2015-01-27�E IDIAN CITY COUNCIL REGULAR
IDAHO MEETING AGENDA
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
Tuesday, January 27, 2015 at 6:00 PM
1. Roll -Call Attendance
O David Zaremba O Joe Borton
X_ Charlie Rountree X Keith Bird
X Genesis Milam X Luke Cavener
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Community Invocation by Jaren Hansen with the Cross Park LDS Ward
4. Adoption of the Agenda Adopted
5. Consent Agenda Approved
A. Approve Minutes of January 13, 2015 City Council PreCouncil Meeting
B. Approve Minutes of January 13, 2015 City Council Meeting
C. Approve Minutes of January 20, 2015 City Council Meeting
D. Hold Harmless and Indemnity Agreement for Use of School District
Facilities with Joint School District No. 2
E. Award of Bid and Approval of Agreement to Southern Idaho Electric for the
"Wastewater Treatment Plant (WWTP) Aeration Basin Control
Improvements" Project for a Not -To -Exceed Amount of $163,834.86
F. Approval of Task Order 10417.j to DC Engineering for the "MERIDIAN
SCADA COMMUNICATIONS" Project for the Not -To -Exceed Amount of
$52,400.00
G. Approval of Evergreen Sole Source Purchase for VAUGHAN Products from
Wm. H Reilly Company
Meridian City Council Meeting Agenda —Tuesday, January 27, 2015 Page 1 of 2
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
H. Approval of purchase of SCBA's and related equipment from Municipal
Emergency Services for the Not -To -Exceed amount of $88,700.00.
6. Action Items
A. FP 14-046 Jump Creek by Kent Brown Located Northwest Corner of N.
Black Cat Road and W. McMillan Road Request: Final Plat Approval
Consisting of SixtyOThree (63) Single Family Residential Lots and Eleven
(11) Common Lots on Approximately 16.68 Acres in the R-8 and R-15
Zoning Districts Continued to February 17, 2015
B. Public Hearing: Proposed Additions to the 2014-2015 Fee Schedule of the
Meridian Parks and Recreation Department Concerning Park Reservation
Fees for Julius M. Kleiner Memorial Park and Settlers Park
C. Resolution No. 15-1046: A Resolution the Adopting Fee Schedule of the
Meridian Parks and Recreation Department; Authorizing the Meridian Parks
and Recreation Department to Collect Such Fees; and Providing an
Effective Date Approved
7. Department Reports
A. Public Works: Budget Amendment for the Wastewater Treatment Plant
(WWTP) Aeration Basin Control Improvement Project FY15 for the Not -to -
Exceed Amount of $100,000.00 Approved
B. Public Works: Budget Amendment for Waterline Extensions for FY2015 in
the Not -to -Exceed Amount of $120,000.00 Approved
8. Future Meeting Topics None
9. Executive Session Per Idaho State Code 67-2345 (1)(f): To Consider and Advise
Its Legal Representatives in Pending Litigation
Into Executive Session at 6:14 p.m.
Out of Executive Session at 6:47 p.m.
Adjourned at 6:47 p.m.
Meridian City Council Meeting Agenda —Tuesday, January 27, 2015 Page 2 of 2
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council January 27, 2015
A meeting of the Meridian City Council was called to order at 6:02 p.m., Tuesday,
January 27, 2015, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Keith Bird, Joe Borton, Genesis Milam
and Luke Cavener.
Members Absent: David Zaremba and Charlie Rountree.
Others Present: Bill Nary, Jaycee Holman, Caleb Hood, Clint Doslby, Tracy
Basterrechea, David Jones, Mike Barton, Colin Moss and Dean Willis.
Item 1: Roll -call Attendance:
Roll call,
David Zaremba X Joe Borton
Charlie Rountree X Keith Bird
X Genesis Milam _X Lucas Cavener
X Mayor Tammy de Weerd
De Weerd: Okay. I'd like to welcome everyone to our City Council meeting. In
particular we love to see our Boy Scouts. We have two troops with us here today.
Troop 168, who is sponsored by the Meadow Grass LDS Ward and Troop 51 that is
sponsored by Mary McPhearson Elementary. So, thank you, boys, for being here and
good luck on earning those badges or pins, so -- but thank you for being here. Madam
Clerk -- I guess for the record it is Tuesday, January 27th. It's 6:02. We will start with
roll call attendance, Madam Clerk.
Item 2: Pledge of Allegiance
De Weerd: Thank you. Item No. 2 is our Pledge of Allegiance and we will be led
tonight in our pledge by Troop 51. If you boys will come forward and lead us in the
pledge.
(Pledge of Allegiance recited.)
De Weerd: Thank you. And if you boys will come forward I will give you a pin.
Item 3: Community Invocation by Jaren Hansen with the Cross Park LDS
Ward
De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Jaren
Hansen. He is with Cross Park LDS Ward. If you will all join us in the community
invocation or this take as an opportunity for a moment of reflection. If you will step up to
the microphone here so we can put this on our public record. Thank you for joining us.
Meridian City Council
January 27, 2015
Page 2 of 10
Hansen: Thank you. Our kind Father in Heaven, we are grateful for this opportunity
that we have to gather here for this City Council meeting. Grateful for all of our
bounteous blessings which we enjoy. We are grateful for this community we live in and
this great country that we live in and the freedoms we enjoy and sacrifices that have
been made to give us those freedoms and maintain those freedoms and wilt thou bless
those servicemen and women that represent us at this time and that they will -- they will
be protected and find success. We pray for the local law enforcement and for all those
who -- who faithfully serve this community. We pray that they can do so safely and with
wisdom and guidance. We pray that thou wilt guide this meeting and bless the leaders
that -- and participants in this meeting that they will be guided with -- with wise decisions
and in a manner pleasing unto thee. We pray that all can return home safely to their
homes at the end of this meeting and we say this in the name of Jesus Christ, amen.
De Weerd: Jaren, if I can I would like to offer you a City of Meridian pin as well.
Item 4: Adoption of the Agenda
De Weerd: Item No. 4 is adoption of the agenda.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Have two corrections on the agenda. Item 6-A, the applicant has requested
a continuance until February 17th and on Item 6-C the resolution number is 15-1046.
With those changes, Madam Mayor, I move that we approve the agenda.
Bird: Second.
De Weerd: I have a motion and a second to approve the agenda as read. All those in
favor say aye. All ayes. That was painful.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
Item 5: Consent Agenda
A. Approve Minutes of January 13, 2015 City Council PreCouncil
Meeting
B. Approve Minutes of January 13, 2015 City Council Meeting
C. Approve Minutes of January 20, 2015 City Council Meeting
Meridian City Council
January 27, 2015
Page 3 of 10
D. Hold Harmless and Indemnity Agreement for Use of School
District Facilities with Joint School District No. 2
E. Award of Bid and Approval of Agreement to Southern Idaho
Electric for the "Wastewater Treatment Plant (WWTP) Aeration
Basin Control Improvements" Project for a Not -To -Exceed
Amount of $163,834.86
F. Approval of Task Order 10417.j to DC Engineering for the
"MERIDIAN SCADA COMMUNICATIONS" Project for the Not -
To -Exceed Amount of $52,400.00
G. Approval of Evergreen Sole Source Purchase for VAUGHAN
Products from Wm. H Reilly Company
H. Approval of purchase of SCBA's and related equipment from
Municipal Emergency Services for the Not -To -Exceed amount
of $88,700.00.
De Weerd: Okay. Item 5 is our Consent Agenda.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve the Consent Agenda. Authorize the Clerk to attest
and the Mayor to sign.
Bird: Second.
De Weerd: I have a motion and a second. Any discussion? Madam Clerk, will you,
please, call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, absent; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
Item 6: Action Items
A. FP 14-046 Jump Creek by Kent Brown Located Northwest
Corner of N. Black Cat Road and W. McMillan Road Request:
Final Plat Approval Consisting of SixtyOThree (63) Single
Family Residential Lots and Eleven (11) Common Lots on
Meridian City Council
January 27, 2015
Page 4 of 10
Approximately 16.68 Acres in the R-8 and R-15 Zoning
Districts
De Weerd: Item 6-A. The applicant did request a continuance to February 17th and,
Council, any questions about that?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Caleb, he had a written reason that you -- that was valid?
Hood: Yes. Madam Mayor, Councilman Bird, Members of the Council, the applicant is
-- it is a valid reason, to answer your question. What it boils down to is working with the
city and ACHD on insuring that the storm drain is available to both the developer and
those two agencies. So, a couple weeks. Yes.
De Weerd: Okay.
Bird: With that, Madam Mayor?
De Weerd: Mr. Bird.
Bird: I would move we continue FP 14-046 to February 17th, 2015.
Milam: Second.
De Weerd: I have a motion and a second to continue Item 6-A to February 17th. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
B. Public Hearing: Proposed Additions to the 2014-2015 Fee
Schedule of the Meridian Parks and Recreation Department
Concerning Park Reservation Fees for Julius M. Kleiner
Memorial Park and Settlers Park
De Weerd: Item 6-B is a public hearing regarding our fee schedule for the Meridian
Parks and Recreation Department and our reservation fees.
Moss: Yes. Good evening, Madam Mayor, Members of the Council. We are just here
with the Parks and Recreation Department to approve -- hopefully approve a few fees
that we have coming up for this -- for this year. We typically come three times a year
with our activity guide fees where we try to roll in as many fees as we can at that time.
These ones weren't really -- weren't ready yet when we came at the beginning of
December with our winter activity guide fees. So, we have at Kleiner Park the band
Meridian City Council
January 27, 2015
Page 5 of 10
shell. The plan is -- right now we only take full day reservations for the band shell.
Over the course of the time when Kleiner Park has been open we have taken lots of
shorter reservations -- or at least requests for reservations as Councilman Cavener I
think will attest -- weddings and other events, such as morning church services that
don't require a full day and so we are interested in breaking up the day now for -- for the
band shell, so we can allow for one event in the morning, one event in the afternoon.
The fees there were simply split in half, much like our shelters are, where a full day
reservation is a certain amount, half day reservation is exactly half that amount and,
then, at Settler's Park, as you know, we have a new tennis facility and so we wanted to
put some fees attached to reserving the courts individually, as well as reserving the
courts for a full day tournament type of event. So, I would stand for any questions you
have regarding any of the individual fees.
De Weerd: Thank you. Council, any questions?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I think I understand, but for public knowledge, these tennis reservations is if you
reserve and if I -- me and my wife walk up and want to play we don't have to reserve the
-- pay two and a half or anything; right?
Moss: Correct.
Bird: That's what I thought. I just wanted to make sure.
Moss: Yes, Councilman Bird. There are tennis -- there is seven full-size tennis courts
and three quick start courts at the tennis complex. Two of those courts are going to be
left for public -- public play at all times and are not reserveable, with the exception of
tournaments and so, you know, we will have lessons out there throughout the summer.
We will allow, you know, Idaho Tennis Association to make reservations for their
leagues and things like that. But if you -- if you go out there and there is nobody
playing, it's just like any other park facility, it's first come, first serve.
Bird: Madam Mayor, follow up?
De Weerd: Yes.
Bird: Follow up. And how many pickle ball courts do we have?
Moss: Three.
Bird: Okay.
De Weerd: Any other questions from Council? Okay. Thank you, Colin.
Meridian City Council
January 27, 2015
Page 6 of 10
Moss: Thank you.
De Weerd: Do we have any members of our public who would like to testify on this
item? Okay. Seeing no public comments and no further questions from Council, I
would entertain a motion to close the public hearing.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we close the public hearing on the fee schedule for Kleiner and Settler's
Park.
Cavener: Second.
Rountree: Second.
De Weerd: I have a motion and a second to close the public hearing on Item 6-B. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
C. Resolution No. : A Resolution the
Adopting Fee Schedule of the Meridian Parks and Recreation
Department; Authorizing the Meridian Parks and Recreation
Department to Collect Such Fees; and Providing an Effective
Date
De Weerd: Item 6-C is Resolution 15-1046. Council, any discussion on this resolution?
Bird: I have none. Madam Mayor?
De Weerd: Mr. Bird.
Bird: Hearing none, I move we approve Resolution No. 15-1046, adopting the fee
schedule.
Rountree: Second.
De Weerd: I have a motion and a second to approve Item 6-C. Madam Clerk, will you
call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, absent; Borton, absent; Milam, yea;
Cavener, yea.
Meridian City Council
January 27, 2015
Page 7 of 10
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
Item 7: Department Reports
A. Public Works: Budget Amendment for the Wastewater
Treatment Plant (WWTP) Aeration Basin Control Improvement
Project FYI for the Not -to -Exceed Amount of $100,000.00
De Weerd: Item 7-A is under our Public Works Department. I will turn this over to Clint.
Dolsby: Thanks, Madam Mayor and Members of the Council. We have two separate
budget amendments to present for your consideration tonight. I will go through them
one at a time. The first in the amount of 100,000 dollars is for the aeration basin control
improvement project. The scope of this project was expanded due to the anticipated
new NPDES permit limits, which resulted in the need for this budget amendment to
complete the larger project to automate the operation of the aeration basins -- aeration
basins in advance of our new permit. With that I will stand for any questions on the first
item.
De Weerd: Council, any questions? Okay. Hearing none, I would entertain a motion.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Seeing how David isn't here, I will -- I will make a motion that we approve the
budget amendment for the aeration basin control improvement project not to exceed
100,000 dollars.
Rountree: Second.
De Weerd: I have a motion and a second to approve Item 7-A. If there is no
discussion, Madam Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, absent; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
B. Public Works: Budget Amendment for Waterline Extensions
for FY2015 in the Not -to -Exceed Amount of $120,000.00
Meridian City Council
January 27, 2015
Page 8 of 10
De Weerd: Item 7-B is also on to Public Works and Clint.
Dolsby: Thank you, Madam Mayor, Members of the Council. The second is another
budget amendment for waterline -- waterline extensions for FY -2015 in a not to exceed
amount of 120,000 dollars. So, higher than anticipated construction costs for utility
improvements associated with the 2015 ACHD Ten Mile, Cherry to Ustick project and
also the addition of the McMillan PRV or pressure reducing valve project have utilized
the funds needed to construct the Locust Grove waterline extension project. So, this
budget amendment is being requested to provide funding needed to construct the
Locust Grove, Black Rock to Reflection Ridge waterline extension project in FY -15 as
planned. So, with that I will stand for any questions.
De Weerd: Wow. We have been talking about that project for years.
Dolsby: Yes, we have.
Pe Weerd: Council, any questions?
Rountree: I have none.
De Weerd: Okay. Do I hear a motion?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve Item 7-13, a budget amendment in an amount of
120,000 dollars.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 7-B. Madam Clerk, will you
call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, absent; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
Item 8: Future Meeting Topics
De Weerd: Council, any topics for future meeting agendas?
Bird: I don't have any at this time.
Meridian City Council
January 27, 2015
Page 9 of 10
Item 9: Executive Session Per Idaho State Code 67-2345 (1)(0: To Consider
and Advise Its Legal Representatives in Pending Litigation
De Weerd: Item 9 is Executive Session. Do I have a motion?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(f).
Rountree: Second.
De Weerd: I have a motion and a second to adjourn into Executive Session. Madam
Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, absent; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
EXECUTIVE SESSION. (6:14 p.m. to p.m.)
De Weerd: Okay. I would entertain a motion to come out of Executive Session.
Rountree: So moved.
Bird: Second.
De Weerd: All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
De Weerd: Do I have a motion to adjourn?
Rountree: So moved.
Bird: Second.
De Weerd: All those in favor? All ayes.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
Meridian City Council
January 27, 2015
Page 10 of 10
MEETING ADJOURNED AT P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
MAYOR 7T DE WEERD DATE APPROVED
41,
ATTEST:�
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1A`KCE6JHOLMAN, CITY CLERK j AN
SEAL
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Changes to the Agenda: Item #6A: Jump Creek Subdivision (FP -14-046): The applicant is requesting this item to be continued to the
February 17, 2015 hearing. The applicant has submitted written justification for the request.
Meridian City Council Meeting
DATE: January 27, 2015 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: APPROVE MINUTES
Approve Minutes of January 13, 2015 City Council PreCouncil Meeting
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: January 27, 2015 ITEM NUMBER: 5B
PROJECT NUMBER:
ITEM TITLE: APPROVE MINUTES
Approve Minutes of January 13, 2015 City Council Meeting
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: January 27, 2015
ITEM TITLE: APPROVE MINUTES
ITEM NUMBER:
PROJECT NUMBER:
Approve Minutes of January 20, 2015 City Council Meeting
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES -
INITIALS
Meridian City Council Meeting
DATE: January 27, 2015 ITEM NUMBER: 5D
PROJECT NUMBER:
ITEM TITLE: HOLD HARMLESS AND INDEMNITY AGREEMENT
Hold Harmless and Indemnity Agreement for Use of School District Facilities with Joint
School District No. 2
MEETING NOTES
F
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
i
West Ada
SCHOOL DISTRICT
I;[aMIXO 111193I IIDM7.1►i17 ► 1 1i�i �1►1Y11'/:� Y�I
(For use of School District Facilities by a Governmental Entity)
THIS HOLD HARMLESS AGREEMENT ("Agreement") is made by and between Joint
School District No. 2, an Idaho school district and body corporate and politic of the State of
Idaho, hereinafter the "District" and the City of Meridian, hereinafter referred to as "Entity".
RECITALS:
A. Entity is a "governmental entity" as defined in the Idaho Tort Claims Act, Idaho Code
§6-901, et. seq.
B. Entity is interested in having the opportunity to use various facilities and/or grounds
of the District for public purposes from time to time as approved by the District.
C. In exchange for the opportunity to use the District's facilities and/or grounds, Entity
desires to provide certain written assurances and indemnifications to District for
claims and damage arising out of or occurring during and from such use as hereinafter
set forth.
NOW THEREFORE, for good and valuable consideration, and in consideration of the
recitals above, which are incorporated herein, and the mutual representations, covenants,
undertakings and agreements hereinafter contained, District and Entity agree as follows:
Indemnification of District. Entity shall defend, indemnify and hold harmless the
District, and District's trustees, officers, agents and employees, and the State of Idaho,
from and against any and all demands, suits, actions, claims, loss or damage of any kind,
character or description, whether or not meritorious, costs, or expenses, including,
without limitation, attorneys' and other professional fees and disbursements, in
conjunction with any loss of life, personal injury and/or property damage arising out of or
relating to the occupancy or use by Entity of any part of the District's facilities and/or
grounds occasioned wholly or in part by any act or omission of Entity or its officers,
contractors, licensees, agents, servants, employees, guests, invitees or visitors, except for
such claim resulting solely from the negligence or otherwise wrongful act or omission of
the District and/or the District's officers, employees, or servants.
2. Entity to Maintain Insurance Coverage. As a condition precedent to any use of District
facilities and/or grounds, Entity, at its own expense, shall keep and maintain in full force
and effect a comprehensive general liability insurance policy issued by a company
licensed to engage in the insurance business in the State of Idaho.
Dr. Linda Clark, Superintendent
1303 E. Central Drive • Meridian, ID 83642 - P: (208) 855-4500 - F: (208) 350-5962
a. The insurance policy shall contain standard liability insuring agreements in the
limits set forth in the Idaho Tort Claims Act, naming the District as a Certificate
Holder. The limits of said policy shall be not less than five hundred thousand
dollars ($500,000.00) for bodily or personal injury, wrongful death, or property
damage or loss as a result of any one (1) occurrence or accident, regardless of the
number of persons injured or the number of claimants.
b. Not less than five (5) business days prior to Entity's first use of District's facilities
and/or grounds, and at least annually thereafter for so long as Entity shall use any
such facility and/or grounds, Entity shall furnish the District with a certificate of
insurance evidencing the existence of such coverage, executed by a duly
authorized representative of each insurer.
c. The certificate of insurance shall provide that the company or program providing
such coverage shall provide the District with thirty (30) days prior written notice
of cancellation or material alteration of the policies set forth in the certificate of
insurance.
d. In the event that the limits of the Idaho Tort Claims Act are modified, the Entity
shall deliver a new certificate of insurance to the District indicating compliance
with the revised limits within ten (10) business days of the effective date thereof.
e. To the extent allowed under the Idaho Tort Claims Act and the Idaho
Constitution, such insurance coverage shall be primary for any and all damage of
any nature caused to or incurred by the District arising out of Entity's use of the
District's facilities and/or grounds.
3. Waiver. The waiver by either party of the performance of any covenant, condition or term
herein shall not invalidate this Agreement, nor shall the same be considered as a waiver
by such party of any breach or other covenant, condition or term herein.
4. Notices. Any notice under this Agreement shall be in writing and shall be treated as duly
delivered if the same is personally delivered or deposited in the United States Mail,
certified, return receipt requested, postage prepaid, and properly addressed as follows:
To District: Joint School District No. 2
Attn: Superintendent
1303 E. Central Drive
Meridian, ID 83642
To Entity: City of Meridian
Attn: City Clerk
33 E. Broadway Avenue
Meridian, ID 83642
Assignment. Entity shall not be entitled to transfer or assign all or any portion of its
interest in this Agreement.
Dr. Linda Clark, Superintendent
1303 E. Central Drive • Meridian, ID 83642 - P: (208) 855-4500 • F: (208) 350-5962
6. Attorney's Fees. In the event that suit or action is instituted by either party to interpret or
enforce this Agreement, the prevailing party shall be entitled to recover a reasonable sum
as attorney's fees and all court costs incurred on behalf of that party, including such fees
and costs with respect to an appeal.
7. Governing Law. This Agreement shall be governed by and construed in accordance with
the laws of the State of Idaho.
8. Authority of the Parties. Each party to this Agreement represents and warrants that the
execution, delivery, and performance of this Agreement has been duly authorized by all
necessary action of such party and is a valid and binding obligation upon the persons or
entity signing this Agreement.
9. Amendment or Modification. No modification, release, discharge, or amendment of any
provision hereof shall be binding unless reduced to writing and signed by authorized
representatives of both parties.
ENTITY:
DISTRICT:
Tammy 4 erd, Mayor
Date: / ] -/5,
,1
moo,.
Holman, Cit Gjerk SFAL
CF T �O
`d.. rie, TaEa�
Joint School District No. 2
CL-
Linda
Clarl , Superintendent
Date: 117— V/
Dr. Linda Clark, Superintendent
1303 E. Central Drive • Meridian, ID 83642 • P: (208) 855-4500 • f: (208) 350-5962
Meridian City Council Meeting
DATE: January 27, 2015 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: AWARD OF BID AND APPROVAL OF AGREEMENT
Award of Bid and Approval of Agreement to Southern Idaho Electric for the
"Wastewater Treatment Plant (WWTP) Aeration Basin Control Improvements" Project
for a Not -To -Exceed Amount of $163,834.86
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Memo
To: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Jacy Jones, Emily Skoro, Clint Dolsby
Date: 01/22/2015
Re: January 27h City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
January 270 City Council Consent Agenda for Council's consideration.
Approval of Award of Bid and Agreement to SOUTHERN IDAHO ELECTRIC. INC for
the "WWTP AERATION BASIN CONTROL IMPROVEMENTS" project for a Not -To -
Exceed amount of $163,834.86.
Recommended Council Action: Award of Bid and Approval of Agreement to
SOUTHERN IDAHO ELECTRIC, INC for the Not -To -Exceed amount of
$163,834.86.
Thank you for your consideration
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[AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES
(WWTP AERATION BASIN CONTROL IMPROVEMENTS)
PROJECT # 10162.J
THIS AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES is made this
day of January, 2015, and entered into by and between the City of Meridian, a
municipal corporation organized under the laws of the State of Idaho, hereinafter referred
to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Southern Idaho
Electric. Inc, hereinafter referred to as "CONTRACTOR", whose business address is P O
Box 182, Melba, ID 83641 and whose Public Works Contractor License # is C -15206 -CC -
406000).
206 -CC -
4 16000 .
INTRODUCTION
Whereas, the City has a need for services involving WWTP AERATION
BASIN CONTROL IMPROVEMENTS; and
WHEREAS, the Contractor is specially trained, experienced and competent
to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
Scope of Work:
1.1 CONTRACTOR shall perform and furnish to the City upon execution of this
Agreement and receipt of the City's written notice to proceed, all services and work,
and comply in all respects, as specified in the document titled "Scope of Work" a
copy of which is attached hereto as Attachment "A" and incorporated herein by this
reference, together with any amendments that may be agreed to in writing by the
parties.
1.2 All documents, drawings and written work product prepared or produced by
the Contractor under this Agreement, including without limitation electronic data
files, are the property of the Contractor; provided, however, the City shall have the
right to reproduce, publish and use all such work, or any part thereof, in any
manner and for any purposes whatsoever and to authorize others to do so. If any
such work is copyrightable, the Contractor may copyright the same, except that, as
to any work which is copyrighted by the Contractor, the City reserves a royalty -free,
non-exclusive, and irrevocable license to reproduce, publish and use such work, or
any part thereof, and to authorize others to do so.
1.3 The Contractor shall provide services and work under this Agreement
consistent with the requirements and standards established by applicable federal,
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state and city laws, ordinances, regulations and resolutions. The Contractor
represents and warrants that it will perform its work in accordance with generally
accepted industry standards and practices for the profession or professions that
are used in performance of this Agreement and that are in effect at the time of
performance of this Agreement. Except for that representation and any
representations made or contained in any proposal submitted by the Contractor
and any reports or opinions prepared or issued as part of the work performed by
the Contractor under this Agreement, Contractor makes no other warranties, either
express or implied, as part of this Agreement.
1.4 Services and work provided by the Contractor at the City's request underthis
Agreement will be performed in a timely manner in accordance with a Schedule of
Work, which the parties hereto shall agree to. The Schedule of Work may be
revised from time to time upon mutual written consent of the parties.
2. Consideration
2.1 The Contractor shall be compensated on a Not -To -Exceed basis as provided
in Attachment B "Payment Schedule" attached hereto and by reference made a
part hereof for the Not -To -Exceed amount of $163,834.86.
2.2 The Contractor shall provide the City with a monthly statement and
supporting invoices, as the work warrants, of fees earned and costs incurred for
services provided during the billing period, which the City will pay within 30 days of
receipt of a correct invoice and approval by the City. The City will not withhold any
Federal or State income taxes or Social Security Tax from any payment made by
City to Contractor under the terms and conditions of this Agreement. Payment of
all taxes and other assessments on such sums is the sole responsibility of
Contractor.
2.3 Except as expressly provided in this Agreement, Contractor shall not be
entitled to receive from the City any additional consideration, compensation, salary,
wages, or other type of remuneration for services rendered under this Agreement
including, but not limited to, meals, lodging, transportation, drawings, renderings or
mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement
to consideration in the form of overtime, health insurance benefits, retirement
benefits, paid holidays or other paid leaves of absence of any type or kind
whatsoever.
3. Term:
3.1 This agreement shall become effective upon execution by both parties, and
shall expire upon (a) completion of the agreed upon work, (b) or unless sooner
terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some
other method or time of termination is listed in Attachment A.
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3.2 Should Contractor default in the performance of this Agreement or materially
breach any of its provisions, City, at City's option, may terminate this Agreement by
giving written notification to Contractor.
3.3 Should City fail to pay Contractor all or any part of the compensation set forth
in Attachment B of this Agreement on the date due, Contractor, at the Contractor's
option, may terminate this Agreement if the failure is not remedied by the City
within thirty (30) days from the date payment is due.
3.4 TIME FOR EXECUTING CONTRACT AND LIQUIDATED DAMAGES
TIME FOR EXECUTING CONTRACT AND LIQUIDATED DAMAGES
Upon receipt of a Notice to Proceed, the Contractor shall have 150 (one hundred
iftyl calendar days to complete the work as described herein. Contractor shall be
liable to the City for any delay beyond this time period in the amount of $300.00
(three hundred dollars) per calendar day. Contractor has ten (10) calendar days
from Notice To Proceed to notify City of any delays due to product availability.
Such payment shall be construed to be liquidated damages by the Contractor in
lieu of any claim or damage because of such delay and not be construed as a
penalty. See Milestones listed below for Substantial Completion.
Substantial Completion shall be accomplished within 120 (one hundred twenty)
calendar days from Notice to Proceed. This project shall be considered
Substantially Complete when the Owner has full and unrestricted use and benefit
of the facilities, both from an operational and safety standpoint, and only minor
incidental work, corrections or repairs remain for the physical completion of the
total contract. Contractor shall be liable to the City for any delay beyond this time
period in the amount of $300.00 (three hundred dollars) per calendar day. Such
payment shall be construed to be liquidated damages by the Contractor in lieu of
any claim or damage because of such delay and not be construed as a penalty.
4. Termination:
4.1 If, through any cause, CONTRACTOR, its officers, employees, or agents fails
to fulfill in a timely and proper manner its obligations under this Agreement, violates
any of the covenants, agreements, or stipulations of this Agreement, falsifies any
record or document required to be prepared under this agreement, engages in
fraud, dishonesty, or any other act of misconduct in the performance of this
contract, or if the City Council determines that termination of this Agreement is in
the best interest of CITY, the CITY shall thereupon have the right to terminate this
Agreement by giving written notice to CONTRACTOR of such termination and
specifying the effective date thereof at least fifteen (15) days before the effective
date of such termination. CONTRACTOR may terminate this agreement at any
time by giving at least sixty (60) days notice to CITY.
In the event of any termination of this Agreement, all finished or unfinished
documents, data, and reports prepared by CONTRACTOR under this Agreement
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Project 10162.J
shall, at the option of the CITY, become its property, and CONTRACTOR shall be
entitled to receive just and equitable compensation for any work satisfactorily
complete hereunder.
4.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liability to
the CITY for damages sustained by the CITY by virtue of any breach of this
Agreement by CONTRACTOR, and the CITY may withhold any payments to
CONTRACTOR for the purposes of set-off until such time as the exact amount of
damages due the CITY from CONTRACTOR is determined. This provision shall
survive the termination of this agreement and shall not relieve CONTRACTOR of
its liability to the CITY for damages.
5. Independent Contractor:
5.1 In all matters pertaining to this agreement, CONTRACTOR shall be acting as
an independent contractor, and neither CONTRACTOR nor any officer, employee
or agent of CONTRACTOR will be deemed an employee of CITY. Except as
expressly provided in Attachment A, Contractor has no authority or responsibility to
exercise any rights or power vested in the City and therefore has no authority to
bind or incur any obligation on behalf of the City. The selection and designation of
the personnel of the CITY in the performance of this agreement shall be made by
the CITY.
5.2 Contractor, its agents, officers, and employees are and at all times during the
term of this Agreement shall represent and conduct themselves as independent
contractors and not as employees of the City.
5.3 Contractor shall determine the method, details and means of performing the
work and services to be provided by Contractor under this Agreement. Contractor
shall be responsible to City only for the requirements and results specified in this
Agreement and, except as expressly provided in this Agreement, shall not be
subjected to City's control with respect to the physical action or activities of
Contractor in fulfillment of this Agreement. If in the performance of this Agreement
any third persons are employed by Contractor, such persons shall be entirely and
exclusively under the direction and supervision and control of the Contractor.
6. Indemnification and Insurance:
6.1 CONTRACTOR shall indemnify and save and hold harmless CITY from and
for any and all losses, claims, actions, judgments for damages, or injury to persons
or property and losses and expenses and other costs including litigation costs and
attorney's fees, arising out of, resulting from, or in connection with the performance
of this Agreement by the CONTRACTOR, its servants, agents, officers,
employees, guests, and business invitees, and not caused by or arising out of the
tortious conduct of CITY or its employees. CONTRACTOR shall maintain, and
minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per
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incident or occurrence, Automobile Liability Insurance One Million Dollars
($1,000,000) per incident or occurrence and Workers' Compensation Insurance, in
the statutory limits as required by law.. The limits of insurance shall not be deemed
a limitation of the covenants to indemnify and save and hold harmless CITY; and if
CITY becomes liable for an amount in excess of the insurance limits, herein
provided, CONTRACTOR covenants and agrees to indemnify and save and hold
harmless CITY from and for all such losses, claims, actions, or judgments for
damages or injury to persons or property and other costs, including litigation costs
and attorneys' fees, arising out of, resulting from , or in connection with the
performance of this Agreement by the Contractor or Contractor's officers, employs,
agents, representatives or subcontractors and resulting in or attributable to
personal injury, death, or damage or destruction to tangible or intangible property,
including use of. CONTRACTOR shall provide CITY with a Certificate of
Insurance, or other proof of insurance evidencing CONTRACTOR'S compliance
with the requirements of this paragraph and file such proof of insurance with the
CITY at least ten (10) days prior to the date Contractor begins performance of it's
obligations under this Agreement. In the event the insurance minimums are
changed, CONTRACTOR shall immediately submit proof of compliance with the
changed limits. Evidence of all insurance shall be submitted to the City Purchasing
Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue,
Meridian, Idaho 83642.
6.2 Any deductibles, self-insured retention, or named insureds must be declared
in writing and approved by the City. At the option of the City, either: the insurer
shall reduce or eliminate such deductibles, self-insured retentions or named
insureds; or the Contractor shall provide a bond, cash or letter of credit
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
6.3 To the extent of the indemnity in this contract, Contractor's Insurance
coverage shall be primary insurance regarding the City's elected officers, officials,
employees and volunteers. Any insurance or self-insurance maintained by the City
or the City's elected officers, officials, employees and volunteers shall be excess of
the Contractor's insurance and shall not contribute with Contractor's insurance
except as to the extent of City's negligence.
6.4 The Contractor's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
6.5 All insurance coverages for subcontractors shall be subject to all of the
insurance and indemnity requirements stated herein.
6.6 The limits of insurance described herein shall not limit the liability of the
Contractor and Contractor's agents, representatives, employees or subcontractors.
7. Bonds: Payment and Performance Bonds are required on all Public Works
Improvement Projects per the ISPWC and the City of Meridian Supplemental
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Specifications & Drawings to the ISPWC, which by this reference are made a part
hereof.
8. Warranty: All construction and equipment provided under this agreement shall be
warranted for 2 years from the date of the City of Meridian acceptance per the
ISPWC and the Meridian Supplemental Specifications & Drawings to the ISPWC
and any modifications, which by this reference are made a part hereof.
All items found to be defective during a warranty inspection and subsequently
corrected will require an additional two (2) year warranty from the date of City's
acceptance of the corrected work.
9. Meridian Stormwater Specifications: All construction projects may require either
a Storm Water Pollution Prevention Plan (SWPPP) or an erosion sediment control
plan (ESCP) as specified in the City of Meridian Construction Stormwater
Management Program (CSWMP) manual. The CSWMP manual containing the
procedures and guidelines can be found at this address:
10. Notices: Any and all notices required to be given by either of the parties hereto,
unless otherwise stated in this agreement, shall be in writing and be deemed
communicated when mailed in the United States mail, certified, return receipt
requested, addressed as follows:
CITY
CONTRACTOR
City of Meridian
Southern Idaho Electric, Inc
Purchasing Manager
Attn: Lee Van Schoiack
33 E Broadway Ave
P O Box 182
Meridian, ID 83642
Melba, ID 83641
208-888-4433
Phone: 208-495-2773
Email: sielectricC@aol.com
Idaho Public Works License #C -15206 -CC -4
Either party may change their address for the purpose of this paragraph by giving
written notice of such change to the other in the manner herein provided.
11. Attorney Fees: Should any litigation be commenced between the parties hereto
concerning this Agreement, the prevailing party shall be entitled, in addition to any
other relief as may be granted, to court costs and reasonable attorneys' fees as
determined by a Court of competent jurisdiction. This provision shall be deemed to
be a separate contract between the parties and shall survive any default,
termination or forfeiture of this Agreement.
12. Time is of the Essence: The parties hereto acknowledge and agree that time is
strictly of the essence with respect to each and every term, condition and provision
hereof, and that the failure to timely perform any of the obligations hereunder shall
constitute a breach of, and a default under, this Agreement by the parry so failing to
perform.
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13. Assignment: It is expressly agreed and understood by the parties hereto, that
CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any
of its rights under this Agreement except upon the prior express written consent of
CITY.
14. Discrimination Prohibited: In performing the Work required herein,
CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or
local law, rule or regulation against any person on the basis of race, color, religion,
sex, national origin or ancestry, age or disability.
15. Reports and Information:
15.1 At such times and in such forms as the CITY may require, there shall be
furnished to the CITY such statements, records, reports, data and information as
the CITY may request pertaining to matters covered by this Agreement.
15.2 Contractor shall maintain all writings, documents and records prepared or
compiled in connection with the performance of this Agreement for a minimum of
four (4) years from the termination or completion of this or Agreement. This
includes any handwriting, typewriting, printing, photo static, photographic and every
other means of recording upon any tangible thing, any form of communication or
representation including letters, words, pictures, sounds or symbols or any
combination thereof.
16. Audits and Inspections: At any time during normal business hours and as often
as the CITY may deem necessary, there shall be made available to the CITY for
examination all of CONTRACTOR'S records with respect to all matters covered by
this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make
excerpts or transcripts from such records, and to make audits of all contracts,
invoices, materials, payrolls, records of personnel, conditions of employment and
other data relating to all matters covered by this Agreement.
17. Publication, Reproduction and Use of Material: No material produced in whole
or in part under this Agreement shall be subject to copyright in the United States or
in any other country. The CITY shall have unrestricted authority to publish, disclose
and otherwise use, in whole or in part, any reports, data or other materials prepared
under this Agreement.
18. Compliance with Laws: In performing the scope of work required hereunder,
CONTRACTOR shall comply with all applicable laws, ordinances, and codes of
Federal, State, and local governments.
19. ACHD: Contractor shall be responsible for coordinating with the City to obtain
appropriate ACHD permit(s) and will reimburse the City for fees, fines, or
penalties City incurs due to Contractor's violation of any ACHD policy. City shall
certify to ACHD that Contractor is authorized to obtain a Temporary Highway and
Right -of -Way Use Permit from ACHD on City's behalf. The parties acknowledge
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and agree that the scope of the agency granted by such certification is limited to,
and conterminous with, the term and scope of this Agreement.
20. Changes: The CITY may, from time to time, request changes in the Scope of Work
to be performed hereunder. Such changes, including any increase or decrease in
the amount of CONTRACTOR'S compensation, which are mutually agreed upon by
and between the CITY and CONTRACTOR, shall be incorporated in written
amendments which shall be executed with the same formalities as this Agreement.
21. Construction and Severability: If any part of this Agreement is held to be invalid or
unenforceable, such holding will not affect the validity or enforceability of any other
part of this Agreement so long as the remainder of the Agreement is reasonably
capable of completion.
22. Waiver of Default: Waiver of default by either party to this Agreement shall not be
deemed to be waiver of any subsequent default. Waiver or breach of any provision
of this Agreement shall not be deemed to be a waiver of any other or subsequent
breach, and shall not be construed to be a modification of the terms of this
Agreement unless this Agreement is modified as provided above.
23. Advice of Attorney: Each party warrants and represents that in executing this
Agreement. It has received independent legal advice from its attorney's or the
opportunity to seek such advice.
24. Entire Agreement: This Agreement contains the entire agreement of the parties
and supersedes any and all other agreements or understandings, oral of written,
whether previous to the execution hereof or contemporaneous herewith.
25. Order of Precedence: The order or precedence shall be the contract agreement,
the Invitation for Bid document, then the winning bidders submitted bid document.
26. Public Records Act: Pursuant to Idaho Code Section 9-335, et seq., information
or documents received from the Contractor may be open to public inspection and
copying unless exempt from disclosure. The Contractor shall clearly designate
individual documents as "exempt" on each page of such documents and shall
indicate the basis for such exemption. The CITY will not accept the marking of an
entire document as exempt. In addition, the CITY will not accept a legend or
statement on one (1) page that all, or substantially all, of the document is exempt
from disclosure. The Contractor shall indemnify and defend the CITY against all
liability, claims, damages, losses, expenses, actions, attorney fees and suits
whatsoever for honoring such a designation or for the Contractor's failure to
designate individual documents as exempt. The Contractor's failure to designate as
exempt any document or portion of a document that is released by the CITY shall
constitute a complete waiver of any and all claims for damages caused by any such
release.
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27. Applicable Law: This Agreement shall be governed by and construed and enforced
in accordance with the laws of the State of Idaho, and the ordinances of the City of
Meridian.
28. Approval Required: This Agreement shall not become effective or binding until
approved by the City of Meridian.
CITY OF MERIDIAN
BY:
TAMMY de W MAYO
Dated: - Y7 " /
SOUTHERN IDAHO ELECTRIC, INC
BY: V�
LEE VAN SCHOIACK, President
Dated: I 12-k) 1 s
Purchasing Approval
Dated:: �2Z��� Dated:: 2 t6
� T
W WTP Aeration Basin Control Improvements page 9 of 11
Project 10162.J
Attachment A
SCOPE OF WORK
REFER TO INVITATION TO BID PW -15-10162.)
ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the
Invitation to Bid Package # PW -15-10162.J, are by this reference made
a part hereof.
W WTP Aeration Basin Control Improvements page 10 of 11
Project 10162.J
Attachment B
MILESTONE / PAYMENT SCHEDULE
A. Total and complete compensation for this Agreement shall not exceed $163,834.86.
Milestone 1 Substantial Completion 120 (one hundred twenty) days
Milestone 2 Final Completion 150 (one hundred fifty) days
Contract includes furnishing all labor, materials, equipment, and incidentals as required for the W WTP
AERATION BASIN CONTROL IMPROVEMENTS per IFB PW -15-10162.J (Add Alternates 1-5 are
included in contract.
Base Bid ............
$140,983.14
Add Alternate 1 ...............$$9,925.00
Add Alternate 2 ................
$3,231.68
Add Alternate 3 .................$3,231.68
Add Alternate 4 .................$3,231.68
Add Alternate 5 .................$3.231.68
CONTRACT TOTAL .......................
$163 834.86
CONTRACT IS A NOT TO EXCEED AMOUNT. LINE ITEM PRICING BELOW WILL BE USED FOR INVOICE
VERIFICATION AND ANY ADDITIONAL INCREASES OR DECREASES IN WORK REQUESTED BY CITY.
Description Quantity Unit
Unit Price
Provide all necessary labor and materials as shown on the drawings excluding owner furnished
equipment and control system programming for a complete functional air flow control system per
the attached plans andspecifications 1 LS
$70,160.00
Furnish and install PLC Components in Existing PLC Panel Dw 1-005 1 LS
$4,680.00
Build and Install Flex 1/0 Panels including PLC Components Dw 1-010 1 LS
$59,150.00
Sales Use Tax 8 actuators at $5,194.50 each x 6% 1 LS
$2,493.14
Bonds 1 LS
$4,500.00
ADD ALTERNATE 1: Provide line Item price for FCI field service technician to validate the existing
air flowmeter Installations and confirm the accuracy of airflow measurements. FCI 10 provide
detailed installation report for each flowmeter, 28 total. 1 LS
$9,925.00
ADD ALTERNATE 2: Provide price to install one actuator in each additional "future actuator'
location In Zone 6 of Aeration Basins 1 through 4. This is will be 4 "future actuators" in Zone 6. 1 LS
$3,231.68
ADD ALTERNATE 3: Provide price to Install one actuator in each additional'Yuture actuator"
location in Zone 7 of Aeration Basins 1 through 4. This is will be 4 "future actuators" in Zone 7. 1 LS
$3,231.68
ADD ALTERNATE 4: Provide price to install one actuator In each additional'future actuator'
location in Zone 8 of Aeration Basins 1 through 4. This is will be 4 "future actuators" in Zone 8. 1 LS
$3,231.68
ADD ALTERNATE 5: Provide price to install one actuator In each additional'9ulure actuator'
location In Zone 9 of Aeration Basins 1 through 4. This is will be 4 "future actuators" in Zone 9. 1 1 1 LS
$3,231.68
Travel expenses, if applicable, will be paid at no more than the City of Meridian's
Travel and Expense Reimbursement Policy.
WWTP Aeration Basin Control Improvements page 11 of 11
Project 10162.J
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CITY OF MERIDIAN
CONTRACT/AGENDA REQUEST CHECKLIST
Date: 10/14/2014 REQUESTING DEPARTMENT Public Works
Fund: 60 Department:
Construction: x
Project Name:
Project Manager: EMILY SKORO
Contractor/Consultant/Design Engineer:
Budget Available (Attach Report):
3590 GL Account: 96101/94000 Project # 10162.)
PSA: Task Order:
AERATION BASIN CONTROL IMPROVEMENTS PROJECT
Department Representative:
CH2M HILL
Contract Amount: $163,834.86
BASIS OF AWARD
Low Bidder x Highest Rated Master Agreement
(Bid Results Attached) yes (Ratings Attached) (Category)
Typical Award Yes x No
If no please state circumstances and conclusion: The city i5 opting to add in Add Alternates 1 - 5
Base Award = $140,983.14 + Add Alternates of $22,851.72.
10 Day Waiting Period Complete: December 29, 2014 Date Award Posted: December 19, 2014
PW License # PW -15206 -CC -4 Current? (attach print out) yes
Corporation status Goodstanding
Insurance Certificates Received (Date): January 21, 2015 Rating: A+
Payment and Performance Bonds Received (Date): January 21, 2015 Rating: A
Builders Risk Ins. Req'd: Yes No x If yes, has policy been purchased? na
(Only applicabale for projects above $1,000,000)
Date Submitted to Clerk for Agenda: January 22, 2015 Approved by Council January 27, 2015
Issue Purchase Order No. Date Issued: WH5 submitted
Issue Notice of Award: Date: NTP Date:
(Only for non Public Works Project)
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IDSOS Viewing Business Entity
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IDAHO SECRETARY OF STATE
Viewing Business Entity
Ben Ysursa, Secretary of State
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SOUTHERN IDAHO ELECTRIC, INCORPORATED
PO BOX 182
MELBA, ID 83641
Type of Business: CORPORATION, GENERAL BUSINESS
Status: GOODSTANDING, ANREPT SENT 05 Nov 2014
State of Origin: IDAHO
Date of 02 Jan 2003
Origination/Authorization:
Initial Registered Agent: LEE VANSCHOIACK
3488 LITTLE FOOT LN
MELBA, ID 83641
Organizational ID / Filing C146963
Number:
Number of Authorized 100
Stock Shares:
Date of Last Annual 17 Nov 2014
Report:
Original Filing:
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http://www.accessidaho.org/public/sos/corp/C146963.htmi 12/22/2014
. Ic & CERTIFICATE OF LIABILITY INSURANCE DATE(MWDDNYrf)
`� 1/19/2015
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must be endowed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the
certificate holder In lieu of such endoreemen
PRODUCERTAME, Alyahia Gamble
Post Insurance Services, Inc.K V'ONE (208)336-5600.(208)344-0651
TAIL
2717 W. Bannock St. JAN 2 1 2615 -M1UPRESS: agamblagpostins. cm
P.O. BOX 8447 INSUR 8 AFFORDING COVERAGE NAICN
Hoke ID 83707 FINAKIA-C &lP 'SrAuuaue Acuifv. A tAlf-.nal Tnanrannu Pn hA1QA
Southern Idaho Electric Inc
3488 Hwy 45
UVVCMURUca GeK11HIGATL NUMHERr14 — 15 Pao a0a OPVIS1f1M MIIMOP0.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
NTR
TYPE OF INSURANCE
au
POLICY NUMBER
POUCYEFF
POLI ERP
UNITS
GENERAL LIABILITY
EACH OCCURRENCE $ 1,000,000
S 300,000
A
X COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE OCCUR
X
Y
K89871
/1/2014
/1/2015
MEDEXP n one 5 10,000
X CG73011 CG7194
PERSONAL&ADV INJURY $ 1,000,000
X CG7274
GENERAL AGGREGATE 5 2,000,000
GEN -L AGGREGATE
LIMIT APPLIES PER:
PRODUCTS -COMPIOP AGG $ 2,000,000
X POLICY
RO- LOC
PIMT
5
A
AUTOMOBILE LIABILITY
X ANY AUTO
ALLOWNED SCHEDULED
AUTOS AUTOS
X HIRED AUTOS X NON -OWNED
- -
89871
/3/2014
-
/1/2015
COMBINED SINGUE LIMIT
IER I 11000,000
BODILY INJURY(Pmpe=n) S
BODILY INJURY IParexMMl) S
PROPERTY DE S
S
X UMBRELLA LIAR
OCCUR
EACH OCCURRENCE S 1,000,000
A
EXCESS UAB
CLAIMS -MADE
AGGREGATE 5
DED I I RETENTIONS
$
89871
/1/2014
/3/2015
B
WORKERS COMPENSATION
MCS A U- OTH-
AND EMPLOYERV UABIUTY
ANY PROPRIETORIPARTNERAF ECUTIVE YIN
OFFICERIMEMBER EXCLUDED]
NIA
79455
0/01/2014
0/01/2015
E.L EACH ACCIDEM 1 f ODO 000
E.L. DISEASE - EA EMPLOYEE f 11000,000
(Mend4lory In NH)
Ifyyea, Mailhe=Rir
DESCRIPTT N OF OPERATIONS OMox
E.L. DISEASE -POLICY UMn S 11000.00
A
Inland Marine
89871
/1/2014
/1/2015
3500 DwydNe $ 2,500
DESCRIPTION OF OPERATIONS ILOCATIONG I VEHICLES JAftch ACORD 101, Additional Ramrtb Bdndule, N mon@paw h nqulnd)
RE: WMP Aeration Basin Control Improvement
City of Meridian
Purchasing Department
33 E Broadway Ave., Ste 106
Meridian, ID 83642
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
Gamble/AG 0_4' -
®1888.2010 ACORD CORPORATION. All riahts reserved.
Nauza I2lHImAI nt The arnon name and Innn am roM.fta d martra nF Annan
ACUITY ENHANCEMENTS - GENERAL LIABILITY
This endorsement modifies insurance provided under
the following:
COMMERCIAL GENERAL LIABILITY COVERAGE FORM
A. Extended Non -Owned Watercraft
Exclusion g Exception (2)(a) of Coverage A -
Bodlly Injury and Property Damage Liability is
replaced by the following:
(a) Less than 51 feet long; and
B. Increased Bail Bond Amount
The limit shown in paragraph lb of Supplemen-
tary Payments - Coverages A and B Is In-
creased to $1,000.
C. Increased Reasonable Expenses Incurred by
the Insured
The limit shown in paragraph 1d of Supplemen-
tary Payments - Coverages A and B is in-
creased to $350.
D. Newly Acquired Organizations
Item 3a of Section 11 - Who Is An Insured is
replaced by the following:
a. Coverage under this provision Is afforded
only until the 180th day after you acquire or
form the organization or the end of the
policy period, whichever is earlier;
E. Tenants Legal Liability
Paragraphs (1), (3) and (4) of the Damage to
Property Exclusion under Section I - Coverages
do not apply to property damage (other than
damage by fire) to premises, including the con-
tents of such premises, rented to you for a
period of 8 or more consecutive days.
The most we will pay under this coverage for
damages because of property damage to any
one premises is $10,000. A $250 deductible
applies.
F. Knowledge of Claim or Suit
The following is added to paragraph 2, Duties
in the Event of Occurrence, Offense, Claim or
Suit of Section IV - Commercial General Liabil-
ity Conditions:
Knowledge of an occurrence, claim or suit by
your agent, servant or employee shall not in
itself constitute knowledge of the Named In-
sured unless an officer of the Named Insured
has received such notice from the agent, ser-
vant or employee.
G. Unintentional Failure to Disclose Hazard
The following Is added to the Representations
Condition under Section IV - Commercial Gen-
eral Liability Conditions:
Based on our dependence upon your repre-
sentations as to existing hazards, if unintention-
ally you should fail to disclose all such hazards
CG -7301(4-08)
at the inception date of your policy, we will not
reject coverage under this policy based solely
on such failure.
H. Waiver of Subrogation for Written Contracts
The following is added to the Transfer of Rights
of Recovery Against Others to Us Condition
under Section IV - Commercial General Liability
Conditions:
We waive any right of recovery we may have
against a person or organization because of
payments we make for injury or damage arising
out of your ongoing operations or your work
done under a contract with that person or or-
ganization and included in the products -com-
pleted operations hazard. The waiver applies
only to a person or organization with whom you
have a written contract or agreement in which
you are required to waive rights of recovery
under this policy. Such contract or agreement
must have been executed prior to the occur-
rence causing Injury or damage.
I. Liberalization
The following is added to Section IV - Commer-
cial General Liability Conditions:
If we adopt any revision that would broaden the
coverage under this policy without additional
premium within 45 days prior to or during the
policy period, the broadened coverage will im-
mediately apply to this policy.
J. Broadened Bodily Injury
The Definition of Bodily Injury Is amended to
Include mental anguish.
K. Electronic Data Liability
(wngnued next page)
1. The following paragraph is added to Section
III - Limits of Insurance:
Subject to paragraph 5 above, $10,000 is
the most we will pay under Coverage A for
property damage because of all loss of
electronic data arising out of any one occur-
rence.
2. The following definition Is added to Section
V - Definitions:
Electronic data" means information, facts
or programs stored as or on, created or
used on, or transmitted to or from computer
software (including systems and application
software), hard or floppy disks, CD-ROMS,
tapes, drives, cells, data processing devices
or any other media which are used with
electronically controlled equipment.
3. For the purposes of this coverage, the defi-
nition of 'property damage" In Section V -
Definilions Is replaced by the following:
"Property damage" means:
a. Physical injury to tangible property, in-
(2) The act, error or omission, did not
cluding all resulting loss of use of that
take place before the original in -
property. All such loss of use shall be
ception date of this coverage nor
deemed to occur at the time of the
after the end of the policy period;
physical injury that caused it;
and
b. Loss of use of tangible property that is
(3) A claim for damages, because of
not physically Injured. All such loss of
an act, error or omission, is first
use shall be deemed to occur at the time
made against any insured, in ac -
of the occurrence that caused It; or
cordance with paragraph c below,
c. Loss of electronic data. Loss of elec-
during the policy period or an Ex-
tronic data means loss of, loss of use
tended Reporting Period we pro-
of, damage to, corruption of, inability to
vide under paragraph 7 of this cov-
access, or inability to properly manipu-
erage.
late such data resulting from physical
C.
A claim seeking damages will be
injury to tangible property. All such loss
deemed to have been made at the ear -
of electronic data shall be deemed to
Iler of the following times:
occur at the time of the occurrence that
(1) When notice of such claim is re -
caused it.
ceived and recorded by any in -
For the purposes of this coverage, elec-
sured or by us, whichever comes
tronic data is not tangible property.
first; or
L. Employee Benefits Liability Coverage
(2) When we make settlement in ac-
t. The following is added to Section I - Cov-
cordance with paragraph a above.
erages:
A claim received and recorded by the
Insuring Agreement
insured within 60 days after the end of
a. We will pay those sums that the in-
the policy period will be considered to
have been received within the policy
sured becomes legally obligated to pay
period, if no subsequent policy is avail -
as damages because of any act, error
able to cover the claim.
or omission, of the insured, or of any
other person for whose acts the insured
d.
All claims for damages made by an
Is legally liable, to which this coverage
employee because of any act, error or
applies. We will have the right and duty
omission, or a series of related acts,
to defend the Insured against any suit
errors or omissions, including damages
seeking those damages. However, we
claimed by such employee's depen-
will have no duty to defend the insured
dents and beneficiaries, will be deemed
against any suit seeking damages to
to have been made at the time the first
which this coverage does not apply. We
of those claims is made against any
may, at our discretion, Investigate any
Insured.
report of an act, error or omission and
Exclusions
settle any claim or suit that may result.
This coverage does not apply to:
But:
(1) The amount we will pay for dam-
a.
Dishonest, Fraudulent, Criminal Or
Malicious Act
ages Is limited as described in
paragraph 5 of this coverage; and
Damages arising out of any Intentional,
(2) Our right and duty to defend ends
dishonest, fraudulent, criminal or mali-
when we have used up the applica-
dous act, error or omission, committed
ble limit of Insurance in the payment
by any insured, including the willful or
of judgments or settlements.
reckless violation of any statute.
No other obligation or liability topay
b.
Bodily Injury, Property Damage, Or
sums or perform acts or services is
Personal And Advertising Injury
covered unless explicitly provided for
Bodily Injury, property damage or per -
under Supplementary Payments.
sonal and advertising Injury.
b. This coverage applies to damages only
c.
Failure To Perform A Contract
If:
Damages arising out of failure of perfor-
(1) The act, error or omission, is negli-
mance of contract by any Insurer.
gently committed in the administra-
d.
Insufficiency Of Funds
tion of your employee benefit pro
Damages arising out of an insufficiency
green'
of funds to meet any obligations under
(wngnued next page)
any plan Included in the employee
benefit program.
e. Inadequacy Of Performance Of In-
vestmentlAdvice Given With Respect
To Participation
Any claim based upon:
(1) Failure of any investment to per-
form;
(2) Errors In providing information on
past performance of investment ve-
hicles; or
(3) Advice given to any person with
respect to that person's decision to
participate or not to participate in
any plan included In the employee
benefit program.
f. Workers' Compensation And Similar
Laws
Any claim arising out of your failure to
comply with the mandatory provisions
of any workers' compensation, unem-
ployment compensation Insurance, so-
cial security or disability benefits law or
any similar law.
g. ERISA
Damages for which any insured is liable
because of liability Imposed on a fidu-
ciary by the Employee Retirement In-
come Security Act of 1974, as now or
hereafter amended, or by any similar
federal, state or local laws.
h. Available Benefits
Any claim for benefits to the extent that
such benefits are available, with rea-
sonable effort and cooperation of the
Insured, from the applicable funds ac-
crued or other collectible insurance.
1. Taxes, Fines Or Penalties
Taxes, fines or penalties, including
those imposed under the Internal Rev-
enue Code or any similar state or local
law.
j. Employment -Related Practices
Damages arising out of wrongful ter-
mination of employment, discrimination,
or other employment-related practices.
2. For the purposes of the coverage provided:
a. All references to Supplementary Pay-
ments - Coverages A and B are re-
placed by Supplementary Payments -
Coverages A, B and Employee Benefits
Liability.
b. Paragraphs 1 b and 2 of the Supple-
mentary Payments provision do not ap-
ply.
(continued next page)
3. For the purposes of the coverage provided,
paragraphs 2 and 3 of Section II - Who Is
An Insured are replaced by the following:
2. Each of the following is also an insured:
a. Each of your employees who is or
was authorized to administer your
employee benefit program.
b. Any persons, organizations or em-
ployees having proper temporary
authorization to administer your
employee benefit program if you
die, but only until your legal repre-
sentative is appointed.
c. Your legal representative if you die,
but only with respect to duties as
such. That representative will have
all your rights and duties under this
coverage.
3. Any organization you newly acquire or
form, other than a partnership, joint
venture or limited liability company, and
over which you maintain ownership or
majority Interest, will qualify as a
Named Insured If no other similar insur-
ance applies to that organization. How-
ever.
a. Coverage under this provision is af-
forded only until the 90th day after
you acquire or form the organiza-
tion or the end of the policy period,
whichever is earlier.
b. Coverage under this provision does
not apply to any act, error or omis-
sion that was committed before you
acquired or formed the organiza-
tion.
4. For the purposes of the coverage provided,
Section III - Limits Of Insurance is replaced
by the following:
Limits Of Insurance
a. The Limits of Insurance shown in d be-
low and the rules below fix the most we
will pay regardless of the number of.
(1) Insureds;
(2) Claims made or suits brought;
(3) Persons or organizations making
claims or bringing suits,
(4) Acts, errors or omissions; or
(5) Benefits included In your employee
benefit program.
b. The Aggregate Limit is the most we will
pay for all damages because of acts,
errors or omissions negligently commit-
ted in the administration of your em-
ployee benefit program.
c. Subject to the Aggregate Limit, the
Each Employee Limit is the most we
deductible amount to effect settlement
will pay for all damages sustained by
of any claim or suit and, upon notifica-
any one employee, including damages
tion of the action taken, you shall prom-
sustained by such employee's depen-
ptly reimburse us for such part of the
dents and beneficiaries, as a result of:
deductible amount as we have paid.
(1) An act, error or omission; or
e. Deductible
(2) A series of related acts, errors or
Each Employee Deductible: $1,000
omissions
5. For the purposes of the coverage provided,
negligently committed in the administra-
Conditions 2 and 4 of Section IV - Con-
tion of your employee benefit program.
ditions are replaced by the following:
However, the amount paid under this
2. Duties In The Event Of An Act, Error
coverage shall not exceed, and will be
Or Omission, Or Claim Or Suit
subject to, the limits and restrictions
a. You must see to 11 that we are
that apply to the payment of benefits in
notified as soon as practicable of
any plan included in the employee
benefit program.
an act, error or omission which
may result in a claim. To the extent
d. Limits of Insurance
possible, notice should include:
Each Employee Limit: $250,000
(1) What the act, error or omis-
Aggregate Limit: $250,000
sion was and when It oc-
The Limits Insurance of this coverage
curred; and
apply separately to each consecutive an-
(2) The names and addresses ofan
period and to any remaining period of
one who may suffer dam-
l
less
less than 12 months, starling with the be-
ages as a result of the act,
ginning of the policy period shown In the
error or omission.
Declarations of the policy to which this cov-
b. If a claim is made or suit is brought
erage is attached, unless the policy period
against any insured, you must:
is extended after issuance for an additional
(1) Immediately record the speclf-
period of less than 12 months. In that case,
ics of the claim or suit and the
the additional period will be deemed part of
_
date received; and
the last preceding period for purposes of
determining the Limits Of Insurance.
(2) Notify us as soon as practice-
Deductible
ble.
a. Our obligation to pay damages on be-
c. You and any other Involved insured
half of the insured applies only to the
must:
amount of damages in excess of the
(1) Immediately send us copies of
deductible amount stated in a below as
any demands, notices, sum-
applicable to Each Employee. The limits
monses or legal papers re-
of insurance shall not be reduced by
ceived In connection with the
the amount of this deductible.
claim or suit;
b. The deductible amount stated in a be-
(2) Authorize us to obtain records
low applies to all damages sustained by
and other information;
any one employee, including such em-
(3) Cooperate with us in the in-
ployee's dependents and beneficiaries,
vestigation or settlement of
because of all acts, errors or omissions
the claim or defense against
to which this coverage applies.
the suit, and
c. The terms of this coverage, including
(4) Assist us, upon our request, In
those with respect to:
the enforcement of any right
(1) Our right and duty to defend any
against any person or organi-
suits seeking those damages; and
zation which may be liable to
(2) Your duties, and the duties of any
the insured because of an act,
other involved insured, in the event
error or omission to which this
of an act, error or omission, or
coverage may also apply.
claim
d. No Insured will, except at that in-
apply irrespective of the application of
sured's own cost, voluntarily make
the deductible amount.
a payment, assume any obligation
or incur any expense without our
d. We may pay any part or all of the
consent.
(wnrnued next page)
e. The requirements to notify us can
in this Excess Insurance provi-
be satisfied by notifying our agent.
slon and was not bought ape-
Notice can be by any means of
cifically to apply in excess of
communication.
the Limits of Insurance shown
4. Other Insurance
in paragraph 5d of this cov-
If other valid and collectible
a insurance
erage.
is available to the Insuredredfor a loss we
c. Method Of Sharing
9
cover under this coverage, our obliga-
If all of the other Insurance permits
tions are limited as follows:
contribution by equal shares, we
a. Primary Insurance
will follow this method also. Under
This coverage is primary except
this approach each insurer contri-
butes equal amounts until it has
when paragraph b below applies. If
paid its applicable Limit of Insur-
this coverage is primary, our ob-
ance or none of the loss remains,
ligations are not affected unless
whichever comes first.
any of the other insurance is also
primary. Then, we will share with
y of
If an of the other insurance does
all that other Insurance by the
not contribution b equal
b
method described in paragraph c
shares, we will contribute Y lits.
below,
Under this method, each insurer's
b. Excess Insurance
share is based on the ratio of its
applicable Limits of Insurance to
(1) This coverage Is excess over
the total applicable Limits of Insur-
any of the other insurance,
ance of all insurers.
whether primary, excess, con-
6. For the purposes of the coverage provided,
tingent or on any other basis
the following Extended Reporting Period
that is effective prior to the
provisions are added, or, if this coverage is
beginning of the policy period
attached to a claims-made Coverage Part,
shown In the Declarations of
replaces any similar Section In that Cov-
this insurance and that applies
erage Part:
act, error or omission on
of
otherer than aclaims-made ba-
EXTENDED REPORTING PERIOD
sis, If the other insurance has
a. You will have the right to purchase an
a policy period which confin-
Extended Reporting Period, as de-
ues after the original inception
scribed below, If
date of this coverage.
(1) This coverage Is canceled or not
(2) When this coverage Is excess,
renewed; or
we will have no duty to defend
(2) We renew or replace this coverage
the insured against any suit if
with insurance that:
any other insurer has a duty
to defend the Insured against
(a) Has an inception date later
that suit. If no other insurer
than the original inception
defends, we will undertake to
date of this coverage; or
do so, but we will be entitled
(b) Does not apply to an act, er-
to the Insured's rights against
ror or omission on a claims-
all those other insurers.
made basis.
(3) When this coverage is excess
b. The Extended Reporting Period does
over other Insurance, we will
not extend the policy period or change
pay only our share of the
the scope of coverage provided. It ap-
amount of the loss, If any, that
plies only to claims for acts, errors or
exceeds the sum of the total
omissions that were first committed be-
amount that all such other in-
fore the end of the policy period but not
surance would pay for the loss
before the original inception date of this
in absence of this coverage;
coverage. Once in effect, the Extended
and the total of all deductible
Reporting Period may not be canceled.
and self-insured amounts un-
der all that other insurance.
c. An Extended Reporting Period of five
years is available, but only by an en-
(4) We will share the remaining
dorsement and for an extra charge.
loss, if any, with any other in-
in-
surance that is not described
You must give us a written request for
the endorsement within 60 days after
(mnllnued next page)
the end of the policy period. The Ex-
tended Reporting Period will not go into
effect unless you pay the additional
premium promptly when due.
We will determine the additional pre-
mium in accordance with our rules and
rates. In doing so, we may take into
account the following:
(1) The employee benefit programs in-
sured;
(2) Previous types and amounts of in-
surance;
(3) Limits of insurance available under
this coverage for future payment of
damages; and
(4) Other related factors.
The additional premium will not exceed
$100.
The Extended Reporting Period en-
dorsement applicable to this coverage
shall set forth the terms, not inconsis-
tent with this Section, applicable to the
Extended Reporting Period, including a
provision to the effect that the coverage
afforded for claims first received during
such period is excess over any other
valid and collectible insurance available
under policies in force after the Ex-
tended Reporting Period starts.
d. If the Extended Reporting Period is In
effect, we will provide an extended re-
porting period aggregate limit of insur-
ance described below, but only for
claims first received and recorded dur-
ing the Extended Reporting Period.
The extended reporting period aggreg-
gate limit of insurance will be equal to
the dollar amount shown in paragraph
5d of this coverage under Limits of In-
surance.
Paragraph 5b of this coverage will be
amended accordingly. The Each Em-
ployee Limit shown in paragraph 5d will
then continue to apply as set forth in
paragraph 5c.
For the purposes of the coverage provided,
the following definitions are added to the
Definitions Section:
a. 'Administration" means:
(1) Providing information to employees,
Including their dependents and
beneficiaries, with respect to eligi-
bility for or scope of employee
benefit programs,
(2) Handling records in connection with
the employee benefit program, or
(wngnued next page)
(3) Effecting, continuing or terminating
any employee's participation in any
benefit included in the employee
benefit program.
However, administration does not In -
dude handling payroll deductions.
b. "Cafeteria plans" means plans autho-
rized by applicable law to allow employ-
ees to elect to pay for certain benefits
with pre-tax dollars.
c. "Claim" means any demand, or suit,
made by an employee or an employ-
ee's dependents and beneficiaries, for
damages as the result of an act, error
or omission.
d. Employee benefit program" means a
program providing some or all of the
following benefits to employees, wheth-
er provided through a cafeteria plan or
otherwise:
(1) Group life insurance; group acci-
dent or health insurance; dental, vi-
sion and hearing plans; and flexible
spending accounts; provided that
no one other than an employee
may subscribe to such benefits and
such benefits are made generally
available to those employees who
satisfy the plan's eligibility require-
ments;
(2) Profit sharing plans, employee sav-
ings plans, employee stock owner-
ship plans, pension plans and stock
subscription plans, provided that no
one other than an employee may
subscribe to such benefits and
such benefits are made generally
available to all employees who are
eligible under the plan for such
benefits;
(3) Unemployment insurance, social
security benefits, workers' compen-
sation and disability benefits;
(4) Vacation plans, including buy and
sell programs; leave of absence
programs, including military, mater-
nity, family, and civil leave; tuition
assistance plans; transportation
and health club subsidies; and
(5) Any other similar benefits added
thereto by endorsement.
8. For the purposes of the coverage provided,
the following Definitions in the Definitions
Section are replaced by the following:
a. Employee" means a person actively
employed, formerly employed, on leave
of absence or disabled, or refired. Em-
ployee includes a leased worker. Em-
ployee does not include a temporary
worker.
b. "Suit' means a civil proceeding in which
damages because of an act, error or
omission to which this coverage applies
are alleged. Suit includes:
(1) An arbitration proceeding in which
such damages are claimed and to
which the insured must submit or
does submit with our consent; or
(2) Any other altemative dispute reso-
lution proceeding In which such
damages are claimed and to which
the insured submits with our con-
sent.
M. Voluntary Property Damage
1. With respect to the Insurance provided un-
der this coverage, paragraph 2 Exclusions
of Coverage A - Bodily Injury and Property
Damage Liability under Section I - Cov-
erages is modified as followed:
a. Exclusion 2j(4) is replaced by the fol-
lowing:
(4) Personal property of others:
(a) Held by the insured for servic-
Ing, repair, storage or sale at
premises owned, occupied or
rented to the insured.
(b) Caused by the ownership,
maintenance, use, loading or
unloading of any auto, water-
craft or transportation of prop-
erty by any means.
b. Exclusion 2j(5) is deleted.
2. The insurance provided by this coverage is
subject to the following provisions:
a. We will pay for property damage at
your request even if you are not legally
liable, If it is otherwise subject to this
coverage.
b. Property damage does not include loss
of use if personal property of others is
not physically injured.
c. Limits
The most we will pay for an occurrence
under this coverage is $2,500.
The most we will pay for the sum of all
amounts paid under this coverage is an
aggregate of $2,500.
The General Aggregate Limit and Each
Occurrence Limit under Section III -
Limits of Insurance do not apply to the
insurance provided under this coverage.
d. Settlement
If you make any repairs to damaged
property, at our request, we will pay the
larger of your actual cost or 75% of
your usual charge for the necessary la-
bor and materials. Any property paid for
or replaced by us may become our
property at our option. Any payment
made under this coverage shall not be
interpreted as an admission of liability
by the insured or the company.
e. Deductible
Our obligation to pay for a covered loss
applies only to the amount of loss in
excess of $200.
I. Other Insurance
The insurance provided by this cover-
age is excess over any other insurance
carried by the insured which applies to
a loss covered by this coverage.
N. Increased Limits of Insurance
1. The General Aggregate Limit is increased
to three times the Each Occurrence Limit.
2. The Products -Completed Operations Aggre-
gate Limit is increased to three times the
Each Occurrence Limit.
3. The Damage To Premises Rented To You
Limit is increased to $250,000.
4. The Medical Expense Limit is increased to
$10,000.
The Limits of Insurance shown here do not
replace and are not in addition to the Limits of
Insurance shown in the Declarations.
ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - AUTO- CG -7194(543)
MATIC STATUS WHEN REQUIRED IN CONSTRUCTION AGREEMENT WITH
YOU - PRIMARY AND NONCONTRIBUTORY
This endorsement modifies insurance provided under
This Insurance does not apply to:
the following:
a. Bodily injury, property damage or personal
COMMERCIAL GENERAL LIABILITY COVERAGE PART
and advertising Injury arising out of the ren-
t. Section II - Who Is An Insured is amended to
daring of, or the failure to render, any pro -
Include as an additional insured:
fessional architectural, engineering or sur-
a. Any person or organization for whom you
veying services, Including:
are performing operations when you and
(1) The preparing, approving or failing to
such person or organization have agreed in
prepare or approve maps, shop
writing in a contract or agreement that such
drawings, opinions, reports, surveys,
person or organization be added as add!-
field orders, change orders or drawings
tional insured on your policy; and
and specifications; or
b. Any other person or organization you are
(2) Supervisory, inspection, architectural or
required to add as an additional insured
engineering activities.
under the contract or agreement described
b. Bodily injury or property damage occurring
in paragraph a above.
after:
Such person or organization is an additional
(1) All work, Including materials, parts or
insured only with respect to liability for bodily
equipment furnished in connection with
injury, property damage or personal and ad-
such work, on the project (other than
vertising Injury caused, in whole or in part, by:
service, maintenance or repairs) to be
a. Your acts or omissions; or
performed by or on behalf of the addi-
b. The acts or omissions of those acting on
tional Insured(s) at the location of the
your behalf;
covered operations has been complet-
ed; or
in the performance of your ongoing operations
for the additional insured.
(2) That porton of your work out of which
the Injury or damage arises has been
A person's or organization's status as an addi-
put to its intended use by any person
tional insured under this endorsement ends
or organization other than another con.
when your operations for that additional Insured
tractor or subcontractor engaged in per -
are completed.
forming operations for a principal as a
2. With respect to the insurance afforded to these
part of the same project.
additional insureds, the following additional ex-
3. The insurance provided by this endorsement Is
clusions apply:
primary and noncontributory.
ADDITIONAL INSURED - COMPLETED OPERATIONS - PRIMARY CG -7274(543)
AND NONCONTRIBUTORY AUTOMATIC STATUS WHEN REQUIRED
IN CONSTRUCTION AGREEMENT WITH YOU (OWNERS, LESSEES OR
CONTRACTORS)
This endorsement modifies insurance provided under
the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
1. Section II - Who Is An Insured is amended to
include as an additional Insured:
a. Any person(s) or organization(s) for whom
you have performed operations if you and
such person(s) or organization(s) have
agreed in writing in a contract or agreement
that such person(s) or organization(s) be
added as an additional insured on your poli-
cy for completed operations; and
b. Any other person(s) or organization(s) you
are required to add as an additional Insured
under the contract or agreement described
In paragraph a above.
Such person or organization is an additional
insured only with respect to liability included in
the products -completed operations hazard for
bodily injury or property damage caused, in
whole or in part, by your work performed for
that additional Insured at the location desig-
nated and described in the contract or agree-
ment.
2. This insurance does not apply to
a. Bodily injury or property damage which oc-
curs prior to the execution of the contract or
agreement described in item 1; or
b. Bodily injury or property damage that oc-
curs after the time period during which the
contract or agreement described in item 1
requires you to add such person or or-
ganization onto your policy as an additional
insured for completed operations; or
c. Bodily injury or property damage arising out
of the rendering of, or the failure to render,
any professional, architectural, engineering
or surveying services, including:
(1) The preparing, approving or failing to
prepare or approve maps, shops
drawings, opinions, reports, surveys,
field orders, change orders or drawings
and specifications; or
(2) Supervisory, inspection, architectural or
engineering activities.
3. The insurance provided by this endorsement is
primary and noncontributory.
CHASURETY
Performance BoRE C E I V E
Bond No. 716251
IA\1 w
CONTRACTOR: imm z 1
(Name, legal status and addr fl NA N CE
Southern Idaho Electric, Inc.
3488 C Hwy 45
Melba, ID. 83641
OWNER:
(Name, legal status and address)
City of Meridian
33 East Broadway Avenue
Meridian, ID 83642
CONSTRUCTION CONTRACT
Date: January 14, 2015
Amount: $163,834.86
2015 SURETY: Western Surety Company: South Dakota Corporation
(Name, legal status and principal place jq
DEPT of business)
Description:
(Name and location)
W WTP Aeration Basin Control Improvements
BOND
Date: January 20, 2015
(Not earlier than Construction Contract Date)
Amount: $163,834.86
Modifications to this Bond: ® None
333 S. Wabash Avenue
41 st Floor
Chicago, IL 60604
❑ See Section 16
CONTRACTOR AS PRINCIPAL SURETY
Company: (Corporate Seal) Company:
Southern Idaho Electric, Inc. Western Surety Comp.
Signature: Signature:
Name i Name Mary Jaquler
and Title: 17AWi> 6'-'T and Title: Altomey-In-Fact
(Any additional signatures appear on the last page of this Performance Bond.)
This document has Important legal
consequences. Consultation with
an attorney Is encouraged with
respect to its completion or
modification.
Any singular reference to
Contractor, Surety, Owner or
other party shall be considered
plural where applicable.
AIA Document A312-201 0
combines two separate bonds, a
Performance Bond and a
Payment Bond, into one form.
This Is not a single combined
Performance and Payment Bond.
(FOR INFORMATION ONLY— Name, address and telephone)
AGENT or BROKER: OWNER'S REPRESENTATIVE:
Post Insurance (Architect, Engineer or other party:)
P.O Box 8447
Boise, ID 83707
(Corporate Seal)
Printed in cooperation with the American Institute of Architects (AIA).
The language in this document conforms exactly to the language used in AIA Document A312 - Performance Bond - 2010 Edition,
§ 1 The Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors
and assigns to the Owner for the performance of the Construction Contract, which is incorporated herein by reference.
§ 2 If the Contractor performs the Construction Contract, the Surety and the Contractor shall have no obligation under
this Bond, except when applicable to participate in a conference as provided in Section 3.
§ 3 If there is no Owner Default under the Construction Contract, the Surety's obligation under this Bond shall arise
after
.1 the Owner first provides notice to the Contractor and the Surety that the Owner is considering declaring
a Contractor Default. Such notice shall indicate whether the Owner is requesting a conference among
the Owner, Contractor and Surety to discuss the Contractor's performance. If the Owner does not
request a conference, the Surety may, within five (6) business days after receipt of the Owner's notice,
request such a conference. If the Surety timely requests a conference, the Owner shall attend. Unless
the Owner agrees otherwise, any conference requested under this Section 3.1 shall be held within ten
(10) business days of the Surety's receipt of the Owner's notice. If the Owner, the Contractor and the
Surety agree, the Contractor shall be allowed a reasonable time to perform the Construction Contract,
but such an agreement shall not waive the Owner's right, if any, subsequently to declare a Contractor
Default;
.2 the Owner declares a Contractor Default, terminates the Construction Contract and notifies the Surety;
and
.3 the Owner has agreed to pay the Balance of the Contract Price in accordance with the terms of the
Construction Contract to the Surety or to a contractor selected to perform the Construction Contract.
§ 4 Failure on the part of the Owner to comply with the notice requirement in Section 3.1 shall not constitute a failure
to comply with a condition precedent to the Surety's obligations, or release the Surety from its obligations, except to
the extent the Surety demonstrates actual prejudice.
§ 5 When the Owner has satisfied the conditions of Section 3, the Surety shall promptly and at the Surety's expense
take one of the following actions:
§ 5.1 Arrange for the Contractor, with the consent of the Owner, to perform and complete the Construction Contract;
§ 5.2 Undertake to perform and complete the Construction Contract itself, through its agents or independent
contractors;
§ 6.3 Obtain bids or negotiated proposals from qualified contractors acceptable to the Owner for a contract for
performance and completion of the Construction Contract, arrange for a contract to be prepared for execution by the
Owner and a contractor selected with the Owner's concurrence, to be secured with performance and payment bonds
executed by a qualified surety equivalent to the bonds issued on the Construction Contract, and pay to the Owner the
amount of damages as described in Section 7 in excess of the Balance of the Contract Price incurred by the Owner as
a result of the Contractor Default; or
§ 5.4 Waive its right to perform and complete, arrange for completion, or obtain a new contractor and with reasonable
promptness under the circumstances:
.1 After investigation, determine the amount for which it may be liable to the Owner and, as soon as
practicable after the amount is determined, make payment to the Owner; or
.2 Deny liability in whole or in part and notify the Owner, citing the reasons for denial.
§ 6 If the Surety does not proceed as provided in Section 6 with reasonable promptness, the Surety shall be deemed to
be in default on this Bond seven days after receipt of an additional written notice from the Owner to the Surety
demanding that the Surety perform its obligations under this Bond, and the Owner shall be entitled to enforce any
remedy available to the Owner. If the Surety proceeds as provided in Section 6.4, and the Owner refuses the payment
or the Surety has denied liability, in whole or in part, without further notice the Owner shall be entitled to enforce any
remedy available to the Owner.
Printed In cooperation with the American Institute of Architects (AIA).
The language In this document conforms exactly to the language used in AIA Document A312 - Performance Bond - 2010 Edition.
§7 If the Surety elects to act under Section 5.1, 5.2 or 5.3, then the responsibilities of the Surety to the Owner shall not
be greater than those of the Contractor under the Construction Contract, and the responsibilities of the Owner to the
Surety shall not be greater than those of the Owner under the Construction Contract. Subject to the commitment by the
Owner to pay the Balance of the Contract Price, the Surety is obligated, without duplication, for
.1 the responsibilities of the Contractor for correction of defective work and completion of the
Construction Contract;
.2 additional legal, design professional and delay costs resulting from the Contractor's Default, and
resulting from the actions or failure to act of the Surety under Section 6; and
.3 liquidated damages, or if no liquidated damages are specified in the Construction Contract, actual
damages caused by delayed performance or non-performance of the Contractor.
§ 8 If the Surety elects to act under Section 5.1, 6.3 or 6.4, the Surety's liability is limited to the amount of this Bond.
§ 8 The Surety shall not be liable to the Owner or others for obligations of the Contractor that are unrelated to the
Construction Contract, and the Balance of the Contract Price shall not be reduced or set off on account of any such
unrelated obligations. No right of action shall accrue on this Bond to any person or entity other than the Owner or its
heirs, executors, administrators, successors and assigns.
§ 10 The Surety hereby waives notice of any change, including changes of time, to the Construction Contract or to
related subcontracts, purchase orders and other obligations.
§ 11 Any proceeding, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in
the location in which the work or part of the work is located and shall be instituted within two years after a declaration
of Contractor Default or within two years after the Contractor ceased working or within two years after the Surety
refuses or fails to perform its obligations under this Bond, whichever occurs first. If the provisions of this Paragraph
are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of
the suit shall be applicable.
§ 12 Notice to the Surety, the Owner or the Contractor shall be mailed or delivered to the address shown on the page
on which their signature appears.
§ 13 When this Bond has been furnished to comply with a statutory or other legal requirement in the location where
the construction was to be performed, any provision in this Bond conflicting with said statutory or legal requirement
shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be
deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and
not as a common law bond.
§ 14 Definitions
§ 14.1 Balance of the Contract Price. The total amount payable by the Owner to the Contractor under the Construction
Contract after all proper adjustments have been made, including allowance to the Contractor of any amounts received
or to be received by the Owner in settlement of insurance or other claims for damages to which the Contractor is
entitled, reduced by all valid and proper payments made to or on behalf of the Contractor under the Construction
Contract.
§ 14.2 Construction Contract. The agreement between the Owner and Contractor identified on the cover page,
including all Contract Documents and changes made to the agreement and the Contract Documents.
§ 14.3 Contractor Default. Failure of the Contractor, which has not been remedied or waived, to perform or otherwise to
comply with a material term of the Construction Contract.
§ 14.4 Owner Default. Failure of the Owner, which has not been remedied or waived, to pay the Contractor as required
under the Construction Contract or to perform and complete or comply with the other material terms of the
Construction Contract.
§ 14.5 Contract Documents. All the documents that comprise the agreement between the Owner and Contractor.
§ 15 If this Bond is issued for an agreement between a Contractor and subcontractor, the term Contractor in this Bond
shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor.
Printed in cooperation with the American Institute of Architects (AIA).
The language in this document conforms exactly to the language used in AIA Document A312 - Performance Bond - 2010 Edition.
§ 16 Modifications to this bond are as follows:
(Space is provided below for additional signatures of added parties, other than those appearing on the cover page.)
CONTRACTOR AS PRINCIPAL SURETY
Company: (Corporate Seal) Company: (Corporate Seal)
Signature: _
Name and Title:
Address
Signature: _
Name and Title:
Address
CAUTION: You should sign an original AIA Contract Document, on which this text appears In RED. An original assures that
changes will not be obscured.
Printed In cooperation with the American Institute of Architects (AIA).
The language In this document conforms exactly to the language used in AIA Document A312 - Performance Bond - 2010 Edition. 4
CNASURETY
Payment Bond
Bond No. 71625147
CONTRACTOR:
SURETY: Western Surety Company: South Dakota Corporation
(Name, legal status and address)
(Name, legal status and principal place
Southern Idaho Electric, Inc.
of business)
3488 C Hwy 45
Melba, ID 83641
333 S. Wabash Avenue
41 st Floor
Chicago, IL 60604 This document has important legal
consequences. Consultation with
OWNER:
an attorney is encouraged with
(Name, legal status and address)
respect to Its completion or
City of Meridian
modification.
33 East Broadway Avenue
Any singular reference to
Meridian, ID 83642
Contractor, Surety, Owner or
other party shall be considered
plural where applicable.
CONSTRUCTION CONTRACT
AIA Document A312.2010
Date: January 14, 2015
combines two separate bonds, a
Performance Bond and a
Amount: $163,834.86
Payment Bond, into one form.
This Is not a single combined
Description:
Performance and Payment Bond.
(Name and location)
WWTP Aeration Basin Control Improvements
BOND
Date: January 20, 2015
(Not earlier than Construction Contract Date)
Amount: $163,834.86
Modifications to this Bond: ® None ❑ See Section 18
CONTRACTOR AS PRINCIPAL SURETY
Company: (Corporate Seal) Company: (Corporate �S
Southern Idaho Electric, Inc. Western Surety Company
Signature: Signature:
Name Name Mary Jaqu er
and Title: pd+an and Title: Attorney -In -Fac
(Any additional signatures appear on the last page of this Payment Bond.)
(FOR INFORMATION ONLY— Name, address and telephone)
AGENT or BROKER: OWNER'S REPRESENTATIVE:
Post Insurance (Architect, Engineer or other party:)
P.O Box 8447
Boise, ID 83707
Printed In cooperation with the American Institute of Architects (AIA).
The language In this document conforms exactly to the language used In AIA Document A312 - Payment Bond - 2010 Edition.
§ 1 The Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors
and assigns to the Owner to pay for labor, materials and equipment furnished for use in the performance of the
Construction Contract, which is incorporated herein by reference, subject to the following terms.
§ 2 If the Contractor promptly makes payment of all sums due to Claimants, and defends, indemnifies and holds
harmless the Owner from claims, demands, liens or suits by any person or entity seeking payment for labor, materials
or equipment furnished for use in the performance of the Construction Contract, then the Surety and the Contractor
shall have no obligation under this Bond.
§ 3 If there is no Owner Default under the Construction Contract, the Surety's obligation to the Owner under this Bond
shall arise after the Owner has promptly notified the Contractor and the Surety (at the address described in Section 13)
of claims, demands, liens or suite against the Owner or the Owner's property by any person or entity seeking payment
for labor, materials or equipment furnished for use in the performance of the Construction Contract and tendered
defense of such claims, demands, liens or suits to the Contractor and the Surety.
§ 4 When the Owner has satisfied the conditions in Section 3, the Surety shall promptly and at the Surety's expense
defend, indemnify and hold harmless the Owner against a duly tendered claim, demand, lien or suit.
§ 5 The Surety's obligations to a Claimant under this Bond shall arise after the following:
§ 5.1 Claimants, who do not have a direct contract with the Contractor,
.1 have furnished a written notice of non-payment to the Contractor, stating with substantial accuracy the
amount claimed and the name of the party to whom the materials were, or equipment was, furnished or
supplied or for whom the labor was done or performed, within ninety (90) days after having last
performed labor or last furnished materials or equipment included in the Claim; and
.2 have sent a Claim to the Surety (at the address described in Section 13).
§ 5.2 Claimants, who are employed by or have a direct contract with the Contractor, have sent a Claim to the Surety (at
the address described in Section 13).
56 If a notice of non-payment required by Section 6.1.1 is given by the Owner to the Contractor, that is sufficient to
satisfy a Claimant's obligation to furnish a written notice of non-payment under Section 6.1.1.
§ 7 When a Claimant has satisfied the conditions of Sections 6.1 or 6.2, whichever is applicable, the Surety shall
promptly and at the Surety's expense take the following actions:
§ 7.1 Send an answer to the Claimant, with a copy to the Owner, within sixty (60) days after receipt of the Claim,
stating the amounts that are undisputed and the basis for challenging any amounts that are disputed; and
§ 7.2 Pay or arrange for payment of any undisputed amounts.
§ 7.3 The Surety's failure to discharge its obligations under Section 7.1 or Section 7.2 shall not be deemed to
constitute a waiver of defenses the Surety or Contractor may have or acquire as to a Claim, except as to undisputed
amounts for which the Surety and Claimant have reached agreement. If, however, the Surety fails to discharge its
obligations under Section 7.1 or Section 7.2, the Surety shall indemnify the Claimant for the reasonable attorney's
fees the Claimant incurs thereafter to recover any sums found to be due and owing to the Claimant.
§ 8 The Surety's total obligation shall not exceed the amount of this Bond, plus the amount of reasonable attorney's
fees provided under Section 7.3, and the amount of this Bond shall be credited for any payments made in good faith
by the Surety.
§ 9 Amounts owed by the Owner to the Contractor under the Construction Contract shall be used for the performance
of the Construction Contract and to satisfy claims, if any, under any construction performance bond. By the
Contractor furnishing and the Owner accepting this Bond, they agree that all funds earned by the Contractor in the
performance of the Construction Contract are dedicated to satisfy obligations of the Contractor and Surety under this
Bond, subject to the Owner's priority to use the funds for the completion of the work.
Printed In cooperation with the American Institute of Architects (AIA).
The language in this document conforms exactly to the language used In AIA Document A312 - Payment Bond - 2010 Edition.
§ 10 The Surety shall not be liable to the Owner, Claimants or others for obligations of the Contractor that are
unrelated to the Construction Contract. The Owner shall not be liable for the payment of any costs or expenses of any
Claimant under this Bond, and shall have under this Bond no obligation to make payments to, or give notice on behalf
of, Claimants or otherwise have any obligations to Claimants under this Bond.
§ 11 The Surety hereby waives notice of any change, including changes of time, to the Construction Contract or to
related subcontracts, purchase orders and other obligations.
§ 12 No suit or action shall be commenced by a Claimant under this Bond other than in a court of competent
jurisdiction in the state in which the project that is the subject of the Construction Contract is located or after the
expiration of one year from the date (1) on which the Claimant sent a Claim to the Surety pursuant to
Section 6.1.2 or 5.2, or (2) on which the last labor or service was performed by anyone or the last materials or
equipment were furnished by anyone under the Construction Contract, whichever of (1) or (2) first occurs. If the
provisions of this Paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a
defense in the jurisdiction of the suit shall be applicable.
§ 13 Notice and Claims to the Surety, the Owner or the Contractor shall be mailed or delivered to the address shown
on the page on which their signature appears. Actual receipt of notice or Claims, however accomplished, shall be
sufficient compliance as of the date received.
§ 14 When this Bond has been furnished to comply with a statutory or other legal requirement in the location where
the construction was to be performed, any provision in this Bond conflicting with said statutory or legal requirement
shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be
deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and
not as a common law bond.
§ 15 Upon request by any person or entity appearing to be a potential beneficiary of this Bond, the Contractor and
Owner shall promptly furnish a copy of this Bond or shall permit a copy to be made.
§ 16 Definitions
§ 16.1 Claim. A written statement by the Claimant including at a minimum:
.1 the name of the Claimant;
.2 the name of the person for whom the labor was done, or materials or equipment furnished;
.3 a copy of the agreement or purchase order pursuant to which labor, materials or equipment was
furnished for use in the performance of the Construction Contract;
.4 a brief description of the labor, materials or equipment furnished;
.5 the date on which the Claimant last performed labor or last furnished materials or equipment for use in
the performance of the Construction Contract;
.6 the total amount earned by the Claimant for labor, materials or equipment furnished as of the date of
the Claim;
.7 the total amount of previous payments received by the Claimant; and
.8 the total amount due and unpaid to the Claimant for labor, materials or equipment furnished as of the
date of the Claim.
§ 16.2 Claimant. An individual or entity having a direct contract with the Contractor or with a subcontractor of the
Contractor to furnish labor, materials or equipment for use in the performance of the Construction Contract. The term
Claimant also includes any individual or entity that has rightfully asserted a claim under an applicable mechanic's lien
or similar statute against the real property upon which the Project is located. The intent of this Bond shall be to
include without limitation in the terms "labor, materials or equipment" that part of water, gas, power, light, heat, oil,
gasoline, telephone service or rental equipment used in the Construction Contract, architectural and engineering
services required for performance of the work of the Contractor and the Contractor's subcontractors, and all other
items for which a mechanic's lien may be asserted in the jurisdiction where the labor, materials or equipment were
furnished.
§ 16.3 Construction Contract. The agreement between the Owner and Contractor identified on the cover page,
including all Contract Documents and all changes made to the agreement and the Contract Documents.
Printed In cooperation with the American Institute of Architects (AIA).
The language in this document conforms exactly to the language used In AIA Document A312 - Payment Bond - 2010 Edition.
§ 16.4 Owner Default. Failure of the Owner, which has not been remedied or waived, to pay the Contractor as required
under the Construction Contract or to perform and complete or comply with the other material terms of the
Construction Contract.
§ 16.5 Contract Documents. All the documents that comprise the agreement between the Owner and Contractor.
§ 17 If this Bond is issued for an agreement between a Contractor and subcontractor, the term Contractor in this Bond
shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor.
§ 18 Modifications to this bond are as follows
(Space is provided below for additional signatures of added parties, other than those appearing on the cover page.)
CONTRACTOR AS PRINCIPAL SURETY
Company: (Corporate Seal) Company: (Corporate Seal)
Signature: — ---
Name and Title:
Address
Signature:
Name and Title:
Address
CAUTION: You should sign an original AIA Contract Document, on which this text appears In RED. An original assures that
changes will not be obscured.
Printed In cooperation with the American Institute of Architects (AIA).
The language in this document conforms exactly to the language used In AIA Document A312 - Payment Bond - 2010 Edition.
Western Surety Company
POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT
Know All Men By These Presents, That WESTERN SURETY COMPANY, a South Dakota corporation, is a duly organized and existing corporation
having its principal office in the City of Sioux Falls, and Slate of South Dakota, and that it does by virtue of the signature and seal herein affixed hereby
make, constitute and appoint
William F Post, Mary Jaquier, Terry S Robb, Individually
of Boise, rD, its true and lawful Atiomey(s)-In-Fact with full power and authority hereby conferred to sign, seal and execute for and on its behalf bonds,
undertakings and other obligatory instruments of similar nature
- In Unlimited Amounts -
and to bind it (hereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the corporation and all the acts of said
Attorney, pursuant to the authority hereby given, are hereby ratified and confirmed.
This Power of Attorney is made and executed pursuant to and by authority of the By -Law printed on the reverse hereof, duly adopted, as indicated, by
the shareholders of the corporation.
In Witness Whereof, WESTERN SURETY COMPANY has caused these presents to be signed by its Vice President and its corporate seal to be
hereto affixed on this Sth day of May, 2014.
WESTERN SURETY COMPANY
//_Fr\y
z
�J� py/P
4'Mupts� aul T. Bmflat, Vice President
Smle of South Dakota l
J? ss
County of Minnehaha
On Ibis Sth day of May, 2014, before me personally came Paul T. BruBai, to me known, who, being by me duly swom, did depose and say: that he
resides in the City of Sioux Falls, State of South Dakota; that he is the Vice President of WESTERN SURETY COMPANY described in and which executed
the above instrument; that he knows the sent of said corporation; that the seal affixed to the said instrument is such corporate seal; that it was so affixed
pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority, and acknowledges
same to be the act and deed of said corporation.
My commission expires iOHR
+++++^^++++•+"+`++++'e^+
June 23, 2015 aI EA raiir. VUOLIe //�(� ✓/��y/�� ,, �/� /1
SOUTR
J. Mohr, Notary Public
CERTIFICATE
1, L. Nelson, Assistant Secretary of WESTERN SURETY COMPANY do hereby certify that the Power of Attorney hereinabove set forth is still in
force, and further certify that the By -Law of the corporation printed on the reverse hereof is still in force. In testimony whereof 1 have hereunto subscribed
my name and affixed the seal of the said corporation this 20 day of January , 2 01 5
A^vy �^o ;•�Y z
WESTERN SURETY COM
PANY,(1-It-694c,
C
1, \y " ""
Form F4290-7-2012 L. Nelson, Assistant Secretary
Meridian City Council Meeting
DATE: January 27, 2015 ITEM NUMBER: 5F
PROJECT NUMBER:
ITEM TITLE: APPROVAL OF TASK ORDER 10417.J
Approval of Task Order 10417.j to DC Engineering for the "MERIDIAN SCADA
COMMUNICATIONS" Project for the Not -To -Exceed Amount of $52,400.00
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Memo
To: Jaycee L. Holman, City Clerk,
From: Kathy Wanner, Buyer
CC: Jacy Jones, Clint Worthington
Date: 1-22-2015
Re: January 27'" City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
January 27th City Council Consent Agenda for Council's consideration.
Recommended Council Action: Award of Task Order 10417.J to DC
Engineering for the Not -To -Exceed amount of $52,400.00.
Thank you for your consideration.
0 Page 1
CITY OF MERIDIAN
CONTRACT/AGENDA REQUEST CHECKLIST
Date: 1/13/2015 REQUESTING DEPARTMENT Public Works
Fund: 60 Department: 3400 GLAccount: 94300 Project# 10417.j
Construction: PSA: Task Order: x
Project Name: Meridian SCADA Communications Project
Project Manager: Clint Worthington Department Representative:
Contractor/Consultant/Design Engineer: DC Engineering
Budget Available (Attach Report): yes Contract Amount: $52,400.00
Will the project cross fiscal years? Yes No n
Budget Information: FY Budget: FY15 Enhancement #: Grant #:
Other: Type of Grant:
%CONTRACTCHI=CKLIST
BASIS OF AWARD
Low Bidder Highest Rated Master Agreement x
(Bid Results Attached) (Ratings Attached) (Category) 7a
Typical Award Yes No
If no please state circumstances and conclusion:
10 Day Waiting Period Complete:
PW License# na
Corporation Status
Insurance Certificates Received (Date):
na
Date Award Posted: na
Current? (attach print out) na
Goodstanding
October 22, 2014
Rating:
Payment and Performance Bonds Received (Date): na Rating: na
Builders Risk Ins. Req'd: Yes na No na If yes, has policy been purchased? na
(Only applicabale for projects above $1,000,000)
Date Submitted to Clerk for Agenda: Approved by Council
Issue Purchase Order No. Date Issued: WH5 submitted
Issue Notice of Award: Date: NTP Date:
(Only for non Public Works Project)
CITY OF MERIDIAN
CONTRACT/AGENDA
REQUEST CHECKLIST
btasement or KeVenuea ono espenaitures - Kev
ane txp Keport -
Katny
3400
- Water - Admin
-
60 -
Enterprise Fund
From 10/1/2014 Through 9/30/2015
Percent of
Budget with
Current Year
Budget
Budget
Amendments
Actual
Remaining
Remaining
Capital Outlay
94300
Capital - Electronics
0000
NON -DEPARTMENTAL
0.00
11,484.76
(11,484. Tfi)
0,00%
10157h.SCAOA
Radio Frequency
0.00
3,595.00
(3,595.00)
0.004
Engineering SCADA Project
10417
Controls Engineering,
0.00
299,25
(299.25)
0,004
Programming and Startup -
SCADA
10417.e.SCAO
Wall 11, 17 and 25 Control
0.00
22,000.00
(22,000.00)
0.00%
System Upgrades -
Programming
10417.f,$CAD
Landing Lift Station
0-00
119,900.00
(119,900.00)
0.009
Upgrades TO 10417f.D
10417.9.$CAD
Meridian Water
0.00
61690.00
(41490.00)
0,00%
Communications
Configuration Project
10417, P_SCAD
Controls Eng grog a
0.00
2,172,60
(2,172,50)
0.00%
Startup Wells 9 21 F 22
Task Ord 10917.4
10417f.SCADA
Well 11, 17 and 25 Control
0.00
72.00
(72,00)
0.00%
System Upgrades -
Construction
Carryforward
Carryforward
356,476.96
0.00
344,674.96
100.00!
SCADA
SCADA
521.699,96
20.966.00
500,733.96
95.984
Total Capital Outlay
878,376,92
187 181.51
691.194.41
78.69%
DEPT EXPENDITURES
878,374.92
167,iel.51
691,195.41
75.69%
TOTAL EXPZ14DI•TURES WITH
876,876.92
187,181.51
691,195.41
78.69%
TRANSFERS
TASK ORDER NO. 10417.j
Under the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (CITY) AND DC ENGINEERING (ENGINEER)
This Task Order is made this day of an r t , 2015 and entered into by and between the
City of Meridian, a municipal corporation organized nder the laws of the State of Idaho,
hereinafter referred to as "City", and accepted by DC ENGINEERING, hereinafter referred to as
"Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master
Agreement (Category 7A) between the above mentioned parties dated September 18, 2012. The
Project Name for this Task Order 10417.j is as follows:
CITY OF MERIDIAN
MERIDIAN SCADA COMMUNICATIONS PROJECT
PROJECT UNDERSTANDING
To provide configuration and commissioning of the radio communication system for the water and
waste water division.
SCOPE OF SERVICES
Task 1 - Communication Path Study (Software)
• Develop short term (sites 25 on line within 12 months) wireless plan
• Develop long term hybrid plan
Task 2 - Site Verification
• Verify existing communication equipment installation
o Check antenna mounting and condition
o Test antenna cable integrity
• Verify path study findings and revise plans as required
Task Order 10417.j Meridian Scada Communications Project Page 1 of 3
DC ENGINEERING
Task 3 - Short Term Wireless Plan Implementation
• Program radios as required
• Install (up to 5) new base stations as required
o Antenna, cable and mounting hardware $900
o Radio, radio programming and installation $2100
Task 4 - Short Term Wireless Plan Implementation Report
While preparing our scope of services and fee estimate, we have made the following assumptions:
• Repeater stations will be located at city owned facilities
• There will be no more than 5 repeater stations
• Upgrades or repair work required at remote sites identified during Task 2 will invoiced
separately.
TIME OF COMPLETION and COMPENSATION SCHEDULE
The following schedule is based on a Notice to Proceed (NTP) from the City by January 2015 and
resulting in Final Testing services being completed by May 2015. A NTP issued on a different
date will change the schedule accordingly.
The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10417.] is
fifty two thousand four hundred dollars ($52,400.00). No compensation will be paid over the Not -
to -Exceed amount without prior written approval by the City in the form of a Change Order. The
hourly rates for services and direct expenses shall be billed per the approved Rate Schedule and
Master Agreement (by this reference made a part hereof) and will be the basis for any additions
and/or deletions in services rendered. Travel and meals are excluded from this Task Order unless
explicitly listed in the Scope of Services AND Payment Schedule.
Task Order 10417.] Meridian Scada Communications Project Page 2 of 3
DC ENGINEERING
COMPENSATION AND COMPLETION SCHEDULE
Task
Description
Due Date
Compensation
1
Communication Path Study
2-27-2015
$8,800
2
Site Verification
3-13-2015
$14,000
3
Short Term Wireless Plan Implementation
5-2-2015
$26,000
4
Short Term Wireless Plan Implementation Reports
5-22-2015
$3,600
TASK ORDER TOTAL $52,400
The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10417.] is
fifty two thousand four hundred dollars ($52,400.00). No compensation will be paid over the Not -
to -Exceed amount without prior written approval by the City in the form of a Change Order. The
hourly rates for services and direct expenses shall be billed per the approved Rate Schedule and
Master Agreement (by this reference made a part hereof) and will be the basis for any additions
and/or deletions in services rendered. Travel and meals are excluded from this Task Order unless
explicitly listed in the Scope of Services AND Payment Schedule.
Task Order 10417.] Meridian Scada Communications Project Page 2 of 3
DC ENGINEERING
Signature Page
Task Order 10417.j — Meridian SCADA Communications Project
DC Engineering
CITY OF MERIDIAN
BY:
TAMMYcl MAYOR
Dated:
Approved by Council:
Attest:
JAYCEE L. HOLMAN, CITY CLERK
Purchasing Appr all
BY:
KEITH--VVAW
8, PLkwrrasing Manager
City Project Manager
Clint Worthinaton
Task Order 10417.] Meridian Scada Communications Project
DC ENGINEERING
DC ENGINEERING
BY: C--
2
Dated:
Depa I�
BY:
WARREN SWART, Engineering Manager
//
Dated: 2--Y/ 5
Page 3 of 3
Meridian City Council Meeting
DATE: January 27, 2015
ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: APPROVAL OF SOLE SOURCE
Approval of Evergreen Sole Source Purchase for VAUGHAN Products from Wm. H Reilly
Company
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Memo
To: Jaycee L. Holman, City Clerk,
From: Keith Wafts, Purchasing Manager
CC: Jacy Jones, Tracy Crane
Date: 1/27/15
Re: January 27 City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
January 27th City Council Consent Agenda for Council's consideration.
Approval of Evergreen Sole Source Purchase for Vaughan Equipment and Related
Components from Wm. H Reilly.
Recommended Council Action: Approval of advertisement for Sole Source
Purchase in the local paper 14 days prior to purchase and authorize the
Purchasing Manager to issue purchase orders and/or contracts for products as
needed.
Thank you for your consideration.
0 Page 1
CSE I . j
IDitHO
CITY OF MERIDIAN
SOLE SOURCE FORM
Date: January 22, 2015
PURCHASING AGENT
33 East Broadway Avenue
Meridian, ID 83642
Phone: 208-888-4433 Fax: 208-887-4813
Item or Service: Vaughan Equipment and related components - Perpetual
❑ Sole Source: Item is available from only one vendor. Item is one -of -a kind item
and is not sold through distributors. Manufacturer is a sole distributor.
Refer to instructions on 2nd page for completion.
JUSTIFICATION: (Attach additional pages if needed)
The City of Meridian is in the process of upgrading and standardizing lift stations. Most lift stations
will require SCADA, communications and equipment upgrades to align with the City specification for
lift stations.
The Vaughan pumps fit directly on the existing rail system at lift stations, which will eliminate the need
for substantial engineering, plumbing, and additional equipment that would need to be purchased to
allow alternate brands of pumps to be considered for this application.
The compatibility of equipment and components, accessories, computer software and replacement
parts are of paramount consideration since this product needs to interface directly with the plumbing
and programming already in place in lift stations. Additionally, the City currently has Vaughan pumps
installed and compatibility and standardization of the lift station pumps is essential to reduce the
amount of spare parts needed on hand for repairs and preventative maintenance.
WM. H. Reilly is an exclusive distributor of Vaughan products in Southern Idaho and Utah.
Distributors are not permitted to sell outside of their manufacture designated areas and boundaries.
Therefore a competitive solicitation is impractical, disadvantageous and unreasonable under the
circumstances.
*Please see attached the attached letter from Vaughan Company which verifies the sole source
designation.
CERTIFICATION:
I am aware of the requirements set forth in the City's Purchasing Policy & Procedures Manual for competitive bidding and the
established criteria for justification for sole source/sole brand purchasing. I have gathered technical information and have made
a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident
that this justification for sole source/sole brand meets the City's criteria and is accurate.
Laurelei McVe
NAME �--
Department Marjager Signature
Council
Approval Date: J
Purchasing
Approval:
Pgl�' asing4anager
& aughan
Company, Inc,
Tony Bernard
Maintenance Supervisor
City of Meridian Wastewater Department
Meridian, Idaho
This is to confirm that WH Reilly Company, with Cory Firzlaff and the sole
source, exclusive municipal distributor for Vaughan products in Southern Idaho,
and Utah.
If there are any questions or concerns with this, please do not hesitate to contact
me.
Thank you
iy
i
Mike Donnelly
Region Manager
Vaughan Company
Office 1-360-249-4042 ext 403
Cell 1-360-561-0279
Vaughan Co., Inc. 1 364 Monte-Elma Road I Montesano, WA. USA 98563
Phone 360-249-4042 1 Fax 360-249-6155
Meridian City Council Meeting
DATE: January 27, 2015 ITEM NUMBER: 5H
PROJECT NUMBER:
ITEM TITLE: APPROVAL OF PURCHASE
Approval of purchase of SCBA's and related equipment from Municipal Emergency
Services for the Not -To -Exceed amount of $88,700.00.
MEETING NOTES
UIV
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
To: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Jacy Jones, Mark Niemeyer
Date: 1-23-2015
Re: January 27, 2015 City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
January 27" City Council Consent Agenda for Council's consideration.
Approval of purchase of SCBA's and related eguigment from Municipal Emergency
Services(MES) for the Not -To -Exceed amount of $88.700.00.
Recommended Council Action: Approval of purchase of SCBA's and related
equipment from MES for the Not -To -Exceed amount of $88,700.00, and
authorize the Purchase Manager to sign the Purchase Order #1"215. This
purchase is being made from the Parma Rural Fire Protection District RFP and
resulting Quote which has been competitively solicited.
Thank you for your consideration
0 Page 1
SE '! )�*
CITY OF MERIDIAN
33 EAST BROADWAY AVE.
MERIDIAN, ID 83642
(208)888-4433
Vendor Address:
MUNICIPAL EMERGENCY SVCS
DEPOSITORY ACCOUNT
75 REMITTANCE DR, STE 3135
CHICAGO, IL60675
Description
SCBA's & Equipment
Purchasing Manager:
Special Instructions
Purchase Order 1/23/2015
Attention: David Jones
Billing
Attn: Finance
33 E Broadway Ave
Address:
Meridian, ID 83642
Shipping
City of Meridian Fire Dept.
Address:
33 E. Broadway Ave, Ste. 210
Meridian, ID 83642
Shipping Method:
FOB:
Unit I Quantity
88700.00
Contractor
Destination Pre -Paid
I Unit Price
1.00
Purchase Order Total:
15-0215
Total
88,700.00
$88,700.00
SCBA's and Equipment per Parma Rural Fire Protection District RFP and Meridian Quote #QT_00312047-5 for the Not -To -Exceed
amount of $88,700.00. 01-2210-94400. PO approved by Council 1/27/15.
P.O. Box 429
Parma, Idaho 83660
November 19, 2014
Dave Mooney
Municipal Emergency Services, Inc
Regional Vice President
3801 Fruit Valley Road Suite C
Vancouver, WA 98660
Dear Dave,
Thank you for submitting a proposal for the Parma Rural Fire Protection District's FEMA
Regional SCBA Grant. This letter is to inform you that MES has been selected as the successful
Proposer for this project. I will be in contact with you shortly.
There are nine departments involved and the participation of MES in this process is crucial.
Again Congratulations on your successful proposal, and if you have any questions, please do not
hesitate to contact me.
Sincerely,
James T. Cook
Fire Chief/Paramedic
Parma Rural Fire Protection District
(208)573 -1203 -cell
(208) 722 -5716 -office.
MES - Northwest
3801 Fruit Valley Rd.
Suite C
Vancouver, WA 98660
Ship To:
MERIDIAN FIRE DEPT STATION #1
ATTN DAVE JONES
208-888-1234
540 E FRANKLIN ROAD
Meridian, ID 83642
Contact:
Phone:
Bill To:
MERIDIAN FIRE DEPARTMENT
33 EAST BROADWAY AVENUE
SUITE 204
MERIDIAN, ID 83642
Telephone ........................:360-737-3800 I"I
Fax...................................: 360-737-1632
E'S
MW0MLMWf "MM00,WC.,
Quotation
Number ............................:
QT_00312047-5
Dale .................................
: 12/17/2014
Page................................:
1 of 2
Sales order ......................:
6.00 EA
Requisition .......................:
30,600.00
Your ref ............................:
PASS
Our ref ..............................:
krichardso
Quotation deadline...........:
2/15/2015
Payment ...........................:
Net 30
Sales Rep ........................:
JFuller
Terms of delivery .............:
Customer Pays
Frelght-NOT Taxable
Item number
Description Size Color
Quantity Unit
Unit price
Amount
X3414022200202
X34.5 W/ QD, DUAL EBSS,
6.00 EA
5,100.00
30,600.00
PASS
201215-05
AV3000 HT, KEVLAR
34.00 EA
275.00
9,350.00
HEADNET, SIZE MEDIUM,
RIGHT SIDE COMM BRKT
201215.06
AV3000 HT, KEVLAR
5.00 EA
275.00
1,375.00
HEADNET, SIZE LARGE
RIGHT SIZE COMM BRKT
201215-04
AV3000 HT, KEVLAR
2.00 EA
275.00
550.00
HEADNET, SIZE SMALL,
RIGHT SIDE COMM BRKT
200129-01A
NxG CYLINDER 4.5 45 MIN
6.00 EA
1,075.00
6,450.00
CARBON
LOGO
2 RED BAND
6.00 EA
30.00
180.00
2 BLACK BAND
2 BLUE BAND
200129-01A
NxG CYLINDER 4.5 45 MIN
6.00 EA
1,075.00
6,450.00
CARBON
LOGO
2 RED BAND
6.00 EA
30.00
180.00
2 BLACK BAND
2 BLUE BAND
201275-01
EPIC 3 VOICEAMPLIFIER
6.00 EA
375.00
2,250.00
INDIVIDUAL
804723-01(HM)
CYL & VALVE CARBON
2.00
1,175.00
2,350.00
80
LOGO
1 RED BAND
2.00 EA
30.00
60.00
1 BLACK
804723-01(HM)
CYL & VALVE CARBON
1.00 EA
1,175.00
1,175.00
80
LOGO
1 BLUE BAND
1.00 EA
30.00
30.00
200077-50
2013 REGULATOR ASSYQD
35.00 EA
1,100.00
38,500.00
Used Airpak
Used Airpak
-6.00 EA
1,800.00
-10,800.00
All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee.
Custom orders are not returnable. Effective tax rate will be applicable at the time of Invoice.
MES • Northwest
3801 Fruit Valley Rd.
Suite C
Vancouver, WA 98660
Ship To:
MERIDIAN FIRE DEPT STATION #1
ATTN DAVE JONES
208-888-1234
540 E FRANKLIN ROAD
Meridian, ID 83642
Contact:
Phone:
Bill To:
MERIDIAN FIRE DEPARTMENT
33 EAST BROADWAY AVENUE
SUITE 204
MERIDIAN, ID 83642
Telephone ........................: 360-737-3800
Fax ...................................: 360-737-1632
Quotation
Number ............................:
QT 00312047-5
Date .................................:
12/17/2014
Page................................:2
of 2
Sales order ......................:
Requisition .......................:
Your ref ............................:
Our ref ..............................
: krichardso
Quotation deadline ...........
2/15/2015
Payment ...........................:
Net 30
Sales Rep ........................:
JFuller
Terms of delivery .............:
Customer Pays
Freight -NOT Taxable
MES
■uaarurxsaderuemas,sa�
This Quotation is subject to any applicable sales tax and shipping & handling charges that may apply.
Tax and shippin charges are considered estimated and will be re -calculated at the time of shipment to ensure they take into account the
most currenlocal tax Information.
Sales balance Total discount
88,700.00 0.00
S&H Sales tax Total
0.00 0.00 88,700.00 USD
All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee.
Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice.
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith - Unposted Transactions Included In
Report
2210 - Fire Admin
01 - General Fund
From 10/1/2014 Through 9/30/2015
Capital Outlay
94400 Capital - Equipment
0000 NON -DEPARTMENTAL
10464 Station Security Project
6014 SCBA FEMA
Carr... Carryforward
Total Capital Outlay
TOTAL EXPENDITURES
Percent of
Budget with Current Year Budget Budget
Amendments Actual Remaining Remaining
389,850.00
0.00
389,850.00
100.00%
0.00
8,795.00
(81795.00)
0.00%
0.00
50,197.58
(50,197.58)
0.00%
0.00
32,545.50
(32,545.50)
0.00%
52.098.00
0.00
52,098.00
100.00%
441,948.00
91,538.08
350,409.92
79.29%
441,948.00
91,538.08
350,409.92
79.29%
Date: 1/23/15 10:16:26 AM Page: 1
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Meridian City Council Meeting
DATE: January 27, 2015 ITEM NUMBER: 6A
PROJECT NUMBER: FP 14-046
ITEM TITLE: JUMP CREEK
FP 14-046 Jump Creek by Kent Brown Located Northwest Corner of N. Black Cat Road
and W. McMillan Road Request: Final Plat Approval Consisting of SixtyOThree (63)
Single Family Residential Lots and Eleven (1 1) Common Lots on Approximately 16.68
Acres in the R-8 and R-15 Zoning Districts
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
I SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: January 27, 2015 ITEM NUMBER: 6B
PROJECT NUMBER:
ITEM TITLE: PROPOSED ADDITIONS TO FEE SCHEDULE 2014-2015
Public Hearing: Proposed Additions to the 2014-2015 Fee Schedule of the Meridian
Parks and Recreation Department Concerning Park Reservation Fees for Julius M.
Kleiner Memorial Park and Settlers Park
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN pursuant to the ordinances of the City of Meridian and the laws of the State of
Idaho, that the City Council of the City of Meridian will hold a public hearing at 6:00 p.m. on Tuesday, January 27, 2015,
at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, regarding the 2015 Meridian Parks and Recreation
Department Fee Schedule, including proposed new fees as set forth below. Further information regarding these fees, as
well as the entire Parks & Recreation fee schedule, is available at the Parks & Recreation Department at Meridian City
Hall, 33 East Broadway Avenue, Meridian, Idaho, (208) 888-3579. Any and all interested persons shall be heard at the
public hearing. Written testimony is welcome; written materials should be submitted to the City Clerk no later than 48
hours prior to the public hearing. All testimony and materials presented shall become property of the City of Meridian.
For auditory, visual, or language accommodations, please contact the City Clerk's Office at (208) 888-4433 at least 48
hours prior to the public hearing.
Park Reservation Fees:
Julius M. Kleiner Memorial Park
Bandshell Half Day (Up to 500 people)
$150.00
Bandshell Half Bay (500+ people)
$250.00
Settlers Park
Full -Size and Quick Start Tennis Courts — General Public (per hour)
$2.50
Full -Size and Quick Start Tennis Courts — Tennis Pros (per hour)
$8.00
Full Day Tournament Fee (all courts)
$200.00
Full Day Tournament Fee (Quick Start courts only)
$60.00
DATED this 16`x' day of January, 2015.
PUBLISH on January 19`s, 2015 and January 20, 2015.
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CITY OF MERIDIAN
CITY COUNCIL
PUBLIC HEARING SIGN-UP SHEET
DATE January 27, 2015 ITEM # 613
Project Number:
Project Name: 2014-2015 Parks and Rec Fee Schedule
PLEASE PRINT NAME
ECEIVI
JAN 2 1 209
CITY OF
FOR I AGAINST I NEUTRALI
Meridian City Council Meeting
DATE: January 27, 2015 ITEM NUMBER: 6C
PROJECT NUMBER:
ITEM TITLE: RESOLUTION NO.
Resolution No. 1� — 10 i0 : A Resolution the Adopting Fee Schedule of the
Meridian Parks and Recreation Department; Authorizing the Meridian Parks and
Recreation Department to Collect Such Fees; and Providing an Effective Date
MEETING NOTES
3 Ii
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILEDTO
STAFF
SENTTO
AGENCY
SENTTO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN RESOLUTION NO.
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, ROUNTREE,
ZAREMBA
A RESOLUTION ADOPTING FEE SCHEDULE OF THE MERIDIAN PARKS AND
RECREATION DEPARTMENT; AUTHORIZING THE MERIDIAN PARKS AND
RECREATION DEPARTMENT TO COLLECT SUCH FEES; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, following publication of notice according to the requirements of Idaho Code
section 63-1311A, on January 19th, 2015 and January 26th, 2015 the City Council of Meridian held a
hearing on the adoption of the proposed Fee Schedule of the Meridian Parks and Recreation
Department, as set forth in Exhibit.4 hereto; and
WHEREAS, following such hearing, the City Council, by formal motion, did approve said
proposed Fee Schedule of the Meridian Parks and Recreation Department;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the Fee Schedule of the Meridian Parks and Recreation Department, as set
forth in Exhibit A hereto, is hereby adopted.
Section 2. That the Meridian Parks and Recreation Department is hereby authorized to
implement and carry out the collection of said fees.
Section 3. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
2015.
ADOPTED by the City Council of the City of Meridian, Idaho, this 27th day of January,
APPROVED by the Mayor of the City of Meridian, Idaho, this 27'h day of January, 2015.
,,U�`1,-�,Tammy rerd, Mayor
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ADOPTION OF FEE SCHEDULE OF MERIDIAN PARKS & RECREATION DEPARTMENT
PAGE 1 OF 1
Exhibit A
Park Reservation Fees:
Julius M. Kleiner Memorial Park
Bandshell Half Day (Up to 500people)
$150.00
Bandshell Half Day (500+ people)
$250.00
Settlers Park
Full-Size and Quick Start Tennis Courts — General Public (per hour)
$2.50
Full-Size and Quick Start Tennis Courts — Tennis Pros (per hour)
$8.00
Full Day Tournament Fee (all courts)
$200.00
Full Day Tournament Fee (Quick Start courts only)
$60.00
Meridian City Council Meeting
DATE: January 27, 2015 ITEM NUMBER: 7A
PROJECT NUMBER:
ITEM TITLE: PUBLIC WORKS BUDGET AMENDMENT
Public Works: Budget Amendment for the Wastewater Treatment Plant (WWTP)
Aeration Basin Control Improvement Project FYI for the Not -to -Exceed Amount of
$100,000.00
MEETING NOTES
i,
FJ
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
EIDRAAN*--
Public I HO
Works Department
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Emily Skoro
Staff Engineer II
DATE: January 13, 2015
Mayor Tammy de Weerd
City Council MembeNr
Joe Barton
Keith Bird
Luke Cavener
Brad Hoaglun
Charles Rountree
David Zaremba
SUBJECT: BUDGET AMENDMENT FOR THE WWTP AERATION BASIN
CONTROL IMPROVEMENT PROJECT FY15 IN THE AMOUNT OF
$100,000
I. RECOMMENDED ACTION
A. Move to:
1. Approve the FY15 Budget Amendment for $100,000;
H. DEPARTMENT CONTACT PERSONS
Emily Skoro, Staff Engineer II (Project Manager) 489-0356
Clint Dolsby, Asst. City Engineer 489-0341
Warren Stewart, PW Engineering Manager 489-0350
John McCormick, Deputy Director of Public Works 489-0378
III. DESCRIPTION
A. Background:
Currently at the Wastewater Treatment Plant (WWTP), the total air flow to each
aeration basin is automatically adjusted by the header control valve upstream of
the manual valves. Recent control adjustments have improved the overall control
of the aeration system, but additional improvements are warranted to optimize the
overall aeration and nitrogen removal efficiencies at the WWTP.
Page I of 3
ICI
V.
B. Proposed Project
In order to achieve the improvements for the existing aeration system, the
Engineering and Operations staff have determined that installing modulating
actuators to each of the aerated zones (Zones 4 through 9) would increase the
aeration and nitrogen removal efficiencies for each of the four aeration basins.
IMPACT
A. Strategic Impact:
This project supports the Public Works Mission and Vision for emphasizing
financial stewardship, environmental sustainability, and developing strategies to
comply with the National Pollutant Discharge Elimination System Permit. The
proposed improvements are responsive, innovative, and increase operational
efficiencies.
B. Fiscal Impact:
Project Costs
HACH Probe Purchase and Installation -
Completed (3590-96101)
$58,797.47
Aeration Basin Control Improvements Design
Plans -Completed (3590-96101)
$44,532.00
HACH Ammonium Probe -Completed (3590-
96101)
$12,475.62
24 Actuators -Completed (3590-96101)
$124,418.00
WWTP Aeration Basin Control Improvement
Construction —Pending Budget Amendment
$125,376.91
Approval (3590-96101)
Engineering Construction Services —Pending
$34,400.00
Budget Amendment Approval (3590-96101)
Total Cost
$400,000.00
Project Funding
FY 14 Budget (3590-96101) $300,000.00
Proposed FY15 Budget Amendment (FY15)
(3590-96101) $100,000.00
Total Funding $400,000.00
TIME CONSTRAINTS
City Council's approval will allow this project be completed in FY15.
Page 2 of 3
VI. LIST OF ATTACHMENTS
A. Appendix A — Budget Amendment Form
B. Appendix B — FY14 Enhancement — Aeration Basin Control Upgrades
Department Approval:
Page 3 of 3
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Meridian City Council Meeting
DATE:. January 27, 2015 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: PUBLIC WORKS BUDGET AMENDMENT
Public Works: Budget Amendment for Waterline Extensions for FY2015 in the Not -to -
Exceed Amount of $120,000.00
MEETING NOTES
�o1S
i
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
E IDIAN--
Public IDAHO
Works Department
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Kyle Radek, Assistant City Engineer
DATE: January 28, 2015
Mayor Tammy de Weerd
City Council Members*
Keith Bird
Joe Borton
Luke Covener
Genesis Milam
Charles Rountree
David Zaremba
SUBJECT: BUDGET AMENDMENT FOR FY2015 IN THE AMOUNT OF $120,000
FOR WATERLINE EXTENSIONS
I. RECOMMENDED ACTION
A. Move to:
1. Approve the FY2015 Budget Amendment for $120,000; and
2. Authorize the Mayor to sign the amendment.
II. DEPARTMENT CONTACT PERSONS
Kyle Radek, Assist City Engineer
Warren Stewart, PW Engineering Manager
Tom Barry, Director of Public Works
III. DESCRIPTION
A. Background
489-0343
489-0350
489-0372
The Public Works Department programs waterline extension projects yearly
according to distribution system needs. Higher than anticipated construction
costs for the utility improvements associated with the 2015 ACHD Ten Mile,
Cherry to Ustick project, and the addition of the McMillan PRV project have
utilized funds needed to construct the Locust Grove Waterline Extension Project.
This budget amendment is being requested to provide the funding needed to
construct the Locust Grove, Blackrock to Reflection Ridge Waterline Extension
Project in FYI as planned.
Page I of 2
IV
W
Due to the annexation of Meridian Heights / Kentucky Ridge, as well as
development in the immediate area, Public Works is planning for the extension
of water main in Amity Road and Meridian Road from Locust Grove Road to
Harris Street. Construction is not planned until FY 16, but Public Works is
requesting funds to design this project in the current fiscal year.
B. Proposed Project
The projects to be funded by this proposed budget amendment are the
construction of the Locust Grove, Blackrock to Reflection Ridge Waterline
Extension and design of the Amity Road and Meridian Road, Locust Grove Road
to Harris Street Waterline Extension.
IMPACT
A. Strategic Impact:
These projects support the Public Works objectives of providing uninterrupted
water supply and fire suppression, providing ample water supply to our
customers, improve water quality, and meeting regulatory requirements.
B. Service/Delivery Impact:
Both of these projects will complete loops in the distribution system which will
improve water quality, fire suppression capability and redundancy, and allow for
more flexibility in system operation.
C. Fiscal Impact:
Bud et
FYI Waterline Extensions Budget $583,000
Budget Amendment $120,000
• Locust Grove, Blackrock to Reflection Ridge Waterline
Extension
• Amity Road and Meridian Road, Locust Grove Road to
Harris Street Waterline Extension
Total Funding (FY 15)
LIST OF ATTACHMENTS
A. Budget amendm nt orm
Approved for Council Agenda:
Page 2 of 2
$703,000
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Meridian City Council Meeting
DATE: January 27, 2015 ITEM NUMBER: 8
PROJECT NUMBER:
ITEM TITLE:
Future Meeting Topics kl - _ n
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: January 27, 2015 ITEM NUMBER: 9
PROJECT NUMBER:
ITEM TITLE:
Executive Session Per Idaho State Code 67-2345 (1)(f): To Consider and Advise Its
Legal Representatives in Pending Litigation
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS