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HomeMy WebLinkAbout2014-07-15WE IDIAN CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, July 15, 2014 at 6:00 PM 1. Roll -Call Attendance X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird OGenesis Milam X Luke Cavener d Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by 4. Adoption of the Agenda Adopted 5. Consent Agenda Approved (Pg 3-4) A. Approve Minutes of June 10, 2014 City Council Workshop Meeting B. Approve Minutes of June 17, 2014 City Council Meeting C. Approve Minutes of June 24, 2014 City Council Meeting D. Approve Minutes of July 1, 2014 City Council Meeting E. FP 14-030 Reardon Subdivision by CS2, LLC Located Near Southwest Corner of W. Cherry Lane and N. Summertree Way Request: Final Plat Ten (10) Single Family Residential Lots and Two (2) Common/Other Lots on Approximately 1.96 Acres in the R-8 Zoning District Per staff request this item moved to 7A F. Findings of Fact, Conclusions of Law for Approval: AZ 14-007 Sugarman Subdivision by George Sugarman Located 1450 W. Ustick Road Request: Annexation and Zoning of 5.04 Acres of Land with a C -C Zoning District G. Findings of Fact, Conclusions of Law for Approval: SHP 14-001 Sugarman Subdivision by George Sugarman Located 1450 W. Ustick Road Request: Short Plat Approval Consisting of Four (4) Building Lots on 3.99 Acres of Land in a Proposed C -C Zoning District Meridian City Council Meeting Agenda — Tuesday, July 15, 2014 Page 1 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. A 7. H. Final Order for Approval: FP 14-029 Amberwave Subdivision by The Land Group Inc. Located Southwest Corner of W. McMillan Road and N. Meridian Road Request: Final Plat Approval Consisting of Twenty -Seven (27) Residential Lots and Three (3) Common Lots on Approximately 4.70 Acres in the R-15 Zoning District I. Final Order for Approval: FP 14-026 Southern Highlands by BHH Investments 1, LLC Located South of E. Amity Road and North of E. Taconic Drive and West of S. Eagle Road Request: Final Plat Consisting of Forty -Seven (47) Building Lots and Six (6) Common Lots on 27.66 Acres of Land in an R-4 Zoning District J. Professional Services Agreement with Swingin' with Ellie Shaw for Musical Talent for Concerts on Broadway for a Not -to -Exceed Amount of $100.00 K. Approval of Award of Bid and Agreement to RM Mechanical for the "Well 14 and Well 20 HVAC Upgrade" project for the Not -To -Exceed Amount of $87,500.00 L. Recipient Agreement with the Boys and Girls Club of Ada County and Agreement for Joint Use of Gymnasium M. Recreational Pathway Easement Between Spurwing Orchard #3 and the City of Meridian N. Recreational Pathway License Agreement Between Nampa & Meridian Irrigation District and the City of Meridian Regarding Bellingham East Subdivision #1 O. Resolution No. # 14-998: A Resolution Of The Mayor And The City Council Of The City Of Meridian Authorizing The City Clerk To Destroy Certain Temporary Records Of The Meridian Parks And Recreation Department; And Providing An Effective Date Community Items/Presentations (Pg 4-9) A. Ada County Highway District (ACRD) Commuteride Services - Vanpool Formations, Online Rideshare, and Other Services Provided Items Moved From Consent Agenda A. Moved from Item 5A: FP 14-030 Reardon Subdivision by CS2, LLC Located Near Southwest Corner of W. Cherry Lane and N. Summertree Way Request: Final Plat Ten (10) Single Family Residential Lots and Two (2) Common/Other Lots on Approximately 1.96 Acres in the R-8 Zoning District Approved (Pg 9-12) Meridian City Council Meeting Agenda — Tuesday, July 15, 2014 Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 8. Action Items A. Continued from July 1, 2014: FP 14-027 Woodburn West Subdivision No. 2 by Northside Management Located North of W. Ustick Road and East of N. Linder Road Request: Final Plat Approval Consisting of Forty -Eight (48) Building Lots and Seven (7) Common / Other Lots on 25.75 Acres of Land in the R-8 Zoning District Continued to July 22, 2014 (Pg 12-13) 9. Department Reports A. Police Department: Discussion on Award of Bid and Agreement for the Police Public Safety Training Center Construction (Pg 13-14) B. Police Department: Approval of Award of Bids and AIA Agreements for the "Public Safety Training Center - Construction" (Bid Packages (BP) 2, 3, 4, 5, 9, 10, 11, 12, 14, 15, 16, 17, 19 and 20)to Multiple Contractors per the Schedule Below for a Not -To -Exceed Amount of $2,277,704.00 and Approval of General Conditions of the Contracts for Construction AIA Agreement A232 Approved (Pg 14-19) • 13132 Concrete: Quality Herculean Concrete Systems, Inc for a Not -to - Exceed Amount of $215,850.00 Approved • BP3 Masonry: TMC for a Not -to -Exceed Amount of $142,780.00 Approved • BP4 Steel Fab and Erection: Mountain Steel for a Not -to -Exceed Amount of $145,075.00 Approved • BP5 Rough Carpentry: American Wallcover, Inc. for a Not -to -Exceed Amount of $165,663.00 Approved • BP9 Overhead Doors: Overhead Door for a Not -to -Exceed Amount of $9,285.00 Approved • BP10 Glass and Glazing: Architectural Glass for a Not -to -Exceed Amount of $67,225.00 Approved • BP11 Tile: Creechly Tile for a Not -to -Exceed Amount of $13,858.00 Approved • BP12 Gypsum Board Assemblies & Specialties: American Wallcover, Inc. for a Not -to -Exceed Amount of $325,164.00 Approved Meridian City Council Meeting Agenda — Tuesday, July 15, 2014 Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. • BP14 Painting: BHM & Associates for a Not -to -Exceed Amount of $24,847.00 Approved • BP15 Window Treatments: Integrated Interiors for a Not -to -Exceed Amount of $4,713.00 Approved • BP16 Fire Protection: Treasure Valley Fire Protection for a Not -to - Exceed Amount of $43,400.00 Approved • BP17 Plumbing: Buss Mechanical for a Not -to -Exceed Amount of $72,779.00 Approvea • BP19 Electrical: Tri State Electrical for a Not -to -Exceed Amount of $567,575.00 Approved • BP20 Sitework Utilities & Asphalt Paving: dba Western Idaho Construction and Landscaping for a Not -to -Exceed Amount of $479,490.00 Approved 10. Future Meeting Topics None 11. Executive Session Per Idaho State Code 67-2345 (1)(d)(c): (d) To Consider Records that are Exempt from Disclosure as Provided in Chapter 3, Title 9, Idaho Code; AND (c) To Conduct Deliberations Concerning Labor Negotiations or to Acquire an Interest in Real Property, Which is Not Owned by a Public Agency Into Executive Session at 6:43 PM Out of Executive Session at 9:00 PM Adjourned at 9:00 PM (Pg 19-20) Meridian City Council Meeting Agenda — Tuesday, July 15, 2014 Page 4 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council July 15, 2014 A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, July 15, 2014, by Mayor Tammy de Weerd. Members Present: Tammy de Weerd, Charlie Rountree, Keith Bird, Joe Borton, David Zaremba and Luke Cavener. Members Absent: Genesis Milam. Others Present: Bill Nary, Jacy Jones, Caleb Hood, Bill Parsons, Clint Dolsby, Jeff Lavey, Tracy Basterrechea, Jamie Leslie, John Overton, Mark Niemeyer, Steve Siddoway, Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Genesis Milam X Luke Cavener X Mayor Tammy de Weerd De Weerd: I will go ahead and call this meeting to order. Thank you all for joining us. For the record it is Tuesday, July 15th. It's 6:00 p.m. We will start will roll call attendance, Madam Clerk. Item 2: Pledge of Allegiance De Weerd: Thank you. Item No. 2 is the Pledge of Allegiance. If will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Troy Drake. De Weerd: Item No. 3 is our community invocation. We don't have anyone listed, but do see someone in the audience. Okay. Come on forward. Drake: I'm Mr. No Name. De Weerd: You are Mr. No Name from the No Name Church. Drake: Troy Drake from Calvary Chapel, Madam Mayor. De Weerd: Thank you for joining us. Meridian City Council July 15, 2014 Page 2 of 20 Drake: Madam Mayor, good to see you. Council Members. Let's pray. Lord God in Heaven, thank you so much for this place that we get to live in in freedom and work in freedom and worship in freedom. Lord, that you set up this system through people who came before us that -- that we can choose these things and we are so grateful, God, for what we have and just ask that you bless this city this city and keep it safe and help us to not forget what we have and those people that came before us that died for our freedom. Lord, we just appreciate so much we have in the United States, especially right here in this awesome city that we are in tonight. Lord, I also just ask for your blessing over these people here, these -- you know, we have this -- this government that is ruled by the people and we have, you know, elected them to represent us, God, and so I just pray that you give them wisdom in even the small decisions that they make and, you know, you said that righteousness exalts a nation and so we just pray for good decisions, Godly decisions that be made in this city and this valley, God. And, lastly, God, we pray for the citizens of Meridian, those who are hopeless, having difficult situations, I prayed that they would find answers to those, Lord, that they would look to you and pray for the young people, especially the teenagers going through difficult things, God, and if you would rush to their aid, there is so many different ways that they can be met. I pray for our law enforcement officers and all those who help the citizens. So, we just pray, God, that your hand of protection would be over our city and this meeting here tonight and we thank you, Lord, in Jesus' name we pray, amen. De Weerd: Thank you, Pastor Troy. And, yes, we -- I can speak for myself and I think speak for the Council, we feel truly blessed to serve this community. So, thank you for kicking us off in the right manner tonight. Item 4: Adoption of the Agenda De Weerd: Item No. 3 -- or 4 is the adoption of the agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Item 5-E has been requested to come off the Consent Agenda for discussion, so that would go to Item 7-A. Item 5-0, the resolution number is 14-998. And under seven we have 7-A with the consent item. Item 8-A, the applicant has requested a continuance until July 22nd. And on Item 9 -- no resolution. All right. So, with those additions and changes, Madam Mayor, I move that we approve the agenda. Bird: Second. De Weerd: I have a motion and a second to approve the agenda as amended. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Meridian City Council July 15, 2014 Page 3 of 20 Item 5: Consent Agenda A. Approve Minutes of June 10, 2014 City Council Workshop Meeting B. Approve Minutes of June 17, 2014 City Council Meeting C. Approve Minutes of June 24, 2014 City Council Meeting D. Approve Minutes of July 1, 2014 City Council Meeting F. Findings of Fact, Conclusions of Law for Approval: AZ 14-007 Sugarman Subdivision by George Sugarman Located 1450 W. Ustick Road Request: Annexation and Zoning of 5.04 Acres of Land with a C -C Zoning District G. Findings of Fact, Conclusions of Law for Approval: SHP 14- 001 Sugarman Subdivision by George Sugarman Located 1450 W. Ustick Road Request: Short Plat Approval Consisting of Four (4) Building Lots on 3.99 Acres of Land in a Proposed C- C Zoning District H. Final Order for Approval: FP 14-029 Amberwave Subdivision by The Land Group Inc. Located Southwest Corner of W. McMillan Road and N. Meridian Road Request: Final Plat Approval Consisting of Twenty -Seven (27) Residential Lots and Three (3) Common Lots on Approximately 4.70 Acres in the R-15 Zoning District I. Final Order for Approval: FP 14-026 Southern Highlands by BHH Investments 1, LLC Located South of E. Amity Road and North of E. Taconic Drive and West of S. Eagle Road Request: Final Plat Consisting of Forty -Seven (47) Building Lots and Six (6) Common Lots on 27.66 Acres of Land in an R-4 Zoning District J. Professional Services Agreement with Swingin' with Ellie Shaw for Musical Talent for Concerts on Broadway for a Not - to -Exceed Amount of $100.00 K. Approval of Award of Bid and Agreement to RM Mechanical for the "Well 14 and Well 20 HVAC Upgrade" project for the Not - To -Exceed Amount of $87,500.00 L. Recipient Agreement with the Boys and Girls Club of Ada County and Agreement for Joint Use of Gymnasium Meridian City Council July 15, 2014 Page 4 of 20 M. Recreational Pathway Easement Between Spurwing Orchard #3 and the City of Meridian N. Recreational Pathway License Agreement Between Nampa & Meridian Irrigation District and the City of Meridian Regarding Bellingham East Subdivision #1 O. Resolution No. # 14-998: A Resolution Of The Mayor And The City Council Of The City Of Meridian Authorizing The City Clerk To Destroy Certain Temporary Records Of The Meridian Parks And Recreation Department; And Providing An Effective Date De Weerd: Item 5 is our Consent Agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve the Consent Agenda as amended and authorize the Clerk to attest and the Mayor to sign. Bird: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, absent; Cavener, yea. De Weerd: Okay. Thank you. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 6: Community Items/Presentations A. Ada County Highway District (ACHD) Commuteride Services - Vanpool Formations, Online Rideshare, and Other Services Provided De Weerd: Item 6 in under Community Presentations and we have Ada County Highway District with us this evening. Gresham: Hi, everyone. De Weerd: Hi. Meridian City Council July 15, 2014 Page 5 of 20 Gresham: I am Maureen Gresham. I am the manager of the ACHD Commuteride program and thank you so much for this opportunity to actually present to you guys. I'm new to ACHD Commuteride and we are going through a strategic planning process trying to figure out how we can build on the success that we have had and one of the things that we identified was a need to better reach out to the communities that we are actually serving, which is all of our city. So, we thought one of the best ways to do that was to actually come and talk to you and tell you a little bit about what we do, how we do it, and why. I think I remember how to do this. Maybe not. So, basically, what -- what is Commuteride. We are a division of the Ada County Highway District and we promote transportation options. We like to call ourselves the ones who provide the smart transportation options. We consider them smart because they are cost effective, they are healthy, they are environmentally friendly, and they provide a lot of benefits to the, transportation network out there. Basically we promote walking, biking, carpooling and vanpooling. And if you can help me out. I don't know why I'm not able to do this. There is a lot of benefits associated with our program and, basically, what we are trying to do is maximize the use of the existing system. I think everyone is very aware that we are running out of -- we don't have enough transportation funding for the -- the basic maintenance of our system out there today, much less any capacity improvements. 1 think our region might be a little bit better off than many, but we are still facing some pretty serious funding shortfalls. So, what do you do? Well, take a look at the existing system you have and maximize that use and I think the best way to show this is by pictures. So, basically, this is 30 cars. This is what we are trying to move. Actually, it's not. If you will go to the next slide. What we are trying to move is 30 people. And you see how much space that takes up with 30 cars. If you go to the next one. You're taking up a lot less space if you're actually using different modes and this is using the same amount of people, but putting them in three vans. As you can see from the picture it takes up a lot less room, a lot less wear and tear, reduces potential congestion or potential need for capacity improvements and really does actually benefit the environment. I think last month alone we saved over one million vehicle miles traveled off of our roadways and over 900 tons of carbon dioxide. So, I do want to distinguish what we do from some of the other transit providers that we partner with in the inner region. We serve the workforce population. We don't have routes that go and run on a regular basis. We actually bring people together that have similar commute patterns, they have to go to the same place, they come from the same place about the same time and we put them together, either in a carpool or a vanpool and, then, if they are close enough and lucky enough, then, we try to help figure out how to walk or bike to and from work. So, this is just an image of the various people. This is kind of our employee travel shed. We serve actually six counties in this area. We actually serve a few counties in Oregon, but they are Oregon, so I didn't include them. We, basically, if you want to think about it this way, the average commute in the Treasure Valley is over 16 miles and you have many Meridian citizens that actually have that kind of commute and what we do is actually help maximize the use of that commute by reducing stress, bringing healthier options and actually benefitting the employees or the employers by having increasing worker productivity getting people to and from work on time. So, just a little bit about our budget. Most of our revenue does come from the fares that we Meridian City Council July 15, 2014 Page 6 of 20 charge. It's a monthly rate for our van pool. We pool the money from there. We also have money from the federal government through a variety of different grant programs. We primarily use that federal fund for our marketing and education and, then, we also use it to, basically replace existing vans or expand. So, buy or purchase new vans. And about 11 percent of our budget actually comes from the general fund. You will see our expenses kind of reflect a little bit of the same thing. A really of reflect good question came up from your transportation commission. They asked, well, how long is it going to be you guys become completely self-sustaining. I didn't have an answer for them. That's -- I don't know how long that's going to take. We are going to do -- our strategic plan has identified the needs to do a fare structure analysis. You know, are we charging the right fare, do you need to go less, do we need to go more, and having that restructure maybe next year -- I'm hoping I will get the budget to do that -- will actually help identify whether or not we can increase our fare structure and, then, become more self sustaining. But as it stands right now we do get money from the general fund and the federal. I will say this, though. The actual operations of our van pool program itself are fully self sustaining. So, let me talk a little bit about the services and I group these into three different categories of services that we provide. The first being education and marketing. I think you guys probably may be familiar with May In Motion. This year we had a very successful May In Motion. We had -- average had about 70 businesses participating and if you're not familiar with what May In Motion is, it's, basically, a month long competition, kind of a kick start trying to get people out there exploring different transportation options to and from work and we do this by contacting businesses and working with them. It's a great partnership that we have with businesses. Like I said, we have been averaging about 70. This year we increased it up to 92, which is a pretty dramatic increase considering in the last five years we haven't gone past 71. Some other things that we do -- we will actually go to a place of business during lunch and sit there and we are available for people to talk about, you know, hey, what is a -- you know, a bicycle lane, what can you do on this lane, where I might be able to get to and from work by walking, by biking. If they are interested in carpooling and they live far enough away for vanpooling we actually put them in a list and, then, start to form van pools if they are potentially interested. There is a huge cost savings associated with that and I will get into that in a second. So, one of our -- the second kind of service that I think we provide is our actual ride share options. We promote walking, biking, carpooling, vanpooling and we do that through the education and marketing and, then, also through these ride share options. The ride matching we actually have an online system where you can go in, enter your name, where you work, where you are coming from, the time you need to travel, and that system will actually help you find potentially a vanpool partner or a carpool partner or even if you're interested and lucky enough a biking buddy. You know, in an ideal world. You know, in an ideal world if you're carpooling during the winter you can bike with that person in the summer or maybe not in the dead heat of the summer, but -- and, then, go back to the carpooling. So, there is just a lot of different options. The vanpool operations -- I think that's what most people know us for. And, in fact, in Meridian I think we have over 18 vanpool routes coming in and out of Meridian. These go anywhere from Mountain Home Air Force Base to downtown Boise to the VA center, just to a variety of different locations. One thing about the vanpool program -- and I do want to distinguish this -- this is just a large Meridian City Council July 15, 2014 Page 7 of 20 carpool. The only difference is instead of it being someone's car it's actually our van. So, we pay for the vehicle. We pay for the gas, the cleaning, the repairs, the cracked windshield. If you're driving to Mountain Home it happens on a regular basis. And we charge a monthly fare for this and it's a pretty decent cost savings. I think from Meridian to downtown is about a 75 dollar fare that we charge on a monthly basis and if you were to use the IRS -- I think it's 53 cents now or -- yeah, I think it's 53 cents, it's almost like 250. So, you're saving a considerable amount of money doing that. One other thing do want to stress. A lot of people think, oh, well, I can't do the carpool, the vanpool, have late night meetings. Ryan. Or I have something else. He mentioned that earlier today. You don't have to do it every day. This is something that you can actually do two or three times a week and still save a considerable amount of money. And, then, of course, we have the park and ride lots, which I'm going to talk about in a little bit more here. So, the third service I think that we do our really the partnerships that we form and that we work on and that we support. Some of the things that we are working on -- employee transportation planning. This is actually a free service that I don't think a lot of people know that Commuteride actually offers. We will go to any business, any agency, any organization in the Treasure Valley -- actually, in Ada County. As long as it crosses to and from our transportation network we will go and actually develop a transportation plan for your employees. We will do surveys. We will address mapping. We will determine what might be the best and optimal mode that they -- mode choice for them. It could be two or three. There is not -- you know, even though maybe you're 15 miles out, vanpool may not be the best option for you, it might be something else. It might be combination of things. But we will work with the business to develop that and come up with individual strategies to help them identify other things that will enhance their employees' travel to and from work. The park and ride lots. This is definitely something that we work on. We do -- just so you know, the Ten Mile -- the bids were way over what we estimated them to be, so I think we are going to be separating that out. So, hopefully we are still anticipating Ten Mile being open late winter. But some of the other park and ride things that we do are more what we consider unofficial lots. It's where we work with like a Winco or a Lowe's or a gas station and we work with them and even maybe potentially lease a little portion of their property and we will locate a van there. So, everyone meets in the morning, jumps in the van, goes to work, they come home, they come back to the van, to the park and ride lot, they go into the store, they buy their groceries, their gas, their whatever. They are not only benefitting by reducing work trips, we are actually reducing overall trips, because they just need to walk over to the gas station or to a grocery store. So, kind of a double bonus for us. Construction mitigation. I started stressing on the way here. I was so worried that I was going to be here late. I was early. But I was like, oh, my gosh the traffic. We definitely have a program set up to take care of construction mitigation. We are actually -- have things set up to where people can do three months for free on the vanpool. They just have to go through our process and that will last through the construction really easing potential construction -- construction congestion that the roads might be having. Do, definitely be thinking about that as a service that we can provide for you guys. And, then, development review. This is something that I see that we can work with cities. It's something I'm definitely working with the rest of staff, our development services staff. It's looking at when a development comes through what are some transportation Meridian City Council July 15, 2014 Page 8 of 20 demand management techniques we can do that will actually ease the trips coming to and from that. So, it actually reduces the need for capacity improvements in the long run and this is something that I would encourage your planning staff to contact me, I would be willing to work on -- at any level on this to try and identify potential activity that we could do as Commuteride to help with any potential trip reduction strategies you guys might be considering. That -- I do have a tendency to talk fast -- is my presentation. I -- before I stand for questions I'd like to point out one thing. We are the oldest vanpool program -- successfully run vanpool program in the United States. We have been doing this for over 35 years. We have a lot of experience and we would love to be able to offer any of that to you guys. De Weerd: Thank you very much. I had a couple questions. You showed that we share six different counties and two in Oregon. Do those counties provide any of the funding partnerships? Gresham: Only the -- those six counties are vanpools, so the people are paying for the actual -- the monthly fare that live in those counties. But, no, they do not provide any money into our budget. The only funds that come from -- that are not vanpool fare some from the ACHD general fund and from federal grants. De Weerd: Do they pay the same rate as Ada County citizens? Gresham: They pay based on mileage, so they are probably paying a lot more. De Weerd: Okay. And I guess I would just encourage our planning staff, if we aren't using your services already, looking at trip reduction services, that would be great with our new developments is putting that as part of our development review and seeing if there are options. Council, any questions? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: How many vans hit the road on a daily basis? Gresham: We have 99 routes today. Rountree: And how many of those originate or function in Meridian? Gresham: Eighteen. Rountree: Eighteen. Okay. Gresham: We would love to -- we are constantly searching for new routes that we can develop coming in and out of Meridian. So, any businesses that you think might be interested, point us that way and we will go talk with them. Meridian City Council July 15, 2014 Page 9 of 20 De Weerd: Caleb, if you will make note that -- for Ken to get some information on this that we could share with our HOAs and maybe be on the neighborhood -- the -- whatever that is called. Next door. Yes. Thank you. Any other questions? Bird: I have none. De Weerd: Well, thank you so much for the information. We appreciate you keeping us informed and consider you one of those success stories and hope to take advantage of this partnership. Gresham: Thank you so much. I really appreciate your time. Item 7: Items Moved From Consent Agenda A. Moved from Item 5A: FP 14-030 Reardon Subdivision by CS2, LLC Located Near Southwest Corner of W. Cherry Lane and N. Summertree Way Request: Final Plat Ten (10) Single Family Residential Lots and Two (2) Common/Other Lots on Approximately 1.96 Acres in the R-8 Zoning District De Weerd: Thank you. Okay. We did move an item from the Consent Agenda, which was Item E. So, under 7-A we will consider final plat 14-030. Parsons: Thank you, Madam Mayor, Members of the Council. This item was removed off the Consent Agenda for your -- for the Council to take action on the street name change for the subdivision. If you recall, when this project came through with its preliminary plat, currently there is an Ada County parcel to the south that has access to a private street that connects to West Cherry Lane. A condition of approval -- or at least a provision of that development agreement requires that they relinquish that easement and provide access to that parcel prior to submitting a final plat. I'm happy to report to Council that that agreement is recorded with the Ada County assessor's office and it is in place at this moment. And, therefore, we are here presenting this final plat. But part of that agreement was the applicant was to come and seek Council's approval for a different street name than what the street naming committee has recommended. So, based -- with that I will stand for any questions. You can see here the street naming committee actually did recommend West Aspen Creek Court is what it's actually officially approved by the street naming committee. The applicant is requesting -- or at least the property owner to the south would like the applicant to seek West Jones Creek Court as the approved street name for the subdivision. I have discussed this street name change with our city's addressing specialist and both the fire department and the police department. In my discussions with the address specialist and the fire department they are standing with the street naming committee's recommendation, leaving it West Aspen Creek. The police department really had no concerns or any comments regarding the street name, so I did at least want to get that out in front of this evening. Other than that the applicant has read through their staff report. They are in Meridian City Council July 15, 2014 Page 10 of 20 agreement with all conditions of the final plat and the plat presented to you this evening does comply with the lot count and the open space that was approved with the preliminary plat, so I will stand for any additional questions you may have. De Weerd: Thank you, Bill. Council, any questions? Bird: I have none. De Weerd: Okay. If there is no questions do I have a motion? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: With that pause there is a question. What are the -- what's the summary reason behind the discrepancy and the desire of the name from the committee to the applicant? Parsons: Madam Mayor, Councilman Borton, my understanding of it is currently -- if you can look at the vicinity map here, this home currently has an address off of North Jones Creek and so with this street name change and with them getting a different access off of that road, they will be required to change their address. And that's primarily the reason why they want to keep their Jones Creek addressing. I would mention in that agreement it doesn't -- even if the Council doesn't approve the street name, it does not null and void their agreement. The agreement is written so that the applicant will make every attempt to get that street name and I do have a copy of that or at least that page there if you would like to review that, but I have read through that and this is their attempt. They said they would go back before the city and Council and make that determination as to what the street name would be. But to my recollection, my knowledge, they want the street name just based on that's what they are currently addressed off of. Borton: Madam Mayor? With that what -- what was the compelling reason that the street naming committee thought it should be Aspen Creek? Parsons: Madam Mayor, Members of the Council, Councilman Borton, they -- the reasoning why they recommended that name is because you can see how it aligns. We have Aspen Creek Court, which is to the west, and, then, also this -- if you can see my cursor here this is also West Aspen Creek Drive or street. So, because it's in alignment with Two Aspen Creek Drives or courts, they want to stick with that recommendation, which is consistent with their policies. Borton: Thank you. De Weerd: And you did note that the fire department had no issue with this at all? Meridian City Council July 15, 2014 Page 11 of 20 Police department. How about fire? I know these things that are chopped up like this is very confusing. Niemeyer: Madam Mayor, Members of the Council, they can be confusing, but there is also efficiencies gained through consistency of naming. So, even though you do break it up, it is easier for our responders to understand one name and go through that and with the street naming committee, we recognize that brings a lot of people together and so with those recommendations we do like to stick to them and not deviate from them, because they have looked at several of those factors, including even streets that break up, our crews understand numbering and how those numbers get larger or smaller from the center point. So, for us it is actually easier when these streets are consistent throughout, even though they do break up. De Weerd: Okay. Thank you. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Question for the chief. What's the impact to you guys when someone has had a street address -- this Jones -- for X amount of years and now has that street all of a sudden -- that street name changes for them, how does that impact you guys? Niemeyer: Unless we go there a lot it wouldn't impact us at all. We -- you know, we have map books and we have maps on our MVTs and so that tends to route us to the proper location. So -- I hope I followed your question right. Cavener: A follow up. What's the lag time from when that gets updated for you guys? Niemeyer: We try to pull that information once a month from the county assessor. The CAD does. The county actually pulls that and puts it into the software that goes on the MVTs. Cavener: Okay. De Weerd: And this is a new subdivision, so the main inconvenience is usually to existing residents that live on the street and have to change all their bills, their checks, and -- Cavener: If I -- Madam Mayor? If I'm correct, there is a resident that is being impacted like this; correct? There is one on Jones? So, there is -- there is that impact that's being felt. De Weerd: And what does that resident think? Meridian City Council July 15, 2014 Page 12 of 20 Parsons: Madam Mayor, that's the person that wants the name to be changed, is because they take access off of Jones Creek and they want that address to remain. So, they have worked with the developer in their agreement and asked them to seek your approval on that street name change. De Weerd: Perfect. Thank you. Anything further from Council If not, do I have a motion? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I move we approve the final plat with the name of the street as recommended by the street naming committee and all other commission -- all other conditions recommended by the staff. Rountree: Second. De Weerd: I have a motion and a second. Any discussion? Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, absent; Cavener, nay. De Weerd: Motion carried. MOTION CARRIED: FOUR AYES. ONE NAY. ONE ABSENT. Item 8: Action Items A. Continued from July 1, 2014: FP 14-027 Woodburn West Subdivision No. 2 by Northside Management Located North of W. Ustick Road and East of N. Linder Road Request: Final Plat Approval Consisting of Forty -Eight (48) Building Lots and Seven (7) Common / Other Lots on 25.75 Acres of Land in the R-8 Zoning District De Weerd: I have -- the next item is 8-A. It has been requested to continue to July 22nd and I guess I would ask the staff the -- the request for the continuance is based on -- to state it for the record. Hood: Madam Mayor, Members of the Council, the applicant is working on changing some surveying related issues that city staff brought to their attention and their surveyor is backed up or on vacation, essentially, or something to that effect, and to do what we have asked them to do is taking a little bit more time than -- than anticipated. Meridian City Council July 15, 2014 Page 13 of 20 De Weerd: Okay. Thank you. Council, if there is no issue -- or issue with this request or concern I would entertain a motion to continue this to July 22nd. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we move Item 8-A, FP 14-027, to July 22nd, 2014, with the understanding that they are going to probably be at the end of a rather long agenda. Bird: Second. De Weerd: Either that or if they agree with everything they will be in the Consent Agenda, so -- yes, it does give them great incentive. So, there is a motion to continue this to July 22nd. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 9: Department Reports A. Police Department: Discussion on Award of Bid and Agreement for the Police Public Safety Training Center Construction De Weerd: 9-A. We have our police department discussion. I will turn this over to Lieutenant Leslie. Leslie: Bill, how do I move that? There we go. Madam Mayor, City Council, give you a quick update on the public training center and building renovation project. Pretty picture of it. So, the bids were opened on June 24th. We had a base bid and, then, seven identified bid alternates within the construction plans. The base value, indirect and direct construction cost, which includes the -- all of our soft costs. Also all the numbers you see on this have an eight percent contingency -- construction contingency added to them. So, the base value came in at 4,950,972 dollars. The seven alternates, indirect and direct construction costs, came in bidwise 850,756 dollars. For a total of 5,801,728. As mentioned our budget is 5,426,613 dollars. That's left us 375,115 dollars over for a total. That's base and all alternates. If you take just the base budget, we have 475,642 dollars available to us to make those choices in our alternates. The picture on the right -- hopefully you can recognize where those things are out there. They are identified as what the alternates were are clearly identifiable. Number one is the east side parking lot, which is in yellow on there, 124,182. Number two, which is the light blue color, is the 2,100 square foot edition to the patrol area of the police department. It's external to the building. Everything that's one in the renovation internally is within the base budget. The only alternate to the building remodel is the 2,100 square foot that we added to it. That's at a cost of 534,509. The display cases in the training center were a bid alternate of 21,045 dollars. Northwest parking lot, which is the circle on the top left, additional Meridian City Council July 15, 2014 Page 14 of 20 parking came in at 68,961. The break room remodel is internal to the PD. It's a wall that's being removed and some cabinetry that's being changed at 17,471 dollars. And, then, the fixed tables we put as a bid alternate inside the training center, but it, obviously, was a priority. It's on this list for us at 35,189 dollars. This has some electrical outlets in them, but -- and they are built in, rather than just a fixed furniture type item. The masonry fence is highlighted in pink. We put in a bid alternate as an -- as a masonry fence that goes from the training center to the west at 49,399. So, our total alternates are 850,756 dollars. So, we started some value engineering again. We did some in the beginning, but also after all the bids we met with the contractors and talked to them to see if there was anything that they seen in our bid documents that there was an alternate solution for materials that maybe we didn't think about or know and we had those discussions with those companies as well. One of the areas we noticed in getting some changes in value engineering was in landscaping. So, we are going to rebid that item. There was significant enough changes in that, we think that's significant enough value to us to go back to bid on that item. So, that's estimated at five weeks where we design, rebid, and execute a rebid agreement. We think that's to our advantage to do that from dollar value. I don't have an exact dollar, but we think it will be significant enough that it's worth waiting. That's a project that starts later in the game, too, so landscaping is not a priority to us right now. So, taking that five weeks is important. So, once we get those -- that back to know what that value is, what we save on that -- and I think we had a better discussion as far as the bid alternates, which ones to choose and which ones not to choose. So, we want to wait to make those decisions until that happens. We are trying to get construction started sooner than later to avoid some winter costs that we think are going to happen if we don't get started soon and that's why you only have 14 agreements today. They are all base bid agreements and they are stuff that we can get started on immediately. The remainder of those agreements for the base bid should be done shortly. That outlines -- actually, Max outlined some reasons on here why it's important for us to get started. So, the next request we have is going to be to execute the base bid agreements, while we redesign and rebid of the individual landscaping bid package is being processed. Any questions? Any slide you want to go back to and look at or -- De Weerd: Council, any questions? Bird: I have none. Rountree: Not at this point. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Just a question that I would ask of John McCormick, but I don't see him here. You have -- it's BP number 17, plumbing, Buss Mechanical. That name sounds familiar to me. Who did the plumbing on this building? Meridian City Council July 15, 2014 Page 15 of 20 Leslie: Madam Mayor, Councilman Zaremba, I have no idea. I looked to Max, because he is my go to guy, and he just shook his head, too, like he didn't know either. De Weerd: You mean put the valves in backward and -- Zaremba: Yeah. Buss Mechanical. Bird: Are you talking about Buss? Is that who you are talking about? Zaremba: That's my question. Is it Buss Mechanical that did the -- if it was I -- Bird: I can't remember whether it was Buss or whether it was Melford Terrell's group. De Weerd: Buss came in and cleaned up the mess. Bird: Yeah. I don't think Buss was it. I think it was -- hard telling. But -- De Weerd: We don't know. Zaremba: May I make a suggestion, Lieutenant Leslie. If you would check with John McCormick -- Leslie: I will. Zaremba: -- and if it turns that they are the ones that did this building, as for his advice on supervising them when they work. If it was somebody else, great. That's -- Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Mr. Zaremba, let me assure you the construction manager that we have got on board now is not the one we had on City Hall. It will be done and done right. Zaremba: I know that makes a big difference. Bird: That's -- that's -- well, let's not go into the City Hall. That's done and gone. De Weerd: No. But lesson learned and I think it's a fair question. We want to assure the correct oversight and any -- any issues if this is the same subcontractor that we experienced in the past are known and we have a strategy to avoid it. Zaremba: Madam Mayor? I don't want to be bad mouthing Buss, because they may very well be the ones who actually helped us fix what was wrong. I just know that name was connected somewhere. So, I'm -- I'm not necessarily pointing the finger at them, I'm just -- in fact, they may be the ones that helped it, so -- Meridian City Council July 15, 2014 Page 16 of 20 Leslie: I will look into it for sure. De Weerd: No. Zaremba: I appreciate that. De Weerd: DeBest came in and fixed it. Zaremba: Oh. Okay. De Weerd: Well -- any other questions? Bird: I have none. De Weerd: We have a subcontractor that typically gets picketed, so we want to have maybe a strategy on that, too. Leslie: Okay. We can do that, Ma'am. B. Police Department: Approval of Award of Bids and AIA Agreements for the "Public Safety Training Center - Construction" (Bid Packages (BP) 2, 3, 4, 5, 9, 10, 11, 12, 14, 15, 16, 17, 19 and 20)to Multiple Contractors per the Schedule Below for a Not -To -Exceed Amount of $2,277,704.00 and Approval of General Conditions of the Contracts for Construction AIA Agreement A232 BP2 Concrete: Quality Herculean Concrete Systems, Inc for a Not -to -Exceed Amount of $215,850.00 BP3 Masonry: TMC for a Not -to -Exceed Amount of $142,780.00 BP4 Steel Fab and Erection: Mountain Steel for a Not -to - Exceed Amount of $145,075.00 BP5 Rough Carpentry: American Wallcover, Inc. for a Not -to - Exceed Amount of $165,663.00 BP9 Overhead Doors: Overhead Door for a Not -to -Exceed Amount of $9,285.00 BP10 Glass and Glazing: Architectural Glass for a Not -to - Exceed Amount of $67,225.00 Meridian City Council July 15, 2014 Page 17 of 20 BPI Tile: Creechly Tile for a Not -to -Exceed Amount of $13,858.00 BP12 Gypsum Board Assemblies & Specialties: American Wallcover, Inc. for a Not -to -Exceed Amount of $325,164.00 BP14 Painting: BHM & Associates for a Not -to -Exceed Amount of $24,847.00 BP15 Window Treatments: Integrated Interiors for a Not -to - Exceed Amount of $4,713.00 BPI Fire Protection: Treasure Valley Fire Protection for a Not - to -Exceed Amount of $43,400.00 BP17 Plumbing: Buss Mechanical for a Not -to -Exceed Amount of $72,779.00 BP19 Electrical: Tri State Electrical for a Not -to -Exceed Amount of $567,575.00 BP20 Sitework Utilities & Asphalt Paving: dba Western Idaho Construction and Landscaping for a Not -to -Exceed Amount of $479,490.00 De Weerd: Okay. Any -- any other questions? Okay. Well, then, Item 9-13 is looking at approval of award of these bids. So, I would ask if, Council, you have any questions of, lieutenant, if you have any other information you want to share? Leslie: Madam Mayor, I don't at this time. De Weerd: Okay. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I will be glad to make a motion to accept these bid packages by number and, Mr. Attorney, can I do an all and -- Nary: Sure. Bird: -- and if any Council have any -- want to pull any of them do it. Okay? With that, with your permission, Mayor. De Weerd: Uh-huh. Meridian City Council July 15, 2014 Page 18 of 20 Bird: Bid package two is concrete: Quality Herculean Concrete Systems, not -to -exceed amount of 215,850 dollars. Bid package three is Masonry: TMC for a not -to -exceed amount of 142,780 dollars. Bid package four steel fab and erection: Mountain Steel for a not -to -exceed amount of 145,075 dollars. Bid package five rough carpentry: American Wallcover, Incorporated, not -to -exceed amount of 165,663 dollars. Bid package nine overhead doors: Overhead Door for not -to -exceed amount of 8,285 dollars. Bid package ten glass and glazing: Architectural Glass, not -to -exceed amount of 67,225 dollars. Bid package 11 tile: Creechly Tile for not -to -exceed amount of 13,858 dollars. Bid package 12 gypsum board assemblies and specialties: American Wallcover, Incorporated, not -to -exceed amount of 325,164 dollars. Bid package 14 painting: BHM & Associates for not -to -exceed amount 24,857 dollars. Bid package 15 window treatments: Integrated Interiors for a not to exceed amount of 4,713 dollars. Bid package 16 fire protection: Treasure Valley fire protection not to exceed amount of 43,400 dollars. BP17 plumbing: Buss Mechanical for not -to -exceed amount of 72,779 dollars. Big package 19 electrical: Tri State Electrical for not -to -exceed amount of 567,575 dollars. Bid package 20 sitework utilities and asphalt paving: dba Western Idaho Construction and Landscaping for a not -to -exceed amount of 479,490 dollars. And before I get a second, is there any -- Council, any of them you want to pull off? Rountree: Madam Mayor? If the maker of the motion would just mention the total. Bird: Oh. I did everything but read that, didn't I? Total of 2,277,704 dollars. De Weerd: And not to exceed? Bird: Beg your pardon? De Weerd: Not to exceed? Bird: Not to exceed amount. De Weerd: I have a motion and any discussion following a second. Zaremba: If my second wasn't heard, I re -second it. De Weerd: Okay. Thank you, Mr. Zaremba. Any discussion from Council? Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, absent; Cavener, yea. De Weerd: Thank you. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Meridian City Council July 15, 2014 Page 19 of 20 Item 10: Future Meeting Topics De Weerd: Council, any topics for consideration of future agendas? Bird: I don't have any, Mayor. Item 11: Executive Session Per Idaho State Code 67-2345 (1)(d)(c): (d) To Consider Records that are Exempt from Disclosure as Provided in Chapter 3, Title 9, Idaho Code; AND (c) To Conduct Deliberations Concerning Labor Negotiations or to Acquire an Interest in Real Property, Which is Not Owned by a Public Agency De Weerd: Item 11, Executive Session. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(c) and (1)(d). Rountree: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, absent; Cavener, yea. De Weerd: Thank you. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSION. (6:43 p.m. to 9:00 p.m.) De Weerd: I would entertain a motion to come out of Executive Session. Bird: So moved. Rountree: So moved. Second. De Weerd: All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: If there is nothing further for Council, I would entertain a motion to adjourn. Meridian City Council July 15, 2014 Page 20 of 20 Rountree: So moved. Bird: Second. De Weerd: All those in favor? Aye. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 9:00 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAY ,OR -, Y DE WEERD . `i2oy�c'rtz4� 7 / ZZ / zcl DATE APPROVED 00- ��V AUcu , ATTEST: o¢Qo z ` Ciry aE cL Ar t"Sr IDPMD J ec1� one S v SEAL HfER O! ide t0.��5�