HomeMy WebLinkAbout2014-05-21 SpecialE l�lri� CITY COUNCIL SPECIAL
MEETING AGENDA
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
AMENDED AGENDA
Wednesday, May 21, 2014 at 6:00 PM
1. Roll -Call Attendance
X David Zaremba O Joe Borton
X Charlie Rountree X Keith Bird
X Genesis Milam X Luke Cavener
Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Community Invocation by Troy Drake with Calvary Chapel
4. Adoption of the Agenda Adopted
5. Proclamations
A. Proclamation for Mountain View Girls Softball State Champions Day
B. Proclamation for Mountain View Rugby State Champions Day
6. Consent Agenda Approved (Pg 5-7)
A. Approve Minutes of May 6, 2014 City Council Meeting
B. Findings of Fact, Conclusions of Law for Approval: PP 14-004 Biltmore
Subdivision by L.C. Development, Inc. Located South of W. Victory Road
and West of S. Meridian Road Request: Preliminary Plat Approval
Consisting of 159 Single Family Residential Building Lots and Twelve (12)
Common/Other Lots on 56.19 Acres of Land in an R-4 Zoning District
C. Final Order for Approval: FP 14-018 Messina Meadows No. 5 by Tuscany
Development, Inc. Located North of E. Amity Road and West of S. Eagle
Road Request: Final Plat Approval Consisting of Fifty -Two (52) Residential
Lots and Six (6) Common Lots on 18.72 Acres of Land in the R-8 Zoning
District
Meridian City Council Meeting Agenda — Wednesday, May 21, 2014 Page 1 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
D. Final Order for Approval: FP 14-019 Chesterfield No. 3 by Northside
Management Located South of W. Pine Avenue Between N. Black Cat Road
and N. Ten Mile Road Request: Final Plat Approval Consisting of Forty -
Eight (48) Residential Lots on 7.42 Acres of Land in the R-8 Zoning District
E. Final Order for Approval: TEC 14-005 Browning Plaza Subdivision by SLN
Planning/Boise Waltman, LLC Located South Side of W. Waltman Lane and
North Side of 1-84, West of S. Meridian Road Request: Two (2) Year Time
Extension on the Preliminary Plat in Order to Obtain the City Engineer's
Signature on a Final Plat
F. Final Order for Approval: FP 14-013 Da Vinci Park by CS2, LLC Located
4715 N. Locust Grove Road Request: Final Plat Approval Consisting of
Thirty -Five (35) Building Lots (34 Residential and 1 Commercial) and Five
(5) Common Lots on 7.76 Acres of Land in the R-4, R-8 and C -N Zoning
Districts
G. Development Agreement for AZ 14-004 Amberwave Subdivision by The
Land Group, Inc. Located Southwest Corner of W. McMillan Road and N.
Meridian Road Request: Annexation of Approximately 5.56 Acres from RUT
in Ada County to the R-15 (Medium High Density Residential) Zoning
District
H. Mini Heavy Equipment Rodeo Agreement with CESCO for Public Works
Week Expo 2014
Equipment Parking Agreement with RWP Meridian LLC for Public Works
Week Expo 2014
J. Professional Services Agreement with Kevin Patrick Kirk, Inc. for Musical
Talent for Concerts on Broadway for a No -to -Exceed Amount of $8,000.00
7. Items Moved From Consent Agenda None (Pg 7)
8. Action Items
A. FP 14-020 Knighthill Center by Mason and Stanfield Inc. Located Southwest
Corner of N. Linder Road and W. Chinden Boulevard Request: Final Plat
Approval Consisting of Five (5) Commercial lots on Approximately 9.11
Acres in the C -G Zoning District Approved (Pg 7-8)
B. Public Hearing: PP 14-005 Center Community Subdivision by Oak Leaf
Development Company, Inc. Located North of Chinden Boulevard and West
of N. Jayker Way Request: Preliminary Plat Approval Consisting of Six (6)
Single Family Residential Lots and Two (2) Common Lots on
Meridian City Council Meeting Agenda — Wednesday, May 21, 2014 Page 2 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Approximately 6.77 Acres in an Existing R-15 Zoning District Approved (Pg
8-22)
C. Public Hearing: MDA 14-006 Center Community Subdivision by Oak Leaf
Development Company, Inc. Located North of Chinden Boulevard and West
of N. Jayker Way Request: Development Agreement Modification to Amend
the Approved Concept Plan and Substitute 6.77 Acres in an Existing R-15
Zoning District Approved (Pg 8-22)
9. Department Reports
A. Mayor's Office: Resolution No. 14-990: A Resolution Appointing Woody
Garvey to Seat 1 of the Meridian Historic Preservation Commission
Approved (Pg 22-24)
B. Legal Department: Resolution No. 14-991: A Resolution Appointing
Commissioners to Designated Seats on the Meridian Historic Preservation
Commission Approved (Pg 24-25)
C. Community Development: Transportation Update on Projects, Plans and
Programs - Including Discussions About Current Construction Projects
Including the Meridian Road Interchange, Overlay Projects, and Other
Transportation Projects (Pg 25-32)
D. Legal Department Report: Historic Meridian Special Events
Recommendation to be presented at the May 27, 2014 City Council meeting
(Pg 32-49)
E. City Council Report: Boy's and Girl's Club Donation Discussion Motion
approved to bring an agreement back to City Council for the donation of
$500,000.00 to the Boy's and Girl's Club to build a gym facility and that the
Legal and Parks Departments arrange within the agreement for City use of
the gym for afterhours programs (Pg 49-55)
F. Police Department: Awarded Additional FY2014 Traffic Enforcement
Mobilization Grant and Alive at 25 Funding Police Department Budget
Amendment for Alive at 25 Funding for the Amount of $38,369.00 Approved
(Pg 55-57)
G. Public Works Department: Budget Amendment for FY2014 in the Amount of
$300,000.00 for the Wastewater Treatment Plant Administration Building
and Laboratory Construction Approved (Pg 57-60)
H. Public Works Environmental Division: Budget Amendment for FY2014 in
the Amount of $50,000.00 for Water Quality Trading Program Feasibility
Study Approved (Pg 60-62)
Meridian City Council Meeting Agenda — Wednesday, May 21, 2014 Page 3 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
10. Ordinances
A. Ordinance No. 14-1607: Repealing City Code Provisions Regarding Texting
While Driving and Uncovered Loads Approved (Pg 62)
B. Ordinance No. 14-1608: Updates to Title 1, Meridian City Code Approved
(Pg 63)
C. Ordinance No. 14-1609: Parking Code Updates - Prohibiting Parking in Fire
Lane or in Space Designated for Disabled Persons Approved (Pg 63-64)
D. Ordinance No. 14-1610: Updates to Outdoor Sales and Temporary Uses
Code Approved (Pg 64-65)
E. Ordinance No. 14-1611: Historic Meridian Special Events Code Approved
(Pg 65-66)
F. Ordinance No. 14-1612: An Ordinance (AZ 14-004 Amberwave Subdivision)
For Annexation And Rezone Of A Parcel Of Land Located In The Northwest
1/40f Of The Northeast'/40f Section 36, Township 4 North, Range 1 West;
Establishing And Determining The Land Use Zoning Classification Of Said
Lands From RUT To R-15 (Medium High Density Residential District); And
Providing An Effective Date Approved (Pg 66-68)
11. Other Items
A. Executive Session Per Idaho State Code 67-2345 (1)(c): (c) To Conduct
Deliberations Concerning Labor Negotiations or to Acquire an Interest in
Real Property, Which is Not Owned by a Public Agency
Into Executive Session at 9:35 PM
Out of Executive Session at 9:48 PM
12. Future Meeting Topics None
Adjourned at 9:48 PM (Pg 68-69)
Meridian City Council Meeting Agenda — Wednesday, May 21, 2014 Page 4 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council May 21, 2014
A meeting of the Meridian City Council was called to order at 6:08 p.m., Wednesday,
May 21, 2014, by Mayor Tammy de Weerd.
Members Present: Charlie Rountree , Keith Bird, Genesis Milam, David Zaremba and
Luke Cavener.
Members Absent: Joe Borton.
Others Present: Bill Nary, Jacy Jones, Caleb Hood, Justin Lucas, Clint Dolsby, David
Allison, Mollie Mangerich, Scott Colaianna, John Gonzales, Chris Amenn and Dean
Willis.
Item 1: Roll -call Attendance:
X David Zaremba
X Charlie Rountree
X Genesis Milam
X
Joe Borton
X Keith Bird
X Luke Cavener
Mayor Tammy de Weerd
De Weerd: Well, thank you for your patience. We will go ahead and start tonight's
meeting. I know we are a few minutes late. Technology is amazing, but sometimes it
can prove some -- some challenges. So, welcome to the Meridian City Council
meeting. We appreciate all of you being in attendance and particular to our champion
teams. It's always great to see young faces in -- in our audience and you guys are all
beaming, so you still must be on your high. So, we will -- we will celebrate with you in
just a few minutes on that. So, welcome. For the record, it is Wednesday, May 21st.
It's 6:08. We will start with roll call attendance, Madam Clerk.
Item 2: Pledge of Allegiance
De Weerd: Thank you. Item No. 2 is our Pledge of Allegiance. If you will all rise and
join us in the pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Troy Drake with Calvary Chapel
De Weerd: Okay. Item No. 3 is our community invocation. Tonight we will be led by
Pastor Troy Drake. He is with the Calvary Chapel. If you will all join us in the
community invocation or take this as an opportunity for a moment of reflection.
Welcome. Pastor Drake.
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May 21, 2014
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Drake: Let us pray. Lord God in Heaven, thank you for the honor, the privilege, the
freedom to pray to open up this meeting and -- and, of course, to address the King of
Kings and Lord of Lords and what a joy it is that we can do that and, Lord, we just, you
know, first of all, thank you for the freedom that we have in our country, that we can do
this and we can live where we want to and we can work where we want to and -- and I
believe, Lord, that it's because of you and you made this fine place for us to live and so,
God, we do lift up the City of Meridian and all of the things that are going on here and
we thank you for what a wonderful place it is and, Lord, we also just remember those
who aren't experiencing the best of life and we just pray that you would be with them
and encourage them and help the hopeless and the fatherless and rush to their aid,
Lord, and, Lord, I'm praying for these men and women as they make decisions on
behalf of our community and I pray that you give them wisdom and that they would -- as
the Word says, that they would seek after righteousness, because righteousness exalts
a nation. So, we trust you, God, to do that and encourage them and, Lord, also we just
finally pray for -- for hope, Lord, and pray that our people who live in Meridian would
have hope, God, that they would trust in you, Lord, as you said that we would love you
with all of our hearts, soul, mind and strength and our neighbor as ourself and I pray
that true would be a community of people who love one another. So, we give this night
to you, Lord, and we appreciate you and appreciate these public servants for what they
do and I pray that you would bless them, God, in Jesus' name, amen.
De Weerd: Thank you for joining us. We appreciate it.
Item 4: Adoption of the Agenda
De Weerd: Item No. 4 is adoption of the agenda.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I have a few notes to make on the agenda. On Item 9-A, the resolution
number is 14-990. On 9-B the resolution number is 14-991. On Item 10-A the
ordinance number is 14-1607. 10-B is 14-1608. On 10-C, 14-1609. D, 14-1610. E,
14-1611. And F, 14-1612. And with those annotations, Madam Mayor, I move that we
approve the agenda.
Bird: Second.
De Weerd: I have a motion and a second to approve the agenda as stated. All those in
favor say aye. All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 5: Proclamations
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May 21, 2014
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A. Proclamation for Mountain View Girls Softball State
Champions Day
B. Proclamation for Mountain View Rugby State Champions Day
De Weerd: Item No. 5 is a proclamation, so I'm going to move down to the podium and
I will ask both our softball champions and our rugby champions to, please, join me --
maybe one team on one side, the other on the other. Okay. Well, tonight we are
celebrating Mountain View -- oops. Mountain View has two of three teams here to
celebrate their championships that were recently won and we will celebrate the third one
next week. So, even though we are celebrating the third team that can't be here tonight
next week, we are declaring this day as -- this day for Mountain View. So, let me read
the proclamation, then, I will present proclamations to the coaches and at that time if the
coaches would like to make remarks I would invite you forward to do so, introduce your
teams and we just appreciate this opportunity to congratulate you on your
championships and we know the hard work that you put into these. So, with that:
Whereas being an athlete builds character, confidence, and teaches teamwork, all
qualities that are needed to succeed on the field, in the classroom, and in the real world.
And whereas the Mountain View girls track team recently won the 2014 state
championship track meet and whereas the Mountain View girls softball team had 26
wins, with only four losses and recently won the 2014 state championship tournament
for softball and whereas the Mountain View rugby team had eight wins with only one
loss and recently won the 2014 state championship tournament for rugby and whereas
capturing their respective state titles builds school spirit and allows those students --
those student athletes to walk the halls of Mountain View with a little extra swagger and
whereas with the help of awesome coaches these teams were transformed into
winners, with each team member making valuable contributions. Thereof, I, Tammy de
Weerd, Mayor of the City of Meridian, hereby proclaim Mountain View High School
State Championship Day in the City of Meridian and call upon the community to join me
in congratulating these teams on the remarkable athletic achievement and for
representing Meridian so proudly in their state championships. Please join me in
congratulating. Now, since we usually go with ladies first, I will ask the coach of the
girls softball team to come forward and I have the proclamation that I just read, but I
also have a proclamation that lists all of the players' names in it for your keepsake and,
again, congratulate you for your success.
Souza: Okay. Well -- how is that? Good? I will go ahead and introduce the girls here,
because I really want the focus to be on them, because it's through their years of
dedication and hard work, along with their families and also representing the school in
our school's first softball state championship and what I believe to be Meridian -- City of
Meridian's first state softball champion out of any of the high schools, so to give them
this opportunity to get this recognition. So, I'm going to start with the -- with the
sophomores that are on our team and if you want to kind of just step forward and be
recognized. So, Megan Browne. And Samm Hamilton. Anna Hawk. And juniors.
Jordyn Franco is not here with us today. But, then, we have Lindsey Gonzalez. Junior.
And, then, Kylie, I won't forget you this time. Kylie Orr. And, then, we had a lot of
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May 21, 2014
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senior leadership, which really helped us this year and that maturity and just that
experience. So, eight seniors with our team this year. So, starting here with Courtney
Chase. Shayla Allen. Courtney Moore. Dakoda Lee. Kaitlyn Reynolds. Taurie Pogue.
Nicole Kelly -Harvey. And Lizzy Baecht. And this is our -- one of our assistant coaches,
Lindsey Bingham. Reann Ross is also on here and, then, Ken Souza, the head coach.
So, thanks for all the support.
De Weerd: And if you stand up here I will present this to you.
(Proclamation presented.)
De Weerd: Okay.
Bell: This is my team. Mountain View's. We have been -- I have been coaching this
team for three years. Started with a lot of younger underclassmen. We took the team
to a single school team. There is not a lot of single school teams in the rugby --
conference in rugby in Idaho. I think we are one of three. And so this is a credit to
these guys that have done it within their own school. We recruited and trained hard and
worked hard to win the state championship over teams that are pulling from -- some of
them pulling from four or five schools. So, congratulations to these guys for that. I will
go through and ask the boys to introduce themselves, since I have got a funny accent
and my -- and my pronunciation might not be quite correct, so I will start with all of the
freshmen come up and introduce yourself.
Harrison: Jordan Harrison
Smith: Kade Smith.
Bell: Sophomores.
Rhode: I'm Michael Rhode.
Walker: Kody Walker.
Quinn: I'm Tyler Quinn.
Peterson: Darrion Peterson.
Conway: I'm Wyatt Conway.
Sample: Adam Sample.
Mosser: Griffin Mosser.
Prince: Andrew Prince.
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May 21, 2014
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Habibovic: Abdulah Habibovic.
Anderson: Jaute Anderson.
Bell: Then we had a pretty big senior squad this year as well, because all those young
guys that we pulled in years ago, all these seniors, basically, have been with me for the
last three years, so this is the heart and blood of the team.
Paulson: Kavin Paulson.
Adams: Jackson Adams.
Rollins: I'm Nick Frenchy Rollins.
Wells: I'm Tyler Wells.
Quinn: I'm Jake Quinn, team hooker.
Altman: Chip Altman.
Wright: Kyle Wright.
Bevens: My name is Austin Bevens.
Lloyd: Dustin Lloyd.
Bell: Thank you for the recognition that you have given us. Rugby is a growing sport in
America. We have got all the way -- we run summer camps for six year olds and up.
We have a youthful dream team in the valley. We have a lot of girls' teams and it's
going to be in the next Olympics. So, you will see a lot more rugby in America.
De Weerd: And you want to introduce your coaches?
Bell: These are my assistant coaches. Eric Shotwell and Bruce Van Patten. Thank
you.
(Proclamation presented.)
Item 6: Consent Agenda
A. Approve Minutes of May 6, 2014 City Council Meeting
B. Findings of Fact, Conclusions of Law for Approval: PP 14-004
Biltmore Subdivision by L.C. Development, Inc. Located South
of W. Victory Road and West of S. Meridian Road Request:
Preliminary Plat Approval Consisting of 159 Single Family
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May 21, 2014
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Residential Building Lots and Twelve (12) Common/Other Lots
on 56.19 Acres of Land in an R-4 Zoning District
C. Final Order for Approval: FP 14-018 Messina Meadows No. 5
by Tuscany Development, Inc. Located North of E. Amity Road
and West of S. Eagle Road Request: Final Plat Approval
Consisting of Fifty -Two (52) Residential Lots and Six (6)
Common Lots on 18.72 Acres of Land in the R-8 Zoning
District
D. Final Order for Approval: FP 14-019 Chesterfield No. 3 by
Northside Management Located South of W. Pine Avenue
Between N. Black Cat Road and N. Ten Mile Road Request:
Final Plat Approval Consisting of Forty -Eight (48) Residential
Lots on 7.42 Acres of Land in the R-8 Zoning District
E. Final Order for Approval: TEC 14-005 Browning Plaza
Subdivision by SLN Planning/Boise Waltman, LLC Located
South Side of W. Waltman Lane and North Side of 1-84, West of
S. Meridian Road Request: Two (2) Year Time Extension on the
Preliminary Plat in Order to Obtain the City Engineer's
Signature on a Final Plat
F. Final Order for Approval: FP 14-013 Da Vinci Park by CS2, LLC
Located 4715 N. Locust Grove Road Request: Final Plat
Approval Consisting of Thirty -Five (35) Building Lots (34
Residential and 1 Commercial) and Five (5) Common Lots on
7.76 Acres of Land in the R-4, R-8 and C -N Zoning Districts
G. Development Agreement for AZ 14-004 Amberwave
Subdivision by The Land Group, Inc. Located Southwest
Corner of W. McMillan Road and N. Meridian Road Request:
Annexation of Approximately 5.56 Acres from RUT in Ada
County to the R-15 (Medium High Density Residential) Zoning
District
H. Mini Heavy Equipment Rodeo Agreement with CESCO for
Public Works Week Expo 2014
Equipment Parking Agreement with RWP Meridian LLC for
Public Works Week Expo 2014
J. Professional Services Agreement with Kevin Patrick Kirk, Inc.
for Musical Talent for Concerts on Broadway for a No -to -
Exceed Amount of $8,000.00
Meridian City Council
May 21, 2014
Page 7 of 69
De Weerd: Okay. Council, Item No. 6 is our Consent Agenda.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve the Consent Agenda as published, authorize the
Clerk to sign -- or Mayor to sign, Clerk to attest.
Bird: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. Madam
Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 7: Items Moved From Consent Agenda
De Weerd: Thank you. There were no items moved from the Consent Agenda.
Item 8: Action Items
A. FP 14-020 Knighthill Center by Mason and Stanfield Inc.
Located Southwest Corner of N. Linder Road and W. Chinden
Boulevard Request: Final Plat Approval Consisting of Five (5)
Commercial lots on Approximately 9.11 Acres in the C -G
Zoning District
De Weerd: So, I will move right into Action Items. Item 8-A is FP 14-020. 1 will ask for
staff comments at this time.
Lucas: Thank you, Madam Mayor, Members of the Council. Tonight before you is a
final plat application for the Knighthill Center. The reason this is on your Action Item list,
instead of the Consent Agenda, is the applicant just wasn't able to get in their consent in
time to make the Consent Agenda. The site is located on the southwest corner of North
Linder Road and West Chinden Boulevard and the applicant is in -- has said that they
are in agreement with staffs report and all the conditions of approval of this final plat. I
will stand for any questions.
De Weerd: Thank you, Justin. Council, any questions?
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May 21, 2014
Page 8 of 69
Bird: I have none.
Rountree: I have none.
De Weerd: Okay.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve FP 14-020.
Rountree: Second.
De Weerd: I have a motion and a second to approve Item 8-A. Madam Clerk, will you
call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
B. Public Hearing: PP 14-005 Center Community Subdivision by
Oak Leaf Development Company, Inc. Located North of
Chinden Boulevard and West of N. Jayker Way Request:
Preliminary Plat Approval Consisting of Six (6) Single Family
Residential Lots and Two (2) Common Lots on Approximately
6.77 Acres in an Existing R-15 Zoning District Approved
C. Public Hearing: MDA 14-006 Center Community Subdivision by
Oak Leaf Development Company, Inc. Located North of
Chinden Boulevard and West of N. Jayker Way Request:
Development Agreement Modification to Amend the Approved
Concept Plan and Substitute 6.77 Acres in an Existing R-15
Zoning District
De Weerd: Item 8-A -- or I mean 8-B and C are public hearings on PP 14-005 and MDA
14-006. 1 will open these two public hearings with staff comments.
Lucas: Thank you, Madam Mayor. Before you tonight as stated is a preliminary plat
and development agreement modification for the Center Community Subdivision. The
site consists of 6.77 acres of land currently zoned R-15, located on the north side of
Chinden Boulevard, east of South Ten Mile Road. Within the -- basically within the
existing Spurwing Greens Subdivision The applicant is requesting approval of a
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May 21, 2014
Page 9 of 69
preliminary plat consisting of six single family residential building lots and two common
lots on this 6.77 acres in the R-15 zone. A development agreement modification has
also been submitted to modify the approved concept plan to allow for these six
residential lots within what was once planned for as a common area and also to allow
for the reduction of the original community center and other amenities that were planned
for in this -- in this area. The staff report describes in detail the applicant's request and
staff is recommending approval of this application. The Commission at their hearing on
April 17th has recommended approval. Several people spoke on the application. The
only outstanding issue that came up at the Commission hearing was the size and
appropriateness of the pool facility being -- being proposed and written testimony has
been received since the Commission hearing from Bob and Gayle Bacon in opposition
to the pool facility. Staff can certainly stand for any questions at this time.
De Weerd: Thank you, Justin. Council, any questions? Is the applicant here? Good
evening. If you will, please, state your name and address for the record.
Carnahan: Mayor and Members of the Council, my name is Douglas Carnahan. My
address is 4410 West Chinden Boulevard in Meridian. If you read the staff report you
will note that some changes reduced the need for some of the property that was
allocated to this common -- common area and the major change for that was because
the club at Spurwing entered into an agreement with the -- the homeowners association
for the development and the -- the deal was that all of the people that belong to the
homeowners association became members of -- social members at Spurwing. So, they
had access to all the facilities there, except for the golf course. That included the -- the
tennis courts. It included the food facilities. It included a fitness center. It included the
pool. So, with that in mind there wasn't so much need anymore for that large pool
facility. So, it was kind of a tradeoff. Let's put together a project that, basically, takes
and replaces the mall -- the large facility for a smaller facility -- still have a pool, but a
smaller building and six residential lots. So, rather than go off and do this
independently, I worked in collaboration with Brighton, one of the major developers in
the area, the Club at Spurwing, the golf club, the Spurwing master homeowners
association and the Estates at Spurwing. After a lot of work the conclusion was
reached and the planned developed which has been submitted before you and the
bottom line is that all of these groups that I have mentioned are in support of this -- this
plan. But I also went to obtain some feedback from homeowners. I did it with a meeting
that was required for including all people within 300 feet of the site. I did it in writing
with some people that had concerns and wanted to correspond on the topic. I did it with
some phone calls and I did it with what I called walkers and walkers are -- I happen to
live adjacent to the development and I'm doing some construction on my own personal
property and it turns out that about two to three times per day a person with a dog on a
walk or a person that's just trying to get some exercise comes by to find out what I have
going on and so I answer those questions about what I have going on, but at the same
time I pick their brain a bit and I say what do you think about this proposal and so I have
gotten a fair number of inputs from homeowners. I estimate that I probably talked to 50
in total. So, what are the questions and concerns that have come up? Concerning the
housing, the addition of six lots, I have not received one negative input at all on that
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May 21, 2014
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particular topic. The only issue is people want to make sure that the standard of home
that gets built on those lots match the standards of the rest of the community.
Questions came up about security. Insurance. I have answered those in conjunction
with the homeowners association. The -- one of the issues that came up a little bit more
strongly was cost. This project will be built at no cost to the homeowners association.
So, construction's paid for by the developer. Me. The only cost will be the maintenance
on an ongoing basis for those -- that period where the pool is open and to maintain a
smaller facility. So, that -- four people -- four couples specifically wrote me and
corresponded with me about their concerns and their concerns very simply state we
would prefer not to have that pool facility. We have another one and we don't want it,
because we don't want the additional cost and if you do anything put in some sort of a --
an improvement that doesn't cost money. So, on the -- at the same time I received
inputs from the other side of the fence, people that the notion of a pool was a sales tool
when -- with this project. If you move in here you're going to have a pool here and
people have made it very clear to me the expectation was set and we expect you to
have a pool and I bought my home here because of that. So, when I try to integrate all
that together, I -- the majority of the inputs that I have received on this are favorable to
the project. So, with that said I would be happy to answer any questions.
De Weerd: Thank you, Doug. Council, any questions for the applicant?
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: My main question I guess would be what are the approximate annual fees for --
that will be required for the HOA to pay, since that's, really, the main concern here?
Carnahan: Yeah. The numbers I'm going to give you came from the homeowners
association that has experience with a lot of facilities like this. The increase in dues,
when the facility is built, should be in the neighborhood of four to five dollars per month.
The expectation is because of expansion is still going on out there, that those will
decrease over time and it depends how many units get built out how much it goes down
to. Maybe half of that or something.
Milam: Okay. Thank you.
De Weerd: Any other questions from Council?
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: If I may, I actually would ask this question of staff. If my recollection serves
me correctly, this -- this parcel and several of the surrounding parcels originally came in
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as one project and we went through some bad times and the pieces were sold off to
different owners and --
De Weerd: Mr. Zaremba, will you talk closer to your microphone.
Zaremba: And now we are seeing them kind of piecemeal. I guess my question is are
we still keeping to the amount of open space and amenities that satisfy the original
concept of -- of this entire property. As the individual new property owners make
adjustments are we still keeping with the original concept of how much overall amenity
and open space is being required?
Lucas: Madam Mayor, Councilman Zaremba, yes, staff did a pretty detailed analysis of
the amenity package as part of this application and we did look at what was called the
original Tree Farm annexation, which was a very large project and this is a portion of
that. The Tree Farm has changed names a couple of times, but it's now commonly
known as Spurwing Greens. The original Tree Farm application had about 32.42
percent open space, which is well above our ten percent standard. With this change the
open space -- and what we are looking at is the reduction of those six lots. It goes
down by about 1.46 acres. So, you're left with still almost over 30 percent open space
in the development. With that there was also the addition of a tennis facility on this site
that was not originally anticipated in the Tree Farm development and a few other things
out there that have happened. So, staff is extremely comfortable with the amenity
package provided in this development and believes it is above and beyond city
standards.
Zaremba: Thank you.
De Weerd: Anything further from Council?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: This is -- this is for staff as well. So, understand my reading and what I'm
hearing is that the existing agreement or DA requires a pool and tennis court in this
area, a pool of the size that's significantly larger than the one that's being proposed in
the amendment; is that correct?
Lucas: Madam Mayor, Councilman Rountree, the original DA did not specify a size for
the pool.
Rountree: But a pool.
Lucas: It said a pool and it did describe, though, what we would -- it described a
community center. So, it described a pool in association with what we would anticipate
would have been a much larger building, maybe with a kitchen with other facilities inside
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of it. And as the applicant stated, that type of facility is being provided through the -- the
association with the Spurwing country club. And so -- and that wasn't -- that relationship
did not exist at the time of annexation. That's something that has developed as things
have changed out in that area. And so when staff did its analysis we -- we felt it was fair
for them to count their relationship with Spurwing to meet that community center, that
larger facility to meet that requirement of the development agreement. But staff did feel
that a pool at this location is still appropriate. The pool at Spurwing is a very nice
facility, but it's extremely close to this -- this part of the development and the applicant
stated that they would still like to build a pool. So, that's how we did our analysis
looking at this. As it's changed overtime, there is a lot of moving parts, but in the end
we still feel like you're getting the amenity package that you were promised with the
annexation of Tree Farm. It may not be exactly how they originally described it, but
you're getting, basically, the same thing, because of some of the other things that they
were able to do with the Spurwing country club.
Rountree: Thank you.
De Weerd: Thank you very much. There are no further questions at this time. Thank
you, Doug. Okay. I had several people that did sign up. When I call your name if you
wish to provide testimony I would invite you forward. Melissa Christians signed up
against. Okay. Good evening. If you will, please, state your name and address for the
record.
Christians: Sure. Melissa Christians. 7058 North Port Bush Place, Meridian, Idaho.
83646.
De Weerd: Thank you.
Christians: I live within the Spurwing Greens area. Thank you very much for the time.
Do I have a two, three minute limit?
De Weerd: Three minutes.
Christians: Three minutes. I will try to make it shorter.
De Weerd: Okay,
Christians: My position -- I appreciate the owner's freedom and right to want to build
what he wants to build, so my testimony is really just asking a few questions about
some of the things I heard tonight. First of all, I'm against a pool there, because it isn't
necessary. For the same reasons that were cited that the community center meets the
requirement of the original design. So does the pool. The pool is never at maximum
capacity and like it or not it is within walking distance, depending on what your walking
fitness is it is within walking distance. I have used it many many times. The second
thing is I grew up owning a pool and, unfortunately, no matter how high you build the
fence -- and ours was 11 feet in height -- there was a young boy that climbed it and died
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in the pool. So, I have a little bit of concern about a pool that's sort of off to the side
away from the main view. It's not going to have a lifeguard as I understand it. So,
again, it's not that I'm anti -pool, but there are risks with pools besides just costs that
come into play here, which poses additional liabilities for us as homeowners. The last
point I want to make is that I appreciate that the owner has taken informal polls, but I
don't see any evidence of those conversations. I don't see names or signatures and I'm
asked to come here and give my name and give my address and give my testimony.
But what I'm hearing is third -party information about conversations that occurred. It
might make sense to poll the homeowners that belong to the homeowners association
that will be impacted by both -- whether this is a good thing or a bad thing, as well as
the future cost. That's the conclusion of my testimony.
De Weerd: Thank you, Melissa. Okay. Bob Bacon. Good evening. If you will, please,
state your name.
Bacon: Good evening. My name is Robert Bacon. I live at 6695 North Moon Drummer
Lane -- or Way. Excuse me. In the Spurwing Greens development. I have registered
as being opposed to this construction, not on the basis of the homes, because Mr.
Carnahan has assured me that the homes will be built with the same architectural and
construction characteristics of the existing community. I'm satisfied with that. But I, too,
am against the addition of a pool. We have had three houses with pools. We have put
two of them in ourselves. We know that the expenses go up. Liability insurance,
nonrecurring future expenses -- it does not stop. I see this as a wasteful expenditure of
our homeowners fees for a future cost. The pool at the Spurwing country club is very
close and it's certainly an easy bike ride or a walk. We have tennis courts now, which I
think satisfy most of the amenities that the Spurwing Greens people are looking for. I
don't think the small pool is -- fits the demographics of our community. I would rather
see something that doesn't require too much recurring expense, picnic tables, picnic
gazebo, barbecue, something along those lines and not duplicate with a small duplicate
the amenity that we have at Spurwing country club. I'm probably forgetting three other
things that I'm opposed to on this besides the pool, but I think that's it for now.
De Weerd: Thank you.
Bacon: Any questions?
Rountree: Madam Mayor?
De Weerd: Yes, Mr. Rountree.
Rountree: I'm not hearing it spoken to, but we have a proposal that's approved. So,
would you rather have this concept or a potentially larger pool and a club house to have
to maintain?
Bacon: I think the previous speaker said -- was right on when she suggested that the
community should be polled. This is an old concept and no one had any idea that we
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would be pulled into the Spurwing country club amenities, which is a great feature. We
bought our house three and a half years ago when the community was very young. We
heard nothing about a selling point of having a pool. It was the lifestyle membership at
the Spurwing country club that sold us. Or helped sell us. The community itself is very
nice, but that -- that's really the icing on the cake. I think this is old news. It does not fit
the demographic or the needs of the community and I would suggest that we take a poll
and I have been at every one of these meetings and at best there has been maybe 11
families represented and those were the required ones, the ones that reside within 300
feet of the project. So, I'm in favor of having a poll taken and, then, we will see where --
what amenities should be included.
De Weerd: Okay. Any further questions from Council? Thank you, sir.
Bacon: Thank you.
De Weerd: Okay. If I could ask you not to clap afterwards. We know you all support
each other and that's appreciated, but just for decorum. And, Diane, I can't read your
last name, so I apologize, but signed up against. If you will, please, state your name
and address.
Greenheck: I'm Diane Greenheck. I live at 3874 West Firestone Court in Spurwing
Greens.
De Weerd: Thank you.
Greenheck: And I did sign up against. As stated by the previous two speakers, we do
have access to a pool -- nice pool amenity. Never crowded. It's a beautiful pool. Has a
lifeguard. I think that's important. It's well maintained. It's easily within a bike ride or
walking distance. I -- I bought my home, I thought all those amenities were included, I
was quite shocked to find out that there could be an additional cost to my homeowner
fees, but by the addition of amenities that were already provided for us with our required
social dues to the Spurwing country club and all of its nice facilities. So, I would -- I
think a poll is quite appropriate. The master homeowners association that was referred
to by Mr. Carnahan is comprised of Brighton people and so we as homeowners still
don't represent or are a part of our own homeowners association. So, by saying they
are for it, it really doesn't mean that the homeowners have actually said they are for it.
So, I would be very much in favor of polling all of us who actually live there and pay the
dues to see what we would like and I would very much be in favor of a nice park -like
setting where we could gather -- maybe a gazebo type setting or something where we
just have a nice neighborhood gathering place that's just nice. I would be very much in
favor of that. Thank you.
De Weerd: Thank you. Those are the names that were on the sign-up sheet. Is there
anyone else who would like to provide testimony on this? Yes, ma'am.
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Himelfarb: Hi. My name is Barb Himelfarb. I live at 4221 West Greenspire in Meridian
and I'm one of those homeowners that is within the 300 feet and I -- my husband and I
moved there in September and we went to the initial meeting where Doug Carnahan
explained what he was going to do and I can tell you that when we purchased our home
part of the discussion from our realtor and the neighbors in the immediate area was
there is going to be a pool over there and we have two grandchildren. We moved here
to be near our grandchildren and we were very very excited that there is going to be a
pool there and we are looking forward to it. We were totally impressed with the plans,
the way they looked, the esthetics of what they were going to do, so we were very
excited and I'm surprised right now that there is people that are against it, because the
people that are my immediate neighbors on Greenspire -- and that's all the brand new
area that's -- we are at the really far end. We are down there by Black Cat and we see
the Jaykers' thing right across from us, so we -- and I know they said that it's close -- we
walk all the time. It's 2.3 miles from our home to the clubhouse. So, there is no way I'm
taking my grandchildren, even though they are fairly healthy, but we are not walking 2.3
miles to get over there. So, we would have to -- we would have to drive them. So, we
were promised that. We were looking forward to that. I think the amenities are great
and so I'm definitely in support of it and we moved from a place where we have had our
own private pool. So, I'm also speaking from experience of pool maintenance and the
chemicals and how we kept it clean and we didn't have a lifeguard on duty and we
watched our own kids and grandchildren when they were there. So, I think that it's
great, because I don't have to spend five dollars to take my guests and grandchildren
over to the other place. This was one, from what I understand, isn't going to charge
anything. Now, my responsibility, I understand the liability, but I -- I personally trust
Brighton. From their experience they have pools over at Paramount and so some -- and
there is a ton of kids over there. So, I -- my sense -- and being a new person here in
this state and specifically in Meridian -- is that we have been very pleased with what's
going on. I know I'm repeating myself, but it's -- we would very much like to see that go
in and I know we didn't take a poll, but I can tell you there is probably eight families on
my block -- people that I have had in my home for dinner -- I'm out of time -- that want to
see the pool go in. So, I can just speak for that. I don't have their names written down
here, but that's my thing.
De Weerd: Thank you so much. Yes, sir. Good evening.
Brown: I'm Robert Brown. 3809 West Firestone Court in Spurwing Greens
De Weerd: Thank you.
Brown: Okay. You have heard it all. We don't want this pool. We already have a pool,
we are paying for it, we don't think we need another one. It's interesting to me to listen
to Mr. Carnahan who said he talks to a few people on the street from that he makes the
decision that the majority wants this pool. I think you have heard it from everybody
that's come up here, we think an intelligent thing would be for you to say, Mr. Carnahan,
why don't you do a real survey of all of the occupants -- and there is something like 220
homes out there now and the lady that was just here said eight families wants the pool.
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That's a -- that's far short of a majority of people out there. So, I would hope at a
minimum you, the Council and the Mayor, would say, Mr. Carnahan, do a real survey,
mail out whatever and find out what the people really want and I think you will find out
that the people don't want this pool. Thank you.
De Weerd: Thank you. Is there anyone else who like to provide testimony on this item?
Mr. Carnahan, you have the last word. Would you like to make any closing remarks?
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: Before he does, could I ask staff to -- is there a pictorial or aerial that shows
a greater area? And I'm thinking if you -- if something shows all the way from Black Cat
to Ten Mile that would be helpful. I guess this is about as close as we are going to get.
Good. Thank you. I just wanted to look at it and didn't meant to interrupt Mr. Carnahan.
De Weerd: Mr. Carnahan.
Carnahan: Before I comment on the feedback from the --
De Weerd: If you could, please, just state your name again for the record.
Carnahan: Oh, yeah. My name is Douglas Carnahan. 4410 West Chinden Boulevard,
Meridian.
De Weerd: Thank you.
Carnahan: A questions came up earlier that I thought there was some confusion on.
We planned to put a pool in as -- the same size of a pool that would have been there
with the larger facility. So, I thought that was not clear, so -- concerning what I said is I
have talked to approximately 50 people. That's about right. And among that -- that
group of people the majority were supportive and wanted it. I know there is some
people that don't want it and they have rallied together to -- but I still believe the majority
want it, but these -- these kinds of decisions aren't made by -- during a vote of the
homeowners. Like I already pointed out, a larger facility is already approved. I don't
need to go through any process. All I do is apply for a building permit and build it.
That's it. So, a lot of lots have been sold to a lot of people that the expectation is that
there is going to be a pool there. And so it's unfortunate that we can't -- or let me attack
it a different way. So, if we do that the homeowners dues will go up more and this is an
effort to try to reduce homeowner dues. It takes ground that was going to be used for
recreational activities and replaced it with homes that don't cost the homeowners
anything. So, I'm a little bit confused by that, because there is some chance they could
just all get a homeowners due and a bigger facility in there. So, I'm a little bit confused.
I think it needs to be thought through fairly carefully if that's what they really want. But,
again, this application had to be signed by the homeowners association for us to go
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through this, because they own the ground. So, the homeowners association does
support this.
De Weerd: Thank you. Council, any questions?
Rountree: Madam Mayor, I have one for Doug.
De Weerd: Mr. Carnahan. Sorry.
Rountree: As you looked at this and as you formed the idea of -- of putting in lots and
still holding with the amenities, did you look at the possibility of adding more lots with no
amenities when you looked at the piece of property?
Carnahan: More lots and --
Rountree: And no amenity. Just putting in all lots in that particular piece --
Carnahan: No, we did not. See, part of the driving force here is the experience of
people like Brighton and the people in the homeowners association, they have other
subdivisions in all and they don't think it's out of line to have supplemental pools. They
have maybe a major pool facility with a large clubhouse and a satellite pool in the same
subdivision when it gets big enough. We have looked at the aggregation of all of this
that's going on at the club at Spurwing and that's going on in the new development that
Brighton is doing to the east here and said it fits. It fits the model to have a pool with
that site.
De Weerd: Any other questions from Council? Okay. Thank you, Mr. Carnahan.
Council, it appears there is additional testimony. Would you like to hear it? If you will,
please, state your name.
Bacon: Again Robert Bacon. 6695 North Moon Drummer Way. I just want to clarify
something that Mr. Carnahan said, that the homeowners association had been
consulted, but you should know the homeowners association right now, because the
community is so young, consists of Mr. Turnbull, who is the principal development --
developer of Brighton Corporation and two of his captains. There is no voice from the
residents of the community itself. So, when he says he's consulted them, it's, basically,
the development corporation he's consulted. That was my point.
Bird: Madam Mayor?
De Weerd: Thank you. Mr. Bird.
Bird: Mr. Bacon, if you -- you have no voice there, this agreement with Spurwing, then,
you had no voice in that, that was just presented to you told you you -- that you're part
of it?
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Bacon: The Brighton Corporation contracted that with the Spurwing country club and
that was part of the package that we --
Bird: And that was part of your CC&Rs.
Bacon: As of this date there are no residents that have been nominated or elected to
the board -- the homeowners association board.
Bird: You just automatically -- this was included in your --
Bacon: That's correct.
Bird: -- homeowners dues?
Bacon: At some point when the community is almost built out, then, they are supposed
hold elections for residents to become board members of the homeowners association.
Because right now there are none and I thought that was an important point to clarify.
Bird: But with your agreement with Spurwing if they decide to add on or have problems
or something and they want to charge members, are you guys involved in that or are
you set with a fixed fee?
Bacon: I can't speak for -- that's -- it could go either way. I don't know how to answer
that completely.
Bird: Thank you.
De Weerd: Sir, do -- I know by state law the HOAs have to have an annual meeting.
Does your HOA meet annually?
Bacon: So far, yes.
De Weerd: Okay. And do you vote on the -- the homeowners association dues?
Bacon: I don't believe there is any vote on those dues. They are just raised and you
can object or pay them.
De Weerd: They are raised without a vote of the HOA.
Bacon: That's correct. Because the HOA at present still consists of three members of
the development corporation. They have final say.
De Weerd: Okay. Thank you. Sir. And I will ask for those that haven't testified, if
there is people -- we can't have this back and forth. Thank you for coming. If you will,
please, state your name and address.
Meridian City Council
May 21, 2014
Page 19 of 69
Scott: Yes. My name is Greg Scott. I am at 387 West Military Court.
De Weerd: Thank you.
Scott: A resident at Spurwing Greens for two years now. First of all, I'd like to say I
have the utmost respect for Mr. Carnahan, both professionally and as a person. I think
I'm the only one here that attended your Carnahan Challenge in 1990. You remember
as well as I do. When I moved into Spurwing Greens we knew that we had an
association relationship with the club and recently in January, because there was some
confusion because our dues were raised for the club amenities, we called a special
meeting with the HOA and the HOA came in with concerns against the club on why it
was being managed and what our relationship was. We ask that to be documented.
Mr. Turnbull with Brighton Corporation attended that and we had homeowners
association -- or a homeowners meeting to address our concerns and those concerns
were met and our fees were raised. The HOA is not represented by the homeowners, it
is represented by Brighton Corporation for at least the next two to three years and he
has stated -- David Turnbull -- that he is, then, going to turn it over to the homeowners.
However, through that meeting he asked for the homeowners to have an advisory
board, so that we can go through this transition at that time. I don't know of any
meetings right now. I just want to give a little history to this as far as me being a
resident there for two years. I contacted Ann Marie Baird, who works for Brighton
Corporation, who is our representative of our HOA. There is not one homeowner in
here from Spurwing Greens that has a vote on that. Not one. Not I. Not anyone. As I
contacted her I had heard a rumor that there was going to be a development in that six
acres there of a pool and so I called Ann Marie Baird up and I visited with her and she
knew nothing of this. Nothing. And that that was rumor and never going to happen and
that was approximately a year and a half ago. As we had this special meeting --
homeowners association meeting called by the homeowners, led by me, we again met
with David Turnbull and Brighton Corporation and the HOA board and at that meeting
there was some homeowners there that were concerned about, one, paying the five
dollars for the grandchildren to go to the pool and, then, he turned over to his board and
he says we are going to build that pool and that was the first time any of us in that room
-- there was 60, 70 homeowners there, that had heard about or had even been finalized.
So, I'm against the pool specifically. However, I am not against Mr. Carnahan's
development there or the homes, I just -- I just do not want to pay to -- for two pools. It's
just -- it does not economically make sense to me. So, I'm not opposed to the
development, I would just like to have a compromise on pools, because we have a pool
and a tennis court and we have access to the club. So, thank you.
De Weerd: Thank you, sir.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
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May 21, 2014
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Milam: So, what are you going to do if Spurwing raises the price -- raises their rates so
high that you decide you don't to pay those anymore, then, you will have no pool and
you would have no amenities. Or you're just going to have to keep paying the rates as
they jack them up.
Scott: Well, that was -- excuse me. I didn't mean to interrupt. That was part of the
discussion we had on January 26 of this year with what is our relationship with that club
and it was discussed, but I have yet to see the final documentation. They are a
representative and part of our HOA. We pay 420 dollars a year for access to that club.
It was 300 last year. They raised it to 420. So, I accessed the fitness facility. I access
the pool. They have lifeguards there. It's a large pool. They will even bring you dinner
and drinks if you want them to. I mean it's very nice, very well kept. I have not heard
any rumors of Spurwing Greens wanting to eliminate us from the HOA. The question
did come up if each individual homeowner could opt out of that agreement and a
representative of Spurwing Greens -- his first name was Mike -- stated it was all or
none. But at this time there is no discussion of the HOA resolving our relationship with
Spurwing Greens like that. That's not even been discussed.
Milam: The homeowners don't have control over the homeowners association?
Scott: Not for the next two to three years. We don't have a vote.
Milam: Okay. Thank you.
De Weerd: Okay. Mr. Carnahan, any further comments? As the applicant you get the
last word and I think this will be it.
Carnahan: Okay. I guess the one point about Ann Marie Baird, she has been
discussing this with me for quite awhile. So, she's very familiar with what's going on
and she does run the master homeowners association, just to get that point clear. I
can't comment on the workings of the homeowners association that -- the master
homeowners association. I don't know the board makeup and all that. But it's not
uncommon for -- in the early years of the homeowners association to have control exist
within a limited set of people and, then, it expands over time to a broader group. So,
that's -- that's true. But, again, I -- probably what will unfold -- again, if the homes don't
improve there is a really good chance that we will just build the facility like it's already
approved and all I'm trying to do is to save that group of people money by taking some
of it out of recreation area and putting it into some homes, so there is nothing there
that's going to raise homeowners dues. So, I'm a little bit confused by that, so -- at any
rate, that's my two bits worth.
De Weerd: Okay. Any further questions from Council?
Rountree: Well, that answered my last question.
Bird: Mine, too.
Meridian City Council
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De Weerd: Thank you. Council, any further questions for the applicant or resident
neighbors or staff? Okay. I would entertain a motion to close.
Rountree: Madam Mayor, I move that we close the public hearing on Item 8-B and 8-C.
Bird: Second.
De Weerd: I have a motion and a second to close the public hearing on Items 8-B and
C. All those in favor say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Rountree: Madam Mayor, just a comment. Oftentimes we are presented with an
either/or kind of situation. To me we don't have that situation here. We have a
swimming pool or we have a swimming pool. We can -- we can deny the application
and the plan as proposed moves forward and be about six and some acres to maintain
with a swimming pool and clubhouse. We can approve the request and we have a
swimming pool and not that acreage and the developer gets the benefit of six building
lots. We can deny the applicant the pool and approve the six building lots and I suspect
that what would happen, then, is that you have the pool and open space and a
clubhouse to maintain. So, I don't see that there is a win-win. There is a lose -lose.
There is kind of a balance here of folks that want it and don't want it. Again, I don't think
-- I don't think we have an either/or situation.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I agree with Council Rountree. It's -- you can either have it large or you can have
it small and have some houses around it and not knowing what their agreement with the
Spurwing country club is, we might be doing the homeowners a favor in the long run.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Kind of along the same lines, but I just want to reiterate that -- to the people that
are here to protest this, we can't take away the pool. They already have approval for
this project with a larger clubhouse. So, if we approve what they are asking us to
approve today, then, it saves you guys money. If we deny it it goes back to Plan A and
it costs a lot more money. Thank you.
Rountree: Madam Mayor, I guess if there is no more discussion or comments, I would
move that we approve the preliminary plat for Item 8-B, PP 14-005 as presented in the
staff report for the hearing.
Meridian City Council
May 21, 2014
Page 22 of 69
Milam: Second.
De Weerd: I have a motion and a second to approve Item 8-B. Any discussion from
Council?
Bird: I have none.
De Weerd: Madam Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
De Weerd: Item 8-C.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve the MDA 14-006, development agreement
modification, subject to application and staff comments.
Milam: Second.
De Weerd: I have a motion and a second to approve Item 8-C. If there is no discussion
from Council, Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 9: Department Reports
A. Mayor's Office: Resolution No. 14-990: A Resolution
Appointing Woody Garvey to Seat 1 of the Meridian Historic
Preservation Commission
De Weerd: Item 9-A is under the Mayor's Office. Resolution 14-990. Council, in front
of you is information on Woody Garvey that I am recommending to appoint to Seat One
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of the Meridian Historical Preservation Commission. Mr. Garvey has been involved with
the historical society and has shown real interest and certainly a passion for being
involved and when the chairman and I sat down with Mr. Garvey it was -- it was
refreshing his -- his ideas and his passion and what he -- this new energy and fresh
ideas that we can bring to our commission. So, I bring his name forward to you for your
approval as an appointment to our HPC. I would entertain any questions.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Not so much of a question, but more of a comment. Thank you for your
service and for volunteering and HPC is moving in the right direction with lots of new
energy and new ideas and I'm excited for you to be a part of that. They are going to
accomplish some great things this year.
Rountree: Is that a motion?
Cavener: Sure. I will be glad to make a motion.
De Weerd: I think it's an amen.
Cavener: If there isn't any other comments, I would be glad to make a motion.
Madam Mayor, I approve -- I move we approve Resolution 14-990.
Rountree: Second.
De Weerd: I have a motion and a second to approve Item 9-A. Any questions from
Council?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Just want to -- I just want to acknowledge while we are on the historical
preservation deal, the work of a young lady sitting down there named Jacy Jones have
done for this walking tour. Not only the whole committee, but she has taken the lead
and has got this -- she is getting -- trying to get it arranged where we have third graders
-- all the third graders in the school district will be coming in and come through it -- I just
want a big thank you, Jacy, for what you have done.
Jones: Thank you.
Bird: Appreciate it.
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De Weerd: I know. I have never seen anyone take a project by the horns like this and
just take it to the finish line like you have, Jacy, and it's truly exciting and anytime we
have the opportunity to talk about this project it inspires others. Right now the
Association of Idaho Cities is -- is trying to coordinate a mobile workshop when we have
our other communities in town for the annual conference and hoping to get that mobile
workshop and ultimately be able to take this to all communities throughout the state of
Idaho that can have a walking map with QR codes and some history that anyone that
wants to discover Idaho can go onto the AIC website, click onto the participating paying
cities -- towns that are members and be able to print off a walking map and with QR
codes and self tour and learn the history of our great state. So, talk about setting the
pace and raising the bar and we hope to maybe not just work through the Association of
Idaho Cities, but Idaho's historical preservation commission, as well as the department
of tourism. So, I think this has a potential of not just a spark that is ignited in our
community, but a fire that can spread through the entire state of Idaho in a good way.
So, it's exciting times. With that said, Madam Clerk, will you call roll on the appointment
of Woody Garvey.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT
De Weerd: I would ask for, Woody, if you have any comments that you would like to
make. Of course I don't ask you before we vote, because, you know, it's not a question
-- would you like to make any comment? You already committed when you showed up
to the interview, you know.
Garvey: I moved to Idaho -- moved here in January of 2013. Very happy to be here
and look forward to serving you.
De Weerd: Thank you for being here.
B. Legal Department: Resolution No. 14-991: A Resolution
Appointing Commissioners to Designated Seats on the
Meridian Historic Preservation Commission
De Weerd: Okay. Item 9-B is under our Legal Department. I will turn this over to Mr.
Nary -- well, no. Resolution 14-991. Council, this appoints the Commissioners -- and
certainly Mr. Nary can answer any questions you have on this. It's just making sure --
it's a clean-up resolution.
Nary: Yes, Madam Mayor, Members of the Council. Last April we corrected the
ordinance to stagger all the seats. The prior HPC ordinance didn't reflect that the seats
were supposed to be done in a staggered fashion, so last April we did that and at the
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same time we did the new resolution reappointing all the commissioners, but the
ordinance said October of each year they were supposed to be staggered, but the
resolution said April. So, we just want to correct that to make sure they line up with the
ordinance, so that's why there is a cleanup of when the specific terms actually end. So,
that's all the resolution is for.
De Weerd: Okay. Any questions from Council?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Hearing none, I move we approve Resolution No. 14-991.
Milam: Second.
De Weerd: I have a motion and a second to approve Item 9-B. Madam Clerk, will you
call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
C. Community Development: Transportation Update on Projects,
Plans and Programs - Including Discussions About Current
Construction Projects Including the Meridian Road
Interchange, Overlay Projects, and Other Transportation
Projects
De Weerd: Item 9-C is under our Community Development Department and we will talk
about all things transportation.
Hood: Thank you, Madam Mayor, Members of the Council. I got bumped off the last
week's agenda because it was so full, so I'm here tonight to talk to you about all things
transportation, although there is a lot going on, but I will try to be brief in the
presentation this evening. I'm looking from the memo that was prepared in anticipation
of being on last week's agenda for the 13th. It's dated May 8th, so if you want to follow
along that's great. I'm going to talk about a couple of things that have actually come
about since this memo was prepared about ten days ago. The first one I wanted to just
update you on -- I went to ACHD's workshop today. One of the things that they
discussed was our East 3rd Street application here in downtown Meridian and the
extension of East 3rd Street. What ACHD staff recommended is to break that project
into a couple of different phases. So, from Franklin to Carlton, do a lot of the
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streetscape improvements, so making sure that sidewalks are in, some of the
landscaping, the multi -use pathway, ADA curb ramps, those types of things would be
installed kind of as funds allow, again, from Franklin to Carlton and, then, the piece from
Carlton to Fairview, which includes right-of-way acquisition. A four-plex is right in the
way -- would be a phase two. So, further -- further out things. But certainly with the
railroad crossing on 3rd Street -- 3rd is an important corridor. It was something that was
called for way back when the downtown Meridian transportation management plan was
developed. It's integral to how the split corridor functions. It kind of frames our
downtown. So, that was encouraging to hear that it's not off the table, but the -- the
price tag, the right of way costs I think are a little intimidating for an economic
development project, so I do appreciate that ACHD kept it on their to do list, but don't
hold your breath, it will be connected as 3rd Street all the way to Fairview and, you
know, next year -- in the next couple of years even, so -- but, again, it will -- it's still on
the radar screen and we will continue to work on that. Just kind of a side note on that.
We may want to explore if that section from Carlton to Fairview and the 3rd Street
alignment is still the preferred alignment, it's been four or five years now that some
members of the MDC board have questioned if that's the right alignment or not. Again,
south of Pine you have got a railroad track crossing. That's not going to change. You
may be able, though, with 2 1/2 Street or 4th, you may be able to look at that. I'm not
proposing we talk about that tonight, just to kind of plant that seed that maybe over the
next couple of years we look at that again. So, that was one thing I wanted to highlight.
It is talked about in the memo, but not that update -- that's on page two -- is the East 3rd
Street extension. So, it -- really, moving through programming there at ACHD, again,
just in a couple different phases. One of the things I wanted to spend a little bit more
time on this evening was talking about the Meridian Road interchange and I'm sure
everyone knows it's under construction. But what I wanted to do is just quickly run
through the phasing plan. So, we met with ITD representatives -- it was about a month
ago now, before this went into construction and I just, again, very quick want to run
through this project with you. Work did start Sunday, April 12th. They started
mobilizing. The project is -- what they would like me to tell you is late 2015. Off the
record -- I'm on the record -- but, really, August, September, I think, is what they are
shooting for. Hopefully maybe even before that. But that's kind of a timeline for overall
and I think I have mentioned to you all before, but this project is not only the
construction of the interchange structure, but also the main lane widening from here to
Five Mile. So, I will talk about that phasing here in just a minute. But as far as the
bridge structure goes, you can see on this diagram they rebuilt the on ramp, so you no
longer loop through and go between the piers down below. They have temporary
asphalt down, so you make this wider loop and you enter the main lane of I-84. So, that
was kind of -- this is stage one, phase one. One of the other things to note here, they
will be working primarily on the west side of the bridge. You can see some of the piers
that will actually support the west side of that. They have already been poured. You
can see they have already put form liners on there. But pay attention. Please watch
the road, but you can also see the form liner and some of the things there, too, you
know, you should be going 20, 25 miles an hour. So, you can see that starting to come
together. So, what they are going to do is as they build the west half as traffic is using
the current structure and, then, put traffic over. But I will talk about that here in just a
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second. So, I'm going to move to the next exhibit. So, this is phase -- phase one,
phase two. Essentially, what I wanted to highlight on this one is the work on the ramps.
So, there will be -- when they get to this phase, which should be September, October of
this year, the way you access the freeway on the north side of 1-84 will be a little bit
different. So, they will put down temporary asphalt and work on the -- taking down,
taking these ramps off line, rebuilding a lot of the -- the ramps on the north side of the
structure. So, then, onto stage two, phase one. This stage should begin late
November, December. So, the traffic will, then, switch to the -- to the newly constructed
west side of this bridge and they will knock down the existing structure and start building
the other half, then, of the bridge. Also with this phase constructing the temporary ramp
pavement, moving traffic over a little bit further to the south as you enter eastbound
traffic from northbound onto eastbound traffic. So, that's -- largely what this stage does.
Moving on, then, to stage two, phrase two. During this stage they will need to close the
interchange for a weekend, so full closure of the weekend to tie in all of the ramps to
grades and whatnot. I don't have a date on that. This is still a little bit further out,
obviously. But we will definitely notice businesses and anyone that may traverse across
this interchange or want to during that time, so -- and, then, they will use temporary
nighttime ramps and lane closures to complete those ramp connections. Shifting traffic
lanes to ramp B, C, which you probably can't -- can't see, but traffic will, then,
essentially, begin using the SPUI as a SPUI design. So, this is really where the bridge
starts to function as designed as a SPUI here in summer of next year. I will just quickly
also point out, then, after that a lot of the work will have to do with barriers and some of
the work underneath the bridge, so on 1-84 constructing drainage, the barriers, concrete
pavement and whatnot kind of under the structure. So, that kind of segues in -- let me
get my other phasing -- phasing plan up here. A little bit, too, the phasing plan for the
main lane widening of 1-84 and that reconstruction of the outside lanes. So, that
pavement is in pretty bad shape. They will be adding a fourth lane in each direction
and, then, rebuilding that outside lane to make -- to concrete that and make it a little
more nice as you -- as you drive across it. This will be beginning May 1st. So, it's
coming up pretty soon here. Or, May 1st has already occurred. It's happening, but a lot
-- a lot of the real construction hasn't -- it's still 65. It will be 55 during a lot of the -- of
the construction. Sorry to look at my notes from when we were supposed to talk about
this last time, but -- so, again, this is from -- from underneath and even before the
Meridian Road structure to Five Mile. The biggest thing -- I'm not going to run through
the whole phasing plan, but they will do the eastbound improvements first, so south side
of 1-84 will be first. During that -- let me see if I can make this a little bit bigger. This will
be kind of interesting. I'm not aware of this happening -- certainly in southwest Idaho,
but they will actually take one of the westbound lanes and convert that for eastbound
traffic. So, the northern most -- your left-hand lane will be converted, again, to -- they
will, basically, put in a chute and you will be going the wrong way -- I mean you're going
the right way, but against what would otherwise be the far west westbound lane of traffic
while they work on the two outside lanes. So, there will be three traffic lanes in each
direction maintained at each time, so six -- six travel lanes total. But, again, one of the
lanes on the otherwise westbound traffic will use the lane. And, then, they will reverse
that. When they work on the westbound lanes they will take one of those lanes and
make it -- use one of the eastbound lanes for -- for traffic heading westbound. So, that's
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-- that's kind of the biggest thing. Again, It's a little different. It's a pretty standard
practice I think for other -- and I think probably ITD has even done this before on other
projects. I'm just not aware of it being used. Maybe Councilman Rountree is aware of it
being used previously in the valley, but -- so, that's the one just to kind of call it to your
attention is that will be coming up here shortly, so -- I do have these plans and if anyone
is interested you can certainly study them more, but I just wanted to kind of give you a
heads up on, again, the -- kind of the timeline over the next year and a half or so. So, I
don't know if there is any questions on that. If not I'm going to continue on through the
agenda and just a quick update on the interchange -- and I'm on page three now in the
memo. So, hearing none, I'm going to flip the page, then, to the bottom of three and top
of four. I just wanted let you all know that there will be some maintenance projects
happening. ACHD does have an overlay occurring on Locust Grove between Victory
and Peacock -- that's near Overland Road -- later this year. There will be lane
restrictions on that section of roadway between June 8th and June 26th, similar to all
the overlays that were done last year. This is the -- basically the one main federal lay --
overlay that we have in Meridian this year. And, again, that will be during the summer,
so usually traffic isn't quite as bad with school being out. But I just, again, want to make
you aware of that. And, then, the next section of Locus Grove to the south -- so
between Amity and Victory -- will be closed during all the estimated days between May
11th and June 22nd, so that our very own Public Works Department can install a water
main. So, that's -- those are kind of a few upcoming projects that I just want to highlight
in the memo. And, finally, the last thing I wanted to spend a little bit of time on talking
about is the last thing mentioned in that agenda. Tomorrow afternoon at 3:00 o'clock
there is a Council-ACHD commission joint meeting here in Council Chambers. I just
wanted to run through that agenda. When this -- when my memo was published, the
agenda hadn't been published, so I just wanted you all -- I'm sure you have seen this.
But this is the agenda for tomorrow. So, just a couple of notes on a couple of these
things to kind of prep you for the discussion. Item No. 2, safe routes to school -- and
you can see there is sub items underneath there. In my opinion -- and the Mayor may
have some thoughts to maybe supplement my opinion a little bit with, but there is a lot
of overlap in the A, B, C. Maybe before I get in that I was asked to mention I was at
ACHD today for their workshop and precommission meeting. There was a comment
made that this is an ambitious agenda. So, there is quite a bit that's on here. There is
only really three, four items, but -- but there is quite a bit to talk about, depending on
where the discussion goes. So, I'm hopeful we can get to this. I think we can and so
that's why I would like to spend a couple minutes here just to kind of prep you on where
I think the talking points may be. Essentially, the safe routes to school -- again, we are
talking about sidewalks in this item. City staff plans on introducing both the safe routes
to school sidewalk issue in Item No. 3. Again, Mayor, I haven't talked to you about this,
if you wanted to do any other introduction or whatever, but I'm planning or prepared to,
anyways, kind of set the stage a little bit tomorrow for some of the issues that we are
aware of and maybe some of the solutions as well. But the gaps in safe routes to
school and retrofitting county subdivisions or even county enclaves that may not be
subdivisions, but with -- with projects that are annexed in the city sometime that we
have rural properties that create gaps in those sidewalk projects. So, a recent example
of that is Kentucky Way. So, Kentucky Ridge Subdivision is an older county
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subdivision. Their main entrance was constructed without curb, gutter, sidewalk.
Development is occurring south of there that also uses Kentucky Way and to further that
Victory Middle School, you know, is planned there on Stoddard and so a lot of the kids
here -- middle school age kids, anyways, would go there. I have heard schools like this
even referred to as an attractive nuisance. I mean you're going to recreate there, you're
just not going to school. There is large fields and basketball courts and so it's a
gathering place. So, having good routes for kids and other folks to get to those schools
to recreate is important. So, one of the topics tomorrow could be about off-site
improvements. When are they appropriate. Who can require them. When should they
be required. Should developers foot the bill for that. With annexation or rezone we
have done that a couple of times. It's not our standard practice. There does need to be
a nexus there. You know, a smaller gap we have required, again, a couple of times.
We said, hey, you're creating this gap in the sidewalk. We want you to connect your
two pieces of sidewalk and make this happen and the school is just right there, we want
you to -- if you want to come into the city we need you to do this off-site improvement.
But that's not our standard practice. So, there may be some other tools in our tool box
to get there. ACHD does have their community programs -- projects. It hasn't been that
long ago, so you all remember the three times we discussed our list of priority projects,
community programs being primarily for sidewalks, curb, and gutter are also typically
part of something that are scoped. But ACHD does try to fill in those gaps. What I
would like to do is try to avoid creating new ones, though. Let's -- let's try to -- as
development occurs where we can -- no. Again, I'm not proposing the developers do all
kinds of off-site projects necessarily, but I'm just saying that it can be appropriate in
certain circumstances. You can also set up an LID area. If you have got a couple of
county subdivisions that need retrofitting you could -- you could have them pay, you
know, into a fund and, essentially, collect fees to retrofit substandard sidewalks. So,
there are some things, anyways, that I hope get discussed tomorrow. Another thing I
guess to -- that have also come about -- existing subdivisions. When we approve
projects -- I talked to Justin earlier today. We were definitely encouraging our staff to
look at -- and you had one here recently, I can't remember the name of the project, but
on the northwest corner of Ustick and Locust Grove we talked about getting all of their
sidewalks on Ustick and Locust Grove and a landscape buffer with phase one. Not
doing phase one over here and two and three and four internally and, then, phase five is
over here and we finally get the sidewalks after 200 homes are built. But looking at
when appropriate having perimeter sidewalks on arterials put in with phase one. You
know, it's not our standard practice a hundred percent of the time, but that is something
that we have, again, done before. We have said especially if there is a school and it's
going to be on a walking route to school, put that sidewalk on the arterial in with your
first phase, so we don't have it linger out there and it can be years and -- before you get
that -- that complete system done. So, there is some things I think we can do in-house.
Maybe even in conjunction with ACHD as they review these projects, too. So, those are
a couple of things, anyways, that I -- in that vein of retrofitting, filling in gaps. What do
we do now? What can we do? Rural properties. Rural Subdivisions. County
Subdivisions. So, I'm not quite sure where the line is between is A, B and C there.
Again, Mayor, I don't know if you have any other points you want to put on this
discussion before tomorrow or not.
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De Weerd: No. I think that you captured the essence in all three of those, whether it's
Kingsbridge or -- yeah. Kingsbridge and where they surrounded the existing rural road
that had no curb, gutter, sidewalks and this Council asked that the developers of
Kingsbridge work with the rural subdivision and to make that safe route, since the
school was across the street and no doubts Kingsbridge would be walking through
them, to improvements in Old Town where there is no sidewalks and looking for safe
routes to school to areas that almost -- Kentucky Ridge is a great example of the old
and the new where you have two subdivisions now to the south and to the west that will
be going through the older site -- older sub with a lack of sidewalks, but even from that
old sub now to the sidewalks in Bear Creek to get them that -- to connect them to that
safe sidewalk. So, I guess those are three examples of those three different bullet
points that if there is a way that the city and the -- and Ada County Highway District can
work together on what they can effect and what we can effect through annexation when
it is appropriate to the ask for those connecting points.
Hood: So, a couple more minutes on a couple of the other agenda items. Item number
three, the real -- second item to discuss, proactive roadway intersection improvements.
We have seen a lot of improvements in Meridian through developer cooperative projects
and that's probably the number one proactive means of getting roadway and/or
intersections done ahead of ACHD programming. That's -- that's one tomorrow that I
think we should explore a little bit more with ACHD. It's not something we require
developers to do -- usually you have a willing and a wanting developer that wants to get
improvements in front of their property or an intersection that's key to making their
project marketable that goes to ACHD and says, hey, I want to rebuild this intersection
ahead of your schedule, they front the money to ACHD and build the -- build the
sidewalk and, then, they are reimbursed through the impact fees they would otherwise
pay for their project. So, basically, again, it's similar to the STARS legislation that The
Village is using to do Eagle Road improvements. They are fronting the money and
building all those things, but they are reimbursed or paid back through their sales tax.
This developer is credited through their impact fees that would otherwise be due as
homes come online or businesses open or whatever, they don't pay their impact fees,
they get -- they subtract it from the credit that ACHD then owes. So -- so, that's a pretty
popular tool that a lot of developers have used in north Meridian. Examples -- the
intersections on McMillan were all done developer cooperative. Winston Moore did
Eagle-Ustick. That wasn't an ACHD project, that was something that he stepped up
before Kohl's came in, said if we want Kohl's we got to rebuild this and so he did. There
is several other examples. The Pinebridge example between -- on Pine between Eagle
and Locust Grove. Dennis Baker did that project. That was one of ACHD's. So, there
is -- talking with Gary Inselman there is somewhere in the neighborhood of 20 or so
developer cooperative projects that have gone on. Another one at South Ridge.
Overland between Ten Mile and Linder. That was done by Jewett ahead of schedule.
That was not planned. But that improvement got done. And so, again, it happens quite
frequently. It's something where Jerry has some set aside funds every year to work with
them. ACHD does chip in a little bit and work with them on the scope of this. But those
are usually done by larger developers with larger land holdings or they own two, three
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or even four legs of an intersection, because if not, then, you got to go through right-of-
way acquisition and a nonpublic agency that's a little more difficult to negotiate right of
way, but -- but, anyways, that's -- there is developer cooperatives. Also talking about
extraordinary impact fee areas. The only one that I can recall in Meridian is in the
Magic View area. So, 1-84, Eagle Road, west of Snorting Bull or Woodbridge -- excuse
me -- east of Snorting Bull or Woodbridge. That light at St. Luke's Way was funded
ahead of its warrants kind of with that, but ACHD gets reimbursed through and
extraordinary impact fee that comes due and I know there is some hotels and some
medical offices when they come in they pay the regular impact fee. They also pay an
extraordinary impact fee, because ACHD did some of the improvements ahead of
development. So, that may be another tool that we discuss for south Meridian or Fields
District, these projects that may not be in ACHD's 20 year plan where we say here is the
geographical area, we ask ACHD to do all of these and, then, again, they get paid back
as development occurs in there, because the infrastructure exists. One of the other
tools there is just to seek additional funding sources, whether that be legislation or
running another vehicle registration fee or whatever, getting ACHD more resources to
do more projects. So, that was something we put in our letter as a potential to explore
additional funding sources for them. So, those are just a few that I have -- I thought
maybe if we are interested in having, again, roadways and intersections in south
Meridian, for example, that's been something that's been talked about or northwest
Meridian, come on sooner than later there is a few tools that maybe -- I hope we can
discuss tomorrow. I don't know if there is any other comments on that one. If not, I will
conclude. Number four on the agenda tomorrow -- center medians, raised curbs. I
talked to Terry Little at ACHD today and Bruce Mills. I'm hopeful that one of them -- if
not Terry, then, Bruce can talk about -- about ACHD's policies, warrants, requirements,
just as a refresher. Over the past 12 months or so we have had Ten Mile Christian
Church come in. You may recall that with the packed house. Talking about the design
of center medians with the Franklin roadway -- Franklin roadway widening project in
front of them. Jackson Food Stores at Franklin and Linder were also in front of the
Council talking about some raised curbing that was installed kind of ancillary to the
roadway project and they were a little surprised by that going in. And, then, Walmart on
Overland, also that median and how that functions and the warrants, is it needed. So,
what we have asked is ACHD staff to come and explain how do you determine when it's
appropriate, what are the warrants, what are -- you know, how -- and I understand these
are case by case, but I think that's some of the frustration for the development
community is there isn't really rules. We don't know what to expect. There is not a -- a
true volume threshold. We know if we get to 25,000 cars a day and there is this much
in property damage for crashes or accidents, okay, now we can anticipate that
sometime in the near future ACHD is probably going to restrict the access, because it's
a safety or a congestion problem. But some of those instances didn't seem to meet any
warrants, they were being proactive in installing a median where it may or may not have
been necessary and -- depending on your point of view or -- or engineering -- traffic
engineering. But, anyway, just having them explain to us I think it would help to hear
how they determined when -- when they put in medians or what the discussion should
be. When should they consult us? Is it any of our business? Should it be our business
to talk about when these go in or that it's an engineering thing and they -- they won't
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consult us. I don't know exactly what -- what that is. But anyway -- so, that's kind of
some of the talking points or the dialogue for tomorrow on that one. I don't plan on
leading that discussion. Hopefully ACHD can just jump in and start to explain how they
do this, but I do have a little bit of background if we need to. And, then, finally, ACHD
would like your input on their strategic plan. They have a quick survey that they would
like you to fill out, what are some of the things you value and you think they should
value on a scale -- I think from A to E. So, something high priority to this should not be
a priority for the highway district. So, that's -- that's the agenda for tomorrow. Hope
everyone's comfortable kind of talking about those things and -- I don't know if there is
any questions or comments or anything else you want to talk about now, but that's,
Madam Mayor, my -- my all things transportation for -- for May. We are in May still;
right? Yeah. Okay.
De Weerd: We are still in May. Thank you. Council, do you have any questions for
Caleb?
Bird: No.
De Weerd: Thank you for being so thorough, Caleb. Appreciate it.
D. Legal Department Report: Historic Meridian Special Events
De Weerd: Under our Legal Department, I will turn this over to Mr. Nary.
Nary: Thank you, Madam Mayor, Members of the Council. We put this back on for a
discussion item after last week's presentation in regards to this particular portion of our
temporary use permit ordinance. The rest of the ordinance that didn't appear to have
any concerns from the Council is on your -- on Item 10 on Ordinances. It's actually
listed as Item 10-D. This item is also listed as 10-E. So, we have separated them into
two separate ordinances for you. If you wish to move forward tonight on both of them
you can. If you don't wish to move forward on this one at this time you certainly don't
have to. The only thing that was asked last week was a couple of things. We wanted
some clearer definition and so in your ordinance we wanted some clearer definition of
what city services were and for what is charged, what is not charged. What we defined
city services as basically a service to -- of city -- of the city that's provided to the
applicant here in this case. That doesn't include hard costs for other things, such as
barricades -- as we talked about, barricades, flags, lighted signs, things like that.
Things that have to be purchased or rented to be used. So, the city services that we
anticipated that this ordinance would address is just personnel costs and not actual
hardware. Unless it's something that we already owned as a city and we didn't have to
go out and purchase it for an item itself. But that's the only specific change that was
requested. So, that's in the ordinance that's in front of you. Again, the whole purpose
of this was to, again, separate out a particular time period of the long-term historical
events and things that are provided -- have been historically provided by the city in
regards to personnel, but not for things that are -- again, that have a hard cost to them
from the police or fire or park system or other service needs. Some of these events --
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or the particular event -- the Dairy Days event do pay for certain things that, again, are
our permitting costs, so that they don't pay for rental costs and so that's what this would
include. It doesn't pay for rental of the facilities, it only pays for the permitting costs,
because, again, we have a separate system on how that's done. Those are the only
changes we made to the ordinance that's in front of you. Again, we just separated that
from the other ones that were in front of you last week on the TUPs. I can answer any
other questions that you might have.
De Weerd: Council, any questions for Mr. Nary?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I don't know whether it's for Mr. Nary or Sergeant Gonzales or -- in the past we
have always had ACHD have barricades and stuff that they come out and we have had
Kiwanis Club, Lions Club and all them volunteers to man the closures; am I not right?
We have not -- and we missed last year, so -- before that I don't think that -- we are
speaking of the Dairyland parade. I don't believe we had to rent equipment, it was
furnished by ACHD; am I not right?
Gonzales: Madam Mayor, Councilman Bird, that's correct. And ACHD is -- doesn't
have the equipment -- or enough equipment or is willing to loan us the equipment like
they have in the past. When we have contacted -- I believe it was John Wasson, he's
indicated that they have some equipment, but they will no longer just give it to us, that
there is a cost with them giving us the equipment and the addition of us having to set it
up and break it down and move it ourselves. So, that changed things a little bit. To
comment on the volunteers over the years it's been harder and harder to get volunteers
to work some of this. The route of the parade has changed this year, so we are kind of
playing with moving parts this year, because we really don't have a good understanding
of how this parade is going to flow. It's going through neighborhoods now, it's taking a
different route and it's going to require us to kind of feel this out. It's kind of like going
into a movie theater after the lights have gone out and you have to wait to kind of adjust
to it and so there is a lot of moving pieces to it, but we -- we can't rely on Ada County,
from what I understand from John Wasson, for that anymore. So, kind of led us into
trying to find signage, barricades, placards, signs, stuff like that to help mitigate traffic
problems during the course of the parade. This parade is, obviously, bigger than the
winter parade. There is more -- it is much bigger. So, it requires more intensive labor in
terms of signage and other things there.
Bird: And, you're right, I mean as was told to me about 40 years ago, the larger we get
the less volunteerism we have and that's proven -- that's proven in my 49 years living
here. But it's -- you know, when you have everything set up and ready to go and, then,
you're slapped with a four or five thousand dollar request for money and you don't have
in it, I mean -- and we are not talking about a group that puts it on and don't pay their
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share, we pay about 15,000 a year in city taxes. ACHD gets about probably four or five
thousand from us. We pay a total of 35,000 in property taxes.
De Weerd: We is not we the city. You are saying the Dairy Show Board.
Bird: Dairy Show. Yeah. I'm saying the Dairy Show Board.
De Weerd: Okay. Just wanted to make sure that the public record understood that.
Bird: Yeah. I understand that. I'm sorry, I should have clarified myself. So, it's -- it's
something that -- I think that -- and the rest of the Council can -- I certainly want you to
come into this and see what -- how you feel and -- but I think this year -- I think that we
need to talk -- and we will be meeting with ACHD tomorrow and I -- if it's a problem
between personalities, let's get it solved, and use what they have got if we can and I --
and I don't want anybody to not pay their way, but when you get hit two weeks or three
weeks or a month before the deal, you got your website out, you got floats in already,
any money we derive through the years goes back into scholarships for agricultural
kids. We give out 10, 15, 20 thousand, whatever a year to help kids.
De Weerd: You mean the Dairy Show Board.
Bird: Dairy Show Board. So, I -- I have no problem after this year, if we sit down and
figure out something that's -- and something the Dairy Show Board can decide whether
they want to continue with it or not and they can also maybe raise their fees to cover the
cost, but just to get blindsided a month before the parade is pretty tough.
De Weerd: Mr. Bird, I guess I would say as this ordinance came up there was -- was
complete agreement that this is a longstanding community tradition and event that for
our manpower this city would cover that cost. That is our commitment. The cost of the
-- of ACHD and their decision not only blindsided the Dairy Show Board, they blindsided
the city. That's not something we do. That's something that we all as taxpayers pay our
taxes to Ada County Highway District and we felt that they were a community partner to
this as well. Them setting new standards or new policy -- and that is something that you
can ask tomorrow. Is this -- is this an action from the commission -- a new thing that
they -- they are now withdrawing from long-standing community events and providing
the -- the crowd control signage and that was separate from the city. John Wasson is
on that planning committee that when we meet to talk about crowd control and all of that
and he delivered that news to -- to the team. So, it was new news to our police
department and so don't kill the messenger. That's all I can say is they are responsible
for this new -- new news -- new news to us and new expense that is out there, because
we don't have a budget for it either and we are absorbing the additional overtime that
will result from the new route and we are committed to that. So, I just wanted to make
sure that that was clear. It's not the city imposing a new cost. That was not of our
doing.
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Bird: And, Madam Mayor, I agree a hundred percent. You should -- and before
Sergeant Gonzales got to be the bearer of -- last Wednesday, but I think if you -- if you
look back through the record for -- I have never in anything I have been involved with
asked for the city to put a penny in. Everything we have done -- we built baseball fields,
we have built -- built all that stuff, we did it ourselves.
De Weerd: We?
Bird: Our group. Meridian Athletic Association.
De Weerd: Okay. Just --
Bird: Okay. Anyway, I just -- and I have no problem working this out if there is people
that -- and I don't think the city taxpayers should have to bear this extra burden. But you
can't -- this should have been -- when we -- when our board met this should have been
brought up before, but Sergeant Gonzales had no idea that this was happening I don't
think. It's just -- if we had a chance to recoup the money would be one thing, but when
you get hit blindsided, you know it -- that's my take on it, so --
De Weerd: For the record, I did try to keep him on track of say we the city who -- or we
the whoever. So, just kind of keep that separate.
Colaianni: Madam Mayor? Just for clarity
De Weerd: Lieutenant.
Colaianni: -- just for clarity so we all understand, it's not that Ada County won't -- I don't
want them to make out to be the bad guy in this. It's that they have a limited supply of
signs and barricades and they don't have enough for the event and there are some
costs now with utilizing that equipment. So, I think when you meet with them tomorrow
-- and I think that's a great opportunity and dialogue -- I just don't -- in talking with
Sergeant Gonzales, they just don't have enough and there is a charge with it now. But
the parade route has changed, things have changed a little bit. It's bigger. The city has
changed. And so there has been some moving pieces of that. And, quite honestly,
once the parade runs through its route this year we may have to take another look at
other things, too. We just don't know.
De Weerd: Okay. Any other comments? Jerry, Hans, or Council?
Rountree: Madam Mayor, I --
De Weerd: Mr. Rountree.
Rountree: I'm in the dark about whatever is going on in the background on this thing. I
stated last week in my opinion the history of this event is the city has participated in it in
terms of providing services. Some of the services the city apparently is not going to be
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able to do, because the services we were getting volunteered and donated are not
going to be available to the city. We still have committed to provide the personnel and
take care of the overtime, which is a significant amount of money. I have heard tell that
ACHD essentially wants a rental fee for this equipment now and that it might be a large
figure than what can be taken care of by going through a private vendor and renting the
equipment. Again, that has historically not been what the city has done. They have
implemented those pieces of barricades and/or safety devices at the cost of providing
the personnel and those were donated and that, apparently, isn't going to happen
anymore, unless we can figure out what's going on with ACHD. It may be people at the
Dairy Board maybe able to go direct to ACHD, they might get better response. I don't
know. I don't know if it's something going on between us and ACHD or whatever. I
don't know if that's been done, Keith or Jerry or Hans, maybe you can enlighten me on
that piece, but --
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: The decision that we are being asked to make today, is that just regarding this
year or is that regarding a permanent decision year after year?
De Weerd: If we can hold on that question and, Hans. if he can -- he can enlighten us
any.
Bruijn: Hans Bruijn, I'm Meridian Dairy Days president. From what I understand, when
we met on Wednesday those two amounts were made. One of them was 2,000 dollars,
which is overtime for Meridian police and we understand that part. The other part was
4,200 dollars for the construction traffic company. Not just the barricades, which is in
the past, as you said, ACHD has simply dropped them off and, then, our volunteers
have put them up. This includes -- and we understand we got -- we got -- is that they
wanted us to hire this traffic construction outfit, which includes not only the barricades,
but also flaggers, you know, signs -- basically what they did for the Parks Department
on the winterland parade or what -- Night Light Parade. In that case they charged I
think 2,900 dollars, because it was a small parade. This was a bigger parade -- would
cost 4,200 dollars. So, it would not only be for barricades -- I don't see any problem
with renting some barricades and for us to put them up. The problem I do see is that we
have to go to professional flaggers to bring them in all the kind of signs that we have
gotten in the past and that's -- that comes with that amount of 4,200 dollars. That's the
impression I got is that we had to hire -- not just renting a couple barricades, but to hire
this company to do this for us. That's the impression I had.
Rountree: Madam Mayor, I have got a question and I'm just curious -- you all have to
enter into some kind of a liability arrangement with an insurer. What's the expectation of
that insurer for you to handle safety issues for parades? Is it just do it all with
volunteers or do you need to have certified people or -- I don't understand that either.
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Bruijn: I will have our secretary --
Rountree: Jerry could tell us all that.
Bruijn: He will deal with the insurance part of it
Mattison: Good evening. I'm Jerry Mattison. I'm the secretary -treasurer of the Meridian
Dairy and Stock Shows. That's a good question, Charlie. They have never asked us
what security we use or barricades or how we control the parade. That's never been a
question we have been asked this and --
Rountree: See, to me that's the heart of -- of my issue with all of this is that if something
happens, God forbid, who is -- who is the deep pocket here? And if there is a
presumption there that the city is going to bear that cost, I'm not sure I can do that. If
it's -- if it's okay from a legal perspective that you all assume that liability when you
purchase your liability rider or whatever it is you do with -- with your organization or, in
fact, that happens, then, I'm a little more comfortable with -- with, you know, however
you do it to get -- if we can get the barricades set up by volunteers and have people that
at least know how to flag out there flagging, then, the liability is not on the city or at least
it's lessened to the city. Bill will probably tell me to shut up here in a minute, but --
Mattison: I'm not sure on the liability, but the city gave us the plan that the construction
company laid out of where to put barricades. If the city gives us that plan and says you
need to do this and we do that and there is a problem, I would think it would come right
back onto you, because we did your plan, so -- I'm not -- I don't know. I'm not a --
maybe Bill can answer that.
Nary: Madam Mayor?
De Weerd: Yes.
Nary: Madam Mayor, Members of the Council, all of our requirements for temporary
use permits require that to get approval from the city to hold this event within the city
within any of the city's facilities, they are required to go through a variety of things and a
security plan and a safety plan is part of that. So, it doesn't matter whether it's in a park
or in the street, we do require before we issue a permit that we have that assessed by
our public safety personnel to what's necessary to have a safe event. We do require
that the provider have insurance and we do require that the city be named as an
additional insured as a part of that to protect the city. What we don't allow is simply that
we just turn over and say do your best, put up some barricades. We do require -- as
you may recall some of the events we have had we require a security company that's
licensed. We don't require -- we don't just allow T-shirt security, volunteers to help
security at certain types of events. We don't -- we don't allow -- and mean because of
the size of the parade -- and I'm sure Sergeant Gonzales and Lieutenant Colaianni
could provide additional information, but there are places where volunteers are
appropriate and adequate to maintain security. Generally not at some of the
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intersections or places where you want people with a little bit more experience or skill
level to do that. So, it isn't just putting up barricades, it's a little bit more involved than
that, because of the volume and size. But all this ordinance does -- and maybe I'm
answering Council Member Milam's question as well. All this does currently -- the Dairy
Show -- or the Dairy Days activity is treated as every other event we have in the city as
to what the city will pay for and what they are required to pay for as a private entity.
This exempts them from the city's portion of what the city would require. Like I said, we
have had some where we required they have our own paramedics and they have to pay
for that to be present. These would just simply exempt them. So, it's not really a
monumental change in that regard in the sense of Council Member Milam's question is
it one year or every year, it's every year, it's simply exempting them from a traditional
long-term historical practice we have had with this particular event. But I would be
cautious in simply saying, you know, if this is adequate insurance, then, we will simply
let the vendor pick the risk, because, again, I think the risk is going to be both to the
public, to the city, and to the vendor and that's the reason for why the TUP is crafted.
This doesn't exempt them from any of those requirements, it only exempts them from
the portion that the city would normally have charged a different vendor for.
Rountree: So, I guess my question is we have been presented with a traffic plan, safety
plan, and a cost -- potential cost figure. Could they not go out and deal with another
group that does this kind of thing and get another plan? Does the plan have to be
sought by the city and presented to them or can they go out on their own and do it by
virtue of the language of the ordinance? If they can get it for 2,000 dollars, as opposed
to 2,200 dollars -- or 4,200 dollars and if it meets the minimum safety requirements --
Nary: Madam Mayor, Members of the Council, Council Member Rountree, I don't know
what the conversations were. I mean we normally don't direct them to any particular
vendor. We know which vendors will provide that level of service. Security is the
common one we get a lot of folks -- and, again, we have a lot of people that want to put
on events that just as soon say we will cover -- we will take care with volunteers and we
know that's not really adequate. But to answer your question, we do design the plan
based on our prior experience. If they have adequately -- a company that adequately
can perform that for a different price, we don't -- that's not our issue. We care about the
price. It's really to make sure that they really can do that and, again, sometimes we get
a lot of promises and not a lot of delivery and that's why we have had a comfort in the
city directly saying, well, here is some potential vendors if you need them, so they can
use somebody else, we just need to know who they are. We need to make sure they
are licensed or bonded or whatever is required to make sure that the work can be done
safely to make sure the public is safe.
De Weerd: And I guess I would just clarify that -- and having not been here last week I
feel a little bit disadvantaged, but when the chief and I talked about this at -- it was
never intended to even suggest that -- that we would be charging our overtime to -- to
do this parade. The information shared was probably this is because of the increased
scope with the increased pattern and crowds, there is -- there is an unanticipated cost,
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but that doesn't mean we are not going to absorb our part of it and -- but I just can't
speak to the -- the other piece that I definitely didn't know anything about, so --
Colaianni: Madam Mayor?
De Weerd: Lieutenant.
Colaianni: Just for clarification. Specialty Construction that Hans is referring to, that's
just someone we work with. If they want to go out and find their own like Mr. Nary said,
they -- they can certainly do that. We are not tied to that. That's just a company we use
for the winter parade. And so they are tied to that. That's not something we are
demanding that they use that company.
Milam: Madam Mayor?
De Weerd: They are a great Meridian business, though.
Colaianni: They are.
De Weerd: Mrs. Milam.
Milam: It's just getting more confusing as it goes on, so -- but this says that we are not
going to charge them for city provided services --
De Weerd: Right.
Milam: -- which is the personnel, the people that -- the only reason I'm saying that is
because renting equipment from them or them or them wouldn't even be a city decision
if it's not part of the city -provided service and if that's what they are asking for that would
be something I think totally different than what's written in here. This is a we won't
charge for city -provided services and that equipment isn't a city -provided service,
because we don't even have that, we don't own it, we can't provide it. We'd have to hire
it out.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Taking off Council hat and going to board member. The 2,000 dollars in overtime
was brought up, but was never -- unless it was -- unless I spoke wrong there or
something I don't even recall. Sergeant Gonzales never said anything about charging
them for that. He said that's what, approximately, it was going to cost the police
department and I believe the route and where the barricades are -- the plan that we
have was done by the police department, am I not right on that, Sergeant Gonzales?
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Gonzales: Madam Mayor and Council, the -- the plan or the route that we are talking
about -- the barricades and the signage, that was developed through Specialty. They
have a traffic engineer that developed that for us to help us make sure that we covered
all of our -- all of the things that would be required for us to have in place to have a safe
traffic plan.
Bird: That was approved -- you approved that plan after they developed; right?
Gonzales: I did show it to Chief Lavey and he did look at that plan and he was satisfied
that that would meet the requirements that he would want for that -- for the parade.
Bird: For safety that is okay for you guys.
Gonzales: Yes, sir.
Bird: Okay. Thank you.
De Weerd: And that's -- that's what we required as Mr. Nary stated in all our TUPs is
that we review the plan and give it a nod and, then, that entity makes sure that the plan
is executed.
Rountree: So, to me, Madam Mayor, the question is not about the ordinance. To me
the ordinance as written is fine. That sets the precedence that's how we are going to
move forward. The question is the Dairy Board I think is asking the city to participate in
the parade and help defer the cost of the safety plan. I think that's what you're asking.
Bruijn: Well, I think what --
Rountree: At least this year.
Bruijn: I think what really took us by surprise -- because, you know, we have always
done it a certain way. ACHD's brought -- you know, so we have never had to pay for
the barricades and we have volunteers set up to take care of it and that's the same plan
we went with this year and, then, I can definitely see why you want to go through maybe
a little bit more professional outfit, but if we had known that maybe a little bit more in
advance we could have done some shopping.
De Weerd: And, Hans, I don't -- from why I am hearing, we didn't know that the plan
would change. We didn't ask for it.
Bruijn: I don't any of us --
De Weerd: I think it was only when John Wasson said there -- we don't have the
equipment this year to provide for the parade, so you have to look for another entity to
provide that for you and that comes at a cost.
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Bruijn: Right. And I -- but I think -- that part, just the barricades, just what ACHD has
provided in the past, that's not 4,200 dollars. You know, that's just a small portion of
that. It's the -- the rest of it. The flagger, you know, hiring the -- paying for the people to
do the flagging that we have had volunteers do in the past. I think that portion is where
all the money comes at.
Milam: Madam Mayor? I think that 4,200 included the flaggers; correct?
Bruijn: Right. Yes. Yeah.
Milam: Okay.
De Weerd: But we don't provide flaggers. That's something that--
Milam: It has nothing to do with the ordinance.
Bruijn: No.
De Weerd: but -- so who is saying that they can't continue to use the volunteers to do
whatever it is? I'm trying to catch up here.
Mattison: I think the way I understood when John came to the meeting last Wednesday
was -- he did not say you had to use Specialty Construction. We knew that we could go
somewhere else. It's just there is a time factor here that it's fast approaching the time to
do something. But it was like if you don't do this the city will not sign your permit to do
the parade.
De Weerd: Okay. So, is that -- is that correct? I definitely know they need the barriers
and I think we are all on the same page with that. I guess the true cost comes from the
personnel and in the past they have used volunteers for that.
Gonzales: Madam Mayor and Council, even though in the past we have had equipment
provided to us by ACHD, it still required us to have a large presence of officers to be
able to supplement that. By using Specialty Construction it would reduce substantially
the number of officers that we would need to be able to handle this parade and to be
able to use the equipment to be used appropriately, instead of using manpower that is
probably the most expensive piece to do something that barricades and cones should
do on its own. So, what I tried to relay to the Dairy Board last Wednesday was that the
plan that we had from Specialty, that was a plan that the chief had approved to be able
to approve the permit from our standpoint from the Police Department.
De Weerd: And what you're saying, sergeant, is in the past or -- that was officers
Gonzales: Yes.
De Weerd: And so we are causing additional cost.
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Gonzales: Yes, ma'am. So, what happens is ACHD -- in the past ACHD has dropped
off stockpiles of equipment in key locations, making it easier for us, but it still requires --
we usually brief an hour before the parade and, then, during that hour that's sort of the
segment of time that we have designated at different locations that equipment is started
-- is being placed into the roadway to prepare to close the various roads that are
necessary to be closed and the traffic control to be set in place. So, a lot of the work --
although some volunteers might help us, a lot of the work actually comes back to
officers to bring those cons out onto the roadway. Now, something that is slightly
different in this plan is that ACHD never provided us with a lot of signs. There are a lot
of signs in this plan that the chief has looked at and is satisfied with, but we also believe
that based on the circumstances it's important for people to know that roads are closed.
It's important to know that they can't enter into those areas, not only to avoid cars
mixing with people, but overall safety reasons and so people can plan accordingly.
De Weerd: I guess, Council, with that clarification, I would suggest that we pay for the
manpower part of this, because this is something -- a service and a commitment we
have had to this event in the past for decades and that we can continue that
commitment to those costs. It's going to be a hard cost regardless, whether it's officer
overtime or it's flagger time, but --
Rountree: So, we can go around and around on this, but the rub there was Specialty
Services or whoever they are can do it for 4,200 dollars. If you start paying overtime for
patrolmen to do this, it's not 4,200 dollars anymore. I can't remember what the figure
was, but it was ten, 12, 16 thousand -- it was a big number.
De Weerd: Well, Mr. Rountree, as I was saying, I think we need to continue to pay that
personnel cost if Specialty can reduce that cost or that burden to us, I'm all for that. But
that should continue to be our commitment. The road barriers and such, if ACHD is not
-- doesn't have the supply on hand, that hard cost is -- is for someone else to bear. But
as far as I'm concerned when we brought this -- this ordinance up, this is the longest
standing event in our community and that distinguishes this expense from any other
event and that we can explain why we are doing it for this than anything else. But what
I can't I guess justify is the hard cost for materials like barriers and signage that we
traditionally didn't provide. So, I don't -- that's my opinion. We will continue to pay for
the personnel costs. It seems to be less by using Specialty specialists than overtime
from our Police Department, so we are getting a bargain in the deal. But I guess that's
my position.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: We -- and I -- Hans said something about last Wednesday he had the Kiwanis all
lined up to help and stuff like that. Maybe we won't have to hire as many people to help,
as long as our police department -- I mean we have always had -- and two years ago I
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don't think we have ever had a crowd in downtown in 49 years that match that crowd
and we had no problems to my knowledge and we had volunteers at the deal. But we
do -- it is -- this parade route wanders through some places that we haven't wandered
before and it's -- the first year is going to be a catch as catch can and I would sooner
have a couple of extra professional flaggers in certain areas than volunteers. Now,
volunteers can be along Main Street here at the little roads and stuff like that, but when
you get over there at these junctions where you got the parade coming back one way
and one coming out this way and this guy is turning this way and this guy turning this
way -- and some of our floats aren't very small. So, I think that for the first year we need
to make sure that we got enough professionals -- we can use all the volunteers we can
find, but we need enough professionals to cover some areas that we have not had
before.
Bruijn: And I do want to add to that the reason we changed the parade route -- because
we -- the parade route that we had before was really nice. That was perfect. But with
the change of traffic we just felt that the safety -- you know, and the impact to traffic
would have been tremendous. Jerry and I, we went to watch the winterland parade and
we could see what mess happened at Meridian Road when they tried it with -- and that
was -- you know.
De Weerd: Hans, that's just because you heard I was giving out your phone number.
Don't call the Mayor, call the Dairy Show Board president.
Bruijn: But I think the route we picked -- and, yes, it does go through -- about two
blocks -- two or three blocks of residential area, but it avoids Main Street and Franklin
where all that traffic goes and I would think the police department would get less
complaints by doing that and we may get a few complaints from the residents, although
maybe they can sell a spot in front of the yard. But we really looked hard at, you know,
safety and -- in our minds, so -- because we never want to get to a point the parade is
just too dangerous to put on and we might as well do something different, so --
Mattison: I will also make a comment. I'm not sure if the police department went to
Specialty Construction or -- who requested that diagram. Was it the police? Okay. The
police requested them to do that. So, to me the police go to this company and says
would you plan out where to put signs and barricades that would make this a safe route.
Well, I'm going to put every sign I could possibly think of, every barricade -- you know,
I'm selling this stuff, I will --
De Weerd: Oh, Jerry, that's --
Mattison: But, then, you take it to the police and say is this good. Well, yeah, that's
great. We will sign off on that. But is that really what's needed? And I don't know who
determines what's needed.
Nary: Madam Mayor?
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De Weerd: Mr. Nary.
Nary: Madam Mayor, Members of the Council, I guess maybe to answer Mr. Mattison's
question and for the Council, too. In reviewing other communities and reviewing
information provided by our risk management association that the city belongs to. This
month, in fact, there is a fairly lengthy article about parades. But one of the bigger
concerns with parades -- and you probably noticed just from your own observation of
other parades around the country -- many times the danger that occurs in a parade isn't
from the people within the parade, it's the people that are outside of the parade and
don't realize it's there. They drive into it. They drive into the barricades. They drive into
people. They drive into the -- they drive into the parade, because they don't -- they
aren't paying attention to the fact that something else is occurring that's not normal for
them. So, I would -- I would agree that I don't know -- I don't -- I don't know the specifics
of this plan and whether or not it's -- it's more than necessary, but especially when
you're changing routes and driving through neighborhoods and driving in areas where
you haven't been before, there certainly is a different danger that we just don't know
about yet. Definitely I think it may behoove the city to make sure we -- whatever level of
support from the city we are going to provide we need to make sure we have tracked
that, so you and the Council in the future know is this expense reasonable in relation to
whatever is being asked. Because all this ordinance does it says if the city provides it,
it won't charge for the services the city's providing. It doesn't require the city provide the
service for now until the end of time. It sounds like that there is a necessity to sit down
and, again, meeting with the Dairy Show Board folks and the police, we could sit down
and figure out is there some ways to curb some of this cost. Is there better use of
flaggers or volunteers in certain spots and better use of professionals in certain spots
and better use of police in certain spots and that may impact the cost a little bit, but,
again, the physical barriers and such -- again, it sounds like ACHD doesn't have enough
of them and it doesn't have enough -- or it was going to charge for them. So, there is
still going to be some cost, but we could certainly go back to the drawing board and
bring back a different item next week to talk about that issue and what's in detail.
De Weerd: You know, Mr. Nary, I don't want to talk about this anymore. I think it's very
safe to say that, you know, whether it's in police overtime or flagger time, we are
committed to the -- the traffic control aspect of this. We can ask ACHD if they do --
whatever they might have on hand if we can use that to augment the cost to what
specialty supply would charge the Dairy Board for, to see if we can further reduce that
hard cost to the dairy show board or dairy board. I don't know why I keep calling it the
Dairy Show Board, but someone had to have planted that in my head, but -- and just
leave it at that. I think that our police department reached out to Specialty Construction,
because we don't have a road department. We are not the road department. We don't
do traffic control typically and because of the unique situation and the changed route,
we did go to the experts that know how to put those together and I don't -- they are a
Meridian business and they have been a community partner -- I don't think they are
going to ask us to do something that we don't need to do to get more money and I'm
just saying that, because I know the business, we do work with them and their owner
also lives here. So, I don't think there is any -- anything beyond keeping a safe route so
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-- for this community event and for this community as a whole. But to sit down and to
come up with something that everyone feels comfortable about and afterwards we will
do a debrief and we will -- we will see what worked well, what didn't, and how we can
continue to carve off unnecessary cost, but not as Mr. Rountree said at the cost of
safety for our citizens and I know that is your goal just as much as it is ours. So, we are
in this together. This is a great community event and it does draw a lot of people,
because it is a long-standing event and it's an event that we all look forward to.
Bruijn: And, you know, if we do this right, then, the Parks Department can learn from
us in the winterland parade and maybe save some money there and that is city money,
so --
De Weerd: And that's correct. And we get sponsors to cover it.
Rountree: Madam Mayor, I have a question about -- how does ACHD play in this gray
situation. Do they have to get a permit from them as well?
De Weerd: They sign off on it.
Rountree: Do they just sign off on it?
Bird: They have to give their permission --
Rountree: They have traffic engineers can could put together a traffic plan -- and I'm
not suggesting that they do, because I suspect it would be more than 4,200 dollars. But
they have engineers that could look at --
De Weerd: Don't quote that, Frank. Or Holly.
Rountree: Well, but they are government. I guess I'm thinking how do we move this
forward. Have the Dairy Board approach whomever or any other security provider and
say we need a plan for security for this route on these roads for our parade and we
need it in two days. We need a cost breakdown for men and material. Take that to
ACHD. But when you add -- or maybe another one or maybe both, take them to ACHD
and say, traffic engineer at ACHD, does this meet safety requirements. Because I'm not
going to determine that and I'm not necessarily sure from an engineering point of view --
I know from a traffic control point of view the police department can do it, but from an
engineering point of view if anything does happen at least an engineer's approval or
stamp on it is going to weigh a lot more from a liability standpoint than -- than the police
department or City Council or clerk's office issuing a permit and you have -- you have
the plan, you have the costs, the city pays for the men part of it, man part of it, we pay
for the -- supporting public safety folks, whether it's the fire department or police or
parks and rec or whomever is providing some safety aspect to the parade and move
forward.
Milam: Madam Mayor? I'm sorry.
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De Weerd: Mrs. Milam.
Milam: Sorry, Charlie, I thought you were done.
Rountree: I'm done.
Milam: Well, I would recommend that we will pay half of the cost and plus the police
presence that we -- that will cost us some overtime as well and that way it gives these
gentlemen an opportunity to look at less expensive options, if they find one it saves both
of us money and it pretty much takes care of what we have been providing all along,
which is the personnel. Without seeing the breakdown that would be my --
Rountree: I'd take my approach.
Milam: Uh?
Bird: Madam Mayor?
Rountree: I said I would take my approach, because personnel are going to be way
more expensive than the material.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: You know, we are talking about this year and the ordinance will be a permanent
thing and we can work it out afterwards on the deal and I don't think anybody complains
about the cost if they know ahead of time and can get it back. I mean, you know, I don't
know what the city charged for their floats, but I think it was two or three hundred
dollars. We charge 25. Big difference. Maybe 50 for commercial.
Nary: Twenty-five.
Bird: Twenty-five. If we know that we can maybe get the deal set up and get it taken
care of. I think -- I think the Council and our police department -- everybody wants to
work this out. They don't want to not have a parade this year. It's such a short time, but
I think we just need to sit down and get it worked out and get it done. I'm like -- I'm like
Charlie, I think if you want to have ACHD's engineer look at it -- I wouldn't trust their
stamps, because if you read it -- if you read their stamp it don't -- half the ones don't
even know if they have seen the job before. But anyway.
Bruijn: But I did check with Nampa. You know, they put on Parade America and they
don't charge to get in it, but their police department volunteers their time for the whole
parade.
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De Weerd: So, lieutenant and sergeant, if we can, please, take Specialty Construction's
plan, run it by ACHD, see if there is any cost savings we can find. Have them define the
personnel costs versus the -- the material costs. The Dairy Show Board can look at the
material cost and, hopefully, ACHD will -- will have something on hand that can help
reduce that. The main cost is going to be in personnel and that is something that we
will cover and, Council, unless you firmly object to that, I think we can only almost let
this dead horse go home.
Zaremba: Madam Mayor?
De Weerd: Oh, Mr. Zaremba.
Zaremba: That sounds like a good idea to me. I do have a couple of saved up
comments that I would also like to make if I may. At our Kiwanis meeting today, which I
am a member of and attended, it was announced that we are gathering volunteers to --
to the Kiwanis -- Kiwanis will be there in the numbers that you expect, I believe. That's
a good point. The comment was raised about what the parks department charged for
floats. Remember that that was an electric light parade and the city knew that every
float was going to have to be inspected for generators and electrical safety and that was
built into that cost as well. I also would comment we are discussing a surprising change
in cost, because of a change in the route and knowing that that changed some of the
requirements for safety, I'm comfortable particularly for this year with the city bearing a
portion of that cost and I relate it -- and I agree with the suggestion that, okay, after it's
over, while everybody has warning about what's going to happen next year, we will have
a post-mortem and we will discuss what needs to be done with cost and stuff in the
future years. I'm comfortable with the city expending a little bit more this year, because
we had no expense last year. It was unfortunate the parade had to be cancelled
because of construction that was going on, but --
Bruijn: We still paid property taxes, so --
Zaremba: Yeah. So --
De Weerd: And thank you for that.
Bruijn: You're welcome.
Zaremba: I know we don't carry this kind of stuff over and it's not an equal thing, but we
saved some money last year, because they did not -- they were not able to put the
parade on at all and I'm comfortable investing a little bit more this year as long as we
know that's not a commitment to do extra investment every year, but we will talk about
that.
Bruijn: And I do think if we had stayed with the original parade route the cost would be
even higher, that they would have needed quite a bit more at Franklin and Main and
Franklin and Meridian, so --
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De Weerd: We are already saving money
Bruijn: We are already saving money.
De Weerd: So, lieutenant, if you -- and part of looking at this and evaluation -- if it can
be considered where those volunteers can be used and where the paid personnel are
most appropriate -- actually essentially that would great, too. We want to use our
resources to the best in each of those regards.
Colaianni: I agree, Madam Mayor, and I appreciate those comments. John is going to
go to the Ada County Highway District tomorrow. I don't know what time the meeting is.
He's working on that. We will show them the plan. They have seen it. But we will show
them the plan, see what materials they have to try and reduce the cost to the Dairy
Board. We are not against the parade. We love the parade. I love a parade. But
safety has to come first. So, we will look at that. I did look at the quote that Specialty
had sent us and the labor costs are a total of 129 dollars. Everything else is materials.
Set up and tear down and transport.
De Weerd: Well, I like that. We will pay for personnel costs.
Colaianni: I'm looking at it here. Use of the flaggers is 129 dollars. Twenty-one dollars
an hour. The rest is -- and what I can do and commit to is after this is over I will write --
and review on the whole event on lessons learned and things we can take a look at and
come back and present it to Council or have the chief do it, so you can kind of build
upon it for next year, so we have something to play by. That would be --
De Weerd: Well, perhaps after doing all of that you can make a recommendation next
week. Not for discussion, but for what the city's partnership will be to this.
Colaianni: Okay.
Mattison: So, where are we right now?
De Weerd: We are as far as we were when you walked in the door. At least I think we
are clear on what are the next steps to do between this week and next and you have a
solid commitment from this Council and Mayor that we want to be a partner to this and
we will bring recommendation back next week on how to minimize the pain.
Mattison: We appreciate all the support and everyone wants the same thing. We want
a fun and a safe parade.
De Weerd: Yes, we do.
Mattison: That's critical for all of us, so --
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Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Could I say one thing? I think -- and I will tell you this at tomorrow's meeting, but I
think that we as a nonprofit need to call Specialty Equipment and see if they will donate
something. We are a 501(3)(c). Give it a try. Don't sit on our hands. Let's go do it.
Bruijn: Especially if most of it is material.
Bird: Uh?
Bruijn: Especially if most of it is material.
Bird: Let's give them a call and see if they can knock off 30 percent or whatever.
De Weerd: Well, I'm sure Dean has had a good time tracking this conversation. So
much for talking through the chair; right? Okay.
Bird: I'm sorry.
Bruijn: Thank you.
De Weerd: So, thank you.
E. City Council Report: Boy's and Girl's Club Donation
Discussion
De Weerd: Okay. Our next item 9-E is a discussion about the partnership with the
Boys and Girls Club and having a discussion on the amount we want to partner with the
club on and -- and I know that the Parks Department continues to work on the
partnership agreement aspect of it, but as that's worked through we just wanted to get --
get the conversation on the record as to the direction that we are going.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: As we know, the Boys and Girls Club are raising capital fundraisers to put up a
gymnasium over here in front of their property at Pine and Meridian Road, so that they
can service and have more kids that is needed and the programs needed for the
children to do this and we have discussed amongst us of -- and I don't call it a
partnership, I call it a -- a donation, because every partnership I have been in when the
expenses come out pay your half and stuff like that. Well, this is a one time donation in
my part. We are not going to help maintain it or anything else and I feel that it's -- it's
not -- it is new to the point that -- that we are giving money for programs not on our
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property, but in the same token we donated over 200,000 for lights for Heritage Middle
School, which I understand is also a public entity, but it's still not on our property. We
have helped numerous youth activities that have had exclusive right to the fields and
stuff that we put it in. So, this -- this -- in my opinion, this is helping youth that don't --
are probably -- don't have a lot of the opportunities that a lot of the other youth have and
this Boys and Girls program, if we -- if we don't have that I don't know -- I don't know
what we have in this city for these young ladies and gentlemen after school and during
the summer program. So, I feel very good that we can -- that we do have the sources to
do it and it -- it will help our programs in the summertime -- relief our programs and they
can do more and have more kids there. So, I will -- I'm a hundred percent behind it and
if -- if there is a way we can maybe use the gym in the evenings or something for some
of our programs, that's just an added benefit, but this -- this is not only helping the
youth, it's helping downtown Meridian, it's getting people down here, but mainly it's
helping youth that don't have the advantage that a lot of other youth have.
Milam: I second that.
Rountree: Madam Mayor?
De Weerd: Yes, Mr. Rountree.
Rountree: I guess not unlike Keith, but maybe I can draw the -- that I do see it as a
partnership and I see it as a partnership to provide that fabric that we need for the city in
downtown and in our -- can't remember what you call that particular area, but where
incomes are lower and kids are in more of need for things to do. Now, it's not a -- the
Boys and Girls Club is not exclusive to those folks, it's available to anybody that wants
to take advantage of it. So, I see it as an important part of our community, just as I see
the senior center as an important part of our community and we have provided funds for
the senior center for years. It gives those young folks an opportunity to be mentored, it
gets them -- a lot of them through school. It gets them to become productive and
motivated citizens of our community and other communities as they move on, as
opposed to becoming problem children and ultimately problem adults. So, I see that --
to me that's a partnership. I don't know that you have to have a give and take or some
kind of a contractual arrangement to be partners. In my mind we are helping them and,
in turn, they are going to help us, because they are going to learn skills, they are going
to get influence from mentors in the program and have opportunities without this
particular facility they just flat won't have. We have seen it. We have seen it in multiple
situations. We have seen it in the facility we have with kids that have gone from having
a difficult time to being very very very successful and I have no problem at all supporting
the effort to -- in my mind partner with the Boys and Girls Club to help those young
individuals to have a better life.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
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Bird: Charlie, I think you're right, it is a partner -- not a partnership, but we are partners
with them and you spoke perfect of what -- you know, this -- this is just something that's
dear to -- I know your heart, Tammy's and, you know, we have -- anything we can do for
the youth -- and especially the ones that don't have the opportunity that our kids or
grandkids have, I don't know. I just -- it's something that I can think of nothing better as
a taxpayer than seeing some of my tax dollars go for those kids.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I would add that I agree with that. I feel that it --
De Weerd: Is your microphone on?
Zaremba: It is on. Maybe I'm not close enough. And my hearing aids are working
better, that's why I'm not shouting anymore.
Rountree: Eh?
Zaremba: But I do agree and the Parks and Recreation Department is -- is doing a
marvelous job of trying to keep up with our population growth, but we do have an
absence of facilities in our Old Town area. The Boys and Girls Club does a marvelous
job of serving a somewhat underserved population and I know we believe that they tend
to serve risks that we call at -- youth that we call at risk in -- and, actually, there are
several risks involved. There was risks that if they don't have a facility to go to where
there are caring and good example kind of adults around and they are left to their own
their processes to figure out what to do while their parents aren't home after school and
-- that not only is it a risk to them, it's a risk to our population as well, that they will find
things to do that we don't encourage them to do and that will involve more police
involvement than we wish to have. So, it does serve our taxpayers and it does serve
our people to help the Boys and Girls Club in this effort to provide a facility -- particularly
in an area where -- where I think it's a good thing to have a new facility. So, whether it's
a donation or a partnership, I support it. Let's do it.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: You will have to put me in the dissenters club. I struggle with committing tax
dollar funds to a facility like this. I love the Boys and Girls Club, I volunteer, I have
personally donated. I think they do a lot for our community. There is a lot of other
organizations in our community that serve those that are in need and I think the city has
done a great job of utilizing the mechanism of CDBG grants to assist those and I
struggle with trying to say here is another pot of money to go to a cause that while I
personally believe in, I struggle to decide that that's a good use of our funds. I think the
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Boys and Girls Club in the Treasure Valley has proven to be supported by our
community and I think will continue to do so. I just -- I don't feel comfortable at this point
in juncture without a formalized agreement about what a true partnership looks like,
that's something I'm in favor of. I hear from all of you, people who I really respect and
admire that you think this is a great idea and if it is a great idea let's formalize something
that benefits our whole community, not just one particular population.
De Weerd: Let me give you a little bit of perspective. The -- the city convened a group
-- I don't know, Keith, was it in the late '90s -- it might have been before I came on
Council -- led by Mayor Corrie and, then, he kind of handed over to me, but we asked
the Boys and Girls Club to come here. We researched many different youth
organizations to find the right model for a community that had nothing for kids after
school. We asked them to come here and when they came here we provided our
former police station after our police got their new home and the minute we opened the
doors -- and the community stepped up. They went in and gutted it, they remodeled,
and the minute we opened the doors we had a waiting list. The community stepped up
again and bought their current facility. I believe the facility itself was 1.7 million dollars.
They still have a half a million dollars to pay off that billing, but, again, we are serving
over 225 kids daily, with a waiting list of a hundred kids and that's -- that's unacceptable.
Many communities have community centers that offer programming and after school for
these kids that because of the Boys and Girls Club this community doesn't have to
impose not only one time costs, but ongoing maintenance and staff to provide those
services. The Boys and Girls Club through community donations provide that at a
savings to a city and their parks and recreation outlay. So, I do think -- just like we
justify our partnership with the city center, that this -- this has all the right reasons
behind why it makes sense to be a capital partner to it and to continue to explore a
partnership that the Boys and Girls Club and our Parks and Recreation Department feel
will continue to be able to utilize a community asset and to serve the citizens who need
it the most and in this case and in this particular location it does happen to be kids that
are latch key and don't have the same opportunities I know my kids had and many other
kids have had. So, I -- I truly believe that that is a community responsibility and our
community has stepped up. But our community has also said that it's something that
they don't have a problem the city being part of that community partner as well. And so
with that and with a decade and a half that when the community first said, city, you need
to lead this and you need to find those solutions to providing a safe place, caring adults,
helping start marketable skills and opportunities to serve, which are all the five promises
that we committed to as a city in creating the Meridian's Promise that we need to
continue to be committed to and this is one of those commitments I feel comfortable
about being part of that promise to our youth, so -- and I appreciate Garrett and Steve,
they continue to talk with the Boys and Girls Club to -- again, to see how we can find
things that can benefit the community -- that I know the Boys and Girls Club wants to be
a community partner as well and so I think we need to just let them continue to do their
jobs and -- but at this point I think it's important for those Boys and Girls Club and for
this community to know what the city's thinking in terms of a financial commitment to
this campaign.
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Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I would just add to the comment that I -- I have had the same discussion with
myself that Councilman Cavener raises. Should we -- should we pick special -- should
we pick special projects in the city and, you know, by making a selection like this we
exclude some other people that -- or some other organizations that we don't -- what
pushes me over the willingness to do this and make this contribution is the exchange
and I may have mentioned it, but my feeling is it's the same as I feel about parks and
recreation and my experience of having lived other places in the country. Again, this is
antidotal, not proven, but it appears to me that places -- places that don't spend enough
money on parks and recreation and things like the Boys and Girls Club, spend a lot
more on police and jails. So, you don't save money by doing it and what pushes me
over the brink of being able to say, yes, I would pick and provide some favoritism to the
Boys and Girls Club is that I know the results that they get and the results do safe our
police money and the results do save our community the money that we are going to
claim we saved and contribute and I'm willing to make that trade, because I feel we
would end up spending it anyhow and I'd rather spend it this way.
Bird: Madam Mayor?
De Weerd: I guess I would just add one more thought, perhaps, Mr. Cavener, that
might also solve some of that inner turmoil is we have gone into a partnership with the
Police Activities League and we have wonderful facilities that they have priority use for,
but it serves a boat load of kids and it gives them a lot of life lessons. So, it is a
partnership with the Meridian Youth Baseball organization and we have a quality
product there. As with Adventure Island Playground. And there is a number of
partnerships that we can talk to. It reinforces that this city has a true commitment to the
kids of our community and I think this bill fits as nicely in those partnerships than
anything else could. Mr. Bird.
Bird: Well, I think you have basically hit a lot of the stuff that I was going to say. I -- I
just -- I feel that this community has always -- and to be truthful with you, Councilman
Rountree and myself have helped a lot of programs together and stuff and I don't
believe we have ever once asked for city help or anything, but this time we have grown
to the point where we -- where we have to -- the city has to give some help to get these
young people their roll models and the manners that they get over there changes their
lives. I mean we have all coached or worked with youth and, you know, the greatest
thing about it is when you have some 55 year old kid come up and tell you that, you
know, you have helped in his life and it's something that there isn't a taxpayer in this city
that won't bend over backwards for a youth and that's -- that's exactly what we are
doing, we are helping kids that -- that need the help and deserve the help.
Milam: Madam Mayor?
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De Weerd: Mrs. Milam.
Milam: There is not a whole lot more to say. I echo -- I agree with everyone on this
side of the room. Sorry. I would like to add that I would like to continue the discussion
of really pursuing getting that facility space for us to use. I'm not asking for strings to be
attached, but I do not want to give up on that and I want to pursue it to the tenth --
hundredth extent, as much as we can, until we are out. I would like to be able to use
that facility for our community events with the parks and rec after hours and that's --
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I think -- Genesis, I think that will be being worked out and I think that we need to
continue, but if -- if you guys would permit me, I would like to make a motion that we
bring a resolution back committing 500,000 dollars to the Boys and Girls Club to be
given to them for the gym facility only and that our Legal Department and our Parks
Department continue to work out, so if it's legally possible for them to let us use it after
hours or something that we can do that and I assure you that they would have no
problems doing that, but it's got to be legally done, so they don't lose their tax
exemption, because if they have to pay taxes, people, they don't exist.
Milam: Is that a motion?
Bird: My motion.
Milam: I second that.
Nary: Madam Mayor?
De Weerd: I'm not sure I understand the motion, but Mr. Nary.
Nary: Madam Mayor, Members of the Council, I think this might address what Council
Member Bird's motion is, as well as his comment that was made by Council Member
Rountree. I would only suggest for the maker of the motion that we bring an agreement.
Under the law we can provide this to the Boys and Girls Club, the city can, but we have
to have an agreement as if it were a grant, because there is a requirement in the law
that it has to be used for the purpose you intended it. So, that has to be done in an
agreement, not a resolution. But other than that -- I mean you can certainly do that to --
maybe for the public record for those in the audience that are home, everything you all
said fits exactly into the public purpose that's allowed under the law. You have provided
grant funds under our Community Development Block Grant program to the Boys and
Girls Club for this similar purpose and this -- a grant, essentially, from the city for this
purpose is perfectly within the confines of what the law would allow, it just needs to be
in an agreement, so it's clear the purpose of it, why it fits the public purposes that are
necessary in our community and that it will be used for that specific purpose that you
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intend. So, if the maker of the motion is comfortable with it being an agreement, not a
resolution, we will work that out with the Boys and Girls Club and bring that back.
Bird: And Madam Mayor?
De Weerd: Uh-huh.
Bird: I would -- Bill, I thought we had to have a resolution to track it, but an agreement
would do that. If the second agrees, an agreement is fine with me.
Milam: Second agrees.
De Weerd: Okay. Any further discussion? No? Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, nay.
De Weerd: Motion passes. Four ayes and one nay.
MOTION CARRIED: FOUR AYES. ONE NAY. ONE ABSENT.
F. Police Department: Awarded Additional FY2014 Traffic
Enforcement Mobilization Grant and Alive at 25 Funding
De Weerd: Okay. Item 9-F is under our Police Department.
Gonzales: Madam Mayor and Council, thanks for having me here tonight. I think had
the community known how lively our discussions have been tonight they would have
DVR'd the American Idol for now and they would have been here. I'm here to discuss
requesting spending authority on some grant funding that has been awarded to the
Police Department, City of Meridian. Spending authority for 38,369 dollars, divided into
two different areas. The first area is 2,369 dollars provided for Alive At 25 promotional
-- promotional items and these are items that we would give away to people to promote
the Alive At 15 program. The other part of the funding is a new program that the Idaho
Transportation Department is starting, with traffic mobilization, primarily to reduce and
enforce impaired driving and aggressive driving and the way that would come is in two
forms. One would be overtime and one would be in equipment incentive funds. So,
20,000 dollars would go to overtime. This would be for the deadliest one hundred days,
which is the dates of summer between Memorial Day and Labor Day. The nice thing
about that is it allows us to identify when we need officers on duty for those activities
and to be able to put those officers on overtime and pay those costs to address
impaired driving and aggressive driving. In fact, those also include distracted driving.
Ten thousand dollars would be towards incentive funds so we would be able to log the
time that we already do towards these activities, impaired driving and aggressive driving
and be able to earn 10,000 dollars for equipment for the police department to continue
to use for enforcement activities. There is one slight difference than in previous grants
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that we have in this form. This funding requires that we provide a 20 percent match and
6,000 dollars has been set aside to be able to cover that 20 percent match. Hopefully,
that's in a nutshell what the funding is in reference to. I stand for any questions.
De Weerd: Council, any questions? It's a great program.
Bird: Great program and he does a great job.
Gonzales: Thank you.
De Weerd: There is a model in the state. Not a surprise, but --
Bird: Yeah.
Gonzales: If I could speak to that for a moment. I recently had the opportunity to go to
the Lifesavers Conference in Nashville, Tennessee, and had the opportunity to speak to
a national audience about the great things that we do here in Meridian, Idaho, so --
De Weerd: Great things you and your team does.
Gonzales: There is a lot of people involved.
De Weerd: So, thank you.
Gonzales: Including Ken from the Mayor's office.
Bird: But there is one good leader.
De Weerd: Council, you have in front of you -- nothing. Did we need to approve
something?
Rountree: Budget amendment.
Gonzales: It's a budget amendment for spending authority.
De Weerd: But it's not noted. So, I probably did --
Bird: I thought it was a budget amendment, too, until I just read this.
Milam: It is here.
Bird: Yeah. It's not --
Milam: Should we add an item or not.
Rountree: The topic's right.
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Bird: The topic is right. Why can't we just do it? It's 6,000; right?
Gonzales: The amount is 38,369 dollars.
Bird: Madam Mayor?
Milam: Oh, 6,000 is --
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move that we approve the budget amendment for the Police Department 38,369
dollars.
Rountree: Second.
De Weerd: I have a motion and a second to approve item -- the request under Item F.
Kind of. Any discussion? Madam Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
G. Public Works Department: Budget Amendment for FY2014 in
the Amount of $300,000.00 for the Wastewater Treatment Plant
Administration Building and Laboratory Construction
De Weerd: Item No 9-G is under our Public Works Department and it looks like I will
turn this over to Dave.
Allison: Madam Mayor, Members of the Council. Good evening. Dave Allison.
Engineer with the Public Works Department. Tonight before you we have a budget
amendment. It is for the construction of the new administration building and laboratory
expansion projects at our wastewater treatment plant. I hope you guys have the spread
sheet. I don't know if that got attached.
Bird: It did get attached.
Allison: Okay. This spreadsheet breaks down what the total amendment is and where
that monies will be going. The total amount is 300,000 dollars. We start off here at the
top. The administration building currently has a net change order amount of 45,000
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dollars, with an additional cold weather protection amount of 8,460 dollars. That total
comes out to 1.3 percent of our overall budget for the administration building. Our
laboratory has a net change in an amount of 67,560 dollars, as well as 7,700 dollars for
cold weather protection. And that comes out to about 2.2 percent of our overall budget
for the laboratory. In addition to the change order amounts we have here we have
monies allocated -- that need to be allocated for a contract that's still to be let for card
readers and access controls into the building. It's 44,338 dollars for the administration
building and the operations retrofit and the laboratory is 25,882 dollars for the card
readers at that facility. The remaining funding that we have allocated here is 100,665
dollars. This amount would be set aside, because the construction right now is
underway. The state budget cycle, as well as our budget cycle blacks us out from
coming to ask for more budget amendments between June and October 1st. This
money would be set aside to cover any changes that came up between now and that
time. I stand for any questions if you have any.
De Weerd: Thank you. Council, any questions?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Two things, David. On the -- when we bid the job was the timetable with the bids
and stuff where they knew they were going to be pouring concrete in cold weather?
Allison: We didn't at that point. We weren't sure.
Bird: We didn't know -- we had no schedule at all?
Allison: We definitely had a schedule. We weren't sure at what point -- what would be
required. We had regular blanketing required as part of our spec included in the
construction contract. What happened here was that first week of December we had
negative ten degrees out there as they were pouring that foundation for the lab and the
admin building. That necessitated additional cold weather protection. We had a ground
thaw heater. That's something that runs on diesel -- glycol and keeps that -- keeps that
warm and up to specs for our construction there.
Bird: But we did have a schedule when they bid the job?
Allison: Absolutely.
Bird: Okay. Card readers.
Allison: Card readers.
Bird: Wow, those -- that's -- I didn't realize they were that expensive. Why weren't they
in the original bid?
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Allison: The card readers -- and just for perspective, just the hardware -- we actually
use Apex, it's a company that we use throughout this facility, the wastewater plant,
police department, any city facility -- they are the only authorized distributor of the
company Llanell. All the cards we all have here. It's about 2,200 dollars just for the
components that sit on the door. That doesn't include any of the hardwiring, any of the
low voltage to the door, that's just what sits on the door panel. So, those numbers are
reflective of that and all the doors that we are going to have in those facilities. That was
not included in the original construction bid, because that is a sole source vendor for us.
So, we didn't include that in the original construction project or include -- the original
construction bid. Excuse me.
Bird: Do they do the installation or does your electrical people do the installation?
Allison: Our electrical people bring the box and all the conduit up to the door and they
provide -- they come in and install it.
Bird: They come in and provide it.
Allison: Exactly.
Bird: And does this include -- does this include the electrical work by our electrical
contractor also or is that going to be a change order for him?
Allison: No. That was included. That is included in the electrical contract.
Bird: I have no more.
De Weerd: Any other questions? Thank you, David. Council, I will need a --
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: If we don't -- if we don't have any questions or anything, other than that, I would
move that we approve the budget amendment for the wastewater treatment plant
administration building and laboratory construction for 300,000 dollars.
Rountree: Second.
De Weerd: I have a motion and a second to approve Item 9-G. Any discussion from
Council? Okay. Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
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MOTION CARRIED: FIVE AYES. ONE ABSENT.
De Weerd: So, David, I was expecting a slide show. Or PowerPoint. Correction.
Allison: I spoke with Tom and we decided that we would come back and do one
presentation, maybe a couple months down the line once we had a little bit better --
De Weerd: Pictures and more material. Right? Okay.
Bird: We only beat two things to death, we may as well beat another one.
H. Public Works Environmental Division: Budget Amendment for
FY2014 in the Amount of $50,000.00 for Water Quality Trading
Program Feasibility Study
De Weerd: We can do that with Mollie. Thank you.
Mangerich: Good evening, Madam Mayor, Council Members. Mollie Mangerich,
environmental division manager. I'm here this evening requesting a budget amendment
for fiscal year '14 for 50,000 dollars for professional services to conduct a water quality
trading feasibility study. Back on our April 9th City Council workshop we did a quite
lengthy presentation to you, along with HGR, explaining our wastewater and NPEDS
permitting implications. In that presentation we provided options to meet our new
compliance requirements and you will remember that -- I know you will remember our
strategic approach identified four areas to meet these new compliance requirements.
These were treatment discharge options. The offset option. This is water quality
trading option. And, then, we had the aquifer recharge option. So, tonight I'm bringing
you one of those options, the feasibility focused on water quality trading feasibility study.
This is an early design development study identified in our NPDES implementation plan.
These near term support activities provided by this feasibility study will inform larger
capital investment decisions and they could be potentially low cost relative to the
treatment improvements that we are planning for our facility, the technical capital. The
feasibility study is a necessary effort to gauge the opportunities, cost, and hurdles for
our city to use nutrient credits for both phosphorous and ammonia, which have very
strict requirements. I'd like to remind our Mayor and Council that by providing the
discharge not only at municipalities, but their business industries, more flexibility to meet
pollutant loading requirements, water quality trading, also incentivizes wider
participation for those nonpoint sources, including agriculture, those who do not have to
abide by a permit discharge. In most watersheds throughout the United States we
recognize that most of the pollutant loading coming in for our surface waters is
generated from a nonpoint source. For us to open up and engage in partnerships that
are of benefit to those -- both of us will end in net environmental benefit down at the
Snake River, Hells Canyon. For us to assess any benefit or logic to entering into a
training credit, we want to get out of the gate early and start the feasibility study with the
irrigation season. I stand for questions.
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Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: This is a fast one. You mean our little carpet don't work anymore for strainers for
the discharge? It was before your time. Charlie remembers that.
Mangerich: I will research that.
Bird: On the serious side, this -- I know that this isn't going to be the final study we are
going to have on this, because our rules and regulations change all the time, but how
long do you suppose this feasibility study -- is it a ten year program you think we can get
by or are we going to be doing it every year or --
Mangerich: Feasibility studies by the written of its scope of work in the task order that
result from it when approved -- will be within the fiscal year. We want to grab it on this
to do the on -ground study and identify property owners. The type of pollutants, because
of uses on fields, what that means in terms of the nutrients, like the phosphorus
loadings and the ammonia loadings with that and that -- so that we can get out the door
and we can start to guide that conversation with DEQ, so that we can set up the
important things like what are the parameters of a trade credit? What's the shelf life of a
trade credit? Recognizing the unique plumbing of the Treasure Valley and the
agricultural origins, we need to be more flexible to provide for them, but provide for
credibility and security for us.
Bird: Thank you.
Mangerich: You're welcome.
De Weerd: Any other questions? Thank you, Mollie.
Mangerich: Thank you.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: If we don't have anymore questions or anymore conversation, I move that we
approve the budget amendment for the amount of 50,000 dollars for a water quality
retraining program feasibility study.
Milam: Second.
De Weerd: I have a motion and a second to approve Item 9-H. Madam Clerk, will you
call roll.
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Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 10: Ordinances
A. Ordinance No. 14-1607: Repealing City Code Provisions
Regarding Texting While Driving and Uncovered Loads
De Weerd: Now I know why Jaycee Holman is not here tonight.
Jones: She did it on purpose.
De Weerd: Yeah. Okay. Madam Clerk, will you, please, read Item 10-A, Ordinance
14-1607 by title only.
Jones: An ordinance repealing Meridian City Code Section 7-1-9, relating to texting
while driving. Repealing Meridian City Code Section 7-1-13, relating to uncovered loads
and providing an effective date.
De Weerd: You have heard this ordinance read. I don't see anyone that wants to hear
it further. Council?
Rountree: Madam Mayor?
Bird: Go ahead, Charlie.
De Weerd: Mr. Rountree.
Rountree: I move that we approve Ordinance 14-1607 with suspension of rules.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 10-A. Madam Clerk, will you
call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
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B. Ordinance No. 14-1608: Updates to Title 1, Meridian City Code
De Weerd: Item 10-A is proposed -- or Ordinance 14-1608. Madam Clerk, will you,
please, read this by title.
Jones: Thank you, Madam Mayor. An ordinance amending Title 1, Chapters 1, 2, 3
and 4, Meridian City Code, regarding official city code title, acceptance, court
proceedings, severability clause, construction of words, providing for general penalty for
violation, application, and liability of officers, amending Title 1, Chapter 8, Article A,
Meridian City Code, regarding appointment, term of office, duties of the city clerk,
deputy city clerk. Amending Title 1, Chapter 8, Article A, Meridian City Code, regarding
appointment, term of office and duties of city treasurer, repealing and replacing Title 1,
Chapter 9, Meridian City Code, regarding city finances, definitions, investments, budget
policies, regarding city finances, repealing Title 1, Chapter 12, regarding joint building
and planning and zoning department and fund and providing an effective date.
De Weerd: You have heard this read by title. I don't see anyone who would like to hear
it read in its entirety, so, Council, could I have motion to approve?
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve Ordinance 14-1608 with suspension of rules.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 10-B. Madam Clerk, will you
call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
C. Ordinance No. 14-1609: Parking Code Updates - Prohibiting
Parking in Fire Lane or in Space Designated for Disabled
Persons
De Weerd: Item 10-C is Ordinance 14-1609. Madam Clerk, will you, please, read this
by title.
Jones: An ordinance amending Meridian City Code Section 5-1-2138, authorizing fire
chief to solicit assist from police and code enforcement officers in keeping fire lanes free
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from vehicles. Amending Meridian City Code Section 7-2-5A3H to regulate parking of
unregistered vehicles on public streets. Repealing Meridian City Code Section 7-2-8,
parking code enforcement, authorities, tickets and procedures. Adoption new
provisions of Title 7, Chapter 2, Meridian City Code regarding parking in fire lanes,
parking in spaces designated for persons with disability and parking code enforcement
authority, tickets and procedures. Amending Meridian City Code Section 10-4-2 relating
to amendments of 2012 International Fire Code Section 109.4 relating to violations,
penalties and providing an effective date.
De Weerd: Okay. Seeing no one wants to hear it read in its entirety -- Council
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I move that we approve Ordinance 14-1609 with suspension of rules.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 10-C. Madam Clerk, roll call,
please.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
D. Ordinance No. 14-1610: Updates to Outdoor Sales and
Temporary Uses Code
De Weerd: 10-D is Ordinance 14-1610. Madam Clerk.
Jones: Thank you, Madam Mayor. An ordinance amending Meridian City Code Section
3-4-2A5C, extending the time period for issuing or denial of a mobile sales unit license.
Amending Meridian City Code Section 3-4-2A5D1. Authorizing the city clerk to deny
incomplete mobile sales unit license applications within 30 days of receipt. Amending
Meridian City Code Section 3-4-3A6H, allowing city clerk to designate personnel
authorized to revoke temporary use permits and making failure to obtain required
structural, mechanical, electrical or plumbing permits or inspection grounds for
revocation. Adding a new section Meridian City Code Section 3-4-3C6A5C, allowing
special events on nonresidential properties in residential districts. Amending Meridian
City Code Section 3-4-3C3B to extend the time limit for promotional sales unit in the city
core. Amending Meridian City Code Section 3-4-3A6C and 3-4-3A6F regarding notice
of right to appeal denial of temporary use permit application. Amending Meridian City
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Code Section 3-4-4F regarding notice of right to appeal denial of citizens use permit
applications and providing an effective date.
De Weerd: I really don't think anyone wants to hear this one read in entirety.
Bird: I was going to say, was that all the ordinance. Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve Ordinance No. 14-1610.
Milam: Second.
Bird: With suspension of rules.
Milam: Oh, sorry.
De Weerd: Second agrees?
Milam: Second agrees.
De Weerd: Okay. I have a motion and a second to approve Item 10-G. Madam Clerk,
roll call, please.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
E. Ordinance No. 14-1611: Historic Meridian Special Events Code
De Weerd: Item 10-E is Ordinance 14-1611. Madam Clerk.
Jones: Amending Meridian City Code Section 3-4-1, adding definitions of city service
and historic Meridian special event, Meridian City Code Section 3-4-3C6B3B regarding
waiver of cost for city services provided to support historic Meridian special event and
providing an effective date.
Rountree: If you put that to music you would have a nice little --
De Weerd: It would be more entertaining for Ralph, too. Do you want to hear this one?
No?
Bird: Madam Mayor?
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De Weerd: Mr. Bird
Bird: I have got a question before I make a motion. This -- this is the one that we
spend three hours debating, but is -- Bill, should we wait until we have worked out and
see about this year before we pass this and not -- or will we -- if something changes,
then, will we have to come back and -- because we can run this year's program without
this, can't we?
Nary: Madam Mayor, Members of the Council, Council Member Bird, this won't affect
Bird: Okay.
Nary: -- the current one either way.
Bird: Okay. That's --
Nary: It just clarifies why those costs are being expended in this current year as well for
the things other events have to pay for.
Bird: But in the same token we want -- we might want to take a hard look and make
sure that taxpayers aren't covering unnecessary expenses that the participants -- or the
people that are putting it on are covering some expenses.
Nary: And -- certainly. And all this says is what city services are and that the city is not
charging for the city services that they are providing. It doesn't require they provide it.
Bird: Okay. Madam Mayor?
De Weerd: Yes, Mr. Bird.
Bird: With that I move we approve Ordinance No. 14-1611 with suspension of rules.
Milam: Second.
De Weerd: I have a motion and a second to approve Item 10-E. Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
F. Ordinance No. 14-1612: An Ordinance (AZ 14-004 Amberwave
Subdivision) For Annexation And Rezone Of A Parcel Of Land
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Located In The Northwest'/4 Of Of The Northeast'/4 Of Section
36, Township 4 North, Range 1 West; Establishing And
Determining The Land Use Zoning Classification Of Said
Lands From RUT To R-15 (Medium High Density Residential
District); And Providing An Effective Date
De Weerd: Item 10-F is Ordinance 14-1612. Madam Clerk.
Jones: Thank you, Madam Mayor. An ordinance AZ 14-004, Amberwave Subdivision,
for annexation and rezone of a parcel of land located in the northwest one quarter of the
northeast one quarter of Section 36, Township 4 North, Range 1 West, Boise meridian,
Ada County, Idaho, as described in Attachment A and annexing certain lands and
territories situated in Ada County, Idaho, and adjacent and contiguous to the corporate
limits of the City of Meridian, as requested by the City of Meridian, establishing and
determining the land use zoning classification of said lands from RUT, R-15, Medium
High Density Residential District, in the Meridian City Code, providing that copies of this
ordinance shall be filed with the Ada County assessor, the Ada County recorder and the
Idaho State Tax Commission as required by law and providing for a summary of the
ordinance and providing for a waiver of the reading rules and providing an effective
date.
De Weerd: You have heard this read by title only. Is there anyone who would like to
hear more?
Milam: Hearing none, Madam Mayor?
De Weerd: Yes.
Milam: I move that we approve Ordinance 14-1612 with suspension of rules.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 10-F. Madam Clerk, will you
call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
De Weerd: Before I ask for a motion to adjourn into Executive Session; just to make
note of the invitation in front of you for Public Works Week and I guess I'd ask Clint if
you would have these available for our meeting tomorrow with Ada County Highway
District to make a special invitation to them as well.
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Page 68 of 69
Dolsby: Madam Mayor, Members of the Council, yes, I will make sure we make those
available for the meeting tomorrow.
Item 11: Other Items
A. Executive Session Per Idaho State Code 67-2345 (1)(c): (c) To
Conduct Deliberations Concerning Labor Negotiations or to
Acquire an Interest in Real Property, Which is Not Owned by a
Public Agency
De Weerd: Okay. Thank you so much. Council, 11-A is Executive Session. Do I have
a motion?
Bird: Madam Mayor?
De Weerd: Yes.
Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(c).
Rountree: Second.
De Weerd: I have a motion and a second to adjourn into Executive Session. Madam
Clerk, will you, please, call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
EXECUTIVE SESSION: (9:35 p.m. to 9:48 p.m.)
De Weerd: Could I have a motion to come out of Executive Session.
Bird: So moved.
Rountree: Second.
De Weerd: All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 12: Future Meeting Topics
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De Weerd: Item 12 is new topics. Any new topics?
Bird: I have none.
Milam: No.
De Weerd: Okay. I would entertain a motion to adjourn.
Milam: So moved.
Bird: Second.
De Weerd: All those in favor say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 9:48 P.M.
(AUD�CORDING�,X THESE PROCEEDINGS)
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