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Professional Services Agreement with Keller Associates for QLPE Plan Check ServicesDate: 10/2/2014 Buyer: Kathy Wanner Fund: 60 Department Construction: Project Name: Project Manager: Bruce Freckelton Contractor/Consultant/Design Engineer: CITY OF MERIDIAN CONTRACT/AGENDA REQUEST CHECKLIST REQUESTING DEPARTMENT Community Development 3280 GL Account: 55100 Project # 10449.a PSA: X Task Order: QLPE PLAN CHECK SERVICES Department Representative: n/a Keller Associates Budget Available (Attach Report): Yes Contract Amount: Will the project cross fiscal years? Yes No X Budget Information: FY Budget: 2015 Enhancement #: Grant #: Other: Type of Grant: CONTRACT CHECKLIST BASIS OF AWARD Low Bidder Highest Rated X Master Agreement (Bid Results Attached) (Ratings Attached) (Category) Typical Award Yes X No If no please state circumstances and conclusion: 10 Day Waiting Period Complete: PW License # n/a Corporation Status (Attach Print Out): Insurance Certificates Received (Date): Payment and Performance Bonds Received (Date): Builders Risk Ins. Req'd: Yes No X Date Award Posted: Current? (attach print out) n/a August 12, 2014 Correct Category? n/a Rating: A n/a Rating: n/a If yes, has policy been purchased? Date Submitted to Clerk for Agenda: October 2, 2014 Approved by Council Issue Purchase Order No. Date Issued: WI -15 submitted Issue Notice of Award: Date: NTP Date: IDSOS Viewing Business Entity Page 1 of 1 ' IDAHO SECRETARY OF STAT Viewing Business Entity r �� Ben Ysursa, Secretary of State [ New Search ] [ Back to Summary ] [ Get a certificate of existence for KELLER ASSOCIATES INC ] [ Monitor KELLER ASSOCIATES, INC. bu sines filings ] KELLER ASSOCIATES, INC. 131 SW 5TH AVE STE A MERIDIAN, ID 83642 Type of Business: CORPORATION, GENERAL BUSINESS Status: GOODSTANDING, ANREPT SENT 11 Aug 2014 State of Origin: IDAHO Date of 02 Oct 2007 Origination/Authorization: Current Registered Agent: ROD J LINJA 131 SW 5TH AVE SUITE A MERIDIAN, ID 83642 Organizational ID / Filing C175282 Number: Number of Authorized Stock 15000 Shares: Date of Last Annual Report: 18 Sep 2014 sm My r Pili; •: [ f-ielp Me Print/View TIFF ] Filed 02 Oct 2007 INCORPORATION View Image (PDF formats View image TIFF format] M-71 l711it , [ HemMe Print/View TIFF ] Amendment Filed 02 May 2008 ARTICLES View Image_(PDF format) View RESTATEMENT Image (TIFF format) [ help Me PrintZY&w TIFF ] Report for year 2014 ANNUAL REPORT View Document Online Report for year 2013 ANNUAL REPORT View Document Online Report for year 2012 ANNUAL REPORT View Document Online Report for year 2012 CHNG View Image PDF format} View Image RA/RO ,TIFF format Report for year 2011 ANNUAL REPORT View Document Online Report for year 2010 ANNUAL REPORT View Document Online Report for year 2009 ANNUAL REPORT View Document Online Report for year 2008 CHNG View ImagPDF formatl View Image OFF/DIR (TIFF forma) Report for year 2008 ANNUAL REPORT View Document Online Idaho Secretary of State's Main Page State of Idaho H me Pane Comments, questions or suggestions can be emailed to: sosinfoC&sosJdaho.gov http://www.accessidaho.org/public/sos/corp/C175282.html 10/2/2014 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith - Unposted Transactions Included In Report 3280 - Land Development 60 - Enterprise Fund From 10/1/2014 Through 9/30/2015 OPERATING COSTS 55100 PROFESSIONAL SVC for QLPE Reviews Total OPERATING COSTS TOTAL EXPENDITURES Percent of Budget with Current Year Budget Budget Amendments Actual Remaining Remaining 50,000.04 0.00 50,000.04 100.00% 50,000.04 0.00 50,000.04 100.00% 50,000.04 0.00 50,000.04 100.001-. Date: 10/2/14 04:52:50 PM Page: 1 KELLE4 OP ID: JY CERTIFICATE OF LIABILITY INSURANCE DATYYY) 088 /11212012/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER The Hartwell Corporation - Cal PO BOX 400 CONTACT PHONE FAX A1C No Ext): AIC No Caldwell, ID 83606 Jeremy Kroll ADDRESS: 12/01/2013 12101/2014 INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: Travelers Indemnity Co of Am. 25658 fS, MED EXP (Any one person) $ 10,000 INSURED Keller Associates, Inc. 131 SW 5th Avenue, Suite A Meridian, ID 83642 INSURER B: Travelers Indemnity of CT 25682 INSURER c: Travelers Casualty and Surety 31194 INSURER D: Travelers Indemnity Co 25666 ...- INSURERE:XL Specialty Insurance Co. 137885 $ INSURERF: AUTOMOBILE X X COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE SUII POLICY NUMBER PWDD EFF MMIOD EXP LIMITS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE [ X ] OCCUR X CGD381 6807877L118 12/01/2013 12101/2014 EACH OCCURRENCE $ 1,000,00 DAMAGE TO RENTED 1,000,00 PREMISES (Ea occurrence) $ MED EXP (Any one person) $ 10,000 PERSONAL &ADV INJURY $ 1,000,00 CGD379 GENERAL AGGREGATE $ 2,000,00 GEN'L AGGREGATE LIMIT APPLIES PER POLICY [_X] PRO-ECT Ed LOC PRODUCTS - COMP/OP AGG $ 2,000,00 $ B AUTOMOBILE X X LIABILITY ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIREDAUTOS AUTOS CAT353 BA78771.468 12/01/2013 12101/2014 COMBINED SINGLE LIMIT Ea accident $ 1,000,00 BODILY INJURY (Per person) $ BODILY INJURYPer accident $ ( ) PROPERTY DAMAGE PERACCIDENi $ $ D UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE CUP8961X179 12/01/2013 12/01/2014 LEACH OCCURRENCE $ 4,000,00 AGGREGATE $ 4,000,00 DED I X RETENTION 10000 $ C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNERIEXECUTIVE YJN OFFICERIMEMBER EXCLUDED? LN] (Mandatory In NH) DESCdescribe Linder RIPTION OF OPERATIONS below N/A UB9722YO81 BLANKET W OF SUB 05/01/2014 05/01/2015 WC STATU- OTH- X TORY LIMITS ER E.L. EACH ACCIDENT $ 1,000,00 E.L. DISEASE- EA EMPLOYEE $ 1,000,00 E.L. DISEASE- POLICY LIMIT $ 1,000,00 E Profes Liability $100,000 Deduct DPR9713110 12/01/2013 12101/2014 Ea. Claim 2,000,00 Annl Aggr 2,000,00 DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) General Engineering Services t -cm I Irn,/A I e MULUMM GANGtLLA I ION MERID03 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Meridian ACCORDANCE WITH THE POLICY PROVISIONS. Department of Public Works 33 E Broadway Ave AUTHORIZED REPRESENTATIVE Meridian, ID 83642 ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager : Jacy Jones, Bruce Freckleton Date: 10-2-2014 Re: October 7t' City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the October 7t' City Council Consent Agenda for Council's consideration. Approval of Professional Services Agreement for "QLPE Plan Check Services" to Keller Associates in the Not -To -Exceed amount of $50,000.00. Recommended Council Action: Approval of Professional Services Agreement to Keller Associates for the Not -To -Exceed amount of $50,000.00. This agreement is the result of Request for Qualifications CD -14-10449.a. Five proposals were received and evaluated. Thank you for your consideration. Page 1 TO: Mayor Tammy de Weerd Members of the City Council FROM: Bruce Freckleton DATE: 10/2/14 SUBJECT: QLPE Plan Check Services 1111 0 _ s i,, A. Move to: Land Development Services Meridian City Hall, Suite 102 33 E. Broadway Avenue Meridian, Idaho 83642 1. Approve a Contract Agreement between the City of Meridian and Keller Associates for Qualified Licensed Professional Engineer (QLPE) Plan Check Services. 2. This agreement authorizes Keller Associates to provide alternate QLPE Plan Check Services to the City of Meridian from October 7, 2014 to September 30, 2015. This agreement may be extended for two (2) additional one year terms upon written agreement of both parties and City Council approval. If applicants choose this alternative, they will pay a per sheet review fee that directly offsets expenses under this contract. 3. Total and complete compensation for this Agreement shall not exceed $50,000.00 4. Authorize the Mayor to sign the Contract Agreement, and the City Clerk to attest. II. DEPARTMENT CONTACT PERSONS Bruce Chatterton, Community Development Director Bruce Freckleton, Devepment Services Manager Bruce"FreIpton,evelopment Services Manager 884-5533 489-0362 Approval Ph: 208.887.2211 • www.meridiancity.org • Fax 208.887.1297 Rev: 01/2013 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this 7th day of October, 2014, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Keller Associates, hereinafter referred to as "CONSULTANT", whose business address is 131 SW 5`" Ave Ste A, Meridian, ID 83642. Whereas, the City has a need for services involving QLPE PLAN CHECK SERVICES; and WHEREAS, the Consultant is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: Scope of Services: 1.1 CONSULTANT shall perform and furnish to the City upon execution of this Agreement and receipt of the City's written notice to proceed, all services, and comply in all respects, as specified in the document titled "Scope of Services" a copy of which is attached hereto as Attachment "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Consultant under this Agreement, including without limitation electronic data files, are the property of the Consultant; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Consultant may copyright the same, except that, as to any work which is copyrighted by the Consultant, the City reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Consultant shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Consultant represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect Page 1 of 11 at the time of performance of this Agreement. Except for that representation and any representations made or contained in and any reports or opinions prepared or issued as part of the work performed by the Consultant under this Agreement, Consultant makes no other warranties, either expressed or implied, as part of this Agreement. 1.4 Services and work provide by the consultant at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2.1 The Consultant shall be compensated on a Time & Materials basis as provided in Attachment B "Payment Schedule" attached hereto and by reference made a part hereof for the Not -to -Exceed amount of $50,000.00 per year. 2.2 The Consultant shall provide the City with a monthly statement, as services warrant, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Consultant under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Consultant. 2.3 Except as expressly provided in this Agreement, Consultant shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement., including , but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Consultant shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Time of Performance: This agreement shall become effective upon execution by both parties, and shall expire September 30, 2015, the expiration of funds allocated for compensation or unless sooner terminated as provided below or unless some other method or time of termination is listed in Attachment A. This Agreement shall terminate automatically on the occurrence of (a) bankruptcy or insolvency of either party, or (b) sale of Consultants business. This agreement may be extended for two (2) additional one year terms upon written mutual agreement of both parties and City Council approval. Page 2 of 11 4. Independent Contractor: 4.1 In all matters pertaining to this agreement, CONSULTANT shall be acting as an independent contractor, and neither CONSULTANT nor any officer, employee or agent of CONSULTANT will be deemed an employee of CITY. Except as expressly provided in Attachment A, Consultant has no authority or responsibility to exercise any rights or power vested in the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 4.2 Consultant shall determine the method, details and means of performing the work and services to be provided by Consultant under this Agreement. Consultant shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Consultant in fulfillment of this Agreement. 5. Indemnification and Insurance: ENGINEER shall indemnify and save and hold harmless CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the negligent acts and/or errors or omissions by the ENGINEER, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortuous conduct of CITY or its employees. ENGINEER shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Professional Liability / Professional errors and omissions One Million Dollars ($1,000,000) aggregate, Automobile Liability Insurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation Insurance, in the statutory limits as required by law. The CITY shall be named an additional insured on both General Liability and Automotive policies. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, ENGINEER covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from, or in connection with the negligent performance of this Agreement by the ENGINEER or Engineer's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. ENGINEER shall provide CITY with a Certificate of Insurance, or other proof of insurance evidencing ENGINEER'S compliance with the requirements of this paragraph and file such proof of Page 3 of 11 insurance with the CITY at least ten (10) days prior to the date ENGINEER begins performance of it's obligations under this Agreement. In the event the insurance minimums are changed, ENGINEER shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642. 6. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: CITY City of Meridian Purchasing Manager 33 E Broadway Ave Meridian, ID 83642 208-888-4433 Email: kwatts@meridiancity.org KELLER ASSOCIATES Attn: Ryan Morgan, P. E. 131 SW 5'" Ave, Ste A. Meridian, ID 83642 Phone: 208-288-1992 Email: rr�t�rgar(�i<elicras�o�i�tes.c€�rr� Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 7. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 8. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 9. Assignment: It is expressly agreed and understood by the parties hereto, that CONSULTANT shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 10. Discrimination Prohibited: In performing the Services required herein, CONSULTANT shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. Page 4 of 11 11. Reports and Information: 11.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 11.2 Consultant shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 12. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONSULTANT'S records with respect to all matters covered by this Agreement. CONSULTANT shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 13. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 14. Compliance with Laws: In performing the scope of services required hereunder, CONSULTANT shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 15. Changes: The CITY may, from time to time, request changes in the Scope of Services to be performed hereunder. Such changes, including any increase or decrease in the amount of CONSULTANT'S compensation, which are mutually agreed upon by and between the CITY and CONSULTANT, shall be incorporated in written amendments to this Agreement. 16. Termination: If, through any cause, CONSULTANT, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the Page 5 of 11 right to terminate this Agreement, in part or in its entirety, by giving written notice to CONSULTANT of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONSULTANT may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONSULTANT under this Agreement shall, at the option of the CITY, become its property, and CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. Notwithstanding the above, CONSULTANT shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONSULTANT, and the CITY may withhold any payments to CONSULTANT for the purposes of set-off until such time as the exact amount of damages due the CITY from CONSULTANT is determined. This provision shall survive the termination of this agreement and shall not relieve CONSULTANT of its liability to the CITY for damages. 17. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 18. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney's or the opportunity to seek such advice. 19. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 20. Public Records Act: Pursuant to Idaho Code Section 9-335, et seq., information or documents received from the Contractor may be open to public inspection and copying unless exempt from disclosure. The Contractor shall clearly designate individual documents as "exempt" on each page of such documents and shall indicate the basis for such exemption. The CITY will not accept the marking of an entire document as exempt. In addition, the CITY will not accept a legend or statement on one (1) page that all, or substantially all, of the document is exempt from disclosure. The Contractor shall indemnify and defend the CITY against all liability, claims, damages, losses, expenses, actions, attorney fees and suits whatsoever for honoring such a designation or for the Contractor's failure to designate individual documents as exempt. The Contractor's failure to designate as exempt any document or portion of a document that is released by the CITY shall constitute a complete waiver of any and all claims for damages caused by any such release. Page 6 of 11 21. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 22. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN KELLER ASSOCIATES BY: -'- GG- n Dated: Approved by Council: lc� M E VHOLMAN, CITY CLEW, \°A"°. SEAL Purchasin Appr val o`"p TAEas`'�baa BY: KEIT A S, Purchasing Manager Dated:: /O 2 /` BY: -?• w ROD LINDA, P.E., President Dated: / 0/7- /7,01 Page 7 of 11 Attachment A The City of Meridian (Owner) is interested in contracting with Keller Associates (Consultant) to perform Qualified Licensed Professional Engineer (QLPE) plan and specification reviews for simple water and wastewater main extensions in accordance with the Idaho Rules for Public Drinking Water Systems (IDAPA 58.01.08) and the Wastewater Rules (IDAPA 58.01.16). The QLPE review is authorized under I.C. 39-118(2)(d) as equivalent to review by the Department of Environmental Quality (DEQ) prior to construction for simple water and wastewater main extensions. At the time of approval, the QLPE must provide a written approval letter to the DEQ, through the Owner, which includes: ® A statement asserting that the QLPE represents the Owner with regard to the project in question; ® A statement that the plans and specifications are approved for construction; and ® A statement by the QLPE that the plans and specifications comply with the facility standards within the referenced IDAPA rules. ® The DEQ QLPE and Approval Checklist. Review comments may be issued in lieu of project approval. In this case, the QLPE provides written comments in electronic form to the Owner for delivery to the developer/project engineer, unless instructed by the Owner to communicate with them directly. Comments must be resolved prior to providing QLPE approval of the project. Upon approval by the QLPE, the QLPE provides the Owner with a PDF copy of the approved plans with the QLPE approval stamp and signature on the reviewed and approved sheet(s). QLPE communication is with the Owner's assigned Plan Reviewer. CONSULTANT SERVICES Task 1— Project Management Project management includes general project administration services including contract administration, monthly invoicing, progress reports, and internal project administration. Deliverables include monthly progress reports and invoices. ® Consultant will maintain frequent verbal and written communication with the Owner during the contract period and will be available to Owner staff for general or specific question regarding the Public Drinking Water Systems Rules, the Wastewater Rules, and the QLPE Rules. Page 8 of 11 Consultant will provide monthly status reports of the QLPE reviews, included with the monthly invoices. Each QLPE Review will be assign a separate task number for Consultant to provide both the Owner and Consultant an easy mean for tracking the invoices. Task 2 — Plan Review Upon notification from the Project Manager for the Owner that plans are available for review, Consultant will provide plan review of the pertinent water and wastewater sheets for compliance with the Idaho Rules for Public Drinking Water Systems (IDAPA 58.01.08) and the Wastewater Rules (IDAPA 58.01.16). QLPE comments and approval will be provided as outlined in the project description. OWNER PROVIDED INFORMATION AND RESPONSIBILITIES The following data and/or services are to be provided by the Owner without cost to Consultant. 1. Written notification via email that plans are ready for review. 2. Notification of sheet(s) to be reviewed by the QLPE. 3. Two copies of the Owner approved plan sets. 4. A copy of the Will Serve Letter being submitted to DEQ for Consultant records. 5. Coordination of QLPE written response of unapproved plans with the developer/engineer. After initial contact, the Owner may direct the developer/engineer to contact Consultant directly. 6. Submittal of approved plans and QLPE Checklist to the DEQ Boise Regional Office. Plan Check The following schedule is based on a written notification from the Owner of a request for QLPE plan review. ® Consultant will arrange for pickup of plans within one working day of written notification from the Owner that plans are available for review. ® Consultant will review each plan set and issue an approval or comment letter in accordance with IDAPA and Owner requirements will be provided electronically within five working days of the receipt of plan set from Owner. Approval Letters will include a complete, sealed, dated and signed copy of the DEQ QLPE Checklist. ® Consultant will arrange for upload to City FTP site of electronically approved plans within one working day of the QLPE approval letter. ® Consultant arrange for delivery of a hard copy of the QLPE approval letter, DEQ QLPE checklist and QLPE approved plan set to the City of Meridian Page 9 of 11 Consultant proposes to assign the following staff to the project Ryan V. Morgan, P.E. — Project Manager Area of responsibility: Lead QLPE reviewer and Project Manager Justin Walker, P.E. — Project Manager Area of Responsibility: Alternate QLPE reviewer. Other administrative staff as appropriate to support the Project Manager in performing the QLPE review. ASSUPMPTIONS ® The Owner will conduct the initial reviews of the plan sets and will make 100% complete sets available to Consultant. ® The Owner will review and/or update water system and sanitary sewer system models to determine if development is in compliance with the Owner's water and sanitary sewer master plans verifying pipelines are of adequate size to convey required flows and deliver adequate system design pressures. Owner will verify its ability to issue a project will -serve letter with declining balance report. ® The review budget assumes no field work or independent verification of what is shown on the plans. Page 10 of 11 A. Total and complete compensation for this agreement shall not exceed $50,000.00 per fiscal year without prior approval from the Owner. Fees will be billed for actual plan sheets review at the rates listed below. Fees will be billed monthly for completed QLPE reviews only. Services will be completed on an on call basis. TASK DESCRIPTION Plan Check Services per the specifications listed in the Scope of Work. AMOUNT A QLPE Plan Review (Reviewable Sheet) $260.00 TOTAL NOT TO EXCEED $50,000.00 Travel expenses, if applicable, will be paid at no more than the City of Meridian's Travel and Expense Reimbursement Policy. Page 11 of 11