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2014-10-14E IDIAI��-� City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, October 14, 2014 at 3:00 PM 1. Roll -Call Attendance David Zaremba X Joe Borton _X Charlie Rountree X Keith Bird X Genesis Milam X Luke Cavener X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Adoption of the Agenda Adopted A. Approval of Task Order 10492.A to Keller Associates for the "WELL 27 WATER TREATMENT FACILITY" Project for the Not -To -Exceed Amount of $210,000.00 B. Temporary Construction Water Main Easement Agreement with the Holy Nativity Episcopal Church at 838 West Cherry Lane C. Permanent Water Main Easement Agreement with the Holy Nativity Episcopal Church at 828 West Cherry Lane D. Approval of Cooperative Agreement between the City and Valley Regional Transit for "Annual Dues and Service Contribution" for a Not -To -Exceed Amount of $172,160.00 E. Police Department: Renewal Agreement for New World Record Management System (RMS) for the Period of October 1, 2014 through September 30, 2015 F. Partial Release and Termination of Sanitary Sewer and Water Easement for Touchmark Meadow Lake Village Meridian City Council Meeting Agenda — Tuesday, October 14, 2014 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 91 P a Q G. Approval of a Recycled Water Use Agreement with Wal-Mart - Meridian NW Store #5841-00 H. Approval of City Wide, Evergreen Sole Source Purchase for Taser Body Worn Cameras and Associated Evidence.com Storage, Licenses & Service Packs from Taser International and Taser Electronic Weapons from Proforce of Prescott Arizona Community Items/Presentations A. Light My Fire Check Presentation Items Moved From Consent Agenda None Department Reports A. Mayor's Office: Resolution No. 14-1023: Resolution Appointing Cheyenne Quilter to the Youth Seat of the Meridian Arts Commission Approved B. Mayor's Office: Resolution No. 14-1024: Resolution Appointing Bradley Pipal to the Youth Seat of the Meridian Transportation Commission Approved C. Public Works Department: Strategic Plan Update D. City Council Liaison/Committee Updates E. Legal Department: Discussion Regarding Private Security Licensing F. Community Development: Discussion regarding the Meridian Road Interchange Barrier Rail Art G. Community Development: ACHD 2015-2019 Integrated Five Year Work Plan Adoption H. Community Development: Eagle Road Speed Limit Change Motion approved to Send a Letter Future Meeting Topics None 9. Executive Session per Idaho State Code 67-2345(1)(f) — To Consider And Advise Its Legal Representatives In Pending Litigation Into Executive Session at 5:09 p.m. Out of Executive Session at 6:38 p.m. Adjourned at 6:38 p.m. Meridian City Council Meeting Agenda — Tuesday, October 14, 2014 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Workshop October 14, 2014 A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, October 14, 2014, by President Charlie Rountree. Members Present: Mayor Tammy de Weerd, Keith Bird, Charlie Rountree, David Zaremba Joe Borton, Genesis Milam and Luke Cavener. Others Present: Bill Nary, Jaycee Holman, Caleb Hood, Tom Barry, Warren Stewart, John Overton, Mark Niemeyer, Robert Simison and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Genesis Milam _X_ Lucas Cavener X Mayor Tammy de Weerd De Weerd: I'd like to welcome you to our Meridian City Council meeting. Thank you for joining us. For the record it is October 14th. It's five minutes after 3:00. We will start with roll call attendance, Madam Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us -- (Pledge of Allegiance recited.) Item 3: Adoption of the Agenda De Weerd: Item No. 3 is adoption of the agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: A couple blanks to fill in on Item 7. 7-A the resolution number is 14-1023. On 7-B the resolution number is 14-1024. And with those, Madam Mayor, I move that we approve the agenda. Bird: Second. De Weerd: I have a motion and a second to approve the agenda as noted. All those in favor say aye. All ayes. Motion carried. Meridian City Council Workshop October 14, 2014 Page 2 of 39 MOTION CARRIED: ALL AYES. Item 4: Consent Agenda A. Approval of Task Order 10492.A to Keller Associates for the "WELL 27 WATER TREATMENT FACILITY" Project for the Not - To -Exceed Amount of $210,000.00 B. Temporary Construction Water Main Easement Agreement with the Holy Nativity Episcopal Church at 838 West Cherry Lane C. Permanent Water Main Easement Agreement with the Holy Nativity Episcopal Church at 828 West Cherry Lane D. Approval of Cooperative Agreement between the City and Valley Regional Transit for "Annual Dues and Service Contribution" for a Not -To -Exceed Amount of $172,160.00 E. Police Department: Renewal Agreement for New World Record Management System (RMS) for the Period of October 1, 2014 through September 30, 2015 F. Partial Release and Termination of Sanitary Sewer and Water Easement for Touchmark Meadow Lake Village G. Approval of a Recycled Water Use Agreement with Wal-Mart - Meridian NW Store #5841-00 H. Approval of City Wide, Evergreen Sole Source Purchase for Taser Body Worn Cameras and Associated Evidence.com Storage, Licenses & Service Packs from Taser International and Taser Electronic Weapons from Proforce of Prescott Arizona De Weerd: Item 4 is our Consent Agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve the Consent Agenda as published. Authorize the Clerk to attest and the Mayor to sign. Bird: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. If there is no discussion from Council, Madam Clerk. Meridian City Council Workshop October 14, 2014 Page 3 of 39 Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Community Items/Presentations A. Light My Fire Check Presentation De Weerd: Okay. Item 5 is under Community Presentations and so I believe Chief Niemeyer. Niemeyer: Madam Mayor, Members of the Council, this is one topic on the agenda I'm very honored and humbled to be up here again this year. This is the Light My Fire check presentation. But more than that I want to say a few words of thanks before I bring everybody up. There is going to be a few of them come up here with me. This organization Light My Fire has been absolutely instrumental year after year in helping to provide funds for our fire prevention and our public education message, as well as our burn out fund and, you know, anytime you have something like this you always wonder when it's going to stop, when people are going to get burned out, and it seems that the energy with this group just continues on and on. They have gotten into the habit of challenging myself and the Boise fire chief to see who can auction off -- I think the highest glass of water was one year and some items last year, so it's become even a more traditional challenge now. But everything they do it is meant to give back to the community and so I'm very humbled and honored to have them here tonight. So, with that I'm going to Chief Palmer and Pam Orr to come up, as well as the representatives from Light My Fire. I'm not sure who is going to be speaking, but I will turn it over to them. Palmer: Good afternoon. Members of the Council, Madam Mayor. So, I would like to introduce some of the key players with Light My Fire. De Weerd: They don't need introduction. Right? Palmer: They don't. I know they are very well known in the community. So, we have Andrea Bradshaw, who is with Belfor. And Chrissie Kay with CTR. Mary Cahoon with Disaster Kleenup. And -- I'm sorry. Barnes: Stephanie Barnes. Palmer: Stephanie Barnes. I almost called you Angela. Stephanie Barnes is with the insurance industry in the local area. So, we owe these folks a lot of gratitude. They work extremely hard throughout the year. It's not just a single event, it's all year around that we work on this and we enjoy the fruits of the labor here at the fire prevention division, as well Meridian City Council Workshop October 14, 2014 Page 4 of 39 as Boise. So, we enjoy our activity with them and we certainly appreciate all their efforts, so thank you. Cahoon: I would also as a committee like to thank Pam and Parry for helping us as well. They are always with us the whole time, every committee meeting, and working their tails off to help us raise the funds. So, thanks Pam and Parry as well. So, I'm thinking probably all you know, but possibly not. Over 300,000 dollars has been raised since 1993. That's when this committee first started with Bob and Judy at the helm, the Ricketts, and they are not here today. Normally they are. But I want to give them thanks, too, because they had that torch for a long time and, then, just passed it on to myself arid, then, Andrea Bradshaw with Balfor as vice -chair and secretary and, then, Sonya Johnson with Johnson CPA. Anyway. So, with that the fun part is we have got money. Big time money. And so I know for -- it's for the fire prevention and safety, we have 7,860 dollars. Chief Niemeyer. And I know that there is a matching grant that goes along with that, which is huge. So, awesome on your end of it to match what we do out there in the field. And, then, for the burnout we have 5,240 dollars to turn over to them. And we have a save the date for 2015 and, of course, these people that are doing all this work continue to champion this on. We came up with a Fire Fiesta this year and so, anyway, it's going to be on February the 20th. It's a Friday. So, save that date on your calendars and we are going to pass one out to each one of you and we guarantee it's going to be a Fire Fiesta that's going to be hotter than a flame broiled Habanero jalapeno. So, please, mark your calendars, so that we can ignite the night at the Riverside Inn and raise funds for fire prevention and the burnout fund. Thank you. De Weerd: I like to come just to see how you guys are dressed. I mean they go all out, so -- and I will tell you that as much as this event benefits our agencies, we don't see very many elected officials there. So, that is a challenge to the elected officials to be in attendance and support an organization that has deep and longstanding roots in our community and giving back and making a huge difference. So, Mary, Stephanie, Andrea and Chrissie, thank you so much for being here and for all of your efforts. They make a huge difference and I know that any of our personnel -- our fire personnel will tell you what a huge difference it makes in the work they do and the people that fall victim to -- to these different life situations. So, thank you. Cahoon: Thank you. De Weerd: And I am -- I am not kidding you, their outfits really -- if anything I go to just see how those ladies are dressed. Item 6: Items Moved From Consent Agenda De Weerd: Okay. There were no items moved from the Consent Agenda. Item 7: Department Reports Meridian City Council Workshop October 14, 2014 Page 5 of 39 A. Mayor's Office: Resolution No. 14-1023: Resolution Appointing Cheyenne Quilter to the Youth Seat of the Meridian Arts Commission De Weerd: We will move to Item 7-A. Council, in front of you I do have Resolution 14- 1023 Cheyenne Quilter to the youth seat of the Meridian Arts Association. You have her information. She is a sophomore, so we are really excited. She's got some great ideas, a lot of enthusiasm and energy and she's been involved in a number of AP classes and in the arts arena, so she's ready to roll up her sleeves and get to work. She met with the chair yesterday and myself and the chair has given her endorsement of this appointment and so I will stand for any questions that you have. Bird: I have none. De Weerd: Okay. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve Resolution 14-1023, appointing Cheyenne Quilter to the youth seat of the Meridian Arts Commission. Bird: Second. De Weerd: I have a motion and a second to approve Item 7-A. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Mayor's Office: Resolution No. 14-1024: Resolution Appointing Bradley Pipal to the Youth Seat of the Meridian Transportation Commission De Weerd: Item No. 7-B is Resolution 14-1024. The name in front of you I'm sure several of you at least note the last name. Brad Pipal is the son of Julie Pipal, who has been really involved in our Meridian Interchange Taskforce and Randy Pipal served on our ACHD -- I think it's -- Zaremba: CICAC. Meridian City Council Workshop October 14, 2014 Page 6 of 39 De Weerd: Yes. Whatever. All those different alphabet numbers or -- alphabet numbers. There you go. So, they are no strangers to transportation. He's got a passion for it and a real enthusiasm. My only -- my only disappointment is he's going to be a senior, so he's only going to be on there for a year. We had for both of these seats five -- five for transportation and seven applicants for the Meridian Arts. So, there is great interest, enthusiasm and just amazing young individuals that have an interest in having a voice in our community. So, it's very exciting. But in front of you I do have Brad and I enthusiastically bring his name to you and ask for your confirmation. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I move we approve Resolution No. 14-1024, the resolution appointing Bradley Pipal to the youth seat of Meridian Transportation Commission. Cavener: Second. De Weerd: I have a motion and a second to approve Item 7-B. Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. Public Works Department: Strategic Plan Update De Weerd: Item 7-C is our strategic plan update from Public Works Department, so I will turn this over to our director Tom Barry. Barry: Well, good afternoon, Mayor and Council Members. It's my pleasure to present to you on behalf of the Public Works Department our 2014 strategic plan focus presentation, encapsulating the work that we have done since October of 2013 to present and also showcasing for you our plans proceeding into this next fiscal year. You are familiar with the mission of the Public Works Department, but just quickly -- it is to anticipate, plan, and provide exemplary public services and facilities that support the needs of our growing community in an efficient, customer focused and financially responsible manner. I want to give you a couple quick statistics on where we are over this last year. In the last year's time we have added 815 new water accounts, 922 new sewer accounts, eight new miles of water lines, five new miles of sewer line, one new water booster station, 169 new active fire hydrants, 230 new sewer manholes. We have almost doubled our water storage by adding an additional 2,000 -- or, excuse me, two million gallon reservoir. We have had 129 projects inspected over this past year, which required a number of re -inspections and the like, but here is an interesting number. Almost 1,500 acres in our community have been developed in the last year. Those are what we receive record drawings on. So, you Meridian City Council Workshop October 14, 2014 Page 7 of 39 can see we are continuing to grow at a very rapid pace. As you know, we try to plan strategically our work and, then, employ that work tactically. We are going to continue the theme that we have started a couple years back in reporting using a modified balanced score card. This -- these are the five areas that we would like to report to you on: Customers, operations, employees, financial and strategy. And we will highlight the accomplishments and challenges that are going forward in each of these areas. As a matter of customers, I wanted to mention a couple of highlights -- or highlight, rather, a couple of the accomplishments that we have had this year. The wastewater resource recovery facility, which is going to be hard for us all to learn, but that's the new name of the wastewater treatment plant. We were able to upgrade that RV dump and it has immediate success and feedback -- positive feedback from the community on the RV dump. Its design, its utilization has gone up tremendously this year. You won't notice it too much about this time of year, because RV'ing is -- the season for RV'ing is kind of dwindling. But we have had quite a bit of activity at the RV dump lately after its construction and got a lot of really good positive feedback from that. De Weerd: Is there a better name than RV dump? Barry: Well, it's typically referred to in the industry as a dump station, but -- I mean you can name it what you want I suppose. That's typically what it's called on all the blue signs that you see around the country, so -- Bird: It's nice to have. Barry: It is very nice to have. It's two bays -- De Weerd: The RV transfer station or something. It's so nice with the landfill. It's not just the dump. So -- sorry. Barry: Well, we haven't updated I guess nationally, but we just use the terminology that most folks know. We could put that on a list, of course, of things to do, to try to rename the dump -- RV dump. But, in any event, it's been -- no guarantees, though. I think it would confuse people. In any event, we have made some improvements in water quality. We have noticed a 25 percent reduction year over year on brown water complaints so far. That's been mostly done through operational changes and some facility improvement that we have made or more or less improvements to the actual wells themselves and blending, for example, and some other improvements that we have been able to make to the overall operation of the system. We are still struggling to get full control over the iron and manganese issues and radionuclides, which I will speak to in' just a minute, otherwise known as uranium, continue to plague us in regard to water quality. The water asset plans, phase one and phase two, I wanted to highlight because that's been an important work that's been undergone for this last two years and, in fact, we were able to advance work in both of these phases, which have now helped us to identify close to 50,000 new assets just on the water division side. So, this is important, as you know, for characterizing not just the type of assets that we have in our community, but soon we will be able to characterize also their condition, their age, their materials and those types of Meridian City Council Workshop October 14, 2014 Page 8 of 39 things and put those into a depreciation and repair -replacement cycle to help us better predict failures and prevent or mitigate those failures in advance. Also Meridian Heights Water and Sewer District, we have done our service installations over this last year. They are connected to sewer. We have been servicing them on sewer. You knew that. We have also connected them to water. They have not been receiving our water just yet, but they are -- we have a valve turned off, but that connection has been made and right now we are just finishing up -- we expect probably this week or next week to be finished with all of the water meters that are going into each of these remaining properties that were without water meters, so that we can transition in December on time and, then, begin servicing them water. So, that's -- that's been on track. As a matter of fact, we are a little bit ahead of schedule on that particular project. Customer contact and outreach. We have really stepped it up this year. Obviously we did the Public Works Week celebration, the expo, and the activities in and around that particular event -- or week's events I should say. But we also reached out to all of our customers this year, both developers and utility rate customers to inform them of some of the challenges that we have had financially in trying to meet both growth and regulations. We have just gone through all of that recently, so you're well familiar with that. But we sent out, you know, 30,000 plus fliers to the community members, several hundred letters and we have also been to several association meetings and the like, so -- and as you saw from the information you have received from the association we still maintained a very favorable relationship between our departments and the associations -- most notable associations we work with. Just a couple quick statistics on Public Works Week. We did increase our attendants at Public Works Week. It keeps growing year after year. The estimate is somewhere around eight to nine hundred folks this last year for the expo alone. That doesn't include some of the other activity numbers. We did fill the bus, so for the first time we had a waiting list as well. There has been talk about maybe adding a second bus to the tour, because it's gotten pretty popular. We are going to evaluate that over this next year and see if there is really demand for that. But we -- you know, we have the expo, facility tour, the golf scramble, which helps to raise money as well for the Meridian Food Bank. In total we donated 5,000 plus -- I think the final number was somewhere around 7,000 dollars to the Meridian Food Bank, which is really tremendous for us. So, we are very excited about that. Challenges in the customer area. Our utility billing software is antiquated, it's no longer being supported and needs to be updated. This is a project that we have been working with the Finance Department on for some time. We have a project manager also in charge for helping navigate these waters with us. The utility billing software analysis and needs assessment and RFPs for different types of models are all kind of here and that work is in process right now. We hope to be able to deploy sometime early next year, at least in trial some of the selections or hopefully the final selection in that time. We have got some challenges that are mentioned on water quality, mostly iron and manganese, as I have talked about before. We are putting in water treatment. You know that. We have brought several projects and amendments to you to talk about and deploy our iron and manganese treatment technology that some of the key wells around the community, but we have also been up to installing other types of improvement strategies. For example, we have tried to occlude, which means pull out the screens in our wells and reposition those screens so they pull from different water quality aquifers, for example. We have done some blending. We have experimented with some pilot tests in the ground, both Meridian City Council Workshop October 14, 2014 Page 9 of 39 reducing iron and manganese, as well as radionuclides in our system and so we still have a lot of work to do, so that's why it's listed here as a challenge, but it's something that we are actively working on. The engineering design standards are pretty well wrapped up. We have a few more details to work, then, we are going to deploy the public outreach -- build on public outreach campaigns that we have had recently and the relationship that we have established with BOMA, as well as the BCA, to get these design standards in front of them and get their feedback before we go and bring them to you for your consideration. Essentially, that work we hope do be able to wrap up by March. That includes the public outreach process and so we will have more for you on that in the coming months. We have been partnering developers and contractors to help provide some tolerance information or flexibility in the field for what would otherwise seem on a case-by-case basis problematic standards for construction, so, we sat down with developer groups and even individual developers to talk about their particular project and some of the concerns they have in being able to meet the specifications. We have developed -- so far this year we have had two major meetings with large development constituencies and both of those I think have favorable outcomes and resulted in some flexibility that we were able to show to the developing community and also offered a nice exchange in what's going on in the field and the challenges in the field with what we see in the -- in the office with regard to design standards and specifications. So, that's been good. It does continue to be a challenge, which is why the design standards are going through a robust public process this next year and, hopefully, through that we will be able to mitigate some of those challenges we have had in the past. We would also like to focus this next year on developing some effective customer surveys, particularly around inspections and also pretreatment. We do have customer comment cards that the water division deploys quite regularly with regard to their contacts and always receive pretty good ratings from those folks who turn those particular cards in, but we would like to really work to develop a little bit formalized customer contact and evaluation programs, so that way we can focus on the needs of the community and make sure that we are satisfying those. So, that's on our list to do over this next year. The employee section. We do have some accomplishments that we would like to highlight. For example, we have made some important strides on advancing the workforce development strategy that we deployed about a year or so ago. We have a management academy and leadership development program that we have been running our senior executives and our strategic leadership team members through to help accentuate skills based training mostly around personnel and organizational performance management. We have also been running key staff through project management training as well. Some of them are on track to get their project management certifications, which will be very helpful in our organization, because we are a very project intensive type of department. Computing technology and resources is something we have been trying to also push as it relates to skills based training and, then, finally, safety has been an area that we focused pretty heavily on over this last year. I'm pleased to report that about 95 percent -- 96 percent of the entire department has been through OSHA standard training and received their ten hour occupational training certificate -- safety certificate. We also have a pretty high number -- I think it's 90 percent or so that have gone through CPR and first aid as well and we are also running high numbers in the ICRMP risk management training that's asked of us each year and we will be going through that again this year as well. We have done several staffing analyses over this last Meridian City Council Workshop October 14, 2014 Page 10 of 39 year. One I have presented to you in November of last year that we did internally. We have also had some consultants help us with the long term staffing analysis for both water division and the wastewater division and we are using those to help guide our growth and to make sure that we are responsive and able to meet the demands of the community, as well as functionally operate the systems that we are deploying to meet both environmental and -- environmental regulations and growth required operation. We have turned our attention to trying to recognize employees more. We continue to -- during our Public Works annual picnic identify key members of the Public Works Department who have gone above and beyond and serve as examples to other employees, as well as recognize cross -functional teams and work groups for teamwork and the like. We do feel like there is more work that needs to be done there, so you will see that as an ongoing challenge for us. We don't feel like we are there as it relates to really acknowledging and recognizing and rewarding the efforts of staff that we are doing some things that at least we should point out. Employee satisfaction action plans are something that we have deployed throughout the entire department since the last time we did an employee satisfaction survey, which would have been February or March of last year. So, each division, after we got the feedback, we went and sat with a select group -- three focus groups of staff -- individuals and helped characterize root cause analysis and, then, develop some action plans with the division managers on how each of those divisions would help to improve the overall employee satisfaction. We are making progress on that, but, you know, sometimes that progress is a little slower than you would like and there is a lot more to do than you think, so that will still continue to be an area of focus for us in the next year. For challenges under the employees, recruitment and retention continues to be a very daunting challenge for us. You know that we have struggled for years since I have been here to recruit high level staff members in the organization. It is also becoming more -- increasingly difficult, rather, to recruit even the operator levels. We have got three positions that have been open for some time in the collection system program. It's been difficult to find operators within water and wastewater. We sort of trade operators between municipalities in the Treasure Valley and right now I think we are all pretty well picked over and, you know, we have about the best we can get with what we have in the valley and at least for those who are willing to move, you know, from one organization to another. So, our market is changing and we have to draw from markets outside the Treasure Valley and that creates problems for us, because we pay market in the Treasure Valley and in Idaho, but in order for us to fill these positions that have to be filled, we have to look a little bit more at the -- at some of the obstacles associated with us being able to attract a skilled workforce and, then, once we get them here we have to work harder to keep them here, for example, and that is another area that we want to focus on. We realize that, you know, folks who join an organization will -- you know, 70 percent of them will make up their mind as to whether or not they want to stay in that organization in the first six months that they joined the organization. So, we have a lot of work to do in our department and I think in talking with our HR director citywide we have a lot of work to do to develop what we call on boarding plans that really set the employee up for success right at the very beginning. We are doing this in our department, something we started and are kind of pioneering for the city under HR's tutelage as well and -- so, we have developed on -boarding plans. We would like to refine those. But those are, essentially, 30, 60, 90 day plans been prescribed, you know, what we want you to do in certain Meridian City Council Workshop October 14, 2014 Page 11 of 39 periods of time, what relationships we want you to build where you can go for information, how you're ,supposed to perform, what the expectations are -- all the stuff set up in on - boarding plan, where in the past, I'm sorry to say, but we used to just tell people here is the employee phone book, there is your desk, there is your phone, welcome to the city and that was about it. You wonder why people -- you know, sometimes you wonder why the issues come up later -- personnel issues and the like. Well, people weren't appropriately welcomed and trained and pointed in the right direction. So, in any event, we have a lot of work to do in that area. Workforce development also includes, once we have skilled people, making sure that we accentuate their skills and in some cases we might get the best person that we can through a recruitment and they need to be trained immediately themselves, either in our system, our operation, our technology that we are using. The skills based training is certainly very important for us in the department and so is leadership training for key leadership position. So, those are areas that we also need to focus time and attention on. And, then, lastly succession planning. We bring this up every year and we just don't seem to be able to make the kind of traction that we would like to on succession planning. We seem to do this on a onesy, twosy kind of basis, you know, so and so said they are interested in this, okay, let's put them on some special projects or let's give them this opportunity or let's -- let's talk about career counseling them or give them some extra training. We do that, you know, for maybe, you know, less than half a dozen staff in the department, but we really don't have a road map that takes each and every staff person up the chain or even laterally or even incorporates maybe a career change that they might themselves want to -- want to deploy. This next year we are going to be focusing on our employee satisfaction survey. That's going to be run with the city employee satisfaction survey, probably about February or March time, so we get a lot more data that we can, then, use to continue to identify issues and challenges that we need to work on as a department. As I mentioned on recognition, still areas that we want to deploy more resources on and, then, workplace safety, we still have a lot of work to do there. You will be hearing from Dale Bolthouse, our operations manager, deputy director, to request some funds here over the next couple of months to help finish out some of the facility improvements that we need to do in order to improve the safety of those facilities. We had about 150 or so issues that were brought up in a safety audit, most of which are -- about 85 to 90 percent of those have all been fixed and addressed, but the remaining priorities to require some funding that we are going to be asking for to make sure that we can accomplish all the work in that safety audit that has been identified for us to consider. Under the financial area -- I don't need to spend much time on this, because we spent a lot of time together on our finances as a department, but, essentially, we are proud of how we put together the rate model and updates to that. Now, it's a ten year model, instead of just a five year model. The NPDES permitting and financial planning, that's all been done and you're very familiar with that. A ten year capital improvement plan for sewer, which extended five years of that -- of the plan to go to ten years. Regional assessments for sewer and the adjustments to the sewer assessment fee, as well as the utility rate analysis and the adjustments that we made to the weights are also things that, you know, we are required, as you know, to help meet the growth and the regulatory challenges that we have as a department. To look at continuing challenges financially, we need to stay on top of the financial planning and forecasting for the department to make sure that we guide our financial resources to meet the required needs of going forward, particularly Meridian City Council Workshop October 14, 2014 Page 12 of 39 over this ten year period where we have this compliance schedule with the Environmental Protection Agency to meet these new permit requirements. So, those two first bullets, you know, sort of address that. The ten year capital improvement plan needs to be developed for the water side of the system. We do have a five year capital improvement plan for water. We would like to extend that out to ten years, as we have in wastewater. We have ideas of what needs to happen in that last five years, but we really need to formalize that. Fee leveling is still going to be a challenge for us. So, we have started that work. It's in process, but we are not very far along with that, so put that down as a financial challenge. And, then, depreciation financing. I have mentioned to you several times we are sort of punting on this particular challenge for the next, you know, five or ten years as it relates to financing strategy, but it relates to work that we can be doing now that doesn't require financing. There is quite a bit of activity that needs to take place. For example, the asset management program, which will help identify assets, help characterize those assets, help put them on a depreciation schedule, helps us to understand what the assets are that we have and what the replacement cost, based upon a certain life cycle are going to be required, you know -- you know, going forward. We did a quick analysis just -- just to give -- and if you look at our sewer system alone, the sewer system is valued right now at a little over 200 million dollars. That's just a collection line in the sewer system. If you say that those have a 50 year life cycle, it's arguable, depending upon what the sewer lines are made of, but if you say it's a 50 year life cycle, what would it cost to replace those sewer lines today in 50 years. Well, what we did is we went backwards to 1964 and we said what was a dollar worth in 1964 compared to today and today a dollar is seven times more than it was 1964. So, if you take that 200 million dollars and you say, well, you know, if you just, you know, kind of project that into the future and say the same kind of thing is going to happen, you can immediately see that there is going to be a huge problem in replacing the infrastructure that we currently have. All this infrastructure, for the most part, was given to us by developers. It's going to be our responsibility to continue to operate, repair, and, then, finally replace it. Fortunately, the average age of our infrastructure is install year 2000. So, we do have some time, which is good. We have to deal with stuff, which there isn't a whole lot of, but it does require some attention in the interim. So, anyway, that's it for depreciation financing. On operations, we have done a lot of great things. Records retention and management, which has been the most -- it's a very important project, but it has been very tedious. I think most anyone who has worked on records retention will understand that and we going through years and decades and whatnot of information to figure to out, you know, do we have two copies of this or one copy or where is the other copy or what -- is this the original or, you know, what does this mean. Do we still need it and all that kind of stuff. We have done all that work -- or most of that work in the department and I want to thank Susan Deardorff, Melanie Hoyt and also Pam Melroy for their tenacious work on this. They have done a fantastic job. You can see the before and after pictures there, I mean we just had stuff dumped in the basement and all over the department and that kind of stuff and now we have a filling system, you can find just about anything that you need, if we have got it. So, really really good work there. It also includes the records drawing process in the SRP. This was important, because what we realized is that there was a process deficiency or problem whereby we were releasing certificates of occupancy prior to getting the record drawings. This created situations where we had -- we had occupancy in certain types of buildings Meridian City Council Workshop October 14, 2014 Page 13 of 39 and some of the infrastructure wasn't really ready to be utilized, so that's been improved, which has been important for us and the negotiations with EPA and DEQ on our permits and also our permit implementation plan have all been accomplishments on an operational front that we are very proud of as well. We did receive a three year administrative extension, which is kind of a bad word; right? If you're -- if you're the EPA. But in this case the Idaho Department of Environmental Quality issued us a three year permit extension on our reclaimed water permit, which was very good, actually. So, we were able to keep things just as they are, not changes to regulatory status. They are very pleased with our program in the city, using it statewide and even regional model, so we are really pleased with that and that gives us a little bit of time to work through these environmental protection agency issues to know what the impact is going to be on the recycled water program prior to us making any adjustments with the EPA on the upcoming permit update. And, then, safety inspection improvements, as I mentioned, 150 or so inspections. We have addressed -- about 85 percent of them, 90 percent of them addressed, so pretty proud of that. The wastewater administration and laboratory building -- just about done. Should be done here in the next couple of weeks and, in fact, we hope to be able to have a ribbon cutting. We are trying to save the ribbon cutting for when we can put folks in both buildings. The admin building is just pretty much -- pretty much done, but the laboratory building is still lagging a little bit, so we just -- instead of having you come out twice, we are just going to wait until the lab building is done. Ground reservoir two is completed. It's been tested. It's not quite online yet, but folks in the Tuscany neighborhood seem to be fairly pleased. Trees went in. This is a picture here. And if you look at it actually from the opposite side -- it's pretty difficult to see if you have driven down to see that. So, we are pretty pleased. I know -- I want to thank Clint Worthington for his tenacious work on this. He's done a really nice job keeping the residents happy and working with them to address issues and whatnot. Inventory management. If you look in the upper right that's a picture of our inventory stock. This has been an ongoing project for us. I'm pleased to report both water and wastewater have really nice inventory stock rooms at this point in time and a system for pulling stock and a classification system for that stock that they are pulling. So, that actually looks really nice. Five Mile Creek sampling bridge, which is in the lower left, we did have to put in a new bridge, because we were noncompliant with regard to safety, as well as noncompliant with sub plain related issues, which recently came up in this -- in this evaluation and so we put in a bridge that has to be removable, so in the event there is a flood situation we can actually pull the bridge and place it back in and we have already done one exercise that way to make sure that the bridge is able to be removed within a timely fashion, so -- sewer and water connection for the district -- Meridian Heights Water and Sewer District. I have already mentioned that, so I won't touch on that again. And, then, the fermentation process at the wastewater treatment plant has been an important project that's going to help us reduce phosphorus loadings at the wastewater treatment plant. Very very expensive and important process for us -- or project for us and I'm pleased to report that that's gone very well. Challenges in operations. Our permit, of course. One of the things we are realizing is as this community uses less water, the load of the wastewater treatment plant, meaning the -- the influent changes and so we have less solution, so it's more concentrated loads that come into the wastewater treatment plant. So, what we are seeing is no longer are we dealing with a hydraulic capacity issue, Meridian City Council Workshop October 14, 2014 Page 14 of 39 we are dealing with a load issue. So, our hydraulic capacity has been rated at 10.2, our load for the wastewater treatment plant is much lower than that, because over the years there has been a reduction and we just, you know, have been working with consultants to help us understand what that impact of lower water use is. You know, when we changed the plumbing codes to low flow fixtures and sinks and toilets and all this kind of stuff, we end up with less water and more concentrated flow. So, we are actually trying to deploy a little bit more capacity laden improvement over the water quality ones to make sure that we can remain -- so that we can continue to accept the loads that we have at the waste water treatment plant. De Weerd: So, Tom, why do we continue to try and repair pipes and not let the ground water seep into it? Barry: Well, because -- De Weerd: Come on. Barry: Yeah. De Weerd: We are diluting. Barry: Yeah. There has been some that have suggested, oh, why don't we just turn our wells in and drain wells into the sewer system to -- you know, dilution is the solution to pollution, but -- De Weerd: That's what I have always heard. Barry: Yeah. No. That's a bad way to measure a system. We don't want to do that. So, the reality is that, yes, on one level that can make some sense, have dilution in the system. On another level it does impact capacity of the system as well and even though not as focused on hydraulic capacity, because we expect our permit to be renewed soon, the reality is we still have a capacity limit of seven mgd, so we still have a capacity issue regardless of whether or not it is the most pressing issue over load, so -- but we still have to be diligent with managing our capacity under the current permit that we have with the EPA. So, that's partly the answer. Impact on continued growth and capacity planning. I have kind of touched on that. We broke ground on the maintenance facility at the wastewater treatment plant. It's not really a challenge there, it's just a project to kind of squeeze in a maintenance facility in and amongst all the other infrastructure that's at the wastewater treatment plant. Safety capital projects, which Dale will speak more to you in the coming weeks or months, will also pose a bit of a challenge for us as we deploy strategies to get up to date on the -- the audit that we have had. And, then, technology, incorporation GIS asset management and automated meter reading technology, still areas that we have a lot of work to do. So, some accomplishments on -- with regard to strategy. I don't want to go through all the NPDES stuff, because we have beat it up to death, but we have been very strategic on the strategy that we deployed for dealing with our NPDES upcoming permit and most of that you are already aware of. The recycled water program, Meridian City Council Workshop October 14, 2014 Page 15 of 39 just to give you a benefit here, the recycled water program this year produced so far year to date out 66 million gallons -- 66 millions gallons of water in 2014. That's almost double what we did in 2013 and more than doubled in what we did in 2012. So, you can see that we are not only able to produce, but we are also able to distribute a lot more recycled water. In fact, we have avoided 43 exceedences in 2014 alone by diverting the water that would ordinarily go to Five Mile Creek and, then, kept us as an exceedence, because we had that seven million gallons flow limit -- per day flow limit and actually divert it to a better and higher use. So, that's been very very good and that strategy has been serving us well. On the legislative front, you know, we had a strong legislative presence now. I think -- not just the department, but the city for that matter and with good relationship that we have established. We work critically with a lot of other jurisdictions on the eminent domain issue, which ultimately was able to be put to rest last year. We are not certain if it's put to bed completely, but there was a lot of work that went into that. We had a lot of legislative issues that I feel I was going to run you through. Many of them will reoccur this year, you know, we will be bringing you up to speed on that in January and others have kind of moved to the wayside. So, we have developed some important regional partnerships. We have always been regional partners with Nampa -Meridian Irrigation District, but our relationship with the board and the staff has improved greatly over this last year. As you know, we are able to negotiate a master agreement with them for the Public Works Department and all of our projects -- and that's going very very good, by the way. So, have regular conversations with one or two of the board members of Nampa -Meridian, usually -- probably once a month or so, which is great, so the lines of communication are wide open there and they seem very very eager to work collaboratively with us on a number of different projects. Also regionally we have been working with DEQ and the Lower Boise River Watershed Advisory Group -- or advisory committee to provide modeling assistance and technical assistance on the development of the total maximum daily load or TMDL project that's going on for the lower Boise River. Our challenges can be summed up for the most part with growth and regulations. They continue to be a challenging input for our organization on a number of different fronts. So, what we tried to do is organize our top ten focus areas for this next fiscal year in and around those general categories. So, customer satisfaction under that caveat we want to really continue to focus on Meridian Heights Water and Sewer District. Those folks have been using flat fee water -- unlimited water for a flat fee. They are now going to water meters. So, we really feel like we need to educate them on how much water their lawns really need, instead of how much lawn they are used to -- or how much water their lawns have been used to getting. And also educate them on bills and how to lower the bills and those types of things. We want to extend the customer satisfaction surveys, like I mentioned. Water system improvements. I already mentioned those, but I'm just trying to focus now on the areas that we are really going to put our time and attention to over this next year. On employee satisfaction, workforce development, we talked about recruiting, retaining employee development and succession planning. Those are all areas that we really want to focus on over this next year. And, of course, developing and getting information on the employee satisfaction survey to come. Financially, continue to focus on financial planning and asset management activities to insure that we are prepared for the next great challenge in our department, which will be depreciation financing. Operations. We want to focus on organizational performance management. We continue to try to drive better Meridian City Council Workshop October 14, 2014 Page 16 of 39 improvements in our organization and in our operation and that work has proven very fruitful for us over the last five to six years. We want to continue that work. And, then, of course, focusing on NPDES strategy and implementation. Lastly, on the strategy side we do want to update our strategic plan for the department. We have been sort of putting this work off as the city develops its city-wide strategic plan, so that we can make sure that our strategic plan folds nicely up and under the city-wide strategic plan. We also feel strongly that from an accreditation standpoint, which is something we have talked to you before, that we are going to incorporate a lot of the accreditation BMPs or best management practices into the strategic plan, but at this point in time we are not prepared to move forward with an accreditation -- with a formal accreditation program. So, essentially -- and we are also focusing on the legislative community presence. So, with that I will stop. That's all we have with regard to the strategic focus, the kind of things we have been doing and things we are focusing on over this next -- I think we will focus on this next year and I will turn it over to you for questions. De Weerd: Thank you, Tom. Any questions from Council? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: First maybe a couple of comments. Tom, great presentation. You have a very large elephant to feed us and I appreciate you serving it to us one bite at a time. Maybe secondary thing to click, I was over in Tuscany the other day and the water source does look very very nice. I hadn't been over there in a number of months and it's really started to come together and I think it's achieving the vision that you as a department had set out. In addition, you know, as someone who has I think -- you have a lot of employees, I want to commend you on your renewed efforts on employee satisfaction. I know that's something that you have really spearheaded and worked hard on and I know I have heard from many of your employees how much they appreciate that. So, I wanted to thank you for that. Really, my only question is related to your -- what you plan to measure with your -- with your customer surveying. Is it dissatisfaction? Is it water quality? I mean what's the goal of surveying? Barry: Thank you, Councilman Cavener, for all of your comments and your question. So, right now we are still trying to figure it out, but we want to measure timeliness. That's always an important thing. How quickly did we respond. Did our -- did our response or answer or problem solving meet your needs and if not how could it be improved. You know, were we kind and courteous, were we knowledgeable, some of those types of things. And a lot of that's already in the city -- city customer comment card. What we don't really have is -- we don't have a formalized program in our department to really pull all those cards, pull all the data, in point -- input and evaluate them altogether and say how are we doing as a department in this particular area. So, what we are talking here is really formalizing some of what we are already doing and, then, expanding or enhancing gaps or areas that we are sort of not doing or, you know, feel like we should be doing. Inspections, for example, are an area that I'd really like to focus on over this next year. Meridian City Council Workshop October 14, 2014 Page 17 of 39 You know, we are customer basing I think this relationship that we have with our developing partners, whether they be developers, contractors, consultants or whatnot. We want to make sure that the interface that we have between our staff and their folks are positive and productive and so getting information or feedback, other than the occasional horror story that we get from somebody who is upset, we feel like there is a lot of really great things going on, too, that we want to balance that, so that's -- we are not reacting to situations that are worst case scenarios, but we actually have a methodical way of approaching customer service through data that we have collected that shows whether we are or whether we aren't collectively meeting the needs of the community. So, it's sort of still being worked on. Cavener: Okay. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Thank you. Tom, these will kind of go in order of broad to really specific, but you mentioned the APWA accreditation and I know we have talked about that for a couple years now. Do you have a timeline when you're going to initiate that process and do you have a goal when you might be seeking that or obtaining it? Barry: Thank you, Councilman Rountree. The -- we have moved away from formally going after accreditation, which is probably new for you to hear. We evaluated this not too many months ago as an executive team and really looked at the value of the accreditation program and while we are all bought into the value of being accredited, we don't know, you know, 35,000 dollars is really worth the certificate. So, what we have decided to do is to actually take the best management practices which are in the accreditation manual and integrate them into our strategic plan where and when appropriate and that way we can get the benefits of working at a higher level, a high performance organization, without the cost associated with getting the certificate. We decided that if we did that and we were able to prove that these -- and incorporate these best management practices, that we would be no worse off if we decided at some point to go after the certificate, because we would have already been doing those things and we can prove that up and, then, we can go after the certificate. So, you know, the formal program, that track that we were on, we sort of abandoned it and now we are doing an information inclusion of the best management practices where appropriate into our strategic plan. Rountree: Thank you. That answered all the questions I had about that topic. Barry: Okay. Rountree: I didn't see anything -- and it may be down too far in the detail, but there has been some talk in the past about the -- the city taking over the pressurized irrigation system. Is that still on the table with Nampa -Meridian and the other irrigation districts or is that too complicated at this time? Meridian City Council Workshop October 14, 2014 Page 18 of 39 Barry: I can give you a very brief update. It is complicated. We do have a feasibility study that's underway. There have been discussions that I have had and staff has had with the leadership of Nampa -Meridian Irrigation District and also Settlers Irrigation District. Both seem to be favorably inclined to having us take on that role. The reality is that the cost associated with taking on that program, as well as the operational impact that we would have as a department, i.e., fiscal resources and personnel resources, looked at this point in time to be sort of unfeasible for us. So, we are not really aggressively pursuing it, but we would like to wrap the feasibility study up, which gets us to a decision point that we can bring to you and say this is kind of what we think at this point in time based upon the research we have done and the interactions we have had with the various stake holders. We either think that it's worth pursuing and we would like to develop this plan for you or we don't think it's worth pursuing at all. I know that the districts are very favorable to having us do this. I'm, as a director, not convinced yet that it's the right thing for us to do, so -- Rountree: And I notice there is a difference in the number of hookups between water and sewer and it's not as close as I would have anticipated. Is that due primarily to Meridian Heights or are there other reasons why there is more sewer hookups versus water hookups? Barry: No. Typically it's due to the way different parcels get developed. So, there is different rules for septic systems and different rules for wells. A lot of folks want to use -- continue to use their water well, but their septic system failed and they can't get a new septic system, for example. So, we don't require them to hook up to water if their septic is actually working, because the financial burden is pretty high to do both. We make them pay a sewer assessment fee and, then, hook up to sewer, because the Central District Health won't give them a certificate to, you know, rebuild their septic system. But it seems like a huge cost impact to them to require them also to do the water system. So, typically you will see -- and those scenarios go both ways, you know. Rountree: Okay. Barry: So, that is the difference. Rountree: Thank you. De Weerd: Okay. Any other questions? Well, I know that you are -- I first want to thank Susie. I am totally impressed with the file management and the records retention and -- that's been a huge beast and an enormous monster. So, hats off to the team that was able to muddle though all of -- all of the paper and make some sense of it. I understand, too, you have gone to using technology -- cutting edge technology. You have a voice activated copier in the water department. Oh, my God. Barry: Some of us still need training on that. Meridian City Council Workshop October 14, 2014 Page 19 of 39 De Weerd: Yeah. And if you talk to the copier more it will -- you know, you have to develop a friendship, Dennis, before -- uh-huh. But I want to thank you and your team. What you're doing is exactly what our citizens expect you to do and time after time after Public Works Week and those tours that are now sold out, people see what pride you and staff have in the work they do and -- and truly give confidence to those on the tour and I hear it repeated. So, I don't hear it firsthand even from the people that are taking the tour, hear it from people who heard it from people that took the tour. So, there is great -- great multipliers in what you're doing in your department and the pride that your department shows in the work they do and I just have to thank the Council. You're getting the tools needed to do a job and the training for our staff to feel confident and proud to be working where they are and during the time where we have a grain of our workforce in Pubic Works folks and careers in particular, this means a lot to the employee retention area and that sort of thing. So, I, too, would like to thank Council for what you do to support this department in getting them where they are today. So, just thank you for your report today, Tom, and thank you to your team. Barry: Well, thank you all for you support. We very much appreciate it and couldn't do it without you. Thank you. Milam: Thanks, Tom. D. City Council Liaison/Committee Updates De Weerd: Council, 7-D is -- is something that we had a conversation with our Council president and felt that maybe weekly -- or monthly at our workshops it would be good for each of the Council members that have committees, commissions that you serve on and represent the city as an opportunity to give updates, I know you're assaulted with mountains of paperwork and minutes and so it is assumed that you read every single word and I think Mr. Zaremba probably does. But I do think that this will be a nice opportunity for those that have meetings to -- to bring those critical items that Council members should be aware of and have that opportunity. So, I don't know if you want to start it today, but I thought it would be helpful to just put a placeholder on the agenda and ask -- at least give the opportunity for -- for anything that's noteworthy in the involvements that you do have. Mr. Rountree? Rountree: Madam Mayor, we did talk about this and I thought that it was an opportunity to have exchange of information as it related to our work with the various groups that we work with. I did get an e-mail asking do we have to prepare a report. No. This is a reflection of what you have heard working with your -- in your liaison positions and with the various commissions and if nothing exciting or nothing kind of innovative or new hasn't happened, then, it's business as usual and that's fine as well. So, I'm going to start and I'm going to say I have the Mayor's office, of course, nothing happens there, so we are okay there. Actually, the Mayor is taking on more and more things that require some of her time and she will be absent a little bit because of it, but primarily the Association of Idaho Cities and she's going to be touring doing work across the state to -- spreading our message, as well as the message of cities throughout the state of Idaho. So, I think that's Meridian City Council Workshop October 14, 2014 Page 20 of 39 something that will benefit the city. As far as committees I'm on, I'm still the ex -officio member of SWAC. You heard last week that there may be an update on the grass clipping recycling program. Hopefully next month. Things that they talk about are pretty much complaints. How long are we going to allow bags be picked up for leaf collection or clean up days. Occasionally they deal with somebody who has a complaint and the most recent complaints have been about the trash receptacles being located the sidewalks. Now, we do have an ordinance that says that those should not be obstructing the sidewalks, but there is nothing in the ordinance that says where they need to be placed. So, they have basically said the ordinance is fine, the few instances where it's bothered people -- in one instance they -- Republic asked the individual to get a feel what's going on in the neighborhood and the individual did and found out quite resoundingly that the neighbors wanted their trash receptacles to be located on the sidewalk, not in the street, so -- and they do a good job of listening to those kinds of things and resolving them before we see them. The last thing looks really interesting to me is that we do have a recycle program where we invest recycle funds into the community through a grant program. That particular fund has not seen any in flow of cash in the last number of months, because the commodity prices are just absolutely nothing. There is a little value in aluminum and clean paper, which is not what we provide in our recycle program, so the way that program works for those that don't remember and those that didn't know is that -- and it started with SSC and now with Republic is the funds that that recycle program generate are first used to pay for the recycle program and, second, if there is any profit, then, that came into the grant program. If the recycle commodities didn't generate enough cash to pay for the recycle program, then, the service is picking up the difference, so it's not costing the city or our customers anything to have the recycle program. So, they have been paying extra funds above and beyond what recycle values have been for a number of months and they don't have a very solid projection if that will come back soon, if ever. But they monitor it. Staff monitors that pretty much on a monthly basis to get an idea of what's happening with commodities. So, that's -- that's my reflections on the things that have done and I wouldn't expect anything different from anybody else and, again, if things have been status quo that's cool, too. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I will take off second and I will be short and sweet. I have the legal department and the police department. Our legal department is going along real well. I do want to compliment again as usual Mr. Nary and Michelle for the fine job they did in the negotiations. Michelle takes -- makes sure that all the minutes and all that stuff is taken care of and Bill is the number one negotiator and has done a great job in all the years that have been here. The police department -- our remodel and our new building is going along on schedule, looking nice over there. We had a real nice article on Channel 2 last week regarding that and -- and they also stated what we know once we bring in the firing range and everything, that place is going to be a definite economic boost for this community. Excuse me. My other deal is Meridian Development Corporation. We continue just to work hard to do some improvements downtown. We are looking at doing Meridian City Council Workshop October 14, 2014 Page 21 of 39 some improvements on Main Street between Broadway and Pine, which I think will be very attractive if we get it accomplished. With that I will stand. De Weerd: And with MDC they will be bringing something to Council in the next several weeks on -- they are trying to find a downtown logo and so they will be coming for your feedback to see what your thoughts on it are as well. The Youth Council voted on it last night and it was overwhelming on what their selection was, so -- I'm not telling what it was. Milam: Madam Mayor? De Weerd: Ms. Milam. Milam: I have got some books for you. Just kidding. So, I -- I have got lots going on. We have lots of stuff going on. I am liaison to the HR department and they are knee deep in open enrollment. They have delivered nine separate presentations to employee groups and during the same time they are working with everyone on annual performance review and merit increase process. The busiest time of the year. If they seem stressed out maybe they are a little bit. They have a lot going on up there. In addition they are getting the project plan together to install and implement the new benefit software, which won't help this year for open enrollment, but it will make everything much easier during the next year and everyone can enroll -- next year they will be able to enroll online. And they are interviewing candidates for administrative assistants. So, anyway, if you know anybody that's looking for an administrative assistant, send them over. De Weerd: It's closed. Milam: Oh. Sorry. De Weerd: Just thought I would -- Milam: That's all HR. They are very very busy. I am also with the fire department. Union negotiations are complete, which is fantastic and last week -- last Saturday they had public safety. They had 585 participants and Joint Fire Academy is continuing going well. Three meridian recruit firefighters are all performing well. There will be a live burn on Friday, November 7th. October 27th begins a multi -agency officer development program that Meridian is helping to lead. This 12 week program has courses that will prepare future company officers prior to the promotional testing process. They also -- Meridian fire is participating with Boise fire, Eagle fire and Ada County paramedics to develop standardized emergency scene operating guidelines and this project began approximately two months ago and to date ten standard emergency operating guidelines have already been developed. There has been an identified need for several years, so this process is a very very big positive and last, but not least, public safety school tours are ongoing and will continue through November. With district budget cuts affecting transportation, Pam Orr has done an excellent job in insuring this early fire prevention education is continued. Those are my department reports and I have an arts -- Meridian Arts Commission report. The most recently accomplishments following over two years of work led by MAC and Meridian City Council Workshop October 14, 2014 Page 22 of 39 including several community stakeholders, Under the Sun and Dreaming, a large scale stainless steel public art piece by C.J. Rench was installed on September 15th at the split corridor, Main and Ada. Meridian's first traffic box art wrap was installed at Main and Pine. The wrap was created from a piece of artwork entitled Sunset Walk by Cory Ramsey and the commissioners selected the piece at the art -- school district art show in April. MAC hosted a downtown art walk last week on Tuesday, October 7th, to invite the community to see these newly installed public art pieces and to come to the opening reception for the last exhibit in Initial Point Gallery, works by the Idaho Watercolor Society. Approximately 75 people attended the reception, with about 25 joining the walk. MAC recently completed its 2014 to '19 strategic plan and they contributed to the production of Seussical presented by the Treasure Valley Children's Theater on September 19th at Kleiner Park band shell. And upcoming activities that we have is a call for artists for 2015 Initial Point Gallery series was released on September 2nd and proposals will be accepted through October 24th. MAC will jury the proposals on November 6th and MAC is holding a special meeting on Thursday, October 16th, to discuss the method by which is will obtain artwork for additional traffic box community art project installations. MAC is planning on installing up to five new boxes in FY -15. The Meridian Development Corporation has generously pledged 5,000 dollars towards this project and it seems to be very well received. Hopefully you have all had the chance to admire the work. That's all I have. De Weerd: And we can sponsor one for 1,700 dollars, so -- Milam: And we actually had people asking about sponsorships at the -- at the art opening De Weerd: It might be a little bit more. I know that at their strategic meeting next week about the art wraps they will be trying to really narrow down what the true cost and sponsorship opportunities will be and if you saw on the art wrap it does have a nice placard that talks about the piece and the sponsorship and those kind of things, so -- Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I would be happy to report. So, I am the liaison for the IT and the Clerk's department and as we all know our IT department is the big support system for all city employees and as is often the case they are often challenged with new opportunities to serve our employees. I had the opportunity to attend their staff meeting last month and understood about 15 percent of what they were working on. As I understand only about ten percent of all the things that they are accomplishing. As you know, we continue to implement the Accella program throughout the city and in the process of identifying some great candidates for a software engineer and a systems analyst position. I'm also the liaison to the parks department, which is always a nice break in my month when I get to sit down with Steve and learn all the new things that are going on in the parks department and Steven and the parks department -- I really think probably with the exception of Public Works, touches our citizens and serves as a PR arm every day and I'm appreciative of the Meridian City Council Workshop October 14, 2014 Page 23 of 39 great work that they continue to do and it's always nice that there is challenges that emerge, but typically by the time that they become critical they have found a unique and exciting way to solve those challenges. So, nothing super over important to report at that point, but I also serve on the parks commission and last month since we last met we went on the parks tour. I want to thank those of you that came along. I enjoyed learning some of the gems about our parks, as someone who has lived in Meridian and frequented a lot of our larger parks to learn about some of the hidden blessings that we also have in our community and I was also thankful for PAL, for -- for purchasing our dinner and they continue to be a great community partner. De Weerd: Thank you. And I might add that I just presented a Meridian Way coin to our first not full-time employee to a parks employee, one of our seasonal -- Jergenson? Eric is located -- he is part of the maintenance crew out at Heroes Park and what a gem he is in terms of his attitude and his work at the park itself, but it goes beyond just how he serves in his functional capacity. He's also an amazing park ambassador. We got an e-mail from a park patron in that area that noted that Eric spends time to the greet her kids and their dog, that knows them by name, their kids talk about him, and he's always got a smile and just a positive attitude. So, I was proud to go to the parks meeting yesterday and present the coin to Eric and have that opportunity thank him for -- for the face he puts on our parks, the face he puts on our city, that really demonstrates our CARE values. So, did want to make special note of that. Any other reports? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I have got Public Works, which you just heard, so they stole my entire report. The other department is finance and one of the more current issues that we are working on -- and we meet Thursday morning -- is budget process and talking about procedural and substantive changes, improvements we might want to consider to that process and the manner in which we get to where we get, so -- again, we are going to meet I think Thursday morning and continue those discussions. The historical preservation commission has been active, been very successful with their history walks, which has expanded, and there is also more recent discussion on updating the inventory of historical properties as time passes and properties age, there is more eligible projects that we -- that we can capture and there is some discussion about that expansion provides -- us providing opportunities for an historical district, the pros and cons of that are being discussed. So, that is what is going on with those departments and that commission. De Weerd: So, I might add on HPC, they worked with MDC, the Meridian Historical Society, and the school district to bring Meridian history into our third grade classes. Those tours will be between now and the end of the month and we are looking for volunteers, if any of you have an interest in greeting these third graders and helping perform tours of City Hall, it is a perfect opportunity to put a public face on an elected official and share why local government is important to these third graders and it does make an imprint and a longstanding impression on these young people to share with how Meridian City Council Workshop October 14, 2014 Page 24 of 39 the local government really does affect their daily lives and I talked to a parent a couple weeks ago that told me a story of her third graders that are now fifth graders and when they did the tour of City Hall their take aways and they are very favorable. So, if you have an opportunity, any extra time on your hands Robert does have a schedule of when these schools are bringing their kids through and we can always use another tour guide to help talk about the city. Okay. Mr. Zaremba. Zaremba: Madam Mayor, I am pleased to be liaison to the community development department and the good news is our community continues to develop. The blending of the planning and zoning group and the building services group and the economic development department has been going very smoothly. In retrospect that seems to have been an excellent idea to make that blending. I think the end result for the customers of -- of those blended efforts, the end result for the customers has been very good and progressive and the evidence of that is that we continue to have applications and continue to hear that we have the best application and permit process of any jurisdiction nearby. That's all good news and the progress there is good. Let's see. I'm an ex -officio member of the Meridian Transportation Commission. They have gotten off to a good start as well. They are a blend of the old transportation safety committee and the transportation task force -- were two separate bodies, now this is an official commission and a blending of those. They are finding their way around. They are having a lot of good presentations from other people around the community to let them know what's going on. They have had a few decisions to make. They have made some recommendations to this Council. We get regular reports on that from Caleb Hood and I can't add anything to what he reports, because he reports very thoroughly. But they do seem to be doing a good job and are enthusiastic about what they are doing as well. So, that's a good thing. I'm on the board of Valley Regional Transit as the Meridian representative. This year I'm chairman, actually. The interesting thing is that with no secure funding Valley Regional Transit has managed to survive nearly 12, 13 years now. So, secure funding is still a topic of conversation. We are still talking about it. They are continuously finding efficiencies. We just opened a brand new center in -- it's right on the border between Nampa and Caldwell, but to serve the Canyon county service and the inter -county line and, in fact, the company that is doing those services is also doing our Saturday service in Meridian, which is also going very well, getting a lot of ridership and good comments. So, that's pretty much where VRT is until some more funding shows up, but things seem to be going in the right direction there as well. De Weerd: Well, I'm glad to hear that the Saturday fun bus is having a good ridership. know that it was brought up to Youth Council last night that we will have a specific Saturday that they will be incentified to take the fun bus and to do selfies and hash tag whatevers and all of that fun stuff and there is a number of them that are extremely interested. They will make it fun I'm sure, so -- thank you for your report. Zaremba: Thank you. De Weerd: Okay. Meridian City Council Workshop October 14, 2014 Page 25 of 39 Rountree: Madam Mayor? David reminded me of something you may be interested in. COMPASS, which I chair this year, is in the process of restructuring their meeting and their board functions, hopefully moving to no more than four meetings annually for the board and executive committee to do the monthly business. We are also in the process of working with Federal Highway Administration to educate the Idaho Transportation Board and their executive management on the relationship between MPO PMA and federal funds, which seems to have been lost at the Idaho Transportation Department and there has been some significant issues in the past few months about funding and not funding projects that -- the most recent is the removing of the 1-84 improvement in the Nampa - Caldwell area from the state -- the Idaho implementation plan and that's caused a bit of an uproar, plus some expectations and the rug's been pulled out from under us, so we -- we will be working with ITD to try to resolve some of those issues. And I'm also the citizen's and Meridian's representative on the Air Quality Board, of which David is executive director now and we are doing pretty much business as usual and have been -- a few things as related to some of the policy and some of the ordinances that address siting and number of service type activities, monitoring stations, et cetera. De Weerd: Well, I imagine there is some more serious conversations that will be ahead of us as they lower the air quality standard and if that means we are automatically in noncompliance and what that means for the valley, so I know the Air Quality Board is particularly focused on the emission testing, but being how it's the only group that is talking about air quality, it most likely will be the logical group to start talking about what additional strategies are in terms of meeting these new higher standards. So, we will look forward to those discussions and updates to come. And I say that tongue in cheek I think, so -- Item 7-E is under our legal department -- and, Council, thank you for that. I think you touched on some key activities in each of the departments and what's going on in the commissions and committees that you're involved in and I -- to me it was very beneficial listening to each of you and your report. So, thank you for doing that. Not too bad for a first time short notice. Good job. E. Legal Department: Discussion Regarding Private Security Licensing De Weerd: Okay. Item 7-E is under our legal department. I will turn this over to Mr. Nary. Nary: Thank you, Madam Mayor, Members of the Council. And Lieutenant Overton is here also for the police perspective on this topic. I will give you a little background. In your packet is the current city ordinance for private security services. We require any security company that operates in the city their security guards receive a license through the city and they do a background check before we issue a license to them. We don't require that level of licensing for employees of the company. So, if, for example, a large company like Scentsy or St. Luke's hires their own employees to be security guards, we don't require licensing. So, we only require it if a private company operates essentially as a third party. It came to our attention recently that one of our larger employers in the city had hired a new firm that wasn't licensed and its security guards weren't licensed in the city and so we had a meeting with the clerk's office and the police department to discuss Meridian City Council Workshop October 14, 2014 Page 26 of 39 our approach with that and really -- and I will let Lieutenant Overton give the police perspective, but what we found is that we don't really have a particular problem that we are really addressing. The only problem we have really with security guards -- private security guards is we want to make sure that they don't make people think they look like police officers or other police officers think they are police officers. And so our recommendation was to not go through the licensing process, to not create this additional layer, but to maintain the standards that are already in the ordinance, which is to make sure they are clearly identifiable as security officers and not police officers. So, that way there is a distinguishment for police when they respond to an incident or for the public to understand who those folks are in relation to whatever job they are performing. So, what have provided you with is a copy of our ordinance with essentially deleting out everything but the definition and the standards. In our discussion again we found that we don't really have a significant issue in our community of security guards of this type. Again, many of them are employees of the company, so we don't even address those. The ones that sometimes are problematic is they actually fall under this requirement, even if it's for a single event. So, sometimes when we have a single event that requires security guards, although technically they have to go through the licensing process, which might take a month or more to do, when they are going to have an event that they are going to do in 30 days that's the only event they are going to have. So, it seems like a cumbersome process for something that we didn't find was a significant enough law enforcement issue to require a continued licensing program for that. So, with that if the Mayor and Council is okay I will let Lieutenant Overton maybe give the police perspective as well. De Weerd: I don't know if anyone needs a lot of explanation to reduce red tape. Just a guess, but -- yes, lieutenant. Overton: Thought I was going to get a break for a moment. Madam Mayor, Members of the Council, a little history. Back in the early '90s we did have a security company operating in the city who drove around in police cars, looked very much like ours, their uniforms very much like ours and were a problem. Last 20 years has not been a problem. We have not had that same type of incident. We dealt with it. That subject ran for sheriff and didn't get it a few times anyway. Over the past 20 years when we have done all these background checks we are not finding any issues, but what we are finding is they are doing their own background checks. They are bonding their own employees and we are making them jump through a second hurdle and as Bill Nary explained, the second avenues we are recommending some of the companies to some of the large scale events that come into Kleiner Park that aren't companies that have gone through our process and by doing that we are delaying some of these large scale events from coming into the city, because we want them to be compliant and have the best people possible, but these people haven't gone through our process. But yet they have gone through it with their own company. So, it hasn't been a problem for us. It is another layer that we are putting upon those companies and I think we all agree that they are fully capable of doing that. We still put those requirements in place to regulate them in case they do decide to once again try to mimic the police department. That was a -- that was a limited issue when we had it and we dealt with it and we haven't seen it in 20 years and I do not see it being a problem in the future. Meridian City Council Workshop October 14, 2014 Page 27 of 39 De Weerd: Thank you, lieutenant. Any questions? No? Nary: Madam Mayor, if the Council is okay we will bring back a cleaned up ordinance with the appropriate section deleted and just the sections regarding the operating standards and we will bring that to you in the next week or two. De Weerd: I think that would be excellent. F. Community Development: Discussion regarding the Meridian Road Interchange Barrier Rail Art De Weerd: Item 7-F is under our Community Development Department. Hood: Madam Mayor, Members of the Council, you seem kind of a little bit surprised that was under community development and I was, too, actually, a little bit. When I was going to planning school they didn't tell me I was going to be presenting about art this much, but just a little bit of a vacuum. De Weerd: Stretch yourself, Caleb. Hood: No. I'm growing for sure. So, the interchange task force that you mentioned that Julie Pipal served on has been working for about two years now on some of these things, so I wanted to provide you a little bit of updates on some of the concepts, one of them being the barrier rail art. I also brought Robert, because he is the community resident art expert, so he's going to talk a little bit about the barrier rail art. De Weerd: I don't know when that happened. Hood: Before we get to the -- to that element in particular, I just wanted to update the Council on something that's occurred over the past couple of months. In July -- late July the Mayor sent a letter over to Amy Revis, who is the new District Three engineer inquiring about potentially putting a monument sign, a welcome to Meridian sign -- it's been a while now, but we have two versions of them. One is a horizontal version, real similar to our reader board sign, brick element that's over here and, then, we have got a vertical version of one that's, you know, basically, our -- the city logo essentially welcoming folks to the community. So, we inquired to Amy Revis again late July, didn't hear anything for about two months, so I followed up with an e-mail to my contacts saying, hey, where is this at in the process. Received a response late last week from Jason Brinkman and I will just read a little bit of his response to our request. It says: What I can tell you at this point is that I have researched and cleared the regulatory hurdles to such a sign installation, which are not trivial within the interstate corridor. So, they are going to allow some sign. They are still looking at all of the regulations that are required and kind of some of the design elements. We may need to do some customization to our two designs to either lower them below vision triangles, make sure there is not an issue there. But if this moves forward, which it looks like it will, this will be placed in the southwest Meridian City Council Workshop October 14, 2014 Page 28 of 39 side. So, if you are -- if you're eastbound on the interstate and you're getting off kind of by the Sandman there, this will go right in the triangular landscape island that would be between -- if you're going southbound on Meridian Road or northbound on Meridian Road. So, there is a landscape island there. And, then, we have talked with parks and Mike about modifying the landscape plans to accommodate this and, essentially, just pull some things out. So, ITD -- we had a meeting last week with our interchange task force. It looks like they are going to drop some conduit for power, just in case this moved forward again and it looks like it is. But just wanted to let you all know Robert put in that enhancement I think it was for this fiscal year to do two of those signs, so the funds are already there and this was one of the locations that was previously identified. So, I think that's the update I have on the Meridian Road interchange art, so I don't know if you wanted to transition, but -- Simison: Well -- and also at that meeting -- I'm just going to pass this out real quick. For those who may not remember, last year we went through a process where we purchased a design for overpass art -- art that would go along the overpass barrier rail. The decision was made earlier this year to not move forward with that as a budget amendment into the city budget based upon the priorities that were already in there. We did talk to ITD at the meeting on Thursday. We think that there is still an opportunity to get something into the interchange through the process. We haven't got all the details back, but at the same time we also think that might be an opportunity to have the funds in the existing budget without doing an amendment to increase the budget to move forward with this interchange art proposal. So, in talking with the Council president we wanted to come before you and ask City Council if this is something that you think is worth pursuing at this time in terms of identifying the funding for it and moving forward with a potential -- not necessarily this design, we might have to value engineer the design to -- on the cost, but working with some of the -- I think Brian McClure and Community Development would be the one to actually do some of that designing, engineering, taking this concept that we have approved and seeing what we could get up in the construction project, so it would be done and what that really means is it saves the city money on the back end if we were to go back and do it once the interchange is completed, we would, obviously, have tracked control costs, not knowing what that may be, if it would include track control on the interstate and not just over it, we just think it would be easier and more cost effective to do this now as compared to doing it in the future. So, if we could get some basic feedback on shall we pursue this or not at this point in time. De Weerd: And I guess a little background, because only half of this Council is -- was here when the designs were put out for public response. It was vetted through our Meridian Arts Commission. We had it -- we traveled around a little bit with it to get public comment on which design kind of won the opportunity to be on the interchange art. So, it has -- it has a longer life than -- than just the last six months -- or nine months. Ten months. So, I just wanted to make sure you knew this is something that, again, happened over the last year and half I believe. Meridian City Council Workshop October 14, 2014 Page 29 of 39 Simison: Correct. It was just about a year ago this month in October when we had the final public outreach opportunity when that decision was made and I think it was brought before Council in November of last year, so it would have been right before the election. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: When we were going through that process it occurred to me recently that at that time nobody ever asked the question of whether there would be lighting on it. Caleb mentioned putting in conduit for the possible monument Meridian signs, but is there any thought of having any lighting for this at night? I mean it's -- we are trying to make people realize this is Meridian, it's not just any overpass anyplace and during the daytime it will be spectacular, but I -- it occurred to me to wonder could there be some lighting. Hood: I guess I can -- I can -- if that is a question directed this way, I can let you know we have not talked about that. Zaremba: I don't know if it -- De Weerd: I think we are all thinking no. Zaremba: I just kind of threw it out there. We don't know what that would add to the cost or anything. Simison: Well, I would just add I think the overpass area is going to be lit up like a Christmas tree and so -- now, there may not be direct light shining on the barrier art, but it's going to be a very well lit overpass area. Zaremba: Ten Mile is well lit, so that may very well be true. Rountree: It would be every much that, if not more. Cavener: Madam Mayor? De Weerd: Yes, Mr. Cavener. Cavener: Robert or Caleb, maybe you can just provide some clarification for me. So, when the decision was made to take this out of the budget -- I assume that was communicated to ITD that we weren't going to move forward with the project, so they moved on getting Meridian Road interchange construction occurring. Are we within the sweet spot where we are able to get this accomplished? Have we had those discussions? I mean where -- I reckon it's probably chicken and the egg -- you know, maybe have someone go talk to them until you -- I guess I want to know kind of where we are at in the process. Meridian City Council Workshop October 14, 2014 Page 30 of 39 Simison: We had a brief discussion with -- who was the project manager? Caleb: Jamie Koontz. Simison: Jamie, the project manager, last Thursday night and there seemed to be an indication that, yes, there is an opportunity, especially -- even if we were to only get it up on the east side of the overpass, but the west side it may be a situation where they put up the railing, but perhaps when they go back and do new construction they could take it off and -- because what we are trying to do is once the manufacturer of the rail is doing the work that we can attach it at that point in time before it goes up. That being said, it's still -- we probably assume it would be cheaper, even if they put up the rail, to take it down and put the art on once they are doing construction in that area, as compared to altering traffic through that period. So, the short -- long answer is we have had a brief discussion. We haven't had specifics in terms of what our timing is, what their timing needs are. I know Caleb is trying to get in touch with the actually fencing contractor through their process to figure out where we are, but, yes, right now is -- I think is the time where we need to make the decision if we are going to try to do it during construction. Cavener: Follow up? De Weerd: Uh-huh. Cavener: Robert, when you were -- when you guys were exploring the thing, what's the manufacturing timeline on getting the signage made? Hood: Madam Mayor, Councilman Cavener, we haven't really looked at that. There is not a whole lot of local companies that do this type of work. Some of what you have there -- again, Brian will need to -- what we are trying to do is basically -- some of the birds and other elements span across some supports and what we are trying to do is keep them on individual panels, that way, again, they can be manufactured through whoever we hire as a city, given to the state's fencing contractor, welded on or clipped on or whoever and, then, they just place the panel with the artwork in order, one, two, three, four and so on, so you get that -- that design. But we don't know. I mean that's some of the sweet spot. We wanted to find out if this is even something we should explorer, we would need to go find a contractor to do this, get on their schedule, so -- the shop drawings are done for the barrier rail art, so we know what the barrier rail art is going to be, because that's been engineered. We haven't gone as far with some of this other work. We have got some basic cost estimates, but we haven't followed that all the way through to time -- you know, how long is it going to take them to actually get those and, then, again, put them on the panel and so we have -- we just haven't gotten that far yet. We wanted to make sure that there is a level of interest here before we do a lot of that leg work. Milam: Madam Mayor? De Weerd: Mrs. Milam. Meridian City Council Workshop October 14, 2014 Page 31 of 39 Milam: So, what are the cost estimates and what do you estimate would be the difference if we did decide to wait? Simison: I can tell you that the cost estimates -- we have had an initial to one side as low as 25,000, based upon an initial design from the firm outside the Seattle area and -- but that is -- again was maybe taking in all the elements that they were presented with. If we scale it back it could probably be less. Max Jensen was able to think that we could do both sides for about 85,000 locally, using -- you know, that's a contingency built in on various components. But, again, those are high level without knowing who all is doing what amount of work and are they going to do the full thing or only partial and has it been value engineered to -- so it can all be just done -- are we going to do all the birds the same size, so it's only one thing or are we going to have multiple sizes. So, those are the kinds of -- that's the range I think at this point in time. Now, with the extra cost, well, above and beyond traffic control I would defer to an ITD professional who may have worked there to know traffic control might be on the interstate for 24 or 48 hours. Rountree: It may be a significant amount and not too far from what you're talking about, the cost of manufacturing the artwork in itself. And you're not going to install it over traffic, so lanes are going to have to be closed. So, if we are going to do it it would be very economical in terms of ultimate cost to do it between sometime now and when they install the rail on the east side. So, as they close the lanes to do that they can do it at the same time. Otherwise, you got four lanes of traffic you're going to have to divert and more than likely it would have to be at night. It's expensive. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I don't know a compelling argument not to do it now. If there is one I'm missing it. Simison: I think it's just a question of what potential was -- Borton: Right. Simison: Is there any interest now in pursuing this and, if so, we can come back with monetary in terms of what it would look like or -- I don't know if it's technically an amendment, because we are not planning on raising the amount of the budget. It might be a transfer of the funds from one part of the budget to another to make it accomplished. So, if Council's interested in doing that we can go more full in depth on this moving forward and bring that back. Milam: Madam Mayor? De Weerd: Yes, Mrs. Milam. Milam: I would be in favor of doing it now, as opposed to waiting. Meridian City Council Workshop October 14, 2014 Page 32 of 39 De Weerd: Well, yeah, I guess it's either you do it now or you don't do it at all. Rountree: Won't do it. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: As long as it can be accomplished at a reasonable cost in a reasonable timeline think we are all in favor of it. Rountree: If we are going to do it let's do it now. De Weerd: Okay. It looks like that's -- Rountree: Not only the cost to do that, but there is an inconvenience, too, and that's a hundred thousand vehicles a day. So, that's a lot of people that you're going to -- you're going to slow me down for what? Bird: One question. And I'm sure this has been taken into consideration, Robert, but railing we are putting that on, I don't know how much this is going to weigh or stuff -- I'm sure that has all been calculated and engineered to receive this extra weight? Hood: Madam Mayor, Councilman Bird, in anticipation of part of Councilman Cavener's question, the state is still sort of anticipating that some day we are going to hang something from here, so it has a load bearing of that barrier rail art -- has somewhat been factored in as an engineer, because we don't know exactly what we are putting on, but it's factored in. Bird: Okay. De Weerd: Okay. So -- Simison: I think we have what we need. De Weerd: Okay. Simison: Thank you. De Weerd: Thank you. Hood: I'm going to stay here. I'm not walking away. G. Community Development: ACHD 2015-2019 Integrated Five Year Work Plan Adoption Meridian City Council Workshop October 14, 2014 Page 33 of 39 De Weerd: Okay. I guess, Caleb, we can move to Item 7-G. Hood: Thank you, Madam Mayor, Members of the Council. I wanted to -- to circle back with you. During that August 12th Council meeting we discussed ACHD's initial draft of their five year work plan -- integrated five year work plan. Excuse me. I'm still trying to get in that habit. We -- after that meeting there was -- or the direction during that meeting for a letter to be composed and sent to ACHD asking that the scope of the Pine Avenue project between Locust Grove and Main Street be expanded to be comprehensive, to not just be a community programs project, but to be a full roadway widening project to its ultimate configurations. So, that was pretty well received by both ACHD staff and their commission and they were working on the impacts, then. Well, what does that have? So, just this last Friday I received the next draft of the integrated five year work plan for 2015 to 2019 and, really, the only impact or change from the initial draft version of that document was the Pine Avenue project. So, let me go through -- before in the -- when we spoke last time that project was a 661,000 dollar project that, again, basically, had some shoulder improvements, some sidewalk connections that were made -- basically about 5th Street to some of the -- the pathway that parks had done along the north side of the roadway -- this would do some work on both sides, but it was, again, primarily pedestrian involved project. Now it's been rescoped and now it's under roadway projects and the current cost estimate is 2.25 million dollars. It was previously a 2017 construction project. It's still planned for construction in 2017, but still the construction years are 2017 and 2018. So, they didn't have enough money in 2017 to do it all in that fiscal year, but construction will essentially start at the same time, it's just a bigger project and will span those two fiscal years at ACHD. So, the impact that that had was -- it took some of the money away from the East 3rd Street project. That was another -- that was an economic development impact project that we requested a couple of years ago and so that project has slipped slightly in the program. It was planned for 2019 and now it is showing PD. So, there was a negative impact, if you will, but we -- we sort of asked for that. We said this -- Pine is a higher priority than East 3rd Extension. Please take some of those funds if you need to and make this project whole. So, that, again, was well received and that's in the draft version. Going through the rest of the current draft of the integrated five year work plan, I don't see any other changes. There was a slight tweak of about 50,000 dollars to a roadway project. Didn't change its construction year or anything. So, again, the integrated five year work plan is, essentially, what we looked at before. In my staff memo I said I would bring a copy. I did not print copies for everyone. If you would like it I can e-mail it to you. It's a very comprehensive document. It talks about everything that the district is going to do in the next two fiscal years and it's very detailed for the next essentially seven years, with the next five construction years and two years of plan development. So, I don't know how much more you want to talk about that. I could run through all the projects that are in Meridian. I don't have any pretty maps that show that at this point, but roadways, intersections, community programs, other projects are all part of that, but I didn't, again, want to rehash some of that stuff that we did when we came up with priority lists earlier this year and when we reviewed some of this again just in -- I think it was August. So, Madam Mayor, I guess what I would ask is if everyone is comfortable with that report, what I would like to do is have the Council authorize you to sign a letter to Meridian City Council Workshop October 14, 2014 Page 34 of 39 ACHD just endorsing that 2015-2019 integrated five year work plan as currently drafted. don't see any other things that we need to bring up and, again, the one request we had in there they addressed, so -- we can get more details, but -- that's my report, so -- De Weerd: Thank you. Rountree: Madam Mayor, I'm comfortable with that. I think they have been responsive to our requests and accommodated the projects that we have been anticipating as best they could, so -- Hood: Okay. Zaremba: Madam Mayor? De Weerd: So, if you can draft a letter, along with our appreciation. Yes, Mr. Zaremba. Zaremba: I was just going to ask Caleb to refresh my memory that the transportation commission I know has been supportive of the direction we were going all along and I don't remember the last discussion. Hood: Yeah. Madam Mayor and Councilman Zaremba, I should have mentioned that. Usually the transportation commission -- what we would like to do is send a recommendation to you all. We just missed it. We had our meeting -- transportation commission meeting met last Monday. This draft was just released Friday and I told the transportation commission that at our meeting, I said, you know, hopefully, next year we are able to sync these up, but they meet monthly and just didn't -- didn't work out this year where this draft was reviewed and recommended for endorsement by the Council. So, didn't -- but I did, essentially, share that same information, because ACHD staff said here is, essentially, what it's going to say, they just didn't have the whole document to review and they seemed comfortable with -- with forwarding on a recommendation for approval as well, so thank you, councilman, I forgot to mention that. De Weerd: Okay. So, if everyone is comfortable we will get a letter out to ACHD. Zaremba: I agree. De Weerd: Okay. Hood: I'm going to move onto the next agenda item. I don't know if you want to -- need to read it? H. Community Development: Eagle Road Speed Limit Change De Weerd: No. We will go ahead and move on to Item 7-H. Meridian City Council Workshop October 14, 2014 Page 35 of 39 Hood: And, Madam Mayor, as I transition from ACHD-related topics of transportation to a state related topic, I wanted to just let you know I have been in communications with Kristi Little at ACHD recently. They hired Kittelson & Associates to do an origin and destination study last year for downtown Boise. The hope there was that we could come up -- and there is a big survey done and I won't get into all the details of what -- how they did that methodology. A little bit of the results, though, were that they found that the average trip length into downtown Boise was actually longer than the average trip length in the rest of Ada County. So, it was somewhere in the neighborhood of seven and a half to eight miles. A lot of it has to do with the employment center being downtown and a lot of the workforce being in Nampa or Caldwell or Gem county and so there is a lot of people that also work in the north end or Harris Ranch that work downtown. But your average trip length was, again, right near the average or even, again, a little longer, which surprised folks, because they thought, okay, yeah, housing and jobs and there is a lot of opportunity there, but, you know, long story short ACHD is not taking anymore action on looking into the downtown core areas. We think that there may -- that downtown Meridian is definitely different than downtown Boise and there may be an opportunity -- maybe to ask there for ACHD to look at our downtown and say, you know, maybe our workforce is closer in, maybe our trip lengths aren't as long, we are pretty central to the valley, in hopes that -- guess the idea here is that impact fees may be lessoned in the downtown area if we can justify them in saying, look, people aren't driving as far, you don't have projects planned, it's all built up to what it's going to be, and, again, you're close in. So, I just wanted to let Mayor and Council know that I am going to have a conversation with Kristi and figure out who -- if it's her or someone else as appropriate at ACHD to come and discuss that potential topic with you in the near future. So, just want to let you know I don't know how that dialogue is going to go, but I will ask them to kind of report out on the Kittelson study and, then, maybe see if the Council wants them to, essentially, explore hiring a consultant to look at downtown Meridian for the same reason. So, again, that wasn't on the agenda, was transitioning there, from ACHD to ITD, so I don't know if there is any comments there. It looked like Councilman -- Borton: There is. Madam Mayor? De Weerd: Mr. Borton. Borton: Caleb, is there a -- is there a mechanism for doing what that concept implies with multiple property owners, like an extraordinary impact fee zone in the downtown that reduces impact fees? I didn't know there was -- is there such a vehicle to even accomplish that? Hood: So, Madam Mayor, it has been done on a national -- and there are other metro areas that actually have those -- those -- sort of the opposite. It would -- effectively could drive your impact fees up a little bit everywhere else. I mean if you exclude your downtown or have a lesser impact fee in downtown you still have the same amount of projects, so the dollar amount gets spread out. Now, it's a large area, so it would probably maybe only go up a couple bucks or something like that. But that's what ACHD is trying to do is try to establish some local numbers that would justify having a lesser impact fee. Meridian City Council Workshop October 14, 2014 Page 36 of 39 Again, these mixed use kind of downtown core areas -- again, this one didn't go so well and so they kind of dropped it, but we were -- I was watching this one, tracking this one, because they talked about extrapolating that. It's downtown, so, you know, it's five miles is the average trip length and it's a little -- maybe Meridian and Eagle and some of these other downtown areas you could justify having a lesser impact fee, but -- so, yes, there is some precedent or other studies for setting up special areas, but you got to have, again, the numbers and methodology to justify that. We can't arbitrarily say or are showing preference to this area by having a lesser or no impact fee. I hope that answers your question. Borton: It does. I just -- if they are going to present this --ACHD in that presentation do they have the procedural structure to do that today or -- there would be a change also, assuming they wanted to and the numbers drove making such a change, they would also have to make some policy changes, too? Hood: Correct. Madam Mayor. Yes. That's correct. And they don't have -- again, Kittelson and Associates was hired to do this, because they worked out of state and can do some of these things. But, yes, it would be -- there is some policy implications for sure if -- if the numbers back it up they would have to say, yes, let's apply this. Borton: Okay. Thanks. Hood: So, onto the Eagle Road speed and safety engineering study update. Eagle Road has been a concern for several years and, you know, the DDACT I think is the term that police uses, you know, not just for crashes, but all kinds of incidents that happen along and near that corridor, but several years ago -- actually, when the traffic safety commission was still around we had talked to the police department about some of their concerns with crashes on -- on Eagle Road and their timing has just never been right to actually study Eagle Road, because it was either going to be widened by CenterCal or the medians were going to be put in or -- so, there was a little bit of a window earlier this year where the state actually did a speed analysis study on -- on State Highway 55 at our request and so some findings -- a couple of exhibits are -- were included in the memo for this topic today. Kevin Sablan actually came to the transportation commission meeting in September and discussed those results with the transportation commission. The state is recommending and the transportation commission also is floating on a recommendation to you to lower the speed limit on Eagle Road. It currently is lesser -- the first exhibit there -- from essentially the overpass at 1-84 to Fairview at 50 miles an hour and, then, it jumps from Fairview north to 55, the proposed speed limit, to keep it consistently 50 all the way to the north channel of the Boise River. So, it would only be a five mile per hour reduction from Fairview north. The average speed -- if you average the entire corridor that they looked at, 48 miles an hour was the average speed again from St. Luke's to Eagle. Forty- eight . Now, it varies anywhere from 36 to 55, but looking at those places it made some sense to have a consistent speed limit. When we reported this out when Kevin came to the transportation commission, we discussed it a little bit, I kind of took away a little bit that -- well, first of all, let me say that -- that Sergeant Gonzales says that the number of crashes are significantly reduced with the medians and that being said, too, the number of Meridian City Council Workshop October 14, 2014 Page 37 of 39 significant crashes are also reduced, because you don't have the head -ons or the T-bone type. There is still a significant number, it's not -- I don't think we are where we would like it to be, but they are not as severe and they are not as frequent. Still too many, but the numbers are down. I think, reading in between the lines a little bit, I think Sergeant Gonzales anyways, to put words in his mouth, 45 would probably be his ideal number, but the number -- but based on the 85th percentile for speed being at 48, 50 is certainly -- he said something to the effect that he's comfortable with that, but certainly we reserve the right, if we don't like that and the numbers don't -- the crashes don't seem to go down or traffic flow doesn't seem to be what we want it to be, we could ask the state to reevaluate it sometime in the future. I guess the other thing that came about with that is talking with ACHD as well as doing some signal timing, if we change the speed limit, to make sure that the signal timers are also into that loop, so that traffic can flow efficiently. We spent some time talking about, you know, flowing to capacity ratios and if you slow the traffic down now are you not getting as many cars through and all that kind of stuff. But I guess long story short is the state is recommending 50 miles an hour for Eagle Road as it goes through Meridian, through Boise, into Eagle and I just wanted to make sure that you all area aware and are comfortable with that and if not please let me know that. Rountree: That's about what it's moving at now anyways. Bird: Yes. That's what I was going to say, it don't move -- about like that. Rountree: That's how you set speed limits. De Weerd: Less tickets. Bird: I'm in favor of it. De Weerd: We would need a motion to accept. Right? Is that correct? To write a letter? Hood: Madam Mayor, I'm -- they would take a letter. I can just report back to Kevin, too. I don't think they need anything official from us. He was still trying to reach out to the city of Boise and the cities of Eagle -- cities of Eagle and Boise to make sure that they knew that this was happening. I took from him that they are pretty much going to change the speed limit, unless we throw up our hands and scream and shout, so -- we can certainly draft a letter if you would like, but I don't think that's necessary. Rountree: Madam Mayor? I would suggest that we do draft a letter and express our appreciation for them doing this study, because sometimes it's tough to get them to do that and making the recommendation to -- we will certainly monitor and work with them and keep track of the statistics and see what kinds of savings we might see from this and not significant -- fatal injuries, but the number of injuries and crashes that will be reduced and hopefully we can help them assign some kind of an economic value to that five mile an hour speed limit change. Bird: Is that a motion? I will second it. Meridian City Council Workshop October 14, 2014 Page 38 of 39 Rountree: Yeah. I move that we send a letter of appreciation and agreeing to the speed limit. De Weerd: A second -- Bird: I second that. De Weerd: Okay. I have a motion and a second. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Item 8: Future Meeting Topics De Weerd: Okay. Thank you. Okay. Anything under future meeting topics? Bird: Not at this time. Item 9: Executive Session per Idaho State Code 67-2345(1)(fl — To Consider And Advise Its Legal Representatives In Pending Litigation De Weerd: Okay. Item No. 9 is Executive Session. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(f). Rountree: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (5:09 p.m. to 6:38 p.m.) De Weerd: Could I have a motion to come out of Executive Session. Bird: So moved. Meridian City Council Workshop October 14, 2014 Page 39 of 39 Milam: Second. De Weerd: All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Do I have a motion to adjourn? Milam: So moved. Bird: So moved. Borton: Second. Rountree: Second. De Weerd: , Aye. MEETING ADJOURNED AT 6:38 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR T De WEERD ATT ST: " JAYtEE Q0LMAN, CITY CLERK 10 / 2 /A�- DATE APPROVED DATE: October 14, 2014 PROJECT NUMBER: Approval of Task Order 10492.A to Keller Associates for the "WELL 27 WATER TREATMENT FACILITY" Project for the Not -To -Exceed Amount of $210,000.00 MEETING NOTES C Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF _ • i REQUEST CHECKLIST Date: 10/3/2014 REQUESTING DEPARTMENT 111,91 Buyer: Keith Watts Fund: 60 Department: 3490 GL Account: 96158 Project # 10492.A Construction: PSA: Task Order Project Name: WELL 27 WATER TREATMENT FACILITY Project Manager: Dean Stacey Contractor/Consultant/Design Engineer: Budget Available (Attach Report): Yes Contract Amount: $210,000.00 Will the project cross fiscal years? Yes No X Budget Information: FY Budget: 2015 Enhancement #: 16 Grant #: Other: Type of Grant: CONTRACT CHECKLIST Department Representative: Keller Associates BASIS OF AWARD Low Bidder Highest Rated (Bid Results Attached) (Ratings Attached) Typical Award Yes X No If no please state circumstances and conclusion: 10 Day Waiting Period Complete: n/a PW License # n/a Current? (attach print out) Corporation Status (Attach Print Out): GOodstanding n/a Master Agreement X (Category) Date Award Posted n/a n/a Correct Category? n/a Insurance Certificates Received (Date): August 12, 2014 Rating: A Payment and Performance Bonds Received (Date): n/a Rating: n/a Builders Risk Ins. Req'd: Yes No X If yes, has policy been purchased? Date Submitted to Clerk for Agenda: October 3, 2014 Approved by Council Issue Purchase Order No, Date Issued: WI -15 submitted Issue Notice of Award: Date: NTP Date: To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager Jacy Jones, Emily Skoro Date: 10/3/2014 Re: October 14th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the October 14th City Council Consent Agenda for Council's consideration. Approval of Task Order 10492.A to Keller Associates for the "WELL 27 WATER TREATMENT FACILITY" project for a Not -To -Exceed amount of $210,000.00. Recommended Council Action: Award of Task Order 10492.A to Keller Associates for the Not -To -Exceed amount of $210,000.00. Thank you for your consideration. Page 1 TO: Keith Watts FROM: Dean Stacey DATE: September 8, 2014 Mayor Tammy de Weerd City Council Members: Keith Bird Joe Barton Luke Cavener Genesis Milam Cha leRountree David 7arennbra SUBJECT: PROJECT INFORMATION: WELL 27 WATER TREATMENT FACILITY I. DEPARTMENT CONTACT PERSONS Kyle Radek, Assist City Engineer 489-0343 Warren Stewart, PW Engineering Manager 489-0350 Tom Barry, Director of Public Works 489-0372 II. DESCRIPTION A. Background This project was initiated to mitigate brown water in the water system by improving the water quality supplied by Well 27. When adequate chlorine residuals are provided for disinfection in the distribution system, Iron and Manganese precipitate into the supply water resulting in brown or black water coloration. Although there are no known health threats from these elements, they can cause staining on plumbing fixtures, laundry and cause unpleasant taste and smell. The primary purpose and justification for this project is to improve customer satisfaction by reducing water quality issues created by Iron and Manganese precipitation in our water supply. The project consists of constructing an Iron and Manganese Filter to remove excess levels of the constituents from supply water before entering the distribution system. B. Proposed Project The proposed project will be the FY 2015 portion of the design and equipment procurement for an Iron and Manganese Treatment Facility at Well 27. The remaining design work and construction will take place in FY 2016 and will be included in the FY 2016 budget. III. IMPACT A. Strategic Impact: This project supports the Public Works Mission and Vision for enhancing and protecting water quality. B. Service/Delivery Impact: This project will improve the water quality delivered to our customers and allow us to maintain stable disinfectant residuals throughout the water system. C. Fiscal Impact: FY 15 Project Costs Well 27 Treatment Design $210,000 FY 15 Project Funding Well 27 Water Treatment (60-3490-96127) $600,000 IV. TIME CONSTRAINTS Council approval will allow this project to begin the design portion of the treatment facility and allow us to stay on schedule for the completion of construction by the end of FY 2016. Approved for Council Agenda: Page 2 of 2 Date IDSOS Viewing Business Entity Page I of I IDAHO SECRETARY OF STATE 0 Viewing Business Entity Ben Ysursa, Secretary of State New Search ick to_%!_02Mary Qet�certificate of existence for KELLER ASSOCIATES, INC. [ Monitor KELLER ASSOCIATFV. INC, business filings KELLER ASSOCIATES, XNC. 131 SW 5TH AVE STE A MERIDIAN, ID 83642 Type of Business: CORPORATION, GENERAL BUSINESS Status: GOODSTANDING, ANREPT SENT 11 Aug 2014 State of Origin: IDAHO Date of 02 Oct 2007 Origination/Authorization: Current Registered Agent: ROD 3 LINDA 131 SW 5TH AVE SUITE A MERIDIAN, ID 83642 Organizational ID / Filing C175282 Number: Number of Authorized Stock 15000 Shares: Date of Last Annual Report: 18 Sep 2014 Original Filing: [ HeID Me Print View TIFF ] Filed 02 Oct 2007 INCORPORATION View Image iPDF format] View Iron ge{TIFF format] [ LH e I p _Me Rnot LVi eLw TIFF ] Amendment Filed 02 May 2008 ARTICLES View imAW., 'PDF format view RESTATEMENT mage TIFF formatj [ gel p_Me_RryjrLZVLic:�y TJFE ] Report for year 2014 ANNUAL REPORT View Document Online Report for year 2013 ANNUAL REPORT View Document Onlineae Report for year 2012 ANNUAL REPORT View Document Online Report for year 2012 CHNG View Imaqe LPDF� format View Image RA/RO fTIFF format). Report for year 2011 ANNUAL REPORT View Document Online Report for year 2010 ANNUAL REPORT View Document Online Report for year 2009 ANNUAL REPORT View Document Online Report for year 2008 CHNG VaA_LM qe_LRD formatj View Image OFF/DIR STIFF fo:'r�tat Report for year 2008 ANNUAL REPORT View Document Online Idaho Secreta of State5_Main Paqg State of Idaho Horne Page Comments, questions or suggestions can be emailed to: faosirfo@sosJdaho.ggy http://www.accessidaho.org/public/sos/corp/C175282.html 10/3/2014 KELLE-4 OP ID: JY A� CERTIFICATE LIABILITY INSURANCE DATE (MWDDffYY'O 08/1212014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s), PRODUCER The Hartwell Corporation - Cal PO BOX 400 CONTACT NAME: PHONE FAX A1C No Ext): A1C No): ADDRESS: Caldwell, ID 83606 Jeremy Kroll INSURER(S) AFFORDING COVERAGE NAIC INSURERA:Travelers Indemnity Co of Am. 25658 INSURED Keller Associates, Inc. INSURER B: Travelers Indemnity of CT 25682 131 SW 5th Avenue, Suite A Meridian, ID 83642 INSURERC:Travelers Casualty and Surety 31194 wsuRERo;Travelers Indemnity Co 25666 INSURERE:XL Specialty Insurance Co. 137885 INSURER F 12/01/2013 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. !LTR TYPE OF INSURANCE Department of Public Works POLICY NUMBER MMIDD EFF MMroD EXP LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,00 A X COMMERCIAL GENERAL LIABILITY 6807877L118 12/01/2013 12/01/2014 DAMAGE TO RENTED 1,000,00 PREMISES (Ea occurrence) $ CLAIMS -MADE I—XI OCCUR MED EXP (Any one person) $ 10,000 PERSONAL &ADV INJURY $ 1,000,00 X CGD381 CGD379 GENERAL AGGREGATE $ 2,000,00 GEN'L AGGREGATE LIMIT APPLIES PER. PRODUCTS- COMP/OP AGG $ 2,000,00 POLICY [_X] PR00T LOC $ AUTOMOBILE LIABILITY COEa aMBINED SINGLE LIMIT ccident 1,000,00 $ _ BODILY INJURY (Per person) $ BX ANY AUTO BA7877L468 12/01/2013 12101/2014 ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ N09OWNED HIRED AUTOS AUTOS PROPERTY DAMAGE $ PER ACCIDENT $ X CAT353 UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 4,000,00 AGGREGATE $ 4,000,00 D EXCESS LIAB CLAIMS -MADE CUP8961X179 12/01/2013 12101/2W4 DED I X I RETENTION 10000 $ C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOP)PARTNERIEXECUTIVE Y— OFFICER/MEMBER EXCLUDEDP (MandatoryinNH) N 1 A UB9722YOSI BLANKET W OF SUB 05/01/2014 05/01/2015 X I WC STATU- I OTH- TORY LIMITS ER EL EACH ACCIDENT $ 1,000,00 IEL DISEASE - EA EMPLOYEE $ 1,000,00 If yes, describe under DESCRIPTION OF OPERATIONS below EL DISEASE- POLICY LIMIT $ 1,000,00 E Profes Liability DPR9713110 12/01/2013 12101/2014 Ea. Claim 2,000,00 $100,000 Deduct Ann[Aggr 2,000,00 DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) General Engineering Services CERTIFICATE HOLDER CANCELLATION MERID03 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Ci of Meridian THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Department of Public Works 33 E Broadway Ave Meridian, ID 83642 AUTHORIZED REPRESENTATIVE 1 l 0 �y ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith - Unposted Transactions Included In Report 3490 - Water Construction Projects 60 - Enterprise Fund From 10/1/2014 Through 9/30/2015 Capital Outlay 96158 Well #27 construction 10492 Well 27 Water Treatment Total Capital Outlay TOTAL EXPENDITURES Percent of Budget with Current Year Budget Budget Amendments Actual Remaining Remaining 600,000.00 0.00 600,000.00 100.00% 600,000.00 0.00 600,000.00 100.00% 600,000.00 0.00 600,000.00 100.00% Date: 10/3/14 09:33:14 Pdl Page: 1 U) N Z Q N Q T d (TJ M 0 W 0 O O U- • p L W a N U n M Z F LU Y LU Lr r w 00 w00 v 0 Q Z Q LU Q U O O N O � O O 1 O N O O • O O 3 �n w L CI' L 1 z LU • li • a3y v w ■V � � 1 • ■ • 1 m m O H w z N U 0 0 N 0 a Z m a a a Z E Ed co ow LL:q • N C o a� J .0 • 0 _ U • ■ ULU M x h cl W 1 Q1 a w C ■ u, Z o W W E a m c LL IL N m 6 cr ■1 ■ s N cacr N 3. 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' 3 RRr .� �:. w r 3 i0is Qs 'Q a) *v-' a)kt N ro ii a +� o is v u > o O't oI o t -i Ou u 'i N V} W ti_.} Z.-- — -- — -- _ t -- 1 — lD c-1 1 c Q) aE) u C ro s c LU Y O L O Q v ro ai [z' E t ro 0- (U a) a v F• - Y c u C: ro s c w a) C TASK ORDER NO. 10492.A Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN 1,11 11 ri IW-W•� This Task Order is made this 7t" day of October, 2014 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by KELLER ASSOCIATES, INC., hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 1d) between the above mentioned parties dated October 1, 2014. The Project Name for this task order is as follows: VA 211 w4ATOU-4 The City of Meridian (City) domestic water system experiences water quality issues related to the precipitation of iron and manganese from groundwater resulting in brown water events, reduced chlorine residuals, extended system flushing, and customer complaints. The City conducted a pilot study in September 2011 to evaluate the feasibility of various water treatment options. The purpose of this project is to investigate feasible treatment options and implement the preferred water treatment technology at Well 27 located on North Ten Mile Road between West Franklin Road and West Pine Avenue. The City intends to construct a greensand (or similar technology) system for their approximately 2,000 gallon per minute (GPM) Well 27. The project will consist of: (1) Establishing iron and manganese removal criteria at Well 27. (2) Completing final design and preparing specifications for the procurement of an iron and manganese removal system from an equipment supplier using a competitive procurement process. (3) Completing final design and preparing a construction document package for City's use in obtaining bids for the construction and installation of the previously procured equipment. Task Order: WELL 27 WATER TREATMENT FACILITY Page 1 of 15 KELLER ASSOCIATES, INC Major Tasks The Engineer will perform the following tasks on the iron and manganese removal project at Well 27: Task 1 — Project Management and Administration Task 2 — Pilot Test Task 3 — Public Meeting and Zoning Requirements (if necessary) Task 4 - Iron and Manganese Removal Equipment Procurement Package Task 5 — Bidding Assistance - Equipment Procurement Task 6 — Survey and Mapping Task 7 — Preliminary Engineering Report Task 8 — Final Design for 90% and 100% Submittal Task 9 — Bidding Assistance - Construction of the Water Treatment Facility Task 10 —Agency Coordination, Meetings and Permitting OWNER INFORMATION RESPONSIBILITIES and PROJECT ASSUMPTIONS Project Scoping Assumptions 1. The City will provide to the Engineer the following for Well 27: a. updated water quality information for Well 27 and results obtained from the September 2011 Pilot Testing. b, record drawings for Well 27, including the well construction log and the pump station, c. pump curve and pump setting information for the well pump as currently installed. d. historical geotechnical reports and/or drilling logs for the Well 27, as available. e. a legal description for the existing Well 27 lot. f. site access for the Engineer to locate equipment and personnel at Well 27 to perform the pilot test. The City will also provide power (110 VAC) for injection equipment and lighting. g. provide SCADA 1/0 standards and guidance to the Engineer on the requirements of the instrumentation and controls and SCADA systems for the project. h. Standard City PLC specifications for incorporation into the project. 2. The City will provide the following during any bidding or procurement process: a. all bidding and contract documents including, but not limited to, advertisement for bids, bid forms, contacts/agreements, condition of the contract, award, bonding and insurance requirements. b. incorporate the Engineer's technical specifications and drawings into Bidding and Contract Documents using the City's contracting boiler plate to bid procurement of the treatment equipment. c. provide all administration to bid and procure the iron and manganese removal water treatment equipment. Task Order: WELL 27 WATER TREATMENT FACILITY Page 2 of 15 KELLER ASSOCIATES, INC d. incorporate the Engineer's technical specifications and drawings into Bidding and Contract Document using the City's contracting boiler plate to bid the construction and startup of the water treatment facility. e. the City will distribute the Bidding and Contract Documents for the construction of the iron and manganese removal water treatment facility. f. following a review of the bids received for the construction of the water treatment facility, the City will award and execute a contract with the successful bidder. 3. The City will: a. provide on-going review of the Engineer's work and timely consideration of design issues within a time acceptable to the City and the Engineer. b. pay for all permits and fees needed for the project, c. provide project manager to serve as a liaison with other City departments and divisions to facilitate the project reviews and approval process. 4. The Engineer will: a. Utilize E -Builder for transmission of project documents including invoicing, reports, any electronic plan submittals, and construction submittal review. Engineer is responsible for purchase of E -Builder license and maintenance of that license through the duration of the Project. 5. Assumptions: a. The bidding of the iron and manganese removal water treatment equipment will be open to both greensand and adsorptive types of water treatment systems that meet specified performance requirements. b. The wastewater from the facility will be discharged to the existing sanitary sewer main in North Ten Mile Road. There will be no backwash storage tank. The City has verified that one of the existing sanitary sewer mains has adequate capacity to receive and convey the equipment backwash water. c. Space is available in Well 27 to house the chemical feed facilities for the new treatment process and that large external storage tanks will not be required. d. Space is available on the existing lot for on-site stormwater disposal. e. It is assumed that a fire suppression (sprinkler) system will not be required. f. The existing electrical service to the site is capable of accepting the electrical loads associated with the demands for this new equipment, building, and associated appurtenances. An evaluation to verify this assumption is included in Task 7. g. A SWPPP plan will not be required. h. One meeting will be held between the City and the Engineer's electrical/instrumentation/control subconsultant during design phase. i. The filter panel, programming and startup will be provided by the manufacturer. 6. Construction Services Task Order: WELL 27 WATER TREATMENT FACILITY Page 3 of 15 KELLER ASSOCIATES, INC a. Services during construction of the water treatment facility are not included in this Scope of Work. A separate scope of work and associated budget will be prepared after the bidding of the construction of the water treatment facility. The Engineer will provide the overall project planning, management, scheduling, coordination of efforts and the day-to-day administrative tasks required for this Task Order. Progress Reports The project is assumed to require eight months for the water treatment equipment procurement and design of the water treatment facility. The Engineer will prepare written monthly progress reports. The reports will include the following items: ® A written description of the progress of the work accomplished to date. ® A summary of project issues and concerns that need to be resolved. ® A summary of changes in contract amount or time (if applicable). ® Monthly invoices for work completed. Deliverables for this Task Monthly progress reports and detailed invoices Keller Associates will perform a pilot test at Well 27 for up to three (3) days to determine the recommended conditions for iron and manganese removal. Processes currently expected to be tested include: • Greensand media filtration Pyrolusite media filtration ® Granular Activated Carbon for taste and ordor control The pilot test will consist of three columns for testing, one for each process, at varying loading rates to establish filter performance criteria. Field tests on the raw water and filter effluent are expected to include the following: Field Testing Parameter Frequency Manganese 60 minutes Iron, Total 60 minutes Ammonia Twice Dail Hydrogen Sulfide Dail Chlorine Solution Strength Daily or more frequently if necessary Alkalinity Dail H 60 minutes or continuous Free Chlorine Residual 60 minutes or continuous Task Order: WELL 27 WATER TREATMENT FACILITY Page 4 of 15 KELLER ASSOCIATES, INC Keller Associates will coordinate with the City to determine desired free chlorine residual after filter and monitor dosing to achieve it to the extent possible. Keller Associates will assist the City in conducting a taste test of the water produced during various pilot test setups. Report Data produced from the pilot testing will be analyzed to determine the efficacy and efficiency of the tested filter media for iron and manganese removal at varying loading rates. The analysis will also estimate required chlorine dose. Keller Associates will prepare a draft Well 27 Pilot Study Report containing the results of the pilot test and analysis. The report will include an evaluation of the tested media and treatment processes for full scale use at Well 27 and will serve as a basis of design. After meeting with the City to review the draft report, Keller Associates will prepare a final Well 27 Pilot Study Report incorporating pertinent revisions. Although likely not required by IDEQ, the final report will be provided to IDEQ as an attachment to the Preliminary Engineering Report (Task 7). Deliverables for this Task ® Draft and final Well 19 Pilot Study Report TASK 3: Public Meeting and Zoning Requirements (if necessary) The Engineer will assist the City in obtaining a certificate of zoning compliance. If the preferred layout of new facilities does not meet setback or other dimensional requirements, the Engineer will assist the City in obtaining a variance. The Engineer will specifically provide the following: Certificate of Zoning Compliance — The Engineer will prepare submittal package per Planning Department requirements for obtaining a certificate of zoning compliance. Neighborhood Meeting — if authorized by the City, the Engineer will provide public involvement services that may include mailers, door hangers, or limited door-to-door visits. A not -to -exceed amount of $4,000 is included in the overall compensation amount of Task 3 for this item. Variance Application — If required by the final design layout, the Engineer will prepare the variance application for submittal to the City of Meridian Community and Development Services (CDS). This will include one (1) pre -application meeting with the City CDS staff. The Engineer will prepare technical specifications to solicit bids for water treatment equipment for the Well 27 treatment project through a competitive bidding process. The Engineer will prepare draft performance specifications for the preferred equipment and review it with the City in a Workshop. It is anticipated that the specifications will likely include: • A range of expected well water quality. Task Order: WELL 27 WATER TREATMENT FACILITY Page 5 of 15 KELLER ASSOCIATES, INC • The results of the Well 27 pilot testing. • Well production and pressure information. • Equipment performance requirements for removal of iron and manganese and other pertinent parameters. • Requirements for identifying and defining treatment system operational and maintenance costs. • Limitations on backwash flow and volume that are allowed. • Requirements for a guaranty of treatment performance. • Penalties for not meeting the treatment guaranty. • Requirements for submittals, training, startup, and operations and maintenance manuals. Deliverables for this Task • Draft and final technical performance specification for treatment equipment in electronic (PDF & word) format. The Engineer will assist the City during the procurement process of the water treatment equipment in responding to technical questions from prospective bidders. The Engineer will assist the City's evaluation and selection of the proposed treatment equipment following the receipt of bids through the competitive bidding process. It is anticipated that the technical information to evaluate will likely include: • Bidders' qualifications • General product information • General layout drawings • Product performance information • Treatment system operational and maintenance costs • Example project installations • References The City will administer the equipment procurement process. The Engineer will assist the City in responding to technical questions that the City is unable to answer through the review of the Contract Documents. A not -to -exceed amount of $5,000 is listed for this task in the compensation schedule. Deliverables for this Task • Attend the pre-bid conference • Written responses to technical questions. • Participate in the review of bids and selection process • Technical evaluation of treatment equipment submittals and concurrence of City's recommendation of award of procurement contract. Task Order: WELL 27 WATER TREATMENT FACILITY Page 6 of 15 KELLER ASSOCIATES, INC The Engineer will provide topographical survey and prepare base mapping for the design of the water treatment facility at the existing well site and for the drain line outfall alignment to existing sanitary sewer main in North Ten Mile Road. It is anticipated that the effort will include: • Research and Utility Request: Research available land monuments, plats, records of survey, right-of-ways, and recorded easements on the project site. Contact utility companies prior to survey via Dig -line to request field locations of utilities and available utility mapping. Utilities will be shown to the extent they are visible in the field, or located by the utility or Owner. It is assumed that the City will provide Title Reports for all properties that will be encroached upon by the proposed project. • Survey Control: Establish survey control at the site and along the outfall line alignment using: horizontal coordinate system, NAD 1983 translated to the Ada County G.I.S. system, and vertical control based on NAVD 1988. Right-of-ways (ROW's) will be established and shown on the base map using Ada County G.I.S. data. Any land monuments will be located and shown where found from visual observations during the field survey. Well lot lines will be developed from field measurements and recorded plat information. • TBM's: Establish temporary construction benchmarks (T.B.M.'s) at two locations on the well lot. • Topographic Survey: Complete topographic survey as previously described herein. For the purposes of this scope and fee proposal, it is assumed that survey will include existing observable features such as building corners, sidewalks, fences, edge of roadways, power poles, and utility boxes, found property pins, and structures. Existing utilities shall be located to the extent that they are visibly marked by the utility companies. Base Mapping: Prepare topographic mapping in Civil 3D 2011 at a 1" = 20' scale, 22"x34". Topographic features will be depicted using accepted the Engineer standard symbols. Topographic features will be shown on the design plans to the extent that they are found or field located by the utility companies, such as fences, utility poles, surfacing, utilities, edge of pavement, face of curb, sidewalks, striped roadway centerline, guard rails, signal poles, signs, mail boxes, face of retaining walls, telephone risers, large trees, and include monuments of record and physical survey of monuments and property pins that are found. Provide locations (X & Y coordinates) and elevation of local temporary benchmarks to be used on Project. Property lines will be shown based on Ada County G.I.S. mapping. Contours at one- half foot (1/2') intervals will be generated. Roadway will be cross-sectioned at 50' intervals on centerline, edge of pavement, gutter, top of curb and natural ground near ROW. Deliverables for this Task Base mapping pdf with 0.5 -foot contours intervals of the project site, including the drain line outfall to the existing sanitary sewer. Task Order: WELL 27 WATER TREATMENT FACILITY Page 7 of 15 KELLER ASSOCIATES, INC Task 7: Preliminary Engineering Report The Engineer will prepare a preliminary engineering report (PER) for the facility in compliance with IDEQ rules IDAPA 58.01.08, Section 503. A conceptual design based on the City -selected equipment in Task 3 will be developed in a workshop approach with the City. The single workshop will address: • Building and equipment layout and equipment selection • New building versus building expansion evaluation • Site layout • 30% design drawings: o Title Sheet o Site Civil Plan o Design Criteria o P&ID o Building Layout & Concept Floor Plan o Building Elevation • Document capacity in adjacent sanitary sewer to receive backwash • Operation and maintenance considerations • Site source power evaluation The results of the workshop will be developed into a PER for City and IDEA approval. The PER will identify design criteria, site constraints, code requirements, permitting and entitlement requirements, a list of equipment to be provided in the facility along with their electrical requirements, and a description of the operation, maintenance, and control of the facility. A geotechnical report for use in footing/foundation and stormwater facility design will be completed and included in the PER. A general building and equipment layout plan will be included. A conceptual level cost estimate will also be provided in the PER. Six (6) copies of the PER will be submitted to the City for initial review. Following the City's review, the report will be updated and provided to the City for submission to the IDEA as the Preliminary Engineering Report for approval. The Engineer will incorporate applicable IDEQ comments and publish a final PER to IDEQ and the City. Deliverables for this Task • Draft PER for City Review • Final Draft PER for IDEQ Review • Final PER for City and IDEQ Approval Task Order: WELL 27 WATER TREATMENT FACILITY Page 8 of 15 KELLER ASSOCIATES, INC Task 8: Design (50%, 90% and 100%Submittals) The Engineer will prepare civil, mechanical, electrical, architectural and structural design and prepare plans and specifications for the construction of a treatment facility for iron and manganese removal at Well 27 at a design flow. The facilities included in the design will be as described in the PER from Task 7. Design elements will include the following: 1. Iron and manganese removal equipment including filters, media, backwash controller, backwash flow meter, backwash flow control, pressure relief valve, piping, and other related appurtenances. 2. Electrical power and controls for the new treatment and building equipment 3. The existing building will be evaluated for expansion (wood framed) or demolition of the existing building and construction of a new CMU building in Task 7. If the existing building is expanded, architectural and structural design elements will be in the same style as the existing building. If Task 7 determines that building expansion is not feasible or desirable to the City, a new CMU building will be designed. 4. Lighting, heating, and ventilation for the new building. Lighting is assumed to be industrial, chemically resistant fluorescent lighting. Heating is assumed to be ceiling - mounted industrial electrical space heaters. Ventilation will be provided by wall and ceiling vents. 5. On-site yard piping improvements needed for the new treatment equipment. 6. Drain line to the existing sanitary sewer main. A preliminary list of expected design drawings is attached (Attachment A). Drawings and specifications will be submitted to the City for review and approval at 50%, 90% and 100% completion. Up to six (6) hard copies of the 50% and 90% submittals will be provided to the City, and ten (10) sets of the 100% submittal, plus an electronic copy (PDF and AutoCAD in accordance with GIS Standard) of the 100% submittal, will be provided to the City. The City will submit final drawings and specifications to the IDEQ for review and approval. An engineer's opinion of probable construction cost will be updated and submitted with the 90% documents. The City may require up to ten days for review of the 90% submittal and the State will require up to 30 days for review of the 100% submittal. Subtask 8.1: 50% Design The Engineer will develop preliminary design plans based on the approved PER. The preliminary design plans will include a site plan, building floor plan, piping and equipment plan, building elevations, and preliminary electrical and control plan. The 50% design package will include preliminary technical specifications (not including architectural, mechanical or electrical) and a preliminary Opinion of Probable Construction Cost. Provide 50% plans to City for initial review. Deliverables: 50% Complete preliminary design Plans, six (6) copies at scale TBD to City. Preliminary Opinion of Probable Construction Cost. Task Order: WELL 27 WATER TREATMENT FACILITY Page 9 of 15 KELLER ASSOCIATES, INC Subtask 8.2: 90% Agency Review Design, Plans and Specifications The Engineer will finalize design of structures, equipment, major plant piping, process, site plan to allow final detailing of the same during the 100% design activities. Specific activities, and work products from 90% design including the following: Project Management • Conduct constructability review • Conduct operability review • Update engineer's opinion of probable construction cost • Coordination with treatment equipment vendor Civil • Finalize building and major site element horizontal locations. • Finalize floor/control levels and finished grades. • Define contractor staging, storage, and off-site access corridors. • Prepare site grading, drainage, landscape plans • Prepare yard piping and drain layouts. • Prepare access road revisions to building. • Prepare technical specifications. • Senior staff will complete an internal QC review. • Erosion and sediment control plan in accordance with City of Meridian requirements and standards. Architectural • Finalize building floor plan and elevations for building. • Finalize the structural design concepts for the building. • Review applicable codes for the building with City Building, Plumbing, and Electrical Officials and the Fire Marshal. Complete building and fire code analysis. • Prepare technical specifications. • Senior staff will complete an internal QC review. Structural • Complete structural design for new building and selection of materials of construction. • Prepare framing plan for building. • Prepare final floor plan for building. • Prepare technical specifications. • Senior staff will complete an internal QC review. Process Final major equipment sizing calculations. Coordinate with instrumentation and control system (I&CS) on completion of P&ID's. Senior staff will complete an internal QC review. Task Order: WELL 27 WATER TREATMENT FACILITY Page 10 of 15 KELLER ASSOCIATES, INC Mechanical • Calculate the hydraulic profile for all major gravity process pipelines and hydraulic structures. Establish maximum and minimum water surface elevations for all process tanks. • Coordinate with architectural and structural team on preparation of building layout • Assemble catalog cuts for all major process equipment. Complete equipment data sheets or equipment list on all major equipment items. • Coordinate with I&CS in the finalization of P&ID's. • Finalize ancillary equipment sizing and line sizing calculations (chemical storage, feed and delivery systems, etc.). • Final equipment selection (type, size, weight, and arrangement). • Finalize selection of piping materials. • Prepare technical specifications. • Senior staff will complete an internal QC review. HVAC/Plumbing • Energy compliance documents for the mechanical systems. • Prepare mechanical specifications as required. • HVAC load calculations and sizing of new HVAC systems as required. • Ductwork sizing and layout. • Assist in obtaining approval of mechanical/plumbing documents from reviewing agencies. • Subconsultant will assist the Engineer in obtaining approval of mechanical documents from reviewing agencies. Instrumentation and Control • Design to upgrade control system to current City standard. • Develop P&ID. • Develop design package to replace the existing control panel and reconnect existing instrumentation to the new control panel. • Develop control panel drawings suitable for UL construction. • Prepare instrumentation and control specifications as required. • Subconsultant will coordinate with the Engineer and other subconsultants on applicable items. • Subconsultant will assist the Engineer in obtaining approval of instrumentation and control documents from reviewing agencies. Electrical • Service load and standby power calculations. • Site lighting. • Interior lighting. • Power distribution. • Energy compliance documents for lighting systems. • Prepare electrical specifications. Task Order: WELL 27 WATER TREATMENT FACILITY Page 11 of 15 KELLER ASSOCIATES, INC • Subconsultant will coordinate with the Engineer and other subconsultants on applicable items. • Subconsultant will assist the Engineer in obtaining approval of electrical documents from reviewing agencies. Quality Control The Engineer and subconsultants will perform quality control (QC) reviews of by a senior engineer to provide an independent review of the 90% design prior to submittal to City. 90% Design Workshop The Engineer will conduct a design workshop to review the work products with the City's personnel and other key project staff. Workshop minutes, including the City's comments will be prepared and distributed to attendees. The Engineer will implement City and agency review comments from the 90% review as warranted. Completion of the final design will include plans, technical specifications, bid schedule and the Engineer's Opinion of Probable Construction Cost. These items will be submitted to the City for bidding purposes. Subtask 8.3: 100% Contract Document Preparation The Engineer will complete final technical contract drawings and specifications for competitive bidding. Key activities during this phase will include: Design Management • Conduct final reviews and incorporate 90% design review comments. Contract Document Completion • Prepare final construction drawings. • Prepare final technical specifications. • Prepare final calculations. • Complete final checking and coordination review, agency permitting compliance reviews. Incorporation of Final Review Comments The Engineer will modify the contract documents to reflect all agreed upon 90% review comments from the City, IDEQ, ACHD and the Engineer's quality control review. The final documents will then be provided to the City for submission to the IDEQ for review and approval. These plans will be incorporated into the building permit package in Task 10. Task 9: Bidding Assistance - Water Treatment Facility The Engineer will assist the City during the bidding process for the construction of the new water treatment facility in responding to technical questions from prospective bidders. The City will facilitate the bidding process. The Engineer will assist the City in responding to technical questions that the City is unable to answer through review of the Contract Documents for City's use in preparation of addenda. A total not -to -exceed amount of $14,000, including subconsultants, is listed in the Compensation Schedule contained herein. Task Order: WELL 27 WATER TREATMENT FACILITY Page 12 of 15 KELLER ASSOCIATES, INC Deliverables for this Task • Written responses to technical questions submitted during the bidding The Engineer will assist the City with agency approval process. The Engineer shall submit the plans, on behalf of the City, specifically limited to the following: • DEQ Plan Approval. Complete the DEQ Checklist and submit copies of the design for review. The Engineer shall make required changes to the plans and specifications based on their review. • Ada County Highway District Plan Approval. Submit copies of the design the ACHD for review and approval of the off-site sewer line. • City of Meridian Building Permit. Complete the Building Permit application and submit copies of the design for review. The Engineer will meet with the Building Department to discuss their review of the plans, if necessary. Required comments will be integrated into the plans and resubmitted for review and approval. This process is estimated to take one (1) month. This excludes revisions that require modification to the base design. Construction Phase Services Services during construction of the water treatment facility are not included in this scope of work. The Engineer will submit a separate scope and budget for these services prior to the start of construction activities. The following schedule is based on a Notice to Proceed (NTP) from the City on or about October 1, 2014 and resulting in Final Design being completed by May 31, 2015. A NTP issued on a different date will change the schedule accordingly. Note: FY15 Funding — This task order is subject to the appropriation of funds for such purpose by the City Council in the 2015 Annual Budget which is scheduled to be approved August 26, 2014. If funds to effect such payment are not appropriated, City may terminate this task order as thereby affected and Engineer will relieve City of any further obligation. Task Order: WELL 27 WATER TREATMENT FACILITY Page 13 of 15 KELLER ASSOCIATES, INC COMPENSATION AND COMPLETION SCHEDULE Task Description Due Date Compensation 1 Project Management and Administration Ongoing throughout project $13,000 2 Pilot Test (City to determine if necessary after well remediation by others) 45 days after NTP for this task $18,000 3 Public Meeting and Zoning Requirement (if necessary) 90 days after NTP for this task $4,000 4 Iron and Manganese Removal Equipment Procurement Package 180 days after NTP for this task $15,000 5 Bidding Assistance - Equipment Procurement Dependent on City's Scheduling $5,000 6 Survey and Mapping 30 after NTP for this task $7,000 7 Preliminary Engineering Report 60 days after NTP for this task $29,000 8 Final Design for 90% and 100% Submittal 90 days after NTP for this task $100,000 9 Bidding Assistance - Construction of the Water Treatment Facility Dependent on City's Scheduling $14,000 10 Agency Coordination, Meetings and Permitting Ongoing through Tasks 2 through 9 $5,000 TASK ORDER TOTAL $210,000 The Not -To -Exceed amount to complete all services listed above for this task order is two hundred ten thousand dollars ($210,000). No compensation will be paid over the Not -to - Exceed amount without prior written approval by the City in the form of a Change Order. The hourly rates for services and direct expenses are per the Master Agreement (by this reference made a part hereof) and will be the basis for any additions and/or deletions in services rendered. Travel and meals are excluded from this Task Order unless explicitly listed in the Scope of Services AND Payment Schedule. Task Order: WELL 27 WATER TREATMENT FACILITY Page 14 of 15 KELLER ASSOCIATES, INC BY: TAMMY de D, MAYOR~"- Dated: 1-0 I 1 `i L �►�A R a t W-11 • 1 _ BY: 154 7. ROD LINJA, P.E. Dated: t Approved by Council JAYCEE (,DOLMAN, CITY CLERK 77 F 1 Purchasing Approval Qepartment Approval KEIT ATTS Purchasing Manager REN STEWART, Engineering Manager Dated: City Project Manager: Task Order: WELL 27 WATER TREATMENT FACILITY Page 15 of 15 KELLER ASSOCIATES, INC DOctober 14, 2014 ITEM NUMBER: 4B PROJECT NUMBER: ITEM TITLE: TEMPORARY CONSTRUCTION WATER MAIN EASEMENT Temporary Construction Water Main Easement Agreement with the Holy Nativity Episcopal Church at 838 West Cherry Lane MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS TO: Mayor Tammy de Weerd Members of the Meridian City Council FROM: Dean Stacey Engineering Project Manager DATE: September 30, 2014 Mayor Tammy de Weerd City Council Members: Keith Bird Joe Borton Luke Cavener Genesis Milam Charles Rountree David Zaremba SUBJECT: TEMPORARY CONSTRUCTION AND PERMANENT WATER MAIN EASEMENT AGREEMENT WITH THE HOLY NATIVITY EPISCOPAL CHURCH 828 WEST CHERRY LANE I. RECOMMENDED ACTION A. Move to: Approve the temporary Construction Easement and permanent Water Main Easement Agreement with The Holy Nativity Episcopal Church located at 828 West Cherry Lane, Meridian, Idaho. 2. Authorize the Mayor to sign the easements. II. DEPARTMENT CONTACT PERSONS Dean Stacey, Engineering Project Manager 489-1386 Kyle Radek, Assistant City Engineer 489-0343 Warren Stewart, Engineering Manager 489-0350 DESCRIPTION A. Background 1. The existing fire hydrant and water service lines were installed in 1966. The water service lines were run directly off the water line feeding the fire Public Works Department/Engineering Division . 33 E. Broadway Avenue, Suite 200, Meridian, ID 83642 Phone 208-898-5500 ® Fax 208-898-9551 ® www,meridiancity.org Page 2 hydrant. This arrangement does not meet current standards and creates an unnecessary challenge for fire protection. Additionally, there are no easements allowing Fire Department or Water Division access to utilize the fire hydrant for fire -fighting or maintenance operations. The land owner has cooperatively signed the attached easement agreements approving the City of Meridian Water Department to access their property and replace the existing hydrant and new service lines to meet code. 2. The proposed easements will allow Public Works Staff to access the area for construction and follow-on maintenance or repairs after construction is completed. IV. IMPACT A. Fiscal Im act: Cost to Prepare Easement Documents (Civil Survey) $246.00 Property Owner Easement Costs $0.00 Total Cost for Easement $246.00 V. LIST OF ATTACHMENTS A. Temporary Construction Easement B. Temporary Construction Easement Description C. Temporary Construction Easement Map D. Permanent Easement E. Permanent Easement Legal Description F Permanent Easement Map Approved for Council Agenda ,. �� -��ti �=`� �. �..� Date: rr � ra �, TEMPORARY CONSTRUCTION EASEMENT THIS INDENTURE, made this ow day oft 20qbetween The Cbureli of the HolyNativity, the party of the first part, and hereinafter called the GRANTOR, and the City of Meridian) Ada County, Idaho, the party of the second part, and hereinafter called the GRANTEE; WITNESSETH: WHEREAS, the GRANTOR desire to provide a temporary construction right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water service line and fire hydrant is to be provided for through an underground pipeline to be constructed by others and or GRANTEE; and NOW, THEREFORE, in consideration of the benefits to be receive([ by the GRANTOR, and other good and valuable consideration, the GRANTOR do hereby give, grant and convey unto the GRANTEE the right-of-way for an easement over and across the following described Izroperty: (SEE ATTACHED EXHIBIT A and B) The temporary construction easement hereby granted is for the purpose of construction of water service litres and netiv fire hydrant and related incidental work and storage of materials related to the construction process. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said GRANTEE, its successors and assigns shall be temporary. The termination of this easement shall expire 30 days after the installation and acceptance of said water service line by the GRANTEE. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after installing and accepting said water service title, GRANTEE shall restore the area of the easement and adjacent property to that existent prior to undertaking such construction, However, GRANTEE shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area describe(1 for this easement, which would interfere with the use of said easement, for the purposes stated herein. Temporary Construction Easement EASNIT TEv1P 11-15-13,doc THE GRANTOR hereby covenant and agree with the GRANTEE that should ally part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted Which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no Further effect and shall be completely relinquished. THE GRANTOR do liereby eovenant with the GRANTEE that they are lawfAdly seized and possessed of the aforementioned and described tract of land, and that they have a good and lawfid right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all Persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures [lie day all(] year first herein above written. GRANTOR: Gladys Clynie Ys, Senior W rden //3 2- W51C, X® -'$fes Address ('®p h®�0 Ty 0,-rTu . 64 e, t-s4y ),e, Me P; , X V Rar6� STATE OF IDAHO ) ss. County of Ada On thit2t day of , , 20 , before nne, the undersigned, a Notary Public in and for said State; personally appeared Gladys Clyniens-, known or identified to 1110 to be the Senior Warden of the organization that executed the within instrument, and aclanowledged to me that such organization executed the same. IN WITNESS WHEREOF, I have hereunt t`nry hand and affixed my official seal the day and year first above written. (S4. NO Y71) IC FO AH 2,, Residing at IDAHO NPN."m' Comnnissiores:My C�Mt jpzt ioN EXPIRES Q5/1912Q 1 Sao®� Temporary Constmetiorn Easement EASIATTEMP 11-15-13.doc GRANTEE: CITY OF MERIDIAN ul ('it", of AU6"st-W, aycee L 'Hohtia Approved"13 City Caiyti�i STATE OF IDAHO, ) : ss County of Ada ) City Clerk I Oil: On thus day of ('(C _� )!L)� 20 ,before me the undersigned, a Notary Public in and for said State, personally appeared Tammy de Weerd and Jaycee L. Holman, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF,1 have liereunto set my hand and affixed my official seal the day and year first above written. NOTAMY PUBLIC TOR IDAHO\ Residing at: rte-- C A -161a)" , t D Commission Expires: � cn q , QCQ0 Temporary Construction Easement EASMT TEMP I I -I 5-13.doc TEMPORARY EASEMENT DESCRIPTION FOR THE CITY OF MERIDIAN, IDAHO EXHIBIT A An easement for waterline construction purposes located in the SE'/ of the SW V4 of Section 1, Township 3 North, Range 1 West, Boise Meridian, and being a part of that parcel shown on Record of Survey No. 6891 on file as Instrument No. 105058602 in the office of the Recorder, Ada County, Idaho more particularly described as follows: Commencing at a brass cap monument marking the southeasterly corner of said SE '/ of the SW %a from which a brass cap monument marking the southwesterly coiner of the SW '/ of said Section I beats N 89°34'21" W a distance of 2652.88 feet; Thence N 89°34'21" W along the southerly boundary of said SE %a of the SW %, a distance of 180.00 feet to a point; Thence leaving said southerly boundary N 0'19'11 " E a distance of 60,00 feet to a point on tite easterly boundary of said parcel and the POINT OF BEGINNING; Thence continuing N 0°19'11 " E along said easterly boundary a distance of 117.00 feet to a point; Thence leaving said easterly boundary N 89°34'21" W a distance of 50,00 feet to a point Thence S 0119'11" W a distance of 137.00 feet to a point on the northerly right -of way of Cherry Lane; Thence S 89°34'21" E along said northerly right-of-way a distance of 20.00 feet to a point; `thence leaving said northerly right-of-way N 0°19' 11" Ea distance of 20,00 feet to a point; Thence S 89°34'21" E a distance of 30.00 to the POINT OF BEGINNING. This parcel contains 6,250 square feet (0.144 acres) and is subject to any other easements existing or in use. Prepared by; Glenn K, Bennett, PLSt.I3 Civil Survey Consultants, Incorporated August 29, 2014 , M ll-j � JI �r oW� J Or�,�u0 0 ^ "1 O o o 3 „11,61,0 N 00'LI / �� ,0009 " Z ON iZZ 00'06 N ow0 z� o O „11,61.0 ,06'Z£'1 "� U �000 q moo v D October 14, 2014 ITEM NUMBER: 4C PROJECT NUMBER: ITEM TITLE: PERMANENT WATER MAIN EASEMENT Permanent Water Main Easement Agreement with the Holy Nativity Episcopal Church at 828 West Cherry Lane Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS t" 1h ADA COUNTY RECORDER Christopher D. Rich 2014-084311 BOISE IDAHO Pgs=6 VICTORIA BAILEY 10/16/2014 09:44 AM MERIDIAN CITY NO FEE 1111111111111111111111111111111111111111111111111 00031166201400843110060063 WATER MAIN EASEMENT THIS MIDENTURE, made thi... .. ay o - 20 bet�veenTfli. 4.L41a: e Church of t.he Holy Nativity, the pat-ty of the first part-, and hereinafter ca ecl the NTOR, and the City of Meridian, Ada County, Idaho, the party of the second put, and hereinafter called the GRANTEE; I WITNESSETH: WHEREAS, the GRANTOR desire to provide a Nvater main right-of=-way across the premises and property Hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline froni time to time by the GRANTEE; NOW, THEREFORE, in consideration of the benefits to be received by the GRANTOR., and other good an(.[ valuable consideration, th.e GRANTOR. do hereby give, grant and convey unto the GRANTEE tht right-of-way for aii easement. over and across the following described property,. (SEE ATTACHED EX.HfBIT A and 13) The easement hereby granted is for the puq)ose of construction and opci-ation. of a water line and their allied facilities, together with their maintenance, repair, replacement and subsequent connection. at the convenience of the GRANTEE, Nvith the free right of access to such facilities at any and all times. TO HAVE .AND TO I -TOLD, the said easement and right-of-way unto the said GRANTEE, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, I that- after.making i-qpairs, performing maintenance, replacements or subsequent connections I I A to the water mains, GRANTEE shall restore the area of the easement and adj THE GRANTOR hereby covenant - and agree that they will not place or allow to be placed any peni'milew structures, trees, brush, or perenji.i.al shrubs or flowers within the area desciibed for this easement., which would h�ite purposes stated herein. rfere with the use of said easement, for tile THE GRANTOR hereby covenant and agree with the GRANTEE that should artypall of the riglit-of-way and easement hereby granted shall. becoi-ne, part of, or. lie within the boundaries of any public street, them, to such. extent, such right-of-way and easement hereby granted which lies withi-ti. such boundary thereof or which is a part thereof, shall. cease mid. become null. and void and of no ftiaher effect and sliall be completely relinquished. THE GRANTOR do hereby coveiiant wl'tl.i the GRANTEE that they are lawfully seized arid possessed of the aforementioned and described tract of land, and that they leave good and lawful right to convey said easement, and that they will warrant and forever de -fend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have liercuilto, subscribed their signat-ures the (lay and year first herein above writtem GRANTOR: Gladys Clyiiells, Seniorklarden 11.3x-��—t�.�i�I�837 50 m Address fog F►^eperTy 4Y 809 8' Cd C4et^Nr Aoarle on* #44 e to 4P STATE OF IDAHO ) ss. County of Ada On thisc day of 120 before me the undersigned, a Notary Public in and for said S;*t'a'clt., personally appeared Gladys Clymens, knowli oridenti.fited to me to be the Senior Warden of the organization that executed the within instrim.-ient, and acluiowledged to the that such organizatioti executed the same. TILT WI I NESS W HEREOF, I have and year first above written. Water :M the (lay. 5/17/2020 EASMT WAT 11 -1 5-13.doe GRANTEE: CITY OF MERIDIAN Tanuny de We .,-.ayoi C 117 C Z' Attest Qaycee L. Ho.1man, City Clerk - Of Approved By City Council Om- 1 Ic 1(4 1 STATE OF IDAHO, ) ss County of Ada 0.11 thisday A--% 1, 0 1 d dayof-_U'A'-O 2 before .me, the undersigned, a Notary bL�— 3 _I Public i.n and foi- said State, personally appeared Tammy de Weerd and. Jaycee L. Holman, known to me to be the Mayor and City Clerk, respectively, of the City of Meridi.ati, Idaho, and who executed the within inst.mment, and acknowledged to.nic that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand mid affixed.my official seal the day and year first above written. (SEA N XCA OT FOR 1, .,�%�.y Pu r 0 4,,� Residi-tig at: Conuiiisslon Expires: ao 0% 41V OF 1IDN00 48,B8616 Water Main Easement EASMT WAT 11-15-1.3.doc PERMANENT EASEMENT DESCRIPTION FOR THE CITY OF MERIDIAN, IDAHO EXH1131T A An c-,cisemetit for waterline purposes located iii the SE '/ of the SW V4 of Section I., 'I"ownship 3 North., Range I West, Boise Meridian, and being a part of that parcel sliowji on Record of Survey No. 6891 on file as InstrLiment No. 1.05058602 in the office of the Recorder, Ada County, Idaho more particularly described as -follows: Commencing at a brass cap monumem marking the southeasterly corner of said SE V4 of the SW V.t fto.rn which a brass cap monument marking tile southwesterly corne.r of theSWI/4 Of said Section. I bears N 89'34'21" W a distance of 2652.88 feet; Thence N 89°34'21'' W along the southerly boundary of said SE f4 of the SW V4 distan- ce of 180 -00 feet to a point; Thence leaving said southerly boundary N 09 9- 11" E a distance of 40.00 feet to a 5/8 inch. dianleter iron pin marking the southeasterly corner of said parcel and the POINT OF BEGINNTING: Thence continuing N 0' 19'11 " E along the easterly boundary of said parcel a distance of 20.00 -feet to a point.; Thence leaving said easterly boundary N 89°34'21." W a distance of 30.00 feet to a pohit Thence. S 01 19'11 "' W a distance of 20.00 feet to a poit ot Cherry Lane; niil he northerly right-of-way of Thence S 89034'21" E along said northerly right. -of -way a distance of 30.00 feet to the POINT OF BEGINNING. `rhis parcel contains 600 square feet (0.014 acres) and is subject to any other easetnents existing or in use. Prepared by Glenn K. Bennett, PLS Civil Survey Consultants, incorporated Atigtist 29, 2014, 0 V i DATE: October 14, 2014 ITEM NUMBER: 4D PROJECT ITEM TITLE: COOPERATIVE AGREEMENT Approval of Cooperative Agreement between the City and Valley Regional Transit for "Annual Dues and Service Contribution" for a Not -To -Exceed Amount of $172,160.00 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS October 1, 2014 City of Meridian 33 East Idaho Meridian, ID 83642 Attention: Ms. Stacey Kilchenmann, Finance Director SUBJECT: Valley Regional Transit FY 2015 Membership Assessment and Service Contribution Dear Ms. Kilchenmann: On August 20, 2014, the Valley Regional Board of Directors approved the FY 2015 budget and related member assessment/service contribution schedule. The attached Funding Summary provides a detailed listing of all member assessments/service contributions for FY 2015. The following financial summary and attached invoice represent the amount requested from your agency for FY201. Assessments paid to Valley Regional Transit support regional planning efforts and regional operations while other specific line items support specific transportation services. Valley Regional Transit member assessment $31,561 Meridian Saturday Service $60,000 Nampa UZA/Intercounty Limited Stop Service $51,192 Express Service $29,407 Total Request $172,160 Enclosed with this letter is your FY 2015 Cooperative Agreement for review and execution. Upon execution of the agreement please keep one copy for your records and return the original to Valley Regional Transit. Should you have any questions or require additional information please feel free to contact me at 258-2709 or rthompson@valleyregionaltransit.org Thank you for your continued support of Valley Regional Transit Sincerely, Rick Thompson;f.. Finance Director Enclosure: Cooperative Agreement Funding Summary 700 NE 2nd Street, Suite 100 e Meridian, ID 83642 ® p: 208.846.8547 ® f: 208.846.8564 e 1.855.345.7433 VALLEYRIDE 700 NE 2ND STREET, SUITE 100 MERIDIAN ID 83642- 0913 Bill To: CITY OF MERIDIAN 33 EAST BROADWAY MERIDIAN ID 83642- Uvalleyreg Itransit 10/1/2014 Invoice # 000000015644 Annual Assessment Terms: Page 1 Line Item # Description Quantity U/M Unit Price Extended Price 1 VRT MEMBER DUES Annual Valley Regional Transit Assessmen 1.00 YR $31,561.00 $31,561.00 2 SERV CONTRCT Meridian Saturday Service Contribution 1.00 EA $60,000.00 $60,000.00 3 NUZA Dues NUZA/Intercounty Service Contribution 1.00 YR $80,599.00 $80,599.00 SubTotal: $172,160.00 Invoice Total: $172,160.00 Please remit to the above address. BETWEEN VALLEY RE' GIONAL TRANSIT 1 CITY OF MERIDIAN FOR ANNUAL ASSESSMENT 1 SERVICE CONTRIBUTION THIS COOPERATIVE AGREEMENT ("Agreement") is entered into this � day of 20-Lq by and between VALLEY REGIONAL TRANSIT, a regional public transportation authority authorized under Chapter 21, Title 40, Idaho Code ("VITT"), and the City of Meridian, a municipal corporation organized, existing and authorized under Chapter 1, Title 50, Idaho Code ("Member") A. VRT is the regional public transportation authority created to serve Ada and Canyon Counties, pursuant to Chapter 21, Title 40, Idaho Code, and as a result of November 3, 1998 public referendum. VRT provides publicly funded or publicly subsidized transportation services and programs in Ada and Canyon Counties. B. Member is a municipal corporation authorized under Chapter 1, Title 50, Idaho Code. C. Idaho Code § 40-2109(7) provides that VRT may enter into cooperative agreements with the state, other authorities, counties, cities and highway districts under the provisions of Idaho Code § 67-2328, which expressly authorizes public agencies to enter into agreements with one another for cooperative action for purposes within the power, privilege, or authority of said agencies. D. Idaho Code § 40-2110 provides that counties, cities, highway districts and other governmental entities in the region may enter into cooperative agreements with the regional public transportation authority in order to contribute funds from any source in recognition of costs of the authority. E. There are two primary programs which VRT budgets and funds each year. First, VRT budgets and establishes annual assessments for its regular and special members, with assessments for its regular members calculated pursuant to a population based formula, and assessments for its special members calculated pursuant to a negotiated amount. Second, VRT budgets and establishes service contribution requirements to support the operation of motor bus services within the Nampa Urbanized Area and the Boise Urbanized Area. F. VRT has budgeted $172,160 for Member to contribute for its annual assessment and service contribution; Member has budgeted the same amount for its VRT annual assessment and service contribution. Page 1 of 4 G. Service contributions support the following modes: 1) Nampa Express Service (Routes 40 & 43): Operates between Nampa and Boise making a limited number of designated stops in Caldwell, Meridian, and Boise. The service operates Monday thru Friday from 5:35 A.M. to 6:25 P.M. The service generally utilizes 24 passenger, 2 wheelchair capacity buses each equipped with a bicycle rack. 2) Nampa Limited Stop Service (Route 42): Operates between Nampa and Boise making several designated stops in Nampa, Meridian, and Boise. The service operates Monday thru Friday from 5:35 A.M. to 8:27 P.M. The service generally utilizes 20 passenger, 2 wheelchair capacity buses each equipped with a bicycle rack. 3). Saturday service within Meridian (Route 35). The service operates on Saturday between 10:00 A.M and 6:00 P.M. FW" 9"No I "ON NOW, THEREFORE, in consideration of foregoing recitals, which are made a part of this Agreement and not mere recitals, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, it is mutually agreed as follows: Section 1. Term This Agreement shall be in effect from the 1st day of October, 2014, and will terminate on the 30th day of September, 2015, unless earlier terminated pursuant the mutual written agreement of the parties hereto. Section 2. Purpose The purpose of this Agreement is: (a) For Member to pay annual assessment and a service contribution to VRT for Fiscal Year 2015 in the amount of $172,160 in contribution to the costs of VRT and in support of transportation services within the Boise Urbanized Area and the Nampa Urbanized Area. (b) For VRT to use said annual assessment for costs budgeted under its regional planning and program administration, and to use said service contribution for costs budgeted under its regional operating plan. Section 3. Compliance VRT, in using said assessment and service contributions, shall comply with all conditions required by applicable federal, state and local laws and regulations, and shall maintain, in accordance with generally accepted accounting practices and principles, records and books of account regarding said dues and operating costs. Page 2 of 4 Section 4. Payment (a) Member shall pay its annual assessment and service contribution up to the aforesaid amount of $172,160 within 30 days of invoice to VRT at the following address, unless Member is notified in writing by VRT of a new address: Valley Regional Transit 700 NE 2nd St Suite 100 Meridian, Idaho 83642 (b) Member's address, for the purpose of notice or correspondence, unless VRT is notified in writing by Member of a new address, is as follows: City of Meridian 33 E. Broadway Meridian, Idaho 83642 Section 5. Miscellaneous (a) Each party hereto represents and warrants that each person executing this Agreement on behalf of such party is, at the time of such execution, duly authorized to do so by such party's governing body, and is fully vested with the authority to bind such party in all respects. (b) If any provision of this Agreement is held invalid, illegal, or unenforceable, the remainder shall be construed to conform to the intent of the parties, and shall survive the severed provisions. (c) Except as provided otherwise herein, this Agreement and any attachments hereto constitute the entire Agreement between VRT and Member concerning the subject matter hereof. The provisions of this Agreement shall be construed as a whole and not strictly for or against any party. (d) The captions and headings in this Agreement are for reference only and shall not be deemed to define or limit the scope or intent of any of the terms, covenants, conditions or agreements contained herein. (e) This Agreement is not intended to create, nor shall it in any way be interpreted or construed to create, any third party beneficiary rights in any person not a party hereto. This Agreement shall be binding on the parties hereto, and their successors and assigns. Section 6. Indemnification To the extent permissible by law, VRT shall indemnify, defend, protect and hold harmless Member, and it's officers, agents and employees, from and against any and all liabilities, losses, suits, claims, judgments, fines or demands arising by reason of injury or death of any person or damage to any property, including all reasonable costs for investigation and defense thereof (including but not limited to attorney fees, court costs, and expert fees), of any nature whatsoever (collectively, "Claims") arising out of or incident to this Agreement, and any renewal or extension thereof, and arising out of or caused by the negligent or intentional acts or omissions of VRT, it's officers, agents and employees, regardless of where the injury, death, or damage Page 3 of 4 may occur, except to the extent any such Claims arise out of or are caused by the negligent or intentional act or omission of Member or it's officers, agents and employees. Member shall give to VRT reasonable notice of any such Claims. VRT shall notify Member of the counsel to be used in carrying out its obligations hereunder. Member must state any reasonable objection that it may have regarding the use of said counsel. The provisions of this section shall be deemed to be a separate contract between the parties and shall survive the expiration or any default, termination or forfeiture of this Agreement, and any renewal or extension thereof. Notwithstanding anything to the contrary in the foregoing, Member's right to indemnification pursuant to the foregoing shall be limited to indemnification for such Claims for which Member incurs actual liability or expense. The foregoing indemnification includes, without limitation, any Claim arising out of or caused by the noncompliance of any services, programs, or activities provided by VRT under this Agreement with all applicable federal, state, and local statutes, regulations, and requirements, including, but not limited to, the Americans with Disabilities Act (ADA). Notwithstanding anything to the contrary in the foregoing, (i) no employee or officer of VRT shall be personally liable to Member under this Agreement, (ii) with respect to third party Claims, both VRT and Member expressly reserve any and all of the privileges and immunities available to them, if any, under Idaho law, and (iii) the agreement of VRT to hold harmless or indemnify Member shall be limited to, and be payable only from, VRT's available insurance or self-insurance coverage for liability assumed by contract available as a part of its general liability insurance program." EXECUTED and effective as of the date first above written. Valley Regional Transit: C' Ieridi< Xu Kelli Fairless -� Executive Director Y'Iv� r11— Page 4 of 4 October , , ITEM NUMBER: 4E RECORDPROJECT NUMBER: ITEM TITLE: NEW WORLD MANAGEMENT SYSTEM AGREEMENT Police Department: Renewal Agreement for New World Record Management System (RMS) for the Period of October 1, 2014 through September 30, 2015 F Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS 0] U A Loyd I► 1I = = RIIEFM111M . - Partial Release and Termination of Sanitary Sewer and Water Easement for Touchmark Meadow Lake Village MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: City Clerk Cit� of Meridian 33 E. Broadway Avenue Meridian, ID 83642 ADA COUNTY RECORDER Christopher D. Rich 2014-084310 BOISE IDAHO Pgs=3 VICTORIA BAILEY 10/1612014 09.43 AM MERIDIAN CITY NO FEE 111111111111111111111111111111111111111111111111 00091786101/00813700030038 (Space Above For Recorder's Use) CITY OF MERIDIAN PARTIAL RELEASE AND TERMINATION OF SANITARY SEWER AND- WATER MAIN EASEMENT WHEREAS, by easement dated June 1St, 2005 and recorded July 21 st, 2005 as Instrument Number 105099501 of the records of Ada County, State of Idaho, Touchmark of the Treasure Valley LLC, granted to City of Meridian, an Idaho Municipal Corporation (City), certain Sanitary Sewer and Water Main Easements across certain real property legally described and visually depicted in said Instrument; and, WHEREAS, the location of a portion of the Sanitary Sewer and Water Main Easement is not needed and interferes with the footprint of a planned improvement on the real property. NOW, THEREFORE, in consideration of the premises, the City of Meridian does hereby release and abandon the portion of the rights and easements legally described in Exhibit A and depicted on Exhibit B, with the intent that the same shall forthwith cease and be extinguished. This Partial Release shall have no effect on the remainder of the easements set forth in Ada County Instrument Number 105099501. IN WITNESS WHEREOF, THE CITY OF MERIDIAN has caused these presents to be executed by its proper officers thereunto duly authorized this day of October, 2014. Y i BY t Tammy de rd 4 Ma ATTEST (Dt—y Clerk .0 r 4 "yam t ��yx STATE OF IDAHO r ,, sseS A fl2i. 2::kY County of Ada ) On this day of October, 2014 before me, a notary public in and for the State of Idahoersonall appeared p Y Pp Tammy de Weerd and Jaycee L. Holman, known or identified to me to be the Mayor and City Clerk of the City of Meridian, respectively, who signed and attested the within instrument and acknowledged to me that they executed the same. oc N,IPN- •„ Public for I o 4 ° �''��► Resit' gat Meridian, Idaho + N * Commission Expires: • r \ � 1L4 Z) C� s ,; "�"so..• EXHIBIT "A" DESCRIPTION FOR PARTIAL RELEASE OF SANITARY SEWER AND WATER EASEMENT MEADOW LAKE VILLAGE — GRAND LODGE October 8, 2014 SANITARY SEWER AND WATER EASEMENT PARTIAL RELEASE LYING IN PARCEL 2 OF RECORD OF SURVEY NO. 5306 RECORDS OF ADA COUNTY, IDAHO, LYING IN THE NORTH 1/2 OF SECTION 16, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF THE NE 1/4 (C 1/4 CORNER) OF SECTION 16, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN; THENCE N 00013'01" W 431.90 FEET ALONG THE WEST LINE OF THE NE % OF SAID SECTION 16 TO A POINT; THENCE N 90°00'00" E 433.81 FEET TO A POINT MARKING THE ORIGINAL POINT OF BEGINNING OF EASEMENT NO. 2 INSTRUMENT NO. 105099501 RECORDS OF ADA COUNTY, IDAHO; THENCE ALONG THE BOUNDARY OF SAID EASEMENT NO. 2 THE FOLLOWING: N 40°52'17" E 21.77 FEET TO A POINT; THENCE S 52°48'37" E 17.61 FEET TO A POINT; THENCE N 37°11'23" E 20.00 FEET TO A POINT; THENCE N 52°48'37" W 104.76 FEET TO A POINT; THENCE N 16°02'54" W 17.73 FEET TO THE BEGINNING POINT OF THIS PARTIAL RELEASE OF EASEMENT; THENCE LEAVING THE BOUNDARY OF SAID EASEMENT NO. 2 N 89043'59" W 1.70 FEET TO A POINT; THENCE N 00016'01" E 5.80 FEET TO A POINT ON THE BOUNDARY OF SAID EASEMENT NO. 2; THENCE ALONG SAID EASEMENT NO. 2 S 16002'54" E 6.04 FEET TO THE BEGINNING POINT OF THIS PARTIAL RELEASE OF EASEMENT. DEAN W. BRIGGS, P.L.S.3619 1 r . "..... •�),L LA C.".".".".".".". "... �ZST /0000� I: EXISTING I"........ . ......... EXIST. `� BUILDING ► a i NOEASEMYPT �� "I. ."."...FUTURE-.BUIL-DiNG.- N 00'16'01" E �I:."S."16'02"'54E . .. � ��OF ��% " .............. . 5.80 . . ............... . we 1.00' (TYP.) ......................... N 89'43'59" W � '02'54" W \.."""""""... 1.70 \ ......... . 17.73' . . . . . . . . . . . .j... POINT OF I ..................... BEGINNING ...... riy �\ �\ �� /..........................� 1........"."."."."."."."."."."."." .:.:.:.:.:.:.:.:.:.:.:."./ DETAIL 'A ................... � SCALE: 1 "=10' \001.. ..........."..".."."."."."."... / .. -- ` 1 ................. SEE DETAIL 'A'�� ` . . . . . . . . . . ............ THIS SHEET ........................ ............... Ir ............� POINT OF BEGINNING EXISTING Ln N 1602'54" W 17.73 . Sia BUILDING , EXISTING WATER & SEWER EASEMENT NO. 2 INST. NO. 105099501 > N 00°00'00"E 433.81' — N 37' 11'23" E i N 00"13'01" W 431.90'Y21.77' 0°52' 17" E 20.00 S 52°48'37" E 17.61' CENTER 1/4 CORNER G�� LM P arm __ REVISION BY: MEADOW LAKE VILLAGEBRIGGS ENGINEERING, INC. !K:� GRAND LODGE - EASEMENTS B R I G G S SHEET : 1 OF 1 CITY OF MERIDIAN ENGINEERS PLANNERS SURVEYORS SEWER AND WATER EASEMENT NO. 2 1 PARTIAL RELEASE 1800 W. OVERLAND ROAD * BOISE, IDAHO 83705 * (208)344-9700 EXH DWG DATE: DWG NO. SCALE: These Y , or an drawings, portion thereof, shall not be used 10/08/14 141016 1 »= 50' on any Project or extensions of this Project except by \141016—ESMT RELEASE.DWG I written agreement from Briggs Engineering, Inc. DATE: October 14, 2014 ITEM NUMBER:4 PROJECT ITEM TITLE: RECYCLED WATER USE AGREEMENT Approval of a Recycled Water Use Agreement with Wal-Mart - Meridian NW Store #5841-00 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS RECYCLED WATER USE AGREEMENT This Recycled Water Use Agreement (this "Agreement") made the I q day of 2014, by and between Wal-Mart Stores, Inc., a Delaware corporation hereinafter referred to as "User," and City of Meridian, a municipal corporation, hereinafter referred to as "City." RECITALS A. Municipalities that typically discharge wastewater to the lower basin of the Boise River have been required by the Idaho Department of Environmental Quality ("DEQ") to reduce the discharge of nutrients to the lower basin of the Boise River. As a partial response, City identified as one of City's environmentally -responsible Comprehensive Plan goals, City's expansion of the use of recycled water throughout City. City has worked to implement City's Comprehensive Plan goal by establishing a state-of-the-art wastewater treatment and water reclamation facility. B. City became the first city in Idaho to which DEQ issued a Municipal Wastewater Reuse Permit, identified as that certain Municipal Wastewater Reuse Permit No. LA - 000215 -02 (the "Permit"). The Permit allows City to use City's recycled water and allows City to contract with other parties for the use of City's recycled water. C. City is now using recycled water, instead of irrigation water or potable water, on several City parks and open spaces and City is expanding the use of recycled water to private property owners. This land application option for Class A effluent will continue to conserve a significant amount of ground water and reduce City's discharge flows into the Boise River. D. City has constructed and operates a delivery system capable of delivering to User recycled water meeting the quality standards set forth herein. E. User intends to construct and operate an onsite private recycled water system in connection with landscape irrigation for the property described on Exhibit A, attached hereto and made a part hereof (the "Property"). F. User has read and understands the Reclaimed Water Users Manual, attached hereto as Exhibit B, and made a part hereof (the "Manual"), and agrees to follow best management practices and guidelines outlined in the Manual. In the event of any conflict between the Manual and this Agreement, this Agreement shall control. RECYCLED WATER USE AGREEMENT - 1 S:\Docs\Wal-Mart Stores Inc\ID-Meridian (NW) #5841-00 TC#2007-57960\AGR\Recycled Water Use Agreement (final).DOC AGREEMENT NOW THEREFORE, for and in consideration of the recitals above which are incorporated below, the mutual covenants set forth herein, as well as in consideration of continued receipt of recycled water and in further consideration of such other values as may inure to City and User from the delivery and use of recycled water, City hereby agrees to deliver and User hereby agrees to receive recycled water on the following terms and conditions. 1. No Charge for Recycled Water. The cost to be paid by User for recycled water delivered by City as provided further herein shall be $0.00 (zero dollars); provided, however, notwithstanding anything to the contrary herein, City may, in the future, determine to charge all users of recycled water, including User. In the event that City determines to charge a commodity rate for recycled water, City shall propose a fee schedule for recycled water to be adopted as an amendment to Meridian City Code. City shall provide notice to User of such amendment as provided further in Section 20(a) below. In the event that City adopts a commodity rate for recycled water, Meridian City Code policies on late fees, delinquencies and turning on water after turnoff for nonpayment for potable water users shall be enforced as to User in connection with recycled water. In the event that City adopts a commodity rate for recycled water, User may unilaterally terminate this agreement with 60 days' notice to City and User shall forfeit all commodity charges paid by User up to the date of such termination. In lieu of an amendment to Meridian City Code adopting a commodity rate affecting all users of recycled water, City and User may agree to amend this Agreement, as provided further in Section 20(c) below, to include a commodity charge specific to User. 2. Quality Standards. The recycled water delivered by City to User shall meet or exceed DEQ standards set for Class A Municipal Water. User shall not be obligated to accept recycled water from City that does not meet this standard. 3. Point of Delivery. City shall deliver the recycled water to that point of delivery depicted on the site plan of the Property, attached hereto as Exhibit C and made a part hereof. 4. Place of Use. Recycled water delivered under this Agreement shall be used only on the Property. 5. Use. The recycled water delivered pursuant to this Agreement shall be used solely for the following purpose: landscape irrigation. No other use shall be permitted to be made of the recycled water. 6. Backflow Prevention. If a non -potable or potable, supplemental irrigation source is interconnected with City's recycled water system, a backflow prevention mechanism or RECYCLED WATER USE AGREEMENT - 2 S:\Docs\Wal-Mart Stores Inc\ID-Meridian (NW) #5841-00 TC#2007-57960\AGR\Recycled Water Use Agreement (final).DOC assembly shall be installed to prevent any discharge of recycled water into the supplement irrigation source. All backflow prevention mechanisms and/or assemblies shall be approved by City and/or DEQ prior to installation, and tested on an annual basis. User is responsible for the maintenance and annual testing of all such backflow prevention mechanisms and/or assemblies. Connection of the recycled water system to a potable water system is discouraged, and User is encouraged to use potable water for landscape irrigation only when City is unable to deliver recycled water. City shall use all good faith efforts to notify User within 1 day of City's inability to deliver to User recycled water and the reason therefore. 7. Metering. User shall install a meter to record the quantity of recycled water delivered to the Property. The meter shall meet standard City specifications and shall be accessible to City. 8. Quantit . City shall deliver to the Property the amount used monthly at the Property as identified by User. Annually, on or before the anniversary date of this Agreement using the notice procedure found in Paragraph 20(a) below, User shall provide City with a schedule of delivery indicating the quantity of recycled water to be delivered each month in the following year, subject to the terms and conditions of this Agreement. User may modify this schedule by providing 24 -hours written notice to City that User is unable to accept the scheduled delivery or requires an additional quantity of recycled water. In the event of a shortage of recycled water available for delivery to the recycled water users in City, priority in delivery shall be given to users based on the date of their Recycled Water Use Agreement, with the earlier agreements having priority over later agreements for the delivery of recycled water. 9. Compliance with Regulations. User agrees to comply, at User's sole cost and expense, with all state, federal and local laws, regulations and standards, as now exist, or are later lawfully enacted, relating to the use of recycled water after City's delivery of recycled water to the Property. City agrees to comply, at its sole cost and expense, with all state, federal and local laws, regulations and standards, as now exist, or are later lawfully enacted, relating to the recycled water system and the treatment, delivery and use of recycled water prior to City's delivery of recycled water to the Property. Such laws, regulations, and standards may include, but are not limited to: requirements and restrictions governing use of the recycled water; limits on recycled water contact with employees, guests, members of the public and adjoining properties; control of access to the recycled water, the recycled water system, and the area of recycled water storage and use; and warning signs on the delivery system and the area of use. User shall install signs on the Property in connection with use of the recycled water for landscape irrigation at the Property in the approximate locations and signage text depicted on Exhibit D, attached hereto and made a part hereof. 10. Commencement of Service. User agrees to give City 15 days' notice prior to the initiation of service. RECYCLED WATER USE AGREEMENT - 3 S:\Docs\Wal-Mart Stores Inc\ID-Meridian (NW) #5841-00 TC#2007-57960\AGR\Recycled Water Use Agreement (final).DOC 11. Term. The term of this Agreement shall be coterminous with the term of the Permit and any renewal or replacement thereof. City shall notify User within 30 days of City's receipt of a notice from DEQ that the Permit will be terminated or not renewed. 12. Resale of Recycled Water; Further Reuse. User shall not resell recycled water delivered by City under this Agreement. 13. Approval. The parties hereto acknowledge that, under existing and proposed recycled water reuse regulations, this Agreement has been approved substantially as to form by DEQ. The parties hereby agree to modify this Agreement in writing to the extent that such amendment is reasonably necessary in order to comply with DEQ requirements or regulations promulgated by DEQ. 14. Inspection. User acknowledges and agrees that in order to verify compliance with this Agreement or with applicable laws and regulations, City, State, County or other agencies with appropriate jurisdiction may inspect the recycled water system at the Property at a reasonable time annually (except in emergency situations) and with notice to User using the notice procedure found in Paragraph 20(a) below. 15. Construction Approvals. User specifically acknowledges that it has the responsibility to inform, notify, and/or request inspection and approvals from various agencies, including City, DEQ, and City's Building Department, for certain activities relating to the construction, maintenance, and operation of User's recycled water system on the Property, including, but not limited to: materials; construction; facility testing; violations; and emergency situations. On February 3, 2014, User received from City construction approvals in connection with the recycled water system to be constructed on the Property. 16. Termination. Subject to the provisions of Paragraphs 19 and 20(a) below, this Agreement may be terminated by City if User fails to comply with any provisions of the Manual (as modified by this Agreement), or violates any provision of this Agreement. Subject to the provisions of Paragraphs 19 and 20(a) below, this Agreement may be terminated by User if City fails to comply with the Permit, or violates any provision of the Manual or this Agreement. Further, User may terminate this Agreement if the purpose(s) for the use of recycled water, as described in Paragraph 5 above, no longer exist, or if City adopts a commodity rate for recycled water as described in Paragraph 1, above. This Agreement may be terminated by City upon 180 days' notice to User if changes in DEQ permitting requirements make City's continued operation of City's recycled water system a non-viable disposal option for City's wastewater treatment plant discharges. 17. Amendments to Reclaimed Water Users' Manual. Amendments to the Manual shall amend or modify any provision of this Agreement solely to the extent such amendment to the Manual is necessary in order to comply with DEQ requirements or regulations promulgated by DEQ. City shall notify User within 10 days of receipt of a RECYCLED WATER USE AGREEMENT - 4 S:\Docs\Wal-Mart Stores Inc\ID-Meridian (NW) #5841-00 TC#2007-57960\AGR\Recycled Water Use Agreement (flnal).DOC notice from DEQ that an amendment to the Manual is required. User shall have the right, but not the obligation, to comment on any such amendment. User shall have 60 days to comply with such amendment or discontinue the use of recycled water. 18. Mutual Cooperation. City and User shall mutually cooperate and expeditiously perform all acts necessary or appropriate to discharge all obligations contained in or contemplated by this Agreement, and with respect to any other matters that may arise in connection with the Property and/or the recycled water and recycled water system not reasonably foreseeable by User or City as of the date of this Agreement. 19. Default: (a) Cure. In the event of a default of this Agreement, the parties agree that the defaulting party shall have 30 days after delivery of notice of such default to correct the same prior to the non -defaulting party's seeking of any remedy provided for herein; provided, however, that in the case of any such default which cannot with diligence be cured within such 30 day period, if the defaulting party shall commence to cure the same within such 30 day period and thereafter shall prosecute the curing of same with diligence and continuity, then the time within which such may be cured shall be extended for such period as may be necessary to complete the curing of the same with diligence and continuity. (b) Mediation. In the event a disagreement or dispute arises between User and City related to this Agreement, either User or City may demand mediation in Meridian, Idaho ("Requesting Party") and shall give written notice to that effect to the other party ("Responding Party"). Requesting Party and Responding Party shall jointly appoint an acceptable mediator within 30 calendar days of the date the notice of mediation is sent to Responding Party. A mediator cannot impose a binding decision. The parties must agree before any settlement or agreement is binding. The parties will share equally in the cost and expense of such mediation. The parties' requirement to mediate such disagreement or dispute shall terminate in the event the entire disagreement or dispute is not resolved within 60 calendar days from the date the notice of mediation is sent to Responding Party, unless otherwise agreed by the parties. Upon termination of the requirement to mediate, as provided above, either party may avail itself of any legal or equitable remedy available to it under Idaho law. Nothing in this Section shall prohibit either party from filing a lawsuit against the other party to preserve any claim or to seek any emergency injunctive relief in the court system pending the mediation. 20. Miscellaneous. (a) Notices. Any notice required to be given hereunder shall be in writing and shall be deemed effectively given: (a) upon personal delivery to the party to be notified; (b) when sent by confirmed electronic mail or facsimile if sent during normal business hours of the recipient; if not, then on the next business day; (c) 4 days after having been sent by prepaid registered or certified mail; or (d) 1 day after deposit with a nationally RECYCLED WATER USE AGREEMENT - 5 S:\Docs\Wal-Mart Stores InOID-Meridian (NW) #5841-00 TC#2007-57960\AGR\Recycled Water Use Agreement (rinal).DOC recognized overnight courier, specifying next day delivery, with written verification of receipt. All communications shall be to the respective parties to this Agreement at the following addresses: City of Meridian Wal-Mart Real Estate Business 33 E. Broadway Trust Meridian, ID 83642 Sam M. Walton Development 208-888-4218 (facsimile) Complex 2001 S.E. 10th Street, Attn: Public Works Director Mail Stop 5570 Bentonville, Arkansas 72716-5570 479-277-5991 (facsimile) With a copy to: With a copy to: William L.M. Nary PACLAND City Attorney 606 Columbia Street NW Suite 106 City of Meridian Olympia, WA 98501 703 N. Main Street 360-786-5267 (facsimile) Meridian, ID 83642 208-884-8723 (facsimile) With a copy to JoAnn C. Butler Spink Butler, LLP P.O. Box 639 Boise, ID 83701 208-388-1001 (facsimile) (b) Time is of the Essence. The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of and a default under this Agreement by the party so failing to perform. (c) Final Agreement. This Agreement sets forth all promises, inducements, agreements, conditions and understandings between User and City relative to the subject matter hereof, and there are no promises, agreements, conditions or understanding, either oral or written, express or implied, between User and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Agreement shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. (d) Binding Mon Successors, This Agreement shall be binding upon and inure to the benefit of the parties' respective successors, assigns and personal representatives, including City's corporate authorities and their successors in office. This RECYCLED WATER USE AGREEMENT - 6 S:\Docs\Wal-Mart Stores Inc\ID-Meridian (NW) #5841-00 TC#2007-57960\AGR\Recycled Water Use Agreement (final).DOC Agreement shall be binding on the owner of the Property, each subsequent owner and each other person acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof, except that any sale or alienation shall be subject to the provisions hereof and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. (e) Invalid Provisions. If any provision of this Agreement is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised therefrom and the invalidity thereof shall not affect any of the other provisions contained herein. (f) Compatibility. This Agreement is intended to be supplemental to all other local, City, State and Federal Code requirements, rules and regulations, and is established to assure compatibility of the resulting land use with the surrounding area. Provided, however, that to the extent this Agreement conflicts with any provision of the Meridian City Code, other than a future duly adopted Amendment to Meridian City Code in connection with a commodity rate for recycled water, this Agreement shall prevail to the extent permitted by law. (g) Relationship of the Parties. It is hereby specifically understood and acknowledged that development of the Property is a private project and that neither City nor User will be deemed to be the agent of the other for any purpose whatsoever. (h) Excusable Non -Performance. In the event of an Act of God, natural catastrophe, war, civil insurrection, accidents, acts of governmental or judicial bodies other than City, or any unexpected occurrences beyond the control of either party which shall materially interfere with the ability of City to deliver recycled water to User, or the ability of User to accept, transmit or distribute recycled water, the failure of either party to perform its obligation under this Agreement shall be excused so long as the condition interfering with performance continues. The maintenance and operation of City's sewerage system and of the Meridian Wastewater Treatment Plant shall be solely within the discretion of City; and in the event City discontinues the treatment plant operation and the treatment plant is not replaced by another plant, all obligations of either party to perform shall cease without prejudice to any claimed or asserted rights of either party existing prior to the execution of this Agreement. (i) Attorneys' Fees. Should any litigation be commenced between the parties hereto concerning this Agreement, court costs and reasonable attorneys' fees shall be determined and awarded by a Court of competent jurisdiction as allowed by law This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 0) Remedies Cumulative. All remedies herein are cumulative and, to the extent not wholly inconsistent with each other, may be enforced simultaneously or separately, at the sole discretion of City and/or User. RECYCLED WATER USE AGREEMENT - 7 S:\Docs\Wal-Mart Stores Inc\ID-Meridian (NW) #5841-00 TC#2007-57960\AGR\Recycled Water Use Agreement (final).DOC (k) Governing Law. This Agreement shall be governed by the laws of the State of Idaho. The venue for any action arising out of this Agreement shall be exclusively in the District Court of the 4th Judicial District of the State of Idaho, Ada County, or in the United States District Court for the District of Idaho. (1) Waiver. Waiver by City or User of any breach of any term, covenant or condition shall not be deemed to be a waiver of that term, covenant or condition on any subsequent breach of such term, covenant or condition or any other term, covenant or condition. No term, covenant or condition of this Agreement shall be deemed to have been waived by City or User unless the waiver is in writing by City or User. (m) Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. [end of text; signature pages follow] RECYCLED WATER USE AGREEMENT - 8 S:\Docs\Wal-Mart Stores Inc\ID-Meridian (NW) #5841-00 TC#2007-57960\AGR\Recycled Water Use Agreement (final).DOC IN WITNESS WHEREOF, the parties hereto have duly approved and executed this Recycled Water Use Agreement as of the date first written above. City of Meridian, a municipal corporation Mayor Ta y e Weer - Attest. ity Schedule of Exhibits: l USER: Wal-Mart Stores, Inc., a Delaware corporation By: A -0, LyUk— Its: F t Exhibit A Legal Description of the Property Exhibit B Reclaimed Water Users Manual Exhibit C Site Plan Depicting Point of Delivery Exhibit D Recycled Water Signage Text and Location RECYCLED WATER USE AGREEMENT - 9 S:\Docs\Wal-Mart Stores Inc\ID-Meridian (NW) 45541-00 TC1i2007-57960\AGR\Recycled Water Use Agreement (linal).DOC EXHIBIT A Legal Description of the Property EXHIBIT A LEGAL DESCRIPTION A PARCEL BEING LOCATED IN THE S % OF THE BE 'V4 OF SECTION 27, TOWNSHIP 4 NORTH, RANGE 1 WEST, BOISE MERIDIAN, ADA COUNTY, IDAHO, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS; COMMENCING AT A BRASS CAP MONUMENT MARKING THE SOUTHEAST CORNER OF SAID SECTION 27, FROM WHICH A 5/8 INCH DIAMETER IRON PIN MARKING THE SOUTHWEST CORNER OF SAID SE % BEARS N 88°56'28" W A DISTANCE OF 2654.67 FEET; THENCE N 88°56'28" W ALONG THE SOUTHERLY BOUNDARY OF SAID SE %A DISTANCE OF 89.75 FEET TO A POINT; THENCE LEAVING SAID SOUTHERLY BOUNDARY N 1°03'32" E A DISTANCE OF 36.00 FEET TO THE POINT OF BEGINNING; THENCE N 88"56'28" W ALONG THE NORTHERLY RIGHT-OF-WAY OF W. MCMILLLAN ROAD, SAID RIGHT-OF-WAY BEING 36.00 FEET NORTHERLY OF AND PARALLEL TO THE SOUTHERLY BOUNDARY OF SAID BE Y,, A DISTANCE OF 867.21 FEET TO A 5/8 INCH DIAMETER IRON PIN; THENCE LEAVING SAID NORTHERLY RIGHT-OF-WAY N 44°59'59" W A DISTANCE OF 33.37 FEET TO A 5/8 INCH DIAMETER IRON PIN; THENCE A DISTANCE OF 43,07 FEET ALONG THE ARC OF A 143.00 FOOT RADIUS NON - TANGENT CURVE RIGHT, SAID CURVE HAVING A CENTRAL ANGLE OF 17°15'30' AND A LONG CHORD BEARING N 2°29'54" W A DISTANCE OF 42.91 FEET TO A 5/8 INCH DIAMETER IRON PIN; THENCE A DISTANCE OF 47.42 FEET ALONG THE ARC OF A 326.50 FOOT RADIUS CURVE LEFT, SAID CURVE HAVING A CENTRAL ANGLE OF 8°1915" AND A LONG CHORD BEARING N 1°5941" E A DISTANCE OF 47.37 FEET TO A 5/8 INCH DIAMETER IRON PIN; THENCE A DISTANCE OF 157.10 FEET ALONG THE ARC OF A 457.00 FOOT RADIUS CURVE LEFT, SAID CURVE HAVING A CENTRAL ANGLE OF 19"41'4r AND A LONG CHORD BEARING N 12°00'40" W A DISTANCE OF 156.33 FEET TO A 5/8 INCH DIAMETER IRON PIN; THENCE N 21"51'34" W A DISTANCE OF 81.30 FEET TO A 5/8 INCH DIAMETER IRON PIN; THENCE A DISTANCE OF 129.20 FEET ALONG THE ARC OF A 323.00 FOOT RADIUS CURVE RIGHT, SAID CURVE HAVING A CENTRAL ANGLE OF 22"55'06" AND A LONG CHORD BEARING N 10"24'01" W A DISTANCE OF 128.34 FEETTO A 5/8 INCH DIAMETER IRON PIN; THENCE N 1'03'32'E A DISTANCE OF 588.00 FEET TO A 5/8 INCH DIAMETER IRON PIN; EXHIBIT A - 1 THENCE A DISTANCE OF 163.78 FEET ALONG THE ARC OF A 307.00 FOOT RADIUS CURVE LEFT, SAID CURVE HAVING A CENTRAL ANGLE OF 30°34'01- AND A LONG CHORD BEARING N 14°13'28' W A DISTANCE OF 161.85 FEET TO A 5/8 INCH DIAMETER IRON PIN; THENCE S 88°56'28" E A DISTANCE OF 434.84 FEET TO A 5/8 INCH DIAMETER IRON PIN; THENCE S 0°49'13" W A DISTANCE OF 112.27 FEET TO A 5/8 INCH DIAMETER IRON PIN; THENCE S 89°15'21° E A DISTANCE OF 622.75 FEET TO A 5/8 INCH DIAMETER IRON PIN ON THE WESTERLY RIGHT-OF-WAY OF N. TEN MILE RD; THENCE S 0°21'14" W ALONG SAID RIGHT-OF-WAY BEING 46.00 FEET WESTERLY OF AND PARALLEL TO THE EASTERLY BOUNDARY OF SAID SE%A DISTANCE OF 867.98 FEET TO A 5/8 INCH DIAMETER IRON PIN; THENCE S 7°11'51" W ALONG SAID WESTERLY RIGHT-OF-WAY A DISTANCE OF 100.72 FEET TO A 5/8 INCH DIAMETER IRON PIN; THENCE S 0°21'14° W ALONG SAID RIGHT-OF-WAY BEING 58.00 FEET WESTERLY OF AND PARALLEL TO THE EASTERLY BOUNDARY OF SAID SE % A DISTANCE OF 84.76 FEET TO A 5/8 INCH DIAMETER IRON PIN; THENCE S 33°15'26" W ALONG SAID WESTERLY RIGHT-OF-WAY A DISTANCE OF 57.62 FEET TO THE POINT OF BEGINNING. EXHIBIT A - 2 EXHIBIT B RECLAIMED WATER USERS MANUAL Background The City has taken a pro -active approach to the wise use of its water resources. This includes the goal of 80% reuse of its reclaimed water by 2030. This will be accomplished by direct use for irrigation, industrial non -potable uses and/or other reuse practices. In accordance with this goal, the City's Wastewater Treatment Plant produces Class A water, satisfactory for reuse, and the City has obtained a Water Reuse Permit from the Idaho Department of Environmental Quality (DEQ). Intent The intent of this manual is to present the technical, contractual and regulatory requirements necessary for the safe use of reclaimed water. This manual also gives guidelines and procedures specific to the use of this water for irrigation. Specific guidelines for the non -irrigation use, of this water are not addressed in this manual and will be handled on a case by case basis. REGULATORY Within the State of Idaho, the reuse of reclaimed water for any purpose is regulated by the Idaho Department of Environmental Quality (DEQ). The purpose of regulating the use of reclaimed water is to protect public health and the environment. The following site operation procedures are required by DEQ when reclaimed water is used for landscape irrigation. Safe Personnel working in and about the reuse site shall be informed that reclaimed water is being used and shall take appropriate safety precautions. Adequate supervision and training shall be provided to ensure that all users of the system are aware of and understand the requirements of this permit and applicable DEQ requirements. Irrigation Plan Irrigation shall not create ponding or standing water and nuisance conditions. In order to avoid these problems, as well as any runoff issues that (discussed later in this section), irrigation rates should match the consumptive rate of the turf or other plants being irrigated as closely as possible. This is referred to as "agronomic" irrigation, and ensures that plants receive enough water to maintain healthy growth and appearance, without creating any operational issues, such as ponding or runoff of irrigation water. Similarly, agronomic irrigation is generally restricted to the "growing season" (i.e., generally March 15th through October 31st of each year), when plants are actively using irrigation water. -i- EXHIBIT B - 1 2. Irrigation shall be limited to such times of the day as to preclude direct contact of the spray with users of the facility. 3. The operator of an irrigation system shall not allow public drinking fountains, potable water hose bibbs, public use facilities and private residences to be exposed to wetting mist from the sprinklers C. Storage Requirements A reclaimed water holding pond, lake, or other containment may exist on reuse sites. These containments shall be lined to eliminate seepage/percolation. d. Runoff Control 1. Any reuse site shall comply with the City's Runoff Management Plan. 2. Irrigation with reclaimed water shall not be conducted during heavy or persistent precipitation events that are likely to result in runoff events. 3. Reclaimed water shall not be allowed to run off any reuse site during periods of application. e. Public Information Practices Signs reading "CAUTION: RECLAIMED WATER, DO NOT DRINK" shall be prominently displayed on the premises of each reuse site in the following locations: 1. At all logical points of entry to the reuse sites; 2. At all entrances to all lakes, ponds, and impoundments, and at 500 -foot intervals around such facilities. If there is no fence, signs shall be located at a minimum on each side of the facility or at minimum two hundred fifty (250) foot intervals or at all accessible points. 3. At all plumbing outlets (i.e. hose bibbs, etc.). Golf Course score cards shall include information about reclaimed water. Homeowners adjacent to golf courses and common areas must be informed of the use of reclaimed water. Notice within a Homeowners Association letter, or billing statements can be used to fulfill this requirement when applicable. Prospective buyers shall be notified upon sale/resale of property. Dust Control -2- EXHIBIT B - 2 Dust control with reclaimed water shall be performed by operators trained in the potential hazards involved with reclaimed water. All spraying with reclaimed water shall be done in a manner that prevents overspray or drift, runoff, excessive ponding, or nuisance conditions. Appropriate signs shall be displayed. Cross -Connection Control and Enaineedrici Plans Each future reuse site which currently uses drinking water for irrigation shall perform a dye test that demonstrates to the satisfaction of the City of Meridian that no cross -connections exist. This test shall be performed prior to the delivery of reclaimed water to the reuse site. This requirement does not apply to reuse facilities designed and constructed specifically to use reclaimed water. A color coding system shall be used on all new piping and outlets to prevent any accidental cross -connection between the potable and reclaimed water. Schematic plans for the location of sprinkler heads, valves, backflow devices, and any other ancillary equipment shall be provided to the City of Meridian Engineering Department for review prior to delivery of water. These plans shall be available in the project file for each reuse site. Portable Water Coolers Portable water coolers provided for drinking water on reuse sites (i.e. golf courses) shall be removed prior to sprinkler irrigation in the evening. Drinking water coolers shall be serviced in an appropriate kitchen. The responsibility for ensuring that the regulations are met will be shared by the City's Wastewater/Reclaimed Water Department (City) and the reclaimed water users. To ensure compliance with these regulations, the construction of these systems will be inspected by an authorized representative of the City. It is the City's responsibility to maintain a reuse permit with the DEQ and ensure that the reclaimed water is of a suitable quality for the irrigation of open -access landscaped areas. The City also has the responsibility to maintain and operate the offsite reclaimed water distribution system that delivers the reclaimed water to the users' onsite reuse systems. In addition, the City will conduct the required monitoring program to protect public health and the environment, including monitoring of the quantity and quality of the reclaimed water being delivered. The City of Meridian's responsibility is to ensure that the user operates and manages its reuse site and facilities in conformance with regulatory requirements for the safe use of reclaimed water. The user may expect periodic inspections of the ongoing reuse site operations by the City. The user is required to report all violations, emergency situations, and appropriate corrective measures to the City. -3- EXHIBIT B - 3 It will be the responsibility of the individual reclaimed water users to ensure that their own private reclaimed water system meets all of the onsite requirements. Each user shall execute an agreement with the City to install the proper facilities and to maintain and operate the site in compliance with applicable laws, regulations, and contractual provisions CITY RECLAIMED WATER USE POLICY Potential Reclaimed Water Users The anticipated users of reclaimed water for open access landscape irrigation are the owners and operators of. 1. Golf Courses 2. Parks/Greenbelts 3. Cemeteries 4. Lakes 5. School Grounds/Athletic Fields 6. Churches Reclaimed water may also be used by car washes and industry (including agriculture). Such use will be considered on a case by case basis. Reclaimed Water Policy The City recognizes reclaimed water as a dependable supply source that will enable the City to conserve potable water supplies. It is the policy of the City to whenever possible, incorporate the use of reclaimed water. The City will work actively to provide service to users that can be practically and economically served by the reclaimed water system. The City's reclaimed water distribution system is continuously pressurized. System pressure is typically near 60 psi which may require the end user to install infrastructure if higher pressures are needed. _Meterinn The reclaimed water user is responsible for the installation of a meter(s) that meets the requirements of a water meter in the most recent version of the City of Meridian Standard Specifications and Drawings to record the quantity of water delivered to its site. City staff shall have unobstructed access to the meter(s) for accuracy inspections and to determine the amount of water delivered to the site. Meter boxes shall have raised lettering on the lid indicating "reclaimed water'. PricinalBillin_n The price and any assessments of reclaimed water will be outlined in the Meridian City Code in the future. In the interim the price and any assessments will be set by the Memorandum of Agreement. The price structure and 4 - EXHIBIT B - 4 assessments may be amended by City Council. The City of Meridian shall not be held liable for damage to any person or property by reason of stoppage or other interruption of the reclaimed water supply, caused by scarcity of water, lack of pressure, accident to works or mains, alterations, additions, or repairs or from other unavoidable causes. Meridian City Code policies on late fees, delinquencies and turning on water after turnoff for nonpayment for potable water users (Sections 9-1-20, 9-1-21, and 9-1- 22) will be enforced to reclaimed water users. Distribution Svstem Operation Deliveries of reclaimed water must be scheduled and the end user must take delivery of the quantity of water requested. All requested quantifies must be based on the estimated, agronomic irrigation requirement of the turf and other plants present on the irrigation site. If necessary, it is the user's responsibility to further pressurize the water for the intended use. If operationally feasible, the City will try to accommodate delivery requests outside of normal delivery schedule. Resale or further reuse of Reclaimed Water The resale or further reuse of reclaimed water is not permitted and shall result in termination of the Reclaimed Water Use Agreement. Emergency Situations If an emergency situation occurs that places a reclaimed water user in violation of the requirements of this manual the user shall immediately verbally notify the City's Wastewater Department ((208) 888-2191) and the wastewater superintendent ((208) 409-9891). The nature of the problem, all pertinent information relating to the problem, and the course of action to bring the site into compliance will be discussed. After assessing the problem, the City may discontinue the delivery of reclaimed water to the site until the problem is solved. Written notice of the problem together with all pertinent information and the solution to the problem will be transmitted to the City within one (1) working day. When an emergency situation occurs, the user shall immediately take steps to at least temporarily alleviate the effect(s) of the problem. If the problem cannot be immediately corrected, the user's entire reclaimed water irrigation system must be turned off until it can be safely and legally returned to service. Containment Structures All containment structures (lakes, ponds, etc.) must be lined to prevent seepage. Seepage testing of the liner integrity shall be conducted and submitted to DEQ for review and approval. The impoundment cannot be put into service until it has passed a seepage rate test and is approved by DEQ. -5- EXHIBIT B - 5 The containment structure must have backflow prevention, sufficient to protect the reclaimed water supply. If a supplemental irrigation water source is connected to the impoundment, it must also have backflow prevention, sufficient to prevent any intermingling of reclaimed water with the irrigation source. All backflow prevention mechanisms or devices shall be approved by the City and/or DEQ, prior to installation. APPLICATION TO USE RECLAIMED WATER Application Form Preparation (Refer to Section XXXX of the DEQ Rules) Each site owner desiring to use reclaimed water must submit an application to the City. The required information includes: a. Name, address and telephone number of the end user b. Legal description of each reuse site, including latitude and longitude coordinates c. Description of each direct reuse activity, including: i. Type of vegetation ii. Acreage d. Annual volume to be delivered, based on estimated agronomic uptake rates for the site e. A copy of the signed Reclaimed Water Users Agreement Application Evaluation The City will evaluate the application and determine the feasibility of delivering reclaimed water to the site for the use(s) indicated. City staff will visit the proposed site with the applicant as part of the application review process. If the site is to be converted from a potable or other irrigation water supply to reclaimed water, City staff will require that the existing delivery system be operated so that it can be determined if ponding and/or over -spraying occurs. If the project is feasible, the City will instruct the applicant to prepare plans and specifications in accordance with this manual, for review and approval. If the project is an existing project, the City will review the existing record (as -built) plans as part of the application process to ensure safety and compatibility in changing water supply sources. After City approval of the plans and specifications IDEQ reserves the right to review and approve the plans and specifications prior to any construction or alterations occurring, Concurrent with the preparation of plans and specifications, the City will execute a user agreement with the applicant. This user agreement will go into effect upon successful construction, inspection and approval of the project by the City and, as necessary, IDEQ. -6- EXHIBIT B - 6 UserAomement The DEQ regulations require that the owner or producer of reclaimed water enter into an enforceable contract with any user to whom reclaimed water is delivered for reuse. A form of agreement is included in Appendix A; the general terms and conditions of the agreement are discussed in this section. The purpose of the user agreement is to state the requirements of reclaimed water use and define the responsibilities of the City and the user. No reclaimed water shall be resold to another party or delivered to another party for reuse. The general terms of the agreement will state the agreed upon price, place of use, point of delivery, and date of commencement of service of the reclaimed water. The agreement also stipulates that al[ construction, maintenance, metering, and operation of the private reclaimed water system on the user's premises, including potable system backflow prevention and service connection, will be at the user's expense. If a special pipeline is required to deliver reclaimed water to the site, it will be provided at the user's expense. The City shall treat and disinfect the reclaimed water to the level required by the DEQ regulations for Class A reclaimed water. To ensure the maintenance of this high quality reclaimed water, the City is required to monitor the reclaimed water. This monitoring program consists of regular sampling with chemical and biological analyses to determine the quality of the reclaimed water following treatment and disinfection. THE USER MUST RECEIVE AND APPLY THE RECLAIMED WATER AND MANAGE THE SITE IN ACCORDANCE WITH ALL REGULATORY AND CONTRACTUAL REQUIREMENTS. FAILURE TO COMPLY WITH ALL APPLICABLE LAWS AND REGULATIONS FOR REUSE OF RECLAIMED WATER SHALL RESULT IN TERMINATION OF THE USER AGREEMENT. It is important for the user to understand that, while the use of reclaimed water is beneficial in many respects and is safe to use, care must be taken to protect public health and the environment. This is the reason for the special regulatory requirements. To ensure that these requirements are observed, the City, and DEQ are authorized by law and contract to inspect the initial construction or conversion and, periodically, the ongoing operation of the onsite reclaimed water system. PREPARATION OF CONSTRUCTION PLANS Construction Plan Submittal Requirements The user shall submit construction plans prepared by a registered engineer to the City showing existing and/or new facilities to be used for distributing, controlling, _7_ EXHIBIT B - 7 and applying reclaimed water on the proposed site. These plans shall be drawn to scale and shall also include all potable water lines and facilities, buildings, and other improvements, proposed reclaimed water use areas, and contiguous areas not intended for reclaimed water use and the use(s) that these areas will have. The plans shall be accompanied by the necessary applicable specifications, both of which will show the methods and procedures to be used for constructing the required facilities in conformance with regulatory and contractual requirements and with the City's standard specifications. Some of the general requirements for private reclaimed water systems are presented in the following sections. As -Built (Record) Plan and Operations and Maintenance Manual Submittal Requirements The user shall submit as -built (record) construction plans to the City and DEQ showing prior -existing and new facilities to be used for distributing, controlling, and applying reclaimed water to the site. These plans must be drawn to scale and accurately dimensioned to indicate the as -built location of all facilities. The City's copy of the as -built (record) plans shall be submitted on a CD and 24" x 36" (4 ml) archival quality paper. All as -built (record) plans shall contain the following statement, stamped and signed by a registered Engineer: "As -Built measurements as shown or noted hereon were made by myself or under my supervision and are correct to the best of my knowledge and belief." Operations and maintenance manuals for the systems will be kept onsite at all times, and shall be made available to City or DEQ staff upon request. Construction Materials and Procedures To effect the safe onsite use of reclaimed water, and to satisfy the requirements of its use, certain facilities must be installed onsite. The acceptable materials and procedures for construction of these facilities will be defined by the City. Standard details, materials and workmanship specifications, including requirements for separation from other utilities, are included in the City's standard specifications, which will be made available by the City. This is to ensure that adequate protection of public health is maintained by requiring the use of proven materials and procedures, and to simplify the efforts of the users i planning, designing, and installing the reclaimed water system. The user must determine the specific data required by the City to be placed on plans and drawings for reclaimed water systems. All installations of onsite reclaimed water systems shall be inspected and approved by the City and by DEQ, if required. GENERAL RECLAIMED WATER SYSTEM REQUIREMENTS -8- EXHIBIT B - 8 Backflow Prevention The reclaimed water user shall be responsible to prevent contaminants from entering other water systems. This responsibility begins at the users reclaimed water meter connection and includes all reclaimed water piping on the premises. All water service connections to a site where reclaimed water is used shall be equipped with a reduced -pressure -principle backflow prevention device, approved by the City, to prevent backflow into the other water systems. After the user has installed the device, the City will test it at the user's expense; the user will be responsible for its ongoing maintenance. The required annual testing of the device shall be performed in conformance with the City's requirements. Cross -Connection Control No cross connection between the reclaimed water and potable water lines will be permitted. It is the responsibility of the user to ensure proper cross -connection control, and it must be verified by the user and the City. For new developments, it can be verified by review of the construction drawings and inspection of the construction by the City. For existing developments where conversion of the irrigation system to the reclaimed water source is necessary, all connections to the irrigation system shall be located and physically disconnected. Record (as - built) drawings can be used to locate these connections. In every case where reclaimed water is used on a site, the new or converted system shall be tested for cross -connection control after construction or conversion is completed, and tested periodically thereafter as requested by the City. The testing procedure is discussed in a later section of this manual. Test results shall be provided to the City. Valves and Controllers No unauthorized use of the reclaimed water system is to occur. All valves on the reclaimed water system shall be secure from unauthorized use. The valves shall be keyed to be operable by special tools that are available only to authorized personnel. All reclaimed water systems must have a master cutoff valve located near the reclaimed water service connection. All main line valves shall use an approved water service valve box from the most current version of the City of Meridian Standard Specifications and Drawings with a square frame and cover with the words "Reclaimed Water" in raised letters on the cover. If automatic irrigation controllers are used, a drawing of the area served by the controller shall be sealed in plastic and placed in the controller box. The controller box shall be keyed so that only authorized user personnel have access to the controller. -9- EXHIBIT B - 9 Irrigation System The irrigation system is typically designed to apply the peak moisture demand of the vegetation on the site. To minimize ponding or runoff, the reclaimed water shall be applied at a rate that does not exceed the infiltration rate of the soil. If the site has an existing system that will be converted to reclaimed water, and ponding or runoff is a problem, alterations to the system, such as different sprinklers nozzles or a change in operating pressure, may be required. Evidence that soil infiltration capacity and water application rates have been assessed shall be included in the facilities design and on the construction drawings. System Identification All reclaimed water system facilities shall be identified by the color code and marking system specified in the IDEA reuse rules to differentiate it from the potable water system. For new developments or system extensions on existing developments, all new subsurface piping and fixtures shall be marked as specified by the IDEA Reuse Rules. Also, all subsurface piping and fixtures exposed and/or modified during conversion of an existing potable water irrigation system to a reclaimed water system must be marked in the same manner. All above -ground parts of the reclaimed water system, including valves, backflow prevention devices, valve boxes and covers, controllers, piping, and hose bibs or other outlets, shall be painted in accordance with the IDEQ Reuse Rules. Design Protection of Certain Facilities Drinking fountains on the sites shall be protected from overspray of reclaimed water. On new developments, and where relocation is feasible for existing developments, protection may be best accomplished by placement of the drinking fountain out of the irrigated area. Over -spraying on any outside area where food is prepared or eaten must be avoided to the best extent practicable. Also, precluding over -spraying on buildings where food is commonly prepared and/or eaten is advisable. Public Notification The general public using the sites shall be informed that reclaimed water is used for irrigation of the site. Caution signs reading "IRRIGATION WITH RECLAIMED WATER, DO NOT DRINK" shall be prominently displayed throughout the premises. For golf courses, a similar warning shall be included on the score cards. It is of particular importance to place the caution signs around any above- ground or in -ground reclaimed water reservoir. The purpose and intent of properly notifying the public is to ensure that the reclaimed water is not misused. INSTALLATION AND STARTUP OF RECLAIMED WATER SYSTEM -10- EXHIBIT B - 10 Following the approval of the project by the City for use of reclaimed water, approval of plans and specifications, receipt of any and all necessary building and/or use permits from appropriate City and/or other agencies, and the execution of the user agreement, the user may install the necessary facilities. All construction materials and procedures shall meet the most current version of the City's standard specifications and drawings. Inspections During Construction The site shall be open to representatives of the City and DEQ for inspection during installation of the facilities. The user shall notify the City, and the other agencies as they require, at critical points during installation as defined and requested by the City. These critical points shall include, but are not limited to, the following: • Construction Materials --When materials are delivered to the site • Backflow Prevention --After the device has been installed and is ready for testing • Cross -Connection Control --When points of disconnection are open and permanent disconnection has been made, and when cross -connection testing is to be performed • Valves --After valve installation while excavations are still open • Controllers --After installation and before system startup • Irrigation System --After marking has been completed and while all excavations are still open • System Identification --After marking has been completed and while all excavations are still open System Startup and Required Testin_a After all of the site development activities have been completed and approved, the appropriate signs notifying the public that reclaimed water is being used on the site must be installed and inspected and approved by the City. After the user has installed the backflow prevention device on the potable water service line(s), the City will test the device and, when acceptable, will allow connection of the reclaimed water source to the irrigation system. The system is then ready for testing. Three critical tests of the system are required: • The backflow prevention device • Cross -connection control EXHIBIT B - 11 • Ponding, runoff, and over -spraying The testing will be observed by the City and IDEQ (if they choose). Itis the responsibility of the user to make arrangements for inspection and testing. Cross -Connection Control Testin Following the testing of the backflow prevention device, testing for cross connection shall be conducted. A dye test is an accepted method of testing. For such a test, the potable water system would be closed at the service connection(s) and one or more potable outlets on the premises would be opened. The reclaimed water system would then be turned on, and an innocuous dye would be introduced into the operating system. Over a period of several hours, the opened potable water outlets would be monitored for appearance of water containing the dye. If the dye appears, there is a cross connection. If the cross connection cannot be found and severed, either the potable water or the reclaimed water system on the site shall be completely replaced. The cross -connection test shall be repeated each time a system change is made following a positive dye test. Periodic tests may be required by the City. All tests are the responsibility of the user and the results of the tests shall be provided to the City. Ponding Runoff and Over -spraying Testing After the backflow prevention device and the cross -connections control testing has been completed and approved by the City, the irrigation system will be activated to initiate application of reclaimed water. Observations for ponding, runoff, and/ or over -spraying on unintended -use areas will be made. If excessive ponding or runoff occurs, the system shall be changed to irrigate for a shorter duration and/or more frequent application periods. This may be effective because the water intake rate of the soil is greater during the early portion of the application period. A change in the application rate by changing sprinkler nozzle size or altering the operating pressure may also be effective. If over -spraying on unintended -use areas is observed, it shall be necessary to change the system or its operation to eliminate the over -spraying. These changes may include relocation of certain sprinkler heads, readjusting the part - circle sprinklers, not irrigating during windy periods, or a combination of these measures. RECLAIMED WATER SYSTEM SITE OPERATION When onsite development and startup and testing have been completed and approved by the City and, as necessary, IDEQ, the site is ready for normal ongoing operation, and the applicant may begin delivery of reclaimed water -12- EXHIBIT B - 12 under the previously executed agreement. Each user must understand the need for special handling of the reclaimed water and accept the responsibility to maintain and operate the private reclaimed water system in accordance with the regulatory and contractual requirements, in a manner that protects the health and safety of all persons visiting, occupying, and/or using the site. The user can expect, and shall permit, the City and DEQ to visit the site periodically to monitor the site operations. Each user must have a designated irrigation manager who shall be completely familiar with the reclaimed water use requirements and the "Operation and Maintenance Manual" for the user's system. This manager shall be responsible for coordination with the City and for managing and training user's employees involved in irrigating with reclaimed water. it is critical that the user's irrigation personnel be completely familiar with the special requirements of using reclaimed water. All reclaimed water facilities shall be inspected by responsible user management during operation to be assured that the requirements of the Operations and Maintenance Manual and the City's Reclaimed Water User's Manual are being continually met. -13- EXHIBIT B - 13 EXHIBIT C Site Plan Depicting Point of Delivery _ N ' Ile �mmu E�� @ $ €s>� A €9a m a s aIP Bw s0 1 55 gI RiNgI $ n O�.F,.{Sq.s O m �'`��$sg Rage �gvq:s B L < i R s R r=xe 'n D m gq 4 R SIIGps a>Rss.. any �S g VIsim �+ A €.�R r n j e: a A a BRA R €R � > gkk gg s m r w x c s &" g '� �R9 k HE ��_¢¢ BCCs v Z 8� gad a �� $ (!! D =' . 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TEN MILE RD. _epAS o UTILITY PLAN °"'mom =W Fom— EXHIBIT C - 1 EXHIBIT D Recycled Water Signage Text and Location -� C )��oQ @• ¢ di, e3 ��u,5SQb1mgb bR a�b3x D@QQEa1Q98�qq G �pyy= a - R $ p g• @�tiaQ2 :•9 list °R Ra ,i da �r�QQ Q ag �pg MA �aQs A pbQ�iul gey �P6o y� 'a iz 9 n x p b till Q 8 PAM s- r^T I=Z7 -, twuuoeerruMA I' I STMAWATER I KOM� AREA I y 0 9Tom #5841-00 a �t•r hmaar HUNi •N 6LE AD. ON PLAN EXHIBIT D - 1 {, = €ides,Ci ayy! EXHIBIT D - 2 DOctober 14, 2014 ITEM NUMBER: 4H APPROVALPROJECT NUMBER: ITEM TITLE: OFCITY WIDE SOLE SOURCE Approval of City Wide, Evergreen Sole Source Purchase for Taser Body Worn Cameras and Associated Evidence.com Storage, Licenses & Service Packs from Taser International and Taser Electronic Weapons from Proforce of Prescott Arizona MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ►��C�T To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager Jacy Jones, Scott Colaianni Date: 10/7/14 Re: October 14 City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the October 10 City Council Agenda under Police/Purchasing Department Report. Approval of City Wide, Evergreen Sole Source Purchase for Taser Body Worn Cameras and associated Evidence.com Storage, Licenses & Service Packs from Taser International and Taser Electronic Weapons from Proforce of Prescott Arizona. Recommended Council Action: Approval of advertisement for Sole Source Purchase in the local paper 14 days prior to purchase and authorize the Purchasing Manager to issue purchase orders and/or contracts for Taser Body Worn Cameras and accessories and Electronic Weapons as needed. Thank you for your consideration. Page 1 Date. 8/18/14 PURCHASING AGBNT 33 Bast Broadway Avenue Meridian, 1D 83642 Phone: 208-888-4433 Fax: 208-887-4813 Item or Service: Taser and Accessories X Sole Source: Item is available from only one vendor. Item is one -of -a kind item and is not sold through distributors. Manufacturer is a sole distributor. Refer to instructions on 2nd page for completion. JUSTIFICATION: (Attach additional pages if needed) CERTIFICATION: 1 am aware of the requirements set forth in the City's Purchasing Policy & Procedures Manual for competitive bidding and the established criteria forjustification for sole source/sole brand purchasing. I have gathered technical Information and have made a concerted effort to review comparable/equal equipment. l hereby certify as to the validity of the information and feel confident that this justification for sole source/sole brand meets the City's criteria and is accurate. Requestor (Print Name) a t Manager Signat Council Approval Date: �D CAJ^ V I'A Pok L1� Purchasing Approval: F* Pur asing Manager u 17800 N. 85th St. * Scottsdale, Arizona 185255 * 1-480-991-0797 * Fax 1-480-991-0791 * www,taser.com March 18, 2014 To: United States state, local and municipal law enforcement agencies Re: Sole Source Letter for TASER International, Inc.'s AXON° brand products and EVIDENCE.com services A sole source justification exists because the following goods and services required to satisfy the agency's needs are only manufactured and available for purchase from TASER International. This letter confirms that TASER International is the sole source manufacturer of the following hardware and that the following DIGITAL EVIDENCE SOLUTION is only available directly through TASER International, and is not fully available in any other system. TASER Digital Evidence Solution ®escription AXON flexTM Camera (DVR) ® Video playback on mobile devices in the field via Bluetooth pairing ® Retina Low Light capability sensitive to less than 1 lux. ® Audio tones to alert user of usage ® High, medium, and low quality recording available (customizable by the agency) 30 -second buffering period to record footage before pressing record button ® Multiple mounting options using magnetic attachment: head, collar, shoulder, helmet, ball cap, car dash, and Oakley sunglass mounts available AXON flex Controller a 12+ hours of battery operation per shift (even in recording mode) LED lights to show current battery level and operating mode Tactical beveled button design for use in pocket AXON body Video Camera ® Video playback on mobile devices in the field via Bluetooth pairing ® Retina Low Light capability sensitive to less than 1 lux ® Audio tones to alert user of usage ® High, medium, and low quality recording available (customizable by the agency) ® 30 -second buffering period to record footage before pressing record button ® Multiple mounting options using holster attachment: shirt, vest, belt, and dash mounts available ® 12+ hours of battery operation per shift (even in recording mode) LED lights to show current battery level and operating mode Tactical beveled button design for use in pocket 130 -degree lens TASER EVIDENCE.com Dock • Automated docking station uploads to EVIDENCE.com services through Internet connection • No computer necessary for secure upload to EVIDENCE.com • Charges and uploads simultaneously TASER EVIDENCE.com System a Hosted data management system that allows agencies to seamlessly manage and share digital evidence. a No local storage infrastructure or software needed Controlled access to evidence: pre -defined roles and permissions, pre -defined individuals, and passwords (these options are all completely customizable by the agency) Automated category -based evidence retention policies assists with efficient database management Ability to recover deleted evidence within 7 days of deletion TASER International, Inc. AXON Sale Source Letter Revised March 18, 2014 Page 1 • Stores and supports all major digital file types: ,mpeg, .doc, ,pdf, .jpeg, etc. • Requires NO proprietary file formats • Ability to upload files directly from the computer to EVIDENCE.com via an Internet browser ® 256 -bit AES encryption in storage and transport ® Storage includes geo-dispersed redundant back-up ® Automatically tracks all system and user activity ® Generates real-time full Audit Reports in PDF format to show chain -of -custody for evidence ® Case creation for multiple evidence files ® Easily create tags, markers and clips • 11 indexing fields • 7 searchable fields in addition to 5 category -based fields • Agency licenses only available through TASER International TASER EVIDENCE Mobile Application • Free app for iOS and Android mobile devices • Allows users to capture videos, audio recordings, and photos and upload these files to their EVIDENCE.com account from the field • Allows adding metadata to these files, such as: Category, Title, Case ID, and GPS data TASER AXON Mobile Application • Free app for iOS and Android mobile devices • Allows user to view the camera feed from a paired AXON body or AXON flex camera in real-time • Allows for playback of videos stored on a paired AXON body or AXON flex system • Allows adding meta -data to videos, such as: Category, Title, Case ID, and GPS data TASER Professional Services ■ Dedicated implementation team ■ Project management and deployment best practices aid ■ Training and train -the -trainer sessions • Integration services with other systems TASER Customer Support • Online and email -based support available 24/7 Is Human phone -based support available Monday—Friday 7:00 AM -5:00 PM MST; support Is located in Scottsdale, AZ, USA • Library of webinars available 24/7 • Remote -location troubleshooting TASER AXON Brand Model Numbers 1. AXON body Camera Model: 73002 (Includes 73078, 73077, 73004) 2. AXON body Camera Mounts: • Standard Alligator Clip Holster Model: 73075 • Mini Alligator Clip Holster Model: 73076 • Belt Clips Model: 73077 • Bolted Z -Bracket Holster Model: 73078 • VELCRO Z -Bracket Holster Model: 73079 • Pocket Mount Holster Model: 73089 3. AXON flex Kit Model: 73030 (Includes 73000, 73001, 73005, and 73004) 4. AXON flex Controller Model: 73001' 5. AXON flex USB Sync Cable/Wall Charger Model: 73004 6. AXON flex Controller Holsters: • Standard Uniform Clip Model: 7300 • Mini Alligator Clip Model: 73035 • Belt Clips Model: 73036 7. AXON flex Camera Mounts: • Clip for Oakley Flak Jacket Glasses Model: 73008 TASER International, Inc. AXON Sole Source Letter Revised March 18, 2014 rage 2 ® Collar/Cap/Versatile Mount Model: 73009 ® Epaulette Mount Model: 73011 ® Helmet Mount Model: 73013 ® Low -rider Headband Medium Model: 73010 ® Low -rider Headband Large Model: 73058 ® Ballistics Vest Mount Model: 73059 ® Ratchet Collar Mount Model: 73088 ® Shoei Ratchet Helmet Mount Model: 73090 ® HJC Ratchet Helmet Mount Model: 73091 AXON flex cables: ® Straight To Right Angie 18" (45.7 cm) Model: 73022 ® Straight To Right Angle 36" (91.4 cm) Model: 73005 ® Straight To Right Angle 48" (122 cm) Model: 73023 • Straight Angle to Right Angle 36" (91.4 cm) Coiled Model: 73067 ®Straight Angle to Right Angle 48" (122 cm) Coiled Model: 73060 EVIDENCE.com Dock Models: ® EVIDENCE.com Dock - Single Camera Bay: 70023 ® EVIDENCE.com Dock - Six Camera Bays: 70026 ® Hub Module: 70027 ® Individual Camera Bay Module: 70028 ® Wall Mount: 70033 SOLE AUTHORIZED DISTRIBUTOR FOR AXON SOLE AUTHORIZED REPAIR FACILITY FOR AXON BRAND PRODUCTS AND EVIDENCE.COM BRAND PRODUCTS SERVICES TASER International, Inc. TASER International, Inc. 17800 N. 851h Street 17800 N. 86"' Street Scottsdale, AZ 85255 Scottsdale, AZ 85255 Phone: 480-905-2000 or 800-978-2737 Phone: 480-905-2000 or 800-978.2737 Fax -,480-991.0791 Fax: 480.991-0791 Please contact us at 1-800-978-2737 with any questions, Sincerely, Holly Gibeaut Assistant General Counsel TASER International, Inc. Android is a trademark of Google, Inc. Bluetooth is a trademark of the Bluetooth SIG. Flak Jacket is a trademark of Oakley, Inc. iOS is a trademark of Cisco, VELCRO is a trademark of Velcro Industries, B.V. AXON flex is a trademark of TASER International, Inc., and AXON, TASER and (D are registered trademarks of TASER International, Inc., registered in the U.S. All rights reserved. © 2014 TASER International, Inc. TASER International, Inc. AXON Sole Source Letter Revised March 18, 2014 Page 3 Date: October 7, 2014 Item or Service: _ TASER brand Electrical Weapons PURCHASING AGENT 33 East Broadway Avenue Meridian, ID 83642 Phone: 208-888-4433 Fax: 208-887-4813 ❑ Sole Source: Item is available from only one vendor. Item is one -of -a kind item and is not sold through distributors. Manufacturer is a sole distributor. Refer to instructions on 2nd page for completion. JUSTIFICATION: (Attach additional pages if needed) TASER International only allows once reseller of "Police" versions of their Electrical Weapons and accessories, Proforce of Prescott AZ. The City has received a letter from the manufacture outlining their sole source distributor. CERTIFICATION: I am aware of the requirements set forth in the City's Purchasing Policy & Procedures Manual for competitive bidding and the established criteria for justification for sole source/sole brand purchasing. I have gathered technical information and have made a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident that this justification for sole source/sole brand meets the City's criteria and is accurate. Council Approval Scott Colaianni Date:��,r 1�1 Requestor (Print Name) Purchasing sem; Approval: r Purch smg Manager DATE: October 14, 2014 ITEM N 5A PROJECT NUMBER: ITEM TITLE: LIGHT MY FIRE CHECK PRESENTATION Light My Fire Check Presentation Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS UEMMEM�•��W� Ik04lyiI1,l1J►vil1=1=1 1 Items Moved From Consent Agenda MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes Av A, ill 11111 T DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS DATE: October 14, 2014 Faael"Am 111,l111J►viI=3=1:7 m Mayor's Office: Resolution No. Iq "1 c��3 : Resolution Appointing Cheyenne Quilter to the Youth Seat of the Meridian Arts Commission MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. 1 `1 - I C)*a�) BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, APPOINTING BRADLEY PIPAL AS A YOUTH COMMISSIONER TO THE MERIDIAN TRANSPORTATION COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Meridian City Code Title 2, Chapter 3 establishes the Meridian Transportation Commission, its members and terms of their appointments; WHEREAS, the City Council of the City of Meridian recognizes and values the unique perspective and input of the youth of the Meridian community as it pertains to traffic safety within the City, and to that end Meridian City Code § 2-3-3(B) states that a youth member may be appointed to the Meridian Transportation Commission; WHEREAS, the City Council of the City of Meridian deems the appointment Bradley Pipal to the Meridian Transportation Commission to be in the best interest of the Meridian Transportation Commission and the City of Meridian; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That, pursuant to Meridian City Code § 2-3-3(B), Bradley Pipal is hereby appointed to the Meridian Transportation Commission, for a term to expire on August 31, 2015. Section 2. That this Resolution shall be in frill force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this Adayof October, 2014. APPROVED by the Mayor of the City of Meridian, Idaho, this � day of October, 2014. APPROVED: ATTEST: By: a cee olman, City Clerk„ ,1. BRADLEY PIPAL -YOUTH COMMISSIONER APPOINTMENT FOR MERIDIAN TRANSPORTATION COMMISSION A ERIDI Youth Application to be Considered for City -Appointed or Volunteer Positions Position Applying for: ® Parks & Recreation Commission ® Solid Waste Advisory Commission ® Meridian Arts Commission ® Historical Preservation Commission C7 Traffic Safety Commission Meridian Transportation Task Force ® Volunteer on Projects or Events (appointment not required) Name: Bradley Pipal Home Address: 2367E. Meadowwrass St., Meridian ID 83646 Telephone: (208)908-9710 E -Mail Address: bjpipal@pipalfan&y.com School: Centennial High School Year in school Senior Are you a resident of the City of Meridian? X Yes ® No Why do you want to become involved? I am want to not only give back to the community I also want to understand how people and freight move in and out of the community. Do you participate in any school clubs or organizations? X Yes ® No If so, please list: Speech and Debate Fellowship of Clu7stion Athletes and Spring Track and Field What areas of city government are of most interest to you? Roads, Parks, and Economic Development Why should you be selected to sit on the selected commission? I'm a leader, I'm not afraid to voice my opinion, and I work enjoy working collaboratively Do you understand the t' e commitment required to attend meetings and review/research data to make recommendations? Mr Yes 13 No signature ' / Date 1ZL2A ZZ Please return your completed application, resume, and letter of interest to: Meridian Mayors Office, City of Meridian, 33 E. Broadway Avenue, Meridian, ID 83642 Phone: (208) 888-4433 Fax: (208) 884-8119 Bradley Y I 2367 E Meadowgrass St. 83646 (208) 908-9710 bjpitaal�pi�aIfamily.corn Obiective To be selected as the youth representative for the City of Merid'ian's Transportation Commission, Education Centennial High School, Boise, Idaho (Senior) Work Mstory Child Care (Elizabeth and Chris Hume, Matt and Monica Hyde) Yard Work and Landscaping (Stan and Lorraine Bowmen, Steve and Tana Cory) Interests, Activities and Honors ® People to People ambassador program (2010) ® Optimist football player (2006-2010) ® MiddIe school football (2011) • High school football (2012-2013) ® Track and field athlete, middle school, shot put and discus (2011) • Track and field athlete, high school, shot put and discus (20132015) ® Varsity Speech and Debate Team (2012-2015) ® State Speech qualifier (2014) • Speech and Debate Team MVP (2013-2014) • Public Forum. Team Captain, Speech and Debate Team (2014-2015) a Film Making (2010-2011) • 1-48(2011) ® Dancing Dudes (2013.2014) o Stunting Studs (2013) e Youth group, Discovery Christian Church (2010-2015) • Mission Trips, Youth With A Mission (2011, 2013-2014) • Eighth grade advisory class representative (2010-2011) ® Mayors Youth Advisory Council (2014-2015) ® Freshmen orientation leader (2013-2014) ® Volunteer in Children's Church, Discovery Christian Church (2012-2015) • Prayer Team. member, Discovery Christian Church ® Federal, state and local political campaign volunteer (1997 -Present) .References available upon request. ra ley John Pipal 2367 E Meadowgrass St. 83646 (208) 908.9710 bjpipal c(�c,pjpalfamily.com The Honorable Tammy DeWeerd City of Meridian 33 E. Broadway Ave. Meridian, ID 83642 Dear Mayor DeWeerd, I respectfully submit my application for the City of Meridian Transportation Commission, Please find attached my resume and application. form. If you need anything else, please contact me. Sincerely, P6 j Q�. Bradley John Pipal Enc. • •• JEM TITLE: RESOLUTION NO. WMARTULWAS Mayor's Office: Resolution No. L 0 : Resolution Appointing Bradley Pipal to the Youth Seat of the Meridian Transportation Commission MEETING NOTES ~' I Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. 1 ,-! " 1 0�� BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, APPOINTING CHEYENNE QUILTER AS A YOUTH COMMISSIONER TO THE MERIDIAN ARTS COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Meridian City Code Title 2, Chapter 5 establishes the Meridian Arts Commission, its members and terms of their appointments; WHEREAS, the City Council of the City of Meridian recognizes and values the unique perspective and input of the youth of the Meridian community as it pertains to At within the City, and to that end Meridian City Code § 2-5-3(B) states that a youth member may be appointed to the Meridian Arts Commission; WHEREAS, the City Council of the City of Meridian deems the appointment of Cheyenne Quilter to the Meridian Arts Commission to be in the best interest of the Meridian Arts Commission and the City of Meridian; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That, pursuant to Meridian City Code § 2-5-3(B), Cheyenne Quilter is hereby appointed to the Meridian Arts Commission, for a term to expire on August 31, 2015. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this I day of October, 2014. 2014 APPROVED by the Mayor of the City of Meridian, Idaho, this APPROVED: ATTEST f i iii of By: ayce . Holman, City Clerks (-14A- day of October, CHEYENNE QUILTER - YOUTH COMMISSIONER APPOINTMENT FOR MERIDIAN ARTS COMMISSION PAGE 1 OF 1 V C,-,IWE Youth Application to be Considered for City-Appointed or Volunteer Positions Position Applying for: CJ Parks & Recreation Commission 0 Solid Waste Advisory Commission 'CkMeridian Arts Commission ® Historical Preservation Commission ® Traffic Safety Commission Meridian Transportation Task Force ® Volunteer on Projects or Events (appointment not required) Name: Home/ Telephone: !_, b2} Uro '� — 2 9 E -Mail Address: Oc" P -,inn 'P_.. Q.1(YYl 1 C) M e v School: nen a k rL-h C P. Year in school Are you a reside t oy the City ofMeridian?iYes ® No Why do you want to become involved? t)SLail Vi/1 c�- q�e" � a zcjp tte in any school c ulisCr oorgant a oiN ' Yes If so, please list: lYi v61'5C� �E'YlccSWtiY��I l� areas of pity government are of most interest to you? M o V" I' A t /'t n C' O V (?X n nl1(7 YTS Why should you be selected to sit on the selected commission? - t k , i \ " , - - 1 ► A- _ (- Ibo you ui4166 _sTaV recommendations? Signature Yes ® No n -Lo%o CDM e2.j �50; &CA, vo G 'Q_ CXfD2 C i "W( gs& re "r s�arck&oto h �-'�e.�rn� Date�h Q t2t L40,F Please return your completed application, resume, and letter of interest to: Meridian Mayors Office, City of Meridian, 33 E. Broadway Avenue, Meridian, ID 83642 Phone: (208) 888-4433 Fax: (208) 884-8119 Cheyenne Quo"Itev (208)409-3239 3681 S. Lamone Way Meridian Idaho, 53642 cheyr-tne a gmail. com Objectives To obtain a position as an intern with the City of Meridian to expand my knowledge in the operation of city government and gain experience that will help me pursue an education and career in the law profession. Education Will Graduate with a diploma from Renaissance Nigh School in 2017 e Member of Leo Club • Freshman Class President • Member of Student Council for Renaissance High School • Presidential Academic Achievement Award o Highest Honors award for achieving 4.0 GPA ® Bronze Medal Congressional Award recipient ® Part of the Brightest Stars Award given to the 2013-2014 Meridian Mayors Youth Advisory Council ® Member of this year 20142015 Student Council Summary ®f Skills Cooperative team member Digital Photography skills and experience Basic Arabic Calligraphy knowledge and experience Outstanding interpersonal skills Extremely Organized Proficient in Microsoft Office Including Powerpomt, Excel and Word Quick Learner Strong verbal communication shills Attention to detail Energetic and Organized Taken Honors Drawing and Painting at renaissance High School Taken Honors Design Class at Renaissance High School In Honors Pottery at Renaissance High School Work History Swim Instructor Aid Boise YMCA Private Svsirn Instructor (Self-employed) Relevant Experience Presenting • Demonstrated strong communication skills through being the president of the Breast Cancer Awareness project for Academy Leadership at Renaissance High School. • Owned my own small business swim school for kids 3-13 years of age ® Have been n Renaissance student council for two years. • Coeditor in charge of all photography and Photoshop for Renaissance High school yearbook Extra Curricular Activities Year round competitive swim team member, Boise Y Swim Team Currently accumulating volunteer hours to earn. my Congressional Award Mayor's Youth Advisory Council Member Mayor's Youth Advisory Council Government Affairs Member Mayor's Youth Ad«sory Council Anti Drug Coalition Member Student Council Member Renaissance High School. ® Prom Committee ® Homecoming Committee Boise Y Swim team Advisor for my age group Year Book Photographer Rolling Hills Middle School Yearbook Coeditor for Renaissance High school Awards and Accompoishments Bronze Congressional award recipient Sue Shelton Hardest Workeer Award Boise YMCA. swim. tear. Presidential Award for 4.0 GPA and scoring Advanced in 2 areas on the annual 1SAT exams Chosen as Most Responsible by staff at Rolling Hills Middle School Lobbied Legislature to consider increasing enforcement and penalties for violations of seatbelt laws as a member of MYAC Track MVP for 2012 Roiling Hills Middle School tracic tear.. DATE: October 14, 2014 1J ► ITEM TITLE: STRATEGIC PLAN UPDATE T Public Works Department: Strategic Plan Update MEETING NOTES (-kc( ck- Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS October1 PROJECT NUMBER: ITEM TITLE: CITY COUNCIL LIAISONICOMMITTEE UPDATES City Council Liaison/Committee Updates MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS •; • nnmzur October 14, 2014 ITEM NUMBER: 7E PROJECT NUMBER: ITEM TITLE: REGARDING PRIVATE SECURITY LICENSING Legal Department: Discussion Regarding Private Security Licensing MEETING NOTES 'll �Qlllq Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS 3-8-1: DEFINITIONS: 3--8-2: LIGE-NSE-RE-QL-JIR-ED: €XEMRTIONS: est 32 no®L IGATION FOR i ICENS& 3-8-4-1:irEINS E IIQQIIAhl ilr-.n I,,n rr ►rnr*n7-rnni- 3-8-82: OPERATING REQUIREMENTS: 3-8-83: PENALTY: 3-8-1: DEFINITIONS: RC1 For the purposes of this chapter, the following words and derivations thereof shall be defined as follows: PRIVATE SECURITY AGENT: Any person who provides or performs private security services, for any consideration whatsoever. PRIVATE SECURITY SERVICES: Any private employer, service, or system which purports to provide, or does provide, any watchman or guard to patrol, guard, or watch any property, or which employs any person to perform any type of duty to guard, protect or maintain security, peace, and order. (Ord. 09-1421, 7-14-2009) A:--4•t-shalkbe unlawful-fsr-a.n-y-pefson-te-provide;-aet-as -er-nple , ' onduet-roperate-a�rT4aitgtain, or-permit-to-be-ceriduoted; operated-©r-maintainedeer-te-partiaipate-in-tl-ie-eonduet operation -sr mw,4#enanGe-ef-,private-sesurity serviGiag-private 5 ) eh�--seRAees tisense: B. it &7-KY"e-til-itQlt kd-fGr'na/ pe{son-to-pr-oAd +T, act as, employ, er hire a private seoudty neem v�d-+ s/ nF �nrirli�n privateer seinurity seFviees licence-, GThis Ghaptef shall net-apply-te-o"RGIude-regularly-appe nted olice-effieer-s of he Gity Gr to-aray reg"y-agpointe('-poliGe_officer or lanae enfernomnM--agent_ef thite d States and of this state or any p8lItIcal su e on duty, (Ord. 09 1421 7 14 20 09) .ter. A-4pge-ation foF a Gity of Meridian private security SeWiGeS kense shall be FAaAe to the Gik4 pl, and shall be ompanied by e-applieatiort--fee-as provided-by-the-fee--sshedute: @.-The-application-shall-inelude4e following-ir4for-mation1 preceding the date of pNeatrar� suspended, and the reason4hefef@r: fe6�'t�fed•�-W ft�ti-leiE'� J6fd�-SN�fered-t-�3�fflr-1ei��FrB-pf-.�-��i��9F�+ikFK�O-a�p��F,-6�69�p�teL� aRy GepteriGe Of GORfinement for any felony or ml emeaeer. patches-ta be-t�M ad shape thereef sustalif y-peF& Tns--Q-nd nr oull tJassault, battery, false imprisonment, v-arrnc+, al Glous pr6SeGutio est` 41bel, slander, misrepresentation, deGeiP or intnrfe Fennn fty� e A pFope and-oontraot-ric,#- hts-in-the-minimun:-Ilmit-of +ve-hundrf, housan44ollars4500-000:09} toy tie res��Ity of ani one oc�un ease-er-assident regardless-o€of-persons Injured er-t#ae-pumbef-of claimants: G-l�p Gsity sleek -sl tall polise-shief--or-designee-fee-resororn endatlon- "Ord -.09442-l-,-7-44-200-9) ' rMa _ 'a pig IL -am. I 1 C i r r_ A i, A.T#ae city-sler4�7upOn-rec-eiving#e-reGota mendatlon-of-the-peliee-ohief-o�designee ,but -no -later than forme ( mission of th eerapleted-appl+satien a all aterials-requitis-and-oonditlons in this Ghapter have been met and shall either issue Gr deny the kense. rhrote_seGuFi4 seR4oes Bonne•- c.hall cvnirn at the nnr! of nno year from the n -vu ��crrrcy--��-r-v�c�-�-�Tay..I — date-ef4ts4ssmanee; unless-sooner4r oked-,orsurrendered: C—T-he- clerkiter - wid+an-private-security-6ervices4Nsense4flt- -feund44at s , reoelved a Wthheld ent—iffered the forfeiture of a h app— --r dgr� s i , charges -related -to; or-oorrr&tod an"entense4br-aqy-felo4y-, eentenoe; r-eceived-a wit-hheld-j-udgrnen-t, suffered t -he forfeRur-e-of-a-bo-nd fgr-failure-to-appear-er Gornpleted-any-sent-enoe-of-scar finernent-for-an)�-misdemea-ner- n44ie-five-{-5)-yeas pr oke -the -date -of applioatisn pfovided4ha"enmGving-tr-a#is MIS demLanor-s-&hail-not-be-a-d+squ-alifying-condition: any- deGum�ine t r-eq&ed-te„be sub iii ed in support 4horeof- "-°- ° -u= herd -t #e Eltjh6lLrlE erFI S cin applf6at18nf9 a 8ity 9f� 'rldlan private security sel view lioense, 4e, Gify-clerk-shad-notify" ,- applisant-of-suoh-deniat4-nwfiting; which-shall-inoWde-notice of-the-right-tG appeal -such -decision -as -set -forth in t -4!s -section: Written -notice -of -the -der -pial -skull -be -sent -via >~l,S. mail -to -the appl+cant-at the-addfess set forth on the app4Ga#op,-T"p4Gai#-maiL-appe-al-the4ty Glerk1 s denial Of a city of Meridian prWate seGurlly serviGes liGeRse by filing a 'AfFitten appeal aGGoFding to the pfecedwes set forth in this oha�ter-. B-AII-per-son-s-licensed-hereunder-shall-GentiRue thFou-ghouf#he-lioense-peded-to-hare-all-of-the quali#iGations-aqd-none-of-the-disqua4iffGGaations-asp-evidedfor-in-t4is-GhapterdJpon-a violation -of th pter 4-- ^i4 n1 efv+ceir ligense-in i.-.�-n-r<. vac v� addition to ether -appy -cable Aminal-andlar--ci-vil--penalties:-Whefethe-Gi#y-olerk-rk"kes- -r.4y-o# Meridian -pravng,n Gs-ltGensn; the oi reveGatien-in wfitin , fhIGh shall inGlude notice of the Fight to appealswoh-deojsio s-set-fo-AWR this seGtion. W-Fim n„rratic-�f .S, mail to the 1,-atthe address set fofth--on-the--applisatiari:-T-he-applisant-+nay appeal-the-Gity-sierl< 64evGeation-of-a-city ef-Meridian-pfive-t-,-seour- ty-servisea-license-hy-filing-a-wfitten-appeal-aGco -ding-to-the ofth frrrtrrihis-^ohaptter•' E. The Gi kis-denial-or"r-evooat1:3t'1-of a nidi of Meridian private veGurity seryiises linnnse ma, 1--Cl-Pttj OTTGT 1 u 1 �.+IlrM�v I�r II4 V114V IIIN�'-I� app f tg-awr+ter--appeal—The-written-appeal T�T shallstateh appeal, and-ehall-be-del ivered-to-t-he-City-G4ef�c-via-k1�-r�aii-or-in-persca n-wit#-i+nfaufteen-�-14}-da�rs-o# s{:fcla denial-.0Upon-r&Gelpt-of--such-wr-it-ten-appeal; -the-Gity-clerk-shall-schedule-a-public-hearing-on-t-he appeal at a- y GeunG+i rnee ' n F-olllaMng-a-public-fa , �nGfl shall e er-affl'rrA-Gr-{-nV run fhn Git y G!eFki csrncttKt n Ri� ritten findings t isi , and maw be -app e Provisions dmifvlstrative proGedufes-a 3-8-52: OPERATING REQUIREMENTS: PJ - A. It shall be unlawful for any private security agent to use or authorize the use of any uniform, clothing, uniform emblems or shoulder patches having a color, design and/or shape such as makes any of them individually, or some or all of them in the aggregate, appear indistinguishable from any uniform, uniform emblems and/or shoulder patches of the city police department. All private security agents shall wear a badge or tape reading "private security service" on the left breast of any and all uniforms and/or clothing. B. The granting or issuance of any license under the provisions of this chapter shall not be construed in any manner as granting or providing any additional or further power of arrest than that granted under the provisions of the statutes of the state, and the provisions of this code; nor shall the provisions of this chapter be construed in any manner as authority or power to carry weapons contrary to or in violation of any other provision of law. 3-8-63: PENALTY: 110 A violation of any provision of this chapter shall be a misdemeanor, punishable by such line and/or imprisonment as established by Idaho Code. In addition to such penalty, any person violating any provision of this chapter shall be subject to any and all other applicable administrative, criminal, and/or civil penalties. Each day upon which a violation of this chapter continues or occurs may be deemed a separate and distinct violation. October1 COMMUNITYPROJECT NUMBER: ITEM TITLE: •- ROAD INTERCHANGE . Community Development: Discussion regarding the Meridian Road Interchange Barrier Rail Art MEETING NOTES C �,t- a -� Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS October COMMUNITYPROJECT NUMBER: ITEM TITLE: •-WORK PLAN Community Development: ACHD 2015-2019 Integrated Five Year Work Plan Adoption MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS October 9, 2014 MEMORANDUM TO: Mayor Tammy de Weerd City Council Members CC: City Clerk FROM: Caleb Hood, Planning Division Manager /-,)� RE: ACHD 2015-2019 IFYWP October 14, 2014 City Council Workshop Agenda Item During the August 12t1i, Meridian City Council meeting, City Staff explained some of the changes between the currently -adopted, 2014-2018 ACHD Integrated Five Year Work Plan (IFYWP) and the Initial Draft of the 2015-2019 IFYWP. During that meeting the Council directed staff to compose a letter requesting that Pine Avenue, between Locust Grove and Main Street be re -scoped by ACHD to include its ultimate configuration. During the September 17th ACHD work session on this topic ACHD Staff presented the City's request. The ACHD Commission seemed agreeable and ACHD Staff has been working to accommodate the new Pine Avenue scope in the IFYWP. Unfortunately, the next draft of the IFYWP is not available at the time of printing this memo. ACRD Staff has told City Staff that the only major change is the expansion of the Pine project and the ripple effect that had pulling funds from the E. 3rd Street project. Staff will bring the most current 2015-2019 IFYWP to the October 14th, Council meeting. Staff would like the Council to endorse the FY2015-2019 IFYWP by sending a letter of support to ACHD. The ACHD Commission is expected to act on the 2015-2019 IFYWP on October 22"d. Every year the City provides project request lists to ACHD. Projects that rank high on Meridian's list are given extra consideration during ACHD's programming process. The status for construction (CN) of Meridian's 2014 top roadway (RD), intersection (IN), and Community Programs (CP) requests are below: Meridian RDI Ten Mile, Cherry/Ustick Programmed; CN 2015 Meridian RD2 Ustick, Meridian/Locust Grove Programmed; CN 2017, 2018 Meridian RD3 Linder, Franklin/Cherry (includes RRX) Programmed; Franklin/Pine CN PD Meridian IN1 Ustick & Meridian Programmed; CN 2018 Meridian IN2 Franklin &Black Cat Programmed; CN 2016 w/ Franklin Black Cat to Ten Mile Meridian CP1 th West 4 , Broadway/Maple Programmed; CN 2017 Meridian CP2 West 1s, Broadway/Pine Programmed; CN 2017 Meridian CP3 Five Mile Creek Path -•Meridian Rd/Lakes Ave James Court/Meridian Rd Ped Crossing) Programmed; CN 2016 Planning Department ® 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-884-5533 ® Fax 208-888-6854 ® www.meridiancity.org October1 COMMUNITYPROJECT NUMBER: ITEM TITLE: • -•,D SPEED LIMIT Community Development: Eagle Road Speed Limit Change Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS To: Meridian City Council From: Caleb Hood, Planning Division Manager C� Date: 10/8/2014 Re: Eagle Road Speed and Safety Engineering Study Update During the October and November 2013 Meridian Transportation Commission meetings, the Commission discussed Eagle Road speed limits and safety. Sgt. John Gonzales explained that crashes on Eagle Road have been a concern for quite some time. Because of the planned construction of the medians, however, the City and ITD decided to hold off on a speed limit reduction a couple of years ago to see the impact of the new median. Sgt. Gonzales explained that on Eagle Road there has been a reduction in accidents recently but suggested that the Commission looks into having ITD do a speed study and that the Commission make a request by letter. A letter, asking ITD to study both Eagle and Meridian Road was sent to ITD District 3 in November 2013. Kevin Sablan, District 3 Traffic Engineer with ITD, attended the Transportation Commission's September 2014 meeting to discuss results of the study on Eagle Road. Attached are pdf summaries of the speed data collected and the proposed speed zone changes. Based on the results of the study, ITD intends on implementing a 50 MPH speed limit from I-84 north to the Boise River. Staff would like to present this recommendation to the City Council. No action is needed; however, if the Council would like to send a letter to ITD, City Staff will draft one. b ti _> C � v u � O n x ON m M ..a rn �. cn ° c 00 r lD 4 -9 m d N t� t �n N Ln. Q: Lr) N , ri LO LO : N U0 ; u1 Kr . J2oll ' opo s �100 dam' pq N � M d C1 0 H 00 m m Q7 m13 W o u VA vii 0 lo.N. m d ; H °,-r4i d t11 O Ln .0 ei to M �r► : in . c1 ®' wL.0 a a Ln o c) L Ln Ln LO Ln; Ln cn ' Ln Lo, mn . Ln Ln i : Ln v) Lf), Lf) Ln ►n Ln c7 cn. . ® D () Q a LO tx. c� J hU tZ0 fes: N 0 W O -0. V) J_- }� co iJ 0 p tv V Z3 n O '' - r Lp i Q T >~ m tu w w Ln m: 0 U, e� c p, I'D00 e-4 : 00 N lD CO • f• d ' �i i 00 dt b4 M' M Mr.-: m ro m M: M Cr-, ' 1 tet dN October1 9jilm Future Meeting Topics • • r eaTx"Apil [111]J1 I =3 =1:1 Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS October1NUMBER: Iq ITEM TITLE: Executive Session per Idaho State Code 67-2345(1)(f) -To Consider And Advise Its Legal Representatives In Pending Litigation MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS