Task Order No. 10340.G with CH2M Hill Engineers, Inc. for Well 21 Iron and Manganese Removal Treatment Facility Services during ConstructionTASK ORDER NO. 10340.G
Under the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND CH2M HILL ENGINEERS, INC (ENGINEER)
This Task Order is made this 23rd day of September, 2014 and entered into by and between
the City of Meridian, a municipal corporation organized under the laws of the State of Idaho,
hereinafter referred to as "City", and accepted by CH2M HILL Engineers, Inc., hereinafter referred
to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master
Agreement (Category 1 d) between the above mentioned parties dated December 6 2011. The
Project Name for this Task Order 10340.G is as follows:
PROJECT UNDERSTANDING
Engineer completed the design and bid documents in January 2014. Engineer will now provide
Services During Construction.
SCOPE OF SERVICES
Task 1® Project Management
ENGINEER will provide project management associated with this phase of the project, consisting
of the following:
• Project accounting.
• Prepare an updated Health & Safety Plan for onsite work activities and obtain staff
endorsement.
• Supervise and manage engineering project staff for execution of work tasks.
• Provide contract administration.
• Project documentation and coordination associated with ENGINEER's tasks.
• Monitor project progress, including work completed, work remaining, budget expended,
schedule, estimated cost of work remaining, and estimated cost at completion. Coordinate with
and provide periodic updates to the City's Project Manager.
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CH2M HILL ENGINEERS, INC>
® Monitor ENGINEER project activities for potential changes, anticipate changes when possible,
and with City approval, modify project tasks, budgets, and approach.
® Prepare and submit monthly billing with a brief description of the work completed during that
billing cycle.
® Project closeout and archiving.
Deliverables
® Monthly project invoice statements with a brief description of the work performed.
Assumptions
® Thirty-five (35) week duration from City -issued general construction contractor notice -to -
proceed for completion of services during construction tasks described herein.
Task 2 ®Services During Construction
ENGINEER will support the City during the construction phase of the project by providing
engineering services as described below.
2.1 Pre -Construction Meeting. Attend a pre -construction meeting with the Contractor and City.
Budget assumes one meeting for a total duration of four hours including travel time. One
ENGINEER representative (project manager) will be in attendance.
2.2 Submittal Review. Review and respond to technical submittals and re -submittals from the
Contractor and provide review responses to the City Project Manager. Budget assumes an
average review time of two hours per submittal including processing time.
2.3 RFI and WCD. Review and respond to requests for information (RFI) from the Contractor.
Develop content for Work Change Directives (WCD). Budget assumes three hours for each RFI
and WCD.
2.4 Contractor Payment Request Support. Assist City in the review of Contractor Payment
Requests. Budget assumes eight payment request reviews at one hour each.
2.5 Contractor Change Order Request Support. Assist City in the review of Contractor Change
Order requests. Budget assumes five change order reviews at two hours each.
2.6 Construction Progress Meetings. Attend bi-weekly construction progress meetings at the
construction site. Budget assumes 28 week construction period for a total of 14 meetings at three
hours per meeting (includes travel time) with project manager attending each meeting and
allowance of 18 hours total for discipline lead attendance based on discussion topics.
2.7 Site Visits. Conduct site visits for periodic field observations to observe construction at
appropriate intervals by one technical design staff. Budget assumes each site visit requires up to
four hours of labor, including travel time and documentation of field notes, with the following
number of site visits assumed for discipline design leads (or their designee):
Process
2 site visits
Civil
2 site visits
Architectural
2 site visits
Structural
2 site visits
Building Mechanical
2 site visits
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CH2M HILL ENGINEERS, INC>
Instrumentation/Control 2 site visits
Electrical 2 site visits
2.8 Substantial Completion Site Visit. One substantial completion site visit is anticipated.
ENGINEER will attend this site visit with the City and the contractor to observe completed
construction and assist in punchlist item identification. ENGINEER will review and provide
comments to punchlist prepared by the City. Budget assumes the following:
- Attendance at one substantial completion visit for balance of work by design team (up to 7
ENGINEER technical staff and project manager) with a six hour allowance for each
attendee, including travel time and punch list review.
2.9 Startup & Commissioning. Attend startup, testing, and commissioning of the new filter
treatment system, HVAC equipment, control instruments, electrical equipment, and other incidental
project elements. Budget assumes the following ENGINEER staff allowances:
Project Manager
12 hours
Process
Three 2 -day site visits (48 hours)
Building Mechanical
4 hours
Instrumentation/Control
6 hours
Electrical
6 hours
2.10 Project Record Drawings. Prepare project record drawings based primarily on as -built notes
and drawing redlines provided by Contractor following completion of construction activities and
supplemented with ENGINEER field notes from intermittent site visits. Budget assumes 16 hours
for ENGINEER design leads to review Contractor's as -built drawings and make changes, and a 24
hour effort by CAD staff to make changes to the drawings (40 hours total).
Deliverables
• Technical submittal review comments transmitted digitally to the City Project Manager for
distribution.
• Contractor RFI responses and WCD content transmitted digitally to the City Project
Manager for distribution.
• Review comments for Contractor Payment Application and Change Order transmitted
digitally to the City Project Manager.
• Electronic copies of field notes from periodic site visits (Task 2.7) transmitted digitally to the
City Project Manager.
• Punch list review comments (Task 2.8) and Substantial Completion form transmitted
digitally to the City Project Manager for distribution.
• Record Drawings — three half-size bound copies and one CD with PDF and AutoCAD files
of the drawings.
Meetings
• Pre -Construction Meeting, as described above.
• Construction Progress Meetings, as described above.
• Site Visits and Substantial Completion Site Visit, as described above.
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CH2M HILL ENGINEERS, INC>
Assumptions
• Pre -construction meeting will take place at Meridian Public Works Department conference
room. The City Project Manager will coordinate with City project team, contractor, and
ENGINEER to schedule the meeting date and time (and conference room). The City will be
responsible for recording, preparing, and distributing meeting minutes.
• Submittals and RFIs from the Contractor will be received by the City Project Manager who will
log and forward to ENGINEER for review. Submittal and RFI responses and WCD content by
ENGINEER will be delivered digitally to the City Project Manager for distribution to the
Contractor.
• City is responsible for documenting construction progress meeting minutes and distributing.
• City is responsible for approval of Contractor Payment Applications and Change Orders.
• City inspector will be responsible for performing daily inspections during construction and will
notify ENGINEER of any material variation from design. City will provide ENGINEER with
written documentation of daily construction inspections/observations and performance test
results upon request.
• Contractor will be responsible for providing written verification that construction is complete and
scheduling Substantial Completion Site Visit with the City and ENGINEER that will be mutually
agreeable to the parties involved.
• Third party provider contracted by the City will be responsible for programming of SCADA
equipment.
• Contractor responsible for preparing for in advance and performing testing of electrical and
mechanical systems for observation by the designer and the City. Contractor is responsible for
scheduling tests that will be mutually agreeable to the parties involved.
• Contractor will be responsible for keeping accurate, detailed notes and drawing redlines
documenting changes from design drawings. These notes and drawing redlines will be
available for review by ENGINEER throughout the project and the City inspector will provide
periodic reviews to ensure that the Contractor is appropriately documenting the as -built
conditions.
• As -built notes and design drawing redlines maintained by the Contractor will accurately convey
as -built conditions and provide sufficient detail for ENGINEER to easily use as primary basis for
producing record drawings. ENGINEER is not responsible for performing field survey work to
produce record drawings. ENGINEER is not responsible for any errors or omissions in the
information from others that is incorporated into the record drawings.
• The presence or duties of ENGINEER's personnel at a construction site do not make
ENGINEER in any way responsible for those duties that belong to the City and/or the
Contractor, and do not relieve the Contractor or any other entity of their obligations, duties, and
responsibilities, including, but not limited to, all construction methods, means, techniques,
sequences, and procedures necessary for coordinating and completing all portions of the
construction work in accordance with the construction Contract Documents and any health or
safety precautions required by such construction work.
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CH2M HILL ENGINEERS, INC>
The following schedule is based on a Notice to Proceed (NTP) from the City by September 2014.
A NTP issued on a different date will change the schedule accordingly.
COMPENSATION AND COMPLETION SCH DULE
Task Description Due Date
Compensation
1 Project Management ® September 2014
$19,524
through April 2015
2 Services During Construction ® September 2014
$101,502
through April 2015
TASK ORDER TOTAL $121,026.00
The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10340.G
is one hundred twenty-one thousand tweny-six dollars ($121,026.00). No compensation will be
paid over the Not -to -Exceed amount without prior written approval by the City in the form of a
Change Order. The hourly rates for services and direct expenses shall be billed per the approved
Rate Schedule and Master Agreement (by this reference made a part hereof) and will be the basis
for any additions and/or deletions in services rendered. Travel and meals are excluded from this
Task Order unless explicitly listed in the Scope of Services AND Payment Schedule. ,
CITY OE INDIA -_.
%BY:MY de WE , MAYOR
Dated: 9 " J I'A
Approved by Council: c' - 23 - I q
YCE . HOLMAN, -UM CLERK
urchain App®val;'
a
BY: `
KEITKWATF8, Purchasing Manager
City Project Manager
Clint Worthington
CH21VI HILL EN VEERS, INC.
BY:
Mark Bowen
Dated: `, 113:41�
BY: - �3-
WArIREN STEWAFqT, Engineering Manag
Dated: , /
Task Order 10340.G WELL 21 IRON & MANGANESE Services During Construction Page 5 of 5
CH2M HILL ENGINEERS, INC>
CITY OF MERIDIAN
CONTRACT/AGENDA REQUEST CHECKLIST
Date: 9/18/2014 REQUESTING DEPARTMENT PW
Fund: 60 Department: 3490 GL Account: 96121 Project # 10340.G
Construction: PSA: Task Order: X
Project Name: Well 21 Iron & Manganese Removal Services During Construction
Project Manager: Clint Worthington
Contractor/Consultant/Design Engineer:
Budget Available (Attach Report): Yes
Department Representative:
CH2M Hill - Perrin Robinson
Contract Amount: $121,026.00
Will the project cross fiscal years? Yes X No
Budget Information: FY Budget: 13/14/15 Enhancement #: FY13 #13 Grant #:
Other: Type of Grant:
CONTRACT CHECKLIST
n/a
BASIS OF AWARD
Low Bidder Highest Rated Master Agreement X
(Bid Results Attached) (Ratings Attached) (Category)
Typical Award Yes X No
If no please state circumstances and conclusion:
10 Day Waiting Period Complete:
PW License # n/a
n/a
Current? (attach print out)
Corporation Status (Attach Print Out): n/a
Insurance Certificates Received (Date): on -File
Payment and Performance Bonds Received (Date):
Builders Risk Ins. Req'd: Yes No X
Date Award Posted: n/a
n/a Correct Category?
Rating: A
n/a Rating: n/a
If yes, has policy been purchased?
Date Submitted to Clerk for Agenda: September 18, 2014 Approved by Council
Issue Purchase Order No. Date Issued: WH5 submitted
Issue Notice of Award: Date: NTP Date: