Loading...
2014-08-26CVE FIDIAN CITY COUNCIL REGULAR IDAHO MEETING AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, August 26, 2014 at 6:00 PM 1. Roll -Call Attendance X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Genesis Milam X Luke Cavener X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by Larry Woodard with Ten Mile Christian Church 4. Adoption of the Agenda Adopted 5. Consent Agenda Approved A. Approve Minutes of August 12, 2014 City Council Workshop Meeting B. Approve Minutes of August 5, 2014 City Council Special Meeting C. Temporary License Agreement MCZC14-067 Between the Ada County Highway District and the City of Meridian Regarding the Storey Park -Dog Park Development Improvements to be Constructed Within ACHD's Drainage Easement at the Southeast Corner of the Site D. Award of Agreement for "Public Safety Training Center - Construction" to Bledsoe Constitution, Inc. (Bid Package 6 Architectural Woodwork) for a Not -To -Exceed Amount of $17,127.00. E. Resolution No. A14-993: A Resolution to Amended Resolution No. 14-993 to Destroy Certain Semi -Permanent and Temporary Records of the Meridian Public Works Department. 6. Items Moved From Consent Agenda None 7. Action Items Meridian City Council Meeting Agenda — Tuesday, August 26, 2014 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. A. Public Hearing: VAC 14-005 Wyndstone Place (Lots 1 & 2, Block 1) by Clay, LLC Located North of 1-84 and West of S. Wells Street Request: Vacate the Ten (10) Foot Wide Public Utility, Drainage and Irrigation (PUDI) Easement Along the Shared Lot Lines of Lots 1 and 2, Block 1 Platted with the Wyndstone Place Subdivision Approved 8. Department Reports A. Traffic Box Community Art Project Update B. Public Works: Utility Rates and Connection Fee Update 9. Ordinances A. Ordinance No. 14-1621: An Ordinance Amending Ordinance No. 13-1572, the Appropriation Ordinance for the Fiscal Year Beginning October 1, 2013 and ending September 30, 2014 Appropriating Monies that are to be Received by the City of Meridian, Idaho in the Sum of $2,199,234 and Allocating Expenditures Approved B. Ordinance No. 14-1622: An Ordinance Adopting the FY15 Budget in the amount of $93,707,229 for the Fiscal Year commencing October 1, 2014 and ending September 30, 2015 and Authorizing the City of Meridian to Levy all Such Appropriate Taxes and Levies as Authorized by Law upon Taxable Property; and to Collect all Authorized Revenue Approved 10. Future Meeting Topics None Adjourned at 6:35 p.m. Meridian City Council Meeting Agenda — Tuesday, August 26, 2014 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 8884433 at least 48 hours prior to the public meeting. Meridian City Council August 26, 2014 A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, August 26, 2014, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, David Zaremba, Keith Bird, Joe Borton, Charlie Rountree, Genesis Milam and Luke Cavener. Others Present: Bill Nary, Jaycee Holman, Caleb Hood, Warren Stewart, Tom Barry, Mike de St. Germain, Mark Niemeyer Robert Simison and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Genesis Milam _X Lucas Cavener X Mayor Tammy de Weerd De Weerd: Good evening. We will go ahead and start tonight's meeting. For the record it is Tuesday, August 26. It's 6:00 p.m. We will start with roll call attendance, Madam Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Larry Woodard with Ten Mile Christian Church De Weerd: Item No. 3 is our community invocation. Tonight we will be led in our community invocation by our long time friend Mr. Woodard with the Ten Mile -- see, want to say Cherry Lane Christian Church -- Ten Mile Christian Church. If you will all join us in the community invocation or take this as an opportunity for a moment of silence. Woodard: Okay. It's always a pleasure. De Weerd: Thank you for being here, Larry. Woodard: Yeah. It's always my pleasure. I will give you a special blessing tonight. think my prayer is only two minutes, but it's going to be longer than anything I can see on your agenda. Meridian City Council August 26, 2014 Page 2 of 16 De Weerd: As it should. Woodard: Let's pray. This week, our dear Heavenly Father, our children in Meridian return to school. The school buses are now very visible and children's safety becomes a concern once again. I pray for the drivers of these buses, the children, and the teachers of our young people as they will be our city in a few short years. I pray tonight for our Mayor and City Council and all the city staff. I pray that they will reflect the wisdom we have grown accustomed to seeing in our city over the past several decades. May the wise decisions continue as our city experiences another flurry of new homes, new businesses. We are proud of our city and I would ask that we continue to reflect a deep faith in a creator God. You have blessed us with a safe city, clean air, clean water, and 80,000 plus citizens who enjoy all that Meridian offers. I would be remiss in not asking you, our dear Heavenly Father, for the safety of those in our community who put their own lives at risk for our protection. I'm thinking particularly of the police and firemen. Tonight as we listen to the news around the world and in our nation we are concerned about the future. Our enemies and groups like al-Qaeda, Isil, Muslim Brotherhood, all vow our demise. Please keep us safe and give us good leaders who will work diligently for our wellbeing. I ask all of this in Jesus' name, amen. De Weerd: Thank you for joining us tonight. And it's always nice that you bring Betty with you. Woodard: I have to. De Weerd: You didn't have to add that, Larry. Item 4: Adoption of the Agenda De Weerd: Item No. 4 is adoption of the agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: On the agenda Item 9-A the ordinance number is 14-1621 and the beginning of the fiscal year date should be October 1st, not the 2nd. And Item 9-13 the ordinance number is 14-1622 and with those editions, Madam Mayor, I move that we approve the agenda. Bird: Second. De Weerd: I have a motion and a second to approve the agenda. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council August 26, 2014 Page 3 of 16 De Weerd: Maybe there is something behind that date change, right? Holman: It was a typo. Item 5: Consent Agenda A. Approve Minutes of August 12, 2014 City Council Workshop Meeting B. Approve Minutes of August 5, 2014 City Council Special Meeting C. Temporary License Agreement MCZC14-067 Between the Ada County Highway District and the City of Meridian Regarding the Storey Park -Dog Park Development Improvements to be Constructed Within ACHD's Drainage Easement at the Southeast Corner of the Site D. Award of Agreement for "Public Safety Training Center - Construction" to Bledsoe Constitution, Inc. (Bid Package 6 Architectural Woodwork) for a Not -To -Exceed Amount of $17,127.00. E. Resolution No. A14-993: A Resolution to Amended Resolution No. 14-993 to Destroy Certain Semi -Permanent and Temporary Records of the Meridian Public Works Department. De Weerd: Okay. Item No. 5 is our Consent Agenda. Rountree: I move to approve the Consent Agenda, authorize the Clerk to attest and the Mayor to sign. Bird: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 6: Items Moved From Consent Agenda Meridian City Council August 26, 2014 Page 4 of 16 De Weerd: There were no items moved from the Consent Agenda. Item 7: Action Items A. Public Hearing: VAC 14-005 Wyndstone Place (Lots 1 & 2, Block 1) by Clay, LLC Located North of 1-84 and West of S. Wells Street Request: Vacate the Ten (10) Foot Wide Public Utility, Drainage and Irrigation (PUDI) Easement Along the Shared Lot Lines of Lots 1 and 2, Block 1 Platted with the Wyndstone Place Subdivision De Weerd: So, Item 7-A is a public hearing on VAC 14-005. 1 will turn this over to staff. Hood: Thank you. Madam Mayor, Members of the Council. Before you is a vacation application for a five foot utility easement -- what we commonly refer to as a PUDI, which means public utilities drainage and irrigation. It's centered on a common lot line between Lots 1 and 2, Block 1, of Wyndstone Place Subdivision. As you can see in the exhibit before you the site is on the north side of 1-84 generally east -- or, excuse me, west of Eagle Road on -- off of Wells Street. The applicant is proposing to construct a new 8,500 square foot dental office that spans across two platted lot lines. In the L -O zone there is a ten foot side setback, as well as, again, the aforementioned public utility drainage easement that exists. So, this was a requirement to construct that structure across those platted lot lines. We have already in our office approved a certificate of zoning compliance for the site development, but the building permits cannot be issued until that -- that vacation is taken care of. They have also submitted a property boundary adjustment and for a record of survey and that also is pending tonight. We have received relinquishment letters from all utilities that have an interest in this tonight and with that, Madam Mayor, we would stand for any questions. I guess I will mention that the applicant's representative is here this evening if you have any questions or offer him an opportunity to explain more, but with that that is my presentation. De Weerd: Thank you. Council, any questions for Caleb? Bird: I have none. Rountree: None. De Weerd: Would the applicant like to add anything? Okay. This is a public hearing. Is there anyone who wishes to offer testimony on this item? Okay. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Seeing no one -- Meridian City Council August 26, 2014 Page 5 of 16 De Weerd: You down there. Zaremba: Way down on the end here. Seeing no one come forward to add any testimony, I move we close the public hearing. Milam: Second. De Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I move we approve VAC 14-005 with all staff comments. Milam: Second. De Weerd: I have a motion and a second to approve 7-A. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 8: Department Reports A. Traffic Box Community Art Project Update De Weerd: Item 8-A is a report by Robert regarding our traffic box art. Simison: Thank you, Madam Mayor, Members of the Council. In your packet you have a picture that was selected to be one of the first going up on the traffic boxes in the downtown area. You may recall I brought before you a budget amendment earlier this year, which had some money set aside to do a traffic art box wrap. The Arts Commission is looking at doing these on a wider scale in the next budget year. We have been using this opportunity, as well as doing something in Generations Plaza working with the Parks Department for the Arts Commission to really get their feet around how this would be move forward -- Meridian City Council August 26, 2014 Page 6 of 16 De Weerd: Their feet around it? Simison: Yes. Their arms around it so they can move their feet and move forward. Thank you for that. So, what they have done -- at this point in time we have been working with ACHD, we will have an agreement with ACHD that you will have on your Consent Agenda next week that gives us the authority to do these wraps. At the same time you will also have an agreement next week on your Consent Agenda for the artist that was selected for this and later I expect -- I don't have the exact time frame when it will happen in the next year, but I assume it will be fairly early in the next fiscal year, before the end of the year I expect the Arts Commission to bring forward an actual plan that will dictate where -- the priority intersections on where they would like to see focus on these art wraps. Right now it's envisioned that they are going to probably do two or three -- I know MDC has it in their budget to do a couple. So, we will be maybe doing five or six of these in the next fiscal year. So, you will see a plan on where they plan on doing this. This is the first one in downtown. I know it will be located there at the intersection of Pine and Main Street, right there next to the Harvest Church. So, with that I'm happy to answer any questions you may have. Otherwise, you will see these items next week on your agenda for consideration. De Weerd: Well -- and, Council, I would just add the budget amendment you saw earlier was allocated from my State of the City funds. Any questions? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Robert, can you provide a little bit of background. It sounds like that Arts Commission selected this particular submission. How many submissions did the Arts Commission receive? Simison: They -- what they did because of the timing, they actually just went to the district arts show -- Cavener: Okay. Simison: -- and selected a winner from that -- Cavener: Okay. Simison: -- and brought that back for the Mayor to approve and say, yes, that was good and moving forward how they will determine them moving forward -- I think that's part of -- you will probably get that report from them when they come forward and say here is how we are going to do this. I think there is not a desire to do an art piece probably every time you do one, so some of them will probably be done very simply, maybe some of them will be able to have more of a process, but -- yeah. So, this was chosen from all the district applicants. Meridian City Council August 26, 2014 Page 7 of 16 Cavener: Okay. Thank you. De Weerd: And, Mr. Cavener, the art piece or this art that's in front of you was picked solely for this and the winner -- the artist knew it would be an art wrap, so that was part of -- part of the selection process. Cavener: Great. De Weerd: Other questions? Rountree: I have none. De Weerd: We are excited to move forward and to get this one up and going and for the program to start to roll out as one of the commissioners on the Meridian Development Corporation really thinks that it's unique that we are highlighting children's art in our downtown and do think that it will be just one more reason for parents and families to come down and enjoy what our youth have done, so -- thank you. If there is no more questions for Robert, we will move onto the next one. Simison: See you on the agenda next week then. Rountree: Thanks. B. Public Works: Utility Rates and Connection Fee Update De Weerd: Item 8-13 under our Public Works Department. Barry: Good evening, Madam Mayor, Members of the Council. I just want to update you briefly on our utility rates, as well as our wastewater connection fee and give you some background as to what we have been up to over the last couple of months since we last saw you in June and also lay before you the schedule and progress that we anticipate making over this next month. So, with that we will go ahead and just start. As you know, money doesn't grow on trees or else I would be in the landscaping business. But we also know the challenge that we are facing in the utilities is -- particularly the sewer utility, is that we have to come up with 170 million dollars over ten years in order to meet the compliance schedule that's coming down from the United States Environmental Protection Agency. That 170 million dollars is divided up in 154 in capital construction, 16 million over ten years in operations and maintenance. Our goal, as you directed us in June, were to avoid debt if we could and use the pay -go philosophy that the city has been utilizing for many, many years and to achieve the compliance schedule, which is ten years. Our approach we presented to you has not changed. It essentially involves utilizing a bunch of different methods to try to close this 170 million dollar funding gap and I will close at the end of this presentation with a reminder of some of the updates about that. But, essentially, as you see here, that strategy has not changed. What has changed are a couple of very small things, which is the reason we Meridian City Council August 26, 2014 Page 8 of 16 are here tonight. So, I wanted to distinguish that. As you know we were proposing a two percent inflationary increase to both water and wastewater usage in base rates. That's unchanged. We were also proposing a ten percent EPA compliance fee. That has not changed, except that we have had to convert that ten percent into an actual dollar amount, so that dollar amount is $3.75 per account or per base for the sewer charge. That is because our utility billing software does not allow for us to calculate percentages, particularly as they vary throughout the cycle. So, we have had to revert that, essentially, to a base fee, which will not change, it will stay the same once instituted if that's your desire and, of course, we are recommending given that that ceases at the end of ten years, so that hasn't changed either. So, just a very small change there on the rate that is, again, creating a flat fee, instead of a percentage. What has changed and a little bit more significant here, is our sewer connection fee. As you might recall, back in June as we were putting the pieces together we recommended a 750 dollar increase per connection on the sewer side. We are having to modify that slightly, which is why we felt compelled to come back to you tonight and share with you what the -- what the revision is. Essentially, almost immediately after we met with the City Council in June we contracted the services of JUB Engineers to help us do some engineering analysis and some rate model analysis as well. They have got expertise in this and, more over, the ex -public works director for the City of Meridian is actually employed by JUB Engineers and was helpful and instrumental in helping us advance the model that was used back in 2007 for the city to set the rate. So, moreover, when revised -- when we worked with JUB we were able to revise and refine our estimates and inputs and overall improve the model and update the model to insure that it was compliant with state statute and that it met industry standards and best management practices. Moreover, it is now more complete by incorporating wastewater collection system capacity improvements that are required by growth, wastewater treatment plant capacity improvements required by growth, as well as infrastructure -related improvements in both systems required by growth as well. So, the process for this revision involved staff from the Finance Department, the Legal Department, Public Works engineering, operations, business operations and the like. We have also had several consultants working with us, including HGR Engineering, JUB Engineering, and Brown and Caldwell Engineering. Right now the analysis that -- that we have recommended here suggests that we have to raise the rate slightly more than anticipated by an additional 224 dollars. So, I have put down here the current rate is 2,749 dollars. We previously proposed raising it to 3,499. The revision after all of this work was completed is to make a proposal of 3,723 dollars, a difference from the previous proposal, as I said, 224 dollars, for a total fee increase of 974 dollars, which is no small change worth. A couple things that you should note -- or that I should note, rather, this would move the City of Meridian from the second lowest to the fifth lowest in the valley of the nine major Treasure Valley sewer providers. This actually puts us right in the middle of the pack, which is where we were in 2007. It puts us 150 dollars or so above the city of Boise and Ada County. It puts us about a thousand dollars under the next sewer provider in the valley. Moreover, it is about 126 dollars below the regional average. So, certainly, as we might say, within market. Nevertheless, it is a significant increase. So, we thought we would draw your attention to that. That's the most significant change according to the revisions that we were able to achieve. I won't go Meridian City Council August 26, 2014 Page 9 of 16 through this laundry list, because there is a lot here, but, essentially, as you know, we have developed a communications plan, communicated the chart and critical path strategies of that to you some -- some weeks ago, perhaps longer, and, essentially, we are doing our very best to work with staff and the Mayor's office with regard to communicating these proposed changes and to invite those out who might be interested to attend the public hearings that are upcoming. We will talk about those in just a minute. Essentially we are utilizing mail resources, newspapers, the website, the City Council meetings and we are also visiting with affected professional associations as well. So, we sent out just actually this last week or so -- completed our fliers that we sent out to every household. Now we sent over 30,000 fliers to every single account household in the City of Meridian advising of this. We will also be following up with letters to the development community to apprise them of these results as well. We are holding on that at the moment, because I neglected to say in the previous slide that the model, although it's been completed and we have these recommendations for you, has been sent off to Washington state for analysis by the FTS Group. They are a financial modeling -- utility modeling and rate analysis firm and we are expecting a third -party opinion about not only the model and its applicability, its utilization and its defensibility, also the calculations as well. So, we anticipate getting that opinion from that firm on or around September 6th. Right after we have that, depending upon what that opinion is, we may need to adjust slightly or alternatively continue on the path that we have, which would include sending out letters to the development community and also attending association meetings and the like. So, lots of communication. This is just a communication recently that we have been involved in on the utility rate side of things. Equally important we have had lots of communication and have lots to go on the development side with regard to communicating on connection fee updates. So, this is where we lie with these revisions. Essentially have this 170 million dollars. As we discussed before we would like to close the gap by acknowledging that we have already earmarked 74 million dollars or so for capital projects, which will go towards treatment plant improvements. We want to use undesignated ending fund balance as we talked about, approaching 25 million dollars. We know that we -- or we expect, I should say, to continue to grow and as our population grows so do our accounts grow, so will our revenues associated with the accounts and, then, also so will the assessments. So, we will have more people connecting to our system, so those dollars will increase as well. So, that left us with the following approaches that I have already been through and I wouldn't go through in detail again, but, essentially, going after the fee leveling, which has not been started yet, we have devoted our time and attention to rates and fees at this point in time. The inflationary increase, the EPA compliance fee would add another 15.2 and, then, increased connection fees as proposed would add 11.7. So, the minor changes that we have made in the model and in the flat fee have closed the gap by about two to two and a half million dollars. So, we still have this funding gap. Again, we were comfortable in the department and I think others are as well -- I got the sense that the Council was as well, that, you know, a lot can change over the ten years and so if we have a little bit of a detail gap, as long as we manage that over the time period and we don't over ask, if you will, then, that seems like an agreeable path forward. So, essentially, here is what the proposed next steps are. We would like to have the public hearing on the utility rates, which is scheduled now for September 2nd, that's next Meridian City Council August 26, 2014 Page 10 of 16 Tuesday, so I thought I would just let you know about that. Our proposal is that you keep the hearing open for a week and not close that until September 9th and the reasons this is is to allow for the public hearing notices to take effect and comply with city ordinance. We are compliant right now with state statute, but our city ordinance requires us to post twice in the ValleyTimes and so this would allow us to post that second time and, then, have that hearing on the -- the continued hearing on the 9th and, then, we can close that. Again, up for discussion at that point in time would be the inflationary rate increases and the EPA compliance fee. A few weeks after that we would like to have the public hearing on the sewer connection fee. It's a different audience. It's scheduled for September 23rd at this point in time. The schedule we have developed is -- is achievable. So, those are the next steps. Essentially that's all have for tonight. We thought it would be important before we begin communicating with the development community that you had the most up to date information on the connection fee and the analysis that's been revised with regard to what needs to happen in order to update that connection fee, so we wanted to do that prior to communicating it with the development community. So, with that I will stand for any questions you might have. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Tom, could you get a hard copy of this in our mailboxes, please? Barry: Absolutely. Bird: I'd sure appreciate it. And I want to thank you for our short presentation. I think it's got to be a record, isn't it? Barry: Well, you know -- Bird: And it's very good, Tom. I appreciate it. Barry: Thank you. Thank you very much. De Weerd: What can you say -- Barry: Yeah. De Weerd: -- that won't add time. Any other questions? Mr. Zaremba. Zaremba: Thank you. That was an excellent presentation and very informative. Just one question. On the -- I think the amount was something like 24 million that you want to use the undesignated fund balance for, 24.7 million, designated ending fund balance, just to clarify, you're talking about the ending fund balance from the Enterprise Fund, not from General Fund; is that correct? Meridian City Council August 26, 2014 Page 11 of 16 Barry: Well, we could use some money from the General Fund, but that's not what we are requesting. This is an Enterprise Fund and -- Zaremba: Thank you. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Tom, while you're talking about the NPDES permit, what's the status? Is it moving along or has it been kind of stuck for the past couple months or what's going on? Barry: Excellent question. It is moving along. We have had a number of coordination meetings with the Department of Environmental Quality who sets the compliance schedule. Most of that work is pretty well out of the way. That needed to occur before the DEQ and EPA could get back to together and make more progress on the permit. Compliance schedule is an important component of that permit, making sure that the EPA writes in the compliance schedule and references it. So, most of the work that's occurred in the last couple months has been firming up that compliance schedule and getting approval between DEQ and EPA. That's a ten year compliance window. It was acceptable to EPA and, therefore, can be written into the permit. So, we are -- we have been making progress. At this point in time the estimate is about November for the estimated anticipated time for the final draft slash final version, which would go public for comment. De Weerd: And, then, what is that public comment period and when will it be finalized? Barry: So, the public comment period lasts for 30 days once it goes to publish. After the 30 day period -- well, during the 30 day period anyone can make comment on it. After the 30 day period the EPA can take literally as much time as they want to respond. In some cases they will respond individually. In most cases they will respond individually to those who make comment. Some cases it might facilitate renegotiating with the entity that the permit is to cover. It's hard to say at this point in time what may or may not happen. So, the process from when they -- when they close the public hearing -- or I mean, excuse me, close the period and start to respond to comments could take anywhere from -- typically 30 to 45 days, as much as several months. So, at that point in time the permit becomes executable, meaning it goes into effect. So, we are expecting probably another three or four months conservatively for the process to see it through. De Weerd: Any other questions from Council? Cavener: Madam Mayor? Meridian City Council August 26, 2014 Page 12 of 16 De Weerd: Mr. Cavener. Cavener: Tom, can you refresh my memory on where the anticipated growth numbers are coming from? Barry: Yeah. Councilman Cavener, the anticipated growth numbers are based on historic trends that have been averaged since about 2007 or so. So, it does include the recession. Essentially, we are seeing about three percent account growth and so we have just continued that three percent account growth going forward. So, at this point in time, even though you could argue that growth currently today is more aggressive or at least appears more aggressive, we have not continued that modeling or that aggressiveness model for, we have been fairly conservative, which is, again, why if we get a couple good years of aggressive growth this gap will close, we feel comfortable about that. If the growth starts to stagnate or come off that three percent, then, the gap would increase and we would have to come back with some other sort of solution or scenario that would help close that gap. Cavener: Thank you. De Weerd: Okay. Anything further from Council? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Tom, I really like the fact that you're having this sent off for some third -party review. Help me get comfortable with the sequence of events. It looks like that's up for review. It's not expected to be back for a week or so. Barry: Right. Borton: And there -- it looked like one of the slides there is still some outreach efforts, which are fantastic that you're going to the development community to get their feedback. Barry: Uh-huh. Borton: I'm not sure I'm comfortable with the order of things if our public hearing is the 2nd and the 9th -- if we are having a public hearing and those really important steps aren't yet completed, are we going too soon do you think? Barry: Councilman Borton, great question. We are running this particular project as two separate phases. So, that the first phase, which is scheduled for public hearing on September 2nd and 9th is the one that will only involved the utility rate inflationary increases of two percent and the EPA surcharge of $3.75 per wastewater account and that work is done. I mean there is -- there is no modeling, there is no -- none of that is Meridian City Council August 26, 2014 Page 13 of 16 out for review. That part of the project is already done, which is why we are advancing it now. We have sent out the fliers, we have communicated with everybody that, you know, the hearing is on just that subject. The hearing scheduled for the 23rd was intentionally pushed back, because that's the second phase and that allows us time to receive back the opinion from the financial analysis group and to also meet with BOMA, as well as the BCA, which those meetings are scheduled for BOMA this week on the 28th and, then, BCA is scheduled for the 9th of September. The development community -- or the letters that will go out to prominent developers within our city will go out on or around September 8th or 9th, which is right around when we will be meeting with BOMA as well to give them a two week notice, three week notice, if you will, for the next phase, which is the public hearing, which would involve really the sewer connection fee. So, I appreciate your concern. We feel that by dividing it up into two distinct phases we have been able to run the process in a way that is -- is beneficial for sort of both stakeholders groups and also allows us the appropriate time in order to get back the analysis, as well as communicating in appropriate time frames to invite people and educate them, so they will come out to the public hearing and express what might be on their mind. Borton: All right. Thank you. Barry: You bet. Rountree: I'm good. De Weerd: Okay. Thank you. Barry: Well, thank you very much. I appreciate your time. Have a good evening. De Weerd: Appreciate the update prior to the public hearing what's important. Item 9: Ordinances A. Ordinance No. 14-1621: An Ordinance Amending Ordinance No. 13-1572, the Appropriation Ordinance for the Fiscal Year Beginning October 1, 2013 and ending September 30, 2014 Appropriating Monies that are to be Received by the City of Meridian, Idaho in the Sum of $2,199,234 and Allocating Expenditures De Weerd: Okay. Item 9-A is Ordinance 14-1612. Madam Clerk, will you, please, read this title -- or this ordinance by title only. Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 14-1621, an ordinance of the City of Meridian, Idaho, amending Ordinance No. 13-1572, the appropriation ordinance for the fiscal year beginning October 1st, 2013, and ending September 30th, 2014. Appropriating monies that are to be received by the City of Meridian City Council August 26, 2014 Page 14 of 16 Meridian, Idaho, in the sum of 2,199,234 dollars and allocating expenditures and providing an effective date. De Weerd: You have heard this Ordinance read by title. Is there anyone who would like to hear it read in its entirety? Seeing none, Council? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve Ordinance No. 14-1621 with suspension of rules. Bird: Second. De Weerd: I have a motion and a second to approve Item 9-A. If there is no discussion, Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Ordinance No. 14-1622: An Ordinance Adopting the FY15 Budget in the amount of $93,707,229 for the Fiscal Year commencing October 1, 2014 and ending September 30, 2015 and Authorizing the City of Meridian to Levy all Such Appropriate Taxes and Levies as Authorized by Law upon Taxable Property; and to Collect all Authorized Revenue De Weerd: Item 9-B is Ordinance 14-1622. Madam Clerk, will you, please, read this ordinance. Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 14-1622, an ordinance pursuant to Idaho Code 50-1002 and 50-1003, providing for a title and findings, providing for the adoption of a budget and the appropriation of 93,707,229 dollars to defray the necessary expenses and liabilities of the City of Meridian in accordance with the object and purposes and in a certain amount herein specified for the fiscal year beginning October 1st, 2014, and ending on September 30th, 2015. To levy all such appropriate taxes and levies as authorized by law upon taxable property and to collect all authorized revenue, to provide for the waiving of the second and third readings pursuant to Idaho Code 50-902 and providing for an effective date and the filing of a certified copy of this ordinance with the Secretary of State. Meridian City Council August 26, 2014 Page 15 of 16 De Weerd: You have heard this ordinance read by title. Is there anyone who would like to hear it read in its entirety? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Seeing none, I move that we approve Ordinance No. 14-1622 with suspension of rules. Bird: Second. Cavener: I have a motion and a second to approve Item 9-B. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. call De Weerd: All ayes. MOTION CARRIED: ALL AYES. Item 10: Future Meeting Topics De Weerd: Council, anything for consideration under future meeting topics? Bird: I have nothing. De Weerd: Okay. Rountree: Nada. De Weerd: Nada. Rountree: Nada. De Weerd: I would entertain a motion to adjourn. Rountree: So moved. Bird: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Meridian City Council August 26, 2014 Page 16 of 16 MEETING ADJOURNED AT 6:35 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) .4 r MAYOR TAMMY DE WEERD DATE APPROVED ATTEST: r r z, o JAYCEE HOLMAN, CITY CLERK- v x Meridian City Council Meeting DATE: August 26, 2014 ITEM NUMBER: 5A PROJECT NUMBER: ITEM TITLE: APPROVE MINUTES Approve Minutes of August 12, 2014 City Council Workshop Meeting MEETING NOTES 9 APPROIED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: August 26, 2014 ITEM NUMBER: 5B PROJECT NUMBER: ITEM TITLE: APPROVE MINUTES Approve Minutes of August 5, 2014 City Council Special Meeting MEETING NOTES PROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: August 26, 2014 ITEM NUMBER: 5C PROJECT NUMBER: MCZC 14-067 ITEM TITLE: TEMPORARY LICENSE AGREEMENT Temporary License Agreement MCZC14-067 Between the Ada County Highway District and the City of Meridian Regarding the Storey Park -Dog Park Development Improvements to be Constructed Within ACHD's Drainage Easement at the Southeast Corner of the Site MEETING NOTES 1All ,71 APPROVE Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILEDTO STAFF SENTTO AGENCY SENTTO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: August 26, 2014 ITEM NUMBER: 5D PROJECT NUMBER: ITEM TITLE: AWARD OF AGREEMENT Award of Agreement for "Public Safety Training Center - Construction" to Bledsoe Constitution, Inc. (Bid Package b Architectural Woodwork) for a Not -To -Exceed Amount of $17,127.00. MEETING NOTES 41 Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Memo To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager CC: Max Jensen, Jamie Leslie, Jacy Jones Date: 7/24/14 Re: August 26 City Council Meeting Agenda Item The Police Department respectfully requests that the following item be placed on the August 260' City Council Consent Agenda. of $17,127.00. This award is the result of formal negotiations, as no bids were received for this package from the Formal IFB issued June 2, 2014 and opened June 24'". Recommended Council Action: Approval of Award of Agreement to Bledsoe Construction, Inc. for the Not -To -Exceed amount of $17,127.00. Thank you for your consideration. 0 Page 1 ' IA Document Al32TN -2009 Standard Form of Agreement Between Owner and Contractor, Construction Manageras Adviser Edition AGREEMENT made as of the 12th day of August in the year 2014 (In urords, indicate day, month and year.) ADDITIONS AND DELETIONS: The author of this document has BETWEEN the Owner: added information needed for its (Warne, legal status, address and other nrfonnation) completion. The author may also have revised the text of the original City of Meridian AIA standard form. An Additions and 33 E. Broadway Deletions Report that notes added Meridian, ID 83642 Information as well as revisions to the standard form text is available from the author and should be reviewed. A and the Contractor: vertical line in the left margin of this (Wane, legal status, address and other information) document indicates where the author has added necessary information Bledsoe Construction, Inc. and where the author has added to or 12783 Orchard Ave. deleted from the original AIA text. Nannpa, ID 83651 This document has important legal consequences. Consultation with an attorney is encouraged with respect for the following Project: to its completion or modification. (Name, location and detailed description) This document is Intended to be used Meridian Public Safety Training Center and Meridian Police Dept. Retnodel in conjunction with AIA Documents A232--2009, General Conditions of 1401 E. Watertower the Contract for Construction, Meridian, Idaho 83642 Construction Manager as Adviser Work defined in Bid Package #6 Architectural Woodwork Edition; 6132' -zoos, Standard Form of Agreement Between Owner The Construction Manager: and Architect, Construction Manager (Nanne, legal status, address and other bfonnation) as Adviser Edition; and C132^"-2009, Standard Form of The Ewing Company, Inc. Agreement Between Owner and 1500 Eldorado, Ste. #4 Construction Manager as Adviser. Boise, ID 83704 AIA Document A232TM-2009 is adopted in this document by reference. Do not use with other The Architect: general conditions unless this (Name, legal status, address and other information) document is modified. CSHQA 250 S. 51h St. Boise, ID 83702 The Owner and Contractor agree as follows. AIA Document A102TM — 20091formerty A101 TMCMa —1992). Copyright(i) 1975, 1980, 1992 and 2009 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA & Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA° Document, or any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under TABLE OF ARTICLES 1 THE CONTRACT DOCUMENTS 2 THE WORK OF THIS CONTRACT 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION 4 CONTRACT SUM 5 PAYMENTS 6 DISPUTE RESOLUTION 7 TERMINATION OR SUSPENSION 8 MISCELLANEOUS PROVISIONS 9 ENUMERATION OF CONTRACT DOCUMENTS 10 INSURANCE AND BONDS ARTICLE 1 THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after execution of this Agreement, all of which form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the patties hereto and supersedes prior negotiations, representations or agreements, either written or oral. An enumeration of the Contract Documents, other than Modifications, appears in Article 9. ARTICLE 2 THE WORK OF THIS CONTRACT The Contractor shall fully execute the Work described in the Contract Documents, except as specifically indicated in the Contract Documents to be the responsibility of others. ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION § 3.1 The date of commencement of the Work shall be the date of this Agreement unless a different date is stated below or provision is made for the date to be fixed in a notice to proceed issued by the Owner. (Insert the date of con in i en cent en t, if it differs front the date of this Agreerttent or, if applica ble, state that the date mill be fixed in a notice to proceed.) Date of Commriencement will be fixed by "Notice to Proceed". If, prior to the commencement of the Work, the Owner requires time to file mortgages, mechanics' liens and other security interests, the Owner's time requirement shall be as follows: N/A § 3.2 The Contract Time shall be measured from the date of commencement. § 3.3 The Contractor shall achieve Substantial Completion of the entire Work not later than ( ) days from the date of commencement, or as follows: (Insert number ofcale71dar days. Alternatively, a calendar date inay be used when coordinated with the date of conmlencetnent. If appropriate, insert requirements for earlier Substantial Completion of certain portions of the 147ork.) AIA Document At 32--20091formerly AlllI-CMa-1992). Copyright 01975, 1980, 1992 and 2009 by The American Institute of Architects. All rights [nit. reserved. WARNING: This AIA & Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 2 this AIA° Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under Portion of the Work Substantial Completion Date All July22, 2015 , subject to adjustments of this Contract Time as provided in the Contract Documents. (Insert provisions, if any, for liquidated damages relating tofailure to achieve Substantial Completion on time or for bonus payments for early completion of the Work) Liquidated Damages are $500.00 per calendar day. ARTICLE 4 CONTRACT SUM § 4.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor's performance of the Contract. The Contract Sum shall be one of the following: (Check the appropriate box.) [ X ] Stipulated Sum, in accordance with Section 4.2 below [ ] Cost of the Work plus the Contractor's Fee without a Guaranteed Maximum Price, in accordance with Section 4.3 below [ ] Cost of the Work plus the Contractor's Fee with a Guaranteed Maximum Price, in accordance with Section 4.4 below (Based on the selection above, complete Section 4. 2, 4.3 or 4.4 below. Based on the selection above, also complete either Section 5.1.4, 5.1.5 or 5.1.6 below) § 4.2 Stipulated Sum § 4.2.1 The Stipulated Stun shall be Seventeen Thousand One Hundred Twenty-seven Dollars and Zero Cents ($ 17,127.00 ), subject to additions and deletions as provided in the Contract Documents. § 4.2.2 The Stipulated Sum is based on the following alternates, if any, which are described in the Contract Documents and are hereby accepted by the Owner: (State the numbers or other identification of accepted alternates. If the bidding orproposal documents permit the Dimer to accept other alternates subsequent to the execution of thus Agreennent, attach a schedule of such other alternates shoui ng the antount for each and the date when that aanomnt expires.) § 4.2.3 Unit prices, if any: (Identify and state the unitprice, and state the quantity limitations, ifany, to which the unitprice will be applicable) Item Units and Limitations Price per Unit ($0.00) § 4.2.4 Allowances included in the Stipulated Sum, if any: (Identi& allowance and state exclusions, if any, f-oin the allowance price) Item Allowance 4.3 Cost of the Work Plus Contractor's Fee without a Guaranteed Maximum Price This section deleted as it does not apply to this Stipulated Sum contract. (Paragraph deleted) (Table deleted) (Paragraphs deleted) AIA Document A132- — 2009 formerly A101`vCMa-1992). Copyright 01975, 1960, 1992 and 2009 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 3 this AIA® Document, or any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under 1hn I.w TAIe A——f — nmdurod Nv AIA enewnrn n11P99-A9 nn n0.119MIA —Anr nrAnr Aln IBNAAAAAR 1 ur6ir6 —i— nn n4in5l9MS and 1. —. inn 4.4 Cost of the Work Plus Contractor's Fee with a Guaranteed Maximum Price This section deleted as it does not apply to this Stipulated Sum contract. (Paragraphs deleted) (Table deleted) (Paragraphs s deleted) (Table deleted) (Paragraphs deleted) ARTICLE 5 PAYMENTS § 5.1 Progress Payments § 5.1.1 Based upon Applications for Payment submitted to the Construction Manager by the Contractor, and upon certification of the Project Application and Project Certificate for Payment or Application for Payment and Certificate for Payment by the Construction Manager and Architect and issuance by the Architect, the Owner shall make progress payments on account of the Contract Surn to the Contractor as provided below and elsewhere in the Contract Documents. § 5.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month, or as follows: § 5.1.3 Provided that an Application for Payment is received by the Construction Manager not later than the 25th day of a month, the Owner shall make payment of the certified amount in the Application for Payment to the Contractor not later than the 25th day of the following monde. If an Application for Payment is received by the Construction Manager after the application date fixed above, payment shall be made by the Owner not later than Thirty (30 ) days after the Construction Manager receives the Application for Payment. (Federal, state or local laws may require payment within a certain period of time.) § 5.1.4 Progress Payments Where the Contract Sum is Based on a Stipulated Sum § 5.1.4.1 Each Application for Payment shall be based on the most recent schedule of values submitted by the Contractor in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Sum among the various portions of the Work and be prepared in such form and supported by such data to substantiate its accuracy as the Construction Manager and Architect may require. This schedule, unless objected to by the Construction Manager or Architect, shall be used as a basis for reviewing the Contractor's Applications for Payment. § 5.1.4.2 Applications for Payment shall show the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. § 5.1.4.3 Subject to the provisions of the Contract Documents, the amount of each progress payment shall be computed as follows: .1 Take that portion of the Contract Sum properly allocable to completed Work as determined by multiplying die percentage completion of each portion of the Work by the share of the total Contract Sum allocated to that portion of the Work in the schedule of values, less retahiage of Five percent ( 5 %). Pending final determination of cost to the Owner of changes in die Work, amounts not in dispute may be included as provided in Section 7.3.9 of the General Conditions; .2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing), less retainage of Zero percent( 0 %); .3 Subtract the aggregate of previous payments made by the Owner; and .4 Subtract amounts, if any, for which the Construction Manager or Architect has witlilield or nullified a Certificate for Payment as provided in Section 9.5 of the General Conditions. § 5.1.4.4 The progress payment amount determined in accordance with Section 5.1.4.3 shall be further modified wider the following circumstances: A Add, upon Substantial Completion of the Work, a sun sufficient to increase the total payments to One Hundred percent ( 100 %) of the Contract Sum, less such amounts as the Construction Manager recommends and the Architect determines for incomplete Work and unsettled claims; and AIA Document A132i°-2009 formerly AID 1TMCMa— 1992). Copyright©1975,1980, 1992 and 2009 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 4 this AIA° Document, or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under • IMn law Thl� rinr„mnnl u,ne nrnAi,rnA Av AIA crfAuore nl 1n-71 R7 nn nR/1717n1I -,i- A,A- AI- 7971 GARRAR 1 -hi,h —1— nn n91nR,/9n1R -A Ir nn! me .2 Add, if final completion of the Work is thereafter materially delayed through no fault of the Contractor, any additional amounts payable in accordance with Section 9.10.3 of the General Conditions. § 5.1.4.5 Reduction or limitation of retainage, if any, shall be as follows: (If it is intended, prior to Substantial Completion of the entire Work, to reduce or limit the retainage resulting front the percentages inserted in Sections 5.1.4.3.1 and 5.1.4.3.2 above, and this is not explained elsewhere in the Contract Documents, insert here provisions for such reduction or limitation.) § 5.1.5 Progress Payments Where the Contract Sum is Based on the Cost of the Work without a Guaranteed Maximum Price This section deleted as it does not apply to this Stipulated Simi contract. (Paragraphs deleted) § 5.1.6 Progress Payments Where the Contract Sum is Based on the Cost of the Work with a Guaranteed Maximum Price This section deleted as it does not apply to this Stipulated Sum contract. (Paragraphs deleted) § 5.2 Final Payment § 5.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when .1 the Contractor has fully performed die Contract except for the Contractor's responsibility to correct Work as provided in Section 12.2 of AIA Document A232-2009, and to satisfy other requirements, if any, which extend beyond final payment; .2 the Contractor has submitted a final accounting for the Cost of the Work, pursuant to Exhibit A, Determination of the Cost of the Work when payment is oil the basis of the Cost of the Work, with or without a Guaranteed Maximum payment; and .3 a final Certificate for Payment or Project Certificate for Payment has been issued by the Architect; such final payment shall be made by the Owner not more than 30 days after the issuance of the final Certificate for Payment or Project Certificate for Payment, or as follows: ARTICLE 6 DISPUTE RESOLUTION § 6.1 Initial Decision Maker The Architect will serve as Initial Decision Maker pursuant to Section 15.2 of AIA Document A232-2009, tmless the parties appoint below another individual, not a party to this Agreement, to serve as Initial Decision Maker. (If theparties mutually agree, insert the name, address and other contact it forniation of the Initial Decision 114aker, if other than the Architect.) § 6.2 Binding Dispute Resolution For any Claim subject to, but not resolved by, mediation pursuant to Section 15.3 of AIA Document A232-2009, the method of binding dispute resolution shall be as follows: (Check the appropriate box. If the Owner and Contractor do not select a method of binding dispute resolution below; or do not subsequently agree in writing to a binding dispute resolution method other than litigation, Clainnr will be resolved by litigation in a court ofcompetentjurisdiction) [ ] Arbitration pursuant to Section 15.4 of AIA Document A232-2009. [ X ] Litigation in a court of competent jurisdiction. [ ] Other: (Spec) AIA Document At 32TM — 2009 formerly A101'^'CMa-1992). Copyright © 1975, 1980, 1992 and 2009 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 5 this AIA® Document, or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under I the law. This document was produced by AIA software at 10:22:52 on 08/12/2014 under Order No.7671646646 1 which expires on 0510512015. and Is not for ARTICLE 7 TERMINATION OR SUSPENSION § 7.1 Where the Contract Sum is a Stipulated Sum § 7.1.1 The Contract maybe tenninated by the Owner or the Contractor as provided in Article 14 of AIA Document A232-2009. § 7.1.2 The Work may be suspended by the Owner as provided in Article 14 of AIA Document A232 2009. § 7.2 Where the Contract Sum is Based on the Cost of the Work with or without a Guaranteed Maximum Price This section deleted as it does not apply to this Stipulated Sum contract. (Paragraphs deleted) ARTICLE 8 MISCELLANEOUS PROVISIONS § 8.1 Where reference is made in this Agreement to a provision of AIA Document A232-2009 or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents. § 8.2 Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated below, or in the absence thereof; at the legal rate prevailing from time to time at the place where the Project is located. (hisert rate of interest agreed upon, if any.) Zero % 0 § 8.3 The Owner's representative: (Name, address and other h forniatia») Max Jensen Project Manager City of Meridian 33 E. Broadway Ave. Meridian, ID 83642 § 8.4 The Contractor's representative: (Nance, address and other information) I Randy Odenbrett Bledsoe Construction, Inc. 12783 Orchard Ave. Nampa, ID 83651 § 8.5 Neither the Owner's nor the Contractor's representative shall be changed without ten days written notice to the other party. § 8.6 Other provisions: ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS § 9.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are euunerated in the sections below. § 9.1.1 The Agreement is this executed AIA Document A132-2009, Standard Form of Agreement Between Owner and Contractor, Construction Manager as Adviser Edition. AIA Document A132TM — 2009 formerly AID I' CMa-1992). Copyright ©1975, 1980, 1992 and 2009 by The American Institute of Architects. All rights Ind. reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA° Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under / the law. This document was produced by AIA software at 10:22:52 on 08/12/2014 under Order No.7671846646_1 which expires on 05/05/2015, and is not for resale. User Notes: (1311729223) § 9.1.2 The General Conditions are, AIA Document A232-2009, General Conditions of the Contract for Construction, Construction Manager as Adviser Edition. § 9.1.3 The Supplementary and other Conditions of the Contract: Document Title Date Pages 00810 Supplementary 5/22/14 6 Conditions 00500 Contractor Agreement § 9.1.4 The Specifications: (Either list the Specifications here or refer to air exhibit attached to this Agreement.) Section Title Date Pages Division 1 General Requirements 5/22/14 All Sections 064116 Plastic Laminate Faced Architectural Cabinets 079200 Joint Sealants 123623.13 Plastic Laminate Clad Countertops § 9.1.5 The Drawings: (Either list the Drawings here or refer to an exhibit attached to this Agreenient.) Exhibit D Number Title Date § 9.1.6 The Addenda, if any: Number Date Pages One 6/19/14 50 Portions of Addenda relating to bidding requirements are not part of the Contract Documents unless the bidding requirements are also enumerated it this Article 9. § 9.1.7 Additional documents, if any, forming part of the Contract Documents are: (Paragraphs deleted) .4 Other documents, if any, listed below: (List here any additional doctonents which are intended to farin part of the Contract Docmnents. AIA DocumentA232-2009 provides that bidding requirements such as advertisement or invitation to bid, Instructions to Bidders, sample_fonns and the Contractor's bid are not part of the Contract Documents unless enumerated in this Agreement They should be listed here only if intended to be part of the Contact Documents.) Contractor's Bid ARTICLE 10 INSURANCE AND BONDS The Contractor shall purchase and maintain insurance and provide bonds as set forth in Article 11 of AIA Document A232-2009. AIA Document Al32TM — 2009 formerly A'101' CMa-1992). Copyright© 1975, 1980, 1992 and 2009 by The Amedcan Insfitute of Architects. All rights Init. reserved. WARNING: This AIA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA° Document, or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under t the law. This document was produced by AlAsoflware at 10:22:52 on 08/12/2014 under Order No.7671846646_1 which expires on 05/05/2015, and is not for resale. User Notes: (1311729223) (State bonding requirements, if any, and limits of liabilityfor insurance required in Article 11 ofALI Document A232-2009) Type of Insurance or Bond Limit of Liability or Bond Amount ($0.00) Performance and Payment Bond 100% Liability and Workman's Compensation See attached Exhibit 1 This Agreement is entered into as of thZd year fust wriAaboe.OWNER gna -e) R (Signature) Tammy de Weerd, Mayor neon rnnA c&sr � 9 (Printed name and title) City °e ranted name and title) Attest: t Cityerk Fy SEAL W r� Vim er rAe TRE ASUA AIA Document At 32- —2009 formerly A101'"'CMa-1992). Copyright ®1975, 1960, 1992 and 2009 by The American Institute of Architects. All rights [nit. reserved. WARNING: This AIA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under t the law. This document was produced by AIA software at 10:22:52 on 08112/2014 under Order No.7671846646_1 which expires on 05/052015, and is not for resale. User Notes: (1311729223) 06/2712014 10:45 Bledsoe—Construction CONTRACTOR BIC; FORM CITY OF MERIDIAN PUBLIC SAFETY TRAINING CENTER Bid Package # 6 Bid Package Name: ARCHITECTURAL. WOODWORK TA1g208+488+2180 P.0021004 Bid Due by: 2:00 PM Bid Date: June Z4,2014 Submitted by' (Company Name) 4a50� Cf?ItJ� vcL nod f jfJf/. Having mrelully examined The Place of the Work anal all mallere referred to in itie Instructions to Bidder* and the Contract Doewnents and all eondif6uns affecting the work Including availability of materials and What the undersigned hereby Proposes to furnish all labor, materials, supplies, equipment, supervision, insurance and bards in accordance with the Contract dmivaents. within the rime set forth therein, and at the prices stated halow. Bidder hereby agrees to commence work under this contract on or before a data to be sped.fbd in wdlten 1killce to Pruvw by the owner and substantially complete the work within the limes stipJaled in His er dosed consirlmiion schedule. Work covered 6v hI%etd Packaae is specified inyornanes One Thrtr F hr -of the Sreak:a ions. anJ Plan sets TiIWJ.1 9A;file Public Safety Trainino.Center and'ReriovalionrAdditien for Meridian Polite Dent BiddinyGeneml Conditions Divislon 1 General Requirements (All Sections) 04116 Plastic Laminate Faced ArchileclumlCabirels 679zo Joint Sealants" 12W2s.13 Plastic Laminate Clad Counledops + (As applicable to this work) In addition to the work required in the above sections, this bid item Iickdes but is not timilad to the folkwl ing: + Provide material, labor arty equipment to lumish and install the casework, countadop* and window s71s as Indicated on the drawings. • Furnish and install the Pad tables in the tiered classroom. + Piovida layout for hacking supplied and installed by olhes. • Modify exislfog casework as indicated + Properly oDvadng and protecting the work or others from damage or soiling die to their padofmance of this work and shall include proper cleaning, restoring or replacement of arry such work damaged or soiled in the padomiance of Ibis work Acknowledgement of Addendum, #L(b 11$11 #"—( / / )# ( I 1 ) Base Bid Proposal (Including all applic>abte taxers; Labor & Material Payment fonds) Base Bid: $ r CONTRACTOR BID FORM Bid Package #6 Page 1 of 3 Architectural Woodwork 06/27/2014 10:45 Bledsoe—Construction P.003I004 Alternate Proposals: ewder agrees td perform alternate work as shown on the Drawings arttr as specked for the follcdving sums, which sums shall be added to or dedueled from, the Base Bid as indicated. The Ownsr reserves the right to accept the Base Bkf and/or Alternates in any order or in art's manner, which is mast advantageous to the owner. Schedule of Aitamates- Alternates are described in ftaffon 012300 Please enter a zero (0) amount if the alternate does not affect your scope of work Alternate No. Deso i tion Amount 1 Parldrkg Loi East of MPD Building) 2 Budding Addition on West side 01 MPD Big OW 3 Display Case 4 Northwest Parking Lot 6 Break Room Remodal a Tiered Classroom Foxed Tables 7 Masonry Fence Add -Deduct S Add -Deduct S ` J/•�� Add•DeductSlll�/(1�.� - Add -Deduct S��/.5,� -- Z �a Add .Deduct Sl, 7 -_- - Add-DeductS ,;`_•�, The undersigned undenslands that The Ewing Co. Inc., the Dimer, and the Archilecl reserve the right to accept, reject or negotiate arty and/or all bids and wave any informality in the bidding. Final award is subject to approval by the owner. This proposal shag remain in effect for sixty (60) days past the bid dale. The undersigned agrees in submitimo this proposal, Ihal if issued a Letter of Intent or a Formal Agreement that the 09raemen1 will be executed without ollerations within Ove (6) days, and fmnV&kIy furnish Perfomlanrs Bond, Labor and Material Payment eond, Insurance Policy and Certificate of Insurance. All coals shall be included in the lump sum W. All blds must be accompnoW W a Bid Wild or Bank Cashism Chook in the amount of 6% Of the 10101 bkf 0rede�yyatda to the Dwner. The undersigned acknowledges receipt and acceptance of the project schedule issued with Inefrucllons to Bidders. Company.•,,,x0 •.+ r I n'%�+ ' 1- -- business Address. jZ7$'� `[�r4gWw� Ayl+.�,\A&. .4 tl(iI Public WorktLicenseNo. . IZS� • /Th _..,,,,,,.__•,_„Expires: 0'�'�' . Idaho Regbt&\,,,Nor.r. U''G^ sy�'�Exraras. Printed Phone (Seat If,bkih4 tyWi"joratton) .o� J* JL6soe 6�zov�' F)&% CONTRACTOR BID FORM Bid Package #6 Page 2 of 3 Architectural Woodwork 06/27/2014 10:45 Bledsoe—Construction Subcontractor, (if Aonliceble) Cornpany Business Public Works Ucense Phone Numtff iTA8j208+466+2160 P.0041004 ff them is more than one Sulwnrraclor, provkle the same data ateve as on allochmenl to bid) CONTRACTOR BID FORM Bid Package #6 Page 3 of 3 Architectural Woodwork EXIIBrr I INSURANCE REQUIREMENTS Worker's Compensation a. State: Idaho Statutory b. Applicable Federal Statutory C. Employer's Liability $100,000 per Accident $500,000 Disease, Policy Limit $100,000 Disease, Each Employee 1. Commercial General Liability (including Premises -Operations, Independent Contractors, Blanket Contractual, Products and Completed Operations, Broad Form Property Damage (including Completed Operations) and coverage for X (explosion),C (collapse), and U(underground) hazards) a. General Agate $2,000,000 (limit to apply Per Proiect) b. Products -Completed Operations Aggreeate $2,000.000 c. Personal and Advertising Iniury $1,000,000 d. Each Occurrence $1,000,000 e. Fire Damage (any one fire) $50,000 f. Medical Expenses (any one person) $5,000 3. Business Auto Liability a. $1,000,000 combined single limit of liability for bodily injury and property damage each accident covering all owned, non -owned and hired autos 4. Umbrella Liability: $1,000,000 each occurrence and aggregate. full limit required, or by a combination of underlvin provided by an Excess or Umbrella Liability Policy The Owner and the Construction Manager shall be named as an additional insured on the insurance required above and the insurance shall contain the severability of interest clause as follows: "the insurance afforded herein applies separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the company's liability." EXHIBITD LIST OF DRAWING SHEETS MERIDIAN PSTC GENERAL G0.1 TITLE SHEET G0.2 CODE PLAN G0.3 ASSEMBLIES G0.4 ENVELOPE COMPLIANCE & CISCA CIVIL C0.0 GENERAL INFORMATION SHEET C1.0 SITE DEMOLITION PLAN C2.0 EROSION AND SEDIMENT CONTROL PLAN C3.0 HORIZONTAL CONTROL PLAN C4.0 GRADING AND DRAINING PLAN C5.0 SITE UTILITY PLAN C6.0 WATER MAIN PLAN AND PROFILE C7.0 CIVIL DETAILS TOPOGRAPHIC SURVEY BY FOX LAND SURVEYS, INC. —FOR REFERENCE ONLY LANDSCAPE 1-1.0 LANDSCAPE PLAN L2.0 IRRIGATION PLAN L3.0 LANDSCAPE & IRRIGATION DETAILS ARCHITECTURAL A2.1 FLOOR PLAN A2.2 DIMENSION PLAN A2.3 ROOF PLAN A3.1 ENLARGED PLAN A4.1 EXTERIOR ELEVATIONS A4.2 BUILDING SECTIONS A4.3 WALL SECTIONS Page 1 of 8 A4.4 WALL SECTIONS A5.1 MILLWORK ELEVATIONS A6.1 REFLECTED CEILING PLAN A8.1 EXTERIOR DETAILS A8.2 EXTERIOR DETAILS A8.3 EXTERIOR DETAILS A9.1 INTERIOR DETAILS A10.1 DOOR SCHEDULES & WINDOW TYPES A11.1 INTERIOR FINISH PLAN A11.2 INTERIOR FINISHES & ELEVATIONS STRUCTURAL S0.1 GENERAL NOTES S0.2 GENERAL NOTES S1.1 FOUNDATION PLAN S2.1 ROOF FRAMING PLAN S3.1 FOUNDATION DETAILS S3.2 FRAMING DETAILS S3.3 FRAMING DETAILS S3.4 FRAMING DETAILS S3.5 FRAMING DETAILS HVAC M0.1 HVAC COVER SHEET M0.2 ENERGY COMPLIANCE SHEET M2.1 HVAC PLAN M2.2 HVAC ROOF PLAN M4.1 HVAC SCHEDULES M5.1 HVAC DETAILS M8.1 HVAC CONTROLS PLUMBING Page 2 of 8 P0.1 PLUMBING COVER SHEET P2.1 WASTE AND VENT PLAN P2.2 WATER AND GAS PLANS P2.3 PLUMBING ROOF PLAN P3.1 ENLARGED PLUMBING PLANS P4.1 PLUMBING SCHEDULES P5.1 PLUMBING DETAILS ELECTRICAL E0.1 LEGEND AND LIGHTSCHEDULE E1.0 SITE ELECTRICAL PLAN E2.0 POWER PLAN E2.1 MECHANICAL POWER PLAN E3.0 LIGHTING PLAN E4.0 SINGLE LINE AND SCHEDULES E5.0 ELECTRICAL DETAILS E6.0 ENERGY COMPLIANCE FORMS TELECOM T0.1 TELECOM SYMBOLS AND ABBREVIATIONS T0.2 TELECOM CABLING SCHEMATICS AND LABELING T0.3 TIERED CLASSROOM 128 A/V DETAILS T0.4 CLASSROOM 124 AV DETAILS T0.5 CLASSROOM 125 AV DETAILS TO.6 SIMULATION AND MAT ROOM AV DETAILS T1.0 TELECOM SITE PLAN T1.1 TELECOM PLAN T1.2 SECURITY PLAN GENERAL LIST OF DRAWING SHEETS MERIDIAN POLICE DEPT ADDITION/REMODEL Page 3 of 8 G0.1 TITLE SHEET G0.2 CODE DATA & BUILDING ASSEMBLIES G0.3 ENVELOPE COMPLIANCE AND CISCA SURVEY 1 OF 2 TOPOGRAPHIC SURVEY 2 0 F2 TOPOGRAPHIC SURVEY CIVIL 00.0 GENERAL INFORMATION SHEET C1.0 SITE DEMOLITION PLAN C2.0 EROSION AND SEDIMENT CONTROL PLAN C3.0 HORIZONTAL CONTROL PLAN C4.0 GRADING AND DRAINAGE PLAN C5.0 SITE UTILITY PLAN C7.0 CIVIL DETAILS LANDSCAPE 1-1.0 LANDSCAPE PLAN L2.0 IRRIGATION PLAN L3.0 LANDSCAPE AND IRRIGATION PLAN ARCHITECTURAL A1.1 FIRST FLOOR DEMOLITION PLAN A1.2 SECOND FLOOR DEMOLITION PLAN A1.3 FIRST FLOOR REFLECTED CEILING DEMOLITION PLAN A1.4 SECOND FLOOR REFLECTED CEILING DEMOLITION PLAN A2.1 FIRST FLOOR PLAN A2.2 SECOND FLOOR PLAN A2.3 ROOF PLAN A4.1 EXTERIOR ELEVATIONS & SECTIONS Page 4 of 8 A4.2 WALL SECTIONS A5.1 INTERNAL ELEVATIONS A6.1 FIRST FLOOR REFLECTED CEILING PLAN A6.2 SECOND FLOOR REFLECTED CEILING PLAN A8.1 EXTERIOR DETAILS A9.1 INTERIOR DETAILS A10.1 FINISH PLAN A10.2 FINISH/DOOR SCHEDULE STRUCTURAL 50.1 STRUCTURAL NOTES 50.2 STRUCTURAL NOTES S1.1 FOUNDATION PLAN 51.2 SECOND FLOOR PLAN 53.1 FOUNDATION DETAILS 53.2 FRAMING DETAILS 53.3 FRAMING DETAILS 53.4 FRAMING DETAILS PLUMBING/MECHANICAL M0.1 HVAC COVER SHEET M0.2 ENERGY COMPLIANCE M1.1 FIRST FLOOR HVAC DEMOLITION PLAN M1.2 SECOND FLOOR HVAC DEMOLITION PLAN M2.1 FIRST FLOOR HVAC PLAN M2.2 SECOND FLOOR HVAC PLAN M2.3 HVAC ROOF PLAN M4.1 HVAC SCHEDULES M5.1 HVAC DETAILS M8.1 HVAC CONTROLS Page 5 of 8 P0.1 PLUMBING PLAN P2.1 FIRST FLOOR PLUMBING PLAN P2.2 SECOND FLOOR PLUMBING PLAN P2.3 PLUMBING ROOF PLAN P4.1 PLUMBING SCHEDULES AND DETAILS ELECTRICAL E0.1 LEGEND & LIGHTING SCHEDULE E1.0 SITE ELECTRICAL PLAN E1.1 SITE PHOTOMETRIC PLAN E2.0 POWER PLAN E2.1 ROOF POWER PLAN E3.0 LIGHTING PLAN E4.0 SINGLE LINE & SCHEDULES E4.1 PANEL SCHEDULES E5.0 ELECTRICAL DETAILS E6.0 ENERGY COMPLIANCE FORMS COMMUNICATIONS T0.1 TELECOM SYMBOLS AND ABBREVIATIONS T1.0 TELECOM CABLING SCHEMATICS AND LABELING T1.1 FIRST FLOOR TELECOM PLAN T1.2 SECOND FLOOR TELECOM PLAN T1.3 RECOVERY, SERVERS AND SAN CABLING DETAILS T1.4 REVISED CABLING SCHEMATIC T1.5 FIRST FLOOR SECURITY PLAN A9.1 INTERIOR DETAILS A10.1 FINISH PLAN A10.2 FINISH/DOOR SCHEDULE Page 6 of 8 STRUCTURAL 50.1 STRUCTURAL NOTES 50.2 STRUCTURAL NOTES 51.1 FOUNDATION PLAN 51.2 SECOND FLOOR PLAN 53.1 FOUNDATION DETAILS 53.2 FRAMING DETAILS 53.3 FRAMING DETAILS 53.4 FRAMING DETAILS PLUMBING/MECHANICAL M0.1 HVAC COVER SHEET M0.2 ENERGY COMPLIANCE M1.1 FIRST FLOOR HVAC DEMOLITION PLAN M1.2 SECOND FLOOR HVAC DEMOLITION PLAN M2.1 FIRST FLOOR HVAC PLAN M2.2 SECOND FLOOR HVAC PLAN M2.3 HVAC ROOF PLAN M4.1 HVAC SCHEDULES M5.1 HVAC DETAILS M8.1 HVAC CONTROLS P0.1 PLUMBING PLAN P2.1 FIRST FLOOR PLUMBING PLAN P2.2 SECOND FLOOR PLUMBING PLAN P2.3 PLUMBING ROOF PLAN P4.1 PLUMBING SCHEDULES AND DETAILS ELECTRICAL Page 7 of 8 E0.1 LEGEND & LIGHTING SCHEDULE E1.0 SITE ELECTRICAL PLAN E1.1 SITE PHOTOMETRIC PLAN E2.0 POWER PLAN E2.1 ROOF POWER PLAN E3.0 LIGHTING PLAN E4.0 SINGLE LINE & SCHEDULES E4.1 PANEL SCHEDULES E5.0 ELECTRICAL DETAILS E6.0 ENERGY COMPLIANCE FORMS COMMUNICATIONS T0.1 TELECOM SYMBOLS AND ABBREVIATIONS T1.0 TELECOM CABLING SCHEMATICS AND LABELING T1.1 FIRST FLOOR TELECOM PLAN T1.2 SECOND FLOOR TELECOM PLAN T1.3 RECOVERY, SERVERS AND SAN CABLING DETAILS T1.4 REVISED CABLING SCHEMATIC T1.5 FIRST FLOOR SECURITY PLAN END OF EXHIBIT Page 8 of 8 Meridian City Council Meeting DATE: August 26, 2014 ITEM NUMBER: 5E PROJECT NUMBER: ITEM TITLE: RESOLUTION NO. A14-993 Resolution No. Al 4-993: A Resolution to Amended Resolution No. 14-993 to Destroy Certain Semi -Permanent and Temporary Records of the Meridian Public Works Department. MEETING NOTES At Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS A CITY OF MERIDIAN BY THE CITY COUNCIL: RESOLUTION NO. 14-993A BIRD, BORTON, CAVENER, MILAM, ROUNTREE,ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN AUTHORIZING THE CITY CLERK TO AMEND RESOLUTION NO. 14- 993 TO DESTROY CERTAIN SEMI-PERMANENT AND TEMPORARY RECORDS OF THE MERIDIAN PUBLIC WORKS DEPARTMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and City Council have the authority pursuant to Idaho Code section 50-907(4) to, by resolution, destroy semi-permanent and temporary records, upon the advice of the City Attorney, and with such disposition to be under the direction and supervision of the City Clerk; and WHEREAS, the City Clerk has identified certain semi-permanent and temporary records that may be destroyed pursuant to Idaho Code sections 50-907(2) and (3) because the time period for retention of such records has expired; and WHEREAS, the Mayor and City Council approved Resolution No. 14-993 on June 3, 2014 and now wish to amend said Resolution at the request of the Water Department; and WHEREAS, the Water Department seeks to remove from the previously approved Resolution No. 14-993 that certain category of records listed as "Consumer Confidence Reports (Water Quality Report) for the years 2002-2005. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the City Clerk is hereby authorized to direct and supervise the destruction of the following semi-permanent and temporary records of the Public Works Department: PUBLIC WORKS YEAR(S) I DESCRIPTION Semi-permanent Records Activity Reports 2000-2004, 2008 Daily, weekly, monthly or other reports documenting the activities of the Public Works Department employees, including: type of activity, time spent, work completed, equipment and fuel used, reports, logs, log sheets, and related records. RESOLUTION AMENDING RESOLUTION 14-993 AUTHORIZING DESTRUCTION OF PUBLIC WORKS DEPARTMENT RECORDS 2014-04A PAGE 1 OF 1 Ada County Highway 2006 Permits issued by Ada County District ACHD Permits Highway District (ACHD) to dig in public utility easement. Backflow Prevention Device 2004-2008 Records documenting test results Test Records on backflow prevention devices designed to protect the City water system from pollution related to substances backing into water lines. Committee Records 1987, 1993-1999, 2001- Agendas and meeting minutes for 2007 groups convened by Public Works such as City Services Focus Group, Construction Best Management Practices Sub - Committee, Energy. Construction Samples for 2001 Bacteria sample results taken for new Construction new water line/well construction. Correspondence, 1989-1993, 1995-2007 Correspondence created or Administrative received in the course of administering City policies, procedures, or programs. Correspondence, Backflow 2002-2004 All backflow program correspondence with customers and testers including: reminder to test, past due letters, reminder of expectations, and tester requirement forms. Customer Complaints 2004 Complaint letters, notes on phone calls and in person complaints from customers/citizens. Equipment Maintenance and 1998-2004 Records documenting the Calibration Records maintenance and calibration of equipment and instruments used to undertake and monitor wastewater treatment operations. Useful to verify equipment reliability and for reference by regulatory agencies. Information includes: date, type of equipment maintained or calibrated, tests performed, repairs needed, comments, and related information. RESOLUTION AMENDING RESOLUTION 14-993 AUTHORIZING DESTRUCTION OF PUBLIC WORKS DEPARTMENT RECORDS 2014-04A PAGE 2 OF 2 Facility Assessments, 1993 Records regarding assessments, Maintenance, and Repair maintenance and repairs of Records buildings and grounds owned or leased by the City. Federal Communications 1986 Licensing spreadsheets for Commission (FCC) Radio SCADA radios, base station and Licensing Spreadsheet vehicle two/way radios. Fire Hydrant Meter Check 2007, 2008 Roster of hydrant meters checked Out List out by contractors Meeting Minutes 2006 Internal meeting agendas, minutes, sign -in sheets National Pollutant Discharge 1979-1994 Records documenting the Elimination System (NPDES) application for and issuance of a Records permit to the City under the National Pollutant Discharge Elimination System (NPDES) program which allows discharge of specific pollutants under controlled conditions. Records typically include: applications, permits, addenda, modifications, and related supporting documentation. Information includes: influent and effluent limits, chemical analysis records, water flow, test and recording requirements, definitions and acronyms, compliance schedules, and related data Presentation 2003 Departmental presentations. Process Documents 1997 Standard Operating Procedures, Process Flowcharts, Workflows, Responsible Accountable Consulted Informed (RACI) Charts and Process Performance Measures. Service Orders / Service 2004-2008 Records including requests from Order Documents customer, Utility Billing, or Water Division to perform work or get a read at an address as well as historical logs showing service order number. Sewer Television/Videoscan 1986-1987,1993-2000 Reports documenting television Inspection Records inspections used to locate problems and defects in sewer lines. RESOLUTION AMENDING RESOLUTION 14-993 AUTHORIZING DESTRUCTION OF PUBLIC WORKS DEPARTMENT RECORDS 2014-04A PAGE 3 OF 3 Studies 1954, 1961, 1976, 1985, Studies related to Public Works 1990, 1993, 1995-1999, as provided by consultants. 2001-2003 Water Meter Reports 1983-1995, 2002-2008 All water meter -related reports including, but not limited to, water meter assessment forms, installation reports, proof reports, meter change -out lists, water meter re -install fee lists, exception reports, meter set forms, meter size totals report, meter and parts warranty return reports, work orders, stopped meter lists, meter reading high/low consumption reports, historical meter reading route and change -out reports, monthly reads, unread meters and malfunction reports, master route reports, and non -read exception reports. Temporary Records Backflow Tests 1994-2001, 2005, 2009- Backflow assemblies test reports. 2010 Section 2. That the City Clerk is authorized to take all necessary steps to destroy the records as provided by this Resolution. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, thisAday of August, 2014. APPROVED by the Mayor of the City of Meridian, Idaho, this day of August, 2014. ATTEST: Jaycee L.01olman, City Clerk City of =' Ivwllo 'r SEAL P 1 z_Q I,,}RIAs/ de Weerd RESOLUTION AMENDING RESOLUTION 14-993 AUTH(iRPLfiTG DESTRUCTION OF PUBLIC WORKS DEPARTMENT RECORDS 2014-04A PAGE 4 OF 4 Meridian City Council Meeting DATE: August 26, 2014 ITEM NUMBER: 6 PROJECT NUMBER: ITEM TITLE: Items Moved From Consent Agenda MEETING NOTES �/ovL Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: August 26, 2014 ITEM NUMBER: 7A PROJECT NUMBER: VAC 14-005 ITEM TITLE: WYNDSTONE PLACE (LOTS 1&2, Block 1) Public Hearing: VAC 14-005 Wyndstone Place (Lots 1 & 2, Block 1) by Clay, LLC Located North of 1-84 and West of S. Wells Street Request: Vacate the Ten (10) Foot Wide Public Utility, Drainage and Irrigation (PUDI) Easement Along the Shared Lot Lines of Lots 1 and 2, Block 1 Platted with the Wyndstone Place Subdivision MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: Auqust 26, 2014 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: TRAFFIC BOX COMMUNITY ART PROJECT UPDATE Traffic Box Community Art Project Update MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS .y 1k ok Meridian City Council Meeting DATE: August 26, 2014 ITEM NUMBER: $B IT:t9X*@YiLtRiTiL3=1: ITEM TITLE: PUBLIC WORKS - UTILITY RATES AND CONNECTION FEE UPDATE Public Works: Utility Rates and Connection Fee Update MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: Auqust 26, 2014 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: ORDINANCE NO. Ordinance No. 1 q � / � R/ : An Ordinance Amending Ordinance No. 13- 1572, the Appropriation Ordinance for the Fiscal Year Beginning Octobex 2013 and ending September 30, 2014 Appropriating Monies that are to be Received by the City of Meridian, Idaho in the Sum of $2,199,234 and Allocating Expenditures MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN ORDINANCE NO. l g r I U D- I BY THE CITY COUNCIL: BIRD, BORTON, CAVENER MILAM,ROUNTREE,ZAREMBA AN ORDINANCE OF THE CITY OF MERIDIAN, IDAHO AMENDING ORDINANCE NO. 13- 1572, THE APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014. APPROPRIATING MONIES THAT ARE TO BE RECEIVED BY THE CITY OF MERIDIAN, IDAHO IN THE SUM OF $2,199,234 AND ALLOCATING EXPENDITURES AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, STATE OF IDAHO: Section 1. That Ordinance No. 13-1572, the appropriation ordinance for the City of Meridian, Idaho, for the fiscal year commencing October 1, 2013 and ending September 30, 2014 be and the same is hereby amended as follows: City of Meridian Capital Improvement Fund - 55 - FY2014 FY2014 FY2014 Original Budget Amendments Final Budget Revenues Total Revenue Expenditures Capital Parks Total Capital Carryforward - Capital Administration Total Carryforward Total Expenditures Transfers $ 800,000 $ 800,000 $ $ 800,000 $ 800,000 $ 557,378 $ (74,843) $ 482,535 Carryforward - Capital $ 557,378 $ (74,843) $ 482,535 Total Expenditures with Transfers $ 557,378 $ (74,843) $ 482,535 $ 557,378 $ 725,157 $ 1,282,535 $ 557,378 $ 725,157 $ 1,282,535 (Use)/Addition of Fund Balance $ (557,378) $ (725,157) $ (1,282,535) AMENDMENT TO BUDGET ORDINANCE NO. 13-1572 - Page 1 of 1 Expenditures Personnel Utility Billing ti 410,262 $ (0) $ 410,262 FY2014 FY2014 FY2014 2,392,001 Original Budget Amendments Final Budget Revenues Water $ 1,490,878 Water/Sewer Sales $ 23,969,758 $ 23,969,758 Other Sources $ 1,355,000 $ 1,355,000 Total Revenue $ 25,324,758 $ $ 25,324,758 Expenditures Personnel Utility Billing $ 410,262 $ (0) $ 410,262 Public Works $ 2,392,001 $ 359,531 $ 2,751,532 Water $ 1,490,878 $ 62,875 $ 1,553,753 Wastewater $ 2,329,425 $ 1,665 $ 2,331,090 Total Operating Total Personnel $ 6,622,566 $ 424,070 $ 7,046,636 Operating Utility Billing $ 421,084 $ (0) $ 421,084 Public Works $ 1,087,559 $ 453,190 $ 1,540,749 Water $ 2,735,564 $ (317,258) $ 2,418,306 Wastewater $ 2,522 950 $ (0) $ 2,522,950 Total Operating $ 6,767,157 $ 135,931 $ 6,903,088 Total Personnel and Operating $ 13,389,723 $ 560,001 $ 13,949,724 Capital Utility Billing Public Works Water Wastewater Total Capital Carryforward - Operating Utility Billing Public Works Wastewater Total Carryforward - Operating Carryforward - Capital 710,000 $ 710,000 - $ 45,600 $ 45,600 $ 4,260,000 $ 1,144,000 $ 5,404,000 $ 11,744,621 $ 165,000 $ 11,909,621 $ 16,714,621 $ 1,354,600 $ 18,069,221 $ 110,000 $ (2,265) $ 107,735 $ 556,179 $ (239,785) $ 316,393 $ 56,000 $ (1,557) $ 54,443 $ 722,179 $ (243,607) $ 478,572 Water $ 6,150,664 $ (1,016,001) $ 5,134,663 Wastewater $ 5,835,268 $ (2,533,925) $ 3,301,343 Total Carryforward - Capital $ 11,985,932 $ (3,549 926) $ 8,436,005 Total Carryforward Total Expenditures $ 12,708,111 $ (3,793,534) $ 8,914,577 $ 42,812,455 $ (1,878,932) $ 40,933,522 AMENDMENT TO BUDGET ORDINANCE NO. 13-1572 - Page 2 of 2 Transfers Total Expenditures with Transfers (Use)/Addition of Fund Balance Revenues Total Revenue Expenditures Personnel Administration Fire Police Parks Community Development Total Personnel Operating Administration Fire Police Parks Community Development Total Operating Total Personnel and Operating Capital Administration Fire Police Parks Community Development Total Capital Carryforward - Operating Administration Fire Police Parks Community Development Total Carryforward - Operating $ 2,686,536 $ $ 2,686,536 $ 45,498,991 $ (1,878,932) $ 43,620,058 $ (20,174,233) $ 1,878,932 $ (18,295,300) FY2014 FY2014 FY2014 Original Budget Amendments Final Budget $ 34,864,085 $ 556,840 $ 35,420,925 $ 4,013,935 $ (6,179) $ 4,007,756 $ 7,920,662 $ - $ 7,920,662 $ 10,322,462 $ 170,841 $ 10,493,303 $ 1,788,543 $ 43,766 $ 1,832,309 $ 1,225,131 $ (6,115) $ 1,219,016 $ 25,270,733 $ 202,313 $ 25,473,046 $ 2,208,880 $ 536,363 $ 2,745,243 $ 1,085,786 $ 36,670 $ 1,122,456 $ 1,977,451 $ 387,070 $ 2,364,521 $ 1,535,966 $ 575,707 $ 2,111,673 $ 1,529,570 $ 112,797 $ 1,642,367 $ 8,337,653 $ 1,648,607 $ 9,986,260 $ 33,608,386 $ 1,850,920 $ 35,459,306 $ 1,596,552 $ 392,132 $ 1,988,684 $ 950,390 $ 54,073 $ 1,004,463 $ 2,826,000 $ 482,309 $ 3,308,309 $ 1,310,012 $ 998,327 $ 2,308,339 $ 31,602 $ - $ 31,602 $ 6,714,556 $ 1,926,841 $ 8,641,397 $ 30,244 $ $ 30,244 $ 52,325 $ (26,193) $ 26,132 $ 13,510 $ (3,891) $ 9,619 $ 65,000 $ $ 65,000 $ 161,079 $ (30,084) $ 130,996 AMENDMENT TO BUDGET ORDINANCE NO. 13-1572 - Page 3 of 3 Carryforward - Capital Administration $ 311,459 $ (55,573) $ 255,885 Fire $ 61,500 $ (11,946) $ 49,554 Police $ 2,176,107 $ (39,142) $ 2,136,965 Parks $ 2,883,045 $ (288,008) $ 2,595,037 Community Development $ - $ $ - Total Carryforward - Capital $ 5,432,110 $ (394,668) $ 5,037,442 Carryforward Administration $ 341,703 $ (55,573) $ 286,129 Fire $ 61,500 $ (11,946) $ 49,554 Police $ 2,228,432 $ (65,334) $ 2,163,097 Parks $ 2,896,555 $ (291,899) $ 2,604,657 Community Development $ 65,000 $ $ 65,000 Total Carryforward $ 5,593,189 $ (424,752) $ 5,168,437 Total Expenditures $ 45,916,131 $ 3,353,009 $ 49,269,140 Transfers $ (2,686,536) $ - $ (2,686,536) Total Expenditures with Transfers $ 43,229,595 $ 3,353,009 $ 46,582,604 (Use)/Addition of Fund Balance $ (8,365,510) $ (2,796,170) $ (11,161,679) FY2014 FY2014 FY2014 Original Budget Amendments Final Budget Revenues Total Revenue $ 60,188,843 $ 556,840 $ 60,745,683 Expenditures Total Personnel and Operating $ 46,998,108 $ 2,410,922 $ 49,409,030 Total Capital $ 23,429,177 $ 4,081,441 $ 27,510,618 Total Carryforward $ 18,858,678 $ (4,293,128) $ 14,565,550 Total Expenditures $ 89,285,963 $ 2,199,234 $ 91,485,197 Transfers $ - $ - $ - Total Expenditures with Transfers $ 89,285,963 $ 2,199,234 $ 91,485,197 That the sum of $2,199,234 be appropriated out of the revenues of the Fund Balance and Other Sources and Fees, to be used for authorized activities. AMENDMENT TO BUDGET ORDINANCE NO. 13-1572 - Page 4 of 4 Section 2. This Ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. PASSED by the City Council of the City of Meridian, Idaho, this Z6 day of 2014. APPROVED by the Mayor of the City of Meridian, Idaho, this Z�0 day of 14 2014. STATE OF IDAHO ) ) ss. County of Ada ) On this 06 day of 2014, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY WEERD and JAYCEE L. HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the CITY of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. , • 5 TA (SEAL) 1 Ri ••P¢e N�� N ARY PUBLIC FOR IDAHO) RE D1NGAT: Pe'y1d\o-y ( D MY COMMISSION EXPIRES: r\ AMENDMENT TO BUDGET ORDINANCE NO. 13-1572 - Page 5 of 5 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 14 PROVIDING FOR AN AMENDMENT TO ORDINANCE NO. 13-1572 An Ordinance of the City of Meridian providing for the adoption of an amendment to the budget and the appropriation of expenditures of $ $2,199,234 to defray the necessary expenses and liabilities of the City of Meridian, in accordance with the object and purposes and in the certain amounts herein specified for the fiscal year beginning October 1, 2013 and ending on September 30, 2014. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Ida �. his4a ance shall become effective upon the passage and publication. X00 a „cuyoe ZV A110 rty o eridian SEAL Mayor and City Council By: Jaycee L. Holman, City Clerk First Reading: Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code 50-902: YES NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 14 - The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 14- of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this day of August, 2014. William. L.M. Nary City Attorney BUDGET AMENDMENT ORDINANCE SUMMARY FY2014 —1 of 1 Meridian City Council Meeting DATE: August 26, 2014 ITEM NUMBER: QB PROJECT NUMBER: ITEM TITLE: ORDINANCE NO. Ordinance No. I l ��0 0-a An Ordinance Adopting the FY15 Budget in the amount of $93,707,229 for the Fiscal Year commencing October 1, 2014 and ending September 30, 2015 and Authorizing the City of Meridian to Levy all Such Appropriate Taxes and Levies as Authorized by Law upon Taxable Property; and to Collect all Authorized Revenue MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN ORDINANCE NO. j q - i (p aX BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, ROUNTREE, ZAREMBA AN ORDINANCE, PURSUANT TO IDAHO CODE §50-1002 AND §50-1003, PROVIDING FOR A TITLE AND FINDINGS, PROVIDING FOR THE ADOPTION OF A BUDGET AND THE APPROPRIATION OF $93,707,229 TO DEFRAY THE NECESSARY EXPENSES AND LIABILITIES OF THE CITY OF MERIDIAN, IN ACCORDANCE WITH THE OBJECT AND PURPOSES AND IN THE CERTAIN AMOUNTS HEREIN SPECIFIED FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING ON SEPTEMBER 30,2015; TO LEVY ALL SUCH APPROPRIATE TAXES AND LEVIES AS AUTHORIZED BY LAW UPON TAXABLE PROPERTY; AND TO COLLECT ALL AUTHORIZED REVENUE; TO PROVIDE FOR THE WAIVING OF THE 2ND AND 3RD READINGS PURSUANT TO IDAHO CODE §50-902; AND PROVIDING FOR AN EFFECTIVE DATE AND THE FILING OF A CERTIFIED COPY OF THIS ORDINANCE WITH THE SECRETARY OF STATE. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, STATE OF IDAHO: Section 1. TITLE: This Ordinance shall be entitled and cited as the "2014-2015 Fiscal Year Annual Appropriation Ordinance of the City of Meridian". Section 2. FINDINGS: The City Council finds: A. That it has duly Noticed and held a Public Hearing on the 19`" day of August, 2014 for a Proposed Budget for Fiscal Year 2014-2015 (FY2015) City of Meridian, Idaho; B. That the total revenue anticipated to be available to the City of Meridian during Fiscal Year 2014-2015 is correctly stated in the Adopted Budget which is herein set forth in Section No. 3; and C. The appropriations and sums of money as are hereinafter set forth in Section No. 3 are deemed necessary to defray all the necessary expenses and liabilities of the City of Meridian for Fiscal Year 2014-2015. Section 3. ADOPTION OF BUDGET AND APPROPRIATION OF EXPENDITURE: The City Council does hereby adopt as and for the budget and the appropriation of expenditure for the City of Meridian for Fiscal Year commencing October 1, 2014 and ending on September 30, 2015 the following: ANNUAL APPROPRIATION ORDINANCE FY2015 - Page 1 of 1 City of Meridian Capital Improvement Fund - 55 Carryforward - Capital FY2013 FY2014 FY2015 FY2015 Actual Original Budget Final Budget Revenues 557,378 $ 482,535 Total Revenue $ 7,324 $ - $ 2,000 Expenditures 800,000 Water/Sewer Sales Carryforward -Capital $ - Capital 557,378 $ 1,282,535 Administration $ 446,587 $ - Total Capital $ 446,587 $ - $ - Carryforward - Capital FY2013 FY2014 FY2015 Administration Personnel $ 557,378 $ 482,535 Parks Utility Billing $ $ 800,000 Water/Sewer Sales Carryforward -Capital $ - $ 557,378 $ 1,282,535 Total Carryforward $ - $ 557,378 $ 1,282,535 Total Expenditures $ 446,587 $ 557,378 $ 1,282,535 Transfers $ (2,044,914) $ - $ - Total Expenditures with Transfers $ (1,598,327) $ 557,378 $ 1,282,535 (Use)/Addition of Fund Balance $ 1,605,651 $ (557,378) $ (1,280,535) Expenditures FY2013 FY2014 FY2015 _ Personnel Actual Original Budget Final Budget Revenues Utility Billing $ 374,093 $ Water/Sewer Sales $ 20,034,999 $ 23,969,758 $ 26,694,886 Other Sources $ 10,026,514 $ 1,355,000 $ 1,499,000 Total Revenue $ 30,061,513 $ 25,324,758 $ 28,193,886 Expenditures Personnel Utility Billing $ 374,093 $ 410,262 $ 419,098 Public Works $ 2,040,601 $ 2,392,001 $ 2,991,047 Water $ 1,183,166 $ 1,490,878 $ 1,645,866 Wastewater $ 1,933,412 $ 2,329,425 $ 2,654,841 Total Personnel $ 5,531,272 $ 6,622,566 $ 7,710,852 Operating Utility Billing $ 355,626 $ 421,084 $ 429,754 Public Works $ 1,092,586 $ 1,087,559 $ 1,474,813 Water $ 3,830,157 $ 2,735,564 $ 2,676,054 Wastewater $ 6,890,329 $ 2,522,950 $ 4,080,927 ANNUAL APPROPRIATION ORDINANCE FY2015 - Page 2 of 2 Total Operating $ 12,168,698 $ 6,767,157 $ 8,661,548 Total Personnel and Operating $ 17,699,970 $ 13,389,723 $ 16,372,400 Capital Utility Billing $ $ 710,000 $ - Public Works 556,179 $ - $ 53,000 Water $ 3,461,964 $ 4,260,000 $ 3,694,000 Wastewater $ 7,321,064 $ 11,744,621 $ 7,759,500 Total Capital $ 10,783,029 $ 16,714,621 $ 11,506,500 Carryforward - Operating Utility Billing $ 110,000 $ 80,550 Public Works $ 556,179 $ 467,368 Water 8,328,122 $ $ 274,844 Wastewater $ 56,000 $ 428,264 Total Carryforward - Operating $ - $ 722,179 $ 1,251,026 Carryforward - Capital Utility Billing Public Works Water Wastewater Total Carryforward Total Carryforward Total Expenditures Transfers Total Expenditures with Transfers (Use)/Addition of Fund Balance Revenues Total Revenue Expenditures Personnel Administration Fire Police Parks Community Development Total Personnel $ 684,429 $ 6,150,664 $ 5,318,718 $ 5,835,268 $ 7,397,927 Capital $ - $ 11,985,932 $ 13,401,074 $ - $ 12,708,111 $ 14,652,100 $ 7,572,960 $ 7,920,662 $ 8,328,122 $ 28,482,998 $ 42,812,455 $ 42,531,000 $ 1,566,228 $ 1,788,543 $ 1,938,589 $ 1,561,707 $ 2,686,536 $ 2,092,353 $ 23,527,069 $ 25,270,733 $ 27,435,066 $ 30,044,705 $ 45,498,991 $ 44,623,353 $ 16,808 FY2013 Actual $ (20,174,233) FY2014 Original Budget $ (16,429,467) FY2015 Final Budget $ 38,198,330 $ 34,864,085 $ 39,810,132 $ 3,259,105 $ 4,013,935 $ 4,250,010 $ 7,572,960 $ 7,920,662 $ 8,328,122 $ 10,030,524 $ 10,322,462 $ 11,591,284 $ 1,566,228 $ 1,788,543 $ 1,938,589 $ 1,098,252 $ 1,225,131 $ 1,327,061 $ 23,527,069 $ 25,270,733 $ 27,435,066 ANNUAL APPROPRIATION ORDINANCE FY2015 - Page 3 of 3 Operating Administration $ 4,408,791 $ 2,208,880 $ 2,284,536 Fire $ 1,659,100 $ 1,085,786 $ 1,089,802 Police $ 1,545,973 $ 1,977,451 $ 2,127,292 Parks $ 1,308,951 $ 1,535,966 $ 1,511,843 Community Development $ 1,923,203 $ 1,529,570 $ 1,938,708 Total Operating $ 10,846,018 $ 8,337,653 $ 8,952,181 Total Personnel and Operating $ 34,373,087 $ 33,608,386 $ 36,387,247 Capital - $ - $ 7,000 Police $ Administration $ 297,811 $ 1,596,552 $ 366,000 Fire $ 55,553 $ 950,390 $ 441,700 Police $ 321,682 $ 2,826,000 $ 541,337 Parks $ 2,502,264 $ 1,310,012 $ 1,264,925 Community Development $ - $ 31,602 $ - Total Capital $ 3,177,310 $ 6,714,556 $ 2,613,962 Carryforward -operating Administration $ - $ 30,244 $ 101,625 Fire $ - $ - $ 7,000 Police $ - $ 52,325 $ 412,000 Parks $ - $ 13,510 $ 74,931 Community Development $ - $ 65,000 $ - TotalCarryforward- Operating $ - $ 161,079 $ 595,556 Carryforward - Capital Administration $ - $ 311,459 $ 939,979 Fire $ - $ 61,500 $ 1,117,213 Police $ - $ 2,176,107 $ 4,094,498 Parks $ $ 2,883,045 $ 4,113,638 Community Development $ - $ - $ 31,602 Total Carryforward - Capital $ - $ 5,432,110 $ 10,296,930 Carryforward Administration $ - $ 341,703 $ 1,041,604 Fire $ - $ 61,500 $ 1,124,213 Police $ - $ 2,228,432 $ 4,506,498 Parks $ - $ 2,896,555 $ 4,188,569 Community Development $ - $ 65,000 $ 31,602 Total Carryforward $ - $ 5,593,189 $ 10,892,486 Total Expenditures $ 37,550,397 $ 45,916,131 $ 49,893,695 Transfers Total Expenditures with Transfers (Use)/Addition of Fund Balance $ 483,207 $ (2,686,536) $ (2,092,354) $ 38,033,604 $ 43,229,595 $ 47,801,341 $ 164,725 $ (8,365,510) $ (7,991,209) ANNUAL APPROPRIATION ORDINANCE FY2015 - Page 4 of 4 Revenues Total Revenue Expenditures Total Personnel and Operating Total Capital Total Carryforward Total Expenditures Transfers Total Expenditures with Transfers VA PM Nl� FY2013 FY2014 FY2015 > Actual Original Budget Final Budget $ 68,267,167 $ 60,188,843 $ 68,006,018 $ 52,073,057 $ 46,998,108 $ 52,759,647 $ 14,406,925 $ 23,429,177 $ 14,120,462 $ - $ 18,858,678 $ 26,827,121 $ 66,479,982 $ 89,285,963 $ 93,707,230 $ $ $ (1) $ 66,479,982 $ 89,285,963 $ 93,707,229 (Use)/Addition of Fund Balance $ 1,787,185 $ (29,097,120) $ (25,701,211) Section 4. That the general tax levy and all appropriate taxes and levies be imposed as authorized by law and all authorized revenue is collected. Section 5. That the 2"d and 3rd readings of this ordinance are waived by suspension of the Rule as allowed pursuant to Idaho Code §50-902. Section 6. The City Clerk is directed to forthwith publish this Ordinance and file a certified copy of the same with the office of the Secretary of State of Idaho as provided in Idaho Code §50-1003 and the same shall be in full force and effect from and after its passage, approval and publication, according to law. PASSED by the City Council and APPROVED by the Mayor of the City of Meridian, Idaho this )(;"L day of &4kc 12014. STATE OF IDAHO ) ) ss. County of Ada ) On this ao day ofAu 0 �j %-V- , 2014, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD and JAYCEE L. HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the CITY of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) OTARY PU jtC FORS RESIDING AT: Q �1Gi l c ✓1 1 MY COMMISSION EXPIRES: ANNUAL APPROPRIATION ORDINANCE FY2015 - Page 6 of 6 NOTICE AND PUBLISIIED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 14 - PROVIDING FOR AN ANNUAL APPROPRIATION ORDINANCE FOR THE ADOPTION OF A BUDGET FOR THE CITY OF MERIDIAN FOR FY2015 An Ordinance of the City of Meridian providing for the adoption of a budget and the appropriation of $ $93,707,229 to defray the necessary expenses and liabilities of the City of Meridian, in accordance with the object and purposes and in the certain amounts herein specified for the fiscal year beginning October 1, 2014 and ending on September 30, 2015. A full text of this ordinance is available for inspecti at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. Th' fdiltal all become effective upon the passage and publication. /190111 e -- foAxo of Meridian °F, SEAL Mayor and City Council By: Jaycee L. Holman, City Clerk First Reading: Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code §50-902: YES NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 14 - The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 14- of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this day of August, 2014. William. L.M. Nary City Attorney ANNUAL APPROPRIATION ORDINANCE SUMMARY FY2015 —1 of 1 Meridian City Council Meeting DATE: August 26, 2014 ITEM NUMBER: 10 PROJECT NUMBER: ITEM TITLE: Future Meeting Topics MEETING NOTES �l Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS