Change Order No. 1 with JUB Engineers, Inc. Task Order 10480 for Water Division Facilities AssessmentMemo
To: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Jacy Jones, Dennis Teller
Date: 10/21/2014
Re: October 28" City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
October 28"' City Council Consent Agenda for Council's consideration.
Approval of Change Order 1 to Task Order 10480 for "Water Division Facilities
Assessment" to JUB Engineers in the Not -To -Exceed amount of $15,000.00.
Recommended Council Action: Approval of Change Order 1 to Task Order
10480 to JUB Engineers for the Not -To -Exceed amount of $15,000.00. This
change order represents a 44% increase in the task order amount for a total of
$48,750.00.
Thank you for your consideration.
• Page 1
CITY OP MERIDIAN CHANGE ORDER NO. 1
PROJECT NO. 10480
33 EAST BROADWAY
DATE:. 10.15-2014
MERIDIAN, 10 83842
EFFECTIVE DATE: 10.28-2014
CONTRACT CHANGE ORDER
CONTRACTOR: JUB Engineers, Inc.
PROJECT: Water Division Facilities Assessmenl-CrRlcal Infrastructure survey, Vulnerability Assessment
with Homeland Security, and Development Plan for Water System Security Improvements.
The Contractor Is hereby directed to make Bre following changes from the Contract Documents and Plans.
Description: Provide additional professional services to update the existing Facilities Assessment Project will Include
a natural hazard vulnerability assessment and mitigation plan and a vulnerability mitigation implementation plan. This
additional scope will also assess new MHWSD well rhes and include an Implementaton Pian section outlining a
phased approach of recommended securlly enhancement measures.
Reason for Change Order: Changes were not Included In the original scope.
Attachments: Attachment A - Additional Services Form from JUB Engineering
CHANGE IN TASK ORDER PRICE:
CHANGE IN TASK ORDER TIMES:
Original Contract Price $ 33,750,00
Odglnal Contract Times: 180 Calendar Days
Net changes from previous Change Orders
Net charges from previous Change Orders
No_ to
No—to— (Calendardays)
$0.00
0
Contract Price Prior to this Change Order: Contract Times prior to this Change Order:
(ealendardcys)
$33,750.00
Net Increase (decrease) of this Change Order: Net Increase (decrease) of We Change Order:
(calendar days
$15,000.00 120 Days
Contract Price with all Approved Change Orders:
Contract Times with all Approved Change Orders:
(calendardays)
$48,750.00
300 DAYS
R ENDED: (PRDJE-C
CCEPT (CONSU T-JUBENGINEERS)
'`./4
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By:
Date: e -16-111
10116114
COUNCLL
APPROVED: (Cin PURCHASINGAGENT
APPROVAL
By: Keith Welts /
Date:
Date: (D Z
APPROVE
ATTEST:
By: Mayor Tam a eerd
By: CI ark, Jaycee Halms
Dale: -
Date: (� "' /
ATTACHMENT A
ADDITIONAL SERVICES
FOR
City of Meridian
Water Division Facilities Assessment
PROJECT UNDERSTANDING
CITY has requested J -U -B to provide additional professional services to update the existing Facilities
Assessment. A natural hazard vulnerability assessment and mitigation plan and a vulnerability mitigation
implementation plan will be added to scope. This is in addition to the already completed Administration
and Well Site 7 vulnerability assessment and mitigation plans that were previously added to the scope.
An Implementation Plan section will be added outlining a phased approach to the implementation of
security enhancement measures.
PART 1 — SCOPE OF SERVICES
A. Additional Services - J -U -B's Additional Services under this Agreement are limited to the following
tasks.
Task 1 - Project Administration, Meetings & Coordination
1.1 Provide updates on tasks, schedule, budget, and project related issues to the CITY on a weekly
basis.
1.2 Coordinate work as required to meet budget and schedule requirements
Task 2 — Natural Hazard Vulnerability Assessment and Mitigation Plan
2.1 Assess vulnerability of facilities to severe weather, fires, floods, and earthquakes.
2.2 Develop plan to mitigate facility vulnerabilities of severe weather, fires, floods, and earthquakes.
2.3 Develop costs of mitigation plan.
2.4 Document Natural Hazards assessment and mitigation plan with additional section in report.
Task 3 — Administration Building and Well Site 7 Vulnerability Assessments
3.1 Assess vulnerability of Administration Building.
3.2 Assess vulnerability of Well Site 7.
3.3 Assess vulnerability of Well 29.
3.4 Assess vulnerability of Well 30.
3.5 Assess vulnerability of Kentucky Ridge Well.
3.6 Assess vulnerability of Meridian Heights Well.
Task 4 — Implementation Planning
4.1 Perform RAM -W evaluation to prioritize facilities.
4.1.A Develop Critical Operational Criteria
4.1.13 Develop pair -wise comparison to rank facilities criticality based on each Critical
Operational Criteria
4.1.0 Develop Design Basis Threat
4.1.13 Develop Consequence Tables
4.1.E Perform Risk Assessment
4.2 Develop phased approach to implementation of security enhancements.
Deliverables
1. Revised Draft report — three (3) hard copies
2. Revised Final report — three (3) hard copies, one PDF electronic file
PART 2 — CITY'S RESPONSIBILITIES
Authorizing others to complete all tasks not specifically included above in J -U -B's Basic Services
that may be required for the project, including, but not limited to:
1. Participate in J -U -B led pairwise comparison workshop.
2. Timely Review and Comment on draft report.
PART 3 — SCHEDULE OF ADDITIONAL SERVICES
The following schedule is based on a Notice to Proceed (NTP) from the City by October 2014 and
resulting in final consulting being completed by December 2014. A NTP issued on a different date will
change the schedule accordingly.
The Not -To -Exceed amount to complete all services listed above for this Change Order 1 to Task Order
No. 10480 is fifteen thousand dollars ($15,000.00). No compensation will be paid over the Not -to -Exceed
amount without prior written approval by the City in the form of a Change Order. The hourly rates for
services and direct expenses shall be billed per the approved Rate Schedule and Master Agreement (by
this reference made a part hereof) and will be the basis for any additions and/or deletions in services
rendered. Travel and meals are excluded from this Task Order unless explicitly listed in the Scope of
Services AND Payment Schedule.
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Ongoing.
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$1,000
1
Project Admin, Meetings, and Coordination
Seven calendar days from
2
Natural Hazard Assessment and Mitigation
notice to proceed. Work can
Plan
be completed concurrent to
$4,000
Task 4 work.
Administration, Well Site 7, Wells: 29, 30,
3
Kentucky Ridge and Meridian Heights
Seven days from completed
$5,000
Vulnerability Assessments
site visits.
Fourteen calendar days from
4
Implementation Planning
notice to proceed. Work can
$5,000
be completed concurrent to
Task 2 work.
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The Not -To -Exceed amount to complete all services listed above for this Change Order 1 to Task Order
No. 10480 is fifteen thousand dollars ($15,000.00). No compensation will be paid over the Not -to -Exceed
amount without prior written approval by the City in the form of a Change Order. The hourly rates for
services and direct expenses shall be billed per the approved Rate Schedule and Master Agreement (by
this reference made a part hereof) and will be the basis for any additions and/or deletions in services
rendered. Travel and meals are excluded from this Task Order unless explicitly listed in the Scope of
Services AND Payment Schedule.
CITY OF MERIDIAN
CONTRACT/AGENDA REQUEST CHECKLIST
Date: 9/24/2014 REQUESTING DEPARTMENT Public Works - Water
Fund: 60 Department: 3400
Construction:
PSA:
GL Account: 55000 Project #
Task Order:
Project Name: Water Div Facilities Assessement- Critical Infrastructure Si
Project Manager: Dennis Teller Department Representative:
Contractor/Consultant/Design Engineer:
Budget Available (Attach Report): yes
Will the project cross fiscal years? Yes
10480
x
- Vulnerability Assessment
JU13 Engineers
Contract Amount: $15,000.00
No x
Budget Information: FY Budget: 15 Enhancement #:
Other:
Grant #:
Type of Grant:
na
BASIS OF AWARD
Low Bidder Highest Rated Master Agreement x
(Bid Results Attached) (Ratings Attached) (Category) 1a
Typical Award Yes No
If no please state circumstances and conclusion: Change Order 1 to Task Order 10480. Additional assessments
required by Homeland Security
10 Day Waiting Period Complete:
na
Date Award Posted: na
PW License # na
Current? (attach print out) na
Corporation Status
GOOdstanding
Insurance Certificates Received (Date):
August 13, 2014
Rating: A+
Payment and Performance Bonds Received (Date):
na Rating: na
Builders Risk Ins. Req'd: Yes No x
If yes, has policy been purchased?
(Only appllcabale for projects above $1,000,000)
Date Submitted to Clerkfor Agenda: October 21, 2014
Approved by Council
Issue Purchase Order No.
Date Issued:
WI -15 submitted
Issue Notice of Award: Date:
NTP Date:
(Only for non Public Works Project)
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JUBEN-1 OP ID: NW
4 ,Rfl CERTIFICATE OF LIABILITY INSURANCE
DATE J
312 0 1 4
08/13/2014
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement s).
PRODUCER
The Hartwell Corporation - Cal
PO Box 400
Caldwell, ID 83606
Jeremy Kroll
CONTACT
I HONE
FA%
A1C No Ezlc _ AIC No):
-
ADDRESS:
INSURERS) AFFORDING COVERAGE NAIC t`
GENERAL LIABILITY
INSURERA:Travelers Indemnity Of CT 25662
INSURED J -U -B Engineers, Inc.
250 S Beechwood Ave, Suite 201
Boise, ID 83709
INSURER B: Travelers Casualty and Surety 31194
INsuRERc:XL Specialty Insurance Co. 37885
INSURERD:Travelers Indemnity Co of Am. 25658
INSURERE:
X COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE OCCUR
INSURERF:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IRM
LTR
TYPE OF INSURANCE
POLICYNUMBER
Mh1LOD EFF
POUC EXP
LIMBS
GENERAL LIABILITY
EACH OCCURRENCE $ 1,000,00
A
X COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE OCCUR
PREMISES (Ea -GE To occurrence $ 1,000,00
MED EXP(Myona person) $ 10,000
X CGD381
6807769NI96
08/01/2014
08/01/2015
PERSONAL a ANY INJURY $ 1,000,00
GENERAL AGGREGATE $ 2,000,OD
AGGREGATE. LIMIT IPPLIES PER:
PRODUCTS - COMPIOP AGO $ 2,000,00
IE
POLICY X PRO-
JECT OC
$
AUTOMOBILE
LIABILITYOMBIN
DSINGLE LIMIT I $ 1,000,00
D
X
ANY AUTO
BA7776NO58
08/01/2014
08/0112015
BODILY INJURY (Per person) $
ALL OWNED SCHEDULED
AUTOS AUTOS
BODILY INJURY (Par accident) $
HIREDAL NCS
AUTOS
PROPERTY DAMAGE $
PER ACCIDENT)
X
CAT353
$
UMBRELLA UAB
Ll
OCCUR
EACH OCCURRENCE $
E%CESS LIAB
CLAIMS -MADE
AGGREGATE §
DEDI RETENTION $
$
B
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICEOPE eORIPARTNERE(ECUTTVE Y0
(Mandatory In NH)
I ySCRIPTInbe under
DESCRIPTION OF OPERATIONSbelow
NIA
UB0540T503
WA STOP GAP
08/012014
08/01/2015
WC STATI 0TH_
TDRYLIMITS ER
E.L. EACH ACCIDENT $ 1,000,08
EL! DISEASE -Eq EMPLOYEE $ 1,000,00
CC
EL DISEASE -POLICY LIMIT $ 1,000,00
C
Profes Liability
DPR9713670
04102/2014
04/0212015
Ea Claim 5,000,00
$200,000 deducllbl
__T
INPOLLUTION
Annl Aggr 5,000,00
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Adach ACORD 101, Additional Remarks Schedule, H more space is required)
MERID03
City of Meridian
Department of Public Works
33 E Broadway Ave
Meridian, ID 83642
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD
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3 -U -B ENGINEERS, INC.
250 S BEECHWOOD AVE STE 201
BOISE, ID 83709
Type of Business: CORPORATION, GENERAL BUSINESS
Status: GOODSTANDING, ANREPT SENT 08 Jan 2014
State of Origin: IDAHO
Date of 21 Mar 1969
Origination/Authorization:
Current Registered Agent: PAUL D. FISK
250 S BEECHWOOD AVE STE 201
BOISE, ID 83709
Organizational ID / Filing C40668
Number:
Number of Authorized Stock 100000
Shares:
Date of Last Annual Report: 27 Jan 2014
Original Filing:
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Amendments:
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Amendment Filed 05 ]un 1973 STOCK
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CHANGE
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CHANGE
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APPT OF RA
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Amendment Filed 08 Dec 1980 ARTICLES
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RESTATEMENT
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Annual Reports:
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