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2014-11-12 Workshop1 2. 3. 4. IDIAN�-- lDAHO CITY COUNCIL SPECIAL MEETING AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho AMENDED AGENDA Wednesday, November 12, 2014 at 3:00 PM Roll -Call Attendance X David Zaremba O Charlie Rountree X Genesis Milam Pledge of Allegiance X Joe Borton X Keith Bird X Luke Cavener X Mayor Tammy de Weerd Adoption of the Agenda Adopted Consent Agenda Approved A. Approve Minutes of October 28, 2014 City Council Meeting B. Approval of Contract Change Order No. 1 to Insight Architects for the "Storey Park Development Design" project for a Not -To -Exceed amount of $24,575.00 C. Approval of Task Order 0759.c to Hydro Logic, Inc. for the "GROUND WATER LEVEL AND QUALITY MONITORING, AQUIFER TESTING AND REPORTING" project for a Not -To -Exceed amount of $110,000.00. D. Master Service Agreement with TW Telecom for Phone Service E. Christmas in Meridian 2014 Sponsorship Agreement Between Commercial Tire and the City of Meridian for a Not -to -Exceed Amount of $500.00 F. Development Agreement for Approval: RZ 14-004 Citadel II Self -Service Storage Facility by Citadel Storage, LLC Located East Side of S. Eagle Road;and North of E. Easy Jet Request: Rezone of 5.44 Acres of Land from the R-4 (Medium Low -Density Residential District) Zoning District to the C- C Zoning (Community Business District) Zoning District Meridian City Council Meeting Agenda — Wednesday, November 12, 2014 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. G. Award of Bid and Approval of Agreement to Pegasus Planning and Development for the "Project Development Plan — Multi Purpose Event Center" Project for a Not -To -Exceed Amount of $30,000.00 5. Community Items/Presentations A. Ada County Highway District (ACHD) Presentation - Downtown Boise Origin -Destination Study (Impact Fees) B. Meridian Development Corporation Downtown Branding Effort Update 6. Items Moved From Consent Agenda None 7. Department Reports A. Police and Fire Departments: Joint Public Safety Update B. Public Works: FY15 Engineering Capital & Enhancement Plan C. Program Year 2013 Community Development Block Grant (CDBG) Action Plan Amendment D. City Council Liaison/Committee Updates E. Mayor's Office: Resolution No. 14-1030: A Resolution Appointing J. Scott Walters to the Solid Waste Advisory Commission Approved F. Amended onto the agenda: Parks Department: Recreational Pathway Easement — Cottonwood Development for Vicenza Estates Approved G. Amended onto the agenda: Public Works Development: Water Main Easement — Cottonwood Development for Vicenza Estates Approved 8. Ordinances A. Ordinance No. 14-1629: An Ordinance (AZ 12-013 Locust Grove Water Reservoir #2) for Annexation and Rezone of a Parcel of Land Located in the NW 1/4 of the NW 1/4 of Section 29, Township 3, Range 1 East, Boise Meridian, Ada County, Idaho and Determining the Land Use Zoning Designation Classification of Said Lands from RUT to R-4 (Low Density Residential District) in the Meridian City Code; and Providing an Effective Date Approved B. Ordinance No. 14-1630: An Ordinance (RZ 14-004 — Citadel II Self Storage Facility) For The Re -Zone Of A Parcel Of Land Located In The SW % Of Section 21, Township 3 North, Range 1 East, Boise Meridian, City Of Meridian City Council Meeting Agenda — Wednesday, November 12, 2014 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian, Ada County Idaho; Establishing Zoning Classification Of R-4 (Low Density C -C (Community Business) Zoning District Providing An Effective Date Approved 9: Future Meeting Topics None Adjourned at 5:05 p.m. And Determining The Land Use Residential) Zoning District To In The Meridian City Code; And Meridian City Council Meeting Agenda— Wednesday, November 12, 2014 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Workshop November 12, 2014 A meeting of the Meridian City Council was called to order at 3:01 p.m., Tuesday, November 12, 2014, by President Charlie Rountree. Members Present: Mayor Tammy de Weerd, Keith Bird, David Zaremba Joe Borton, Genesis Milam and Luke Cavener. Members Absent: Charlie Rountree. Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Caleb Hood, Warren Stewart, Jamie Leslie, Mark Niemeyer, Sean Kelly, and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Joe Borton Charlie Rountree X Keith Bird X Genesis Milam _X_ Lucas Cavener X Mayor Tammy de Weerd De Weerd`. I will go ahead and start tonight's meeting -- or today's meeting. Thank you all for joining us. For the record it is Wednesday, November 12th. It's one minute after 3:00. We will start with roll call attendance. Item 2: Pledge of Allegiance De Weerd: Item 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Adoption of the Agenda De Weerd: Item No. 3 is adoption of the agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: On the agenda we have been asked to add under Department Reports Item 7-F, which is to Parks Department recreational pathway easement for the Cottonwood development for Vicenza Estates and Item G, Public Works Department water main easement Cottonwood Development for Vicenza Estates. And I believe -- and on Item 7-E, the proposed resolution is 14-1030. And under eight, the ordinances, 8-A Meridian City Council Workshop November 12, 2014 Page 2 of 43 proposed is 14-1629 and Item B is proposed 14-1630. With that I move we approve the amended agenda. Zaremba: Second. De Weerd: I have a motion and a second to approve the agenda as amended. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT Item 4: Consent Agenda A. Approve Minutes of October 28, 2014 City Council Meeting B. Approval of Contract Change Order No. 1 to Insight Architects for the "Storey Park Development Design" project for a Not -To - Exceed amount of $24,575.00 C. Approval of Task Order 0759.c to Hydro Logic, Inc. for the "GROUND WATER LEVEL AND QUALITY MONITORING, AQUIFER TESTING AND REPORTING" project for a Not -To - Exceed amount of $110,000.00. D. Master Service Agreement with TW Telecom for Phone Service E. Christmas in Meridian 2014 Sponsorship Agreement Between Commercial Tire and the City of Meridian for a Not -to -Exceed Amount of $500.00 F. Development Agreement for Approval: RZ 14-004 Citadel II Self -Service Storage Facility by Citadel Storage, LLC Located East Side of S. Eagle Road and North of E. Easy Jet Request: Rezone of 5.44 Acres of Land from the R-4 (Medium Low - Density Residential District) Zoning District to the C -C Zoning (Community Business District) Zoning District G. Award of Bid and Approval of Agreement to Pegasus Planning and Development for the "Project Development Plan — Multi Purpose Event Center" Project for a Not -To -Exceed Amount of $30,000.00 De Weerd: Item 4 is Consent Agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian City Council Workshop November 12, 2014 Page 3 of 43 Bird: On the Consent Agenda I do want to mention one thing, that I think these sponsors should get mentioned publicly and under Item 4-E we have a sponsorship with Commercial Tire for the Christmas parade in the sum of 500 dollars, which we appreciate. With that I move that we approve the agenda as published and for the Mayor to sign and the Clerk to attest. Zaremba: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Council, before I move into Item 5 1 did want to note this morning I attended a meeting on behalf of the city, along with Ken Corder and two of our youth council members. The Idaho Philanthropic Organization is celebrating -- let's see. Is celebrating National Philanthropic Day and one of the groups that were recognized was the Mayor's Youth Advisory Council and they were named the outstanding youth in philanthropy for the state for this year and so we were in attendance to accept the award. I will tell you that one of our youth members spoke, Danny, and -- to accept the award and -- and he got up there and he said I know people really don't think youth can do much of anything, but we can and, then, he proceeded to tell them what they have done. So, they made the city proud and certainly showed us very well to many in the room that are philanthropists and know what that's all about and so, anyway, did want to share that with you and as all of you do know, following this at 6:30 we do have a town hall meeting, so, hopefully, you can join us for that afterwards. Item 5: Community Items/Presentations A. Ada County Highway District (ACHD) Presentation - Downtown Boise Origin -Destination Study (Impact Fees) De Weerd: So, we will go into 5-A, which is with Ada County Highway District to discuss kind of downtown and what a recent study showed. Thank you, Gary, for joining us. Bird: Holy cow, it's been a few years since he's been here. Inselman: It has been. Meridian City Council Workshop November 12, 2014 Page 4 of 43 De Weerd: I was going to say something and I decided I would be -- Inselman: Thank you, Mayor and Council. So, this will be a -- kind of a scaled down version of a presentation we gave our commission in July on the results of a downtown Boise origin -destination study and the relation to Meridian. The hope was we would find some findings that we could, then, look to the future of when certain characteristics were present in downtown, then, perhaps it's time to look at, you know, if it's appropriate to have a different impact fee structure in the downtown area versus the rest of the county. So, I will run through this fairly quickly, so if you have any questions, any points, just, please, let me know. Again, the purpose of the study was to look at downtown characteristics and obtain characteristic data for the downtown to see if there were difference -- enough differences between the downtown area and the rest of the county to look at perhaps a different impact fee structure downtown. So, we worked with CCDC, the city of Boise, Chamber of Commerce, and different groups downtown to try and get as good a participation as we could. Unfortunately, you will see from this we had a desired number of locations of 30 to survey. We could only come up with 20 that would participate and that's historically been our -- the real crux of the problem with obtaining data down there, particularly for residential uses, as people don't want to take surveys or share that kind of information. Not -- I can understand that and it makes it very difficult to obtain the data. You will see the different businesses listed on the right that we did survey. I'd perhaps say that we did contract with Kittelson & Associates to do this work for us, so they were the ones out there doing it. A total of 1,488 surveys were taken, so it was an extensive undertaking. Generally, as expected, we saw different modes split for the downtown area. There was less vehicle trips and a little more walking, biking, transit. The trip rate generally was plus or minus our averages. It was much higher on the local small retail was a little surprising and the trip rate is very hard to determine downtown, because you can't just count cars like you do at an isolated business and in and out of the parking lot, because you have no idea where a lot of those customers are coming from, because they are parked and walk several blocks to where they were going. So, it's an estimated trip rate based on surveys and determining mode splits and counting people instead of cars and so it hasn't been validated. So, it is an estimated trip rate and you can't really compare it one for one against IT trip generation manual, but it gives us a good idea. The new trip factor is a pass by rate. We did find that in general when people are going downtown that was the reason for their trip. There is not a lot of pass by trips to the downtown and that would make sense, particularly for people that don't live down there. If you're heading to downtown Boise that's the reason you're on the road. One of the surprising findings was the trip length. On average the trip length for people driving to downtown were greater than the averages that we use in our impact fee formulas and for the county -- countywide as an average. So, when people are driving to downtown they are driving from further away than people thought and that is for the office land uses there was an average trip rate of seven miles. That pretty much encircles the entire city, which -- and that's the average rate. Obviously, people are coming from Nampa, Caldwell, which is across the entire county, but on average it was about seven miles, which, you know, shows that they do impact nearly every road in the -- in the city in trying to reach the downtown area. And the network adjustment factor was plus or minus the average that Meridian City Council Workshop November 12, 2014 Page 5 of 43 we use. So, the conclusions from the study was -- you know, as expected it's very difficult to find willing property owners and businesses to participate. As expected the lower vehicle note splits and lower trip rates -- the biggest unexpected result, aside from the trip length is just the incredible variation between what you would think are like types of land uses or businesses. The small retail coffee shops and restaurants, they are very specific. You could have one coffee shop that had an incredibly high trip rate and trip length, because it's very popular, and another one a couple blocks away and completely different characteristics. So, it's very hard to generalize across even supposedly light land uses for -- to draw any conclusions. The only real promising result that looked like it could warrant further study was the office land use. Unfortunately, the three office buildings surveyed were the three big towers, Wells Fargo, Banner Bank, U.S. Bank. So, you can't really apply the results to the small one or two story office buildings and we currently have -- the Zion's Bank building just opened. They are going to do an individual assessment. It was our thought to wait, see what their results came back with, compare them with these and, then, we will look to see if it warrants further study for the office category in general for the downtown area and we would really like to obtain some data on the smaller office buildings. In the -- in those towers we seem to get the same businesses time and time again and what was really odd is Banner Bank was one of the buildings surveyed and when it was built they did do an individual assessment and the result came out that they would have owed us money, so they didn't turn it in. So, it's hard to draw a conclusion is -- you know, if there is really a reduction warranted or not. So, we are going to see what comes back with the Zion's Bank building when they do their study. The residential -- again, we would need a lot more participation. We only had two locations participate. One was a senior housing type of development where, actually, our rate is far less than what the survey results said that their impacts were and the other one, you know, with only one use we couldn't draw any conclusions. So, as more residential units are developed downtown hopefully we can get a little better participation in the future to see if it does warrant any type of a difference in the impact fee and the -- again, the retail and restaurant land uses, they are so unique that it didn't -- it's not worth trying to establish a general rate and when everything is said and done and you looked at, you know, the pluses and the minuses and the different characteristics, it really kind of averaged out to where even though their characteristics are a little different, a little lower trip generation, longer trip length, plus and minus on the others, the fee winds up being about the same. So, our recommendation to our commission was to not do any further study at this time. We will look to participate in future efforts with CCDC, CBA, the city, whoever cares to, you know, look at these things further in the future and, then, reevaluate as more data is collected and so that was -- that was our recommendation and the commission concurred with that back in July. So, we are kind of in a, you know, wait and see mode now with what we get back from the Zion's Bank building study and, then, I know there is some groups downtown that want to do some further surveys, particularly of residential uses. So, we will try to participate with that. So, if I could answer any questions you may have. De Weerd: Well, Gary, it seems that when ACHD decided to -- to look at this and look at can impact fees in downtowns be adjusted, the whole idea was adjusted down and I Meridian City Council Workshop November 12, 2014 Page 6 of 43 know the other cities in Ada County have -- were told let's look at what happens with this before we look at any of the other communities. We do know as folks are looking at developing downtown that impact fees are sometimes more than the cost of the TI for the -- the building they are looking at locating in and that's -- that's deterred a lot of redevelopment in our downtown. I don't think you're going to find the same results that you find in Boise and probably any of the other communities in Ada County. So, is there a chance that ACHD will look at downtowns for the other communities and look at the impact fees for adjustment? Inselman: Mayor de Weerd, the discussion at the time -- you know if it was a few years ago now, obviously, before we undertook the downtown study, the assumption was downtowns being ideally more compact, more dense, people walking, biking, transit as or if it's available, that was the reason for the -- or the thought process that there possibly should be a reduction in the traffic impact fees and so that's why we looked at downtown Boise first because it had all of those factors together already. It is more dense. It has -- while not a large residential component, some residential, has transit, and, then, like we just went through, we found that it didn't warrant a reduction in the fees. I agree with you that we will find very different characteristics in the other -- in the other cities. I don't know -- I can't really answer will we look at each city individually, I think we would have to perhaps hear a proposal from the cities on exactly what do they want in participation and in how to conduct something. We are about -- we are starting the update to our capital improvements plan, which does, then, lead to the update to impact fee ordinance, so in the next year and a half -- just under two years we will be looking at the entire program, so we do have an opportunity to make adjustments to the program overall as warranted through that effort. De Weerd: When impact fees become a deterrent for redevelopment and, then, that development is driven to the fringe, that is concerning, and I think that's why I, for one, would like it to be evaluated in terms of your impact fee should also kind of reflect where you want your growth to occur, so it's an incentive and not a disincentive. So, any questions from Council? Borton: No. Bird: I have none. De Weerd: No? Zaremba: Madam Mayor? And I'm pondering. De Weerd: I saw that. Zaremba: There is quite a bit of history to this and there was a time when ACHD's capital investments citizen's advisory committee had a lot of discussions about impact fees and impact ordinances and as I recall one of the issues was that ACHD has to track the comparison between the income and out go or the expense of each impact fee Meridian City Council Workshop November 12, 2014 Page 7 of 43 district and we had discussions about whether there should be one district or seven districts or 15 districts to adjust for differences in needs and -- and to be fair, a lot those differences would have been geographically different sizes and might have been small one, might have been big ones and my recollection was that even though the discussion stretched over probably a year or so with the committee, the fewer zones you could have the -- really, the fairer it was to everybody, let alone easier for ACHD to track it. So, this is not a new topic and I don't mind that it's being explored again, but it just seemed to make sense not to start having a whole lot of separate -- separate zones and as I recall they have one zone now for the whole county; is that correct? Inselman: Councilman Zaremba, that's correct. The -- part of the thought process was with the trip lengths that people travel and the small size of the county it -- if you have small zones you could be crossing three or four of them with the average trip length of, you know, five to seven miles long and, then, you are into an equity issue of, you know, where should the money go? Are you impacting this zone or that zone and with the way our statutes are written it's very difficult to make the impact fees in a sensitive type of a program. I mean it's -- for them to pay their proportionate share of their impacts on the roadway, it's kind of a -- unfortunately , it's kind of a side effects of if it's really impacting someone's decision on where to locate or not, to craft the program to try and make it a disincentive to go to the fringe and incentive to come into a downtown area would be very difficult legally to do within the state of Idaho. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I agree with the Mayor on -- I think that while having one district it's nice, but the other four basic cities in Ada County, you can't compare with what Boise has got. None of us have the big high rise buildings that has five, six, seven hundred people working in it and stuff like that. We are -- go down to a Hyde Park and do that and check that. I mean I don't see anything in ten years coming to Meridian that's going to -- downtown Meridian that's going to even come close to drawing the traffic that one or two buildings in Boise draws every day. So, I -- I know you have got the same costs -- pavement in Meridian cost just as much as it does in Boise or curb and gutter and all that, but I still think that there has to be a way that these smaller outlets can have some kind of a break in the cost, because -- and another thing, it's easier in Boise for those people that build a high rise office building to get their costs back than it is in Meridian where we don't have the space and nor is our square footage as high as that. So, I -- I would like to see Kuna, Meridian, Eagle and Star kind of assessed at a different -- than downtown Boise myself. Our downtowns. Now, I know our outlaying malls and stuff like that are no different than Boise malls, so I have no problem with that. But the downtown I do. I just don't see why our impact fees have to be compatible to downtown Boise myself. De Weerd: And, frankly, I think we have all had the discussions about if you can bring jobs closer to where people are living you can reduce the need and certainly the cost to expanding roads and if we continue to -- to just grow the jobs in Boise you will never be Meridian City Council Workshop November 12, 2014 Page 8 of 43 able to -- to build ourself out of the congestion. So, if you can work with the cities to try and build those employment centers in downtowns where there is existing infrastructure and -- and capture those -- those trips, so we are not sending all of our citizens to Boise to work and shop it would be helpful and be a win-win for all of us, building our downtowns, continuing to build our community identities and -- and collecting those trips that -- that he want to stay within our community and that is the goal and that's what we were hoping that we would see is there would be recognized value in the trips that are captured, instead of continuing to generate it to another area. Inselman: Yeah. I agree with everything you said and we -- we do recognize that it's just how do you -- how can you quantify that at this time and we just don't have any data to quantify that. You know, if there are businesses that are trying to locate into Meridian and they are concerned about our fees, I'd ask you to, please, have them call me, because a lot of times if we just look at the limited information we see on a development application and someone looks at the fee chart, we may not even be looking at the right category, depending on what -- what they put on their application. It really makes a difference when they give us the details of what they are really doing and where they are locating. De Weerd: Okay. Well, I see nods over there. We will work with you as you have indicated an interest in working with us and I certainly appreciate that. Thank you for J oining us. It is nice to see you: Inselman: It's been several years. De Weerd: Yeah. It has. Thank you, Gary. B. Meridian Development Corporation Downtown Branding Effort Update De Weerd: Item 5-B is our Meridian Development Corporation downtown branding effort update and, Council, while Dan is coming up you did approve an agreement that the MDC today voted to be a 50-50 partner with us on the Pegasus report that we are moving into. So, thank you, Dan. We appreciate the partnership with the MDC. Basalone: You're welcome, Mayor de Weerd, as always. We are glad to work in partnership. As you mentioned, my name is Dan Basalone. I'm vice -chair with the Meridian Development Corporation, better known as MDC, so I will use the acronym in my presentation and we thank you for giving us time at your session today to discuss the branding effort for downtown Meridian. Before I start with a little bit of background information and introduce our main speaker, I do want to introduce two people in the audience who are here in support of the branding effort and one is a Joe Kozlowski, who is the newly elected first president of the Meridian Downtown Business Association. Joe. And with him is -- De Weerd: Congratulations, I think, Joe. Meridian City Council Workshop November 12, 2014 Page 9 of 43 Basalone: And with Joe is Glen Walker, a downtown businessman, who is on the new board or directors of the Downtown Business Association. Glen. De Weerd: Glen, thank you for joining us. Basalone: In late 2013 MDC engaged CH2M Hill to assist MDC with a master way finding and signage plan for the MDC district. Given the newly completed split corridor project and other revitalization efforts, MDC felt it was time to have a comprehensive plan that addressed various forms of signage for vehicles and pedestrians. In early 2014, after engaging the various stakeholders, a master plan was adopted by MDC. Also during this period business and property owners began their discussions regarding the formation of a new DBA for Meridian. With the adoption of the way finding plan and the formation of the DBA, it became apparent to the MDC board that in order to begin implementation a formal branding effort was needed for downtown Meridian. The board felt it was imperative that also stakeholders were telling the same story for our downtown. In June of this year CH2M Hill kicked off a branding study for the MDC district. The effort began with two visioning sessions with stakeholders who discussed their vision for downtown Meridian in both the short and long term. CH2M Hill took that information and began the research phase. This included speaking with Pegasus regarding their economic development strategic plan that was presented to the City Council this summer, along with reviewing all known studies, vision documents, and demographics pertaining to Meridian. As a result of the research phase, CH2M Hill created three different logos and tag lines for consideration. We are currently in the listening phase in that MDC is soliciting feedback from all stakeholders, including this City Council, regarding the options for logos and tag lines. Your input is important to us. We envision all MDC, the city and the chamber to utilize this logo when appropriate, particularly on way finding and signage materials. However, the newly formed DBA will likely be the organization to use this logo the most and, therefore, it will be imperative that they buy into the final product. With this I'd like to introduce Betsy Roberts of CH2M Hill. In your packet is a presentation that she gave to the MDC board last month. I would like to have her walk you through this information and, then, we would like to hear your comments and questions. Thank you, Mayor. De Weerd: Thank you, Dan. Thank you, Betsy, for joining us. If you will state your name and address for the record. Roberts: I will. Betsy Roberts. CH2M Hill at 322 East Front Street, Boise, Idaho. And thanks for your time and Dan did a great job of setting me all up here. I believe all of you have this packet, our PowerPoint presentation -- this set of slides in your packet. I will go through that briefly, since Dan really walked you through the process, I'm just going to hit some highlights. So, tell me to slow down if there is something you want to ask about. I know you have got a town hall meeting to go to also, so I want to keep it moving. The slides are numbered, so we can use that if we need to to go backwards or forwards. Meridian City Council Workshop November 12, 2014 Page 10 of 43 De Weerd: Can you put it up on the board? Bird: Do you have a thumb drive? De Weerd: Do you have it on a thumb drive? Roberts: I don't have it on a thumb drive right now. De Weerd: Our public would like to probably see it. Holman: Sorry, Madam Mayor? De Weerd: Yes. Holman: If we saved it in here as a PowerPoint, then, I should be able to drop it onto a drive and Caleb can pull it up, but let me look just really quick. That's what I'm trying to get to. De Weerd: Okay. And it's helpful for those that are in attendance to follow what we are seeing. Roberts' That sounds good. De Weerd: So, if you will give us just a moment. Roberts: Okay. De Weerd: Yeah. I guess we could sing happy birthday while we are -- don't have anything to do. It's Councilman Borton's birthday. So, on the count of three. One. Two. Three. (Happy Birthday sung to Councilman Borton.) Bird: There you go. She got it. De Weerd: Just so we would stop singing; right? Roberts: Have to go through the safety moment. That's a CH2M Hill thing. De Weerd: A safety moment. Roberts: Yes. De Weerd: That's an engineer thing and -- Meridian City Council Workshop November 12, 2014 Page 11 of 43 Roberts: The doors are that way, in case of emergency. How is that? That's an easy one. Well, running through this, Dan did a great process of -- the overview process that we took. I think one key is that we did have a good group of stakeholders involved and I just want to reiterate that the DBA, economic development group, folks that could provide comments along the way as we developed this and provided objectives in different phases back out. So, we have gotten feedback along the way, as well as the MDC, and it was specifically the way finding committee from the MDC that's been leading this push. So, on the next slide very briefly a summary of the research results. I think you're probably all aware of this, but it is interesting to see that greater than 50 percent of the residents in Meridian are younger than 34 years old. This is the group of folks that you're really needing to pay attention to, the Gen X's, Y's and Z's, the Y's being the millennials and so we are looking at that group and the Z's are, obviously, very much influenced by the Gen Y's and Gen X's, who are probably their parents. So, here is characteristic. Again, no big surprises there. Lots of families, downtown neighborhoods, all these were characteristics of some of our folks that we were trying to -- as part of our groups. These are different people that we were looking at. The key employers, the Meridian cyclists, folks like that, as some of our stakeholders as well. The next slide some research results. Communication style. A common theme there. Again, no big surprise. Social media. Even through Gen X'er right here, I have adopted social media, so we know there is some of us that it doesn't come as easy as others. The Y's and Z's, that's just exactly where they go right off the bat. Interesting, though, and I think we have all heard this as well, but the Gen V's attention span eight seconds. Getting in there blast them fast kind of thing. So, we need to know this as we are setting up our brands and our logo, et cetera. Values. Comments. Theme. And you folks use this tag line a lot. Family. The importance of families being connected, but also we noticed in here the shared value -- diversity, along with that connectivity, which is kind of a neat situation to see. The next slide, some key brand aspects. Then how do we go about creating our logo? What do we need to think about, knowing who our audience is? And there is a lot of science behind this, as well as just some thinking about who your audience is and really some gut reactions, too, on some of the graphic artists and the branding folks' expertise. I don't know if any of you have heard this study that NPR had out just the other day on the color. I thought the timing was great, because there is science behind what do colors mean to different people and in this case orange stood out as this is the group -- the young group that you're trying to attract. Orange -- orange is vibrant, energy, youth, creativity. So, those are the folks we want to reach and this is a way -- this is a color that will speak to them. Lines also do this. Curved lines, circles, things like that we want to incorporate into it. Hopefully never ending. Timeless. We have also talked about some tag lines that we can throw in if you want to add a couple words to the bottom of it. That's -- we have gotten some interesting comments that maybe we need to just leave those off, maybe we have them and can use them in certain situations. Downtown brand attributes. I think the real key here is the very bottom sentence that talks about the cultural values that the downtown core represents. A respect for the past and the platform for the future. So, this was one of the guiding principles that came out. It really was looking at both and you look at it and you have got, you know, the greenery over here and you start thinking about, yes, but we are all moving forward as well and we have the youth and the vitality in the Meridian City Council Workshop November 12, 2014 Page 12 of 43 forward moving side. So we keep those in mind as we move forward. Trying to get to the really exciting part, because it's always nice seeing the logos. We did create three objectives and this was where we asked for our partners to help. Another one of the places we asked for our partners to help. We needed to have our brand building objective and, really, that is we need to build this, we need to create it. We need to create a brand promise. We had to have an objective that talked about awareness. How are we going to do that? That's really getting people seeing it and starting to make it click. Oh, this means downtown. What does downtown mean? What do we need to do to get people downtown maybe the first time to go, oh, hey, there is some really cool restaurants here and, then, following that is the strategic engagement objective, which is the behavior changing. So, the next time they are going, hey, honey, let's go out for dinner, they don't go let's go down to Boise, but they go, you know, Meridian was really cool and maybe something flashes up and it's got the logo and they again -- downtown Meridian. Yeah. There is some neat restaurants there. It's a fun place to go. There is concerts. De Weerd: And they will hop on their bike and come down; right? Roberts: There you go. Love it. So, the next one is the fun one. There it is. We have -- so, taking all of that -- and, again, this is science and art put together. You know, trying to use the colors that will speak to the folks that we are trying to reach, trying to use those lines. Here is some different ideas that have been push forward. The first one on the far left has more of a vertical element to it and kind of -- has an interesting line work that way. And we talked about the challenges, too, of when you want to use these and how you want to use them. You know, are you going to feel stuck if it's more vertical? Do you want something more horizontal? So, there is some practical things we need to think about as well. The middle one with the circle, the timelessness, and, again, continuing to use the orange and blue colors. And the third one incorporates the sunshine that has been part of the MDC's sign work, trying to keep that as part of the -- the logo, since it is out there already as well. Some comments we have gotten already -- that I think are good, especially like on the far left one -- the word Meridian might be too light to show up in certain situations and on different signs. So, we need to think about those things. We will be probably working on another version here, hoping to get lots of comments, though. Any gut reactions? De Weerd: Did you hear what the results were from the MYAC? From MYAC? Overwhelmingly the second one. Roberts: The middle one? De Weerd: Around 72, compared to 30 on -- for the left one, the vertical. And the sun was not popular at all. Roberts: Interesting. I didn't have that all down here. De Weerd: I mean there were a handful. Meridian City Council Workshop November 12, 2014 Page 13 of 43 Roberts: Right. Does that kind of ring true here? I'm kind of curious. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I don't know my -- and take my opinion for one person's opinion, but I think the sun. I always like to look at logos that can be done single color, versus multiple color. I think the one of the sun easily lends itself to being a single color logo. I like the one in the circle second. The curvature is the one I like the least. It's looking very 70s to me. De Weerd: Okay. Some of us are retro. Yes, Mrs. Milam. Milam: I was actually thinking very similarly. I like the down -- the sun, but I would use a different orange and maybe that's what the -- why the young -- they didn't like it, because it's more of a yellow. It's kind of an off-putting color to me. I would pick a more vibrant orange and maybe based on what you were talking about that it would -- the generations would be to make those lines on the sun a little bit squiggly. A little curvy. Roberts: I like it. De Weerd: You ask ten people and you will get ten different opinions. Zaremba: Madam Mayor? De Weerd: Yes, Mr. Zaremba. Zaremba: Well, I will admit I was leaning towards the sun one as well. I guess what I keep wishing is whenever we talk about Meridian, including downtown Meridian, we have some acknowledgment of the meaning of the name. I'd like to have surveyor's instruments in some kind of a logo sometime. I know we got that with the artwork that's in our lobby, but we have a name that means something and there needs to be a way to take advantage of that. So, of these there I prefer the sunrise myself. I mean the sun -- sun one myself. But not to start over, but if there would be some way to incorporate surveyor's instruments or a play on the name meridian, that -- that I think would be distinguishing from all other city downtowns. Roberts: In respect of history -- Zaremba: Yeah. Roberts: -- as we have talked about being important here, too. That's interesting. Okay. I will sketch it in and, then, get it to the artist. Meridian City Council Workshop November 12, 2014 Page 14 of 43 Zaremba: Yeah. How do you draw that? I don't know. Borton: Madam Mayor? De Weerd: Mr. Borton, can you offer yet another -- a different -- Borton: Oh, yeah. For what it's worth. I like what you have done on the two to my left with the split corridor incorporated into the logo, trying to capture that as part of downtown. I like the one in the center the most and I voted as part of your survey and I forget if that's what I picked, but the one on the left intrigues me in a 1970s sort of ABA basketball sort of way. The one on the right for me doesn't interest me. The one in the center in particular does, because I'm wondering -- and this might be something that Joe and the DBA talks about is, you know, that's the type of logo as a downtown business owner myself that I might incorporate and utilize on my stationery and marketing materials when I'm informing folks where my business is, I might feel more comfortable to use as well. Roberts: And that would be the middle one? Borton: The middle one. Roberts: Okay. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I agree with Councilman Borton. The middle one is my favorite. And I think -- I think the main thing is the people that we need to make sure buys into this is your downtown business association. They are the ones that's got the stake in it and I appreciate that coming from a downtown businessman that -- owner, that -- I like that one. I like the center one by far the best. I think it does more for the downtown. De Weerd: I don't know. You could say the sun rises and sets on downtown. Zaremba: Uh-huh. Bird: The difference is I could draw that one. De Weerd: Well, there you have it. Roberts: There we have it. Thank you. And it is challenging to make a decision, because you really are trying to look at who you're trying to attract, which one of those generations am I in, and so, you know, what's my filter, what's my lens, how is it going to be used and what's some of the science behind it, you know, to say -- personally maybe I say I don't like orange, but that's something that speaks to a lot of people, Meridian City Council Workshop November 12, 2014 Page 15 of 43 okay, great, so -- so, we are in that process of making that decision and I will talk about that a little more in just a minute on the schedule. But the next slide down talks about the tag lines and some ideas here for tag lines. As I mentioned briefly before -- some people have said, gosh, I really -- I liked it better without any tag line at all, which might be a situation that we have that, you know, we use the logo by itself. If there is a situation that is appropriate, we had a tag line and maybe there can be several different tag lines for different situations. You wouldn't want to go out and have a gazillion of them, no. So, we took some of the words that seem to be descriptors that we have been hearing around here that came back a lot and we have had some variations of these as well, which I think are great and we will be pulling all of those together, too, so -- don't know if any one hit anybody or -- Milam: Madam Mayor? I do. De Weerd: Mrs. Milam. Milam: I strongly like the middle one. The discover, celebrate, and connect. Roberts: Okay. Great. Zaremba: I would second that. Bird: Madam Mayor? Roberts: Okay. De Weerd: Mr. Bird. Bird: I will be the odd one. I like the uncover history, discover community. Roberts: Okay. Bird: But I want it under the middle one. Roberts: We are just doing tag lines right now. It's okay. Borton: I agree with the middle one, Madam Mayor. Roberts: Okay. Borton: The discover, celebrate, connect. Roberts: Okay. Cavener: Madam Mayor? Meridian City Council Workshop November 12, 2014 Page 16 of 43 De Weerd: Luke. Cavener: Maybe I'm the cynical one in the bunch and that's -- it's hard for me to get really excited about tag lines, especially in an infancy. You know, I think that it's important to see who we are before we decide to associate a tag line with that. So, I like all of them. They all sound nice, they all sound catchy. I also think that it's somewhat arbitrary language that could be under any other logo for any other downtown municipality anywhere in the country. So, my thought would be is to hold off on a tag line until we really establish who we are. Roberts: I like that. And it does fit with that idea that we don't have to have one. We can use them, apply them in the right situations and maybe that fits -- let's see. Well, I was hoping to go -- okay. We will go to the next slide. De Weerd: So -- but today we are uncover history, discuss community with the history walk, the history center, and a lot of it that -- that one captures who we are today. Cavener: Madam Mayor? De Weerd: Yes. Cavener: Did the youth council have an opinion on tag lines? De Weerd: We didn't show the tag lines. Cavener: Okay. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I could probably best speak for the youth, so -- De Weerd: I think Luke could. Cavener: Madam Mayor? De Weerd: I'm sorry, you are not a Z. I think you fell in the X and Luke is a Y. Mr. Cavener. Cavener: Oh, I just was going to let Councilman Borton know that Council Woman Milam informed me that her daughter and I are in the same category, so -- Zaremba: I'm probably a W. De Weerd: I'm just glad I fell in a category. Meridian City Council Workshop November 12, 2014 Page 17 of 43 Roberts: This is the first time we have had this discussion from the PowerPoint. I like it. Okay. On the next slide, then, another goal of ours was to create some messages that could be woven through posters, which will be the next slide that we look at and other messages that go out. So, things that you want to create with it. You know, if there is a concert coming up, any of the items to get woven into the language that gets put on the poster. It's, you know, free concert or low cost or no cost -- whatever. Trying to convey those things that were important messages that we were hearing from folks in the community. And, again, Dan did mention the reports that we have been through and Pegasus. There is a lot of good information out there that we were able to glean and pull from and find some really good themes running through all of them, which was great, to help support what we were doing here. So, experience Meridian downtown, you know, as you're talking about what are the different things. Come down for these reasons on farmer's market night, maybe there will be a new farmer's market night here -- all of the other things that you can do at the same time for no cost, et cetera. So, let's look at the poster, the next slide down. And this is just an example -- Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Can you go back one? I would suggest rewording that first bullet a little bit. Meridian downtown is transforming. One, that's a little bit more direct and, two, it's not sure whether it's the downtown that's transforming or if I come there I will be transformed. But I would say Meridian downtown is transforming. Roberts: That's good. And we -- we can do that, then, what we are hoping is that these will be used by different businesses doing something. So, anybody could word it slightly differently as they use them, but the idea -- so, you're right, if we can give them a better, more concise one, they can just use it, so -- okay. And the -- sample template for a poster. We are -- we have noticed we have had some color changes here, so we are working on that. These are -- these are a little brighter, a little darker on the blue, deeper orange. In some cases the deeper orange might be good and we may need to take that back up to some of the logos we have got, but this is what something could look like with just one of the logos that we had created on the side there and putting the City of Meridian's logo on this as well. Again, if there is a specific business that's doing something, that business's logo, but this artwork could be available for use by anyone, by any group as necessary. And we have retro font in there, don't we. So, we can change that. We don't like retro font. All right.. And, then, let's quickly go through the schedule and I think -- maybe I will start at the end, so you see kind of where we are trying to get to and, then, work back from there. One of the main goals in getting this done this fall and now winter is to be able to allow the way finding group to actually install some of the way finding signs and have a logo on it. So, that's our goal is to get going, get this selected. Again, as you can see right here it's very challenging to just zero in and nail that one logo. Any piece of art -- not everybody is going to agree to it. So, working backwards, we have got a -- there is an MDC way finding meeting next Meridian City Council Workshop November 12, 2014 Page 18 of 43 Wednesday. We are hoping to have any other comments. If you want to e-mail anything to Ashley, please, do. Thoughts or comments. We will be trying to collect all those, get it in front of the way finding committee and, then, Lefty, who is our real marketing expert who works with me, to incorporate some different ideas, take those into account with the logo, change some fonts, do a couple other things and present those back to the way finding. Shooting for hopefully like a January or so decision time frame, so we can start with the installing signs. I think that's -- that's really the gist of where we are right now. We have also talked about there is a lot of steps in there that we were working through, that's why you see this table with way finding and the stakeholder groups, different activities that were being done by different partners. This is not a one shot, hey, they have this cool report and you have a logo and we are done, see you later. This is an ongoing process and this is kind of what the schedule talks about and that strategic objective of, okay, now we need to get the changed behaviors. So, this is something that goes on forever to some degree, just making sure that it's always out there in front of people and you're pulling people in. One suggestion had been to get a BSU student in who is in marketing to help out with some of these things as well. So, there is some different ideas on getting support to carry this forward and continue to some of those behavior changes and matrix later on to measure how are we doing, how are things looking. So, any questions? De Weerd: I don't see any. Roberts: Okay. De Weerd: Any concluding comments from Council? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Just one briefly. This is really -- I think it's really hard to do and I appreciate the work that's gone into it and the help that MDC's provided and, in particular, the DBA and what the are trying to do is extremely difficult. Their input is really, really valuable and I think it's our obligation as a city to be there to support and provide input and assistance in any way we can to try and help that group continue and be successful and this is one of the endeavors that they are involved in. It's really incumbent upon I think this city to participate actively and help in any way we can. Roberts: Thank you. De Weerd: Thank you, Betsy. Roberts: You are welcome and thank you for finding the pdf to get it up on screen. I will be ready next time. Appreciate it. De Weerd: Anything from Dan or Ashley? You will need to speak in the mike. Meridian City Council Workshop November 12, 2014 Page 19 of 43 Basalone: I just, once again, want to thank you for the time today to really go in depth in this discussion and to get your input. It's greatly appreciated. Nothing -- you know, there is an old saying: None of us is as smart as all of us and I think when we all put our heads together, city, MDC, ACHD, the chamber, MDA, we are a stronger community. So, thank you so very much. And, Joe, appreciate your comments. I want to find out how you stay so youthful looking. De Weerd: Yes. For a Generation Z guy or something. Okay. Council, before we move to 7-A, I would like to see if we can move 7-E up. I do see that my appointee is here and while I'm sure we will be totally engrossed with the subject matter on all of the things in advance of that one, I would like to at least take action on that, so he's free to leave soon thereafter -- whenever he would like. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I would have no problem with moving 7-E -- 7-E up to ahead of 7-A and I would make that in a motion to change the agenda. Zaremba`. Second. Milam: Second. De Weerd: I have a motion and a second to change the agenda to entertain 7-E in advance of A. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 6: Items Moved From Consent Agenda Item 7: Department Reports E. Mayor's Office: Resolution No. 14-1030: A Resolution Appointing J. Scott Walters to the Solid Waste Advisory Commission De Weerd: Council, in front of you under 7-E is Resolution 14-1030. It's appointing J. Scott Walters to the Solid Waste Advisory Commission. Myself and Steve Cory met with the applicant and he has attended SWAC meetings and is very interested as a citizen to participate in the process and we had a very good discussion and I would stand ready to entertain any questions that you might have and if I can't answer them I would -- I would ask -- it is Scott. You go by Scott? To come forward and maybe he can enlighten you. Any questions from Council? Meridian City Council Workshop November 12, 2014 Page 20 of 43 Bird: I have none. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Seeing none, I move that we approve Resolution No. 14-1030, appointing J. Scott Walters to the Solid Waste Advisory Commission. Bird: Second. De Weerd: I have a motion and a second. Any discussion? Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: And not to railroad anyone -- I never ask for -- if you have any comment until after the vote. Would you like to say anything? An acceptance speech is good. Walters: Thank you for the opportunity to serve. De Weerd: Thank you for being here. We certainly appreciate your interest and it was already exhibited and we greatly appreciate that, too. Thank you for joining us. Item 7: Department Reports A. Police and Fire Departments: Joint Public Safety Update De Weerd: Okay. Item 7-A is under our police and fire departments, which you will get an update on the public safety project. Thank you. Leslie: Madam Mayor, City Council. The chief couldn't be here tonight, so I'm here to give you a brief update on what's going on with the police department. The last month and a half we spent a lot of time with promotional exams and we have a new lieutenant position that we got this year. So, those two positions created two corporal openings, two sergeant openings, and a lieutenant opening. The lieutenant exam was the last one and it was today, so that announcement should be coming out shortly. So, we have the promotional part of it done. We have been busy also with hiring and filling vacancies. We have a data clerk position that's -- or the interview is on and, then, candidates are in the background process and, then, we are selecting candidates for the other three open positions from retirement that we had recently, to include the MIDC coordinator. We Meridian City Council Workshop November 12,2014 Page 21 of 43 have five new patrol officer positions that we were in the process of collecting applicants for and we -- we did lose two officers starting Monday to Boise police, so that's two more opening, so we have a total now of seven police officer positions to fill. Tonight City Hall -- or is the city town hall meeting is public safety oriented. One of our SROs is going to be there, Mr. Gomez. He's going to talk about internet safety. There is also some other presentations on computer and other types of fraud that happen specifically during the holidays. So, we look forward to doing that tonight. Training center is well underway, moving pretty smoothly. We have had very few obstacles to overcome, some product delays, carpet, et cetera, some things like that were kind of unexpected, but weren't that big of a deal. We are about -- we have -- the second story remodel is about three-quarters complete, so east and west wings -- the west wing is waiting for carpet, which will be installed Wednesday. There is some tape and texture on the east side where detectives was located. That's completed. The lobby expansion, which was slotted to start in February will now start in December, so we are a little ahead of schedule on the remodel side. Poured some concrete today for the curb and gutter at the training center site. The expansion of the police department has a roof on it and will be weather tight here in the next day or so, which is good, seeings how we are getting snow probably tomorrow. And, then, the brick for the outside of it goes on Thursday. Tomorrow. So -- our canines -- we do have two new dogs that will replace the dogs that had retired. So, we have a canine training academy going on right now. Actually had some members from some other organizations there, Caldwell I believe is there and I think Nampa has a representative there. So, the dogs are undergoing their training, which will be completed, oh, probably the end of December, so we will have the two new dogs and, then, the new dog handler with his new partner up and running by the end of December. And that pretty much outlines everything that's going on with the PD. Any questions or things that you have heard about that are going on that I didn't maybe cover? De Weerd: Any questions? Cavener: Madam Mayor? De Weerd: Oh. Sorry. Like who said that? Mr. Cavener. Cavener: Jamie, your thoughts on talented new recruits that are going to be made available. I mean are there -- are there talented people that are out there that we are going to be able to recruit and retain? Leslie: I think so. Based off our current candidate pool it looks like we had a split in what we asked for, so we asked for some certified and noncertified. So, we are at that point in time where our last hiring cycle was all certified officers and so this time we were looking for some noncertified officers as well to kind of bring a balance to the organization. But there are several -- I shouldn't say several. There is like 20 or 25 certified applicants that are definitely very promising and I think our nonapplicant pool is rather large, too, so -- I mean it's like in the hundreds. So, yeah, optimistic that we will be able to fill the -- fill those spots with some qualified individuals. Meridian City Council Workshop November 12, 2014 Page 22 of 43 Cavener: Great. Thank you. De Weerd: Thank you, lieutenant. Niemeyer: Madam Mayor and Members of the Council, thank you for allowing us to do this joint presentation. Happy birthday, Councilman Borton. You look great for 30. With that -- before I start I'm going to be coming back to you in March or April time frame. I have asked to come back about mid year, so I can present a more complete -- as far as a data analyst analysis presentation to you on some of the issues that we are going to talk about today, but I do want to provide you with where we are going for FY - 15, the priorities that we have within our divisions. You can see there on the first page we really broke it down into my office, the operations, planning, the prevention, and, then, the administration support, as well as the public education. The biggest priorities that I have coming up this year are the FY -15 strategic plan. We do have a five year strategic plan that goes through 2016 and we only have one item left on it and so we felt like it was time to update it, instead of just waiting for the one to finish and so we will be doing that this year. To develop a master plan and staffing analysis by January 30th. Obviously, the budget is something we do every year, so it's not a new item, but certainly one that takes up quite a bit of time as we know. We are going to look at bringing in process improvement change management training for the department. This is an area that we have struggled. I just talked to the Mayor about this. She was in Denver on some process improvement training that's very exciting. Kind of where we were leaning as well as a department to look at our processes and how we can evaluate them and look for ways that we can do them better, trying to find waste where we can and be more efficient. So, that's some training we are going to be bringing into the department this year. And, then, our fire engine replacement. That's in process right now. That was an approval in the budget. We are an all Pierce department. We have been for many years. I believe Councilman Bird has been back to the Pierce plant with Chief Anderson. The benefit that we have with Pierce is that they have a local service tech in the area. No other manufacturer does. That's a challenge for us. But we are taking a look at every manufacturer out there. We are doing that analysis to make sure that if we go with Pierce again it's for the right reasons. So, we are doing our due diligence there. And, then, lastly, completion of the strategic plan for the city is a really big deal. I think it's a great move going forward and we have that wrapping up I think in March. As far as operations go, one of the things we need to establish is the battalion swing up program. When we brought those positions on a swing up program allows us to get overtime when needed, try and get it down to the lowest level and that's the firefighter level. Every other position has a swing up program, so we will be looking to establish that. Emergency operations guidelines, standard operating guidelines, those are in process as well and that's going to be about a 12 month process to finalize those and, then, research and analyzing and determining the most appropriate alternative response vehicle program. This has been in the CIP for about four years now. It's something that we are looking at to have a unit that can go out and handle the nonemergent calls, so we are not tying up our critical resources doing so. This is a trend across the fire service in the country, because we recognize we are sending large Meridian City Council Workshop November 12, 2014 Page 23 of 43 apparatus and a lot of people to smoke alarms or smoke detector replacements or repair, things like that. Nonemergency medical calls doing that so don't have to send a large apparatus and full crew to. So, we are exploring options there and we will bring that before you. In planning we are going to implement new RMS software. This is our records management software for incidents. They are very legal bound, if you will. It's what we write our reports on when we go out and treat a patient or when we go out and fight a fire. So, this is a very important move for us to make sure we are getting the right software. Our current software is very clunky. IT has blessed us to move on to something different, because they struggle with trying to deal with the current software. This has been planned for for a while and so we will have a decision on a vendor probably in a month. It is going to take some time working with IT to transfer over old data into the new software and, then, move forward. Develop and adopt and communicate a standard of cover. That's really the response time standard that we are going to be talking about and really developing what that community standard is. And, then, also developing key performance indicators -- the Mayor and I have talked about this as well -- across all divisions within the department and recognizing what those are, so we can, then, report on those monthly and those reports will go to you as well. In prevention, Chief Palmer is putting together new fire inspection software. Again, I'm going to talk about this mid year once this has been established, but I believe that we are going to find efficiencies gained in the amount of time it takes staff to do these reports. This is a web based program and it's live in the field. We also expect better customer feedback on that. So, when we are doing those inspections we can get the feedback right then and there, not wait until we get back to the office and, then, send them an e-mail later with the feedback they need. These are inspection softwares and I think, Councilman Zaremba, to your point a few months ago our engine companies are still going out, they are doing those pre -fire planning inspections, if you will, so they are still out with our business owners, it's just not in a compliance manner, it's more of a friendly manner to look at hazards, makes sure they identify the fire department connections, etcetera. So, that's still going well. Zaremba: I can verify that. In my other hat I'm executive director of the Air Quality Board and we had a visit today from the inspector. Niemeyer: Good. Zaremba: He's coming back in a month, because we have some things we need to correct. Niemeyer: So, he had a smile on when you came? Zaremba: Yes. It was a very pleasant encounter. Niemeyer: Good. Completing all level one and level two inspections. We talked about that the last time I was here. Those are the big ones, the hospitals, the schools, those are mandatory annual inspections. Our level threes are the small businesses and we have been able to get about ten to 15 percent of those. With Joe Bongiorno on now as Meridian City Council Workshop November 12, 2014 Page 24 of 43 a fire inspector we expect to -- our goal is 50 percent in the first year. We will see where we go from there. But certainly we expect to see an increase in improvement there. We are trying to work with the building department to look at our fixed facilities. John McCormick does a great job maintaining facilities. We are trying work with him to become more efficient. We handle our own facilities right now and if you think about it we have five houses, plus garages that are really big and so we think there is a lot of efficiency to be gained there, hopefully some cost savings by using the same vendors, same process and so we are going to be working with building this year to try and get that moved over. And, then, Compliance Engine is something that all fire departments in the valley, minus a few of the smaller ones, have gone to. This is an inspection that is done by the folks that do hood inspections and fire alarm inspections. We don't do those. Those are specialized through the state. But this is a piece of software that's web based again where the business owner can actually go in and view what that inspector looked at and documented and announces his -- his arrival early. There is a lot to it that Chief Palmer is going to bring to you in December, so I'm not going to go into too much detail on it, but I think it's a good thing and the fire departments and the BCA both support it. So, that's been a huge positive I think that's coming. Public education. We have been doing employee CPR classes. We are going to continue that. For FY -15 we are going to look at offering that to our community as well. We think that's a good use of our resources. The city employee classes have been going very well, very well received, and we are going to get Councilman Borton here in one soon. So, we are going to look to expand that to the community and get community CPR out as well. We know we can save lives by doing that. It's one of the most critical things you can do to save a life of a heart attack or a cardiac arrest patient. So, looking forward to that. De Weerd: Chief, will you be participating in the Go Red Week? Niemeyer: I e-mailed Chief Jones today and he has got a nasty cold, so I haven't heard back from him yet. But I know he did make contact with Jessica. He reached out to her on that. De Weerd: And I know last year there was legislation passed that -- with the high schools. Will we be participating in -- in any fashion with the training there? Niemeyer: I don't believe so. The school systems have brought in their own instructors. They haven't reached out to us yet to ask for assistance. If they do we absolutely will. But I know just in my daughter's high school they have their own instructors in the health classes that have come in to do that. It was a great move I believe. The other area that we haven't been able to hit on -- and we know that we need to and that's fall education. Out of our EMS calls falls make up a large percentage of our EMS calls. Typically it's in the elderly but not always. But we know we can do better in getting education out on decluttering homes, clearing walkways, just basic things that folks can do to prevent falls. So, if we can prevent some of those calls from happening that will be a good thing. So, that's one of the areas we are going to focus on. Developing a tracking system to capture all public education interactions. And, then, lastly, our smoke Meridian City Council Workshop November 12, 2014 Page 25 of 43 detector program has been excellent. It's been one that other departments have looked to say how can we do that. We want to continue that and maintain it. We are in a maintenance mode with that, but what we do want to do is enhance our carbon monoxide education. Carbon monoxide continues to be a killer. You still see the headlines and so that's an area we can get more education out to our community and our public. So, that will be a high priority for FY -15. And, then, just a couple things. Administrative support. One of them is one that I know IT is very excited for us to do and that is to clean up our computer drives. Jaycee is over there doing the happy dance. Drives tend to be like rabbits and just magically they multiply when you blink and with drives we tend to put a lot of stuff on those computer drives and pretty soon IT is asking for me tigabytes or terabytes or whatever they need to have more storage. So, we are cleaning that up and looking at duplication. That's more of a process for us. Then moving forward we will keep those drives a little bit cleaner, which will make IT happier. We are also working on a customer service feedback tool. Emily is going to be heading this up. We get a lot of feedback from e-mails and from customer comment cards, but we want to take a more proactive approach in getting feedback from the folks that we see that we respond to. So, we are putting together a program where that questionnaire will go out to a random sampling every month of folks that we have gone on, whether it's a fire call, an EMS call, or just a public service call. Just ask them how we did. We have about four questions we are going to be asking them. Our goal is to have excellent service 90 percent of the time or greater, so we want to make sure we are measuring that and it's one of those key performance indicators we are looking at. The backside are some updates on what we are doing now. We do have the part-time public education assistance that you all approved in the budget. That is posted right now. That will close mid December and we hope to have that person on board the start of January. Our joint municipal firefighter recruit academy, we started with three. Unfortunately, we have to report we are down to two. We did have one that wasn't able to pass the eight week or mid way skills test. They get six opportunities to pass that and, unfortunately, he couldn't get through it. So, we are down to two on that. The two are moving forward. They are going great. They had their first live burn last week that I went and attended and, yeah, they were smiling and very excited to actually get out and put their skills to use. So, that live burn was in Boise. Their graduation is January 5th from 11:00 o'clock to 2:00 o'clock. So, hopefully, you can -- you can put that on your calendar and I will provide a final update at our mid year report. There is going to be some things there, I'm just not ready to say what they are, because we haven't finished yet. But by doing this together we know there is some cost savings that I will be bringing to you in our mid year report. EMS JPA we just had a report on that not too long ago with Darby here. So, again, in the mid year report I will provide you with any new updates as the EMS Joint Powers Agreement continues, but it has proven to be very successful and we are very happy about that. The two other multi -agency collaborative efforts we have been doing -- we have the officer development program. That's taking future company officers and we bring them in -- it's about a four month academy that we put on. It's on their own time, so they are volunteering their time to come in, but what it does it helps prepare them better for their future jobs as company officers if they get through it. I have provided you just a copy -- it's the big colorful spreadsheet here with the agenda for the officer development program. This is Meridian City Council Workshop November 12, 2014 Page 26 of 43 something I'm pretty proud of. When we came in it's something we wanted to do. We started doing this here in Meridian by ourselves and, then, we partnered with our -- our other agencies and now we are doing it together, which is kind of spared some of our resources and costs. Everything from company officer, emergency operations down is what we have always done. We have textbooks. We provide them the textbooks. We cover the textbooks. But everything above that is never covered in preparation for a company officer test. But those are the issues that, really, they are going to face about 60 percent of the time as a company officer. It's the -- it's the interactions with their personnel. It's evaluations. It's discipline. It's budgeting. And we feel that this is a great way to prepare them better as future supervisors in our department. It's been well received and we have seven different agencies participating right now. All of the folks that have gone through it, even though they are dedicating a lot of their own time to it, they have been very pleased with it and very happy with the outcome. So, some we are very excited about. We also just finished an engineer development program. That was with Caldwell, Nampa, Star. Again, both of these programs we are actually obligated in the contract to provide, so if we didn't have these partnerships we would be doing this by ourselves. And so the partnerships has made it a whole lot easier to bring these great programs to our future promotions. We do have a promotional ceremony on December 17th. Certainly want to invite all of you to that. It's at 6:00 p.m. here at the City Council chambers. And, then, response times, I just want to review what our goals are as of right now. The other attachment that I have you can thank Todd, he's taught me how to print off Excel spreadsheets in really small print. Hard to read it. Bird: I was going to say, you had to have Stacy print that out. Niemeyer: So, we will be coming back mid year to provide slides and we will go through that. But just as a reminder what our goals are. The one area that we can affect greatly, the most -- the biggest area we can affect is what's called turnout time. It's the time from when the bell goes off to the time that the wheels roll. And the standard that we have adopted is the national standard and the EMS calls that's 60 seconds. For fire calls that's 90 seconds and for any cross -manned station, like Station One, that's 120 seconds. And so right now for all calls -- we haven't broken it down yet to EMS and fire, we are at about 125 seconds, which is pretty Clang close to the goal. So, we will break that out. We will have a mid year report that will break it out in EMS calls, fire calls, and we will be able to show you where we are at with that performance. Response as far as travel time, we are about 47 seconds over our goal right now with travel. A lot of that is due to road construction, weather, traffic, so we will continue to monitor that and continue to push improvement in that as well. Overtime, that will be a mid year report. I have not forgotten about the wager that Councilman Bird and I have. We are watching that very closely. October wasn't very kind to us. We have got four firefighter vacancies right now. We have two of those vacancies filled with recruits. With that the next academy was going to be in the fall. We are trying to push one for the spring, so we can try and get those two vacancies filled as quickly as we can. We also have three significant injuries of members that are out eight to 12 weeks with significant surgical injuries, so that certainly hampers us. Our vacation time and sick time is right in line with what it -- what it always is. So, with that I will stand for any questions. Meridian City Council Workshop November 12, 2014 Page 27 of 43 Bird: Madam Mayor? De Weerd: Thank you. Mr. Bird. Bird: On the injuries, were they job related or -- Niemeyer: One was. Two were not. Bird: What did we have happen? Niemeyer: We had a dislocated shoulder. We had on off duty knee surgery and I -- Bird: Yeah. I know about that. Niemeyer: -- can't remember the third off the top of my head. De Weerd: Okay. Any other questions from Council? I appreciate this -- Milam: Madam Mayor? De Weerd: Oh. Sorry. Yes, Mrs. Milam. Milam: Mark, on the -- I'm curious on the customer feedback. I have always liked those kind of programs. Do you have any idea how that's going to be set up? I know Emily is working on it, but is it e-mail, mail, what are you thinking? Niemeyer: That's what we are working through. We have examined what others have done, so we are trying to find what's the best way to do it and I don't know if there is just one way to do it. Everybody communicates a little bit differently, so we have looked at e-mail, we have looked at web -based program that we would send them the link and they would offer up their feedback. We have also looked at mailings, which, obviously, costs money, but some folks feel that's the way they do things. So, we are evaluating trying to determine what's the best method to get that feedback from them. De Weerd: You know, I think that the water department uses the customer comment cards and people are really good about returning those and I think on -- even on the customer comment cards it does have a link that they can go on and do it online. Niemeyer: Yeah. De Weerd: So, you might consider that. Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian City Council Workshop November 12, 2014 Page 28 of 43 Bird: I think those customer cards are neat, but the customers that they are working with are under stress at that time, you can give them a card and they are not going to know where it's at. I think Mark's on the right deal of checking out to whether it's -- whether they mail, which would cost more, but probably give the people that -- because when we make a call to them they are not calm and collected, I mean it's -- they are stressed, and that give them time to do it. A lot of people -- especially us older people aren't real -- we don't get onto the technology like young people do and most of our calls are -- De Weerd: Some of us. Bird: -- to older people. So, I think -- I think you're on the -- I think there is one or two ways, like you said, and I think while it costs a little more, I think maybe the mailing of a comment card, like the Mayor said, one of those comments cards, but I think if we give it at the time of service it's just going to get thrown -- people aren't going to even know what it is. Niemeyer: Yeah. That's one thing we talked about. It's a great point. There is some divisions, like our prevention division, that's not under stress, we can hand the card right then and there. With folks that we go to on calls, fires, EMS, you're right, that's the last thing they are going to think about and so the follow up would come later. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Mark, I might also suggest a phone call. Somebody doing a phone call survey. If they sit down and do all of it at once it's not going to take a lot of time. That way you know if you're getting a hold of people. Probably cost less than mailing everybody something and a return address -- you know, envelope, because you want them to -- my point is you want people to send it in or respond, whether they are satisfied or dissatisfied. Unfortunately, a lot of people are only going to respond if they are dissatisfied. And so to kind of even the playing field you really want to make sure you catch everybody. Niemeyer: Good -- good suggestions. I will take that back. De Weerd: It's easy to get addresses. It's more difficult to get phone numbers. Bird: I was going to say, the phone numbers are going to be hard to come by. De Weerd: But we wish you luck. Milam: Yes. Meridian City Council Workshop November 12, 2014 Page 29 of 43 De Weerd: And look forward to hearing what you decide. B. Public Works: FY15 Engineering Capital & Enhancement Plan De Weerd: Okay. Item 7-B is under our Public Works Department. I'll turn this over to Warren. You're not going to go through that whole big thick -- Stewart: Page by page. De Weerd: Right? Stewart: No. I'm not going to do that. Apologize if I don't talk as well as I would like. I have been battling a little bit of a cold. Sometimes it's hard to speak and breathe at the same time. Bird: Understand. Stewart: But this is the fifth year, I think, that we have, essentially, presented a capital improvement plan here at the city of Meridian. So, I just -- many of you have been here for that entire time and, you know, I try to make this a little more brief and brief as we go on. We do have some knew Council members that may not have heard that. I think a Couple of them were here last year when I presented, even though they weren't Council members yet. But I will probably go into just a little bit more detail, so that those that haven't been here before will understand this process, but, don't worry, it's not a long presentation. I don't remember if this thing still has the slide numbers, but not all those slides I'm going to go through, so -- Bird: Just get through a hundred, not two. Stewart: Yeah. No. About five, I think. Bird: Where is Tom? Stewart: So, first of all, I want to thank everybody who helped put this document together. This takes a lot of work and effort from a lot of different people within the Public Works Department and even other departments to try and gather all of this data and put this information together. So, I do want to especially give thanks to my staff and those that helped to put it together. Hopefully it will be informative and helpful. I kind of want to briefly just go through the purpose of this presentation. I won't read all of these, but, obviously, for us it's an opportunity for us to give this document to individuals, especially our City Council members, that helps you guys to, hopefully, understand what our five year plan is with regards to capital improvements throughout the city and it also provides some additional detail. Now, one thing I do want to make mention is we now have a ten year CIP for this sewer division, wastewater. But that's just more of a summary like you will see in the beginning of this document. This is actually -- the five year CIP adds a little bit more detailed information on each project. So, if you have a Meridian City Council Workshop November 12, 2014 Page 30 of 43 question or, you know, concern about a project, you can go to this document and get additional detail and information. So, there is, basically, two phases in the capital planning and, essentially, implementation process. We are only going to cover this planning phase, which is the -- essentially, the project identification, estimating, prioritization, scheduling, and the preparation of this document. Execution, design, and construction and so forth, that's -- you know, that's not the discussion for today. The discussion for the day is, essentially, how we go about preparing this document for you. First thing is project identification. There is a few different ways that we identify projects. A lot of these things come out of the master planning efforts that we do. We try and update those master plans on a five year basis -- every five years. You know, we hire consultants to help us do that and they identify a lot of these projects. Growth is another significant driver to what projects are included. Regulatory requirements, system modeling, we do modeling on the system to determine where we have weaknesses and those weaknesses need to be addressed. Some of it's agency coordination with like ACHD and projects that they are going to be doing. And essentially -- and also infrastructure condition. Oops. Hit the wrong thing. So, on estimating. I'd kind of like to cover this a little bit. There is some factors that go into estimating. Public Works construction is -- is interesting. Some of the projects are fairly straight forward. We know for various different types of water main construction, whether it be out in a green field or whether it be in a city street or so forth what those water main costs approximately are. When it comes to some of the wastewater treatment plant projects, those are rather unique and so finding good information to estimate the cost on those projects is not always easy to come by and we rely a lot on our consulting engineering firms, who are doing this type of work in other places to help us with those cost estimates. We also pull a lot of that cost information out of the master plans, which is, again, prepared by the professionals that we hire to help develop those. We look at industry publications. There is various publications from construction industry and architectural industry that help to provide some information on cost estimations. We also look at current economic trends and conditions, when the project is going to be constructed, so we know whether -- what the weather might be. And also the complexity of the project. But especially when you look at a five year document like this when there is no specific plan or specifications that are developed, it's not always easy to develop those cost estimates and the industry standard is those cost estimates developed on, essentially, ideas or conceptual ideas are -- you try and shoot for somewhere between 20 and 30 percent of what the actual cost will come out. So, some of those challenges to that is -- you know, to getting that correct, is, essentially, the time from the estimate to construction. Even in the first year of this document, the 2015, which you will see, a lot of times we are putting estimates together 18 months ahead of when we plan to go out for construction and in 18 months sometimes the construction contractor availability and economy can change fairly significantly and that can have a real impact on that. Again, unique projects and also the economic variability provide some challenges to these and so we try and update these as these projects roll closer and closer and closer, we will try and refine those numbers and get those more and more accurate. But that does present some challenges. Next one is prioritizing these projects. There is several factors that go into prioritizing a project. Regulatory compliance. Growth meeting growth in the city. Meridian City Council Workshop November 12, 2014 Page 31 of 43 Agency projects. In other words, ACHD project and where they are scheduled and planned. System efficiencies or for savings, sometimes we schedule those if we have had, for instance, some -- some projects that take some lift stations offline, because we can save the upgrades that were necessary with those and also the ongoing operational costs associated with operating those lift stations. So, sometimes those increase the priority. Operational control or safety is another factor. .Infrastructure age and also service level, especially as it relates to fire protection. Scheduling is the next part of that. So, we are, essentially, trying to develop a schedule for the design and bidding and construction phase of all these projects. It also has to take into account just -in -time financing. So, we trying to look down the road and say, okay, how much time is it going to take for us to do this project and over how many years are we going to have to plan the financials for this particular project and -- but that can be a little tricky as well, but we are getting better and better at that I think. And, then, finally, it comes to the document preparation. We take all of that information -- I think I skipped over one in there. Maybe it was in sort of the prioritization, but we also have one of the forms in here where we actually go through and we rank and rate each project according to its impact on customer service and so forth and so you will see that in the document. But we take all that information and we assemble it together and we put together this document, which we refresh every year. It's just an informative document for you. We don't ask you to adopt it, because, obviously, you can't do that, because it has financial obligations associated with it. You do that on your annual budget process. We use this piece of information here to help us develop the enhancements that we provide every year during the budget process. So, hopefully, that gives you some idea of what goes into our preparation of the document and also I would stand at this point for any questions that you might have on this year's CIP. Bird: Council, any questions for Warren? Borton: Mr. Vice-president? Bird: Mr. Borton. Borton: Warren, can you give me the -- kind of the quick explanation of depreciation funded versus capital funded? I didn't know that distinction. Stewart: Yeah. So, essentially, right at this time it doesn't mean anything, other than, essentially, we are tracking that, because we don't do true depreciation funding within the city. But one of the things that we try to do in this document is identify those projects that if we did true depreciation funding or depreciation financing those projects would be eligible for that type of funding. So, they are, essentially, projects that would be eligible for depreciation funding if we did depreciation funding, looking down the road to the time when we may do that kind of effort. Borton: Okay. Meridian City Council Workshop November 12, 2014 Page 32 of 43 Stewart: So, it's helpful for us. It, essentially, identifies to you what kinds of projects or which projects would be eligible for that type of funding if we did it that way. Borton: Okay. Follow up? Bird: Go ahead, Mr. Borton Borton: Is that done by Public Works or by Finance? That distinction. Stewart: That distinction is done by Public Works. At this point. Because this project -- or this document here is developed, essentially, by Public Works specifically through the engineering department. So, we identify that. It's, basically, for us right now to sort of say, okay, let's start keeping track of what we think -- what projects we think would be depreciation eligible and we will identify that. At some point we believe that will become helpful in -- that we have on that topic. Borton: Okay. Thank you. Bird: Any other questions, Council? I have got a couple for you, Warren. Stewart: Sure. Bird: On our last five year one, what percent did we complete or get started? Do you have any idea? Of our capital improvements that we had planned? Stewart: As far as the 2014 capital improvements? Bird: Well, no, the ones we had from 2000 --1 think it was from 2010 or 2009 to 2000 -- the five year plan -- the last five year plan. And I know I'm -- Stewart: Go ahead. Bird: -- that you don't -- that you weren't here I don't think all that time, but -- Stewart: Well, I have been here for every one of these documents that have ever been done. That started after -- essentially the year after I started with the city. Bird: But the other five year plans that -- the capital improvement stuff, do you have any -- have we done 50 percent of them, completed 50 percent and started another ten percent or 20 percent? Have any idea? Stewart: I don't have the statistics. Bird: Okay. Meridian City Council Workshop November 12, 2014 Page 33 of 43 Stewart: My guess is that if you went back and you looked at the 2010 CIP and we looked at the number of projects that were completed out of that, it would be much more significant than 50 percent. Bird: I knew it would be. I just threw that out. Stewart: Part of the issue is as you go forward there is some projects that we have identified five years out from now that at -- we will learn more in the next three or four years. Some of those projects will actually fall off and we will decide, you know, that one may not be necessary and they will drop out of the CIP. The vice -versa also happens. Somewhere in the next four years I'm sure there are projects that will pop up in the CIP that we have not brought in there now, because there will be issues that will come up that we have to address that we just don't know about at this point. So, I couldn't -- you know, with those things in mind I couldn't really tell you what that number is, but my, you know, gut feeling is that it's -- it's a fairly high percentage overall. They don't -- not a lot of projects fall out and a lot of new ones come in, but -- but I don't have the statistics. Bird: And I appreciate that, because -- and you guys do do it. And one other follow-up question. I know the costing of these projects is being done by your consultants mostly; right? Stewart: Much of it is. Certainly on the significant projects. Bird: I know some of it -- in our day we -- when we'd go back ten years to see what -- like in the glass business how much it cost a square foot in 1990 compared to 1992, so in 2000 we had a pretty good idea of the project would be -- in 2000 what it was going to cost over the average. Is there any way we can do that? Because, to be truthful with you, I can't think of a single big project the last two years that haven't had an add addendum or an add -- change order -- change order come back for a budget amendment is what I'm trying to get across. Stewart: Councilman Bird, Councilmen, we have had a lot of projects. In fact, we haven't had to do -- most of the projects we don't have to do budget amendments on. Some projects we have to do change orders on, but we have had several projects we haven't had to do change orders on. I can think of several of them this year that we had deductive change orders, where we actually had costs that came in lower than the contract that was originally let. So, we have a, you know, variety that come from a lot of different places. Most of the time the change orders that come in are not a result of, you know, essentially, estimates that are out of line or whatever the case may be, unfortunately, to coin a phrase that a consultant of ours often uses -- and Kyle will get a kick out of this -- we so have a discovery environment. Most of the work that we do is underground. You can't go out and look at it. You cannot see what you don't -- what's under there. And in some situations we know that information prior fairly well. If you're talking about a brand new development out in, you know, green field conditions is you're not likely to run into a whole lot of surprises. You start working in the downtown corridor Meridian City Council Workshop November 12, 2014 Page 34 of 43 or you start working out at the wastewater treatment plant where things were built 40, 50, 60, even 70 years ago, when records weren't kept -- Bird: We haven't been out there that long. Stewart: Some of the downtown stuff has. Bird: Oh, yeah. But not out at the wastewater. Stewart: Those things that we constantly run into that we simply do not know and could not anticipate. Even site conditions, soil conditions, vary across a single site. So, you will have some situations where we can go out and drill a test hole and the test hole says, you know what, you're not going to encounter poor soil conditions and that will work for a hundred feet of line and, then, low and behold, the next hundred feet that -- that's not even the same and we run into the soil conditions that are dramatically different than -- and we have to make changes as a result of that. We can make some pretty good estimates on certain types of projects, because those numbers and that information are well known. When you start talking about a IFAS project out at the wastewater treatment plant, there might be one other project like that in the state of Idaho that's ever been done. So, coming up with good estimates on that is not as easy as going to, you know, square footage costs from past projects. So, hopefully, that answers your question. Bird: I understand. Thanks, Warren. Appreciate it. You can have it back. I think that's it. De Weerd: Okay. Any other questions? Stewart: Thank you. C. Program Year 2013 Community Development Block Grant (CDBG) Action Plan Amendment De Weerd: Thank you, Warren. Item 7-C is under our Community Development office. Hood: Good afternoon, Madam Mayor, Members of the Council. It's my pleasure to introduce to you Sean Kelly. Sean actually started with us this last summer as an intern and he is now our CDBG administrator, taking over for Lori Den Hartog. Lori left us in late August and Shawn has filled those shoes nicely so far. He is a quick study and a great asset to -- to Community Development. So, before I turn the mike over to him fully, I just wanted to let you know of a couple other housekeeping items. You may or may not know, but Kristy Vigil is no longer in Community Development, in Planning. She has moved up to the third floor, part of Dave Tiede's team now. De Weerd: Did you hear that? Moved up in the world. Meridian City Council Workshop November 12, 2014 Page 35 of 43 Hood: I didn't say in the world, just in the building, so -- so, we have a vacancy right now. Assistant planner right now is currently open in our department. And, then, Justin Lucas is actually leaving us. This Friday is going to be his last day. So, that position is also going to be open here after the first of the week, so -- with that I just wanted to kind of give you a heads up on those couple of things and I will turn it over to Sean. So, thank you. De Weerd: Thank you. And I will say that just on behalf of Justin, Justin is going back to Ada County Highway District as their planning manager. It's -- it's a nice move up for him. Justin certainly was a great asset for our city and we certainly want to wish him well and just extend our appreciation to what he has been able to do as he's been with the city with our heartfelt thanks. Bird: Amen. De Weerd: So, thank you, Sean. We appreciate this is your inaugural presentation. Kelly: Indeed, Madam Mayor. Madam Mayor, Members of the Council, just a little bit of back story on me, so that you're aware. I might look a little bit old to be an intern with planning over the summer. I am a Gen Xer and that actually came from -- I'm a retired army sergeant first class. Disability retired in 2009. Had to find a new career, because killing Bagdaddies and those types of things don't really translate well to CDBG. De Weerd: We just thought that working in community development ages you rapidly. Kelly: It could have been that, Madam Mayor. De Weerd: Oh. There you go. Kelly: But thank you for that. De Weerd: Thank you for being here. Kelly: Absolutely. Madam Mayor, Members of Council, this is -- you should have had a memo. That memo should have elucidated on the issues of the Centennial Park ADA restroom and the issues that we had with that. I tried to put this into one slide, which is pretty much a summary of what that memorandum was, to bring your attention to a couple of key points. The funds that we have available are the obligated funds from prior years. We do have funds every year that tend to move to next year and we need to spend those funds in the year that they are spent. This is a 2000 year -- or season -- project year 2013 project. This is 2011 funds that we are planning on using for that. We have consulted with HUD. HUD has said that this is an appropriate and authorized increase in use of these funds. This is a minor amendment, which means it does not trigger our citizen participation plan. That means we don't have to go through the 50 days citizen participation process, the public process, and we have a resolution that's already been drafted. We did this very quickly and that's ready for your approval next Meridian City Council Workshop November 12, 2014 Page 36 of 43 week on a consent agenda if you do approve this and staff is recommending approval. And I will stand for any questions. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Sean, is -- is any of this money the money that MDC turned back for -- for fagade over at the rec -- city community center? Kelly: Madam Mayor, Councilman Bird, I think that this money is left over from admin from 2011. 1 can -- I can check on that. I don't have those numbers. I have the actual -- Bird: Well, they returned that back and I -- they were going to use it to do the facade or something on the community center over there and I would have no problem with that -- that 7,000 taken there. I think this is great. It's got to be done and as long as the boys from the fund don't have no problem with it, I'm for it a hundred percent. Kelly: Madam Mayor, Councilman Bird, that money that we are talking about from the MDC project, I think most of that was actually the Idaho sidewalks project that we have actually planned now and I think that's where they got leverage to put that into the 2015. Bird: I think you're right. Cavener: Madam Mayor? De Weerd: Yes, Mr. Cavener Cavener: A couple just quick comments. Sean, welcome aboard. Thanks for your service. We are happy to have you here. Appreciate you doing your due diligence on this and making sure that -- that these funds were appropriate. I think it's important to -- I know Councilman Bird and myself often get hesitant when we start going into these projects about if it's going to trip Davis -Bacon wages and I appreciate you looking into assure that that's not going to happen and I just want to thank you for reaching out and making confirmation that this qualifies for the CDBG program. So, no questions, just more of a comment. Appreciate your hard work. De Weerd: Thank you. Any other comments? Questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Seeing no additional questions or comments, I assume we need a vote to approve this amendment? Meridian City Council Workshop November 12, 2014 Page 37 of 43 Bird: You mean to bring the resolution forward? Cavener: So, we don't need to vote on anything tonight. Okay. Never mind, then. De Weerd: Okay. Thank you. Kelly: Thank you, Madam Mayor, Council. Bird: Thank you. D. City Council Liaison/Committee Updates De Weerd: Okay. Under 7-D, Council, we will start with Mr. Zaremba and would appreciate any updates to the Council that you have on your various activities with representatives for the city. Zaremba: Thank you, Madam Mayor. The most activity that is out of the ordinary is probably at Valley Regional Transit where the -- the committee to design a potential Meridian bus service is active. We do expect to be able to come before this Council probably end of February, early March, to discuss budget implications and anything that we may need to do and get some direction from the Council of how -- how we proceed at that time, but we do hope to have a plan. The Saturday service is being used. I learned some days better than others. It does have its ups and downs. It's not necessarily all unaccompanied youth. There are quite a few families that are using it and of those that know about it's well received and we often hear the comments how do you get more people to -- to know about this and that's always the challenge. But we are making progress on -- on planning the next step and preparing to come before the Council, as I say, late February, early March, and see if we are going to take a next step. That will be the discussion. De Weerd: And just a special note. It is the Saturday fun bus not this -- was it this last Saturday? Time sure flies. We had I think 26 MYAC'ers riding the fun bus and I don't know if you have seen the video that one of the members put together, but -- so, if you haven't you really need to take a look at it. Zaremba: I have not. Where would that be? De Weerd: We will send it to you. Zaremba: Cool. De Weerd: Okay. Mr. Borton. Borton: Madam Mayor, I don't have anything probably too new or substantive to provide you. You have heard from Public Works and what they are undergoing. I'm meeting Meridian City Council Workshop November 12, 2014 Page 38 of 43 with Finance I believe the week of the 24th of November to circle back on some of the budget discussions and maybe some process improvements to line out for the spring that might help next year go even better. De Weerd: And I will thank all of the Council Members. They have each attended one of the director meetings and given feedback on their thoughts in making that budget process better, so thank you. Mr. Bird. Bird: Madam Mayor. First of all, MDC, which I'm a member of, they give their presentation today, so I don't need to add anything to that. My attorney office keeps doing their good job as usual and Bill and Ted and Emily and Mrs. Pogue and the chief one Michelle, do a great job for us and get everything done on time and our police department, you already got a report on some of that, but I went out and looked at the buildings the other day by myself and walked around. We are getting a beautiful job out there and it's -- a lot of it's thanks to Lieutenant Leslie and we continue to be the best law enforcement department in the state of Idaho, if not the United States in my book. Thank you guys, all your employees. De Weerd: Mrs. Milam. Milam: I have a three page report for the fire department. Oh, wait. Mark already covered that. So, HR, they have been working on open enrollment. They are working on reviews and merit and they had a -- their off-site to review priorities for next year. The arts commission -- we held a special meeting last week to select artists for the gallery for 2015. They didn't -- some amazing artwork also we work also. But there were not enough entries to fill the year, so Dwight Williams is working on that, if anybody knows somebody they think would be a good asset for a gallery showing next year, get in touch with Dwight Williams. I think we should also challenge our youth member to see if we can do a youth exhibit or we even work with the school district on the -- the program they already have and see if they want to put it on display here as well. Milam: Madam Mayor, a youth member is coordinating a month with -- De Weerd: Very good. Milam: She's at Renaissance and it's her school or possibly collaborating -- yeah, different -- other high schools, but she's kind of taken that project on. It's really awesome. But there is still room for -- De Weerd: Very good. Thank you. Cavener: Just a couple brief points to note. Last week in the Parks Department they celebrated the ribbon cutting for Eighth Street Park. I was able to attend and I know a few of you all were able to attend. I'm excited to have that park officially reopened. In Meridian City Council Workshop November 12, 2014 Page 39 of 43 addition, while not officially open, the tennis courts at Settlers are finished up and according to Steve are already being used heavily. De Weerd: Yes, they are. Cavener: And I think they are going to wait in light of the temperature condition, we will wait to have a ribbon cutting in the spring when we can go out and actually enjoy a game. Caleb stole a little bit of my thunder, but Kristy Vigil has moved up to IT and I think that is a -- a huge asset to the IT department. A loss for community development, but, you know, IT touches our employees lives more than probably any other department and she is a great asset to the city and to the department and I know that IT is lucky to have her. De Weerd: Thank you so much. We are appreciate your -- your reports. And I just wanted to say that I appreciated the opportunity to travel to Denver and attend the Peak Academy where we did an extensive training in LEAN and learning more about tools to identify and eliminate waste to reduce redundancies and find better efficiencies. We are bringing back the tools that we learned and deploying them first in Public Works. Public Works will be our guinea pig. They are already using some of these tools and so we saw that as the best way to integrate that into city practices. It was extremely interesting and helpful, really stressed a process that I have already discussed with several of our department directors. They have all expressed interest and intrigue as to how they can learn from many of the things that we learned about at the Peak Academy. So, if -- if you want to know more I have an abundance of information and a lot of examples as to how the ringing approach really has been utilized in other communities. It's just catching on, but it's -- there is a lot that can be done in improving our processes. So -- so, thank you again for your department reports. We have already heard 7-E. F. Amended onto the agenda: Parks Department: Recreational Pathway Easement — Cottonwood Development for Vicenza Estates G. Amended onto the agenda: Public Works Development: Water Main Easement — Cottonwood Development for Vicenza Estates De Weerd: 7-F and G were added to the agenda. This was requested to be put on by myself through the process and I would like to -- to make a special call out to Michelle in the attorney's office. She really showed how walking it through the process and getting it taken care of was greatly appreciated. So, if you will, please, extend my appreciation to Michelle. Nary: I will do that. Meridian City Council Workshop November 12, 2014 Page 40 of 43 De Weerd: Thank you. So, do we need to discuss this or this was just put in this place because it was new? Nary: Madam Mayor, Member of the Council, I think if you wanted to I think Jay is here from parks and planning, but, basically, these were fairly routine easements. There was some discrepancy as to how long we had been -- had them in the city and why and all that. We had some contacts with the property owner on Friday, so it was after the deadline, so that's why it didn't make the agenda initially when we became aware of it. We did process it as quickly as possible. I think they are a fairly routine item. I don't know that there is any -- anything unique about them, but he wanted to get them done quickly for a variety of reasons and it wasn't a problem to add it, so we were okay with that. De Weerd: Thank you, Bill. Anything? Bird: I have nothing, Mayor. De Weerd: Okay. I would entertain any motion. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I move that we approve the recreational pathway easement for Cottonwood Development for the Vicenza Estates. Zaremba: Second. De Weerd: I have a motion and a second to approve Item 7-F. Any discussion from Council? Bird: I have none. De Weerd: Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes: MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Item 7-G. Bird: Madam Mayor? Meridian City Council Workshop November 12, 2014 Page 41 of 43 De Weerd: Mr. Bird. Bird: I move that we approve the easement for a water main easement at Cottonwood Development with Vicenza Estates. Cavener: Second. De Weerd: I have a motion and a second to approve Item 7-G. Madam Clerk. Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 8: Ordinances A. Ordinance No. 14-1629: An Ordinance (AZ 12-013 Locust Grove Water Reservoir #2) for Annexation and Rezone of a Parcel of Land Located in the NW 1/4 of the NW 1/4 of Section 29, Township 3, Range 1 East, Boise Meridian, Ada County, Idaho and Determining the Land Use Zoning Designation Classification of Said Lands from RUT to R-4 (Low Density Residential District) in the Meridian City Code; and Providing an Effective Date De Weerd: Item 7-A is Ordinance 14-1629. Madam Clerk, will you, please, read that by title only. Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 14-1629, an Ordinance AZ 12-013, Locust Grove Water Reservoir No. 2 for annexation and rezone of a parcel of land located in the northwest one quarter of the northwest one quarter of Section 29, Township 3 North, Range 1 East, Boise meridian, Ada County, Idaho, as described in Attachment A, and annexing certain lands and territories situated in Ada County, Idaho, and adjacent and contiguous to the corporate limits of the city of Meridian, as requested by the City of Meridian, establishing and determining the land use zoning classification of said land from RUT to R-4, Low Density Residential District, in the Meridian City Code, providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as required by law, and providing for a summary of the ordinance and providing for a waiver of the reading rules and providing an effective date. De Weerd: You have heard this ordinance read by title. Is there anyone who would like to hear it read in its entirety? Frank says no. Meridian City Council Workshop November 12, 2014 Page 42 of 43 Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Seeing none, I move that we approve Ordinance No. 14-1629 with suspension of rules. Bird: Second. De Weerd: I have a motion and a second to approve Item 8-A. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. B. Ordinance No. 14-1630: An Ordinance (RZ 14-004 — Citadel II Self Storage Facility) For The Re -Zone Of A Parcel Of Land Located In The SW Y4 Of Section 21, Township 3 North, Range 1 East, Boise Meridian, City Of Meridian, Ada County Idaho; Establishing And Determining The Land Use Zoning Classification Of R-4 (Low Density Residential) Zoning District To C -C (Community Business) Zoning District In The Meridian City Code; And Providing An Effective Date De Weerd: Item 8-B is Ordinance 14-1630. Madam Clerk, will you read that by title only. Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 14-1630, an Ordinance AZ 14-004, Citadel II Self -Storage Facility, for the rezone of a parcel of land located in the southwest one quarter of Section 21, Township 3 North, Range 1 East, Boise meridian, City of Meridian, Ada County, Idaho, establishing and determining the land use zoning classification of R-4 Low Density Residential Zoning District to C -C, Community Business Zoning District in the Meridian City Code, providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder and the Idaho State Tax Commission as required by law and providing for a summary of the ordinance and providing for a waiver of the reading rules and providing an effective date. De Weerd: You have heard this item read by title only. Any interest in hearing it read? No? Milam: Madam Mayor? Meridian City Council Workshop November 12, 2014 Page 43 of 43 De Weerd: Mrs. Milam. Milam: I move that we approve Ordinance No. 14-1630 with suspension of rules. Bird: Second. De Weerd: I have a motion and a second to approve Item 8-B. Madam Clerk will you call roll. Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 9: Future Meeting Topics De Weerd: Item 9 is Future Meeting Topics. Council, any items for future agendas? Bird: I have none. De Weerd: Okay. Seeing none. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we adjourn. Milam: Second. De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5:05 P.M. LE OF THESE PROCEEDINGS) MAYOR MY De WEERD DATE APPROVED ATTEST: "7E�au,&,.rz � HOLMAN, CITY CLE 4SC VI LJ 11;o ,o"7 r. SEAL rF��iue lnr+s`4� y Meridian City Council Meeting DATE: November 12, 2014 ITEM TITLE: APPROVE MINUTES ITEM NUMBER: PROJECT NUMBER: Approve Minutes of October 28, 2014 City Council Meeting MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Workshop October 28, 2014 A meeting of the Meridian City Council was called to order at 6:10 p.m., Tuesday, October 28, 2014, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Charlie Rountree, David Zaremba Joe Borton, Genesis Milam and Luke Cavener. Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Kyle Radek, Sherwood, Michael de St. Germain, Mark Niemeyer, and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Genesis Milam _X_ Lucas Cavener W X Mayor Tammy de eerd De Weerd: I'd like to welcome you all to our City Council meeting. For the record it is Tuesday, October 28th. It's 6:00 p.m. I will just for the record -- we have an Executive Session at the beginning of our agenda. These are not open to the public, but we anticipate it will last 30 minutes. So, apologize for that. I will start tonight's meeting with roll call attendance, Madam Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is our Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by De Weerd: We do not have anyone to lead us in the community invocation. Item 4: Adoption of the Agenda De Weerd: So, we will move to Item No. 4, adoption of the agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: A couple additions to the agenda. Item 9-A, the resolution number is 14- 1028. Under nine we are going to be adding D under Community Development, and Meridian City Council October 28, 2014 Page 2 of 33 that would be sewer and water easements for the Volterra Heights Subdivision No. 1. And on Item 10, the ordinance number is 14-1627. With those additions, Madam Mayor, I move that we approve the agenda. Bird: Second. De Weerd: I have a motion and a second to adopt the agenda as stated. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Executive Session Per Idaho State Code 67-2345 (1)(d)(0: (d) To Consider Records that are Exempt from Disclosure as Provided in Chapter 3, Title 9, Idaho Code; AND (f) To Consider and Advise Its Legal Representatives in Pending Litigation De Weerd: Item 5 -- or four. Sorry. I'm trying to rush this. Oh, it is Item 5. Gee. How about that. Item 5 is the Executive Session. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(d) and (1)(f). Rountree: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (6:02 p.m. to 6:35 p.m.) Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we come out of Executive Session and let it be shown that no decisions were made. Meridian City Council October 28, 2014 Page 3 of 33 Milam: Second. De Weerd: I have a motion and a second to come out of Executive Session. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 6: Consent Agenda A. Approve Minutes of October 14, 2014 City Council Workshop Meeting B. Approval of Change Order 1 to Task Order 10480 for "Water Division Facilities Assessment" to JUB Engineers in the Not - To -Exceed amount of $15,000.00 C. Approval of Award of Bid and Agreement to ALTA CONSTRUCTION, INC for the "Waterline Replacement — Lynhurst PI to W Penwood Dr to End" project for a Not -To - Exceed amount of $61,798.00 D. Approval of Award of RFP and Agreement to Greenplay, LLC for "PARKS AND RECREATION MASTER PLANNING SERVICES" project for the Not -To -Exceed amount of $134,990.00 E. Development Agreement for Approval: AZ 14-007 Sugarman Subdivision by George Sugarman Located 1450 W. Ustick Road Request: Annexation and Zoning of 5.04 Acres of Land with a C -C Zoning District F. Development Agreement for Approval: MDA 14-008 Chinden and Linder Crossing Subdivision by LEI Engineers Located Northwest Corner of Chinden Boulevard and N. Linder Road Request: Terminate the Three (3)Development Agreements Governing the Site AND Enter into a new DA for the Purpose of Attaching a new Concept Plan and new Provisions Relevant to the Proposed Chinden and Linder Crossing Subdivision G. Findings of Fact, Conclusions of Law for Approval: AP 14-002 Polaris Pre -School at Fairview Lakes by Fairview Lakes, LLC Located 950 E. Fairview Avenue Request: City Council Review of the Planning and Zoning Commission's Decision on CUP 14-010 (Condition #1.4d) Pertaining to the Parking Lot Design Meridian City Council October 28, 2014 Page 4 of 33 De Weerd: Mr. Rountree is not here for that vote for the record. Item 6 is our Consent Agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move that we approve the Consent Agenda as published and for the Mayor to sign and the Clerk to attest. Cavener: Second. Milam: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. Item 7: Community Items/Presentations A. Continued from October 21, 2014: Annual Golf Course Update De Weerd: Item 7 is continued from October 21st. Who do I turn this over to? Mr. Nary? Nary: Madam Mayor, Members of the Council, I think the Council left it with a couple things and one was they had directed a discussion -- or direction from legal in regards to the lease and all I can tell you in reviewing the lease, as we discussed last week, there are provisions in the lease that equipment is not -- equipment is the responsibility of the tenant and the lessee. So, that was one question that was brought up. I think Mr. Oaas had some responses to some of the conversation last week, but I think the general gist of the conversation that we left it last week was does the lease give us some guidance as to what are capital improvements and didn't specifically define those in the lease. They are generally defined as, essentially, improvements to the physical property of the location of the tenant and, again, in our lease specifically equipment and appliances and such were excluded from consideration, they are the responsibility of the tenant. But there is the flexibility the Council can consider that depending on the value and the amount and I think that's sort of where we left it last week is I think an opportunity to be heard back from the tenant about the request. Meridian City Council October 28, 2014 Page 5 of 33 De Weerd: So, I'm assuming we wanted to hear back from the tenant. Nary: Yes. De Weerd: And I apologize coming in in the middle of this discussion, but -- Zaremba: We missed you last week. Milam: Yeah, we did. De Weerd: I know. I keep missing the opportunity to break a tie. If you will, please, state for the record your name, please, and your address. Oaas: My name is Erik Oaas. My address is 314 South 6th in Boise and, Madam Mayor, City Council, I appreciate the opportunity to appear before you again tonight and look forward to coming to a positive resolution with regard to the issue of the waiver of the lease payment and what -- what entails capital -- a capital improvement and what doesn't. I think just very briefly, because I know your time is -- is at a premium, but very briefly, I think the one item that I think is probably the most important - at least in my in my estimation is most important to both you as the landlord and owners of the real , and us as the lessor, is how -- how are we doing property of the Lakeview Golf Course with your asset. How are we -- how are we operating the golf course. Are we operating -- excuse me -- are we operating the golf course in a way and a manner that you feel is appropriate and is supportive for yourlong-term personal feeling -- andfor I thinkthis that I speak n this asset of the community. My - Y P behalf of our whole team -- is that we are doing an exceptional job. The golf course, by all estimates -- by all estimation and any reasonable person looking at the golf course and the facilities would be able to -- to attest to the fact that the golf course is in better condition today than it has been ever and including the facilities of the golf course, you know, as well as the golf course itself. If we -- if we don't do the golf course right we don't do anything right. But from the perspective of the course itself, we have had comments over and over again about how incredibly beautiful it is, how well the course plays, how incredibly amazing the greens are and that's really the foundation and why do I say that why do I say that - that I believe that -- that this is true? Well, let's see, of examples. This year we had the Meridian High this -- I will just give you a couple golf course and it was a huge success. It used to be School class reunion event at the held at here in th and they wehe just if course pleased with (what happened. ley. They held it at -- at Lakeview this year De Weerd: Mr. Oaas, I -- you know, I'm sorry to interrupt you, but I -- from what I understand this is really about your request. I don't think anyone takes issue with the statement that the golf course is in great condition. It's more on the request that we ren't capital items and they have little to do with the have in front of us and that those a capital plan that you submitted when we went into a lease agreement. So, I think what this Council is asking is in your opinion why you think that these qualify as expenditures that warrant waiving the 6,000 dollars. Meridian City Council October 28, 2014 Page 6 of 33 Oaas: Sure. De Weerd: So, if I can focus you on that. Oaas: Sure. Absolutely. De Weerd: But I will -- I will say for the record I agree with you on the condition of the course. Oaas: Thank you. De Weerd: And I would compliment your staff, because it does look very good. Oaas: Yeah. Thank you, Madam Mayor. With regard to the capital items that we have proposed for this year, I understand the Council's concern from last -- last week and understand the Council's questions. I think from our perspective there really are two issues. One is the fact that we -- we had discussed with the Council -- when we put our seven year plan together we had discussed with the Council the -- the additional golf carts would be -- would be part of the seven year plan and from our perspective'if they were replacements only, then, I would certainly agree that -- that they should not be part of a new capital expenditure. But in this case if -- if, in fact, we can -- we demonstrate that we have expended the funds necessary for the five golf carts that I -- that we have been talking about, we would request that that would be considered. And, then, secondly, we would request that because the -- the items on the seven year plan are substantial in nature and -- for example, the -- just the rebuild of the number nine green, the estimate is anywhere from 15 to 25 thousand and from our perspective these are the kinds of things that we want to do and we will continue to do. What we would request that the Council consider carrying over from one year to the next when there are major expenditures, such as -- as the expected expenditure on number nine. Those would be the only two points that I would like the Council to consider. De Weerd: Okay. Oaas: And I'm open for questions. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Erik, I -- checking around and everything, I couldn't find anybody that could tell me whether it's replacement or new -- a golf cart was capital improvement. But, anyway, how many did you -- how many new ones did you add to your fleet this year? This year. Oaas: Councilman Bird, we are -- we have not added any. Meridian City Council October 28, 2014 Page 7 of 33 Bird: Okay. So, what we are talking about is from September -- or October 1st, 2013, to September 30th, 2014. Right? Oaas: That's correct. Bird: Okay. So, we have -- we have not purchased any of the golf carts. Oaas: That's correct. Bird: While you believe it is capital, I don't, but that's neither -- we don't have to argue about it this year, because you didn't purchase any. Right? Oaas: That's correct. Bird: Okay. Everybody I have talked to the course is as good as it has ever been and I appreciate that and we as landowners expect the course and the running of it to be right. We -- we shouldn't tell -- in my opinion we don't need to be telling you how to run your golf course. But we do want us to see our assets maintained and kept up. But this is on a year-to-year deal, so I think -- I don't see any capital improvements from October 1st, 2013, to September 30th that I would call a capital improvement, so while I know that I voted last week, I have got to -- this week I have got to vote that we receive the 6,000 in rent for this year. Oaas: Thank you, Councilman Bird. De Weerd: Any other questions for Mr. Oaas? Oaas: Madam Mayor, could I just respond just very briefly? And, Councilman Bird, you're -- you're correct, the only -- I guess the only question that I would have is that if we had any knowledge that -- that the capital items that we submitted this year would not be considered capital, we would have shifted our dollars maybe in a different direction and -- you know, and acquired the golf carts prior to October 1st of this year, so -- De Weerd: But, Erik, I mean the conversation's always been that it was pre -approved and so those items were never discussed or you would have heard from the golf committee that those items aren't capital. The only thing that we have ever discussed at the golf committee meeting -- and I wasn't at -- this fall, have been improvements to the land, which is a capital improvement, and conversations to the carts and that's not what you have in your letter. So, I guess we need to maybe get back to the basics of the lease in terms of having the discussion so you know what is qualified and what isn't. Oaas: Sure. De Weerd: And if you would like us to call -- to convene the golf course committee again and have that discussion on what constitutes the capital expenditures, we Meridian City Council October 28, 2014 Page 8 of 33 certainly can do that and I know you have a very eager committee that is very receptive to coming together and having those conversations. So, certainly I will put that on the table to offer in moving forward to help with that qualification and conversation, Oaas: Madam Mayor, thank you. I don't think it's necessary. Again, it's just -- it's just the direction that I -- I walked away from -- from the golf course focus committee was maybe a little bit different. But I understand completely. I would only request, then, that the Council consider carrying over when there are substantial expenditures -- that, essentially, that the Council consider carrying those dollars forward, so that -- so that in the case of the -- the rebuild of the number nine green, that if we -- if we spend substantial dollars, which we will, that that be considered in future -- you know, in a future year as well. De Weerd: And, Council, what I would recommend, if -- if you would want to at least consider that, is bringing it to the golf course committee and having the conversation there and bringing a recommendation back, if -- if that is appropriate. And I guess I would ask Mr. Rountree what your thoughts are on that, since you're the unofficial chair or official -- I just made you official. Rountree: The unofficial chair of the focus group, uh? De Weerd: Yeah. Rountree: I think considering that as an amendment to the agreement is something that the focus group should look at. Particularly if we are talking about big expenses, because that's what we want anyway. So, how do we -- how do we give an incentive to get them done, as opposed to just small increments and the question about what is capital, which has been a problem from the get go. I would suggest that, yeah, that's an item that we put on our next agenda for discussion. I would also like to see a statement of what is and what isn't capital expense, so Erik knows and we know. I would also like to reinforce the contract language that indicates that there is a pre -exposure and preapproval of any capital expenditure, so if you're proposing to do something it gets brought to the city and, then, you get the feedback that it is or is not a capital expenditure, so we don't go through this. Having said that, if that happens, then, there are provisions in the agreement that we don't necessarily have to go through the request for a waiver, we have already documented it. So, that would be easier for all of us. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: To Councilman Rountree's point, what might be helpful to that committee is -- to put something on Mr. Nary's plate is to craft language with Mr. Oaas that -- that starts off articulating some of those points. In particular, you know, the scope of what everyone --what we think we mean by capital improvement is that property which is and Meridian City Council October 28, 2014 Page 9 of 33 will remain owned by the city and there is probably a more clear way to articulate that, but it's not, you know, tables and chairs and fryers and carts and things of that nature, because we are not going to own it, we are not going to keep it, you're going to possess it. So, that might -- rather than have the committee try and articulate that definition is have the two of you try and do that and bring that -- De Weerd: In advance. Borton: -- to the committee. Nary: Yes. Borton: And, then, the comment. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I like the idea of having the committee weigh in on all of these subjects. I think the Mayor and this Council and previous Councils have been very good about having commissions and committees provide us with support and information and recommendations and I like that process and I think it's appropriate in this case as well. I would comment a little bit further. We don't necessarily need to invent by opinion what is capital and what isn't. The IRS has some pretty clear definitions of it and I suspect that if we just had an accountant look that up and I don't know whether there is an accountant on the golf course committee or not, but -- De Weerd: We can all act like one. Zaremba: Yeah. We try. But we don't need to formulate opinions about that, there are IRS rules about what's capital and what isn't. My recollection is it's things that are permanently affixed to either the building or the grounds, not things that are movable, but somebody could look that up in the IRS code and we would have an actual answer and I would prefer that. Oaas: Councilman Zaremba, thank you for your comments. I think rather than going that far, I think the conversations that Mr. Nary and I have on the topic I think would be very helpful. A capital asset, even by definition in financial accounting, is an asset with a useful life of more than a year and it's not purchased in the ordinary and normal course of the business resold, so -- De Weerd: That's not the world we operate in. Oaas: No. I understand. De Weerd: It has to have a much longer time than that. Meridian City Council October 28, 2014 Page 10 of 33 Oaas: No. No. I understand. But I'm just -- I'm just telling you that we won't find guidance, unfortunately, there, because it's an asset with a useful life of greater than a year and I think we can get to where -- where you want to go, you know, by defining this with -- with Mr. Nary and I. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I think -- I love where this is going and it may be unfortunate, but for this past year the rent relief is not granted, but what I think we will find when you come back in the fall, presentation won't be about rent relief, it will be about, you know, the state of play, the number of rounds, and growth in membership and more a general report on the performance of the course. I think the city does I think have some interest in how it's run. I think you brought that up at the start, the -- how we operate and you may have lots of instances to share successes and the city is interested and if there is not successes I think the city is interested, quite frankly, capital improvement this or that. So -- and I know the lease speaks to some of those points. There has been communications to the Council that you have seen about operations, I think that's a discussion for a different day. Oaas: Thank you, Councilman Borton, but -- but, again, we would hold very firm that the operations and the course are in far better condition than they have ever been in the life of the course, so -- De Weerd: Okay. Anything else from Council? Anything else, Erik? Oaas: No. Just that we appreciate your time and know that you have spent more time on this than you have preferred, but I think it's a good discussion and -- and Mr. Nary and I will get together and carry the ball forward. Item 8: Items Moved From Consent Agenda De Weerd: Very good. Thank you. Okay. There were no items moved from the Consent Agenda. Item 9: Department Reports A. Mayor's Office: Resolution No. 14-1028: Resolution Appointing Brad Pfannmuller to the Impact Advisory Committee De Weerd: Council, under 9-A you have Resolution 14-1028 for the appointment to the Impact Advisory Committee. Brad is here if you want to quiz him or really nail him with a bunch of questions, but he will be representing the BCA and, Brad, do you want to add -- do you want to say anything? You don't have to. Well, maybe I shouldn't have Meridian City Council October 28, 2014 Page 11 of 33 given you that out. But, no, we appreciate your interest and certainly Council, myself, or Brad can answer any questions you might have. Otherwise, I would appreciate your confirmation of this appointment. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Before we do this, don't we have to enact on the -- Nary: Madam Mayor, Members of the Council, you had a request for -- De Weerd: I'm sorry. Nary: -- relief. I don't think he withdrew it. I think he understood your conversation, but I was going to ask when you were done with this to say you probably should back up and make a motion and -- De Weerd: I can back up right now. Nary: If you want to back up right now. De Weerd: Do I have to make the noise -- beep beep -- sorry. Yes. Council, I would entertain a motion on the request for relief. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I would move that we deny the request for rent relief for 2013-2014 and direct legal staff to work with Mr. Oaas to quickly assemble the language that we have discussed outlining the parameters of capital improvements to be memorialized in a short lease amendment that will be reviewed by the golf course committee and Mr. Oaas, eventually be brought back before this Council, maybe before Christmas, maybe Thanksgiving, we will see. Soon. Cavener: I will second that. De Weerd: I have a motion and a second. Any discussion? Rountree: I would not be quite as optimistic on the timing, but other than that -- De Weerd: We will do the best we can. We certainly want to do it before Mr. Rountree leaves -- Rountree: Yes. Meridian City Council October 28, 2014 Page 12 of 33 De Weerd: -- for his hiatus. Yes. That's the deadline. We can have meetings as needed and I know that Mr. Barton has made copious notes as well from the Parks Department. Okay. Madam Clerk, will you, please, call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Sorry about that. Council, we are back to -- Zaremba: Madam Mayor? De Weerd: Yes, Mr. Zaremba. Zaremba: I move we approved Resolution 14-1028 appointing Brad Pfannmuller to the Impact Advisory Committee. Milam: Second. De Weerd: I have a motion and a second to approve Item 9-A. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Thank you, Brad, for being here with us. Are you sure you don't want to say anything? I don't think they have any, just an appreciation you're willing to serve. Thank you. Yeah. Brad, maybe we should have asked you -- do you know what you just volunteered for. Yeah. Something like that. B. Fire Department: Emergency Medical Services (EMS) Joint Powers Agreement Update De Weerd: Okay. Item No. 9-B is under our Fire Department. Chief. Niemeyer: Madam Mayor, Members of the Council, thank you. I was kind of laughing how quick Brad ran out of the room there. Three weeks ago you -- you recommitted our position -- Meridian's position to maintain participation in the EMS joint powers Meridian City Council October 28, 2014 Page 13 of 33 agreement. I want to thank you for that. I'm happy to report that all agencies that originally signed that agreement are back on board and they have stayed on board. But one of the things you asked for is to get an update on where we have been and some of the successes that we have seen so far. In my opinion this has truly been successful and in a couple ways at the hundred thousand foot level. First, the folks that decided to come together -- you know, we -- we all know the history of EMS in the county over the last 30, 40 years and we could have continued down that path, but we chose to do something different. You know, so the first success was everybody just staying at the table. That was success number one. And everybody staying committed to looking forward and making things better and I have been very pleased at both the administrative committee level and the executive board level that that maintained throughout all agencies, both on the elected officials side and the administrative committee side, the boots on the ground that have been -- been doing a lot of work. So, that was success number one, just keeping everybody at the table. I can tell you over the first re -licensure cycle or the first re -up I served as the chairman of the administrative committee, that's the committee that got together and said what are we going to work on and how are we going to do it. Director Weston from Ada County Paramedics served as the vice -chair on that committee. We have now switched roles for this new cycle. He is now the chair and I am the vice -chair -- De Weerd: Don't look so gleeful about that. Niemeyer: Well, you know, I -- he's timed this perfectly, though. The first two board meetings I still represented the information to the committee, as he was off in Texas and somewhere else, so I'm starting to wonder about that. The Mayor served as the first chairman of this joint powers agreement, did a great job. Joe Steer served as the vice - chair. They just had their elections last week and how Commissioner Steers is the chair and Commissioner Yzaguirre is a pretty smart guy and he nominated Jim Tibbs to be the vice -chair in a hurry. Councilman Bird was there to witness that and have fun with that. So, that's your new board moving into this next cycle. I'm going to talk about a very recent development and I have asked Director Weston to come and talk about some of the other developments that we have seen, very positive developments that has either reduced cost or gained efficiencies and we are going to talk about those. One of the most recent developments -- we are starting to look now at deployment and how we respond and who responds and are we duplicating things that we don't need to duplicate and I was amazed that we put a sub committee together and within about three days they had two recommendations for us that they all came unanimous with smiling. I can tell you three years ago, four years ago, six years ago, if you would have started talking about -- we don't need to send all this, we don't need to send all that, that would have been a big challenge and a big struggle. They came out and said here is our two initial recommendations that we think are going to keep our critical resources in service when they need to be and still get the job done to the best ability that we can. So, those two examples are -- the first is diabetics. Most diabetics that we go on we don't take to the hospital, we have the ability to treat them on scene, get their blood sugar up, get them a meal and they stay at home. That's decreasing the burden on our healthcare community and our hospitals when we can do that. In the past we sent both Meridian City Council October 28, 2014 Page 14 of 33 an engine and an ambulance to go handle that call and there is no reason we had to. This committee said how about we send the closet ALS unit whatever it is, because we all can handle that call and we can keep others in service and available for the other calls that we have. So, that was -- that was number one. It's being enacted. Number two was what we call alpha responses. They are the noncritical, nonemergent responses that, again, we still send an engine and an ambulance to. We are tying up two resources for calls that we don't necessarily need to. So, now we will be sending the closest unit, whatever that is, an engine, an ambulance, a supervisor, to go evaluate the issue and if we need to call for resources we will. So, again, we are saving our critical resources, keeping them in service, not sending duplications when we don't need to. I know it may seem small, having been in the county now for many years that is a huge step and it's one that five, ten, 15 years ago we would have never gotten through. We would have fought over whose patient is it and whose jurisdiction is it and who is bigger and who is better and those things have truly gone away now and it's a new year and a new day and I'm very happy to report that. So, with that I would like to ask Director Weston to come up. We are going to talk a little bit about what we have done in the last year and a half and some of the other benefits that we have seen, some cost savings, some efficiencies, to let you know that this is working, we are very proud that it's working, we are very committed to it. De Weerd: Thank you, chief. Weston: Madam Mayor and Members of the Council, thank you for giving us an opportunity to visit about this. I wanted to -- to touch on a couple things. There have been -- you know, as Chief Niemeyer alluded to, probably the number one thing that we can speak to is relationship and I have been in Ada County -- and, actually, prior to 28 years ago I was in the City of Meridian working on Rescue One and so I have got a long history playing this game and providing this service and most of that history was clouded with animosity and trying to figure out, as chief said, who was bigger, who was better, who should have been in charge, all these questions that did nothing for the taxpayers and they did nothing for the patient and I'm very proud to stand in front of you today and say those issues are largely gone. Not only at the chief level, but throughout our administrative staff and all the way down into the providers in the fields that are providing the service, the animosities that have existed on scene and the issues that we have been dealing with over the years went away faster than any of us believe was possible. The collaboration you see, the respect and the -- just appreciation for what everyone brings to the table has allowed us to provide patient care in a way that we have not seen before and so I think overall that is -- is clearly the biggest win that we have seen and I think that will carry us a long way into the future. Some of the specific items that we have addressed -- first was medical direction. As we started this process everyone had their own medical director, figured out what was right for each agency within the system and, then, we would clash on scene, because we had conflicts in orders for what we should do for the same patient. In the process of forming the medical directorate under the joint powers board we have gone from -- I think a peak was six or seven physicians representing agencies in the system to two physicians, one from each of the primary emergency physician groups. So, we have one with the group Meridian City Council October 28, 2014 Page 15 of 33 that services St. Alphonsus, the other with the group that services the St. Luke's hospital and the two of them work together and we have one set of standing orders and expectations for every agency within the system. So, all those conflicts are completely off the table and everyone speaks into exactly the same spot and the outcome comes with one voice for all of us and so that is one thing that we have checked off the list. The other thing that was accomplished in that is in consolidating those services to a single contract we saved 12,000 dollars in the process of doing that to provide the service to all of the agencies. The next one that we picked off was medical supplies and each one of our agencies had a position responsible for ordering, inventorying and distributing medical supplies and so Ada County as an agency took on that responsibility and took on the cost of that responsibility to provide it for the system. Number one was to become more efficient in what we do. Number two is because we were billing for the services -- if we supplied all of it we could also bill for all of it and get some recouping of the costs that were expended in patient care, whereas if the fire department was doing it and we hadn't provided that service, we couldn't bill for that service. But as a joint system we are able to bill more efficiently. The other efficiency that we got out of that was that we took on all of the logistics and the distribution of those medical supplies. So, not only do we order and we buy in a consolidated package, but we also deliver the equipment and supplies to all of the fire stations or stock rooms that they have identified throughout Ada County, which has eliminated that function from within all of the other agencies for medical supplies. So, some of it was cost shifting as a fire budget into our budget, some of it was actual elimination of functions that had to be performed freeing up resources to do something that was of higher value. The next piece that we have taken on is record management. In our record management process each one of us had a very nicely siloed record management system, but they didn't talk to each other, we could not evaluate easily how we were doing as a system across the board and the ability to access what happened to the patient over the course of the incident was restricted to going to each agency involved and getting their piece of the puzzle and, then, going to the hospitals and sending the physician their to get the outcome data and, then, trying to reconstruct all of it. And so this project is to put all of us on a common platform that we share and be able to track a patient from the first arriving unit all the way to the hospital and, ultimately, back all the way to the provider on the first arriving unit. So, that not only do we get the patient's piece of the puzzle, but, then, we will receive and be able to distribute back the outcome data to provide education for all of the people that were involved in that care. You saw a patient, you saw a particular presentation, but you may or may not have a definitive diagnosis in the field, because there weren't the lab tests, you just had a presentation. Now those medics and the EMTs will be able to go back and view what was the outcome of their patient and integrate that into their ability to provide care going forward. The other thing it gives us as a system is the ability to evaluate field diagnosis and benchmark it against hospital discharge diagnosis. And so our QI abilities are greatly enhanced through this. The other software collaboration that we have had that has been very successful is in the training area. We have all moved to a common platform. Target Solutions is the vendor that is supplying that platform for us. Initially we all bought the same product, but we all bought it has agencies and we started trying to use it and figure out how we could share back and forth and quickly Meridian City Council October 28, 2014 Page 16 of 33 discovered that wasn't the target that we had painted on the wall. The target on the wall was to be in one system and so we went back to the vendor, had them create a single entity within their structure that we all resided. So, any training officer in any one of our agencies can develop and produce training and push it out to every medic and EMT across the board in all of the agencies. Again, it builds a level of collaboration, we are all training exactly the same way on exactly the same stuff and everyone has the same message that they have received in their training, they are all on the same page trying to accomplish the same task. So, the enhancement of what we are able to do as far as providing for the patient, again, is another level of enhancement way beyond what we have done in the past. The end result, as I said initially, though, is that providers in the field are developing relationships with each other that we have never seen before. The tension that had appeared on scenes on and off over the years are a piece of our history that we learn from, but they are not a piece of what we have going onward. So, those are the highlights. I would certainly stand for any questions you have and be happy to answer to the best of my ability. De Weerd: Council, any questions? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Excellent. I think this is a wonderful thing that's happening. I think I have been hearing about this for five or six years. I know it's taken a long time to get it to this point and I think it's wonderful and your description is that it's achieving some of the goals that we all hoped it would and it makes sense to share equipment and respond with the closet equipment regardless of who it is. The only question in my mind that has come up recently -- this is not exactly a mutual aid agreement, but it's similar in nature and in a discussion with another municipality near us we had a conversation about services they may or may not provide and their response to me was, well, we have a mutual aid agreement with Meridian and that seemed to be how they were going to cover their needs was depending on Meridian to be the closest supplier. So, I guess -- I guess my question is pulled in and around this is there a way to determine if a jurisdiction is not pulling its own weight or contributing what it needs to contribute -- I have lived plenty of other places where they have had mutual aid agreements and there actually was an annual reckoning, they would go, okay, this -- this jurisdiction provided 3,000 hours of service to yours and you provided 2,000 hours of service to us. If it was within ten percent they ignored it, if it was more than that, then, there was a bill that changed hands and I'm just wondering -- I know that hasn't been part of the discussion of having some kind of an accounting and a balancing, but are you thinking about it? Is there a point where some jurisdiction is unfairly taking advantage of others and -- what's your suggestion? Niemeyer: Madam Mayor, Councilman Zaremba, excellent question. We have two types of aid in Ada County. One is called automatic aid, one is called mutual aid. So, they are a little bit different. Automatic aid is simply send the closest unit, regardless of Meridian City Council October 28, 2014 Page 17 of 33 jurisdiction and all that. We have some of that with some of our partners and we don't have it with some of our partners at this point in time. I went back through the history looking for it. Did we ever sign a mutual aid contract, has there ever been any signed agreements, and I could not find any in our history. So, we had that discussion at the chiefs' level. One of the things when it comes to aid is what's the reconciliation factor. In other words, we go to you ten times, you come to us eight, is that fairly fair? Yes, it is. If you had this massive offset we do have an issue. Within the fire service the mentality has been if you need mutual aid -- in other words, you're already on scene, you're tackling something, but it has gotten big enough that you need help, that's mutual aid and, absolutely, we are going to be there for you, because you know we are expecting you to be there for us and that is happening on a fairly level playing field throughout the county. When you start talking about automatic aid -- in other words, sending that closest unit regardless of that jurisdictional boundary, that's when we need to start looking at the data to say how do we compare left and right, up and down amongst all the agencies that are participating. We are a little bit different with EMS when we respond with Ada County, because we both have coverage areas within the same jurisdictional boundaries. But certainly as fire departments when we go to our neighbors we are going right now basically under our mutual aid system built into the dispatch system. With some of our partners it has become automatic aid, but we know that reciprocation is there, we have been able to see that data with others, we know that that is a little bit skewed. So, the answer is, yes, we are looking at that and trying to sell the -- find a good solution to it, so that citizens are still getting a good response that we are not lopsided. So, certainly that is an issue we are looking at. Zaremba: Good. Thank you. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: The highlights are great, but I'm concerned about maybe some of the low lights and we -- Mark, you sent us a letter for the presentation last -- last week, which I, unfortunately, didn't open until the next day. So, I have it here and you point out some things that were not expectations I had with the JPA and that's the creation of yet another bureaucracy in Ada County in terms of a department in the Ada County system and the fact that as members of the JPA we are now helping finance yet another department -- De Weerd: No, this is -- that's another -- that's not this. That's Ada County -- that ACCEM. Rountree: That's ACCEM? De Weerd: Uh-huh. Rountree: But it talks about JPA in this letter. Meridian City Council October 28, 2014 Page 18 of 33 De Weerd: Well, that's because there is a joint powers agreement that's part of that. Rountree: Okay. So, that's a different one? Niemeyer: Yeah. It's a different JPA. Rountree: Okay. That's good. De Weerd: I just -- I just don't want Darby to hold any responsibility for ACCEM -- or ACEEM. Rountree: So, then, my question is is the one on emergency management a model that maybe ACCEM could utilize to get their act together? De Weerd: Amen. Niemeyer: Madam Mayor, Councilman Rountree, I would love to answer that question. Yes, I believe it is. We collaborate, we share resources to come up with a final product. We may do something in Meridian and lead the way and contribute our funds or our time. You heard about Darby and the stocking solution and the inventory solution. We are all working together for the same goal. There is no one agency spending so much more than the other, it's not a matter of contribution at this point and being out of bounds. I think it's a great model for the ACCEM issue that -- that you raise. It's why I had problems with the JPA as it was written, because I didn't feel like it did that -- it didn't bring that collaborative working relationship together for a common purpose. I completely agree with the -- Rountree: And, then, my final question is are there any tough issues you're facing with the current -- Niemeyer: With EMS JPA? Rountree: EMS JPA. Niemeyer: You know, we have been waiting for that, to be honest with you. We have been waiting for that one issue that's really going to challenge us. I think we have -- with the RMS, our recordkeeping system, that may be a bump in the road, because we have some agencies I think that want this and we have some that want this and we are going to have to work through that. But I think a positive is you have a good enough working relationship now with the chiefs that we can sit down and have that conversation and get through it. Some of the deployment issues that come down the road are going to be challenging, but I think this group is up to the challenge. So, yeah, there is going to be bumps in the road, we know that, but I think we can overcome them. De Weerd: Darby. Meridian City Council October 28, 2014 Page 19 of 33 Weston: Yeah. I think -- you know, one of the things that we have done that was unique in the structure is requiring unanimous consent and we got some flack right off the bat for that, because, well, you could just grind this whole thing to a halt requiring unanimous consent. But I will tell you without reservation that that is the -- the one piece of the puzzle that has allowed it to be successful, because until we have solved the problem so that it's the right answer for everyone sitting at the table, we don't have anything to bring to the joint powers forward and so at the chiefs' level when we struggle with something, that's fine, because we don't always have the same view, we don't always have the same opinion, but we have to find that collaboration that brings us all to the same point where we get the value we are looking for and no one is damaged in the process and, then, it's ready to go to the board and while it makes for a slower process, it makes for a really good product. De Weerd: Thank you, Darby. I totally agree with that, because I sit on both of those -- two different -- two different, environments. That's the only word I could come up with, so -- and I truly appreciated being a part of the initial work. I'm glad to hear I'm no longer the chair and I eagerly turn that over to Joe, but I'm excited with the progress and as you continue on -- you did accomplish some of the low hanging fruit, so it will get meatier from now on, but I think you have the right butts in the right seats and -- and that's important. People are seeing things a little bit differently and that's a positive thing, because ultimately one thing that this particular group understands is, one, the why and, then, the how and what comes easier and so -- and there is certainly a dedication to making a difference in understanding that your customers are your customers and our citizens and everyone at the administrative table's citizens. So, this is -- this is a model that we hope can be replicated in other places. Weston: Yeah. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: Madam Mayor, just as a preview for Council Rountree and the rest of the Council, that ACCEM agreement is on for next week for conversation again. De Weerd: And do we have -- we are drafting a letter to follow up from last week's conversation to get the clarity from the county that was sought in the conversation last week. So, hopefully, we will have that reply next week. Otherwise, we will delay it another week. Niemeyer: Yes, ma'am. De Weerd: Okay. Bird: Madam Mayor? Meridian City Council October 28, 2014 Page 20 of 33 De Weerd: Mr. Bird. Bird: ACCEM is a complete different ballgame and -- you're going to have to do a lot more for me to be in favor of that, because all we are is we are paying 28,000 a year to be an advisory board. We have -- we do not have any say. I can't believe that the elected officials even looked at that last draft, but that's me. De Weerd: And when that's a topic on the agenda I will respond to that. Niemeyer: Back to happy times. De Weerd: No. And you were at that meeting where it was sent forward. Bird: And I didn't agree with it then. De Weerd: Well, anyway, I do appreciate, Darby, that you joined us tonight and the joint efforts that have been going on. Greatly appreciate it. Weston: Thank you very much. C. Community Development Department: Update on Economic Development Plan Implementation Efforts De Weerd: Thank you. Okay. Item 7-C is under our economic development efforts -- Rountree: 9-C. De Weerd: Or 9-C. Sorry. Turn this over to Bruce. Chatterton: Mayor and Council Members, appreciate this time to spend a few minutes with you talking about our economic development strategy. You probably remember that back in June you heard the final presentation from the consultant. In fact, Sean Garretson is here with Pegasus in case there are any questions about his work and his role in this. But since that time some interesting things have happened. We have taken this -- the handoff from the consultants. Of course this never was strictly a consultant - led effort. The community had a lot to do with crafting this new economic development strategy. But some interesting things have happened that I want to visit with you a little bit about and, then, talk about some next steps in terms of implementation. I want to make sure at every point that you're okay with these steps and also get your ideas on if -- should we be doing something else or doing something differently. Well, as I said, we learned a lot from the community. We learned a lot about companies that -- at least some of us, including me, were not aware of we had in our community. Committed individuals that care about the economic vitality of our community. In the process we determined what our best targets should be for the industries and companies that we want to attract and pursue. We learned how to develop our local economy from the inside out, this idea of economic gardening, if you forgive the term, this idea of creating Meridian City Council October 28, 2014 Page 21 of 33 the -- the atmosphere, the environment that attracts entrepreneurs, that builds entrepreneurs from inside our community and steps that we can take along those lines. so, all very exciting stuff, but in the process of learning these things something else pretty special happened. I think all along we felt that -- and realized that economic development can't be just Brenda with an assist from the Mayor and from the Mayor's office, that there has to be a bigger team and we feel that we have been able to put that team together. Also we have some doubts that the community -- individual stakeholders, institutions, would come together around the strategy and that's proven to be really beyond our expectations. Folks really have come together around these recommendations to advance the strategy. So, through those conversations with the community in general, our business community, the chamber, MDC, educational institutions, we really have a new sense of direction, a new sense pf urgency, a better sense of mission and the ED plan now has its own steering committee, which is officially sanctioned by the chamber and maybe most importantly we have got a new sense of partnership, perhaps stronger than we had before. More of a team. Now, the committee has been working with the economic development strategy document for a few months now and what I'd like to do is just spend a few moments talking about some of those directions that they feel we should head. Effectively looking at the plan, what are those next steps. What with our limited resources can we do to band together to advance the -- efforts behind this plan. So, first off -- you have been staring at this for quite some time, economic strategy. There is more to it than that. There were several goals that were set by the ED plan. First off -- and I apologize, I did not misspell anything on here, it's cutting off the end of some of these phrases here. De Weerd: Yeah. Right. Chatterton: Yeah. No. No. It was fine on my computer. It's a display problem here. So, we talked -- we talked about economic gardening. We are hoping -- and, exactly, Mr. Bird, what does innovatio mean. I'm not sure. Complete talent and innovation. Economic gardening. Land use transportation infrastructure. This is another whole area that I'm really not going to be talking about today, because it's part of our strategic plan that we are working on with the Mayor and you all and some projects will be emerging from that. Strengthening the downtown and place making. Really the quality of space in downtown. Now, those are the overall goals. So, returning for a second to the overall strategy, there were several catalyst projects that the consultant recommended. These are not exactly the priority projects we are moving ahead with, even though we feel that they are all important, but we feel that there is some low hanging fruit, an ability to answer some questions that could really benefit the community. So, those catalyst projects from the -- from the study were a downtown conference center and I will show you how that's evolved in terms of our history. An innovation center, basically a tech center and an incubator and, hopefully, an emphasis is always in our downtown. An agriculture innovation campus. Agri -tourism development and ag-oriented real estate development. Really going to focus on the first two. The ag-related initiatives and projects are important, but we are sort of doing a different track. We want to make sure that those don't get lost and so we have been having conversations with other jurisdictions and hope to come back to you about that in Meridian City Council October 28, 2014 Page 22 of 33 the near future. So, what are the projects the steering committee feels that we should be focusing on? First off, the downtown -- downtown multi -use and event center. You can see how this has evolved a little bit from a conference center and I'm going to go into a little bit about what that might be and some of the things that we want to take a look at. Borton: Madam Mayor, real quick. Bruce, can you give me the parameters of downtown? It's more narrow than MDC's boundaries; is that right? Chatterton: Yes. Well --wow. Borton: For the purpose of this discussion. Chatterton: I think we would want it in the downtown core, which is, you know, roughly, the area serviced by the -- by the split corridor, you know, between Fairview and -- and the interstate. There is also, of course, gateway parcels at either end north and south. Does that make sense? De Weerd: I know from the Waltman, 1-84 to Fairview, and could possibly include the McFadden property on the corner of -- of Cherry and Meridian, but that -- that corridor. Chatterton: MDC does have property -- Borton: A general boundary. Chatterton: Yes. De Weerd: Uh-huh. Borton: Thanks. Chatterton: Next project, as I mentioned was the innovation center -- entrepreneur and innovation center and have a little bit more to say about that, but Brenda is here to also talk about some of the things we have been doing to further that idea. And, then, finally, this idea of urban renewal expansion. That is for the right project, using the urban renewal tool in the right way to help plan the business recruitment situation. So, there is more to be said about each of these. I just wanted to lay those three out and maybe have you think about them for just a second. I'm going to drill down a little bit into the -- into each of them. Any questions before I -- De Weerd: Bruce, I'd almost name that third one urban renewal expansion for economic development. Chatterton: Very good. Meridian City Council October 28, 2014 Page 23 of 33 De Weerd: Standing alone you will immediately get people's shackles up and -- because that's really what you're doing. Chatterton: And, Mayor, that's an excellent point. The state legislation allowing urban renewal does allow for economic development purposes. We always have to make sure that we are doing it in just the right way and using those tools in just the right way and perhaps it's important to make sure that everyone understands that we are using them in the appropriate way. Let's talk a little bit about the downtown multi -use and event center. So, again, it started off as a conference center, we began to realize that there were -- there was interest in -- much more than just a conference center. Could there be, for instance, a museum component, a performing arts component. A sports component, perhaps an outdoor sports venue. As long as we -- we are looking at the feasibility of a conference center and the demand for it, why not look at these other uses to make sure that we are not leaving something on the table. None of this says that. None of this says that all of this would be on a single site and none of this says that we would do any of it at all. It's a look see to see really what the demand is. So, let's talk about that a little bit more. This picture is also in the economic development strategy plan. That happens to be the conference center in Salem, Oregon. I understand it's about 30,000 square feet. It's an example of a conference center which has been right sized to the demand of that particular community. So, what we are suggesting is that we embark on a project development plan to look at this multi -use and event center. Some of the uses, as I mentioned, could be a conference center, performing arts venue, sports venue, library, a museum or cultural center. Again, not all these things necessarily would be in the same building or be on the same site, but they all have interest -- varying levels of interest from the community. What we are proposing -- and I can come back to you with -- with a proposal -- actually, Pegasus has put one together. This would be continuation of the work that they are currently doing with us -- would be a project development plan that would look at each of those uses, coordinate the stakeholders and partners. So, this effort would not be just about a consultant sitting and crunching numbers in a dark room, this would be as much about going out and talking, building partnerships, learning from the community about what -- what the needs are. Already we have been approached by several possible partners in the arts and cultural community. We want to be able to pull that together into a conversation that we can all have. Determine what the specific uses and the users of these -- the projects. And, again, very important. This is not all we want to do, but very important, the financial analysis and funding piece of it and there are some other aspects to that as well. An appropriate tool allowed to us under Idaho law is an auditorium district. You have seen what Boise has been able to do with theirs. Pocatello also. Is this a tool that's right for Meridian? I don't know the answer to that, but that would be one of the funding sources we would be looking at. TIF could have application either here or outside the current urban renewal boundaries and also partnerships as well. So, that if we are talking about anyone approaching the city for money, that conversation needs to be here is what we are trying to do and here is the gap. We want to identify that gap first before we talk about any other possible sources of funding. Site selection and physical planning. Pegasus under this -- under this proposal wouldn't be actually doing any of that, but they would be working with our own Brian McClure in my department, Meridian City Council October 28, 2014 Page 24 of 33 very talented urban designer, to find sites and to do some conceptual planning physical planning for it. So, we can save money in that way. De Weerd: So, Bruce, would that include transportation elements or connectivity, whether it's through, you know, a connecting public transportation aspect or a pathway, bikes -- now, I don't know what, but would it include something like that under the physical planning element? Chatterton: Mayor, those would be very critical considerations. The livability of the downtown, connectivity, multi -modal is very important -- you know, Council Member Zaremba can tell you how important ground transportation can be to the success of a conference center, for instance, and other sporting venues as well. Yes, all that would be -- those would be considerations. De Weerd: Okay. Chatterton: So, what we would like to do is come back to you with a -- with a proposal possibly next week for a project development plan. Right now we are looking at 30,000 dollars over three months. You have, by the way, budgeted money for this in the Council budget, that is a feasibility study for a similar use. So far the chamber is the only group that's ponied up for this study. They have pledged a thousand dollars and, that's great, we asked them to do that, because we really want them to have the sense of ownership and they do, indeed, have -- have that sense of ownership. MDC actually tell me that they will be considering -- will be proposing that the MDC contribute half of the remaining 14,500 dollars. So, we would be looking at -- out of the city's pocket for this work about 14,500 dollars. So, Sean's here to answer any questions. We do have a couple of other projects we will talk about. Any questions about -- about that idea of doing a project development plan? Rountree: Good idea. De Weerd: I would say amen. Chatterton: Okay. De Weerd: Amen. Chatterton: The entrepreneur and innovation center. So, an excerpt from our economic development plan. Currently what Brenda has been doing is coordinating partners and stakeholders, talking to a lot of folks and I can't even tell you all -- who all she's been talking to. But these were folks that know how to run incubators, know how to run tech centers, which would perhaps be a difference now between what we have done in the past with ATC is that we get the right manager with a track record and we need to identify funding. We do have a building. Obviously, there would be some conversations with -- with you all, perhaps it would be old city hall. In terms of trying to attract interest, we have been talking about -- about old city hall. Coming up with the right lease for our Meridian City Council October 28, 2014 Page 25 of 33 purposes. Finding out exactly what the city participation -- if there would be participation beyond providing the facility, we would find that out. And, then, ongoing assistance and marketing, because it would have to be a partnership. And if you ask much more than that, you will be at the limit of my knowledge on this and if you have any questions Brenda is as well. So, anything about the -- even incubator. Again, an incubator, a tech center, innovation center, is all part of first reinforcing the downtown, but also it's economic gardening. It's presumably the start up involved in such a tech center would be those entrepreneurial millennials and entrepreneurs of other agencies as well. And that's all part of bringing those types of jobs to the downtown to help make downtown more vital than it is currently. Questions or thoughts on that? De Weerd: Bruce, I would imagine that part of that would be some kind of an exit plan as you incubate the -- the business, the hope is to grow those businesses in a fiscal space in downtown. So, to make sure that there is a plan on how they exit the tech center and enter into their -- their own physical space and -- and I know part of the MDC's endeavor they are just going into in both the housing -- there is a component to that that would a protection type for these new upstarts to keep it affordable for the first year or two, so we can keep them in our downtown, because the whole idea -- and this isn't new to -- to the Council Members who were on before last January, but the idea of city hall was to really have a destination for entrepreneurship, have a think tank and activities that draw people down here and create synergy for successful entrepreneur launches and, then, capture them in space available in our downtown. We -- we do hope it is in our city hall building, but regardless -- and I know that MDC had that same vision. They were paying someone to do it. We don't want to do that. But looking at how we can create a win for our downtown to really create a lot of energy behind creating that entrepreneurial district. Borton: Mayor, your -- especially the first part of your comments, to me that paints what victory looks like -- success looks like in this endeavor. Startups that are nurtured along, become successful and they move out into the community, we would certainly welcome them in the downtown and want to have site space available for them, but that's what success looks like. And, really, having that snowball effect of -- of incubate jobs, send the checks off for more. De Weerd: And that's what you call economic gardening; right? Chatterton: That's right. That's a big part of it. Borton: Madam Mayor? De Weerd: Mr. Borton? Borton: Bruce, maybe it's under the craft lease portion, but we have talked about one of the components to make this successful is to truly understand the physical requirements for an incubator, what's the space, what type of expenditures may be needed, if any, to lay out the structure to be successful. Meridian City Council October 28, 2014 Page 26 of 33 Chatterton: Mayor and Council Member Borton, yes, that is -- that is -- again, we are just in the -- we have walked a few folks through the building at this point and talked about what that might be like. I think everyone is aware that ultimately an incubator -- perhaps that either -- for instance, old city hall, if that's where it is, would have to be modified in some fashion. Again, is that our responsibility? Would that be -- that of the entity -- the management entity that would be coming in, ultimately, old city hall might be just the beginning -- it might be the incubator for the incubator. Perhaps that is part of the -- the slash, the multi -use center, perhaps there would be the offices for an incubator there -- a tech center there as well. Borton: Madam Mayor? Kind of where I'm coming from is -- if we are told that in order for an incubator to be successful, from experiences throughout the west, or even throughout the country, it has these types of common components, whether it's the type of fiber that's available there to the meeting space, the layout, whatever it is, we just don't want to go down the road and open an incubator that's not structured in a way that allows it to be successful. Chatterton: Yes. Borton: However expensive that may or may not be, then, we can decide what funding tools can get you there. But we really want to know what that structure would be to be most successful. Chatterton: And, Mayor, Council Member Borton, what I hear you saying is that you want us to come back with a solid proposal about what -- what the right model is for the incubator -- physical and in terms of management and talk about what needs to happen. And, again, we don't have that plan put together yet, but we certainly will. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I would just add -- I don't know, maybe I have invented my own concept of what I think an incubator is, but to me it's not just based on infrastructure, an incubator supplies some business services as well. I mean the assumption to me is you're taking somebody who maybe has invented a widget or a service or something and they know how to make that widget or that service, but they have no idea how to run a business and so an incubator provides common to all of their incubating companies within that structure some accounting specialties, some business management specialty, almost like getting an MBA handed to you, you know, or their services. So, the structure would need to include how are those services performed for the incubates, if I'm correct about that. Chatterton: Mayor and Council Member Zaremba, yes, shared services may, indeed, be part of this model. Another part of it is -- is -- and going back to Council Member Meridian City Council October 28, 2014 Page 27 of 33 Borton's comment, is the space suitable for collaboration, which is also a big part of what -- what they started to do. Brenda, Sean, anything you want to add to -- to these considerations? You can tell we are just getting our feet wet in this conversation. Sherwood: Madam Mayor, Members of the Council, thank you very much for giving us this opportunity. I'd like to address, first of all, Councilman Borton's question about whether or not this space would be acceptable for a think tank kind of area. As you know we did give the 30 day notice, so they are actually moving out now, so we have had several contractors that are going to walk through that space and give us an estimate of what that looks like, if there is any needs. So, we will come back to you with that information. The second thing, of course, that you talked about, the shared services, that's part of the programming as well. So, there is a variety of things from mentors to starting -- writing your business plan, a lot of the banks are involved, about how to finance, patent attorneys, so there is a variety of people that are involved through our executive board at the chamber. And we are also applying for a grant that could actually address some of those needs for the space physically. De Weerd: So, Brenda, is there any kind of a written scope or purpose statement or anything like that? That would be helpful to get to the Council. Sherwood: Yeah. Today we were just going to do a little overview, but we are actually going to have a couple of the managing partners that are looking at this space to come back with those proposals for you and they will be going before Council within the next -- probably two weeks. De Weerd: Okay. Sherwood: Any other questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Are those -- are either of those individuals or groups coordinating with the contractors as they walk through the space that -- Sherwood: Yes. Yes. And we will also coordinate it with our engineers here at the city to make sure that, you know, everything is up to par. Some of the space that we are looking at is in the basement. Is that a possibility or not. Things like that. Yes. And it might not be. So -- exactly. So, those are the things. We will make sure that we walk through with a fine tooth comb and look at what those possibilities are. But yes. De Weerd: And I do think there is an excited partner that does have grant money available potentially that could cover what is needed to make that space into something that will truly incubate businesses. Meridian City Council October 28, 2014 Page 28 of 33 Sherwood: Absolutely. Madam Mayor and Members of the Council, I know we talked about the steering committee and how they really help to drive this initiative and I will tell you I have not -- I mean this has been a project that the executive board has wholeheartedly been helping to push this forward. So, a lot of -- a lot of the things that have been going on and a lot of discussions are going to be in kind donations and we will have that pretty much laid out for you. But a lot of those members of the executive board, they have been part of sort of these mentoring and these kick stand programs where they are like we are utilizing -- not only that, but I think one of the things I was excited about was that we have the school district on board as well and right now a lot of these students are programming for a lot of the businesses that are part of this executive board. So, they really believe in it. So, we had a lot of -- a lot of involvement and just a lot of support from our board. De Weerd: Well -- and I think it's -- it's been touched on. We have certainly talked about this, but -- and I will give kudos to Pegasus. I think this project certainly brought people together for -- towards a common vision. It helped define roles and responsibilities. It certainly created a lot of energy and excitement, but more so in addition to the better sense of the mission there is ownership and that ownership was created through the anticipatory approach that Pegasus had in delivering the product that -- that did come in front of you a couple of months ago, but this group really has their eye on the ball and there is a lot of enthusiasm and -- and people willing to carry that ball that is not city and that's what I'm excited about, so -- Chatterton: Why don't you hang for just a second, because we are talking about the next piece. And, Mayor, that really -- that point can't be stressed enough. It's -- we knew that to execute -- to implement any one of these projects we would need partners and we are beginning to see partners step up and realize this stake that they have in these projects and the energy behind them. So, that's huge. Finally -- I won't spend a lot of time on this idea of urban renewal expansion for economic development. I'm going to add that. But it's very important, because that would be the reason that we would -- would do it and expansion isn't close, because we would not be expanding any of our existing boundaries of our urban renewal districts. The idea would be that for exactly that pearl of great price, the business recruitment opportunity, for someone to come in that needed -- let's just say infrastructure, their infrastructure deficiencies in the area, under the right circumstances there is several areas within the city, including the Ten Mile area covered by our master plan that might qualify for urban renewal based upon the fact that there are deficiencies in infrastructure in the area right now. So, for urban renewal expansion -- so I did include a picture from our Ten Mile plan by the way, in terms of what our vision is for that area, we would want to engage stakeholders, any property owners that would be affected, the business community, we would want to bring our elected officials, especially the state level along with us and we had that in conversations with them. I think everyone is in agreement that doing this appropriately, using these tools in the right way means that they might not be snatched away from you. So, it's very important to us and, really, the state of Idaho that we go about this in the right way. We would also be preparing an eligibility report with a mind that -- that we would have a stringing plan, that is a plan ready to go, sort of fill in the blank template Meridian City Council October 28, 2014 Page 29 of 33 approach should there be an opportunity to plan for it, but we want -- the point here is not that we would use these tools, it's that we want them ready in case we need them. Any thoughts on -- De Weerd: And you know that there was a legislative task force or a group that went down to Salt Lake City that -- that looked at the use of urban renewal for economic development and as I understand it there will be legislative efforts to enhance this tool for economic development similar to what they have done in Utah. So, it's very positive, but turn out is kind of maybe less encouraging, it's gotten more encouraging in terms of further developing tools for our tool chest to find that right employer that fits the criteria that I think that the state has set a template or sideboards to what would qualify for these kind of tools, that certainly we don't have to reinvent the wheel. Any questions from Council? Bird: I have none. Rountree: I have none. Chatterton: Mayor and Council, in particular, since Mr. Garretson is here in the room and likely -- most certainly won't be when this -- the project development plans scope of services is up before you, please, take advantage of him being here as well. De Weerd: I wish I could. I just can't think of anything. Chatterton: All right. Well, thanks so much for listening. We appreciate you taking the time. This is very important to us and we know it is to you as well. Bird: Thank you. D. Amended onto the Agenda: Water Main Easement for Volterra Heights Subdivision No. 1 and Sewer and Water Main Easement for Volterra Heights Subdivision No. 1 De Weerd: Thank you. Okay. We did have something added to the agenda under 9-D, which is Volterra Heights and discussion of easements. So, I will turn this over the Bruces. Freckleton: The Bruces. Good evening, Mayor and Council. It's good to see you. I don't get here very often. De Weerd: And, excuse me, Bruce. Just for the record Councilman Borton needs to leave us, so thank you. Freckleton: Well, good. It's good to see you. It's been awhile since I have been here. Try to be real brief here with these comments, but we do want to thank you for your consideration of this request. We know it's -- it's definitely outside of protocol to be in Meridian City Council October 28, 2014 Page 30 of 33 front of you tonight asking for your consideration. So, do appreciate it. The project that we are talking about originally came through our process as Bridgetower Heights. It was a development that began years ago by Frank Variel. You might remember. Frank Variel and I believe Ed Duse was involved. The project started I believe in about 2006. Changed hands with the improving economy. We got a new developer that's involved and he's finishing it off. It's a very interesting development in the fact that the -- the roadways that they have done are all brick pavers, they are not asphalt roads, and it took this developer a considerable amount of time to get those approved through the Ada County Highway District and -- and get -- you know, get them approved as a public road. It's certainly not a new concept to have brick pavers, but it is new for a developer to take that kind of a leap and try and create something unique in Meridian and it's a very nice development. The problem that has -- that has kind of initiated us being in front of you started with -- we had -- the plat came through our process -- like I said, it was Bridgetower Heights. Once the plat was signed by our city engineer and the city clerk, made it to the county, the county surveyor rejected the name, even though the county had approved the name previously. So, they had to back up, change the name, they went back to Volterra -- Volterra Heights and it's now sitting on the -- on the county surveyor's desk waiting to be signed. The easements for sanitary sewer and water that were submitted to us still had the name Bridgetower and so new easements were prepared with the new name -- that's what we have in front of you tonight. The plat is held up. The surveyor won't sign it until the new easements are recorded. The new instrument numbers can be put on the plat and it can proceed. So, we are trying to do what we can to user this quickly through the process, so that the developer is not held up any longer. So, that's why we are here in front of you and stand for any questions you might have. De Weerd: Council, any questions? Rountree: Madam Mayor? Other than the ownership and name, nothing has changed? Freckleton: No. Rountree: Okay. De Weerd: Mr. Bird, did you say something? Oh. No? Okay. Thank you, Bruce. Freckleton: Thank you. De Weerd: Council? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve the sewer and water easements for Volterra Heights Subdivision No. 1. Meridian City Council October 28, 2014 Page 31 of 33 Zaremba: Second. De Weerd: I have a motion and a second to approve the two items in front of you. Any discussion from Council? Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. Thank you. MOTION CARRIED: ALL AYES. Item 10: Ordinances A. Ordinance No. 14-1627: An Ordinance (AZ 14-007 Sugarman Subdivision) For Annexation And Rezone Of A Parcel Of Land Located In The Southwest'/4 Of Section 36, Township 4 North, Range 1 West, Boise Meridian; Establishing And Determining The Land Use Zoning Classification Of Said Lands From RUT To C -C (Community Business) District In The Meridian City Code; And Providing An Effective Date De Weerd: Thank you. Item 10-A is Ordinance 14-1627. Madam Clerk, will you, please, read this ordinance by title. Holman: Thank you. City of Meridian Ordinance No. 14-1627, an ordinance AZ 14-007, Sugarman Subdivision, for annexation and rezone of a parcel of land located in the southwest one quarter of Section 36, Township 4 North, Range 1 West, Boise meridian, Ada County, Idaho, as described in Attachment A and annexing certain lands and territory situated in Ada County, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian as requested by the City of Meridian, establishing and determining the land use zoning classification of said lands from RUT to C -C, community business district in the Meridian City Code, providing that copies of this ordinance shall be filed with the Ada County assessor, the Ada County recorder, and the Idaho State Tax Commission as required by law. And providing for a summary of the ordinance and providing for a waiver of the reason rules and providing an effective date. De Weerd: You have heard this ordinance read by title only. Is there anyone who would like to hear it read in its entirety? Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian City Council October 28, 2014 Page 32 of 33 Bird: Hearing nobody wants to hear it in its entirety -- De Weerd: Oh, my gosh. Bird: -- I move we approve Ordinance No. 14-1627 with suspension of rules. Milam: Second. De Weerd: I have a motion and a second to approve this item. Any discussion from Council? Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 11: Future Meeting Topics De Weerd: Council, any topics for future agenda to consider at this point? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Not just a topic, but a reminder to the general public, very few of which are here, but maybe somebody is watching on live stream -- that our next two meetings are on Wednesdays, not Tuesday, because of election day and, then, Veteran's Day. Holiday. De Weerd: Thank you for that timely reminder. I will also remind you that maybe you don't have children -- that would be interested in tomorrow evening for Trunker Treat. Come if you might. But tomorrow night is Trunker Treat and Dance to the Beat in our City Hall plaza. There is going to be a lot of energy out there. We have 80 trunks and pretty much sold out and there are going to be a lot of little goblins and witches and various characters out in that area. I would also like to thank Councilman Bird and Council Member Milam for joining us at the faith luncheon. What a great message by -- oh. And, Councilman Zaremba, what a great message by Nodme Avadini. It was -- it was a great -- Zaremba: Inspiring. De Weerd: -- event and appreciate you being there. So with that said I would entertain a motion to adjourn. Meridian City Council October 28, 2014 Page 33 of 33 Rountree: So moved. Bird: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 8:07 P.M. (AUDIO RE XU4NG-G+4-F4.L OF THESE PROCEEDINGS) MAYOR T &� WEERD DATE APPROVED ATTEST: JAYCE OLMAN, CITY CLERK r c Meridian City Council Meeting DATE: November 12, 2014 ITEM NUMBER: 4B PROJECT NUMBER: ITEM TITLE: APPROVAL OF CONTRACT CHANGE ORDER NO. 1 Approval of Contract Change Order No. 1 to Insight Architects for the "Storey Park Development Design" project for a Not -To -Exceed amount of $24,575.00 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Memo To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager CC: Jacy Jones, Mike Barton Date: 11/5/2014 Re: October 12th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the October 12"' City Council Consent Agenda for Council's consideration. Approval of Contract Change Order No. 1 to Insight Architects for the "Storey Park Development Design" project for a Not -To -Exceed amount of $24,575.00. Recommended Council Action: Approval of Change Order No.1 to Insight Architects for the Not -To -Exceed amount of $24,575.00. Thank you for your consideration. • Page 1 CITY OF MERIDIAN CHANGE ORDER NO. 1 33 EAST BROADWAY PROJECT NO. 10122.6 MERIDIAN, ID 83642 DATE: 11/4/2014 EFFECTIVE DATE: 11/1/2014 CONTRACT CHANGE ORDER CONTRACTOR: Insight Architects, P.A. PROJECT: Storey Park Development The Contractor is hereby directed to make the following changes from the Contract Documents and Plans. Description: Additional design work as requested by the City. Reason for Change Order: Additional design work related to the underground irrigation pipe which was determined to be damaged and deformed per written proposal dated 7/18/14. Value engineering and re-desing work per written proposal dated 10/17/2014. Attachments: Proposals dated 7/18/2014 and 10/17/2014 CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 79,784.00 Original Contract Times: Net changes form previous Change Orders Net changes form previous Change Orders No._ to _ No._ to _ (calendar days) $0.00 Contract Price Prior to (his Change Order: Contract Times prior to this Change Order: (calendar days) $79,784.00 Net Increase (decrease) of this Change Order: Net Increase (decrease) of this Change Order: (calendar days) $24,575.00 Contract Price with all Approved Change Orders: Contract Times with all Approved Change Orders: (calendar days) $104,359.00 APPROVED: (CITY PURCHASING MANAGER) ACCEPTED: INSIGHTA ECT P.A. By: Keith Watts By: Dana Kauffman, AIA Date: Dale: RECOMMENDED: Mike B n,#Prclager APPROVED BY CO' _ I � By: Mike BartonDate:7 �— 'd'.�. �o�,;; r::z„�a��y,T onDate: �e. y citv.I ,A N1— Irk, IC, �. i. L 9 orr�n qII oCLF''� INSIGHTS o Russ Phillips + Dana Kauffman July 18, 2014 Meridian Parks & Recreation Department Storey Dog Park 430 East Watertower Street Meridian, Idaho 83642 Re: Architectural and Engineering Design Services for Storey Park Development Contract Amendment #I Replacement of Irrigation Piping, Franklin Road Park Entrance Pedestrian Ramps Dear Mike, During an attempt to accurately locate the underground irrigation piping it was discovered to be damaged and deformed. After reviewing the information obtained from the Pipeline Inspection Services Inc. it was determined that the best course of action would be to replace the existing single wall plastic piping with new concrete tile piping approximately 2081f. As a condition of approval the City of Meridian agreed to upgrade the pedestrian ramps located at the Storey Park Franklin Road entrance, this scope was not in the original project scope. For this additional work we request an amendment to our contract in the amount of $4,730.00. Amendment Scope includes: • Plans indicating the extent of the work • Construction details • Installation specifications We are anticipating on including this additional work in the contract documents for the Storey Dog Park improvements. Sincerely, Dana Kauffman, AIA INSIGHT architects, pa 2238 Broadway Avenue Boise, Idaho 83706 208.338.9080 �11[S1GHT(� 0 4 Russ Phillips + Dana Kauffman i October 17, 2014 Meridian Parks & Recreation Department Storey Dog Park 430 East Watertower Street Meridian, Idaho 83642 Re: Architectural and Engineering Design Services for Storey Park Development Contract Amendment #2 Value engineering and alternate development Project Rebidding Dear Mike, After the bids were received the decision was made to revised the current scope of the project and rebid in December (2014) or January (2015). We have developed costs involved for this additional work. For the revisions and alternate development we request an amendment to the contract in the amount of $19,845.00. Amendment Scope includes: • Develop alternates for the parking and drive isles • Revise material selections and sizes • Omit certain features • All changes to be verified with the Parks Department We are ready to revised the drawings to include the agreed upon revisions. Sincerely, Dana Kauffman, AIA INSIGHT architects, pa 2238 Broadway Avenue Boise, Idaho 83706 208.338.9080 Meridian City Council Meeting DATE: November 12, 2014 ITEM NUMBER: 4C PROJECT NUMBER: ITEM TITLE: APPROVAL OF TASK ORDER 0759.c TO HYDRO LOGIC Approval of Task Order 0759.c to Hydro Logic, Inc for the "GROUND WATER LEVEL AND QUALITY MONITORING, AQUIFER TESTING AND REPORTING" project for a Not -To - Exceed amount of $110,000.00. MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Memo To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager CC: Jacy Jones, Kyle Radek Date: 11/5/2014 Re: November 12' City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the November 12"' City Council Consent Agenda for Council's consideration. Recommended Council Action: Award of Task Order 0759.0 to Hydro Logic, Inc for the Not -To -Exceed amount of $110,000.00. Thank you for your consideration. 0 Page 1 TASK ORDER NO. 0759.c Under the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND HYDRO LOGIC, INC (ENGINEER) This Task Order is made this 12th day of November, 2014 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by HYDRO LOGIC. INC, hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 6A) between the above mentioned parties dated October 1, 2014. The Project Name for this Task Order 0759.c is as follows: CITY OF MERIDIAN GROUND WATER LEVEL AND QUALITY MONITORING, AQUIFER TESTING, AND REPORTING PROJECT UNDERSTANDING The Hydrogeologist's scope of services, time of completion and compensation shall be as set forth herein. Services shall generally be described as continuing Hydrogeological Consulting Services General description of project/services rendered by Consultant/Engineer. SCOPE OF SERVICES TASK 1.1 — CITY GROUND WATER LEVEL MONITORING AND AQUIFER TESTING Per the City's request, Hydrogeologist will measure, maintain, keep secure, document, plot, and report on the City's long-term ground water level monitoring network consisting of 15 individual monitoring sites and 74 tube wells. Hydrogeologist will make monthly visits (a loop) to all monitoring stations for purposes of measuring aquifer pressures in the City's monitoring network. Hydrogeologist will also inspect, repair, and secure as necessary the locking security enclosures. This work includes taking measures to insure that monitoring wells are protected from freezing during winter. At the City's direction, the Hydrogeologist will conduct and report on aquifer tests using the City's equipped production wells. It is anticipated that one annual report (including tabular and plotted data) of measured water levels will be submitted to the City by March 31St 2015 for data collected up to December 31St 2014. Task Order 0759.c GROUND WATER LEVEL AND QUALITY MONITORING, AQUIFER TESTING, AND REPORTING Page 1 of 3 HYDRO LOGIC, INC TASK 2.1 — CITY GROUND WATER QUALITY MONITORING Per the City's request, Hydrogeologist will sample, secure testing, and provide interpretation of water quality test results as needed. This work includes sampling, testing, and reporting on water quality at Well 25 and Well 15 monitoring and production wells, but also includes testing at the City's direction due to unforeseen water quality issues that arise. TASK 3.1 — CITY GROUND WATER LEVEL MONITORING RESEARCH REPORT Hydrogeologist recently completed a long-term monitoring report for the City summarizing and interpreting well monitoring data gathered over a 18 year period. This task is to synthesize the monitoring report into a short, concise, peer-reviewed research paper and to publish it in a professional journal. ASSUMPTIONS The Owner will provide access to conduct the measurements. Hydrogeologist will work closely with the City's Public Works and Water Departments. TIME OF COMPLETION and COMPENSATION SCHEDULE The following schedule is based on a Notice to Proceed (NTP) from the City by October 2014 and resulting in Final Report being completed by September 2015. A NTP issued on a different date will change the schedule accordingly. COMPENSATION AND COMPLETION SCHEDULE Task Description Due Date Compensation 1.1 City Ground Water Level Monitoring, Aquifer Testing and Reporting September 30, 2015 1.1 - Annual Report March 31, 2015 $100,000 2.1 City Ground Water Quality Monitoring, Analysis and Reporting September 30, 2015 3.1 City Ground Water Level Monitoring Research Report September 30, 2015 $10,000 TASK ORDER TOTAL $110,000 The Not -To -Exceed amount to complete all services listed above for this Task Order No. 0759.c is one hundred ten thousand dollars ($110,000.00). No compensation will be paid over the Not -to - Exceed amount without prior written approval by the City in the form of a Change Order. The hourly rates for services and direct expenses shall be billed per the approved Rate Schedule and Master Agreement (by this reference made a part hereof) and will be the basis for any additions and/or deletions in services rendered. Travel and meals are excluded from this Task Order unless explicitly listed in the Scope of Services AND Payment Schedule. End of test. Signatures to follow on next page. Task Order 0759.c GROUND WATER LEVEL AND QUALITY MONITORING, AQUIFER TESTING, AND REPORTING Page 2 of 3 HYDRO LOGIC, INC Signature page Task Order 0759.c Ground Water Level and Quality Monitoring, Aquifer Testing and Reporting CITY OF BY:_� TAMMY de Dated: 11- la - l V Approved by HYDRO LOGIC, INC BY: ' ED SQUIRES Dated: OC+, c L cr— 3 lei L¢, s rT: ^ ° f, Purchasing Appro I BY: KEIT A , Purchasing Manager City Project Manager Kyle Radek Depa--- rtmeent Approval W./oZw3* �e a REN STEWART, Englneering Manager Task Order 0759.c GROUND WATER LEVEL AND QUALITY MONITORING, AQUIFER TESTING, AND REPORTING Page 3 of 3 HYDRO LOGIC, INC 1 ® A� o CERTIFICATE OF LIABILITY INSURANCE OATE (MWODIYYYY) 9/18/2014 THIS CERTIFICATE IS ISSUED AS _A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If theCertificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION I$ WANED, subject to the terms and condition of the policy, Certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsements). PRODUCER. ]?pal -Anderson Inc. 1087 W. River Street, #310 P 0 BOX 7766 .Boise. ID 03707-1766 NAIN,1EA T Ellen Trego =1(208)342-3581 FAX -.(208)345-1643 ENMAIC INSURERS AFFORDING COVERAGE NAICN INSURER A Admi ral Insurance CO. INSURED Hydro Logic Inc, 1002 W. Franklin. St Boise ID 83702-.5431 INSURERB:Owners Insurance Co: 32700 INSURER Auto -Owners Insurance. Co_ 18908. INSURER B.:. INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:GL, AV, INC, PL 2014-2015 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVEBEENISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTVNTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE 0 POLICYNUMBER MM/OCYEFF IPOUCDYEXPYJ I LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 X .COMMERCIAL GENERAL LIABILITY 97 PAMAG EM S Ea o T nD ,w $ 50,000 A CLAIMS -MADE OCCUR X EIECC1243901 /14/2014 /14/2015 MED EXP(Any one rson $ 5,.000 PERSONAL Is INJURY S 1,000,000 X $5,600 Deductible GENERAL AGGREGATE $ 2,000,.000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OPAGG $ 2,000,,000 X .POLICY PRO-JFCT LOC S AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT e Aceldenl 1'0 0 000 BODILY INJURY (Per person) $ BIx ANY AUTO ALL OWNED X SCHEDULED AUTOS l AUTOS X 742949600 0/3/2014 0/3/2015 BODILY INJURY (Per atrJ4eM E HIRED AUTOS X NON -OWNED AUTOS PROPERTY DAMAGE - Peraccldonl) $ Narvowned $ UMBRELLA LIAR OCCUR EACH OCCURRENCE '$ EXCESS LIAB CLAIMS -MADE AGGREGATE $ DEC I I RETENnONS C WORKERS COMPENSATION WC STATU. AND EMPLOYERS'UABILITY YIN X I TR OUR EL EACH ACCIDENT E 1 000 000 ANY PROPRIETORIPARTNERIEXECUTIVE OFFICE(MandaLoryln N/A E L DISEASE - FA EMPLOYE S 1 000,000 N... 7003900 7003900 0/3/2014 0/3/2015 Byes, cosmos under EL DISEASE , POLICY LIMIT $ 1 000 o00 DESCRIPTION -0F OPERATIONS below A> PrOfGgaional Liability BIECC1243901 /14/2014 /14/2015 Ea cheap -- 1,000,000 Retention: $5,000 DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES.(AN44h ACORD 101, Addlllanal ROM.M. Schedule, 0 more space Is required) See Form CG2010 (7/04) attached City of Meridian Accounting Department 33 E Broadway Avenue Meridian, ID 83642 25 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, AUTHORRED REPRESENTATIVE Anderson CIC/AAP ©1988-2010 ACORD CORPORATION. All rights •,,,,.,.,., I ne AL:UKLJ name and logo are registered marks of ACORD Hydro Logic Inc. Endorsement Number: 20 aaerre2=7- Additional Insured — Owners, Lessees or Contractors — Scheduled Person or Organization This endorsement, effective 1/14/2014 attaches to and forms a part of Policy Number FBI -ECC -12439-01. This endorsement changes the Policy. Please read it carefully. In consideration of an additional premium of $Applied, this endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s). Or Or anization s : Locations Of Covered Operations Any person(s) or organization(s) whom the Named Insured Those project locations where this agrees, in a written contract, to name as an additional insured. endorsement is required by contract However, this status exists only for the project specified in that contract Information recPired to corn plete this Schedule, if not shown above will be shown in theDeolarations. A. Section II —Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liabflity for "bodily injury", "property damage" or "personal and advertising injury"caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at he location(s) designated above. B, With respect to the insurance afforded to these additional insureds, the following additional exclusions apply; This insurance does not apply to 'bodily injury" or "property damage" occurring after; 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. CG 20 10 07 04 0 130 Properties, Inc., 2004 IDSOS Viewing Business Entity IDAHO SECRETARY OF STATE Viewing Business Entity Page 1 of 2 Ben Ysursa, Secretary of State [ New Search ] [ Back to Summary ] [ Get a certificate of existence for HYDRO LOGIC. INC. ] [ Monitor HYDRO LOGIC INC business filings ] HYDRO LOGIC, INC. 1002 FRANKLIN ST BOISE, ID 83702 Type of Business: CORPORATION, GENERAL BUSINESS Status: GOODSTANDING, ANREPT SENT 03 Feb 2014 State of Origin: IDAHO Date of 30 Apr 1999 Origination/Authorization: Initial Registered Agent: EDWARD SQUIRES 7721 SETTLERS AVE BOISE, ID 83704 Organizational ID / Filing C128666 Number: Number of Authorized Stock 100000 Shares: Date of Last Annual Report: 30 Apr 2014 Original Filing: [ Helo Me Print/View TIFF ] Filed 30 Apr 1999 INCORPORATION View Image (PDF format) View Image (TIFF format) Annual Reports: Report for year 2014 ANNUAL REPORT Report for year 2013 ANNUAL REPORT Report for year 2012 ANNUAL REPORT Report for year 2011 ANNUAL REPORT Report for year 2010 ANNUAL REPORT Report for year 2009 ANNUAL REPORT Report for year 2008 ANNUAL REPORT Report for year 2007 ANNUAL REPORT Report for year 2006 ANNUAL REPORT Report for year 2005 ANNUAL REPORT Report for year 2004 ANNUAL REPORT Report for year 2003 ANNUAL [ Help Me Print/View TIFF ] View Document Online View Document Online View Document Online View Document Online View Document Online View Document Online View Document Online View Document Online View Document Online View Image (PDF format) View Image (TIFF format) View Image (PDF format) View Image (TIFF format) View Image (PDF format) View http://www.accessidaho.org/public/sos/corp/C128666.htrnl 11/4/2014 iuNUS Viewing business Entity REPORT Report for year 2002 ANNUAL REPORT Report for year 2001 ANNUAL REPORT Report for year 1999 ANNUAL REPORT Idaho Secretary of State's Main Page Page 2 of 2 Image (TIFF format) View Image (PDF format) View Image (TIFF format) View Image (PDF format) View Image (TIFF format) View Image (PDF format) View Image (TIFF format) State of Idaho Home Page Comments, questions or suggestions can be emailed to: sosinfoOsos.idaho.gov http://www.accessidaho.org/public/sos/corp/Cl28666.html 11/4/2014 Meridian City Council Meeting DATE: November 12, 2014 ITEM NUMBER: 4D PROJECT NUMBER: ITEM TITLE: MASTER SERVICE AGREEMENT Master Service Agreement with TW Telecom for Phone Service MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY I SENT TO APPLICANT NOTES INITIALS Document No. 533320 Customer Information and Contract Specifications Customer Name: City of Meridian Service Order �Jtelecom- This Service Order is entered into by tw telecom holdings Inc. on behalf of itself and its wholly owned operating subsidiaries (collectively "TWTC") and City of Meridian ("Customer'). It is effective upon execution by both Parties ("Effective Date"). ervice Address Description Order Type Term (Months) Qty Unit MRC Unit NRC Total MRC Total NRC 1401 E WATERTOWER FlexVoice (25 Call Paths) - Flat Renewal 36 1 $190.00 $0.00 $190.00 $0.00 T, MERIDIAN, ID 3642 - Includes 6500 LD Minutes - FlexCall (total). - Includes Managed ADTRAN IAD. - Service Level = 24x7x4 - Number of Simultaneous Calls = 1-25 - Voice Type (1) = 25 PRI Channel(s) - Includes Standard Voice Options. Domestic LD - Interstate 8xx $0.0200 - Interstate 1+ $0.0200 - Intrastate 8xx $0.0400 - Intrastate 1+ $0.0300 Enterprise Shared LD 1 $5.00 $15.00 $5.00 $15.00 Individual Telephone Numbers 211 N/A NIA $13.32 $0.00 - First 1001TNs: Priced as 100 @ 0.00 mrc / $0.00 me - ITNs over 100: Priced as 111 @ 0.12 mrc / $0.35 me Site Readiness 1 $0.00 $0.00 $0.00 $0.00 - Transport = T-1 - Price valid up to 300R cable istanoe, Up to 10R raised ceiling. - Standard Delivery - To the MPoE Customer Provided) usinessContinuity- Automatic 1 $24.00 $0.00 $24.00 $0.00 Reroute - Type = Enhanced - Configuration = Trunk Group Call Forward to Single TN - # of Call Paths = 18 lexVoice Transport 2 $136.50 $150.00 $273.00 $300.00 ubtotal $505.32 $315.00 V3 E BROADWAY AVE, lexVoice (35 Call Paths) - Flat Renewal 36 1 $266.00 $0.00 $266.00 $0.00 ERIDIAN, ID 83642 Service Order tw telecom - Confidential Page 1 of 5 Document No. 533320 - Includes 13000 LD Minutes - 'lexcall (total). - Includes Managed ADTRAN IAD. - Service Level = 24x7x4 - Number of Simultaneous Calls = Voice Type (1) = 35 PRI - Includes Standard Voice Options. )omestic LD - Interstate Bxx - Interstate 1+ - Intrastate 8xx - Intrastate 1+ :IexVoice Transport idividual Telephone Numbers - First 100 ITNs: Priced as 100 @ 0.00 mrc / $0.00 me - ITNs over 100: Priced as 221 @ 0.12 mrc / $0.35 me lite Readiness Transport= Ethernet 1 OOMbps Standard Delivery -Tc the MPoE ustomer Provided) isiness Continuity -Automatic - Type = Enhanced - Configuration = Trunk Group Call 7orward to Single TN - # of Call Paths = 24 Jtelecom- $0.0200 $0.0200 $0.0400 $0.0300 1 $0.00 $0.00 $0.00 321 N/A N/A $26.52 1 $0.00 $0.00 $0.00 1 $32.001 $0.00 $324.521 $0.00 $0.00 $0.00 Additional charges may be assessed if Customer causes a delay in installation or if wiring is required between the service address and the network demarcation point. Contract Provisions The Services ordered herein are governed by this Service Order and the tw telecom Standard Terms and Conditions executed by TWTC and Customer. Voice E911 Voice Services ordered herein are also governed by the Important E911 Disclosure and Acknowledgement that accompanies this Service Order Form or, if previously executed, Customer agrees the updated copy of tw telecom's E911 Disclosure and Acknowledgement located at:http://www.twtelecom.com/e911-disclosure-and-acknowledgement/, applies to the Services above. Service Order tw telecom — Confidential Page 2 of 5 Document No. 533320 ��try telecom Invoices Single prices shown above for bundled Services, or for Services provided at multiple locations, will be allocated among the individual services for the purpose of applying Taxes and regulatory fees and also may be divided on the Customer's invoice by location served. Activation Support If requested by Customer, TWTC may assist Customer with activating and/or configuring equipment on Customer's side of the Demarcation Point ("Activation Support'). Customer must compensate TWTC for such Activation Support at TWTC's then prevailing Time and Materials rates posted at www.twtelecom.com. Voice Services Federal Subscriber Line Charges ("FSLU) will be assessed for VersiPak voice when not part of a VersiPak Bundle (ISDN PRIs, Digital and Analog Trunks, and Business Line) as well as for Complete Lines and Business Line/Analog Trunk Services. FSLC rates are posted to the TWTC web site at www.twtelecom.com which may be modified from time to time. Customer may not use the Services to provide voice content related services including, without limitation, chat lines. TWTC's voice services are designed for end users and are not to be used to aggregate traffic, or as a substitute for carrier interconnection or switched access traffic carried in any protocol, including without limitation TDM, VOIP or any subsequently developed protocol. Additionally, TWTC does not support resale of switched services to end users including, but not limited to, support for E911 addressing, local number portability, calling name delivery, end user billing, and directory listings unless special arrangements are agreed to in writing by TWTC. Regardless of whether a caller requests privacy, Customer may not alter, change, disguise, remove or fail to pass to TWTC in the call path signaling information which identifies the actual telephone number of the original calling party and, if different, the billing number received from, assigned to or otherwise associated with the original calling party. If Customer uses the voice Services to support prepaid calling card calls, such use is subject to the requirements outlined in FCC Order 06-79 (June 30, 2006). Customer shall remit all intrastate or interstate access charges directly to the appropriate carrier. Voice Services provided herein are not designed for but may be compatible with remote metering, supervisory control and alarm signaling. To the extent Customer uses the voice Services to facilitate remote metering, supervisory control and alarm signaling purposes, Customer is solely responsible for ensuring compatibility. If Customer violates any of the restrictions or prohibitions in this section: (a) Customer must immediately notify TWTC; (b) TWTC may suspend or terminate Customer's voice Service immediately upon notice and, in addition to any other remedies provided in the Agreement or under law, Customer must pay all fees, charges and penalties that TWTC incurs arising from such prohibited uses, and (c) Customer shall indemnify, defend and hold TWTC harmless from all claims, demands, costs, damages, losses, liabilities and expenses of any nature arising from Customer's violation, including any costs and attorneys' fees incurred by TWTC. In addition to other remedies provided elsewhere in the agreement between the parties or available under applicable law, TWTC may refuse to provide, cancel orders for, or terminate or suspend Services immediately without notice if: (a) TWTC has reasonable evidence of, or determines in its reasonable discretion that such action is necessary to prevent or protect against Customer's illegal, improper or unauthorized use of Services including, without limitation, deception, fraud, tampering, schemes (such as revenue sharing, traffic pumping, access charge avoidance, or similar arrangements), or creation of actual or potential adverse financial effects; or (b) the Customer fails or refuses to furnish, or provides false, misleading, or unverifiable information regarding the Customer's identity, address, creditworthiness, business operations, its use or planned use of Services, or the jurisdictional nature or characteristics pertaining to its use or planned use of Service. Supplemental Voice Services Each Telephone Number (including Toll Free Numbers, provided they are associated to existing Toll Free Service), Directory Listing, Blocking service, and other supplemental voice services ("Supplemental Voice Services") requested by Service Order tw telecom — Confidential Page 3 of 5 Document No. 533320 Jtelecom- Customer after execution of this Service Order will be charged at the applicable rate in TWTC's current tariff or posted price list. Reductions in the quantity of Telephone Numbers requested prior to the beginning of installation of voice Service will not be subject to termination liability charges. Domestic and International Lonq Distance Services When selecting TWTC as Customer's Long Distance Provider for IntraLATA and InterLATA toll usage, Customers will be permitted to make toll calls to other TWTC local voice customers without incurring any usage charges. Customer's LD selection is made on the Long Distance Letter of Authorization form. If 40% or more of Customer's daily long distance traffic results in TWTC incurring inter -carrier compensation costs that are at least 20% higher than Customer's contracted long distance rate, subject to TWTC'S exercise of remedies described above in the Voice Services section, TWTC may immediately upon notice terminate Customer's long distance/toll Service, change Customer's long distance rate to the exchange tariffed rate effective with the first calls contributing to TWTC incurring inter -carrier costs at least 20% higher than Customer's contracted long distance rate, and recover from Customer all amounts due as a result of applying the exchange tariff rate to past long distance traffic. Three types of domestic package minutes are available: Flexcall minutes, LD BOBS and Prepaid LD BOBS. One type of International package minutes are available: LD iBoBs. LD international minutes are not included in any package except LD iBoBs. Flexcall minutes may be included each month as part of select voice services. LD BoBs and LD iBoBs are available on a monthly basis with a separate monthly recurring charge during the Service Term of the underlying voice service. Prepaid LD BoBs are available on an annual basis with a separate one-time, annual non-recurring charge and expire after one year, regardless of whether the underlying voice service is subject to auto renewal. The long distance minutes for Flexcall, and LD BoB's, and LD iBoBs are available until fully used or until the expiration of the applicable month, whichever comes first. The long distance minutes for Prepaid LD BOB'S are available until fully used, until the expiration of the applicable year, or until the expiration of the Service Term of the underlying voice service, whichever comes first. Unused domestic and international package minutes do not carry forward to subsequent months or years. Domestic package minutes are applicable to both 1+ and 8xx toll free long distance calls. iBOBs only include outbound 1+ calls that terminate to landlines. International calling card usage, 1-800 calls, international calls that terminate to mobile phones, and/or domestic and international usage outside, or in excess, of package minutes will be charged at the rates specified in this Service Order or, if such rates are not specified in this Service Order, will be charged at the applicable TWTC current tariff rate or posted price lists, with a minimum initial per call charge of $.01 (one cent). Information regarding international toll blocking and international/offshore pricing for TWTC's international long distance Services is also available at this website: www.twtelecom.com/tariffed-international-rates. Enterprise Shared Long Distance Shared minutes shall include $0 rated minutes and BOB minutes and will be depleted on a first come first served basis by each location subscribing to Enterprise Shared Long Distance. Any overage minutes will be charged to the service location which incurs the charges. Managed SIP, Converged Services. and FlexVoicelm Services Battery Back -Up Customer is solely responsible for the acquisition, repair and maintenance of any back-up power system that the Customer deems necessary to support its telecommunications systems. In the event of a power failure, the absence or failure of a battery back-up system will result in loss of use of TWTC's services, including 911 service, and TWTC has no liability or responsibility for such loss of service. Service Order tw telecom — Confidential Page 4 of 5 Document No. 533320 Signature Block �Jtelecom- tw telecom holdings inc. Customer: City of Meridian Si nature: Si natur 7 Name: Tab Roper Name: Title: tw elecwm G Title: Date: Q� Date: Sales Person: Jeff Cammann Customer and the individual signing above represent that such individual has the authority to bind Customer to this Agreement. Service Order tw telecom — Confidential Page 5 of 5 Document No. 533320 Jtelecom- Standard Terms and Conditions These Standard Terms and Conditions ('Agreement') are entered into by tw telecom holdings inc., a Delaware corporation, on behalf of itself and its wholly owned and state certified operating subsidiaries, (collectively "TWTC") and City of Meridian, a Idaho Governmental Entity ('Customer") and are effective upon execution by both Parties. Customer and TWTC may be referred to individually as a 'Party" or collectively as the "Parties'. TWTC is responsible for the performance of its operating subsidiaries under this Agreement. 1. Service Orders: Customer may submit service orders to TWTC to purchase telecommunication and related services under this Agreement ('Service Orders"). The Service Orders describe the telecommunication and related services that are available for purchase ('Services"). Service Orders executed by the Parties together with this Agreement form the final written agreement between the Parties and can only be amended or modified in a written document executed by both Parties. Services are subject to availability. The "Service Term" means the committed service duration for a particular Service as set forth in the applicable Service Order, including renewal periods. Upon expiration of a Service Term for a particular Service, the Service Term will automatically renew for successive 12 Month terms unless terminated by either Party upon written notice provided in accordance with Section 20 below at least thirty days prior to expiration of the then existing Service Term. 2. Term of Standard Terms and Conditions: The term of these Standard Terms and Conditions will commence upon signature by both Parties and will continue to govern Service Orders entered into by the Parties unless and until the Agreement is terminated in accordance with Sections 12 or 13 herein, or is otherwise superseded by a subsequent written agreement between the Parties. 3. Cancellation, Modification or Expedition of Orders: "Cancellation", "Modification" and "Expedite Charges" referenced hereunder are posted to the TWTC Website (www.twtelecom.com) and are subject to modification by TWTC effective upon posting to the TWTC Website. (a) Cancellation. Customer may cancel a Service Order if the request is received in writing by TWTC prior to the planned installation date, and TWTC shall have the right to assess a Cancellation Charge. If the request to cancel is received after installation has begun, Customer must pay full termination liability as set forth in Section 14 below. (b) Modification. Customer may request in writing the modification of any Service Order(s). Such request shall result in a Modification Charge. If TWTC receives a written modification request for delay of installation less than 3 days prior to the planned installation date, Customer must pay, in addition to the Modification Charge, the monthly recurring charge ('MRC') applicable to the delayed Service for the shorter of one billing month or the period from the original due date to the requested installation date. TWTC reserves the right to limit the number of requests to delay the planned installation date. (c) Expedite. Customer may request an expedited installation date. If TWTC accepts the expedited installation date, Customer must pay an Expedite Charge. (d) Third Party Charges. In addition to the charges set forth in (a), (b) and (c) above, TWTC may bill Customer for third party charges it incurs in order to complete Customer's request to cancel, modify, or expedite the Service Order. 4. TWTC Network, Access and Interconnection: (a) Responsibilities. TWTC will own and control the telecommunications equipment, cable and facilities installed and operated by TWTC for provision of the Services to Customer (TWTC Network"). The TWTC Network will remain TWTC's personal property regardless of where located or attached. TWTC has the right to upgrade, replace or remove the TWTC Network in whole or in part, regardless of where located, so long as the Services continue to perform. TWTC has the right to limit the manner in which any portion of the TWTC Network is used to protect its technical integrity. Customer may not alter, move or disconnect any parts of the TWTC Network and is responsible for any damage to, or loss of, the TWTC Network caused by Customer's (or its end users') breach of this provision, negligence or willful misconduct. TWTC has no obligation to install, maintain or repair any equipment owned or provided by Customer unless otherwise agreed to in a Terms and Conditions tw telecom — Confidential Page 1 of 7 LVtelecom_ Document No. 533320 writing executed by the Parties. If Customer's equipment is incompatible with the Service, Customer is responsible for any special interface equipment or facilities necessary to achieve compatibility. (b) Access. Customer must provide TWTC with access to its premises to install and maintain Services and TWfC's Network. Customer must provide, at its expense, the following (collectively "Premise Requirements"): (i) appropriate space, power and environmental conditioning; and (ii) reasonable access rights and/or rights of way from third parties, as may be required for the installation and maintenance of the TWTC Network at and into Customer's premises. Customer must pay a Modification Charge if Customer does not provide the Premise Requirements prior to the scheduled installation date. In addition to the Modification Charge, TWTC may charge Customer for the reasonable time and materials incurred and documented by TWTC that are incurred because of Customer's failure to timely provide the Premise Requirements plus any third party charges assessed against TWTC. Customer must provide TWTC with a contact and/or help desk number that can be reached 24 hours per day/7 days per week. (c) Demarcation Point, Inside Wiring and Activation Support. TWTC shall be responsible for provisioning Service up to the Demarcation Point, and Customer is responsible for providing and maintaining any necessary wiring and facilities on Customer's side of the Demarcation Point. "Demarcation Point" means the TWTC-designated physical interface between TWTC's Network and Customer's equipment, which point shall be either (i) in the case of a Service terminating at a TWTC owned or controlled premise, TWTC's designated distribution panel or network interface device located within such TWTC premise or (ii) in the case of a Service terminating at a Customer's premise, the distribution panel or network interface device located at the common telecommunications ("telco") demarcation at the Customer's or end -user's premise (e.g., entry point for telco facilities, telco closet or common telco room). If requested by Customer, TWTC may install, coordinate or otherwise arrange for installing or obtaining from third parties, facilities on Customer's side of the Demarcation Point ("Inside Wiring") and/or assist Customer with activating and/or configuring equipment on Customers side of the Demarcation Point ("Activation Support"). Customer agrees to pay Time and Materials rates posted at www.twtelecom.com for any Inside Wiring and Activation Support performed by TWTC personnel and agrees that TWTC may bill Customer for the third party charges TWTC incurs to provide Inside Wiring. (d) Letter of Authorization / Carrier Facility Assignment. If Customer intends to connect the Services to facilities that it or TWTC does not own, it must provide TWTC with and maintain (for the Service Term) a current letter of authorization and carrier facility assignment, as applicable. 5. Installation and Maintenance: (a) Installation. TWTC will notify Customer when the Service has been successfully installed and is available for Customers use ("Service Date"). Unless Customer notifies TWTC by the close of business on the Service Date that the Service is not operational, the Service Term will commence. If Customer so notifies TWTC, the Service Date will not occur and the Service Term will not commence until the Service is operating properly. The Service Date will not be delayed or postponed due to problems with Customers equipment or Customers lack of readiness to accept or use the Service. (b) Maintenance: (i) Scheduled Maintenance. TWTC will monitor TWfC's Network 24 hours per day, 7 days per week. Scheduled Maintenance will be performed between the hours of midnight and 6:00 a.m. (local time where the maintenance is being performed) unless another time is agreed to by the Parties for the particular circumstance. TWTC will endeavor to provide Customer with at least five business days' notice before performing Scheduled Maintenance unless a shorter notice period is required under the circumstances. (ii) Emergency Maintenance. If TWTC has to perform maintenance outside of the Scheduled Maintenance window set forth in Section 5(b)(i) above, then TWTC will provide as much prior notice to Customer as is practicable under the circumstances. Terms and Conditions tw telecom — Confidential Page 2 of 7 Document No. 533320 6. Charges, Billing, Taxes and Payment: Jtelecom- (a) Services are billed on a monthly basis commencing with the Service Date. Services are invoiced in advance, but usage charges are invoiced in arrears. Any installation or other non-recurring charges, which are non-refundable, will appear on the first monthly invoice. (b) TWTC may require a deposit prior to the provision of any new Service. TWTC also may require a deposit as a condition to its obligation to continue to provide Services if Customer has failed to timely pay for Services on two occasions during any six month period. (c) TWTC will invoice Customer for applicable Taxes (as defined below) and, whenever possible, will identify such charges as a separate line item on the invoice. Customer will be liable for Taxes which were assessed by or paid to an appropriate taxing authority within the applicable statute of limitations period. If Customer fails to pay any Taxes properly billed, then as between TWTC and Customer, Customer will be solely responsible for payment of the Taxes, and penalty and interest. "Tax" or "Taxes" mean any federal, state or local excise, gross receipts, gross margin, value added, sales, use or other similar tax, fee, tax -like fee or surcharge of whatever nature and however designated, imposed, or sought to be imposed, on or with respect to purchases by Customer from TWTC for consideration under this Agreement, which TWTC is required or permitted by law or a tariff to collect from Customer; provided, however, that the term "Tax" will not include any tax on TWTC's net income or payroll taxes. If either Party is audited by a taxing or other governmental authority, the other Party agrees to cooperate reasonably by responding to the audit inquiries in a proper, complete and timely manner. TWTC will cooperate, at Customer's expense, with reasonable requests of Customer in connection with any Tax contest or refund claim. The Customer will ensure that no lien is attached to or allowed to remain on any asset of TWTC as a result of any Tax contest. Customer will indemnify and hold TWTC harmless against any liabilities, damages, losses, costs or expenses arising out of such Tax proceedings, including without limitation any additional Taxes, interest, penalties and attorney's fees. If Customer claims an exemption for any Taxes, Customer must provide TWTC with a proper tax exemption certificate as authorized by the appropriate taxing authority. Customer must pay the applicable Taxes to TWTC until it provides TWTC with a valid tax exemption certificate. If applicable law exempts a Service under this Agreement from a Tax, but does not also provide an exemption procedure, then TWTC will not collect such Tax if Customer provides TWTC with a letter signed by one of its officers: (i) claiming a right to the exemption; (ii) identifying the applicable law that allows such exemption and does not require an exemption certificate; and (iii) agreeing to indemnify and hold TWTC harmless from any tax, interest, penalties, loss, cost or expense asserted against TWTC as a result of its not collecting the Taxes from Customer. (d) TWTC will invoice Customer for applicable Recovery Fees (as defined below) and, whenever possible, will identify such charges as a separate line item on the invoice. "Recovery Fees' means a surcharge to recover certain fees imposed on TWTC by a regulatory assessing authority for such things as doing business in certain jurisdictions, paying for rights-of-way charges, and/or funding certain government sponsored or supervised programs. (e) Payment for all undisputed amounts due under this Agreement must be received by TWTC on or before thirty (30) days after the date of invoice ("Due Date'). Any payment or portion thereof not received by the Due Date is subject to a late charge on the unpaid amount at the lesser of 1.5% per month or the maximum rate permitted by law. 7. Disputes: If Customer disputes any charges, it must log the dispute by completing and submitting a dispute form via TWTC's dispute website located at: his://billing.twtelecom.com/disputes/, or by contacting TWTC's dispute telephone line at 1-800-829-0420. All disputes must be submitted to TWTC in the manner specified above within 120 calendar days of the date of the invoice associated with the disputed charges, or the invoice shall be deemed correct and all rights to dispute such charges are waived. Withheld disputed amounts determined in favor of TWTC must be paid by Customer within five (5) business days following written, electronic or telephonic notice of the resolution, and will bear interest at the lesser of 1.5% per month or the maximum rate allowed by law from the Due Date until the date paid. Terms and Conditions tw telecom — Confidential Page 3 of 7 Document No. 533320 8. Service Levels / Service Outage Credits: �P�W)telecom_ (a) Service Level Agreement ("SLA"). The SLAs provided by TWTC are set forth at http://www.twtelecom.com/SLAs. The SLAs identify the applicable performance metrics and Service Outage credit tables. If a specific SLA is not identified on the website for a particular Service, then credits for Service Outages exceeding thirty (30) minutes will be calculated on a pro rata basis, i.e. credits will be calculated by multiplying the duration of the Service Outage by the applicable MRC, divided by the monthly period. Credits issued during a calendar month will not exceed the MRC associated with the Service that experienced the Service Outage(s). (b) Service Outage Definition. A "Service Outage" is defined as either: (a) material non-compliance with a specific performance metric in a SLA; or (b) a complete loss of transmission or reception capability for a Service caused by TWTC's Network. (c) Reporting and Tracking of Service Outages. If there is a Service Outage, Customer must contact TWTC's Customer Network Reliability Center ("CNRC") at 800-829-0420 and TWTC will open a trouble ticket and provide Customer with a trouble ticket number for tracking purposes. (d) Duration of Service Outage and Application of Credits. For the purpose of calculating applicable credits, a Service Outage begins when Customer reports the Service Outage to TWTC's CNRC and ends when the Service is restored. Service Outages do not include outages and failures caused by the equipment, acts or omissions of Customer, third parties, Force Majeure events, or outages occurring during scheduled or emergency maintenance. The duration of a Service Outage does not include any time during which TWTC is not allowed access to the premises necessary to restore the Service. Credits for Service Outages are only issued if requested by Customer, and such requests must be submitted to TWTC within 120 days from the date Service is restored. (e) Chronic Trouble Services. If two Service Outages have occurred on a particular Service during a 30 -day period and a third Service Outage occurs within thirty days following the second Service Outage, Customer may terminate the applicable Service without early termination liability provided that Customer supplies TWTC with a written termination notice within thirty days following the third Service Outage. (f) Remedies. Notwithstanding anything to the contrary in this Agreement, the remedies set forth in the service level agreement and in Sections 8(a) and 8(e) of this Agreement constitute Customer's sole and exclusive remedy for Service Outages. (g) Service Outacles Not Caused by TWTC's Network. If TWTC responds to a service call initiated by Customer, and TWTC reasonably determines that the cause of the problem is: (i) not due to TWTC's Network; or (ii) on Customer's side of the Demarcation Point, Customer must compensate TWTC for the service call at TWTC's then prevailing Time and Materials rates posted at www.twtelecom.com. 9. Governmental Regulation - Changes: (a) This Agreement is subject to all applicable federal, state and local laws, rules and regulations, and each Party must comply with them in performing its obligations hereunder. To the extent any provision herein conflicts with any applicable law, rule or regulation, such law, rule or regulation will supersede the conflicting provision. (b) TWTC may discontinue or impose additional requirements to the provision of Service, upon 15 days written notice, if necessary to meet regulatory requirements or if such requirements have a material, adverse impact on the economic feasibility of TWTC providing the Service. Customer is not responsible for the termination liability set forth in Section 14 below if TWTC discontinues the Service under this subsection. 10. Indemnification: Each Party ("Indemnitor') shall indemnify, defend and hold the other Party ("Indemnitee") harmless from all losses or damages arising from or related to bodily injury or physical damage to tangible property caused by the negligence or willful misconduct of Indemnitor. Customer shall indemnify, defend and hold TWTC harmless from all losses or damages arising from Customer's violation of third party intellectual property rights, all claims of any kind by Customer's end users, or any act or omission of Customer associated with any Service. Terms and Conditions tw telecom — Confidential Page 4 of 7 Document No. 533320 .Lw! telecom - 11. Limitation of Liability: Except for the Parties' respective obligations set forth in Section 14 herein, neither Party is liable to the other for indirect, consequential, special, incidental, or punitive damages of any kind or nature whatsoever (including without limitation lost profits, lost revenues, lost savings, lost opportunity or harm to business), whether or not foreseeable, whether or not the Party had or should have had any knowledge, actual or constructive, that such damages might be incurred, and regardless of the form of action, nature of the claim asserted or the frustration of either Party's purpose. Indirect damages include, but are not limited to, damages of the kinds specified in the preceding sentence that are incurred by a third party and are asserted against a Party (including attomeys' fees and expenses). TWTC's liability to Customer for direct damages may not exceed one month's calculation of the applicable MRCS regardless of the form of action, nature of the claim asserted or the frustration of either Party's purpose. TWTC has no liability for the content of information that Customer passes through TWTC's Network, Customer's transmission errors, or any failure to establish connections outside of the TWTC Network. 12. Termination by TWTC: (a) Termination With Notice. TWTC may suspend or terminate all Services associated with a delinquent account if Customer fails to cure by paying the outstanding balance in full within ten (10) days following written notice by TWTC. TWTC also may suspend Services and terminate this Agreement if Customer, following thirty (30) days' written notice (or shorter period if mandated by the governing authority or if necessary due to threat of imminent harm) fails to cure: (i) Customer's material breach of any provision of this Agreement or violation of any law, rule or regulation governing the Services; or (ii) Customer's insolvency, bankruptcy, assignment for benefit of creditors, appointment of trustee or receiver. (b) Termination Without Notice. TWTC may terminate or suspend Services without notice if. (i) necessary to protect TWfC's Network; (ii) TWfC has reasonable evidence of Customer's illegal, improper or unauthorized use of Services; or (iii) required by legal or regulatory authority. (c) Post Termination. Any termination or disconnection shall not relieve Customer of any liability incurred prior to such termination or disconnection, or for payment of unaffected Services. TWTC retains the right to pursue all available legal remedies if it terminates this Agreement or disconnects Services in accordance with this Section. All terms and conditions of this Agreement shall continue to apply to any Services not so terminated, regardless of the termination of this Agreement. All requests for disconnection will be processed by TWTC in thirty (30) days or less. Customer must pay for Services until such disconnection actually occurs. 13. Termination by Customer: Customer may terminate this Agreement and/or any Services hereunder upon thirty (30) days prior written notice, without incurring termination liability, for TWfC's (i) breach of any material provision of this Agreement, or any law, rule or regulation that affects Customer's use of Services, which remains uncured at the end of the notice period and/or (ii) insolvency, bankruptcy, assignment for the benefit of creditors, appointment of trustee or receiver or similar event. 14. Termination Liability: If TWTC terminates this Agreement or any Service Orders pursuant to Section 12 above (other than subsection b(iii)), or if Customer terminates this Agreement or any Service Orders for any reason other than pursuant to Section 13 above, all MRCs associated with the terminated Services for the balance of the applicable Service Term shall become immediately due and payable. TWfC acknowledges that funding to pay for Services ordered under this Agreement is subject to annual appropriations by the appropriate governing body, and in the event adequate sums are not appropriated in any fiscal year to fund Customers use of telecommunications services, Customer may terminate this Agreement upon no less than 45 days prior written notice. Such termination will not affect Customers obligations with respect to payment for Services during any prior period. Customer represents and warrants, however, that Customer will include sufficient funding to cover the charges in this Agreement in each Customer budget submitted for approval, and will actively support the appropriation of such funding, during the term of this Agreement. 15. Assignment: Neither Party may assign this Agreement without the prior written consent of the other Party, not to be unreasonably conditioned, withheld or delayed, except that: (1) TWTC may assign its rights and/or obligations hereunder (a) to its parent, affiliates or subsidiaries; (b) pursuant to a merger, acquisition, reorganization, sale or transfer of all or Terms and Conditions tw telecom — Confidential Page 6 of 7 Jtelecom- Document No. 533320 substantially all its assets; or (c) for purposes of financing; and (2) Customer may assign its rights and/or obligations hereunder (a) to its parent, affiliates or subsidiaries; or (b) pursuant to any merger, acquisition, reorganization, sale or transfer of all or substantially all its assets, provided that any assignment by Customer pursuant to this exception is subject to the following conditions: (i) the proposed assignee satisfies TWTC's credit and deposit standards; (ii) Customer has fully paid for all Services through the date of assignment; and (iii) the proposed assignee agrees in writing to be bound by all provisions of this Agreement. 16. Entire Agreement: This Agreement, together with the Service Order(s) and applicable tariffs or price lists on file with the appropriate public utilities commission or similar regulatory body set forth the entire agreement with respect to the subject matter hereof, and supersede all prior agreements, promises, representations, and negotiations between the Parties. If there is a conflict, the Service Order shall prevail over this Agreement and any applicable tariff or price list shall prevail over both. Modifications, amendments, supplements to or waivers of this Agreement must be in writing and executed by both Parties. 17. Force Majeure: Either Party shall be excused from performance if the inability to perform is due to a cause or causes beyond such Party's reasonable control, including without limitation, acts of God, fire, explosion, vandalism, acts of terrorism, cable cuts caused by a third party, adverse weather conditions, labor strikes and governmental action ("Force Majeure"). If such inability to perform continues for sixty days or longer, the other Party may terminate the affected Services. Customer's invocation of this clause does not relieve Customer of its obligation to pay for Services actually received. 18. Governing Law - Litigation: The interpretation of the rights and duties of the Parties and any claim, controversy or dispute arising under or related to this Agreement shall be governed by and subject to the laws of the State of Idaho excluding its principles of conflicts of law. If litigation is commenced to enforce this Agreement, the prevailing Party is entitled to reimbursement of its costs and attorneys' fees from the other Party. 19. Headings: Headings herein are for convenience only and are not intended to have substantive significance in interpreting this Agreement. 20. Notices: Any notice required under this Agreement must be in writing and be delivered to the receiving Party at the addresses listed below (i) in person, (ii) by certified mail with return receipt requested, or (iii) by overnight courier. A notice is deemed given (i) when delivered, if personally delivered, (ii) at the time indicated on the return receipt, if delivered by certified mail, or (iii) at the time the party or its representative executes the delivery receipt, if delivered via courier. TWTC must provide such notice to Customer's billing address, and Customer must provide such notice to TWTC at 10475 Park Meadows Drive, Littleton CO 80124, Attn: Deputy General Counsel, except that if Customer is disconnecting Services for any reason, it must deliver notice to TWTC either by facsimile to 303-803-9638 or by email to "CustomerCare@twtelecom.com". Notice by facsimile or email is deemed given when delivered. 21. No Waiver: A Party's failure to enforce any provision of this Agreement shall not be construed as a future or continuing waiver of such provision. 22. Public Releases, Use of Name: Neither Party may issue a news release, public announcement, advertisement or other form of publicity regarding this Agreement nor the Services provided hereunder without the prior written consent of the other Party. Customer may not use TWTC's name, logo or service mark without TWTC's prior written consent. TWTC may use Customer's name and logo in materials presented to analysts and investors. 23. Representations and Warranties: Each Party represents and warrants that it is fully authorized to enter into this Agreement. TWTC represents and warrants that the Services will be performed by qualified and trained personnel. TWTC does not guarantee, represent or warrant that the Services will be without interruption. TWTC MAKES NO OTHER REPRESENTATIONS OR WARRANTIES, EXPRESS OR IMPLIED, EITHER IN FACT OR BY OPERATION OF LAW, AND DISCLAIMS ANY AND ALL WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR OR ORDINARY PURPOSE. 24. Severability: If any provision hereunder is declared or held invalid, illegal or unenforceable, this Agreement will be revised only to the extent necessary to make such provisions legal and enforceable, or if impossible, the unaffected Terms and Conditions tw telecom — Confidential Page 6 of 7 Jtelecomm Document No. 533320 portions of this Agreement shall remain in full force and effect so long as the Agreement remains consistent with the Parties' original intent. 25. Survival: The terms and conditions of this Agreement will survive the expiration or termination of this Agreement to the extent necessary for their enforcement and for the realization of the benefit thereof by the Party in whose favor they operate. 26. Relationship of Parties; No Third Party Beneficiaries: The Parties are independent contractors, and nothing herein creates or implies an agency, joint venture or partnership relationship between the Parties. This Agreement shall bind and inure to the benefit of TWTC, Customer, and permitted successors and assigns. The Parties do not intend to create any rights for the benefit of any third parties. 27. Confidentiality: Each Party may disclose confidential information to the other Party in connection with this Agreement. Confidential information includes this Agreement, Service Orders, SLAs, all pricing Information and any other information that is marked confidential or bears a marking of like import, or that the Party disclosing such information states is confidential and then confirms such confidentiality in writing within ten (10) days ("Confidential Information"). Confidential Information may only be used in connection with performance under this Agreement. Confidential Information may not be disclosed except to those employees or affiliates of the receiving Party who have a need to know, or to consultants or subcontractors of the receiving Party who agree to be bound by this section. Confidential Information does not include information that is generally available to the public through no wrongful act of the receiving Party or is independently developed by the receiving Party. Upon termination or expiration of this Agreement, the receiving Party will return the Confidential Information or destroy it. The obligations of this provision will survive for five years after the termination or expiration of this Agreement. Signature Block tw telecom holdings inc. Customer: City of Meridian Signature: Signature: Name: Tab Roper Name: 1 0.mrn44 U�-tR vel Title: tw tele m GM Title: Date: d (f Date: I —1 Sales Person: Jeff Cammann Customer and the individual signing above represent that such individual has the authority to bind Customer to this Agreement. Tums and Conditions tw telecom — Confidential Page 7 of 7 Document No. 533320 Free Month Promotional Addendum �Jtelecom- This Addendum is entered into contemporaneously with the Parties' execution of the attached Service Order. In accordance with this sales promotion, Customer shall receive a promotional credit equal to the monthly recurring charges for the Services eligible for the promotion, provided that the total allowable credit may not exceed $2,500.00. This sales promotion does not apply to non-recurring or usage type charges, taxes and surcharges. Promotional Credit Amount: $829.84 Customer is eligible to receive the promotional credit specified above based on Customer committing to a renewal Service Term as specified below. The credit will appear on the first invoice of the new Service Term. Promotion: Renewal Term: 36 Months Location: Boise ICB: KKOB-7AWU8Y Signature Block tw telecom holdings inc. Customer: City of Meridian Signature: Signature: Name: Tab Roper Name: Title: ty telecom 9M Title: Date: AlaiQ Date: 11-12- I Sales Person: Jeff Cammann Free Month Addendum tw telecom — Confidential Page 1 of 1 Document No. 533320 Important E911 Disclosure and Acknowledgement Jtelecom- TWTC provides access to the Enhanced 911 ("E911") system that sends a caller's telephone number and location to an emergency dispatcher (called a Public Safety Answering Point "PSAP"). In order to work successfully, the system relies on the correct input of numbers and addresses into centralized databases. With the introduction of Internet Protocol or "IP" based voice services, including the use of virtual telephone numbers, it is critical that TWTC's customers ("Custome(') understand and acknowledge the items below. Take note that E911 access may not be available, or may be limited, as follows: 11 Q Agtlnional Steps. txcept Tor calls mar originate Tram Kemoie I elepnone Numpers (K I NS), or as explamea below if a Customer re-routes calls, TWTC will advise emergency responders only of the main street address where TWTC has actually installed the voice service. For all calls that originate from RTNs, TWTC will advise emergency responders only of the street address shown on the applicable Service Order, at which the Customer has indicated to TWTC in writing that Customer will physically use the telephone number. RTNs are telephone numbers that a customer uses at a location which is physically different from the street address where the trunk service to which the numbers terminate has been installed. The proper functioning of E911 services depends on correct identification of the service location from which calls are originated, which is programmed into equipment at the site through which calls are routed. During the provisioning process Customer and TWTC jointly will assign and program locations and routes for 911 calling. After installation, if Customer wishes to reroute outbound calls through equipment at a site different from the original programming, or originates calls from a location not disclosed to TWTC, in order for E911 Services to correctly work, Customer must first make arrangements with TWTC to re -program the equipment at the new site to correctly identify the location associated with the affected telephone numbers. TWTC cannot identify, control or track the location of individual end-user stations beyond the demarcation point between TWTC's Network and the Customer's equipment. TWTC also cannot see the Customer's method of connecting end-user stations beyond the demarcation point. As a result, emergency authorities will be unable to identify or locate individual end-user stations unless the Customer takes the following steps. If the Customer wants emergency responders to know the location of individual end users, then: (a) for traditional voice services and Direct SIP, the Customer must purchase commercially available Private Switch/Automatic Location Identification ("PS/ALI") software and Customer must also arrange in writing with TWTC to obtain a special E911 feature; and (b).for Converged Voice, SIP Trunking, or Enterprise SIP Trunking (but not Direct SIP) services, the Customer must first arrange in writing with TWTC to obtain a special E911 feature and for TWTC to update the 911 database. TWTC's Services are configured to transmit to PSAPs the main physical address only for telephone numbers that TWTC has assigned to the Service. Unless otherwise agreed in writing, the physical location of callers from other telephone numbers will not be sent to emergency responders. 3. Do not call 911 from Foreign Exchange Services. TWTC's Network does not support dialing 911 from foreign exchange services (including BES, EES, ISS, Virtual Reach, Local Reach or VTN) and E911 will not properly operate from these services. Should the customer attempt to use these services to reach 911, even calls that may complete will not be directed to a PSAP in a location capable of responding to the emergency. 4. Moving or Disabling Equipment May Block E911 Calls. If you move the equipment used to provide service (IAD or other device) to a location other than the service address you identified when service was first installed without telling us, or if you disable or damage the equipment, E911 calls may not be directed to a PSAP capable of responding to the emergency condition. E911 Acknowledgement tw telecom — Confidential Page 1 oft Document No. 533320 Otelecom- 5. Power Outage May Prevent E911 Calls. If a power failure occurs that lasts longer than the life of the backup battery in or attached to the equipment on your premises used to provide service, E911 access will not work and you will not be able to reach emergency responders. YOU SHOULD OBTAIN A BACKUP MEANS OF CONTACTING E911 SERVICES AND INFORM YOUR USERS HOW TO DO SO. TWTC has no liability or responsibility whatsoever for inaccuracies in the E911 database associated with Customer provided information, and TWTC is not responsible for Customer's inability to access emergency services, except to the extent caused by TWTC's gross negligence or willful misconduct. Customer hereby waives and releases TWTC for any and all claims that it has or may have against TWTC now or at any time in the future for damages or compensation of any kind that arise from, or in any manner relate to, voice services not having the functionality to provide access to E911 services. Customer further agrees to indemnify and hold TWTC harmless for any claims that are asserted against TWTC that arise from or in any manner relate to voice services not having functionality to provide access to E911 services. ACKNOWLEDGEMENT: By signing this Disclosure and Acknowledgement, Customer affirmatively acknowledges that it understands and will inform users that they may not be able to contact emergency services by dialing 911 in the circumstances described above. Signature Block Customer: City of Meridian Si nature: Name: �0 Title: Date: it - Z—I Customer and the individual signing above represent that such individual has the authority to sign this acknowledgement on behalf of Customer. E911 Acknowledgement tw telecom—Confiidential Page 2 of 2 Document No. 533320 Long Distance Letter of Authorization Customer Name: City of Meridian '&elecom,. I hereby authorize tw telecom holdings, Inc, to change my InterLATA and IntraLata Primary Exchange Carrier (PIC) for all of the services on the service order form Document No. 533320 to tw telecom holdings, Inc. Signature Block Customer and the individual signing above represent that such individual has the authority to sign this authorization on behalf of Customer. Long Distance LOA tw telecom — Confldenlial Page 1 of 1 Meridian City Council Meeting DATE: November 12, 2014 ITEM NUMBER: 4E PROJECT NUMBER: ITEM TITLE: CHRISTMAS IN MERIDIAN SPONSORSHIP AGREEMENT Christmas in Meridian 2014 Sponsorship Agreement Between Commercial Tire and the City of Meridian for a Not -to -Exceed Amount of $500.00 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Cj/Kehristinas in RJDIAN CHRISTMAS IN MERIDIAN 2014 SPONSORSHIP AGREEMENT This CHRISTMAS IN MERIDIAN 2014 SPONSORSHIP AGREEMENT ("Agreement") is made on this A day of Ck, 2014 (`Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the state of Idaho, whose address is 33 E. Broadway Avenue, Meridian, Idaho ("City"), and Commercial Tire, whose address is 2095 East Commercial Street, Meridian, Idaho 83642 ("Sponsor"). For good and valuable consideration and in consideration of the mutual promises and covenants herein contained, City and Sponsor agree as follows: 1. Sponsorship. Throughout the term of this Agreement, Sponsor shall be, and shall be recognized as, a 2014 Sponsor of City's Christmas in Meridian events. The specific sponsor position and benefits insured to Sponsor throughout the term of this Agreement shall be attached hereto as Exhibit A. 2. Payment. By 5:00 p.m. on October 24, 2014, Sponsor shall prepay to City five hundred dollars ($500.00). In the event the Sponsor fails to pay this amount in full in a timely manner as provided herein, City may terminate this Agreement in the manner therefor as set forth herein. In the event that the Christmas in Meridian program is discontinued or shortened for any reason, no portion of the amount prepaid shall be refundable. 3. Promotion. a. City's efforts. With regard to Christmas in Meridian, City shall undertake the promotional and advertising efforts enumerated for sponsors in the Christmas in Meridian 2014 Sponsorship Packet, attached hereto as Exhibit A. 4. Term. The term of this agreement shall be from the Effective Date through December 31, 2014, unless earlier terminated by either party by the method established herein. 5. Cancellation; scheduling. The parties acknowledge that the 2014 Christmas in Meridian schedule shall include the Winter Lights Parade, Downtown Business Decorating Contest and Children's Winterland Festival events, but cancellation of any or all may be necessary due to weather or other conditions or circumstances. City shall have sole responsibility and discretion in scheduling and/or cancelling Christmas in Meridian events and activities related thereto, including any and all related activities by Sponsor. 6. Insurance Sponsor's responsibility. City shall not provide insurance to cover loss, theft, or damage of any equipment, materials, or personnel used or employed by Sponsor in the furtherance of this Agreement, or to cover any activity undertaken by Sponsor in the exercise of the rights or the furtherance of the obligations described herein. Any and all insurance of each party's CHRISTMAS IN MERIDIAN SPONSORSHIP AGREEMENT PAGE 1 of 5 respective property and personnel shall be the sole responsibility of that party. Sponsor shall obtain all necessary insurance as may be required in order to protect Sponsor's insurable interests for Sponsor's rights and obligations described within this Agreement, including, but not limited to, liability insurance, automobile insurance, worker's compensation insurance, and/or property insurance. 7. Use of City's name, logo. City hereby conveys to Sponsor permission to use City's name for purposes of advertising, marketing, and public information, without violation of City's rights of privacy or any other rights City may possess under this Agreement, provided that Sponsor shall not use City's logo for any purpose without the express, written permission of the Mayor's Executive Assistant. 8. Termination. a. Termination for cause. If either Party determines that the other has failed to comply with -any term or condition of this Agreement, violated any of the covenants, agreements, and/or stipulations of this Agreement, engaged in any act of misconduct in the performance of this Agreement; or if either Party willfully or negligently defaults in, or fails to fulfill, its material obligations under this Agreement, the other Party shall have the right to terminate the Agreement by giving written notice to the defaulting party of its intent to terminate, and shall specify the grounds for termination. The defaulting party shall have two (2) days after such notice is sent to cure the default. If the default is not cured within such period, this Agreement shall be terminated upon written notice of such termination by the terminating party. b. No compensation upon termination. In the event of termination, neither Party shall be entitled to compensation or damages for any equipment or materials provided pursuant to this Agreement or obligations incurred in furtherance of the rights conveyed by this Agreement. 9. Photography and recording. City shall be authorized to photograph, record, video tape, reproduce, transmit, or disseminate, in or from Christmas in Meridian, all related activities for educational and public information purposes. City shall not be responsible for the actions of persons who are not under its employment or control. 10. Relationship of Parties. It is the express intention of Parties that Sponsor is an independent contractor and not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Sponsor and City or between Sponsor and any official, agent, or employee of City. Both parties acknowledge that Sponsor is not an employee of City. Sponsor shall retain the right to perform services for others during the term of this Agreement. Sponsor shall have no authority or responsibility to exercise any rights or power vested in City. The selection and designation of the personnel of City in the performance of this agreement shall be made by City. 11. Indemnification. Sponsor specifically indemnifies City and holds City harmless from any loss, liability, claim, judgment, or action for damages or injury to Sponsor, to Sponsor's personal property or equipment, and to Sponsor's employees, agents, or volunteers arising out of or resulting from the condition of City's real or personal property or any lack of maintenance or repair thereon, and not caused by or arising out of the tortious conduct of City or its employees. Sponsor further agrees to indemnify and hold City harmless from any loss, liability, claim or action from damages or injuries to persons or property in any way arising out of or resulting from the use of CHRISTMAS IN MERIDIAN SPGNSGRSHw AGREEMENT PAGE 2 of 5 City's real or personal property by Sponsor or by Sponsor's employees, agents, volunteers, or invitees and not caused by or arising out of the tortious conduct of City or its employees or volunteers. 12. Waiver. Sponsor shall, and hereby does, waive any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to Sponsor's performance of this Agreement, whether such loss or damage may be attributable to known or unknown conditions, except for liability arising out of the tortious conduct of City or its officers, agents or employees. 13. Taxes. Sponsor shall be solely responsible for the payment of taxes owed for any income realized as the result of activities undertaken pursuant or related to this Agreement. 14. Time of the essence. Sponsor acknowledges that services provided under this Agreement shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly of the " essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 15. Compliance with law and event rules. Throughout the course of this Agreement, Sponsor shall comply with any and all applicable federal, state, and local laws. Sponsor shall also comply with all written rules and regulations that govern Christmas in Meridian events in which they are participating including but not limited to Winter Lights Parade rules and regulations. 16. Non-discrimination. Throughout the course of this Agreement, Sponsor shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory handicap. 17. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written, whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. 18. Costs and attorneys' fees. If either party brings any action or proceedings to enforce, protect or establish any right or remedy under the terms and conditions of this Agreement, the prevailing party shall be entitled to recover reasonable costs and attorneys' fees, as determined by a court of competent jurisdiction, in addition to any other relief awarded. 19. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. 20. Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. 21. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. CHRISTMAS IN MERIDIAN SPONSORSHIP AGREEMENT PAGE 3 of 5 22. No assignment. Sponsor shall not assign, sublet, subcontract, or transfer its rights or responsibilities hereunder without the express written consent of City. Should Sponsor cease to exist in its current form, this Agreement and all rights granted to Sponsor hereunder shall be void. 23. Notice. Any and all notice required to be provided by either of the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon sending an e- mail message, addressed as follows: Sponsor: City: Karen Gauthier Colin Moss kgauthier@commercialtire.com cmoss@meridiancity.org Either party may change its e-mail address for the purpose of this paragraph by giving written notice of such change in the manner herein provided. 24. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. 25. Warranty of authority. The undersigned expressly warrants that, to the extent set forth herein, he is duly authorized to act as the representative and agent of Sponsor. The undersigned further warrants that he is authorized to bind Sponsor to the obligations set forth herein, and to accept the liabilities as established herein on behalf of Sponsor. SPONSOR: U A th 'zed Representa ve Signature 41 �� Te ea Print Name CITY OF MERIDIAN: Ell A �(;j:'�' Tamm d erd Mayor u�c"Y of DTT, A C Jpti//Ae TRF 1'GR4'y Title /45/`3 Date T ATTEST: City Clerk CHRISTMAS IN MERIDIAN SPONSORSHIP AGREEMENT PAGE 4 of 5 Exhibit A 2014 CHRISTMAS IN MERIDIAN SPONSORSHIP PACKET Winter Lights Parade Center Stage Sponsor For $500 you will receive: Recognition in all media as the Center Stage Sponsor for the Winter Lights Parade. Positioned as "Center Stage sponsored by [Business Name]." Center Stage will be located In Generations Plaza and will,house the parade emcees and judges. • Your logo with a link to your website on the Christmas in Meridian website recognized as the Center Stage Sponsor. • Your logo and a link to your website In all Christmas in Meridian e-mail blasts sent to our distribution list of over 9,000 e-mail addresses. • Your logo and a link to your website on the Christmas in Meridian event listing on the Meridian Parks and Recreation page on Facebook. • The opportunity to hang one banner no wider than eight feet on the Center Stage. CHRISTMAS IN MERIDIAN SPONSORSHIP AGREEMENT PAGE 5 of 5 Meridian City Council Meeting DATE: November 12, 2014 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: DEVELOPMENT AGREEMENT Development Agreement for Approval: RZ 14-004 Citadel II Self -Service Storage Facility by Citadel Storage, LLC Located East Side of S. Eagle Road and North of E. Easy Jet Request: Rezone of 5.44 Acres of Land from the R-4 (Medium Low -Density Residential District) Zoning District to the C -C Zoning (Community Business District) Zoning District MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2014_092383 BOISE IDAHO Pgs=46 BONNIE 1111 31201 4 11:49 AM MERIDIAN CITY NO FEE X003979 20140 9 8 04 0 00039790201400923990460497 DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. C4 Land, LLC, Owner/Developer THIS DEVEL PMENT AGREEMENT (this Agreement), is made and entered into this 1 P� day of oderr 6 , 2014, by and between City of Meridian, a municipal corporation of the State of Idaho, hereafter called CITY whose address is 33 E. Broadway Avenue, Meridian, Idaho and C4 Land, LLC, whose address is 1627 S. Orchard Street, Suite #24, Boise, Idaho 83705, hereinafter called OWNER/DEVELOPER. 1. RECITALS: 1.1 WHEREAS, Owner/Developer is the sole owner, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A", which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 WHEREAS, Idaho Code § 67-6511A provides that cities may, by ordinance, require or permit as a condition of zoning that the Owner/Developer make a written commitment concerning the use or development of the subject Property; and 1.3 WHEREAS, City has exercised its statutory authority by the enactment of Section I1 -5B-3 of the Unified Development Code ("UDC"), which authorizes development agreements upon the annexation and/or re -zoning of land; and 1.4 WHEREAS, Owner/Developer has submitted an application for annexation and zoning of 5,44 acres described in Exhibit "A", requesting a designation of C -C (Community Business) zoning districts under the UDC, which generally describes how the Property will be developed and what improvements will be made; and 1.5 WHEREAS, Owner/Developer made representations at the public hearings both before the Meridian Planning & Zoning Commission and before the Meridian City Council, as to how the subject Property will be developed and what improvements will be made; and DEVELOPMENT AGREEMENT— CrrADEL 11 SELF STORAGE FACIurY(RZ 14-004) PAGE OF 1.6 WHEREAS, the record of the proceedings for the requested annexation and zoning designation of the subject Property held before the Planning & Zoning Commission, and subsequently before the City Council, includes responses of government subdivisions providing services within the City of Meridian planning jurisdiction, and includes further testimony and comment; and 1.7 WHEREAS, on the 5"' day of August, 2014, the Meridian City Council approved certain Findings of Fact and Conclusions of Law and Decision and Order ("Findings"), which have been incorporated into this Agreement and attached as Exhibit `B": and 1.8 WHEREAS, the Findings require the Owner/Developer to enter into a Development Agreement before the City Council takes final action on annexation and zoning designation; and 1.9 WHEREAS, Owner/Developer deems it to be in its best interest to be able to enter into this Agreement and acknowledges that this Agreement was entered into voluntarily and at its urging and request; and 1.10 WHEREAS, City requires the Owner/Developer to enter into a development agreement for the purpose of ensuring that the Property is developed and the subsequent use of the Property is in accordance with the terms and conditions of this Agreement, herein being established as a result of evidence received by the City in the proceedings for zoning designation from government subdivisions providing services within the planning jurisdiction and from affected property owners and to ensure zoning designation are in accordance with the amended Comprehensive Plan of the City of Meridian on April 19, 2011, Resolution No. 11-784, and the UDC, Title 11. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 2. INCORPORATION OF RECITALS: That the above recitals are contractual and binding and are incorporated herein as if set forth in full. 3. DEFINITIONS: For all purposes of this Agreement the following words, terms, and phrases herein contained in this section shall be defined and interpreted as herein provided for, unless the clear context of the presentation of the same requires otherwise: 3.1 CITY: means and refers to the City of Meridian, a party to this Agreement, which is a municipal Corporation and government subdivision of the state of Idaho, organized and existing by virtue of law of the State of Idaho, whose address is 33 East Broadway Avenue, Meridian, Idaho 83642. DEVELOPMENT AGREEMENT - CITADEL 11 SELF STORAGE FACILrrY (RZ 14-004) PAGE 2 OF 8 3.2 OWNER/DEVELOPER: means and refers C4 Land, LLC, whose address is 1627 S. Orchard Street, Suite #24, Boise, Idaho 83705, the parry that is developing said Property and shall include any subsequent owner/developer(s) of the Property. 3.3 PROPERTY: means and refers to that certain parcel(s) of Property located in the County of Ada, City of Meridian as described in Exhibit "A" describing the parcels to be zoned Community Business District (C -C) and attached hereto and by this reference incorporated herein as if set forth at length. 4. USES PERMITTED BY THIS AGREEMENT: This Agreement shall vest the right to develop the Property in accordance with the terms and conditions of this Agreement. 4.1 The uses allowed pursuant to this Agreement are only those uses allowed under the UDC. 4.2 No change in the uses specified in this Agreement shall be allowed without modification of this Agreement. 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: 5.1.1 Future development of the site shall be consistent with the design standards in UDC 11-3A-19 and the guidelines in the Meridian Design Manual. 5.1.2 The use of this property shall be restricted to the self-service storage facility approved by CUP -14-007, unless modified by City Council at a public hearing. 5.1.3 Future development of this site is no longer subject to recorded DA instrument # 102143307 and CUP -02-005. 5.1.4 Future development of the site shall comply with the ordinances in effect at the time of development. 6. COMPLIANCE PERIOD This Agreement must be fully executed within two (2) years after the date of the Findings for the annexation and zoning or it is null and void. DEFAULT/CONSENT TO DE -ANNEXATION AND REVERSAL OF ZONING DESIGNATION: 7.1 Acts of Default. Either party's failure to faithfully comply with all of the terms and conditions included in this Agreement shall constitute default under this Agreement. DEVELOPMENT AGREEMENT - CITADEL II SELF STORAGE FACILITY (RZ 14-004) PAGE 3 OF 8 7.2 Notice and Cure Period. In the event of Owner/Developer's default of this Agreement, Owner/Developer shall have thirty (30) days from receipt of written notice from City to initiate commencement of action to correct the breach and cure the default, which action must be prosecuted with diligence and completed within one hundred eighty (180) days; provided, however, that in the case of any such default that cannot with diligence be cured within such one hundred eighty (180) day period, then the time allowed to cure such failure may be extended for such period as may be necessary to complete the curing of the same with diligence and continuity. 7.3 Remedies. In the event of default by Owner/Developer that is not cured after notice as described in Section 7.2, Owner/Developer shall be deemed to have consented to modification of this Agreement and de -annexation and reversal of the zoning designations described herein, solely against the offending portion of Property and upon City's compliance with all applicable laws, ordinances and rules, including any applicable provisions of Idaho Code §§ 67-6509 and 67-6511. Owner/Developer reserves all rights to contest whether a default has occurred. This Agreement shall be enforceable in the Fourth Judicial District Court in Ada County by either City or Owner/Developer, or by any successor or successors in title or by the assigns of the parties hereto. Enforcement may be sought by an appropriate action at law or in equity to secure the specific performance of the covenants, agreements, conditions, and obligations contained herein. 7.4 Delay. In the event the performance of any covenant to be performed hereunder by either Owner/Developer or City is delayed for causes that are beyond the reasonable control of the party responsible for such performance, which shall include, without limitation, acts of civil disobedience, strikes or similar causes, the time for such performance shall be extended by the amount of time of such delay. 7.5 Waiver. A waiver by City of any default by Owner/Developer of any one or more of the covenants or conditions hereof shall apply solely to the default and defaults waived and shall neither bar any other rights or remedies of City nor apply to any subsequent default of any such or other covenants and conditions. 8. INSPECTION: Owner/Developer shall, immediately upon completion of any portion or the entirety of said development of the Property as required by this Agreement or by City ordinance or policy, notify the City Engineer and request the City Engineer's inspections and written approval of such completed improvements or portion thereof in accordance with the terms and conditions of this Agreement and all other ordinances of the City that apply to said Property. 9. REQUIREMENT FOR RECORDATION: City shall record this Agreement, including all of the Exhibits, and submit proof of such recording to Owner/Developer, prior to the DEVELOPMENT AGREEMENT -CITADEL II SELF STORAGE FAcR.rrv(RZ 14-004) PAGE 4OF8 41ce third reading of the Meridian Zoning Ordinance in connection with the re -zoning of the Property by the City Council.. If for any reason after such recordation, the City Council fails to adopt the ordinance in connection with the annexation and zoning of the Property contemplated hereby, the City shall execute and record an appropriate instrument of release of this Agreement. 10. ZONING: City shall, following recordation of the duly approved Agreement, enact a valid and binding ordinance zoning the Property as specified herein. 11. SURETYOFPERFORMANCE: The City may also require surety bonds, irrevocable letters of credit, cash deposits, certified check or negotiable bonds, as allowed under the UDC, to insure the installation of required improvements, which the Owner/Developer agrees to provide, if required by the City. 12. CERTIFICATE OF OCCUPANCY: No Certificates of Occupancy shall be issued in any phase in which the improvements have not been installed, completed, and accepted by the City. 13. ABIDE BY ALL CITY ORDINANCES: That Owner/Developer agrees to abide by all ordinances of the City of Meridian unless otherwise provided by this Agreement. 14. NOTICES: Any notice desired by the parties and/or required by this Agreement shall be deemed delivered if and when personally delivered or three (3) days after deposit in the United States Mail, registered or certified mail, postage prepaid, return receipt requested, addressed as follows: CITY: City Clerk City of Meridian 33 E. Broadway Ave. Meridian, Idaho 83642 OWNER/DEVELOPER: C4 Land, LLC 1697 S. Orchard Street, Suite #24 Boise, Idaho 83705 with copy to: City Attorney City of Meridian 33 E. Broadway Avenue Meridian, ID 83642 14.1 A party shall have the right to change its address by delivering to the other party a written notification thereof in accordance with the requirements of this section. 15. ATTORNEY FEES: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorney's fees as determined by a Court of competent DEvELOPMENT AGREEMFNT - CITADEL H SELF STORAGE FACILITY (RZ 14-004) PAGE 5 OF 8 ?c jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 16. TIME IS OF THE ESSENCE: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of and a default under this Agreement by the other party so failing to perform. 17. BINDING UPON SUCCESSORS: This Agreement shall be binding upon and inure to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including City's corporate authorities and their successors in office. This Agreement shall be binding on the Owner/Developer, each subsequent owner and any other person acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof, except that any sale or alienation shall be subject to the provisions hereof and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. City agrees, upon written request of Owner/Developer, to execute appropriate and recordable evidence of termination of this Agreement if City, in its sole and reasonable discretion, had determined that Owner/Developer has fully performed its obligations under this Agreement. 18. INVALID PROVISION: If any provision of this Agreement is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Agreement and the invalidity thereof shall not affect any of the other provisions contained herein. 19. DUTY TO ACT REASONABLY: Unless otherwise expressly provided, each party shall act reasonably in giving any consent, approval, or taking any other action under this Agreement. 20. COOPERATION OF THE PARTIES: In the event of any legal or equitable action or other proceeding instituted by any third party (including a governmental entity or official) challenging the validity of any provision in this Agreement, the parties agree to cooperate in defending such action or proceeding. 21. FINAL AGREEMENT: This Agreement sets forth all promises, inducements, agreements, condition and understandings between Owner/Developer and City relative to the subject matter hereof, and there are no promises, agreements, conditions or understanding, either oral or written, express or implied, between Owner/Developer and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Agreement shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. 21.1 No condition governing the uses and/or conditions governing re -zoning of the subject Property herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. DEVELOPMENT AGREEMENT - CITADEL n SELF STORAGE FAci ITY (RZ I4-004) PAGE 6 OF 8 te 22. EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on the date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in connection with the annexation and zoning of the Property and execution of the Mayor and City Clerk. [end of text; signatures, acknowledgements, and Exhibits A and B follow] ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNE"EVELOPER: C4 Land, LLC By: `1,DAOG(,S z Holman, City Clerk '� 0% LU DEVELOPMENT AGREEMENT - CITADEL 11 SELF STORAGE FACILITY (RZ 14-004) PAGE 7 OF 8 STATE OF IDAHO ) ss: County of Ada, On thisi, day of /110 vc 2014, before me, the undersigned, a Notary Public in and for said State, personally appeared ) I ✓ % Con[ Pa' , known or identified to me to be the `M e rn bee of C4 Land, LLC, and acknowledged to me that he executed the same on behalf of said Limited Liability Company. IN WYPNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this written. ,.•`��yE JOS-'.,. (SEAL) ; •�OTARy * �• Pus L�G�JO �; s7q ••6666.•. P� �� •��'•.,•�TE •0 F,�94.4'•� STATE OF IDAHO ) Notary Public for Idaho Residing at: ,poise, 16 My Commission Expires: eh 115 ss County of Ada ) On thisday of 2014, before me, a Notary Public, personally appeared Tammy de Weerd and Jaycee L. Holman, know or identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate fust above written. 0,609000, vA 0 �� (SEALj6 ,�+ Notary Public�Qr Idnahop p iii ; .• Ok Residing at: l Y /X tl Cir C� c ;' Commission expires: 000 •1DAHO 6496.• DEVELOPMENT AGREEMENT -CITADEL II SELF STORAGE FACILITY (RZ 14-004) PAGE 8 OF 8 C. Legal Description and Exhibit Map e ca�,1`#'�i1t�i�A�bi',tI!{,•:.-.:F�:fi�3Alr�"dtYt�t3S�5t'f14'�E�� .. Citadel II Self Storage Facility— R2r14-004, CUP -14-007 & ALT -14-006 PAGE 22 `£o -der wttnaiaysaetf�td_:ai�gni P:S't0431i340 Ch1GClT Y©EL BUiiautiingsl€1d9�rypt ans,113016--CCITP E!3 REZONE BNDRY.dock Citadel II Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 23 m A m I-, v I M I M M Ii -� "I -- -'' a Citadel H Self Storage Facility—R2-14-004, CUP -14-007 & ALT -14-006 PAGE 24 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER C�VER�A-- In the Matter of the Request for Rezone of 5.44 Acres to the C -C Zoning District, Conditional Use Permit for a Self-service Storage Facility AND Alternative Compliance to deviate from the Parking Standards set forth in UDC 11 -3C -6B, for the Property Located on the East side of S. Eagle Road; North of E. Easy Jet Drive, by C4 Land, LLC. Case No(s). RZ-14-004; CUP -14-007 and ALT -14-006 For the City Council Hearing Date of. July 22, 2014 (Findings on August 5, 2014) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of July 22, 2014, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of July 22, 2014, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of July 22, 2014, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of July 22, 2014, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (LC. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title I 1 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). RZ-14-004, CUP -14-007 and ALT -14-006 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Planning Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of July 22, 2014, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for rezone, conditional use permit and alternative compliance is hereby approved per the conditions of approval in the attached Staff Report for the hearing date of July 22, 2014, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Two (2) Year Conditional Use Permit Duration Please take notice that the conditional use permit, when granted, shall be valid for a maximum period of two (2) years unless otherwise approved by the City. During this time, the applicant shall commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval, and acquire building permits and commence construction of permanent footings or structures on or in the ground. For conditional use permits that also require platting, the final plat must be signed by the City Engineer within this two (2) year period. Upon written request and filed by the applicant prior to the termination of the period in accord with 11 -5B -6.G.1, the Director may authorize a single extension of the time to commence the use not to exceed one (1) two (2) year period. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the conditional use comply with the current provisions of Meridian City Code Title 11 (UDC 11 -5B -6F). Notice of Two (2) Year Development Agreement Duration The development agreement shall be signed by the property owner and returned to the City within two (2) years of the City Council granting annexation and/or rezone (UDC 11-513-31)). A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the City if filed prior to the end of the two (2) year approval period (UDC 11 -5B -3F). E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). RZ-14-004, CUP -14-007 and ALT -14-006 _2_ final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of July 22, 2014 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). RZ-14-004, CUP -14-007 and ALT -14-006 -3- By action of the City Council at its regular meeting held on the 2014. COUNCIL PRESIDENT CHARLIE ROUNTREE COUNCIL VICE PRESIDENT KEITH BIRD COUNCIL MEMBER DAVID ZAREMBA COUNCIL MEMBER JOE BORTON COUNCIL MEMBER LUKE CAVENER COUNCIL MEMBER GENESIS MILAM -K. ,5- dayof u%k VOTED a,, e VOTED a VOTED a VOTED 0.ye VOTED awl ee VOTED a e MAYOR TAMMY de WEERD VOTED (TIE BREAKER) vlayor m y de Wee1d Copy served upon Applicant, The Planning Department, Public Works Department and City Attorney. By: Dated: &4a - 3d Ci le s' CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER CASE NO(S). RZ-14-004, CUP -14-007 and ALT -14.006 -4- EXHIBIT A STAFF REPORT Hearing Date: July 22, 2014 / "�� %� T j� 7 TO: Mayor and City Council l �j E MIAMI - FROM: � I- FROM: Bill Parsons, Associate City Planner ~✓ / (208) 884-5533 SUBJECT: RZ-14-004, CUP -14-007 and ALT -14-006 — Citadel It Self-service Storage Facility 1. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST The applicant, Citadel Storage, LLC has applied for rezone (RZ), conditional use permit (CUP) approval and alternative compliance (ALT) to develop a self-service storage facility consisting of twelve (12) storage buildings and one office building on approximately 4.8 acres in a proposed C -C zoning district. 2. SUMMARY RECOMMENDATION Staff recommends approval of the proposed applications with the conditions listed in Exhibit B, based on the Findings of Fact and Conclusions of Law in Exhibit D. The Meridian Planning and Zoning Commission heard these items on June 19.2014. At the public hearing, the Commission voted to recommend approval of the subiect RZ and CUP requests. a. Summary of Commission Public Hearing: I. In favor: Jim Conger ii. In onlaosition: None iii. Commenting: Jake Centers. Mike Darr and Ed Williams iv. Written testimony: Jim Conger v. Staff presenting application: Bill Parsons A. Other staff commenting on application: Justin Lucas b. Key Issues) of Discussion by Commission: 1. The design of the proposed development. ii. The 10 -foot setback adjacent to the single family residenc iii. Facilitating a safe pedestrian crossing at Eagle Road. iv. Grading of the site and the elevation difference between the proposed development and the adjacent residences to the east. v. Coordination with the Sutherland Farms HOA on the relocation of the existing fence in the northeast corner of the development. vi. Access and maintenance to the 10 -foot wide buffer area alone the east boundary. c. Key Commission Change(s) to Staff Recommendation: I. Commission struck condition 1.2.2. bullet #4. ii. Commission struck condition 1.2.19. iii. Commission modified condition 1.2.5b striking the requirement to add the accent band to the west facade. iv. Commission modified condition 1.2.5c striking the requirement for a solid access gate for the main entrance into the complex. d. Outstanding Issue(s) for City Council: L The 10 -foot setback along the east boundary. Based on public testimony, the Commission recommends a 15 -foot setback. Citadel it Self Storage Facility— R'Z-14-004, CUP -14-007 & ALT -14-006 PAGE EXHIBIT A it. The applicant is reauesting a Council waiver to allow the main access to the alilligestjon conpurrent with the ' Beate of zoning emmlilianee anplieatinn to nermi the 25 -font wide naranets on the west farade- jy A new cnndjtinn requires the nFflce huilding to he ennstrueted as shnwn in Exhibit A - UL Condition 1.2.3, bullet #3 was updated to reflect the CounciPs approval of the 10 -fon wide landscape buffer on the east hnundarv. jy, Condition 1.2.2. bullet #3 was undated to reflect the CnunciPs approval of the access tg S. Eagle Rnad. kit!IRMI91byM111M]IIIMI Approval After considering all staff, applicant and public testimony, I move to approve File Numbers RZ-14- 004 and CUP -14-007 as presented in staff report for the hearing date of July 22, 2014 with the following modifications: (Add any proposed modifications.) Denial After considering all staff, applicant and public testimony, 1 move to recommend denial of File Numbers RZ-14-004 and CUP -14-007 as presented in staff report for the hearing date of July 22, 2014 for the following reasons: (You should state specific reason(s) for denial.) Continuance I move to continue File Numbers RZ-14-004 and CUP -14-007 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) 4. APPLICATION AND PROPERTY FACTS a. Site Address/Location: (Parcel #51121325785) The site is located on the east side of S. Eagle Road, north of E. Easy Jet Drive in the SW '/4 of Section 21, Township 3N., Range IF. b. Owner/Applicant: C4 Land, LLC 1627 S. Orchard Sheet, Suite #24 Boise, ID 83705 Citadel 11 Self Storage Facility—RZ-14-004, CU13-14-007 & ALI -14-006 PAGE development from S. Eagle Road. ACRD staff has approved the proposed access to The Meridian Eagle Road. City Council heard these items on .Tule 22- 2014. At the nnhlie hearing. the Council approved the subject RZ and CIiP request a, Summary at CILLCauncil Puhlic Hearing: j, In favnr- .Tim Conger. iL In appnsjtinn: None jjh Commenting: Jake Centers and Lori .lone& jv� Written testimony: Jim Conger Staff presenting application: Bill Parsons �j Other staff commenting on application: None h. Key issues of Discussion by Council: L The I Moot wide landscape buffer on the east hnundary- 1h The design of the proposed facility regarding the metal siding as the primary building material, the new office elevation and the block parapets adjacent to Eagle Rnad &I Key Council Changes to Staff/Commjssjon Recommendation alilligestjon conpurrent with the ' Beate of zoning emmlilianee anplieatinn to nermi the 25 -font wide naranets on the west farade- jy A new cnndjtinn requires the nFflce huilding to he ennstrueted as shnwn in Exhibit A - UL Condition 1.2.3, bullet #3 was updated to reflect the CounciPs approval of the 10 -fon wide landscape buffer on the east hnundarv. jy, Condition 1.2.2. bullet #3 was undated to reflect the CnunciPs approval of the access tg S. Eagle Rnad. kit!IRMI91byM111M]IIIMI Approval After considering all staff, applicant and public testimony, I move to approve File Numbers RZ-14- 004 and CUP -14-007 as presented in staff report for the hearing date of July 22, 2014 with the following modifications: (Add any proposed modifications.) Denial After considering all staff, applicant and public testimony, 1 move to recommend denial of File Numbers RZ-14-004 and CUP -14-007 as presented in staff report for the hearing date of July 22, 2014 for the following reasons: (You should state specific reason(s) for denial.) Continuance I move to continue File Numbers RZ-14-004 and CUP -14-007 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance.) 4. APPLICATION AND PROPERTY FACTS a. Site Address/Location: (Parcel #51121325785) The site is located on the east side of S. Eagle Road, north of E. Easy Jet Drive in the SW '/4 of Section 21, Township 3N., Range IF. b. Owner/Applicant: C4 Land, LLC 1627 S. Orchard Sheet, Suite #24 Boise, ID 83705 Citadel 11 Self Storage Facility—RZ-14-004, CU13-14-007 & ALI -14-006 PAGE EXHIBIT A c. Representative: Jim Conger, Conger Management Group (336-5355) d. Applicant's Request: Please see applicant's narrative for this information. 5. PROCESS FACTS a. The subject application is for a rezone and a conditional use permit. A public hearing is required before the Planning and Zoning Commission and City Council on this matter, consistent with Meridian City Code Title 11, Chapter 5. b. Newspaper notifications published on: June 2, and 16, 2014 (Commission); June 30, and Julv 14, 2014 (Council) c. Radius notices mailed to properties within 300 feet on: May 22, 2014 (Commission); June 26, 2014 (Council) d. Applicant posted notice on site by: June 9, 2014 (Commission); July 11, 2014 (Council) 6. LAND USE a. Existing Land Use(s): The subject site is vacant land; zoned R-4. b. Description of Character of Surrounding Area and Adjacent Land Uses and Zoning: 1. North: Ridenbaugh Canal and Silverstone Business Park, zoned C -G 2. East: Sutherland Farms Subdivision, zoned R-8 3. South: Office Park, zoned L -O 4. West: Eagle Road, Thousand Springs Subdivision and Fire Station, zoned R-4 and L -O c. History of Previous Actions: In 2002, the property was approved as part of a larger planned unit development (AZ -02-004 and CUP -02-005) consisting of single family, office, townhomes and multi -family for the Sutherland Farms Subdivision. Specifically, the property proposed for development was approved through a use exception to allow either an office development or a multi -family development in the R-4 zoning district. A development agreement was required with the annexation of the property and recorded as instrument #102143307. d. Utilities: L Public Works: Location of sewer: A sewer main intended to provide service to this parcel currently exists in the Soutberland Farms development to the east. Location of water: A water main intended to provide service to this parcel currently exists in S. Eagle road. Issues or concerns: None e. Physical Features: 1. Canals/Ditches hrigation: The Ridenbaugh Canal transverses the north boundary of the project. 2. Hazards: Staff is not aware of any hazards that exist on the property. 3. Flood Plain: NA 4, Topography: NA 7. COMPREHENSIVE PLAN POLICIES AND GOALS Citadel 11 Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE EXHIBIT A The subject property is designated Mixed Use Community (MU -C) on the Comprehensive Plan Future Land Use Map. The requested C -C zoning district is an appropriate zone for the Mixed- use Community designation of the property. The Comprehensive Plan envisions a mixed-use development to have at least three (3) different land uses. With this project, the applicant is proposing a single use for the property; however a mix of uses (residential, commercial and public/quasi-public) has developed in the area that supports the single use for this property. To the cast are developed patio homes, to the north are two (2) large scale business parks, to the south is an office park and to the west is more single family residential and a fire station. The nixed ruse designation also encourages compatibility and connectivity between all of the uses. Similar design characteristics are encouraged so new development blends in with the character and appearance of the surrounding developments. Further, the mixed use standards encourage a transitional use between the commercial and existing residential uses. Staff believes the proposed storage facility is an ideal transitional use to buffer the patio homes from S. Eagle Road because of the low intensity of the use and the lower traffic volumes. However, staff is of the opinion the design of the facility should be more integrated with the surrounding developments to ensure the property develops in a fashion consistent with the comprehensive plan. Staff finds the following Comprehensive Plan policies to be applicable to this property and apply to the proposed development (staff analysis in italics): • Require appropriate landscape and buffers along transportation corridors (setback, vegetation, low walls, berms, etc.) (Chapter 3, pg. 54). The subject property abuts S..Eagle.Road. The UDC requires a minimum 25 -foot landscape buffer adjacent to this roadway. The buffer must be landscaped in accord with UDC 11-3B. • Plan for a variety of commercial and retail opportunities within the Impact Area (Chapter 3, pg. 51). This area of Meridian is lacking a self-service storage facility to serve the multiple single family and multi family developments in the area. • Protect existing residential properties from incompatible land use development on adjacent parcels (Chapter 3, pg. 53) A 6 -foot vinyl fence exists along the east and south boundary of the proposed development which was installed with the residential subdivision and the office park. The UDC requires a 25 foot wide landscape buffer between C-Czoned property and residential uses. The applicant is seeking a Council waiver to reduce the buffer width from 25 feet to 10 feet in accord with the UDC. The applicant contends a 10 foot wide landscape buffer provides enough separation between the storage facility and the existing homes given the operational characteristics associated with this type of use. The applicant has also provided all exhibit that demonstrates the views of the adjacent residences in relation to the proposed storagefacility. The applicant believes that the metal structure with accented hardi plankpanels, approximately 9 -feet in height will he screened adequately with proposed landscaping and the existing 6 -foot tall vinyl fence. TO support the request, the applicant has submitted documentation from a majority of the adjacent neighbors supporting the reduced buffer and the proposed use. Based on testimony from adjacent residents and the operational aspects oitthe storage units, staff is supportive of the reduced buffer width. This buffer must be landscaped in accord with UDC 11-3B. Citadel 11 Self Storage Facility— RZ-14-004, CUP -]4-007 & ALT -14-006 PAGE EXHIBIT A • Ensure development provides safe routes and access to schools, parks and other community gathering places (Chapter 3, pg, 56). The applicant is responsible for constructing a 10 foot wide multi -use pathway along the north boundary. This pathway segment will connect with the pathway constructed in the adjacent developments (El Dorado Business Park and Sutherland Farms) however; a portion of it is separated by Eagle Road, a four lane arterial roadway. The Planning Division has concerns with pedestrian's crossing Eagle Road at the mid mile to gain access to the pathway. The City, the applicant and ACHD will need to coordinate on a solution for safe pedestrian crossing. One option is to retrofit the emergency signal installed at the Fire Station for the purpose of providing a signalized pedestrian crossing. • Require neighborhood and community commercial areas to create a site design compatible with surrounding uses (Chapter 3, pg. 52). The City has adopted a design manual to address compatibility between land uses. The applicant is proposing a commercial development adjacent to an established residential subdivision and an office park Specifically, the applicant is proposing to develop the site with twelve (12) storage buildings and one office building. Theprimary building materials for these structures is metal siding accented with Nardi -plank siding and CMU block The office building is more contemporary in design but is proposed to be constructed ofstucco which is the sante building materials as the adjacent commercial buildings to the north and south. The Meridian Design Manual and the UDC emphasizes a mix of materials and variations in roofplanes alongpublic spaces and public streets. Because this facility is on a highly visible corridor and surrounded by high quality development, staff is of the opinion the applicant should elevate the design of the faeility and use building materials that complement the adjacent developments. The site must comply with the design standards set forth in UDC II - 3.4-19. • Maintain integrity of neighborhoods to preserve values and ambiance of areas (Chapter 3, pg. 52). Lf the applicant complies with the design guidelines outlined in the Meridian Design Manual, UDC design standards and specific use standards, staff is of the opinion the proposed use should maintain the integrity gl'the neighborhood. • Restrict private curb cuts and access points on collectors and arterial streets (Chapter 3, pg, 54). One access point has been provided from a shared driveway via Eagle Road. On the submittedplans this driveway will serve as secondary emergency access for the proposed development to eliminate the commercial traffic associated with the storage facility from impacting the office complex. Because the specific use standards require two means of access, the applicant is seeking Council waiver to allow the primary access from S. Eagle Road. ACHD stafj'has approved the proposed access to Eagle Road. • Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City (Chapter 3, pg. 45). The proposed development is contiguous to the city and city services are available to be extended to the site upon development in accord with UDC 11-3A-21. • Implement the City's Pathways Master Plan (Chapter 5, pg.71) Citadel Il Self Storage Facility— RL -I4-004, CUP -14-007 & ALT -14-006 PAGES EXHIBIT A The applicant is proposing to construct a 10 foot wide multi -use pathway along the north boundary of the proposed development in accord with the adopted plan. The proposed pathway must be constructed in accord with UDC 11-3A-8 and UDC 11-311-12C and the Nampa Meridian Irrigation District. Staff is of the opinion that the proposed use is generally consistent with the Comprehensive Plan and is generally compatible with the surrounding uses based on the analysis above. S. UNIFIED DEVELOPMENT CODE A. Purpose Statement of Zone: The purpose of the commercial districts is to provide for the retail and service needs of the community in accordance with the Meridian comprehensive plan. Six (6) districts are designated which differ in the size and scale of commercial structures accommodated in the district, the scale and mix of allowed commercial uses, and the location of the district in proximity to sheets and highways. B. Schedule of Use: Unified Development Code (UDC) Table 11-213-2 lists the principal permitted, accessory, conditional, and prohibited uses in the C -C zoning district. The proposed self-service storage facility requires conditional use permit (CUP) approval in the C -C zoning district. Compliance with the specific use standards listed in UDC 11-4-3-34 for the use is also required. C. Dimensional Standards: Development of the site shall comply with the dimensional standards listed in UDC 11-2B-3 for the C -C zoning district. D. Landscaping I. UDC 11 -3B -8C regulates the parking lot standards of the development code (see section 9 below for further analysis). 2. UDC 11 -3B -9C regulates the landscape buffers adjacent to residential land uses (see section 9 below for further analysis). 3. Width of street baf cr(s): 25 feet along Eagle Road. 4. The proposed pathway shall comply with the standards in accord with UDC 11-313-12C. E. Off -Street Parking: UDC I1 -3C -6B requires 1 space for every 500 square feet of gross floor area; a total of 74,423 square foot of building area is proposed. Based on this amount, 149 parking stalls would be required; four (4) are proposed (see section 9 below for further analysis). F. Self -Service Uses: UDC 11-3A-16 lists the specific requirements for self service uses (see section 9 below for further analysis). G. Structure and Site Design Standards: Development of this site must comply with the design standards in accord with UDC 11-3A-1.9. 9. ANALYSIS a. Analysis of Facts Leading to Staff Recommendation: Rezone (RZ): The applicant has applied to rezone 5.44 acres of land with a C -C zoning district. The requested zoning is consistent with the MU -C land use designation. The original vision for the property was to develop with either office or a multi -family uses with a later phase of the Sutherland Farm project. Both the receded development agreement and the approved PD allowed these uses as a use exception in the R-4 zoning district subject to conditional use permit approval by the City. The applicant is proposing to rezone the property to develop a self-service storage facility on the property. Under the UDC this use is allowed in the proposed C -C zoning with conditional use Citadel 11 Self Storage Facility— RZ-14-004, CUP -14-007 & Al -r-14-006 PAG t3 6 EXHIBIT A permit approval. Because the office and/or multi -family is no longer proposed for this property, staff recommends a new development agreement to govem the property to ensure the site develops as proposed. See staff's recommended DA provisions in Exhibit B. Conditional Use Permit (CUP): The applicant has applied for a conditional use permit to develop the property with a self-service storage facility in the C -C zoning district, in accord with UDC Table 11-213-2. The development is proposed to consist of twelve (12) storage buildings, totaling 73,775 square feet and a 648 square foot office building. Self -Service Storage Facilities: The specific use standards for the self-service storage facility listed in UDC 11-4-3-34 apply to development of this site as follows: A. Storage units and/or areas shall not be used as dwellings or as a commercial or industrial place of business. The manufacture or sale of any item by a tenant from or at a self- service storage facility is specifically prohibited. The applicant must comply with this requirement. B. On-site auctions of unclaimed items by the storage facility owners shall be allowed as a temporary use in accord with Section 11-3E temporary use requirements of this Title. The applicant must comply with this requirement. C. The distance between structures shall be a minimum of twenty-five feet (25'). All of the proposed storage buildings meet or exceed the 15 foot distance requirement. D. The storage facility shall be completely fenced, walled, or enclosed and screened from public view. Where abutting a residential district or public road, chain-link shall not be allowed as fencing material. The applicant has designed the site so the perimeter storage buildings screen the facility front public view. Staff believes the applicant generally complies with this standard however; additional design requirements are recommended for the perimeter building along the west, north and south boundary. E. If abutting a residential district, the facility hours of public operation shall be limited to 6:00 a.m. to 11:00 p.m. The project is conditioned to comply with this requirement. F. A minimum twenty 'five foot (25') wide landscape buffer shall be provided where the facility abuts a residential use, unless a greater buffer width is required by this title. Landscaping shall be provided as set forth in subsection 11-313-9C of this title. The applicant is requesting a Council waiver to reduce the landscape buffer fi-om 25 feet to 10 feet. A majority of the adjacent residents have consented to the reduced buffer if the applicant installs two (2) 2 -itch caliper trees spaced 20 feet apart, perms -bark and two (2) shrubs between every tree within the landscape buffer. Based on the submitted documentation staff is supportive of the reduced buffer width. G. If the use is unattended, the standards in accord with Section 11-3A-16 self-service uses of this Title shall also apply. (See standards from UDC 11-3A-16 below). H. The facility shall have a second means of access for emergency purposes. One access point has been provided from a shared driveway via Eagle Road. On the submitted plans this driveway will serve as secondary emergency access for the proposed development to eliminate the commercial traffic associated with the storage facility from impacting the office complex. Because of this standard, the applicant is seeking Council waiver to allow the primary access fi-om S. Eagle Road AC11D staff has approved the proposed access to Eagle Citadel 11 Self Storage Facility—RZ-14-004, CUP -14-007 & ALT -14-006 PAGE EXHIBIT A Road. Staff supports the access based on ACHD's approval and the low traffic generation and recommends the Council approve the access point as proposed. I. All outdoor storage of material shall be maintained in an orderly manner so as not to create a public nuisance. Materials shall not be stored within the required yards. Stored items shall not block sidewalks or parking areas and may not impede vehicular or pedestrian traffic. Outdoor storage is not proposed or approved far this site. All items must be stored within an enclosed storage unit. J. The site shall not be used as vehicle wrecking or junkyard as herein defined. The applicant shall comply with this requirement. K. For any use requiring the storage of fuel or hazardous material, the use shall be located a minimum of one thousand feet (1,000') from a hospital. The applicant is not proposing to store any hazardous material on the site. The applicant shall comply with this requirement. Self -Service Uses: The proposed use of the property is for a self-service storage facility. UDC 11-3A-16 requires all unattended self-service uses to comply with the following requirements: A. Entrance or view of the self-service facility shall be open to the public street or to adjoining businesses and shall have low -impact security lighting. The proposed development is located on a prominent corridor and should be highly visible from Eagle Road. B. Financial transaction areas shall be oriented to and visible from an area that receives a high volume of traffic, such as a collector or arterial street. N/A. C. Landscape shrubbery shall be limited to no more than three feet (3) in height between enhances and financial transaction areas and the public street. N/A Site Plan: Staff has reviewed the site plan (prepared by JDE, dated 04/15/14, included as Exhibit A.2) submitted with this application. The fallowing items should to be revised on the site plan submitted with the Certificate of Zoning Compliance application: • The planter islands adjacent to the drive aisles along the main entrance and the secondary entrance must be 5 feet in width measured from inside of curb to inside of curb and landscaped in accord with UDC 11 -3B -8C. • Provide a bike rack detail on the plans submitted with the certificate of zoning compliance application. • Except for the primary access from Eagle Road (if approved by Council), all other driveways must be reconstructed with curb, gutter and 7 -foot attached sidewalk. • Located in the northeast corner of the development is a common lot developed with the Sutherland Farms Subdivision. Existing landscaping and fencing are encroaching on the applicant's property. The submitted site plan depicts modifications to this area. The applicant should coordinate with Sutherlands Farms HOA on the modification to the common lot. The applicant should provide written documentation from the HOA approving the changes. Landscaping: Staff has reviewed the landscape plan (prepared by Jensen belts Associates, dated 02/28/14, labeled as Sheet L1.1, included as Exhibit A.3) submitted with this application. The applicant is proposing to develop the site in accord with the City's s water wise concepts. In general, staff is supportive of the submitted landscape plan however; staff recommends the Citadel 11 Self Storage Facility—BZ-14-004, CUP -14-007 & ALT -14-006 PAGER EXHIBIT A following items be revised on the landscape plan submitted with the Certificate of Zoning Compliance application: • Construct a 25- foot wide landscape buffer adjacent to Eagle Road in accord with UDC 11-313-50 and UDC 11 -3B -7C. Specifically, the applicant should include boulders, rock out-cropping's, or other hardscape features in accordance with UDC 11-313-5N. • Parking lot landscaping is required to be provided in accord with the standards listed in UDC 11 -3B -8C. Each planter island that serves a single row of parking spaces is required to be landscaped with at least one tree and shall be covered with low shrubs, lawn, or other vegetative groundcover that touches at 70 percent at maturity, • If Council approves the reduction in the buffer width from 25 feet to 10 feet, the landscape buffer must be landscaped with two (2) 2 -inch caliper trees spaced 20 feet apart, pernia bark and two (2) shrubs between every tree as prosed and agreed upon with the adjacent neighbors. • Pathway landscaping is required to be provided in accord with the standards listed in UDC 11-313-50 and UDC 11-3B-t2C. Specifically, the applicant should include boulders, rock out-cropping's, or other hardscape features in accordance with UDC 11-313-5N. Multi -use Pathway: The applicant is proposing to construct a 10 -foot wide multi -use pathway along the north boundary. This pathway segment will connect with the pathway constructed with the El Dorado Business Park and Sutherland Farms Subdivision. A portion of the pathway is separated by Eagle Road, a four lane arterial roadway. The Planning Division has concerns with pedestrian's crossing Eagle Road at the mid mile to gain access to the pathway. The City, the applicant and ACHD will need to coordinate on a solution for safe pedestrian crossing. Staff recommends the applicant coordinate with ACHD and the Fire Department to see if there is an option to retrofit the emergency signal installed at the Fire Station for the purpose of providing a signalized pedestrian crossing. Building Elevations: The proposed development is required to comply with the design review standards set forth in UDC 11-3A-19 and the Meridian Design Manual. The applicant has submitted renderings that demonstrate how the site will be viewed from the pubfic streets and the future pathway. In the narrative, the proposed building materials for these structures include metal siding, hardi-plank siding and split face CMU block. The office building is more contemporary in design but is proposed to be constructed of stucco which is the same building materials as the adjacent commercial buildings to the north and south. Staff believes that the southern and eastern facades of this facility are adequately screened by existing structures, fencing and landscaping. Further, the applicant has also collaborated with the eastern property owners for additional landscaping along the east boundary. Staff recommends that the north and west elevations be revised to comply with the UDC and the Design Manual. The Design Manual and the UDC emphasize a mix of.materials, articulated wall planes and variations in roof planes along public spaces and public streets. Further, the design standards limit the use of prefabricated steel panels to an accent material (UDC 11-3A-19A.2b). Because this facility is on a highly visible corridor, adjacent to a future pathway and is surrounded by high quality development, staff recommends revisions to the elevations that staff believes will meet the City's design review standards. With the submittal of the certificate of zoning compliance application include the following design changes: Citadel 11 Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE EXHIBIT A 1) On the north elevation, the applicant should add another 20 -foot wide hardi-plank panel on the section of Building "L" directly east of the proposed office building. (The purpose of this recommendation is to further reduce the visibility of the metal paneling on this fapade adjacent to the pathway in accord with UDC 11 -3A -19A.1 a.); 2) On the west elevation, the two (2) 25 -foot wide block parapets should be extended to span 50 feet each. Further, all of the block along the west boundary, including the block parapets, should incorporate the following design elements: 1) a decorative cap or decorative cornice and an accent band consisting of a different color and textured material to provide articulation to the west fapade. (The purpose of this recommendation is m further reduce the visibility of the metal paneling on this fapade adjacent to the public street and Incorporate some of the design elements from the adjacent development in accord with UDC 11 -3A -19A.1 and UDC 11-3A-19A.1d.); 3) Both gates for the proposed development must be constructed of solid material to screen the interior of the development. (The purpose ofthis recommendation is to screen the interior of this storage facility from the street and adjacent properties in accord with UDC 11-311-8B.) If these design changes are made, staff is supportive of the submitted building elevations. Parking: Per UDC 11 -3C -6B, in commercial districts, one off-street parking space is required per 500 square feet of gross floor area. Based on the total square footage of structures on the site (74,423 s.f), 149 parking stalls are required; 5 spaces are proposed on the submitted site plan. Additionally, per UDC 11 -3C -6G, one bicycle parking space is required to be provided for every 25 vehicle spaces, in compliance with the standards listed in UDC I1 -3C -5C. The submitted site plan depicts the required bike rack. Because this is a unique use that doesn't really fit with the parking standards contained in the UDC, the applicant has requested alternative compliance in accordance with UDC 11-513-5. Please see the alternative compliance section below for further analysis Alternative Compliance: The applicant has requested alternative compliance to deviate from the parking requirements outlined in the parking analysis above. Currently, the UDC requires the applicant provide 149 off-street parking spaces based on the square footagcs for the entire complex. The applicant is requesting that the parking ratio for the proposed development be calculated based on the office square footage (648 square feet) because it will be the only occupied space. Based on the operational characteristics (low traffic generation, lower intensity of use and hours of operation) for this type of facility and the storage buildings are not occupied buildings, the Director finds that four (4) parking spaces is adequate for the facility and approves the applicant's request for alternative compliance (see alternative compliance findings in Exhibit D). Certificate of Zoning Compliance (CZC) and Design Review (DES): A CZC application is required to be submitted prior to issuance of building permits. The applicant is required to obtain approval of a design review application for the proposed structures and site design for the self- service storage facility. This application may be submitted concurrently with the CZC application. The applicant must comply with the design standards listed in UDC 11-3A-19 and the guidelines contained in the Meridian Design Manual. In summary staff finds the proposed project complies with the future land use map, applicable policies of the Comprehensive plan and is conditioned to comply with the applicable development standards in the UDC. Based on the aforementioned analysis, staff recommends approval of the subject application, Citadel It Self Storage Facility — RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 10 EXHIBIT A 10. EXHIBITS A. Drawings 1. Vicinity Map 2. Proposed Site Plan 3. Proposed Landscape Plan 4. Proposed Building Elevations B. Conditions of Approval 1. Planning Division 2. Public Works Department 3. Fire Department 4. Police Department 5. Parks Department 6. Republic Services 7. Ada County Highway District C. Legal Description and Exhibit Map D. Required Findings from Unified Development Code Citadel II Self Storage Facility-- RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 11 EXHIBIT A A. Drawings 1. Vicinity Map Citadel II Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 10 2. Site Plan Yl VICINITY MAF min ' 61TE FLAN- .qa Citadel 11 Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 11 0" PPal4 ati t1YAOE4 sT4phGEu.c14 jI P S O 46 "M.IORuSMm4i Y�= ' 61TE FLAN- .qa Citadel 11 Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 11 0" EXHIBIT A Citadel II Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 12 EXHIBIT A Citadel 11 Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 13 3. Landscape Plan EXHIBIT A PLANT S-IHEMLE LANPS-1-ArE NOTES cli '�I Citadel H Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 14 MEMO - mm sm sm EM Em Em EM EM 0 E! EMMM IN is ME -1 -1 is is is is in so in III Em Is mm sm sm EM OM EM No EM MM on 0 0 ME 0 ME Em OM�m mm 10 on mm Im Em EM Em EM EM on 0 10 ON I. IN ffl"Im mm MM EM ME ON mm is Em in" mm im mm cli '�I Citadel H Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 14 4. Proposed Elevations CS EAST ELEVATION Citadel Il Self Storage Facility — RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 15 EXHIBIT A Citadel II Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 16 EXHIBIT A B. Conditions of Approval 1. PLANNtNGDIVISION 1.1.1 A new Development Agreement (DA) is required as a provision of rezone of this property. Prior to the rezone ordinance approval, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of ordinance adoption, and the developer. A certificate of zoning compliance application will not be accepted until the DA is recorded. The applicant shall contact the City. Attorney's Office to initiate this process. The DA shall be signed by the property owner and returned to the city within two (2) years of the City Council granting annexation. Currently, a fee of $303.00 shall be paid by the applicant to the City Clerk's office prior to commencement of the DA. The DA shall, at minimum, incorporate the following provisions: A. Future development of the site shall be consistent with the design standards in UDC 11-3A-19 and the guidelines in the Meridian Design Manual. B. The use of this property shall be restricted to the self-service storage facility approved by CUP -14-007, unless modified by City Council at a public hearing. C. Future development of this site is no longer subject to recorded DA instrument # 102143307 and CUP -02-005. D. Future development of the site shall comply with the ordinances in effect at the time of development. 1.2 Site Specific Conditions of Approval 1.2.1 Comply with all bulk, use, and development standards of the C -C zoning districts listed in UDC Tables 11-2B-3. 1.2.2 The site plan, prepared JDE, dated 04/15/14, is approved, with the conditions listed herein. The applicant shall revise the site plan as follows: • The planter islands adjacent to the drive aisles along the main entrance and the secondary entrance must be 5 feet in width measured from inside of curb to inside of curb and landscaped in accord with UDC 11 -3B -8C. • Provide a bike rack detail. • Except for the primary access from Eagle Road L approved by Council), all other driveways must be reconstructed with curb, gutter and 7 -foot attached sidewalk in accord with ACHD standards. 1.2.3 The landscape plan, prepared by Jensen Belts Associates, dated 02/28/14, shall be revised as follows: • Construct a 25- foot wide landscape buffer adjacent to Eagle Road in accord with UDC 11-3B-50 and UDC 11 -3B -7C. The applicant shall include boulders, rock out- cropping's, or other hardscape features in accordance with UDC 11 -3B -5N. Citadel II Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 15 EXHIBIT A • Parking lot landscaping is required to be provided in accord with the standards listed in UDC 11 -3B -8C. Each planter island that serves a single row of parking spaces is required to be landscaped with at least one tree and shall be covered with low shrubs, lawn, or other vegetative groundcover that touches at 70 percent at maturity. • The Council approved a 10 -foot wide landscape buffer alone the east boundary of the proposed development.;; r+e... _, r-AvAq 40 ,.sa..etio is the easte..., buff__ ..;a.,, f.e..., o5 C et to 1_0 c e� The landscape buffer shall include two (2) 2 -inch caliper trees spaced 20 feet apart, perma-bark, weed barrier and two (2) 5 -gallon shrubs between every tree as proposed and agreed upon with the adjacent neighbors. • Pathway landscaping is required to be provided in accord with the standards listed in UDC 11 -3B -12C. The applicant shall include boulders, rock out-cropping's, or other hardscape features in accordance with UDC 11 -3B -5N. • Pathway landscaping is required to be provided in accord with the standards listed in UDC 11-313-12C and UDC 11-3B-50. • Revise the landscape plan in accord with the site plan conditions noted in 1.2.2, bullet #1 above. 1.2.4 Development of the site shall comply with the specific use standards listed in UDC 11-4-3-34 "Storage Facility, Self -Service;" and the standards for unattended self-service uses listed in UDC 11-3A-16. All items must be stored within an enclosed storage unit. 1.2.5 The north and west elevations shall be revised as follows: a. On the north elevation, the applicant shall add another 20 -foot wide hardi-plank panel on the section of Building "L" directly east of the proposed office building; b. . The applicant shall submit an alternative compliance as proposed. ghnu'a he ewtenddedd to span AN feta eh Further, all of the block along the west boundary, including the block parapets, shall incorporate the -feller design eelemeaku a decorative cap or decorative cornice to further articulate the west faVade. c. Both The secondary entry gate adiacent to the office park Reye- re_ +'fe 0e3e-sa developmenat must be a solid metal gate to screen the interior of the development. d. The applicant shall construct the office building as proposed in Exhibit A. The applicant shall comply with the design standards in accord with UDC 11-3A-19 and demonstrate compliance with the guidelines in the Meridian Design Manual. 1.2.6 The applicant shall submit a Certificate of Zoning Compliance application with revised plans that comply with the conditions of approval listed herein, prior to establishment of the new use. 1.2.7 All required improvements must be complete prior to obtaining a Certificate of Occupancy for the proposed development. A temporary Certificate of Occupancy may be obtained by providing surety to the City in the form of a letter of credit or cash in the amount of 110% of the cost of the required improvements (including paving, striping, landscaping, and irrigation). A bid must accompany any request for temporary occupancy. Citadel II Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 16 EXHIBIT A 1.2.8 Provide temporary fencing around the perimeter of the building sites to contain debris during construction and shall be installed around the site prior to release of building permits. 1.2.9 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A- 15, UDC 11-313-6 and MCC 9-1-28. 1.2.10 The applicant shall comply with the outdoor lighting standards shown in UDC 11-3A-11. Low impact security lighting shall be provided on the site in accord with UDC 11-3A-11 and the standards listed in 11 -3A -16A. 1.2.11 Per UDC 11-513-5132, the Director (at the applicant's request) approved the alternative compliance regarding the parking standards set forth in UDC 11-3C-613. 1.2.12 Staffs failure to cite specific ordinance provisions does not relieve the applicant of responsibility for compliance. 1.2.13 The applicant shall have a maximum of two (2) years to commence the use as permitted in accord with the conditions of approval listed above. If the use has not begun within two (2) years of approval, a time extension may be requested in accord with UDC 11-513-6F prior to expiration. If a time extension is not requested or granted and the CUP expires, a new conditional use permit must be obtained. 1.2.14 Comply with the provisions for irrigation ditches, Iaterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 1.2.15 The applicant shall have an ongoing obligation to maintain all pathways. Prior to Certificate of Occupancy for the first structure, a public pedestrian easement for the multi -use pathway on the north boundary shall be submitted to the Planning Division of the Community Development Department, approved by the City Council and recorded. 1.2.16 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-313-5.1. 1.2.17 The facility shall operate between the hours of 6:00 a.m. to 11:00 p.m. 1..2.18 The applicant shall coordinate all site improvements adjacent to the Ridenbaugh Canal with the Nampa Meridian Irrigation District. 1.2.19 The amiliennt ....b...dth A C41D and the Fire T,.eart.. ent to see if there L....n of3ad..-. Fotrgfit thp Pmergenev signal installed at the Fire Station for the ourpose o 2. PUBLIC WORKS DEPARTMENT 2.1 This development only requires sewer service to the small leasing office in the NW comer of the site, and therefore the applicant has proposed and Public Works has agreed to a small injection pump system that will pump the sewage generated from the leasing office over to a discharge point in Southerland Farms. 2.2 Water service to this site is available via an extension off of the existing main in S. Eagle Road, and through the SW comer into the South Stone Subdivision.. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 2.3 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. I£ a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to signature on the final plat by the City Engineer. Citadel II Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 17 EXHIBIT A 2.4 All irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. Plans shall be approved by the appropriate irrigation/drainage district, or lateral users association (ditch owners), with written approval or non -approval submitted to the Public Works Department. If lateral users association approval can't be obtained, alternate plans shall be reviewed and approved by the Meridian City Engineer prior to final plat signature. 2.5 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9-4-8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.6 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9-4-8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.7 Street signs are to be in place, water system shall be approved and activated, fencing installed, drainage lots constructed, road base approved by the Ada County Highway District prior to applying for building permits. 2.8 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.9 All development improvements, including but not limited to sewer, fencing, micro -paths, pressurized irrigation and landscaping shall be installed and approved prior to obtaining certificates of occupancy or letters of substantial completion. 2.10 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.11 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.12 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.13 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.14 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.15 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.16 The engineer shall be required to certify that the street centerline elevations are set a minimum of 3 -feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1 -foot above. 2.17 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.18 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and Citadel II Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 18 EXHIBIT A approved prior to the issuance of a certification of occupancy for any structures within the project. 2.19 100 Watt and 250 Watt, high-pressure sodium street lights shall be required on all public roadways per the City of Meridian Improvement Standards for Street Lighting. All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval. Applicant shall also include the location of any existing street lights in the development plan set. Street lighting is required at intersections, corners, cul-de-sacs, and at a spacing that does not exceed that outlined in the Standards. The contractor's work and materials shall -conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. 2.20 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Please contact Land Development Service for more information at 887-2211. 3. FIRE DEPARTMENT 3.1 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department. a. Fire Hydrants shall have the 4 %z" outlet face the main street or parking lot aisle. b. The Fire hydrant shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works specifications. d. Fire Hydrants shall be placed on corners when spacing permits. e. Fire hydrants shall not have any vertical obstructions to outlets within 10'. f. Fire hydrants shall be place 18" above finish grade. g. Fire hydrants shall be provided to meet the requirements of the IFC Section 509.5. It. Show all proposed or existing hydrants for all new construction or additions to existing buildings within 1,000 feet of the project. 3.2 Maintain a separation of 5' from the building to the dumpster enclosure as set forth in International Fire Code Section 304.3.3. 3.3 All common driveways shall be straight or have a turning radius of 28' inside and 48' outside and shall have a clear driving surface which is 20' wide and support an imposed weight of 75,000 GVW. 3.4 Operational fire hydrants, temporary or permanent street signs, and access roads with an all weather surface are required to be installed before combustible construction material is brought onto the site, as set forth in International Fire Code Section (IFC) 501.4 and Meridian amendment to IFC 10-4-2J. 3.5 Acceptance of the water supply for fire protection will be by the Meridian Fire Department and water quality by the Meridian Water Department for bacteria testing. 3.6 All entrances, internal roads, drive aisles, and alleys shall have a turning radius of 28' inside and 48' outside, per International Fire Code Section 503.2.4. 3.7 All aspects of the building systems (including exiting systems), processes & storage practices shall be required to comply with the International Fire Code. No hazardous materials are allowed to be stored on the site. 3.8 All electric gates are required to be 20' in width and equipped with a Knoxbox key switch as set forth in International Fire Code Section 503.6 & National Fire Protection Standard 1141, Section 5.3.17.3. Citadel 11 Self Storage Facility— PZ -14-004, CUP -14-007 & ALT -14-006 PAGE 19 EXHIBIT A 3.9 This project will be required to provide a 20' wide swing or rolling emergency access gate as set forth in International Fire Code Sections 503.5 and 503.6. The gate shall be equipped with a Knoxbox key switch. All gates at the entrance to fire lanes shall be located a minimum of 30 feet from the roadway and shall open away from the roadway, unless other provisions are made for safe personnel operations as set forth in National Fire Protection Standard 1141, Section 5.3.17. 3.10 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth in International Fire Code Section 304.1.2. 3.11 Fire lanes, streets, and structures (including the canopy height of mature trees) shall have a vertical clearance of 13'6 as set forth in International Fire Code Section 503.2.1. 3.12 Provide a Knox box entry system for the complex prior to occupancy as set forth in International Fire Code Section 506. 3.13 All hydrants constructed within the interior of the facility shall be protected by bollards. 4. POLICE DEPARTMENT 4.1 The Police Department has no concerns related to the site design submitted with this application. 5. PARKS DEPARTMENT 5.1 Construct a multi -use pathway along the north boundary as proposed. Prior to occupancy of the first structure, the applicant submit a public access easement to the Planning Division of the Community Development Department for the multi -use pathway on the north boundary for approval by City Council and subsequent recordation. 5.2 The applicant shall have an ongoing obligation to maintain the pathway. 6. REPUBLIC SERVICES 6.1 The applicant shall submit a scaled site plan stamped approved by Republic Services verifying compliance with Republic Service's requirements with the CZC application. 7. ADA COUNTY HIGHWAY DISTRICT 7.1 SITE SPECIFIC CONDITIONS OF APPROVAL 7.1 Replace any deteriorated or deficient sidewalk, curb, gutter, or pedestrian facilities along Eagle Road abutting the site, consistent with ACHD's Minor Improvements Policy 7203.3. 7.2 Close all 5 existing driveways on Eagle Road and replace them with vertical curb, gutter, and 7 - foot wide attached concrete sidewalk. 7.3 Construct a 34 -foot wide driveway on Eagle Road located approximately 190 -feet south of the northern property line to align with the existing Fire Station driveway on the west side of Eagle Road. 7.4 Install a key -code activated gate approximately 95 feet from the west property line as proposed. 7.5 Payment of impacts fees are due prior to issuance of a building permit. 7.6 Comply with all Standard Conditions of Approval. 7.2 STANDARD CONDITIONS OF APPROVAL 7.2.1 Any existing irrigation facilities shall be relocated outside of the right-of-way. 7.2.2 Private sewer or water systems are prohibited from being located within any ACHD roadway or right-of-way. Citadel II Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 20 EXHIBIT A 7.2.3 All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 7.2.5 A license agreement and compliance with the District's Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 7.2.6 Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. 7.2.7 All design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 7.2.8 In accordance with District policy, 7203.6, the applicant may be required to update any existing non-compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant's engineer should provide documentation of ADA compliance to District Development Review staff for review. 7.2.9 Construction, use and property development shall be in conformance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. 7.2.10 It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of the Ada County Highway District. The burden shall be upon the applicant to obtain written confirmation of any change from the Ada County Highway District. 7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change by the applicant in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard conditions of approval in place at the time unless a waiver/variance of said requirements or other legal relief is granted by the ACHD Commission. Citadel 11 Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 21 EXHIBIT A C. Legal Description and Exhibit Map 5awtooth Land Sure n, LLC aro x ill i C54 396,0105 May 1, 2014: Citadel 2 kezone Legal Description A panel of land located in the 5 114 of Section 21, Ti 3 N., X 1 R, B.M., City ofMeddian, Ada'' County, Idaho, tumparticularly described as follows;, COMMENCING at a found alminum cap marking the WIA 5I1oor= ofSectiop 21 "Pla ice South 01WOV West, coincident with the west line of the SWI/4 of said Section 21, adistance of '1 20 feet to the centerline of the kidenbaugh Canal and the POINT OF BEGINNING; I'lhence North 549112130" East, coincident with said waterline of the Ridc nbaugh Canal, X86 f Thence leaving aid ce aterlinc of°the Rideui augh Canal, South 5057'OC East, 55.06 f Thence South V52'41" West, coincident with said west boundary of Sutherland Farm Subdivision No 4, a distance of 374.29 few Thence leaving said west boundary of Sutherland Para SubdivWon No 4, North 8V07140" West,, 524.75 flet to the west Brae of said. SWI/4 of Section 21; Thence forth 0*00'00*' East, coincident with said easterly riga of way line ofS.';FAi0c Road, 590.09 feet to the POM OF BE G 'Me above desm1ed parcel contains 5.44 acm more or Ims, P:t2 IV31€ -CM -OiTAD L 2 i Os teonM 3618-CrfADEL 2 REZONE BNDRY.doex P " ((0 11 Citadel II Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 22 EXHIBIT A Together with 80d subjee(lo'coveaauls, easements and restrictions of record, P: 1201311310!;-CMG-GITAOEL 21Dma vingslDescriptlons113018-CITMEL 2 REZONE BNDRY,docx r:^ 12' Citadel H Self Storage Facility—RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 23 EXHIBIT A 3 f€. .t .. 101 , EMMETT . f lc� Citadel II Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 24 EXHIBIT A D. Required Findings from Unified Development Code 1. Rezone Findings: Upon recommendation from the Commission, the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the Council shall make the following findings: a. The map amendment complies with the applicable provisions of the Comprehensive Plan; The Council finds the proposed rezone to C -C is consistent with the proposed MU -C future land use designation. b. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Council finds that the proposed map amendment to C -C zoning district is consistent with the purpose statement of the commercial districts. c. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Council finds that the proposed zoning amendment will not be detrimental to the public health, safety, or welfare if the applicant complies with conditions outlined in this report. The Council considered all oral or written testimony provided when determining this finding. d. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts; and, The Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. e. The annexation is in the best of interest of the City (UDC 11-513-3.E). NA 2. Conditional Use Permit Findings: The Commission and Council shall review the particular facts and circumstances of each proposed conditional use in terms of the following, and may approve a conditional use permit if they shall find evidence presented at the hearing(s) is adequate to establish: a. That the site is large enough to accommodate the proposed use and meet all the dimensional and development regulations in the district in which the use is located. The Council finds that if the site is designed according to the conditions of approval in Exhibit B, the site will be large enough to accommodate the proposed use and meet the dimensional and development regulations of the C -C zoning district and self-service storage facility specific use standards if the submitted plans are amended as recommended by staff. b. That the proposed use will be harmonious with the Meridian Comprehensive Plan and in accord with the requirements of this Title. Citadel H Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE25 EXHIBIT A The Council finds that the proposed self-service facility in the proposed C -C zone meets the objectives of the Comprehensive Plan. c. That the design, construction, operation and maintenance will be compatible with other uses in the general neighborhood and with the existing or intended character of the general vicinity and that such use will not adversely change the essential character of the same area. The Council finds that the proposed self-service storage facility is compatible with other uses in the general area and will not adversely change the character of the area if the applicant complies with the site and the design modifications in Exhibit B. d. That the proposed use, if it complies with all conditions of the approval imposed, will not adversely affect other property in the vicinity. The Council finds that the proposed development should not adversely affect other property in the vicinity if the applicant complies with all conditions of approval listed in Exhibit B of this staff report and constructs all improvements and operates the use in accordance with the UDC standards. e. That the proposed use will be served adequately by essential public facilities and services such as highways, streets, schools, parks, police and fire protection, drainage structures, refuse disposal, water, and sewer. The Council finds that sanitary sewer, ,domestic water and irrigation can be made available to the subject property. Please refer to comments prepared by the Public Works Department, Fire Department and other agencies. f. That the proposed use will not create excessive additional costs for public facilities and services and will not be detrimental to the economic welfare of the community. The Council finds that the applicant will pay to extend the sanitary sewer and water mains into the site. No additional capital facility costs are expected from the City. The applicant and/or future property owners will be required to pay highway impact fees. g. That the proposed use will not involve activities or processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. The Council finds that the proposed development will not involve uses that will create nuisances that would be detrimental to the general welfare of the surrounding area. The Council recognizes the fact that traffic and noise will increase with the approval of this development; however, the Council does not believe that the amount generated will be detrimental to the general welfare of the public. It. That the proposed use will not result in the destruction, loss or damage of a natural, scenic or historic feature considered to be of major importance. The Council finds that the proposed development will not result in the destruction, loss or damage of any natural feature(s) of major importance. The Council referenced all public testimony presented to determine whether or not the proposed development may destroy or damage a natural or scenic feature(s) of major importance. 3. Alternative Compliance Findings: Citadel II Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 26 EXHIBIT A In order to grant approval for alternative compliance, the director shall determine the following findings: 1. Strict adherence or application of the requirements is not feasible; OR The Director finds that strict adherence to the parking standards is not feasible given the operational characteristics of self-service storage facility. 2. The alternative compliance provides an equal or superior means for meeting the requirements; and The Director finds the alternative compliance provides an equal means for meeting the City's parking standards. The parking ratio for the facility is based on the size of the proposed office building (648 sq.ft.) and on the operational characteristics of the storage facility use. Therefore, the Director finds four (4) parking stalls is adequate to serve the site. 3. The alternative means will not be materially detrimental to the public welfare or impair the intended uses and character of the surrounding properties. The Director finds that the proposed alternative will not be detrimental to the public welfare or impair the use/character of the surrounding properties. Citadel 11 Self Storage Facility— RZ-14-004, CUP -14-007 & ALT -14-006 PAGE 27 Meridian City Council Meeting DATE: November 12, 2014 ITEM NUMBER: 4G PROJECT NUMBER: ITEM TITLE: Consent Award of Bid and Approval of Agreement to Pegasus Planning and Development for the "Project Development Plan - Multi Purpose Event Center" Project for a Not -to - Exceed Amount of $30,000.00 MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Memo To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager CC: Jacy Jones, Bruce Chatterton Date: 11/10/2014 Re: November 12th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the November 12"' City Council Consent Agenda for Council's consideration. U�V�rrvio1i r�11-rvwL Exceed amount of $30,000.00. Recommended Council Action: Award of Bid and Approval of Agreement to Pegasus Planning and Development for the Not -To -Exceed amount of $30,000.00. Thank you for your consideration. 0 Page 1 CITY OF MERIDIAN CONTRACT/AGENDA REQUEST CHECKLIST Date: 11/10/2014 REQUESTING DEPARTMENT Comm. Development Fund: 1 Construction: Project Name: Project Manager: Bruce Chatterton Department Representative: n/a Contractor/Consultant/Design Engineer: Budget Available (Attach Report): Will the project cross fiscal years? Department: 1120 GL Account: 55000 Project# PSA: X Task Order: PROJECT DEVELOPMENT PLAN - MULTIPURPOSE & EVENT CENTER Pegasus Planning & Development Yes Contract Amount: $30,000.00 Yes No x Budget Information: FY Budget: FY15 Enhancement#: n/a Grant#: n/a Other: Type of Grant: CONTRACT CHECKLIST BASIS OF AWARD Low Bidder Highest Rated Master Agreement (Bid Results Attached) (Ratings Attached) (Category) Typical Award Yes X No If no please state circumstances and conclusion: Professional Services Agreement that does not require a solicitation. 10 Day Waiting Period Complete: PW License# n/a Corporation Status n/a Insurance Certificates Received (Date): Payment and Performance Bonds Received (Date): Builders Risk Ins. Req'd: Yes No X (Only applicabale for projects above $1,000,000) Current? (attach print out) n/a Date Award Posted: n/a Rating: n/a Rating: n/a If yes, has policy been purchased? n/a Date Submitted to Clerk for Agenda: November 10, 2014 Approved by Council Issue Purchase Order No, Date Issued: WI -15 submitted Issue Notice of Award: Date: NTP Date: (Only for non Public Works Project) AGREEMENT FOR PROFESSIONAL SERVICES PROJECT DEVELOPMENT PLAN — MULTIPURPOSE & EVENT CENTER THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this 12th day of November, 2014, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Pegasus Planning and Development, hereinafter referred to as "CONSULTANT', whose business address is 1603 W. 6th St., Austin, TX 70703. INTRODUCTION Whereas, the City has a need for services involving Professional Planning Services; and WHEREAS, the Consultant is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Services: 1.1 CONSULTANT shall perform and furnish to the City upon execution of this Agreement and receipt of the City's written notice to proceed, all services, and comply in all respects, as specified in the document titled "Scope of Services" a copy of which is attached hereto as Attachment "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Consultant under this Agreement, including without limitation electronic data files, are the property of the Consultant; provided , however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Consultant may copyright the same, except that, as to any work which is copyrighted by the Consultant, the City reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. Project Development Plan — Multipurpose & Event Center Page 1 of 11 1.3 The Consultant shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Consultant represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Consultant and any reports or opinions prepared or issued as part of the work performed by the Consultant under this Agreement, Consultant makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provide by the consultant at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Consultant shall be compensated on a Not to Exceed basis as provided in Attachment B 'Payment Schedule" attached hereto and by reference made a part hereof for the Not -to -Exceed amount of $30,000.00 2.2 The Consultant shall provide the City with a monthly statement, as services warrant, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Consultant under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Consultant. 2.3 Except as expressly provided in this Agreement, Consultant shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement., including , but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Consultant shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Time of Performance: This agreement shall become effective upon execution by both parties, and shall expire upon completion of the agreed upon services or unless sooner terminated Project Development Plan — Multipurpose & Event Center Page 2 of 11 as provided below or unless some other method or time of termination is listed in Attachment A. This Agreement shall terminate automatically on the occurrence of (a) bankruptcy or insolvency of either party, or (b) sale of Consultants business. 4. Independent Contractor: 4.1 In all matters pertaining to this agreement, CONSULTANT shall be acting as an independent contractor, and neither CONSULTANT nor any officer, employee or agent of CONSULTANT will be deemed an employee of CITY. Except as expressly provided in Attachment A, Consultant has no authority or responsibility to exercise any rights or power vested in the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 4.2 Consultant shall determine the method, details and means of performing the work and services to be provided by Consultant under this Agreement. Consultant shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Consultant in fulfillment of this Agreement. 5. Indemnification and Insurance: CONSULTANT shall indemnify and save and hold harmless CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONSULTANT, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortuous conduct of CITY or its employees. CONSULTANT shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance, in which the CITY shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Professional Liability / Professional errors and omissions One Million Dollars ($1,000,000) aggregate, Automobile Liability Insurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation Insurance , in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONSULTANT covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Consultant or Consultant's officers, employs, agents, Project Development Plan — Multipurpose & Event Center Page 3 of 11 representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONSULTANT shall provide CITY with a Certificate of Insurance, or other proof of insurance evidencing CONSULTANT'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Consultant begins performance of its obligations under this Agreement. In the event the insurance minimums are changed, CONSULTANT shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642. 6. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: CITY City of Meridian Purchasing Manager 33 E Broadway Ave Meridian, ID 83642 208-888-4433 Email: kwatts@meridiancity.org PEGASUS PLANNING & DEVELOPMENT Attn: Sean Garreston, President 1603 W. 6"' Street Austin, TX 78703 Phone: 512-300-7270 Email: sean@pegasusplanninganddevelopment.com Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 7. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 8. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 9. Assignment: It is expressly agreed and understood by the parties hereto, that CONSULTANT shall not have the right to assign, transfer, hypothecate or sell Project Development Plan — Multipurpose & Event Center Page 4 of 11 any of its rights under this Agreement except upon the prior express written consent of CITY. 10. Discrimination Prohibited: In performing the Services required herein, CONSULTANT shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 11. Reports and Information: 11.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 11.2 Consultant shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 12. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONSULTANT'S records with respect to all matters covered by this Agreement. CONSULTANT shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 13. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 14. Compliance with Laws: In performing the scope of services required hereunder, CONSULTANT shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 15. Changes: The CITY may, from time to time, request changes in the Scope of Services to be performed hereunder. Such changes, including any increase or decrease in the amount of CONSULTANT'S compensation, which are mutually agreed upon by and between the CITY and CONSULTANT, shall be incorporated in written amendments to this Agreement. Project Development Plan — Multipurpose & Event Center Page 5 of 11 16. Termination: If, through any cause, CONSULTANT, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement, in part or in its entirety, by giving written notice to CONSULTANT of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONSULTANT may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONSULTANT under this Agreement shall, at the option of the CITY, become its property, and CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. Notwithstanding the above, CONSULTANT shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONSULTANT, and the CITY may withhold any payments to CONSULTANT for the purposes of set-off until such time as the exact amount of damages due the CITY from CONSULTANT is determined. This provision shall survive the termination of this agreement and shall not relieve CONSULTANT of its liability to the CITY for damages. 17. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 18. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney's or the opportunity to seek such advice. 19. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 20. Public Records Act: Pursuant to Idaho Code Section 9-335, et seq., information or documents received from the Contractor may be open to public inspection and copying unless exempt from disclosure. The Contractor shall clearly designate individual documents as "exempt' on each page of such documents and shall indicate the basis for such exemption. The CITY will not accept the marking of an entire document as exempt. In addition, the CITY will Project Development Plan — Multipurpose & Event Center Page 6 of 11 not accept a legend or statement on one (1) page that all, or substantially all, of the document is exempt from disclosure. The Contractor shall indemnify and defend the CITY against all liability, claims, damages, losses, expenses, actions, attorney fees and suits whatsoever for honoring such a designation or for the Contractor's failure to designate individual documents as exempt. The Contractor's failure to designate as exempt any document or portion of a document that is released by the CITY shall constitute a complete waiver of any and all claims for damages caused by any such release. 21. Confidentiality: Consultant understands and acknowledges that all tests and results(confidential information) are intended solely for the City. Consultant agrees to hold all confidential information in confidence and will not disclose the confidential information to any person or entity without the express prior written consent of City. 22. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 23. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN PEGASUS PLANNING & DEVELOPMENT BrY-- cY TAMMY de W -RID, MAYOR BY: Sean Garretson, President Dated: I I - M -I 1 1 Dated:—//- 10 -Z D 1 LI Approved by Council: NQ�Q,vY ��Q� �o�, COI HOLMAN, CITY f�0 City of BlA1V \10/100 Project Development Plan — Multipurpose & Event Center Page 7 of 11 Purchasing Approval BY: KEI ATTS, ur sig anager Dated:: �//I e Community Development Department Approval BY: Bruce Chatterton, Director Project Development Plan — Multipurpose & Event Center Page 8 of 11 Attachment A SCOPE OF WORK TASK ONE: CONFIRM PARAMETERS FOR MULTIPURPOSE CENTER CONCEPT This Task will result in finalizing the strategic direction for the Conference Center concept before undertaking other Tasks. • Consulting Team will hold an internal meeting with Client Team via web conference to discuss the project, timeline, deliverables, Steering Committee and other important project parameters. • We believe that we should look at the following uses: Conference Center, Outdoor Events Center, Library, Performing Arts Center and Museum. Additionally, consultants will examine aspects of the Fields District Strategy under a separate project, including the AgExperience Center and Innovation Center. We will examine whether these Fields uses can also be accommodated as part of a multiuse facility. • Consultants will prepare a draft matrix for client review that summarizes the multipurpose event center parameters that consultants will further investigate (eg., space needs, organizations wanting to partner, programs/activities desired). TASK TWO: EXISTING & PLANNED SPACE INVENTORY Consultants will inventory all similar spaces in the Meridian region, highlighting the square footage available for specific uses. • Consultants will perform most of the existing and planned space inventory prior to the first trip. • Through interviews and focus groups, consultants will determine number of potential events and programming for Meridian Conference Center. • Consultants will then spend three full days in Meridian during Trip 1 talking with key stakeholders, taking tours of existing and planned spaces and finalizing the inventory. TASK THREE: PROJECTED DEMAND ANALYSIS & "DELTA" During Task Three, consultants will analyze the projected demand for conference center and multi -use space in Meridian. • Utilizing regional population projections, Consultants will determine the demand for multipurpose event center space. • Consultants will compare the existing inventory with the projected demand to illustrate the "delta" • Consultants will prepare a brief presentation summarizing this analysis. TASK FOUR: BENCHMARK ANALYSIS & TRENDS IN CONFERENCE CENTER TOURISM Project Development Plan — Multipurpose & Event Center Page 9 of 11 During Task Four, Consultant will identify (with input from Client and Committee) specific downtown conference centers and multipurpose event centers that the Consultants should further examine. • Consultants will research 3-4 Benchmarks (or precedents) for Meridian to further consider • Research and present results on trends in tourism and the conference center market. • Consultants will prepare a brief presentation highlighting findings from this Analysis. TASK FIVE: CONCEPTUAL SITE PLANNING AND IMPACT ANALYSIS During Task Five, Consultant will create conceptual site plan(s) and perform an economic impact analysis for each proposed Project Development Plan. • Specific sites will be identified for this planning and analysis. • City of Meridian Urban Design staff will assist Pegasus in preliminary site/conceptual planning and order of magnitude cost estimates. • Consultant will prepare a brief PowerPoint presentation and report summarizing this work (to be included in final report). TASK SIX: RECOMMENDATIONS AND REPORT During Task Six, Consultant will prepare a report that includes an Executive Summary, Strategic Recommendations and complete analysis from Tasks One — Four above. • Review and provide recommendations on tasks involved in forming a new Auditorium District in Idaho • Recommendations will be in the form of a Project Development Plan, including: o Options for Development of Center(s) o Programming recommendations o Preliminary Target Market Recommendations o Funding Approach for each Center (if more than one) o An order of magnitude economic impact assessment for the project(s) • Order of magnitude cost estimates will be provided based on recommendations for space and $/sf cost estimates in the Boise market. • Consultant will deliver final report to City upon approval by Client. • All analysis will be included in this final report. Project Development Plan — Multipurpose & Event Center Page 10 of 11 Attachment B MILESTONE / PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed $30,000.00. TASK DESCRIPTION AMOUNT Task 1-6 Project Development Plan for a Multipurpose & Event Center $30,000.00 Travel Expenses (per the requirements below) $Included TOTAL $30,000.00 TRAVEL EXPENSES The City will only pay for meal, lodging and transportation expenses for official business that consists of consultants traveling to or from, outside of the Treasure Valley, and that are directly related to the specific task orders. Reimbursement will NOT exceed the limits allowed under the US General Services Administration Per Diem Rates for the Boise area. These rates can be found at the following website: hftp://www.gsa.gov/portal/category/100120 Transportation (Pre -approved by Project Manager): All travel must be by the most economical means practical. If there is interruption of travel or deviation from the direct route for the traveler's convenience, the deviation may not exceed the cost of uninterrupted travel. Airline: Consultants will only be reimbursed for coach or economy class rates. Rental Cars: A vehicle is only allowed with prior authorization by the City Project Manager. Mileage: Mileage to and from consultants office and airport may be reimbursed if incorporated in any associated task order. Parking: Airport parking may be reimbursed if incorporated in any resulting task order. ALL OTHER EXPENSES ARE CONSIDERED INCIDENTAL AND ARE NOT REIMBURSABLE Project Development Plan — Multipurpose & Event Center Page 11 of 11 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith - Unposted Transactions Included in Report 1120 - Council 01 - General Fund From 10/1/2014 Through 9/30/2015 OPERATING COSTS 55000 Professional Services Total OPERATING COSTS TOTAL EXPENDITURES Percent of Budget with Current Year Budget Budget Amendments Actual Remaining Remaining 30.000.00 0.00 30 000.00 100.00% 30,000.00 0.00 30,000.00 100.00% 30,000.00 0.00 30,000.00 100.00% Date: 11/10/14 03:50:23 PM Page: 1 Meridian City Council Meeting DATE: November 12, 2014 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Ada County Highway District (ACHD) Presentation - Downtown Boise Origin -Destination Study (Impact Fees) MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Development Services Department i &n ewv`fd`ea tv 5r2r June 30, 2014 TO: ACHD Board of Commissioners, Director Wong FROM: Christy Little Planning Review Supervisor SUBJECT: Downtown Boise Origin -Destination Study DATE: Work Session - July 9, 2014 Executive Summary: In the Fall of 2013, ACHD contracted with Kittelson & Associates to conduct the Downtown Boise Origin -Destination Study, to better understand the trip characteristics of downtown Boise for potential use in evaluating the application of impact fees to downtown developments. Key Findings: • Land uses in downtown Boise generally have different travel characteristics than the averages published by ITE and used by ACHD in the Impact Fee Ordinance including: o Higher non -vehicle mode split (i.e. more walking, biking and transit trips). o Lower vehicle trip generation for many, but not all, land uses. o Higher percentage of new trips versus pass -by trips. o Longer average trip lengths. • For certain uses (retail, restaurant, bar) there is a large variation between specific locations, indicating that each business and location is unique; resulting in a greater or less net rate than the ACHD average. • The average net rates for the Deli/Coffee/Lunch and Local Small Retail were found to be significantly higher than the ACHD average. • The most promising land use for gathering additional data for further development of statistically valid downtown -specific trip characteristics is the Office land use due to the consistency of the data collected for that category. • While the limited data collected for the Residential Condominium land -use indicated the potential for a lower overall net rate, the variability was still very high between the two sites reviewed and the lack of willingness for sites to participate makes it difficult to determine if additional study is worth pursuing at this time. It may require studying a significant portion of the existing downtown residential developments to provide an understanding of downtown - specific trip characteristics. Much larger sample sizes are needed to accurately determine the trends and averages for characteristics given the variability. That is likely because no site has identical characteristics or tenants. Recommendations from the Study: • Modify the survey questions to convey the difference in trip type. • Validate the survey approach by comparing to suburban locations. • Consider additional study for office land use to validate the generally consistent trends. Would need 5 to 10 more sites to obtain a 90 percent level of confidence. • Consider additional study for residential uses if there are at least 5 additional sites available for participation. • Use the individual assessment approach for retail, restaurant and bar uses. Steering Committee: ACHD invited Boise City, CCDC, Downtown Boise Association (DBA) and COMPASS to participate in determining appropriate types of businesses to be evaluated for this study. The DBA was particularly helpful in encouraging participation. The Committee was briefed after the data was collected, and is meeting prior to the Commission Work Session to discuss the final report. Fiscal Impact: ACHD entered into a Professional Services Agreement with Kittleson & Associates to complete the Scope of Work for an amount not to exceed $103,000. ACHD has spent $75,000 to date on this study. (Due to lack of willing participants, the number of locations surveyed was less than anticipated.) Staff Recommendation: While downtown Boise exhibits different trip characteristics than the countywide averages ACHD uses, they tend to offset each other. The number of trips by car may be less, but those trips that are made by car are of a longer distance. The Office land use classification may be a good candidate for additional review as this land use category provided the most consistent results among locations surveyed. However, there are two downtown developments that will conduct individual assessments — Zion's Bank Building, and the not -yet -constructed Gardner development adjacent to the US Bank Building. Staff recommends no further analysis of this land use classification until such time that Individual Assessments are completed for those projects. Although this effort was publicized and encouraged by CCDC, DBA, ACHD and Boise City, only two residential buildings were willing to participate in the survey. (This is consistent with similar past efforts by the development community when trying to conduct an Individual Assessment.) The two sites surveyed had different demographics and provided widely varying results. Much greater participation is necessary to ensure statistically valid results. Recent community discussions have focused on downtown housing, construction and affordability. ACHD should be included in future survey efforts downtown to ensure that the data gathered can be utilized in an analysis of ACHD impact fees. Based on the findings, staff recommends no further action at this time. Attachments: 1. Downtown Boise Origin -Destination Study DOWNTOWN BOISE ORIGIN=DESTINATION STUDY June 2014 Prepared for Ada County Highway District 3775 Adams Street Garden City, Idaho 83714 208.387.6100 Mr Prepared by Kittelson & Associates, Inc. 101 S Capitol Blvd, Suite 301 Boise, Idaho 83702 208.338.2683 NRrnMER�arvee W I • 1 I�KITTELSON & ASSOCIATES, INC. TRA N B ROR T A T ION LNG IN LLRINO/R LA N M I NO 3 �� AM MOVINGFORWARDTHINKING T"' Downtown Boise Origin -Destination Study Boise, Idaho Prepared For: Ada County Highway District 3775 Adams Street Garden City, ID 53714 (205) 357-6391 Prepared By: Kittelson & Associates, Inc. 101 South Capitol Boulevard, Suite 301 Boise, ID 53702 (208) 338-2683 Project Manager: John Ringert, P.E. Project Principal: Sonia Hennum Daleiden, P.E., PTOE Project Analyst: Jon Crisafi Project No. 13355.0 June 2014 TABLE OF CONTENTS Executive Summa Introduction 2 R Background.................................................................................................................................................................................. 7 StudyScope & Process......................................................................................................................... 10 StakeholderInvolvement.......................................................................................................................................................... 10 LandUse Selection.................................................................................................................................................................... 10 SiteIdentification...................................................................................................................................................................... 11 DataCollection Approach.......................................................................................................................................................... 12 Observations of Potential Issues with Data Collection.............................................................................................................. 14 DataAnalysis Process................................................................................................................................................................ 15 AnalysisResults....................................................................................................................................21 AttractorRetail.......................................................................................................................................................................... 21 Bar............................................................................................................................................................................................. 22 Deli/Coffee/Lunch Restaurant................................................................................................................................................... 23 LocalSmall Retail....................................................................................................................................................................... 24 Office......................................................................................................................................................................................... 25 ResidentialCondominium......................................................................................................................................................... 26 Sit -Down Restaurant................................................................................................................................................................. 28 Salon& spa................................................................................................................................................................................ 29 CommonThemes...................................................................................................................................................................... 29 Findings and Recommendations..........................................................................................................38 Findings..................................................................................................................................................................................... 38 Recommendations.................................................................................................................................................................... 39 1 i H Kittelson & Associates, Inc. Section 1 Executive Summary Downtown Boise Origin -Destination Study EXECUTIVE SUMMARY June 2014 The Downtown Boise Origin -Destination Study (DBODS) was initiated by the Ada County Highway District (ACHD) to better understand the trip characteristics of downtown Boise for potential use in evaluating the application of their Traffic Impact Fee (TIF) ordinance to downtown developments. It is possible the downtown core has different travel characteristics than other areas of Ada County because it is assumed: • The downtown core area has a greater percentage of walking, bicycling, and transit trips than the county as a whole. • Downtown trip lengths may be shorter due to more people living close to their workplaces and downtown and linked trips between multiple destinations in downtown. • There are many small retail shops and restaurants that focus mainly on the noon hour and times other than the weekday p.m. peak hour. The study was organized into possible phases with only the first phase completed at this time. The need for additional future phases will be reviewed based on the findings of this first phase. This report summarizes the findings from the first phase, which focused on conducting a broad -brush evaluation of a number of common types of development in downtown in order to identify key land uses and travel characteristics that may warrant evaluation in greater detail in future phases. The process for conducting this first phase of the DBODS required identification of land uses to collect trip data. To achieve the purpose of the study, ACHD, in consultation with City of Boise staff, used the following criteria to identify the types of development to be included in the first phase: • Land uses that are common in the core of downtown. • Land uses of which trip characteristics have been commonly questioned during the development application process. • Land uses that have unique characteristics which do not fit into the standard classifications used by ACHD. • Land uses that have recently been opened in downtown and where more of that type of development is expected. Based on these criteria, the following land uses in downtown Boise were identified and studied in this first phase: • Salon & Spa • Local Small Retail • Attractor Retail • Deli/Coffee/Lunch Restaurant • Sit -Down Restaurant • Bar • Residential Condominium Between one and three sites were identified for each of these land uses (based also on willingness to participate in the study) resulting in twenty total sites where data was collected and evaluated. Kitte)son & Associates, Inc. 2 Boise, Idaho Downtown Boise Origin -Destination Study June 2014 In general, the data analysis confirmed many of the assumptions related to downtown trip -making characteristics such as a greater percentage of trips by walking, bicycling, and transit. The data analysis also revealed some unanticipated results, such as longer trip lengths for the vehicle trips that come into downtown for many land -uses and some relatively high trip rates per 1,000 square feet for some land - uses. The most significant finding is the amount of variation in trip characteristics between individual businesses. Following is a summary of the key findings from the first phase: • The study process used for this project identified the following: o Finding willing property/business owners and sites for data collection can be difficult, especially for uses such as Brew Pubs, Residential Condominiums, and Residential Apartments. o The use of computer tablets for the data collection process was generally received well by people taking the survey and also made the data summary effort much more efficient. o The survey approach generally worked well, although the following issues were identified: • The trip distance and network factor are potentially affected by the accuracy of origin/destination information input through surveys and the inclusion of local streets in drive routes. Even so, the resultant trip distance on arterials was determined not to be significantly affected. • The definition of pass -by trips through downtown could have resulted in higher pass -by trip percentages than is actually the case. • Short trips within the downtown could have been under -represented in some cases. • The approach used for estimating vehicle trip generation (using pedestrian counts combined with mode split and vehicle occupancy from the survey) has not been validated against actual driveway traffic counts to determine the potential level of error. • Land uses in downtown generally have different travel characteristics than the averages published by ITE and used by ACHD in their TIF ordinance including: o Higher non -vehicle mode split (i.e., more walking biking, and transit trips). o Lower vehicle trip generation for many, but not all, land uses. o Higher percentage of new trips versus pass -by trips. o Longer average trip lengths. • The variability of the data for uses such as Attractor Retail, Local Small Retail, Restaurant, and Bar indicates that each site is unique and that there is great variation between specific locations. Therefore, any given site could result in a greater or less net rate than the ACHD average. • The average net rates for the Deli/Coffee/Lunch and Local Small Retail were found to be significantly higher than the ACHD average. This is likely due to the following: o For vehicle trips that do come into downtown to visit Deli/Coffee/Lunch sites, the trip lengths are generally much longer than the 1.34 miles used by ACHD and the percentage of pass -by trips is less. o For Local Small Retail, the small site sizes (1,000 sf to 2,800 sf) resulted in a higher number of the trips per 1,000 square feet than the ACHD/ITE average. Kitte)son & Associates, Inc. 3 Boise, Idaho Downtown Boise Origin -Destination Study June 2014 • The most promising land use for gathering additional data for further development of statistically valid downtown -specific trip characteristics is the Office land -use due to the consistency of the data collected for that category. • While the limited data collected for the Residential Condominium land -use indicated the potential for a lower overall net rate, the variability was still very high between the two sites and the lack of willingness for sites to participate makes it difficult to determine if additional study is worth pursuing at this time. It may require studying a significant portion of the existing downtown residential developments to provide an understanding of downtown -specific trip characteristics. • Much larger sample sizes are needed to accurately determine the trends and averages for characteristics given the variability. That is likely because no site has identical characteristics or tenants. Based on the findings and analysis in this study, the following measures are recommended for refinement and to provide further guidance for understanding downtown trip characteristics: • Modify the survey questions to improve results - A particular aspect of the survey that may have been confusing was conveying the difference between primary and pass -by trips. In addition, the mapping program allowed entry of locations beyond the Ada and Canyon Counties that required manual filtering. The survey should be re-examined to refine the questions for differentiating trip types. • Validate the survey approach for developing vehicle trip generation estimates - Perform a study at a suburban retail and office location with exclusive off-street parking to compare p.m. peak hour driveway counts to the estimated trip generation using the method of survey with vehicle occupancy and pedestrian counts. • Consider additional study for office - The initial results for office uses show generally consistent trends that, with additional study, could yield confident findings. More data will be needed to confirm a sample size, but it is estimated that approximately 5 to 10 more sites are needed to obtain approximately a 90 percent level of confidence for the trip rate for this land use. Once additional data on this land use is obtained, it could possibly be expanded to other sub categories (i.e., medical office, government office). • Consider additional study for residential uses only if appropriate sites agree to participate — Only two sites were identified for the residential land -use due to the lack of willingness by owners to participate. The two sites had very different site characteristics and significant variation in trip characteristics, but data from both sites yielded lower net rates than the ACHD average. Based on this limited amount of data, the additional study of residential land -uses is recommended only if a minimum of five additional sites are identified and willing to participate. • Use the individual assessment approach for retail, restaurant and bar uses - The variability for retail and restaurant uses is so significant and site specific that developing a supportable average for each category is likely not feasible or possible. Furthermore, a land use like Deli/Coffee/Lunch or Local Small Retail is more likely to result in a higher net rate based on the limited sites that were evaluated. If a new proposed business is thought to be unique, then an individual assessment (as is done today) is likely still the best and some appropriate way to determine its specific characteristics (either after it is open or evaluated by other representative locations before it opens if it is a franchised business). Kitte)son & Associates, Inc. 4 Boise, Idaho Section 2 Introduction Downtown Boise Origin -Destination Study INTRODUCTION June 2014 As the state capital, the City of Boise is the most populated municipality in Idaho and is home to over 200,000 residents. The City's downtown core is the most urban area within the state and houses a diverse and unique mix of civic, commercial, office, and residential development. The Downtown Boise Origin -Destination Study (DBODS) was initiated by the Ada County Highway District (ACHD) to provide a better understanding of the trip characteristics of downtown destinations for potential use in evaluating the application of their Traffic Impact Fee (TIF) ordinance to downtown developments. Exhibit 1 illustrates the general boundaries of downtown Boise. Exhibit 1 Boise Downtown Origin -Destination Study Area Within the study area shown in Exhibit 1, there are approximately 3,400 residents and over 30,000 jobs. This is nearly 16 -percent of the total jobs countywide. The objectives of this study were to quantify and better understand: • Travel characteristics of residents, employees, and visitors of the Boise downtown core including, trip generation, average trip length, percentage of pass -by trips, and network adjustment factors. • Unique characteristics of sub -sets of general categories, such as retail, office, and residential. • Travel mode or other factors that are unique in an urban downtown environment. Kitte)son & Associates, Inc. 6 Boise, Idaho Downtown Boise Origin -Destination Study June 2014 • Recommendations on how best to apply results of the study to the existing ACHD TIF process and other ACHD planning and programming efforts. The study was organized into phases, the first phase being completed at this time and summarized in this report. The first phase was focused on conducting a broad evaluation of a number of common land uses in downtown in order to identify key land uses and characteristics that may warrant evaluation in greater detail in future phases. To be consistent with the existing ACHD TIF ordinance, the data collection effort of the study focused on the weekday p.m. peak period between 4:00 p.m. and 6:00 p.m. BACKGROUND The ACHD Traffic Impact Fee (TIF) methodology, as described in Ordinance #222, utilizes a formula for calculating the amount charged for a new development based on its proportionate share of system improvement costs for developing and expanding the arterial roadway system. The variables used in the ACHD TIF formula include: • Vehicle Trip Rate (one-way) - Half of the number of vehicle trip ends generated on the regional roadway network during the weekday p.m. peak hour by a development unit. The trip rate used by ACHD in the TIF ordinance is based on 50 percent of the two-way trip rate as published by the Institute of Transportation Engineers (ITE). • New Trip Factor - The percentage of vehicle trips that are non -pass -by trips (either primary or diverted), as defined in the ITE Trip Generation Handbook. • Average Trip Length - The average distance of each vehicle trip generated by a development unit travels on the regional roadway network (all road types except local roads) in Ada County. The trip length in the ACHD TIF ordinance is based on the average trip distance in Ada County as determined using the Community Planning Association of Southwest Idaho (COMPASS) regional travel demand forecasting model and reduced by 10 to 75 percent for uses that capture trips within the same neighborhood. • Network Adjustment Factor- The vehicle miles projected to be traveled on the ACHD arterial system divided by the vehicle miles projected to be traveled on the regional roadway network for a development unit. The network factor used by ACHD in the TIF ordinance is based on the average trip distance in Ada County as determined using the COMPASS regional travel demand forecasting model. • Vehicle Miles Traveled (VMT) Cost - The total of all impact feel eligible system costs divided by the system VMT. The VMT cost is derived from the total VMT determined by COMPASS from the regional travel demand model and the cost of improvements on ACHD arterial roadways as determined from the ACHD Capital Improvement Plan (CIP). These variables are used to calculate TIF per development unit using the following equation: Traffic Impact Fee per Development Unit = Peak Hour Trip Rate (one-way) x New Trip Factor x Average Trip Length x Network Adjustment Factor x VMT Cost Kitte)son & Associates, Inc. 7 Boise, Idaho Downtown Boise Origin -Destination Study lune 2014 A challenge with developing the numerical values for these variables is that they rely heavily on national data and regional travel demand modeling. National data is primarily based on suburban land uses and does not differentiate between the locations of a land use. Local modeling by COMPASS is considered relatively accurate on a regional basis, but the modeling process does not identify land uses by the refined ITE land - use codes, and is not designed to be used for application to an individual land use or development. Since the adoption of the ACHD Traffic Impact Fee (TIF), there have been concerns from some private and public land -owners related to whether the values for the variables that are used countywide are applicable to the downtown Boise core. It is possible the downtown core has different travel characteristics than other areas in Ada County because: • The downtown core area is known to have a greater percentage of walking, bicycling, and transit trips than the county as a whole. • There is a perception that trip lengths might be shorter due to more people living close to their workplaces and downtown and the linking of trips between multiple destinations downtown. • There are many small retail shops and restaurants that focus mainly on the noon hour and times other than the weekday p.m. peak hour. Therefore, this study was initiated by ACHD to be the first step in the process of understanding the specific travel characteristics in downtown Boise. Kitte)son & Associates, Inc. 8 Boise, Idaho Section 3 Study Scope & Process Downtown Boise Origin -Destination Study STUDY SCOPE & PROCESS The scope of the first phase study was divided into four key tasks: 1. Selection of land uses in the downtown to include for study and survey in this first phase. 2. Development of the survey approach. 3. Collection of data at each site. 4. Evaluation of the data and determination of findings. STAKEHOLDER INVOLVEMENT June 2014 ACHD led this project with the assistance from a Project Steering Team. The Project Steering Team included representatives from ACHD, the City of Boise, Downtown Boise Association (DBA), and the Capital City Development Corporation (CCDC). The Project Steering Team met twice during the project. The first meeting was in September 2013 to identify potential land uses in the downtown for the data collection. The second meeting was in January 2013 to review the analysis findings. Members of the Steering Team also assisted in promoting the study to downtown business, requesting volunteers for participation, and in making contact with property owners and businesses during the data collection process. LAND USE SELECTION The process for conducting the DBODS first required identification of which land uses should be studied under this first phase. To identify land uses for this first phase, ACHD used the following criteria: • Land uses common in the core of downtown. • Land uses for which the trip characteristics have been commonly questioned during the development application process. • Land uses that have unique characteristics which do not fit into the standard classifications used by ACHD. • Land uses that have recently been opened in downtown and where more of that type of development is expected. Based on these criteria the following list of land uses was developed along with a goal of identifying three sites for each land use for data collection and analysis. • Attractor Retail • Bar • Deli/Coffee/Lunch Restaurant • Local Small Retail • Office • Residential Condominium Kitte)son & Associates, Inc. 10 Boise, Idaho Downtown Boise Origin -Destination Study lune 2014 • Residential Multi-family/Apartment • Sit-down restaurant • Salon & Spa • Brewpub Restaurant These land uses are further described in sections below. The goal of identifying three sites per land use was based the current criteria for conducting an individual assessment in the ACHD Traffic Impact Fee Ordinance (Ordinance 222), the ability to identify property and business owners willing to participate, and the available budget for the project. SITE IDENTIFICATION Identification of sites for data collection included many considerations. The first consideration for the data collection was how well the site met the land use criteria. For instance, many of the retail uses are uniquely different and may have characteristics that extend across more than one land use category. Based on input from the Project Steering Team and observations by KAI of potential sites, a preliminary list of candidate sites was developed. The second consideration was whether the business/land owner at the site was willing to participate. Given the data collection needed to be at the approval of the business, it was critical to ensure they were willing to participate. In order to get as wide of a response as possible, the Downtown Boise Association sent out an email to all of their members describing the project and asking for willing participants. In addition, targeted emails were sent to property owners of sites that were on the preliminary list of candidates and where members of the Project Steering Team had an existing contact. The willingness of businesses to participate was found to be a limiting factor for the study. While many small retail businesses and large office buildings volunteered, there was a significant lack of interest by residential properties. In addition, some land uses like brewpubs did not have many candidate sites overall within the study area so once a couple of these locations indicated that they did not want to participate, it was not possible to find three sites for that particular land use category that were located within the study area. Based on the responses from businesses and land owners, a list of willing businesses was prepared and integrated into the list of potential sites. Individual site selection was based on the following: • Size — A variety of sizes within a land use is preferred because it could determine if trip characteristics were dependent on the size of site in downtown. • Limited number of entrances — A limited number of entrances reduced the data collection expense and ensures more accurate data as it is easier to capture all visitors to and from the location • Single, isolated uses — A single land use type is important in order to utilize the data for a specific land use category. If a particular site has a variety of uses sharing a location and/or entrance, it becomes more difficult to differentiate which trip is associated with which land use. • Within the downtown core — While the downtown study area extends to the Boise River to the south and Fort Street to the north, preference was given to sites in the central core area bounded by Kitte)son & Associates, Inc. 11 Boise, Idaho Downtown Boise Origin -Destination Study June 2014 3rd Street, 13`h Street, State Street and Front Street because the core area is expected to have more identifiable differences in trip characteristics. Based on the sites that were willing to participate and application of the above criteria, the specific locations for data collection were chosen by KAI in consultation with ACHD. Table 1 shows a summary of all sites selected. Table 1 Summary of Sites Selected La I 11 uw� No. Locations Surveyed No. Locations Desired Site Locations Attractor Retail 3 3=Dunkley Bandanna Running & Walking, Anthropologie Bar 2 3 Neurolux, Pengilly's Saloon Deli/Coffee/Lunch Restaurant 3 3 Costa Vida, Flying M Coffee, Pita Pit Local Small Retail 3 :E=The late Bar, American Clothing Gallery, Rediscover Books Office 3 3 US Bank Plaza, Wells Fargo Center, Banner Bank Building Residential Condo 2 3 Imperial Plaza, The Jefferson Residential Multi-family/Apartment 0 E 3 None Sit -Down Restaurant 3 E 3Bardenay, The Reef, Taphouse Salon&Spa 1 E 3A]dV8 Sa lon Brewpub Restaurant 0 3 None TOTAL 20 30 As shown in Table 1, twenty sites were selected for the study. While the goal was to collect data at 30 sites, the lack of willingness to participate and the other factors used to evaluate the sites limited this first phase study to only 20 suitable sites. Due to these challenges, no Residential Multi- family/Apartment or Brewpub sites were found willing to participate in this study. Additionally, only one salon/spa (dV8 Salon) was willing to participate. The comprehensive listing of potential sites, including both selected and unselected, and a map showing the location of the sites used for data collection can be found in Appendix A. DATA COLLECTION APPROACH At each site, data was collected over three midweek days for two hours, from 4:00 p.m. to 6:00 p.m. Weekdays selected were limited to Tuesdays, Wednesdays, and Thursdays in an effort to isolate typical weekday p.m. peak hour travel behavior. Kitte)son & Associates, Inc. 12 Boise, Idaho Downtown Boise Origin -Destination Study June 2014 The data collection began in early October 2013 and finished by mid-November 2013. This time period was selected to avoid the winter holiday season and ensured that schools were in session. The only weekday during this time period that was not considered was Halloween (Thursday, October 31) to avoid potential deviation from average site patronage at locations like bars and restaurants. The data collection schedule can be found in Appendix B. The data collection process was modeled after the ACHD process for conducting a TIF individual assessment. This process involves two types of data: • Trip survey data - This data identifies the trip types and origins and destinations of each person that was surveyed for a particular land use o This provides the necessary data to obtain the new trip factor, average trip length, and network factor. • Count data - This data is used to identify the number of vehicle trips for calculation of the trip rate. The most significant challenge with this type of data for this particular study in downtown is the inability to isolate traffic coming to and from a specific business. For instance, there is not a way to document vehicle trip generation when people commonly park on -street or in a parking garage not directly or exclusively associated with a land use. o To overcome the inability to collect trip generation data directly from sites without exclusive parking for all visitors, a special set of survey questions was used in conjunction with person counts. Surveys The development of the survey began with the standard ACHD survey used for the individual assessment process. The survey was then modified to address the need to estimate trip generation using vehicle occupancy, mode split, and total person trips entering and leaving each study location. The survey included between two and seven questions (depending on responses received) and was conducted at the entrances to each site by staff from a transportation data collection specialty firm called Quality Counts. The survey was conducted using iPad2 tablets installed with the Opinionmeter® application (example shown in Exhibit 2). This application provided a means for survey participants to quickly answer questions and automatically upload the results tointernet based databases. The questions were designed to capture the following: 1. How did you make your trip? — Identifies mode choice as either vehicle, pedestrian, bicycle, transit or other. Exhibit 2: Wad Survey Example 2. How many people did you travel with? — Identifies Kitte)son & Associates, Inc. 13 Boise, Idaho Downtown Boise Origin -Destination Study June 2014 occupancy if a vehicle trip. 3. Is this site your main purpose for being in downtown? — Determines if the trip is a primary trip or a pass -by trip. 4. Where did your trip originate? — Determines trip length and route of trip by geocoding origin through Google Maps. Questions 1 and 2 are used in combination with pedestrian door counts to determine a given site's trip generation. Questions 3 and 4 are used to determine the type of trip for the new trip factor, trip length, and the network factor. The survey flow chart with the specific questions that were asked can be found in Appendix C. Counts In order to estimate trip generation for each site, vehicle counts were performed at the access locations for the sites with exclusive on-site parking facilities. This was found to only be applicable for the office and residential uses. The traffic counts at the driveways were then combined with trip estimates based on pedestrian counts at the doorways to ensure the total trips to the site are captured. In order to determine the vehicle trips to the site that were not counted at on-site parking facilities, the trip generation for the off-site vehicle trips was calculated using the vehicle mode split and average vehicle occupancy obtained from the surveys multiplied by the total number of pedestrian trips recorded during the weekday p.m. peak hour. The person and vehicle counts were conducted by video recording the entrances to the sites and manually counting the total number of people and vehicles entering and exiting from the video footage. Mapping of data collection locations for each site can be found in Appendix D. OBSERVATIONS OF POTENTIAL ISSUES WITH DATA COLLECTION While the use of a survey and person counts is a common method for identifying trip characteristics, there are unique aspects of the data collection that appeared to be potential issues with using this approach in the downtown. The potential issues were not determined to be fatal flaws in this first phase effort, but should be taken in to consideration when reviewing the results and in planning possible future phases of study. These identified issues were: • Difficulty identifying pass -by trips - Pass -by trips are typically defined as being on the roadway directly adjacent to a specific business site that then visit the business on -route during normal travel to other primary destinations. In the case of a downtown, where parking for retail businesses is located throughout the downtown and not necessary directly adjacent to the business, it was necessary to modify the pass -by trip questions to include any trip through the downtown. Even with the modification to the question, it was observed to confuse some people taking the survey. The confusion could be due to the way different people interpreted the extent of the downtown. Therefore, the pass -by percentages may be affected by the way in which the questions were interpreted and should be reviewed with this in mind. Kitte)son & Associates, Inc. 14 Boise, Idaho Downtown Boise Origin -Destination Study June 2014 • Lack of short trip distances internal to downtown — Within the downtown core area, people park their cars and then walk to businesses and are unlikely to go back to their car to drive to another location within the downtown core area. This characteristic results in reduced numbers of short vehicle trips to study sites as compared to a suburban location where it is common for people to get into their vehicle to visit another site across the street or a few blocks away. • Sampling issues using the survey (vehicle occupancy and mode split) and person counts as a surrogate for auto driveway traffic counts - The survey results for vehicle occupancy and mode split were applied to the person count data in order to determine the number of vehicle trips generated by the site. The resulting vehicle trip generation is therefore only an estimate because the survey represents a sample of the people (not all people at the site were interviewed) versus an actual traffic count that documents every vehicle entering and exiting a location. In addition to the above issues, there are other considerations that affect the results common to this type of data collection and analysis. • Statistical accuracy of data — The limitation of three sites per land use allows for analysis of three data points, but does not provide enough independent points for a statistically acceptable average. Variables such as trip generation, pass -by rates, and trip lengths have the potential for significant variability between sites making it difficult to form interpretations or conclusions. • Variation in retail type land uses — Individual businesses/locations, even within the same land use type, can vary significantly due to the specific products, operational strategy, and popularity of a business. One business may serve a handful of customers during the weekday p.m. peak and be successful, while another business of similar size may serve many customers. While each of these issues has the potential to affect the results, the data collection process was consistent throughout the sites. Therefore, these issues should be kept in mind, primarily when reviewing the results of this analysis as compared with those from other sources (such as the ITE and ACHD trip generation rates and factors that were determined through a different process). Future DBODS phases could provide greater detail on key travel characteristics and certain land uses based on the recommendations from this initial study phase. DATA ANALYSIS PROCESS Once an individual site had three days of data collection completed, compilation and analysis of the data began. The data analysis process included three steps: • Data compilation • Filtering for outliers/reasonableness check • Data analysis Data Compilation Over the course of the data collection, a total of 1,488 surveys were taken across all sites. The number of surveys varied by land use, size of building, and specific business attributes. For instance, 235 surveys Kitte)son & Associates, Inc. 15 Boise, Idaho Downtown Boise Origin -Destination Study lune 2014 were taken at the US Bank Plaza office building over three days while only 9 surveys were taken at the American Clothing Gallery over three days for the same overall amount of time (two hours each day from 4:00 p.m. to 6:00 p.m.). On average, there were approximately 74 surveys taken per site over the three day period. However, it is notable that the office buildings had a significantly higher number of participants due to the size of the buildings where the data was collected. Without including the office use, the average number of surveys taken per site was approximately 45. An important piece of data from each survey is the trip length and miles of that length that occur on ACHD arterials. The trip length data is also the most time intensive portion of the data reduction and compilation. Therefore, care was taken to ensure the data was collected and evaluated at a necessary level of detail to provide accurate information for the study, while also reducing the amount of manual work necessary to track every trip on each type of roadway and across counties. The survey allowed for participants to locate their trip origin or their trip diversion point. This was recorded in latitude and longitude coordinates that could be retraced using Google Maps' web interface. By locating the trip origin or trip diversion point and then locating the data collection site, the routing tool available in Google Maps was used to approximate the probable route taken, based on the tool's travel time minimization algorithm. This tool provided a measured distance along each roadway on the route as well as the total overall route distance. The breakdown of distances could then be used to determine the amount of distance traveled on the ACHD arterial network and total trip distance to calculate the network factor. As described previously, the network factor is a percentage of the total trip distance traveled on the ACHD arterial network. The trip length, route, and network factors were determined for all mapped surveys. Exhibit 3 graphically displays an example process of deriving a trip's network factor using Google Maps. Filtering for Outlier Data & Reasonableness Check While most data appeared to be reasonable, some data sets were found to include a small amount of data points that had errors. Therefore, each of the data sets was reviewed before it was analyzed to identify any strange anomalies and outlier data points. The review focused on the following potential issues: Conflicting trip characteristics — A very small number of survey responses would indicate that the site was not the primary reason for the participant being in downtown (i.e. a pass -by trip). The follow-up question to that response was to have the participant indicate the diversion point from the original trip occurred. In some cases, the location of the diversion would be much further than expected (some up to 10 miles away) suggesting that the site really was the primary purpose of the trip in downtown and that there was a misinterpretation of the pass- by/diverted questions. In these instances, the data was kept, although it was modified to be a new trip from the diversion point identified in the survey. Kitte)son & Associates, Inc. 16 Boise, Idaho Downtown Boise Origin -Destination Study Goy ogle 4,-= . il Ar . 0 wwmwnmeeadmme xen rmx .,�bio.xm wxmrw mm. Exhibit 3 Derivation of Route, Trip Length, and Network Factor June 2014 Extremely long trip lengths — Some survey responses had resulting trip lengths well outside reasonable trip lengths, such as travel from central Oregon or northern Arizona. This is likely due to the zoom function in the mapping tool on the iPad's. Upon review only a small percentage of trips were occurring from beyond 20 miles and a number of these trips had questionable destinations given the location for the survey or and type or trip. Due to the small percentage of data affected by this issue and the necessary effort and judgment needed to determine whether the trip ends could be trusted and then to filter out the necessary Ada County information, it was decided to eliminate trips over 20 miles from the data given the boundary between Ada County and Canyon County typically varies from 15-20 miles from the downtown core depending on the route. While data points were removed due to the above issues, the total percentage of data removed was less than ten percent and did not significantly reduce the amount of available data used for the analysis. For future studies, improvements to survey should be able to further minimize these issues. Potential Issues with Trip Length and Network Factor Calculations As described above, the most time intensive element of the data reduction was the trip routing which is critical for obtaining the trip length mileage on the ACHD arterial network. For this reason, the ACHD arterial network mileage was extracted directly from the mapping of the origins and destinations and then used to back -calculate the network factor based on the overall trip length. The data reduction process should provide a reasonably accurate indication of the road mileage on the ACHD arterial Kitte)son & Associates, Inc. 17 Boise, Idaho Downtown Boise Origin -Destination Study lune 2014 network overall trip length but following are some potential issues that could affect the accuracy of the trip length and network factors determined from the data: • Mapping assumptions —Some drivers may not use the same routes as identified by Google Maps. • Variations in origin/destination Input — Some of the people surveyed only include a trip end to the nearest arterial intersection and others provided detail down to the local street level. Local streets are not included in ACHD's definition of the trip length. In addition, the site for the data collection was assumed to be trip destination and therefore does not identify the exact location the vehicle may have parked in downtown. • Differences in the roadway network - The ACHD procedure for calculating trip length doesn't include local streets while some data used for this study includes local streets. • Data filtering for long-distance trips - Due to the concerns about trip ends that resulted in extremely long distances and the additional time and effort required to manually adjust trip distances from Canyon County at the western Ada County border, only trips with distances less than 20 miles were used. A review of a sample of the data points revealed that this process resulted in the trip origins being within Ada County and filtered mapping errors for origins outside the valley that were questionable. This affected approximately five percent of the data. Based on an initial review of the data, the mapping assumptions by Google appeared to be reasonable and provided a consistent approach for the large amount of data. While the variability in detail for the trip origins could potentially be improved with more assistance identifying origins during the survey, some variability is expected since it relies on the person being surveyed. The two items that could be improved in future studies are the inclusion of long trips and handling of local road trips. For this study, it was determined that the effort necessary to account for these potential issues was not worth the potential improvement to the accuracy. In addition, these issues primarily affect the trip length and network factor and not the mileage on ACHD arterial roadway network (which is the product of the trip length and network factor). Following is a summary of the potential impact of these two issues: • Removal of long trips over 20 miles only affected approximately five percent of the data and therefore would have minimal impact on the accuracy of the results. • A detailed review of data mapping from thirty surveys was completed to determine the percentage of total trip lengths that occurred on the local street system. The result was that approximately 1.4% of the total miles traveled for the thirty surveys were on local roads. This equates to a potential error in the total trip length of approximately 0.11 miles. This was not deemed significant enough to warrant the additional effort to separate out local roads given there would still be the other issues potentially affecting the results. Data Analysis Since the study of each site was based on the existing ACHD TIF ordinance, data was evaluated to determine the study values for variables used in the ACHD TIF calculation. From the data collected at each site, the values for the following ACHD variables were derived using the following process: Kitte)son & Associates, Inc. 18 Boise, Idaho Downtown Boise Origin -Destination Study June 2014 • One -Way Trip Rate - Derived from the average total vehicle counts (for locations with on-site parking) and pedestrian counts during the highest hour (peak hour) of p.m. peak period over the three days of data and adjusted for mode split and vehicle occupancy from surveys taken at the site. • New Trip Factor - Derived from the total trips and pass -by trip from the surveys taken at each site. • Average Trip Length - Derived from the average of the new/diverted trip lengths/routes from survey after the mapping process was completed. • Average Network Factor - Derived from a review of each trip length/route from the survey to determine the distance traveled on ACHD arterial roadways. • ACHD Net Rate: The trip -mile rate per unit of development prior to multiplication by the vehicle miles of travel (VMT) cost. The ACHD value for the "VMT Cost" and the "Traffic Impact Fee per Development Unit" were not evaluated as part of this study. The VMT cost is constant for all land -uses, can change based on the estimate cost of projects in the ACHD CIP, and is not being evaluated as part of this study. For these reasons, the VMT cost and the resulting traffic impact fee per development unit are not critical to determining whether the trip characteristics in downtown warrant a different TIF trip factors. In addition, the variables that are being evaluated are magnified by multiplication by the VMT cost to get the traffic impact fee per development unit, which can distort the results. For the purpose of this study, a new variable referred to as the "ACHD Net Rate" was calculated to serve as a surrogate to the traffic impact fee per development unit. The ACHD net rate is calculated using the following equation: ACHD Net Rate = Peak Hour Trip Rate (one-way) x New Trip Factor x Average Trip Length x Network Adjustment Factor The analysis of data began with the three days of data collected from each site. Each day of data was summarized. The data was then combined to develop a single data point for each ACHD TIF variable for each site based on the three days of p.m. peak data. Detailed data summaries of each site can be found in Appendix E. Once the data analysis for each site was completed, then the individual results from each site under a common land use category were averaged to develop an overall result for that land use. Kitte)son & Associates, Inc. 19 Boise, Idaho Section 4 Analysis Results Downtown Boise Origin -Destination Study lune 2014 ANALYSIS RESULTS This section presents the analysis results for each land use category that was included in the study. The following metrics are included for each variable used in the ACHD TIF calculation: • Land -Use Average - This is the average value (across all sites within a land use type) resulting from the analysis for each variable. • ITE/ACHD Value - This is the average value used for the most similar land use variable as published by ITE (trip rate; pass -by factor) and ACHD (trip length, network factor, resulting rate). • Average vs ITE/ACHD - This is the percentage difference between the land use average and the ITE/ACHD value for each variable or factor for the closest comparable land -use type. • Range between Sites - This is the range for the variables between the two or three sites studied within the given land use category as compared with the ITE/ACHD value for the closest comparable land -use type. The following sections detail the findings of each land use. The results from data analysis have been compiled into Tables 2 through 8 and compared to current ACHD/ITE values. ATTRACTOR RETAIL Attractor Retail represents commercial stores that provide a unique assortment of products and are typically well known by their brand. Attractor Retail stores generally draw trips from further distances because of the nature and/or quality of wares typically sold and from the fact that there is likely only one or two of the specific store in the entire Boise metro area. They typically have larger store sizes and could be a national chain. Sites Selected: Dunkley Music, Anthropologie, Bandanna Running & Walking Similar ACHD Trip Generation Use: Specialty Retail Size Range: 3,800 -SF to 19,000 -SF Table 2 Attractor Retail Analysis Results ACHD TIF VARIABLE/FACTOR ACHD Net Rate Average Trip Length (Trip -Miles low Trip Factor (miles) Network Factor per 1,000 SFJ Land -Use Average 0.79 0.8' 5.57- 0.43 1.526 l.46 .983 Average 1 rn�les ITE/ACHDvsITIE/ACHD aue -42%L +024% 45+16%es O8% 123% Range between Sites-72%to-5% +11%to+32% +4%to+32%-33%to+8%-57%to+38% The Attractor Retail land -use category had some of the largest variations between sites. The vehicle trip rates varied from -72 percent to -5 percent of the ITE/ACHD value depending on the site. This large variation along with the smaller variations for the other variables results in the overall ACHD net rate Kitte)son & Associates, Inc. 21 Boise, Idaho Downtown Boise Origin -Destination Study lune 2014 (trip -miles per 1,000 square feet) varying by a range of -57 percent to +38 percent compared to the value using the existing ITE/ACHD values. Following are some general observations based on the analysis results for the Attractor Retail category: • The variation between sites for most of the variables indicates that each study site was uniquely different. • The vehicle trip rate was generally lower than the ITE/ ACHD average. • The new trip factor and average trip length were generally higher than the ACHD average. • There is potential for a higher or lower TIF depending on the specific attributes of the business. Due to the large variations in the values for each variable, it was determined that the sites studied were uniquely different. While all were retail, each one had significantly different travel characteristics. Based on this evaluation, it is unlikely that a single average rate can be developed that adequately describes the range of businesses under the Attractor Retail category given the unique nature, operations, and customer bases of these businesses. Therefore, an individual assessment process is likely still the best option if a business believes they are significantly different from the ACHD average. M.. Bars refer to drinking establishments in the downtown core with limited or no food service. Sites Selected: Neurolux, Pengillys Saloon Similar ACHD Trip Generation Use: Drinking Place Size Ranee: Approximately 3,000 -SF Table 3 Bar Survey Results VARIABLE/FACTORACHD TIF CHID ITE/ACHDNet Rate Vehicle Trip Rate Average Trip Length (Trip -Miles (1 -way) New Trip Factor (miles) Network Fa Tt., per 1,000 SF) Land -Use Average 3.00 0.79 3.70 0.43 3.778 Averagee vsITIE/ACHD -47% +47% 39% O7% 00% Range between Sites-62%to-32% +24%to+69% +15%to+62%-29%to+15% -45%to +51% The Bar land -use category had some large variations between the data collected from the study sites and the existing ACHD values for the variables and factors, however, some aspects of the data were relatively consistent between the study sites themselves. The trip rates were consistently lower, with the new trip factor and trip length being consistently higher. The resulting average net rate was essentially equal to the ACHD value for the ACHD net rate. Kitte)son & Associates, Inc. 22 Boise, Idaho Downtown Boise Origin -Destination Study Following are some general observations based on the analysis results for the Bar land use: June 2014 • The trip generation rates were lower for the two sites studied indicating the potential for lower trip generation for the land use as a whole. • The new trip factor and trip length results were generally higher than the existing ACHD values indicating the potential for a greater number of primary trips and longer trip lengths for the land use as a whole. This results in an increase in the amount of travel on ACHD arterials which essentially cancels out the effect of lower overall trip generation rates. Due to the inconsistency between the two sites and the average net rate being relatively consistent with the rate resulting from the ITE/ACHD values, further study of this land use is not expected to yield overall significant differences to the existing ACHD TIF. DELI/COFFEE/LUNCH RESTAURANT Deli/Coffee/Lunch Restaurant refers to smaller sized locations with high customer turn -over that do not provide wait service. In addition, these locations would typically have peak hours other than the weekday p.m. peak (such as the noon time lunch peak). These locations may or may not offer seating. Due to the varying type of businesses that fit into this category, two different ITE land -uses were used for the comparison. Sites Selected: Costa Vida, Flying M Coffee, Pita Pit Similar ACHD Trip Generation Use: Coffee Shop no Drive-Thru and Fast Food Restaurant no Drive Thru Size Range: 800 -SF to 3,000 -SF Table 4 Deli/Coffee/Lunch Restaurant Survey Results The Deli/Coffee/Lunch Restaurant land use was found to have significant variations between the three study sites. The vehicle trip rates varied from ITE/ACHD values by -92 percent to -40 percent for the Coffee Shop use and by -88 percent to -5 percent for the Fast Food Restaurant use. While the trip rates were less than the ITE/ACHD values, the new trip factor and the trip length were both greater than the Kitte)son & Associates, Inc. 23 Boise, Idaho VARIABLE/FACTORAND TIF r Comparison to Coffee Shop no Drive Thru Land -Use Average 5.73 0.83 5.95 0.45 13.642 ITE/ACHD Value 20.38 0.50 1.34 0.46 6.293 Average vs ITE/ACRO -72% +66% +346% -4% +117% Range between Sites -92%to-40% +33%to+91% 1 +282%to+460% -68%to+116% -65%to+146% Comparison to Fast Food Restaurant no 'Drive Thru Land -Use Average 5.73 0.83 5 .9 8 0.48 13.642 ITE/ACHD Value 13.08 0.50 1.34 0.46 4.038 Average vs ITE/ACHD -56% +66% +282% -4% +237% Range between Sites -88%to-5% +33%to+91% +282%to+460% -68%to+116% -45%to+283% The Deli/Coffee/Lunch Restaurant land use was found to have significant variations between the three study sites. The vehicle trip rates varied from ITE/ACHD values by -92 percent to -40 percent for the Coffee Shop use and by -88 percent to -5 percent for the Fast Food Restaurant use. While the trip rates were less than the ITE/ACHD values, the new trip factor and the trip length were both greater than the Kitte)son & Associates, Inc. 23 Boise, Idaho Downtown Boise Origin -Destination Study lune 2014 ACHD/ITE averages. The large variations result in the overall net rate (trip -miles per 1,000 square feet) varying by+117 percent as compared with a Coffee Shop to +237 percent as compared with a Fast Food Restaurant. Following are some general observations based on the analysis results for Deli/Coffee/Lunch Restaurant category: • The variation between sites for most of the variables indicates the each study site was uniquely different. • The vehicle trip rate is generally lower than the ITE/ACHD average. • The new trip factor was generally higher than the ACHD average. • The trip length was generally longer than the ACHD average. • There may be more potential for a higher TIF than a lower potential TIF depending on the specific attributes of the business. Due to the large variations, it was determined that the sites studied were uniquely different. Based on this evaluation, it is unlikely that a single average set of values for the TIF variables can be developed that adequately describes the range of businesses in this category. In addition, the data suggest that some businesses have a much higher net rate than that used by ACHD. Therefore, an individual assessment process is likely still the best option for this type of land use if a business believes they are significantly different from the ACHD averages. LOCAL SMALL RETAIL Local Small Retail refers to shops that provide unique products and are typically not franchised businesses. Sites Selected: Rediscover Books, The Chocolate Bar, American Clothing Gallery ACHD Trip Generation Use: Specialty Retail Size Range: 1,000 -SF to 2,800 -SF Table 5 Local Small Retail Survey Results ACHD TIF VARIABLE/FACTOR ACHD Net ate ve Average Trip Length (Trip -Miles MEOW Trip Factor (miles) Network Factor per 1,000 SFI Land -Use Average 3.57 0.73 Average ITE/ACHDvsITIue 1.36 E/ACHD +164% 06% -22% 0.46 1.983 +8% 148% Range between Sites +76%to+400%-24%to+36%-88%to+65%-33%to+67% -86%to+671% The Local Small Retail land use had the most significant variations between sites. There were many reasons that were speculated for the difference ranging from types of products, size of building, clientele, specific business operational style, and the level of success of the business. In general it was Kitte)son & Associates, Inc. 24 Boise, Idaho Downtown Boise Origin -Destination Study lune 2014 concluded that these small retail businesses are each unique in many different aspects ranging from the number of customers to how far their customers travel to visit the store. Following are some general observations based on the analysis results for Local Small Retail category: • The variation between sites for most of the variables indicates the each study site was uniquely different. • The vehicle trip rate is generally higher than the ACHD average. The primary contributor to the high trip rate was the very small building size of each the sites surveyed. The average size was approximatley 1,700 square -feet. • The new trip factor, average trip length, and network factor all ranged from over to under the ACHD averages yielding an overall average ACHD net rate for the land use category that was significantly higher that than using the ITE/ACHD values. Due to the large variations, it was determined that the sites studied were uniquely different. In addition, their small size provides the opportunity to easily exceed the ITE/ACHD trip rate which is generally used for larger developments. Based on this evaluation, it is unlikely that a single average rate can be developed that adequately describes the range of businesses in this category. In addition, the data suggest that some businesses have a much higher net rate that used by ACHD. Therefore, an individual assessment process is likely still the best option if a business believes they are significantly different from the ACHD average. OFFICE Office locations are general office space allowing for a variety of services, but most specifically professional services. For this evaluation, the buildings that volunteered were all larger buildings (ten or more stories) in the downtown. While interest from smaller office buildings was solicited, none volunteered that met the study criteria. Sites Selected: US Bank Plaza, Wells Fargo Center, Banner Bank Building Similar ACHD Trip Generation Use: General Office Size Range: 180,000 -SF to 257,000 -SF Table 6 Office Survey Results VARIABLE/FACTORACHD TIF ACHD Net Rate Vehicle Trip Rate Average Trip Length (Trip -Miles Factor (miles) Network Factor per 1,000 SF) Land -Use Average 0.46 0.38 1.108 ITE/ACH Ave age DvsITIue 0.75 E/ACHD 39% 11% 30% 07% 1.834 0% Range between Sites-42%to-32%-3%to-20% +20%to+52%-2B%to-2% The office results were the most consistent across the study land use categories. While there was some variation among sites, the range of variation was much smaller than found in the various retail and Kitte)son & Associates, Inc. 25 Boise, Idaho Downtown Boise Origin -Destination Study lune 2014 restaurant categories. Consistency among the office sites is likely due to the fact that work trips occurring during the weekday p.m. peak hour are relatively consistent and predictable. In addition, and the amount of space per employee is also generally consistent. Note that each of the buildings had a walk-in bank branch on its street level, which could have contributed to the new trip factor being less than 1.0. Following are some general observations based on the analysis results for the Office category: • The vehicle trip rate is generally lower than the existing ITE/ACHD value. While mode -split (averaging 84% auto share) reduced the vehicle rate, the buildings generally had much lower person -trips to each site overall (even though the buildings at the three study sites are all at relatively full occupancy). • The new trip factor was generally lower than the ACHD value (although only by a small amount overall). • The trip length was generally longer than the ACHD average. • The resulting net rate was lower than the ACHD net rate by an average of approximately 40 percent (due mostly in part to the lower vehicle trip rates). Because of the consistency of the data and the resultant lower ACHD net rate, it is reasonable to conclude that a lower net rate, and related TIF, might be applicable for the office category in downtown. Even though this data indicates a lower rate, it would likely require between five and ten additional samples to approach a 90 percent level of confidence with respect to the trip generation rate. The most significant question with this data is whether smaller office buildings will have similar results. The buildings surveyed generally were "Class A" office space with ten or more stories. It is not known if these buildings may have a different number of employees per square foot or varying proportions of accessory space for lobbies and amenities than smaller buildings. RESIDENTIAL CONDOMINIUM Residential Condominiums are residences that are multi -family buildings where units are privately owned by the individual residents. Due to the lack of willing participants, only two sites were available for study. One of the sites, Imperial Plaza, is a high rise condominium building targeted toward residents over 55 years of age, which may have affected the data and travel characteristics for that site (fewer occupants may own cars, fewer occupants may travel during the p.m. peak hour). Sites Selected: The Jefferson, Imperial Plaza Condominiums Similar ACHD Trip Generation Use: Residential Condo/Townhouse Size Range: 43 to 63 units The survey results from the two Residential Condominium sites both resulted in lower net rates than the ITE/ACHD average, although the individual factors varied significantly between the sites. Given the Imperial Plaza is targeted toward on older residents, it is reasonable to assume that some of the variability could be due to the age difference in residents. Therefore, the results for that site are also compared to the ITE/ACHD rate for Senior Adult Attached Housing, which would be the classification Kitte)son & Associates, Inc. 26 Boise, Idaho Downtown Boise Origin -Destination Study lune 2014 used by ACHD for that type of use. Following are some general observations based on the analysis results for Residential Condominium category: • The vehicle trip rate was lower than the ITE/ACHD standard value for one site and similar to the ITE/ACHD standard for the other site. The lower rate was primarily due to a peak hour vehicular mode split of 27 percent for the Jefferson Condominiums, which is significantly lower than the average for Ada County as a whole. • The trip lengths found were generally shorter than the ACHD standard value. • The resulting ACHD net rate for both sites was lower than the rate based on the ITE/ACHD values. • The resulting net rate for the Imperial Plaza is lower than the ITE/ACHD rate for a condominium but higher than the ITE/ACHD rate for the Senior Adult Attached Housing land -use. Table 7 Residential Condominium Survey Results ACHD .• ACHD Net Rate Vehicle Trip Rate Average Trip Length (Trip -Miles (1 -way) New Trip Factor 11 (miles) Network Factor per 1,000 SF) Both Sample Sites Combined Land -Use Average 0.17 0.93 3.71 0.49 0.297 ITE/ACHD Value 0.26 1.00 5.34 0.46 0.640 Average vs ITE/ACHD -33% -7% -31% +7% -54% Range between Sites -72%to-7% -14% to 0% -51%to-10% -11%t0:+25% 46to-83% Jefferson Condominiums Land -Use Average 0.07 1.00 2.60 0.58 0.110 ITE/ACHD Value 0.26 1.00 5.34 0.46 0.640 Average vs ITE/ACHD -72% 0% -51% +25% -83% Imperial Plaza Condominiums — Compared with Senior Adult Attached Housing Land -Use Average 0.24 0.86 4.82 0.41 0.110 ITE/ACHD Value 0.13 1.00 5.34 0.46 0.640 (Sen. Adult Housing) Average vs ITE/ACHD +94% -14% -10% -11% +34% The lack of data from more sites and the differences between the two sites makes it difficult to determine whether additional study is will yield consistent results. The challenge with the residential land -uses is that the City has identified residential development as a priority in downtown, but finding willing residential sites to study was found to be very difficult. Given the difficulty finding residential sites to participate, it may not be possible to gather enough data to determine if a special rate is applicable. If an adequate number of study sites can be identified, further study is recommended based on the analysis findings and the importance of residential development in the downtown. Based on the limited opportunities for residential data collection in the downtown, the following is recommended: • Identify at least five willing condominium participants before any data collection. At least five will likely be needed to provide the minimum amount of data if the results are found to be relatively consistent. • Collect data at two additional sites with self-contained on-site parking for residents. • Evaluate the consistency of the results and calculate the number of samples needs to obtain a confidence trip generation rate. Kittelson & Associates, Inc. 27 Boise, Idaho Downtown Boise Origin -Destination Study June 2014 o If the data suggests a reasonable level of confidence can be obtained with addition of three more sites, collect data at the remaining three sites. A 90 percent level of confidence for the trip rates may not be possible given the limited amount of residential developments. o If the variability from the two additional sites remains high or sites are found that are significantly above the ACHD net rate, do not collect additional data. If at least five sites are not willing to participate, further study should not be pursued based on the variability of the two sites studied in this first phase. SIT-DOWN RESTAURANT Sit -Down Restaurants refer to establishments that provide wait service and seating. Although they would serve lunch to downtown workers, they also generate travel during the weekday p.m. peak with people coming into downtown to frequent them for dinner. Sites Selected: The Reef, Taphouse, Bardenay Similar ACHD Trip Generation Use: Restaurant — High Turnover Size Range: 2,500 -SF to 7,300 -SF Table 8 Sit -Down Restaurant Survey Results ValueACHD TIF VARIABLE ACHD Net Rate Vehicle Trip Rate Average Trip Length (Trip -Miles Metric (1 -way) New Trip Factor Inniles) Network Factor per 1,000 SF) Land Use Average 2.58 0.73 4.45 0.48 4.018 Average vTE/ACHO -48%0 0 8% + 6 28% 7% +4% +16% Range between Sites-25%to-69% 0%to+54% +41%to+98% -18%to +26% -33%to 104% The Sit -Down Restaurant results were relatively consistent when compared with the results found for the Local Small Retail and the Deli/Coffee/Lunch land uses. Following are some general observations based on the analysis results for Sit -Down Restaurant category: • The vehicle trip rate is generally lower than the ITE/ACHD standard value (primarily due to an average vehicular mode split of 61 percent, which is significantly lower than the average for Ada County as a whole). • The new trip factor is generally higher than the ACHD standard value. • The trip length for vehicular trips is significantly higher than the existing ACHD standard value. In the case of the Sit -Down Restaurant use, the longer average trip length canceled out the impact of the lower average vehicular trip rate, yielding a generally higher overall ACHD net rate. While the data indicates some consistency between sites when compared to the results of some other uses, the variability is too high to indicate collection of additional data would provide more conclusive results. In addition, the final results indicate the possibility of a higher net rate than what would be determined Kitte)son & Associates, Inc. 28 Boise, Idaho Downtown Boise Origin -Destination Study lune 2014 for ACHD's current methodology. Therefore, collecting additional data is not expected to result in significant changes to the resulting TIF fees and is not recommended. SALON & SPA Salon and Spas are facilities that specialize in cosmetic and beauty services. Only one site was evaluated as part of this study. Sites Selected: dV8 Salon Similar ACHD Trip Generation Use: None; ITE: Hair Salon Size Ranee: 2,300 -SF Table 9 Salon & Spa Survey Results ACHD TIF VARIABLE I ACHD Vehicle Trip Rate Average Trip Length Net Rate (Trip -Miles Metric (1 -way) New Trip Factor (miles) Network Factor per 1,000 SF) Land Use verage 1.52 1.00 01 4.573 ITE/ACHr•,lue 0.73 NA NA NA NA TE/ACHD 108 A A 1 1 Average vs NA NA The Salon and Spa land -use is not included by ACHD in their land -use classifications and only one trip generation study is included in the ITE Trip Generation Manual. Therefore, the results of the survey were only compared to the ITE trip rate. COMMON THEMES The analysis results provide some common themes for downtown trip characteristics. Following are some of those common themes and supporting data. Vehicular Mode Split is Lower in Downtown A higher percentage of trips in downtown are made by walking, biking, and transit than would be estimated using average county -wide values, or conversely, a lower percentage of trips in downtown are made by driving. Exhibit 4 shows the vehicular mode split comparison between land uses as well as the averages from the 2012 COMPASS Regional Household Travel Survey (HH Survey). As shown in Exhibit 4, the average mode split for this study (across all land uses) is lower in downtown, meaning that more people are using other transportation modes besides driving their own vehicle relative to similar uses elsewhere in the county. This is likely due to the density of destinations, accessibility by other modes, and other deterrents to driving (e.g. paid parking, traffic congestion). Kitte)son & Associates, Inc. 29 Boise, Idaho Downtown Boise Origin -Destination Study Automobile Mode Split 90% HH Survey for Ada County 80% --------- --------- -------------- Dntwy--- 70% _ _________ ___ AvB f_r Thl_Stu.Y________ c __ jC 60% 0 0 50% E 0 Q 40Y d m 30% a 20% 10% 0% \\�e�a� & cac 0 a�c9 5�a� Exhibit 4 Automobile/Vehicle Mode Split by Land Use Average Vehicle Trip Rate is Lower for Most Land Uses lune 2014 Exhibit 5 shows the percentage difference of the calculated trip generation rates for this study as compared with the most similar use category by ITE as published in the ACHD TIF. One important aspect of the average vehicle trip rate is that it is influenced by the mode split and vehicle occupancy, in addition to the on-site person counts conducted at each site. As shown in Exhibit 5, the trip generation rates are generally lower by a siginificant margin for most uses in this study. For some uses such as the Bar, Residential Condominium, and Sit -Down Restaurant, the majority of the reduction in trip generation rate is due to the mode split. For the Office sites, the reduced vehicle trip rate was generally the result of lower overall person trip generation. Kitte)son & Associates, Inc. 30 Boise, Idaho Downtown Boise Origin -Destination Study Trip Generation Rate Compared with ITE/ACHD 200% Percent Above 150% Average 1 100% 0% ■ 0% Represents ITE/ACHD Average -50% -100910 —. Average (° Exhibit 5 Trip Generation Rates by Land Use as Compared to ITE/ACHD Averages June 2014 The one use that had significantly higher trip generation is the local small retail land use. The primary contributor to that land use having such a high trip rate was the very small building size of each the sites surveyed. The average size was approximatley 1,700 square -feet, which is very small when compared to the range of sizes for typical retailers. With such a small building square -footage, it does not take many trips to exceed the standard ITE/ACHD one-way vehicular trip rate value of 1.36 trips/1,000 square feet. That equates to only 2.3 one-way trips by vehicle to the site over the peak hour for a building of the average 1,700 square -foot size; so if three people drive to the business, it would exceed the existing ACHD value. New Trip Percentage is Greater for Many Uses Most retail businesses rely heavily on pass -by trips that are already on the roadways adjacent to the site. In this study, that definition was expanded to include trips passing through the core downtown area even if they were not on the road immediately adjacent to the study site. Even with this expanded definition, most of the land uses had a lower percentage of pass -by trips than would be estimated by the ITE and published ACHD standard values. This yields a higher new trip percentage (also referred to as the new trip factor). Exhibit 6 shows the percentage above or below the standard ITE/ACHD percentage value for new trips (also called the new trip factor). Kitte)son & Associates, Inc. 31 Boise, Idaho Downtown Boise Origin -Destination Study 80% 70% 60% 50% 40% 30% New Trip Percentage Compared with ITE/ACHD Qe�a\ Oar �Jc`r qs`a Ot` e coo cac� �a�e eek ap �e�c� esLao Pie P��p Oe`\`o oa`5F ¢ey`aec� Q S�`J� ` Exhibit 6 New Trip Percentage by Land Use as Compared to ITE/ACHD Averages June 2014 As shown in Exhibit 6, the percentage of new trips was found to be generally higher by a significant margin with the exception of the office and residential condo uses. One of the reasons for the higher new trip percentages could be because the types of businesses in downtown are unique and destination -oriented as compared with the typical suburban shopping development. Therefore, people may be willing to drive to downtown specifically to frequent a particular business even if it is not on their normal travel route. Vehicle Trip Lengths are Longer for Most Uses For those trips that do occur by automobile to the surveyed businesses, the average trip length is generally longer than the average currently used in the ACHD TIF Ordinance. Exhibit 7 shows a comparison of the trip lengths found in this study verses the standard ACHD values. Kitte)son & Associates, Inc. 32 Boise, Idaho Downtown Boise Origin -Destination Study June 2014 Exhibit 7 Trip Length by Land Use as Compared to ACHD Average As shown in Exhibit 7, most of the trip lengths for individual land uses are longer than the ACHD average adjusted trip lengths. The only exceptions were the Local Small Retail, and Residential Condominium uses. This is likely because many of the businesses in downtown are unique and therefore do not have numerous similar locations in suburban communities elsewhere in the Boise area. Therefore, when a vehicle trip is made to visit one of these locations, it tends to have a longer distance. One surprising result was the results of the Deli/Coffee/Lunch land use. These types of businesses were assumed to cater specifically to local walk-in trips from nearby businesses. While that might occur throughout the mid-day, during the weekday p.m. peak hour, they tended to serve as meeting places for people from outside downtown. Flying M Coffee was a particularly interesting study because it had a significant evening trip generation with many of the patrons driving in from around Boise and Meridian to meet friends. Kitte)son & Associates, Inc. 33 Boise, Idaho Trip Lengths Compared to ACHD Average s 7 d E 5 t 0 5 J CL 4 m ! r 3 0 m ez a a 1 0 tea@ Dat e� tea. 4a ao acc age e\�J a\�e P,e� L`°`Pe ° a\`°cLaJ� �e � °Fa\y� PeSaec�` ■ Study Trip Length ■ ACHD Trip Length Exhibit 7 Trip Length by Land Use as Compared to ACHD Average As shown in Exhibit 7, most of the trip lengths for individual land uses are longer than the ACHD average adjusted trip lengths. The only exceptions were the Local Small Retail, and Residential Condominium uses. This is likely because many of the businesses in downtown are unique and therefore do not have numerous similar locations in suburban communities elsewhere in the Boise area. Therefore, when a vehicle trip is made to visit one of these locations, it tends to have a longer distance. One surprising result was the results of the Deli/Coffee/Lunch land use. These types of businesses were assumed to cater specifically to local walk-in trips from nearby businesses. While that might occur throughout the mid-day, during the weekday p.m. peak hour, they tended to serve as meeting places for people from outside downtown. Flying M Coffee was a particularly interesting study because it had a significant evening trip generation with many of the patrons driving in from around Boise and Meridian to meet friends. Kitte)son & Associates, Inc. 33 Boise, Idaho Downtown Boise Origin -Destination Study Network Factor is Similar June 2014 For those trips that go to downtown land uses, the average amount of that trip that occurs on the ACHD arterial roadway system is approximately the same as that in the existing ACHD methodology (determined by COMPASS) and referred to as the network factor. Exhibit 8 shows the percentage the network factor was found to be above or below to the COMPASS/ACHD average standard value for each land use. Network Factor Compared to COMPASS/ACHD 20% Y n 15% Y 9 a =Percent Above Averag 10% u 5% 0 u 0% __6% Represents 3 0 m_5% ITE/ACHD Average Y O -10% Percent Below Y d -20% Average a QmS41 �Qo Exhibit 8 Network Factor by Land Use as Compared with COMPASS/ACHD County Average As shown in Exhibit 8, the average network factor was approximately 99 -percent of the factor (0.461) used by ACHD. This was not expected to be significantly different given the range of ACHD and ITD roadways accessing downtown. Only the Office land use data found a network factor that was substantially different from the ACHD standard value (17-perent lower). The ACHD Net Rate for Retail and Restaurant Type Uses Have Significant Variation Using the values for each of the previously discussed variables, the resultant ACHD net rate (trip -miles per 1,000 square -feet) was calculated. The ACHD net rate represents the trip -miles on ACHD arterial roadways per unit of size which is then multiplied by a vehicle -miles -of -travel (VMT) cost to obtain the traffic impact fee rate for a particular use. Exhibit 9 shows the average and range of the net rates for Kittelson &Associates, Inc. 34 Boise, Idaho Downtown Boise Origin -Destination Study June 2014 each land use studied as a percentage above or below the rate based on the ITE/ACHD average values for the most similar land use. 300% d m 250% Zd) 200% O S a iso% 5 100% v m v 50% 0 Q 0% v i -50% v � -i00% -150% Average Net Rate and Variation by Land -Use ao Jc�r \`Qua. Off¢ c \\ `cL Lo aJa o ¢e cc`` a Land -Use *Maximum ♦Minimum ■Average Exhibit 9 Average Net Rate and Variation by Land Use As shown in Exhibit 9, the Attractor Retail, Office, and Residential Condominium land uses had average net rates lower than the net rate calculated using the ACHD standard variables/factors. The variability in the net rate for the Attractor Retail extended both below and above the ACHD average while the variability in the net rate for the Office and Residential Condo uses was fully lower than the ACHD average. The average for the Bar land use was approximately equal to the ACHD net rate. The Deli/Coffee/Lunch, Local Small Retail, and Restaurant uses were found to have higher average net rates than the ACHD standard value, although their variability extended both below and above the ACHD average. Kitte)son & Associates, Inc. 35 Boise, Idaho Percent Above f6701 Average presents CHD Average 1 414, 4 1 Lowest j Variation Percent Be ow Average ao Jc�r \`Qua. Off¢ c \\ `cL Lo aJa o ¢e cc`` a Land -Use *Maximum ♦Minimum ■Average Exhibit 9 Average Net Rate and Variation by Land Use As shown in Exhibit 9, the Attractor Retail, Office, and Residential Condominium land uses had average net rates lower than the net rate calculated using the ACHD standard variables/factors. The variability in the net rate for the Attractor Retail extended both below and above the ACHD average while the variability in the net rate for the Office and Residential Condo uses was fully lower than the ACHD average. The average for the Bar land use was approximately equal to the ACHD net rate. The Deli/Coffee/Lunch, Local Small Retail, and Restaurant uses were found to have higher average net rates than the ACHD standard value, although their variability extended both below and above the ACHD average. Kitte)son & Associates, Inc. 35 Boise, Idaho Downtown Boise Origin -Destination Study lune 2014 While the average ACHD net rates are ultimately important because they dictate how much a business will pay in TIF, the variability is the most important aspect in determining if further data collection should be recommended in order to develop a special set of average values for downtown Boise for inclusion in the ACHD TIF ordinance. For instance, the Deli/Coffee/Lunch and Local Small Retail land uses had so much variability that it is unlikely that an average set of values could be developed that would adequately describe most sites in that land use category. On the other hand, a use such as Office was found to have much less variability and, therefore, it is likely that a new set of average values could be developed and tailored specifically for the downtown core. In addition, the Office land use was found to have a lower rate overall and therefore the result could be a lower TIF fees for that use in the downtown area. In all cases, the sample size of only three sites does not provide a statistically defendable average. While the ACHD individual assessment process allows for as little as three similar sites to be used for the basis of a study, that process assumes the three sites will be similar. An example would be three McDonalds restaurants in the same city. In the case of three similar restaurants of the same franchise, the variation between sites should be relatively low. In this study, even the Office land use had enough variability in the individual variables that between 15 and 50 samples would be necessary to obtain a 95 percent level of confidence, depending on the specific factor. At least 5 to 10 samples would be necessary to obtain a 90 percent level of confidence for the trip rate. While a 95 percent level of confidence is not necessarily required, this illustrates the difficulty in developing an average for each variable and factor from sites of a similar type which have some unique characteristics. Therefore, development of average for the retail uses may not be possible because of the significant variability within that land use category. Kitte)son & Associates, Inc. 36 Boise, Idaho Section 5 Findings and Recommendations Downtown Boise Origin -Destination Study May 2014 FINDINGS AND RECOMMENDATIONS The results of this first study phase provide new insights into the travel characteristics associated with many land uses in downtown Boise. Following are the key findings and recommendations based on the analysis. FINDINGS In general, the data analysis confirmed many of the assumptions related to downtown trip -making characteristics such as a greater percentage of trips by walking, bicycling, and transit. The data analysis also revealed some unanticipated results such as longer trip lengths for the vehicle trips that come into downtown for many land uses and some relatively high trip rates per 1,000 square feet for some land uses. The most significant finding is the amount of variation in trip characteristics between individual businesses within a given land use type. Key findings from the first study phase are: • The study process used for this project identified the following: o Finding willing property/business owners and sites for data collection can be difficult, especially for uses such as Brew Pubs, Residential Condominiums, and Residential Apartments. o The use of computer tablets for the data collection process was generally received well by people taking the survey and also reduced the data summary effort. o The survey approach generally worked well, although the following issues were identified: • The trip distance and network factor are potentially affected by the accuracy of origin/destination information input through surveys and the inclusion of local streets in drive routes. The resultant trip distance on arterials was determined not to be significantly affected. • The definition of pass -by trips through downtown could have resulted in higher pass -by trip percentages than is actually the case. • Short trips within the downtown could have been under -represented in some cases. • The approach used for estimating vehicle trip generation (using pedestrian counts combined with mode split and vehicle occupancy from the survey) has not been validated against actual driveway traffic counts to determine the potential level of error. • Land uses in downtown generally have different travel characteristics than the averages published by ITE and used by ACHD including: o Higher non -vehicle mode split (i.e., more walking biking, and transit trips). o Lower and vehicle trip generation for many, but not all land uses. o Higher percentage of new trips versus pass -by trips. o Longer average trip lengths for vehicle trips. • The variability of the data for uses such as Attractor Retail, Local Small Retail, Restaurant, and Bar indicates that each site/business is unique and therefore any given site could result in a greater or less net rate than the ACHD average. Kitte)son & Associates, Inc. 38 Boise, Idaho Downtown Boise Origin -Destination Study May 2014 • The average net rates for the Deli/Coffee/Lunch and Local Small Retail were found to be significantly higher than the ACHD average. This is likely due to the following: o For vehicle trips that do come into downtown to visit Deli/Coffee/Lunch sites, the trip lengths are generally much longer than the 1.34 miles currently used by ACHD and the percentage of pass -by trips is less. o For Local Small Retail, the small site sizes (1,000 sf to 2,800 sf) resulted in a higher number of the trips per 1,000 square feet than the ACHD/ITE average. • The most promising land use for gathering additional data for further development of statistically valid downtown -specific trip characteristics is the Office land use due to low overall variability in the data collected at the first three sites. • While the limited data collected for the Residential Condominium land -use indicated the potential for a lower overall net rate, the variability was still very high between the two sites and the lack of willingness for sites to participate makes it difficult to determine if additional study is worth pursuing at this time. It may require studying a significant portion of the existing downtown residential developments to provide downtown -specific trip characteristics. • Much larger sample sizes are needed to accurately determine the trends and averages for characteristics given the variability. That is likely because no site has identical characteristics or tenants. RECOMMENDATIONS Based on the findings and analysis in this study, the following measures are recommended for refinement and to provide further guidance for understanding downtown trip characteristics: • Modify the survey questions to improve results - A particular aspect of the survey that may have been confusing was conveying the difference between primary and pass -by trips. In addition, the mapping program allowed entry of locations beyond the Ada and Canyon Counties that required manual filtering. The survey should be re-examined to refine the questions for differentiating trip types. • Validate the survey approach for developing vehicle trip generation estimates - Perform a study at a suburban retail and office location with exclusive off-street parking to compare p.m. peak hour driveway counts to the estimated trip generation using the survey and pedestrian counts. • Consider additional study for office land use - The initial results for office uses show generally consistent trends that, with additional study, could yield confident findings. More data will be needed to confirm a sample size, but it is estimated that approximately 5 to 10 more sites are needed to obtain approximately a 90 percent level of confidence for the trip rate for this land use. Once additional data on this land use is obtained, it could possibly be expanded to other sub categories (i.e., medical office, government office). • Consider additional study for residential uses only if an appropriate number of sites agree to participate —Only two sites were identified for the residential land use due to the lack of willing participants. The two sites had very different site characteristics and, not surprisingly then, significant variation in trip characteristics. Even so, data from both sites yielded lower net rates than the ACHD average. Based on this limited amount of data, the additional study of residential land Kitte)son & Associates, Inc. 39 Boise, Idaho Downtown Boise Origin -Destination Study May 2014 uses is recommended only if a minimum of five additional sites are identified and willing to participate. • Use the individual assessment approach for retail, restaurant and bar uses - The variability for retail and restaurant uses is so significant and site specific that developing a supportable average for each category is likely not feasible or possible. Furthermore, a land use like Deli/Coffee/Lunch or Local Small Retail is more likely to result in a higher net rate based on the limited sites that were evaluated. If a new proposed business is thought to be unique, then an individual assessment (as is done today) is likely still the best and some appropriate way to determine its specific characteristics (either after it is open or evaluated by other locations before it opens if it is a franchised business). Kitte)son & Associates, Inc. 40 Boise, Idaho Appendix A Complete Site Selection List m Q e p 9 d„ $ Q x > p 8 - Ss y a J s z �p . m S e E P 0 9 o m Q o p g d„ x > > >> x > oz d Ss y a s z �p �d s E P 0 9 > x > > >> x > oz d Ss y a z �p �d s E P 0 o k NI s 3 S2 a Y m o m y a z �p E P k NI A A A s 5 55 5 5 s s i s S f m m e s sss << e ss e s a [ [ CE € E E o 2a aa" k R t 4 E s E i g 5Pi sg E° � �3i 8 a �:i :a o a'- e66 661 ,mai m Ep i =S 3Er p $ E d - ° E 0 e° ka 9 3 d S kSi a me? >m ? Appendix B Data Collection Schedule v v N N r N � M L Y R O � N Y ei N � >N 3 ° N a LL J N T i 'a c GJ fl. D a m u V H d d GJ � � E �C m C E 3 v ti c v Yc _ J ti U N C_ N ° m V E M c' O LL 0 d d C ° \ v J N O J K N a � C Y m' c oo c a v N a L N � e4 T G1 Y rl e -I O N N J C Y > u O O O N O m t0 V' a in w � N m N v p m U O U ] u X 1 O > c V H 1 K a m yx o .y o N .ti N m rl m ¢ H Z u Q m Q a ry ei N l0 V1 O rl Y \ O d rl d � 0 H � Y C m � pN O � a N LUo 3 N r N Y rl N i � >N N a i GJ GJ � � E �C C 3 v ti c v O J m ti U c C Y ° m V � C tp Q LL 0 � v � C v m a C N N L N � e4 T Y rl e -I N N J C Y O O .. m a in w 1 V H 1 K a m yx o .y o N .ti N m rl m Appendix C Survey Flow Chart - !�!,!_ :t\_ ! !!§!IIIl� I - � ] _ � \ _ ■�` > !t! ! | _ j{ - !�!,!_ :t\_ ! !!§!IIIl� - ] _ � \ _ ■�` > !t! ! Appendix D Data Collection Site Maps a ice= rn W faRt s� p CL 5� C rs4 �I. 3m - fi♦ LL l f N m 1 2°hh 1` 3 g3 .^T N abe R •4 \� ti � S 3 �♦ T1s b ro� 3 P� O c5 30 oe\t T /3 kts z 3 O O O Oc O N N O �NP 5 N O 1s Nta � O N O N r \ Ne 0 s N • <s � � �iy sNs 3 4y+ ,l I -k •e by •s k'ee ��,� M � Ym'4e� 5 E •e kap oWRO 3 W O � a P� ba �S Y: V C4�llE US Bank Tower - 101 S Capitol Street Figure BOISE, ID 1 Corcdi re SySWM: W S 1B Mb WIMMrAUxdiary Sphere KCKITTELSON Sc ASSOC IATESA INC. TRANGPORTATION cxaixcccixaroANN ixc S1FY-ll�]:Sli/�]:5/ C4�llE Wells Fargo Retail Center (Costa Vida) - 801 W Main Street Figure BOISE, ID 2 Corcdi re SySWM: W S 1B Mb WIMMrAUxdiary Sphere KCKITTELSON Sc ASSOC IATESA INC. TRANGPORTATION cxaixcccixaro ANN ixc C4�llE Flying MCoffeehouse - 500 W. Idaho Street Figure BOISE, ID 6 Corcdi re SySWM: W S 1B Mb WIMMrAUxdiary Spharc KCKITTELSON Sc ASSOC IATESA INC. TRANGPORTATION cxaixcccixaroANN ixc S1FY-ll�]:Sli/�]:5/ C4�llE Dunkley M-isic - 410S. Capitol Boulevard Figure BOISE, ID 7 Corcdin SOMM: WGS 1B Mb WIMMrAUxdiary Sphere KCKITTELSON Sc ASSOC IATESA INC. TRANGPORTATION cxaixcccixaro ANN ixc S1FY-ll�]:Sli/�]:5/ C4�llE Rediscover Books -180N. 8th Street Figure BOISE, ID 8 Corcdi re SySWM: W S 1B Mb WIMMrAUxdiary Spharc KCKITTELSON Sc ASSOC IATESA INC. TRANGPORTATION cxaixcccixaro ANN ixc S1FY-ll�]:Sli/�]:5/ C4�llE Barden ay Restaurant& Distillery -61OW Grove Street Figure BOISE, ID 9 Corcdi re SySWM: W S 1B Mb WIMMrAUxdiary Sphere KCKITTELSON Sc ASSOC IATESA INC. TRANGPORTATION cxaixcccixaro ANN ixc C4�llE The Chocolate Bar - 805 W. Bannock Street Figure BOISE, ID 11 Corcdi re SySWM: W S 1B Mb WIMMrAUxdiary Sphere KCKITTELSON Sc ASSOC IATESA INC. TRANGPORTATION cxaixcccixaroANN ixc Boise Dove lom Origin-Destination Study September2013 7 r vv /Q 4 r If � ~w • IVhin Entrance (1 Surveyor & Video) S�. igitalGlobe,4GeoE ge, icubcd, USDA, USGS,AEX, a , Aerogrid, IG IGPiand the GIS User Co10, mmunity Neurolux -113 N. 11th Street Figure BOISE, ID 12 Corcdi re SySRm: W S 1B Mb WIMMrAUx,iary Spharc KCKITTELSON Sc ASSOC IATESA INC. TRANGPORTATION cuaixccci.aroANN icc S1FY-ll�]:Sli/�]:5/ C4�llE PengiIly's Saloon - 513W. Main Street Figure BOISE, �� 13 Corcdi re SySWM: W S 1B Mb WIMMrAux4ory Sphere KCKITTELSON Sc ASSOC IATESA INC. TRANGPORTATION cuaixccci.aroANN icc S1FY-ll�]:Sli/�]:5/ C4�llE dV8 Salon - 1025W. Main Street Figure BOISE, ID 14 Corcdi re SySWM: W S 1B Mb 1v,WMrAux#wry Sphere KCKITTELSON Sc ASSOC IATESA INC. TRANGPORTATION cuaixccci.aroANN icc S1FY-ll�]:Sli/�]:5/ C4�llE American Clothing Gallery -100 N. 8th Street Figure BOISE, ID 15 Corcdi re SySWM: W S 1B Mb WIMMrAuxdwry Sphere KCKITTELSON Sc ASSOC IATESA INC. TRANGPORTATION cuaixccci.aroANN icc S1FY-ll�]:Sli/�]:5/ C4�llE Anthropologie - 822W. Idaho Street Figure BOISE, ID 16 Corcdi re SySWM: W S 1B Mb WIMMrAuxdwry Sphere KCKITTELSON Sc ASSOC IATESA INC. TRANGPORTATION cuaixccci.aroANN icc �.ynlrai1915 Bandanna Running & Walking - 504W. Main Street Figure BOISE, ID 17 Corcdi re SySWM: W S 1B Mb WIMMrAUxdiary Sphere KCKITTELSON Sc ASSOC IATESA INC. TRANGPORTATION cxaixcccixaro ANN ixc S1FY-ll�]:Sli/�]:5/ Imperial Plaza Condominiums - 200N. 3rd Street Figure BOISE, ID 1$ Corcdi re SySWM: W S 1B Mb WIMMrAuxdwry Sphere KCKITTELSON Sc ASSOC IATESA INC. TRANGPORTATION cuaixccci.aroANN icc FA7/^I Corcdi re SySWM: W S 1B Mb M1 MMrA�xdiary Spharc �` KITTELSON S. A GINEER )PL INC. exeno area ax cueixcccixero uuxiue S1FY-ll�]:Sli/�]:5/ li KITTELSON & AssOCIATES, INC. KCTRANOPORTATION c NO IN c c N IN air a N• IN Taphouse - 760 W. Main Street Figure BOISE, ID 20 Corcdi re System: W S 1B Mb WIMMrAux4ory Sphere Boise Domlom Origin-Destination Study Ociaber 013 Main E ntrance (1 S urveyor & Video) • ST J� Oma' _ 6Q �Q A r - lo•c eoEye, idubed, U.D U 'AE a r rid IGP, zndyth0 _ I . User omm unity Pita Pit-746W. Main Street Figure BOISE, ID 21 Corcdi re SySRm: W S 1B Mb WIMMrAUxdiary Sphere KCKITTELSON Sc ASSOC IATESA INC. TRANGPORTATION cxaixcccixaro ANN ixc S1FY-ll�]:Sli/�]:5/ VOIWW-M—I liKITTELSON & AssOCIATES, INC. Wells Fargo Center - 877 W. Main Street Figure BOISE, ID 22 Corcdi re System: W S 1B Mb WIMMrAUxdiary Sphere VOIWW-M—I li KITTELSON & AssOCIATES, INC. KCTRANOPORTATION c NO IN c c N IN air a N• IN The Jefferson - 323W. Jefferson Street Figure BOISE, ID 23 Corcdi re System: W S 1B Mb WIMMrAuxdiary Sphere S1FY-ll�]:Sli/�]:5/ Banner Bank Building - 95OW. Bannock Street Figure BOISE, ID 24 Corcdi re SySWM: W S 1B Mb WIMMrAUxdialy Sphere KCKITTELSON Sc ASSOC IATESA INC. TRANGPORTATION cxaixcccixaro ANN ixc Appendix E Site Survey Results Boise O -D Data - Individual Site Data Results sanar [ irlp sa WorF Pare vml[nn ®53P 5] olXer enn irnm type site xu mher -apa ry M'd, spilt Venae prlmarylaps 3U V61,11 Ve Flrleirlp �mm� p:13-..rl mP..ay� uxo Attractor Retail mmmm•a®®®mm®®®®®®�® NOME .- o®®®mmm®®®®®�® ®®m®mm®v®®®®gym Local Small Retail Residential Condo Meridian City Council Meeting DATE: November 12, 2014 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: MERIDIAN DEVELOPMENT CORPORATION UPDATE Meridian Development Corporation Downtown Branding Effort Update MEETING NOTES i Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CH2MH I LL® Downtown Meridian Branding and Communication Study Results Prepared for Meridian Development Corporation October 2014 CH2MH I LL® Safety Moment ■ Kick off meeting ■ Research ■ Provided summary of research and objectives for review ■ Refined objectives and developed the Downtown Meridian brand and communication plan ■ Shared final results by email and presenting here today Primary Downtown Meridian brand audience • Demographics: ➢ Generation X (23%; 35-55 yrs old) ➢ Generation Y (25%; 15-34 yrs old) ➢ Generation Z (28%; 14 yrs and younger) ■ Characteristics: ➢ Families living in Meridian ➢ Downtown neighbors ➢ Downtown business owners ➢ Schools near the downtown area ➢ Key employers in the area ➢ Meridian cyclists ➢ Prospective downtown business owners Primary Downtown Meridian brand audience ■ Communication style ➢ Generation X — have adopted social media; love interactive communication ➢ Generation Y — strong social media presence; prefer to communicate by email, social networks, or text messaging; most avid users of social media Generation Z — digitally over connected; social media presence; have attention spans of 8 seconds; prefer communication using images, icons and symbols; communicate in short bursts or live streams ■ Values ➢ Generation X — strong family orientation focus on financial planning ➢ Generation Y — family and technology oriented; favor diversity ➢ Generation Z — favor diversity, seek having a positive influence; interested in social fights; close to their families • Shared Values Connectivity, diversity, and importance of family Critical to Logo Development • Orange ➢ youth, energy, and creativity ➢ creates an inviting feel ■ Curved lines create a sense of playfulness and movement. ■ Circles (arcs) convey timelessness and constant unity, and attract the viewer ■ Develop images that convey a sense of place Critical to Tag Line Development ■ Connectivity, diversity, and importance of family ■ The downtown Meridian brand will tie together the organization to a common identity and purpose. ■ Key attributes in the history that it represents (historic buildings and events), in its role as the center of local government, in the events that attract families and residents, and in the unique cultural, recreational, and dining experiences that it provides. ■ Primary brand descriptors include: diverse, connected, forward looking, reinvigorating, quaint, energetic, and family friendly. ■ The higher order benefits of these attributes are the intangible and impactful messages that are imparted when we recognize the historic and cultural value that the downtown core represents, a respect for the past and platform for future. ■ Brand building objective: To develop a brand identity for Downtown Meridian that highlights the key brand descriptors (diverse, connected, forward looking, reinvigorating, quaint, energetic, and family friendly) and promotes the brand promise (to serve as the cultural core of Meridian by providing unique and diverse dining and recreational experiences to residents of Meridian) ■ Awareness raising (brand equity building) objective: To increase awareness of key target audiences of the unique offerings of and opportunities in downtown Meridian by identifying at least five critical communication platforms and path forward for promoting the Downtown Meridian brand and begin implementing it ■ Strategic engagement (behavior changing) objective: To increase the number and type(s) of visitors to downtown Meridian by promoting the Meridian brand to create or reinforcing strategic alliances with local organizations Three recommendations provided: DOWNTOWN MM Three recommendations provided: Explore. Engage. Experience. Discover. Celebrate. Connect. Uncover History. Discover Community. no w y� LE LK SLOW MERIDIAN Z ETbre * Engage * Experience 9I01T.Vi 01 to MAern b i - DISCOVER * CELEBRATE * CONNECT DOWNTOWN Key messages to be threaded through outreach and communications: • Meridian is transforming the downtown area. ■ New low- and no -cost events are occurring in Meridian Downtown. ■ Experience Meridian Downtown. ■ Meet friends and enjoy unique dining and events in downtown. ■ There's something for everyone downtown. Sample Logo in Poster Template THINGS TO DO jl, Downtownevents XX.XX.2014 Nameofevent Description of event Soluptlant as moluptur ra derum estiatem. Nem vero vendes ent.fugiti undel. XX.XX.2014 Nameofevent Description of event Soluptiant as moluptur ra derum estiatem. Nem vero vendes ent. fugitiundel XX.XX.2014 Nameofevent Description of event Sol uptlant as moluptur ra deru estiatem. Nem vero vendes ent.fugitiundel. XX.XX.2014 Nameofevent Description of event Sol uptlant as moluptur ra derum estiatem. Nem vero vendes ent. fugitiundel.Description of event Saluptiant as moluptur ra derum estiatem. Nem vero vendes ent.fugitiundel. XX.XX.2014 Nameofevent Description of event Soluptiant as moluptur ra derum estiatem. Nem vero vendes ent.fugitiundel.Description of event Saluptiant as moluptur ra derum estiatem. Nem vero vendes ent.fugitiundel. CH2MHILL® 12 Task TIMELINE Resource Oct. Nov. Dec. Jan. Feb. Mar. Apr. May lune July Aug. Sept. Oct. Nov. Dec. 2014 2014 2014 2015 2015 2015 2015 2015 2015 2015 2015 2015 2015 2015 2015 Objective 2: Brond Building Task 1.1 Agree on key messages City of Meridian, MDC, and DBA Task 1.2 Develop and adopt a logo City of Meridian, for downtown MDC, and DBA Task 1.3 Develop and adopt a tag City of Meridian, line for downtown MDC, and DBA Task 1.4 Provide initial naming CH2M HILL for conventions for the brand; approve Initial naming conventions conventions; City of Meridian, MDC, and DBA for approval Task 1.5 Develop templates for CH2M HILL outreach Task 1.6 Inform key stakeholders of Key downtown brand details stakeholders: City of Meridian, DBA, MDC, additional persons and organizations to be determined Objective 2: Awareness Raising Task 2.1 Complete baseline research MDC and Students to determine levels of awareness (if possible) Task 2.2 Identify communication MDC and Students platforms for target audiences if ossible Task 2.3 Develop (using selected MDC brand logo and tag lines) and post signage directing stakeholders downtown Task 2.4 Communicate with target Implementation audiences Team Task TIMELINE Resourte Oct. Nov. Dec. Jen. Feb. Mar. Apr. May June July Aug. Sept. OR. Nov. Dec. 2014 2014 2014 2015 2015 2015 2015 2015 2015 2015 2015 2015 2015 2015 2015 Oba"StnistorainkE meat Task 3.l ldent fy a Cadence and City pf Meridian, program for maintaining strategic DBA, and MDC partnerships Task 3.2 Identify partnership City Of Meridian, opportunitles with key employers DBA, and MDC and other organizations Task 3.3 Develop partnerships with City of Meridian, key employers and other DBA, and MDC enizations Task 3.4 Ident0y partnership City Of Meridian, 0 ortunitles wlth schools DBA, and MDC Task3.SDavaloppartnershipswith Clty of Meridian, schools DBA and MDC DO MERIDIAN II ►1 �F I P RID DOWNTOWN Meridian City Council Meeting DATE: November 12, 2014 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Items Moved From Consent Agenda MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: November 12. 2014 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: POLICE AND FIRE DEPARTMENTS Police and Fire Departments: Joint Public Safety Update MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS -w, -7 A 2014/2015 Divisional Priorities Chief: 1. Develop and communicate FY2015 Strategic Plan- due Nov. 301h 2. Develop Master Plan and Staffing Analysis Plan- due July 30th 3. Research and Develop FY16 Budget- begin Dec. 1't 4. Identify and conduct process improvement training- due Sept. 15th 5. Oversee the purchase of replacement Fire Engine- due March 1" 6. Completion of the City Strategic Plan- March 30th Operations: RECEIVED CITY OF CECEgQ�o„ CITY CLERKS OFFICE 1. Establish Battalion Chief Swing Up program- due Jan. 1't 2. EOG/SOG Completion- due Sept. 15th 3. Research, analyze, determine most appropriate Alternative Response Vehicle program- due Feb. 1St Planning: 1. Establish and Implement new Department RMS Software- due Sept. 15th 2. Develop, Adopt, and Communicate Standard of Cover- a. First phase (All compiled data, maps, etc.) due Jan. 151h b. Second phase (Full report) due Apr. 1't 3. Determine KPI (key performance indicators), Analyze, and report monthly on Department Performance- due/begin by Nov. 1't Prevention: 1. Determine and Implement Fire Inspection Software- due May 15t 2. Complete all Level 1 and Level 2 inspections, and complete 50% of all level 3 inspections- due Sept. 30th 3. Establish transition of Fixed Facility Maintenance to Building Department- due Sept. 30`h 4. Implement Compliance Engine- due Jan. 1't Public Education: 1. Enhance CPR course offerings- explore community CPR class offerings 2. Establish Fall prevention education 3. Develop tracking program to capture all Public Education interactions 4. Maintain Smoke Detector program and enhance Carbon Monoxide education Administration /Support: 1. Establish supply purchasing and requisition program (Judy/Chief/Perry)- due Sept. 15th 2. Simplify/Clean computer drives (Judy)- due Apr. 1't 3. Establish Customer feedback program (Emily)- due April 1" 4. Complete 5 -year Yearbook (Judy and Christie) — due Sept 1" 5. Website Redesign (Christie)- due May 1" 6. Increase Facebook presence/Public Outreach (Christie)- due May 1" 7. Ensure Records Retention Compliance (Emily)- due June 1" | §;z£#\ § {{ \ )£�2k/ \ 3§ e tj - \) f ; ! !» \j {0 \\ �� k\ )� EOE (� »*L9» #\ {k \) )\)I )\ Q 2 77 §! ! §} }# )!)! ! ;- . |§ ]§ |§ ]§ )§ \ /` Meridian City Council Meeting DATE: November 12, 2014 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Department Reports: Resolution No. I q - 1030 A resolution appointing J. Scott Walters to the Solid Waste Advisory Commission MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. It( 1 030 BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN APPOINTING J. SCOTT WALTERS TO SEAT 1 OF THE MERIDIAN SOLID WASTE ADVISORY COMMISSION, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Seat 1 on the Meridian Solid Waste Advisory Commission is vacant; and WHEREAS, Meridian City Code § 2-6-3 (A)(2) provides that members of the Meridian Solid Waste Advisory Commission shall be appointed by the Mayor and approved by the City Council on a majority vote; WHEREAS, Meridian City Code § 2-6-3(D) states that vacancies shall be filled in the same manner as original appointments and the appointee shall serve for the remainder of the unexpired term; and WHEREAS, the City Council of the City of Meridian deems the appointment of J. Scott Walters to Seat 1 to be in the best interest of the Meridian Solid Waste Advisory Commission and of the City of Meridian; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That J. Scott Walters is hereby appointed to the Meridian Solid Waste Advisory Commission, Seat 1 for a term to expire on September 30, 2017; and Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this /2 day of November, 2014. APPROVED by the Mayor of the City of Meridian, Idaho, thisIZ d day of November, 2014. ATTI to RESOLUTION APPOINTING J. SCOTT WALTERS TO SOLID WASTE ADVISORY COMMISSION PAGE I OF 1 oUE IDIAN,-- Application to be Considered for City -Appointed or Volunteer Positions Position Applying for: C3 Parks & Recreation Commission ❑ Planning & Zoning Commission ❑ Meridian Arts Commission ❑ Historical Preservation Commission 13 Transportation Commission ❑ Impact Fee Committee ® Solid Waste Advisory Commission ❑ General Volunteer Position on Special Projects or Events as Needed (appointment not required) Name: 7 Saorf WRt*rS Home Address: 7,I?i9 I).F.ebh�S+. 936y6 Telephone: ZOg - 695— #r�A9 E -Mail Address: JSwa1 trs G 44 hoo • con, Occupation: GrA A j G Are you a resident of the City of Meridian? Yes ❑ No If not, do you live in Meridian's area of impact? ❑ Yes ❑ No Why do you want to become involved? Tam inArv3ld in he,na IHyolvcct'4n 6tt42 maAw %L(�.LOMM4/�dafionJ Moo - Do you participate in any local service clubs or other organizations? 0 Yes p No If so, please list: Idebo voulb 124tick – l 01A Nark$ What areas of city government are of most interest to you? M14C- kJAr1s Have you participated in any level of volunteer government service in the past? ❑ Yes 19 No If so, please list: Do you understa d the time commitment required to attend meetings and review/research data to make recommendatio Yes ❑ No Signature Date s'- n Please return your completed application, resume, and letter of interest to: City Clerk's Office, City of Meridian, 33 E. Broadway Avenue, Meridian, ID 83642 Phone:(208)888-4433 Fax:(208) 888-4218 J. Scott Walters 2128 W. Pebblestone St. Meridian ID, 83646 208.695.4267 Objective I communicate visually. My goal is to create extraordinary Imagery whether it is hand drawn in traditional media or digitally designed and animated. Professional Summary 1 have over 25 years of professional graphic design and animation experience. I have an artistic eye and a creative mind. I use these talents successfullyto deliver products that exceed client expectations. Experience Senior Graphic Designer I HDR I September 2007 — Present I lead a team of graphic designers and 3D artists who produce multi media products ranging from 31) animations, 2D traditional illustrations, to website and application development. Graphic Designer I DBSI 12005-2007 I designed layout of multi page real estate documents and promotional materials. Graphic Designer I EmergeCore Networks 12003 — 2006 I developed and maintained the company website and designed promotional materials Including print and multi media animations. Graphic Designer/Video Producer I KTVB 11997 — 2003 As a designer I created motion graphics, logos, and developed marketing materials. As the Community Service Producer I created public service announcements; combining animation and video. Education University of Idaho BFA, Fine Art 1986 Activities and Societies: Phi Delta Theta Fraternity Volunteer Experience Youthworks Business Mentor: Idaho Youth Ranch 2014 - present J.Scott Walters 2128 W. Pebblestone St Meridian, ID 83646 208695.4267 iswa Iters nava hoo. com October 15, 2014 Tammy de Weerd Mayor City of Meridian 33 East Broadway Avenue Meridian, ID 83642 Dear Mayor, I am pleased to submit my application for the open position on the Solid Waste Advisory Commission. I believe that my interest in this area combined with my skills and experience will make me a great candidate for this position. I am interested in exploring ideas that benefit solid waste customers and the community. I know I can positively impact the City of Meridian in this role. Through my work with the City of Meridian on the public outreach animations for solid waste, wastewater, and drinking water I learned more about the solid waste management in Meridian. This experience in public outreach will help me provide feedback regarding how messages are shared with the general public. I would be honored to work as a citizen volunteer helping to make recommendations that guide the City of Meridian. Thank you for your consideration. l look forward to discussing this opportunity with you Meridian City Council Meeting DATE: November 12, 2014 ITEM NUMBER: 7 PROJECT NUMBER: ITEM TITLE: PUBLIC WORKS Public Works: FY 15 Engineering Capital & Enhancement Plan MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS 2015 2019 ENGINEERING CAPITAL 8I E NCEMENT PLAN n \ � Introducing the 2015-2019 Public Works' five-year Engineering Capital and Enhancement Plan prospec- tus (ECEP). This document is a principle tool for project planning and functions to help the city meet cur- rent and future regulatory requirements, accommodate the City of Meridian's need to maintain existing assets, plan for growth and protect public health and the environment. The effective use of the CIP pro- cess provides for advanced project identification, planning, evaluation, scope definition, design guide- lines, Council discussion, cost estimating and financial planning. The CIP is multi-year in nature thus it is a "living" document that outlines both current and future City projects. The CIP is revised each year to include new projects, reflect changes in priorities and extend the plan an additional year: it is adjusted throughout the year as needs dictate and changes are made to existing projects. The City of Meridian is a vibrant community whose vision is to be a premier city to live, work and raise a family. The mission is to continue to be a safe, attractive and inviting community that is full of diverse ac- tivities. Meridian delivers quality service, planning and fiscal responsibility — with this in mind, the goal for the ECEP document is to provide: • A roadmap to direct the department's work and efforts through its planning horizon. • A companion document to the budget enhancements that are presented to the Mayor and City Council annually. • Clarity on projects that may span multiple years providing insight on Public Works' long term plan. The 2015 - 2019 Engineering Capital and Enhancement Plan includes the following: Definition of Terms — Referral document for various terms, abbreviations and acronyms used through- out the ECEP. Project Scoring — Explains how each project is scored and ranked. It shows the various drivers that each project is scored against and the relative weight of each driver in the overall score. The back side of every New Project Description sheet has the scoring for that project. Guide to Projects — Alphabetized section guide for easily locating New Project Description sheets by their category, type and sub -type. ECEP Summary Report — A report designed to show project information in a quick reference format. This report provides the best way to quickly find yearly financial and scoring information for all pro- jects in all divisions. Division Reports — These broken -out sections contain detailed information on water, wastewater and recycled water projects within Public Works. At the beginning of each section is a summary report. Following the summary report is a map identifying the location of each project contained within that specific ECEP plan report. Behind the map are the New Project sheets with detailed project information. If the project is included in FY 2015 and has a timeline relating to it, a project sched- ule immediately follows. The Public Works Department is pleased to provide this material. The hope is that users will find it in- formative and useful as a reference document. Comments regarding ideas that may help the ECEP be an even more comprehensive document are welcomed. DEFINITION OF TERMS Acct Code: Codes assigned by finance department to track the money designated for that project CAP / Capital: Project financed through capital funding DF / Depreciation Financed: Project should be financed by depreciation Eng #: Number assigned by the Engineering Division for a Capital Improvement Project Enhc # / Enhancement #: The enhancement number is shown for projects in the current fiscal year GIS: Geographical Information Systems Operational: Operational impact of the project - will the project improve operations efficiency or effectiveness? Prevention: Preventative impact of the project - will the project prevent something bad from happening? Project Category: Assigns whether the project is associated with water, wastewater or recycled water Project #: Number assigned by the Purchasing Department for each individual project. Some capital improvement projects such as Sewer and Water Line Extensions will have several project numbers associated with them Project Schedule: Expected start and finish years of the capital improvement project 2015 Ranking: Overall priority ranking of water, wastewater and recycled water projects Regulatory: Regulatory impact associated with the project - is project needed to meet regulatory requirements? SCADA: Supervisory Control and Data Acquisition Systems Score: Every project is scored in ten categories. Each category is weighted and the final score is a summary of the weighted scores. For more information, please refer to the "Scoring Projects" information sheet included at the beginning of the ECEP manual. Page 1 Type: This category assigns the type of project for the assigned project category. Available types include: • Strategic Planning • Collection • Water Ops • WWTP • Distribution • Source of Supply (Wells) • Storage • Pumping • Other • Booster Sub -Type: Further defines the type of project by sub -categorizing each of the project types. Available sub -types include: • Collection • Improvements • Piping • Liquids Stream • Odor Control • Pumping • SCADA Communications • Solid Stream Improvements • Other Urgency: Importance of completing the project soon - rapid increase in demand or impending regulatory changes could be reasons for high urgency. WWTP: Wastewater Treatment Plant Page 2 }[Illll }�l� Il�� H 1gEjIUIN} �{�li��#fll lil }p II I�Ell11 '"„ _ � "'i# 100"'Ilk N6, & R�N K 1 N q The score of the Capital Improvement Projects is determined by evaluating both major and minor drivers for the projects. The following table shows what criteria drive the scoring for each category. Major Drivers Impact of Failure 0- No impact 3- Minor impact 6- Moderate impact 10- Major impact # Customers Impacted 1 - One to twenty five 3- Twenty six to one hundred 5- One hundred one to one thousand 7- One thousand one to ten thousand 10- More than ten thousand Regulatory 0- No regulatory impact 5- Minor regulatory impact 10- Major regulatory impact Operational 0- No operational benefit 5- Minor operational benefit 10- Major operational benefit Prevention 0- No preventative benefit 3- Minor preventative benefit 6- Moderate preventative benefit 10- Major preventative benefit Urgency 1- Low 5- Medium 10- High Minor Drivers Environmental (-5) - Negative environmental impact 0- Neutral environmental impact 5- Beneficial environmental impact Cost -Effective Partnership 1- No partnership 2- Minor partnership 3- Moderate partnership 4- Major partnership Interdepartmental Partnership 1- No partnership 2- Minor partnership 3- Moderate partnership 4- Major partnership Stewardship Potential 1- No potential 2- Minor potential 3- Moderate potential 4- Major potential The projects are scored by a team of Public Works Engineering and Operations staff. The projects are ranked according to their score in the individual categories (water / wastewater / recycled water). The highest scored project in each category is ranked number one, the next highest is number two and so on. Guide to Projects Proiect Proiect Catefrofy Proiect Tine Sub Tine Aeration Blower Expansion Wastewater WWTP Liquids Stream Aquifer Recharge Recycled Water Storage Asset Surveying for GIS Water Water Ops Automatic Meter Reading Infrastructure Water Other Blosollds Dryer Wastewater WWTP Solids Stream Improvements Chlorine Analyzers Water Water Ops Class A Permit Modification for Aquifer Recharge Recycled Water Strategic Planning Collections Vehicle Facility Wastewater WWTP Piping Condition Based Monitoring Water Water Ops Condition Based Monitoring -WW Wastewater Other Digester 4 and 5Improvements (RST/Mixing Wastewater WWTP Solids Stream Improvements Improvements) Digester 0 and new Digester Control Building Wastewater WWTP Solids Stream Improvements Drying Bed Repair Wastewater WWTP Solids Stream Improvements Energy AudiVConservation Plan/Wastewater Wastewater Strategic Planning Energy Efficiency Existing Laboratory Retrofit Wastewater WWTP Fermentation at WWTP Wastewater WWTP Liquids Stream Financial Plan Wastewater Strategic Planning Flow Monitoring Wastewater Other Generator Loadbanks Wastewater WWTP Hansen Bar Coding and Mobile Solution - W Water Water Ops Hansen Bar Coding and Mobile Solution - WW Wastewater Other Integrated Fixed Film/Activated Sludge (IFAS) Wastewater WWTP Liquids Stream System and Aeration Basin Reconfiguration Inventory and Storage Facility Wastewater Other Lab Equipment Upgrades/Replacement Wastewater Other Lakeview Golf Course Recycled Water Upgrades Recycled Water Other Land Acquisition Wastewater Other Low Phosphorus Implementation Plan Phase 2 Wastewater WWTP Liquids Stream Mainline Repair Equipment Water Water Ops Manhole Survey Wastewater Collection NPDES Permit Compliance Plan Wastewater Strategic Planning Wednesday, October 08, 2014 Page I of 3 Proiect Proiect Category Proiect Type Sub Tyne Peristaltic Chlorine Injection Pumps Phosphorus Removal Optimization Construction Project Water Wastewater Water Ops WWTP Liquids Stream Phosphorus Removal Optimization Study Wastewater Strategic Planning Plant PLC Replacements Wastewater WWTP SCADA Communications Pressure Zone 1 Water Distribution Primary Clarifier 5 Wastewater WWTP Liquids Stream Professional Services/ Hansen Implementation Water Water Ops Recycled Water Booster Station Pump Upgrades Recycled Water Pumping Pumping Resurfacing/Slurry Coat of WWTP Asphalt Wastewater Other Riparian Vegetation along Five Mile Creek Wastewater Other SCADA System Upgrades -Wastewater Wastewater Other SCADA System Upgrades - Water Water Water Ops Secondary Clarifier ti Wastewater WWTP Liquids Stream Security Upgrades Water Other Sewer Cleaning TrucklCamera Truck Wastewater Collection Sewer Line Extensions Wastewater Collection Sewer Main Replacement Sewer Master Plan Sewer Trunkline for the Abandonment of the Ashford Greens Lift Station Sidestream Nitrogen Removal Wastewater Wastewater Wastewater Wastewater Collection Strategic Planning Collection WWTP Solids Stream Improvements Sidestream Phosphorus Recovery Wastewater WWTP Solids Stream Improvements Site Speciflc Aquifer Recharge Study Source Water Protection Program Recycled Water Water Strategic Planning Strategic Planning Tertiary Filter Media Replacement Wastewater WWTP Liquids Stream Ultraviolet Disinfection Improvements Wastewater WWTP Liquids Stream Valve Lid Replacements Water Water Ops VGB Mobile Meter Reading Unit Water Water Ops Wastewater Additional Tools, Spare Parts and Safety Equipment Wastewater Other Wastewater Division SCADA Master Plan Wastewater WWTP SCADA Communications Wastewater Facility Maintenance Shop Wastewater Treatment Plant Facility Plan Water Admin AV and WIR Upgrades Water Admin HVAC Upgrades Wastewater Wastewater Water Water Other Strategic Planning Water Ops Water Ops Wednesday, October 08, 2014 Page 2 of 3 Proiect Proiect Category Proiect Tyne Sub Ty -ye Water Admin Phone System Upgrades (Shone]) Water Water Ops Water Division SCADA System Master Plan Water Water Ops Water Main Replacement Water Distribution Water Master Plan Update Water Strategic Planning Waterline Extensions Water Distribution Well 10B Water Treatment Water Source of Supply (Wells Well 11 Building Water Source of Supply (Wells - Well 14 Building Upgrade Water Water Ops Well 15b Water Source of Supply (Wells Well 16b Water Source of Supply (Wells Well 19 Water Treatment Water Source of Supply (Wells Well 22 and Well 18 Water Treatment (Aquifer Water Source of Supply (Wells Conditioning) Weil 27 Water Treatment Water Source of Supply (Wells Well 28 Water Treatment Water Source of Supply (Wells Well 29 Water Source of Supply (Wells Well 30 Water Source of Supply (Wells Well 31 Water Source of Supply (Wells Well 32 Water Source of Supply (Wells Well Building Water Source of Supply (Wells WWTP Dissolved Air Flotation Thickener (DAFT) Wastewater WWTP Solids Stream Improvements WWTP Headworks Upgrades Wastewater WWTP Liquids Stream WWTP Interpretive Center Wastewater WWTP WWTP Odor Control Wastewater WWTP Odor Control WWTP Second Access Wastewater WWTP Wednesday, October 08, 2074 Page 3of3 ~ h S S o S S S S S m S g'o g'o S o o c c o g o o c m o C 0 0 o r y 4. �Q N S o N M o va a oo 0 N Q o w 0 di 0 eA 0 w 0 eA 0 » 0 » 0 e9 0 eA 0 w 0 S c p � 0 w ~O N Op N fA f9 00 O N U3 f9 f9 fA f9 00 Fq fA M F9 fA W S O O �y f9 � ON c N fA O o o N fA O o N M fA fA f9 fA f9 F9 fA M fA fA f9 O o c o N try M b O O fH O O eA O O O fA O O O tq O O O N� O N U3 O N M� O h N O O O O O O O O 06 O S nen O n O O O O a N c o y y .0 N C 0., o CO _2 d in E Q vvi _ 3 N a.c d 3 j 9 m > a U N a J y x1p y y N 3 O me ti n v = o a 3 1n m FDOW m 3 N w 3 a 7 N T t a EE 3 u s CO N r O O O r 00 n r aD aD r O r r N n m � o �tj A ❑ ❑ o © o o ❑ ❑ ❑ o ❑ ❑ ❑ o ❑ ❑ ❑ ❑ ❑ ❑ © © ❑ © ❑ ❑ ❑ © ❑ ❑ o n O N b O N O O w O O O o : N f9 N N ! 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L E E L 2 } / ) a a & ; , / 0 0 o a o g o 0 0 0 a o o N o g o 0 n n O fA !9 tli O O 69 Vi N Yi f9 N Ci 0 g w en b ry o 0 0 o g 0 0 O O p N f9 fA (9 fA fH h ry o 0 0 0 0 0 0 M va v w es to `v Q 6 d � E 2 `c (7 m E E E y d K G _ N N C m d au H H y v m `E 3 3 •i N C N �' N N O C x U s W a i 0 Z _J r V O O O O O Q O O ' ill O 111 � b .O Q i b a ~O w » w w» N c n N q 0 Q w N 0 O N 0 b b � M V! b ry o S o � N S l7 96 N h ro S o A S S ob V N N v O H q" CO q N d �m L m d � E � d C C_ C O Z E s m 9 :_ pt m o — a 3 3 1 �A v 3� r W V N N Q m a d u CCIO N �y (y N W 4D Engineering Capital and Enhancement Plan Projects for Water Infrastucture 1013 1265 Lake Hazel Rd ECEP for 2015-2019 Mw Project Name ENG■ Hnne 1009 Water Mein ReOarnnent 1217 We027waterTreMreMt 1013 Wacerfine Eitp0im0 1219 Wer114 N.'kD. Up■rade 1016 We329 1222 �� Ti's � Pressure Zone 1 1223 We. -011 B,.I&m 1104 _ r ► i WeG 9 Buld e 1136 We321 Water T� 1244 WaMAdmin�Wstem Uppadef 1138 We019 Wafer Trum.rrt 1245 Water Admin W.h UOadet 1140 We022 Wm Tre.irrseet 1247 1016 1222 MA 1265 We028WMTImtnMJrt 1215 Wea ao 1269 We032 wf6ese water projects are out mdr.lei m the map due w y-yft rot prenetaIr idemTied a nonexistent 01,11 Imton iNGB Project Name 1269 Project Muse 1008 Water Olaaioe SCADASystem Mash Plan 1161 VGB Wads Mels Reaffiig Unk 110 Water MasterPlan Update 1170 NuFassinW Ser. lniplannaation 1027 CNOirw A.Y. 1197 Asset Laueying for G6 1070 9CADAS�.s Upgrades (Water) 1198 Cmditim Based Mootoring Vis, Scarily Upgrades 1246 Valve lid Rep4ccmenis 1129 Source Water Protection Program 1248 C e e Injec Pumps 1134 Automatic Meter Readir%Infrastructure 1249 Main5ne Repair E9 pnem 1157 oil 1 41 � � � � • •y�w �Wj� L V� . 1013 1265 Lake Hazel Rd ECEP for 2015-2019 Mw Project Name ENG■ Hnne 1009 Water Mein ReOarnnent 1217 We027waterTreMreMt 1013 Wacerfine Eitp0im0 1219 Wer114 N.'kD. Up■rade 1016 We329 1222 We%31 1051 Pressure Zone 1 1223 We. -011 B,.I&m 1104 Weil 168 1224 WeG 9 Buld e 1136 We321 Water T� 1244 WaMAdmin�Wstem Uppadef 1138 We019 Wafer Trum.rrt 1245 Water Admin W.h UOadet 1140 We022 Wm Tre.irrseet 1247 Water Adm'se HVAC Upgadet 1210 Wl115B 1265 We028WMTImtnMJrt 1215 Wea ao 1269 We032 wf6ese water projects are out mdr.lei m the map due w y-yft rot prenetaIr idemTied a nonexistent 01,11 Imton iNGB Project Name EA1Gg Project Muse 1008 Water Olaaioe SCADASystem Mash Plan 1161 VGB Wads Mels Reaffiig Unk 110 Water MasterPlan Update 1170 NuFassinW Ser. lniplannaation 1027 CNOirw A.Y. 1197 Asset Laueying for G6 1070 9CADAS�.s Upgrades (Water) 1198 Cmditim Based Mootoring 1072 Scarily Upgrades 1246 Valve lid Rep4ccmenis 1129 Source Water Protection Program 1248 C e e Injec Pumps 1134 Automatic Meter Readir%Infrastructure 1249 Main5ne Repair E9 pnem 1157 Hansen Bar Cob and MoG1e Solwupo Project Category Water TypeStrategic Planning Sub Type Project# Project ISource Water Protection Program Enhancement # I' Acct Code 3200.55090 Eng # 1129 Year Identified r - Project Sched 2013 to 2019 Depreciation Financed Capital Score 56 2015 Ranking 15 Purpose IPlanning Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request Includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. is project includes several activities. Water Rights and Supply Planning is the protection of current water rights and planning for the acquisition id protection of future water sources and rights. Department of Environmental Quality (DEQ) Regulatory Compliance includes completion and aintenance of a Source Water Protection Plan(SWPP) and proactive coordination with DEQ regarding regulatory compliance. Monitoring and luifer Testing consists of regularly measuring and documenting the water levels in observation wells and developing interpretive reports. atutory Development and Review is professional technical assistance for development of city statutes and rules to protect city interests relating to �uroe water protection. This project will help the City protect the groundwater resource that it depends on for potable water supply and its access that resource. Protection of the resource will be accomplished by developing understanding of it through monitoring, testing, mapping, and welopment and execution of a SWPP. Protection of the City's access to the resource will be accomplished by working to secure and perfect Iter rights and by identifying and mitigating threats to access of water supply sources. aoolicable what is the reauest in the base. If aoolicable olease provide future anticipated project costs below_ Staffing levels will not increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes: protection of water quality, quantity and water rights. This request will result in the following: written technical reports, acquisition of water rights licenses, action plans for protection and acquisition of water rights or supply mitigation, an approved Source Water Protection Plan, application for an Area of Drilling Concern, and other products. This work supports efforts to accomplish objectives to develop a five-year Capital Improvement Plan for the Public Works Department, provide ample water supply to our customers in perpetuity, enhance and Project Isource Water Protection Program 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $120,000 F $60000 $50,000 $SQOoo $50,000 $50,000 $280000 Project Funding Enterprise fund Annual Onoolno Maintenance & Operation Staffing. 2015 2016 2017 2018 2019 Number of FTEs F0 �!5v o- F -5 Salary/Benefits Costs $0 r $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 Total Ongoing s0 $0 $0 $0 $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the ..one time" costs will occur. Project ISource Water Protection Program Scorer 1KR Score 56 Major Drivers Minor Drivers Impact of Failure 10 Environmental # Customers Impacted 10 Cost -Effective Partnerships Regulatory F5 Interdepartmental Partnership Operational I 5 Stewardship Potential Prevention 10 Urgency I 5 Total Points 5 1 1 4 A-1 _ T T !p lD Z Z M. 0 3 — 3 0 c _ N Q O Oaq C O j N A W CL d x m C „ m a m r a m d C 3 N r x ti A dO rD 2 OD o N N W N N cn rr w N O In �n G N w W < W N N O. � H d m o N A A X x T Q f = Q w 3 w Ln A v 3 to N F N N 3 0 W p ,� T 7 � i m Q > 7 7 n d d w N p p N Z G � — r •�< 3 N < N N d o 3 3 i m O n d d d N J Z G — � < N N 3 3 3 3 d d � 0 c I 01 v � U riT A Q 3 a T o n 'o r0 01 w CL N (p d C G New Project Description Project Category Water TypeStrategic Planning Sub Type Project # 10069 Project Water Master Plan Update Enhancement # I Acct Code 3200-55090 Eng # 1070 Year Identified 2010 Project Schad 2016 to 2016 Depreciation Financed Capital Score 45 2015 Ranking 39 Purpose JPlanning Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request Includes consulting or contracting fees Include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. project is the update of the water master plan which includes assessment of the current water supply and distribution system, population and and projections, and long and short term planning to meet demands. The water master plan provides analysis of our current system and a for upgrading the system over time. Updates to the water master plan are needed periodically to check progress and to anticipate and plan for e needs. in the base. If aDDlicable provide future anticipated project costs below. N/A Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measureable outcomes: water supply and distribution capital improvement and operations improvement plan as well as fulfillment of Idaho Department of Environmental Quality requirement to update master plan regularly. Project lWater Master Plan Update 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs s0 $0 $150,000 $0 $0 $0 $1501000 Project Funding lEnterprise fund Annual Ongoing Maintenance & Operation Costs Staffing. 2015 2016 2017 2018 2019 Number of FTEs r 0 �� r 0 0 D Salary/Benefits Costs s0 I s0 s0$0 $0 Operating Costs $0 s0 s0 s0 s0 Total Ongoing $g $0 $0 $0 $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project lWater Master Plan Update Scorer JKR Score 45 Major Drivers Minor Drivers Impact of Failure 6 Environmental p # Customers Impacted 10 Cost -Effective Partnerships F-1 Regulatory 10 Interdepartmental Partnership 1 1 Operational 5 Stewardship Potential r— � Prevention O V Urgency I Total Points 45 Project Category lWater Type Source of Supply (We Sub Type I Project # F - Project lWell 10B Water Treatment Enhancement # r Acct Code r—Eng # 1276 Year Identified F— Project Sched 2016 to 2017 Depreciation Financed Capital Score 29 2015 Ranking 75 Purpose lWater Quality Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. is the design and construction of a water supply treatment facility to improve the water quality supplied by well 10b that is put into it system and delivered to customers. This enhancement covers only the des.gn phase Iron and manganese must be removed from request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. Staffing levels will not increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable Impact of not funding this request? This project will result in the construction of a water supply treatment facil8y which enables the objective of enhancing and protecting water quality. Not funding this request will result in not constructing this facility. Water supply quality, with respect to iron and manganese, will not change. Project Well 10B Water Treatment 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 s0 $6DO,0OD $400,000 $0 $0 $1,000,000 Project Funding 10 Annual Onaoina Maintenance & Operation Cos Staffing.: 2015 2016 2017 2018 2019 Number of FTEs �� 0 � 0 0 0 Salary/Benefits Costs $0 $0 $D $0 Operating CostsI $0 $0 $D $0 Total Ongoing r—� $o $0 $0 s0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time' costs in the box below. Be sure to include which year the "one time" costs will occur. Project lWell 108 Water Treatment Scorer 1kr Score 29 Major Drivers Minor Drivers Impact of Failure 3 Environmental � p # Customers Impacted 1 Cost -Effective Partnerships 1 Regulatory I 0 Interdepartmental Partnership 1 Operational 15 Stewardship Potential i 1 Prevention 1 5 Urgency �5 Total Points 1 29 New Project Description Project Category lWater Type Source of supply (We Sub Type Project # 10501 Project IWO 11 Building Enhancement # 18 Acct Code F - Eng# 1223 Year Identified F- Project Sched 2015 to 2015 Depreciation Financed Capital Score 22 2015 Ranking 83 Purpose IReplacement Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees Include a description of the scope of work. If the request includes equipment, include a desorption of what the equipment will be used for. If the request Includes construction, describe the service result of the finished project. project includes a feasability analysis before design and construction of a replacement pump house for Well 11. Well 11 has been in service a 1979. The pump house building is not up to current standards for sanitation, security, or operator safety. The well was evaluated in 2013 the well casing appears to be in good condition, so a new building is a reasonable investment in the site. The well lot is also smaller than ant standards, therefore, the first phase of the project will be to determine the feasability of a new building from a planning and zoning, building :, and regulatory perspective. is the current staffing level for this request and/or how costs below. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Messureable outcomes: Improved security and operator safety. Decreased risk of system contamination. This project will result in anew building replacig the existing Well 11 pump house. Not funding this request will result in continued degradation of the old building and corresponding increased risks associated with system security, water quality, and operator safety. Project JWell 11 Building 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $25,000 $o $0 $0 $0 $25,000 Project Funding Annual Ongoing Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs 0 0� 0 0 0 Salary/Benefits Costs $0 F $0 $0 $0 $0 Operating Costs $0 $0 $0 $o $0 Total Ongoing $o s0 $0 $0 s0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project JWell 11 Building Scorer JALL Score j Major Drivers Impact of Failure 3 # Customers Impacted j Regulatory F-5 Operational --5 Prevention 3 Urgency 1 Minor Drivers Environmental I V Cost -Effective Partnerships F-1 Interdepartmental Partnership F-1 Stewardship Potential 1 2 Total Points 22 Project Category lWater Type Source of Supply (We Sub Type Project # 0707 Project lWell 15b Enhancement # 1 4 Acct Code 3490-96115 Eng # 1210 Year Identified I Project Schad 2717 10F67 Depreciation Financed V Capital r Score 46 2015 Ranking 34 Purpose I Replacement Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. )ject is the design and construction of w well 15 which was drilled in 1993 and is what is the current staffing cluding a test well, prods the end of its useful life. this reauest and/or how much rep ace the is already in the base. If applicable please provide future anticipated project costs below. Staffing levels will not increase due to this project. Provide measurable outcomes that identlfv how this reauest will lead to the accomplishment of department obiectives. What is the measurable impact of not funding this request? Measurable outcomes: improved system capacity and water quality. This project will result in completion of the construction of a new supply well which enhances and protects water quality and develops infrastructure to effectively provide uninterrupted water supply and Bre suppression. Not Funding this request will result in a loss of capacity of the abandoned well in the water supply system which puts the utility at risk of not meeting emergency or peak demands. Project JWell 15b 5 Year Project Cost 21 014 1 2015 2016 2017 2018 2019 2015-2019 Project Costs $o s0 so $35077 s2DQ000 $450,057 $1,000,000 Project Funding lo Annual Ongoing Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs I D D 0 0 0 Salary/Benefits Costs $D . s0 s0 I s0 $0 Operating Costs $0 s0 s0 s0 $0 Total Ongoing s0 s0 s0 s0 so Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the .,one time" costs will occur. Project Well75b Scorer KR Score 46 Major Drivers Minor Drivers Impact of Failure f 6 Environmental F-0 # Customers Impacted F7 Cost -Effective Partnerships F 1 Regulatory r 5 Interdepartmental Partnership r 1 Operational 10 Stewardship Potential 1 Prevention 10 Urgency 5 Total Pointe 46 Project Category lWater Type Source of Supply (We Sub Type IProject # 10312 Project IWO16b Enhancement# I" Acct Code 3490-96116 Eng # 1104 Year Identified 2011 Project Sched 2074 to 2015 Depreciation Financed J Capital y Score 37 2015 Ranking 58 Purpose lReplacement Describe what is being requested and why. If the request Includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request Includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. This project is the design and construction of pumping facilities for a new production well. Well 16 has been abandoned and new production Well 16b has been constructed on the site. This enhancement is for design and construction of pumping facilities for the new production well at the existing site including pumps, pump column, motors, Variable Frequency Drives, SCADA upgrades, HVAC upgrades, and building modifications required. If applicable what Is the current staffing level for this request and/or how much funding is already in the base. If applicable please future costs below. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable Impact of not funding this request? Measurable outcomes: improved system capacity and water quality. This project will result in completion of the construction of a new supply well which enhances and protects water quality and develops infrastructure to effectively provide uninterrupted water supply and fire suppression. Not funding this request will result in a loss of capacity of the abandoned well in the water supply system which puts the utility at risk of not meeting emergency or peak demands. Project iWell 116b 5 Year Project Cost 2014 I 2015 2016 2017 2018 2019 20.15-2019 Project Costs $200.000 $320,000 r $0 r $0 $0 $0 $320,000 Project Funding Enterprise fund Annual Onaoina Maintenance & Operation Costs Staffing: 2015 2016 2017 2016 2019 Number of FTEs 0 0 0 �� 0 Salary/Benefits Costs $0 $0 $0 $0 $0 Operating Costs $0 $o $0 $0 $0 Total Ongoing $0 $o I $0 $0 $o Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis Please note any "one time" costs in the box below. Be sure to include which year the ..one time" costs will occur. Project lWelf 16b Scorer JKR Score 37 Major Drivers Minor Drivers Impact of Failure r-6 Environmental 0 # Customers Impacted F-7 Cost -Effective Partnerships r 1 Regulatory r-5 Interdepartmental Partnership F-1 Operational 5 Stewardship Potential F 1 Prevention I 6 Urgency r 5 Total Points 37 WI J N A N 1+ O 10 a� J P: IWn N Y b 0 J P I Y O 10 0 J P U A W N Y O 9 1"1 9 Cl 9 O 1'1 9 9 a 1 q, AC N 3 0 3 O C 9 0 fl 0 0 9 0 D o m m o m ^y Q y2y 9 0 O D ry 0 0 O C g O i^ i 9 T? ICO} pm pW N 9 9 9 2 d N A 3 n 2 n ^— o' 8 A 3 0 a N n^ �, '� c a 3 < o c 7 C\ 0 0 9 o n p£ c s v 2 n£ c c_ ?. ? 3c se se a a 3 3 m 0 w n o' A m 3 v 2 a a m a °—' E w' e 3 w' m a o y gym' a i •? ^ n c A ? 3 z o a "y N N N g a 9 m a m w n £ O" `, N 2 a' o o n w 2 o a_ N 2 A. .'". v a y i z A a m 3 9 2 m m m ?. a - 3 a' Tim' a m n d v m m N o SL £ LL 3 a 0. z o a o 3 a— n 3 a a N a a O � w S n N n O p n Y n n n a n n n n n a s a n n n n a N a p n w N m a N N<< m<< N h < 34 �" N N c c c a 0 ti a F c M c ,aN�.. _. i _. '.'. S `2 3 c f c c c c c 6 an \ a w "' n i i e e m �\o \o m m\c n 0 \ b m \ N N Y Y\ A W W\ Y W W W N N\ N N O O \ m N N N N N N N m J\ W\ 0 0 0 0 O O W\ N Y N Y H W N N\ \ \ m m N m q \ N\\ P q Y \ S P\ \ \ N N\ O p Y \ \ Y m \ M M Y Y J m \ m C C Y\ N N N N N N N N N Y N N N N N N N N A A M A A M M A A A A A A A\\ \ N N A A A A p p A A p p W W W W W W ti ti N 9 ti N ti ti +� ti ti y y N N y ti s N N m m o O' m o» -� c n £ n c^ 0 0 0a. m m c m e .a. .a. a. c \ Y J Y 1O \ Y\ A\ A \ W N Y \ O Y V Y � M M O Q N N N\\ N O O O \ m N N W \ N\ N\ O W\ W\ W \\ W Y O\ O O W\ J J J N N N\ N N\ \ N \ A\ N N\ N m N W N Y N A\ b O b\\ \ \ J N\ N W \ N N N N N Y N N N N N N N n A A A O O A M M A A A A A A A A A A A A W W W A I\+ N N p p A A A A N Project Category lWater Type Source of supply (We Sub Type I Project # 10418 Project lWell 19 Water Treatment Enhancement # 14 Acct Code 3490-96119 Eng # 1138 Year Identified r— Project Sched 2014 to 2015 Depreciation Financed Capital vr Score 29 2015 Ranking 76 Purpose lWater Quality Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request Includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project is project is the completion of design, equipment procurement, and construction of a water supply treatment facility to improve the water quality pplied by well 19 that is put into the distribution system and delivered to customers. Iron and Manganese must be removed from supply water order to provide adequate chlorine residuals in the distribution system without precipitation of these constituents which results in brown or black Iter stains. The primary purpose and justification for this project is to remove Iron, Manganese, and other aesthetic contaminants to enable livery of safe clean water to customers. This enhancement covers the design and equipment procurement phases of the project. level for this request and/or how much funding is already in the provide future anticipated project costs below. Staffing levels will not increase due to this project. Provide measurable outcomes that identitv how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes: reduced brown water complaints and Improved water quality. This project will result in the construction of a water supply treatment facility which enables the objective of enhancing and protecting water quality. If not funded, the water treatment facility will not be built, the water quality will go unchanged with respect to brown water, customer satisfaction will decrease, and customer complaints will increase. Project lWell 19 Water Treatment 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $600,00 S40Q000 $0 $0 $0 $0 $400,000 Project Funding JEnterprise fund Annual Onaoina Maintenance & Operation Cos Staffing: 2015 2016 2017 2010 20 Number Number of FTEs � 0 -01 0 �r 0 Salary/Benefits Costs $0 r $0 I$0 $0 $0 Operating Costs $10,000 $D 1 $0 $0 $0 Total Ongoing $10,000 $o $0 $o $0 Maintenance d Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project lWell 19 Water Treatment Scorer JKR Score 29 Major Drivers Impact of Failure r3 # Customers Impacted r-7 Regulatory r 0 Operational F g Prevention �6 Urgency I J Minor Drivers Environmental p Cost -Effective Partnerships 1 Interdepartmental Partnership 1 Stewardship Potential t ' Total Points 29 ed >3 ern^=f =S s g.se as 2� o s 8g a"d2"d��'af�r �q°3G ss § y n� f€d _3_v _ .2 §z d�,��'^$ a �• g7 �� p3 nc$ x.3 a�ye�1 0o g� T3TZ 3a g y a E 3Be�3wk . � �7 �r :f Y a` � =9§: _ t E f2�i�8ef s"Ef� g f�ffff �.;' f �@ fa3ss ss f xs ��esf f 3`�esff5? $eg 3sfsz .:e as$T' ig :a` 3 3�fgf�� ee ss was a XC G N .F. G .."G'".. `" G.. . '^ . G G .. .. .. .. �..�� Y? • ' Y Y � �'S`� S . S .. W n G W s p=` g its Y 3 Y � y 5 C>>S13 aS Ej a itsEGCA .^. 'ni? >GS� SaS il' M�CC�kC GC n�YE2CnYC>> 151. Nei YC C L�"' s8E a $. 1 1 5 S 1 S N G N C> E: Y E Y E G N: n. N C> S i G si= i i i = C j lam' iit r Project Category Water Type Source of Supply (We Sub Type Project # 10371 Project JWell 22 and Well 18 Water Treatment (Aquifer Conditioning) Enhancement # 15 Acct Code 3200-55090 Eng # 1140 Year Identified �! Project Schad 2014 to 2015 Depreciation Financed Capital / Score 29 2015 Ranking 77 Purpose lWater Quality Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a desorption of what the equipment will be used for. If the request Includes construction, describe the service result of the finished project. its project is the design and execution of pilot testing to determine the feasability of source water treatment through "aquifer conditioning' at wells and 18 to improve the water quality that is put into the distribution system and delivered to customers. Iron and Manganese must be removed im supply water in order to provide adequate chlodne residuals in the distribution system without precipitation of these constituents which results brown or black water stains. This project entails the pumping of oxydized water into the reduced aquifer to create an oxidizing zone which acipltates iron and manganese within the aquifer. The primary purpose and justification for this project is to remove Iron, Manganese, and other esthetic contaminants to enable delivery of safe clean water to customers. If aenlieable what is the current staffing level for this reauest and/or how aoolicable please provide future anticipated project costs below. 'Staffing levels will not increase due to this project (Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable Impact of not tuning this request? Measurable outcomes: reduced brown water complaints and improved water quality. This project will result in either the construciton of permanent aquifer storage and recovery improvements or the identification of fatal flaws which will direct staff to alternative treatment solutions, either of which enables the objective of enhancing and protecting water quality. If not funded, the water quality will go unchanged with respect to brown water, customer satisfaction will decrease and customer complaints will increase. Project lWell 22 and Well 18 Water Treatment (Aquifer Conditioning) 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $200,000 $100,000 $0 $0 $0 $0 $100,000 Project Funding Enterpdsefund Annual Ongoing Maintenance & Operation Costs Staffing: 2015 2016 2017 2016 2019 NumberFTEs 0 o� 0 r0 Salary/Benefits efits Costs $0 $0 $0 $0 $0 Operating Costs $5,000 r $5,000 $5,000 r $D $0 Total Ongoing $5,000 $5,000 $5,000 $0 $0 Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time' costs in the box below. Be sure to include which year the "one time" costs will occur. Project lWell 22 and Well 18 Water Treatment (Aquifer Conditioning) Scorer JKR Score 29 Major Drivers Impact of Failure 3 # Customers Impacted 7 Regulatory 0 Operational 5 Prevention j 6 Urgency Minor Drivers Environmental 0 Cost -Effective Partnerships F-1 Interdepartmental Partnership r 1 Stewardship Potential 1 Total Points 29 3 m 3 a O m O w V T t�i� A I v 3 g g 0 00 I a a a A W N t+ n O v a O .�+ = v O C N O - 00 m O < D v O < N m N 00 m m< » = v O C !p v O v� n m n O N rD -O N �_ m r 00 .Or mo — 3 T -o c o oa m N a 3 < „ N j ro m 7 x 3 m t < m 3 m» a o 00on v o o v m m v m o o m O w V T t�i� A I W N N O 0 00 I J Ot I U A W N t+ n O v a O .�+ = v O C N O - 00 m O m d C D v O < N m N 00 0) — v O » = v O C !p v O v� n m n O N rD -O N �_ m r 00 .Or mo — 3 T -o c o oa m N a 3 < „ N j ro N o z o m v 3 ° fD 6 .Or m o w a m m» 00on v o o v m m v m o o m d 00 M a �• _ N 00 N — 00rD m S n O n m z 7 DO L O fD _ N N N N m - N ti. O ~ S 7 'm 070 �' 0 0_ X O of N e7e fD N h O .r N N O_ a < 4 A n a N O n a N O n a N O 0l a N O n a W O n a N O n a N O 0l a W O n a N OD IN N Ln W O d a N A O. a N A 0L a N n a < N O 01 a N N A O o N O. d O_ a a a V1 N N N V1 N N V1 N a d N T ALn W O \ N 0 0 7 \ N 0 0 7 \ N 0 0 7 \ N 0 0 7 N \ 0 0 7 N \ 0 0 7 N \ 0 0 7 O \ 0 0 7 lD \ 00 3 0 7 tD \ 00 N \ t+ N 0 0 7 N N \ m m N \ A 0 0 7 N N \ 0 0 7 N O \ 0 0 3 0 0 0 7 7 7 lD lD w \ \ \ OD 00 00 \ ~t\+ N lJi W w N N Ol N N f+ A N t+ A N i t+ A N t+ A \ A \ N A \ N ALA N A A \ A w A M A \ \ \ A A A T (li \ N \ 1 (n L \ N T A \ N V T W \ N O T N \ N O T N \ N W T N N \ N T N N \ N T N N \ N T N O \ N C VI \ N C N \ N C N N \ N N N j 0 t+ N O W N j 0 O O W W N N l!� to to N NA 4+ A A A V A VI 1p A A -Ph A A \ A Project Category lWater Type Source of Supply (We Sub Type Project # 10492 Project Well 27 Water Treatment Enhancement # 16 Acct Code 3490-96127 Eng # 1217 Year Identified F- Project Schad 2015 to 2016 Depreciation Financed Capital Score 29 2015 Ranking 78 Purpose lWater Quality Describe what is being requested and why. If the request Includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. is project is the design and construction of a water supply treatment facility to improve the water quality supplied by well 27 that is put into the ;tribution system and delivered to customers. This enhancement covers only the design phase. Iron and manganese must be removed from pply water in order to provide adequate chlorine residuals In the distribution system without precipitation of these constituents which results in Dwn or black water stains. The primary purpose and justification for this project Is to remove Iron, Manganese, and other aesthetic contaminants enable delivery of safe clean water to customers. much funding is already in the base. If applicable please provide future anticipated project costs below. Staffing levels will not increase due to this protect. Provide measurable outcomes that identitv how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? This project will result in the construction of a water supply treatment facility which enables the objective of enhancing and protecting water quality. Not funding this request will result in not constructing this facility. Water supply quality, with respect to iron and manganese, will not change. Project Well 27 Water Treatment 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $600,000 $400,000 $0 $0 $0 $11000,000 Project Funding 10 Annual Onaoino Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs B 0 0 1 0 0 0 Salary/Benefits Costs $0 $0 $0 $0 $0 Operating Costs $0 so $10,000 r $0 r $0 Total Ongoing$0 s0 F $10,000 s0 s0 Maintenance 8 Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to Include which year the "one time" costs will occur. Project lWell 27 Water Treatment Scorer JKR Score 29 Major Drivers Impact of Failure �3 # Customers Impacted 7 Regulatory I 0 Operational 1-5 Prevention r 6 Urgency r 5 Minor Drivers Environmental r 0 Cost -Effective Partnerships 1 Interdepartmental Partnership - 1 Stewardship Potential �- t Total Points 129 ac-e,gisPs ss ttsxx sx kY YG�YSC9 S a[ttaSG °tlx GY xCG6 attt afaa ad C k aY kx tk kxak :k kxC e si S�§ �. e�'r s^" •F3� "� s $iRB ai9 $ kix$ $ ?3°il �P �xg e:xi -#=-a' :Pz z�kt;' ex3 X33`939" a �� 99933 99 93 99x9999 s s9sssss 3s3 se 3933 9393 393- 3 ; � 99993e 99`9 99" s s 3999 9e9 2iaia„s`:€ �8a a$!;?a ew�aaaa a 99sae'e' e:e <e aSSs""�: =x`"�: is i 3e 9°,°'ee s^� aEreS aiic iii 5 ��rGe ea_'c_cc ? ��?E �� <G <e<e�e� a e=aee « z 2:P Gr 5eee eya5 SeaE 2d S 5 �ce5 c'; t'e;� `eec> c 955- rse 5 rg i Y gi 6 S 2 � s� 1l, �9 3 a P E ;e- F 3yy t #F a C Y C 5 S i • a 8 5'# z s I. 5 3 ei 9 F z� F �Qa Y Project Category lWater Type Source of Supply (We Sub Type Project# r - Project lWell 28 Water Treatment Enhancement # r- Acct Code r -Eng # 1265 Year Identified F- Project Sched 2018 to 2020 Depreciation Financed Capital Score 29 2015 Ranking 79 Purpose IWater Quality Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. This project is the design and construction of a water supply treatment facility to improve the water quality supplied by well 28 that is put into the distribution system and delivered to customers This project will first include design and construction of pumping plant changes to facilitated ADD pumping and filtering. If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. objectives. What is the measurable impact of not funding this request? This project will result in the construction of a water supply treatment facility which enables the objective of enhancing and protecting water quality. Not funding this request will result in not constructing this facility. Water supply quality, with respect to iron and manganese, will not change. Project JWell 28 Water Treatment 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $0 $0 $0 $50,000 $100,000 r 50,000 Project Funding Annual Ongoing Maintenance & Operation Costs Staffing.: 2015 2016 2017 2018 2019 Number of FTEs F- r 0 F 0 0 0 Salary/Benefits Costs $0 $0 I$o $o Operating Costs F- $0 $0 $o $0 Total Ongoing I $0 $0 So $0 Maintenance 8 Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any time' costs in the box below. Be sure to include which year the ..one time" costs will occur. Project Well 28 Water Treatment Scorer JKR Score 29 Major Drivers Minor Drivers Impact of Failure 3 Environmental 0 # Customers Impacted 7 Cost -Effective Partnerships �1 Regulatory r 0 Interdepartmental Partnership F 1 Operational 5- Stewardship Potential 1 Prevention I Urgency r— 5 Total Points 29 Project Category I Water Type I Source of Supply (We Sub Type Project # 10461 Project JWeii 29 Enhancement # 21 Acct Code 3490-96129 Eng # 1016 Year Identified 2006 Project Sched 2014 to 2016 Depreciation Financed Capital f Score 34 2015 Ranking 64 Purpose Capacity Describe what is being requested and why. If the request Includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request Includes construction, describe the service result of the finished project. project is the design and construction of well 29, including test well, production well, and pumping facilities. This project will provide the next ting water source for the City. Since well construction projects take at least three years from test well design to pumping facilities construction, ;ity must stay ahead of demand and plan for the next well. This enhancement is for the design and construction of a test well and design of a uction well. Test wells are done to ensure the following production wells access the best source water quality int the complex aquifer system avoid contaminants. if applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please Provide measurable outcomes that Identify how this request will lead to the accomplishment of department objectives. What is the measurable Impact of not funding this request? Measurable outcomes: improved system capacity and water quality. This project will result in the construction of a new supply well which enhances and protects water quality and develops infrastructure to effectively provide uninterrupted water supply and fire suppression. Not funding this request will result in the inability of the system to grow capacity and provide for continued growth and will put the utility at risk of not meeting emergency or peak demands. Project lWell 29 2014 2015 2016 2017 2018 2019 Project Costs $210,0000000 $400,000 F $0 $0 F $0 Project Funding I Enterprise fund Annual Onooino Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs �� 0 -0 0 0 Salary/Benefits Costs $0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $o $0 Total Ongoing $0 $0 $0 $0 $0 Maintenance & Operation Costs 5 Year Project Cost 2015-2019 $750,000 "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project Well 29 Scorer KR Score 34 Major Drivers Impact of Failure 6 # Customers Impacted 7 Regulatory i 5 Operational1 5 Prevention 3 Urgency 5 Minor Drivers Environmental r p Cost -Effective Partnerships 1 Interdepartmental Partnership 1 Stewardship Potential 1 Total Points r 34 O v v W W Wmowww NOp W O O ao V Dl {n A W N �+ O l0 00 V Ol N A W N f0 N 9 ^ V n T z n z w n D n 'K, D n m on Z a a o c : o n o o 0 0 o o o: oa o- m ° Q c° �n p rn A '^ io 3 o„ o n o X o !U w n m 3 m. 0- 0 .. c c a J ry Cl 7] Q a- K m Q) O n .J» N p Q- m m a m 1 m .� Im O N 70 c ^ H C 3 ('1 n' 7 2 J 70 a a 7 a m n C `N' m .+ G 0 �_ p c� n n �' �. .n. c vai 0\o a ao i' N d n O -n In O o c .n., 0 D m 0 �L J m -,on c p y uai c m m O m 7 �n ?_ n m 3 tap 3 N O- 3 m a m m t+ J �. c v .. w pJp O o_ m v m g 0 o o � o. D z o N .m. T o 2 3 �D -o .T o j D d j ,n n 7 a n n 0 C J n vi 3 \ 00 = J 3i m °° T C I �- a m 'Y. m 00 3 y, T , O ID rT A a m N .cs fm] ,J» _. 00 j fm0 m o n a a a A << m of a a 3 o. C a m G ,. v a n D a m m D o n v o m m N 3 m--. is 00 OJ 3a m C1 Z a o m m ": 1 3 J J m m � 00 O O N F+ w w O O r O O O r+ O N to N in A A V 00 N O In 00 O N N Q N d O_ O A Cl d O_ O_ Q N Ll Q N N N OL {JI A c 0. O_ d Q Q a 2 O_ a L1 OL Q Q a a d a a d d a a a a a Ci a a O. Q OL a d a a a a < C1 < a a < < a < < a a< < < < < a << a a a < a a w < < < < a a a VI 1/� VI IA N IA IA IA VI IA VI N � N N - N C CC T S C CC S i S 7 C T C C CC C C C c C C a l T < C i S < » C c m m m m C - O J J .ae .a. .aw '� m m c c c c m m m m d �' c mm \ Cl n d d C m m d C lD lD V] lD �_ lD to 00 A A \ \ \ \ \ \ \ \ \ \ \ \ = N \ \ v O O m N N N N N \ lD A lD \ \ \ \ Vl (/� w VI N F+ w \ I� \ \ \ \ lD LO f-` 01 N N N \ \ _ N w w N N \ \ N 00 00 f-` \ \ \ A O h+ O f-` f-` f-` \ A \ \ In VI {!1 N N \\\\\ N N A \\ A N N F\+h+ A\ A A A N N N\\\ A A A A A A A A A A A A A A A 4+ A T T T S -q -I 1 J X X J C C J T �. C S S C S C J M S C S J C c C C J cmi m m - J J .ae .ar .aw C m C G m C m l) LD 0 C m C m .ar c m m m m t+ .t m Q l0 \ \ \ w lD LD \ LD 00 \ w 00 V ChChPi N S \ \ N N W O N N N N N \ H\\\\\ 3 A\\\\\ A A r A t'' f.. t+ N t.. \ A A A f+ A A A A A A A A A A x A A A A A A A A A A A A w A A m m 3 a w a D y m c w d oa d J n n c c o N 00 m d o J c` A w s c a a a m o 0 3 3 3 3 � v a z 0 c v Li ^ A t0 � N i0 W m v O o m A v w n = O c a N j z 0 < 1 N N O m n N 3 Q `A a a J m m Project Category Water Type Sourceof Supply (we Sub Type Project# 10012 Project Mell30 Enhancement# 22 Acct Code 3490-91306Eng# 1215 Year Identified �� Project Sched 2015 to 2018 Depreciation Financed Capital y Score 19 2015 Ranking 65 Purpose I Capacity Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a or wnat me equipment wni us useu Tor. IT me request mcmues consirucuon, pebor me me service rebmt or ore nnibneu protect. 3 project is the design and construction of well 30, including test well, production well, and pumping taeilHleS. This project will provide the next eking water source for the City. Since well construction projects take at least three years from test well design to pumping facilities construction. City must stay ahead of demand and plan for the next well. This enhancement is for the design and construction of a test well and design of a duction well. Test wells are done to ensure the following production wells access the best source water quality In the complex aquifer system I avoid contaminants. If applicable what is the current staffing level for this request andfor how much funding is already in the base. provide future anticipated project costs below. Staffing levels will not increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable Impact Of not funding this request? Measurable outcomes: improved system capacity and water quality. This project will result in the construction of a new supply well which enhances and protects water quality and develops infrastructure to effectively provide uninterrupted water supply and fire suppression. Not funding this request will result in the inability of the system to grow capacity and provide for continued growth and will put the utility at risk of not meeting emergency or peak demands. Project lWell 30 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $27000 $0 $350,000 $400,000 $0 I$960,000 Project Funding I Enterprise fund Annual Ongoing Maintenance & Operation Costs Staffing. 2015 2016 2017 2018 2019 Number of FTEs 0 p 0 0 0 0 Salary/Benefits Costs $0 $0 $p $0 $0 Operating Costs $0 $0 $0 $0 $0 Total Ongoing $0 $0 $o $0 $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time' costs in the box below, Be sure to include which year the "one time" costs will occur. Project Well 30 Scorer JKR Score 34 Major Drivers Minor Drivers Impact of Failure r 6 Environmental F--0 # Customers Impacted 7 Cost -Effective Partnerships 1 Regulatory F 5 Interdepartmental Partnership r--, Operational I Stewardship Potential 1 Prevention 3 Urgency I J Total Points I 34 W m N v 0 m m 4' L Z 3 m v v O O W W W W W W W W W W W N N N N N N N N N N NlW N F+ -F+ N H r + --I F+ F+ W O V N F+ �p J mIn A W N F+ O 0 0o J Ot In A W N N O M V U1 A W N N O - z o� V n V nv Q n �_!_ " a' o, n v+ v z z n v n D n w o? T n w n Q 0 » p n w O n n X m �. C j r>, ;M; j a C O O �, N 3 m Q O C y 3 1 H m nv O. 3 N d -I N" r. K Q n 0 N O m _I' 7 n G -N d �- Om d C\ v -Y v c d .�^. '�^. r.• 0 j ti .Ni n fdl fld'1 d D N ,c n p �+ v+ 3 .. 3 m o d N o cOi. D v^ m° •• n A 3 c m ^� c u. '. 07 ao d m N w c A N 0 7 » y m a F 3 m m a D 3 D n a m �' O D d �. 3 d O d ODU d Z vNi^. O .3r 3 Z 3 'O 'O S ~ N M N N p» n .3r N] 3 c = m a m 3 rn O fp O N y Ol N d a ?m Ol a d 'm0 Q 3 Q C A ComC. o m 'm6 w n n d m m w 'O^ C O O 3 m .3r .m. I z oa O \ N c 3 a m m m m \ Mn m m 3 m 00 o m 1 3 d o O p n Q O a it 7 m N N N 20 In N 00 O O N N N W W N O O N O O N N N N O N O N w N Ln A A w W A V co N a s a s a In OD a O t+ N a a N a a 0 A a a a a a N a a N N N a a a a W A d d d d d a a d a a a d d a d d a a d d d d d a d d a a a d d d d a < < < < < d d < d d d < < d < < d d < < < < < d < < d d d < < < < d S = Vf Vf V1 T T T T -1 d = C c c c S m m m m c C C O m O C C t m C O O 7 J li � �\\\\ V V 01 Of C m m v+ m 1n c to a s a s m v+ m A \ c A m A 3 a C A C w m w m m W m m N m N m^ N N N m 7 N 7 \\\ N N N N N N \ \\\ In In ul ut \\ N \\ A A \ A \ \ \\ \\\\\ F+ F+ O O cn 01 N N N N N N N N O\1 N N N N H N A N N H H = \ \ �++ m Of A F\+ F\+ W O W J N m m \ m A A 0 \ 0 0\ \ O \ O\\ \ N N N Fa \ \ \ \ W W W W \ \ In \ \ N\\ \ \ N \ N \ N \ N L N \ H H V _ LM LM W In W N N N N\\\\ N N N N Un Vl N V1 H In In N V Vl Ln In Ln YI In Ln Ln Ln In In Vl In w Ln In In Ul Ln ViLn H H = A A !15 0 0 -1 -1 -1 -I C C 1 C 0 -I T l 0 1 T T S d d ,» 1. 1. �. =r M m S O C m C m O C m c S m O m S O 0 m S O O 0 S 0 O 0 O O V V V J J c c a c a a 3 a m In C C c In c a 3 a c A O A \ a O Ul 3 3 C N O N \ 3 3 c V w V \ N N \ N \ N \ N\\ V (n Ol Of \ V1 V1 VI VI In \\ Vl \ A \ A A A\ A W W \ W W\ N N N N\ 3 3 d d N O O O N N \ N \ \ \ \ \ F+ J f+ W \ \ \ N \ \ \ y.. \ \ N \ W \ \ N m J N N In W 01 LO w \ N N N \ \ A \ \ Un \ W \ W \ VI w \ \ l N \ \ w \ V \ N \ \ \ Vl \ \ \ W \ \ �..� \ N Ul O\ \ \ YJ \ H N Jc J 111 (n Ln VI VI Fa �••� F' I+ �' N N \ N 1 w N N N N N N W F-� F-� �,A F-� Ir N I� Fa N N 3 n ut �' Ln u, v, vi N w Ln Ln L, u, w w Ln Ln N vi w Ln w Ln - 0 m d m v 0 m m 4' L Z 3 m New Project • • Project Category lWater Type I Source of Supply (We Sub Type Project # 10013 Project IWO 31 Enhancement # I v Acct Code r—Eng # 1222 Year Identifled F` Project Sched 2017 top= Depreciation Financed Capital Score 34 2015 Ranking 66 Purpose lCapacity Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request Includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. This project is the design and construction of well 31, including test well, production well, and pumping facilities. This project will provide the next drinking water source for the City. Since well construction projects take at least three years from test well design to pumping facilities construction, the City must stay ahead of demand and plan for the next well. This enhancement is for the design and construction of a test well and design of a production well. Test wells are done to ensure the following production wells access the best source water quality in the complex aquifer system and avoid contaminants. If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please future anticipated project costs below. levels will not increase due to this project. request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes: improved system capacity and water quality. This project will result in the construction of a new supply well which enhances and protects water quality and develops infrastructure to effectively provide uninterrupted water supply and fire suppression. Not funding this request will result in the inability of the system to grow capacity and provide for continued growth and will put the utility at risk of not meeting emergency or peak demands. Project JWell 31 5 Year Project Cost 2014 2015 2016 2017 2016 2019 2015-2019 Project Costs s0 $0 $0 $210,000 $350,000 $400,000 $960,000 Project Funding F0 Annual Onaoino Maintenance & Ooeration Costs Staffing: 2016 2016 2017 2016 2019 Number of FTEs � 0 � 0 � 0 0 0 Salary/Benefts Costs s0 $0 s0 $0 $0 Operating Costs s0 $0 r —soj s0 $0 Total Ongoing $0 s0 I s0 s0 s0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be Incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project JWell 31 Scorer JALL Score 34 Major Drivers Minor Drivers Impact of Failure ��6 Environmental I 0 # Customers Impacted F--7 Cost -Effective Partnerships F-1 Regulatory F 5 Interdepartmental Partnership f-1 Operational I 5 Stewardship Potential 7 Prevention F---3 Urgency I Total Points _ 34 Project Category Water Type Source of Supply (We Sub Type Project# 10014 Project lWell 32 Enhancement # r Acct Code Eng # 1269 Year Identified r— Project Sched 2018 to 2020 Depreciation Financed Capital Score 34 2015 Ranking 67 Purpose I Capacity Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, Include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. project is the design and construction of well 32, including test well, production well, and pumping facilities. This project will provide the next :ing water source for the City. Since well construction projects take at least three years from test well design to pumping facilities construction, :ity must stay ahead of demand and plan for the next well. This enhancement is for the design and construction of a test well and design of a uction well. Test wells are done to ensure the following production wells access the best source water quality in the complex aquifer system avoid contaminants. current staffing level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. Staffing levels will not increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurame impact of not funding this requesrr Measurable outcomes: improved system capacity and water quality. This project will result in the construction of a new supply well which enhances and protects water quality and develops infrastructure to effectively provide uninterrupted water supply and fire suppression. Not funding this request will result in the inability of the system to grow capacity and provide for continued growth and will put the utility at risk of not meeting emergency or peak demands. Project lWell 32 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs F-75----11$0 $0 $o $210,000 $39000 I$560,000 Project Funding 0 Annual Onooino Maintenance 8: Operation Costs Stating 2015 2016 2017 2018 2019 Number of FTEs r 0 0 0 0 Salary/Benefits Costs—� $0 $0 I$0 $0 Operating Costs $0 I $0 $0 $0 Total Ongoing $0 $0 $0 $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project JWell 32 Scorer 1RR Score 34 Major Drivers Impact of Failure 6 # Customers Impacted F-7 Regulatory r 5 Operational r 5 Prevention r— 3 Urgency r� 5 Minor Drivers Environmental r 0 Cost -Effective Partnerships 1 Interdepartmental Partnership F 1 Stewardship Potential 'r— 1 Total Points ---- 34 Project Category lWater Type Source of Supply (We Sub Type Project # Project lWell 9 Building Enhancement # F_ Acct Code ®Eng # f= Year Identified F Project Schad 2016 to 2017 Depreciation Financed Capital Score 22 2016 Ranking 84 Purpose lReplacement Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request Includes construction, describe the service result of the finished project. This project is the design and construction of a replacement pump house for Well 9. Well 9 was recosntructed in 1997. The pump house building is not up to current standards for sanitation, security, or operator safety. The well was evaluated in 2009 and the well casing appeared to be in good condition, so a new building is a reasonable investment in the site. If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. Staffing levels will not increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measureable outcomes: Improved security and operator safety. Decreased risk of system contamination. This project will result in a new building replacig the exisitng Well i t pump house. Not funding this request will result in continued degradation of the old building and corresponding increased dsks associated with system security, water quality, and operator safety. Project JWell 9 Building 5 Year Project Cost 2014 1 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $0 $50,000 $200,000 $0 $0 $250,000 i Project Funding JEnterprise fund Annual Onaoina Maintenance & Operation C Staffing: 2015 2016 2017 2018 2019--9 Number of FTEs r 0 0 r 0 Salary/Benefits Costs $0 $0 $0 $0 $0 Operating Costs $o $0 $0 $0 $0 Total Ongoing $0 $0 $0 $0 $0 Maintenance & Operation Costs —Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project Well 9 Building Scorer ALL Score 22 Major Drivers Impact of Failure 3 # Customers Impacted 1 Regulatory I J Operational '--- 5 Prevention 3 Urgency 1 t Minor Drivers Environmental F p Cost -Effective Partnerships 1 - Interdepartmental Partnership r 1 Stewardship Potential 2 Total Points 22 Project Category lWater Type I Distribution Sub Type Project# 0659 Project Pressure zone 7 Enhancement # 1 _ Acct Code 3490-96140 Eng # 11061 Year Identified 2006 Project Sched 2016 to 2016 Depreciation Financed Capital �/ Score 32 2015 Ranking 69 Purpose I Distribution System Improvement Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. This project is the design and construction of 5 Pressure Reducing Valves in the western part of the city to create a new pressure zone in the water distribution system. Development in the north and west areas of Meridian will require reduction of distribution system pressures and establishment of pressure zone 1 as called for in the water master plan. This project will be constructed in phases as development requires it. Without the development of the new pressure zone, system pressures will exceed 80 psi in west Meridian. Idaho Rules for Public Drinking water systems recommends that pressures should ordinarily be kept below 80 psi. High system pressure contributes to leaks, more maintenance, and wasted water in both the public infrastructure, and home plumbing systems. If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. Maintenance Includes operational checks and monitoring as well as regular valve maintenance every 5 years. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What Is the measurable Impact of not funding this request? Measurable outcomes: improved service to customers by design and construction of pressure reducing valve stations to create zone 1 and control pressure in the water distrubtion system. Project JPressure Zone 1 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0'. $0 $20Q000 $0 $0 $0 $200,000 Project Funding j Enterprise fund Annual Ongoing Maintenance & Operation Cos Staffing., 2015 2016 2017 2018 2019 Number of FTEs E 0 r0 — I� 0 �r 0 1� Salary/Benefits Costs $5,000 $0 $0 1 $0 r $0 Operating Costs $1,380 1 $0 $0 $0 1 $0 Total Ongoing $6,380 $0 $0 $0 r $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the ..one time" costs will occur. Project (Pressure Zone i Scorer KR Score 2 Major Drivers Impact of Failure 10 # Customers Impacted i - 5 Regulatory 5 Operational ( - 5 Prevention 3 - Urgency 1 Minor Drivers Environmental 0 Cost -Effective Partnerships 1 Interdepartmental Partnership + 1 Stewardship Potential 1 Total Points 32 New Project • • Project Category lWater Type Distribution Sub Type I Project # Multiple Project lWater Main Replacement Enhancement # 13 Acct Code 3490-95000 Eng # 1009 Year Identified 2010 Project Sched 2014 to 2019 Depreciation Financed v, Capital yr Score 29 2015 Ranking 74 Purpose lReplacement Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. This project is the design and construction of projects to replace old, leaking, undersized water mains or water mains made of substandard materials as discovered or scheduled. Each year, funds will be set aside to be used for replacing water mains as planned or as the replacement need is discovered. Replacing these water mains will ensure that water loss due to leakage is kept at a minimum, threat of main breaks is reduced, water quality is sustained, and fire flows are maintained or improved. future below. is the measurable Impact of not funding this request? Measurable outcomes: improved water quality, supply, and fire flows.This request supports our objective to develop infrastructure and programs to effectively provide uninterrupted water supply and fire suppression as well as enhance and protect water quality. Not performing water line replacement projects increases the risk of costly breakages and loss of service to customers. Fire protection capabilities may also be limited due to reduced fire flow. If water system upgrades and replacements are not planned, designed, and constructed at appropriate times, redevelopment Project lWater Main Replacement 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $500,000 000,000 $20.000 $60.000 $800,000 $800,000 $2,700,000 Project Funding Enterprise fund Annual Ongoing Maintenance 8, Operation Costs Staling: 2015 2016 2017 2018 2019 Number of FTEs o 0 �� -0 0 Salary/Benefits Costs $o $0 $0$0 $0 Operating Costs $o $0 $0 $0 $0 Total Ongoing $0 $o $0 $o $0 Maintenance 8 Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years unit be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project lWater Main Replacement Scorer JKR Score 29 Major Drivers Minor Drivers Impact of Failure F--3 Environmental Fp # Customers Impacted r 7 Cost -Effective Partnerships r-1 Regulatory r 0 Interdepartmental Partnership r-1 Operational F 5 Stewardship Potential F 1 Prevention F6 Urgency r-5 Total Points 29 I+ O Ip W V OI VI A W N Y O 10 M V O1 N A W N 1+ O IG W V � z v O 'CO D - F, -' p a v a O 3 3 3 S o m d n v J o z a m J c d m 3 J< v �^ N m J' b ^m T Q 3 F n 10 .. 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Y 3 d d A \\\ \\ A A\\ A N \ N N W\ W N\ N \ \ �••� \ O O Y N N p\ p\ N N N \\ N \\\ O 0 c W W W\ \ N\ T N I\+ H\ m\ v N J \ F\+ N W~ 3 r H N N N N \ �^ H N F\•' N l~JI H N N {~JI p \ \ o l~l1 l~li \ N p\a 111 F\+ lYn V~i IYJI N A N N d N N N N A A A A A A A w w c ry N 3 � d � N c � .s C A a .i d l z O O n d d d a ry ry rv` y N F d d p ^ d d ry A Q 3 d S d d Y D W a c d m ^ 0 3 = 3 a d � n d o c w � o d c A C — C d D' C 3 3 j > > m a d 1 •2 0 a < 0 c 0 n m ^ N J b a J C d d � N d � S O � w 3 < d _ w \ � D w a d a u n 3 d c` � A N W S C c d z p.A A W W W WHWHWH W N N -4i r O to w V m A N O to O A V AW -1 m A W N H O lD 00 V O1 In A W N ___ __ to to N to to w G v n 9 Q n y 9 0 m " m D o n J vi T z m z n n W n O o m m N m A m v' m 0 3 C O n O O uJi O o Q O. d A O d C 0 •O in A N 'O x A, \ A o m o * 3 uD 'c 3 n n' J n 3 m � 0 7o O m N y q 0^@ 70 d m a d N n m m m 0 0 o m o ^. • 4 m = 1"» n CL < m a o o_ On w n C D c o. ao m m A N O m J �n O ^ O� D ID 7 C N O C J 1 m N .CM 6 3 C J 9 n N O 6� O N J N n O O d O 0 GDO d Z N O" J� Z O Q m ^ an m n m m m '^ .,r T N O m 3 G n 0 C O' 3 N u3i \ A m .Oe n .O,r• O 3 0 J d Q J d d N o n O. d A < .mr emo D_ 7 s a D y dD0 1 0 JCD a N VI 1 V n .rn J+ .mr .. 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A A ~ �+ �+ �+ W A A A A A A CA CA CA CA CA A A A A W W W T S_ C i i S C C C C m m m m m m C S m m m C C C C C N C F+ N N N d m d d d 1p D_ m C LD J m d A N N F+ C y m m Ln O Ln Ln t\II N T N N N N N\\ W \ N N two N F+ N w\ N \ N N A W N <• J J w \ \ \ \ \ \ W m m W W \ r A A \ V � \ oo \ m m m N r N r f+ N \\\\\ N \ \\ N\ N \ r F+ r \ t+ to In Ln to to to ~ to P. N N F+ N �+ ~' A N F+ N A N F+ N ,p r N F+ A A A F+ to v 3 y 3 to N A A A A A A A A A A A A A A A W N y �c m 3 N V1 ti d 1 m 1 C d d d 1 C m m p W C 3ir 3 m o J m C t w obi w d °— m 3 3 z rl 0 C u 0 o o' m ■� _. T w m ICON a N J N m z W 3 m n O F+ C C A Q V T F F m 0 rl env V -2 3 nT» DN p r on n sn on 2 O1 IP i n d C 3 .O =' N N 3 Q N OM=l a N IR N d F a ry 3 vp T b = v d .. 3 b a S 30. -]{ o cv vv fl 1.1 O m N \b 3 n tn3 n » d 0 o v M n _ n _ n � 5 d N 3 A w £ F £ > > > a o Y A A W N W A O1 VI A o N A N O Y O Y A N Y Y O A Y V1 Y N Y Y A n Y d� a T V a n 6 6 a 6 n n N N N N N N M N N N N h M n d n Y Y Y Y Y V Y \ Y W Y \ W Y \\ T Y OJ Y \ Ol Y Y Y N \ Y Y \ Y Y \ Y Y \ Y \ Y \ Y \ Y N Y \ Y -4;Z V Y O Y Y Y \ \ T A A A A A A A A A A A 3 3 3 0 o 0 m o 0 0 0 -' m d o m \ V \ Y Y \Y \ \ V Y Y \ Y Y Y N Y V Y Y Y W Y W \ Y H N \ \ Y \ Y Y A yl \ N A\ N \ Y\ Y Y \ \ Y m \ Y J \ W Y\ \ Y Y VI W W\ W N N A A H N A A A W A w N A A r A N A A A F+ C C A Q New Project • • Project Category rWater Type I Distribution Sub Type �— Project # Multiple Project lWaterline Extensions Enhancement # 1' Y Acct Code 3490-96140 Eng # 1013 Year Identlfled 2006 Project Sched 2014 to 2019 Depreciation Financed Capital / Score 35 2015 Ranking 61 Purpose IDistribution System Improvement Describe what is being requested and why. If the request Includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request Includes equipment, Include a descrption of what the equipment will be used for. If the request Includes construction, describe the service result of the finished project. project is the design and construction of waterline extension projects—largely in conjunction with roadway projects—to continue to expand am ove the distribution system. This also includes the design and construction of Bush lines. This project builds and improves our water structure. This can be done as system needs are identified and as road construction projects are completed. By designing improvements in dination with road construction, the City saves money on pipe installation by removing the need to restore pavement and pay for traffic control. also minimizes inconvenience to the traveling public. what is the current staffing level for this request base. If applicable please provide future anticipated project costs below. Staffing levels will not increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable Impact of not funding this request? Measurable outcomes: reduced costs, improves infrastructure and system robustness. This request will allow construction of waterline extensions which supports the mission to anticipate, plan and provide exemplary public services and facilities that support the needs of our growing community in an efficient, customer -focused and financially responsible manner. Flush line construction will contribute to the accomplishment of enhancing and protecting water quality. Not funding this request will result in the inability of the Engineering Division to improve the distribution system which Project lWaterline Extensions 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $600,000 1 $500,000 $350,000 $500000 1 $200,000 $200,000 $1,750,000 Project Funding JEnterprise fund Annual Onooino Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs 0— 0 r 0 �1 0 Salary/Benefits Costs $0 ��$0 $0 r $0 $0 Operating Costs $5 s0 $0 $0 $0 Total Ongoing $0 so $o $o $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "onetime" costs in the box below. Be sure to include which year the "one time" costs will occur. Project lWaterline Extensions Scorer JKR Score 35 Major Drivers Impact of Failure r 6 # Customers Impacted I 5 Regulatory r 5 Operational I 5 Prevention p Urgency tp Minor Drivers Environmental r p Cost -Effective Partnerships 3 Interdepartmental Partnership r1 Stewardship Potential l u Total Points 35 • : J O N p w N YI O bI m J N N A w NY I N N A W N N O b W J P to A W N V OI tl l m V i� G L r N Y O W N N 9 n 9 9 a O m an w A c o F c p o o 0 o J o F 0 c c a A m o c: c 0 a o 7 o .. c $ ,J. J n N o a m n N a n A v •• m o a. m N .. o R Q d m S oJ` N W p v a 9 ': d°; a i 5'm' 3.w m a '^ J y J N �o J o N M Z c g 99 J Z O 6 6 6 6 6 6 N 6 6 p 6 G 6 G. 6 6 O. C. 6 O. N 0• 6 « N w N w m w « N d w u M £ c£ c V\ W V\ W c V\\ V Y M Y O O W\\\\ Y \\ N A\\\> N N O O \N 1\+ IYII \ Y IYII \N \ \ 1\+ M \ Y Y \ N Y Y Y \ N N Y N N Y Y Y N N N Y N N N N N Y\\ N N N N N N N N N N N N VI VI 1I� N A a G N N VI N N M N N M IYII N N N N N N In N In U N N U N N N N A F\+ N N A O n ? y a n d o o £ o c o m g a o� o i D 3 N f 3 N M N N N N £ F F A T pp T J J n 6 A A N N Y Y Y Y Y N W Y P W Y N M N m m y d O O O A O N O A Y N N Y A m c w d d d d d c d in w 3 3 3 c T o o 3 o 0 f M s s o 0 o J c o 0 0 0 o d d c\\ W m c J J J Y J J J J J 6 6\ \ N Y \ Y Y Y Y M\ \O N Y N N\ N N N \ N N N N N O\ Y Y Y M Y \ V V V V V V\ A A A A A C a> A p C> G A > C 4 y p P A \\ yW H Y Y Y\\\ N b W 1+ 1\+ Y V A A A A A A A p P f� O O � tD 0o V O1 In A W N H lD N R A a n n nT T 7o v v D n f1 m Z m z 7 0 0 7 m (D 'O 'p a �^ m O O m C �„ < FO 000 (D 3 o r(D (D d N z V O O CD, O i < °' » W m n 3 CC a a 7 c N W W C C M D < O o90 a — 7 7 00 n V v fl O O K w 7 c m N N a N No O a 7 a J D' w a oe au 7 .r. oa' o 7 A D S r2 O O 7 m < 7 (D v a 3 7 C 3 N N F+ O Ul Ln F+ 00 O 3 -0d m 'i x W Oo O_ Q O_ 00 d 0_ a < G �. 3 a 00 w < < < < o a o a C 7 < a a N N C C N v (CD O O m LO W W NPli 00 V N Ln \ \ \Ln \ N N W A N Ln Ln A A N ALn F\+ A L C 3 a C a a N a V N 00 \ Ln - N U N Ln Lq A N = N lF'n A w m m x x v A m m j j n m a N a N 3 o a ,Z 7 m — N Q N A � W 04 n (M CO > > z 'a ^ ^ = c m W N N mm 7 x• 3 m = f 30 a o v - = m n N _ a = A c o � a - m 7 M (p T � O p 3 3 a la G m Q A O C a u rl a O W W a m 3 a c` 7 W H O W V D1 In A W N N O O {NII A N l�0 0�0 0~1 I�lI A N N O (G ID .ns m -r z 3 M a o a Ma n V n a 3 x vI z v c D n w D n ?+ Oo T z W 00 H C n n 0 M G91 j O m yI — a V m O O pp n O' DL i Q .r — p = C O O. 7 a -I W A l (G N C "' .tee W C n n 7 O n 1 o m wo 70 01 p S 7 W 7 fD m n n n a n m O ,� 'O O a C\ n n O- 7p S .e " r. > O .! a .. O �� n— a m G n y O y a OL p n„ o N .. p p a o c p D .•. p c o p N v m o 3 m v n M 2 3 a o 3' 3 a .. v m n < m a a O O o n o 3-q = °° 0 0 acv 0 n A n 3 0 N^ O O0 n O D c O 3° n C O 7 ui o I^ �'• < C D ; ,n. � n .c. n o0 M 7 ,'^+ a D m 3 n m I 8.0 M'p ro n as p_ o� C p ;o 3 n— Cx v a — O r m !Z G N c 3 v m Z N M m3 p m m 00 a o :° w D. w mw m n x CL O. N NW N �I N Ln A N O p. (n O N O A n n n n n n C C v n a N 0 c ♦ a n n W O. O_ a a a a a a a a n a a M < a a n a a < < < < •< < < < a < < a d _ a N N N Y1 1/1 N N< N w c= c c c �� c r2 T 3 s _ m m m m M C. C. m C C. C>> a 00 00 7 \\ \\ Ol Ol Ol \ N N N\\ N\ N O O A N W F+ N \ \ \ VI \ \ \ N N \ N \ \ \ \ m m In In V O N W v O A\ N Ln Ln Ln U, \ a K i mi o N tr r A A~ N~ A A A > > K A A A A A a c C= d C S !2 r2 7 j a 1 .e O O O m m m m m O m y m 3 m 00 'o C > >> n n m C C n n n o n o x In w N W N N N N F, F, N N O N \ N\ Ul \ Ol \ \\ O .Z W\ N \ N N l!1 \\ \ N N\ N\\ A\ O m \ N Ir N m LD \ N N W\ V W N N \ F+ \ N W (n \ \ N V O \ N\ W\ W A A N N N V F+ A VI H A l~II Ln N N A A F\-' A A It. A A A a I c` 0 A O � O m m N ?w 0 w C 3 y w m p 3 m N 3 a O m m � m c a ■ m O Ht_ m a a c c O a 0 a O N p- 3 3 3 c a a a T m A m O Q C u ^ 3 a w a ,A c a m m 3 � O a O m °1 W a N 3 N (p C A c A c a m t D c N N N O m d m z 0 Project Category Water Type JWaterops Sub Type IProject # Multiple Project JChlorine Analyzers Enhancement # F --Acct Code 3410-53350 Eng # 11027 Year Identified P= Project Schad 2011 to 2016 Depreciation Financed Capital y Score 31 2015 Ranking 70 Purpose Water Quality Describe what Is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a description of what the equipment will be used for. If the request includes construction, describe the service result of the finished project project is the design and installation of chlorine residual analyzers at various pump Water Division regularly monitors chlorine residual throughout the distdbution system, not only to maintain a proper residual, but also to fine - chlorine dosing to mitigate water quality issues at the source. Too much chlorine residual results in unwanted precipitation of iron and iganese sediments in the distribution system which are the causes for brown water. :oring is currenfiy achieved through manual testing which is slow, inefficient, and does not provide real-time data. Installing chlorine analyzers lea instant and accurate readings of chlorine residual levels that can be monitored from a remote location through Supervisory Controls and Acquisition (SCADA) and provide needed alarms when limits are out of range. current staffing level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project Costs below. Staffing levels will not increase due to this project. Provide measurable outcomes that identify how this request wit I lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes: fewer customer complaints and improved monitoring. Installing chlorine analyzers supports our strategic objective WA -6, to enhance and protect water quality by increasing our ability to assure proper disinfection and regulatory compliance. Not funding this request will result in continued manual testing which is much slower, less efficient, and does not provide critical data to SCADA. This will limit the ability of operators to monitor chlorine residuals which in turn limits their ability to continue to improve water quality and protection to customers. Project JChlorine Analyzers 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $50,000 $0 $50,000 $0 $0 $0 $50,000 Project Funding Enterprise fund Annual Onaoino Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs � 0 � r 0 — �0 r 0 �— 1 0 Salary/Benefits Costs $0 s0 —$01 s0 $0 Operating Costs $0 $0 $0 $0 $0 Total Ongoing so s0 s0 $0 $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be Incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the ..one fime" costs will occur. Project lChlorine Analyzers Scorer KR Score 31 Major Drivers Minor Drivers Impact of Failure j 3 Environmental p # Customers Impacted - 7 Cost -Effective Partnerships 1 Regulatory 5 Interdepartmental Partnership 1 Operations 5 Stewardship Potential 1 Prevention 3 Urgency 5 Total Points 31 Project Category Water TypeWater Ops Sub Type Project lCondition Based Monitoring Project# 10522 Enhancement# I6 — Acct Code Eng* 1198 Year Identified I — Project Sched 2014 to 2015 Depreciation Financed Capital Score 137 2015 Ranking 55 Purpose !Maintenance Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work If the request includes equipment, include a desorption of what the equipment will be used for. If the request Includes construction, describe the service result of the finished project. DA system and merge it with the Hansen Asset Management system. Currently equipment data is captured manually by system operators. method is time consuming, vulnerable to entry error and cannot be collected on a continuous basis. the addition of this software, SCADA data will be directly populated contiunously into Hansen and automatically trigger work orders. This will nating the need for manual site readings and more importantly, help predict and alert operators of potential critical equipment failures based on ational parameters. cost for this software is $168,000.00. Cost will be shared equally by the Wastewater and Water Divisions. If applicable what is the current staffing level for this request andlor how much funding is already in the base. If applicable please provide future anticipated project costs below. Staffing levels will not increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What Is the measurable impact of not funding this request? Measurable outcomes: Critical Water System equipment statiatics will be tracked and trended continuously within Hansen asset managment software helping maintain and predict equipment failures. It will improve current processes by eliminating errors and reducing staff times collecting data. Without funding this request, staff efforts and resources will continue to increase with the addition of new infrastructure. SCADA will not be fully utilized for its intended data collection purpose. Project Condition Based Monitoring 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs T__$84_.00_0_1 1 $198,800 $0 $0 1 $0 $0 $198,800 Project Funding Enterprise fund Annual Ongoing Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs 0 0 0 0 0 Salary/Benefits Costs $0 $0 $0 $o $0 Operating Costs $0 F $0 $0 $o $0 Total Ongoing _50_. $0 r $0 $0 r $o Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any time" costs in the box below. Be sure to Include which year the ..one time" costs will occur. Project jCondition Based Monitoring Scorer IKR Score 37 Major Drivers Impact of Failure F 3 # Customers Impacted 10 Regulatory r p Operational 10 Prevention - - - 6 Urgency 6 Minor Drivers Environmental Cast -Effective Partnerships i Interdepartmental Partnership Stewardship Potential Total Points ' 0 1 1 1 37 Project Category lWater Type WaterOps Sub Type I Project# rW Project Hansen Bar Coding and Mobile Solution - W Enhancement # i v Acct Code r—Eng # 1157 Year Identified I — Project Schad 2016 to 2016 Depreciation Financed Capital yr Score 40 2015 Ranking 49 Purpose Maintenance Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request Includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project transfers, adjustments, and cycle counting using barcodes, future is the current staffing level for this request and/or how much costs below. as Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? The measureable outcome of this project is the development of an inventory tracking system that does not require manual data entry which will improve accuracy and efficiency of inventory management. Not funding this request will result in continuing manual inventory management. Project IHansen Bar Coding and Mobile Solution - W 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $0 $15Q000 $0 $0 $0 $150,000 Project Funding JEnterprise fund Annual Ongoing Maintenance & Ooeration Costs Staffing.: 2015 2016 2017 2018 2019 Number of FTEs 0 —0 —01 0 1 0 Salary/Benefits Costs $0 $0 F —$01 $0 1 $0 Operating Costs $0 $0 $0 $0 $0 Total Ongoing ' $o $0 s0 s0 s0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the ''one time" costs will occur. Project IHansen Bar Coding and Mobile Solution - W Scorer JKR Score 40 Major Drivers Minor Drivers Impact of Failure r 6 Environmental �0 # Customers Impacted 10 Cost -Effective Partnerships 1 Regulatory r-5 Interdepartmental Partnership F-1 Operational 1 Stewardship Potential F 1 Prevention 6 Urgency 5 Total Points F 40 New Project Description Project Category lWater Type lWater Ops Sub Type Project # F— Project IMainline Repair Equipment Enhancement # 19 Acct Code Eng # 1249 Year Identified �— Project Schad 2015 t01201 5 Depreciation Financed Capital Store 19 2015 Ranking 85 Purpose Maintenance Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a desorption of what the equipment will be used for. If the request Includes construction, describe the service result of the finished project. available to enable Water Division staff to make emergency repairs as needed system continues to grow and age, this will become more and more important. If annlicable what is the current staffina level for this request ;e water distribution infrastructure. It is critical to have and efficiently perform routine repairs. As the water If applicable please provide future anticipated project costs below. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? This enhancement supports the strategic initiative to establish an in-house emergency repair and replacement program. Project IMainline Repair Equipment 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $o $25,000 $o $0 I $o $0 I $25,000 Project Funding J Enterprise fund Annual Onaoina Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs F 0 0 0 0 Salary/Benefits Costs $o $o $0 I $o $o Operating Costs $o $o $0 $0 $0 Total Ongoing $0 $0 $0 b0 $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered, Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur, Project Mainline Repair Equipment Scorer JALL Score 9 Major Drivers Minor Drivers Impact of Failure 3 Environmental p # Customers Impacted 3 Cost -Effective Partnerships 1 Regulatory p Interdepartmental Partnership F 1 Operational F--5 Stewardship Potential r 1 Prevention I 0 Urgency 5 Total Points tg Project Category lWater Type Water Ops Sub Type Project# F— Project IPeristaltic Chlorine Injection Pumps Enhancement # 15 — Acct Code 3430-54000 Eng # 1248 Year Identified r— Project Schad 2015 to 2015 Depreciation Financed Capital Score 41 2015 Ranking 47 Purpose Maintenance Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request Includes consulting or contracting fees Include a description of the scope of work. If the request includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. enhancement is for the purchase and installation of new "peristaltic" chlorine injection pumps to replace existing pumps. These pumps are the of the industry. They are more reliable, have a lower life -cycle cost and most importantly, more accurately and consistently inject chlorine into ce water as it enters the distribution system. This will provide better control of chlorine residuals which has a direct influence on water quality ered to customers. what is the current staffing level for this request and/or how much funding is provide future anticipated project costs below. This project does not require a change in staffing Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? This request will result in the installation of new chlorine injectino pumps and better control of chlorine residuals which will result in water quality improvements. Project Peristaltic Chlorine Injection Pumps 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $50,000 ! $0 $0 $o $0 $50,000 Project Funding Enterprise fund Annual Onaoina Maintenance & Operation Costs Stang, Number of FTEs Salary/Benefits Costs Operating Costs Total Ongoing Maintenance & Operation Costs 2015 2016 2017 2018 2019 Y 9 1 ! 0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 I $o 1 $0 $o r $0 $o —Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project IPeristaltic Chlorine Injection Pumps Scorer JALL Score 41 Major Drivers Minor Drivers Impact of Failure F-3 Environmental F0 # Customers Impacted 10 Cost -Effective Partnerships r-1 Regulatory r 5 Interdepartmental Partnership F-1 Operational I Stewardship Potential 1 Prevention 10 Urgency r 5 Total Points r 41 Project Category 1water Type lWater Ops Sub Type Project# Project liprofessional Services I Hansen Implementation Enhancement # I' W Acct Code F—Eng # 1170 Year Identified r� Project Sched 2013 to 2076 Depreciation Financed Capital Score 37 2015 Ranking 57 Purpose IMaintenance Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees Include a description of the scope of work. If the request Includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. This enhancement is for the continuation of Phase I and start of Phase 2 project design and development assistance from Quantum Resolve Consulting (formerly Eskel Porter) to continue incorporation of the City's asset management system (Hansen) into the Water Division. This is a large development project with implementation scheduled to be completed in FY15. With the unique software design requirements for the incorperation of Hansen into the Water Division, professional services are needed to assist in the creation of the fifteen separate asset categories planned to be implemented (i.e. hydrants, valves, wells, etc.). Implementation of Hansen will provide critical maintenance and inventory data to improve processes and streamline work flow. Quantum Resolve has proven experience and familiarity with Hansen implementation as demonstrated in the Wastewater Division. The continued partnership with Quantum Resolve will help expedite and fully realize the complete development of the Water Division asset management program. aoolicahle what is the current staffino level for this renuest and/or how much funding is alreadv in the base. If aoolicable olease provide future anticipated project costs below. Staffing levels will not increase due to this project Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes: Efficient and robust asset management. Implementing Hansen supports our Water Division's strategic objective WA -1; Integrate an asset management system into all operational areas. Not funding this request will result in delayed implementation and underutilization of existing Hansen software. Project Professional Services / Hansen Implementation 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $70,000 $760000 $30,000 1 $0 r $0 F $0 $100,000 Project Funding Enterprise fund Annual Onaoina Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs � 0 —0 0 0 — 0 Salary/Benefits Costs $0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $o $o Total Ongoing r $0 F $0 $0 $0 r $0 Maintenance & Operation Costs '"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to Include which year the "one time" costs will occur Project IProfessional Services I Hansen Implementation Scorer JKR Score 37 Major Drivers Minor Drivers Impact of Failure I Environmental 0 # Customers Impacted 10 Cost -Effective Partnerships? Regulatory �p Interdepartmental Partnership F-1 Operational 10 Stewardship Potential F__1 Prevention 6 Urgency 5 Total Points 37 Project Category Water Type JWaier5ps Sub Type Project Multiple Project SCADA System Upgrades -Water Enhancement # i3 - Acct Code 3490-94300 Eng # 11070 Year Identified 2009 Project Sched 2014 to 2017 Depreciation Financed v, Capital y Score 53 2015 Ranking 26 Purpose 1 Operations Improvement Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project, is, and Pressure Reducing Valve (PRV) sites. The SCADA Master Plan has identified upgrades needed This project will allow us to begin upgrades in a timely fashion. If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please provide fure anticipated project costs below. Staffing leveltus will not increase due to this project. Provide measurable outcomes that Identify how this request will lead to the accomplishment of department objectives. What Is the measurable impact of not funding this request? Measurable outcomes: improved communications and operational control. This request will result in upgrades to the SCADA system to allow for a faster, more reliable and efficient means to monitor and control water system facilities which support several objectives: update, calibrate, and maintain the Water Supply and Distribution Model, institute Statistical Process Control (SPC) in the Water Division, enhance and protect water quality and increase efficiencies within the Water Division. Not funding this request limits our ability to keep the SCADA system in reliable Project ISCADA System Upgrades - Water 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $400,000 $550,000 $400,000 $200,000 $0 $0 $1,150,000 Project Funding JEnterprise fund Annual Ongoing Maintenance & Operation Costs Staffing: 2015 2016 2017 2016 2019 Number of FTEs 0 F -01 0 Salary/Benefts Costs $0 F $0 $0 $0 $0 Operating Costs $0 I $0 r -sol $0 $0 Total Ongoing r $0 $o 1 $0 1 $0 1 $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starling with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs In the box below. Be sure to include which year the ..one time" costs will occur. Project ISCADA System Upgrades -Water Scorer JKR Score 53 Major Drivers Impact of Failure 10 # Customers Impacted 110 Regulatory r_5 Operational 10 Prevention 10 Urgency 5 Minor Drivers Environmental �0 Cost -Effective Partnerships r 1 Interdepartmental Partnership r 1 Stewardship Potential 1 Total Points 153 SS 3� ^8q II; ga 1� �g m G B G .. G x S X ... - Y x p t'. S tl g tl q q Y q C C q 6 .. G Y C G -- S - - - m m. - - Ud04oeoxaxoo ox ax .1 'A d o, as ax d ax as AA N ax d d d ax xx d am W $ n•Ad cA ax of ox ax ax ax ax •l ox d d of d ax cxl ax ox of ax ox ax ux ox ax o0 ux a• as as ox ae d d ae ax ax d 41 a` a'� z'a'e"a Z� aFFFFa F 6 "3 e5" SnE"s aP; �"s z; gi a"; Fa" ��"gfi,�a`s a"�'-"" �' a 8x'a'a"a La 5": f_: a � 'a a 8y^ I6 "s'sF� y^s 2; ➢:� oa #'gu;a3e €gF: c sz 87^? Z&C ;�2 =.3 _ir=a''e:: �g 5221e x'1P�3 dR;aaa S €a aiF sg�y ofza $; ii3z Fc`6 ;6P�a i a6x a ie o @ @ 9 w - 3 i s s a tl s u B@ B@ a m' G n 4^ L6 L6 ce=S<r rr cc c"c5 � ��• rr_cE a"�ac EccS?eeE E = aca cc'crb o � � �e =?- �5� � g25S5r �es�ssor:c.:sX�.�ue: a c^ m:m s c ,,,:d=: ��= = ;c"csEGME.gmmr?s s ss5cevys r 'e =66Em,eea � 'icZ�'c==a" a" a""'scaaSSS e e aSS �'"��LS G6�`��`:NSCCSCC"'�5= G�GrsCC< Sg G �fB P New Project • • Project Category lWater Type Water Ops Sub Type Project # �— Project JValve Lid Replacements Enhancement # 11 Acct Code 3420.53350 Eng # 1246 Year Identified Project Schad 2015 to 2015 Depreciation Financed Capital Score 55 2015 Ranking 68 Purpose Replacement Describe what is being requested and why. If the request Includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. i enhancement is for the purchase and installation of colored plastic water valve lids that have rubber seals to keep the lids in place better than existing cast-iron metal lids. The existing valve lids have a tendency to become dislodged and cause damage to vehicles, create safety hazards increase work order demands for Water Division staff. Additionally, the seals keep water, sand and debris out of the valve can which makes it er to access the valves and easier for emergencies or regular maintenance. The Water Division has piloted a replacement program for a year very good results. The intent is to install the lids in higher speed or high traffic volume locations. provide future anticipated project costs below. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measureable outcomes: fewer incidents of valve lids popping out of vavle cans which will result in fewer maintenance calls and fewer incidents of vehicle and property damage. Better identification of water valves by color which will not wear off like paint. This will also improve awareness and avoid incidents of usage by unauthorized people. Project JVaive Lid Replacements 5 Year Project Cost 21 014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $125,000 $0 $D $D $0 $125,000 Project Funding JEnterprise fund Annual Oncioino Maintenance & Operation C Staffing: 2015 2016 2017 2016 2019 Number of FTEs I— —OF -01 Salary/Benefits Costs $0 I $D I $0 $0 I $0 Operating Costs $0 I $D r $0 $0 F $0 Total Ongoing $0 $0 1 $0 $0 1 $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the ..one time" costs will occur. Project Valve Lid Replacements Scorer ALL Score 33 Major Drivers Impact of Failure 6 # Customers Impacted 3 Regulatory 0 Operational 10 Prevention 6 Urgency 5 Minor Drivers Environmental Cost -Effective Partnerships Interdepartmental Partnership Stewardship Potential Total Points 0 1 1 1 33 Project Category lWater Type Water Ops Sub Type-- Project # Project IVGB Mobile Meter Reading Unit Enhancement # I' Acct Code 3410.94400 Eng # 1161 Year Identified Project Schad 2015 to F15 Depreciation Financed Capital y Score 44 2015 Ranking 40 Purpose 10perations Improvement Describe what Is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request Includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project This enhancement is for the purchase and implementation of a mobile meter reading unit or Vehicle Gateway Base station (VGB). This mobile unit is the first step in migrating from a Automatic Meter Reading (AMR), drive by radio read system, to a fixed base Automated Metering Infrastructure (AMI). The implementation of this reading technology will enable the City to install and incorporate upgraded endpoints (transmitters) in preparation for city wide fixed a base reading system. type of system is focused on increasing efficiencies and enhancing customer service by working towards providing meter readings in hourly ments that will proactively to identify leaks, backflow events and high usages within hours giving staff the ability to investigate and notify )mers immediately. The current AMR reading system is only capable of capturing this information once monthly. Reading technologies )arable to this are currently being incorporated by other purveyors within the area. If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please rovide future anticipated project costs below. Staffing levels will not increase due to this project. request wit lead to the measurable impact of not funding this request? objectives. What is the Purchase of a VGB reading unit supports our objective WA -10, Increase efficiencies within the Water Division. Incorporation of this technology will work towards improving reading and data capturing, improve efficiency through reduced resources, provide greater customer service and usage information for MUBS, and protecting water quality through near real time monitoring and alerting of backnow occurrences. Not funding this request will result in continued drive by reading which is much slower, less efficient, non -proactive, and only provides reading data once monthly. Project 1VGB Mobile Meter Reading Unit 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs s0 $35,000 $0 $D $D I$D F $35,000 Project Funding 0 Annual Onooino Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs F —0 r D — r0 Salary/Benefits Costs s0 I $0 f $0 $0 $0 Operating Costs s0 $0 $0 $0 s0 Total Ongoing $0 $0 $0 $0 $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis Please note any "onetime" costs in the box below. Be sure to include which year the "one time" costs will occur. Project VGB Mobile Meter Reading Unit Scorer JKR Score Major Drivers Minor Drivers Impact of Failure 10 Environmental p # Customers Impacted 10 Cost -Effective Partnerships r 1 Regulatory p Interdepartmental Partnership 1 Operational 10 Stewardship Potential 1 Prevention I V Urgency 5 Total Points qq Project Category lWater Type lWaterops Sub Type IProject # Project (Water Admin AV and WiFi Upgrades Enhancement # 117 Acct Code 3400-54120 Eng # 1245 Year Identified F— Project Schad 12015 to 2015 Depreciation Financed Capital Score 26 2015 Ranking 81 Purpose IMaintenance Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a descrptlon of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. Public Works Water Division is requesting anew Audio -Video System for its Administartive Conference/ Training Room The current system s inefficient due to the components used, their configuration, and requirements regarding set-up before and take down after every meeting. annlirahle what is the current staffing level for this request and/or how much fundino is alreadv in the base. If aoolicable please arovide future anticipated project costs below. Staffing levels will not increase due to this project Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? A new system will improve operations of use, visability and system flexibility. Project Water Admin AV and WWI Upgrades 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $o $24,000 I $D $o $o $0 $24,000 Project Funding 10 — Annual OnAoinq Maintenance & Operation Costs Staffing: 2015 2016 2017 2019 NumberFTEs D �- ��----2018---------�'' �, u �! Salary/Benen efits Costs r $D $0 $D!j—� $0-- $0 Operating Costs r $0 r $0 $0 $0 $0 Total Ongoing 1 $0 1 $0 r $0 $0 F $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will 1x3 added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project lWaterAdmin AV and MR Upgrades Scorer JALL Score 26 Major Drivers Minor Drivers Impact of Failure ��3 Environmental At Customers Impacted r t0 Cost -Effective Partnerships Regulatory I 0 Interdepartmental Partnership Operational F 5 Stewardship Potential Prevention 1 0 Urgency 5 Total Points 0 1 1 1 26 Project Category lWater Type JWaterOps Sub Type IProject# Project lWater Admin HVAC Upgrades Enhancement # F_ Acct Code F—Eng #F247 Year Identified �_ Project Schad 2016 to 2016 Depreciation Financed Capital Score 35 2015 Ranking 60 Purpose Maintenance Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, Include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project project is the design and installation of improvements to the Water Administration Building HVAC system. If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable provide future anticipated project costs below. Staffing levels will not increase due to this project. Provide measurable outcomes that identifv how this request will lead to the accomolishment of department obiectives. What is the measurable impact of not funding this request? An upgraded system will provide better ventilation for electronics as well as employees. Project lWater Admin HVAC Upgrades 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs s0 $D r $50,000 $D $D $D $50,000 Project Funding 10 Annual Ongoing Maintenance & Operation Cos Staffing: 2015 2016 2017 2018 2019 Numberof FTEs �0 W 0 o 0 SalaryfBenene0ts Costs $0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 Total Ongoing$0 $g $0 $0 $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which yearthe "one time" costs will occur. Project lWater Admin HVAC Upgrades- Scorer ALL -- Score 35 Major Drivers Minor Drivers Impact of Failure 3 Environmental # Customers Impacted 1 Cost -Effective Partnerships Regulatory Q Interdepartmental Partnership Operational 10 Stewardship Potential Prevention r 6 Urgency r 5 Total Points 5 1 1 1 35 Project Category lWater Type Water Ops Sub Type �— Project# F— Project Water Admin Phone System Upgrades (Shortel) Enhancement # 10 Acct Code Eng if 7244 Year Identified F— Project Sched 2015 to 2015 Depreciation Financed Capital Score 34 2015 Ranking 63 Purpose amtenance Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. iancement is for the purchase and installation of a communication capabilities such as transferring, c ater, etc. em for the Water Division. The current phone system does not use of extensions, directories, direct connection to City Hall and It applicable what is the current starting level for this request and/or how much tunding is already In the base. It applicable please provide future anticipated project costs below. Staffing levels will not increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Installing a Shortel system will result in improved efficiency, capability, and customer service. l Project lWater Admin Phone System Upgrades (Shortel) 2014 2015 2016 2017 2018 2019 Project Costs $o $7000 $0 —sol $0 $0 Project Funding 10�—�� Annual Ongoing Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs - 5 0 0 0 0 Salary/Benefits Costs $o $0 $0 $D $D Operating Costs $o $D $D $0 $0 Total Ongoing $0 $0 $0 $0 $0 Maintenance & Operation Costs 5 Year Project Cost 2015-2019 $27,000 "Unless otherwise noted, all ongoing maintenance and operation costs will be Incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any time" costs in the box below. Be sure to include which year the "one time" costs will occur Project lWater Admin Phone System Upgrades (Shortel) Scorer JALL Score Major Drivers Minor Drivers Impact of Failure F-6 Environmental p # Customers Impacted 1 10 Cost -Effective Partnerships 1 Regulatory I 0 Interdepartmental Partnership 3 Operational r 5 Stewardship Potential 1 Prevention r 3 Urgency 5 Total Points 34 Project Category lWater Type Water Ops Sub Type Project # 10157 Project Water Division SCADA System Master Plan Enhancement# —Acct Code 3200-55090 Eng# 1008 Year Identified 2010 Project Sched 2018 to 2018 Depreciation Financed Capital Score 40 2015 Ranking 51 Purpose Operations Improvement Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. its project is an assessment of the current SCADA system and plan for continued development and update. The water supply and distribution stem includes over 40 different remote locations in communication with a central base station through a SCADA system. That system is critical operating and maintaining the water supply and distribution system. Meridian has developed its SCADA system as needed over time using ferent types of equipment with no overall plan for development. It is important to evaluate whether we are on the right track in this effort and tat we should be considering for the future. If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. Staffing levels will not increase due to this project Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable Impact of not funding this request? Measureable outcomes: SCADA Master plan updates are planned every five years to capture the upgrades from FY2012 to FY2017 and from FY2018 to FY2023. Project Project Costs Project Funding Division SCADA System Master Plan 2014 2015 2016 2017 2018 2019 s0 r s0 F $0 F $0 $150,000 1 $0 Enterprise fund Annual Ongoing Maintenance & Operation Costs Staffing. 2015 2016 2017 2018 2019 Number of FTEs F 0 F 0 r 0 SalaryBenefds Costs $0 $0 $0 $0 $0 Operating Costs $0 s0 $0 $0 $o Total Ongoing $0 $0 $0 $0 $0 Maintenance 8 Operation Costs 5 Year Project Cost 2015-2019 $150,000 ""Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which yearthe "one time" costs will occur. Project lWater Division SCADA System Master Plan Scorer JKR Score 40 Major Drivers Impact of Failure l V # Customers Impacted 10 Regulatory F5 Operational I 5 Prevention l V Urgency r g Minor Drivers Environmental p Cost -Effective Partnerships 1 Interdepartmental Partnership F-1 Stewardship Potential 1 Total Points 1 q0 New Project Description Project Category lWater Type Water Ops Sub Type IProject # 10466 Project lWell 14 Building Upgrade Enhancement# 20 Acct Code 3490-96114 Eng# 1219 Yearldentified �Project Sched 2015 to 201fi Depreciation Financed Capital Score 16 2015 Ranking 86 Purpose IMaintenance Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. This project is the design and construction of upgrades in the existing Well 14 building. A portion of the building previously functioned as a booster station which became obsolete as the water supply system grew. The booster station piping and appurtenances will be removed and the space renovated to enable use for minor logistics support for the Water Division. If applicable what is the current staffing level for this request andfor how much funding is already In the base. If applicable please future costs below. Provide measurable outcomes that Identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes: Improved operations including customer service. Water operators will be able to use the renovated space for storage of equipment or parts and possibly for a restroom facility. This will result in shorter response times for service calls south of the interstate. Project lWell 14 Building Upgrade 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $57600 $100,000 $0 $0 if $0 F $150,000 Project Funding 10 Annual Onooino Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs F 0 0 —1 0 0 Salary/Benefits Costs $0 $0 F $0 $0 $0 Operating Costs $o - $0 I $0 f $0 $0 Total Ongoing $0 I $0 F $0 $0 r $o Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the ''one time" costs will occur. Project JWeII 14 Building Upgrade Scorer JALL Score Major Drivers Minor Drivers Impact of Failure 3 Environmental p # Customers Impacted 1 Cost -Effective Partnerships 1 Regulatory 0 Interdepartmental Partnership t Operational F-5 Stewardship Potential 1 Prevention F--3 Urgency 1 Total Points 16 0 v 3 a 9 9 � O O I A N AI A A W A A N Y A O W lO W w W J W OI W N W A W W W N W F+ W O N W% N N V N Ol N Vi N A N W N N N I+ N O Y 10 W J 01 V1 A W N VI I A W N V -- a a a a a a a a n a n a n n a a a a a a n a a a a a a a n a a 6 n a a a a a a n a n a 6 K K K a a N a a N N N K N N m N N YO 20? Q A 9 i 9 N �, n N a n T 0 VI T Z a Z n T j n D n m m D JJ T n 47 . n z ;00 _T C m V1 l0 C m Ol j Z m F m- f R 0 X 0 7 N 7 9 .moi Q N n C O j f g O. O. d C N O. C O n 0 a 000 A O dG 000 O N OR N ^p 6 A ? w D- ep? 7 e0i C d '* n '* yNy ^ F W W m w N O nt A N C e M O W C 3 A n n 0 _. A d a 6 �- A 0 9 lD O uaei, a O O S a A a 'JS i n 0 Ip �} A 0 N T] n 10 6 O a O d f0 n 0 O T d C O N N a T a ¢? O a N O ^ -Oi. N O 0 lD 0 C N O O C (n� y _ 0 00 ^ 0 �n 0 l0 W n i o c rv= m Q a m o \ �. C T» D 'O .o \ 0 a IE \ 3 N a A 0 -1 w a d a '� w 0 r d D 0 w \ 9 m Tg. W Z \ N N \ N \ \ N » m o O n w a Et o d °c a w a a n 3 ^. A 3 m p- 3 m a m a o w n ? 5 3 a o m' n_ m' `.i = w 3 N w' m m n o.m w r�^p N w a a p G C a p m O m a o m 0 A n a A re 6 a M y 0 A _ ut N d 0 ut 2E ut N ut O ut O to n 0 Y Y F+ F+ Y F+ A A A A A A A A A a 3 y T 3 T T T y y C IA —I C T 3 T 71 C T C y T y C G T T T T T y y fU O a lD O N ",j O N C r N 7 N a 0 0 a 0 O O 0 N 0 O N N a a C 10 O y 6 lD N C C 10 N N \ Y N Y Y N\\ ul \\ \\ A Y N N O 4\ 0 v 3 a a a a a a a a a n a n a n n a a a a a a n a a a a a a a n a a 6 n a a a a a a n a n a 6 K K K a a N a a N N N K N N a N N K N N N N a N N a a N N a N N a a N a N a n N N N N N N � N O a O N f0 l0 !0 O N O O O O O O ry O O O C C C C J N ry ry ry ry Ip \ \ N \ \ {n \ \ N A A A A \ \ \ \ \ W N \ N N \ N \ \ ut N ut ut ut ut to ut Y Y F+ F+ Y F+ A A A A A A A A A a 3 y T 3 T T T y y C IA —I C T 3 T 71 C T C y T y C G T T T T T y y fU O a lD O N O N C 10 N N N a 0 0 a 0 O O 0 N 0 O N N C 10 C C O lD N C C 10 N N \ Y N Y Y N\\ ul \\ \\ A N O 4\ \ \V \V V1 N VI N �"� VI VI UI N Y Y lfl UI UI Y U1 VI N VI N N lfl lfl \ \ A \ \ A \ VI A 0 v 3 a Project Category (Water Type lother Sub Type IProject# Project lAutornatic Meter Reading Infrastructure Enhancement # I - Acct Code r�—Eng #F34_ Year Identified 2012 Project Sched 12019 to 2019 Depreciation Financed Capital yr Score 28 2015 Ranking 60 Purpose Operations Improvement Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request Includes equipment, include a description of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. This project is the design and construction of infrastructure to enable automatic meter reading as customer end points are installed at normal replacement. Infrastructure will include up to 3 data collectors located throughout the City, base station data storage and user interface equipment. A cost benefit analysis conducted in 2011 indicated a net benefit to installation of Automatic Meter Reading infrastructure in conjunction with the current schedule of meter register / end point replacements. In addition to the financial benefits, this project will enable benefits to customer service such as real time leak detection and customer alerts, and customer account visibility at time periods shorter than 1 what is the current staffing level for this request and/or how much funding is already in the base. If applicable please Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable Impact of not funding this request? This project will result in the design, procurement, and installation of a data collection system that will enable the use of customer end points that communicate directly with them and do not require touch read or vehicle read. This enables the objectives of increasing efficiencies within the Water Department, and enhancing and protecting water quality. Not funding this request will result in maintaining the status quo for meter reading. Project Automatic Meter Reading Infrastructure 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs F $0 $0 $0 $0 $0 $400,000 F $400,000 Project Funding JEnterprise fund Annual Ongoing Maintenance 8 Operation Costs Staffing. 2015 2016 2017 20��18 2019 Number of FTEs �! o � r 0 t u 0 Salary/Benefits Costs $3,000 $0 $0 $0 1 $0 Operating Costs $3,000 $0 $0 r $0 $0 Total Ongoing $6,000 $0 $0 $0 $o Maintenance 8 Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the .one time" costs will occur. Project lAutomatic Meter Reading Infrastructure Scorer JKR Score 2B Major Drivers Minor Drivers Impact of Failure r-3 Environmental p # Customers Impacted 10 Cost -Effective Partnerships F-1 Regulatory r 0 Interdepartmental Partnership r 1 Operational 5 Stewardship Potential 1 Prevention F6 Urgency r 7 Total Points 28 Project Category lWater Type Other Sub Type Project# Multiple Project ISecurity Upgrades Enhancement # F—Acct Code r—Eng # 1072 Year Identified 2010 Project Schad 2013 top= Depreciation Financed Capital v, Score 36 2015 Ranking 59 Purpose Other Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. This project is the design and construction of security upgrades such as fences, locks, alarms and lighting at various facilities. Security of water system infrastructure is critical to providing service to customers. Our facilities have experienced security breaches resulting in minor vandalism. Although this type of vandalism is not a direct threat to the safety of our water supply, it demonstrates our vulnerability to more serious threats. If applicable what is the current staffing level for this request andlor how much funding is already in the base. If applicable please future costs below. Provide measurable outcomes that Identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes: strengthened infrastructure security and reduced vulnerability. This request will result in construction of fences, locks, alarms, lighting, and other improvements which supports the accomplishment of objectives to enhance and protect water quality, and strengthen infrastructure security. Without funding for this request, current vulnerability of infrastructure will continue. Vandalism and other forms of damage and compromise are likely to occur. Rate payer funds will be spent reacting to damage and system compromise rather than proactive measures. Project Security Upgrades 6 Year Project Cost 2014 2015 2016 2017 2016 2019 2015-2019 Project Costs $25,000 $0 $200,000 $0 $0 $0 $200,000 Project Funding Enterprise fund Annual Onaoina Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs F 0 � T 0 � F 0 r 0 — 0 Salary/Benefits Costs I $0 I $0 I $0 $0 $0 Operating Costs $0 $0 $0 $o $o Total Ongoing $0 $0 $0 $0 r $o Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the .one time" costs will occur. Project ISecurity Upgrades Scorer KR Score 36 Major Drivers Impact of Failure I 3 # Customers Impacted r 10 Regulatory 0 Operational 5 Prevention .. 10 Urgency 5 Minor Drivers Environmental Cast -Effective Partnerships Interdepartmental Partnership Stewardship Potential 1 Total Points 0 1 1 O t b C O O c O O O O O O O O O O O O O O 0 N O p ry m d •O O N N N N � l00 tN�l N r � N 0 0 0 O 0 0 o N o 0 0 0 M N N U v N N N co t t9 Y3 a Z O w en N C O O c O O O O O O O pO O O O O O O 0 O O O p ry d O N N N N l00 tN�l N r � N 0 0 0 0 0 0 Ci o 0 0 0 e N N U v m N N t t9 Y3 a Z E N c N V3 O IA lA f9 V! m m G a v E E N a 0 N w w ° p Oa w U w en w m a o Of N 0 0 o E s M 2 v T U2 � n H w C T y fr It p t a z Oa LL u, u, E E � U g d o 0 0 a y U w <w ; of s i» z a3 O 0 3 3 m m a t? 0 a v m z a s g'o cfi fn rn cNi w` w` 3 n u' Cq c O N d N � a a 3 0 e U v m t a Z E N c m E m m o a v E E a 0 w w ° p Oa E U c m m a o Of 0 0 o E s y 2 v T U2 n H w C T y fr It r t a z Oa LL u, u, E E U g d o 0 0 y U d <w ; s r z a3 o 0 3 3 m m a t? 0 a v m z a s a cfi fn rn S w` w` 3 - ❑ ❑ ❑ ❑ ❑ ❑ h N tOp lQO ING t0 p❑ O m❑ m N H 0 0 0 0 0 O 0 o vi m h N m N to w w 0 0 0 w 0 0 0 u� o Nw N w M o w r L6 O O 0 0 o iri o m .n m w N 0 w 0 ow Q0Q v0i O �i 0 n O O O w w w 0 0 o d' g Ld 0 w N O O O O 0 0 w w 0 0 0 II 0 o O 0 0 0 6 o h N O N O N w � N w w 0 0 0 0 w w oo w 0 o w w o 2 r L6 y w ; O O O 0 0 g Q0Q v0i w �i w O O O w w 0 w w O O O g Ld o w N O O O O O w o � a w w 0 o a .6 n voi o 0 0 N o vi w N Nw a w o m g i» q CD � w o E w W N N n w w I I N w 6 C II o 0 0 o vi ui c o r O u] N N r w w w w 0 0 0 0 0 o w w o 2 r L6 y w ; � w O M g O O O O w 0 w w cG C m w > > C N O O O O w o � a 0 o a .6 n voi o w r N ¢m w w a w o m g q CD E w W N N n w w I I 6 C ° C o 2 y E ; LL cG C > > C N E � a N a .6 Yi ¢m a m m 2E c ° E E E m n o m ?L U N N C N X Q H N C a a O m m c 'c a E n U y �° d 0 W O -u7 U LL S E m U LL J d y N M1i 0 U 0 aa N N 4 t t, w h O o O 0 O 0 O 0 O 0 G 0 p O 0 O 0 o go 0 0 0 f9 0 w 0 �O w ppw N w O N i O� ry o o g S O M 9 N w N w N w N w ti N O Ci O w O oo O g O w O w O g O oo O w O w ^I Noo O O w O w O o0 O op O w O w O w O oo O w G N w O w O N w NZ b O ry o o w w o o o o p 0 g w 0 19 N O w N w w h O N Up] m Q C Q = O m � O U O F- d 4� O �n U O v `m o W m a w C x y y x 3 w m ¢ c o ~ o a N U w a Is U � U N N N W V OJ V t� Q t0 V N C N Q 10 V ti o O O O O O C O O O N O N O N N a N N N a N w o N o O O O O C O O O N O N O N N N N N w o o ti O N o di N o n g N w N N N N N N w Ci o o ti O N o di 0 N 0 N Ci o Ci ON O o W H rt ts a V w N N N N w Ci o o Ci Ci O O N N N N N N O O O 0 O 0 O 00 O N O 19 ON p (A 0 0 0 o 0 in 0 o o � p cNO L � C o L ry 0 ¢ a y a v N n O N m i <LL O C QO O ` Q OI C p Z' O J 0 z` C O Y N p O fn N y 9 d O N > L N U C N Y a d 'N C ❑ 0 OI 20 J o N C Q m m N Q N Q N a N a N Q Q Q O M f0�1 a V i @ @ a2 IM W ; § § 7 \ k § > ? G ■IL E ¥ _ ƒ { = k a a a 2 / \ $ § wi � � 2 < 2 2 a a \ \ % £ } 2 a a ® 7 \ K� i a2 W ; B § > ? G ■IL E ¥ _ ƒ { = k i a2 W ; B § > ? G 2 Engineering Capital and Enhancement Plan Projects for Wastewater Infrastucture Joplin Rd W Joplin Ct Blvd W nR ^pN � "i � 6 Wat W m _z �W McMillan•Rd_ E�cMillan Rd W-McMillan•Rd-z 1076 + 1005, 1044, 1049, 1052, 1054, 1059, 1062, 1077yyy y S 1100,1146,1147,1148,1150,1151,1165,1174: a 1182, 1194, 1207, 1225, 1226, 1228, 1230, 1235, 1236, 1237, 1238, 1239, 1267, 1273, 1275 ] 1 ��- W (stick Rd 2 � �. „�1 E Ustick-Rd E�Ustick•Rd—�, z 1074 � O v W Teter St1G _ Chateau D,,rj ° a 4AE z �m . _ - ; 1001 '- Z1� -.- r I (_ L a1o7a -WCh Ln J E Fainrv�. ew-Ave 41� U _ W Forecast Stri f� Z Fz >� � ETPinl e -Ave z z z - W Franklin-Rd� ; -a'- �,,EiFranklin-Rd t W -Waltman -St- fn 1- _ mInrc�crntc�AA —W Victory Rd -�; 3: ---ErOverla _ c � :° - 1 EIVictory`'F i E-5ialy St y �-� 4n 4frf-�fS3 ECEP for 2015-2019 E: L b a a `I E4 �– I LA E-Amity,Rd— EAn Rd ped <o E Taconic Dr EMF _Name ENS PMJM Name 1001 Sewer Mab Repbemem 1165 Rcuefeen(/Sknryf tdaspheh at tM1eWWFP 1005 WWTPOdor(kut l 1174 WWPP Semrd Pa E4viprn¢ 1M4 Heedwod./r. Sueeas IM WestewattrMMn-mnel Toot, Spore Pm¢. Safety er 4 entwimolstFadM1y 9 I Equip. Uppatl/Replacement 119mrage 104 e 1051 Lm,d A,muBbbn 1307 D,Bester4aM51mposenumts 2054 Wm inter F.T9, MainRmM'e Shap 1335 AeraOon Bb EApmeam 1059 S1lnuoem Phosphorus Recaery 1116 Biosofids MN ]061 Fe s[mbn. WWIP IM WVRP� Air Fbvat nThkFe JDAM 2074 Sewer lire Ertemiom 1330 Eicutmfi laboratory Relroft 1076 Sewm Trm8lme lathe Abendwmvatof the Ashf4N Grtens llf[Sbtcn 1135 Phnsph Rrnmwl Optin,ImWn EmeUocuon Project 1077 DO, Bed Repair 1336 Pmsmydenibs 1300 1137 RiDmienyegta .g ,Frse MBe Creek 1146 Uimaviokt Oumfection lmposeauanx 1338 Sec gClarifier 6 1147 Sidmtreem Nitrogen Removal 1739 ra0xvmc vi , Feu3ly 1198 Intepated Flied F ftiJiimeE Skxkp OEM) System aM Aeradom Basin Re nfil 1367 PIom PLC Repbmnems 1150 Oigestvfi mtl New Dgster Camml BuBdkq 1373 WWIPImerpetoc Curter 1151 Fitte Medv anent 1375 Generpp Loadbenlp _ - 'IMeWmtewetm are not' due to , idemifada normmrcnt (oration ENG( Name EN 1003 Westew w�SCAOAM rPWi 1141 SewerC M%Tn�k/Camera Ts 1004 WazRwater Trmb Pleur Facility Plan 1143 Hamel, Bar COCmgeM hlobik Sokpim 1037 Energy A,sdir(Copserv4tgn Plan 1184 fm,dition Basil Monitori% Ion F1PW Ndbtodng 1213 lav Phorahwuslmplementatvn Pbn Phese3 2074 Sewer lire Eetmuwm 1234 PhMM=Remmal OptimiraGon Std? 1075 Sewer Mehr Nen 1341 NPOES Pemdt Co.,B Plan 1lM ManhtAe 1373 Fbup b Pbn New Project Description Project Category Wastewater Type IStrategic Planning Sub Type 1 Project 10032 Project (Energy Audit/Conservation PlanjIVastewater Energy Efficiency Enhancement # F— Acct Code 3200-55080 Eng # 1037 Year Identified 2009 Project Sched 2016 to 2016 Depreciation Financed Capital Score 58 2015 Ranking 11 Purpose I Planning Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project This enhancement will provide funding to perform an energy audit and conservation plan for the Citys Public Works facilities. Prior to kicking off this study, the work that has been completed by the planning department and HDR in FY2010 will be evaluated and bulk into the scope for this follow up work. In an effort to remain fiscally responsible, we are going to complete an energy and conservation audit of our Public Works Facilities. Public Works will take into account the studies that have been completed by HDR and Idaho Power for this plan as well as upgrades that have been completed as a result of those studies. Funding opportunities in the form of grants from organizations such as Idaho Power and the Department of Energy wkl be researched and included in this Plan. current future costs below. measurable Impact of not funding this request? request accomplishment of department objectives. What is the Measureable outcomes: energy savings at the wastewater treatment plant. In an effort to remain fiscally responsible, we are going to complete an energy and conservation audit of our Public Works Facilities. Public Works will take into account the studies that have been completed by HDR and Idaho Power for this plan as well as upgrades that have been completed as a result of those studies. Project Energy Audit/Conservation PlanfWastewater Energy Efficiency 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs$0 I $0 $125,000 $0 $0 $0 $125,000 Project Funding IEnterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs 0 0 0 0 0 Salary/Benefits Costs I s0 r s0 $0 r $0 $0 Operating Costs so $0 $0 $0 $0 Total Ongoing $0 s0 s0 s0 r so Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project IEnergy Audit/Conservation PlanMastewater Energy Efficiency Scorer Clint Dolsby Score 58 Major Drivers Minor Drivers Impact of Failure 6 Environmental r-5 # Customers Impacted 10 Cost -Effective Partnerships 4 Regulatory 5 Interdepartmental Partnership 4 Operational 5 Stewardship Potential 4 Prevention 10 Urgency 5 Total Points 58 New Project Description Project Category lWartewater Type Strategic Planning Sub Type ��— Project# 10264.b Project Financial Plan Enhancement# 121 Acct Code 3500-55000 Eng# 1272 Yearldentifted r- Project Sched 2015 to 2015 Depreciation Financed Capital / Score 37 2015 Ranking 56 Purpose lRegulatory Describe what is being requested and why. If the request Includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, Include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project This enhancement will fund an evaluation of the financials of the Public Works Deparment. An evaluation of the existing financials is required prior to the substantial capital investments in Phase f (the first five years) and Phase 2 (the second five years) of the implementation plan for the anticipated NDPES Permit compliance schedule. The evaluation will include a review of current rates and available cash. The capital investments will be reviewed for each year and be compared to the incoming cash from rates. The results of this evaluation will determine if rate increases are ,required to fund the capital program to comply with NPDES Permit limits while staying ahead of growth in the City. If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. Staffing levels will.not increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Al Evaluate and antifipate departmental needs and challenges. BO -3: Analyze and reconcile departmental financials. Project Financial Plan 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0$10o,000 $0 $0 $0 $0 $100,000 Project Funding JEnterprise fund Annual Ori Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs ! r 0 � 0 Salary/Benefits 0 enefits Costs � $0 $0 $0 $0 Operating Costs I $0 r —sol $0 $0 Total Ongoing f'- �"'�'+ �� Maintenance 8 1 $0 $0 $0 EO Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be Incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project IFlnanclal Plan Scorer JCIInt Dolsby Score 37 Major Drivers Minor Drivers Impact of Failure 6 Environmental 0 # Customers Impacted r 1 Cost -Effective Partnerships [-3 Regulatory r 5 Interdepartmental Partnership 3 Operational 5 Stewardship Potential ',�3 Prevention g Urgency 5 Total Points 37 m S z 3 m ow m N ry A l 0 v a ^ 0m D (D ? y n v D 3 z D F O < m p n m o3i n N z oDa O n -oa m a m m z < m m n 0 u= C z < A v a o n 0 y n 3 T P m y m c m �: 3 MCD c 3 v a a a o_ a o a m M m CD CD Lnvi F+ toO ~ V V O Q O Ln to A M d Q O p O n a n d N n a a a i+ O. a < a a LU a N < w N w ♦ _ NC C C C CC CC S ` C ` d ' M C C L d C 6 N 3 = N N N N O = t~+ O O V 0) W \ 00 N r A t~ii r A A r A d 'Ln p p A A .x. .K. o p C C m y _ •^* N m m m m m m m C m C m oD w CL N in r c n F �+ 3 \ \ Ir \ N \ N N N O N ac ry F N W \ N \ N \I+ \ t-' \ \ fn in OD t+ N O N T to \ cn \ w tp o \ \ \ N \ \ N \ to \ \ D t~n Ln t-' vi N N A \ A A p Ln A ? A m S z 3 m Project Category lWastewater Type Strategic Planning Sub Type Project# 10023 Project NPDES Permit Compliance Plan Enhancement # F— — Acct Code 3500-55000 Eng # 1241 Year Identified F Project Sched 2015 to 2015 Depreciation Financed Capital Score 71 2015 Ranking I' Purpose Regulatory Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request Includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. Itewater Treatment Plant (W WTP) Facility Plan Update that was completed in August 2012 contained several recommendations for future at the wastewater plant depending on the anticipated National Pollutant Discharge Elimination System (NPDES) Permit structure. This nce Plan will tailor the facility plan to match the new NPDES Permit requirements when they are issued. included in this update are Phase 1 of a Low Phosphorus Implementation Plan, a Phosphorus Removal Optimization Study, a Tertiary Filter >ion Making Study and a Wastewater Treatment Plant Site Master Plan. These studies will help clarify which treatment options are most )priate in meeting the new regulations to assist the Division in recommending the best possible technologies to help ensure current and future ES permit compliance. If annlicable what is the current staffing level for this reauest andlor how much funding is alreadv provide future anticipated project costs below. This project does not require a change in staffing Provide measurable outcomes that Identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes to align with Departmental Strategic Plan: WW -1: Develop and employ strategies to comply with the National Pollutant Discharge Elimination System Permit. WW -4: Investigate alternative methods of wastewater treatment to reduce nitrogen and phosphorus loadings into our receiving stream. Project NPDES Permit Compliance Plan 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $925,000 $0 $0 $0 $0 $925,000 Project Funding Enterprise fund Annual Ongoing Maintenance & Operation Costs Staffing., 2015 2016 2017 2018 2019 Number of FTEs I 0 Y -01 V 0 0 Salary/Benefits Costs I $0 I $0 I $0 I $0 s0 Operating Costs $0 $0 $0 s0 $0 Total Ongoing s0 s0 s0 s0 r s0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any time" costs In the box below. Be sure to include which year the "one time" costs will occur. Project JNPDES Permit Compliance Plan Scorer JCIInt Dolsby Score 71 Major Drivers Impact of Failure 10 # Customers Impacted 10 Regulatory 10 Operational 10 Prevention 10, Urgency 10 Minor Drivers Environmental ! g Cost -Effective Partnerships Interdepartmental Partnership I 2 Stewardship Potential - -� 3 Total Points I - 71 3 Z a a a 0 c c 0 o a a 3 3 3 3 a a 0 0 c v u ^ 4. 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Z 3 m Project Category lWastewater Type Ftrategic Planning Sub Type Project# Project I Phosphorus Removal Optimization Study Enhancement # F Acct Code r—Eng # F97 Year Identified I — Project Sched 2019 - to 2019 Depreciation Financed Capital �/ Score 69 2015 Ranking Purpose Regulatory Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work If the request includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project City has experienced issues with enhanced biological phosphorus removal (EBPR) performance related to carbon limitation and issues with rite formation in the infrastructure associated with sidestream flows. Therefore, the City intends to initiate an EBPR optimization study. The ose of the study is to understand the long-term, stable performance of the EBPR process as well as the options and performance of various ment scenarios. The expected outcome of the EBPR optimization is documented operational changes for optimized EBPR operation and xmance. The EBPR optimization will take into account the new RAS denitrification and fermentation projects. request and/or how much funding is already in the base_ If applicable please provide future anticipated project costs below. This project does not require a change in staffing. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes to align with Departmental Strategic Plan: W W-1: Develop and employ strategies to comply with the National Pollutant Discharge Elimination System Permit. W W-4: Investigate alternative methods of wastewater treatment to reduce nitrogen and phosphorus loadings into our receiving stream. Project Phosphorus Removal Optimization Study 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015.2019 Project Costs $0 $0 $o $0 $0 $250,000 $250,000 Project Funding Enterprise fund Annual Ongoing Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs F 0 Fa— 0 Salary/Benefits Costs $0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 Total Ongoing $0 $o $0 $0 $o Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs am entered. Costs noted underfuture years will be added to the previous years costs and the total of those costs will then be Incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to Include which year the ..one time" costs will occur. Project Phosphorus Removal Optimization Study Scorer Clint Dolsby Score 69 Major Drivers Minor Drivers Impact of Failure 10 Environmental r 5 # Customers Impacted 10 Cost -Effective Partnerships 1 2 Regulatory 10 Interdepartmental Partnership 2 Operational 10 Stewardship Potential r 4 Prevention 6 Urgency 10 Total Points 69 Project Category lWastewater Type Strategic Planning Sub Type ��r Project # 10023 Project ISewer Master Plan Enhancement# r Acct Code 3200.55080 Eng# 1075 Yearldentified 2009 Project Sched 2016 to[2016 Depreciation Financed Capital Score 45 2015 Ranking 38 Purpose IPlanning Describe what Is being requested and why. If the request Includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request Includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. To complete a sewer master plan for the collection system and provide another update in a five year cycle in 2015. The Sewer Master Plan update completed in 2010 served as a guide for the sizing and location of collection lines and lift stations. This plan needs to be updated to incorporate (recent construction and development priority areas and also needs to work in concert with the sewer modeling software that has been chosen for the City. Additionally, sewer master plans are required to be updated periodically by DEC. future current staffing level for this request and/or how much funding is costs below. request will lead to the accomplishment of department objectives_ What is the measurable impact of not funding this request? Measureable outcomes: Sewer master plan updates are planned every five years to capture the upgrades to the collection system from FY2010 to FY2015, FY2015 to FY2021 and from FY2021 to FY2026. Project 159wer Master Plan 5 Year _ Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs s0 ! $0 $225,000 $o $0 $0 $225,000 Project Funding JEnterprise Fund Annual Ongoing Maintenance & Operation Co Stalling: 2015 2016 2017 2018 2019 Number of FTEs d 0 0 0 0 0 Salary/Benefds Costs $0 s0 s0 s0 $0 Operating Costs s0 s0 s0 s0 $0 Total Ongoing $0 s0 s0 I s0 r so Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be Incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which yearthe "one time" costs will occur. Project Sewer Master Plan Scorer Clint Dolsby Score 45 Major Drivers Minor Drivers Impact of Failure 10 Environmental # Customers Impacted 10 Cost -Effective Partnerships Regulatory r 5 Interdepartmental Partnership Operational r 5 Stewardship Potential Prevention r�6 Urgency rr 5- Total Points 0 1 1 2 45 Project Category lWastewater Type Strategic Planning Sub Type I Project# 10022 Project lWastewater Treatment Plant Facility Plan Enhancement # r- Acct Code 3200-55080 Eng # 1004 Year Identified 2009 Project Schad 2018 to 2018 Depreciation Financed Capital Score 56 2015 Ranking 16 Purpose IPlanning Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a desorption of what the equipment will be used for. If the request Includes construction, describe the service result of the finished project. is 2012 Facility Plan captures the optimization efforts that are ongoing at the plant to increase capacity prior to building the new treatment trains the west end of the plant and lays out a plan with upgrades to deal with the anticipated NPDES Permit limits. The 2015 and 2021 Facility Plan )dates will capture what is constructed between now and then and deal with regulatory issues and other issues that exist at the wastewater iatment plant during that time. The 2021 facility plan will set the stage for the future of Meridian's wastewater treatment beyond 2030. astewater facility planning is a requirement in the State of Idaho Wastewater Rules. IT appucaoie wnat is me current starring ievet Tor tms request anator now muen runamg is aireaay in the Dass. It appucaDIS please Drovide future anticipated project costs below. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measureable outcomes: Wastewater facility plan updates are planned every five years to capture the upgrades at the wastewater plant from FY2015 to FY2021 and from FY2021 to FY2026. The FY2026 wastewater facility plan update will focus on the next twenty year planning horizon (2030 to 2050) and provide an updated roadmap for the facility to comply with permit requirements while remaining fiscally responsible. Project lWastewater Treatment Plant Facility Plan 5 Year Project Cost 2.014 2015 2016 2017 2018 2019 2015.2019 r-1-6, Project Costs I $0 $0 $0 $0 $556000 $0 $550,000 Project Funding JEnterprise Fund Annual Onnoino Maintenance & Operation Costs Staffing. 2015 2016 2017 2018 2019 Number of FTEs 0 0 a 0 0 Salary/Benefits Costs $0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 F $0 Total Ongoing $0 $0 $o $0 r $o Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the ..one time" costs will occur. Project Wastewater Treatment Plant Facility Plan Scorer I Clint Dolsby Score 56 Major Drivers Impact of Failure �6 # Customers Impacted 10 Regulatory 10 Operational I 5 Prevention 6 Urgency r 5 Minor Drivers Environmental 5 Cost -Effective Partnerships 3 Interdepartmental Partnership 3 Stewardship Potential r---- 3 Total Points 1 56 Project Category lWastewater Type Collection Sub Type IProject# 10266 Project (Manhole Survey Enhancement # r— Acct Code 3520-55104 Eng # 1106 Year Identified FU= Project Schad 2012 to 2019 Depreciation Financed Capital Score 25 2015 Ranking 82 Purpose Imaintenance Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project is part of an ongoing effort to collect data , required to calibrate and maintain the collection system hydraulic model. Data collected from this ;y will be entered into GIS and used to calibrate and maintain the sewer model. The sewer model is utilized to determine collection system and loads which serves as a primary tool in managing system upgrades. what is the current staffing level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. This project does not require a change in staffing Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes: accurate modeling, more accurate and timely declining balance report. The manhole survey will contribute to the accomplishment of departmental objectives by updating and maintaining the Sewer Collection System Model. Project Manhole Survey 5 Year Project Cost 2014 2015 2D16 2017 2018 2019 2015-2019 Project Costs $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $125,000 Project Funding Enterprise Fund Annual Onaoina Maintenance & Ooeration Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs 0 0 0 0 0 Salary/Benefits Costs $0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 Total Ongoing $0 $0 $0 $0 r $D Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous yearscosts and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time' costs in the box below Be sure to include which year the "one time" costs will occur. Project 11111anhole Survey Scorer IClint Dolsby Soore 25 Major Drivers Minor Drivers Impact of Failure I Environmental I 0' # Customers Impacted 10 Cost -Effective Partnerships 1 Regulatory 0 Interdepartmental Partnership 1 Operational 5 Stewardship Potential I 1 Prevention 3 Urgency �1 Total Points �- 25 New Project Description Project Category lWastawater Type lCollection Sub Type Project # r— Project I Sewer Cleaning Truck/Camera Truck Enhancement # ! V ` Acct Code 3520- Eng # 1142 Year Identified �— Project Schad 2015 to 2015 Depreciation Financed Capital Score 60 2015 Ranking 1' Purpose Maintenance Describe what is being requested and why. If the request Includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. This enhancement is a request for one (1) closed circuit television (CCN) van, CCN camera and transporter equipment upgrades, one (1) sewer easement cleaner, and two (2) full-time staff to operate the equipment (Collection System Technician I and Collection System Technician 11). Inspecting the City's most expensive asset (the sewer collection system) is critical in order to inventory, assess the condition of, repair, and plan for major replacements of the system. Since 2008, the Wastewater utility has experienced a 16% growth in sewer accounts and added approximately 8 miles of new sewer line per year (which represents a 10% growth in the past 5 years), while our staffing level has remained relatively flat with the overall addition of only 0.5 FTEs (based on PW 2014 org chart). The addition of a CCN van and staff to operate it will benefit the City in several ways. It will allow the Division to remain on schedule to meet its goal of completing a City-wide CCN evaluation once every 5 years. As the City continues to grow its sewer service area each year, additional resources must be added to keep up with growing requirements. An additional CCN van and personnel will allow us to better respond to customer service requests (potential backups, plugged services, and odor complaints) and internal City CCN requests (warranty and inspection work). The addition of personnel will also ensure adequate coverage on the sewer cleaning truck and CCN van which both necessitate two operators at all times for safety. If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. This project requires a change in staffing. Provide measurable outcomes that Identify how this request will lead to the accomplishment of department obiectives. What is the measurable Impact of not funding this request? WW -1 WW -1 Develop and employ strategies to comply with the National Pollutant Discharge Elimination System. WW -2 Institute a comprehensive collections system maintenance program. WW -3 Integrate an asset management system into all operational areas Project Sewer Cleaning Truck/Camera Truck 5 Year � Project Cost 2014 2015 2016 2017 2018 2019 2015-2D19 Project Costs $0$325,000 $0 $0 $0 $0 $325,00 Project Funding I Enterprise fund Annual Onaoina Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs F-0— D — r —0r 0 — 0 Salary/Benefits Costs �$0� $0 sit $0 $0 Operating Costs $10 484 $6,484 $6,484 $6,484 $6,484 Total Ongoing $10,484 1 $6,484 1 $6,464 $6,484 r $8,484 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any''one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project ISawer Cleaning Truck/Camera Truck Scorer JCIint Dolsby Score 60 Major Drivers Minor Drivers Impact of Failure 6 Environmental �$ # Customers Impacted 10 Cost -Effective Partnerships �1 Regulatory 10 Interdepartmental Partnership 1 Operational 10 Stewardship Potential r 2 Prevention 10 Urgency I 5 Total Points 1 60 Project Category lWastewater Type Collection Sub Type Project# Misc Project Sewer Line Extensions Enhancement # 14 Acct Code 3590-93505 Eng # 1074 Year Identified 2009 Project Schad 2010 to 2019 Depreciation Financed Capital / Score 49 2015 Ranking 30 Purpose 1 Capacity Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request Includes consulting or contracting fees include a description of the scope of work. H the request includes equipment, include a descrption of what the equipment will be used for. If the request Includes construction, describe the service result of the finished project. This project builds and improves sewer infrastructure in the sewer collection system and provides funding necessary to construct new sewer infrastructure and improvements throughout the City. One major driver for these types of projects is Ada County Highway District (ACRD) road reconstruction. As ACHD projects are scheduled, City staff looks for deficiencies in capacity or improved operational opportunities that can be completed in conjunction with ACHD projects. By designing improvements in coordination with road construction, the City saves money on pipe installation by removing the need to restore pavement and pay for traffic control. This also minimizes inconvenience to the traveling public. Notable projects for fiscal year 2015 include, but are not limited to the Ten Mile Cherry to Ustick Road Widening Project and the Black Cat Lift Station upgrades to make the switch to the 18 -inch pressure sewer from the 10 -inch pressure sewer. If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. This project does not require a change in staffing Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes: expanded collection system to include new customers and cost avoidance through coordination with ACHO. This enhancement supports the departmental objective to institute a comprehensive collections system maintenance program. Without this enhancement, Public Works will not be able to take advantage of opportunities to extend or improve sewer with ACHD projects. Public Works will also be unable to fund strategically positioned projects to take existing lift stations offline or spur development in suitable areas of the City such as Project ISewer Line Extensions 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $375,000 $250,000 $250,000 $250,000 $250,000 $250,000 $1,250,000 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing., 2015 2016 2D17 2018 2D19 Numberof FTEs 0— —0 Salary/Benefits Costs $0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 Total Ongoing $0 $0 $0 $0 $D Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis, Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project ISewer Line Extensions Scorer JCIint Dolsby Score 49 Major Drivers Minor Drivers Impact of Failure 10 Environmental J O # Customers Impacted 10 Cost -Effective Partnerships 1 Regulatory r 5 Interdepartmental Partnership F-1 Operational 10 Stewardship Potential 1 Prevention rg Urgency r-5 Total Points 49 m 3 x 3 a O 2 'm i W I NI F+I OI �I �I JI Ol� Nl AI W I NI � rn 3ti O cv T n a w a �. 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A A A N A A\\ W W W W\ W\ N \ \ \ \ \ \ \ A \ \ N N \ \ \ \ W \ f \ W W \ N N O O \ Ln l~!1 A N N N N N N \\ F\+ \\\ F\+ N A W N F\+ N Ln In V7 \ N N \ \ w x o t~ii c~ri L, t~ii N Ln W Ln v+ N N N W ut v+ Ln A A A A a C C C c C a c a z c a a a G G o o S C C C C C C C a 3 a 3 M M N N N N M p a m fD N W N 3 2 C= j C (D A N N N N N 00 V V M V Ln \ VI A A\ W N N A N N N N 1•+ \ �..� \ \ \ \ N A \ \ \ N \ W W W W W \ \ \ \ \ N f+ p p N a \ N \ f•' N f+ V1 A \ VI N N O H \ \ \ \ \ (n W N W f•' \ \ \ O -Z W l!1 W A W A\\ N\ N A\ V t0 N \ \ \ \ \ \ N f•' N y \ \ N \ \ \ \ \ \ f+ f+ \ F+ \ O N \ N N N N N N (n Ln \ Ln F+ H (n N N N N F+ N V1 Qn N to F+ \ \ N cn cn N N to NN to to Ln Ln N N to to W LnA A W O O c a a a a c A it F °- m m o m c 3 3 m 3 w 0 m c C �T 3 3 a a a o j = = 2 N N < 3 3 3 3 c Li ^ � o 0 n p N N z, m O C d 0 New Project • • Project Category iWastewater Type Collection Sub Type Project# Multiple Project ISewer Main Replacement Enhancement# 13 Acct Code 3590-95000 Eng# 1001 Yearldentified 2010 Project Sched 2011 to 2019 Depreciation Financed Capital y Score 52 2015 Ranking I`r Purpose lReplacement Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. ver main replacements are necessary to replace aging infrastructure in the sewer collection system. Replacement projects are identified in a ety of methods; most commonly through the sewer TV and cleaning program and through thorough analysis of the collection system age, dition, material, and capacity by the Wastewater Division and Public Works technical staff. Capital funding is being requested to design and struct sewer infrastructure replacements identified throughout the City, including replacements of the sewer collection system infrastructure in downtown sewer corridor. As new developments are proposed in the downtown sewer corridor, Public Works staff will research the need for itional capacity in the sewer system and the sewer main replacement budget will allow Public Works to plan and design required rovements. Notable projects for fiscal year 2015 include, but are not limited to the 3rd Phase of the 8th Street Rehabilitation project. Due to magnitude of improvements that are required, this is an on-going budget enhancement with funding requirements in each fiscal year. what Is the request already in the base. If applicable please Provide measurable outcomes that Identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes: reduced collection system failure rates, reduced infiltration and inflow, minimized risk, and improved collection system capacity. These projects replace failing infrastructure and reduce infiltration and inflow into the collection system which in turn reduces flow to the Wastewater Treatment Plant. By reducing flow to the Wastewater Treatment Plant, Public Works has the capability to effectively manage future capacity -related plant upgrades. Replacement projects will not be completed in the collection system without this funding. Project JSewer Main Replacement 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $1,500,000 $1,050,000 1 $450,000 FTF._0001 $500,000 1 $500,000 1 $3,000,000 Project Funding JEnterprlse Fund Annual Ongoing Maintenance & Operation Costs Staffing 2015 2016 2017 2018 2019 Number of FTEs 0 0 0 0 0 Salary/Benefits Costs $0 $0 $0 $0 $0 Operating Costs $0 I $0 $0 $0 $0 Total Ongoing $0 $o $0 $0 $o Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be Incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred an an ongoing annual basis. Please note any "one time" costs In the box below. Be sure to include which year the ..one time" costs will occur. Project Sewer Main Replacement Scorer Clint Dolsby Score 52 Major Drivers Minor Drivers Impact of Failure 6Environmental r 5 # Customers Impacted I 10 Cast -Effective Partnerships F-1 Regulatory 10 Interdepartmental Partnership r j Operational 10 Stewardship Potential Prevention 3 Urgency 5 Total Points 52 � � I z 2 3 N m r w a. g �n a z '^ n a g n D n ao D p a n m n Z o �+ p n n z �^ n on D m d m p o m .. r m o o c a- c r y 0 a as m m n c 1n oy o u y w w= n N r A m N N C 3 f7 n > > m a O m m O 'n " A ^' 3 i 3 m F O > A m ^ c n 0 o mN" - Y N 2 a n n a n C\ o a c _ O c _ v> a 'f r% .i d o C -' .N -r A n n n 0 0 '* C N, .e f'1 W d a F m o+ \ S n D a w n d 1n s O Q r O N '° '° O N D a m p O C > N m O N. O 5. m to m o p a N a m o 9 w m N 4 a 2 a m o- S 3 R 3 1 °° 0. ,�. m to n '2 i c 'o m mm o N w f, N r c a w m m m `. 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C J C C J C C C In In N C C C C C F+ V \ A A 'w W W W N N N lD lD LD \ \ \ (n In In Y1 N y Z y c f+ W 00 \ A A A N A \\ A\\ A A A \ W\ W\ W \\\ W (D \\ \ F+ F+ F+ \\\ \\ 3 W V1 Ln N\\\ N N N N\ p N N N N i-+\\\\ M Ol Ol Ol N W\ N W N\ Ol LO (n \,t \\ A N\ O\\\ N N N N N N N N N\\\ 01 01 O1 V1 V1 V1 VI VI .tee ut \\\ \ N \ N N \ F+ N \ N \\\\\ F+ F+ F+ (n \ O \ \\ f-' F-' f-' W N O m O) w \ \\\ N 1-� F+ \\\\\ •� L, to N N N In \ In \ N (n I-+ Ln In v+ v+ N (n N N In In l!+ v+ N N \ \ \ A N A N A N A A p A A A A A A Ln Ln Ln LM N A F' A A D A 3 'J. 'J. m G<<( M T T z, C fD S C C N C fD O C A G �. C N S C Dl m C J 0 O . N O 0 C �• �• MJ. fD �p fD S C fD fD fD fD Dl J. lD 7. w c C 7 C fD N tD m J In \ A \ Q V1 \ A O_ A J A \ Q J W A \ W \ Q D. O Q �` O i••� Q Q Q Q Q \ \ Ln to O_ N O F+ -4 co F-` N p \ A A \ A W p W \ W m W \ f•' \ W LD LD lD N H \ \ LD \ W \ A \ \ p \ p \ N \ N \ N \ N \ \ \ \ N \ \ \ \ N W O N O \ O \ \ \ \ N N F+ F+ \ \ W W\ W\ N\ N\ N N F+ Ol N N Ol N N W Ol N N A N F+ \ V I-+ \ N N N N\\ (n Ln F-` N \ F+ O N Ln N N U, \ \ W \ \ In \ O \ In In \ \ \ N \ cn N A A A O i-+ f+ \ \ O \ �-+ In N In \ N 1.11 \ N F+ \ N �-+ F+ \ f+ �` F+ F+ N N \ In \ \ \ \ A A N N \ H (n to N In In to N 1n N A A A A A A A A A A (Ln Ln LM p p A K 5 G N s O LJ t h 0 W 1 N N p Project Category lWastewater Type Collection Sub Type I _ Project# 10033 Project ISewer Trunkline for the Abandonment of the Ashford Greens Llft Statlon Enhancement# r—AcctCode 3590.93505 Eng # 1076 Year Identified 2009 Project Schad 2014 to 2016 Depreciation Financed Capital / Score 42 2015 Ranking Purpose lCapacity Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request Includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, Include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project enhancement will fund the construction of the sewer trunkline from the Ashford Greens Lift Station to the North Black Cat Lift Station. This ct will result in the abandonment of the Ashford Greens Lift Station which is the third largest lift station in the City, thereby decreasing the )er of lift stations to operate and maintain. Additionally, this project will open up a portion of northwest Meridian for development. The North c Cat sewer trunkline extension was identified in section 5.6.2 of the Sewer Master Plan as a short-term improvement project that will provide ational and maintenance benefits. If annlirabla what is the currant staffino level for this ranuest and/or hew much fundinn is alreadv in the base. If applicable nlease provide future anticipated project costs below. This project will eliminate the City's estimated annual operation and maintenance cost of $11,600 by eliminating a lift station from the collection system and reducing the workload of the collection system staff. Staffing levels will not increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measureable outcomes: decrease the operation and maintenance costs for the Ashford Greens lift station while opening up an area of northwest Meridian for future development. Not funding this request will keep Ashford Greens in service and it will need to be maintained and operated, restricting area for future development. Project Sewer Trunkline for the Abandonment of the Ashford Greens Lift Station 2014 2015 2016 2017 2018 2019 Project Costs$225,000 $0 $1,000,000 $0 $0 $0 Project Funding I Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing. 2015 2016 2017 2016 2019 Number of FTEs J I 5 F —5I D Salary/Benefits Costs I s0 r $0 r —$01 $0 $0 Operating Costs so $0 $0 $0 $0 Total Ongoing $o $o $0 $o $0 Maintenance & Operation Costs 5 Year Project Cost 2015-2019 $1,000,000 "Unless otherwise noted, all ongoing maintenance and operation costs Will be incurred on an ongoing annual basis starling with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project ISewer Trunkline for the Abandonment of the Ashford Greens Lift Station Scorer JCIInt Dolsby Score 42 Major Drivers Minor Drivers Impact of Failure 6 Environmental # Customers Impacted 7 Cost -Effective Partnerships r1 Regulatory F-5 Interdepartmental Partnership r-1 Operational 10 Stewardship Potential I ' Prevention 6 Urgency I 5 Total Points 42 Project Category Wastewater Type IWVVTP Sub Type lPiping Project# r® Project (Collections Vehicle Facility Enhancement # l a Acct Code 13590. Eng # 1239 Year Identified �— Project Schad 2016 to 2017 Depreciation Financed Capital v, Score 55 2015 Ranking 17 Purpose IMaintemance Describe what is being requested and why. If the request Includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, Include a descrpdon of what the equipment will be used for. If the request Includes construction, describe the service result of the finished project. tis enhancement would fund the design/construction of a vehicle storage facility for the plant vehicles and equipment, specifically the large rllections equipment (CCN Vans and Hydrocleaners). As the City continues to grow and purchase additional technical vehicles and equipment, is necessary to consider storage locations that protect them from temperature and weather fluctuations to help extend their useful life. sewer cleaning and CCN equipment necessitates inside storage largely due to the fact that the sewer cleaner truck carries 1500 gallons of Pr, 600 feet of high pressure hose, and several pumps and valves that must be protected from freezing. The CCN vans have highly sensitive era and computer equipment that stores data and must be downloaded on a regular basis. the current staffinq level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. This project does not require a change in staffing. Provide measurable outcomes that Identify how this request will lead to the accomplishment of department objectives. What is the measurable Impact of not funding this request? Measureable outcomes: WW -1 WW -1 Develop and employ strategies to comply with the National Pollutant Discharge Elimination System. WW -2 Institute a comprehensive collections system maintenance program. WW -3 Integrate an asset management system into all operational areas Project Collections Vehicle Facility 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2016.2019 Project Costs $o $0 $150,000 1 $1,100,000 r $0 F $0 $1,250,000 Project Funding Enterprise fund Annual Onaoino Maintenance & Operation C Staffing. 2015 2016 2017 2015 2019 Number of FTEs 0 6 0 ) 6 0 Salary/Benefits Costs so $0 $0 $0 $0 Operatng Costs $o $0 $0 $0 $0 Total Ongoing $0 $0 $0 $0 $0 Maintenance 8 Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project Collections Vehicle Facility Scorer JCIInt Dolsby Score 55 Major Drivers Minor Drivers Impact of Failure 10 Environmental Fp # Customers Impacted 10 Cost -Effective Partnerships 1 1 Regulatory F-5 Interdepartmental Partnership F-1 Operational 10 Stewardship Potential 3 Prevention 10 Urgency 5 Total Points 55 Project Category Wastewater Type JWWTP Sub Type �— Project# I W Project 'Existing Laboratory Retrofit Enhancement# I r Acct Code 13590. Eng # 1230 Year Identified F—Project Schad 2019 To 2020 Depreciation Financed v, Capital / Score 40 2015 Ranking 48 Purpose Regulatory Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees Include a description of the scope of work. If the request includes equipment, include a description of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. enhancement would fund the remodel of the old laboratory building space to increase the laboratory's functionality. This space will ne rposed for future, advanced analytical work and instrumentation (potentially including drinking water testing, organics, contaminants of rging concerns, or metals). This laboratory was built in 2001. is the current staffing level for this request and/or how much funding is already provide future anticipated project costs below. This project does not require a change in staffing. Provide measurable outcomes that Identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measureable outcomes: This enhancement supports the departmental objectives to develop and employ strategies to meet Wastewater Treatment Plant National Pollutant Discharge Elimination System (NPDES) Permit. Project Existing Laboratory Retrofit 5 Year Project Cost 2014 2015 2016 2017 2016 2019 2015-2019 Project Costs $� $0 $0 $0 $0 $500,000$500,000 Project Funding Enterprise fund Annual Ongoing Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs 0 0 !� 0 Salary/Benefits Costs $O $0 so $0 $0 Operating Costs r $0 I $0 r $0 $0 $0 Total Ongoing $0 r $o $o $o I s" Y Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the ..one time" costs will occur. Project Existing Laboratory Retrofit Scorer Clint Dolsby �® Score 40 Major Drivers Impact of Failure 3 # Customers Impacted 10 Regulatory 5 Operational 10 Prevention , 3 Urgency J- - -- s - Minor Drivers Environmental i 0 Cost -Effective Partnerships 1 2 Interdepartmental Partnership ! - 4 Stewardship Potential 2 Total Points 140 Project Category lWastewater Type JwwTP Sub Type Project # 10349 Project lGeneratorLoadbanks Enhancement # 18 - Acct Code 3590-94400 Eng # 1275 Year Identified r Project Sched 2015 to 2015 Depreciation Financed Capital y Score 39 2015 Ranking 52 Purpose Maintenance Describe what is being requested and why. If the request Includes employees provide a basic explanation of job functions. If the request Includes consulting or contracting fees Include a description of the scope of work. If the request includes equipment, include a description of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. is enhancement will fund the design and installation of loadbank equipment for the plant generators as well as both Black Cat Lift Stations. In an 'ort to comply with National Fire Protection Association (NFPA) 110 generator testing requirements, have the least impact on the Wastewater satment Plant (W WTP) operations, and reduced potential labor cost and hiring of outside testing agencies, permanent generator load banks ruld be installed on critical generators. The load banks will meet the testing requirements and allow continued operation without monthly shut wn and transfer of plant electrical loads. The plant control network and programmable logic controllers (PLCs) are very sensitive to power surges d the monthly transfer of power to emergency supply currently produces unacceptable power surges. In addition, the load bank installation will minate the need for annual testing which has been contracted out independently for compliance measures. Construction will require a contractor install the load banks and modify the controls for integration into the generator automatic run sequence. The project will result in compliance with a NFPA 110 testing requirements without interuption of plant operations and annual outsource of load bank testing. level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. Staffing levels will not increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measureable Outcomes: WW -1 Develop and employ strategies to comply with the National Pollutant Discharge Elimination System. WW -6 Increase Efficiencies at the Wastewater Treatment Plan Project Generator Loadbanks 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $80,000 $0 $0 $0 $0 $80,OOo Project Funding JEnterprise fund Annual Onaoino Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs '�, F 0 0 0 0 Salary/Benefits Costs IF- $0 $0 $0 $0 Operating Costs ��! $0 $0 $0 $0 Total Ongoing '�` $o $o $o $o Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project lGenerator Loadbanks Scorer JCIInt Dolsby Score 39 Major Drivers Impact of Failure # Customers Impacted 10 Regulatory F-0 Operational 10 Prevention 3 - Urgency �5 Minor Drivers Environmental 5 Cost -Effective Partnerships ( 1 Interdepartmental Partnership I 1 Stewardship Potential 1 Total Points 39 V N c v w 3 m K d O N OII Ill A W N HI OI IO COIV OMIT AI WI NI FSIp �I 001V OI LnI AIW NIN v D °• en T z n o g n D w r+ w n Z° O N m _ -. c o n° o o N° f° o: ° a c° to 0 A 2` F d K • O N fD C- , O c n, c 7 w 3 O 0 1 N O m C O c '� N N C 3 n n 7 7 N m 1 a O q O n" m w m < O O. a .nr K n n -• O m » n .. .No 3 w� 'i 'O w O S w C\ N. m N m r (� ° 0 7 d u=i O C D O -mo n 'n' f"1 ° j .ne Cy-wi , f� 07 = ~2 04 O w 0 o N m m f n O w m m O O a 3 0 3 a 3 z a CD w O N N O N n o o D m o D: — 0ti1 m CM : O a a v w K Oq 3 C m N m N m N 6 w O W a C O 0 » 7 Q O O n OO O N j qq (D m ma 3 DD 03 3 2 O 0 m O 1 O m Q N m � 3 m o ' � N F+ W cn W 0) t0 N N N N N N N V N N N N N W N CL O W O O O O a a O a a O a a s Ln a a 00 O O V1 O 00 w a a O. O. o. °. w w a w w m w w w a w w a o_ a a o. N z 3 m 3 C S 0 C S C C C C S C S S S 7, j. M. �. M. C C 7. j. ° 0 a m C m c m c c C c m W OD m A A A m A A c w w C C c c c c � m a m N m D_ Q a n a f+ \ \ \ \ \ \ W A \ W \ A \ N W W W \ W N \ N \ N \ F-` F-' F+ F+ F•' F+ V \ \ V \ N Ol W \ W \ \ \ V \ W \ \ N O \ N \ N N \ N \ N N N N \ W N IDC) \ H N \ Fn ya \ \ N N N Ot C) F\+ \ \ Ln to W r N 0 N N f+ M to r r\ Ln \ \\\ � r \ O \ W A H N f+ N H N N\ N N t!1 N N W Ln N N N l!1 F+ H H � \ Ln �.a \ \ N N \ \ N N A N1 Ln Ln to to to to to r A ~ Ln W W A A z 3 m 3 C S 0 C S C C C C S C S S S � S z G S c C m c m c c C c m C c O. c>> 0 c m C m m m m m t+ t0 F+ Oq m OD A A A \ A w A \ w \ W N N A N F+ F+ f+ r W\ N W N \ W W \ \ \ \ \ \ f+ P. N \ Ol N QI V \ \ F+ N N N O \\ N \ ID IDC) N O O V w W N W W V W\ N\ D1 (n Ot N \ Ln N N H N fa H N H N N\ N N F+ N t!1 N N W Ln N N N W l!1 N N N Ln Ln M Ln W N N A N1 z 3 m Project Category lWastewater Type WWTP Sub Type I Project# 10363 Project IWWTP Interpretive Center Enhancement# 20 Acet Code 3500-92000 Eng # 1273 Year Identified Project Schad 2014 to 2015 Depreciation Financed Capital / Score 30 2015 Ranking 72 Purpose Other Describe what is being requested and why. If the request Includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a description of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. This enhancement will fund completion of the interpretive center to serve as an educational and outreach function to inform students, ratepz and the public about the importance of wastewater treatment efforts performed by the City. The initial base program will include the design, preparation and installation of various informational media from static displays to interactive models. level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. Staffing levels will not Increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Yes, AD -2: Develop a comprehensive marketing and outreach program. Project JWWTP Interpretive Center 5 Year � 2015 2016 2017 2016 2018 Project Cost 2014 2015 015- - 2019 Project Costs $150,000 $175,000 $0 $0 $0 $0 $175,000 Project Funding Enterprise fund Annual Onaoina Maintenance & Operation Costs Staffing: 2015 2016 2017 2019 Number of FTEs O V 0 X20199 0 `� 0 Salary/Benefits Costs I$0 $0 $0 $0 $0 Operating Costs r $0 $o $0 $0 $0 Total Ongoing $0 F s0 $0 r $0 s0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project JWVVTP Interpretive Center Scorer JCIint Dolsby �— Score 30 Major Drivers Minor Drivers Impact of Failure r 0 Environmental r 5 # Customers Impacted 10 Cost -Effective Partnerships i 3 Regulatory 0 Interdepartmental Partnership F-1 Operational r 0 Stewardship Potential q Prevention r6 Urgency r-1 Total Points 30 ut 3 U• 1 c v b 3 0 x N b O N m N W a z 3 R Ji 7�II a o 3� 3 3 0 o n CO' o J. n M o o On 0 I 4 N m �• Cl m �• O i O n i uJi .J+ M< oZ vii � ^ o. aann on C C0-0�n 0 0 .6 n 7 O=£ n T m" m 7 o .^» 7 l0 an 3 R C O C .3+ n 0 c y d b G C p 7l0 G1 b b 00 Gl c G'1 c J M A p O O c O N C 'O C a � V N O N lD N LO N N N W N F+ F+ F+ N N A O. N N O_ O. O_ n N N N O. N N N b < < b b b bG <G bG <G N O. •G CL b � N r 0 M m m o o m m m o -\ M m \ o m m m m > > O. O. C . O J F' �' n f+ J O. O. ai LO w w w A A \ Ch F\+ N N \ \ V1 V1 (n Lq W A Vii Vii Vii LnA A A 3 C C CW O m �p m O O m (D �p 0 O \ \ O �p O J C d 7 3 n 3 C. N O N J J O1 O1 Ln LD 4 cn N\\ m N N \ N \ F+ N\ \ N O N N \ p \ f+ \ F+ \ \ N N C\ \ w w f' \ A \ N A A \ F\+ \ \ N \ N \ L nn \ F+ \ N Ul \ u In In N Ul In � In L A N N m N W a z 3 R New Project e e Project Category lWastewater Type WWTP Sub Type 10dorControl Project# 10002 Project 1WWTP Odor Control Enhancement # I Acct Code 3510-92100 Eng # 1005 Year Identified 12009 Project Sched 2016 to 2019 Depreciation Financed Capital �/ Score 57 2015 Ranking 13 Purpose Regulatory Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request Includes consulting or contracting fees Include a description of the scope of work. If the request includes equipment, include a descrpfion of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. This project will provide design and construction of odor control improvements at the Wastewater Treatment Plant. More specifically, this will fund construction of an odor control system for the the headworks area of the wastewater treatment plant. Without design and construction of odor control facilities, wastewater personnel are limited in addressing odor issues and complaints. Control of odors is also mandated by our air quality permit. Section 2.5 of this permit states that" The permittee shall not allow, suffer, cause or permit the emission of odorous gasses, liquids, or solids to the atmosphere in such quantities as to cause air pollution in accordance with IDAPA 58.01.01.776.01". how much funding is already in the base. If applicable please costs below. to this Drolect. request will lead to the accomplishment of department objectives. What Is the measurable impact of not funding this request? Measurable outcomes: reduced treatment plant odors and complaints. This enhancement will enable the Public Works Department to reduce the amount of odor from the Wastewater Treatment Plant. Not funding this project may impact compliance with the air quality permit and increases ,the potential for more odor complaints from neighboring developments. Project 1WWTP Odor Control 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $0 $300,000 $1,750,000 1 $500,000 $250,000 $2,800,000 Project Funding Enterprise Fund Annual Ongoino Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs 0 0 0 r 0 Salary/benefits Costs F $0 $0 $0 $0 $0 Operating Costs $30,000 $30,000 $30,000 $30,000 $30,000 Total Ongoing $30,000 $30,000 $30,000 $30,000 r $30,000 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project 1VVWTP Odor Control Scorer Clint Dolsby Score 57 Major Drivers Minor Drivers Impact of Failure g Environmental S # Customers Impacted 10 Cost -Effective Partnerships F-1 Regulatory 10 Interdepartmental Partnership i 1 Operational 10 Stewardship Potential F- 3 Prevention Urgency 1 Total Points r ST Project Category lWastewater Type WWiP Sub Type Project# �— Project IWWTP Second Access Enhancement # F—Acct Code 3590- Eng # 1174 Year Identified I—Project Schad 2016 to F0716 Depreciation Financed Capital ,/ Score 35 2015 Ranking 62 Purpose loperations Improvement Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. This enhancement will fund the design and construction of a second access to the wastewater treatment plant. This access will provide a secondary means of ingres and egress to the wastewater treatment plant and could potentially provide a contractor and farming access to the 14 acres on the west side of the wastewater treatment plant. This could alleviate traffic and security concerns with contractors and the general public driving through the plant. rovide future anticipated project costs below. �Staffing levels will not increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes: This enhancement could potentially support departmental objectives to develop and employ strategies that comply with pending National Pollutant Discharge Elimination System Permit (NPDES) depending on the structure of our anticipated NPDES Permit. Project JWWTP Second Access Staffing : 2015 2014 2015 2016 2017 2018 2019 Project Costs $0 $0 $5001000 $0 $0 $0 Project Funding I Enterprise Fund Annual Oncoing Maintenance & Operation Costs Staffing : 2015 2016 2017 2018 2019 Number of FTEs �- I SalarylBenefts Costs $0 $0 F $0 $0 $0 F Operating Costs $0 $0 $o $0 $0 Total Ongoing $0 $0 EO $0 $0 Maintenance & Operation Costs 5 Year Project Cost 2016-2019 $500,000 "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted underfuture years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time' costs will occur. Project JWWTP Second Access Scorer lClint Dolsby Score 35 Major Drivers Minor Drivers Impact of Failure r-3 Environmental r 0 # Customers Impacted 10 Cost -Effective Partnerships I 1 Regulatory r 0 Interdepartmental Partnership r-1 Operational 10 Stewardship Potential 2 Prevention 3 Urgency 5 Total Points 3g Project Category lWastewater Type WWTP Sub Type I Liquids Stream Project# l— Project JAeration Blower Expansion Enhancement # I — Acct Code 3590- Eng # 1225 Year Identified Project Sched 2019 to 2020 Depreciation Financed Capital �/ Score 47 2015 Ranking 32 Purpose lRegulatory Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. This project will provides the necessary aeration blower capacity to accommodate future expansion of the wastewater treatment plant for growth and NPDES Permit compliance. It is estimated that four (4) new blowers and a new blower building (with room for additional blowers) will be constructed as a part of this project. If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. This project may impact the staffing level at the wastewater treatment plant. Provide measurable outcomes that Identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measureable outcomes: This enhancement supports the departmental objectives to develop and employ strategies to meet Wastewater Treatment Plant National Pollutant Discharge Elimination System (NPDES) Permit. Project Aeration Blower Expansion 5 Year Project Cost 2.014 2015 2016 2017 2018 2019 20.15_-2019 Project Costs s0 $0 s0 $0 F $0 $500,000 $500,000 Project Funding lEnterprise fund Annual Onnoino Maintenance 8 Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs - 0 o j� o a 0 Salary/Benefits Costs $0 $0 $6 $0 $0 Operating Costs s0 s0 $0 $0 $0 Total Ongoing s0 s0 r —sol $o $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the ..one time" costs will occur. Project lAeration Blower Expansion Scorer I Clint Dolsby Score 47 Major Drivers Impact of Failure F_ 6 # Customers Impacted r 10 Regulatory r 10 Operational �_ 5 Prevention 6 Urgency Minor Drivers Environmental Cost -Effective Partnerships Interdepartmental Partnership Stewardship Potential Total Points 5 0 0 0 47 Project Category Iwastewater Type WWTP Sub Type Liquids Stream Project# 10045 Project Fermentation at WWTP Enhancement # �Y Acct Code 3590-96130 Eng # 1062 Year Identified 2009 Project Schad 2012 to 2019 Depreciation Financed Capital V Score 54 2015 Ranking 21 Purpose I Regulatory Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request Includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project gical Nutrient Removal (BNR) is the primary phosphorus and nitrogen removal process at the Meridian Wastewater Treatment Plant. The process requires the proper amount of food in the form of volatile fatty acids (UFAs) delivered to the proper place to effectively remove mts from the waste stream. To optimize the BNR removal and protect against process upsets, it is recommended that VFA production be nced through the fermentation of primary sludge. Compared to purchasing an external food source, using primary sludge fermentation has a operating cost and reduces overall sludge production because the source material is derived from the influent load. Conversion of an existing of diameter primary clarifier and existing primary digester to fermenters will provide the additional food needed as well as enhanced process ity. Additionally, improved digester mixing and methane gas moisture control will be added along with gravity and waste -activated sludge aning to deliver thicker solids to the digesters. This will increase the existing digesters capacity and postpone the need for an additional If annlicable what is the current staf ino level far this reauest and/or how much fundina is alreadv in provide future anticipated project costs below. This project does not require a change in staffing. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes: reduced phosphorus levels, lower consumption of chemicals and natural gas. Without fermentation, it is impossible to optimize the BNR process and supply necessary VFAs to the process without purchasing supplemental chemicals. If supplemental sludge - thickening methods are not employed, additional digestion capacity will need to be constructed at considerable capital costs. This enhancement will support departmental objectives to develop and employ strategies that comply with pending National Pollutant Discharge Elimination System Project Fermentation at WWTP 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $1,000,000 : s0 $0 $0 s0 $375,000 $375,000 Project Funding I Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing.: 2015 2016 2017 2018 2019 Number of FTEs 0 � 0 0 0 Salary/Beneftr Costs s0 Is0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 Total Ongoing so so $o so s0 Maintenance 8 Operation Costs —Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs In the box below. Be sure to include which year the "one time" costs will occur. Project Fermentation at WWTP Scorer Clint Dolsby Score 0 Major Drivers Minor Drivers Impact of Failure 10 Environmental 0 #Customers Impacted 10 Cost-Effective Partnerships I - 2 Regulatory10 Interdepartmental Partnership 1 Operational 10 Stewardship Potential � - 3 Prevention I 3 Urgency 5 Total Points 54 New Project Description Project Category lWastewater Type FMP Sub Type JUquIdsStream Project ( — Project lintegrated Fixed Film/Activated Sludge (IFAS) System and Aeration Basin Reconfiguration Enhancement # r-- Acct Code 3590- Eng #F4-8 Year Identified I Project Schad 2018 to 2019 Depreciation Financed Capital �/ Score 56 2015 Ranking 14 Purpose fRegulatory Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request Includes equipment, include a description of what the equipment will be used for. If the request Includes construction, describe the service result of the finished project Design and construction of integrated fixed -film activated sludge (IFAS) at the plant. IFAS systems are hybdd biological wastewater treatment systems consisting of microbial activity in both suspended phase, as in conventional activated sludge systems, and a fixed (biofilm) phase. The fixed phase is included through the addition of solid media, often to conventional activated sludge reactors, which provides a surface for biofilm growth. The addition of IFAS media greatly increases microbial mass in biological reactors, which accelerates the removal rates of soluble contaminants and provides additional capacity relative to conventional systems in the same volume. current ide future anticipated proje process will likely impact the request costs below. affing level at the wastewater treatment measurable impact of not funding this request? the base. If applicable objectives. What Measureable outcomes: Integrated fixed -film activated sludge (IFAS) technology provides a means for secondary treatment capacity and nutrient removals to be increased with a modest capital investment when compared to building additional aeration basin rapacity. This technology is effective at reducing BOD and ammonia concentrations and reducing solids loading to the secondary clarifiers in activated sludge systems. Project lintegrated Fixed Film/Activated Sludge (IFAS) System and Aeration Basin Reconfiguration 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $0 $0 —$01 $2,885,000 1 $3,500,000 $6,385,000 Project Funding I Enterprise fund Annual Oncoing Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs 0�� 0 0-0-- 0 Salary/Benefits Costs $0 $0 $o $0 $0 Operating Costs $0 $0 $o $0 $0 Total Ongoing $0 $o $0 F $0 $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under fut,re years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis Please note any "one time" costs in the box below. Be sure to Include which year the "one time" costs will occur. Project lintegrated Fixed FilmlActivated Sludge (IFAS) System and Aeration Basin Rao Scorer Clint Dolsby Score 56 Major Drivers Minor Drivers Impact of Failure 10 Environmental Fp # Customers Impacted 10 Cost -Effective Partnerships r-1 Regulatory 10 Interdepartmental Partnership F--, Operational 10 Stewardship Potential 3 Prevention r g Urgency r 5 Total Points 56 Project Category lWastewater Type WWTP Sub Type ILiquidsStream Project# Project ILOW Phosphorus Implementation Plan Phase 2 Enhancement # r— Acct Code 3590- Eng # 1233 Year Identified r Project Sched 2019 to 2020 Depreciation Financed Capital V Score 64 2015 Ranking Purpose IRegulatory Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work If the request includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. The Low Phosphorus Implementation Plan Phase 2 Update will provide an update to the NPDES Compliance Plan based on the projects and activities completed in the first permit cycle. A new NPDES permit application will be required and anew NPDES permit will be issued. The Implementation Plan will synthesize the information from the previous activities and lay out the detailed plan for the second five year permit cycle. what is the current staffina level for this reauest and/or how much fundina is alreadv in the base. If aoDlicable Dlease future anticipated Droiect costs below. not regw,e a change measurable impact of not funding this request? Measurable outcomes to align with Departmental Strategic Plan: WW -1: Develop and employ strategies to comply with the National Pollutant Discharge Elimination System Permit. WW -4: Investigate alternative methods of wastewater treatment to reduce nitrogen and phosphorus loadings into our receiving stream. Project Low Phosphorus Implementation Plan Phase 2 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $0 $o $o $0 $250,000 $250,000 Project Funding I Enterprise fund Annual Ongoing Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs F 0 � �0 �r 0 � 0 Salary/Benefits Costs s0 $0 s0 $0 $0 Operating Costs so $0 $0 $0 $o Total Ongoing $0 I $0 r s0 so $o Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to Include which year the "one time" costs will occur. Project ILow Phosphorus Implementation Plan Phase 2 Scorer Clint Dolsby Score 64 Major Drivers Minor Drivers Impact of Failure 'r 10 Environmental r5 # Customers Impacted 10 Cost -Effective Partnerships 2 Regulatory 10 Interdepartmental Partnership2 Operational 10 Stewardship Potential 4 Prevention g Urgency I 5 Total Points F64 Project Category lWastewater Type WWiP Sub Type fLiquidsStream �— Project# I r Project (Phosphorus Removal Optimization Construction Project Enhancement # l y Acct Code 3590- Eng # 11235 Year Identified F_ Project Sched 2016 to 2020 Depreciation Financed Capital / Score 69 2015 Ranking 1` Purpose Regulatory Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request Includes equipment, include a description of what the equipment will be used for. If the request Includes construction, describe the service result of the finished project the completion of the phosphorus removal optimization design development study, it is anticipated that a new capital project wi Phis project is a placeholder for capital improvements that are selected during the design development phase. The phosphorus m capital improvements are expected to be constructed starting in 2017. what is the current staffing level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. This project may require a change in staffing Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes to align with Departmental Strategic Plan: WW -1: Develop and employ strategies to comply with the National Pollutant Discharge Elimination System Permit. UM/4: Investigate alternative methods of wastewater treatment to reduce nitrogen and phosphorus loadings into our receiving stream. Project Phosphorus Removal Optimization Construction Project 5 Year Project Cost 2014 I 2015 2016 2017 2018 2019 2015-2019 Project Costs s0 $0 1 $300,000 $2,000,000 $0 $2,300,000 $4,600,000 Project Funding Enterprise fund) Annual Ongoing Maintenance & Operation Costs Staffing., 2015 2016 2017 2018 2019 Number of FTEs 'i� 0 r 6— 0 0 0 Salary/Benefits Costs $0 1� k _ s0 $0 �F—i= $0 Operating Costs —so 1 so $0 $0 Total Ongoing $0 $0 $o $0 - $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any"one time" costs In the box below. Be sure to include which year the "one time" costs will occur. Project IPhosphorus Removal Optimization Construction Project Scorer Clint Dolsby Score 69 Major Drivers Impact of Failure 10 #Customers Impacted 1 10 Regulatory 10 Operational 10 Prevention I 6 Urgency 10 Minor Drivers Environmental 5 Cost -Effective Partnerships 2 Interdepartmental Partnership 1 ` Stewardship Potential 4 Total Points 69 Project Category lWastewater Type IOWP Sub Type Liquds Stream Project# �® Project JPrinnary Clarifier 5 Enhancement # I ' Acct Code 3590- Eng # 1236 Year Identified F—Project Sched 2016 to 2017 Depreciation Financed Capital v, Score 45 2D76 Ranking 37 Purpose rapacity Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, Include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project ncement will fund the design and construction of Primary Clarifier 5 at the wastewater treatment plant. The primary clarifiers at the ;r treatment plant are used to settle sludge while grease and oils rise to the surface and are skimmed off. They are equipped with ally driven scrapers that continually drive the collected sludge towards a hopper in the base of the clarifier where it is pumped to sludge facilities. If applicable what is the current staffing level for this request andlor how much funding is already in the base. If applicable please provide future anticioated orolect costs below. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What Is the measurable impact of not funding this request? Measureable outcomes: Increased clarification capacity at the Wastewater Treatment Plant will support departmental objectives to develop and employ strategies that comply with current and pending National Pollutant Discharge Elimination System Permit (NPDES). If this enhancement is not funded primary clarification capacity may limit our ability to treat additional flows necessary to allow continued growth. Project Primary Clarifier 5 5 Year Project Cost 2014 2015 2018 2017 21)18 2019 2016-2019 Project Costs $0 $1) 1 $600,000 $2,100,000 $0 r $0 $2,700,000 Project Funding Enterprise fund Annual Ongoing Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2D19 Number of FTEs 0 �0 � F 0 �r 0 F-0 Salary/Benefits Costs j $0 $0 $0 $0 1$o Operating Costs $0 $0 $0 $0 $0 Total Ongoing $0 $o $o $0 $0 Maintenance 8. Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be Incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one tlme" costs in the box below. Be sure to include which year the "one time" costs will occur. Project I Primary Clarifiers Scorer JCIInt Dolsby Score 45 Major Drivers Minor Drivers Impact of Failure 6 Environmental 0 # Customers Impacted 10 Cost -Effective Partnerships F-1 Regulatory 5 Interdepartmental Partnership r 1 Operational 10 Stewardship Potential 1 Prevention 6 Urgency 5 Total Points 45 Project Category lWastewater Type WWFP Sub Type iLiquids Stream Project# I Project Secondary Clarifier 6 Enhancement # r Acct Code 3590- Eng # 1238 Year Identified r- Project Schad 2018 to 2020 Depreciation Financed Capital v' Score 51 2015 Ranking 29 Purpose Capacity Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees Include a description of the scope of work. If the request includes equipment, include a description of what the equipment will be used for. If the request Includes construction, describe the service result of the finished project. 2012 Wastewater Treatment Facility Plan included capacity triggers that will help the City determine when new facilities are required. A new ,ndary clarifier is required as flows increase to provide required capacity and redundancy. Effluent from the aeration basins is directed to three �ndary clarifiers by the secondary clarifier flow splitting structure. The secondary clarifiers provide solids -liquid separation of the aeration basin ant. Solids are allowed to settle by gravity while the clarified water discharges over weirs near the top of the tank. what is the current staffing level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. This project does not require a change in staffing. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable Impact of not funding this request? Measureable outcomes: Increased secondary clarification capacity at the Wastewater Treatment Plant will support departmental objectives to develop and employ strategies that comply with current and pending National Pollutant Discharge Elimination System Permit (NPDES). If this enhancement is not funded secondary clarification capacity may limit our ability to treat additional flows necessary to allow continued growth. Project JSeconclary Clarifier 6 2015 2016 2017 2018 21)19 2014 2015 2016 2017 2018 2019 Project Costs $0 r $0 $0 $0 $500,000 $2,700,000 Project Funding JEnterprise fund Annual Onooino Maintenance 6 Operation Costs Staffing: 2015 2016 2017 2018 21)19 Number of FTEs J �— 1 0 r 0 r r 0 Salary/Benefits Costs $0 j $0 $0 $D $D Operating Costs $0 $O $0 $0 $0 Total Ongoing r $0 r $0 $0 $D $0 Maintenance & Operation Costs 5 Year Project Cost 2015-2019 $3,200,000 "Unless otherwise noted, all ongoing maintenance and operation costs will be Incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be Incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project ISecondary Clarifier 6 Scorer Clint Dolsby Score 51 Major Drivers Minor Drivers Impact of Failure 10 Environmental 0 # Customers Impacted f 10 Cost -Effective Partnerships 1 Regulatory 10 Interdepartmental Partnership r 1 Operational 10 Stewardship Potential t Prevention 3 Urgency 5 Total Points 51 Project Category lWastawater Type I VWVTP Sub Type ILiquidsStream Project# Project ITertlary Filter Media Replacement Enhancement# r– Acct Code 3590-96154 Eng # 1151 Year Identified Project Schad 2014 to 2019 Depreciation Financed y Capital �/ Score 38 2015 Ranking 54 Purpose Maintenance Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees Include a description of the scope of work. If the request includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. The kruger cloth media filters at the wastewater treatment plant each contain over 100 individual panels with filter fabric that provides the barrier to treat the wastewater effluent prior to post aeration and ultraviolet disinfection. This enhancement funds the replacement of the filter panels on an as needed basis as the older panels wear out. If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. Staffing levels will not increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measureable outcomes: This enhancement supports the departmental objectives to develop and employ strategies to meet Wastewater Treatment Plant National Pollutant Discharge Elimination System (NPDES) Permit. Project ITertlary Filter Media Replacement 5 Year Project Cost 2D14 2015 2016 2017 2018 2019 2015-2019 Project Costs $80,000 $0 $0 $8Q000 $80,000 $80,000 $24D,D00 Project Funding jEnterprise fund Annual Onaoina Maintenance & Ooeration Cos Staffing: 2015 2016 2017 2018 2019 Number of FTEs r 0 0 F 0 �F 0 — �— Salary/Benefits Costs $0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 Total Ongoing $0 $0 $0 $0 $0 Maintenance 8: Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project Tertlary Filter Media Replacement Scorer JCIInt Dolsby Score 38 Major Drivers Impact of Failure F6 # Customers Impacted r_3 Regulatory 15 Operational r 5 Prevention 1 6 Urgency F 5 Minor Drivers Environmental 5 Cost -Effective Partnerships 1 Interdepartmental Partnership 1 Stewardship Potential 1 Total Points - 38 -4 22 ° v 8 a o 3 3 0 3 3 n 3 ° '^ o n o s w a a D A n m' O F n m n Q o n n 3 ,°'• M a0 ^ a 9 n ° R S A a a d n 3 c a R o - w 2° a a ^ A °+� £ 0^ n z p O P a n O O n O p n s f% c c \ \\0 0C C o o n n y y y a C c o \ \ \ \ \ \ \ N N \ \ \ E\\ \ \ \ \ji\ N G J \ V \ \ \ \ N m\ -4 Project Category lWastewater Type www Sub Type iLiquidsStream Project # 10055 Project 11.11traviolet Disinfection Improvements Enhancement # F9 — Acct Code 3590-96174 Eng # F1 1-46 Year Identified r— Project Schad 2014 to 2016 Depreciation Financed Capital / Score 159 2015 Ranking 10 Purpose 1 Capacity Describe what is being requested and why_ If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. is is the second year of this three year project to expand the ultraviolet (UV) disinfection system. The current firm capacity of the UV disinfection stem at the Wastewater Treatment Plant is 10 million gallons per day. Although it is sufficient for current flaws, the UV system is the unit process our facility with the lowest firm capacity. The UV system will need to be expanded to accommodate future flow and load conditions as the City tional UV capacity is also needed to simplify the maintenance of our UV system. Even though the UV system has two channels, operation with channel out of service during peak flows is a significant challenge. By increasing the UV system capacity, plant staff will have the ability to luately treat peak flows through one channel while allowing the other channel to be shut dawn for maintenance activities. The increased ifection capacity provided by this enhancement will ensure that the required UV dose can be delivered while maintaining compliance with the anal Pollutant Discharge Elimination System (NPDES) permit requirements. the current stafFlna level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. Staffing levels will not increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What Is the measurable impact of not funding this request? Measureable outcomes: Increased ultraviolet disinfection capacity at the Wastewater Treatment Plant will support departmental objectives to develop and employ strategies that comply with current and pending National Pollutant Discharge Elimination System Permit (NPI)ES). If this enhancement is not funded UV disinfection capacity may limit our ability to treat additional flows necessary to allow continued growth. Project Ultraviolet Disinfection Improvements 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $200,000 $2,000,000 1 $1,500,000 r $0 $0 $0 $3,500,000 Project Funding JEnterprise fund Annual Onaoina Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs 0 — 10 -0E-0 0 Salary/Benefits Costs I $0 $0 I$0 I$0 $0 Operating Costs F $0 $0 $0 $o $0 Total Ongoing $0 $0 s0 $0 $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be Incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project 11.11traviolet Disinfection Improvements Scorer JCIint Dolsby Score 59 Major Drivers Minor Drivers Impact of Failure 10 Environmental F-5 # Customers Impacted 10 Cost -Effective Partnerships r-1 Regulatory 10 Interdepartmental Partnership r 1 Operational 10 Stewardship Potential Prevention 6 Urgency F-5 Total Points 59 New Project Description Project Category Wastewater Type WWTP Sub Type Liquids Stream Project# 10044 Project JWWTP Headworks Upgrades Enhancement # 15 Acct Code 3590-96164 Eng # 1044 Year Identified 2009 Project Schad 2015 to 2017 Depreciation Financed Capital ,/ Score 48 2015 Ranking 31 Purpose icapacity Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request Includes equipment, Include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. This enhancement will fund the design of improvements to the headwod(s that includes influent flow measurement, influent pumping, grit removal capacity and screening upgrades. This project will increase the firm capacity of the headworks and provide better screening upstream of future nutrient removal treatment processes. The new screens will remove debris upstream in the system to make sidestream treatment and future 'secondary treatment for nutrients feasible. This project must be completed prior to future sidestream treatment and biological nutrient removal upgrades anticipated for National Pollutant Discharge Elimination System (NPDES) Permit compliance. existing Huber Step Screens were not designed for cold weather operation. The Wastewater Division has made several modifications to keep i from freezing in the wintertime. These modifications have made it difficult and time consuming to maintain them. When flows increase on the (ends the screens run continuously, allowing more solids to pass through. The older Huber Step Screens were one of the first screens uced and as a result we are having a difficult time obtaining certain spare parts. a Wastewater Treatment Plant (W WTP) currently monitors influent flows at the primary splitter box using weirs and ultrasonic transducers for der level measurement. The process flow at this location includes influent and recycled plant drain flows. Although the influent flow data appears be tracking with effluent flow rates, there is a concern that there is no ability to measure or isolate plant recycle flow, and the overall accuracy of If applicable what Is the current staffing level for this request and/or how much funding Is already in the bass. If applicable please provide future antici ated project costs below. There will be some additional O&M beyond what is currently employed for the step screens which has been estimated below and was fine tuned during the Facility Planning process in FY2010. Staffing levels will not increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measureable outcomes: increased volume of screenings which will result in improved plant operation. Less material will flow through plant processes thereby improving plant performance. Project JWWTP Headworks Upgrades 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $500,000 $2,500,000 $1,700,000 $0 F- F$0 $4,700,000 Project Funding JEnterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs j 0 F 0 �F -O� r0 Salary/Benefits Costs $0 $0 r $0 $0 $0 Operating Costs $0 $10,000 1 $10,000 $10,000 $10,000 Total Ongoing I $0 $10,000 r $10,000 r $10,000 $10,000 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which yearthe "one time" costs will occur. Project WWTP Headworks Upgrades Scorer ICUnt Dolsby Score 48 Major Drivers Minor Drivers Impact of Failure 10- Environmental r5' # Customers Impacted 10 Cost -Effective Partnerships r0 Regulatory r 5 Interdepartmental Partnership r 0 Operational 10- Stewardship Potential r-5 Prevention r• 3 Urgency r 5 Total Points 48 Y � a a zr 3 Nei n t u NIAI00.-IoI-.I -ml I-I�IAIWI-NI�lol�l�l �I�I�IAIwI N p n 9 D y O N O N O C O<�-V T O Oi O JD N i N n 3 t -. n= ew o m n x m m. �. x vo O x w c- d o m m a o. n 'c a> >' a < m da O N m A O D c < 3 mm o. o N N N o a v o m O m w ma m y ,N. .. 9 N A vMi �< 'OO O �_ O O. O o _w MM d :MGM y F = O A ^ G N O d G O 0 O N c N N m N 3 W W A V F F N m O O W d N a a 0 d d d< d a< d N N N N N N N N 3 3 K 3 3 3 3 3 a 7 0 3 3>>> W 0p Ol N N N N N N N N W W W W W N N O O O O O O 01 m O\ O\ Ol Ol 01 T m W W Y\ N N W N m m m m m m a N A W w w w W Y N Y N N 01 Y Y N 10 N N N O O O O A a A O N N O a Y a L CW d O. p d d d d d d a< N 61 d N N< d< d a 33 3 3 3 3 3 3 3 j j O o 0 0 0 0 0 -' o 0 0 c c m m m m m \ \ \ O \ \ \ O \ N N Y• \ O N Y �.+ �.+ DO DO N N \ \ \ Y N N N N \ W \ \ \ \ N A p C C \ p_ 0. w N N 10 �\ N N W\ l0 W W F+ Y a O lD W W N V N N l0 \ V O N\ O O N O\\ O O N F\+ A A A A A v 3 A Project Category lWastewater Type FWP Sub Type ISolids Stream Improvement Project# r— Project IBiosolids Dryer Enhancement# r— Acct Code 3590- Eng # 1226 Year Identified r- Project Sched 2019 to 2020 Depreciation Financed Capital ,/ Score 29 2015 Ranking 74 Purpose Regulatory Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request Includes construction, describe the service result of the finished project, final reuse. The end -product is a granular areas. The benefits of this technology ini Highly stabilized, Class A, end product Significant reduction in volume of biosolids for dispose Increased uses and opportunity for recycling of the end product Potential revenue from sale of the end product solid that can be recycled as a soil amendment in public, commercial or If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please orovide future anticipated eroiect costs below. may wastewater treatment plant. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes: This enhancement could potentially support departmental objectives to develop and employ strategies that comply with pending National Pollutant Discharge Elimination System Permit (NPDES) depending on the structure of our anticipated NPDES Permit. Project 'Biosolids Dryer 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 s0 s0 s0 so $500,000 $500,000 Project Funding I Enterprise fund Annual Ongoing Maintenance & Operation Costs Staffing: Number of FTEs Salary/Benefits Costs Operating Costs Total Ongoing Maintenance & Operation Costs 2016 2016 2017 2018 2019 "Unless otherwise noted, all ongoing maintenance and operation costs will be Incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to Include which year the ..one time" costs will occur. so so so - so -- - - s0 so so so s0 r s0 so so so so I so "Unless otherwise noted, all ongoing maintenance and operation costs will be Incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to Include which year the ..one time" costs will occur. Project IShosollds Dryer Scorer JCIInt Dolsby _ Score 29 Major Drivers Minor Drivers Impact of Failure r3 Environmental F-0 # Customers Impacted 10 Cost -Effective Partnerships F-1 Regulatory �p, Interdepartmental Partnership r__3 Operational I Stewardship Potential F 3 Prevention 3 Urgency 1� Total Points 29 Project Category Wastewater Type WWTP Sub Type Solids Stream Improvement Project # r— Project (Digester 4 and 5 Improvements (RST/Mixing Improvements) Enhancement # F_Acct Code 3590- Eng # 1207 Year Identified r— Project Sched 2017 to 2018 Depreciation Financed Capital / Score 54 2015 Ranking 20 Purpose ICapacity Describe what is being requested and why. If the request Includes employees provide a basic explanation of job functions. If the request Includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request Includes construction, describe the service result of the finished project. enhancement will add digester capacity through the addition of a roatary screen thickener (RST) for improved sludge thickening. The ved thickening from fermentation and the RST will likely require upgrades to the mixers in Digester 4 and 5. By improving solids thickening an RST, the capacity of the existing digesters increases which should delay the need for a new digester. A pilot study will confirm the mance of the rotary screen thickener pdor to the design of these improvements. is the current staffing level for this request and/or how much funding is already in the base. If applicable please Provide measurable outcomes that Identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes: If supplemental sludge -thickening methods are not employed, additional digestion capacity will need to be constructed at considerable capital costs. This enhancement will support departmental objectives to develop and employ strategies that comply with pending National Pollutant Discharge Elimination System Permit (NPDES) and to investigate alternative methods of wastewater treatment to reduce nitrogen and phosphorous loadings into our receiving stream. Project Digester 4 and 5 Improvements (RST/Mixing Improvements) 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $0 $0 $300,000 $1,900,000 r $0 $2,200,000 Project Funding [Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2015 2016 2017 2016 2019 Number of FTEs 0 0 0 —r 0 � 0 Salary]Benefits Costs $0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 Total Ongoing $D $0 r $0 r $0 F $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs In the box below. Be sure to Include which year the ..one time" costs will occur. Project IDigester 4 and 5Improvements (RSTIMIZIng Improvements) Scorer JCIlnt Dolsby Score 54 Major Drivers Minor Drivers Impact of Failure 10 Environmental 0 # Customers Impacted 10 Cost -Effective Partnerships 1 Regulatory 10 Interdepartmental Partnership F-1 Operational 10� Stewardship Potential �- Prevention F 6 Urgency 1 5 Total Points r 54 Project Category 1wastewater Type WWTP Sub Type I Solids Stream Improvement Project# I r Project (Digester 6 and new Digester Control Building Enhancement # F—Acct Code 3590- Eng # 1150 Year Identified r— Project Sched 2019 to 2019 Depreciation Financed Capital / Score 51 2015 Ranking 26 Purpose Icapacky Describe what is being requested and why. If the request Includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees Include a description of the scope of work. If the request Includes equipment, Include a descrption of what the equipment will be used for. If the request Includes construction, describe the service result of the finished project. enhancement will provide funding for the design and construction of anew 750,000 gallon digester at the wastewater treatment plant with a digester control building. Additional digester capacity will be needed as growth continues and flows increase. The timing for the addition of star 6 is affected by Digester 3 being taken out of service for sidestream treatment. current staffing level for this request andfor how much funding is already provide future anticipated project costs below. This project may impact staffing levels at the wastewater treatment plant. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measureable outcomes: This enhancement supports the departmental objectives to develop and employ strategies to meet Wastewater Treatment Plant National Pollutant Discharge Elimination System (NPDES) Permit. Project Digester 6 and new Digester Control Building 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $0 $0 $0 $o $500,000 $5001000 Project Funding Enterprise fund Annual Onaomo Maintenance & Operation Costs Staffing., 2015 2016 2017 2018 2019 Number of FTEs 0 r 0 0 � 0 — o— SalarylBenefds Costs $o $o $0 $0 r $0 Operating Costs $o I $0 F -$01 $0 r $o Total Ongoing $0 $o so s0 r $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project JDigester 6 and new Digester Control Building Scorer lClint Dolsby Score 51 Major Drivers Minor Drivers Impact of Failure 10 Environmental 0 # Customers Impacted 10 Cost -Effective Partnerships I - 1 Regulatory 10 Interdepartmental Partnership - 1 Operational 10 Stewardship Potential i 1 Prevention �— 3 Urgency 5 Total Points I 51 Project Category lWastewater Type JWWrP Sub Type I Solids Stream Improvement Project# 10159 Project Drying Bed Repair Enhancement # r— Acct Code 3590-92100 Eng # 1077 Year Identified 2010 Project Sched 2018 to 2018 Depreciation Financed y, Capital / Score 45 2015 Ranking 36 Purpose Replacement Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request Includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. bio -solids cake is discharged from the centrifuge to asphalt drying beds that were originally constructed in 1977. Our approved Biosolids nagement and Disposal Plan requires biosolids to be stored on a concretelasphalt pad that is sloped to a drain that returns to the treatment cess. This project would provide for replacement of the asphalt that will prevent the potential discharge of biosolids onto the ground which would an NPDES permit violation. In the base. If applicable please provide future anticipated project costs below. Staffing levels will not Increase due to this project. Provide measurable outcomes that Identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? This supports our departmental objective to develop and employ strategies to comply with the National Pollutant Discharge Elimination System Permit. Project JDrying Bed Repair 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs F $0 $0 $0 r $0 $150,000 $0 $150,000 Project Funding JEnterprise Fund Annual Onnoina Maintenance & Operation Costs Staffing: 2016 2016 2017 2018 2019 Number of FTEs I 0 0 0 0 Salary/Benefits Costs $0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 Total Ongoing $0 r $0 $0 $0 $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur, Project IlDrying Bed Repair Scorer Clint Dolsby Score 45 Major Drivers Minor Drivers Impact of Failure r g Environmental p # Customers Impacted 10 Cost -Effective Partnerships r 1 Regulatory 1 Interdepartmental Partnership r 1 Operational 10 Stewardship Potential r 1 Prevention 8 - Urgency 1 5 Total Points - - 45 Project Category lWastewater Type FFP Sub Type I Solids Stream Improvement Project # 10519 Project ISidestream Nitrogen Removal Enhancement# I` — Acct Code 3590-96164 Eng# 1147 Year Identified F—Project Sched 2015 to 2016 Depreciation Financed Capital / Score 61 2015 Ranking I" Purpose Iftegulatory Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request Includes consulting or contracting fees include a description of the scope of work. If the request Includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. i enhancement will fund the first year of a two year project to reduce the mass of ammonia -nitrogen to the plant headworks, as well as squall; return flow stream resulting in increased ammonia -nitrogen removal efficiencies. The Meridian Wastewater Treatment Plant (W WrP) uses erobic digestion to process primary and secondary solids. It is likely that this will remain the solids processing technology well into the future. digested solids are dewatered with centrifuges and the dewatering centrate is returned upstream of the secondary treatment system. During erobic digestion, significant amounts of soluble nitrogen and phosphorus are released as ammonia -nitrogen and ortho-phosphorus, )actively. The return stream represents approximately 23% of the total ammonia -nitrogen load to our facility. Because these constituents are solved, they are not raptured in the dewatering process before being returned in the centrate to the secondary treatment process. stream treatment and equalization will help preserve ammonia reduction capacity of our facility by reducing the amount of side stream loading. will allow us to postpone other more costly plant expansion projects and will have the added benefit of making reclaimed water production reliable. If applicable what is the current staffina level for this request and/or how much funding is alreadv in the base, provide future anticipated project costs below - 7 els elow_Staffing levels will not increase due to this protect Provide measurable outcomes that Identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measureable outcomes: WWW -1: Develop and employ strategies to comply with the National Pollutant Discharge Elimination System WW -4: Investigate alternative methods of wastewater treatment to reduce nitrogen and phosphorus loadings into our receiving stream. WW -6: Increase efficiencies at the Wastewater Treatment Plant Project Sidestream Nitrogen Removal 5 Year Project Cost 2014 2015 2016 2017 2018 2019_ 2015-2019 Project Costs $0 $450,000 $4,150,000 r $0 $0 $0 $4,600,000 Project Funding JEnterprise Fund Annual Ongoing Maintenance S Operation Costs Staffing: 2015 2016 2017 201188 2019 Number NumberFTEs 0 F-0 0 �' rr u Salary/Benefits Costs $0 -$01 $0 I"r•–�••$�0 •••–� $0 Operating Costs $0 $0 $0 $0 $o Total Ongoing $0 $0 SO $0 $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project Sidestream Nitrogen Removal Scorer JCIint Dolsby Score 61 Major Drivers Minor Drivers Impact of Failure 10 Environmental I 5 # Customers Impacted 10 Cost -Effective Partnerships 1 Regulatory 10 Interdepartmental Partnership F-1 Operational 10 Stewardship Potential I J Prevention 6 Urgency �5 Total Points 61 aso�Y a.a ......Y.,Y�A Y N e �YNYN a o�m mmow � o Y aNAY C N 0 N= 9 O n 9 ti n 9 O, ^ N j N 9 z z (l 9 W n D Q m W 2 D p 9 m m I n Z 9 Q G f] O O C? ^ Q i T O O N A 9 9 z d N N x b•• F K O Y Y W Y Y S C O C. C Y 1L^ Y y 0 Y' Y' N 1 N R Q Y' >> yN O n p @ 6 9 N y 9 �• P F O. R S uYi u X X Y L Y N x O O F L O Y n R A N A g N C 'n n .Q x n '] !�1 N n A O 6 Y W 0 n 6 n A ri q T C » O. O M. d 0 9 7L D 9 M. Sm N C m° 9 u Y A a. m d v> ? Z N 9 Y Y 9 a w a 2 .P Y? o Q Y n '^ 0. D a Y °° d F 3 T 3: -� a ? A z >> ?" a R n? F Y^ N n 3 n` 9 'J A - 'n N YO < O 2 F G a O 9 A f n a N ®. �, m y >> a'a O ^. m Y m '� d v 3 n ^ 3 �'n° n - „ �. C a3 Q W m > T a w 3 o - E e 9 •Ya• v 3 Y > \ w w _ W 3 l n d Y 4! 6 6 y6 6 n 6 n N 6 6 6 n n a n n n O<ni yn 6 6 6 6 y6y y 6y n 6 y 6 �Y 6 ss6 n y y J: c v 3= N N N N y W\ N \ V W T G N 1/� N N N N� VI N N VI N N VI VI N N N N N N N A A A' W W N N N INl1 N N INl1 A N N 4 A A\ A A 3 f = f `e `L `t £ c rLM. • \ \ W\ m m N W W N Y J � 1+ P`` M J am\ \ N W\ N N N N V N N� E M N N m N VI P T N N N VI VI N N N N N VI VI VI INl1 N INl1 N M n A A N m 1 z tl� d New Project Description Project Category lWastewater Type WWTP Sub Type JSolids Stream Improvement Project # 10036 Project ISidestrearni Phosphorus Recovery Enhancement # I Acct Code 3590. Eng # 1059 Year Identified 2009 Project Schad 2016 to 2018 Depreciation Financed Capital f/ Score 63 2015 Ranking IV Purpose Regulatory Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. initiate nutrient recovery at the treatment plant. This is a follow up to the phosphorus recovery pilot project that was completed in the fall of 09 and was included in the wastewater treatment facility plan in 2012. To control the formation of struvke in the solids stream at the wastewater atment plant Public Works is considering several approaches. This will provide a struvite production facility as an approach for struvite control d the added benefit of phosphorus and nitrogen removal from the centrate flow earn. The dewatering recycle contributes a substantial nutrient load to the condary treatment process, which is estimated to be 15 to 25 percent of the ammonia -nitrogen to the plant and 5 to 50 percent of the :hophosphate loading. This sidestream load increases the secondary treatment costs and reduces the plant effluent quality. The City has perienced nuisance struvite issues in solid and sidestream processes that have caused significant pipe clogging and pump issues and continue limit the potential for liquid stream phosphorus removal until effective sidestream treatment is implemented. Sidestream phosphorus recovery will Ip meet anticipated effluent phosphorus limits by eliminating the majority of the recycle loadings. It could add the benefit of a potential revenue earn for the City depending upon the technology option that is selected. whnf is fhe ru rrnnf afam nn I.—I fnr thi. m and ondlnr hn.0 much f,mdinn .a alrnado m fhn haen If annlirohlu nl.. future anticipated project costs below. levels will not increase due to this project measurable impact of not funding this request? Measureable outcomes: To control the formation of struvite in the solids stream at the wastewater treatment plant Public Works is considering several approaches. This will provide a struvite production facility as an approach for struvite control and the added benefit of phosphorus and nitrogen removal from the centrate flow stream. Project Sidestream Phosphorus Recovery 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 J $0 $950,000 $3,500,000 $550,000 $0 $5,000,000 11 Project Funding JEnterprise Fund Annual Onnoina Maintenance 8 Operation C Staffing: 2015 2016 2017 2018 2019 Number of FTEs 0 0 0 0 0 Salary/Benefits Costs $0 $15,000 $0 $0 $0 Operating Costs $0 $15,000 $0 $0 $0 Total Ongoing $0 $30,000 $0 $0 $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project ISidestrearn Phosphorus Recovery Scorer JCIint Dolsby Score F 63 Major Drivers Impact of Failure r6 # Customers Impacted 10 Regulatory 10 Operational r--5 Prevention 10 Urgency I J Minor Drivers Environmental r �5 Cost -Effective Partnerships 1 Interdepartmental Partnership F 4 Stewardship Potential 1 4� Total Points 163 Project Category lWastewater Type I WWrP Sub Type I Solids Stream Improvement Project # Project IWWTP Dissolved Air Flotation Thickener (DAFT) Enhancement # F—Acct Code 3590- Eng # 1228 Year Identified F- Project Schad F77— to 2019 Depreciation Financed Capital J Score 46 2015 Ranking 35 Purpose lCapacity Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees Include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. This enhancement will fund the design and construction of a dissolved air flotation thickener at the wastewater treatment plant in order to increase the solids handling capacity of the plant. Dissolved Air Flotation is an effective process for clarification and thickening applications in wastewater treatment through the driving force of microscopic air bubbles. These microscopic bubbles adhere to incoming solids and form a buoyant blanket which rises to the surface of the DAFT tank for removal by mechanical means. DAFT units produce thickened solids concentrations which make them ideal for handling Waste Activated Sludge (WAS), and other thickening applications. By sending WAS through a DAFT unit to thicken the sludge, it can increase solids concentrations from less than 0.5 percent up to 3-5 percent. This allows plant operations to process 6 to 10 times less sludge by thickening first, meaning sludge treatment and disposal are decreased. If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. This project may impact the staffing level at the wastewater treatment plant. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measureable outcomes: Support departmental objectives to develop and employ strategies that comply with current and pending National Pollutant Discharge Elimination System Permit (NPDES). If this enhancement is not funded the DAFT capacity may limit our ability to treat additional flows necessary to allow continued growth. Project W W`rP Dissolved Air Flotation Thickener (DAFT) 5 Year Project Cost 2014 1 2015 2016 2017 2018 2019 2015.2019 Project Costs $0 r $0 $0 $0 1 $400,000 $2,000,000 $2,400,000 Project Funding jEnterprIse fund Annual Oncoino Maintenance & Operation Costs Staffing., 2015 2016 2017 2018 2019 Number of FTEs ', 0 F 0�Y 0 0� Salary/Benefits Costs I $0 F $0 r $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 Total Ongoing $o $g $g $0 $0 Maintenance 8 Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project JWWTP Dissolved Air Flotation Thickener (DAFT) Scorer 15nt Dolsby Score 46 Major Drivers I 0 Impact of Failure 10 # Customers Impacted 10 Regulatory 10 Operational I J Prevention 3 Urgency 5 Minor Drivers Environmental I 0 Cost -Effective Partnerships Interdepartmental Partnership Stewardship Potential 1 Total Points 46 Project Category lWastewater Type WWiP Sub Type ISCADA Communications Project# 10521 Project JPlant PLC Replacements Enhancement # 12 Acct Code 3590-94300 Eng # 1267 Year Identified F - Project Schad 2015 to 2016 Depreciation Financed Capital vr Score Imo" 2015 Ranking 23 Purpose I Replacement Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. Ifthe request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. enhancement will fund a project to upgrade more than 10 programmable logic controllers (PLCs) that make up the control network within the itewater Treatment Plant (W WiP). It Includes the design, purchase, programming, and installation of new logic controllers to replace the ling process Logix 500 based PLCs and control panels. The existing PLCs are approaching their end of life, and do not allow for full Integration the Supervisory Controls and Data Acquisition (SCADA) system. Outside consulting engineers will be required to develop the design package provide integration of the new PLCs into the SCADA system. Construction will require a contractor to build and install the new control panels. project will result In updated technology that will have a 20 year life expectancy. new PLCs are identified in the SCADA master plan as an item that is in need of upgrade. The new PLCs will leverage existing and new nology to enhance current functionality, reduce future application development time and allow future automated maintenance procedures. This Incement will also provide funding to ensure future fiber connectivity between Water, Wastewater and City Hall, what is the current staffina level for this reauest andfor haw much fundina is alreadv in the base. If aoolicable olease future costs below. measurable Impact of not funding this request? Measurable outcomes: The new PLCs are identified in the SCADA master plan as an item that is in need of upgrade. The PLCs will leverage existing and new technology to enhance current functionality, reduce future application development time and allow future automated maintenance procedures. Project Plant PLC Replacements 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 1 $950,000 $750,000 r $0 $0 $0 $1,700,000 Project Funding JEnterprise fund Annual Ongoing Maintenance & Operation Costs Staffing.: 2015 2016 2017 2018 2019 Number of FTEs 0 9 V -I 0 0 0 Salary/Benefits Costs $0 I $0 I $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 Total Ongoing J $o $o $o $o $o Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any time' costs in the box below. Be sure to include which yearthe "one time" costs will occur. Project IPlant PLC Replacements Scorer IClint Dolsby Score Major Drivers Minor Drivers Impact of Failure10 Environmental 0 # Customers Impacted 10 Cost -Effective Partnerships- 1 Regulatory I J Interdepartmental Partnership 1 Operational 10 Stewardship Potential 1 Prevention r--6 Urgency 10 Total Points - 54 O O W W W W W W W W N N N J N N N A N W N N N Y N O Y �D Y W Y Y V Q1 Y U1 Y A Y W Y N Y Y Y O W I W J p1 N A W N Y a a J O1 U1 A W N Y O b W O1 N 1 d -j ri T RO n D n w w D Il ii a1 n 9 O d r� N ,a T n C Z d 1Nl N• F �. O N d X y �. o O W �• an fG N Q O O re H d n A O N ? O fl ? O W n A F V m .dur N a 7 m m c Oo o RL '° ' A a n m O Z u 2 A Ao m o^. u'i =. ^ ;Y n =` <. m n o a" m D n o m '° .N+ m N 0 7 0 O d n 0 ri C N W p N VI p d ry ay n T c m = m d n a m n �• 3 '�" m a O '" � m 3 0 o 6 T y =£ 3 w ''m o q� m T� o m d Q O N 7 Y C O O F 9 O N n W H m T j 2 p N n O D •s W W n d T '� fl ] d n GO @ Z n .�-r 0 N W n !Ct �! fl V » ^ 1 w o r? d N 0 9 d O n .'-r = Q N 2 d N o pi. 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Q N Mon N MA A L n O n y n �D 3 .. p 0 mm c o c �* N N c n 3 n .. o o .^. 0 O @ N 0) 7 in v n G uFi O 0 d �, O T lA rn+, ct CL OQ C 7 7 n j C n N J w 01 � W 00 � '6 D .7r N Z r7 _0 = 1 T r d 0 A Ol mn FF 1 'm � n s z Z = 7 w 0 Q 0 3 3 Ol J CL Q Q N N N N N Q E N G O A T to In O n p_ d O V W Ln Ulu�Lnu+lw N O \ \ N N \ IO w M \ N \ NN \ \ N \ \ 00 N N N N N N \ In L, F+ N N ! Ln Uln vi N Q Q N N N N N Q E N rNW w W Ln Ulu�Lnu+lw N O \ \ N N \ IO w M \ N \ NN \ \ N \ \ 00 W N F+ F+ Ln N �.a \ In L, F+ w Ln Uln vi n l 1Ln 1 , m m A m A FJ FJLnA l0 \ 00 \ W U1 \ N V1 \ \ \ \ H N tD \ \ (n N N w W O P. 00 N N Ln N L LnF' Ln N Ln N N N Ln 0 0 J Project Category lWastewater Type FP Sub Type I SCADA Communications Project # 10157 Project lWastewater Division SCADA Master Plan Enhancement# Fv Acct Code 3200-55080 Eng # 1003 Year Identified 2010 Project Sched 2019 to 2019 Depreciation Financed Capital Score 40 2015 Ranking 50 Purpose jPlanning Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project essment of current system and plan for continued development and update. The wastewater treatment plant has become fully automated over past couple of years and there are over a dozen lift stations in remote locations in communication with the central base station at the plant. t system is critical to operating and maintaining the wastewater treatment plant and lift stations. It is important to evaluate whether we are on right track in this effort and what we should be considering for the future. provide future anticipated project costs below. Staffing levels will not increase due to this project. Provide measurable outcomes that Identity how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measureable outcomes: SCADA Master plan updates are planned every five years to capture the upgrades from FY2012 to FY2017 and from FY2018 to FY2023. Project lWastewater Division SCADA Master Plan 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $o $o $o $o $150,000 $150,000 Project Funding JEnterprise fund Annual Ongoing Maintenance & Operation Costs Staffing.: 2015 2016 2017 2018 2019 Number of FTEs '0� �0 W 0 0 � 0 Salary/Benefits Costs $0 $0 $0 $0 $o Operating Costs $0 $0 $0 $0 $0 Total Ongoing$0 $0 $0 $0 $o Maintenance 8 Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project lWasterwater Division SCADA Master Plan Scorer JCIInt Dolsby Score 40 Major Drivers Minor Drivers Impact of Failure 6 Environmental p # Customers Impacted 10 Cost -Effective Partnerships 1 Regulatory 5 Interdepartmental Partnership 1 Operational - 5 Stewardship Potential Prevention j 6 Urgency 5 Total Points 40 Project Category lWastewater Type 10ther Sub Type I Project # F_ Project (Condition Based Monitoring -WW Enhancement # �— Acct Code —Eng # 1184 Year Identified r_ Project Sched 2016 to 2016 Depreciation Financed Capital Score 30 2015 Ranking 71 Purpose Imaintenance Describe what is being requested and why. If the request Includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees Include a description of the scope of work. If the request includes equipment, Include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. enhancement includes the addition of Condition Based Monitoring (CBM) software which integrates our asset management system to our DA system. The Wastewater Division asset maintenance program is currently running on a calendar based maintenance system (preventative tenance). This maintenance is being performed per manufacturer O&M recommendations. Although this is an acceptable way to perform tenance activities the 0&M maintenance is often times based on maximum usage run times and can be performed too often, increasing tenance costs & unnecessary equipment downtime. CBM is a more cost effective method of performing maintenance. It provides us with to reduce labor spent on equipment maintenance generated by a calendar based method, freeing up time for more pro -active, predictive tenance work. CBM with connections to SCADA will help us get maximum value from our maintenance budget & top performance of the )ment we already own. is the current staffing level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. Staffing levels will not increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes: This request will result in upgrades to the system which support several objectives: Update, calibrate, and maintain the Sewer Collection System Model, institute Statistical Process Control (SPC) in the Wastewater Division, enhance and protect water quality, and increase efficiencies within the Wastewater Division. Adding CBM will result in decreased maintenance costs due to overscheduled maintenance, increased ability to monitor critical asset performance, and increased asset lifespans. We will be able to track and trend equipment performance Project lCondition Based Monitoring -WIN 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $0 $84,000 $0 $0 $0 $84,000 Project Funding JEnterprise Fund Annual Ongoing Maintenance & Operation Costs Staling: 2015 2016 2017 2018 2019 Number of FTEs 9 r a— r 0 �r 0 — 1 0 Salary/Benefits Costs s0 $o $o $0 $0 Operating Costs so $o $0 $0 F s0 Total Ongoing $o $0 $0 s0 $0 Maintenance & Operation Costs —Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting wth the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project lConditlon Based Monitoring -WW Scorer JCIInt Dolsby Score 30 Major Drivers Minor Drivers Impact of Failure r3 Environmental p # Customers Impacted10 Cost -Effective Partnerships Regulatory r 0 Interdepartmental Partnership—t Operational 10 Stewardship Potential r— 1 Prevention 3 Urgency 1 Total Points 30 Project Category lWastewater Type 10ther Sub Type IProject# 10161 Project Flow Monitoring Enhancement # F_ Acct Code 3590-94400 Eng # 1038 Year Identified 2010 Project Schad 2011 to 2020 Depreciation Financed Capital y Score 55 2015 Ranking 18 Purpose IMainterance Describe what is being requested and why. If the request Includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a description of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. enhancement is a continuation of a program started in FY2011 to allocate money each year to purchase, rent and maintain flaw meters for the sr collection system. The purchase and maintenance is important for accurate sewer collection system model calibration and identification of ration and inflow. In FY2011, Public Warks narrowed down the sources of infiltration and inflow in the collection system and purchased a few meters. The City plans to place flow meters in the collection system each year to collect additional data and more accurately pinpoint the ces of approximately 500,000 gallons of infiltration and inflow. Additionally, as improvements are completed to reduce the amount of infiltration inflow, flow monitoring will be conducted to validate that improvements have reduced flows. The enhancement going forward consists of rental )w meters (if necessary) and continued maintenance of the flow meters and monitoring of the sewer collection system. what is the current staffing level for this request and/or how much provide future anticipated project costs below. This project does not require a change in staffing. Provide measurable outcomes that Identify how this request will lead to the accomplishment of department objectives. What Is the measurable impact of not funding this request? Measurable outcomes: reduced infiltration and inflow, accurate declining balance report which helps to manage timing of plant upgrades. Part of our department mission is to provide public services and facilities that support the needs of our community while emphasizing financial stewardship and environmental sustainability. This enhancement will enable the Public Works Department to reduce the amount of infiltration and inflow into the wastewater treatment plant, and effectively manage capacity -related plant upgrades which are valued at approximately $10 a gallon of influent. Project Flow Monitoring 5 Year Project Cost 2D14 12015 2016 2017 2018 2019 2015.2019 Project Costs $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $125,000 Project Funding Enterprise Fund Annual Onaoina Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs �� 0 r 0 -� 0 Salary/Benefits Costs $0 $0 $0 $0 $0 Operating Costs $0 $o $0 $0 $0 Total Ongoing $0 $0 $0 r $0 $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one hme" costs in the box below. Be sure to include which year the ..one time" costs will occur. Project IFlow Monitoring Scorer JCIint Dolshy Score 55 Major Drivers Minor Drivers Impact of Failure f-3 Environmental # Customers Impacted r 10 Cost-Effective Partnerships r 1 Regulatory 10 Interdepartmental Partnership f-1 Operational 10 Stewardship Potential F_4 Prevention 6 Urgency 5 Total Points 55 n O O c of y of Z m » » = Project Category lWastewater Type Other Sub Type Project # I _ Project Hansen Bar Coding and Mobile Solution - WW Enhancement # 1 Acct Code I Eng # 1143 Year Identified F—Project Schad 12016 to 2016 Depreciation Financed Capital V Score42 2015 Ranking 41 Purpose IMaintenance Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees Include a description of the scope of work. If the request includes equipment, include a description of what the equipment will be used for. If the request includes construction, describe the service result of the finished project project is the acquisition of hand-held hardware devices, software, anc pt, transfers, issuem adjustments, and cycle counting using barcodes. as what is the current staffing level for this request andlor how much funding is already in the base. If applicable please provide future anticipated project costs below. Staffing levels will not change due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? The measureable outcome of this project is the development of an inventory tracking system that does not require manual data entry which will improve accuracy and efficiency of inventory management. Not funding this request will result in continuing manual inventory management. Project Hansen Bar Coding and Mobile Solution -WW 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $0 $150,000 $0 $0 $0 $150,000 Project Funding IEnterprise fund Annual Ongoing Maintenance & Operation Cos Staffing: 2015 2016 2017 2018 2200��199—� NumberFTEs .. I s 0 �0� efits Costs Salary/Benefits $0 I$0 $0 $0 $0 Operating Costs $0 I $0 $0 $0 $0 Total Ongoing r $0 F $0 $0 r $0 $o Maintenance & Operation Costs "`Unless otherwise noted, all ongoing maintenance and operation costs will be Incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project Hansen Bar Coding and Mobile Solution- WW Scorer JCIint Dolsby Score 42 Major Drivers Impact of Failure �6 # Customers Impacted 10 Regulatory 5 Operational 5 Prevention 6 Urgency i 5 Minor Drivers Environmental 0 Cost -Effective Partnerships r 1 Interdepartmental Partnership r-1 Stewardship Potential r--3 Total Points 42 Project Category lWastewater Type Other Sub Type I Project# r— Project Inventory and Storage Facility Enhancement# F— Acct Code 3590- Eng # 7794 Year Identified r— Project Schad 2076 to 2017 Depreciation Financed Capital / Score 42 2015 Ranking 42 Purpose Maintenance Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. hancement is a two part project to design and construct an Inventory Warehouse facility at the Wastewater Plant. In 2009, the Public Department determined there was an important need to track infrastructure assets and maintenance against those assets. In 2011, it was fined that tracking parts & materials inventory related to those assets was also critical. To accomplish this goal a number of steps have been taken which include; implementing the Hansen software inventory module, identifying critical assets & parts lists for Water and vater Divisions, and the hiring of an Inventory Specialist to manage the inventory program. Currently, Wastewater parts & materials ry is stored in multiple, unsecured locations throughout the facility. There is limited accountability for and accessibility to this inventory. The and construction of this Inventory Warehouse facility would allow for an accurate and secure inventory of parts and materials at the vater plant. The warehouse will facilitate the development of an organized maintenance inventory. It will help protect our assets, reduce ent downtime, increase financial accountability and increase employee productivity. is already in the base_ If applicable please provide future anticipated project costs below. Staffing levels will not increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes: provides for adequate work space resulting in increased employee satisfaction and productivity. Not funding this request will create ongoing issues in inefficiency and productivity due to inadequate space to effectively inventory and manage the City's equipment and items. Project Inventory and Storage Facility 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $0 M 000 $7,500,000 $0 F $0 $1,750,000 Project Funding JEnterprise Fund Annual Onooino Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs i 0 0 0 0 Salary/Benefits Costs $0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 Total Ongoing $0 $0 $0 $0 $o Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to Include which year the "one time" costs will occur. Project I Inventory and Storage Facility Scorer Clint Dolsby Score 42 Major Drivers Minor Drivers Impact of Failure 6 Environmental # Customers Impacted 7 Cost -Effective Partnerships F-3 Regulatory F-0 Interdepartmental Partnership -4 Operational 10- Stewardship Potential 1 Prevention I Urgency �5 Total Points 42 Project Category lWastewater Type Other Sub Type Project # 10025 Project JLab Equipment Upgrades/Replacement Enhancement# F— Acct Code 3540- Eng # 1049 Year Identified 2009 Project Schad 2012 to 2020 Depreciation Financed Capital �/ Score 54 2015 Ranking 22 Purpose I Regulatory Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a deserption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project If applicable what is the current staffing level for this request andfor how much funding is already in the base. If applicable please provide future anticipated project costs below. Staffing levels will not increase due to this project Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes: improved turn -around times, mitigated risk associated with power surges. Use of the quanti tray sealer, dessicator, dissolved oxygen meters, and UPS' for the BOD incubators are essential to perform lab analyses. These tests are time sensitive, critical for permit and process control, and not funding the request would lead to increased outsourcing and longer tum -around times. Project JlLab Equipment Upgrades/Replacement 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs 2,500 $15,000 $75,000 1 $95,000 $15,000 $15,000 $21 $1 5,000 Project Funding I Enterprise fund Annual Onaoina Maintenance & Ooeration Co Staffing: 2015 2016 2017 2018 2019 Number of FTEs �-6 0 0—r 0 � 0 Salary/Benefits Costs $0 $o so $0 $0 Operating Costs $500 $0 F $0 F $0 $0 Total Ongoing $500 $0 $0 r $0 r $0 Maintenance & Operation Costs "`Unless otherwise noted. all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time' costs in the box below. Be sure to include which year the ..one time" costs will occur. Project Lab Equipment Upgrades/Replacement Scorer Clint Dolsby Score Major Drivers Minor Drivers Impact of Failure 10 Environmental F-0 # Customers Impacted 10 Cost -Effective Partnerships F-1 Regulatory 10 Interdepartmental Partnership F 1 Operational 10 Stewardship Potential 1 Prevention 6 Urgency 5 Total Points y{ Project Category lWastewater Type Other Sub Type r Project# 10037 Project Land Acquisition Enhancement# r- Acct Code 3590-91000 Eng #F92 Year identified 12009 Project Schad 2016 to 2016 Depreciation Financed Capital �/ Score 41 2015 Ranking 46 Purpose Regulatory Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a deserption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. locate and purchase land in a strategic effort to acquire properties near the wastewater treatment plant. Without this program, the City may Ic opportunity to acquire land near the wastewater plant while the economic downturn has lowered land prices. This will provide additional area growth and regulatory driven future plant expansions and will allow us to pursue opportunities such as reuse, wetlands, and biosolids nposting. The reuse program and wetlands are some of the strategies to reduce wastewater treatment plant effluent discharge to the creek. solids composting will treat the biosolids for beneficial reuse as fertilizer. Additional buffer zones for the wastewater treatment plant site will lute the potential for odor complaints that require time and effort to address and that are expensive to resolve. and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. Will vary depending on the projects. For example, if the additional land purchased is used as a biosolids composting facility, there will be operations and maintenance required for that facility. Alternatively, if the additional area is used for buffer zones, there will be little or no impact to the operations and maintenance costs. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measureable outcomes:. Acquiring property for future uses will allow the City to plan for the future and place signage on the property and establish the future use of the site. Project Land Acquisition 5 Year _.. _.. Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $0 $1,000,000 $0 $0 $0 $1,000,000 11 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Numberof FTEs r-0 U p 0 0 SalarylBenenefnsCosts F—$0 $0 $0 $0 $0 Operating Costs I $0 r $0 $0 r $0 $0 Total Ongoing r $0 so s0 r so $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years vh0 be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to Include which year the "one time" costs will occur. Project Land Acquisition Scorer JCIInt Dolsby Score 41 Major Drivers Minor Drivers Impact of Failure r 6 Environmental r-5 #Customers Impacted F5 Cast -Effective Partnerships r 4. Regulatory F5 Interdepartmental Partnership F-3 Operational 1 5 Stewardship Potential F-4 Prevention r 3 Urgency �1 Total Points 41 New Project Description Project Category Wastewater Type Other Sub Type Project #� Project Resurfacing/Slurry Coat of WWTP Asphalt Enhancement # I 4 Acet Code 3590- Eng # 71Year Identified F- -65 Project Sched 12017 to[567— Depreciation 2019Depreciation Financed v, Capital �/ Score 42 2015 Ranking 43 Purpose Maintenance Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work If the request includes equipment, include a tlescrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. This enhancement will fund the resurfacing/slurry coating of asphalt at the wastewater treatment plant to extend its usable life. Asphalt Resurfacing consists of installing a brand new layer of asphalt on top of the existing street surface at a thickness of one to three inches. Streets are ground down (milled) at the curb line before resurfacing so asphalt will not build up at the edge of the gutter. Slurry Seal is a pavement preservation method consisting of an asphalt emulsion, sand and rock which is applied to the street surface at an average thickness of '% inch. This maintenance treatment extends the life of streets already in good condftion.Slurry seal provides a durable riding surface and addresses any existing surface distresses on streets in generally good condition. If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please provide future anticipated project costs below. Staffing levels will not increase due to this project Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measureable outcomes: Preventative maintenance of the asphalt at the wastewater treatment plant to extend its life. Project Resurfacing/Slurry Coat of WWTP Asphalt 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 SO $0 $100,000 $0 $707000 $200,000 Project Funding I Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing. 2015 2016 2017 2018 2019 Number of FTEs l 0 9 0 0 0 0 Salary/Benefits Costs $o s0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 Total Ongoing so so s0 I s0 I so Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project Resurfacing/Slurry Coat of W WTP Asphalt Scorer IClint Dolsby Score 42 Major Drivers Minor Drivers Impact of Failure f 3 Environmental 0 # Customers Impacted 10 Cost -Effective Partnerships 1 Regulatory r-5 Interdepartmental Partnership F-1 Operational 10 Stewardship Potential 1 Prevention 10 Urgency r1 Total Points 42 New Project Description Project Category lWastewater Type Other Sub Type I Project# r— Project Riparian Vegetation along Five Mile Creek Enhancement # F— Acct Code 3590- Eng # 11237 Year Identified F— Project Schad 2017 to 2017 Depreciation Financed Capital Score 39 2015 Ranking 53 Purpose Regulatory Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions- If the request includes consulting or contracting fees include a description of the scope of work. If the request Includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. Five Mile Creek Bank Restoration and Riparian Study proposes to review the feasibility of altering Five Mile Creek in the vicinity of the iewater treatment plant property. The purpose of the project is to illustrate types of projects which can improve water quality and environmental rardship, increase cross agency partnerships, and provide education on the unique surface water systems and water quality in the Meridian . The study will review concepts which could include physical alteration of the channel including widening, added sinuosity, reduction of steep e banks, improved riparian plantings, as well as pathways and educational monuments related to surface water supply and water ation with multiple agencies including the Nampa & Meridian Irrigation District, USACE, IDEQ, IDWR and FEMA would be required. in envisions this type of study and project as a critical component to water quality education and improvement for its citizens. A completed could provide 1.) improved water quality via temperature, sedimentation and shading improvements; 2.) increased awareness of local in practices and safety measures via education monuments and reduced bank incision; and 3.) an increase in overall awareness of water in Meridian by having an interpretive site which describes features related to water quality improvements in an interactive manner including Tonal signage, pathway connectivity and collaboration with education tours of the wastewater treatment plant as well as its interpretive center. request and/or how much If applicable please provide future anticipated project costs below. Staffing levels will not change due to this project Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes: This enhancement could potentially support departmental objectives to develop and employ strategies that comply with pending National Pollutant Discharge Elimination System Permit (NPDES) depending on the structure of our anticipated NPDES Permit. Project Riparian Vegetation along Five Mile Creek 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $o $0 $0 $125,000 $0 $0 $125,000 Project Funding Enterprise fund Annual Onaoinn Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs r-0— 0 —! 0 r 0 0 Salary/Benefits Costs Fs0— I $0 I $0 I $0 $0 Operating Costs $o $0 $0 $0 $0 Total Ongoing $o $0 $o $0 $o Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any one time' costs in the box below. Be sure to Include which yearthe "one time costs will occur. Project Riparian Vegetation along Five Mile Creek Scorer lClint Dolsby Score 39 Major Drivers Minor Drivers Impact of Failure �3 Environmental + 5 #Customers Impacted 10 Cost -Effective Partnerships 4 Regulatory 5 Interdepartmental Partnership 4 Operational I 0 Stewardship Potential 4 - Prevention r 3 Urgency�1 Total Points 1 39 Project Category Wastewater Type Other Sub Type Project # Multiple Project SCADA System Upgrades - Wastewater Enhancement # 11 Acct Code 3500.94300 Eng # 1100 Year Identified 2010 Project Schad 2014 to 2016 Depreciation Financed v/ Capital �/ Score Imo' 2015 Ranking 24 Purpose 10perations Improvement Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request Includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project (tion and remote terminals and provide a SCADA control room with equipment at the Wastewater Treatment Plant. This room will have increased curity and multiple data screens allowing for real time trending and better process control. Periodic upgrades to radios and computers are eded when FCC regulations require it or the equipment becomes obsolete. When available, the base station and remote terminals will be nnected to a fiber optic cable. The SCADA Master Plan provides the basis for the upgrades that are needed. This project will allow us to continue r recomended upgrades to the SCADA system and will improve efficiency, reliability, operational control and security and help bring consistency the SCADA System City-wide. what is the current staffing level for this request and/or how much funding is already in the base. If applicable please Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes: Improved communication and operational control. This request will result in upgrades to the SCADA system to allow for a faster, more reliable and efficient means to monitor and control wastewater system facilities which support several objectives: - Update, calibrate, and maintain the Sewer Collection System Model - Institute Statistical Process Control (SPC) in the Wastewater Division Project SCADA System Upgrades - Wastewater 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs$250,000 $250.000 $200,000 F $0 $0 $0 $450,000 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing.- 2015 2016 2017 2018 2019 Number of FTEs o- 0 �0 0 Salary/Benefits Costs $0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 Total Ongoing so so so so so Maintenance 8 Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time- costs in the box below. Be sure to include which year the -one time" costs will occur. Project ISCADA System Upgrades -Wastewater Scorer IClint Dolsby Score 54 Major Drivers Minor Drivers Impact of Failure 10 Environmental F 0 # Customers Impacted 10 Cost -Effective Partnerships 1 Regulatory 10 Interdepartmental Partnership 1 Operational 10 Stewardship Potential 1 Prevention l V Urgency 5 Total Points 54 vv e ` o N N N N N N N N N N N 00 N N 01 N to N A H W N N N N N O V m UI A W N N m m 00 V Ot Ui A W N H O l0 V d z a o a 9 A n 9 3 3 cw vvD°.�� Dv z� mnvnanmap�nm neo m W= ra v m �. n 0 O" C N 3 a 3 N p 3 �n N 3 DO 3 V Cr .O•r 7 c C 3 3 a N O O' r N m M fD C umi umi C (1 3 A 'O 3 ("D a O fD W iCL O A W -�• .nr •ni =� H 3 - .�•r n\_ m O a s O n C\ O N fl- 3 .w O O 3 O 3 3 .`�•r ..r m 'O .+ n 0 0) a � C .•. 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N 0 O N C 3 � c S d udi 3 3 M F+ In M 0 F+ A M I-` l H W Ol H H LM N O N N H H A F+ M N F+ N W Q = l a a a m In U, O a a n a O A O a a a a a a O a m O O N W 10 c - d a a w a a w a a a a a a a d d d d a a a d d w a 0 0 V CL 00 < < < < d a d < < < H < H < < d < N < m d a co O. d a N N In N n < d co Oi O In N In In W N CL N 3 < < m t T T T T m m (D a m m m �. 3• S O 3' O d = CL a a n a a s m f+ C C C N N N F+ c 3 C C C C C C C 3 N\ N w N N f+ F+ r N N N O F+ N f+ VI Ln m \\\\ \\\ N 11 N N N N\ N\\ W \\ \-' d x '.S p 0) N N m A W W N\ F-` W N\\ N N \ r� m a \ tD tD N \ \ A\\ \ �+ F+ N N W 00 00 m m N\ N F+ \ N 0) \ F+ \ W H \ \ W \ N N N In In \ N \ O \ F+ \ F+ \ N \ N V \ A N O \ F+ F+ O \ O \ N A A \ W�-` �-' N N Ln N to N \ F+ A A AAA A A F+ A N In In V7 W A A ? A A p A W d c (G 7c 3 m m c C m C m C C C o m m m m 01 (D fD fD m CL m a d m m m m 3 c m a s c c N c m �-' c c a c b a a 0. N .2 In A R A N N N H N N F+ F+ N H N N tr S m In \ In VI \ \ \ N \ \ Ol Lm \\ Q1 N V N W\ \ N N W\ N N\\ \ N\\ N\\ N \ \ W \ N O \ O \ O \ N \ \ H \ O1 \ W \ F+ co H \ N \ N H f+ A m N N F+ \ N N Ln N N F+ N N \ F-` N \ \ lr N \ N \ V f.. \ \ 4 In O �I \ O \ lD \ 'O In l!1 In N Ln �-+ lA VI N In F+ N VI �-+ \ \ N N \ N \ N F+ A \ H \ H f+ \ N N\ F+ \ N N N S N A A A A A A A A W A . A A A A m Z O C m` a _N O < N N 3 C W0 C 3 N m m 3 �c 3 m lTp m < 3 m a 0 m a w D a •' c a 3 m 1 d d a a c 3 q 3 3 s c o a c a 0 3 � to to r 3 3 _p 3 3 a a a a c c v u rl m N N O o A lA a Z v O w n fD N D m N V n N 3 3 C d ri O- d D n C d - 3m a Project Category lWastewater Type Other Sub Type 1 Project # �— Project lWastewater Additional Tools, Spare Parts and Safety Equipment Enhancement # 19 Acct Code 3510-94400 Eng # 1182 Year Identified 1 — Project Schad 2014 to 2019 Depreciation Financed Capital Score 42 2015 Ranking 45 Purpose IMaintenance Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request Includes construction, describe the service result of the finished project rtewater Treatment Plant (W WTP) is comprised of many critical pieces of equipment that are required to run continuously in order to meet permit requirements. Much of this equipment has very long procurement and lead times. In an effort to track, increase, and store ( and necessary pieces of equipment at the plant we have identified critical equipment that should be on hand to ensure continuous 1 of the W WTP. Additionally, an inventory of important parts will aid the division in being able to rapidly repair certain pieces of equipment saving the City cost and down time, an effort to improve the capabilities of our mechanics to complete repairs and maintenance in-house and help predict problems with equipment fore it has fatal issues, the maintenance department needs additional tools and equipment. Cost savings to the city will be seen through more )airs and maintenance being done in house as well as the introduction of predictive maintenance. what is the current staffing level for this provide future anticipated project costs below. Staffing levels will not Increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measureable Outcomes: Proactive procurement of critical pieces of wastewater equipment and inventory, additional tools to perform more maintenance in-house, tools needed for a predictive maintenance program, safety equipment necessary to perform jobs. If this enhancement is not funded the Wastewater Division will remain vulnerable to long lead times and down times on critical pieces of equipment. The division will continue to have to outsource and contract labor for jabs for which they do not have the required tools or safety Project Wastewater Additional Tools, Spare Parts and Safety Equipment 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project CostsF$86,500 $50,000 $50,000 $50,000 $50,000 $50,000 7250,000 Project Funding JEnterprise Fund Annual Onaoina Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs I 0 i� —01 0 0 0 Salary/Benefits Costs $0 $0 $0 $0 $0 Operating Costs s0 $0 $0 $0 $0 Total Ongoing $0 $o $o $o $o Maintenance 8 Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be Incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "onetime' costs in the box below. Be sure to include which year the "one time" costs will occur. Project Wastewater Additional Tools, Spare Parts and Safety Equipment Scorer JCIInt Dolsby Score 42 Major Drivers Minor Drivers Impact of Failure r 3 Environmental �p # Customers Impacted 10 Cost -Effective Partnerships 1 Regulatory �- 5 Interdepartmental Partnership I ' Operational I 10 Stewardship Potential -- 1 Prevention 6 Urgency I 5 Total Points qz New Project Description Project Category lWastewater Type Other Sub Type IProject # 10163 Project (Wastewater Facility Maintenance Shop Enhancement # 10 Acct Code 3590-92000 Eng # 1054 Year Identified 2009 Project Schad 2014 to 2015 Depreciation Financed Capital , Score 57 2015 Ranking 12 Purpose Maintenance Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. This enhancement is to complete the construction of the Wastewater Facility maintenance building. The existing 1,440 sq It building was designed and constructed 25 years ago when the plant size and complexity was much different. The current maintenance building office space consists of a 400 sq it temporary trailer that houses 6 staff members. The current facility is undersized for the type of equipment that is required to be repaired and maintained. The new facility will provide the space required to safely maintain and repair critical equipment. It would also allow staff to complete repairs efficiently, resulting in a reduction in equipment downtime, an increase in staff productivity, and a decrease in outsourcing current request future anticipated project costs below. mociated with running the fleet maintenance facility. Staffing levels will not increase request will lead to the measurable Impact of not funding this request? applicable objectives. What is the The maintenance facility will provide adequate space required to house maintenance staff, repair and maintain W WTP equipment, and to store specialized vehicles. It will allow Wastewater staff to complete more repairs in-house resulting in a reduction in critical equipment downtime, an increase in staff productivity, and a decrease in outsourcing. The impact of not funding this project would be overcrowding by maintenance staff, reliance on outside contractors to fix critical equipment, longer Project lWastewater Facility Maintenance Shop 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $250,000 $2,164,850 1 $0 $0 r $0 F $0 $2,164,850 Project Funding JEnterprise Fund Annual Onaolna Maintenance & Ooeration Costs Stang. 2015 2016 2017 2018 2019 Number of FTEs 0 � 0 0 0 Salary/Benefits Costs $0 $0 s0 s0 $0 Operating Costs $0 $0 $0 s0 $0 Total Ongoing $o r s0 so s0 Maintenance & Operation Costs "Unless otherwise notedall ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur Project lWastawater Facility Maintenance Shop Scorer JCIInt Dolsby Score 57 Major Drivers Minor Drivers Impact of Failure 10 Environmental 0 # Customers Impacted 10 Cost -Effective Partnerships r-2 Regulatory 10- Interdepartmental Partnership r-, Operational 10' Stewardship Potential r-3 Prevention r--6 Urgency r-5 Total Points 57 c a m 3 m x N ld CI I 4. mi mi of V v O m v o n o z w f� O c m m a CL d 3 n n a \ V a o m O O = m m ti o c 00 VI c ° O a w ° N C 3 m � x 3 - m t < lfl 3 N Ln d ° m m m m I 4. mi mi of V v O m v o n o z w f� O m m v m CL m cD r m C m aQ 3 � a m ° a \ V a o m O 0 3O m ~ � a 3 ti o c w N N 00 00 CL w a w w v T D o CL v w f� m m m v m CL O "3 vOi n V \ V N \ m O 0 3O m ~ 3 a 3 ti o c 00 VI c ° O a Ln N O m N 0. O 3 N f'` In lfl In Ln m m m cm c n Un m m m m m c V V a 00 V N N \ \ N \ \ \ t\ \ F N N In F� N N tn Ln v T D o A n v Z•00 () M W 1 Oc n Z w m C v m m Z CL v w f� f+CL 0 CL v Z 'm O "3 vOi n c 1" 1 o n n O0 3 O m m O 0 3O m ~ 3 a 3 ti o c T m D n m a°O VI c ° O a 0 3 m m O m N 0. O 3 s m m m cm c n Un m ~ N \ O A n v Z•00 () M W 1 Oc n Z w m C v m m Z O 0 v N < � 3 p N m m m m 3 0©omm— N Nn A O O V N CL w a V N G N 3 3 3 3 7 7 N O O N N N W W W T T -4 c N N CD 00 V N A A W N Z 3 m O N A CL n w w f+CL CL to dCL w w CL N s m m m cm c n Un ~~ ~ N \ O O O N N \ \ N \ \ f\a N CA c C = C S mm C m cm LD C ~ N CL O \ IM \ \ m W l~!1 \ O F O N A N \ In NN A A A O 0 v N < � 3 p N m m m m 3 0©omm— N Nn A O O V N CL w a V N G N 3 3 3 3 7 7 N O O N N N W W W T T -4 c N N CD 00 V N A A W N Z 3 m O N A O O C g o S 0 o S N O N N O M '9 e» U) d' Q w 0 0 m OOI � o o c 0 0 N N U K w fA 1q O O � o o S NK N�aTai W 8� p O O pN S O o Q � c� QM N O h O N CI 0 0 � g N 9 E E � U) d' Q m OOI o wU T U K L VI O Aq NK W O O Q � c� N LM � OI N U OI j H y m m m rn v 10 (NO N N Engineering Capital and Enhancement Plan Projects for Recycled Water Infrastucture W Joplin Ct W Almaden Dr W Chinden Blvd E Chinden Blvd —E Chinden-Blvd— W Bacall St W McMillan Rd o = J W -McMillan -Rd- v LALA �V 2 c :J Z . c „ W Ashby Dr 3 d �— -o Y— W Ustick Rd=�—E Ustick Rd— N -E Ustick Rd �— p U N I I J d m 1191 C W Woodbury Dr Z I O u Z Z z E Chateau Dr iN z Na our W Cherry Ln N E Fairview Ave w W El Gato Ln y W Forecast St a r c z It to z L+ z W Pine Ave W Pine Ave 3 '5 z E Pine Ave Z L N E King St W Franklin Rd z E Franklin Rd E Watertower St N c` Int— _erstate' W Waltman St W Waltman Ln E Central Dr _ 8q�T Interstate 84 asa Dr% W Overland Rd 3 E Overland Rd -6 V E0 L G JN C (+1 to W Lamont Rd V1 t0 v U d E Raja Dr > H Y�' u —W -Victory Rd �+ E Victory Rd a, a H °° con Ln E Ionia St '� b EA a E Rumpel Ln �+ E Zaldia Dr J W Amity Rd H ECEP for 2015-2019 ENG# project Name 1187 Recycled Water Booster Station Pump Upgrades 1191 Lakeview Golf Course Recycled Water Upgrades "These recycled water projects are not included on this map due to varying not presenliy indentified or none)dstent physical location. ENGif Project Name 1093 Site Specific Aquifer Recharge Study 1044 Class A Permit Modification for Aquifer Recharge 1149 Aquifer Recharge Project Category Recycled Water TypeStrateglc Planning Sub Type Project # F_ Class A Permit Modification for Aquifer Recharge Enhancement # F—Acct Code 3200-55080 Eng if 1094 Year Identified 2011 Project Sched 2016 to 2017 Depreciation Financed Capital �/ Score 46 2015 Ranking 33 Purpose I Planning Describe what is being requested and why, if the request includes employees provide a basic explanation of job functions. If the request Includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a desorption of what the equipment will be used for. If the request Includes construction, describe the service result of the finished project. )the results of the site specific aquifer recharge study, the City may elect to apply for a permit modification to the Class A Reuse Permit for recharge. This would allow the City to divert effluent from the river discharge into aquifer recharge and potentially reduce the cost of int technologies necessary to reach low phosphorus limits. Aquifer recharge has the potential to provide an avenue to reduce the effluent ge to Five Mile Creek which could potentially delay or eliminate future treatment upgrades that would be required to reach low phosphorus, future current staffino level for this request and/or how much funding is alreadv in the base. If applicable please costs below. project does not require a change Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcome: decreased costs in meeting the permit requirements by avoiding Waste Water Treatment Plant upgrades. This enhancement supports the departmental objectives to develop and employ strategies to meet Wastewater Treatment Plant National Pollutant Discharge Elimination System (NPDES) Permit requirements in a cost-effective and environmentally responsible manner. Not funding this request will result in the inability to potentially ascertain cost-effective and environmentally responsible means to meet the NPDES Permit requirements. Project Class A Permit Modification for Aquifer Recharge 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $o I $o $10 To $100,000 $0 F $0 $200,000 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number of FTEs r 0 0 0 1 0 r 0 Salary/Benefits Costs $0 _ $0 $0 $0 $0 Operating Costs r $o $0 $0 $0 $0 Total Ongoing $p $o - $g I $g r $o Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted underfuture years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to Include which year the ..one time" costs will occur. Project Class A Permit Modification for Aquifer Recharge Scorer Clint Dolsby Score 46 Major Drivers Minor Drivers Impact of Failure 6 Environmental I� 5 # Customers Impacted 10 Cost -Effective Partnerships 2 Regulatory 5 Interdepartmental Partnership 3 Operational 0 Stewardship Potential 4 Prevention 6 Urgency I-- 5 Total Points J 46 Project Category lRecycled Water Type Strategic Planning Sub Type Project# 10353 Project ISite Specific Aquifer Recharge Study Enhancement# 17 Acct Code 3500-55000 Eng# 1093 Year Identified 2011 Project Sched 2015 to 2015 Depreciation Financed Capital Score 62 2015 Ranking'? Purpose 1131anZg Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. H the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. This enhancement is the second year of a two year project to provide a comprehensive aquifer recharge study to analyze the viability of aquifer recharge as a means of utilizing wastewater effluent. The study will evaluate several methods of aquifer recharge and provide recommendations for moving forward with a specific project type and location. If a suitable location can be identified, aquifer recharge has the potential to provide a year-round utilization of wastewater effluent. Aquifer recharge may allow the City to meet our National Pollutant Discharge Elimination System (NPDES) requirements at a lower cost than Wastewater Treatment Plant (W WTP) upgrades. We anticipate that Region 10 EPA will issue the City of Meridian a new W WTP NPDES Permit within the next 18 months. Depending on the requirements of the new permit, the utilization of aquifer recharge, coupled with other uses of recycled water, we could potentially save millions of dollars in VWVTP upgrades If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please orovide future anticipated prolect costs below. Provide measurable outcomes that Identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcome: decreased costs in meeting the permit requirements by avoiding Waste Water Treatment Plant upgrades. This enhancement supports the departmental objectives to develop and employ strategies to meet Wastewater Treatment Plant National Pollutant Discharge Elimination System (NPDES) Permit requirements in a cost-effective and environmentally responsible manner. Not funding this request will result in the inability to potentially ascertain cost-effective and environmentally responsible means to meet the NPDES Permit requirements. Project ISIte Specific Aquifer Recharge Study 5 Year _ Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $300,000 N $0 $0 $0 F $0 F $300,000 Project Funding JEnterprise Fund Annual Ongoing Maintenance & Operation Cos Staffing 2015 2016 2017 2018 2019 Number of FTEs r-0 0 0 0 Salary/Benefits Costs 1$0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 Total Ongoing r $0 $o $o $o $o Maintenance B Operation Costs —Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be Incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project ISIte Specific Aquifer Recharge Study Scorer JCIint Dolsby Score 62 Major Drivers Minor Drivers Impact of Failure F6 Environmental F-5 # Customers Impacted 10 Cost -Effective Partnerships 1 Regulatory 10 Interdepartmental Partnership F-3 Operational 10 Stewardship Potential 4 Prevention r--6 Urgency F5 Total Points 62 m m O 3 d o 5 N N N N N N N N A 00 A A A A t0 V W O O w O_ O_ D. N a a o< w w w a N N u N N N N N 3 3 3 c c c 0 CD m m A m mm cn N N N 01 V V V + N F\+ N A A A A A C rL o o o CL N 0 to W N W N \ A N A A N {1'll A Le z 3 m Project Category I Recycled Water Type Pumping Sub Type 1pumping Project# r— Project Recycled Water Booster Station Pump Upgrades Enhancement # F— Acct Code 3590-96172 Eng # 1187 Year Identified r— Project Sched 2016 —to[i Depreciation Financed Capital �/ Score 55 2015 Ranking 19 Purpose Capacity Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work. N the request includes equipment, Include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project enhancement will fund a feasibility study, design and implementation of upgrades to the recycled water booster station. These upgrades will include enhancements to the SCADA system at the booster station and pumping upgrades. This enhancement will be affected by the lure of the City's anticipated NPDES Permit and may be postponed or eliminated if the permit is not structured to promote the use of recycled Is already in the base. If applicable please provide future anticipated project costs below. Staffing levels will not increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the measurable impact of not funding this request? Measurable outcomes: This enhancement could potentially support departmental objectives to develop and employ strategies that comply with pending National Pollutant Discharge Elimination System Permit (NPDES) depending on the structure of our anticipated NPDES Permit. Project Recycled Water Booster Station Pump Upgrades 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $0 $225,000 $0 $0 $0 $225,000 Project Funding Enterprise Fund — Annual Onooina Maintenance & Operation Costs Statffng., 2015 2016 2017 2018 2019 Number of FTEs F— 0— 0 Salary/Benefits Costs F—$0 $0 ; $0 $0 $0 Operating Costs $0 $6 $0 $0 $0 Total Ongoing $0 $o $o $o $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project Recycled Water Booster Station Pump Upgrades Scorer JCIint Dolsby Score 55 Major Drivers Minor Drivers Impact of Failure r--6 Environmental F5 # Customers Impacted 10 Cost -Effective Partnerships r' 1 Regulatory r 5 Interdepartmental Partnership r-4 Operational 10 Stewardship Potential 3 Prevention r 6 Urgency 5 Total Points 55 Project Category I Recycled Water Type Storage Sub Type Project# r Project JAquifer Recharge Enhancement # r— Acct Code 3590-96172 Eng # 1149 Year Identified 2012 Project Schad 2017 to 2019 Depreciation Financed Capital �/ Score 53 2015 Ranking 25 Purpose Regulatory Describe what is being requested and why. If the request Includes employees provide a basic explanation of job functions. If the request includes consulting or contracting fees include a description of the scope of work_ If the request includes equipment, include a descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project i project will include the design and construction of an aquifer recharge system at the site(s) that have been selected through the site specific fifer recharge study, assuming a permit modificaiton for aquifer recharge has been granted by the Idaho Department of Environmental Quality. is related to the compliance strategy for the anticipated limits in the upcoming NPDES Permit for the Meridian W WTP. Aquifer recharge has potential to capture a percentage of the effluent flow that would be discharged to Five Mile Creek. what is the current staffing level for this reauest base. If applicable please provide future anticipated project costs below. This enhancement will likely impact the staffing levels at the wastewater treatment plant. Provide measurable outcomes that identifv how this reauest will lead to the accomplishment of department obiecdves. What is the measurable impact of not funding this request? Measurable outcome: decreased costs in meeting the permit requirements by avoiding Waste Water Treatment Plant upgrades. This enhancement supports the departmental objectives to develop and employ strategies to meet Wastewater Treatment Plant National Pollutant Discharge Elimination System (NPDES) Permit requirements in a cost-effective and environmentally responsible manner. Not funding this request will result in the inability to potentially ascertain cost-effective and environmentally responsible means to meet the NPDES Permit requirements. Project JAqulfer Recharge 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 1 $0 $650,000 $1,200,000 $1,200,000 $3,250,000 Project Funding Enterprise Fund Annual Onaoino Maintenance & Operation Costs Staffing: 2015 2016 2017 2018 2019 Number aFTEs r 0 Y 0 �0 �0 Salary/Benefits Costs $0 $0 $o $0 $0 Operating Costs $0 $o $o $0 $0 Total Ongoing so $0 s0 $0 $o Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs In the box below. Be sure to include which year the "one time" costs will occur. Project JAquifer Recharge Scorer JCIint Dolsby Score 53 Major Drivers Minor Drivers Impact of Failure r 6 Environmental rip # Customers Impacted 10 Cost -Effective Partnerships F-1 Regulatory 10 Interdepartmental Partnership r— 1 Operational r-5 Stewardship Potential 4 Prevention r� g Urgency 10 Total Points 53 Project Category I Recycled Water Type Other Sub Type IProject # Fs Project Lakeview Golf Course Recycled Water Upgrades Enhancement # r_ Acet Code 3590-96173 Eng # 1191 Year Identified ry Project Schad 2017 to 2018 Depreciation Financed Capital v, Score 63 2015 Ranking IJ Purpose Regulatory Describe what is being requested and why_ If the request includes employees provide a basic explanation of job functions_ If the request includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project. enhancement will fund the design and construction of improvements to the recycled water system and a new irrigation system at the Lakeview Course to supply recycled water to the course. The viability of this project will be determined once the new NPDES Permit is issued for the of Meridian. The preference of the City is to structure our NPDES Permit to promote the use of recycled water in order to move this project future recycled water expansion forward. If annlicahle what is the current staffino level for this reauest and/or how much funding is alreadv in provide future anticipated project costs below. Staffing levels will not Increase due to this project. Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives_ What is the measurable impact of not funding this request? Measurable outcomes: This enhancement could potentially support departmental objectives to develop and employ strategies that comply with pending National Pollutant Discharge Elimination System Permit (NPDES) depending on the structure of our anticipated NPDES Permit. Project Lakeview Golf Course Recycled Water Upgrades 5 Year Project Cost 2014 2015 2016 2017 2018 2019 2015-2019 Project Costs $0 $0 $0 $775,000 1 $3,000,000 $0 $3,775,000 Project Funding lEnterprise Fund Annual Onnoina Maintenance & Operation Costs Staffing., Number of FTEs Salary/Benefits Costs Operating Costs Total Ongoing Maintenance & Operation Costs 2015 2016 2017 2018 2019 **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "ane time" costs will occur. $0 $0 $0 $0 $0 $0 $o $0 $0 $6 $0 $0 r $D $0 r $0 **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "ane time" costs will occur. Project ILakeview Golf Course Recycled Water Upgrades Scorer JCIInt Dolsby Score fi3 Major Drivers Minor Drivers Impact of Failure 10 Environmental F 5 # Customers Impacted 10 Cast -Effective Partnerships F-3 Regulatory10 Interdepartmental Partnership 3 Operationalr5 Stewardship Potential 2 Prevention 10 Urgency r5 Total Points 63 Meridian City Council Meeting DATE: November 12, 2014 ITEM TITLE: CDBG GRANT ITEM NUMBER: PROJECT NUMBER: Program Year 2013 Community Development Block Grant (CDBG) Action Plan Amendment MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS �QE IDIAN November 6, 2014 MEMORANDUM TO: Mayor De Weerd and City Council FROM: Sean Kelly, CDBG Administrator CC: City Clerk Bruce Chatterton Caleb Hood RE: Funding Increase to PY13 Centennial Park Restroom Project November 12, 2014 City Council Workshop 1. Situation The Centennial Park Restroom project is an approved activity from the CDBG Program Year 2013 Action Plan. This activity was originally budgeted for $91,000, however, during the course of the project obstacles were encountered that led to a larger funding need. The project manager and the CDBG Administrator are requesting to use de -obligated funds from a prior CDBG program year to cover the additional costs. As an amended activity, the new budgeted amount will be $98,667.38 2. Justification All issues encountered with the activity that led to necessitating additional funds were unexpected, and the solutions deemed reasonable. The amount requested does not trigger a Substantial Amendment to the PY13 AP (amendment is <25% of the project cost). Per the approved CDBG Citizen Participation Plan, no public comment period is necessary. There are adequate de -obligated funds in the CDBG program to cover this funding increase, and the HUD Portland Field Office agrees that this is an appropriate re- allocation of these funds. 3. Recommendation Staff recommends that the City Council approve the proposed minor amendment to the CDBG PY2013 Action Plan. If approved, staff will submit a resolution at an upcoming City Council meeting. Community Development Department . 33 E. Broadway Avenue Meridian, ID 83642 Phone 208-884-5533 • Fax 208-888-6854 . www.meridiancity.org Page 2 4. Exhibits Project Manager Narrative Amended Table 3C PY2013 Centennial Park ADA Restroom Facility Page 3 November 6, 2014 Centennial Park Restroom Project FY14 City of Meridian CDBG Funded Grant amount $91,000 The project is nearing completion. The restroom building has been delivered and set into place. In order to close out the project, additional funding is required in the amount of $7677.38. There are three reasons for the shortfall: 1. At the time the City's Parks & Recreation Department submitted the grant application, sewer service to the restroom would connect to a sewer lateral running through the alley directly adjacent to the restroom location, a distance of approximately 15 feet. Initial coordination with the City's Public Works department concerning tapping into the existing sewer lateral discovered that the existing sewer lateral had been abandoned previously. The alternate connection would have to be made at an existing terminal manhole just west of the building site, requiring crossing of an existing tiled irrigation lateral. The project was then broken into two parts, sewer connection and restroom installation. The sewer connection had to be accomplished prior to the beginning of the local irrigation season per the Nampa & Meridian Irrigation District. The irrigation district's timeline was completion prior to March 25, 2014. During excavation, it was discovered that the existing manhole was in extremely poor condition. The City's Public Works department inspected it and deemed its condition to be unacceptable for continued use and was not on their current plan for replacement. The department did not have funds available for this replacement. The manhole replacement cost was paid out of the restroom project funds in order to meet the irrigation season deadline. The cost for replacement of the existing manhole was $6000.00. The project cost estimate was generated utilizing a quote for a pre -cast concrete restroom building supplied by CXT Incorporated, as their products have been installed at several facilities owned by the City of Boise and the Meridian School District (now West Ada School District). The restroom was intended to have a single bathroom at a cost of $40,000. Through the course of locating an acceptable competitively bid contract to purchase off of, as opposed to bidding 'or equals', the City was able to utilize a State of Idaho contract between the Department of Fish and Game and CXT. The catch was, the contract did not include any one room flush facilities. At that time, we decided for the nominal extra cost, we would order a Cortez model with two bathrooms. The final cost of the delivered restroom building was $46,649.93. 3. The cost for plumbing work to connect the pre -cast building piping to the utility stub -outs was $2397.00. The increased cost included removing the check valve on the water service line that came with the building and replacing it with a double check backflow device to meet the City's plumbing code. This increase was unanticipated, but necessary to secure final approvals and a Certificate of Occupancy. In the end, the finished project will cost a total of $98,677.38. Page 4 Table X (Amended) Consolidated Plan Listing of Projects Jurisdiction's Name: City of Meridian, Idaho Priority Need: Suitable Living Environment—Public Facility Project Title: Centennial Park ADA Restroom Facility Description: The City of Meridian Parks and Recreation Department will use the CDBG funding to design and construct an ADA accessible restroom facility within Centennial Park where no restroom facilities currently exist. Objective Category: ®Suitable Living Environment ❑Decent Housing ❑ Economic Opportunity Outcome Category: ❑ Availability/Accessibility ❑ Affordability ® Sustainability Location/Target Area 223 E. Idaho Avenue, Census Tract 103.21, Block Group 1 HUD Objective Number Project ID SL 3 HUD Matrix Code CDBG Citation 03F 24 CFR § 570.201(c) Type of Recipient C DBG National Objective Subrecipient LMA Start Date Completion Date 10/1/2013 1 12/30/2014 Performance Indicator Annual Units Public facility 1 Local ID Units Upon Completion 1 public facility The primary purpose of the project is to help: Funding Sources CDBG $98,667.38 ESG HOME HOPWA Total Formula $98,667.38 Prior Year Funds Assisted Housing PHA Other Funding Total $98,667.38 ❑ The Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs Meridian City Council Meeting DATE: November 12, 2014 ITEM NUMBER: 7D PROJECT NUMBER: ITEM TITLE: CITY COUNCIL LIAISON/COMMITTEE UPDATES City Council Liaison/Committee Updates MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: November 12, 2014 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Department Reports: Recreational Pathway Easement -Cottonwood Development-4et+aweF Estates MEETING NOTES 9 CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2014-092382 BOISE IDAHO Pgs=6 BONNIE 1111 31201 4 11:49 AM MERIDIAN CITY NO FEE IIIIII111111 IIII111111111111I IIIIIII IIIII 11111111 00039789201400923820060064 RECREATIONAL PATHWAY EASEMENT THIS AGREEMENT, made and entered into this t a day of 0 Vf IA-ILe 2014, between awns w}Lhereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation, hereinafter referred to as "Grantee"; WITNESSETH: WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian desires to establish a public pathway; and WHEREAS, the Grantor desires to grant an easement to establish a public pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Grantor shall construct the pathway improvements upon the easement described herein; and NOW, THEREFORE, the parties agree as follows: THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit "B" attached hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a public recreational pathway easement for multiple -use non -motorized recreation, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns forever. THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that the Grantor shall repair and maintain the pathway improvements. A XI Recreational Pathway Easement THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, then, to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR: BY: I „avZ %JGrF� Its: STATE OF IDAHO ) ss County of Ada ) On this I �l day of �\� , 2014, before me, the undersigned, a Notary Public in and for said State, bersonally appeared M11k N1t ( A j Vv1- known or identified tome to be the ft' u � that executed the within instrument, and acknowledged to me that such Lrapany executed the same. IN WITNESS WHEREOF, I have hereAi to set my hand and affixed my official seal the day and vear fist above written. I I , � PETER J WILSON Notary Public State of Idaho Recreational Pathway Easement PUVJC FOR IDAHO at: tAkol ion Expires: i2 GRANTEE: CITY OF MERIDIAN Tammy de WeerdMafo n T ups Attest b ycee Holman, City Clerk s Approved By City Council On: STATE OF IDAHO ) ss. County of Ada ) On this day of I �/ w Public in an , 2014, before me, the undersigned, a Notary ted for said State, personally appeared TAMMY DE WEERD and JAYCEE HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) •• •6KEL •••.• •:'l� T ': (� NOTARY PUBLIC FOR IDAHO Residing at: a &-tA u -P vel Commission Expires: Ic •�F /DAHD •• A14)v Recreational Pathway Easement TEALEY'S LAND SURVEYING Project. No.: 3751 Date: November7, 2014 12594 W. Explorer Drive, Suite 150 •Boise, Idaho 83713 (208) 385-0636 Fax (208) 385-0696 EXHIBIT "A" A 10 -foot wide City of Meridian Multi -pathway easement lying 10.00 feet left of and adjacent to the following described line lying in the SE '% of Section 27, TAN., RAW., B.M., Ada County, Idaho and more particularly described as follows: Commencing at an iron pin marking the Southeast corner of said -Section -27, which bears South 88056'29" East 2654.64 feet from the South % corner of said Section 27 -,thence North 52°32'13" West 2152.58 feet to a point marking the POINT OF BEGINNING; thence South 83°46'21" West 23.80 feet to a point; thence North 54037'57" West 136.47 feet to a point of curve; thence along the arc of a curve to the left201.88 feet, said curve having a central angle of 34°19'22", a radius of 337.00 feet and a long chord bearing North 71 °47'38" West 198.87 feet to a point of tangent; thence North 88°57'19" West 312.38 feet to -a point of curve; thence along the arc of a curve to the right 124.95 feet, said curve having a radius of 363.00 feet; a central angle of 19043'19" and a long chord bearing "North 79°05'40" West 124.33 feet! to a POINT OF ENDING of the above described line. EXCEPT: Any portion of said pathway easement lying in a public right-of-way or;public easement. T O F ,. W\3757\Doc\3751-Mend1an pam ay ease.dw-jdc ID L� cq m - N m Z m '- m w 3 W W w V P A m m V 1 N O m O ? -a' F N N m mNm W u�invi. g in O a+N. mo'-°nnoo in; mono w m LL Q o o z m z m W z m z % W m _ F m V m m�v,e mm F W j d N m =� Q J Imll Q p �mZ �¢moe<mmm ay i '4�ryh0 �w�z Nm Wmmw�nmoin m m }1-3 V W ¢ _ V h x �00000 0000 W 2} m m emN o¢ m m ein T Rte- w �-Nmeu.mnmm U 1 � O O O Z O W W nl Sa O LLw o} od Q I I O m I T 'd G F la I 0 0 I Q I P v O s I I O O O O O O m -- W ;; w 3 W 3; w V P A m m V 1 N O m O -a' mNm u�invi. in a+N. mo'-°nnoo in; mono Nin z m z m W z m z m W S _ m V m m�v,e mm F P N N d N m N N_ J Imll W �¢moe<mmm Nm Wmmw�nmoin m p '_omm" wem -mmmmmmm- �00000 0000 ¢ � m m emN m m a m m ein m m inmm m w �-Nmeu.mnmm U RECEIVED NOV i 2„,yr CITY OFWu muN CITY CLERKS OFFICE November 12, 2014 MEMO TO: Mayor & City Council FROM: Jay Gibbons, Parks & Pathways Project Manager RE: Recreational Pathway Easement — Vincenza Estates Subdivision Madam Mayor and City Council, A request is being made to amend the Council's agenda to include the recreational pathway easement between Cottonwood Development, LLC and the City of Meridian regarding Vincenza Estates Subdivision. The easement in question was received by the City on Friday, November 7, 2014. The deadline for requesting items to be scheduled for an upcoming agenda is 3pm on Thursday afternoons. As per the City's typical process and timeline, the easement has been reviewed by our legal department and had been requested to be placed on the November 18, 2014 Council agenda, the next available hearing date. The developer has made a special request and feels it critical to his development plans/process to have this easement placed on this afternoon's Council agenda. As stated, the submitted easement has been reviewed and approved by Legal. It has also been reviewed and approved by GIS. It is ready for Council to authorize the Mayor to sign and the Clerk to record. Thank you. Meridian City Council Meeting DATE: November 12, 2014 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Department V1 cQn:z�n., Water Main Easement - Cottonwood Development - r g8 T� em6 ' Estates MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2014-092381 BOISE IDAHO Pgs=5 BONNIE 11/13/201411:49AM MERIDIAN CITY NO FEE 11/1111111 111 11111II I III111111111 1111111111 III 111 III 00039788201400923810050050 WATER MAIN EASEMENT THIS INDENTURE, made this LL day of*v,� m)j" 20 _L between Cg�gy�ao APS Ono- 1 C. the parties of the first part, and hereinafter called the GRANTORS, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the GRANTEE; WITNESSETH: WHEREAS, the GRANTORS desire to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from time to time by the GRANTEE; NOW, THEREFORE, in consideration of the benefits to be received by the GRANTORS, and other good and valuable consideration, the GRANTORS do hereby give, grant and convey unto the GRANTEE the right-of-way for an easement over and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a water line and their allied facilities, together with their maintenance, repair, replacement and subsequent connection at the convenience of the GRANTEE, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said GRANTEE, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs, performing maintenance, replacements or subsequent connections to the water mains, GRANTEE shall restore the area of the easement and adjacent property to that existent prior to undertaking such procedures. However, GRANTEE shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. /o/vAl. Water Main Easement EASMT WAT 11-15-13.doc THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the GRANTEE that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the GRANTEE that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: 2 adoRf MAnotlee Secretary Address STATE OF IDAHO ) : ss. County of Ada ) On this 31 Sk day of -A uLy , 20 1'j , before me, the undersigned, a Notary Public in and for said State, personally appeared N114F A/c LOZZPAl and A dk"iw . known or identified to me to be the P�and Soefe*d-p, respectively, of the corporation that executed the within instrument, and acknowledged to me that such corporation executed the same. IN' and �oTAk� •S A G: ��, ��•.Ui1 Lt •�s• O Water Main EaSpi jit 110 ,00 , I have hereunto set my hand and affixed my official seal the day TARY-PUIALIC FOR IDAHO siding at: Boma, h bN F) D Commission Expires: 8' 29 / j EASMT WAT 11-15-13.doc GRANTEE: CITY OF MERIDIAN T e We ayor 1 /) a Attest 6y-laycee L. Holman, `City Clerk Approved By City Council On: /I STATE OF IDAHO, ) : ss County of Ada ) SFr^"o,,uct -T. y cuy or LIi,ILatAN�v On this o d of 1 V (/�2 P✓l . 20 T , before me, the undersigned, a Notary Public in and for said State, personally appeared Tammy de Weerd and Jaycee L. Holman, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. AIY L -4&Q NOTARY PUBLX FOR IDAH=O` Residing at: Commission Expires: Water Main Easement EASMT WAT 11-15-13.doc TEALEY'S LAND 12594 W. Explorer Drive, Suite 150 • Boise, Idaho 83713 SURVEYING (208) 385-0636 Fax (208) 385-0696 Project. No.; 3751 Dater November 7, 2014 EXHIBIT "Ar, A 20 -foot wide City of Meridian water easement lying in the SE % of Section 27, TAN., R.1W., B.M., Ada County, Idaho and more particularly described as follows: Commencing at an iron pin marking the Southeast corner of said Section 27, which bears South 88°56'29" East 2654.64 feet from the South✓a corner of said Section 27; thence North 74°31'58 West 2322.83 feet to'a point marking the POINT OF BEGINNING; thence North 01002'41" East 260.00 feet to a point; thence at right angles North 88°57'19" West 20.00 feet to a point; thence at right angles South 01002'41" West 260.00 feet to a point; thence at right angles South 88°57'19" East 20.00 feet to the POINT OF BEGINNING. 0 low .+gam m WA375110oc13751-Meridian wafer ease.dmJdc _ N IIS N 0l V m ^ - (n e Z m O W c^1 civ m } p C:) o = F m y w ' mW�N; Meridian City Council Meeting DATE: November 12, 2014 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: ORDINANCE NO. Ordinance No. ��'�(oa % : An Ordinance (AZ 12-013 Locust Grove Water Reservoir #2) for Annexation and Rezone of a Parcel of Land Located in the NW 1/4 of the NW 1/4 of Section 29, Township 3, Range 1 East, Boise Meridian, Ada County, Idaho and Determining the Land Use Zoning Designation Classification of Said Lands from RUT to R-4 (Low Density Residential District) in the Meridian City Code; and Providing an Effective Date. MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2014-092379 BOISE IDAHO Pgs=5 BONNIE 11113/201411:49 AM MERIDIAN CITY NO FEE II1I11I11III IIIIIIIIIIIIIII I II IIII IIIIIIIIIIII III 00039786201400923790060056 CITY OF MERIDIAN ORDINANCE NO. a / BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, ROUNTREE, ZAREMBA AN ORDINANCE (AZ 12-013 LOCUST GROVE WATER RESERVOIR #2) FOR ANNEXATION AND REZONE OF A PARCEL OF LAND LOCATED IN THE NW % OF THE NW Y4 OF SECTION 29, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, ADA COUNTY, IDAHO, AS DESCRIBED IN ATTACHMENT "A" AND ANNEXING CERTAIN LANDS AND TERRITORY, SITUATED IN ADA COUNTY, IDAHO, AND ADJACENT AND CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN, ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF SAID LANDS FROM RUT TO R-4 (LOW DENSITY RESIDENTIAL DISTRICT) IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit "A" are within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexation and re -zoning by the owner of said property, to -wit: City of Meridian. SECTION 2. That the above-described real property is hereby annexed and re -zoned from RUT to R-4 (Low Density Residential District), in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and re -zone said property. SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. ANNEXATION—LOCUST GROVE WATER RESERVOIR #2 (AZ 12-013) Page 1 of 3 SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY, /THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this I� day of !1! 0 2014. APPROVEDI/BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this I� day of Ili Ot�ir PSL , 2014. MAYOMY de WEERD 111 All, Cily of *✓ JA CEE . HOLMAN, CITY CLERK r � �yht y;i ANNEXATION — LOCUST GROVE WATER RESERVOIR 42 (AZ 12-013) Page 2 of 3 STATE OF IDAHO, ) ss: County of Ada ) On this ld� day of M64/ 12014, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD and JAYCEE L. HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first aboLvge.Wjij en. �y •`t NSA . (SEAL) he �•• PAHO'' .•� [t t h 4&-Q l NOTARY PUBLIC FOR IDAHO RESIDING AT: C A& WIQ-L MY COMMISSION EXPIRES:�� ANNEXATION — LOCUST GROVE WATER RESERVOIR #2 (AZ 12-013) Page 3 of 3 EXHIBIT A Annexation Legal Description BOUNDARY DFACRiPTION FORTFE CITY OF AWJUDL4N A powel loafed in the NW Y, of the NW % of Section 29. Towwhip 3 Nmdt, Reap 1 East, Bolsa Meddler, Ada County, Idaho, more peaticularly dambed a follows: Commtendag at a 518 inch diameter iron pin making 1130 southwesterly comer of 1130 NW K of said Section 29, Som which a 518 inch than oter I= pin n aft the mathwmudy coon of sold NW y of tWNW y bars N 0°14'19" B ■ distance of2645.59 feet; Thateo N 0'141 19" E aloha tba westerly botwdaty of aid NW St a dish me of 1693.59 Seat to the POINT OF BEGINNING; Thmro elmdmdng N 0014'19"B a dWence of 16030 feet to a point; Tbm= leaft said westerly boundary S 89°34'31" E a distance of $98.42 feet to a 518 inch diametar iron pin; Thence 8 0"14'22" W a dLstence of 4.56 Seat to a 5f8 inch diemmW iron p1n; Thence 81991'22" W a dishwae of477,83 feet to a pond; Thence N 56006139" W a diAmnm of 543.56 feel to the POINT OF BEGINNING. This parcel contains 4.00 aces and is subject to any onemamts existing or in use. Frepamd by: Glenn K. BemNA4 PLS Civil Survey Consulmts, lnompomoal October 31, 2012 Locust Grove Water Reservoir N2 AZ -12.013; REV A ROVAL BY MERIDIAN PUBLIC WORKS DEPT. EXHIBIT B A SLWVA7 .AVR 27t1C My OF AMUDLIN LOCA23V 1N THE Nir 1/4 OP' TM Rr 114 Op S6MyM PD 9»R9 MOP S NORTH, RANGE 1 EAST, BOM YLV=ff, ADA COMM M"O. •wrt n a ^ r ? .r• Y fD N arw a 2L". � ■r �� Y ,fir t I "M r vo s ver r �L.. � /JNEIm • ,wwa0 N1'larllM 2 •a•waw nv uw R'rm s� C" OF 1/BAIOMN r A00 AQP63' llmm) Rma•uu � � y 'xa•r� �f � arnr rr .w ■eoaor . a�auw roxr-nwlw sn N � � • � p to IYGip� {LM1�r t+ n 'nv�n '�y � • swrriravKrw,tAlns _pAt Atc r zc r� a CURM wr w Locust Grove Water Reservoir #2 AZ -12-013; NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 14- 1 (08kj PROVIDING FOR ANNEXATION AND ZONING ORDINANCE An Ordinance of the City of Meridian granting annexation and zoning for a parcel of land located in the NW '/ of the NW '/4 of Section 29, Township 3 North, Range 1 East, Boise, Ada County, Idaho. This parcel contains 4.00 acres more or less. Also, this parcel is SUBJECT TO all easements and rights-of-way of record or implied. As surveyed in attached exhibit `B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective on the day of kjo p-u,,Q)..:,./(__ , 2014. - 0.:�SI)1-Ilk y �3 L o,' City City of A44ridian Mayor and City Council By: Jaycee L. Holman, City Clerk First Reading: Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code §50-902: YES ✓ NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 14- 1 ko 2 ) The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 14 -hof the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this day of 2014. William. L.M. Nary City Attorney ORDINANCE SUMMARY- LOCUST GROVE RESERVOIR #2 (AZ 12-013) Meridian City Council Meeting DATE: November 12, 2014 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: ORDINANCE NO. Ordinance No. / L/ - /U 3D : An Ordinance (RZ 14-004 - Citadel 11 Self Storage Facility) For The Re -Zone Of A Parcel Of Land Located In The SW '/ Of Section 21, Township 3 North, Range 1 East, Boise Meridian, City Of Meridian, Ada County Idaho; Establish -ging And Determining The Land Use Zoning Classification Of R-4 (Low Density Residential) Zoning District To C -C (Community Business) Zoning District In The Meridian City Code; And Providing An Effective Date MEETING NOTES 1-1 Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich 2014-092380 BOISE IDAHO Pgs=6 BONNIE 111131201411:49AM MERIDIAN CITY NO FEE !, II I II I I I I III 00039787201400923800060060 IIIIIIII III CITY OF MERIDIAN ORDINANCE NO. / - /&30 BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, ROUNTREE, ZAREMBA AN ORDINANCE (RZ 14-004 — CITADEL II SELF STORAGE FACILITY) FOR THE RE -ZONE OF A PARCEL OF LAND LOCATED IN THE SW % OF SECTION 21, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY IDAHO; ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF R-4 (LOW DENSITY RESIDENTIAL) ZONING DISTRICT TO C -C (COMMUNITY BUSINESS) ZONING DISTRICT IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit "A" is within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for re -zoning by the owner of said property, to -wit: C4 Land, LLC. SECTION 2. That the above-described real property is hereby re -zoned from the R-4 (Low Density Residential) zoning district to the C -C (Community Business) zoning district, in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to re -zone said property. SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. RE ZONE ORDINANCE - CITADEL 11 SELF STORAGE FACILITY — RZ 14-004 PAGE 1 OF 3 SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED, BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this �2 Y day of M C 0 Q,VY\,bUL , 2014. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this Z day of 000"'Y� ,2014. ATTEST: JAYCEE (.)HOLMAN, CITY MAYO] Go = a citv.F 'I -IL -111V L -111V de WEERD RE ZONE ORDINANCE - CITADEL 11 SELF STORAGE FACILITY - RZ 14-004 PAGE 2 OF 3 STATE OF IDAHO, ) ) ss: County of Ada ) ^ ' I - On this o day of !V 0 Ie�YY6er' 2014, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD and JAYCEE L. HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. •''ELLS•••I` P,C (SEAL) v �0 T9�• Notary Public f r Idaho `4\ Residing At:� ". , l My Commission Expires: %, •y^� �eLIC; of roP�°•• RE ZONE ORDINANCE - CITADEL 11 SELF STORAGE FACILITY - RZ 14-004 PAGE 3 OF 3 Sawtooth Land Surveying, LLC P. (208) 305-5104 8.(208) 398-8105 101 Qanal Sk" tmmett, ID 83617 May 13, 2014 Citadel 2 Rezone Legal Description A parcel of land located in the SW 1/4 of Section 21, T. 3 N., R. l E., B.M., City of Meridian, Ada County, Idaho, more particularly described as follows; COMMENCING at a found aluminum cap marking the WI/4 comer of Section 21; Thence South 0000'00" West, coincident with the west line of the SWIM of said Section 21, a distance. of 196.20 feet to the centerline of the Ridenbaugh Canal and the POINT OFBEGINNING; Thence South 68020'30" East, coincident with said centerline of the Ridenbaugh Canal, 47.60 feet and the Beginning of a non tangent curve; Thence 180.93 feet along the arc of said curve, to the right, and said centerline of the Ridenbaugh Canal, with a central angle of 25054'58", a radius of 400.00 feet,subtended by a chord hearing South 55023'00 East, 179;39 feet; Thence South 42025'30" East, coincident with said centerline of the Ridenbaugh Canal, 87.10 feet and the beginning of a non tangent curve; Thence 174.95 feet along the arc of said curve, to the left, and said ccnterline of the Ridenbaugh Canal, with a central angle of 83°31'52", a radius of 120.00 feet, subtended by a chord hearing South 84°11'30" East, 159.86 feet; "Thence North 54002'30" East, coincident with said centerline of the Ridenbaugh Canal, 36.86 feet; Thence leaving said centerline of the Ridenbaugh Canal, South 35°5T04" East, 55.06 feet Thence South 89007'19" East, 58.60 feel to u 5/8" rebar on the west boundary of Sutherland ram Subdivision No. 4, as shown on file in Hook 92 of Plats, on Page 10988, Ada County Records; Thence South 0052'41" West, coincident with said west boundary. of Sutherland Farm Subdivision No. 4, a distance of 374.29 feet; Thence leaving said west boundary of Sutherland Farm Subdivision No. 4, North 89007'40' West, 524.75 feet to the west line of said SWI/4 of Section 21; Thence North 0900'00" East, coincident with said easterly right of way line of S. Eagle Road, 590.08 feet to the POINT OF BEGINNING. The above described parcel contains 5.44 acres more or less. P!12013113108 -CMG -CITADEL 21Drawings%Descrlpllon3113018-CITADEL 2 REZONE DNDRY.docx 11 a)g011 Citadel IT Self Storage Facility — RZ 14-004 EXHIBIT A Together with and subject to covenonls, easements and restrictions of record. P:12013113108 -CMG -CITADEL 21DrawingslDesctiptionsV13018-CITADEL 2 REZONE BNDRY.docx Pagr:. ''12 Citadel II Self Storage Facility — RZ 14-004 EXHIBIT B CITADEL 2 REZONEEXHIBIT Citadel II Self Storage Facility — RZ 14-004 101 CANAL ST. EMMETT TO 83617 P: 208 398-8104 F; 208 398-8105 71 i NTS NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 14- (o -j0 PROVIDING FOR RE ZONING ORDINANCE An Ordinance of the City of Meridian granting re -zoning of a parcel of land located in the SW I/4 of Section 21, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County. This parcel contains 5.44 acres more or less. Also, this parcel is SUBJECT TO all easements and rights-of-way of record or implied. As in attached exhibit `B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective on the I -I' day of M c) J Cy� , 2014. raw -- City of ridian Mayor and City Council By: Jaycee L. Holman, City Clerk First Reading: I l - (Z — I q Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code 50-902: YES V NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 14- I t, 30 The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this IS day of '�pJ 2014. William. L.M. Nary City Attorney RE ZONE ORDINANCE SUMMARY- CITADEL II SELF STORAGE FACILITY - RZ 14-004 PAGE 1 Meridian City Council Meeting DATE: November 12, 2014 ITEM NUMBER: ITEM TITLE: Future Meeting Topics PROJECT NUMBER: MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS