox- and cobrahead-style street lights, and requires that decorative street lights be maintained by the developer or homeowners association under a maintenance agreement duly executed with City; WHEREAS, Paramount Subdivision No. 28 is a residential subdivision within the City of Meridian with three (3) special -order, decorative street lights, in the locations noted on the attached Exhibit A, installed by Developer to satisfy in part, the City of Meridian requirements for street lighting; and NOW, THEREFORE, for the exchange of good and valuable consideration, the receipt of which is hereby acknowledged, the parties agree as follows: I. COMMITMENTS A. City's commitments. From the Effective Date of this Agreement forward, City shall be responsible for paying Idaho Power Company for the provision of electricity required to operate the Three (3) decorative street lights located in the Paramount Subdivision No. 28. It is agreed that City will enter into a Schedule 41C Agreement with Idaho Power Company. Developer acknowledges that street lighting served under the Schedule 41 C Agreement must be controlled by a photo electric device of the "fail off' type. A. Developer's commitments. From the Effective Date of this Agreement forward, Developer shall be responsible for: 1. Maintenance and/or Replacement, as needed to ensure functionality, of: fuses, wiring, bulbs, ballasts, or photoelectric cells in the Three (3) decorative street lights located in the Paramount Subdivision No. 28. 2. Replacement and/or repair, as needed due to damage, deterioration, or loss, of the Three (3) decorative street lights located in the Paramount Subdivision No. 28 residential subdivision, and any component or appurtenance thereof. II. GENERAL PROVISIONS. A. Time is of the essence. Developer acknowledges that commitments made under this Agreement shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. B. Heirs and assigns. It is understood and agreed that Developer will assign its rights and obligations under this Agreement to the Paramount Subdivision No. 28 home- or property owners association when said such organization is formed. This Agreement and each and all of the terms and conditions hereof shall apply to and are binding on Developer, City, the Paramount Subdivision No. 28 home- or property owners association, and these parties' respective heirs, successors and assigns. C. Entire agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. SIGNATURES ON FOLLOWING PAGE STREET LIGHT AGREEMENT: Paramount Subdivision No. 28 PAGE 2 OF 4 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this 1 day of 2015. SCS Brighton LLC, an Idaho limited liability company By: Bright orpor tion, its Manager STATE OF IDAHO ) J�/ ) ss County of Al ) BY I HE BY that on this _� day of DRVId W. Tu nbul ,President fyi 2015, before the undersigned, allotary Public in the Start of Idaho, personally appeared David Turnbull, proven to me to be the person who executed the said instrument, and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed ppYyyyfficial seat, the day and year in this certificate first abova�writfen. n REBECCA A. HANKS NOTARY PUBLIC STATC OF IDAHO CITY OF MERIDIAN: BY: n Ctiantr C,o A91 A�Ty P �;• 5A ' N . •;�,9;', vtitl�; �Oi •••;� OF NW' !///:PT1A/_Idaho ALl% ,, 41 �q (.iFY UI j�IU/191p SEPI T Attest: ayce . Holman, City Clerk STATE OF IDAHO ) ss: County ofRrA g� ) I HEREBY CERTIFY that on this _I day of Q 001), , 2015, before the undersigned, a Notary Public in the State of Idaho, personally appeared Twuam-y-& Cph'��"a"rUC &-[J.rwt�l+rce �er& and Jaycee L. Holman, proven to me to be the Mayor WNw-1 res,dev - and City Clerk, respectively, who executed and attested the said instrument, and acknowledged to me that they executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written. Notar},Public for Idaho —� Residing at "e 1 G fVl Idaho My Commission Expires: \ �� STREET LIGHT AGREEMENT: Paramount Subdivision No. 28 PAGE 3 OF 4 Exhibit A Lighting plan showing location of three decorative street lights ------------------- ------- 1m 71 co.00 •I I m rvX l� n a%?. /•® ANS IRC IHI I it �t I t '' poadray Planv Paramount ���� Shast LISMIng Plnn SohdlvWao No. ES I R conthoatbn Srawnp GJ ADA COUNTY RECORDER Christopher D. Rich 2015-019765 BOISE IDAHO Pgs=5 BONNIE 031121201504:05 PM MERIDIAN CITY NO FEE I1IIIVI II III 1111IIIIII1111111 1 IIIIIIIIII VIII III 00074711201500197550050052 WATER MAIN EASEMENT THIS INDENTURE, made this day of KJ o Y-CA1 20)E between .r-1LbN NOywiAw IZM f4vkirg, the parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of a water main at the convenience of the Grantee over and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a water main and its allied facilities, together with maintenance, repair, replacement and subsequent connection thereto of water mains at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs, performing other maintenance or making subsequent connection to the water main, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such construction, repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. City of meridian, Idaho Water Main Easement- on-S,+C EASMT.WTR 1-29-09 1- 29-09.doc THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. CM N :. S ss County of Ada ) Thyr On this I� U day of 2 I before me, the undersigned, a Notary Public in and for said State perso ally p red and known or identified to me to be the President and Secretary, respectively, of the corporation that executed the within instrument, and acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above writtela."pAl ALD ...... ANF askA �T.=Y AR P CFO E _ Residing at:cA/ l �p Commission xpires: Vo City of meridian, fdey'VE OF W,-.•', Water Main Easement'"""""s%% EASMT.WTR 1-29-09 1- 29-09.doc GRANTEE: CITY OF MERIDIAN C'ty rG , CP'sl W i Attest Waycee L. Holman, City Clerk` ' , Approved By City Council On:�l� STATE OF IDAHO ss County of Ada ) Al g On this J day of Parr,_ , 20��, before me, the undersigned, a Notary Public in and for said State, personally appearedand JAYCEEL. HOLMAN, known to WAkX c v me to be the Mayor and City Clerk, respee y, o Wre City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. J •. • ,?9I --- O. NOTAY Pl ;'• ®T Residing at:. Commission e , City of meridian, Idaho Water Main Easement EASMT.WTR 1-29-09 1- 29-09.doc Legal Description Touchstone Place - City of Meridian Water Easement — Exhibit A An easement located in the NW %4 of the NE % of Section 7, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, and more particularly described as follows: Commencing at a Brass 'Cap monument marking the northeast corner of said Section 7, from which a Brass Cap monument marking the northwest corner of the NE '/4 of said Section 7 bears N 89028'26" W a distance of 2641.14 feet; Thence N 89°28'26 rW along the northerly boundary of said NE % a distance of 1320.57 feet to an aluminum cap marking the northeast corner of said NW % of the NE'/; Thence S 0030'33" W along the easterly boundary of said NW % of the NE Y, a distance of 30.36 feet to a 5/8 inch diameter iron pin on the northerly boundary of Touchstone Place Subdivision as shown in Book 107 of Plats on Page 14842, records of Ada County, Idaho; Thence along said northerly boundary a distance of 85.00 feet along the arc of a 57,245.80 foot radius non -tangent curve left, said curve having a central angle of 0005'06" and <a long chord bearing N 89°42'47" W a distance of 85.00 feet to a 5/8 inch diameter iron pin; Thence S 0030'45" W along the westerly boundary of said Touchstone Place Subdivision a distance of 29.28 feet to the POINT OF BEGINNING; Thence leaving said westerly boundary S 89028'23" E a distance of 12.61 feet to a point; Thence S 0051'58" E a distance of 47.40 feet to a point; Thence S 88054'21" W a distance of 13.76 feet to a point on the westerly boundary of said Touchstone Place Subdivision; Thence N 0030'45" E along said westerly boundary a distance of 47.78 feet to the POINT OF BEGINNING; This parcel contains 627 square feet and is subject to any other easements existing or in use. Clinton W. Hansen, _PLS Land Solutions, PC Revised: January 5, 2015 L�A1 ioIutj®)ns Touchstone Place pend SUraq ng and conrwdng Job No. 13-16 CITY OF MERIDIAN - WATER EASEMENT EXHIBIT B 8 BASIS OF BEARING E 1/18 N 89'28'28' W E. FAIRVIEW AVENUE 6,L5 1/4 — _ — _ 2641.14' 7 1320.57' 1320.57' �. 7 8 POINT OF BEGINNING CURVE TABLE CURVE LENGTH RADIUS 1 DELTA 1CHOREI BEARING C1 85.00' 57245.80' 0'05'06' 1 85.00' N 89'42'47' W LINE TABLE LINE I LENGTH I BEARING L7 I 30.38' S 030'33" -I a vim®■ in olutions Land Surveying and Consulting Z31 E. 5TH ST., STE. A MERIDIAN, ID 83642 (2081280-2040 (2001208-2557 fax w .Iands lvtions.biz Meridian City Council Meeting DATE: March 10, 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: APPROVAL OF PURCHASE Approval of purchase of a Sewer Equipment of America Sewer Easement Machine - JAJ600WH from Dawson Infrastructure Solutions for the Not -To -Exceed amount of $73,359.00 and Authorize the Purchasing Manager to Issue and Sign a Purchase Order MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Memo To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager CC: Jacy Jones, Laurelei McVey Date: 3-5-2015 Re: March 10, 2015 City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the March 10"' City Council Consent Agenda for Council's consideration. Approval of purchase of a Sewer Equipment of America Sewer Easement Machine — JAJ600WH from Dawson Infrastructure Solutions for the Not -To -Exceed amount of $73,359.00 and Authorize the Purchasing Manager to sign the Purchase Order. Recommended Council Action: Approval of purchase of Sewer Equipment of America Sewer Easement Machine —JAJ600WH from Dawson Infrastructure Solutions for the Not -To -Exceed amount of $73,359.00 and authorize the Purchasing Manager to sign the Purchase Order. Bids were solicited and received through the City's standard bid process. Three bids were received. This purchase is part of the approved 2015 Budget. Thank you for your consideration. 0 Page 1 H J N W x 11�11111�11 111��11111� �11111��11� 11111111111 11111111111 11111111111 X001111111 City of Meridian Standard Purchase Order Terms and Conditions 1. Entire Agreement. This purchase order; and any document referred to herein (collectively "Purchase Order'), constitutes the entire agreement between the City of Meridian ("City") and the Seller/Contractor/Contractor. Any Item or condition proposed in Seller/Contractor's quotation, proposal, bid acknowledgement, confirmation, invoice or any other writing which adds to, varies from, or conflicts with any term or condition of the Purchase Order shall be void. The Purchase Order may be modified only by written Instrument executed by the authorized representatives of both parties. 2. Shipment. All supplies shall be shipped F.O.B. Destination unless otherwise specified in the Purchase Order. When authorized, freight Is to be prepaid. Do not ship collect. Original receipled freight bill must accompany the invoice. If shipment is not made within the time stated on the Purchase Order, City reserves the right to purchase elsewhere and charge Seller/Contractor with any loss incurred, unless delay In making shipment is due to unforeseeable causes beyond the control and without the fault or negligence of the Seller/Contractor and any of Seller/Contractor's suppliers or subcontractors. Packing slips, with Purchase Order number annotated, must accompany each shipment. 3. Hazardous Materials. Any materials required by this order that are deemed hazardous will be packaged, marked, and shipped by the Seller/Contractor to comply with all present and future federal, state, and local regulations and will further comply with any special company requirements. This may be noted on the Purchase Order. Material Safety Data Sheets are required and requested. 4. Risk of Loss. Unless otherwise specified, the Seller/Contractor shall be responsible for all supplies covered by this Purchase Order until delivered at the designated delivery point and the Seller/Contractor shall bear all risks as to any supplies rejected or required correction after notice of such rejection or correction is given by the City. 5. Inspection/festing/Rejection. Payment for supplies delivered hereunder shall not constitute acceptance thereof. The City shall have the right to inspect supplies and to reject any or all supplies which in the City's judgment do not conform with the requirements of the Purchase Order. Supplies so rejected and supplies delivered in excess of quantities ordered may be returned to the Seller/Contractor/Contractor at Seller/Contractor/Contractor's expense and the City may offset that expense against any moneys otherwise due the Seller/Contractor/Contractor. 6. Invoices. Invoices shall be rendered in duplicate and shall include: (1) Purchase Order number; (2) pricing; (3) quantity; (4) description; (5) any sales taxes or use taxes as separate items, giving permit number authorizing collection of use taxes; (6) point of shipment; (7) method and class of shipment; (8) complete routing of shipment; and (9) whether transportation expense has been prepaid. Seller/Contractor/Contractor agrees to make a separate invoice for each order and shipment. Unless otherwise expressly provided in the Purchase Order, all taxes, duties, tolls, fees, Import charges, or other governmental exactions hall be deemed Included In the purchase price of the supplies and services and the City shall have no liability to pay Seller/Conlractor/Contractor or any third party any amount In excess of the specified purchase price. City of Meridian, a local governmental entity of the State of Idaho, is exempt from any Federal Manufacturer's Excise Tax under the provision of Section 4221(a)(4) of the Internal Revenue Code. All invoices shall exclude such excise tax. 7. Payments. Payments shall be made upon submission of itemized invoices per the payment terms and at the prices stipulated herein for supplies delivered and accepted or services rendered and accepted less any authorized deduclions (if any). 8. Warranty. In issuing the Purchase Order, the City is relying on Seller/Contractor's skill and judgment in selecting and providing the proper supplies and/or services for the City's particular use. Seller/Contractor warrants to the City and its successors in interest that the supplies and services covered hereby will correspond with the description of the same in this Purchase Order will conform to all applicable specifications, will be new and of the best quality unless otherwise specified, will be fit for the purpose for which they are to be used and will conform in all respects both in the manufacture and use thereof with all applicable safety orders or regulations of the Slate of Idaho and of the United Slates of America. If a defect Is discovered In any item of supply furnished or service rendered under this Purchase Order, Seller/Contractor/Contractor shall correct such defect at Seller/Contractor/Contractor's expense, including transportation/freight both ways, such defects as are reported to Seller/Contractor/Contractor within one year of final acceptance. Upon expiration of the applicable warranty period, all such warranty liability shall terminale except for latent defects, fraud, gross mistakes amounting to fraud, or as otherwise provided in the Purchase Order. Seller/Contractor also warrants that the supplies shall be free and clear of all liens and encumbrances whatsoever and that Seller/Contractor has a good and marketable title to same. Seller/Contractor agrees to hold the City and Its successors In interest free and harmless against any and all claimants to such supplies. 9. Insolvency. In the event of any proceeding by or against Seller/Contractor In bankruptcy, reorganization or insolvency or for the appointment of a receiver or any assignment for the benefit of creditors, City may terminale this order without further liability except for conforming deliveries already received and accepted. 10. Indemnity and Insurance. Seller/Contractor shall hold harmless, indemnify, and defend the City, its directors, officers, employees, representatives, and agents against all damages, liability, claims, losses and expenses (including attorneys' fees) (collectively referred to as "damages") arising out of, or in anyway related to Seller/Contractors performance or non-performance under the Purchase Order or the supplies or services provided there under or from any act or omission of Seller/Contractor, its agents, employees or subcontractors. Seller/Contractor shall maintain such public liability Insurance, Including product liability, completed operations, contractors liability and protective liability, automobile liability insurance (including non -owned automobile liability) and workers' compensation, and employer's liability insurance as will adequately protect the City against such damages. Limits of insurance do not limit Seller/Contractors liability. Seller/Contractor agrees to submit certificates of insurance evidencing its insurance coverage when requested by the City. Seller/Contractor shall indemnify and save harmless the City from and against all costs, damages and expenses Incurred by the City In connection with any claims or actions based upon infringement or alleged infringement of any patent and arising out of the use of the supplies furnished hereunder. 11. Changes. The City reserves the right at any time to make changes in any one or more of the following: (a) specifications, drawings and incorporated data where the supplies to be furnished are to be specifically manufactured for the City; (b) method of shipment or packing; (c) place of delivery; and (d) time of delivery. If any such change causes an Increase or decrease in the cost of or the time required for perfonnance of the Purchase Order; an equitable adjustment shall be made In the purchase price or delivery schedule, or both. Any claim by Seller/Contractor for adjustment under this provision shall be deemed waived unless asserted in writing within 10 days from receipt by Seller/Contractor of the change. Price increases or extensions of time for delivery shall not be binding on the City unless evidenced by a superseding Purchase Order issued and signed by the City. 12. No Assignment or Subcontract. Seller/Contractor agrees not to assign or subcontract this Purchase Order or any portion thereof without first obtaining written approval from the City. 13. Disputes. All disputes concerning questions of fact which may arise under this order and not disposed of my mutual consent shall be decided by Designated Purchasing Personnel as defined by written City Policy. 14. Termination. The City may terminate all or any part of the Purchase Order at any time upon written notice to Seller/Contractor, unless otherwise specified in the Purchase Order. The City shall be liable at the stipulated price only for such supplies as have been delivered and accepted or for such services as have been rendered and accepted. The City shall not be liable for any excess costs arising out of such terminations and for the Seller/Contractor's failure to cease delivery and/or work upon receipt of termination. 15. Idaho Law. The Laws of the State of Idaho shall govern the validity, Interpretation and enforcement of the Purchase Order. The City's rights and remedies provided hereunder and by law shall be cumulative. 16. If this PO is written to accompany a City issued agreement the City issued agreement shall prevail In the event of a conflict In terms and or conditions City of Meridian Purchasing Department April 23, 2010 M m a � w H w � � " � � W m m 1 a ro q F U R F F m a SEWER EASEMENT MACHINE — JAJ600WH BID NUMBER WW -15-10538 PRICING SCHEDULE DESCRIPTION ONTY UNIT AMOUNT EXTENDED SEWER EASEMENT MACHINE — JAJ60OWH (per attached specifications/scope of work — 1 Ea 73,359.00 73,359.00 Attachment A TOTAL BID $ 73,359.00 Total cost to Include all labor, material, equipment, freight, insurance, travel, lodging, incidental, and applicable taxes F.O.B. Prices shall be submitted F.O.B. Destination. — 3401 N Ten Mile Rd., Meridian, ID 83646 Certificate of Understandina The undersigned represents and warrants that the undersigned has reviewed and understands the plans, specifications and other documents, has checked carefully all the above figures and understands that the City of Meridian will not be responsible for any errors or omissions on the part of the undersigned in creating this bid, and the undersigned is satisfied with all conditions for performance of the work. The undersigned declares: that he/she holds the position indicated below as a corporate officer or the owner or a partner in the business entity submitting this bid; that the undersigned is informed of the relevant facts surrounding the preparation and submission of this bid, that the undersigned knows and represents and warrants to the City of Meridian that this bid is prepared and submitted without collusion with any other person, business entity, or corporation with any interest in this bid. I declare under penalty of perjury that the foregoing is true and correct. AUTHORIZED SIGNATURE: K Ry Dawson PRINT NAME Company Name Dawson Infrastructure Solutions DATE: 1/13/2015 All Addendums Must Be Acknowledged With Initials and Date Below, Failure To Do So May Deem Your Bid Response Non -Responsive. Bidder acknowledges Receipt of the Following Addenda: No.1 No.2 No.3 No.4 DO NOT DETACH THIS SHEET - SUBMIT ENTIRE BID PACKAGE AS YOUR BID WW15.10538 SEWER EASEMENT MACHINE -JAJ600WH 6of7 Meridian City Council Meeting DATE: March 10, 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: APPROVAL OF CHANGE ORDER NO. 1 Approval of Change Order No. 1 to Task Order 10461.D to SPF Engineering for the "Well 29 Test and Production Well Design" Project for a Not -To -Exceed Amount of $35,500.00 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Memo To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager CC: Jacy Jones, Brent Blake Date: 3/5/2015 Re: March Io'h City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the March 10th City Council Consent Agenda for Council's consideration. Approval of Chane Order No. 1 to Task Order 10461.D to SPF Engineering for the "Well 29 Test and Production Well Design" project for a Not -To -Exceed amount of $35,500.00. Recommended Council Action: Award of Change Order No. 1 to Task Order 10461.D to SPF Engineering for the Not -To -Exceed amount of $35,500.00. Thank you for your consideration 0 Page 1 CITY OF MERIDIAN CHANGE ORDER NO. 1 33 EAST BROADWAY PROJECT NO. 10451 MERIDIAN, ID 63642 DATE; 3/4/15 EFFECTIVE DATE: $/1115 CONTRACT CHANGE ORDER NTRACTOR: SPF Engineering PPR0JECT, Well 1129 Water Test Well (Design) Contractor Is hereby directed to make the f0110WIng changes from the Contract Documents and Plana. Description: Adding "Services During Construction to the current task order. Reason for change order: These required services were not a part of the original task order Attachments: Change Order Request memo from SPF Engineering dated February 17, 2015. CHANGE IN TASK ORDER PRICE: CHANGE IN TASK ORDER TIMES: Original Contract Price $ 75,000.00 Original ContractTimes; _ Calender Days Net changes from previous Change Orders Net changes from previous Change Orders No._ to _ No._ to _ (ralandar days) $0.00 0 Contract Price Prior to this Change Order: Contract Times prior to this Change Order: (calendardays) $75,000.00 Net Increase (decrease) of this Change Order: Net Increase (decrease) of this Change Order: (ralendardays $35,500.00 Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $110,500.00 RECOMMENDED: (PROJECT MANAGER) -n.6 A o�" �" aQ'(iP�TED„(SPF Engineering) 'h.<'`, By: Brent Blake ' - 3 _5 'ZQ /5 By: Te* 6ca n Date: 01 Dale: 3/1//.7d J" F rj'- APPROVED: (CITY PURCHASING MANA R) APPROV L� yygj�� C By: Keith Wafts /� r""'' r, SE, rFq jDats: ' r 1/ 3 !0/( l Data. 3 S s APPROVED: (Cl an Cy -f— .:.'..y=.-'=�.'ATTEST: c,c,� P,aweta, Cla,r. Zr �+ r By: Msyer3ama de•WeBrtf By: City Clark, Jaycee Holman Date; g.1, o L Data: 3110 r f SPF WATER ENGINEERING February 17, 2015 Brent Blake City of Meridian Public Works Department 33 East Broadway Avenue, Suite 200 Meridian, ID 83642-2300 Sent via email to bblakell�meridiencliv.dro Subject: Budget Update — Test and Production Well 29 Design, PermlfNng, and Construction Management Dear Brent This letter serves to provide an update on our budget for the Test and Production Well 29 project. The original project budget from our proposal dated October 25, 2013 totaled $75,000, and included $34,000 for Subtasks 1 through 4 associated with the test well. A budget breakdown was provided In the proposal and the budgeted amounts are listed below In Table 1. The work completed to date Includes the water right permit, test well design, teat well bidding and permitting, test well borehole drilling to 1,000 feet, geophysical logging and final design, and construction and development of the Zone 1 and 2 wells. Table 1. Budget vs Invoice Comparison Subleak Budget Amount Invoiced Amount Work Com ate 1. Wafer RightPemtxAmendment 2. ToWei 000 $6,000 $3000 $7,000 waterdailL misoctrujilutg@nnitm design memo, well design, specs, SSCP it Ted Well Bidding, PemJltlng, Construction Lob fees $20000 a. Bid recon $2,000 bid and n mea d notes b. Conetrudlorr 10/16-11/20 $4.000 aIle prop, Install surface caft, dg mob o. Construction 11/20.12x9 000 well ddIllng. water gushy samplina d. Construction 12/10.12111 $2,50D neoph0call toggling. final well de lailan St. Construction 12/12-12131 K0110 bottom east Zone 1 construction I. Construction 1/1-1/1814.000 Zone 2construction Tramiel pipe lose 1/211.1128 $2.500 site via0, meetin s vAlh City h. Completion of well 2/3 0 elle visit I. Oevelo 2/13 11000 site visit coordination MIT C 4. Test Wei FinalRe $6000 S0 Toil for Subbsks 1 4 $ 000 sagoo For Subtaske 1 (water right permit) and 2 (test well design), the budget and Invoiced amounts are comparable. The $1,000 exceedance for Sublask 2 can primarily be attributed to preparation of the ESCP and associated work items that were not Included In the original e. Mallard Brr,e, Suite 350, Boise. Idaho 63606 Tali 206-363-4140 Fui 206-363-4156 Brent Blake February 17, 2015 proJect Scope, For Sublask 3, SPF will have Invoiced approximately $32,000 through January 31, 2015 with an additional $1,500 of fees Incurred through February 13 for a total of $33,500. The budget amount for Subtask 3 is $20,000, which Includes $3,000 for laboratory fees. We have therefore exceeded the labor budget amount of $17,000 for Subtask 3 by $18,500. The December 2014 and January 2015 Invoices are attached. The February 2015 Invoice will be sent to the City at the end of February. We developed the Subtask 3 budget based on 17 days of oversight of construction and testing: 6 days of drilling/geophysical logging, 8 days for well construction, and 3 days for development and sampling. Based on our experience with other test wells for Meridian and Nampa, this construction timeline seemed reasonable. To date we have 30 days In the field plus numerous shorter visits to check on progress and office time to prepare field reports and coordinate with the contractor. We have prepared more than 40 daily reports. Project delays have resulted from difficulties In constructing the well, muddy site conditions, equipment problems, and lose of a tremle pipe down the borehole. A second test well Is planned due to the loss of the tremae pipe In the first well. Up to seven teat well tubes will be Installed In this second well. We anticipate 20 days for oonstruatlon and testing of this second well: 6 days of drilling/geophysical logging, 10 days for well construction, and 4 days for development and sampling. Our labor costs are anOcipated to be $18,000. This estimate assumes on-a@e oversight during all construction to promote project success and efficient project completion. Alternatively, we can reduce our on-site presence and associated fees at the request of the City. Lab fees and the final well completion report will be covered under our original scope. To summarize, we are requesting a budget Increase of $35,500 to cover additional labor associated with delays on the first test well and for construction and testing of the second well. Please let us know if you have any questions regarding this request. The December 2014 and January 2015 Invoices are attached. Respectfully submitted, SPF WATER ENGINEERING, LLC Bye Terry M , 'REP.G. Manager By c=;;e. IV Jason W. Thompson, P.E. Project Engineer Page 2 Z Q m we LL U m r H n LLI a. 0. W Cl) O WQ Cq U' Z y > Meridian City Council Meeting DATE: March 10, 2015 ITEM NUMBER: 4H PROJECT NUMBER: ITEM TITLE: APPROVAL OF AGREEMENT Approval of Agreement to PROMIUM for the "LAB MANAGEMENT SOFTWARE" Project for a Not -To -Exceed amount of $113,753.00 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Memo To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager CC: Jacy Jones, Travis Kissire Date: 3/5/2015 Re: March 1 dh City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the March 10'h City Council Consent Agenda for Council's consideration. Approval of Agreement to PROMIUM for the "LAB MANAGEMENT SOFTWARE" project for a Not -To -Exceed amount of $113,753.00. Recommended Council Action: Approval of Agreement to PROMIUM for the Not -To -Exceed amount of $113,753.00. Thank you for your consideration. a Page 1 CITY OF MERIDIAN CONTRACT/AGENDA REQUEST CHECKLIST Date: 3/5/2015 REQUESTING DEPARTMENT Public Works - WW Fund: 60 Department: Construction: 3540 GL Account: 94310 Project# PSA: Task Order: Project Name: LAB INFORMATION MANAGEMENT SYSTEM SOFTWARE Project Manager: Laurelei McVey Contractor/Consultant/Design Engineer: Budget Available (Attach Report): Yes Will the project cross fiscal years? Yes No Department Representative: Promium Contract Amount: $113,753.00 x Budget Information: FY Budget: FY15 Enhancement#: Grant#: Other: Type of Grant: CONTRACT CHECKLIST n/a 10453 BASIS OF AWARD Low Bidder Highest Rated X Master Agreement (Bid Results Attached) (Ratings Attached) (Category) Typical Award Yes No X If no please state circumstances and conclusion: Meridian is purchasing off the City of Boise's RFP. Meridian W WTP personnel were on the evaluation team. Meridian Legal assisted in Contract Negotiations. 10 Day Waiting Period Complete: Yes PW License # n/a Current? (attach print out) Corporation Status (Attach Print Out): Insurance Certificates Received (Date): Payment and Performance Bonds Received (Date): Builders Risk Ins. Req'd: Yes No x Date Submitted to Clerk for Agenda: Issue Purchase Order No. Issue Notice of Award: Date: Date Award Posted: September 9, 2014 n/a Correct Category? n/a n/a Rating: n/a n/a Rating: n/a If yes, has policy been purchased? n/a March 5, 2015 Date Issued: Approved by Council WH5 submitted NTP Date: n/a Element _IMS'" Laboratory Information Management Prepared for: City of Meridian Travis Kissire Prepared by: Rick Persichitte December 3, 2014 Promium, LLC 3350 Monte Villa Parkway, #220 Bothell, WA 98021-8963 1.877. PROMIUM www.promium.com PROMIUM PRbMIUM www.promium.com 1.877.PROMIUM PURCHASE/LEASE CONTRACT PoMI UM QUOTATION - Element LIMS' Proposal for: Effective: 3 -Dec -14 City of Meridian Prepared by: Travis Kissire Rick Persichitte SOFTWARE AND MAINTENANCE License: Purchase Qty Price Total ($US) BASE SOFTWARE Configuration: Advanced Application Components Concurrent Users 5 $ 6,499 $ 32,495 Project Management Included Sample Control Included Laboratory Analysis (including Data Tool) Included Quality Assurance Included Reporting (Basic reports) Included ClientConnect Reporting Application* Included Software Subtotal $ 32,495 MAINTENANCE First Year Annual Maintenance Included Subsequent annual maintenance estimate (not included in quote total) peruser $ 848 3rd PARTY HARDWARE AND SOFTWARE SAP Crystal Reports 1 $ 699 $ 699 IMPLEMENTATION SERVICES Qty Price I Total IMPLEMENTATION & TRAINING Advanced Dependent on requirements butgenerally4-6 on-site visits for setup $ 49,999 REPORTS AND EDDs EDDs and Reports 1 $ 5,760 Standard (Specialized) Report Packages 1 $ 9,800 » See attached list of Report/EDDs Estimate only; Specifications maybe required for custom work ADDITIONAL SERVICES Data Migration $ 15,000 TOTAL DUE $ 113,753 Quotation Terms& Conditions This pricing in this proposal remain effective for 90 days from date quoted. Some implementation and system configuration maybe performed off-site. Applicable sales tax will be charged if Promium has nexus. *Includes reporting functionalityonly. Sample submission capabilitybilled separately. —Estimates of any customization are subject to further analysis of requirements and may change. Confidential - For internal use only by: Rev: AML100614 City of Meridian Promium, LLC Element LI IVIS"' Contract Rev: AL041814 Promium, LLC 1.877.PROMIUM PRbMIUM www.promium.com 1.877.PROMIUM PROMI UM QUOTATION - Element LIMSe EDD Et REPORT LIST Proposal for: City of Meridian Travis Kissire Effective: 3 -Dec -14 Prepared by: Rick Persichitte EDD and REPORT LIST Price TOTAL EDDS AND REPORTS $ 5,760 Includes: Keuse Data Keport & Monthly Keport SPECIALIZED REPORT PACKAGES (SEE DETAILS ON PRICE LIST) Price Discharge Monitoring $ 9,800 TOTAL SPECIALIZED REPORT PACKAGES $ 9,800 Confidential - For internal use only by: Rev: AML100614 City of Meridian Promium, LLC Element LI MST',' Contract Rev: AL041814 Promium, LLC 1.877.PROMIUM Order AGREEMENT: License Purchase [ X ] Lease to Own[ ] Legal Name of Customer/Organization: City of Meridian Mailing Address City County State Zip 3401 N. Ten Mile Rd. Meridian Ada Idaho 83646 Shipping Address City County State Zip 3401 N. Ten Mile Rd. Meridian Ada Idaho 183646 CUSTOMER CONTACTS: Implementation: Name Travis Kissire Title Laboratory Supervisor Phone/Fax: (208) 888-2191 Email: tkissire@meridiancity.org Maintenance/Support: Name Title Phone/Fax: Email: Accounting: Name Keith Watts Title Purchasing Manager Phone/Fax: (208) 489-0417 Email: kwatts@meridiancity.org CUSTOMER AGREES TO THE PURCHASE OR LEASE OF SOFTWARE LICENSES FOR PROMIUM SOFTWARE AS DESCRIBED IN THIS ORDER FORM AND THE ATTACHED PROMIUM QUOTATION. THIS ORDER IS SUBJECT TO PROMIUM'S END-USER LICENSE AGREEMENT, MAINTENANCE AGREEMENT, AND FOR LICENSE PURCHASES ONLY, PAYMENT TERMS & CONDITIONS. COPIES OF THESE DOCUMENTS HAVE BEEN PROVIDED TO CUSTOMER WITH THIS ORDER FORM. BY SIGNING BELOW, CUSTOMER ACKNOWLEDGES THAT IT HAS RECEIVED A COPY OF SUCH DOCUMENTS, AND AGREES TO BE BOUND BY ALL OF THEIR TERMS & CONDITIONS. THE PERSON SIGNING BELOW WARRANTS THAT HE OR SHE IS AUTHORIZED TO EXECUTE THIS DOCUMENT ON BEHALF OF CUSTOMER. Purchase Order # (if applicable) GSA Status (If applicable) Authorized Agent Name ( rint) 4 0, 0.', Title Signature Date 3 �, f Promium, LLC Authorized Agent Name (print) Scot Cocanour Title Chief Executive Officer Signature 00 Date wu Page 4 of 23 Contract No. Promium for Element Data System PRbMIUM Payment Terms and Conditions Software Licenses and Initial Maintenance www.promium.com 1.877.PROMIUM Software license(s) and initial maintenance is invoiced upon shipment of software and payment is due upon receipt of invoice. Installation services will not be formally scheduled until payment for software licenses and initial maintenance are received by Promium or its agent. On-site Installation Services, Training and Consulting Charges for initial implementation and training are invoiced in five increments after payment for software has been received, per the schedule below unless otherwise defined in the proposal. Payment is due net thirty days. Delay in payments could result in discontinuation of services. Invoice 41: 25% Invoice 42: 25% Invoice #3: 25% Invoice #4: 15% Invoice 45: Balance To be invoiced after Invoiced thirty days Invoiced thirty days Invoiced thirty Invoiced thirty days software has been after Invoice 41. after Invoice 42. days after Invoice after Invoice 44. installed on the #3. designated server. Custom Development Services Custom development, custom Electronic Data Deliverable (EDD) generation, custom report creation, and other non-standard services are invoiced weekly. The seven day work week is defined as Sunday 12:00am local time, to Saturday 11:59pm local time. Payment for these invoices is due Net 30. Delay in payments could result in discontinuation of services. Annual Maintenance Agreement Renewal As provided in the Maintenance Agreement, renewal for maintenance is invoiced 45 days prior to the expiration of the maintenance period and is due net 30 days from invoice date. Prices are subject to change and payment is due in advance of the maintenance period. Past Due Accounts Services for customers whose account includes invoices 30 days past due may be suspended until written payment arrangements have been made and accepted by authorized Promium personnel. Payments not made on or before the payment deadline as stated in the invoice, shall be subject to a one -and -one-half percent (1%2%) monthly late fee. In the event that Customer fails to make timely payment under this Agreement, Promium reserves the right to terminate this Agreement by providing Customer written notice of its election to do so. Promium, LLC Element LI MS'" Contract Rev: AL041814 5 PRbMIU M www.pro Rom 1.877.PROMIOMIUM Element LIMS"' Software End -User License Agreement This End -User License Agreement ("EULA" or "Agreement") is a legal agreement between the customer listed on the Promium Order document ("you" or "Customer") and Promium, L.L.C. ("Promium") for Element LIMS`" (also called Element DataSystem°) computer software and associated media and printed materials provided to you by Promium (collectively, "Software"). The term Software shall also include "online" or electronic documentation that may be provided to you. By installing, copying, or using any part of the Software, you agree to be bound by the terms of this EULA. PROMIUM IS WILLING TO GRANT YOU A RIGHT TO USE ITS SOFTWARE ONLY IF YOU ACCEPT AND AGREE TO BE BOUND BY ALL OF THE TERMS CONTAINED IN THIS AGREEMENT. The Software is protected by copyright laws and international copyright treaties, as well as other intellectual property laws and treaties. The Software is licensed, not sold. 1. GRANT OF LICENSE. a. Unless otherwise specified in writing by Promium, you may use an unlimited number of copies of the Software on an unlimited number of computers; provided however, that they may be used by a single business or government entity only. The number of concurrent users of the Software shall be limited as described in your Promium Quotation form. Laboratory facilities connected by network and sharing a single Element LIMS Production Database may share a single license, as long as all such facilities are both owned and operated by a single business or government entity. The Software may not be loaned or shared with any other business or government entity, including any affiliated companies; any such entity would need to purchase its own license to use the Software. b. The Software is in "use" on a computer when it is loaded into temporary memory (i.e., RAM) or installed into permanent memory (e.g., hard disk, CD-ROM, or other storage device) of that computer. Subject to the other terms of this Agreement, installation on a network server for the sole purpose of internal distribution to one or more other computer(s) within a single physical facility shall not constitute "use" for which a separate license is required. c. Solely with respect to electronic documentation included with the Software, you may make an unlimited number of copies (either in hardcopy or electronic form), provided that such copies shall be used only for internal instructional purposes and are not republished or distributed to any third party. d. You may make one copy of the Software in machine-readable form solely for backup purposes. You must reproduce on any such copy all copyright notices and any other proprietary legends on the original copy of the Software. You may not sell or transfer any copy for the Software made for backup purposes. e. You may allow your laboratory clients to access appropriate data and reports via the Internet reporting features of the Software. Promium, LLC Element LIMST" Contract Rev: AL041814 PRbMIUM www.promium.com 1.877.PROMIUM f. You agree that Promium may audit and inspect your use of the Software for compliance with these terms at any time, upon reasonable notice. In the event that such audit reveals any use of the Software by you other than in full compliance with the terms of this Agreement, you shall reimburse Promium for all reasonable expenses related to such audit in addition to any other liabilities you may incur as a result of such non- compliance. g. If the Software was provided to you as a "Trial Version" or "Demonstration Version," then the Software may be used only for the time period specified by Promium at the time of delivery ("Trial Period" or "Demonstration Period"), unless you purchase a further license to the Software at the end of the Trial Period. "Trial Version" or "Demonstration Version" means a version of the Software, so identified, to be used only to review, demonstrate and evaluate the Software for a limited time period. The Trial or Demonstration Version may have limited features, may lack the ability for the end-user to save the end product, and will cease operating after a predetermined amount of time. 2. OWNERSHIP. a. Title. Promium retains all proprietary rights, including patent, copyright, trade secret, trademark and other proprietary rights, in and to the Software and any corrections, bug fixes, enhancements, updates or other modifications, including custom modifications, to the Software, whether made by Promium or any third party. You shall own all rights, title and interest to the information contained in any database created by you for use with the Software. You shall not, however, own any right, title or interest to the schema, structure or design of any databases developed for use with the Software by Promium and may not disclose such schemas, structures or designs to a third party without the expressed written consent of Promium. b. Validation. The Software will from time to time check to see if a valid license is active for that instance of the Software. During the validation check, the Software will send information about the Software and the device Internet protocol address of the device. Promium does not use the information to identify or contact you. By using the Software, you consent to the transmission of this information. If, after the validation check, the Software is found not to be properly licensed, the functionality of the Software may be affected. You may need to reactivate the Software, or receive reminders to obtain a properly licensed copy of the Software, or you may not be able to use some features of the Software, or you may not be able to obtain updates, upgrades or support from Promium. c. Confidentiality. You acknowledge that the Software contains confidential, proprietary information and trade secrets of Promium. You agree, and shall take all appropriate steps, to ensure that the Software, or any portion thereof, is not disclosed or made available by you or anyone in your organization to any other person, firm or organization without the prior written consent of Promium. You agree to properly restrict any persons permitted access to the Software so as to enable you to satisfy your obligations under this Agreement. 3. COPYRIGHT. All title and copyrights in and to the Software (including but not limited to any images, photographs, animations, video, audio, music, text, code libraries, sub -components and "applets" incorporated into the Software), the accompanying printed materials, and any copies of the Software are owned by Promium or its suppliers. You must refrain from copying the Software except that you may (a) make copies of the Software solely for backup or archival purposes and (b) copy the Software to a network server for the sole purpose of internal distribution to one or more other computer(s) within a single physical facility. You may copy the printed instructional materials such Promium, LLC Element LIMS'M Contract Rev: AL041814 PRIbMIUM www.promium.com 1.877.PROMIUM as tutorials and manuals accompanying the Software with permission from Promium only for the sole purpose of operating and maintaining Promium products within the restrictions of your license. 4. DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS. a. Restrictions on Use. This Software is licensed, and not sold, to you for use only under the terms of this Agreement. Except as expressly licensed to you herein, Promium reserves the right, title and interest in the Software and all associated copyrights, trademarks, and other intellectual property rights therein. You agree to use the Software only for your own business or organization. You shall not (i) permit any parent, subsidiaries, affiliated entities or third parties to use the Software unless otherwise specifically agreed in writing by Promium, (ii) use the Software to process or permit to be processed the data of any other party, including any of your affiliates or related companies, (iii) use the Software in the operation of a service bureau or similar service, on the internet or otherwise, or (iv) allow access to the Software through any computers located outside of your main facility or your designated remote facilities (this does not preclude laboratory clients from accessing appropriate data and reports via the Internet features of the Software as discussed above). b. Limitations on Reverse Engineering, Decompilation, and Disassembly. You may not reverse engineer, decompile, or disassemble the Software. For purposes of this Agreement, "reverse engineering" shall mean the examination or analysis of the Software or Proprietary Information to determine its source code, sequence, structure, organization, internal design, algorithms or encryption devices, and "Proprietary Information" shall mean all data, material, text, software, scripts, processes, graphics, other information or materials or portions thereof that are built into the Software. c. Unauthorized Use. You may not distribute, rent, lease or sublicense the Software. d. Upgrades. If this copy of the Software is an upgrade from an earlier version of the Software, you must possess a valid full license to a copy of the Software used to upgrade to this copy. You may continue to use earlier versions of the Software to which this upgrade copy relates provided that: (i) the upgrade copy and the earlier version copy are installed and/or used only on the computers covered by this Agreement, and the earlier version copy is not installed and/or used on any other computers; (ii) you comply with the terms and conditions of the earlier version's end user license agreement with respect to the installation and/or use of such earlier version copy; (iii) the earlier version copy or any copies thereof are not transferred to any other party; and (iv) you acknowledge and agree that any obligation Promium may have to support for the earlier version of the Software may be ended upon availability of the upgrade. e. Non -Competition. In no event may you use the Software or Proprietary Information to provide services similar to the Software in competition with Promium. In order to protect Promium's confidential information and trade secrets, you may not develop, provide, sell, rent, or resell any product or service which competes with the Software, or create or implement any such product or service for the purpose of competing with the Software provided hereunder while this Agreement is in effect and for a period of one (1) year following termination of this Agreement. 5. RESPONSIBILITY FOR USE. a. You assume sole responsibility for the use of the Software and for any results obtained by you from the Software. You shall be solely responsible for necessary audit and verification of the sufficiency and accuracy of all reports, documents and other information prepared using the Software. Promium, LLC Element LIMS'M Contract Rev: AL041814 8 PROMIUM www.promium.com 1.877.PROMIUM b. You agree not to knowingly use the Software to violate any applicable local, state, national or international law or regulation. c. Customer shall indemnify and defend Promium and hold it harmless from and against any loss, damage, or expense, including reasonable attorneys' fees, arising out of: (i) claims by third parties relating to analytical results provided to third parties by Customer from Customer's use of the Software (unless such use is due to Promium's gross negligence and/or willful misconduct); (ii) unauthorized use of the Software by Customer as described in Sections 1 and 4; or (iii) the failure of Customer to meet any of it obligations as described in this Agreement. 6. LIMITED SOFTWARE PRODUCT WARRANTY. Promium warrants, for a period of ninety (90) days after access is first provided to you, that the Software will operate in conformance with the documentation supplied with the Software. Promium's sole obligation under this warranty is to, at Promium's sole option, correct or replace the Software so that it will perform as above warranted or refund a prorated portion of the related license fee. This warranty is void if any unauthorized modifications are made to the Software or if the Software is not used in compliance with its documentation. 7. DISCLAIMER OF WARRANTY AND LIMITATION OF REMEDIES AND LIABILITY. a. THE LIMITED WARRANTY PROVIDED HEREIN IS EXCLUSIVE AND IN LIEU OF ALL OTHER WARRANTIES. OTHER THAN THIS LIMITED WARRANTY, THE SOFTWARE AND ANY ASSOCIATED SERVICES ARE PROVIDED "AS IS" AND PROMIUM HEREBY SPECIFICALLY DISCLAIMS ALL WARRANTIES, CONDITIONS, AND/OR REPRESENTATIONS, WHETHER EXPRESS, IMPLIED, ORAL OR WRITTEN, THAT MAY ARISE EITHER BY THE PARTIES' AGREEMENTS OR BY OPERATION OF LAW, INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NONINFRINGEMENT. PROMIUM MAKES NO OTHER REPRESENTATIONS OR WARRANTIES INCLUDING, WITHOUT LIMITATION, REPRESENTATIONS OR WARRANTIES THAT (A) THE SOFTWARE WILL MEET YOUR REQUIREMENTS, (B) THE OPERATION OF THE SOFTWARE WILL BE UNINTERRUPTED OR ERROR FREE, OR (C) ANY DEFECTS IN THE SOFTWARE WILL BE CORRECTED. This disclaimer shall not apply to the extent that it is prohibited by applicable law. b. We will not be liable for any loss or damage caused by delay in furnishing the Software or any other performance under this Agreement. c. Our entire liability and your exclusive remedies for our liability of any kind (including liability for negligence except liability for personal injury caused solely by our negligence) for the Software covered by this Agreement and all other performance or nonperformance by us under or related to this Agreement are limited to the remedies specified by this Agreement. REGARDLESS OF WHETHER ANY REMEDY IN THIS AGREEMENT FAILS OF ITS ESSENTIAL PURPOSE, THE LIABILITY OF PROMIUM SHALL BE LIMITED TO DIRECT DAMAGES NOT TO EXCEED THE AMOUNT OF THE LICENSE FEES PAID TO PROMIUM FOR THE SOFTWARE. IN NO EVENT SHALL PROMIUM BE LIABLE FOR ANY SPECIAL, CONSEQUENTIAL, INDIRECT OR SIMILAR DAMAGES, INCLUDING PUNITIVE DAMAGES AND LOST PROFITS, RELATED TO THE SOFTWARE OR ANY ASSOCIATED SERVICES THAT PROMIUM MAY PROVIDE, EVEN IF PROMIUM HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. d. Some states orjurisdictions do not allow the exclusion of implied warranties or limitation of liability for consequential or incidental damages, so the above exclusion may not apply to you. In such situations, Promium, LLC Element LI MST" Contract Rev: AL041814 PRC):MIUM www.promium.com 1.877.PROMIUM Promium's liability shall be limited to the extent permitted by law. This warranty gives you specific legal rights, and you may also have other rights which vary from state to state. 8. U.S. GOVERNMENT END-USERS. For U.S. government end-users, Promium's Software and its documentation constitute a "commercial item," as that term is defined in 48 C.F.R. 2.101, consisting of "commercial computer software" and "commercial computer software documentation," as such terms are used in 48 C.F.R. 12.212 and 48 C.F.R. §227.7202. All U.S. government end-users acquire the Software with only those rights set forth herein, consistent with 48 C.F.R. 12.212 or 48 C.F.R. 227.7202-1 through 227.7202-4, as applicable. Manufacturer/contractor is Promium, L.L.C., 3350 Monte Villa Parkway, Suite 220, Bothell, Washington 98021. 9. TERMINATION. This Agreement shall continue until terminated. You may terminate this Agreement at any time by permanently discontinuing use of the Software and returning all copies of the Software to Promium. Without prejudice to any other rights, Promium may terminate this EULA if you fail to comply with the terms and conditions of this EULA by giving you written notice of such termination. After any termination of this Agreement, you must cease all use of the Software and return any copies of the Software in your possession or under your control to Promium. Your obligations in this Agreement shall survive this Agreement until such time as all copies of the Software have been returned to Promium. 10. MISCELLANEOUS This software is copyright © 1999-2014 Promium, L.L.C. All rights not specifically granted in this Agreement are reserved. In any suit, proceeding or action to enforce this Agreement, the substantially prevailing party shall be entitled to recover from the other party reasonable attorneys' fees and costs and expenses in connection with such suit, proceeding or action, including appeal. This Agreement shall be governed by and construed under the laws of the State of Washington without regard to its conflict of laws principles. The jurisdiction and venue for any suit or action between the parties shall be the state and federal courts of King County, Washington. Failure to enforce any rights granted herein shall not be deemed a waiver as to subsequent enforcement of such rights. If any part of this Agreement is found void and unenforceable, it shall be deemed severed from this Agreement and shall not affect the validity and enforceability of the balance of the Agreement. This Agreement is not assignable and the licenses granted hereunder may not be sublicensed, assigned or transferred in any manner without the prior written consent of Promium. Any such attempted sublicense, assignment or transfer shall be void. Promium, LLC Element LI MS- Contract Rev:AL041814 10 PRb�MIUM www.promium.com 1.877.PROMIUM This Agreement, together with its accompanying Quotation, Order, Maintenance Agreement and Payment Terms and Conditions, constitute the entire understanding and agreement of the parties with respect to its subject matter, and any and all prior agreements, understandings or representations with respect to its subject matter are merged herein. The terms and conditions of this Agreement prevail over the terms and conditions of any other order (such as a purchase order) submitted by Customer for the Software. This Agreement may be amended only by written instrument signed by both parties subsequent to the date hereof. Any terms of this Agreement which by their nature extend beyond the Agreement termination or expiration shall remain in effect until fulfilled. These include Sections 2, 3, 4, 5, and 7. Should you have any questions concerning this EULA, or if you desire to contact Promium for any reason, please contact: Promium, L.L.C. 3350 Monte Villa Parkway, Suite 220 Bothell, Washington 98021 425.286-9200 Phone 425-286-9201 Fax Promium, LLC Element LI MST" Contract Rev: AL041814 11 PR IU MM www.promium.com 1.877.PROMIUM Element LIMS' Maintenance Agreement This Maintenance Agreement (the "Agreement") is a legal agreement between the customer listed on the Promium Order document ("you" or "Customer") and Promium, LLC ("Promium") for maintenance and support services for the Element LIMS'" (also called Element DataSystem°) software (the "Software"). Maintenance and support are provided by Promium for the term of this Agreement. For license purchase customers, an initial one- year term is included as part of the Software license purchase. Thereafter, this Agreement shall automatically renew for subsequent one-year periods until terminated as described below. For lease customers, a Maintenance Agreement is in effect for the duration of the lease term. Services not explicitly described in this document are not covered by the Maintenance Agreement or provided by Promium unless otherwise specified. Such items include conflicts that may cause Software failure due to firmware or device drivers or micro code problems introduced by the manufacturer or other parties; issues arising from software programs from other vendors; computer equipment, network equipment, database software, or any other product that may malfunction unless the malfunction is directly caused by the Software. 1. Technical Support Services: a. Scope: Technical support services under this Agreement are limited to the two most recent major versions of the covered Software products and are available to customers who have a valid Maintenance Agreement. b. Services: Unless otherwise communicated, telephone support is available Monday through Friday, S:OOam to S:OOpm Pacific Time, not including holidays recognized by Promium. At other times, a telephone or email message may be left and Promium personnel will respond within one business day. Emergency technical assistance provided outside of normal business hours may incur additional charges. Online documentation and other support materials are available at www.promium.com/support. Promium website is available twenty-four hours per day, seven days per week unless undergoing maintenance or repair. Each Element LIMS customer requiring support must designate at least one primary contact person to manage technical support requests. Support requests should be directed to: Promium Customer Support (Help Desk) 425.286.9200 phone or toll free at 877-Promium (776-6486) 425.286.9201 fax support@promium.com Promium, LLC Element LIMS"' Contract Rev: AL041814 12 PR IU MM www.promium.com 1.877.PROMIUM 2. Software Updates: Software updates to the core system, including Software revisions, are provided at no additional charge to customers who have a valid Maintenance Agreement. Updated system components such as executables, libraries, controls, Basic report formats and supporting files for the covered Software products and its companion applications are available from the Promium downloads section of the web site at www. promium.com/support. No additional tangible goods will be provided with the renewal of the maintenance subscription. Updates to Standard and customized EDDs and reports are available at an additional charge. 3. Custom Programming Services Features, functions, reports, and other input or output not considered part of core Software or services by Promium is considered custom work. Deliverables including but not limited to, custom programming, custom reports, proprietary electronic deliverable programs, other special program functions on behalf of the user, and other custom services, outside the original purchase agreement, may incur additional charges as quoted by Promium. Up to eight hours of development resources will be provided to Contract Laboratory Program (CLP) labs for specialized support as part of standard maintenance coverage but additional charges will be incurred for work in excess of the eight hours. 4. Services Not Included Promium reserves the right to charge for support or programming services that are unrelated to the direct operation of its Software products. This includes conflicts that may cause Software failure due to firmware or device drivers or micro code problems introduced by the manufacturer or other parties. This also includes other Software programs that may interfere with its Software products. 5. Term Et Renewal This Agreement is effective for one year for license purchase customers. The effective (service start) date is within thirty (30) days of shipment of software unless otherwise specified. Upon the expiration of the initial one year term (and unless otherwise terminated), this Agreement shall automatically renew for successive one-year periods unless either party gives written notice of its intent to terminate the Agreement before the then -current term expires. For lease customers, this Agreement is effective for the period of the lease, and it shall continue automatically provided that lease payments are timely received by Promium. 6. Payment For license purchase customers, annual maintenance payments shall be paid in advance. Costs for each renewal term are generally invoiced to you 45 days prior to the expiration of the renewal term and are due net 30 days from invoice date. Prices are subject to change. Payment not received on or before the Payment Deadline shall be subject to a one -and -one-half percent (1%:%) monthly late fee. In the event that Customer fails to make timely payment under this Agreement, Promium reserves the right to terminate this Agreement and/or suspend the provision of services under it by providing Customer written notice of its election to do so. Maintenance for lease customers shall be paid in advance as provided in the Promium Software Lease Agreement. Promium, LLC Element Ll MS'" Contract Rev:AL041814 13 PRbMIU M www.promium.com 1.877.PROMIUM 7. Billing Any services not covered under this Agreement will be billed at a rate set by Promium in its course of business. Payment for services billed shall be made within thirty (30) days of the date of invoicing or shall be subject to a one -and -one-half percent (1%%) monthly late fee. 8. Warranty Disclaimer and Limitation of Liability a. THE PROMIUM MAINTENANCE SERVICES ARE PROVIDED "AS IS" AND PROMIUM HEREBY SPECIFICALLY DISCLAIMS ALL WARRANTIES, CONDITIONS, AND/OR REPRESENTATIONS, WHETHER EXPRESS, IMPLIED, ORAL OR WRITTEN, THAT MAY ARISE EITHER BY THE PARTIES' AGREEMENTS OR BY OPERATION OF LAW, INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NONINFRINGEMENT. PROMIUM MAKES NO OTHER REPRESENTATIONS OR WARRANTIES INCLUDING, WITHOUT LIMITATION, REPRESENTATIONS OR WARRANTIES THAT (A) THE SOFTWARE WILL MEETYOUR REQUIREMENTS, (B) THE OPERATION OF THE SOFTWARE WILL BE UNINTERRUPTED OR ERROR FREE, OR (C) ANY DEFECTS IN THE SOFTWARE WILL BE CORRECTED. This disclaimer shall not apply to the extent that it is prohibited by applicable law. b. We will not be liable for any loss or damage caused by delay in furnishing the Software or any other performance under this Agreement. c. Our entire liability and your exclusive remedies for our liability of any kind (including liability for negligence except liability for personal injury caused solely by our negligence) for the Software covered by this Agreement and all other performance or nonperformance by us under or related to this Agreement are limited to the remedies specified by this Agreement. REGARDLESS OF WHETHER ANY REMEDY IN THIS AGREEMENT FAILS OF ITS ESSENTIAL PURPOSE, THE LIABILITY OF PROMIUM SHALL BE LIMITED TO DIRECT DAMAGES NOT TO EXCEED THE AMOUNT OF THE LICENSE FEES PAID TO PROMIUM FOR THE SOFTWARE. IN NO EVENT SHALL PROMIUM BE LIABLE FOR ANY SPECIAL, CONSEQUENTIAL, INDIRECT OR SIMILAR DAMAGES, INCLUDING PUNITIVE DAMAGES AND LOST PROFITS, RELATED TO THE SOFTWARE OR ANY ASSOCIATED SERVICES THAT PROMIUM MAY PROVIDE, EVEN IF PROMIUM HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. d. Some states orjurisdictions do not allow the exclusion of implied warranties or limitation of liability for consequential or incidental damages, so the above exclusion may not apply to you. In such situations, Promium's liability shall be limited to the extent permitted by law. This warranty gives you specific legal rights, and you may also have other rights which vary from state to state. 9. General If Customer breaches any of the terms of this Agreement, Promium, in addition to any other legal remedy it may have, may cancel this Agreement effective upon written notice to Customer. This Agreement or other proof thereof must be presented by Customer as valid Maintenance coverage upon request. In any suit, proceeding or action to enforce this Agreement, the substantially prevailing party shall be entitled to recover from the other party reasonable attorneys' fees and costs and expenses in connection with such suit, proceeding or action, including appeal. This Agreement shall be governed by and construed under the laws of the State of Washington without regard to its conflict of laws principles. The jurisdiction and venue for any suit or action between the parties shall be the state and federal courts of King County, Washington. Promium, LLC Element LIMST" Contract Rev: AL041814 14 PRbMIUM www.promium.com 1.877.PROMIUM Failure to enforce any rights granted herein shall not be deemed a waiver as to subsequent enforcement of such rights. If any part of this Agreement is found void and unenforceable, it shall be deemed severed from this Agreement and shall not affect the validity and enforceability of the balance of the Agreement. This Agreement is not assignable and the licenses granted hereunder may not be sublicensed, assigned or transferred in any manner without the prior written consent of Promium. Any such attempted sublicense, assignment or transfer shall be void. This Agreement, together with its accompanying Quotation, Order, Maintenance Agreement and Payment Terms and Conditions, constitute the entire understanding and agreement of the parties with respect to its subject matter, and any and all prior agreements, understandings or representations with respect to its subject matter are merged herein. The terms and conditions of this Agreement prevail over the terms and conditions of any other order (such as a purchase order) submitted by Customer for maintenance services. This Agreement may be amended only by written instrument signed by both parties subsequent to the date hereof. Any terms of this Agreement which by their nature extend beyond the Agreement termination or expiration shall remain in effect until fulfilled. These include Sections 7, 8 and 9. Promium, LLC Element LIMS'" Contract Rev:AL041814 15 � � * { )k n§ �)kƒ/ <\\ 2 � \ U k A/ 2ƒ \§¥± § \ � )\\ƒ <j w0\« � { \ƒ § {}ƒ IL ® M » \z � m§ City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith - Unposted Transactions Included In Report 3540 - WWTP Lab 60 - Enterprise Fund From 10/1/2014 Through 9/30/2015 Date: 3/5/15 03:58:51 PM eager 1 Percent of Budget with Current Year Budget Budget Amendments Actual Remaining Remaining Capital Outlay 94310 Capital - Software 10453 WWTP Laboratory 125,000.00 0.00 125,000.00 100.00% Information Management System Total Capital Outlay 125,000.00 0.00 125,000.00 100.00% TOTAL EXPENDITURES 125,000.00 0.00 125,000.00 100.00% Date: 3/5/15 03:58:51 PM eager 1 Meridian City Council Meeting DATE: March 10, 2015 ITEM NUMBER: 41 PROJECT NUMBER: ITEM TITLE: APPROVAL OF TASK ORDER 10460.F Approval of Task Order 10460.F to Brown and Caldwell for the "MERIDIAN UPGRADE ALTERNATIVES ANALYSIS" Project for a Not -To -Exceed Amount of $236,234.00 MEETING NOTES Lv Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Date: 3/5/2015 Fund: 60 Departmen Construction: Project Name: Project Manager: Clint Dolsby Contractor/Consultant/Design Engineer: Budget Available (Attach Report): Yes Will the project cross fiscal years? Yes CITY OF MERIDIAN CONTRACT/AGENDA REQUEST CHECKLIST REQUESTING DEPARTMENT PUBLIC WORKS 3500 GLAccount: 55000 Project# PSA: Task Order: MERIDIN UPGRADE ALTERNATIVES ANALYSIS Department Representative: n/. Brown & Caldwell Contract Amount: $236,234.00 No X 10460.F R Budget Information: FY Budget: FY15 Enhancement#: Grant#: Other: Type of Grant: CONTRACT CHECKLIST BASIS OF AWARD Low Bidder Highest Rated Master Agreement X (Bid Results Attached) (Ratings Attached) (Category) Typical Award Yes X No If no please state circumstances and conclusion: 10 Day Waiting Period Complete: n/a Date Award Posted: PW License # n/a Current? (attach print out) n/a Correct Category? n/a Corporation Status (Attach Print Out): Goodstanding Insurance Certificates Received (Date): May 13, 2015 Rating: Payment and Performance Bonds Received (Date): n/a Rating: n/a Builders Risk Ins. Req'd: Yes No X If yes, has policy been purchased? n/a n/a Date Submitted to Clerk for Agenda: Issue Purchase Order No. Issue Notice of Award: Date: March 5, 2015 Date Issued: Approved by Council WH5 submitted NTP Date: TASK ORDER NO. 10460.E Under the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (CITY) AND NAME OF CONSULTANT (ENGINEER) This Task Order is made this 10th day of March, 2015 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by Brown & Caldwell, hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 2a) between the above mentioned parties dated October 1, 2014. The Project Name for this Task Order 10460.E is as follows: CITY OF MERIDIAN MERIDIAN UPGRADE ALTERATIVES ANALYSIS PROJECT UNDERSTANDING The primary objective of this investigation is to evaluate alternatives for upgrading the Plant to achieve the proposed permit limits at the maximum month flow capacity of 14.2 million gallons per day (mgd). The project analysis and recommendations will be a collaborative effort between the City operations and engineering staff and Brown and Caldwell (BC). SCOPE OF SERVICES Scope of Work Task 10 — Project Management Objective. To manage, administer, and provide ongoing coordination for utilization of resources for the project. This task includes technical and financial management of the contract and liaison with the City, operational staff, and project team. Approach 1. All communication from the consultant regarding the project will include the City project manager (PM) or designee. The City PM will be responsible for coordinating and providing all review comments and the resolution of all issues to the consultant in a timely manner (typically 14 calendar days for design review); all other decisions will be provided to the consultant within 7 calendar days or less. The consultant PM will be responsible for drafting meeting minutes. 2. The consultant will document any and all requested changes to the scope of work using a Project Change Request form. The consultant PM will collaborate with the City PM to develop an approach for addressing the change(s). The City PM will review all changes for approval and provide the consultant Task Order 10460.E MERIDIAN UPGRADE ALTERNATICES ANALYSIS Page 1 of 7 BROWN & COLDWELL with written approval prior to modifying the existing scope, schedule, or budget and prior to proceeding with any new or un -scoped work activities. 3. Attend project kickoff meeting with City staff via conference call. 4. Attend up to four coordination meetings with City staff via conference call. City Responsibilities. Provide the following: 1. Identification of a PM with final authority for City decisions. 2. Timely review of products and decisions on issues critical to scheduled progress. 3. Identification and involvement of appropriate City staff. 4. Coordination of collected comments and resolution of any conflicting comments from all City reviewers prior to returning to the Consultant. Work Products. Deliverables for the tasks listed above include the following items: 1. Monthly progress reports and invoices 2. Meeting minutes, as required. Task 20 — Main Stream Process Screening Evaluation and Workshop Objective. To evaluate the existing process and up to three alternatives for expansion of the main stream processes at the Plant to meet proposed permit requirements and a design maximum month flow rate of 14.2 mgd and to include preliminary sizing of options and development of rough capital cost estimates for screening of alternatives; the screening to be conducted in a workshop setting to reduce the number of main stream treatment alternatives for evaluation in conjunction with add-on processes to one. Approach 1. BC will use modeling to determine preliminary sizing of alternatives (presented in approach item 2) for meeting the following requirements: a. Maximum month flow and load capacity of 14.2 mgd as developed for the Sidestream N Removal Evaluation project. Winter conditions will be evaluated, as these were found to be most restrictive from Sidestream project. b. Various combinations of effluent requirements, depending on the alternative, as developed and reported in the Sidestream N Removal Evaluation project. 1. Evaluate the following proposed alternatives (including reasons why they are proposed): a. Evaluate expansion of existing system as -is (AZO/Johannesburg), with expansion of process likely to occur on City -owned property adjacent to existing Plant site ("back 40") due to site constraints. b. Evaluate expansion of modified process configuration optimized for N and P removal such as the 5 - Stage Bardenpho type process, with expansion of the process to be completed on "back 40" (proposed as a conventional means of meeting stringent permit limits). c. Evaluate short-cut N removal technology (nitritation to denitritation) (proposed as a potential means of saving tank size and chemical cost versus conventional expansion). d. Evaluate technology for N removal only, such as the MLE process, assuming year-round reclaimed water discharge/groundwater percolation (proposed to eliminate need for P removal and stringent ammonia limits as reclaimed water production is limited only by total N). 2. Produce rough (for screening purposes only) capital construction costs and basic operating costs (chemical, aeration) for each alternative. 3. Produce draft TM of results of evaluations for City review. 4. Hold a workshop to discuss the results of the TM and reduce alternatives for evaluation to the best for further screening with add-on processes. During this workshop, present the recommended add-on Task Order 10460.F MERIDIAN UPGRADE ALTERNATICES ANALYSIS Page 2 of 7 BROWN & COLDWELL alternatives (up to eight combinations of those listed in Task 30) to be evaluated in conjunction with the recommended main stream treatment process. 5. Provide quality assurance/quality control (QA/QC) for all technical work (including memorandum). City Responsibilities 1. Provide review and comments on draft TM (one round). 2. Provide review and comments on meeting minutes. 3. Participate in the review workshop, provide feedback. Work Products 1. Electronic copy (in MS Word 2010) of the draft Main Stream Alternatives Screening Evaluation TM. 2. Electronic copy (in PDF) of the final Main Stream Alternatives Screening Evaluation TM. 3. Electronic copy of workshop meeting minutes, if deemed necessary by the City. Task 30 — Add -On Processes Screening Evaluation Objective. To evaluate up to eight add-on alternatives for expansion of the mainstream process recommended from Task 20 and to include preliminary sizing of options and development of rough capital cost estimates for screening of add-on alternatives; reduction of these alternatives to be reduced to three for detailed evaluation in conjunction with the recommended main stream process. Approach 1. BC will use modeling to determine preliminary sizing of alternatives (presented in approach item 2) for meeting the following requirements: a. Maximum month flow and load capacity of 14.2 mgd as developed for the Sidestream N Removal Evaluation project. Winter conditions will be evaluated, as these were found to be most restrictive from Sidestream project. b. Various combinations of effluent requirements, depending on the alternative, as developed and reported in the Sidestream N Removal Evaluation project. 2. Evaluate up to eight combinations of the following proposed add-on alternatives in conjunction with the selected main stream process from Task 20 (including reasons why they are proposed). The add-on combinations to be evaluated will be discussed during the workshop from Task 20: a. Tertiary chemical phosphorus removal process sizing and cost for tertiary membrane process to remove phosphorus from -0.5 mg/L down to 0.07 mg/L. This option will be common to all other options with the exception of MBR technology. b. Tertiary nitrification process (likely biological aerated filter) and denitrification filters (proposed as means to reduce level of nitrification in the main process and eliminate the need to denitrify in the existing tankage). c. Add influent flow equalization to existing system in conjunction with sidestream treatment (proposed to improve nitrification performance and reduce size of system expansion). d. Add additional centrate load equalization in conjunction with sidestream treatment (proposed to improve nitrification and performance and reduce size of system expansion). e. Use Biomag in conjunction with existing system (proposed to reduce footprint of expansion by allowing for higher operating MLSS and SRT). f. Use MBR technology to reduce footprint and to reduce need for tertiary phosphorus removal system. g. Confirm that the IFAS technology in the configuration proposed in the facility plan is still a viable alternative. Task Order 10460.1' MERIDIAN UPGRADE ALTERNATICES ANALYSIS Page 3 of 7 BROWN & COLDWELL 3. Produce rough capital construction costs and basic operating costs (chemical, aeration) for each alternative. 4. Produce draft TM of results of evaluations, including preliminary recommendations for final 3 alternatives to review, for City review. 5. Set final 3 alternatives for detailed evaluation in Task 40 based on City comments to TM. 6. Provide QA/QC for all technical work (including memorandum). City Responsibilities 1. Provide review and comments on draft TM (one round). Work Products 1. Electronic copy (in MS Word 2010) of the draft Add -On Screening Evaluation TM. 2. Electronic copy (in PDF) of the final Add -On Alternatives Screening Evaluation TM. Task 40 — Final Alternatives Evaluation and Workshop Objective. Determine the most appropriate process for expansion of the Plant based on initial screening results. Approach 1. Refine Task 30 analysis for the three selected alternatives. As with Task 30, BC will use modeling to determine preliminary sizing of alternatives for meeting the following requirements: a. Maximum month flow and maximum day flow and load conditions, as developed for the Sidestream N Removal Evaluation project. Both winter and summer conditions will be evaluated. 2. Develop planning level (AACE Class 5) capital cost estimates as well as chemical use costs, aeration costs, and anticipated labor costs for each alternative. 3. Provide a recommendation for expansion alternative based on capital and operational cost estimates. 4. Conduct a workshop with the City to review findings and collect comments from the City's review of the developed report (Task 50). City Responsibilities 1. Participate in the review workshop, provide feedback. 2. Provide review and comments on meeting minutes. Work Products None, report under separate Task. Task 50 — Report Development Objective. Combine the information from all above tasks to form an integrated report summarizing alternatives analysis and recommendations for plant expansion. Approach 1. Prepare draft Upgrade Alternatives Analysis and Recommendations Report (up to 80 pages) based on results from previous tasks. 2. Review results and the draft report with City staff at a workshop. 3. Amend report based on City comments and prepare a final report. City Responsibilities 1. Review and comment on the draft Upgrade Alternatives Analysis and Recommendations Report (one round). Task Order 10460.F MERIDIAN UPGRADE ALTERNATICES ANALYSIS Page 4 of 7 BROWN & COLDWELL Work Products 1. Electronic copy (in MS Word 2010) of the draft Upgrade Alternatives Analysis and Recommendations Report. 2. Electronic copy (in PDF) and 5 hard copies of the final Upgrade Alternatives Analysis and Recommendations Report. Task 60 — Update Sidestream Evaluation TM Objective. Update the Sidestream N Removal Evaluation TM based on comments from the City. Approach 1. Amend TM based on City comments and prepare a final Sidestream N Removal Evaluation TM. City Responsibilities 1. Provide comments to draft Sidestream N Removal TM. Work Products 1. Electronic copy (in PDF) of the final Sidestream N Removal Evaluation TM. Task 70 — Calibrate Biological Model for the Capacity Assessment Objective. The original scope for the Capacity Assessment project assumed that the existing calibrated model would be used to complete the evaluation. Based on the December 16, 2014 meeting with the City, it was determined that a full wastewater characterization would be completed to re -do model calibration, if needed. Results of this wastewater characterization have indicated that an update to the model calibration is warranted. This task is proposed to update the calibrated model based on the new wastewater characterization for completing the capacity assessment Approach 1. Update BioW in model calibration of Meridian plant based on January wastewater characterization. City Responsibilities None Work Products None It is assumed this project will be completed by June 30, 2015. Tasks 20, 30 and 40 will be completed and ready for presentation to the City by June 1, 2015. The estimated travel expenses are based on the following: Tasks 20 and 40 Travel — Airfare: two people @ $400 per roundtrip ticket — Meals and incidentals: two people at per person per diem rate for two days ($46/day, $34.50/day on travel days) — Lodging: two people for one night at per person per diem rate ($83/night) — Rental car + gas = $80/day — Airport parking and other travel incidentals ($15/day per person) Task Order 10460.F MERIDIAN UPGRADE ALTERNATICES ANALYSIS Page 5 of 7 BROWN & COLDWELL TIME OF COMPLETION and COMPENSATION SCHEDULE The following schedule is based on a Notice to Proceed (NTP) from the City by March 2015 and resulting in Final Design/Report being completed by June 30, 2015. A NTP issued on a different date will change the schedule accordingly. The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10460.F is two hundred thirty-six thousand two hundred thirty-four dollars ($236,234.00). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. Monthly invoices shall be billed as a percentage of work completed. Any and all travel will only be reimbursed if pre -approved by the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will be paid at cost and only if pre -approved by the Project Manager, and accompanied by an itemized receipt. Any travel and/or reimbursables paid will be paid as part of the Not -To -Exceed Task Order Total per the Compensation and Completion Schedule above. CITY OF MERIDIAN Dated: 3_/o,,S Approved by Council: 3�/y / Task Order 10460.F MERIDIAN UPGRADE BROWN & COLDWELL z')1 "WN CALDWELL 1911314 14ELPY Lb BF-RrbecT Dated: Page 6 of 7 COMPENSATION AND COMPLETION SCHEDULE Description Due Date Compensation Project Management 6/30/2015 $16,500 P40 Main Stream Screening Evaluation and Workshop 6/1/2015 $42,687 Add -On Screening Evaluation 6/1/2015 $62,060 Final Alternatives Evaluation and Workshop 6/1/2015 $80;437 Report Development 6/30/2015 $23,530 60 ' 70 Update Sidestream Evaluation TM Calibrate Biological Model 6/30/2015 1 6/30/2015 $940 $10,080 NOT -TO -EXCEED TASK ORDER TOTAL $236,234.00 The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10460.F is two hundred thirty-six thousand two hundred thirty-four dollars ($236,234.00). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. Monthly invoices shall be billed as a percentage of work completed. Any and all travel will only be reimbursed if pre -approved by the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will be paid at cost and only if pre -approved by the Project Manager, and accompanied by an itemized receipt. Any travel and/or reimbursables paid will be paid as part of the Not -To -Exceed Task Order Total per the Compensation and Completion Schedule above. CITY OF MERIDIAN Dated: 3_/o,,S Approved by Council: 3�/y / Task Order 10460.F MERIDIAN UPGRADE BROWN & COLDWELL z')1 "WN CALDWELL 1911314 14ELPY Lb BF-RrbecT Dated: Page 6 of 7 Purchasing App oval BY: KEIT ATTS, Pu chasing Manager City Project Manager Clint Dolsbv Department,A WARREN STEWAFVF, Engineering Manager Dated: -?. S�, / S' /3vswess ods /027 Task Order 10460.F MERIDIAN UPGRADE ALTERNATICES ANALYSIS Page 7 of 7 BROWN & COLDWELL .w C Q d w E _ z W c o N N F 11 N p � f �aC Li L � � a � LL } a o N 1� r N I N U � t v v o Uce) ayi o P Q y m m o m n (D W 0 mrnCL7 0 w wC� 0 C9 ch M > N M N � .w 0 a I 0 o 0 i M M > N M N M rc :' � 04 oz � t op D � C � r U o 0 a 0 o � � w N p Q Q N'. !. M W K F Z . O J 2 O RYA o Vi N J rtL rc O Q j�.�LT • i �S� ,02 a) ,f m tyl� ; MR r i � Q " � w -o a ae ., ' 0 1 • 'v_ 5t �: .1 N '2 w, C ❑ Y E Y� C City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith - Unposted Transactions Included In Report 3500 - WW - Admin 60 - Enterprise Fund From 10/1/2014 Through 9/30/2015 U te: 3/5/15 03:33:42 PM page: 1 Percent of Budget with Current Year Budget Budget Amendments Actual Remaining Remaining OPERATING COSTS 55000 Professional Services 52,881.81 0.00 52,881.81 100.00% 0000 NON -DEPARTMENTAL 0.00 660.00 (660.00) 0.00% 10023 Sewer Master Plan 924,998.96 0.00 924,998.96 100.00% 10264.b NPDES Financial Plan 99,999.96 0.00 99,999.96 100.00% Development 10264.c NPDES PERMIT STRATEGY AND 0.00 329,009.00 (329,009.00) 0.00% TECHNICAL ASSISTANCE RFQ 10353 WWTP Prelim Eval for 300,000.00 0.00 300,000.00 100.00% Infiltration Suitability 10353.b Infiltration Evaluation 0.00 291,710.00 (291,710.00) 0.00% for Wastewater Effluent Management - 10460.e WWTP Capacity Assessment 0.00 72,183.00 (72,183.00) 0.00% 1047... 2014 Annual Reuse Report 0.00 7,500.00 (7,500.00) 0.00% 10507.a WWTP Safety Upgrades - 0.00 14,422.50 (14,422.50) 0.00% Design 10507.£ WWTP Safety Upgrades - 0.00 6,500.00 (61500.00) 0.00% Clarifier 3 Control Panel Upgrade 10542 WWTP Air Permit Revisions 0.00 4,000.00 (4,000.00) 0.00% 10543 WWTP Spill Prevention, 0.00 5,000.00 (51000.00) 0.00% Control and Countermeasure (SPCC) Pla Total OPERATING COSTS 1,377,880.73 730,984.50 646,896.23 46.95% TOTAL EXPENDITURES 1,377,880.73 730,984.50 646,896.23 46.95% U te: 3/5/15 03:33:42 PM page: 1 Meridian City Council Meeting DATE: March 10, 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: RESOLUTION NO. Resolution No. /5-- /OS3 : VAC 15-003. A Resolution for the Vacation of the 5 - foot wide public utility, drainage, and irrigation (PUDI) easements located along the common line between Lots 27 and 28, Block 6 of Reflection Ridge Subdivision No. 1 located at 1112 and 1 124 E. Wrightwood Drive in the Southeast'/ of Section 30, Township 3 North, Range 1 East, Meridian, Idaho. MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2015-019766 <j BOISE IDAHO Pgs=5 BONNIE 03/12/2015 04:05 PM MERIDIAN CITY NO FEE 007112201501976 00600IIIIIII 00074772201500797680050058 CITY OF MERIDIAN RESOLUTION NO. 15- - 1053 BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, ROUNTREE, ZAREMBA A RESOLUTION VACATING THE 5 -FOOT WIDE PUBLIC UTILITY, DRAINAGE, AND IRRIGATION EASEMENTS LOCATED ALONG THE COMMON LOT LINE BETWEEN LOTS 27 AND 28 OF REFLECTION RIDGE SUBDIVISION NO. 1 LOCATED AT 1112 AND 1124 E. WRIGHTWOOD DRIVE IN THE SOUTHEAST 1/4 OF SECTION 30, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on March 3, 2015 the City Council of Meridian, held a hearing on the vacation of the 5 -foot wide public utility, drainage, and irrigation (PUDI) easements located along the common line between Lots 27 and 28, Block 6 of Reflection Ridge Subdivision No. 1 located at 1112 and 1124 E. Wrightwood Drive in the Southeast 1/4 of Section 30, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, and WHEREAS, after such hearing, the City Council, by formal motion, did approve said described vacation; and NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the 5 -foot wide public utility, drainage, and irrigation (PUDI) easements located along the common line between Lots 27 and 28; Block 6 of Reflection Ridge Subdivision No. 1 located at 1112 and 1124 E. Wrightwood Drive in the Southeast 1/4 of Section 30, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, are hereby vacated. A copy of the necessary relinquishment is attached as Exhibit "A". REFLe.CTnoNRmceSu9.No. 1 -VAC-15-003 PAGE oF2 Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this 100-dayof C 2015. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this day of 2015. ATTEST: Lli "t 1h}f',1`Ty � Jaycee LOHolman, City Clerk `k J' 4 STATE OF IDAHO, ) ) ss County of Ada ) -L On this I 0 day of "CAVI t1 , 2015, before me, the ',wP- undersi ned, a NotaryPublic in and for said State, onall age � Cw' knee and JAYCEE L. HOLMAN, known to me to be the Mepor°ta`� City Clersk; respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written, , , (SEAL) • PLT `pP. TE OF ••• ••9... REFl.EcnoNRIDGE Sue.No. I -VAC-15-003 RESIDING AT MY COMMISSION EXPIRES: 1 i 2 C)ab PAGE 2 OF 2 EXHIBIT A CJ�U- B , 1516(OMVr4Y145 &U -N eM01NEMS,. INC. Reflection RWS.d Subdivision No. I Iftekal ft" kF. wo m.ev ..y `'ua.'r' (SilliaKrwew MOON L The 10 -foot wlde'Public Utility, Drainage and Irrigation Easement', as designated on. Note a on Reflection: Ridge Subdivision No ](Book 106 of Plats at Pages 14563 through 14569, records of Ada County, Idaho), centered on the Interior lot line between Lots 27 & 28, Block 6 of Reflection Ridge Subdivision No, I (depleted as 544'04'15"W,118.35 feet); EXCEPT any portion designated as an easement along the street rights-of-way, nor along the rear lot lines of Lots 27 & 28 adjoining Lot 5; and being more particularly described as follows: Commencing at the front lot comer common to Lots 27 &28, Block 6 of. Reflection Ridge Subdivision No: 2, on the northerly right-of-way line of E. Wrlghlwood Drive; Thence N44'09'154E,10.10 feet along the lot line common to lots 27 & 28 to the northerly sueel rights. of -way easement line, live POINT Or BEGINNING: Thence 5.04 feet on a nondangent curve to the left, concave southwesterly, having a radius of 341.00 feet, a central. angle of 0'50'50', a chord hearing of N38'21'214W,.and a chord length of 5,04 feet, parallel with E, Wdghtwood Drive, along the northerly street rights-of-way easement fine to the westerly interior lot line easement line between Lots 27 & 28; Thence N44'09150E, 102.59 feet, parallel with the line between Lots 27 & 28, along The westerly Interior lot tine easement line between Lots 27 & 28 to the southerly Interior lot line easement line between Lots 27.& 5; ThenceS45'50'454E, 5.00 feet, parallel with the line between Lots 27 & 5, along the Southerly Interior lot line easement tine between Lots 27 & 5 to the lot line between Lots 27 & 28; Thence continuing $45'50'45"E, 4,71 feet, parallel with the line between Lots 28.& 5, along the southerly interior lot line easement line between Lots 28 & 5; Thence S39'07'420E, 0.29 feet, parallel with the line between Lois 28 & 5, along the southerly Interior lot line easement line between Lots 28 & 5 to the easterly Interior lot line easement line between Lots 27 & 28; - 4 t3 P�! rvI`C h }��•• tv, l - - Page 1 of 2 a 750 S, 0"dwood AMU*, Sono 1o1, 0o1rB 1081709 h 71 0 Reflection Ridge Sub 1 Lots 27 & 28, Blk 6 VAC -15-003 — EXHIBIT A EXHIBIT A ('JU-Bv, A1 I JN•U [NOINL[nf, INC. Lots 27 & 28, Block. G continued. feet, parallel with E. Wrightwood Drive, along the northerly street rights-of•WaY easement line to the POINT OF BEGINNING. The above-described vacation contains 1,032 square feet, mare or less. The al4ove-described vacation Is not vacating any portion of the "Slope, Wall, Drainage & Utility Easement", as designated in the legend on Reflection Ridge Subdivision No, 1, along the rear lot lines of -Lots 27 & 28 adjoining Lot S. Reflection Ridge Sub 1 Lots 27 & 28, Blk 6 VAC -15-003 — EXHIBIT A EXHIBIT A Fence Being Easement ] i i Reflection Ridge Sub 1 Lots 27 & 28, Blk 6 VAC -15-003 — EXHIBIT A ay. I L"th rt w omau. i Nddnu uom wngu SOY ]N091'- UMV 5.07- C2 SW 1 ' O51'IV N]6AM07]IW S,OB' Reflection Ridge Sub 1 Lots 27 & 28, Blk 6 VAC -15-003 — EXHIBIT A Meridian City Council Meeting DATE: March 10. 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: RESOLUTION NO. Resolution No. /Qsl/: A Resolution Declaring the Surplus of Certain Household Items and Authorizing the Conveyance of the Items, for No Monetary Consideration, to the Idaho Youth Ranch, Meridian, Idaho. MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, ROUNTREE, ZAREMBA A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, SETTING FORTH CERTAIN FINDINGS AND PURPOSES TO DECLARE SURPLUS PROPERTY AND AUTHORIZING THE MAYOR OF THE CITY OF MERIDIAN TO DONATE HOUSEHOLD ITEMS TO THE IDAHO YOUTH RANCH, MERIDIAN, IDAHO. WHEREAS, it is in the best interest of the City of Meridian to declare that certain household items as attached in Exhibit "A" as surplus as these particular items are no longer needed or used by the City of Meridian; WHEREAS, the City of Meridian's purchasing policy allows surplus City property to be transferred to charitable organizations when the value of the property in question is of nominal value, that is, valued at less than the cost of disposing of the property; WHEREAS, the cost of maintaining the household items herein until they were sold, if they could be sold, exceeds their value to the City of Meridian and would result in the unnecessary expenditure of City funds; and WHEREAS, the City of Meridian desires to donate the household items listed in Exhibit "A" to the Idaho Youth Ranch, a non-profit charitable organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code; the stated mission of which is provide troubled children a bridge to a valued, responsible and productive future. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO, AS FOLLOWS: Section 1. That the Mayor and City Council hereby authorize and declare that certain household items attached hereto as Exhibit "A" are surplus property. Section 2. That the Mayor and City Council hereby authorize the conveyance of the household items listed in Exhibit "A" for no monetary consideration, to the Idaho Youth Ranch, Meridian, Idaho. RESOLUTION AUTHORIZING DONATION OF HOUSEHOLD: ITEMS TO IDAHO YOUTH RANCH - I of 2 2015; ADOPTED by the City Council of the City of Meridian, Idaho, this �ay of March, APPROVED by the Mayor of the City of Meridian, Idaho, thisda of March, 2015. APPROVED: ATTEST: 7c cc T C,ry of By. �A EltI [ANV - �Jffycee . Holman, City Clerk CS E- L. 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O z v X =° p �aov ='. m N cD -j O ° o n o o O� n m� 0 N 3 ° ° a m' O °� N v J ° o Ot m o T7 N O ° o m N a ay mmT 0 N o0 Q m y ° N D �/� VJ a v O O '^ D v_ s ° 3 r D R C ° --q a m a O z v X N cD D m N O 00 fD Z a m' � c p v cz m Meridian City Council Meeting DATE: March 10, 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Items Moved From Consent Agenda MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: March 10, 2015 ITEM NUMBER: 6A PROJECT NUMBER: ITEM TITLE: LEGAL DEPARTMENT Legal Department: Prosecution and Police Services Contract Update MEETING NOTES I Community Item/Presentations Presenter Contact InfoJNotes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS rr W' M-! LLO U Y rl } }V} C_ � u c N Gl Ep L s t0 N O � N N E /O V a o d'Y 'a N u o (0 N CL C CL C Y O y 0 aC O m Y i 0 C 7 m"0 LM m 0 LM m W N W U zz W Sa LL J u w W w 0 ri j Q LL Y 1 Y H Hj O Z vwi f LL W vi w Z 2 F J W Z W N W 2Y cr V U N z s H j V O Z_ Z N IW— C7 l7 W N > O Z ~ 2 0 Z u Z O Q O O w w V Cb O 2 O Z Z Q J, Z Z 2 i z m w m m u 0 2 m z LL 2 O O m N a: N N N N N 2 2 N 2 O o o m w m m o o v 0 i - N W N 0 N N .�-I m T H q Z 00 00 O 0 of ai of of rn of of O a v v v v u bA L s V O emq CL H }i 04 Meridian City Council Meeting DATE: March 10, 2015 ITEM NUMBER: 6B PROJECT NUMBER: ITEM TITLE: POLICE DEPARTMENT Police Department: Budget Amendment for the Police Department Remodel Furniture and Furnishings for the Not -to -Exceed Amount of $20,000.00 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS E O LL C a) E C a) E Q 7 LY] Ln r O N } LL cN G O U s C R n L a e m 0 0 E E m o O N i S O n n N w w F- x 1 � OUl UVI C V d U W °I m = n e NEl v c N E w � 8 O1 W LL 0 D N N D ° z z E v C C d J d E E 0 0 e r r 0 0 0 R n L a e m 0 m o O N i m m = n F- 1 � o N a m NEl N \ w 6 0 d 0 D LL D J W 0 0 0 0 0 0 0 0 m i m m m m m m m 0 0 0 0 0 0 0 0 0 0 0 0 O l0 O 0 N M vl ry 0 m 1 0 0 0 0 a a v a a a a a 0 0 0 0 O O O O N N N N N N N N 0 0 0 0 0 0 0 0 x a b y L Q) 6 8 b � C W q 6 a 0) N RI LL 0 0 m o O N F- N m 0 c 7 0 v S E o v J I s N J- E 1 LL c � N i W � r LL 0 0 0 0 0 0 0 0 0 0 0 0 0 m m m m m m .a o+ .i m rl m m N m m m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 m N O O O O O O O O O O O O O N N N N N N N N N N N N N 'i ei 0 0 0 0 o o 0 0 0 0 0 0 0 m r c a z z It)I a m o p m H c O LL C C: N Q tm t Z) M� W _LO O LL LL C fII N O .r A ° — d Q O N � a « VI• M ^ h � •5 0 > > E Q U d ud � u ° a d r b G a =° j U O 'C — J O" 6 �•` vYi � J d C v o m R$ E � a 3 0 3 400. v d •� ro :o � ` N Y p � ° d u c m a c a a `°`° c Ym E` a E V Q Y L ai C «` cE v E '3 E E 13 eJ Q E a « a G i+ a�a2E O « ¢ y O E p E E E 3 o d m u O. i 0 O D Q W H w` w •E Q cy c o � � •�` `� b E a�' n Al N 4 W Y L d !E E � v «o 3 � d Y v m eu W 'o o 'm Cp j « L ¢ c a o o V w m« a N > a E •-� c �o 12E ° a Y o i E E i. ry i a: L N J C ro `o c u. E a U E J t E '° E n w E y o n r v ci m Qj [ m E Y vE E ° ° ' cE E N w d C O d • m N> N d C V E E N a, w U O E O c° E E m O J E O c Fc C4ri a Z 'ct w ° — d o a Q O N O a « VI• M ^ h � •5 0 > > E Q U d ud � u ° a d r b G a =° j U O a rn — « '7 � a e e J d C v o m R$ E � 3 0 3 400. v d E m b0 ' ° d u c m a c a a `°`° c Ym E` a E V Q Y L ai EvE`� -° E .o N «` cE v E '3 E E 13 eJ Q E a « a i+ a�a2E as ° E o> y p E E E 3 o d m u O. i 0 O D Q W H Meridian City Council Meeting DATE: March 10, 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: PARKS AND RECREATION DEPARTMENT Parks and Recreation Department: Fiscal Year 2015 Budget Amendment Regarding Disc Golf Fall Classic Proceeds for a Not -to -Exceed Amount of $1,163.00 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE:- E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS O LL C Q M 7 m L(� C) LLLL c cu O l a zo Q� W N O d E d E m 11 z N o 0 t N N '1 O q H .0 a F N Q V N y C E N o 0-v Vl o m o � V� 4? 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E a s N Eo> a N c E G¢noE I E E E v 3 'o`a m Y Y Y V m m ❑ ❑ ❑ m ¢ W p S7LOZ/OE/6 gbnoxgy TTOZ/I/OT wozg pung iezaua0 - TO uoTsTnTa soueueauTeN "aud - OTZS ppoy - azodaH dXH pue Aad - sazngipuadxg pue SannaAaH ;O guawa;egS ueTpTaBIq 30 A7TO Rd LOIL6IET Si/LZ/z :aJEp OOZES 6 B'iL5'EbT =S=E966'EE i '`@0; Bi5'LL j.-' HS.IM SHaaSNKua SgHN.LIQNaTXH IIVLO,L b0'BTS'LLT SHUMIQNEdXH SdgO 68'TLS'EbT ST'9B6'EE -T8 TLS --ETT SS'966 -FO -VO OTS LLT RTS LLi SISOJ DMIVU&TO Te7o.L Ooueuaaut2N spunoaE) £E EE 68'LLS EI TETT ST'956 SISOJ ONI.L4Hgd0 buTuzewaH aG6png Ten�ay zeax auazzn0 s;uawpuewy gatm ;a6png S7LOZ/OE/6 gbnoxgy TTOZ/I/OT wozg pung iezaua0 - TO uoTsTnTa soueueauTeN "aud - OTZS ppoy - azodaH dXH pue Aad - sazngipuadxg pue SannaAaH ;O guawa;egS ueTpTaBIq 30 A7TO Rd LOIL6IET Si/LZ/z :aJEp OOZES Meridian City Council Meeting DATE: March 10, 2015 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: CITY COUNCIL LIAISON/COMMITTEE UPDATES City Council Liaison/Committee Updates MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: March 10, 2015 ITEM NUMBER: 7 PROJECT NUMBER: ITEM TITLE: Future Meeting Topics MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES - INITIALS