15-1043 Authroizing the Destruction of Certain Water Department RecordsA CITY OF MERIDIAN
BY THE CITY COUNCIL:
RESOLUTION NO. !S- 105/3
BIRD, BORTON, CAVENER, MILAM,
ROUNTREE,ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN AUTHORIZING THE CITY CLERK TO DESTROY CERTAIN SEMI-
PERMANENT AND TEMPORARY RECORDS OF THE MERIDIAN WATER
DEPARTMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Council have the authority pursuant to Idaho Code
section 50-907(4) to, by resolution, destroy semi-permanent and temporary records, upon the
advice of the City Attorney, and with such disposition to be under the direction and supervision
of the City Clerk; and
WHEREAS, the City Clerk has identified certain semi-permanent and temporary records
that may be destroyed pursuant to Idaho Code sections 50-907(2) and (3) because the time period
for retention of such records has expired;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the City Clerk is hereby authorized to direct and supervise the
destruction of the following semi-permanent and temporary records of the Water Department:
WATER DEPT. YEAR(S) I DESCRIPTION
Semi-permanent Records
Construction Samples for
1980 and 1983 through
Bacteria sample results taken
New Construction
2008
from water line/well construction.
Construction Punch List
1978 through 2011
Projects inspection report on City
projects noting repairs/corrections
that need to be made
Leak Letters
2008-2009
Letters that were mailed to
customer informing customer of a
possible leak are attached to the
service order for leak check.
Radio Licensing
6/30/2004
Licensing spreadsheets for
SCADA radios, base station and
vehicle two/way radios
Service Orders / Service
2008-2009
Records including requests from
Order Documents
customer, Utility Billing, or
Water Division to perform work
or get a read at an address as well
as historical logs showing service
order number.
RESOLUTION AUTHORIZING DESTRUCTION OF WATER DEPARTMENT RECORDS 2015-01 PAGE I OF 2
Water Meter Reports
1975 -Oct. 2009
All water meter -related reports
including, but not limited to,
water meter assessment forms,
installation reports, proof reports,
meter change -out lists, water
meter re -install fee lists,
exception reports, meter set
forms, meter size totals report,
meter and parts warranty return
reports, work orders, stopped
meter lists, meter reading
high/low consumption reports,
historical meter reading route and
change -out reports, monthly
reads, unread meters and
malfunction reports, master route
reports, and non -read exception
reports.
Temporary Records
Backflow Tests
2011
Backflow assemblies test reports.
Daily Chlorine Residuals
2007-2011
Field notes from Chlorine
residuals taken from various
sample ports in the City water
system.
Section 2. That the City Clerk is authorized to take all necessary steps to destroy the
records as provided by this Resolution.
Section 3. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, thisVday of January,
2015.
APPROVED by the Mayor of the City of Meridian, Idaho, thisAday of January, 2015.
LI'T)aayor TdeWeerd
ATTEST:By' �DTAN*
cee Holman, City Cler lDPo
SEAL W
CJ'T VC
ThT'�'�
RESOLUTION AUTI4ORIZING DESTRUCTION OF WATER DEPARTMENT RECORDS 2015-01 PAGE 2 OF 2