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HomeMy WebLinkAbout2014-07-01E IDIAN CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, July 01, 2014 at 6:00 PM Roll -Call Attendance X David Zaremba O Joe Borton X Charlie Rountree X Keith Bird X Genesis Milam X Luke Cavener X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by Becca Nothohm 4. Adoption of the Agenda Adopted 5. Consent Agenda Approved (Pg 2-4) A. Amendment to Subgrant Agreement Between Ada County and City of Meridian B. Findings of Fact, Conclusions of Law for Approval: AP 14-001 Southridge Gravel Mining by Idaho Sand and Gravel Located South of W. Overland Road and East of S. Ten Mile Road Request: City Council Review of the Conditional Use Permit Modification (MCU 14-001) Application C. FP 14-028 Oaks South No. 2 by Coleman Homes LLC Located South Side of W. McMillan Road Between N. McDermott Road and N. Black Cat Road Request: Final Plat Approval Consisting of Thirty -Four (34) Single Family Residential Lots and Nine (9) Common Lots on 11.23 Acres of Land in an R- 4 Zoning District D. Development Agreement for Approval: PP 14-004 Biltmore Subdivision by L.C. Development, Inc. Located South of W. Victory Road and West of S. Meridian Road Request: Preliminary Plat Approval Consisting of 159 Single Family Residential Building Lots and Twelve (12) Common/Other Lots on 56.19 Acres of Land in an R-4 Zoning District Meridian City Council Meeting Agenda — Tuesday, July 01, 2014 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. E. Lease Agreement for Lift Station Lot at Southern Highlands Vacated from the agenda F. Approval of Agreement to Apex Integrated Security Systems for the "Wastewater Treatment Plant (WWTP) Administration, Lab and Control Buildings Access Control" Project for the Not -To -Exceed Amount of $70,221.01 G. FP 14-029 Amberwave Subdivision by The Land Group Inc. Located Southwest Corner of W. McMillan Road and N. Meridian Road Request: Final Plat Approval Consisting of Twenty -Seven (27) Residential Lots and Three (3) Common Lots on Approximately 4.70 Acres in the R-15 Zoning District H. Approval of Award of Bid and Agreement to Granite Excavation, Inc. for the "NE 3rd Street, Williams King Ada Sewer and Water Main" Project for the Not -To -Exceed Amount of $489,683.71 Approval of Agreement to Apex Integrated Security Systems for the "Access Control System Equipment and Installation at Fire Stations 1-5" Project for a Not -To -Exceed Amount of $50,197.58 6. Items Moved From Consent Agenda None (Pg 4) 7. Action Items A. FP 14-027 Woodburn West Subdivision No. 2 by Northside Management Located North of W. Ustick Road and East of N. Linder Road Request: Final Plat Approval Consisting of Forty -Eight (48) Building Lots and Seven (7) Common / Other Lots on 25.75 Acres of Land in the R-8 Zoning District Continued to July 15, 2014 (Pg 4-5) B. Public Hearing: AZ 14-007 Sugarman Subdivision by George Sugarman Located 1450 W. Ustick Road Request: Annexation and Zoning of 5.04 Acres of Land with a C -C Zoning District Approved (Pg 5-10) C. Public Hearing: SHP 14-001 Sugarman Subdivision by George Sugarman Located 1450 W. Ustick Road Request: Short Plat Approval Consisting of Four (4) Building Lots on 3.99 Acres of Land in a Proposed C -C Zoning District Approved (Pg 5-10) D. Public Hearing: Southern Highlands Real Property Exchange (Pg 10-11) Meridian City Council Meeting Agenda — Tuesday, July 01, 2014 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 8. Department Reports A. Pegasus Planning and Development — Economic Development and Fields District Recommendations and Findings (Pg 11-23) B. Public Works: Public Works Week Update (Pg 23-26) 9. Ordinances A. Ordinance No. 14-1616: Southern Highlands Property Exchange Approved (Pg 26-27) 10. Executive Session per Idaho State Code 67-2345(1)(d) To Consider Records That are Exempt from Disclosure as Provided in Chapter 3, Title 9, Idaho Code Into Executive Session at 7:23 p.m. Out of Executive Session at 8:22 p.m. (Pg 27-28) 11. Future Meeting Topics (Pg 28) Adjourned at 8:23 p.m. Meridian City Council Meeting Agenda — Tuesday, July 01, 2014 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council July 1, 2014. A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, July 1, 2014, by Mayor Tammy de Weerd. Members Present: Charlie Rountree, Keith Bird, Genesis Milam, David Zaremba and Luke Cavener. Members Absent: Joe Borton. Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Tom Barry, Kyle Radek, Tracy Basterrechea, Parry Palmer, and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba Joe Borton X Charlie Rountree X Keith Bird X Genesis Milam X Luke Cavener X Mayor Tammy de Weerd De Weerd: We'd like to welcome you to our City Council meeting. Thank you. It's always nice to see members of our community here. For the record it is Tuesday, July 1 st. What a great day July 1 st is, don't you think? Bird: Oh, yeah, it's your birthday. De Weerd: We will start today's meeting with roll call attendance, Madam Clerk. Item 2: Pledge of Allegiance De Weerd: Thank you. Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Becca Nothohm De Weerd: Okay. Item No. 3 is our community invocation. Is Becca here tonight? All right. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Thank you. Nothohm: Thank you. Will you pray with me. Precious Father God, it is wonderful to be here tonight and we thank you for this Council and we thank you for our Mayor and the leadership that is provided here in this room tonight. Father, I thank you for the blessings that we have, for health and just for the leadership that we have in this Meridian City Council July 1, 2014 Page 2 of 28 community and for the many blessings that you have bestowed upon us. Lord, I pray this night that you would be about the business of this Council, that you would bless our Mayor and each Council Member as they seek to guide our community. Lord, we ask that you grant them wisdom, that you would grant them understanding of the needs and hopes for the people of this great community and, Lord, I just pray for unity amongst your people, that you would bond them together this night. Lord, we, again, just thank you so much and ask your blessing to be upon all the proceedings for this evening in your precious name we pray, amen. De Weerd: Becca, I would like to offer you a City of Meridian pin for leading us. Nothohm: Thank you. De Weerd: Thank you. Sorry, I'm too curious. I have to open my card first. Okay. It's from my husband. Now, this is a real shock. I just want you to know that. Bird: Happy Birthday. Come on. Happy birthday. Milam: If you would like to join us in a song for our Mayor. (Happy Birthday sung to Mayor De Weerd.) Item 4: Adoption of the Agenda De Weerd: Thank you. Item No. 4 is adoption of the agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Item 5-E has been requested to be vacated from the agenda. Item 7-A, the applicant has requested a continuance on that item until July 15th and Item 9-A, the ordinance number is 14-1616. And with those changes I move that we adopt the agenda as published. Milam: Second. De Weerd: I have a motion and a second to adopt the agenda as -- as amended. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 5: Consent Agenda A. Amendment to Subgrant Agreement Between Ada County and City of Meridian Meridian City Council July 1, 2014 Page 3 of 28 B. Findings of Fact, Conclusions of Law for Approval: AP 14-001 Southridge Gravel Mining by Idaho Sand and Gravel Located South of W. Overland Road and East of S. Ten Mile Road Request: City Council Review of the Conditional Use Permit Modification (MCU 14-001) Application C. FP 14-028 Oaks South No. 2 by Coleman Homes LLC Located South Side of W. McMillan Road Between N. McDermott Road and N. Black Cat Road Request: Final Plat Approval Consisting of Thirty -Four (34) Single Family Residential Lots and Nine (9) Common Lots on 11.23 Acres of Land in an R-4 Zoning District D. Development Agreement for Approval: PP 14-004 Biltmore Subdivision by L.C. Development, Inc. Located South of W. Victory Road and West of S. Meridian Road Request: Preliminary Plat Approval Consisting of 159 Single Family Residential Building Lots and Twelve (12) Common/Other Lots on 56.19 Acres of Land in an R-4 Zoning District F. Approval of Agreement to Apex Integrated Security Systems for the "Wastewater Treatment Plant (WWTP) Administration, Lab and Control Buildings Access Control" Project for the Not - To -Exceed Amount of $70,221.01 G. FP 14-029 Amberwave Subdivision by The Land Group Inc. Located Southwest Corner of W. McMillan Road and N. Meridian Road Request: Final Plat Approval Consisting of Twenty -Seven (27) Residential Lots and Three (3) Common Lots on Approximately 4.70 Acres in the R-15 Zoning District H. Approval of Award of Bid and Agreement to Granite Excavation, Inc. for the "NE 3rd Street, Williams King Ada Sewer and Water Main" Project for the Not -To -Exceed Amount of $489,683.71 Approval of Agreement to Apex Integrated Security Systems for the "Access Control System Equipment and Installation at Fire Stations 1-5" Project for a Not -To -Exceed Amount of $50,197.58 De Weerd: Item 5 is our Consent Agenda. Rountree: Madam Mayor? Meridian City Council July 1, 2014 Page 4 of 28 De Weerd: Mr. Rountree. Rountree: I move that we approve the Consent Agenda and as amended, authorize the Clerk to attest and the Mayor to sign. Bird: Second. De Weerd: I have a motion and a second to approve the Consent Agenda as changed. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 6: Items Moved From Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 7: Action Items A. FP 14-027 Woodburn West Subdivision No. 2 by Northside Management Located North of W. Ustick Road and East of N. Linder Road Request: Final Plat Approval Consisting of Forty - Eight (48) Building Lots and Seven (7) Common / Other Lots on 25.75 Acres of Land in the R-8 Zoning District De Weerd: So, we will move into Item 7-A, which is FP 14-027. Chatterton: Madam Mayor, Council Members, as Council Member Rountree just mentioned, the applicant is requesting continuance to July 15th. I understand the reason is to resolve some boundary issues with the site. I believe the applicant is present if you have any questions about that. De Weerd: Okay. Council, any questions for the applicant? Rountree: I have none. De Weerd: If not I would entertain a motion to continue to this to July 15th. Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian City Council July 1, 2014 Page 5 of 28 Bird: I move we continue FP 14-027 to July 15th, 2014. Milam: Second. De Weerd: I have a motion and a second to continue Item 7-A until July 15th. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. B. Public Hearing: AZ 14-007 Sugarman Subdivision by George Sugarman Located 1450 W. Ustick Road Request: Annexation and Zoning of 5.04 Acres of Land with a C -C Zoning District C. Public Hearing: SHP 14-001 Sugarman Subdivision by George Sugarman Located 1450 W. Ustick Road Request: Short Plat Approval Consisting of Four (4) Building Lots on 3.99 Acres of Land in a Proposed C -C Zoning District De Weerd: Item 7-B and C are public hearings on AZ 14-007 and SHP 14-001. 1 will open these two public hearings with staff comments. Chatterton: Madam Mayor and Council Members, this is, as you mentioned, an annexation and zoning. It's a short plat for the Sugarman Subdivision. The site consists of 3.99 acres of land. It is currently zoned RUT. Is located at 1450 West Ustick and that's the northeast corner of Linder and Ustick. The applicant requests annexation and zoning of just over five acres with a C -C zoning district and a short plat is also proposed, consisting of four building lots on 3.99 acres. A conceptual development plan is proposed that shows a 3,600 square foot gas station, 12,500 square foot retail commercial multi -tenant building and a 5,000 square foot bank with a drive-thru. Because the drive-thru is shown at the east boundary of the site adjacent to property that's designated for residential, staff recommends the concept plan be revised to relocate the drive-thru internally within the site. Access is shown on the concept plan via Linder and Ustick, with cross -access to the north. Staff recommends a right -in, right -out access via Linder and access to Ustick to be determined by ACHD. The P&Z's recommendation was to approve with the development agreement and those provisions are in Exhibit B of your staff report. At the Commission in favor Laren Bailey testified. No opposition. And the only written testimony has also been submitted by Laren Bailey in favor of the application. There are no outstanding issues from either P&Z or staff for you tonight. Happy to answer any questions. De Weerd: Thank you, Bruce. Council, any questions? Milam: I have none. Rountree: I have none at this time. Meridian City Council July 1, 2014 Page 6 of 28 Bird: I have none. De Weerd: Okay. Is the applicant here? Thank you. Good evening. If you will, please, state your name and address for the record. Sherrow: My name is Scott Sherrow. I'm with LEI Engineers and Surveyors. I'm standing in for Laren Bailey tonight. My address is 3032 East Copperpoint Drive, Meridian. De Weerd: Thank you. Sherrow: By the way, happy birthday. De Weerd: Thank you. Sherrow: We agree with the staff report. The only comment that we would like to make -- or request we would like to make is under the Site Specific Conditions of Approval, Section 2.11. We agree that it's our responsibility to construct the sewer and water through the site. What we do request is that we'd like to defer its construction until after a user is identified and construct the improvements at the time of the building permit. There are currently two eight inch stubs and two sewer services to the site. It's our belief that if a larger user comes through and utilizes more than one of the four lots proposed, that the additional services through the site will not be needed or may be -- need to be reconfigured. So, it's our request that we try to come to an understanding of that need at the time of building permit and, again, we do understand it's our responsibility to put in those improvements at the time, but we'd like to have it deferred until we better understand it. Short of that I'm here to answer any questions that I can. And thank you for hearing this tonight. De Weerd: Thank you. Council, any questions? Bird: I have none. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I have a question for Kyle on the request of the applicant with respect to sewer and water. And it looks like he's studying that right now. Radek: Yeah. Councilman Rountree, I was not prepared for that question and that -- we have -- we have site specific conditions of approval that say the applicant shall be responsible for constructing that and, I apologize, I -- sir, could you repeat your -- your argument for not constructing it? Meridian City Council July 1, 2014 Page 7 of 28 Sherrow: Well, it's not that we are -- won't construct it. We do understand it's our responsibility, but what we'd like to do is defer it until we can better understand where those utilities would be best located. Right now I think there is a proposal out there to kind of loop the water through the site. If we have one or two major users on that particular piece of property -- Nary: Sir, could you speak into the mike. It's hard for him to pick it up. Sherrow: Excuse me. We may want to reroute those utilities in a different configuration. Radek: Yeah. This is just an annexation and zoning and as long as -- I'm not sure this is -- oh, there we go. As long as the -- we doing annexation and zoning first. De Weerd: And the short plat. Radek: And the short plat, which I'm not really familiar short plats. Same rules for a short plat as far as Warren signing it as -- Nary: Yes. Radek: Because we will want that infrastructure built before Warren signs the short plat. Chatterton: Madam Mayor and Council Members, I apologize, I wasn't aware of any outstanding issues here, so we are really not prepared for this. I don't see a problem with -- with granting the applicant's desire here, if engineering doesn't. Radek: No. As long as we get the infrastructure where we want it at the end of the platting process and we are going to -- we have controls to make sure that happens, but that's okay with me and Public Works, I should say. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Bruce, really with a short plat all he's asking is not to put it in until we definitely know where it's at. So, I believe we have done this before on a short plat. Now, with a preliminary plat, then, we -- he would have to do it, but until you know exactly on a short plat where it's going to be, I believe we have allowed this before and as long as he knows that he's got to get it through -- to and through his property. Chatterton: Madam Mayor and Council Member Bird, I'm comfortable with the request. Bird: Comfortable with that? Okay. Meridian City Council July 1, 2014 Page 8 of 28 De Weerd: Okay. Zaremba: Madam Mayor? De Weerd: Okay. Mr. Zaremba. Zaremba: We do respond to staff's suggestion that the back building be refigured to move the drive -up window away from the residential. Sherrow: That site plan that was provided was in concept only. We are not asking for the building placement approval at this time, that was just for concept for an idea of what may occur. If a bank or drive-thru does come into play on one of those parcels, we would be happy to talk about the configuration that best meets the community's needs. By no means what we have shown you today is what we are looking for approval. It was concept only. Zaremba: Thank you. De Weerd: Okay. Any further questions? Bird: I have none, Mayor. De Weerd: Okay. Thank you so much. Sherrow: Thank you. De Weerd: This is a public hearing. Is there anyone who would like to offer testimony on either of these two items? Seeing none, Council, any further questions for staff or the applicant at this time? Bird: I have none. De Weerd: If not, I would entertain a motion to close these two public hearings. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we close the public hearings on AZ 14-007 and SHP 14-001. Zaremba: Second. Milam: Second. De Weerd: I have a motion and a second to close the public hearing on Items 7-B and C. All those in favor say aye. All ayes. Motion carried. Meridian City Council July 1, 2014 Page 9 of 28 MOTION CARRIED: FIVE AYES. ONE ABSENT. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve AZ 14-007 and to include all staff and applicant comments. Milam: Second. De Weerd: I have a motion and a second to approve Item 7-B. Any discussion from Council? Madam Clerk. De Weerd: All ayes. Motion carried. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea; Cavener, yea. De Weerd: All ayes. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve SHP 14-001 and to include all staff and applicant comments and this is the part that has -- takes the sewer line to and through, which the -- when we get to the preliminary plat the determination of location will be at that time. Milam: Second. Zaremba: Madam Mayor? De Weerd: This is the preliminary plat. So, it will be -- Bird: No. This is a short plat. De Weerd: So, it will be -- this is a short plat. So, it is a plat. But it would be upon building permit. I believe that was the request. Bird: Yeah. Preliminary. De Weerd: Okay. So, does motion and second agree with that? Bird: Yeah. Meridian City Council July 1, 2014 Page 10 of 28 Milam: Second agrees. De Weerd: Okay. Any discussion? Mr. Zaremba. Zaremba: Madam Mayor, would the maker of the motion clarify that the applicant has stated that this is concept and this is not an approval of the drive-thru on the residential side on the east. Bird: Yes. His comments stated that and that was my motion to accept his comments. Milam: Second concurs. De Weerd: Okay. Okay. That's noted in the motion. If there is no further discussion, Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea; Cavener, yea. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. D. Public Hearing: Southern Highlands Real Property Exchange De Weerd: Item 7-D is a public hearing on the Southern Highlands real property exchange. I'm not sure who is taking this. Mr. Nary? Nary: Madam Mayor, I don't know if Public Works has any input on this particular item. This is a property exchange. It's been properly noticed. We have a parcel of ground in the Southern Highlands development that is for a lift station. There was originally going to be a small public park that was going to be in this area that was decided they were going to make it a private park, so they didn't need as much ground for that and a different location. Eventually there will be sewer, obviously, to this parcel, as the lift station can go away. So, what they have offered to do is the city has a well lot site already in this parcel -- and if I'm getting this wrong Kyle probably knows more specifics. But, anyway, what they are willing to do is, essentially, move the equivalent amount of ground that the lift station lot currently occupies when the lift station is -- can go away, they will add that ground to the city's well site, which will allow us a little bit more of a use of that site for a future water development in that southern area. So, they are, essentially, exchanging the land that's currently being used for a lift station to adding that to the well site that we already have and that's what the land exchange is in regards to. And if I messed any of that up, Kyle, please correct me, but -- so, all we are doing is, essentially, moving that. But we are going to be continuing to use that well -- or that lift station lot for a period of time until the sewer connection is completed, which I don't know what the date of that is, but we will have a short window of using that lift station and actually leasing it back. That was on -- that was the item on your Consent Agenda Meridian City Council July 1, 2014 Page 11 of 28 that was moved off, we had to clarify a few things with that first. So, anyway, that's the public hearing part. I don't know if anyone else is here from the public to talk about it. De Weerd: Okay. Kyle, did you have anything you wanted to add? Is anyone here to make comment on this? Council, any questions for staff? Rountree: I have none. Bird: I have none. Nary: Oh, Madam Mayor, one last thing. And so on your -- Council, on your ordinance in Section 9 -- so, when that comes up that ordinance just will finalize this exchange, so that's the purpose of that. De Weerd: I did have two people signed up in favor of this property exchange. But if they don't want to make any comment, we will just include that in the record. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Seeing that, I move that we close the public hearing on Item 7-D. Bird: Second. De Weerd: I have a motion and a second to close the public hearing on Item 7-D. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Rountree: Accept 9-A, then, to finalize this. Bird: That, yeah, just goes to the ordinance on it. De Weerd: Yes. We will wait until the ordinance. Okay? Item 8: Department Reports A. Pegasus Planning and Development— Economic Development and Fields District Recommendations and Findings De Weerd: Okay. So, we will move into our Department Reports. Council, I'm pleased to introduce you to this next item. Pegasus is coming back to report on their findings and I guess I would just like to give a little bit of an overview. As the report really demonstrates, there has been a lot of work done in this community leading up to their report and putting together a plan on how best to move forward as a community. We Meridian City Council July 1, 2014 Page 12 of 28 have placed a lot of the building blocks to get us to this point and we have seen a lot of residential, office, retail and healthcare grow in our community and certainly a lot of that was in the healthcare sector. We have seen a lot of activity and result from a real focus on what the CORE put together and looking at health sciences and technology and certainly the addition of Idaho State University was -- was kind of the completion -- that final piece that really brought all of that together. We have consolidated our Building and Planning Departments, we have looked at our permitting processes, our Planning Department has put together a small business concierge program to help those one time only users through the bureaucracy sometimes of permitting and the unknown -- I guess atmosphere or terrain of that. So, this was the logical next step in hiring a consultant to -- to look at where we are, looking at a comprehensive economic development program. They -- when we first hired Pegasus we hired them to take a look at the Fields District and the Fields District we had prepared a white paper that contemplated another industry cluster that was similar to our health science and technology corridor, but what made it different is that the CORE was developed by a free market. They really started putting that with Blue Cross, with St. Luke's, with ISU and a number of the healthcare providers in that area. The Fields Districts are a little bit different. It's open space, it's -- it's not developed and it has a lot of questions in addition to what we did with the white paper. So, we have the concept, we have the -- a branding effort and the naming of it and Pegasus has really taken it to that next step. The first step was a go or a no go. Did it merit enough consideration to, then, take it to the next level and further flushing out the viability of an economic development cluster in that area and in the meantime we also embarked on an economic development strategy that I have been really impressed and pleased with the consultants in how they have pulled in a number of stakeholders in the conversation. By doing so, they have created ownership and some buy -in to the process and into the conversations that have surrounded all of this and I can tell you that there has been quite a buzz that has been created and a great deal of the excitement about what role we all play in moving forward in becoming -- in rolling out the strategy, but also creating that synergy that will net new upstarts and what we hope are family wage jobs and seeing our existing businesses thrive in our community. We need to put more arrows in our economic development quiver and so today we certainly welcome our consultants back to make their presentation on their findings and steps to move forward. So, I will turn this over -- I believe to Sean and welcome you and your team back to City Council Chambers. Garretson: Thank you, Mayor and Council. I have a couple of brochures and I'm not sure -- Bruce, have they received this before? To be honest with you, what I think I'd like to do is hand one out to you all, because I primarily brought them for the public and if you can share those. I think you received one yesterday also. But we will make sure that you get some copies. Some of you in the audience have seen these before, too, but I'm just going to hand out a couple and you can share. Okay. De Weerd: Now, Sean, if you will, please, state your name and address for the record first. Meridian City Council July 1, 2014 Page 13 of 28 Garretson: Yes. Sean Garretson. Austin, Texas. U.S.A. So, Mayor, thank you very much for that -- those opening remarks. It really -- I love hearing that, especially the part about buy in. You know, that is part of our process. We have found that the more you involve people, the more they are bought in, and the more effective you are going to be at implementation. So, you know, we have spent -- Steven and I -- Steven Spaulding with Point A Consulting, we were talking today and we first started with you in September, so, you know, we have come a long way and we have really enjoyed our time here. I want to just point out this logo on the top here. Meridian Rising. The Mayor's initial comments, actually, were the origin for us putting this together, where Meridian is where agriculture meets technology. So, my project manager Jillian, she -- she's a great project manager, but she's also starting a brewery on the side. So, I questioned her if that was a hops, but she assures me it's wheat. You guys might be able to decipher that better than 1. But I think this is a very exciting time for you guys and what I would like to do is not really go into a lot of the detail of the audit, you heard a lot of that. So, really, kind of hit the broad brush strategies, knowing that there is a lot more detail in the strategic plan. So, this is the agenda that we are going to cover, but this -- this theme really is the overall vision for this economic development strategy, diversify the economy by cultivating talent, developing an innovation eco system and continuing to improve quality of place to keep and attract talent. That's a theme throughout this project. There we go. So, just a little bit of background. Some redundancy with what the Mayor was saying. So, the go, no go, was phase one of that Fields District and we finished that before Christmas and, then, you engaged us to develop phase two, which is to put together a plan for implementing the Fields District and, then, at the same time you also hired us to do an economic audit and, then, a strategy based on that audit. So, all of those elements of that economic audit went into that and we are going to go through the recommendations tonight. I'm having a hard time advancing this. Oh, did you do that for me? Chatterton: Yeah. Garretson: Thanks. So, what goes into this secret sauce of the economic development strategy, which is a five year plan. You know, it really is a lot about the -- the quantitative part that you have seen before. All these fancy pens aren't working for me either. So, the quantitative input and, then, qualitative input all goes into the five year plan and I'm curious if we can just get a show of hands of anybody that has been in any of our interviews, focus groups and you won't mind just raising your hand. Love seeing that. Love seeing that. So, we have put a lot into this. One of the things that you will see a little bit later is one of the charts that we have from the business survey that we did, an online business survey. Their top three priorities, small business assistance, business expansion, downtown improvements and business recruitment is right behind. Mind advancing that again? Chatterton: Sean, try it again. And we think we might have gotten the so-called smart board working again. Are you able to draw on there? No luck, uh? Okay. I will -- just let me know when you want it advanced. Please go ahead. Meridian City Council July 1, 2014 Page 14 of 28 Garretson: So, just the executive summary. So, first of all, you have two deliverables now. You have the economic audit and strategy with an appendix that has all of the data that we have been collecting, which is pretty extensive and I think for Brenda and Bruce and the Mayor I think you're going to find a lot of that data helpful in your business development efforts. And then -- but the real crux of this whole strategy -- it's about fostering a culture of innovation, having predictable growth, economic diversification, talent development and quality of place. So, some of our key findings. I first -- you know, when you do an audit you look at the good and you look at the -- the areas where you can improve upon and I want to just say, first off, that you guys have done an excellent job of putting those building blocks in place that has lead you to the success you have seen in office, retail, healthcare, especially with the CORE initiative. Economic diversification is necessary. It's necessary for a lot of reasons, as you probably know. One, just job opportunities. When you have a recession disposable income, you know, really is not spent, so your retail suffers. So, there is a need for that. We also have definitely noticed there is -- there is insufficient collaboration among the business and workforce groups. Lack of tourism assets. I think what is going on in your downtown I think is great, but I think that our recommendation is going to help you build upon that. Also insufficient small business support resources I think the efforts that the city has made in having the business concierges I think is a great step, but in terms of technical assistance for small business, that's an area needed. And, then, you have also had a significant loss of farmland and the missing key demographics, particularly the millennial demographic, that 25 to 35 year old demographic. Next slide, please. So, I wanted to point this out. First of all, why are the millennials important? First, it is one, if not the second largest demographic in the United States. Fifty-five million 25 to 35 and they spend money. They like to spend money. I have an 18 year old and she spends money. I know she's going to be a spender as well. But what's really telling and very important for you guys to understand is that while your population growth has really just kicked off, especially since 2010, your millennial growth declined during that same period. In Boise that millennial growth increased during that same time frame. Downtown Boise has a lot of those assets that millennials seek. You know, if you go downtown you see -- you see that. And I think you know kind of what I mean. So, there is several themes that really form the basis for all these economic development strategies. One, this is not an -- this is not a project that should be implemented by one person or one department. Every city department and its economic development partners have a role in its implementation. Secondly, future land, utility extension, and your capital improvements plan has to be predictable and that's -- that's very important for economic development growth and for sustainability fiscally for the city. Making education, business, and workforce partnerships number one priority. Investing in the downtown and the quality of place improvements. That's going to attract talent, it's going to keep people here. It's going to make your city better than it already is. Again, attractive demographics that Meridian is missing. Breed that culture of innovation and build on your ag historic strengths. And, lastly, I just want to say economic development is a marathon, not a sprint and what do I mean by that is, you know, another analogy -- there is no silver bullet in economic development. It takes the building blocks that you put in place and it takes a sophisticated and long-term effort to be successful. Next slide, please. So, we did a lot of target industry analysis. All of that analysis is in the Meridian City Council July 1, 2014 Page 15 of 28 appendix and in the report and there is a lot more specificity to those industries. But we also did occupational analysis to understand which of these industries makes the most sense for the region and, you know, obviously, we looked at what the state is looking at, as well as BVEP, who I think is represented here tonight. Those last three target industries are very much related to healthcare and the CORE initiative, but just know that, again, the economic development strategy is built upon the input that we have received, the quantitative input on the target industry analysis as well. So, let me slide into the economic development strategy and talk about that. Next slide, please. So, the components of the overall strategy -- of course the Fields District -- we have two reports, but all the strategy in the Fields District have been folded into the economic development strategy. So, you have one economic development plan now that can be implemented. You have eight target industries. You have five catalyst projects and, then, you have six strategies -- all of those catalyst projects within those strategies. And I will explain that in just a second. So, these catalyst projects, they are not always necessarily brick and mortar projects, but several of them are, including the Venture Meridian start up center and the downtown conference center and what we -- we are going to talk about the catalyst projects first, but just, again, know that each of these projects is folded within the strategies. Next slide. So, I'm going to let Steven come up and talk about three of these catalyst projects and, then, I'm going to hop back up. Spaulding: Thank you. I'm Steven Spaulding with Point A Consulting based in Louisville, Kentucky, and part of the team with Pegasus Planning. We are delighted to be back with you again and we are bringing to closure this great amount of work in the form that you see it here. I just have to comment back on -- there was one of the earlier slides that Sean showed that had the secret sauce and everything and you might have thought that was a martini glass. It was not. It was a funnel and the point of the funnel is that everything is coming together to a point of common -- of common importance to us. The other things I think -- the Mayor teed up excellently were this first catalyst project comes from in the sense that this desire to parallel the experience that had been achieved with the CORE. In developing this other cluster, which was self evident that agriculture was this basic strength of the region, the historic strength of the region and you have seen that in all of the previous slides that lead up to this, whether it's target industries and the themes and so forth, but as the Mayor also pointed out in developing this cluster, is that it's scattered over the wide region. In fact, the assets that are part of the cluster are scattered as far as Moscow -- to be obvious for the College of Agriculture, but they are even in other states and they are in Idaho Falls and in Twin Falls and so forth. So, we really got close to the stakeholder group here and the issue for us was what is it the stakeholders are really looking for. And as we originally started with the theme of research, which, again, was part of what the Mayor and the city was asking us to look at, we really found that behind that came the question of innovation and what is the innovation system that delivers the talent that the businesses need. The businesses are here and they are conducting many different kinds of research and, you know, ranging from the classic fuel research to the classic laboratory research and new varieties and new food processes and so forth. But as we came to that conclusion, then, it shifted the focus from the research itself to the people who are the foundations for this industry sector and so we called this our talent and innovation center and as you Meridian City Council July 1, 2014 Page 16 of 28 will see we are going to go forward -- also this will be wrapped into a strategy as well. I will let you advance the slides for me. The diagram on the right shows sort of the concept of the strategy already that if you focus on workforce or the CORE and you develop that -- that critical mass and competitive advantage, that you have the ability, then, to fuel entrepreneurship, to build industry partnerships and to ultimately research and through collaborations is part of what can come about through that. It's really self- evident that every university -- every one of the major success communities that we think of automatically, Research Triangle Park or the San Francisco Bay area or any others, and many smaller communities, it is based on the back of the universities, the community colleges and all those workforce developments are centered. So, the recommendations here really build on what we have already started in the dialogue with all of the educational institutions in your region, including your community colleges and including the public schools. This is very important to emphasize that it's that entire continuum of K through 12. Each of them interestingly do have the industry partnerships, but they are themselves somewhat finalized and there hasn't been a cluster wide strategy among them to say given what we do with K through 12, given what we do in community college, given what we do in higher education and looking at the full range of things, the higher education does not just think that you think of as agriculture research, but now all these applied areas of research -- like in nano technology and precision agriculture and computer science that -- things that are going on at Boise State, how do you bring all that together to support the ag -- the industry. And so the idea of a campus as a place to do that is -- builds on actually the precedence that you have with Idaho State and the school board or with College of Western Idaho and it's other partnerships with industries and that the public schools have already done. So, we believe that by building this together, creating a business plan on how to do that and, then, above all I think this 1-D, creating the leadership structure for this initiative. The key is going to get that group to coalesce and see themselves as having a common agenda and a common initiative to drive this forward. Next slide, please. This was just an example project that we know exists, so, you know, we are not making this up that this kind of thing could be done and this reflects two different projects that were really impressive, one of which is in Illinois in Richland Community College, which has its own campus that includes all of these different features from trade shows to classic research and industry partnership space, but also in the lower box the local traits, the agri-science farm in Lexington, Kentucky, which has its own farm and this is the key thing about this. This is a high school, very similar to what you have at the Meridian technical school, the professional center, but it's actually located on an 80 acre farm and we have other examples like this around the country where these blends of activity can occur. Next slide. The second area -- we have talked so much about agri-tourism and it's really indicative -- and Sean and I have had this experience coming to the community. I actually brought my wife on this trip. It was a chance for us to do this. And to say what is it we can do in our spare time and beyond, obviously, going to the mountains, the question is how would you access all the things that are related to agriculture if you're wanting to access them and, in fact, there are a lot of ag heritage and agricultural related tourism bits and pieces and we have confirmed, actually, even in our conversations with the state Department of Agriculture, that they are keeping an inventory of them, but it is bits and pieces. It's this winery and Meridian City Council July 1, 2014 Page 17 of 28 that winery and this dairy experience and something else going on over here and there is no place we found, whether it's at the Boise airport or whether it's anywhere in the region, that you can kind of get a sense of what is the gateway to get to all of this. So, the strategy here is to build a comprehensive approach. This is a case where you can say, well, why Meridian. It's a matter sometimes of who steps forward and leads and I think that by stepping forward and leading and beginning to build the platform where these kinds of activities are already in place can come together. You will see that there is an unmet need here that can be filed in this community. Next slide, please. We think a way to do this is to build on experiences that, again, we have seen in other places, something that we call an agricultural experience center, but it's -- and this requires a specific site, it's going to require some significant investment of capital, public-private partnerships and so forth and it really needs to bring the industry together to support it. But I would dare say that if this existed, this is the type of thing that somebody coming up here to do some fly fishing in the region, somebody coming to see some wineries, somebody coming into the airport and sees, oh, there is a place where we can go and from this we can access everything that's going on. We have made some suggestions that the Highway 16 area, because of the development that's going on there, could be a place. But, again, it's going to require leadership of convening the stakeholders, bringing them together on a consensus vision and a business plan to show how it would operate. Next slide, please. And, finally, you have seen this other theme of innovation and all of these pieces connect so beautifully. We know that there have been already efforts to create a center for entrepreneurship in Meridian and there are also activities going on throughout the region and Nampa has an incubator and there is other -- there is a water cooler downtown Boise and there are programs that are statewide. They haven't necessarily been brought together with all of their greatest strengths here and so the question here is can we support the innovation, can we support the tourism, all of this by maximizing the resources and the focus on an incubator and this is the piece that could be a low hanging fruit, because you actually already have a city -- a city - owned facility, the question is are the programming and the support for it robust and our point is it isn't robust now, but it could be and it wouldn't take that much to bring it to the next level. If you go forward. And these were just sort of examples, again, showcasing the existing facility you have. There is no one organization that has a monopoly on this space and clearly you're going to have private equity investors and angels in the region that can be brought together. We think that that's part of the secret sauce for this particular piece. Sean. Garretson: Thank you, Steven. So, the last two catalyst projects and, then, I will talk briefly about the strategy. We were told we had two hours; is that accurate? Now, we are going to try to wrap up -- De Weerd: Sean, it's my birthday. Garretson: I know. I know. De Weerd: And as much I love this community, I don't really need to spend my whole evening here. Meridian City Council July 1, 2014 Page 18 of 28 Garretson: Exactly. So, the fourth one is the ag focus real estate development project, which we -- which we have talked a lot about before and this was, you know, a lot of -- this was a result of our first analysis in the Fields District where we noticed how much ag land was being lost in this whole region. Next slide. I think you have seen this model before of what goes into an ag focus real estate development project. Again, we are not making this up. They have several hundred of these across the country. But you have a small almost organic sort of CSA -- community gardens, put a garden in the middle with development around that. Next slide. So, you can see some of the recommendations here. I will talk later about the fiscal impact modeling. We actually worked with a group during this project that did a fiscal analysis of a typical land development and an ag-based development, so that's a teaser for what I will show you a little bit later. But I think that this is something that the city is going to need work on to develop a mode for how that is fostered in terms of the codes and, then, trying to work with a couple of developers that would have interest in that. Next slide. And, then, the last one is a downtown conference center. Creating that space downtown, bringing people downtown, having entertainment options there, training facilities, meeting facilities, as well as theater and performing arts facilities all downtown and I'm stressing that downtown. Invest in your downtown for that, not out on the interstate. Next slide. So, we don't recommend that the city take the lead and do this on your own. The most successful ones I have seen are public-private partnerships. That would be the way to go. First item of business there would be to conduct a feasibility to identify what exactly is the space and demand and use needs before you start planning that. Next slide. So, let me get more into the strategies. Next slide, please. For the first ones Steven talked a lot about -- he said K through 12, but I know he meant K through 20 collaboration. This is, again, the catalyst projects of Venture Meridian Center, the innovation campus are part of this strategy. Next slide. I'm not going to go through all of those, just know that they are each within -- within each one of those, like 1-A, there is about ten different bullets of specific actions that -- that we are recommending need to happen. But, again, this is about developing an innovation system, cultivating entrepreneurship in your downtown through the -- the ag innovation center and elsewhere. Next slide. So, business expansion recommendations. This is a snapshot from the online business survey that we had and what's interesting when asked what should the main focus area for economic development in Meridian be, overwhelmingly keeping and expanding existing businesses was number one. Strengthening downtown was number two. Small business support was number three and, then, attracting business number four. So, I think those are very good. We had about 115 survey responses on that. Next slide. So, on business expansion, again, you know, the catalyst projects related to the innovation campus, Venture Meridian, and conference center, but you already do a great job with your business retention -expansion. I think, you know, Brenda and the Mayor doing that, I think it's been effective. I do think, though, you need to increase your resources for that. I think the business ready team that you have created has been great. I know you have been meeting with them a lot. I think the chamber needs to take the lead on this -- and this is our recommendation -- on the small business services support programs and the technical assistance and, then, also developing and implement a Made in Meridian campaign. Next slide. So, on through the development. Meridian City Council July 1, 2014 Page 19 of 28 You know, I don't want to repeat too much of what Steven said, but I did mention to the Mayor yesterday during one of our meetings that I also got here -- I took a couple days of R&R and had a friend in Idaho and we got to tour. We went up to McCall and went to Burgdorff -- although we couldn't find -- we actually went for Crystal -- anyway, we went all the way over to the Sawtooth mountains, down to Sun Valley, down the Shoshone, and all the way through. So what's great about that is I really did experience how Meridian is the center for experiencing this region's tourism and you need to own that space. Geographically you're in a great place for it, but as Steven said, the first one out of the gate that really develops that and owns that, you're going to be successful with it. I think -- next slide, please. So, you know, I think first off, you know, a lot of it is about partnering with the chamber, developing a tourism strategy, implementing some of those catalyst projects. You know, you can see we have taken some liberties in -- looking at the scenic byways map and putting Meridian right in the middle. Highway 16 happens to be that connector between your -- between the scenic byways that you have right here. Next slide. Next slide, please. Okay. So, the next strategy, land use transportation and infrastructure. This is an interesting one. We put -- your Public Works director, I'm glad he's here. He will be happy to see the amount of detail that we put into this. So, this is really about integrating sustainable land use practices with transportation improvements and infrastructure investment. One of the things that's -- of course, you know, when we left Boise to come out here we left a little bit late. We probably should have left a little bit earlier and we were stuck in traffic and I said to Steven, well, you know what, maybe it might be a good thing we are late, we can -- it will underline our point about really focusing on the connectivity throughout the region and definitely within the city. One of the things that was really interesting for us was looking at your water reclamation program. The byproducts that are coming from that, the amount -- the ability for the city to provide free water in the Ten Mile area, that is an economic tool that needs to be better utilized. Next slide. As I mentioned, we did -- we worked with Anne Westcott and Idaho Smart Growth, who I believe had done some work here for -- she did a specific analysis of looking at a 500 acre ag-based development and a traditional development. All of that analysis is in the report and in the appendix. But you can see the differences and the net impact is, you know, the ag- based development project is more sustainable and fiscally better for the city and for the developers. Next slide. So, with that being said, you know, of course, in our recommendations we are recommending, you know, implementing the catalyst projects, but, then, also conduct a fiscal impact analysis to assess the whole city, to assess the implications of the current development pattern. We have worked in a lot of cities. Our hunch is that fiscally it is not sustainable, the kind of growth patterns that you're having. We recommend doing that fiscal analysis right up front. We also recommend looking at the capital improvements plan, basing it on some of that analysis. At a hearing to the city's ten year and, then, annual CIP and, then, establishing an approval permit and utility system that maintains to the city's Comprehensive Plan and capital improvement plan. The last thing, just under related findings, is that last little bullet. Our recommendation is don't worry about providing the utility infrastructure and beating your neighbor to the south and providing that utility infrastructure. Let it remain rural. Focus and be strategic with your utility infrastructure and put it where you really want to grow your community. Next slide. There are a lot more -- as I mentioned, Tom, you would be Meridian City Council July 1, 2014 Page 20 of 28 happy, there is probably more recommendations in this than any of the other areas, but I really do think that marketing Meridian as green and sustainable, including your Fields initiatives, water recommendation, is a very good strategy for you from an economic development perspective. Really improve the connectivity on the bicycle and the other -- on transportation projects and, of course, regional rail and, then, complete that Highway 16 and, then, 20/26 improvements. Next slide. So, downtown. You know, downtown should be the heart of the city. I think it is. It used to be and I think the efforts of Meridian Development Corporation and the downtown business owners association, along with the city, have been great. Yesterday we had the pleasure, actually, and opportunity -- MDC asked us, just kind of on our dime, since we were going to be out here, to facilitate a discussion about what -- among the downtown economic development partners. So, yesterday here in City Hall we had probably about 35 people and several of the folks, including the Mayor and Council Member Zaremba were there as well, but -- so, of all the projects everybody went through and identified -- we asked them to write in on a piece of paper the top three projects and, then, we asked every one of them to tell us what those were and, then, they had those sticky dots and they scored them. So, it was -- it was pretty clear these five projects -- these top five projects of all of those economic development partners and they reached some consensus on that. Top one is downtown amenities. So, entertainment options. You know, brew pubs. More things for family. More things for -- what we call third places for millennials and others where they can go have a cup of coffee, et cetera. And, then, of course, a conference center. Housing diversity. And that is, you know, housing -- affordable housing, market rate housing, high end housing, apartments, condos, some for the 55 year olds and above, some for the millennials. And, then, transportation connectivity and, of course, redevelopment of UP land. Next slide. So, you can see the recommendations there. One -- and we definitely talked about this yesterday -- is MDC expanding its role in economic development. Not only just within the downtown, but we are recommending that, you know, they have by -- by authority with the state to be able to expand their existing boundaries by ten percent. They should do that. And, then, also they do have the ability to develop new urban renewal areas and we recommend that just as Twin Falls has done that and become very successful, Meridian do the same thing and Meridian Development Corporation do the same thing. I want to just mention on the bottom there. This is what a lot of people were actually looking at yesterday, the mixed use kind of development, ground floor commercial, a couple of levels of residential. I happen to be developing this project in Austin. This building, plus two others side by side. It's about a 12 million dollar project. It's called the Chicon. In an area that used to be, you know, the heart of darkness, really, it was a bad area. But all of that, building 43 units, 9,000 square feet of commercial space. Of the 43 units 33 are affordable to those making 80 percent of median family income and, then, the rest are market rate. It's going to be very successful. What we did is we identified what the demographic demand is and we definitely found the millennials and the 55 and over, those are the two biggest demographics. I will guarantee you that is the case here as well. Next slide. And, then, the last strategy it is quality of place. Promoting that quality of place through arts, entertainment options, way finding and signage, streetscape improvements. You know, I'm very impressed with the historical tour that MDC just put together with the logos on the ground and the walking program, I think that's great. Meridian City Council July 1, 2014 Page 21 of 28 Next slide. So, you can see from our recommendations -- definitely feel like you need to implement an art in public places project. You have seen to the right there all over downtown Boise, you know, you had a great example of that right in your downtown where that giant silver box is that houses the filtration system, paint it. Make it pretty. Do something with that. De Weerd: We are doing a mural. Garretson: Excellent. Good. So, you can see some of the other recommendations -- and I'm not going to move into those. Next slide, please. So, at the end of the strategy we have an implementation table for that -- we are going to help the city and all of its partners. We have put all the major recommendations in there. When? We are recommending that those start and stop, etcetera. Next slide. And, then, the next steps. You know, you kind of are at that intersection of planning and implementation right now. You know, the next steps are adopting the Fields strategy and the economic development strategy. Aggressively pursuing implementation. Don't let this sit on the shelf. As the Mayor said, you have a lot of buy -in right now, people that are ready to kind of get this going. They already are moving forward on a lot of initiatives as well. For example, Venture Meridian, I know that the city has been working very aggressively behind the scenes to move that forward. Establish, you know, an organizational leadership framework or frameworks -- for example, with the innovation -- excuse me -- the ag innovation center. There is a lot of organizations, they are -- all of which -- all of them are ready to participate, but there needs to be an organizational framework and business plan set up for that. Engage all your city departments. That's one of the big recommendations. We put a lot of detail in there about having some presentations, educating all the city departments and their heads about their potential role in this economic development effort. Again, MDC becoming more aggressive in its economic development role, as well as understanding other -- the Chamber of Commerce and other partners. Integrate the fiscal analysis CIP. Develop detailed business plans where appropriate. And, of course, increase your resources for economic development. I know you have a gentleman from BVEP this evening to talk about a project I think and I'm very familiar with the state incentive program. That's a very good example of what I'm talking about in terms of increasing those resources. You know, in the name of economic development there is an adage of you got to pay to play and you have a good opportunity in front of you, so I'm curious to see how you move forward on that. Next slide. That is it. You can move to the next slide. And if you have any questions we would be happy to answer. De Weerd: You did that in record time, Sean. That's a lot of information. Council, any questions? Bird: I have none. Milam: Great. Rountree: I'm sure I have some, but I haven't had enough time to digest it. Meridian City Council July 1, 2014 Page 22 of 28 Bird: Digest it Spaulding: Well, we were pleased that we were able to have multiple passes with you and a chance to get acquainted a little bit and peal back the layers of the onion and you will still have that with the written documents that we can address questions by e-mail and on the web, you know, to get to the heart of the matter. Rountree: Very good. Garretson: And I will say also that, you know, as we said to Bruce, we are committed -- you know, our contract is pretty much done after this evening, but we are committed to continue to make, you know, minor edits, et cetera, should you -- once you have an opportunity to kind of review and I know Tom as well, so thank you very much. Oh. Sorry. Chatterton: Mayor and Council Members, a couple points. As far as the energy behind this, we had aspects that says -- as Sean mentioned -- to come up with really not so much time a branding for this effort, but a name, a moniker, and that's what we have. We have a number of folks in the room tonight that are also going to be meeting at 7:30 tomorrow morning over at -- is it Heritage building? Heritage Insurance Building. To talk about -- De Weerd: What next. Chatterton: -- the ready team and also the recommendations as well and so you will be putting some structure and movement. Sean talked about the collaboration between the chamber, between the business community at large, between folks like the city. BVEP. The Department of Commerce. We really want -- we are very serious about that. So, trying to promote this energy. One of the things that's not cued up tonight -- oh, and I should also mention that Scott Oliver with Idaho Smart Growth is here. The model and Anne Westcott's services were provided through the auspices of Idaho Smart Growth and we also want to -- when Sean was talking about the long-term sustainability of our land use pattern, we wanted to be able to take a wider look at the entire city and see, really, the path that we are on, make adjustments as necessary to become fiscally sustainable if we are not, indeed, sustainable right now. So, all that's to say that we want this to have energy and to make some real lasting changes in the community around this and I think that Steven said several times during this process that a plan really is a series of conversations, so we need to keep the conversations going and have actions around those conversations as well. We had prepared -- actually, Pegasus had prepared a draft resolution, so that you could, if you wish, actually adopt the findings, so the Fields District and the economic strategy we -- that's not cued up for this meeting, but if it's your pleasure we can bring that back and have discussion around -- around that resolution. The idea of giving it the blessing and the resources of the city, but I think it also acknowledges all the efforts of the various stakeholders, some of who are here tonight. Meridian City Council July 1, 2014 Page 23 of 28 De Weerd: I think that would be perfect and I would -- I know we do have a group meeting tomorrow morning at 7:30 -- after my birthday is not really my idea of great timing, but I would like to maybe when we put that on the agenda for resolution to adopt the study that we have this group kind of give an overview of what the ownership is and what the rolls and responsibility will be of each of the stakeholders. Because, really, what we envisioned is this would be a community -- a community -owned report and effort, because all of us play a role in it, which has been so nicely laid out in that report. So, I'm excited to see that. I was very excited to see that there is an emphasis and certainly in the survey that you did on that priority of keeping our existing businesses in the forefront. Certainly we want to see our primary employers thrive, because their vitality -- you know where rising tides float all boats, they are going to support the other -- the other business community, achieving realistic opportunities and building on our CORE competencies and looking at how to grow our own, but also attract others, because of the CORE competencies that we have in place, instead of recreating something that -- that is not who we are, understanding and defining who we are and exactly what direction that we want to go and certainly, as you stated, growing our talents, continuing to focus on the quality of place and being able to communicate that quality of place and what it means in business attraction, business retention, and how it benefits the entire community as a whole, is very exciting and, finally, putting strategies behind fostering innovation and seeing how we can capture the talent, instead of losing that talent, but capture the talent and see it grow, that economic -- or that organic, economic gardening type of thing. So, your work has been very exciting. It's great to see the -- again, the energy that you have created, the excitement that you have stirred within our community and a lot of the key players are sitting out in the audience behind you ready to pick up where you just left off and I think we are going to start seeing some great wins and we appreciate the impetus, the fuel that you have given to launch this effort. Garretson: Well, I just -- on behalf of our consulting team I want to thank all of you, as well as everybody else who has provided us a lot of resources and we put a lot of demands on your time and their time and staff time, so thank you very much. Bird: Thank you. De Weerd: Thank you. B. Public Works: Public Works Week Update De Weerd: Okay. Well, Item 8-B is under our Public Works Department. We will get an overview and an update of Public Works Week. Barry: Thank you, Madam Mayor, Members of the Council. It's my pleasure to share with you tonight an update from the Public Works Week celebration that we just really had a couple weeks back. As you know this is our sixth annual Public Works Week celebration. What better way to show you what happened than through a video. So, we Meridian City Council July 1, 2014 Page 24 of 28 are just going to -- put a short little video slide show together, it's about five minutes or so, and hope that you enjoy it and it covers most of the activities that were covered through the week, so -- (Video played.) Barry: Thank you. That's just a quick slide show of some of the events that we held. As you know we had the proclamation Tuesday of that week, then, we had the expo. We also held a Go With The Flow tour and we had a golf scramble and, then, finally, the poop scoot. So, it's a really great week for us. The events continue to grow in size and interest. We continue to reach out to more and more people. We have estimated this year that we have reached out to about 1,100 to 1,200 folks in total for the whole week, which is great for us. I wanted to give you a couple other statistics here. About 80 organizations contributed either money or prizes or in kind assistance. Eighty different organizations, which is phenomenal. We had 21 major sponsors donate each over 200 dollars to this event and these activities, of course, ran from June 3rd to June the 7th. This activity -- or week I should say of activities is really not possible without the men and women of my department who work tirelessly to put this event on and I wanted to recognize them now if you don't mind. Give me a few minutes. Certainly Kyle Radek, who is with us tonight, he has been our committee chair almost since the inception of Public Works Week started six years ago and he has been a passionate advocate for the activities and the events and continues to encourage and motivate the staff to think of new things. It was his idea to bring the hydro car to the expo this year and have the kids learn about pressure and water, hydraulics, and go through some engineering analysis there, which was really great and he's been our committee chair for -- for the last several years and this event or series of events would not be possible without his leadership. Also Austin Petersen was our expo chair. David Allison helped us run the expo. Mollie Mangerich was our tour chair. Matt Hoffman also helped on the tour. Deana Smith was our Poop Scoot Fund Run chair. Alex Frietag also helped on the poop scoot. And, then, Joe Meusch was our golf chair, along with Dave Miles and Randy Elliott, who helped with golf. Susie Deardorff was our marketing chair. Diana Russell did the majority of the marketing for the week's activities. And, then, finally Brent Bjornson from the development services team helped coordinate the bird houses and Home Depot, which has been, obviously, a great success for the past couple years and we get great feedback from them as well. A couple other interesting perspectives or points that I'd like to also convey to you, but I think for those I will have Kyle come up and if you wouldn't mind give us a couple more fun facts about the week's events and, then, we'd like to present the proceeds of our week's worth of activities and sponsorship funds to the Meridian Food Bank, who are also with us tonight. Radek: Thanks, Tom. Yeah. Just a -- I think it was on the slides that were up, but we -- we think maybe 800 to 900 people attended the expo infrastructure tour. We had 52 people on the bus. We had 23 teams fill up the golf course for our golf scramble, significant generator of -- of funds for the food bank. And also a great marketing opportunity. The big news, really, is that I didn't win the Poop Scoot Fun Run this year, Austin Petersen won it. Of course he's got like 20 years on me, so if you actually Meridian City Council July 1, 2014 Page 25 of 28 handicapped it I probably really beat him, but -- we had 21 major sponsors -- actually also 410 pounds of food were collected for our entry fees for the fun run as well. So, all in all a pretty successful week of outreach to our community, our customers, our citizens, so I keep thinking we are going to plateau at some point, but it seems to be getting a little bit bigger every year, so it was -- it was another good week to learn about Public Works. So, we want to present a check to the food bank today and so Tom is going to come say a few words about the food bank and, then, we will do that. Barry: Thanks, Kyle. Dan, would mind coming on up and joining us. Thank you, sir. Dan Clark is the -- well, essentially, the chairman and executive director of the food bank for the Meridian Food Bank and, you know, we partnered really with the food bank for a number of years on this series of activities and are proud to support them. They do a phenomenal job in our community supporting those in need in our community. The food bank was founded in 1996 and it's an all volunteer organization, there are no paid personnel at the food bank, which I found interesting. Over a hundred volunteers make the food bank run on a daily basis. They currently serve 21 cities throughout the Treasure Valley with regard to the food pantry, with 76 percent of those clients being within Meridian and adjoining Boise. Eighty-five percent of the clients that they serve are low to very low income levels. Last year they served almost a million pounds of food that was distributed in the food bank, which was astonishing and about 63, 64 thousand people are touched by the Meridian Food Bank at least in 2013. So, it's with our pleasure to present to you a donation of 5,000 dollars on behalf of the representatives, the City of Meridian, and most importantly our sponsors -- and that's not the real check, we will have the real one to you here in just a little bit. And we are firming up our finances, so there might be just a little bit more coming, but we are very pleased -- De Weerd: Tom, you need to speak into the microphone. Barry: I thought I was already fairly vocal. Anyway -- so, I will repeat all of that De Weerd: No, that's all right. Barry: In any event, we did want to thank you for all that you do in the community and let you know how much we support and value your services and it's our pleasure on behalf of the men and women of the Public Works Department -- I'm sure I speak for the City Council and Mayor when we say just how fortunate we are to have you and the dedicated volunteers of the Meridian Food Bank giving so much to our community, so thank you very much. Thank you again. Do you have a few words or -- Clark: I just -- this is just an awesome thing. I love it and I really appreciate what you guys do to support us. I mean you have been behind us for these many years and I really appreciate that. The timing on this is perfect. We have -- this time of year we start to get slight in money and slight in food and so we start looking for ways to gain and this does help a lot. A couple pallets of milk right here. Good deal. Meridian City Council July 1, 2014 Page 26 of 28 De Weerd: God does provide; right? Clark: God does provide. That's right. So, this is awesome. I really thank all of you for just your support and I thank you for -- this has been great. I really appreciate this. Thank you. Barry: Lastly, I would just like to thank the sponsors and there are so many of them to thank, but I think just in general to say if it wasn't for the sponsors of the activities that we provide we would not be able to do this particular series of events. It's been phenomenal to see the support from all over the community, not just for the food bank, but for also promoting and supporting Public Works Week. So, we are just very very pleased and, again, we appreciate your support and the opportunities you provide us each and every day in our work and just want to thank you for that and I will stand for any questions you might have. De Weerd: Tom, that's awesome. Good job. Thank you, Kyle, being chair again Barry: Thank you. De Weerd: Thank you. Outstanding. Item 9: Ordinances A. Ordinance No. 14-1616: Southern Highlands Property Exchange De Weerd: Okay. Item 9-A is an ordinance 14-1616. Madam Clerk, will you, please, read this ordinance by title only. Holman: City of Meridian Ordinance No. 14-1616. An ordinance authorizing the conveyance of certain city owned real property to BHH Investments One, LLC, located in the City of Meridian, consisting of approximately 9,200 square feet of real property along East Tekonic Drive, identified as a portion of the southerly portion of Lot 16, Block 1, Black Rock Sub No. 1, Ada county parcel number R-0988260167, the surplus parcel. Authorizing the Mayor and City Clerk to execute and attest on behalf of the City of Meridian the deed and other documents necessary to complete the transaction. Providing for a waiver of the reading rules and providing an effective date. De Weerd: You have heard this ordinance read by title only. Is there anyone who would like to hear it read in its entirety? Nope, I don't see anyone. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve Ordinance No. 14-1616 and with suspension of rules. Meridian City Council July 1, 2014 Page 27 of 28 Milam: Second. De Weerd: I have a motion and a second to approve Item 9-A. Any discussion from Council? Seeing none, Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 10: Executive Session per Idaho State Code 67-2345(1)(d) To Consider Records That are Exempt from Disclosure as Provided in Chapter 3, Title 9, Idaho Code De Weerd: Item 10 is Executive Session. Do I have a motion? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(d). Rountree: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea; Cavener, yea. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSION. (7:23 p.m. to 8:22 p.m.) De Weerd: I would entertain a motion to come out of Executive Session. Rountree: So moved. Bird: Second. De Weerd: All those in favor say aye. All ayes. Meridian City Council July 1, 2014 Page 28 of 28 MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Do I have a motion to adjourn? Bird: So moved. Rountree: Second. Item 11: Future Meeting Topics Zaremba: Do we want to talk about future meeting topics? Rountree: Do you have something? De Weerd: Do you have something? Zaremba: It's not a topic, but National Night Out is August 5th or something. Do we need to close the calendar, so we don't -- De Weerd: Already done. Holman: We did that. We have remembered this year. Zaremba: Good. Thank you. Holman: Yeah. We are on it. Zaremba: That's it. De Weerd: Do I have a motion to adjourn? Bird: So moved. Rountree: Second. De Weerd: All those in favor? All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 8:23 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR MY DE WEERD DATE APPROVED ATTES o�oRPgCDA GU5 r 9 City JAYCE--E_gL-MAN, CIT -CtER F 11 ppxa W 6�n. SEES >P,