Subgrant Agreement with Ada County Highway District ACHD for Homeland Security Grant Emergency Services AddendumAGREEMENT NO. 10668-1-14
AMENDMENT TO SUBGRANT AGREEMENT
BETWEEN ADA COUNTY AND CITY OF MERIDIAN
THIS AMENDMENT is made and entered into on this 8th day of July, 2014, by
and between Ada County, a duly fonned and existing County pursuant to the laws and
Constitution of the State of Idaho, as subgrantee of the Idaho Bureau of Homeland
Security ("County") and City of Meridian ("Subawardee").
WITNESSETH
WHEREAS, County and Subawardee entered into Agreement No, 10668 on April
15, 2014 for the purpose of building and sustaining regional core emergency
management capabilities while ensuring compliance with state and federal grant
requirements (hereinafter "Agreement");
WHEREAS, the Agreement references the 2011 and 2012 Homeland Security
Grant Program (HSGP) grants from the Idaho Bureau of Homeland Security, which grant
awards were attached to the Agreement and were the source of funds ultimately provided
to the Subawardee;
WHEREAS, County and Subawardee recognize that 2013 HSGP grant funds are
also available to Subawardee;
NOW, THEREFORE, the parties agree that the County has received a 2013
HSGPg rant, which is available for the purposes set forth in the Agreement, a copy of
whichg rant is attached hereto as Exhibit A. The parties further agree that this
AMENDMENT TO SUB GRANT AGREEMENT BETWEEN ADA COUNTY AND
CITY OF MERIDIAN — PAGE 1
n/emergency mgmtlamendment to meridian subgrant.docx
i
Amendment corrects Article 16 of the Agreement to strike the reference to "subgrantee"
and replace it with "subawardee."
IN WITNESS WHEREOF, the parties have executed this Amendment on the
date and year written above.
Board of Ada County Commissioners
By: AMA9- L &I'r
L. Case, Commissioner
By:
Mn Tibbs, Commissioner
(e00
By:
Rick Yzagui Co issioner
ATTEST:
Christopher D. Rich, Ada County Clerk
by (Phil I1llcGmne, Chief Depuly
AMENDMENT T O SUB GRANT AGREEMENT B ETWEEN ADA COUNTY AND
CITY OF MERIDIAN -- PAGE 2
nAemergency mgmt\amendment to meridian subgrant.docx
1:
(Subawardee)
By: 900w
Title mavt ���'M�la��
STATE OF IDAHO )
ss.
County of Ada )
SUBSCRIBED AND SWORN to before me this day of ,
2014.
t.. .0
1
o Vublic for Idaho
Commill9sion, Expires n 3-0 acD
AMENDMENT TO S UB G RANT AGREEMENT BETWEEN ADA COUNTY AND
CITY OF MERIDIAN — PAGE 3
nAemergency mgmt\amendment to meridian subgrant.docx
T
IDAHO BUREAU 01'M.OM�!,,ANP-SP1CUR;TY
STATC-- ADMINISTURING AMINO
NOMMAND $9.F.ViVRITYARANT P-Rc-.3qttAt4i.-%%
-SUUmG'R-.ANT
AWARD Do(,'t.UMLrN-r
PAGE, I OP 6
L Suaveilglivili NAM11 ANP.Avbpws (INCLODIN'021ROOD�-?
21.AW05 NUM.Pult
Ss PERFORMANCENRIOD
Ado Mulity
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349
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4,. -AWARD DATV
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6. -AcTion
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8-2-6000277
81281.203
9.1000-7.
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2013 Hoinolarfel Seoculty
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$0.06
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•
TOTAL A-*AhD,I-
$470,466178
allovia yafil proj6pt Isippfoyod stjbjGCI:tO 'sL10,11 L10,11 condiiians, or.11jn1t M109 ss-ara set- forth on tile f011OW1119
paves 01Iy 1(-1(, (b G.e em Torn1qand Oon .dItlis sOnt With the=: origi I Word or -S
DORALAGUCY AMOAMNO, THIS MIMP OF
The Department: of- Flom eland Oo-civrity 041109. of ,I)WO 81)01.o.opil Governi:hoot"Coordiiiation and.
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Brad Richy, 0010fte-1
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WiS ...Award F011fif AS141Y94 (rqM FV009 RX11,40OW QQ13
ATT. Fis,,i,%:
011.1stopher 1), Rich, Ada Qotinty Odd<
'-w Phit Mr','.Grnn 6, Chlef Doputy
EXHIBIT A
xdaho Bureau of Homeland Security Sub Grant award Continuation Sheet Page x of 5
F er ney Mans emont etformatrce Grant
- . - T Award 0601 8/20/2013 --
Article I — ACceptiance of Post Aword Changes
in the event FEMA determines that changes are necessary to the award document after an award has been made,
Including changes to period of performance or terms and conditions, recipients will be notlfled of the changes In
writing. Once notification has been made, 8ny subsequent request for funds will Indicate recipient acceptance of the
changes to the award. Please call the FEMA/GMD Cal! Center at (860) 977-5646 or via e-mail to ,ASK-CRMO@dh$.gov
If you have any questions.
Article x1 - Compliance with FuildItig Opportunity Announcement
The recipient agrees that all allocations and use of funds lander this grant will be in accordance with the Funding
Opportunity Announcement,
Artlole XIX *- DH5 Specific Acknowledgements grid Assurances
All recipients of financial assistance must acknowledge and agree --and reqs}ire any sub -recipients, contractors,
successors, transferees, and assignees acknowledge and agree—to Comply with applicable provisions governing DHS
access to records, accounts, documents, information, facilities, and staff,
Recipients must cooperate with arty compliance review or complaint investigation conducted by D11S.
2, Recipients must give DHS access to and the right to examine and copy records, accounts, and other documents
and sources of information related to the grant and permit access to Facilities, personnel, and other Individuals
and information as may be necessary, as required by DHS regulations and other applicable laws or program
guidance,
3. Recipients must submit timely, complete, and accurate reports to the appropriate WS -officials and maintain
appropriate backup documentation to support the reports.
4s Recipients must comply with all other special reporting, data collection, and evaluatlon requirertlents, as
prescribed by law or detailed in program guidance,
5. if, during the past three years, the recipient has been accused of discrimination on the grounds of race, color-,
national origin (Including limited English proficiency), sex, age, disability, religion, or familial status, the
re- ciplent must provide a list of all such proceedings, pending ol• completed, including outcome and copies of
settlement agreements to the DHS awarding office and the DHS Office of Civil flights and Civil Liberttes.
b. In the event any Court or administrative agency makes a finding of discrimination on grounds of race, color,
natlgnal origin (including limited English proficiency), sex, age, disability, religion, or familial Status against the
recipient, or the recipient settles a case or mattel• alleging such discrimination, recipients must forward a copy
of the complaint and findings to the OHS Component and/or awarding office, The United States has the right to
seek judicial enforcement of these Obilgatipns.
Airtirde IV M- Use of DHS Sisal, Logo and Flatis reproductions of flags or
All recipients mreust obtain DHS's approval prior to using the DHS seal(s), logos, crests or p re r du trans
likenesses of DNS agency officials, including use of the United States Coast Guard seal, logo, crests or p o C
of Flags or likenesses of Coast Guard officials,
Article v -- USA Pati'lot Act of 2001
All recipients must comply with the requirements of the Uniting and Strengthening America by Provlding Appropriate
Tools Required to Intercept and obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §9 175-175c,
Among other things, the USA PATRIOT Act prescribes criminal penalties for possession of any biological agent, toxin,
or delivery system of a type or In a quantity that is not reasonably justified by a prophylactic, protective, bona fide
Cesearch, or other peaceful purpose,
EXHIBIT
3-
Idaho 5ur6au of Homeland Security Sub Grant Award CQntlnuatlon Sheet POGO 3 of 5
�ttvr2tic Management Performance Grant
w d u be 2MW-3413- s-o0 4
Award Dotat B/2A/anl3
(a) Engages in severe forms of trafficking in persons during the period of time that the award is In effect;
(b) procures a commercial sex act during the period of time that the award is in effect, or
(c) Uses forced labor in the performance of the award or subawards under the award,
Fuil text of the award term is provided at 2 GFR § 175,15.
Article V11 -,Non -Supplanting Requlrarnant
All recipients must ensure that Federal funds do not replace (supplant) funds that have been budgeted for the same
purpose through non -Federal sources. Applicants or award reciplents may be required to demonstrate and document
that a reduction in non -Federal resources occurred for reasons other than the receipt of expected receipt or Federal
funds,
Article V111 m- Lobbying Prottlbitions
AiI recipients must comply with 31. U,S,C, § 1352, which provides that none of the funds provided under an award
may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress In
connection with any Federal action concerning the award or renewal$
Article IX -- Hotel and motel Fire Safety Act of 1990
In accordance with Section 6 of the I•lotel and Motel l=ire Sarety Act of 1994, 15 U.S.C, §2225(a), all recipients must
ensure that all conference, meeting, convention, or trafnI119 space funded In whole or In part with Federal funds
complies with the fire prevention and control guldelines of the Federal Fire Prevention and Control Act of 1974, 15
U.S,C, §2225.
Article X " Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers; Travel supported by U.S. Government funds
requirement, which states preference for the use of U.S. flag air carriers (air careers holding certificates under 49
V,S,C, § 41142) for international air transportation of people and property to the extent that such service Is
available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U,S.C, �
401,18) and the interpretative guidelines issued by the Comptroller General of the United States In the March 31,
1981, amendment to Comptroller General Decision B138942,
Article XX r Federal Debt ROWS
All recipients are I-equired to be non-deiinquent in their repayment of any Federal debt, Examples of relevant debt
Include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See GMB Circular A-1.29
and rorm 5F-4241 item number 1.7 for additional Information and guidance.
Article X11 — False Claim Act and Program Froud Civil Remedies
All reciplents MLIst comply with the requirements of 31 U.S,C. § 3729 which set forth that no reclplent of federal
payments shall submit a false claim for payment. See also 38 U.S.C, § 3801-3812 which details the admInIstrative
remedies for false claims and statements made.
Article X111 — 1DuplicatiOn of Send Its
State, LoCal and Tribal Recipients must comply Witt) 2 CFR Part §225, Appendix A, paragraph (C)(3)(c), whlCh
provides that any cost allocable to a particular Federal award or cost objective under the principles provided For In
this authority may not be charged to other Federal awards to overcome fund denclencfes4
EXHIBIT A
iditho Bureau of Homeland Security - Sub Grant Award Continuation Sheet Pago 4 of S
I5 -mer enc Mtana emont Performance Grant
award Nu tbars IEMW-20134$-d4i 9 award OatCt 812$Jzo�
Article XIV w [drug -Free Workplace Regulations
All recipients must comply with the Drug -Free Workplace Act of 1988 (412 U.S.C. § 70.1 et sect.), which requires that
all organizations receiving grants from any Federal agency agree to maintain a drug-free workpiace, These
regulations are codified at 2 CFR 3001. .
Article XV Debarment and Suspension
All recipients must comply with Executive Orders 12549 and 12689, which provide protection against waste, fraud
and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal
government.
Article XV1— CopyrIght
All recipients must affix the applicable copyright notices of 17 U.S,C, § 401. or 402 and an acknowledgement of
Government sponsorship (including award number) to Any work first produced under Federal financial assistance
awards, unless the work Includes any Information that Is otherwise controiled by the Government (e.g., classified
information or ether information subject to national security or export control laws or regulations),
Article Xv11 " Best Practices for Collection end Ose of Personally Identiftable Xnformation (PIX)
All award recipients who collect PH aro required to have a publicaliy-evaliable privacy pollcy that describes what PH
they collect, how they use the PII, whether they share- P11 with third parties, and how Individuals may have their PIX
corrected where appropriate.
Award recipients may also find as a useful resource the DHS Privacy Impact Assessments:
:.1�,.�.gnY1?Ali...�1_@.sseg5.priYscy1C�?Y_...fl=_.�.4120 I Q.If
and
htt1I.wWvi.dhss. ovlxlibraryZassetslQrivacylprivacy._.p1 tp W.W, respectively.
Article XVIII — Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States are coordinated as necessary
with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained,
Article XIX Acknowledgement of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when Issuing statements, press releasos, requests For
proposals, bid Invitations, and other documents describing projects or programs funded In whole or in para with
Federal funds,
Article ACX — Assurances, Administrative Requirements and' Cost Principles
a, Recipients of DHS federal financial assistance must complete OMB Standard Form 4248 Assurances Non -
Construction Programs. Certain assurances in this form may not be applicable to your project or program, and
the awarding agendy may require applicants to certify to additional assurances. Please contact the program
awarding office if you have any questions.
The administrative requirements that apply to DHS award recipients originate from two sources;
• Office of Management and Budget (OMB) Circular A.102, Uniform Administrative Requirements for Grants
and Cooperative Agreements to State and focal Governments (also known as the "A-102 Common Rule"),
These A-102 requirements are also located within DHS regulations at Title 44, Code of Federal Regulations
(CFR) Part 13.
OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals, and Other Non- Profit Orpnizatlons, relocated to 2 CFR Part 215,
EXHIBIT A
Idaho Bureau of Homeland Security
otileC e C Mlana omenf Performance Grant
Sub Grant Award Continuation Sheet
page S of 5
AwAr Nu berr EMW-2011JO-29149 Award Detat 0/2612013
b► The cost principles that apply to DMS award recipients through a grant or cooperative agreement orlg(nate from
one of the following sources;
o OMD Circular A-21, Cost Principles for Educational Institutions, relocated to 2 CFR Part 220,
OMB Circular A--87, Cost Principles for State, Local, and Indian Tribal Governments, relocated to 2 CFR Part
225.
BMR Circular A-122, Cost PrIndples for Non -Profit Organizations, relocated to 2 Ci"R Part 2,34,
The audit requ(rements for State, local and Tribal recipients of DHS awards originate from:
e OMB Circular A» 133, Audits of States, local Governments and Non-Proflt Organizations.
Art1cle XXX -- Fu-siotl Center Investment
A program hold is placed on Investment #1 and the grantee is prohibited from obligating, expending, or drawing
down SHSP funds In the amount of $170,000 in support of their State and/or Major Urban Area Fusion Center, In
order to release this hold, the grantee is required to submit the Fusion Canter Investment 3ustification Supplemental
Form, which captures requirements for all Fusion Center Investment Justifications, per pages 40.41 of the FY 2013
HSGP Funding Opportunity Announcement (FOA), Please contact your FEMA CPD Headquarters Program Analyst to
receive a copy of this addendum, and to receive Further guidance on the steps required to release this hold.
Article XXXX •" sur wary Descrlptlon of Award
The FY 2013 HSGP plays an important rote in the Implementation of the National Preparedness System (NPS) by
supporting the bullding, sustainment, and delivery of core capabilities essential to achleving the National
Preparedness Goal (NPG) of a secure and resilient Nation. HSGP funding shall be used for statutorily eligible costs
related to the planning, organization, equipment, training, and exercise needs that prevent, protect against, mitigate,
respond to, and recover1rom acts of terrorism and other catastrophic events. This HSGP aware! Consists of State
Homeland Security Program ($145P) funding in the amount of $3,459,364, and Operation Stonegarden (OPSG)
funding In the amount of $49,121. The following counties received Operation Stonegarden funds; Boundary County,
$49,121.. These programs provide an integrated mechanism that builds and sustains core capabilities to support the
Nation's Preparedness against terrorist attacks, major disasters and other emergencies,
Air bele; XXXXX — operation Stonagarden Prograrn Hold
The recipients are prohibited from drawing down or reimbursing sub -recipients of OperatlQn Stonegarden (OPSG)
funding provided through this award until each unique, specific or modified county level, tribal or equivalent
Operations Order and or Frag Carder has been reviewed, and approved by official notificatfon by FEMA and Customs
and Border Protection/Sorder Patrol (C8P/BP). Each Operations Order wili be transferred via the secure portal
(CBP/Big) t3PETS system From each respective AOR Sector HCS to CBP/BP FIQ in Washington DC for review and pre -
approval for Operational continuity, then forwarded to FEMA GPD/PGQ OPSG Program Office for f(nal
review/approval. Official notification of approval will be seat by FEMA via email to the respective State Administrative
Agency ( SAA and CBP 8P H n Washington -DC,
EXHIBIT
0, off,
A( Igo*
MEM
ORANDUM OF UNDERSTANDING
`19M.8 STATE OF JOAH01,13UREA.0 oF-HOMELANCi SECURITY -
AND
ADA COUNTY
.R8G- AROING STATt USE* 'OF 2.013 STATS HOWLAND $11C.U41TY CRANE PROGWA POPIK
CfN---BEHALF OF AW COUNTY
it PAR-irldst The parties to this -Agre
erhe.nt are the 50to of Idaho, But eau of* Home la nd'Securlty and -Ada
'County, referred -to as subgrantee,
.2. AUTHiinify., This ag.reemeMls authorized under the- grovisions of IdaM -Statote: TITLE -46, CHAPTER
101
3; P, uoPose, the purpose of thl$ Agrp.ernont..Is.to set forth t6rms.bywh.1ch the (d0h.o'B.L#eaw.-of Homeland
Se.cutity sha-11 -expend Homela=nd Security - Grant Program (MV) funds on behalf of the tUbgranted,
of
On Augpst'Z-8, 2013; thd,M)fte'd States DepArt(riqbt of HoMeland Socurity Iss!jed grant number EMw'
2013-SS'-00149.to- the State.. of 10ho, Under this: grant; the State of' Idatiq, Oreazl of H-6maland
security !*-nust- Oodate. grant fuhding to local juelsdIctions, Vnder jh(t grant, th.d. subgr-4ntee. may
authorize the Idaho Bureau of Homeland -Securf-ty- to obllgata- an'd pay equipment.hq56 urc s iap d
p *
ptog-ram execution; provIded that the subgrantee and the Idah.o Ourm. of HOMelaild SkOelty enter
Ihto an agreementon the matter,
4o RgspoNsib(LITIESr
A, Idaho bureau ot-Homelai-id5ec*urltyvv
Will provlde--fun-d manapmen.t for the Learning ManageMant System (LMS)., Fuslon Center and
equ
..(pffiient tffrovgh obilgations.-and payments W the period oflfils-award and any extensions.
Bi S.vbgF eel
"ThQ dulypt-horlzed offlo.1a.1 hap. -rood pqd° und.qra-�Iidl the 413 Ha.MlAnd 5eeUrjIty-.6rant M&M
description and° app.110110. frbM the Who 'BureaU of Mornetan.d Security;. As the authorkod
representatIve, he. or 5hef hereby acahorl-id� the Idaho Ovreau of Hohieland $-edurlty to oblipte
.hd expend *2013 Homeland Security' 0'(ant Proge-MiffundsfaraRloabl (;MS, rfston tenter -and
equipment purchases and subgrantee,
program eXO�Utfoifln SLIppart of-thq slubgra
5, APPROVINe OFFICIAL9
112.Affl flQREAtJ--.qF HOMLAND
$ EMR I TY
0red.111chy, Director
4040 Gu,ard'Street, Old -M 600
Qols,e, ID 9.3705
Phone;- (208)4-22o-3.040
Fax (20) 422-3044
Pao I of 2
SULagANTEE.
Dave Case: Chalrm$ti
Ada County Roard of Commissioners
200 Froth gtrgat-
go.1st, ID 83102
EXHIBIT A
I
e
. j
6, OTHER htt091MONS. Nothflig in this As'rebMe.01s intended to donfllct with 60 ent laws or regulations.
of the -State of.lda•ho-or.atay:s.tibora.tit jurisd,lction) if a fe*rm of thls•agreement Is inconsistent wl.th such'
authority. thm) Vid term .shM.1 be 3nvalld, bUt th-e remalning fOrr'i s and tendidoft of thls a roefrnent
shalf remafn 10 61`1 force vid• effect,
7. FFFEGTIVt Wt. The IerMs of this agreement Wilf become -effective upon signing -by the parties.
84 MOD(WArION, Thi§ agreenent may be rYt•odified*upon the mutual wriite-n consent of the panties,
9, TERmINAY16% The terms of this agreement In Its. origin aVform, or If modified with the consent -of both
parties, will remain th effect until the e:nd of -the grant, Either party upon 30 days written -notice. to
the .other may teMlinate this agreement,
-PPR VEE I
t -t
�Alease Date
halrm0n
Ada County Bord of Commissioners
. Novarnbee�M zos3
..
�.+f
^Yrr+wM•►N.Wti+rNM•Mr.MYWII►+•__ _—__ — _ ____'— _ _ _ _ __ __`.. M:ba...�.....y.T�..i• �•w wAiL �.�rr'�.a
4 -rad Rlchy Data
Director -
fdaho Bureau of 'Homsland'Security
M �
ATTEST:
Ch-J' fopher D, Rich) Ads Qgtip.ty► Cterk
MoGrdviop Chief NO*
Page 2of2
EXHIBIT A