14-1029 Approving JPA for EMS in Ada CountyCITY OF MERIDIAN RESOLUTION NO. I `1' Io� I
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER,
MILAM, ROUNTREE, ZAREMBA
A RESOLUTION APPROVING A JOINT POWERS AGREEMENT BY AND BETWEEN
THE CITY OF MERIDIAN, ADA COUNTY, THE ADA COUNTY HIGHWAY
DISTRICT, CITY OF BOISE CITY, CITY OF GARDEN CITY, CITY OF KUNA, CITY
OF EAGLE AND CITY OF STAR FOR THE COOPERATIVE PROVISION OF
EMERGENCY MANAGEMENT SERVICES IN ADA COUNTY; AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AND ATTEST SAID AGREEMENT ON
BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, Idaho cities are authorized to create and maintain an intergovernmental
agency responsible for disaster preparedness and coordination of response pursuant to I.C. § 46-
1009; and
WHEREAS, the City of Meridian desires to build and sustain regional core emergency
management capabilities by implementing strategies to address identified planning, organization,
equipment, training, and exercise needs to prevent, protect against, respond to, and recover from
natural, technical and other catastrophic events within the corporate limits of the City of
Meridian; and
WHEREAS, Ada County, the Ada County Highway District, City of Boise City, City of
Kuna, City of Eagle, City of Garden City and City of Star all desire to build and sustain regional
core emergency management capabilities by implementing strategies to address identified
planning, organization, equipment, training, and exercise needs to prevent, protect against,
respond to, and recover from natural, technical and other catastrophic events within their
respective jurisdictions and have determined that a joint and cooperative effort would provide
certainty, consistency and efficiency in the management and delivery of emergency management
services;
WHEREAS, Cities and counties are authorized by I.C. §§ 31-3906, 67-2326 through
67-2333, 31-1430 and 31-1417 to enter into joint and cooperative mutual aid agreements.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF MERIDIAN, IDAHO:
RESOLUTION FOR JOINT POWERS AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES - PAGE I OF 2
Section 1. That the Agreement by and between the City of Meridian, City of Boise City,
Ada County, the Ada County Highway District, City of Eagle, City of Garden City, City of Kuna
and City of Star, a copy of said Agreement being attached hereto and incorporated herein by
reference, be, and the same is hereby, approved as to both form and content.
Section 2. That the Mayor and City Clerk be, and they hereby are, authorized to
respectively execute and attest said Agreement for and on behalf of the City of Meridian.
Section 3. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
4�1-
ADOPTED by the Council of the City of Meridian, Idaho, this day of
2014.
APPROVED by the Mayor of the City of Meridian, Idaho this 1� day of—�Feveirrbe�
2014.
bc..c ---del
APPROVED:
Mayor Tamm d Weerd
ATTEST:
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o
By.
cee Holman, City Cl L,I`����I�
IOlaHO
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RESOLUTION FOR JOINT POWERS AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES - PAGE 2 OF 2
AGREEMENT NO. 10878
AMENDED EMERGENCY MANAGEMENT JOINT POWERS AGREEMENT
THIS JOINT POWERS AGREEMENT is effective the 1St day of October, 2014, by
and between Ada County, a body politic and corporate whose address is 200 W. Front St., Boise,
Idaho 83702 ("Ada County"); Ada County Highway District, a single county -wide highway
district created pursuant to Idaho Code § 40-1401 et seq., whose address is 3775 Adams St.,
Garden City, Idaho 83714 ("ACHD"); City of Boise, a municipal corporation whose address is
150 N. Capitol Blvd., Boise,, Idaho 83702 ("Boise"); City of Eagle, a municipal corporation
whose address is 660 E. Civic Ln., Eagle, Idaho 83616 ("Eagle"); City of Garden City, a
municipal corporation whose address is 6015 Glenwood, Garden City, Idaho 83714 ("Garden
City"); City of Kuna, a municipal corporation whose address is 763 W. Avalon, Kuna, Idaho
83634 ("Kuna"); City of Meridian, a municipal corporation whose address is 33 E. Broadway
Ave., Meridian, Idaho 83642 ("Meridian"); and the City of Star, a municipal corporation whose
address is 10769 W. State Street, Star, Idaho 83669 ("Star") (collectively referred to herein as the
"Participants").
RECITALS:
A. The Participants are authorized by Idaho Code § 46-1009 to create an intergovernmental
agency responsible for disaster preparedness and coordination of response, and, for that
purpose, pursuant to this Agreement, Ada County has established the Ada County
Department of Emergency Management, which is a separate and independent department
under the administration of Ada County.
B. The Participants desire to build and sustain regional core emergency management
capabilities by implementing strategies to address identified planning, organization,
equipment, training, and exercise needs to prevent, protect against, respond to, and
recover from natural, technical and other catastrophic events.
C. The Participants understand that emergency preparedness is not exclusive to any single
level of government or organization, but is best served by the combined efforts of the
whole community. As such, the Participants desire to partner with and obtain advice and
input from each other on emergency management priorities, activities and funding,
including, but not limited to resource allocations before, during and after disasters.
The Participants also recognize the need for a forum for the technical aspects of
expenditures to be researched, discussed, planned, and prioritized.
D. It is the desire of the Participants to adopt this Joint Powers Agreement to create the Ada
City -County Emergency Management Executive Council ("ACCEM") to provide for
emergency management programs and systems and to address areas of technology,
research, planning and prioritization of projects involving the use of emergency
management resources including, but not limited to federal grants.
AMENDED EMERGENCY MANAGEMENT JOINT POWERS AGREEMENT — PAGE 1
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E. All Participants will retain control over those matters not related to ACCEM or this
Agreement, which retained control, may include, but is not limited to: budgeting
personnel decisions, equipment, offices, payroll, day-to-day operations and other
related matters not impairing the operation or functioning of ACCEM.
F. The Participants understand and agree, pursuant to Idaho Code § 46-1025, that federal
and state grants and funds awarded through the Idaho Department of Homeland Security
are distributed directly to counties for the purpose of assisting counties in achieving the
goals and objectives outlined in approved county grant proposals.
NOW, THEREFORE, in consideration of the foregoing recitals, and other valuable
consideration, the receipt and sufficiency of which is hereby acknowledged, the Participants
covenant and agree as follows:
1. Purpose. The purpose of this Agreement is for the Participants to jointly identify,
plan for, and assess hazards and risks affecting residents of all of Ada County, including all of
the geographical areas governed by each of the Participants; to guide future preparedness efforts
across all mission areas; and to set priorities for development of regional core emergency
management capabilities.
2. Ada City -County Emergency Management Executive Council. There is hereby
created ACCEM.
2.1 Membership. The members of ACCEM shall be comprised of one
representative from each Participant. The representative shall be an elected official from
each Participant, including the mayor of each incorporated city, the chairperson of
the Ada County Board of Commissioners and the President of the ACHD Board of
Commissioners. There shall be one additional representative each from Ada County and
Boise City. The additional representative from Ada County shall be an Ada County
Commissioner appointed by a resolution of the Ada County Board of County
Commissioners. The additional representative from Boise City shall be a Boise City
Councilperson appointed by a resolution of the Boise City Council. These two
additional representatives shall serve at the pleasure of the body that appointed such
representative. Each Participant's representative may designate in writing one alternate
elected official to serve in his or her absence with the full authority to act on his or her
behalf in all matters before ACCEM.
2.2 Duties of ACCEM. ACCEM shall perform all actions reasonably
necessary to fulfill the responsibilities and obligations existing pursuant to Idaho Code §
46-1009. These duties shall include, but are not limited to:
2.2.1 Identifying and assessing hazards and risks affecting residents of
Ada County to guide future preparedness efforts across all mission areas;
2.2.2 Facilitating interactions among the whole community to create
and validate plans, policies and procedures governing emergency
AMENDED EMERGENCY MANAGEMENT JOINT POWERS AGREEMENT — PAGE 2
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management and identifying core capability needs through discussion and
operations -based activities;
2.2.3 Facilitating sharing of specialized resources such as supplies,
equipment, facilities, and personnel with any Participant, or their various
public or private sector partners with emergency management missions,
through maintaining resource inventories and sharing agreements and
allowing use of grant purchased equipment in support of emergency
management functions, consistent with existing and future mutual aid or
resource sharing agreements;
2.2.4 Enhancing emergency management coordination and
communication between government agencies, businesses and industry, and
volunteer agencies for both preparedness efforts and operational activities;
2.2.5 Promoting disaster recovery through a focus on the timely
restoration, strengthening, and revitalization of infrastructure, housing, and a
sustainable economy, as well as the health, social, cultural, historic, and
environmental fabric of Ada County;
2.2.6 Coordinating and integrating all -hazards comprehensive county-
wide emergency management activities through planning, training,
equipping, exercising, and evaluating capabilities;
2.2.7 Providing qualified individuals from within their jurisdictions to
serve as members of ACCEM committees;
2.2.8 Supporting inter -governmental plans that address roles and
responsibilities for all phases of emergency management, and after
consultation with the TAG and LEPC, making a recommendation to
Participants that such be adopted;
2.2.9 After consultation with the TAG and the LEPC, make
determinations regarding spending priorities for county -wide emergency
management;
2.2.10 Approving and submitting a budget to the Board for the
Membership Dues submitted by Participants for deposit in the Emergency
Management Fund.
2.3 Bylaws. ACCEM shall have the power and authority to make such
bylaws as may be necessary to its operation.
2.4 Committees. ACCEM may create such committees as may be
necessary to its operation; provided however, that there shall be created a Technical
Advisory Group ("TAG") and a Local Emergency Planning Committee ("LEPC") with
such bylaws provided therefore as may be necessary for their operation.
AMENDED EMERGENCY MANAGEMENT JOINT POWERS AGREEMENT — PAGE 3
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2.5 Grant Funds. The Participants understand and agree that grant funds for
emergency management are provided to the County by the State of Idaho and that the
Board has oversight over the expenditure of the grant funds. The Participants further
understand and agree that county -wide emergency management requires cooperation and
meaningful review by all Participants to ensure that the use and expenditure of grant
funds are applied beneficially for all Participants. ACCEM, upon receipt and review of
recommendations from the TAG and/or LEPC, shall make recommendations to the
Board regarding the use and expenditure of all grant funds received by the County from
the Idaho Bureau of Homeland Security for emergency management. The Board shall
follow the recommendations of ACCEM to the maximum extent possible and shall
report back to ACCEM those instances when the recommendations are not followed
along with a statement as to the reasons therefore. All Participants shall sign such sub -
grant agreements and liability waivers as are reasonably requested by Ada County for the
purposes of receiving grants funds. To the extent available, Participants may continue to
apply for grants for which they qualify on an individual basis.
3. Ada County Department of Emergency Management (ACDEM). ACDEM
shall operate as a separate and independent Department under the administration of the Board.
The primary mission of ACDEM shall be to coordinate and integrate an all -hazard,
comprehensive, county -wide emergency management program on behalf of all Participants to
prevent, protect against, mitigate, respond to, and recover from the threats and hazards that pose
the greatest risk to the citizens and residents of Ada County.
3.1 Director of Emergency Management. The Director of Emergency
Management (the 'Director") shall be employed by Ada County; provided, however, that
the Board shall consult with ACCEM regarding all employment decisions the Board
makes regarding the Director, including, but not limited to, hiring, termination, and
discipline. Should the Director resign or be terminated, the Board shall appoint an
interim Director to discharge all the duties and exercise all the powers of the Director
until the selection of a permanent Director is made in consultation with ACCEM.
3.2 Director's Duties. The Director shall be an ex officio, non-voting
member of ACCEM, shall attend all meetings of ACCEM, and shall perform such duties
for ACCEM as may be established by this Agreement and the Bylaws and as otherwise
assigned by ACCEM.
3.3 ACDEM Employees. Ada County shall employ such ACDEM staff
members payable out of the Emergency Management Fund as approved in its annual
ACDEM budget and shall be responsible for the payment of all staff wages, payroll
taxes, fringe benefits and other costs. Upon request, Ada County may provide the
services of ACDEM employees to other Participants for the purpose of developing
regional core emergency management capabilities.
3.4 Books and Records. Ada County shall maintain in compliance with
Idaho Code, books and records for the Emergency Management Fund which shall be
available for inspection and review by ACCEM at any time during business hours.
AMENDED EMERGENCY MANAGEMENT JOINT POWERS AGREEMENT — PAGE 4
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3.5 Fiscal Year. The fiscal or business year of the Board, Council and
ACDEM shall begin on the first day of October and end on the last day of September.
3.6 Budget. By May 1 of each year, the Director shall present a
preliminary budget and proposed membership dues to ACCEM for consideration and
for subsequent incorporation into each Participant's budgeting processes. A final budget
will be presented to ACCEM for approval no later than the lst day of August of each
fiscal year. ACCEM shall submit a final recommended budget to the Board no later than
August 15th of each fiscal year.
4. Emergency Management Fund. There shall be deposited into the
Emergency Management Fund such property taxes, grants (as modified by section 4.2 below),
Membership Dues, and such other funds as may be obtained by Ada County or donated to it for
the purposes set forth in Idaho Code § 46-1009 and such expenses shall be allowed as may be
appropriated in the annual budget for the Emergency Management Fund.
4.1 Membership Dues. Each Participant shall pay annual membership dues
in accordance with the terms contained herein to contribute towards funding the
ACDEM program ("Membership Dues"). Membership dues for Ada County and
each respective city located within Ada County shall initially be equal to thirty-three
cents ($0.33) per resident. For purposes of calculating Membership Dues, the number
of residents located within Ada County and each respective city shall be determined
annually by ACCEM using the most current population estimates available to
ACCEM. Membership dues payable by cities shall be determined by the number of
residents in each city. Membership dues payable by Ada County shall include all of
the residents inside the geographical borders of Ada County (including cities) plus the
number of residents in unincorporated Ada County. Membership Dues payable by Ada
County Highway District shall be $8,900.00 per year. Membership Dues shall be due
and payable to the Emergency Management Fund in equal installments on a
quarterly basis. Membership Dues may be adjusted annually by ACCEM.
4.2 Grants. Consistent with Section 2.5, Ada County shall apply for grants
to fund emergency management capabilities, personnel and operations. Such portions of
grants received by Ada County which shall be awarded to fund the programs, personnel
and operations of the ACDEM shall be deposited to the Emergency Management Fund.
4.3 Expenses. Consistent with the approved budget, the costs and expenses
incurred by Ada County to house, employ staff, and operate the ACDEM program may
be assessed against the Emergency Management Fund as any other business expense.
5. Term of Agreement. The Term of this Agreement shall be from _October 1, 2014
to September 30, 2015. Each Participant may, solely at its option, and when and if it duly
budgets and appropriates funds therefore from revenues legally available to it for the ensuing
fiscal year, renew this Agreement for additional annual Renewal Terms. Each annual renewal of
this Agreement shall be deemed to be exercised by the Participant upon the adoption by
September 15 of any year, of a budget of the ensuing fiscal year, duly budgeting and
AMENDED EMERGENCY MANAGEMENT JOINT POWERS AGREEMENT — PAGE 5
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appropriating the amount
mount of moneyrequired to make the payments payable for the next fiscal
• Within ten(10) da s following the adoption
ear the Participant pursuant to this Agreement. y
Y by
of a budget duly budgeting and appropriating said funds of the ensuing year, the approving
Participant shall deliver to the Chairman of the Board a written statement certifying that it has
duly ubd d and appropriated said funds for the ensuing year, which written statement shall be
budgeted
accompanied bycopyof the budget so adopted and a certified copy of the resolution or other
p a
official action of the Participant's governing board adopting said budget and appropriating said
funds. The due appropriation ro riation of funds as aforesaid shall constitute a valid and enforceable
p
obligation of the Participant for the payment of such funds for the purposes provided herein, and
g
shall not be subject to abatement for any cause. Each Renewal Term shall commence on
October 1 of the fiscal year following adoption of the budget as provided hereinabove and shall
terminate on September 30 of the following calendar year.
6. Withdrawal or Termination. Any Participant may withdraw from this joint powers
agreement at any time by resolution duly adopted by the Participant and upon written notice
to ACCEM; provided, however, no party shall be entitled to a refund of its Membership Dues
which have been paid. Upon such withdrawal, the withdrawing party shall no longer be entitled
to be a member of ACCEM nor shall it be entitled to receive ACDEM's benefits or services.
In addition, ACCEM, upon the affirmative vote of two-thirds (2/3) of its representatives, may
terminate party agreement anyart to this a reement for failure to pay its Membership Dues within thirty (30)
days of written demand for such dues.
7. Amendment. This Agreement may be amended only by a writing signed and
duly authorized by resolution of each Participant.
8. Counterparts. This Agreement may be executed in any number of counterparts and
once so executed by all parties thereto, each such counterpart shall be deemed to be an original
instrument but all such counterparts together shall constitute but one agreement.
9. Recitals and Exhibits. The recitals to this Agreement and any exhibit attached
hereto are incorporated herein by this reference as if set forth in full herein.
IN WITNESS WHEREOF, this Agreement is executed effective as of the day and
year first above written.
ADA :UNTY
By:
Dated: CQ__C ' k.-'� i. . � �''�
hai w an
ATTEST:
. %raw
Christopher D. Rich, Ada County Clerk
y Phil McGrane,Chime
AMENDED EMERGENCY MANAGEMENT JOINT POWERS AGREEMENT—PAGE 6
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AMENDED EMERGENCY MANAGEMENT JOINT POWERS AGREEMENT—PAGE 8
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ADA CITY -COUNTY EMERGENCY MANAGEMENT
EXECUTIVE COUNCIL (ACCEM)
BYLAWS
BACKGROUND
The Joint Powers Agreement (JPA) (Ada County Agreement No. 10878) provides that
ACCEM may create Bylaws to establish procedures for its own operation. These Bylaws are
made consistent with the authority granted by the JPA to ACCEM to create such procedures.
ARTICLE I
MEETINGS
1.1 Place of Meetings. Regular and special meetings of ACCEM shall be held at a
time and place which ACCEM may, by a simple majority vote, order or direct. All business
which ACCEM is authorized and empowered to take up at such a meeting may be transacted
without further or special notice.
1.2 Regular Meetings. Regular meetings of ACCEM shall be held at a minimum
quarterly.
1.3 Special Meetings. Any two representatives may call special meetings of
ACCEM at any time by serving notice upon the Chairperson of ACCEM.
1.4 Notice of Meetings. All regular and special meetings of ACCEM shall be called
at least forty-eight (48) hours in advance of the proposed meeting except where such notice is
waived by all representatives on ACCEM or in cases of emergency.
1.5 Quorum. A quorum shall consist of a majority of all voting representatives of
ACCEM. A quorum must be present for any business to be conducted.
1.6 Order of Business. At all meetings of ACCEM, the following order of business
shall be observed, so far as is consistent and convenient with the purposes of the meeting:
Call to order
Roll call
Agenda additions/changes
Open discussion/announcements
BYLAWS: EXECUTIVE COUNCIL (ACCEM) - PAGE 1
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Action items
• Election of officers when appropriate
Information/discussion items
Executive Director's Report
Adjournment
ARTICLE II
CREATION OF COMMITTEES
2.1 Subcommittees. ACCEM may establish such committees as may be necessary to
fulfill its mission. The work product of these committees shall be submitted in written
recommendation format for official consideration by ACCEM.
2.2 LEPC. There is hereby established a Local Emergency Planning Committee
("LEPC") - required pursuant to Public Law 99-499, SARA Title III, Emergency Planning and
Community Right to Know Act ("BPCRA"). LEPC members include Law Enforcement, Fire,
EMS, Public Health, Emergency Management, Public Works, Media, Transportation,
Environmental Professionals, Community/Citizen Groups, Business and Industry and other
community partners as required by federal law. The LEPC provides non-binding advice and
recommendations to ACCEM on matters related to emergency management or other
recommendations as requested by ACCEM; and they provide a continuing forum through which
all levels of government, business and industry, and the general public can develop strategies to
address identified planning, organization, equipment, training, and exercise needs to prevent,
protect against, respond to, and recover from natural, technical and other catastrophic events. In
addition to enabling Ada County compliance with the EPCRA, the LEPC will provide the
baseline analysis necessary for the County and its preparedness partners to complete a risk
assessment describing the community's greatest threats and hazards, including projections of
consequences or impacts, and an emergency response plan. This analysis, the Threat and Hazard
Identification and Risk Assessment (THIRA), process requires broad community participation to
share information, account for population -specific factors, and understand the initial and
cascading effects of a threat or hazard. Analysis of the THIRA results will guide future
preparedness and core capability building efforts across all mission areas.
2.3 TAG. There is hereby created a Technical Advisory Group ("TAG"). The TAG
shall be comprised of such emergency response practitioners from local agencies and
departments as may be established in the bylaws of the TAG adopted by the Council. After a
review of the baseline THIRA not less than annually, the TAG shall provide non-binding advice
and recommendations to ACCEM on the local government first responders' core capabilities, or
lack thereof, and the ability of local government first responders to address the threats, hazards,
and impacts of emergencies identified in the THIRA as adopted by ACCEM, or other
recommendations as requested by ACCEM.
BYLAWS: EXECUTIVE COUNCIL (ACCEM) - PAGE 2
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ARTICLE III
OFFICERS
3.1 Chairperson. The Chairperson shall be elected annually. The Chairperson shall
assume office and the attendant duties immediately after being elected.
3.2 Vice Chair. The Vice Chair of ACCEM shall be elected annually by ACCEM at
the October meeting and serve a one (1) year term with the reelection of the Vice Chair position
to occur on an annual basis to take place on October 1st of each year. The Vice Chair shall
assume office immediately after election.
3.3 Secretary. The Secretary shall be the Director of Ada County Department of
Emergency Management ("ACDEM"), or his or her designee.
3.4 Duties. Duties of the ACCEM officers shall be as follows:
A. Chair
1. Preside at all meetings of ACCEM.
2. Act as liaison with the Board of Ada County Commissioners and
the members of ACCEM.
3. Make committee and subcommittee appointments as required.
B. Vice Chair
1. Assume the duties of Chair during his/her absence, disability, or
disqualification.
C. Secretary
1. Keep the minutes of all meetings of ACCEM.
2. Post all legal notices required by the Idaho Code or the bylaws.
3. Prepare the agenda for all meetings of ACCEM.
4. Act as the custodian of ACCEM records.
5. Inform ACCEM members of correspondence relating to the
business of ACCEM and attend to such correspondence.
6. Ensure that all meetings are recorded and that the recordings of
such meeting and minutes are retained for a minimum of five (5)
years.
7. Ensure that the minutes of meetings are distributed to each
ACCEM member in advance of the next meeting.
8. Such other duties as may be prescribed by ACCEM.
BYLAWS: EXECUTIVE COUNCIL (ACCEM) - PAGE 3
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ARTICLE IV
VOTING
4.1 Each regular representative on ACCEM in attendance at a duly called ACCEM
meeting shall be entitled to one vote. Unless otherwise specifically indicated by the joint powers
agreement, all matters before ACCEM shall be disposed of by simple majority vote of all
representatives of ACCEM present at such meeting, provided that a quorum has been established
and is present at the time of the vote.
ARTICLE V
RULES OF ORDER
5.1 ACCEM shall operate under the precepts of Roberts Rules of Order to the extent
such rules are not in conflict with these procedures.
ARTICLE VI
AMENDMENTS
6.1 ACCEM, by a unanimous vote of its members, may make, alter, amend, or
rescind these Bylaws at any regular meeting, after thirty (30) days advance written notice.
ADOPTED by ACCEM at the regular meeting of its members this day of
September, 2014.
MEMBERS OF ACCEM
?-,7o�-
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BYLAWS: EXECUTIVE COUNCIL (ACCEM) - PAGE 4
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ADA COUNTY
LOCAL EMERGENCY PLANNING COMMITTEE
BYLAWS
Background
A Local Emergency Planning Committee is required pursuant to Public Law 99-499, SARA Title
III, Emergency Planning and Community Right to Know Act ("EPCRA").
ARTICLE I
NAME AND GEOGRAPHICAL LIMITS
1.1 The name of this committee for which this instrument is written shall be the "Local
Emergency Planning Committee, hereinafter referred to as the LEPC.
ARTICLE II
PURPOSE
2.1 The LEPC shall provide non-binding orecommendations
t d by ACCEM;
matters related to emergency management other recommendations a
and they provide a continuing forum through which rate 1 iesvels of to address gover identified s planning,
ness and
industry, and the general public can develop g protect against, respond to, and
organization, equipment, training, and exercise needs to prevent, p g
recover from natural, technical and other catastrophic ltion analy�s ne elssary for
ing Ada
County compliance with the EPCRA, the LEPC provide the baseline
the
the County and its preparedness partners tomolrisk.
of consequences or impactg, and
community's greatest threats and hazards, including projections
an emergency response plan. This analysis, the Threat and Hazard Identification and Risk
Assessment (THIRA), process requires broad community participation to share information,
account for population -specific factors, and understand the guide initial future cascading preparedness effects and Dore
threat or hazard. Analysis of the THIRA results w
capability building efforts across all mission areas.
ARTICLE III
SECTION I
MEMBERSHIP
3.1 The Local Emergency Planning Committee shall be composed of one representative from
each of the following categories. Members shall be appointed by ACCEM
Elected or Appointed State and Local Official Hospital
Transportation
Law Enforcement Broadcast and Print Media
Emergency Management
Community /Citizen Groups
Fire Service
Emergency Medical Service Emergency Communications
BYLAWS: LOCAL EMERGENCY PLANNING COMMITTEE — Page 1
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Public Works
Health Department
Local Environmental Organization or Group Ameri an Red Cross Service
Representative Business and Industry
Local Elected Official other than BOCC Board of County Commissioner
3,2 Each representative will serve a two-year term and may be reappointed upon
recommendation of the Chairperson and approval of ACCEM.
3.3 The following agency representatives shall be ex -officio members:
a. Federal Environmental Protection Agency
b. Idaho Department of Health and Welfare
C. Idaho Bureau of Homeland Security
SECTION II
MEMBERSHIP ATTENDANCE
an member accrues four (4) unexcused absences, at regularly scheduled or special
me If y
meetings in a twelve (12) month calendar period, a NOtice of Member ailed t the member, requesting n active
m g with a co m
vity will be sent to
copy
the director of that representing agency, appoint an
replacement. If no response is received from the Yof the , that representative
will app dropped
p
from membership and the Chairperson, withapproval
riate re lacement in accordance with the membership guidelines and criteria in Section I.
approp p
SECTION III
MEMBERSHIP VACANCIES
3.5 New and replacement members may come from:
A. Specifically recruited volunteers who agree in writing to serve, or:
B.
Individuals who request membership in writing and who qualify under one of the
following circumstances:
1.
The individual qualifies as a representative
Section I -Membership, and the LEPC does not of hsuch h a represthe s listed in
represeroups ntative.
b EPA as potential
2 The individual e 13, NRT-laHazardousthe
Mae is s Emergency Planning Guide,
members (Page 13,
March 1987) and possesses special skills of value to the LEPC.
A
ll new and replacement members will be confirmed by a simple majority vote of
3.6.
M. Vacancies will be filled by recruiting throughn IadlVlemberships or organized citizen
ACCE
groups that represent one of the categories listed m Section
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ARTICLE IV
MEETINGS
4.1 The LEPC shall meet at regularly scheduled meetings, open to the public, and to be held
on a day and at a time and place designated and agreed to
by the lrevi ed 1 er by the
during the first
meeting in each calendar year. The meeting schedule may be changed or
Chairperson. Special meetings may be called by the Chairperson when conditions warrant.
4.2 Notice of all meetings shall be given by the Chairperson
the public.
members a reasonable time
o
in advance of a called meeting. All meetings shall be p
4.3 Under these provisions a quorum is defined
as ova simple
pe or conduct majority,
buswhich is 50% plus one
(1) of the membership. A quorum must be present
ARTICLE V
OFFICERS AND ORGANIZATION
jrity of the
es of
5.1 A Chairperson and a Vice Chairperson shall be elected by of eaoh calendar yeaberThe
ma
the committee present and voting at the first scheduletinn
individuals so elected shall serve in those capacities for elected shall behe first eligibles for re-election lrin
of the following calendar year. Any individual so
subsequent years. The Vice -Chairperson shall preside and/or perform the duties of the
Chairperson in his or her absence.
5.2 The Director of the Ada County Department m Emergency d shall keep the commnagement ittee-books
ee books
his or her designee, shall act as Secretary for the committee
and minutes.
5.3 The Chairperson shall appoint other officers of the committee as deemed necessary.
5.4 Any vacancy in the office of Chairperson or Vice -Chairperson shall be filled at the next
scheduled meeting by a majority vote.
5.5 The Community Coordinator for EPCRA information shall be the ACDEM.
ARTICLE VI
SUB -COMMITTEES
a sub
6.1 Sub -committees may be established as deem the active membership. Noelimitdwill be
committee Chairperson will be elected from among
placed on the number of advisory members assigned to a subcommittee.
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ARTICLE VII
RULES OF ORDER
Rules of Order to the extent such
7.1
The LEPC shall operate under the precepts of Robert's
rules are not in conflict with these procedures.
ARTICLE VIII
AMENDMENTS TO BYLAWS
ake, alter, amend, or rescind these
8.1 ACCEM, by a unanimous vote of its members, may ms advance written notice.
Bylaws at any regular ACCEM meeting, after thirty (30) da y
DATED this day of September, 2014.
MEMBERS OF ACCEM
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ADA CITY -COUNTY EMERGENCY VIMANAGEMENT SORY GROUP (TAG) UTNE COUNCIL
TECHNICAL
BYLAWS
Background
ACCEM, by Motion made and approved on September 8, 2014, established ACCEM
Bylaws in which Article II creates the Local Emergency Planning Committee ("LEPC") and the
Technical Advisory Group ("TAG").
ACCEM desires to establish and adopt olawscreaconsistent such comm tees authority granted
by the ACCEM Joint Powers Agreement a Bylaws
ARTICLE I
NAME AND GEOGRAPHICAL LIMITS
be
he
1.1 The name of the committee referred toch this instrument is written shaas the TAG. TAG representat on willbe
"Technical Advisory Group," hereinafter
from within the geographical boundaries of Ada County.
ARTICLE II
PURPOSE
2.1 After a review the baseline THIRA not less than annually, the TAG shall provide
non-binding advice and recommendations to ACCEM on the local government first responders'
core capabilities, or lack thereof, and the ability of local government first responders to address
the threats, hazards, and impacts of emergencies identified in the THIRA as adopted by
ACCEM, or other recommendations as requested by ACCEM.
ARTICLE III
TAG REPRESENTATION
3.1 The TAG committee is comprised of nine (9) voting members, with one (1)
representative from each of the following agencies: Boise Police Department, Ada County
Sheriff's Office, Meridian Police Department, Garden City Police Department, Boise Fire
Department, Meridian Fire Department, Ada County Emergency Medical Services Department,
Ada County Highway District, and one (1) Fire District representative with each member serving
a one (1) -year term. ACCEM shall choose the Fire District Representative.
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ARTICLE IV
OFFICERS
4.1 Chairperson. The Chairman of the TAG shall be elected annually by the TAG at
the October meeting and serve a one (1) year term with the reelection of the Chairman position
to occur on an annual basis to take place on October 1st of each year. The Chairman shall
assume office immediately after election.
4.2 Vice Chair. The Vice Chair of the TAG shall be elected annually by the TAG at
the October meeting and serve a one (1) year term with the reelection of the Vice Chair position
to occur on an annual basis to take place on October 1st of each year. The Vice Chair shall
assume office immediately after election.
4.3 Secretary. The Chairman shall appoint a TAG Secretary.
4.4 Duties. Duties of the TAG officers shall be as follows:
A. Chair
1. Preside at all meetings of the TAG.
2. Act as liaison with the ACCEM and the members of the TAG.
3. Make TAG project assignments as required.
B. Vice Chair
1. Assume the duties of Chair during his/her absence, disability, or
disqualification.
C. Secretary
1. Keep the minutes of all meetings by TAG.
2. Advertise all legal notices if required by the Idaho Code or the bylaws.
3. Prepare the agenda for all meetings of the TAG.
4. Act as the custodian of TAG records.
5. Inform TAG members of correspondence relating to business of TAG and
attend to such correspondence.
6. Such other duties as may be prescribed by the TAG.
'7. Ensure that all meetings are recorded and that the recordings of such
meeting and minutes are retained for a minimum of 5 years.
g. Ensure that the minutes of meetings are distributed to each TAG member
in advance of the next meeting.
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ARTICLE V
VOTING
5.1 Each regular representative on the TAG in attendance at a duly called TAG
meeting shall be entitled to one vote. Unless otherwise specifically indicated by these Bylaws,
all matters before the TAG shall be disposed of by simple majority vote of all representatives of
the TAG present at such meeting, provided that a quorum has been established.
ARTICLE VI
MEETINGS
6.1 Place of Meetings. Regular and special meetings of the TAG shall be held at a
time and place which the TAG may, by a simple majority vote, order or direct. All business
which the TAG is authorized and empowered to take up at such a meeting may be transacted
without further or special notice.
6.2 Regular Meetings. Regular meetings of the TAG shall be held at least quarterly.
6.3 Special Meetings. Any two representatives may call special meetings of the
TAG at any time by serving notice upon the Chairperson of the TAG.
6.4 Notice of Meetings. All regular and special meetings of the TAG shall be called
at least forty-eight (48) hours in advance of the proposed meeting except where such notice is
waived by all representatives on the TAG or in cases of emergency.
6.5 Quorum. A quorum shall consist of a majority of all voting representatives of
the TAG. Once a member of the TAG is present or represented for any purpose at a meeting, he
or she is deemed present for quorum purposes for the remainder of the meeting.
6.6 Order of Business. At all meetings of the TAG the following order of business
shall be observed, so far as is consistent and convenient with the purposes of the meeting:
Calling the roll to determine those representatives present;
Approval of minutes of the previous meeting;
Reports of officers;
Unfinished business;
New business;
Election of officers, when appropriate; and
Miscellaneous business
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ARTICLE VII
RULES OF ORDER
7.1 The TAG shall operate under the precepts of Roberts Rules of Order to the extent
such rules are not in conflict with these procedures.
ARTICLE VIII
AMENDMENTS
8.1 ACCEM, by a unanimous vote of its members, may make, alter, amend, or
rescind these Bylaws at any regular ACCEM meeting, after thirty (30) days advance written
notice.
ADOPTED by the ACCEM at the regular meeting of its members this day of
2014.
MEMBERS OF ACCEM
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