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Home My WebLink AboutTask Order No. 10433 with Civil Survey Consultants for Franklin Road Black Cat Road to Ten Mile Road Reclaimed Water ImprovementsTASK ORDER NO. 10433 Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND CIVIL SURVEY CONSULTANTS (ENGINEER) This Task Order is made this 10� day of July, 2013 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by (CIVIL SURVEY CONSULTANTS) hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement between the above mentioned parties dated October 25, 2012. The Project Name for this Task Order 10433 is as follows: CITY OF MERIDIAN FRANKLIN ROAD - BLACK CAT ROAD TO TEN MILE ROAD RECLAIMED WATER IMPROVEMENTS PROJECT UNDERSTANDING Per the City's request, the Engineer will provide professional engineering services related to the design of new reclaimed water improvements to be constructed in conjunction with the Idaho Department of Transportation (ITD) Project No. A012(368). SCOPE OF WORK Task 1 — Administration 1.1 Set up the contract and submit written communication through the City's project management software (e -Builder). This includes but is not limited to the following: • Reports • Drawings • Requests for information • Request for action by City • General Project Documentation & Communication • Pay Invoices Task Order 10433 Franklin Road — Black Cat to Ten Mile Reclaimed Water Improvements Page 1 of 4 CIVIL SURVEY CONSULTANTS Task 2 — Design Improvements 2.1 Reclaimed Water Improvements: Design approximately 6400 LF of reclaimed water main in Franklin Road. Main will connect to existing reclaimed water main at easterly limits of roadway project and will extend to westerly limits of roadway project. Design reclaimed water main in Black Cat Road north of Franklin Road that extends to limits of roadway project. Design reclaimed water main stubs to three parcels on the southside of Franklin Road between Black Cat Road and Ten Mile Road. 2.2 Property Owner Coordination Engineer will send a letter to the property owners of the three parcels on the southside of Franklin Road between Black Cat Road and Franklin Road. The letter will advise property owner that the City is offering to install a reclaimed water stub to their property. The letter will notify property owner that the City will be responsible for all costs associated with the construction of the stub and only commercial or high density residential developments will be allowed to connect to stubs. A copy of the letter will be provided to the City for review and approval prior to sending it to the property owner. Engineer will respond to letters or phone calls from property owners. Task 3 — Construction Document Preparation and Review 3.1 Develop plans, specifications and bid schedule that meet current design standards and standard specifications of the City, ISPWC, ITD and ACHD. One complete set of 11 "x17" plans and specifications will be developed per ITD layout standards. Plans will be prepared using ACHD standard blocks and line types. 3.2 Submit plans and specifications to City Engineering for departmental review and comment. Engineer to revise plans as necessary. 3.3 Submit one (1) full size physical copies of plans and special provisions to ITD/ACHD for review. 3.4 Submit revised plans and special provisions to City Engineering for Development Services review. Engineer to revise plans as necessary. 3.5 Submit plans and special provisions to IDEQ for review and approval. Engineer to revise plans as necessary and resubmit. 3.6 It is anticipated that a license agreement with Nampa Meridian Irrigation District will be necessary for the Purdam Drain and Kennedy Lateral crossings. Engineer Task Order 10433 Franklin Road — Black Cat to Ten Mile Reclaimed Water Improvements Page 2 of 4 CIVIL SURVEY CONSULTANTS will submit plans to Nampa Meridian Irrigation District for review and approval. The City shall coordinate execution of the agreement and pay all fees associated with the agreement. All required work to extend the reclaimed water main at the crossings shall be performed under ITD/ACHD Army Corps of Engineers and Idaho Water Resources Permits. The City shall request that ITD/ACHD include the reclaimed water main crossings on their Army Corps of Engineers and Idaho Water Resources permit applications. 3.7 Submit a fully approved set of plans and special provisions to City Engineering Department. 3.8 Submit a fully approved set of plans and special provisions to ITD/ACHD for bidding purposes. ASSUMPTIONS 1. It will be the City's responsibility to negotiate and execute the Joint Effort Agreement for construction with ITD/ACHD. Plans will be prepared once the City has provided our office with AutoCAD electronic files of the final design submittal to ITD/ACHD. The City will obtain permission from ITD/ACHD to use the electronic files for utility design purposes. 2. All improvements will be designed based off topographic survey information provided by ACHD. Topographic surveying is not included as part of this scope of work. 3. The City will provide the Engineer with property owner mailing information necessary to send project notification letters. 4. It is anticipated that all reclaimed water improvements will be installed with the public right-of-way and this scope of services does not include preparing or obtaining easements. 5. The City will assist the Engineer with obtaining special provision numbers from ITD/ACHD. 6. An Erosion and Sediment Control Plan (ESCP) will not be prepared. The City will coordinate with ITD/ACHD to have all work covered under ACHD ESCP and SWPPP. TIME OF COMPLETION and COMPENSATION SCHEDULE Engineering services will be completed as needed to construct improvements in conjunction with Idaho Department of Transportation District Project No. A012(368). The preparation of the City of Meridian's plans are dependent on the completion of the Idaho Transportation District's plans and the schedule below is an expected schedule and may vary based on Task Order 10433 Franklin Road — Black Cat to Ten Mile Reclaimed Water Improvements Page 3 of 4 CIVIL SURVEY CONSULTANTS changes to the Idaho Transportation District project schedule. The schedule below is based on a Notice to Proceed (NTP) from the City by September 2013. This results in Final Construction plans completed by January 2014. A NTP issued on a different date will change the schedule accordingly. COMPENSATION AND COMPLETION SCHEDULE Task Description Due Date Compensation 7 Administration 30 days after completion of construction $369.90 2 Design Improvements ....... _.... Construction Documents ■ 120 days after NTP $4,436.80 3 ■ 120 days after NTP $9,740.70 4 L I Direct Costs — NMID Agreement Fee ■ 30 days after completion of construction $350.00 TASK ORDER TOTAL $14,899.40 The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10433 is fourteen thousand eight hundred ninety-nine dollars ($14,899.40). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. The hourly rates for services and direct expenses are per the Master Agreement (by this reference made a part hereof) and will be the basis for any additions and/or deletions in services rendered. Travel and meals are excluded from this Task Order unless explicitly listed in the Scope of Services AND Payment Schedule. CITY OF MERIDIAN BY: KEITH ATTS, Purchasing Manager Dated: Purchasing Approval CIVIL SURVEY CONSULTANTS BY: -14 _ 2> TIM BURGESS, Vice Presi °nt Dated: --7 Department Approval CLINT DOT SBY, Asst. City Engi eery r t Dated: -;, - I � - L5 Task Order 10433 Franklin Road — Black Cal to Ten Mrle Reclaimed Water Improvements e 4 of 4 Pa CIVIL SURVEY CONSULTANTS 9