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Task Order No. 10353 B with Brown and Caldwell for Infiltration Evaluation for Wastewater Effluent ManagementTASK ORDER NO. 10353.B Under the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND BROWN AND CALDWELL (ENGINEER) This Task Order is made this 5th day of November, 2014 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by Brown & Caldwell, hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 8A) between the above mentioned parties dated September 18, 2012. The Project Name for this Task Order 10353.13 is as follows: • • • .TIT- The following scope of work outlines Brown and Caldwell's (BC) recommended steps for the City of Meridian's (City) further evaluation of infiltration as a wastewater effluent management option. This effort will build upon the results presented in the City of Meridian Wastewater Treatment Plant (WWTP) Infiltration Study Technical Memorandum (TM) dated June 20, 2012, and Phase 1 of the example Action Plan. BC will assist the City with the identification of up to three sites to be assessed as potential infiltration facilities. Once identified and site access has been negotiated, BC will complete a phased infiltration evaluation, assessing the selected target property through on-site testing and estimating the site capacity for infiltration of treated wastewater effluent. For this study, a suitable property is considered a tract of land within the City's impact boundary (and Ada County) with sufficient land area and geologic and hydrogeologic properties to infiltrate the City's 2023 WWTP design flow of 28 million gallons per day without adversely affecting public or environmental resources. A final TM will include recommendations for future site development (engineering and permitting) and a summary of the effort, results, and work products from this scope of work. The final TM will consist of a summary of interim deliverables noted in the project tasks below and incorporate topic -specific TMs as attachments. Concurrent with site screening and testing, BC will assist the City with a public outreach program (Program) focusing on the infiltration option and regulatory coordination (State and Federal) in regard to infiltration as a WWTP effluent management option. Key project objectives include the following: Public Outreach. Educating and messaging public stakeholders to emphasize the local water and wastewater issues, the need for this project, and why this project is essential to community growth and sustainability. Regulatory Coordination. Idaho does not have any large-scale reclaimed water groundwater recharge projects that have gone through the permitting process. One facility, in Wendell, is in a pilot phase to assess groundwater recharge capacity. To streamline the permitting process, regulatory agencies will be engaged early as part of the project team. BC will provide regulatory liaison services between the City and permitting Task Order 10353.6 Infiltration Evaluation for Wastewater Effluent Management Page 1 of 7 BROWN & CALDWELL agencies and develop a roadmap of project tasks, submittals, and a timeline for permitting the overall project. Site Screening. Perform screening -level work to provide a preliminary estimate of site infiltration potential. Environmental data, including published GIS data sets, historical reports, and well logs, for the area will be reviewed to develop a conceptual model of site hydrogeologic conditions. Site Testing, Site testing will provide a preliminary estimate of infiltration capacity. A phased approach for site testing will begin with the excavation of shallow test pits to assess surface conditions. If surface conditions appear favorable, monitoring wells will be installed and deeper (to approximately 150 feet) conditions will be assessed. Task 1.0 Regulatory, Stakeholder, Public Outreach Efforts, and Management Objective. This task includes all regulatory, stakeholder, public outreach efforts, and management for efficient utilization of resources for the project. This task includes technical and financial management of the contract, acting as liaison with the City, the project team, and external stakeholders. Approach. The following tasks will be performed as part of this effort: Regulatory Coordination Tasks 1. Initiate meetings with a primary list of regulatory agencies including Idaho Department of Environmental Quality (IDEA), U.S. Environmental Protection Agency (EPA), and Idaho Department of Water Resources (IDWR). Other agencies that will require less coordination, but will need to remain informed for planning decisions, include the local irrigation districts. The objective of this coordination is to identify issues and establish the regulatory path moving forward up to the point where a Reuse Permit pre -application process would occur. BC will coordinate point of contact for all regulatory agencies with the City's approval prior initiating contact with the regulatory agencies. 2. Based on IDEQ reuse rules, implementing an infiltration system would constitute a "Major Modification" to the City's Reuse Permit, requiring the same process as a "new" permit. Thus, IDEA should be engaged early on in the studies to identify the process for amending the existing permit and permit conditions. Information obtained from this effort would be used in support of the Reuse Permit modification. 3. The EPA will likely be interested in learning about project details as they become available due to the likelihood of the suitable property(ies) being within the Boise River drainage. Once site details are known, BC recommends contacting the EPA and presenting project information for comment. In the event a jurisdictional waterway is near the proposed site(s), the EPA will likely be interested in understanding the connectivity of surface and groundwater. Information obtained from the coordination effort will then be integrated into the IDEA Reuse Permit modifications in the event infiltration is determined to be the/a management option for treated effluent discharge. Public Outreach Tasks Assist with the development of a public outreach process to present the risks and benefits of this process to the public and receive public input on future efforts. BC will assist the technical and regulatory process of the Program. 2. Work directly with the Program team to implement the public outreach process. BC has included a $4,000 "placeholder" for RBCI as a subconsultant to BC for this effort. 3. Three public outreach meetings and assistance with preparing PowerPoint presentations. It is BC's understanding that RBCI will work directly with the City and BC to design a program. Task Order 10353.8 Infiltration Evaluation for Wastewater Effluent Management Page 2 of 7 BROWN & CALDWELL Project Management Tasks 1. All communication from BC to external stakeholders regarding the project will include the City project manager (PM) or designee. 2. BC's PM will coordinate directly with the City to provide monthly project status reports with project invoicing. During critical periods, we anticipate updates may be on a weekly basis via email or phone calls. 3. As this project has the potential to be very dynamic, BC will develop a project management plan as an initial deliverable. This plan will outline responsibility and process to document any and all requested changes to the scope of work using a Project Change Request form. The City will review all changes and provide BC with written approval prior to modifying the existing scope, schedule, and budget and prior to proceeding with any new or unscoped work activities. ® Provide timely reviews of products and decisions on issues critical to scheduled progress. ® Coordinate collection of comments and resolution of any conflicting comments from all City reviewers prior to returning to BC. ® Work directly with RBCI to design a public outreach program. Work Products. Deliverables for these tasks include the following: ® Project Management Plan ® Monthly progress reports with invoices (weekly during critical periods) ® Project summary and background materials, including GIS -based maps of the area, geologic cross sections, and process flow diagrams used to convey technical elements of the project design during public outreach and regulatory meetings. ® Draft and final (following one round of review by the City) TM summarizing regulatory coordination findings that will be used in support of the Reuse Permit modification. The TM will include a listing of identified submittal requirements to begin the permit application process, agency roles, and review requirements. Task 2.0 Property Site Investigations Objective. Identify up to three tracts of land that fall within the targeted infiltration area and possess acreage requirements suitable for infiltrating the design flow. This step includes site maps and summary information that will support the City's efforts to secure property access agreements that include the right to proceed into a purchase agreement in the event favorable conditions are identified. Site-specific work plans for investigating the property will be prepared by BC prior to execution of the access agreements. After identifying site(s), BC will proceed with a systematic hydrogeologic investigation. Stakeholder updates (public outreach program and regulatory coordination) efforts will be concurrent with this task. While property -specific testing plans and procedures will be developed, the following general approach will be followed. The budget presented is a range for planning purposes, and as more details are obtained on available properties, the scope and costs will be further refined. Approach. The following activities will be completed as part of the Site Investigations. Preliminary Site Investigations — Multiple Properties (up to three sites) After a target property is identified, BC will develop a site-specific scope of work to evaluate the hydrogeologic conditions. To the greatest extent practicable, BC will utilize existing data, such as well logs and regional hydrogeologic interpretations to develop a conceptual hydrogeologic model of the site. Reference for existing data search will include consultation with the City for potential as -built information in the area of interest. In general, sites will be assessed by excavating test pits to assess shallow soils and near -surface infiltration capacity with test borings and monitoring wells to provide insight to deeper lithologic conditions and groundwater quality. Hydraulic testing may include infiltration Task Order 10353.13 Infiltration Evaluation for Wastewater Effluent Management Page 3 of 7 BROWN & CALDWELL tests within the test pits, drill string infiltration tests, and slug and/or pumping tests of the monitoring wells. 2. Perform Detailed Subsurface Testing at Selected Site (one site) Soil test pits will be excavated to assess uppermost soil conditions and provide preliminary infiltration rates. For each site, approximately 5 days of test pit excavation and hydraulic testing is anticipated. Samples will be collected from the test pits to assess the engineering properties of the soils; however, samples will be held for analysis until the completion of deeper drilling is completed and results indicate favorable deep percolation capacity. Sample results for grain size distribution and modified proctor testing will support infiltration estimates as well as geotechnical design components such as basin berm compaction and slope requirements. Upon confirmation of favorable shallow conditions, sonic drilling methods will be used to continuously log soil conditions and to construct site monitoring wells. Based on previous project experience in this area, we anticipate an approximate maximum drilling and well depth of 150 feet. Drilling efforts will be completed by a licensed drilling contractor and under the direction of a licensed geologist. BC will observe the drilling activities, characterize the soils following ASTM and United Soil Classification System standards, and determine well construction details based on field observations. Samples will be collected from each boring at a minimum of 10 -foot intervals or at observed changes in lithologic conditions. Select samples will be analyzed for grain size distribution analyses. The process will begin with one boring/well, and if favorable conditions are identified, two additional borings/wells will be advanced. Borings will be spaced such that property geology and groundwater flow direction can be determined. ® Monitoring wells will be constructed to intersect the uppermost water table with sufficient screen lengths to accommodate seasonal variability in water levels. To remove fine-grained sediment entrained in the well during construction, a submersible pump will be used to surge and purge the wells until discharge is visibly free of fines. For budgeting purposes, we estimate a total of 25 grain size distribution tests and 10 modified proctor tests per site. ® Dig Line, Inc. will be contacted prior to drilling to identify subsurface utilities in the investigation areas. BC will also attempt to identify private subsurface utilities at the investigation sites by coordinating with property owners. Due to the uncertainty in subsurface utility locations on a site, the potential exists for impacting a utility during testing. In the event an unmarked utility is damaged through the subsurface testing, BC will work with the City and property owner to resolve the issue, but BC will not be responsible for the costs associated with damages resulting from an unmarked utility. BC's drilling subcontractor will obtain well permits from IDWR. Monitoring wells will be surveyed for location and top of casing elevation following installation. Sample groundwater wells (and possibly on-site domestic and/or irrigation wells) for primary and secondary constituents (6 samples total). One round of sampling is planned. Pending feedback received during regulatory coordination efforts, a long-term water level monitoring and groundwater sampling program may be recommended. Under Section 39-120, Idaho Code, the IDEQ is designated as the primary agency to coordinate and administer water quality protection programs and has established minimum requirements for protection of groundwater quality through standards and an aquifer categorization process. Water quality requirements for primary and secondary constituents are provided in Idaho Administrative Procedures Act 58.01.11. ® Preliminary estimates of site infiltration capacity will be derived from test pit infiltration tests, drill string infiltration tests, and geotechnical sample results. Up to six shallow infiltration tests using potable water will be completed in test pit excavations. Tests will be completed using one of two methods (falling head or constant head), depending on site conditions, and will occur over a period of 1 to 3 hours. Once testing is complete, pits will be backfilled and site conditions will be restored. Drill string testing will be performed at approximately 25 to 50 foot intervals or when significant changes in lithologic conditions are observed. Drill string testing Task Order 10353.13 Infiltration Evaluation for Wastewater Effluent Management Page 4 of 7 BROWN & CALDWELL will be completed using potable water and either falling head or constant head testing methods. Additional permeability data may be obtained from monitoring water levels and discharge during well development activities. ® Evaluate property and adjoining land for environmental conditions and compliance. Specifics include identifying wetlands and waters of the United States, critical habitat, compliance concerns, and sensitive receptors within the immediate area surrounding the site. City Responsibilities. • The City will assist BC in reviewing mapped properties in the preferred area to identify properties/owners (BC recommends the City contract with a real estate agent for point -of -contact with property owners and knowledge of willing sellers in the study area), and BC will assist the City with negotiating site access. • The City will provide legal counsel for access agreements. • Property access agreements for investigations will be obtained for all properties prior to initiation of fieldwork by the City with assistance from BC. • Property investigations will occur sequentially following receipt of access agreements. • Site-specific access fees ("trespass fee") and crop damage is to be paid by the City. Deliverables: Deliverables for this effort include the following: • Draft and final site screening letter reports. • Draft and final property work plans for subsurface testing. • Maps and process flow diagrams to assist with access agreements (up to 3 sites). • Draft and final TM summarizing field operations, site conditions, property suitability for infiltration of design flow, and recommended next steps in support of regulatory approval. • Legal counsel support for water rights or other project -related legal efforts will be supplied by the City. • A Point of Compliance application is not covered under this Scope of Work. If infiltration as the/a management option is selected, a separate Scope of Work and associated budget would be prepared to cover this application. • Budget assumes the following regulatory meetings: — Two meetings with the IDEA -City -BC — Two meetings with the IDWR — One teleconference with the EPA — Two meetings with local irrigation districts • Property investigations occur within the area identified within Technical Memorandum - City of Meridian WWTP Infiltration Study dated June 20, 2012. • A site-specific Health and Safety Plan will be prepared prior to initiation of fieldwork. • BC will have access to investigation properties during daylight hours. • Monitoring well drilling estimates are based on a depth to groundwater of 100 feet, depths of borings not exceeding 150 feet, and sonic drilling methods. In the event a different drilling technique (e.g., rotary drilling) is necessary to obtain subsurface data, the costs will likely be different and BC will review and modify costs for City approval. • One geologist will oversee drilling operations. • Sampling crews will consist of a 2 -person crew. Task Order 10353.13 Infiltration Evaluation for Wastewater Effluent Management Page 5 of 7 BROWN & CALDWELL • Cost estimates include drilling, analytical laboratory services, and light construction (e.g., backhoe) as subcontractors to BC. • Monitoring wells will be constructed of 2 -inch (inner diameter) polyvinyl chloride consisting of solid riser pipe and one 20 -foot -long screen section plus end cap. • Monitoring wells shall be sealed from the surface to the low permeability layer closest to the screened section to protect against surface water contamination and to prevent the connection of waters of different chemistry and pressure which are naturally separated. • Water supply for drilling and permeability testing will be available on-site at the time of fieldwork. • One mobilization/demobilization will occur for drilling and well installation. • Investigation study is based on unconsolidated material in both saturated and unsaturated zones. • The overall budget includes labor escalation increase for scope continuing after January 1, 2015. • The scope for the Program has the potential to be very dynamic at this point. As such, the budget for these tasks is an estimate based on unknown site conditions. Prior to proceeding on detailed subsurface testing at a selected site (one site), BC will review scope and budget assumptions for City approval before work proceeds. The following schedule is based on a Notice to Proceed (NTP) from the City by November 2014 and resulting in all tasks being completed by September 2015. A NTP issued on a different date will change the schedule accordingly. COMPENSATION AND COMPLETION SCHEDULE Task Description Due Date Compensation 1 Regulatory, stakeholder, public outreach efforts, and management September 2015 Regulatory Coordination $29,350.00 Public Outreach $46,000.00 Project Management $27,000.00 2 Property site investigations September 2015 Preliminary Investigation (mulitple sites) $20,000.00 Test Pits (one site) $44,360.00 Soil Borings and Monitoring Well Installation (one site) $90,000.00 Groundwater Monitoring (one site) $20,000.00 Environmental Review and Reporting (investigation TM) $15,000.00 TASK ORDER TOTAL $291,710.00 The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10353.6 is Two hundred ninty-one thousand, seven hundred ten dollars ($291,710.00). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. The hourly rates for services and direct expenses shall be billed per the approved Rate Schedule and Master Agreement (by this reference made a part hereof) and will be the basis for any additions and/or deletions in services rendered. Travel and meals are excluded from this Task Order unless explicitly listed in the Scope of Services AND Payment Schedule. Task Order 10353.6 Infiltration Evaluation for Wastewater Effluent Management Page 6 of 7 BROWN & CALDWELL BY: TAMMY de Wg MAYOR 3 Dated: Approved by Council: Atte OLMAN, CITY CLERK Purchasing Anor value BY: KEITH-W&Ts, Puvrc-libs-lng Manager City Project Manager Emily Skoro Dated: C i ty "A' C -WARREN STEWART, Engineering Manager Dated:� /031,1 Z4_ _ Task Order 10353.8 Infiltration Evaluation for Wastewater Effluent Management Page 7 of 7 BROWN & CALDWELL ACOR 1 0 CERTIFICATE OF LIABILITY INSURANCE5/31/2015 DATE (MM/DD/YYYY) 9/24/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER LOC1Cton Companies CONTACT PHONE FAX E 444 W. 47th Street, Suite 900 Kansas City MO 64112-1906 (816)960-9000 E-MAIL ADDRESS: COMMERCIAL GENERAL LIABILITY Y INSURERS AFFORDING COVERAGE NAIC # INSURER A: Hartford Fire Insurance Comma 19682 5/31/2014 INSURED BROWN AND CALDWELL INSURER B: HarlfQrd InsUrancQ CQ Qf the Midwest 37478 INSURER C: Lloyds of London 1051212 AND ITS WHOLLY OWNED SUBSIDIARIES INSURER D: AND AFFILIATES 201 NORTH CIVIC DRIVE, SUITE 115 WALNUT, CREEK CA 94596 INSURER E: INSURER F COVERAGES * CERTIFICATE NUMBER: 13127482 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SD SUBR D POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DDNYYY LIMITS A X COMMERCIAL GENERAL LIABILITY Y N 37CSEQUI172 5/31/2014 5/31/2015 EACH OCCUBREUgE s 2,000,000 DAMAGE TO PREMISES (Ea occurrence) $ 2,000,000 CLAIMS -MADE OCCUR MED EXP (Any oneperson) PERSONAL & ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO - LOC PRODUCTS - COMP/OP AGG s 4,000.Q00 $ OTHER: A AUTOMOBILE LIABILITY Y NT 37CSEQUI 173 5/31/2014 5/31/2015 COMBINED SINGLE LIMIT $ (Ea accident) 2,000,000 BODILY INJURY (Per person) $ XXXXXXX X ANYAUTO BODILY INJURY Per accident XXXXXXX ALL OWNED SCHEDULED AUTOS AUTOS PROPERTY DAMAGE $XXXXXXX X X NON -OWNED HIRED AUTOS AUTOS $XXXXXXX UMBRELLA LIAB OCCUR NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX EXCESS LIAB CLAIMS -MADE AGGREGATE $ XXXXXXX DED I I RETENTION $ $ xxxxxxx B A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y/❑N OFFICER/MEMBER EXCLUDED? N N/A N 37WNQUI170 37WBRQUI171 5/31/2014 5/31/2014 5/31/2015 5/31/2015 X S TATUTE1 JER E.L. EACH ACCIDENT $ 1 0.000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below I E.L. DISEASE - POLICY LIMIT $ C PROFESSIONAL N N LDUSA1400482 5/31/2014 5/31/2015 $1,000,000 PER CLAIM & LIABILITY AGGREGATE DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: COM WW COLLECTION TREAT ENG 2A MSA, BC SID: 48605. CITY OF MERIDIAN IS ADDITIONAL INSURED ON GENERAL LIABILITY AND AUTO LIABILITY COVERAGE, WHERE REQUIRED BY WRITTEN CONTRACT AND SUBJECT TO THE TERMS AND CONDITIONS OF THE POLICY. CERTIFICATE HOLDER CANCELLATION 13127482 MER -16 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CITY OF MERIDIAN THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ATTN: CITY PURCHASING AGENT ACCORDANCE WITH THE POLICY PROVISIONS. MERIDICAN CITY ACCOUNTING - KATHY WANNER 33 EAST BROADWAY AVE. AUTHORIZED REPRESENTAT E MERIDIAN ID 83642 ACORD 25 (2014/01) ©1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Commissioner Case, Commissioner Tibbs, and Commissioner Yzaguirre Page 2 core functions served a higher collaborative need versus a more specific jurisdictional responsibility. In order to bring clarity to these items, we would like to propose discussing, identifying, and adopting a similar roles and responsibilities document based on best practice and preparedness standards established by FEMA. We have attached to this letter the document prepared by the City of Meridian Preparedness Committee. Thank you for your time and attention to this matter. It is our desire to bring resolution to these issues as soon as possible and would request the attached information be included as part of the ACCEM JPA to clarify the roles and responsibilities of both ACDEM and the individual jurisdictions participating. Sincerely, dif . rzz�'— le:� T d Weerd Charles Rountree Keith Bird Mayo CollTlcil President A Council Vice President David Zaremba City Council Attachment Genesis Milam Luke Cavener City Council City Council ATTACHMENT The following items were derived from the FEMA IS -910 course "Emergency Management Preparedness Fundamentals". This online course is a self -study and self-assessment regarding the level of preparedness and functions of Emergency Management that a jurisdiction should be capable of providing. The City of Meridian Preparedness Committee was asked to complete the on-line training in an effort to identify our level of preparedness. While this committee is not primarily responsible for Emergency Management, committee members do have subject matter expertise, and their input and recommendations are valuable. Currently Emergency Management for the City of Meridian is provided by Ada County Department of Emergency Management (ACDEM), as well as subject matter experts from the City of Meridian. However, a clear definition of primary responsibility in these areas has resulted in confusion. As it pertains to Emergency Management and Preparedness, clarity in roles/responsibilities/expectations must be established in order to provide our community with the services they expect to be provided during a time of large scale emergency or crisis. As a result of this on-line training, there was consensus from the committee regarding the roles/responsibilities/expectations for both the Ada County Department of Emergency Management as well as the roles/responsibilities/expectations of the City of Meridian. Those items are listed below: ACDEM (Ada County Department of Emergency Management) Responsibility The following are areas that the City of Meridian Preparedness Committee identified as primary ACDEM function and/or responsibiiity. The City of Meridian would participate, as needed, through TAG or other committees as subject matter experts: • Create a multiyear training and exercise plan. ➢ We felt that a Multi -Year training plan should be developed for the entire County, as opposed to individual jurisdictions. Emergency Management and Preparedness is primarily a County wide function. • Design and develop training and exercises to achieve your identified goals and objectives. ➢ Because designed training and exercises are an ACDEM function, the associated goals and objectives should be developed by ACDEM with input from local jurisdictions. • Evaluate your training and exercises, including development of After Action Reports. ➢ A significant component of training and exercising, ACDEM is in the best position to evaluate and complete After Action Reports. • Organize and train personnel to serve as evaluators. ➢ The City of Meridian does not have the resources to organize and train personnel as evaluators; however we could identify key personnel to participate in a County wide plan. • Document observations during exercises or actual operations. ➢ Same as above. • Share lessons learned and best practices with other jurisdictions. ➢ As the holder of a County wide training plan, ACDEM is in the best position to share lessons learned with all jurisdictions. • Develop and maintain an inventory of available resources, including resource typing and personnel credentialing. ➢ As the EOC placeholder, ACDEM should be responsible for maintaining database of all resources to include typing and credentialing. • You know your community's threats and hazards. (otherwise known as a THIRA) ➢ Threats and hazards should be analyzed on a County -wide basis in order to identify priorities for mitigation and response. • Asses levels of risk posed by identified hazards in order to prioritize preparedness efforts. ➢ Same as above • Conduct exercises to test the effectiveness of completed plans. ➢ Plans are initially developed at the County level in conjunction with local jurisdictions. • Keep the public informed of community planning efforts. ➢ Public information regarding Emergency Preparedness, when thinking of the community as a whole County -wide, should be within the ACDEM responsibility. • Determine long-term training and exercise goals and objectives for your jurisdiction. ➢ Based on County wide plan(s), but with City of Meridian input and participation. • Your community has an emergency operations plan (EOP) in place. ➢ Driven primarily by ACDEM to ensure all jurisdictions have appropriate plans in place to include training and exercises, but with local jurisdiction involvement and input. • You have systems and procedures in place to regularly review your emergency preparedness goals and objectives, evaluate how well you are achieving them, and implement necessary improvements. ➢ County -wide plans reviewed annually; driven by ACDEM with local jurisdiction involvement. • Conduct the training and exercises developed by your planning team. ➢ ACDEM to lead development and conduct training regarding Emergency Preparedness plan with City of Meridian input and participation. City of Meridian responsible to develop and train on City specific policies and process for the safety and protection of its employees (Fire alarm, active shooter, snow day, etc.) • Share with others the lessons learned from training and exercising. ➢ Sharing lessons learned should occur at the TAG level. • Analyze evaluation data to identify strengths and needed improvements. ➢ Same as above. • Integrate nongovernmental assets and resources into your preparedness efforts. ➢ ACDEM to lead, with City of Meridian providing input and local jurisdiction expertise. • Build and maintain a community education and outreach program that includes a wide array of community activities. ➢ Again, looking at "community" as a County wide function, City of Meridian to provide input into and assist with distribution of information. • You have systems and procedures for regularly reviewing and updating your EOP. ➢ Driven by ACDEM as a County -wide effort, with City of Meridian input and participation. • You have a system in place for managing resources, including acquiring, mobilizing, tracking, demobilizing, and inventorying. ➢ EOC function unless limited to a local issue only. • You have programs and activities in place to educate community members about their role in preparedness. ➢ ACDEM to lead with City of Meridian input and participation with distribution of materials and education. • Community members participate in the emergency planning process. ➢ Ensuring appropriate community members (Meridian) have opportunity to participate in County- wide planning; also have appropriate representation on TAG. • Your community has tapped into the resources that local volunteer organizations can provide. ➢ "Community" as a County -wide issue for larger scale volunteer need. • Systems are in place to keep the community informed about available training and volunteer opportunities. ➢ ACDEM driven with City of Meridian assisting in distribution • Identify sources of information about threats and hazards faced by your jurisdiction. ➢ ACDEM lead as the plan holder with City of Meridian input and needed actions. • Keep plans updated on a regular basis. ➢ Same as above • Track whether lessons learned through experience and exercising are translated into plan improvements. ➢ Same as above • Identify members of a collaborative planning team. ➢ Currently being done as TAG, with City of Meridian representation • Get an emergency plan written, reviewed, and approved. ➢ ACDEM drives the plan development, with City of Meridian City Council review and approval. • Plan strategies to evaluate whether goals and objectives are being achieved. ➢ ACDEM to lead, with City of Meridian involvement. City of Meridian Responsibility Within the City of Meridian, we have a City of Meridian Preparedness Committee. The purpose of this committee is to: Develop, propose for adoption, and implement City policies and processes that allows for the safety of its employees during times of internal emergency and/or crisis. The purpose of this committee is not to function in the role of Emergency Management. However, based on a specific identified need this committee may be utilized to provide subject matter expertise as it pertains to capability and/or resourcing in order to satisfy an adopted plan. The items listed below were identified by the City of Meridian Preparedness Committee as a primary City Department function and/or responsibility. ACDEM would assist, as needed and requested, to complete objective(s) below: You identified types and amounts of resources likely to be needed in an emergency and identified sources for obtaining them. ➢ Primarily driven by the agency in conjunction with County -wide planning. • Identify sources, including the following: ➢ Within the agency of jurisdiction ➢ Mutual aid and assistance ➢ Other levels of government ➢ Volunteer organizations and private -sector sources ➢ Donations The items listed above are part of the day to day operation of the City, and are currently being done by the City • Manage donations. ➢ Donations arising as part of a local disaster that affects just the City of Meridian should be managed by the City of Meridian Finance Department. If, in the event the County EOC is established, donations would be handled by the Finance Section Chief within the EOC. • Determine operational priorities and identifying preparedness goals and objectives. ➢ Pertaining to response the City, in conjunction with its partner agencies, shall determine operational response priorities as well as mitigation goals and objectives throughout the incident. • Identify members of a planning team. ➢ For local employee safety planning, this is the City of Meridian Preparedness Committee. For County -wide planning, this is either TAG or LEPC (yet to be determined by the Executive Council). • Translate lessons learned into measurable steps for improving your jurisdiction's response capabilities. ➢ Lessons learned will come from ACDEM After Action Report and recommendations. City of Meridian responsible to ensure steps are taken based on recommendations. • Assign responsibility and set timelines for implementing improvements and track their completion. ➢ Same as above. City to be responsible for ensuring implementation strategy within individual departments. • Implement corrective actions identified through evaluation. ➢ As a result of evaluation and after -action report, City of Meridian to ensure local corrective actions occur. • Strengthen what works well in your community on a daily basis. ➢ City of Meridian responsibility day to day. • Foster relationships with community leaders. ➢ Same as above. • Promote volunteer service. ➢ Same as above. • Reimburse for use of resources. ➢ City of Meridian Finance Department responsibility. • Develop and analyze courses of action and related resource needs. ➢ GAP analysis and CIP planning for identified needed resources to meet capability requirements identified. • Provide training to ensure that personnel have the capabilities required to implement the plan. ➢ Pertaining to response competency, department and City responsibility to ensure all pertinent personnel are trained to the appropriate level. • Your community has determined what capabilities it must have to prevent, protect against, mitigate the effect of, respond to, and recover from incidents. ➢ Based on a County wide preparedness plan, the City of Meridian would be responsible to ensure needed resources are in place to respond. • Order and acquire needed resources. ➢ At a local only incident, City of Meridian responsibility. If larger, EOC/ACDEM leads. • Mobilize resources. ➢ Same as above • Recover and demobilize resources. ➢ Same as above • Determine interoperability of equipment resources. ➢ Same as above Monitor improvement progress to ensure the required capabilities are developed. ➢ City of Meridian to ensure required capabilities are in place based on plan needs. Learn the actual needs of your entire community including, for example, the following: ➢ Individuals, families, and households ➢ Faith -based groups ➢ Persons with disabilities and other access and functional needs ➢ Non -English -proficient residents ➢ Private businesses ➢ Educational institutions ➢ Nonprofit organizations ➢ Government partners • Identify community capabilities. ➢ Based on County -wide plans, City to perform GAP analysis to identify needs • Engage and empower all parts of the community. ➢ City to perform on a daily basis • Project resource needs based on your jurisdiction's hazard and threat analysis. ➢ Same as above by performing GAP analysis based on adopted plans • Track and report resources. ➢ For local City responses. Large scale resource tracking to be done at EOC • Manage volunteer assistance. ➢ Same as above • You have an ongoing program of training and exercises that enables you to build and sustain the level of capability necessary to execute a wide range of incident management operations. ➢ Pertaining to responses to incidents, Primarily a City of Meridian Fire Department and Police Department responsibility • Members of the community are active partners in the community preparedness process. ➢ City to be responsible for seeking out, with the assistance of ACDEM, community members wishing to partner in preparedness N N o _Q CN Q It coz CCUN cl > (D c ER w 0c) IMU 0 (U - M' • =="C v O U m J } 72 ° ❑ M U M W tt M O LO N ) � // vJ U O U c ti M �C co (� m 0 C �: N M m M W w p > m I— C t�O c• o 'y � v C W a0 C w t5 0 0 "Ic3 M }' G W O o � M C 6 W Z a 1: M LL N } n o 1 W Q m ❑ c 00 �t v m O Q oQ ❑ N N F w w 0W iU. 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LL1 0` c `m �+ E° Q Q Y IT D LLu oa 4- O m U oma' Q,® Z E 0 I— N ♦�19 v CL °° 0 VI W O W w H a= O E E ® c m b 9.: W u3i u) T' u Z O �: IDSOS Viewing Business Entity Page 1 of 3 IDAHO SECRETARYE STATE f Viewing Business Entry � Ben Ysursa, Secretary of State [ New Search) [ Back to Summary ) [ Get a certificate of existence for BROWN AND CALDWELL ] [ Monitor BROWN AND CALDWELL business filings ] BROWN AND CALDWELL 201 NORTH CIVIC DRIVE SUITE 115 WALNUT CREEK, CA 94596 Type of Business: CORPORATION, GENERAL BUSINESS Status: GOODSTANDING, ANREPT SENT 01 May 2014 State of Origin: CALIFORNIA Date of 30 Jul 1975 Origination/Authorization: Current Registered Agent: C T CORPORATION SYSTEM 921 S ORCHARD ST STE G BOISE, ID 83705 Organizational ID / Filing C51813 Number: Number of Authorized Stock Shares: Date of Last Annual Report: 16 Jun 2014 [ Help Me Print/View TIFF ) Filed 30 Jul 1975 CERTIFICATE OF AUTHORITY [el Me Print/View TIFF ) Amendment Filed 30 Jul 1975 OTHER - RA Amendment Filed 29 Oct 1975 OTHER - CHG RA Amendment Filed 23 Oct 1978 MERGED WITH J. B. GILBERT AND ASSOCIATES Amendment Filed 13 Nov NAME CHANGED TO BROWN AND CALDWELL 1978 Amendment Filed 13 Nov STOCK CHANGE 1978 Amendment Filed 13 Nov MERGED WITH CAMANCHE LAKE PARK 1978 Amendment Filed 13 Nov MERGED WITH J.B. GILBERT AND ASSOCIATES 1978 Amendment Filed 13 Nov STOCK CHANGE 1978 Amendment Filed 30 Nov OTHER - CHG RA 1978 Amendment Filed 04 May MERGED WITH AUTOMATED DRAFTING http://www.accessidaho.org/public/sos/colp/C51813.html 10/30/2014