Task Order No. 10369.b with Civil Survey Consultants for Franklin Road Black Cat Road to Ten Mile Road Sewer and Water Improvements and DesignMemo
To: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Jacy Jones, Austin Petersen
Date: 9-10-2014
Re: Sept 161' City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
September 161h City Council Consent Agenda for Council's consideration.
Approval of Task Order 10369.15 for "Franklin Road — Black Cat to Ten Mile — Sewer
and Water Improvements - Design" to Civil Survey Consultants Inc in the Not -To -
Exceed amount of $69,336.00. This Task Order is written against the current Master
Agreement (1 b) between the parties.
Recommended Council Action: Approval of Task Order 10369.1b, Franklin Rd —
Black Cat to Ten Mile — Sewer and Water Improvements - Design, to Civil
Survey Consultants, Inc. for the Not -To -Exceed amount of $69,336.00.
Thank you for your consideration
0 Page 1
E IDIAN-
Public IL D A H O
Works Department
TO: Keith Watts
FROM: Austin Petersen
DATE: 09.08.2014 02:27PM
Mayor Tammy de Weerd
Clip Council Members
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
SUBJECT: Project Information Memo- Franklin -Black Cat to Ten Mile Road Sewer and
Water Improvements - Design
Attached is a task order with Civil Survey Consultants for the design and construction
staking of water and sewer improvements to be installed with Ada County Highway
Districts Franklin Road - Black Cat Road to Ten Mile Road Project. These services are to
be provided for the not to exceed amount of $69,336.00.
I. DEPARTMENT CONTACT PERSONS
Austin Petersen 489-0352
Warren Stewart, PW Engineering Manager 489-0350
Tom Barry, Director of Public Works 489-0372
II. DESCRIPTION
A. Back rground
The Ada County Highway District, in conjunction with the Idaho Transportation
Department, is going to widen Franklin Road, between Black Cat Road and Ten Mile
Road, to five lanes with bike lanes, curb, gutter, and detached sidewalk. Preliminary
Design of the water and sewer improvements to be installed with the road widening
project, was started in 2012 with Parametrix. Parametrix has completed their task
order, but additional design work, construction staking, construction support services,
and record drawing production will be required for this project. The attached Task
Order with Civil Survey Consultants is for these additional services.
B. Proposed Project
Complete the design of approximately 2600 Linear feet of new 12" water main, 4200
Linear feet of sewer main, five water services, eight sewer services, and seven fire
hydrants. This will be in addition to designing the relocation and adjustment of existing
facilities, providing construction staking, construction support services, and record
drawings.
Page 1 of 2
TASK ORDER NO. 10369.b
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND CIVIL SURVEY CONSULTANTS, INC (ENGINEER)
This Task Order is made this 16th day of September, 2014 and entered into by and between
the City of Meridian, a municipal corporation organized under the laws of the State of Idaho,
hereinafter referred to as "City", and accepted by (CIVIL SURVEY CONSULTANTS. INC).
hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions
contained in the Master Agreement (Category 1 B) between the above mentioned parties dated
September 18, 2012. The Project Name for this Task Order 10369.b is as follows:
CITY OF MERIDIAN
FRANKLIN ROAD - BLACK CAT ROAD TO TEN MILE ROAD -
SEWER AND WATER IMPROVEMENTS - DESIGN
PROJECT UNDERSTANDING
Per the City's request, the Engineer will provide professional engineering services related to
the design of new and relocated sanitary sewer and potable water improvements to be
constructed in conjunction with the Idaho Department of Transportation (ITD) Project No.
A012(368).
SCOPE OF WORK
Task 1 —Administration
1.1 Set up the contract and submit written communication through the City's project
management software (e -Builder). This includes but is not limited to the
following:
• Reports
• Drawings
• Requests for information
• Request for action by City
• General Project Documentation & Communication
1.2 Engineer shall attend final design review meeting at ACHD for the prime roadway
project.
Task Order 10369.b FRANKLIN ROAD - BLACK CAT ROAD TO TEN MILE ROAD - SEWER AND WATER IMPROVEMENTS — DESIGN
CIVIL SURVEY CONSULTANTS, INC Page 1 of 5
Task 2 — Desitin Survey
2.1 This task includes field work associated with surveying existing sewer manholes
and water main blow -offs as required to design improvements.
2.2 This task includes office work associated with drafting surveyed points and
cleaning up existing topographic survey drawing to correctly show existing sewer
and water facilities.
2.3 This task Includes preparing and obtaining permanent and/or temporary
easements for the new sewer and water stubs as needed. We anticipate a total
of thirteen easements being needed. The City's standard easement document,
easement legal description and map exhibit shall be sent to each property owner
for review and signature. Engineer shall provide signed easements to the City
for processing and recording.
Task 3 — Design Improvements
3.1 Water System Improvements:
• Approximately 2000 LF of new 12" water main in Franklin Road.
• Approximately 600 LF of new 12" water main in Black Cat Road.
• New 1" water services to five properties as identified by the City.
• Seven new fire hydrants at locations identified by the City.
• Adjust approximately twelve existing valve boxes to grade.
• Extend five existing water stubs to the new right-of-way line. Stubs shall
be extended beyond new irrigation lines if necessary.
• Relocate six existing water meters to the new right-of-way line.
• Abandon one existing water service as identified by the City.
• Adjust existing water main at three locations where conflicts existing with
new irrigation or storm drain lines.
• Water main stubs to three properties as identified by the City.
• New main and service lines shall be sleeved through new storm drain
bio-swale.
3.2 Sewer System Improvements
• Approximately 1300 LF of 15" Sewer Main in Franklin Road.
• Approximately 2500 LF of 10" Sewer Main in Franklin Road.
• Approximately 50 LF of 24" Sewer Main in Franklin Road.
• Approximately 400 LF of 15" Sewer Main in Black Cat Road.
• Adjust approximately nine sewer manholes to Grade.
• Sewer main or service stubs to eight properties as identified by the City.
Task Order 10369.b FRANKLIN ROAD - BLACK CAT ROAD TO TEN MILE ROAD - SEWER AND WATER IMPROVEMENTS —DESIGN
CIVIL SURVEY CONSULTANTS, INC Page 2 of 5
Extend fourteen existing sewer stubs to new right-of-way line. Stubs shall
be extended beyond right-of-way if depth or new irrigation lines make it
necessary.
Abandon one existing sewer service as identified by the City.
New main and service lines shall be sleeved through new storm drain
bio-swale.
Task 4 — Construction Document Preparation and Review
4.1 Develop plans, specifications and bid schedule that meet current design
standards and standard specifications of the City, ISPWC, ITD and ACHD. One
complete set of 11'x17" plans and specifications will be developed per ITD layout
standards. Plans will be prepared using ACHD standard blocks and line types.
4.2 Submit four sets of plans and two sets specifications to City Engineering for
departmental review and comment. A PDF of plans and specifications shall also
be provided. Engineer to revise plans as necessary.
4.3 Submit one set of plans and specifications to ITD/ACHD for review.
4.4 Submit revised plans and specifications to City Engineering for Development
Services review. Engineer to revise plans as necessary.
4.5 Submit plans and specifications to City Engineering for QLPE review and
approval. Engineer to revise plans as necessary and resubmit.
4.6 Submit two sets of plans to Nampa Meridian Irrigation District for review and
approval. Engineer will submit plans to Nampa Meridian Irrigation District for
review and approval. The City shall coordinate execution of the agreement and
pay all fees associated with the agreement.
4.7 Submit two fully approved set of plans and specifications to City Engineering
Department. A PDF of plans and specifications shall also be provided.
4.8 Submit a fully approved set of plans and specifications to ITD/ACHD for bidding
purposes. A PDF of plans and specifications shall also be provided.
Task 5 — Construction Services
5.1 Attend pre -construction meeting.
5.2 Answer RFPs from contractor during bidding and construction about the design.
5.3 Review material specifications submitted by contractor.
5.4 Prepare record drawings meeting the City of Meridian Acceptance of
Record/Electronic Drawings, dated October 25, 2012.
Task Order 10369.b FRANKLIN ROAD- BLACK CAT ROAD TO TEN MILE ROAD- SEWER AND WATER IMPROVEMENTS—DESIGN
CIVIL SURVEY CONSULTANTS, INC Page 3 of 5
ASSUMPTIONS
1. It will be the City's responsibility to negotiate and execute the Joint Effort Agreement for
construction with ITD/ACHD. Plans will be prepared once the City has provided our
office with AutoCAD electronic files of the final design submittal to ITD/ACHD. The City
will obtain permission from ITD/ACHD to use the electronic files for utility design
purposes.
2. All improvements will be designed based off topographic survey information provided by
ACHD. Topographic surveying is not Included as part of this scope of work.
3. The City will provide the Engineer with property owner mailing information necessary to
send easement documents. The City shall assist the Engineer with obtaining
easements if necessary.
4. The City will assist the Engineer with obtaining special provision numbers from
ITD/ACHD.
5. An Erosion and Sediment Control Plan (ESCP) will not be prepared. The City will
coordinate with ITD/ACHD to have all work covered under ACHD ESCP and SWPPP.
6. The City shall process all easements and record them with the Ada County Assessors
office.
7. The City shall provide Engineer with a copy of record drawings for Black Cat Road
Sewer Trunk line. Plans shall be used to identify locations of existing sewer services.
8. All required work to install sewer and water improvements at irrigation crossings shall
be performed under ITD/ACHD Army Corps of Engineers and Idaho Water Resources
Permits. The City shall request that ITD/ACHD include the water and sewer
improvements on their Army Corps of Engineers and Idaho Water Resources permit
applications.
TIME OF COMPLETION and COMPENSATION SCHEDULE
Engineering services will be completed as needed to construct improvements in conjunction
with Idaho Department of Transportation District Project No. A012(368). The preparation of
the City of Meridian's plans are dependent on the completion of the Idaho Transportation
District's plans and the schedule below is an expected schedule and may vary based on
changes to the Idaho Transportation District project schedule. The schedule below is based
on a Notice to Proceed (NTP) from the City by September 2014. This results in Final
Construction plans completed by September 2015. A NTP issued on a different date will
change the schedule accordingly.
Task Order 10369.b FRANKLIN ROAD - BLACK CAT ROAD TO TEN MILE ROAD - SEWER AND WATER IMPROVEMENTS—DESIGN
CIVIL SURVEY CONSULTANTS, INC Page 4 of 6
COMPENSATION AND COMPLETION SCHEDULE
Task
Description
Due Date
Compensation
1
Administration
30 days after completion of construction
$1,375.00
2
Design Survey
• September 2015
$10,630.00
3
Design Improvements
■ September 2015
$16,940.00
4
Construction Documents
• September 2015
$28,329.00
5
Construction Services
30 days after completion of construction
$11,762.00
L::tPrinting
■ 30 days after completion of construction
$300.00
TASK ORDER TOTAL $69,336
The Not -To -Exceed amount to complete all services listed above for this Task Order No.
10369.b is sixty nine thousand three hundred thirty-six dollars ($69,336.00). No compensation
will be paid over the Not -to -Exceed amount without prior written approval by the City in the
form of a Change Order. The hourly rates for services and direct expenses shall be billed per
the approved Rate Schedule and Master Agreement (by this reference made a part hereof)
and will be the basis for any additions and/or deletions in services rendered. Travel and meals
are excluded from this Task Order unless explicitly listed in the Scope of Services AND
Payment Schedule.
CITY OF MERIDIAN
BY:
TAMMY de D, MAYOR
Dated:_ q to — y
Approved by Council:
JAYCEE L.
CIVIL SURVEY CONSULTANTS, INC
BY:
TIM BtJ GES E., Vice Pre ident
Dated:
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Purchasing Approval
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Task Order 10369.b FRANKLIN ROAD - BLACK CAT ROAD TO TEN MILE ROAD - SEWER AND WATER IMPROVEMENTS — DESIGN
CIVIL SURVEY CONSULTANTS, INC Page 5 of 5