HomeMy WebLinkAbout2014-05-27Tuesday, May 27, 2014 at 6:00 PM
1. Roll -Call Attendance
David Zaremba X Joe Borton
X Charlie Rountree X Keith Bird
X Genesis Milam X Luke Cavener
® X Mayor Tammy de Weerd
2. Pledge of Allegiance by Boy Scout Troop 119 with the Sundance LDS Ward led by
Ammon Brock
3. Community Invocation by Tim Pusey with Valley Shepherd
4. Adoption of the Agenda Adopted
5. Consent Agenda Approved
A. Approve Minutes of May 13, 2014 City Council Workshop Meeting
B. Ratification of Sale and Purchase Agreement for Ada County Highway
District (ACHD) Surplus Property "Parcel 23" adjacent to City Well 19 for
the amount of $18,000.00
C. Fourth Amendment to the Development Agreement for Approval: MDA 13-
025 Centre Point Square by Centre Point Square, LLC Located West of N.
Eagle Road and South of E. Ustick Road Request: Development Agreement
Modification to Change the Development Plan from Multi -Family to Single
Family
D. Development Agreement for Approval: AZ 14-003 Heritage Grove by Tucker
Johnson Located Northwest Corner of N. Locust Grove Road and E. Ustick
Road Request: Annexation of Approximately 1.49 Acres from RUT in Ada
County to the R-15 (Medium High Density Residential) Zoning District
E. Final Order for Approval: FP 14-020 Knighthill Center by Mason and
Stanfield Inc. Located Southwest Corner of N. Linder Road and W. Chinden
Boulevard Request: Final Plat Approval Consisting of Five (5) Commercial
lots on Approximately 9.11 Acres in the C -G Zoning District
Meridian City Council Meeting Agenda — Tuesday, May 27, 2014 Page 1 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
F. Professional Services Agreement with Trauma Intervention Programs, Inc.
("TIP") for an amount not to exceed $9,766.00
G. Approval of Task Order 10499 for Professional Design Services for "Sewer
Line replacements - Site 1213" to Murray, Smith and Associates, Inc. for the
Not -To -Exceed amount of $136,659.00.
6. Items Moved From Consent Agenda None
7. Department Reports
A. Mayor's Office: Mayor's Youth Advisory Council (MVAC) End of the Year
Update
B. Mayor's Office: Budget Amendment for State of the City for a Not -to -
Exceed Amount of $5,800.00 Approved
C. Human Resources: Budget Amendment for Compensation Review FY14
Merit Program/Salary Structure in the Not -to -Exceed Amount of $61,536.00
Approved
D. Fire Department: Budget Amendment for FY14 ' Fire Station Security
Enhancement for the Not -to -Exceed Amount of $11,707.98 Approved
E. Community Development Block Grant (CDBG) Program Year 2014 Pre -Draft
Activity Prioritization
F. Legal Department Report: Discussion on Waiving Parks Reservation Fees
for Historic Meridian Special Events
G. Police Department: Budget Amendment for the Final Process of Public
Safety Training Center Project for the Not -to -Exceed Amount of $831,113.00
Approved
8. Ordinances
A. Ordinance No. 14-1613: An Ordinance (AZ 14-003 Heritage Grove
Subdivision) For Annexation And Rezone Of A Parcel Of Land Located In
The SE 1/40f The SE '/4 Of Section 31, Township 4 North, Range 1 East,
Boise Meridian, Ada County, Idaho, Establishing And Determining The
Land Use Zoning Classification Of Said Lands From RUT To R-15 (Medium -
High Density Residential District) In The Meridian City Code; And Providing
An Effective Date Approved
Meridian City Council Meeting Agenda — Tuesday, May 27, 2014 Page 2 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
E. Ordinance No. 14-1614: Waiving Parks Reservation Fees for Historic
Meridian Special Events Approved
9. Future Meeting Topics None
10. Other Items
A. Executive Session Per Idaho State Code 67-2345 (1)(c): (c) To Conduct
Deliberations Concerning Labor Negotiations or to Acquire an Interest in
Real Property, Which is Not Owned by a Public Agency
Meridian City Council Meeting Agenda — Tuesday, May 27, 2014 Page 3 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council May 27, 2014
A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, May
27, 2014, by Mayor Tammy de Weerd.
Members Present: Charlie Rountree , Keith Bird, Genesis Milam, David Zaremba, Joe
Borton and Luke Cavener.
Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Caleb Hood, Warren
Stewart, Scott Colaianna, Jamie Leslie, Chris Amenn, Patti Perkins, Ron Corder, Patrick
Dilley and Dean Willis.
Item 1: Roll -call Attendance:
Roll call.
X David Zaremba
X Charlie Rountree
X Genesis Milam
X
X Joe Borton
X Keith Bird
X Luke Cavener
Mayor Tammy de Weerd
De Weerd: Well, I will go ahead and start tonight's meeting. First I would like to thank
all of those who are in attendance and certainly we appreciate our seniors from the
Mayor's Youth Advisory Council and our troop that is with us today. Thank you for
joining us. Item No. 1 -- oh. For the record it is Tuesday, May 27th. It's 6:00 o'clock.
We will start with roll call attendance, Madam Clerk.
Item 2: Pledge of Allegiance by Boy Scout Troop 119 with the Sundance LDS
Ward led by Ammon Brock
De Weerd: I didn't know we were voting on if we were here or not. Item No. 2 is the
Pledge of Allegiance. Tonight we will be led by Troop 119. They are from Sundance
LDS ward and their leader is Ammon Brock. Whoever is going to lead us, if you will
come up front and I will ask those in attendance to please rise.
(Pledge of Allegiance recited.)
De Weerd: Thank you, boys. We appreciate you leading us in the pledge and Madam
Clerk will distribute some City of Meridian pins for leading us in the pledge tonight. So,
thank you so much.
Item 3: Community Invocation by Tim Pusey with Valley Shepherd
De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Pastor
Tim Pusey. If you will all, please, join us in the community invocation or take this as an
opportunity for a moment of reflection. Thanks for joining us.
Meridian City Council
May 27, 2014
Page 2 of 27
Pusey: Thank you. Heavenly Father, we humble ourselves before you tonight, seeking
your wisdom and your grace for the City of Meridian this evening. We thank you for
those who are willing to serve our city and we pray, Lord, that you would guide our
Mayor and our City Council as they consider matters that are important to the people of
Meridian. In all that is done may your wisdom and your love prevail. We pray, Lord, for
the people of this city from the most marginalized to those who might appear to be the
most successful and we ask, Lord, that this would always be a good place to live,
because the people of this city care about one another. We do thank you, Lord, for your
many blessings upon our city and it is with grateful hearts that we call upon you tonight,
amen.
De Weerd: Thank you, Pastor Pusey. I will make special note that Pastor Pusey and I
have the same Meridian mom and so, essentially, that makes us brother and sister,
so --
Item 4: Adoption of the Agenda
De Weerd: Item No. 4 is adoption of the agenda.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Item 8, Ordinances, 8-A the proposed ordinance number is 14-1613 and
Item 8-13, the ordinance number is 14-1614. And with that, Madam Mayor, I move that
we approve the agenda as published.
Bird: Second.
De Weerd: I have a motion and a second to approve the agenda as published. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 5:j Consent Agenda
A. Approve Minutes of May 13, 2014 City Council Workshop
Meeting
B. Ratification of Sale and Purchase Agreement for Ada County
Highway District (ACHD) Surplus Property "Parcel 23"
adjacent to City Well 19 for the amount of $18,000.00
C. Fourth Amendment to the Development Agreement for
Approval: MDA 13-025 Centre Point Square by Centre Point
Square, LLC Located West of N. Eagle Road and South of E.
Meridian City Council
May 27, 2014
Page 3 of 27
Ustick Road Request: Development Agreement Modification to
Change the Development Plan from Multi -Family to Single
Family
D. Development Agreement for Approval: AZ 14-003 Heritage
Grove by Tucker Johnson Located Northwest Corner of N.
Locust Grove Road and E. Ustick Road Request: Annexation
of Approximately 1.49 Acres from RUT in Ada County to the R-
15 (Medium High Density Residential) Zoning District
E. Final Order for Approval: FP 14-020 Knighthill Center by
Mason and Stanfield Inc. Located Southwest Corner of N.
Linder Road and W. Chinden Boulevard Request: Final Plat
Approval Consisting of Five (5) Commercial lots on
Approximately 9.11 Acres in the C -G Zoning District
F. Professional Services Agreement with Trauma Intervention
Programs, Inc. ("TIP") for an amount not to exceed $9,766.00
G. Approval of Task Order 10499 for Professional Design
Services for "Sewer Line replacements - Site 1213" to Murray,
Smith and Associates, Inc. for the Not -To -Exceed amount of
$136,659.00.
De Weerd: Item 5 is our Constant Agenda.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve the Consent Agenda as published, authorize the
Clerk to attest and the Mayor to sign.
Bird: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. Is there any
discussion from Council. Seeing none, Madam Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 6: Items Moved From Consent Agenda
Meridian City Council
May 27, 2014
Page 4 of 27
De Weerd: There were no items moved from the Consent Agenda.
Item 7: Department Reports
A. Mayor's Office: Mayor's Youth Advisory Council (MYAC) End
of the Year Update
De Weerd: So we will move into Department Reports. Council, under the Mayor's
office we have our last of this year Mayor's Youth Council report and with us tonight to
give that report is Prince.
Wang: All right. Madam Mayor and Members of the Council, my name is Prince Wang
and I am the communications director for the Mayor's Youth Advisory Council and I will
be giving our last MYAC update today for the 2013-2014 school year and you were last
updated on April 1st. So, we still have about 75 active members in the Mayor's Youth
Advisory Council and we have an average attendance of about 50 members at the
meetings, which is pretty impressive, considering all the spring sports that are going
around at this time. We are happy with our year long attendance and participation,
especially since we have members from every single high school in the Meridian School
District, including many of the charter high schools, like the Meridian Medical Arts
Charter or the Technical Arts Charter, which help us create a diverse environment and
Council this year. So, that was really awesome. So, I'm going to give you a quick
rundown on some of the events we had since our last meeting. So, the first one is our
Dance Your Heart Out fundraiser with the American Heart Association. So, this is
where we partnered with the Village At Meridian and American Heart Association to
host a dance competition at Fountain Square to raise funds for the AHA. We had seven
dance crews enter the competition and we had all of them go before we opened up the
dance competition to everyone, so all the families and the kids that were there and we
actually had great participation. We had over 300 people participate and it was a lot of
fun for everybody. A lot of people were educated on a lot of interesting heart factoids I
guess you could call them and we ended up raising close to a thousand dollars for the
American Heart Association and so due to that success the Village At Meridian and the
American Heart Association are planning on continuing this event for the years to come.
Our next event was our Ignite -- Ignite Youth event, which is our annual ideas
competition and this year we actually held our Ignite Youth event with our end of year
MYAC parties, so we had a lot of people in attendance for that. And this is basically --
this event is, basically, where teens from around Meridian can present a topic on their
choice and educate the audience as to what that topic is and what they want to say.
So, we had a lot of interesting topics this year from cannibalism to the Illuminati to the
do's and don't's of being a politician. So, it was all really interesting and ultimately a
student from Meridian High won with a presentation on whether pro wrestling was a real
sport or not and it was.
De Weerd: So he thinks.
Meridian City Council
May 27, 2014
Page 5 of 27
Wang: Yeah. So, that was a great success, especially since we passed into our
partnership with Meridian School District. So, that's why we had over 33 submissions
this year and -- which has been the most by far. So, the audience was packed and we
all stayed after for an ice cream social, so it was a lot of fun and a very successful
event. The next event we had was Meridian Youth -- Meridian Youth Safety Summit
and every year MYAC had a high school safety summit for all the high schoolers where
they can learn about things like texting while driving, the dangers of drinking and this
year we decided to host one for the middle schoolers, not only so that they would be
introduced to MYAC, but also to learn about these dangers. So, we had over 160 kids
at Wahooz in total, middle schoolers, from 6th grade all the way up to 8th grade and we
taught them about the dangers of texting while driving by having them drive go-carts
while texting on their cell phone. We also had them play mini golf with the impaired
vision goggles, so they could see how drinking impacts your judgment and your vision
and we also had a bike safety clinic hosted by the Meridian Police Department teaching
them how to correctly put on helmets and how to ride their bike safely throughout the
city. And, then, lastly, we had Officer Gomez give a presentation on internet safety,
especially with social media like Facebook, Twitter -- I think he scared a lot of them, but
he got the message across, so that was good. We in the executive council also helped
in this youth safety summit by being the group leaders, which helped -- which helped us
develop our leadership skills even more and interact with some middle schoolers and
hopefully encourage them to join MYAC when they get into high school. So, that was a
really great event. And, then, we closed our year by having the Ball at the Hall -- our
second annual Ball at the Hall, which is, basically a prom for parents, so that was
awesome and this was our end of year celebration for MYAC and all the families and
this year we decided to raise funds for a local seatbelt safety nonprofit known as Buckle
Up For Bobby and we ended up raising close to 2,400 dollars for the nonprofit and they
plan on using that money for giving scholarships to Meridian teens, which is really
awesome. And, then, lastly, as part of our government affairs outreach we created a
PSA on basically the -- how to correctly use -- well, not how to correctly use seatbelts.
Pretty self-explanatory. But why you should buckle in when you get into a car and we
were actually going to show you video today, but we had some technical difficulties. But
it's coming. It is definitely coming. And it will be shared statewide very soon. And so as
for all of MYAC we have a total of around 9,000 volunteer hours this year. So, it's pretty
impressive. And as a departing senior I think I represent all of the senior MYAC that's
graduating and we all would like to say thank you to Mayor Tammy, to Ken, to Patrick,
and to Officer Gomez for all that you guys have done for making MYAC what it is and I
know for all of us that MYAC has taught us so much, not just about government, but
also about ourselves and leadership and communication skills. So, thank you vey much
and I will now stand for any questions.
De Weerd: Thank you, Prince. Council, any questions?
Bird: I have none. Good report.
De Weerd: Well, Council, at this time if all of our seniors could join us. We would like to
give them certificates of appreciation and I guess just to get the emotional stuff out of
Meridian City Council
May 27, 2014
Page 6 of 27
the way. So, we -- we did have an end of the year -- well, an opportunity to talk to many
of our seniors at the event that we had recently at Wahooz with the middle school
students and I can tell you that this senior class has, indeed, left their legacy in our
community in a big way. I know that every single one of you are going to go far. I have
so enjoyed watching each of your personal growths over the last year and for a number
of you the last number of years and have just felt like this has been one of my greatest
honors. Yeah. My husband told I had to do this and I wouldn't cry. Is really working
with each of you. It's so exciting when I get to see that you find your voices and your
voices have been heard from this community and valued. You have done some
amazing things and have expressed your opinions and I hope that you found that those
opinions fell on eager ears to take your thoughts and to help you further develop them
and to also help you leave the legacy of change. You really have been -- or epitomize
that idea of be the change you want to see. The passion that you bring in the
government affairs arena and community service and in providing activities for other
high school students has just been phenomenal. The energy, the creativity, and your
can do attitude, no bars held, and, in fact, you have taught all of us a great deal as well.
I think I can speak on behalf of Ken and Patrick and Officer Gomez that this year has --
has been one of a lot of energy -- you guys have a lot of energy. Maybe exhaustion.
But some real positive change and I hope that as you leave that you will remember that
this is your home and that when you're ready to settle down we hope you come back
and contribute -- and continue to contribute and raise your families here, establish your
careers here, because selfishly that is one of my motivators of beginning the Mayor's
Youth Advisory Council is we can't afford to lose the talent that you guys bring to
communities and we would really like to see you come back and, hopefully, one of you
is going to be sitting in this chair one day, so -- and I know you can. So, I will ask Ken
and Patrick if you will join me in the front and we will call off each of your names,
present you a certificate and a City of Meridian pin and certainly our heart -felt gratitude
for everything that you have done. Luke, if you want to join us, too?
Cavener: Oh. Okay
De Weerd: And I asked Council Member Cavener if he wanted to join us as he knows a
number of you when he was in Ken's role, so -- anyway.
Corder: This is in no particular order. Courtney Brown. Samm Doleski. My intern for
several months Emily Jane Traub. Matt Braden. Prince Wang. Shelby McMonigal.
Sierra Zierler. Alex Liang. Danielle Harris. Madison Schrader. Can't go to Harvard yet,
Brooklyn. Brooklyn Davis.
Corder: Go ahead
De Weerd: Go ahead, Patrick.
Dilley: I have said this to all of you before. This year has been so -- just seriously
impressive and everything you guys have done, it's just gone up a whole new level and
we couldn't be prouder of you guys at all and I'm not going to cry, just like you two, so --
Meridian City Council
May 27, 2014
Page 7 of 27
but we will miss you and -- and just to reflect on what Mayor Tammy has said, I came
back to the Valley as well after I was done with school and I would encourage you to do
the same thing. We could use your energy and your leadership back here. So, come
see us when you guys get back for summer and all that, just come in and say hi. We
will miss you.
B. Mayor's Office: Budget Amendment for State of the City for a
Not -to -Exceed Amount of $5,800.00
De Weerd: Okay. And you guys don't have to stay here the whole time. You have
already earned -- you can take off. Okay. 7-B is also under the Mayor's office. Council,
in front of you is a budget amendment for the State of the City and here is Robert to
discuss it.
Simison: Thank you, Madam Mayor, Members of the Council. As you are aware, we
have sponsorships to fund raise to put on the State of the City each year, which funds
all of the State of the City, but the city scholarships, which you will be seeing the
recipients of that here I think next week you might have a couple of the people who just
left back here next week for that purpose. But we did -- 20,000 dollars was what we
anticipate raising each year. This year we went above that amount, 20,580 dollars, and
this gives us spending authority for the additional funds that we have raised, which will
go to support taking the entire executive council to AIC this year, instead of just five
people. We supported the Meridian Middle School kids that went back to Washington
D.C. that you heard from. It also will go to do one of the traffic art -- the utility box art
wraps. We are getting that project underway working with the arts commission, so this
will help fund one of those projects. It also is going towards Gene Kleiner Day, which is
going to bring the symphony out to play in support of that. The Move At Meridian in
downtown, as well as some of City of Meridian pins that are handed out at City Council,
some of those type of promotional items. So, that's the budget amendment you have in
front of you and I would be happy to answer any questions.
De Weerd: Council, any questions?
Bird: I have none.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve Item 7-13, the budget amendment for the State of the
City in an amount not to exceed 5,800 dollars.
Zaremba: Second.
De Weerd: I have a motion and a second to approve Item 7-B. Any discussion from
Council? Okay. Madam Clerk.
Meridian City Council
May 27, 2014
Page B of 27
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Simison: Thank you.
C. Human Resources: Budget Amendment for Compensation
Review FY14 Merit Program/Salary Structure in the Not -to -
Exceed Amount of $61,536.00
De Weerd: Thank you, Robert. Under 7-C we have our Human Resources
Department.
Perkins: Good evening. Before you you have a budget amendment for this year and I'd
like to start with just a little bit of history on this for the -- particularly for the new Council
members. Prior to my arrival in October back in the middle of the year we engaged a
consultant to prepare and create a new salary structure for the city. This was a very
comprehensive effort that involved regarding and setting new salary structure and in
addition implemented a merit increase program, which is really very cutting edge for
municipalities. So, kudos to Bill and the concentration team at that time for getting this
through, because it really is something that is very -- very effective way to administer
salary. However, since it was new we were not quite sure how it was going to work, so
we wanted to make sure that we had an opportunity to come back and review the
implementation after all the dust settled and we gave all salary increases back in
October and that was part of the intention at the time and as the members of the
Council that were here at that time will remember, that was part of I believe the way that
this program was originally approved. So, here I am with the -- the review. We have
done a really exhaustive review and went person by person with each director to insure
that where the merit increase landed them in their given salary range was appropriate,
given the performance level, experience, and their years of service with the city and I
am happy to say that by and large the program is a huge success. So, I think that the
work that was done on this was really excellent and certainly my experience elsewhere
it works very very well and I was really happy to see that the city had gone this direction.
However, there were 41 individuals that we felt needed to be adjusted and that
information is what makes up this particular amendment for you. The amendment
requests an adjustment to the salaries of 41 individuals for a fully loaded amount of
61,536 dollars and this will have an ongoing annualized impact of 125,958 dollars with
these adjustments. Again fully loaded. This adjustment is -- and I think the approval of
this amendment is important to the city for a number of reasons. Number one, it was
something that we intended to do. We communicated that we would be doing this and it
is an important employee retention tool. I might note that in particular quite -- over 28
percent of this total amount is earmarked for the IT department. We found in a salary
Meridian City Council
May 27, 2014
Page 9 of 27
comparison review that we did separate from this overall review that some of the
positions in IT were in excessive of 30 percent outside of market and that we compete
directly with the private sector for these positions, but even when we looked at the
public sector we were quite -- quite a ways behind. So, we make up a big piece of this,
but, again, very very important for employee retention purposes and to allow this
program to continue to be able to be -- to work effectively in the future. So, the
amendment that you have before you will -- the approval of that will allow for these
adjustments to be made for this year and will also allow us to finally finalize our
compensation guidelines that have been in limbo for almost a year and I know
everybody, including myself, will be very happy to get those out the door. So, with that I
would ask for your approval of this amendment and I am happy to answer any questions
that you may have.
De Weerd: Thank you, Patti. Council -- any questions from Council?
Bird: I have none.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Seeing none, I move that we approve budget amendment Item 7-C for
compensation review salary structure in a not to exceed amount of 61,536 dollars.
Zaremba: Second.
Cavener: Second.
De Weerd: I have a motion and a second. Any discussion from Council? Madam
Clerk, will you, please, call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Perkins: Thank you.
De Weerd: Thank you. And I will also remind our Council and just a heads up to our
newer Council members. This is kind of a first step in -- in an effort that we are
undergoing to try and look at long time -- long term forecasting on our base and this is
an important component, as most of you know, salaries, personnel costs, are the lion's
shares of anyone's budget and so by going through this particular exercise and utilizing
Meridian City Council
May 27, 2014
Page 10 of 27
it, we are able to do a little bit better job in that long-term forecasting to annual impacts
on our base and making sure we avoid any unexpected expenses. So, stay tuned.
D. Fire Department: Budget Amendment for FY14 Fire Station
Security Enhancement for the Not -to -Exceed Amount of
$11,707.98
De Weerd: Okay. Our next item under 7-D is our Fire Department. I will turn this over
to Chief Amenn.
Amenn: Thank you, Madam Mayor, Members of the Council. You have before you a
budget amendment for station security enhancement. This last year in the budget we
included an amount 42,490 dollars to upgrade the door locks to all five fire stations.
This will bring us in line with the same Llanelli card reader system that is in place here in
City Hall, at the Parks Department, water treatment plant, wastewater and the Police
Department. Working with the IT Department, who is running this program, we went
back with the contractor and found that only two doors at each station had been
included in the original budget. This was going to require us to either maintain keys or
push button locks on the additional doors at the stations, which kind of nullified the
security effect we received from that. We are asking for a budget amount -- budget
amendment in the amount of 11,708 dollars to add those additional doors to each of the
stations, so that all the doors will then on a card reader system. It will also include
running an additional communication line to the front door at the same time we have to
add a call box to the front of the stations. We do not have those on our stations now.
It's in the budget for next year. It will be cheaper to run that line now at the same time,
though. With that I will stand for any questions.
De Weerd: Council, any questions?
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve Item 7-D, budget amendment for fiscal year '14 fire
station security enhancement in a not to exceed amount of $11,707.98.
Zaremba: Second.
De Weerd: I have a motion and a second to approve Item 7-D. Any discussion from
Council? Seeing none, roll call, please.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
De Weerd: All ayes. Motion carried.
Meridian City Council
May 27, 2014
Page 11 of 27
MOTION CARRIED: ALL AYES.
Amenn: Thank you.
E. Community Development Block Grant (CDBG) Program Year
2014 Pre -Draft Activity Prioritization
De Weerd: Thank you. So, our next item 7-E is by our senator elect Lori.
Congratulation.
Den Hartog: Thank you very much. Madam Mayor, Members of the Council, I'm before
you this evening at the beginning planning stages for our Community Development
Block Grant annual action plan. I know it's a mouth full. The first step in planning for
our next program year, which begins October 1, is to prioritize the applications for
funding that we received and I will go through those. The presentation has a little bit of
background about the Community Development Block Grant program as we are
currently operating it here in Meridian. Our anticipated entitlement amount for the
coming year is just over 300,000 dollars. That is an increase of about two and a half
percent from last year. Every year it seems I typically have come before you and said
that we might have a cut and these last few years it has gone up and I can't necessarily
explain that, but we will take it. The public service activities are capped at 15 percent of
our allocation, so for this year those dollars are capped at 45,000. Administration is
capped at 20 percent of our annual allocation, but based on historical usage and what
we are planning for the coming year staff is only going to be recommending an
allocation of 14 percent for administration. So, 43,000. And that will cover
administration and our fair housing activities as well. The application process -- we
have -- beginning in March I hold a workshop for interested persons or organizations
who would be eligible to apply for these grant dollars, do a presentation that covers, you
know, how they can apply and how they can present eligible projects or activities.
Eligible projects were invited to submit a full application. They have a pretty lengthy
application form that they need to submit to the city. These projects were ranked and
scored by our CDBG scoring committee, which is an internal committee, but we also
have a community representative on that as well. Projects were scored on the following
items. Goals and outcomes. The need the project addressed. How the organization
planned to carry out the project, the capacity of that organization, and how the project
did or did not meet the goals and objectives of our consolidated plan, which is our five
year plan related to the block grant program. Just for a little bit of background, the
national goals of the CDBG program are to provide decent, safe, and sanitary housing,
to provide a suitable living environment, and to expand economic opportunities. The
national objectives of the program are to benefit low to moderate income persons, to aid
in the prevention or elimination of slums or blight and determine need. Our five year
consolidated plan strategies and objectives are related to affordable housing. We have
a strategy to improve access to affordable housing opportunities for Meridian residents.
The second strategy is to support services and programs and projects for the city's low
to moderate income residents, including persons with special needs and residents at
risk of homelessness. Our third strategy is related to economic opportunities and can
Meridian City Council
May 27, 2014
Page 12 of 27
serve economic opportunities in the city's LMI areas. So, for the current year we had
three applications that fell under the public service category for a total funding request
of 78,000. As I mentioned earlier, we have available funding of 45,000. The scoring
committee recommended funding for two of the submitted applications. So, just briefly
the applications that we received -- we received an application from the Meridian Food
Bank. The food bank would use the funds to purchase food that has been distributed at
the local food banks here. They requested 30,000. The committee is recommending
27,000. CATCH, which stands for Charitable Assistance To the Community's
Homeless, is a project that you have seen before and we have previously as a
committee had not recommended funding for this project. But I have to tell you I believe
it was two or three years ago when we had seen the application the first time. This
particular project is for case management -- case management and rapidly housing of
homeless families in Meridian. The first time we saw this application this organization
was very new within Meridian. It had been operating in Boise, but hadn't set up an
operation in Meridian and I have to tell you they have -- they have grown so much as an
organization in the last -- in the last few years and their application was very very strong
this year. They have built up the necessary partnerships. Just in case you're not
aware, the program partners with churches primarily to pay for rental assistance for the
families that are -- have experienced homelessness and the funds that we would be
providing would pay for the staff person to actually provide that intensive case
management. This is a program that really works to address the root cause of the
homelessness -- of the homeless episode and to move a family towards self sufficiency.
So, they are currently operating in Meridian. The social worker who is managing the
current cases has an office out at Joint School District No. 2 at the main office there and
this would increase her hours and her time that she is able to commit to Meridian
residents. So, I just -- I can't say enough about how we felt really bad when we
previously did not recommend this project for funding, but they have come so far and
just as an example the first time they came in I think when they made a request we
were about 90 to 95 percent of their budget. This current request that they submitted,
the 18,000, represents only eight percent of CATCH's budget. So, it's really just
something that is coming alongside to increase the services here in Meridian. And the
final application that fell under the public service category was submitted by EI Ada
Community Action Partnership. They proposed to set up a satellite office in Meridian.
This was an application that did not score as high as our other two submitted
applications, but we are hoping to see some more from them in the coming years.
Under the nonservice applications we had six applications that were submitted for a
total funding request -- I know this sounds weird. We have a variance here of 389,000
to 558,000 and that has to do with the way our Parks and Recreation Department
submitted two different applications and I will get into that in a moment. For these types
of applications with all of the other items that I have mentioned, we had -- we have an
available funding source of 212,000 and the committee recommended funding two of
these applications -- two of these applications. For the nonservice applications, the first
one that we are recommending for funding is a project submitted by the Meridian
Elementary School. It's for a fitness path in their west field and you will be seeing more
information as we get into the action plan, but the fitness path is an asphalt pathway
with stations where people can stop and do exercises and there is boards that explain
Meridian City Council
May 27, 2014
Page 13 of 27
the different stationary things that they can do along the way and this is also -- this
pathway happens to make two different connections that are on our city master pathway
plan. So, another strong application and that's why the committee recommended full
funding of that particular application. The next few are related and submitted by our
Parks and Recreation Department. The first that we are recommending for funding was
improvements at our Meridian Community Center for design and construction and the
second application they submitted was for design only. You may recall if we fund any
projects through the grant that's -- that's for design only. We need to have a definitive
timeline and plan for construction. Any projects that are funded -- that are designed
funded with CDBG dollars have to remain open until they are constructed. So, it's really
important that we have a design timeline and funding for -- for the construction and this
was, obviously, based on our recommendation one of the stronger applications that we
reviewed this year and the committee felt it was appropriate to recommend the design
and construction. You will notice that we are recommending a lower funding amount
than what was requested and we will be working with the Parks and Recreation
Department on that and talked with Director Siddoway and they may either scale back
their plan or look for an additional funding source to make up the difference, but we will
be working on -- we will be working on that with them. The other applications that we
received -- we had one from -- I hate to tell you -- this really threw me for a loop.
Someone called and said they were from YUCC and I was like what is YUCC. So, it's
Young Urban Cultural Center. It really threw me off one day. They submitted an
application for leasing and improving a facility for staff and for services for a new youth
cultural center. One of the things we really look at as a committee is an organization's
capacity. The grant dollars can be complex to administer and to report and so this is a
very new organization, we were really excited about their mission and what they want to
do. They are kind of at the place CATCH was a couple of years ago, they just aren't
quite there yet, but a really great vision and we are excited to see where that will go. It's
currently not a fit for the block grant program, but may be in the future. The other two
applications were submitted by the Meridian Development Corporation. The first was to
construct roadway improvements on the south side of Broadway Avenue, just -- think
about my directions -- just east of Main for 40,000 dollars and the second was ADA
improvements at East 2nd and Idaho right in downtown and those two applications we
are not recommending for funding at this time based on the scores that they received,
they weren't as high as the other applications. So, with that I am looking for any
discussion, feedback, comments in terms of process. I will come back before you on --
actually, I will make available to the Council and to the public a draft action plan that will
include our proposed activities for the coming year. And, again, that year starts on
October 1. The public comment period on the draft plan starts on June 16 and our
public hearing on that action plan was scheduled for July 22nd. So, with that I would be
happy to answer any questions about the applications that we received or if you have
any feedback or comments. There is no particular action you need to take this evening,
but happy to take your comment and thoughts on the applications that we did receive
this year. Thank you.
De Weerd: Thank you, Lori. Council, any questions or comments at this point?
Meridian City Council
May 27, 2014
Page 14 of 27
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: One question for Lori. Did CATCH indicate how many Meridian families they
are currently helping and if they were the recipient how many additional families they
would be able to help over the next year?
Den Hartog: They did. Let me find that in a moment. I believe it was going to be an
increase of five families, if I recall correctly. It's very -- it was one of the things we
discussed as a committee. One of the things we take into consideration, but it's not
exact in our criteria, is how many people can we help with the limited dollars that we
have and it's one of the things the Meridian Food Bank does really well, because they
serve a high volume -- high volume of people with a low amount of dollars and they
leverage funds from a lot of other places. So, CATCH is -- it's very very intensive and
so the number of families that they can serve is less, perhaps, than a different type of
program -- and let me find that number. Yeah. I believe it was an additional five to six
families and they are currently serving approximately 12 families in Meridian.
Cavener: Currently 12? And an additional five?
Den Hartog: Yeah. Five to six.
Cavener: Madam Mayor, quick follow up?
De Weerd: Uh-huh.
Cavener: The last time that I remember hearing from CATCH they had a very high
success rate of getting these families self sufficient. Are they still maintaining those
same levels of success after six months or after a year?
Den Hartog: I believe so. One of the things the program does is it maintains contact
with the families once they have, in essence, graduated from the program. I believe
they are maintaining contact with the families anywhere three to six months after they
are no longer receiving rental assistance. So, that is one of the -- one of the things that
the case manager is doing is that intense follow up. I don't have the percentages on
me, but I will find it for you. But I do believe that their success rate is high and this
model, as you may be aware, this is a model that is becoming increasingly popular
throughout the country, this housing first model of getting people stable in their housing,
so that their -- they can address the other needs and issues that caused them to have a
homeless episode. So, getting people stable in housing leads to a lot of other stability
in other areas and as you may be aware, we have families in Meridian, because we
don't have any shelter facilities here with families in Meridian, if they have experienced a
homeless episode either have to go to Nampa or Boise and because of the McKinney-
Vento Act and the school district's requirements to maintain access for their students,
we are busing kids from downtown Boise in the shelter to our Meridian schools. So, this
Meridian City Council
May 27, 2014
Page 15 of 27
is -- this provides a lot of instability for our children and our families and if we can keep
them in our community during this time of transition it definitely reaps the greater
success in the future.
De Weerd: Okay. Any questions from Council? Okay. Well, very good. So, this will
go out for public comment and be back in front of Council the end of July.
Den Hartog: Correct.
De Weerd: Okay. Very good.
Den Haring: Thank you.
F. Legal Department Report: Discussion on Waiving Parks
Reservation Fees for Historic Meridian Special Events
De Weerd: Thank you, Lori. Item 7-F is under our Legal Department. I will turn this
over to Mr. Nary.
Nary: Thank you, Madam Mayor, Members of the Council. Council, you will see on the
ordinances there is a proposed ordinance about parks reservation fees. Subsequent to
our discussions regarding historic Meridian events that was approved last week, we
also discovered that separate and apart from the TUP ordinance there is also a fee that
is charged normally for renting facilities in the parks. We have never historically ever
charged the -- the Dairy Days function for renting those facilities and based on the tenor
of the discussion we have had the last couple of weeks it was my perception that was a
continued practice we wanted to have, so we just need to, basically, include the
Meridian historic events into this section of the code to, again, provide the same level of
service we had previously and, again, based on your recent discussion. So, that was all
there was and there is an ordinance there that's ready to move forward if you're okay
with it. If you have any other questions I can answer them.
De Weerd: Thank you. Council, any further questions on this topic?
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: Just a clarification for the public record. Historic special event is defined as
something that has occurred at least 75 times annually. Is that still correct?
Nary: Yes, sir.
Zaremba: Okay. Just wanted that specifically on the record
Meridian City Council
May 27, 2014
Page 16 of 27
De Weerd: Seventy-five times once annually. So, not 75 times in a year. That doesn't
make it historic.
Zaremba: Seventy-five years. Once each.
De Weerd: Okay. So, anything further on this topic. Council, do --
Bird: That will go to the ordinance.
G. Police Department: Budget Amendment for the Final Process
of Public Safety Training Center Project for the Not -to -Exceed
Amount of $831,113.00
De Weerd: Yeah. Okay. Item 7-G is under our Police Department. Are you going to
have those pictures also on the slide?
Leslie: We have them there as well. Not on the slides, but -- they were kind of hard to
get -- to fit in the slides. We can turn them around so --
Bird: You can put them over there so that we can see and the audience can see. Can
you guys see them, Joe?
Leslie: Will that work?
De Weerd: You can turn it --
Zaremba: I have that same thing in a handout, I believe, so it doesn't need to face me.
Leslie: When we get into the drawings it's going to be a little bit harder to see, because
they get really -- really small. Madam Mayor, City Council, ready to start? To start off, I
need to -- there is a final rendition of what the building is going to look like. This is the
training center side of it, not the actual remodel portion. The remodel portion that I have
a picture of, it pretty much mimics the outside of our current building, so there is not a
lot of changes there and only a few windows in it. There is the very last slide, working
our way back. I had to move this around a little bit. I wanted to clarify the budget
amendment that's in front of you to make sure that it's -- it's clear on what I'm asking for.
I don't know that it was perfectly clear in what I asked for, so I'm going to clarify that real
quick.
De Weerd: It was short on detail.
Leslie: Well, we will make up for the detail tonight and go over that for you. I will also
breakdown the cost amount and where we end up, where we are, and what we are
actually asking for tonight. So, currently we have 4,595,000 in the budget. In
November we had -- were approved for 5,052,638 dollars. So, we needed to come
back for a budget amendment at some point during this year for 457,638 dollars. In
Meridian City Council
May 27, 2014
Page 17 of 27
November when we started this project we were -- we didn't have the full scope, the full
design completed. We had to go through all of that in order to get to this current cost
estimation. We also moved forward on the irrigation canal, which needed to be covered
and we completed that project as well. So, what I'm asking for tonight is the 457,638 to
get me back to 5,052,000. In addition to that, asking for an additional 373,475 based off
our current estimations. Our plans are complete. They are submitted to the city
planning department for approval, so there will be no changes in the plans at this point
in time and all cost estimations are based off of the information we have as of today.
Understand there is a lot of things that took place between November and now that's
changed the cost of the project and I'm going to try to cover most of it with you tonight if
I can. So, let's back up to project overview. Again, in November we came in front of
you and showed you the plan that we had, we asked for permission to cover the lateral.
We were on a tight timeline to get that covered before irrigation season started. We
were able to meet that objective. That project ended up costing us 61,592. Again,
working off a budget number of 5,052,000. We started working on the redesign of both
the public -- public safety training center and, then, the police department remodel.
Again, to reiterate, the cost estimations that were over were currently over 373,475 from
our original cost estimation. We have seven identified bid alternates. We are hoping to
be able to go out to bid until June. Obviously until you got the bid I'm not going to have
the exact dollar amounts, but I do know that I have enough in my bid alternates to keep
us within budget. Some things have changed in the project. Real quick. Just a quick
side profile of the building. That's the training center building again. I think you guys
have seen a little bit of this before in some other drawings. Pretty basic building for the
most part. We have the garage in the back as a sally port. It's used to house the
command vehicle that we are currently housing out at the fire station on Eagle Road.
We will move it to this location to where it can be utilized as also training space, in
addition to a place to store the vehicle when it's not being used. We will be able to use
in command training with the actual command trailer, instead of pretending to be using it
or going and getting it and moving it to a new location. Go ahead and take that off there
for me, Max. Site layout hasn't changed since our initial discussion. Basically the police
department is on the right of this picture and the new training center is on the left. It
shows the irrigation canal that is now covered. There is some option that's identified in
there. On the east side of the parking there is a new addition to the parking lot and
there is some patrol expansion, 2,100 square feet to the main part of the PD that we will
get into here in a sec. As we went through the building design and scope a couple of
things have changed. One was the locker room expansion. In our plan we came to you
in November, we projected on changing the way we do business as far as the current
briefing room and expanding our locker room space to accommodate growth for us in
the future. One of the value engineering components that the architect challenged us
with on every aspect of the building -- every room we looked at they often asked the
tough questions. This was one of them that they are like we are not sure that you have
thought this one completely through and are there ways that you can take day lockers
for your nonsworn staff, instead of having the same capacity locker that you have for
sworn staff that are currently in the room and the use a day locker system for those who
don't require as much gear, but yet are still using the workout facilities or going --
changing to go to meetings or those types of things. That was something we hadn't
Meridian City Council
May 27, 2014
Page 18 of 27
thought about and in looking at the available space from the locker rooms we believe
that is something that -- that we could do and that would meet our needs going into the
future and it just changes our way of doing business per se, but doesn't take away from
those employees that are trying to utilize the facilities. That was a pretty good size
savings at the time. The other thing that we left City Council in November -- one of the
thoughts was not to change the inside. If we -- once we start and do the remodel on the
police department -- because we believe that this remodel is going to take us well into
the future, it's going to take away the need to build onto the building. We gained a ton
of space in there as far as worker space. We didn't want to do inside the walls again
and do construction once we did it once. We wanted to do it internally. So, our first
estimation, that 5,052,000, did not have the covering of the front lobby as part of that
cost estimation. We took that out of the bid alternate, because we didn't want to change
the inside of the building more than once, we only wanted to do it one time. So, once
we made the modifications internally we didn't want to come back inside. We felt it
would be better to add a parking lot outside as a bid alternate, add landscaping as a bid
alternate where we may be changing the patrol expansion to 2,100 square feet on the --
on the west side of the building, though it's desperately needed, it's still something that
can be added on the external part of the building and not be as -- affect our inside
operations as much. So, the locker room was removed. The lobby was added. IT
server room in our first estimation was going to be a update to an electrical closet that
we currently use. In 2002 when we built the PD and moved into it we didn't have
internet in our building. That came later. All of our computers were standalone
computers. So, we had a room that we used to make into a server location for us.
Since that time the PD has kind of evolved into the backup location for all IT services for
the City of Meridian. We felt that trying to renovate a closet to make it work properly
wasn't the right thing to do and so we took away some of the space in our office space
on the second floor and made a -- a redundant, fully operational server room to meet
the need for us going into the future. The way it stood before that, we had some
capabilities to stand up and -- our IT equipment at the PD, but because of HVAC, the
lack of humidity control in that room would be for a very short period of time. The way it
stands now with this -- added to this facility that won't be the case. If we lose here we
can be back up and operational until we get this building back up to where it needs to
be. So, we felt that was important to put in the project and not just remodel the existing
closet, if you will.
Holman: Madam Mayor?
De Weerd: Yes.
Holman: May I interrupt just a second and add to that? This is an opportunity -- when
we first looked at this when this project started this was an idea that IT had and, then, I
believe your -- Jamie's direction from Council was not once we do it to not go back in
and do it again. I believe there will be cost savings to allow a secondary -- basically
server room there if we did it during the construction phase. We had a number of items
in our COOP that were listed -- or continuity of operations plan saying having a fully
redundant location allows this City Hall to fail over to the Police Department and Police
Meridian City Council
May 27, 2014
Page 19 of 27
Department to fail back this way. So, it -- IT is in support of this part of it right now. So,
I think it would be an opportunity -- it's an opportunity. So, I just wanted to add that and
would stand for any questions on that.
De Weerd: Thank you.
Leslie: HVAC in the PD, talk about that just a little bit. In our initial discussions and cost
estimations we knew going into it that there was going to be some unknowns going into
the tenant improvement side of the project. The new building is pretty easy to project --
project what the costs are going to be, because it's a brand new building from the
beginning. A remodel is a little bit different story. There have been similar issues in our
comfort level in that building and we knew we couldn't address our HVAC concerns
completely with a remodel, but we knew that the area that we were going to make
changes to -- that we needed to make sure that the HVAC system was going to work
properly and so there was some changes that we added to that system to make sure
that it was going to work properly and give us some direction moving in the future to get
the rest of the building up to where the new parks are going to be. So, we tried not to
touch anything that was currently in place that wasn't being directly affected by the
remodel. The serer room is one of those that definitely has some increased cost,
because we had to add the proper heating and cooling for it and also the humidity
controls for it. So, our HVAC costs are a little bit higher than we anticipated based off of
some of the challenges that we face going through this -- this process. Back to the
budget amendment slide and I'm going to go ahead and go through real quickly what we
did to the building. What you're looking at in this plan right here is the first floor and
everything that's changed is highlighted in the dark part. So, towards the bottom of it is
the addition to patrol. The main focus on that is going to be a slightly larger briefing
area. We lost an office in the remodel, so there is three offices that are gained -- there
was actually two offices gained in that spot as we grow in the future. The evidence
vault has an expanded area. That's an ever challenging need for us to find places for
our evidence and it coincides right there with the evidence vault and there is a small
office -slash conference room in the bottom left-hand corner of that. The break room is
up on the very top of the page. It sits right next to our current weight room. That weight
room is entirely too small. We were going to move it out to the training center that's
separated from the building. We are removing the wall in the center, which is, then,
going to add -- it will double the size of the break room, taking it forward in the future.
And next -- second floor modifications -- we actually have the furniture in place in here
for total build out and growth. So, all of those spots won't necessarily be occupied right
up front and we are not purchasing any of the furniture right up front. So, in the
reorganization of the building we took two walls in detectives and added a small office in
the very center of the page -- Max will point to that. And we are moving all CID --
currently CID is separated between divisions, so has -- the impact team is on one side
of the building in the back corner and the general investigators are on the left side of the
building. The front meeting room -- top -- upstairs meeting room -- go ahead and point
to that, Max, for me. Further in. Next one in with all the cubicles in it. There you go.
Right there. That one is currently a training room, because we have training space in
the new building. We took that away. That is going to be now office space. We will
Meridian City Council
May 27, 2014
Page 20 of 27
move 12 people into that space, which currently has none in it. It's a training room. The
back space -- we will, then, move over into the back side of detectives. There is enough
room and growth there for four additional detectives. In each of the two detective areas
we have enough growth for four additional detectives in each spot. Obviously, we have
to buy furniture and that type of stuff when we add those bodies, but the room is there.
Currently we don't have any room in detectives to add any bodies, so in detectives
alone there is enough spots for eight additional officers to be moved into that -- that
spot. Code enforcement on the bottom, which is right here. That office space currently
holds seven people and in the new configuration will hold 14. Basically a wall has been
removed. The wall that separates them and the other division -- there was another wall
-- instead of having a doorway we removed a doorway and a window, which went into
the backside pod and, then, what currently houses six people in there will still house six,
but also houses the IT room. So, the new IT room will be located in the back corner of
the building right there. So, that space currently is utilized as a hallway and then -- just
a hallway out. Added the IT space and, then, the new CAU unit will be housed there.
Up front -- you come up -- the lobby expansion ends up adding three offices and a
reception area -- actually two offices, a reception area and a very small conference
room. So, the chiefs current conference room -- you have all been in there -- that's our
only conference upstairs. Because of the size of the area that Charlotte has we are
going to make that a conference room with a large room and we are still reducing it by
just about three feet, four feet, making a hallway down one side and, then, there will be
an additional two offices on the west side of the building, so total we are going to end up
with one, two, three -- three new offices upstairs. Yes. Still have those two, so -- any
questions on the layout? Those are hard to see. I sent you -- Jaycee has a pdf that you
guys can look at as well. So, we can go through those. With that I will stand for any
questions.
De Weerd: Okay. Council, any questions?
Leslie: Oh, the training center. Madam Mayor, if I can go to the training center real
quick?
De Weerd: Uh-huh.
Leslie: It hasn't changed hardly at all since the very first design. The only thing that
changed -- the wall that divides the classroom -- right here. In the original design --
De Weerd: You can't -- I'm sorry, Jamie, you can't talk over there. There you go.
Leslie: I will move this back over there, so -- in the original design this wall was actually
about three, four feet back here. Made for an extra large lobby space. We moved that
to increase the classroom space in that area. The sally port -- when we went through
the final engineering designs the distance between the door opening and the corner of
the wall was too narrow and so we had the decision of whether adding steel
reinforcements to make that door opening structurally sound or to increase it by two feet
on each side. We increased it by two feet on each side, the cost being pretty much the
Meridian City Council
May 27, 2014
Page 21 of 27
same cost, so we went with the steel construction. You come in the building -- just a
real quick overview. The lobby space. Also break out classroom space. Lunchroom
space. Those types of uses. We have a mat room off to the side. Essential storage
area, not more than one storage in the building. This is labeled storage. It's secondly a
hallway that goes to the expansion area that's on the west side of the building for future
expansion. We simply put a door in there, utilize it as storage at this point and not have
an empty corridor that just goes down to nowhere. Two classrooms that are similar to A
and B here. Divide in the center. Could be opened up as one. And, then, a 70 person
tiered classroom on the top. The same room on the bottom is utilized for promotional
testing, incident command type scenario testing where the hallway over here can be
utilized as an observation room and, then, monitor what's going on during those
simulation drills and/or testing procedures, whether it be promotional testing, that type of
stuff. Storage facility for the command trailer, which also allows us to use it in
conjunction with the simulation room and run a real life drill in the scenario village and
have our instructors in the center here that can control both options, essentially using
the truck storage as a classroom as well.
De Weerd: Jamie, would you take just a moment and talk about the partnership with
Renaissance High School?
Leslie: I would love to, Mayor. So, we started shortly after November working with
Renaissance High School on developing a master plan for scenario village and in the
whole training facility we have nine lots that are dedicated for a scenario village, which
are going to be mock size houses, retail space, a bank space, gas station, for the
officers and firefighters and EMT personnel, ourselves, that train on ICS -type exercises.
Our goal was to reach out to the kids and try to get some assistance in not only
designing it, but building it. So, the kids worked all semester in one of the engineering
classes and the instructor Justin Touchstone worked on the project, myself, several
members of the Police Department, Bruce Freckleton, we all went over and worked with
the kids during -- during the school year and they actually as a grade designed and
master planned scenario village, so what we have now is nine individual lots with
various types of use. Some are banks, some are retail space, one is a restaurant with a
patio on it. There is an apartment complex. They did a phenomenal job. They did a --
all the layouts, all the design, some cost estimations on the materials, what it's going to
cost to build it. So, we will work next semester with one of the props and the same
class, different students, obviously, and we will work at designing one prop specifically
all the way to the point of construction documents, so that we can then -- using their
architectural advisory board get those approved through our building department to
build a prop. We are working with economic development coordinator Brenda to find
donations for the first building. We are hoping to find a business or a company out
there somewhere who is interested in having their name on one of our businesses -- our
mock village. Once we have got the funding for that, then, we will hand those plans off
from the kids from the engineering class into the construction class at Renaissance
High School and we will work with them to get that project completely constructed.
They currently build some houses -- they worked on a project over at Meridian
Meridian City Council
May 27, 2014
Page 22 of 27
Elementary, the construction crew did. Did a really good job. It's been a wonderful
project, just the depth of experience we have at Renaissance High School is amazing.
De Weerd: Okay. Council, any questions?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Oftentimes when we have multiple benefits from buildings we have multiple
funding sources and hearing that the IT addition to this project -- budgetary addition is
something that's going to serve the entire city -- City Hall and all the other departments
-- there may be a consideration of splitting out the cost for that particular piece of this
project and sharing it amongst the various departments that will benefit.
De Weerd: No. I guess that was just the easiest way to answer that. No, I think that
we can definitely bring it to discussion with Finance and see if there is a logical break
out because of the backup function of the system as a whole. So, we can certainly look
into that and that's a good point.
Rountree: Okay. Great
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I agree with Councilman Rountree, but I believe once we get the bids in and get
going on it at that time we could probably have a better idea of what the extra server
room and all that is going to be and at that time we can certainly approach and take a
look. I think it's a very good idea to look into. With that, if we have more -- no more
questions, I would move --
Borton: Madam Mayor?
••,
Borton: I do.
De Weerd: Yes, Mr. Borton.
Borton: Councilman Bird, to your point, I do have a question, Jamie. And I apologize if
I'm reading this wrong, but it looks -- the original approved budget amount was just --
the 5,052,000; is that right?
Leslie: That's correct, Councilman Borton.
Meridian City Council
May 27, 2014
Page 23 of 27
Borton: So, I'm missing where the 457,000 is an amendment to that five million dollar
budget. The math doesn't make sense to me.
Leslie: Okay. Madam Mayor, Councilman Borton, when we came in front of Council
originally the estimated cost was 5,052,638 dollars. We only had 4,595,000 that was
currently in that budget. We were asked to come back with a budget amendment for
the additional 457,000. That gets us to the five million. The additional cost of 373,000.
Borton: Madam Mayor? I apologize. So, 5,052,000 was budgeted originally, but not
Leslie: That was an approved amount.
Borton: Right.
Leslie: And we only had at the time 4,595,000 in that fund for that.
Borton: Okay
Leslie: So, I was instructed by Finance in order to get up to the 5,052,000, to come
back at this point in time with a budget amendment for 457,638 dollars to get me flush
to the 5,052,000. So, if the cost would have came in where we anticipated them to,
that's what I would be asking for tonight. Also the 373,000. So, this is one budget
amendment for both of those. In hindsight I may have -- should have broke this out into
two different budget amendments.
Borton: I see. So -- Madam Mayor? The project has not gone out to bid?
Leslie: It has not gone out to bid. We are hoping it will go out to bid next week or so.
First part of June.
Borton: So, does it seem backwards to amend the budget for additional costs prior to
bids coming in? It very well might be necessary, but do you put it out for bid, get those
numbers back, and, then, come back and say it turns out bids all came in in light of the
adjustments for and ITD and the lobby and the total package came in above our five
million by X amount, and that's the amendment? Are we doing it backwards?
Leslie: Madam Mayor, Councilman Borton, our thought process was to make sure that
when we went out to bid we had -- we were asking for the amount of thought it was
going to cost, so that when we -- we at least were up front with what the project is going
to cost. We well could have done it your way as well. I mean that would work as well.
That was our thought process in doing it all now versus at that time. Based off the
construction cost I'm pretty sure it's going to be over.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Meridian City Council
May 27, 2014
Page 24 of 27
Bird: This total cost has been very well put together by a very competent team. I think
they -- when we -- when we go out for bid we got to make sure we -- in my opinion we
need to have the money set there. This is going to cover it. We will probably come in
under it I have a feeling. I'd sooner have it up front than like most of our projects every
month we are coming back in with a budget amendment for so much. This -- this -- our
professional field, this covers it -- more than covers it, so I don't think we will have
another, unless we change something we will have another budget amendment on this.
In fact, I think they will get money back.
Leslie: We will not be changing anything, sir.
Bird: Uh?
Leslie: There will be no changes in it that --
Bird: No.
De Weerd: Mr. Borton, I guess that is the preferred approach, but budget amendments
are coming due, because of timelines with public noticing and posting and that sort of
thing. So, if we waited until bids were out that came back, we would have exceeded
that -- that deadline for all the noticing aspects. So, in this particular situation it gives
that budget amount and the spending authority to even get it out to bid. Okay. Anything
further?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Don't have anymore questions, I move that we approve the budget amendment
for the public safety and training center, not exceed 831,113 dollars.
Rountree: Second.
De Weerd: I have a motion and a second. Any discussion from Council? Okay.
Madam Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 8: Ordinances
Meridian City Council
May 27, 2014
Page 25 of 27
A. Ordinance No. 14-1613: An Ordinance (AZ 14-003 Heritage
Grove Subdivision) For Annexation And Rezone Of A Parcel Of
Land Located In The SE'/4 Of The SE'/4 Of Section 31,
Township 4 North, Range 1 East, Boise Meridian, Ada County,
Idaho, Establishing And Determining The Land Use Zoning
Classification Of Said Lands From RUT To R-15 (Medium -High
Density Residential District) In The Meridian City Code; And
Providing An Effective Date
De Weerd: Item 8 is Ordinance 14-1613. Madam Clerk, will you, please, read this
ordinance by title only.
Holman: Thank you, Madam Mayor. City of Meridian Ordinance No 14-1613, an
ordinance AZ 14-003, Heritage Grove Subdivision, for annexation and rezone of a
parcel of land located in the northeast one quarter of the southeast one quarter of
Section 31, Township 4 North, Range 1 East, Boise meridian, Ada County, Idaho, as
described in Attachment A and annexing certain lands and territories situated in Ada
County, Idaho, and adjacent and contiguous to the corporate limits of the City of
Meridian, as requested by the City of Meridian, establishing and determining the land
use zoning classification of said lands from RUT to R-15, Medium High Density
Residential District, in the Meridian City Code, providing that copies of this ordinance
shall be filed with the Ada County assessor, the Ada County recorder and the Idaho
State Tax Commission as required by law and providing for a summary of the ordinance
and providing for a waiver of the reading rules and providing an effective date.
De Weerd: You have heard this ordinance read by title. Is there anyone who would like
to hear it read in its entirety? Okay.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve Ordinance No. 14-1613, with suspension of rules.
Cavener: Second.
De Weerd: I have a motion and a second to approve Item 8-A. If there is no
discussion, Madam Clerk, will you, please, call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Meridian City Council
May 27, 2014
Page 26 of 27
B. Ordinance No. 14-1614: Waiving Parks Reservation Fees for
Historic Meridian Special Events
De Weerd: Item No. 8-B is ordinance 14-1614. Madam Clerk, will you, please, read
this by title.
Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 14-1614,
amending Meridian City Code Section 13-2-4.2.1 and providing an effective date.
De Weerd: You have heard this ordinance read by title okay. Is there anyone who
would like to hear it read in its entirety? Okay. Council, seeing none.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve Ordinance No. 14-1614 with suspension of rules.
Cavener: Second.
De Weerd: I have a motion and a second to approve Item 8-B. Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 9: Future Meeting Topics
De Weerd: Council, are there any topics for consideration on future agendas?
Bird: I have none.
Item 10: Other Items
A. Executive Session Per Idaho State Code 67-2345 (1)(c): (c) To
Conduct Deliberations Concerning Labor Negotiations or to
Acquire an Interest in Real Property, Which is Not Owned by a
Public Agency
De Weerd: Okay. I would, then, entertain a motion under 10-A to adjourn into
Executive Session.
Bird: Madam Mayor?
Meridian City Council
May 27, 2014
Page 27 of 27
De Weerd: Mr. Bird.
Bird: I move we go into Executive Session as per Idaho State Code 67-2345 (1)(c).
Rountree: Second.
De Weerd: I have a motion and a second to adjourn into Executive Session. Madam
Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION: (7:24 p.m. to 8:27 p.m.)
De Weerd: I would entertain a motion to come out of Executive Session.
Rountree: So moved.
Bird: Second.
De Weerd: All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Do I have a motion to adjourn?
Bird: So moved.
Rountree: Second.
De Weerd: All those in favor? All ayes.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 8:27 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
� i 3
MAYO MY DE WEERD o n ocL ATE APPROVED
Er
ATTE Q<51 sT
9
n .a city of
JAYCEF-)HOLMAN, CITY CLER :fib,
S 'rt, IRE!,"
�o
• - 6jtJ*"1 Ln1 •'
ITEM TITLE: MINUTES
Approve Minutes of May 13, 2014 City Council Workshop Meeting
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
DATE: May 27, 2014 ITEM NUMBER: 5B
. 3 •
Ratification of Sale and Purchase Agreement for Ada County Highway District (ACHD)
Surplus Property "Parcel 23" adjacent to City Well 19 for the amount of $18,000.00
►i •
4rv-/L-a
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich AMOUNT .00 7
BOISE IDAHO 06/19114 12:22 PM
DEPUTY Vicky Bailey
RECORDED—REQUEST OF III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
Meridian City 114048097
SALE AND PURCHASE AGREEMENT
THIS SALE AND PURCHASE AGREEMENT (the "Agreement") is made and
entered into this 2.' ' day of , 2014, by and between ADA
COUNTY HIGHWAY DISTRICT ("ACHD"), a b y politic and corporate of the state of
Idaho, and CITY OF MERIDIAN("Buyer"); WITNESSETH:
FOR GOOD AND SUFFICIENT CONSIDERATION, IT IS AGREED:
SECTION 1. Definitions. As used in this Agreement, the following terms shall have the
following meanings:
(a) The term "Closing Date" shall mean --.410).A.1_ 20
(b) The term "Deed" shall mean the form of ded attached hereto as Exhibit
(c) The term "Property" shall refer to that certain parcel of real property
described on Exhibit"A" to the Deed.
SECTION 2. Recitals.
2.1 ACHD has determined that the Property is not needed by and no longer
useful to ACHD and has the statutory authority to sell the same.
2.2 For the price and on the terms and conditions hereinafter set forth, Buyer
is willing to purchase the Property from ACHD and ACHD is willing to sell,
grant and convey the Property to Buyer.
SECTION 3. Agreement to Sell and Purchase. ACHD hereby agrees to sell, grant and
convey the Property to Buyer, and Buyer hereby agrees to purchase the Property from
ACHD for the price and on the terms and conditions hereinafter set forth.
SECTION 4. Purchase Price; Closing; Possession.
4.1 The purchase price to be paid by the Buyer for the Property is EIGHTEEN
THOUSAND DOLLARS ($18,000.00).
4.2 The closing under this Agreement shall take place at the offices of ACHD
on the Closing Date, by the delivery to ACHD of Buyer's cash or cashier's check
drawn on a national bank or state of Idaho chartered bank made payable to
ACHD in the amount of the purchase price in return for the delivery to Buyer of
the Deed, duly executed by ACHD and acknowledged in form suitable for
recording. Buyer shall be entitled to possession of the Property on receipt of the
executed Deed.
Deed, page 1
(5-27-08)
S:1Surplus Properties13595 W.Ustickl5sale Contract&Sample Quitclaim.Doc
SECTION 5. Property Taxes. ACHD is exempt from any liability for property taxes on
the Property for the current year and a tax proration is not appropriate to this
transaction.
SECTION 6. Conveyance "As-Is" without Warranty. The parties hereto agree that
ACHD's conveyance of the Property to the Buyer is "as-is" and without warranty of any
kind, express or implied.
SECTION 7. Waiver of Defects. The Buyer hereby waives any and all defects
concerning the purchase and sale of the Property whether procedural or substantive.
SECTION 8. Remedies for Default. In the event of the failure or neglect by either party
in the performance required under this Agreement, the other party shall have all the
remedies available under the laws of the state of Idaho for breach of a contract,
including the remedy of specific performance.
SECTION 9. Attorneys' Fees. In any action arising under this Agreement, the
unsuccessful party therein agrees to reimburse the prevailing party for its reasonable
attorneys' fees, expended or incurred in connection therewith and in connection with
any appeal, and the same may be included in the judgment.
SECTION 10. Incorporation of Exhibits. It is agreed that all exhibits to this Agreement
are incorporated by reference and made a part of the terms, provisions and covenants
of this Agreement.
SECTION 11. Binding Effect. This Agreement shall be binding upon and inure to the
benefit of the parties hereto and their successors.
SECTION 12. Time of Essence. Time is of the essence of this Agreement.
SECTION 13. Entire Agreement. This Agreement and the Exhibits attached hereto
constitute the entire understanding between the parties with respect to this transaction,
and all prior or contemporaneous agreements, understandings, representations, and
statements, oral or written, are merged into this Agreement.
SECTION 14. Counterparts. This Agreement shall be executed in two counterparts,
each of which shall be deemed an original but both of which together shall constitute
one and the same instrument.
Deed, page 2
(5-27-08)
S:\Surplus Properties13595 W.Ustick\5Sale Contract&Sample Quitclaim.Doc
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the
day and year first above written.
ADA COU TY HIGHWAY DISTRICT:
4.41-19(1 /
By: Bruce S. Wong
Title: Director
CITY OF MERIDIAN
Irr
-44til;By:
Title: e.-7
EXHIBITS
"1" Deed, with legal description of Property attached.
EXHIBIT"1"
Deed, page 3
(5-27-08)
SASurplus Properties\3595 W.UstidaSale Contract&Sample Quitclaim.Doc
STATE OF IDAHO, )
) ss:
County of Ada )
On this a day of ---ta , 2014, before me, the undersigned, a Notary Public
in and for said State,personally appeared TAMMY de WEERD ; - ! -► A
known to me to be the Mayor a•: ' , - a- - of the City of Meridian, Idaho, and who
executed the within instrument, and acknowledged to me that the City of Meridian executed the
same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
(SEAL) "0)&41 Wyo. NO ARY PUBLI FOR IDAHO
• 4 °Li `
•• RESIDING AT:
t tau ,S , l
•• t0,4 MY COMMISSION EXPIRES: .0
•
•
• + • •
v �
It.
• 6F; ••
••••••
ADA COUNTY RECORDER Christopher D.Rich AMOUNT .00 3
BOISE IDAHO 06/19/14 12:22 PM
3N1 W Sec3 DEPUTY Vicky Bailey IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
RECORDED—REQUEST OF III (--- " ` `' k ' ---
Meridian City 114i3480
QUITCLAIM DEED
J/,* z---, i
THIS INDENTURE, made this RE
day of ,/ , 2014, ADA COUNTY
HIGHWAY DISTRICT, a body politic and corporate of the State of Idaho, the
"GRANTOR", and CITY OF MERIDIAN, the "GRANTEE";
WITNESSETH:
FOR VALUE RECEIVED, the GRANTOR does hereby convey, release, and
quitclaim to the GRANTEE all right, title and interest in and to that certain realro ert
p p Y
situated in the COUNTY OF ADA, STATE OF IDAHO, more particularly described on
Exhibit "A" attached hereto and by this reference made a part hereof,
TOGETHER with all and singular the, structures, improvements and fixtures thereto, the
tenements, hereditaments and appurtenances thereunto belonging or in anywise
appertaining, the reversion and reversions, remainder and remainders, and rents,
issues and profits thereof (collectively the "Premises")
The current address of the GRANTEE is:
33 E. Broadway Avenue
Meridian, Idaho 83464
IN WITNESS WHEREOF, this Deed has been duly executed by and on behalf of
GRANTOR, the day, month and year herein first above written.
ADA COUNTY HIGHWAY DISTRICT
r
/ i --<-
B : _id / -ig&e.----r,./4-------------
J nI S. Fr. den, President
%
Bruce . ' ec
State of Idaho )
) ss.
County of Ada )
On this day of �� , in the year 2014, before me,
,3m-c-e a Notary Public in and for the state of Idaho,
personal) geared John S. Franden, known or identified to me to be the President of
the Board of Commissioners of the Ada County Highway District, and Bruce S. Wong,
known or identified to me to be the Director of the Ada County Highway District, the
persons who executed this instrument on behalf of said Corporation, and acknowledged
to me that such Corporation executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal the day and year in this certificate first above written.
‘&9 ,
-it 174446-41141° .. 41
Notary Publi or e Stat9 of Idaho
ust. Residing daht)Zi'
My Commission expires: /uii /J,
if. tin
Veto veki)* .%%1
44
0 46
The Ada County Highway District(ACHD) is committed to compliance with Title VI of the Civil Rights Act
of 1964 and related regulations and directives. ACHD assures that no person shall on the grounds of
race, color, national origin, gender, disability or age, be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination under any ACHD service, program or activity.
Deed, page 2
(5-27-08)
S:\Surplus Properties\3595 W. Ustick\QUITCLAIM DEED.Docx
,.....
.......,
7-4ixlirtini
Ada County Highway District
Project No. 310023
Ustick and Ten Mile Road Intersection
• Parcel 23 •
Remainder Parcel Description
A parcel located in Government Lot 1 of Section 3, Township 3 North, Range 1 West,
Boise Meridian, Ada County,Idaho, more particularly described as follows:
Commencing at a brass cap monument marking the northeasterly corner of said
Government Lot 1 from which a brass cap monument marking the northwesterly corner of
the NE 1/4 of said Section bears N 89°07'11" W a distance of 2640.71 feet;
Thence N 89°07'11" W along the northerly boundary of said Government Lot 1 a distance
of 285.88 feet to a point on the extension of the easterly boundary of ENGLEWOOD
CREEK ESTATES SUBDIVISION NO. 1 as shown in Book 73 of Plats at Page 7488 in the
office of the Recorder, Ada County,Idaho;
Thence leaving said northerly boundary S 0°24'02" W along said easterly boundary a
distance of 61.00 feet to the POINT OF BEGINNING;
Thence continuing S 0°24'02" W a distance of 92.00 feet to an angle point in said
boundary;
Thence S 89°07'11" E along said boundary a distance of 30.12 feet to a point;
Thence leaving said boundary N 0°24'02" E a distance of 92.00 feet to a point;
Thence N 89°07'11" W a distance of 30.12 feet to the POINT OF BEGINNING;
This parcel contains 2,771 square feet (0.064 acres) and is subject to any easements
existing or in use.
Prepared by: Glenn K. Bennett,PLS ,_,.ce.REb
Civil Survey Consultants, Incorporated --
%0- R ,
February 1,2011 +
0 482 0
_2Iti II
4
DATE: May 27, 2014 ITEM NUMBER: 5C
PROJECT
.O
'TEM TITLE: CENTRE POINT SQUARE
Fourth Amendment to the Development Agreement for Approval: MDA 13-025 Centre
Point Square by Centre Point Square, LLC Located West of N. Eagle Road and South
of E. Ustick Road Request: Development Agreement Modification to Change the
Development Plan from Multi -Family to Single Family
MEETING NOTES
k�p,,�_d
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich AMOUNT .00 13
BOISE IDAHO 05129/14 11:56 AM
DEPUTY Vicky Bailey
RECORDED -REQUEST OF 114041278
Meridian City
FOURTH ADDENDUM TO DEVELOPMENT AGREEMENT
PARTIES: 1. City of Meridian
2. Center Point Square, LLC Owner/Developer
I
THIS ADDENDUM TO DEVELOPMENT AGREEMENT is dated this fr day
of -Axxl , 2014,(Fourth Addendum), by and between City of Metzdian, a municipal
corporation of the State of Idaho ("CITY"), whose address is 33 E. Broadway Avenue, Meridian,
Idaho 83642 and M3 Investments, LLC, whose address is 1470 N. Leslie Way Meridian, ID
83646, hereinafter called OWNER/DEVELOPER.
RECITALS
A. City and FORMER OWNER entered into that certain Development
Agreement that was recorded on a portion of the property 8/20/04 in the real property records of
Ada County as Instrument No. 104107406 ("DEVELOPMENT AGREEMENT") and an
Addendum to Development Agreement was recorded on 3/29/07 as Instrument No. 107044347.
A second Addendum to Development Agreement was recorded on 2/21/13 as Instrument No.
1130193368. A third Addendum to Development Agreement was recorded on 5/8/14 as
Instrument No. 114034779.
B. City and OWNER/DEVELOPER now desire to amend the Development
Agreement with this Fourth Addendum to Development Agreement, which terms have been
approved by the Meridian City Council in accordance with Idaho Code Section 67-6511.
NOW, THEREFORE, in consideration of the covenants and conditions set forth
herein, the parties agree as follows:
1. OWNER/DEVELOPER shall be bound by the terms of the Development Agreement and
Addendum, except as specifically to Section 4 and Section 6, amended as follows:
4. USES PERMITTED BY THIS AGREEMENT:
4.1. The second phase includes the development of up to 28 single family lot, and 5
common/other lots pertinent to PP12-013 application.
4.2 The third phase includes the development of up to 40 single family lots and 4
common/other lots pertinent to the PP 13-042 application.
Centre Point Square MDA -13-025 Page 1
6. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT
PROPERTY:
6.1 Owner/Developer shall develop the Property in accordance with the following
special conditions:
6.1.14 Development of Centre Point Subdivision shall substantially comply with the
preliminary) plat, the landscape plans and the sample elevations in Exhibit A,
attached hereto.
6.1.15 The Developer shall prepare and record such legal documents (including the
existing Shared Maintenance and Use Agreement) to remove the Jackson
Square Homeowners Association from any maintenance obligations and
liability for the private roads (E. Picard Lane, E. Bourbon Lane, N. Cajun
Lane) located within Bienville Square Subdivision. Said document shall be
approved by the Association and recorded prior to Final Plat approval by The
City oflllerldian.
6.1.16 The Developer shall install tiro (2) Meridian Fire Department approved traffic
calming devices (Speed Cushions) on E Picard Lane and one (1) Meridian
Fire Department approved traffic calming device (Speed Cushions) on E.
Bourbon Lane as a part of the Centre Point Square construction. These Speed
Cushions are to be installed as a deterrent to "cut through traffic" and to
facilitate the reduction of vehicular speed on E. Picard Lane and E. Bourbon
Lane.
6.1.17 The Developer° shall make repairs to the existing pathlnay located on Lot 22,
Block 1, Bienville Square Subdivision where adjacent to the proposed Centre
Point Square development.
6.1.18 The Developer shall post no parking signs on one side of the private streets (E.
Picard Lane, E Bourbon Lane, N. Cajun Lane).
6.1.19 All single family homes (detached and attached) within the proposed
development shall obtain certificate of the zoning compliance and
administrative design reviei , approval. All d�i,ellings within the development
shall incorporate articulation and modulation through changes in materials,
color, fenestration and architectural elements (horizontal and vertical) to
break up monotonous wall planes and roof lines in a manner that incorporates
design features such as, but not limited to, the following:
® Composite roofing (no metal);
® Provide at a minimum, t1110 (2) siding materials (e.g. stucco, board and
batten, cedar shake and horizontal lap);
® Stone and/or back wainscot/accents;
® Covered front porches and/or enclosed patios in accord with the approved
elevations;
e Decorative trim, shutters, corbels, pop -outs, front porch columns and
downers;
e Four (4) distinct color schemes in earth tone colors;
Centre Point Square MDA -13-025 Page 2
e Each dhi�elling shall ha>>e its oii,n distinct exterior ele>>ations to a>>oid a
monotonous design i0thin the development; and
a Each buildable lot shall be landscaped in accord it,ith sheet L1. 01. Minor
deviations to the landscape plan rrray be appro>>ed during CZC and DES
rev4ei4, proi,ided the proposed changes to the plantings do not decrease in
number or size.
2. OWNER/DEVELOPER agrees to abide by all ordinances of the City of Meridian that are
consistent with the terms of the Development Agreement and this Addendum and the Project Site
shall be subject to de -annexation if the DEVELOPER, or their assigns, heirs, or successors shall
not meet the conditions of this Addendum as herein provided, and the Ordinances of the City of
Meridian that are consistent with the terms of the Development Agreement and this Addendum.
3. If any provision of this Addendum is held not valid by a court of competent jurisdiction,
such provision shall be deemed to be excised from this Addendum and the invalidity thereof
shall not affect any of the other provisions contained herein.
4. This Addendum sets forth all promises, inducements, agreements, condition, and
understandings between OWNER/DEVELOPER and City relative to the subject matter herein,
and there are no promises, agreements, conditions or under -standing, either oral or written,
express or implied, between OWNER/DEVELOPER and City, other than as are stated herein.
Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to
this Addendum shall be binding upon the parties hereto unless reduced to writing and signed by
them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly
adopted ordinance or resolution of City.
a. Except as herein provided, no condition governing the uses and/or conditions governing
development of the subject Project Site herein provided for can be modified or
amended without the approval of the City Council after the City has conducted public
hearing(s) in accordance with the notice provisions provided for a zoning designation
and/or amendment in force at the time of the proposed amendment.
This Addendum shall be effective as of the date herein above written.
Except as amended by this Addendum, all terms of the Development Agreement shall
remain in full force and effect.
Centre Point Square MDA -13-025 Page 3
ACKNOWLEDGMENTS
IN WITNESS WHEREOF, the parties have herein executed this agreement and
made it effective as hereinabove provided.
OWNER/DEVELOPER:
M3 Investments, LLC
f
By: Alffam— Aafiagement Consultants, LLC
Managing Member, Cory Swain President
CITY OF MERIDIAN
By:
Mayor Ta de Weerd
s
Oily yof h
1 L��kf9�
ATTEST:1„L
r
"ayceo. Holman, City Clerk
Centre Point Square MDA -13-025 Page 4
STATE OF IDAHO,
ss
County of Ada
On this 21 day of IULAAA 2014, before me, the undersigned, a Notary
Public in and for said State, personally appe ed Coiy Swain, known or identified to me to be
the President of Alliance Management Consultants, LLC, managing member of M3 Investments,
LLC and acknowledged to me that he executed the same with authority on behalf of said limited
liability corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal the day and year in this certificate first above written. /I
STATE OF IDAHO )
ss
County of Ada
Notary Public for Idaho
Residing at: :5-c'i Sr 11
My Commission Expires: �"; �� -2-10f �o
On this day of 11A, -1 CA ,, ` , 2014, before me, a Notary Public,
personally appeared Tammy de Weerd and Jaycee `L. Holman, know or identified to me to be the
Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument of behalf of
said City, and acknowledged to me that such City executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal the day and year in this certificate first above written.
NoaryPubliq for -'Idaho
Residing at 1 :,
Commission expires:
S
Centre Point Square MDA -13-025 Page 5
Preliminary Plat (dated: 03/21/14) (REVISED)
PLAT SH01',iNC
C"ENTRE POINT SUBDIVISION
A cir LoT m. aLoQt, 2, WENALLE SQJ,*E 2
LOCATEV, IN THE HE 1/4 CF SECTION 5, T !R. R ',E LIN..
QF�IOJAN, A0A CC;INTY, 11>AH,,;
tri r Zit1S
REAL KV,T QF tZCIIJJ's,
-.ts—
—V1
0.1r, r
I
V
•
W4 N 't., LAIL
K- 0- MIA L'I -I
--7
T V, "i
A
7;
r
'It
"Mq 1n. It
'r"r't 'w s—.E 'f1t, T
ff{IOU -
Im 0 AP T�.
A A 7,
44
lArIL"'t 0
Fcwv�n,`L
Ff—I Or
j
AUI4
:
M -7=--,7 Pi 5m SIM -7 g
z
7t
1,w I cu L"F- 14 - 1-4 Sr�UARE, LLC
OE;' -Ti E POINT SQUAPE
I PREUMViARY PLAT
Centre Point MDA 13-025 - I -
Landscape Plans (dated: 12/17/13)
1004102 11C.
Project Calculal7ons;
Landscape Plan
Legend:
1—
Centre Point MDA 13-025 - 2 -
1.00
I
W
L)
Street Tree Notes
4 7
'v
ACRD Landscape Plan Notoa
ca
EL
'D
Pre Plat Landscape NDtes
0
Landscape Plan
Legend:
1—
Centre Point MDA 13-025 - 2 -
1.00
I
t
4Oall
'T r�'i- r,.rx>.:,xi i Y.,..n •� tl �
�.0 Aid
r s
����i.O..cteiw_Us T+ec P�riirgi
J
6
--. , , ,� fihndr Pksrditgj
—�— , -
S �. it t �•{.•� �� ., x ..l
Landscape Pian Enlargement n Pere udal a L3rowMwver P anti y
1.0 i t
Centre Point MDA 13-025 -3 -
Elevations
Centre Point MDA 13-025 -4-
Elevations
4-
J : j:f�l -111 llvl IU:
r -4
01'ti) t79 -?,k,3
r, is
1.
3 Fa
,401 A WT.
ic
........ ... .
e 1i
V .f FA
4.
I K�
IM,10 V. if M" �YW'
Pdl11,
16
It
io"A Ullh
los�
Nli9VLlA L71. .1 . ...' - 1. -.1 1 - 4
............ .
EXHIBIT A
V, -mq se
d
1.
........ ... .
e 1i
V .f FA
V, -mq se
d
Centre Point Square — MDA 13-025
1.
e 1i
Centre Point Square — MDA 13-025
roposed Landscape Plans (dated: 12/17/13)
Project C21�ulations:
Centre Point Square — MDA 13-025
CL
rL
CL
LI M
Hxr =rt ..,c rk
Centre Point Square — MDA 13-025
r*
Tt sNA ti;
t to �f
u-
tt ''h:aat
t�{:ntt .+..rift, 4.v t't.ti :HrGi
�.� fleciUuaae Tree ('Yatilin(f
f
2 Shrulf PkitlirN7 _
r
�tti� at
�� I uun�i�sr & l`,ramtirAver Plantigg
3. Proposed Elevations
Centre Point Square — MDA 13-025
DATE: Mav 27, 2014 ITEM NUMBER: ..
ITEM TITLE: HERITAGE GROVE
Development Agreement for Approval: AZ 14-003 Heritage Grove by Tucker Johnson
Located Northwest Corner of N. Locust Grove Road and E. Ustick Road Request:
Annexation of Approximately 1.49 Acres from RUT in Ada County to the R-15 (Medium
High Density Residential) Zoning District
MEETING NOTES
4ff,--v"
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher Q. Rich AMOUNT .00 54
BOISE IDAHO 05/29/14 11:56 AM
DEPUTY Vicky Bailey III I'II'III'I'lll'I'll�l'I��I'III I fIl
RECORDED -REQUEST OF
Meridian City 114041277
DEVELOPMENT AGREEMENT
PARTIES: 1. City of Meridian
2. Green Village Development, Developer
3. Leon and LaRue Johnson Family Trust, Owner
4. Michael and Leslie Trail, Owners
5. Steve and Bette Charitable Remainder Unitrust, Owner
THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this
day of n a �, 2014, by and between City of Meridian, a municipal corporation of the
State of Idaho, h eae fter called CITY; and Green Village Development, DEVELOPER; and Leon and
LaRue Johnson Family Trust; Michael and Leslie Trail; and Steve and Bette Charitable
Remainder Unitrust, OWNERS.
RECITALS:
1.1 WHEREAS, Owners are the sole owners, in law and/or equity, of certain tract
of land in the County of Ada, State of Idaho, described in Exhibit "A", which is
attached hereto and by this reference incorporated herein as if set forth in full,
herein after referred to as the Property; and
1.2 WHEREAS, Idaho Code § 67-6511A provides that cities may, by ordinance,
require or permit as a condition of zoning that the Owners and/or Developer
malce a written commitment concerning the use or development of the subject
Property; and
1.3 WHEREAS, City has exercised its statutory authority by the enactment of
Section 11-5B-3 of the Unified Development Code ("UDC"), which authorizes
development agreements upon the annexation and/or re -zoning of land; and
1.4 WHEREAS, Owners and/or Developer have submitted an application for
annexation and zoning of 1.49 acres of the Property requesting a designation of
R-15 (Medium -High Density Residential) zoning districtunderthe UDC, which
generally describes how the Property will be developed and what improvements
will be made; and
1.5 WHEREAS, City and former owner entered into a Development Agreement on
a portion of the Property described in Instrument # 108065962 on June 6, 2008
for the Chalet Marseilles Subdivision. That Development Agreement is
terminated and the subject Property is hereby bound by the terms of this
Agreement.
DEVELOPMENT AGREEMENT HERITAGE GROVE SUBDIVISION AZ 14-003 AND MDA 14-001 -PAGE 1 OF 10
1.6 WHEREAS, Owners and/or Developer made representations at the public
hearings both before the Meridian Planning & Zoning Commission and before
the Meridian City Council, as to how the subject Property will be developed and
what improvements will be made; and
1.7 WHEREAS, the record of the proceedings for the requested annexation and
zoning designation of the subject Property held before the Planning & Zoning
Commission, and subsequently before the City Council, includes responses of
government subdivisions providing services within the City of Meridian
planning jurisdiction, and includes further testimony and comment; and
1.8 WHEREAS, on the 6th day of May, 2014, the Meridian City Council approved
certain Findings of Fact and Conclusions of Law and Decision and Order
("Findings"), which have been incorporated into this Agreement and attached as
Exhibit `B"; and
1.9 WHEREAS, the Findings require the Owners and/or Developer to enter into a
Development Agreement before the City Council takes final action on
annexation and zoning designation; and
1.10 WHEREAS, Owners and/or Developer deem it to be in its best interest to be
able to enter into this Agreement and acknowledges that this Agreement was
entered into voluntarily and at its urging and request; and
1.11 WHEREAS, City requires the Owners and/or Developer to enter into a
development agreement for the purpose of ensuring that the Property is
developed and the subsequent use of the Property is in accordance with the
terms and conditions of this Agreement, herein being established as a result of
evidence received by the City in the proceedings for zoning designation from
government subdivisions providing services within the planning jurisdiction and
from affected property owners and to ensure zoning designation are in
accordance with the amended Comprehensive Plan of the City of Meridian on
April 19, 2011, Resolution No. 11-784, and the UDC, Title 11.
NOW, THEREFORE, in consideration of the covenants and conditions set forth herein,
the parties agree as follows:
2. INCORPORATION OF RECITALS: That the above recitals are contractual and
binding and are incorporated herein as if set forth in full.
3. DEFINITIONS: For all purposes of this Agreement the following words, terms, and
phrases herein contained in this section shall be defined and interpreted as herein provided for, unless
the clear context of the presentation of the same requires otherwise:
3.1 CITY: means and refers to the City of Meridian, a party to this Agreement,
which is a municipal Corporation and government subdivision of the state of
Idaho, organized and existing by virtue of law of the State of Idaho, whose
address is 33 East Broadway Avenue, Meridian, Idaho 83642.
DEVELOPMENT AGREEMENT HERITAGE GROVE SUBDIVISION AZ 14-003 AND MDA 14-001 - PAGE 2 OF 10
3.2 OWNERS: means and refers to Leon and LaRue Johnson Family Trust, whose
address is 2453 Wainwright Drive, Meridian, Idaho 83642; Michael and Leslie
Trail, whose address is 1370 E. Ustick Road, Meridian, Idaho 83642; and Steve
and Bette Charitable Remainder Unitrust, whose address is 1095 Mountain
Ridge Road, Provo, Utah 84604, the parties who own said Property and shall
include any subsequent owner (s) of the Property.
3.3 DEVELOPER: means and refers Green Village Development, whose address is
372 S. Eagle Road, Suite # 328, Eagle, Idaho 83616, the party developing said
Property and shall include any subsequent developer(s) of the Property
3.4 PROPERTY: means and refers to that certain parcel(s) of Property located in
the County of Ada, City of Meridian as described in Exhibit "A" describing the
parcels zoned Medium High Density Residential District (R-15) and a parcel to
be zoned Medium High Density Residential District (R-15) (1.49 acres) and
attached hereto and by this reference incorporated herein as if set forth at length.
4. USES PERMITTED BY THIS AGREEMENT: This Agreement shall vest the right
to develop the Property in accordance with the terms and conditions of this Agreement.
4.1 The uses allowed pursuant to this Agreement are only those uses allowed under
the UDC.
4.2 No change in the uses specified in this Agreement shall be allowed without
modification of this Agreement.
5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY:
5.1. Owners and/or Developer shall develop the Property in accordance with the
following special conditions:
5.1.1 The applicant shall comply with the submitted home elevations and design
features attached in Exhibit A.7 of the Findings as in the attached "Exhibit B". A
mix of materials and architectural details as represented in the attached
elevations shall be incorporated on the rear facades that face E. Ustick Road and
N. Locust Grove Road (Lots 3-21, Block 6).
5.1.2. Development of this site shall substantially complywith the preliminaryplat and
landscape plan in Exhibit A of the Findings as in the attached "Exhibit B"..
5.1.3. The landscape buffers adjacent to E. Ustick Road and N. Locust Grove Road,
excluding the Trail property, shall be constructed as shown on the submitted
landscape plan with the first phase of development.
5.1.4. The applicant shall comply with all City ordinances in effect at the time of final
plat submittal.
DEVELOPMENT AGREEMENT HERITAGE GROVE SUBDIVISION AZ 14-003 AND MDA 14-001 - PAGE 3 OF 10
6. COMPLIANCE PERIOD This Agreement must be fully executed within two (2) years
after the date of the Findings for the annexation and zoning or it is null and void.
7. DEFAULT/CONSENT TO DE -ANNEXATION AND REVERSAL OF
ZONING DESIGNATION:
7.1 Acts of Default. Either party's failure to faithfully comply with all of the terms
and conditions included in this Agreement shall constitute default under this
Agreement.
7.2 Notice and Cure Period. In the event of Owners and/or Developer's default of
this Agreement, Owners and/or Developer shall have thirty (30) days from
receipt of written notice from City to initiate commencement of action to correct
the breach and cure the default, which action must be prosecuted with diligence
and completed within one hundred eighty (180) days; provided, however, that in
the case of any such default that cannot with diligence be cured within such one
hundred eighty (180) day period, then the time allowed to cure such failure may
be extended for such period as may be necessary to complete the curing of the
same with diligence and continuity.
7.3 Remedies. In the event of default by Owners and/or Developer that is not cured
after notice as described in Section 7.2, Owners and/or Developer shall be
deemed to have consented to modification of this Agreement and de -annexation
and reversal of the zoning designations described herein, solely against the
offending portion of Property and upon City's compliance with all applicable
laws, ordinances and rules, including any applicable provisions of Idaho Code
§§ 67-6509 and 67-6511. Owners and/or Developer reserves all rights to contest
whether a default has occurred. This Agreement shall be enforceable in the
Fourth Judicial District Court in Ada County by either City or Owners and/or
Developer, or by any successor or successors in title or by the assigns of the
parties hereto. Enforcement maybe sought by an appropriate action at law or in
equity to secure the specific performance of the covenants, agreements,
conditions, and obligations contained herein.
7.4 Delay. In the event the performance of any covenant to be performed hereunder
by either Owners and/or Developer or City is delayed for causes that are beyond
the reasonable control of the partyresponsible for such performance, which shall
include, without limitation, acts of civil disobedience, strikes or similar causes,
the time for such performance shall be extended by the amount of time of such
delay.
7.5 Waiver. A waiver by City of any default by Owners and/or Developer of any
one or more of the covenants or conditions hereof shall apply solely to the
default and defaults waived and shall neither bar any other rights or remedies of
City nor apply to any subsequent default of any such or other covenants and
conditions.
DEVELOPMENT AGREEMENT HERITAGE GROVE SUBDIVISION AZ 14-003 AND MDA 14-001 - PAGE 4 OF 10
8. INSPECTION: Owners and/or Developer shall, immediately upon completion of any
portion or the entirety of said development of the Property as required by this Agreement or by City
ordinance or policy, notify the City Engineer and request the City Engineer's inspections and written
approval of such completed improvements or portion thereof in accordance with the terms and
conditions of this Agreement and all other ordinances of the City that apply to said Property.
9. REQUIREMENT FOR RECORDATION: City shall record this Agreement,
including all of the Exhibits, and submit proof of such recording to Owners and/or Developer, prior to
the third reading of the Meridian Zoning Ordinance in connection with the re -zoning of the Property by
the City Council. If for any reason after such recordation, the City Council fails to adopt the ordinance
in connection with the annexation and zoning of the Property contemplated hereby, the City shall
execute and record an appropriate instrument of release of this Agreement.
10. ZONING: City shall, following recordation of the duly approved Agreement, enact a
valid and binding ordinance zoning the Property as specified herein.
11. SURETY OF PERFORMANCE: The City may also require surety bonds, irrevocable
letters of credit, cash deposits, certified check or negotiable bonds, as allowed under the UDC, to insure
the installation of required improvements, which the Owners and/or Developer agrees to provide, if
required by the City.
12. CERTIFICATE OF OCCUPANCY: No Certificates of Occupancy shall be issued in
any phase in which the improvements have not been installed, completed, and accepted by the City.
13. ABIDE BY ALL CITY ORDINANCES: That Owners and/or Developer agree to
abide by all ordinances of the City of Meridian unless otherwise provided by this Agreement.
14. NOTICES: Any notice desired by the parties and/or required by this Agreement shall
be deemed delivered if and when personally delivered or three (3) days after depositin the United States
Mail, registered or certified mail, postage prepaid, return receipt requested, addressed as follows:
CITY:
City Clerk
City of Meridian
33 E. Broadway Ave.
Meridian, Idaho 83642
with copy to:
City Attorney
City of Meridian
33 E. Broadway Avenue
Meridian, ID 83642
DEVELOPER:
Green Village Development
372 S. Eagle Road, Suite #328
Eagle, ID 83616
DEVELOPMENT AGREEMENT HERITAGE GROVE SUBDIVISION AZ 14-003 AND MDA 14-001 - PAGE 5 OF 10
OWNERS:
Leon and LaRue Johnson Family Trust
2453 E. Wainwright Drive
Meridian, ID 83646
Steve and Bette Charitable Remainder Unitrust
1095 Mountain Ridge Road
Provo, UT 84604
Michael and Leslie Trail
1370 E. Ustick Road
Meridian, ID 83646
14.1 A party shall have the right to change its address by delivering to the other party
a written notification thereof in accordance with the requirements of this section.
15. ATTORNEY FEES: Should any litigation be commenced between the parties hereto
concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may
be granted, to court costs and reasonable attorney's fees as determined by a Court of competent
jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall
survive any default, termination or forfeiture of this Agreement.
16. TIME IS OF THE ESSENCE: The parties hereto acknowledge and agree that time is
strictly of the essence with respect to each and every term, condition and provision hereof, and that the
failure to timely perform any of the obligations hereunder shall constitute a breach of and a default
under this Agreement by the other party so failing to perform.
17. BINDING UPON SUCCESSORS: This Agreement shall be binding upon and inure to
the benefit of the parties' respective heirs, successors, assigns and personal representatives, including
City's corporate authorities and their successors in office. This Agreement shall be binding on the
Owners and/or Developer, each subsequent owner and any other person acquiring an interest in the
Property. Nothing herein shall in anyway prevent sale or alienation of the Property, or portions thereof,
except that any sale or alienation shall be subject to the provisions hereof and any successor owner or
owners shall be both benefited and bound by the conditions and restrictions herein expressed. City
agrees, upon written request of Owners and/or Developer, to execute appropriate and recordable
evidence of termination of this Agreement if City, in its sole and reasonable discretion, had determined
that Owners and/or Developer has fully performed its obligations under this Agreement.
18. INVALID PROVISION: If any provision of this Agreement is held not valid by a
court of competent jurisdiction, such provision shall be deemed to be excised from this Agreement and
the invalidity thereof shall not affect any of the other provisions contained herein.
19. DUTY TO ACT REASONABLY: Unless otherwise expressly provided, each party
shall act reasonably in giving any consent, approval, or taking any other action under this Agreement.
20. COOPERATION OF THE PARTIES: In the event of any legal or equitable action or
other proceeding instituted by any third party (including a governmental entity or official) challenging
the validity of any provision in this Agreement, the parties agree to cooperate in defending such action
or proceeding.
DEVELOPMENT AGREEMENT HERITAGE GROVE SUBDIVISION AZ 14-003 AND MDA 14-001 - PAGE 6 OF 10
21. FINAL AGREEMENT: This Agreement sets forth all promises, inducements,
agreements, condition and understandings between Owners and/or Developer and City relative to the
subject matter hereof, and there are no promises, agreements, conditions or understanding, either oral or
written, express or implied, between Owners and/or Developer and City, otherthanas are stated herein.
Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this
Agreement shall be binding upon the parties hereto unless reduced to writing and signed by them or
their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted
ordinance or resolution of City.
21.1 No condition governing the uses and/or conditions governing re -zoning of the subject
Property herein provided for can be modified or amended without the approval of the
City Council after the City has conducted public hearing(s) in accordance with the
notice provisions provided for a zoning designation and/or amendment in force at the
time of the proposed amendment.
22. EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on the
date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in
connection with the annexation and zoning of the Property and execution of the Mayor and City Clerk.
[end of text; signatures, acknowledgements, and Exhibits A and B follow]
ACKNOWLEDGMENTS
IN WITNES S WHEREOF, the parties have herein executed this agreement and made it
effective as hereinabove provided.
DEVELOPER:
Green Village Development
By ,
OWNERS:
Leon and LaRue Johnson Family Trust
t
C. Leon Jolmo. Trustee
fr
E. LaRue Jo son, rustee
OWNERS:
Michael Trail
eslie Trail
DEVELOPMENT AGREEMENT HERITAGE GROVE SUBDIVISION AZ 14-003 AND MDA 14-001 -PAGE 7 OF 10
Steve and Bette Charitable Remainder Unitrust
3
W. Gibson, Trustee
CITY:
CITY OF MERIDIAN, an Idaho municipal
corporation
By: J
Mayor Tarr de Weerd
ATTEST:
Jaycee U Holman, City Cleric
ST OF IDAHO )
:ss.
County of A )
U Ir,
City of
}/ IJ-F9A1°4,'-`-
,'lD ;Q
t
SEAL
On this day of , 2014, before the undersigned notary public in and for the
said state, personally appeare ucker Johnson, known or identified to me to be the
of Green Village Development a ie person who executed the foregoing instrument on behalf of said
company and acknowledged to me tha executed the same.
IN WITNESS WHEREOF, I have hereunto set Mfy4Land and seal the day and year first above written.
Notary PNat: r Idaho
Residing
My Commission
DEVELOPMENT AGREEMENT HERITAGE GROVE SUBDIVISION AZ 14-003 AND MDA 14-001 - PAGE 8 OF 10
Bette Charitable Remainder Unitrust
In
Stephen W, Gibson, Trustee
CITY:
CITY OF MERIDIAN, aInIdaho municipal
corporation \
0
Mayor Tammy de Weerd
ATTEST:
Jaycee L. Holman, City Clerk
STATE OF IDAHO )
:ss.
County of Ada
On this 141 day of , 2014, before the undersigned notary public in and for the
said state, personally appeared ucker Johnson, known or identified tome to be the
of Green Village Development and the person who executed the foregoing instrument on behalf of said
company and acknowledged to me that he executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and seal the day and year first above written.
ROSEAT T. 8MrrH Notary Pub is for Idaho
TY PUBUC Residing at:
TATE OF 10M0
My Commission Expires: I -
DEVELOPMENT AGREEMENT HERITAGE GROVE SUBDIVISION AZ 14-003 AND MDA 14-001 - PAGE 8 OF 10
STATE OF IDAHO )
:ss.
County of Ada )
On this t day of , 2014, before the undersigned notary public in and for the
said state, personally appeared C. Leon Johnson, known or identified to me to be a trustee of the Leon
and LaRue Johnson Family Trust and the person who executed the foregoing instrument and
acknowledged to me that he executed the same on behalf of said Trust.
IN WITNESS WHEREOF, I have hereunto set my hand and seal the day and year first above written.
RO
NOTARY PLIM
STATE OF IDAHO
STATE OF IDAHO )
:ss.
County of Ada
N ary Public for Id ho
Residing at: `
My Commission Expires:
On this day of , 2014, before the undersigned notary public in and for the
said state, personally appeared It. LaRue Johnson, known or identified to me to be a trustee of the
Leon and LaRue Johnson Family Trust and the person who executed the foregoing instrument and
acknowledged to me that she executed the same on behalf of said Trust.
IN WITNESS WHEREOF, I have hereunto set my hand and seal the day and year first above
written.
ROBERT
NOThRY
IDAHOSTATE OF
4.
STATE OF IDAHO )
:ss.
County of Ada )
N16tary Public for Idaho
Residing at: �,o
My Commission Expires;.:�
On this day of CU , 2014, before the undersigned notary public in and for the
said state, personally appeared Michael Trail, known or identified to me to be the person who executed
the foregoing instrument and acknowledged to me that he executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and seal the day and year fust above
written.
Le L
Notary Public Idaho p,
Residing at:
®®e0®v My Commission Expires:
DEVELOPMENT A® fir. ��GE GROVE SUBDIVISION AZ 14-003 AND MDA 14-001 -PAGE 9 OF 10
®®®®®®9
S OF IDAHO )
:ss.
County of A )
On this day of
, 2014, before the undersigned notary public in and for the
said state, personally appeareslie Trail, known or identified to me to be the person who executed
the foregoing instrument and acicn edged to me that she executed the same.
IN WITNESS WHEREOF, I have h nto set my hand and seal the day and year first above
written.
Notary Public for ho
Residing at:
My Commission Expires:
STATE OF fIJAHa)
:ss.
County of A -Aa -.F t)
On this day of , 2014, before the undersigned notary public in and for the
said state, personally appeared Stephen W. Gibson, known or identified to me to be the Trustee
of the Steve and Bette Charitable Remainder Unitrust and the person who executed the
foregoing instrument on behalf of said Trust and acknowledged to me that said they executed the
same.
IN WITNESS WHEREOF, I have hereunto set my hand and seal the day and year first
above written.
DEREK MARSHALL. f f
` NUMRYPURt1C e SMTEof UTAH Notary Public for Idaho
all
COMMISSION NO. 662961
< ESP. 42.11-2017 Residing at:':
My Commission Expires:
STA F IDAHO )
: ss
County of Add
On this day of , 2014, before me, a Notary Public,
personally appeared Ta de Weerd and Jaycee L. Holman, know or identified to me to be
the Mayor and Cleric, respec ly, of the City of Meridian, who executed the instrument of
behalf of said City, and acknowl d to me that such City executed the same.
IN WITNESS WHEREOF, I have unto set my hand and affixed my official seal the
day and year in this certificate first above writte
Notarylic for Idaho
Residing at.
Commission ex .
DEVELOPMENT AGREEMENT HERITAGE GROVE SUBDIVISION AZ 14-003 AND MDA 14-001 — PAGE 10 OF 10
STATE OF IDAHO )
:ss.
County of Ada
On this day of a , 2014, before the undersigned notary public in and for the
said state, personally appeared Leslie Trail, known or identified to me to be the person who executed
the foregoing instrument and acknowledged to me that she executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and seal the day and year first above
written.
ROBERT T. smrrH
NOTARY PUBLIC
STATE OF IDAHO
STATE OF IDAHO )
:ss.
County of
On this day of , 2014, before the undersigned notary public in and for the
said state, personally appeared Stephen W. Gibson, known or identified to me to be the Trustee
of the Steve and Bette Charitable Remainder Unitrust and the person who executed the
foregoing instrument on behalf of said Trusi and acknowledged to me that said they executed the
same.
IN WITNESS WHEREOF, I have hereunto set my hand arnd seal the day and year first
above written.
Notary Public for Idaho
Residing at:
My Commission Expires:
STATE OF IDAHO )
ss
County of Ada )
x w -
On this ��°�.:� �- day of —[—k 2014 before me, a Notary Public,
personally appeared Tammy de Weerd and Jaycee L. Holman, know or identified to me to be
the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument of
behalf of said City, and acknowledged to me that such City executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year in this certificate first above written.
Notary Public for`Idaho
Residing at. k.1f w,
j Commission expires:
DEVELOPMENT AGREEMENT HERITAGE, ' GROVE SUBDIVISION AZ 14-003 AND MDA 14-001 - PAGE 10 OF 10
i'
M1' '
xktbJ
EXTERIOR BOUNDARY DESCRIPTION
FOR
HERITAGE GROVE SUBDIVISION
A parcel located in the SE 1/4 of the SE 1/4 of Section 31, Township 4 North, Range 1 East,
Boise Meridian, Ada County, Idaho, more particularly described as follows:
Commencing at a brass cap monument marking the southeasterly corner of said SE %4 of the
SE 1/4, from which a 5/8 inch diameter iron pin marking the southwesterly corner of said SE 1/4
of the SE 1/4 bears N 89°47'06" W a distance of 1324.60 feet;
Thence N 89°47'06" W along the southerly boundary of said SE 1/ of the SE V4 a distance of
760.04 feet to a point;
Thence leaving said southerly boundary N 0'08'14" E a distance of 48.00 feet to a brass cap
monument marking the southeasterly corner of If,' MEADOW SUBDIVISON as shown
in Book 82 of Plats at Page 9035 on file in the office of the Recorder, said Ada County and
the POINT OF BEGINNING;
Thence along the easterly and northerly boundaries of said WANDA'S MEADOW
SUBDIVISION the following described courses:
Thence continuing N 0°08' 14" E a distance of 107.59 feet to a 5/8 inch diameter iron pin;
Thence N 8°40'34" E a distance of 42.72 feet to a 5/8 inch diameter iron pin:
Thence N 0123'24" E a distance of 416.15 feet to a 5/8 inch diameter iron pin marking
the northeasterly corner of said WANDA'S MEADOW SUBDIVISION;
Thence N 89°47'05" W along said northerly boundary a distance of 567.58 feet to a 5/8
inch diameter iron pin marking the northwesterly corner of said WANDA'S MEADOW
SUBDIVISION, said point also being on the westerly boundary of said SE %4 of the SE 1/;
Thence leaving said northerly boundary N 0037109" E along said westerly boundary a .
distance of 715.84 feet to a 5/8 inch diameter iron pin on the northerly boundary of said SE 1/4
of the SE 1/4, said point also being on the southerly boundary of QUENZER COMMONS
SUBDIVISION NO. 5 as shown in Book 90 of Plats at Page 10429 in said office of the
Recorder;
Thence leaving said westerly boundary S 89'46'17" E along said southerly boundary and also
along the southerly of QUENZER COMMONS SUBDIVISION 6 as shown in Book 91 of Plats
at Page 10710 in said office of the Recorder a distance of 661.15 feet to 5/8 inch diameter iron
pin marking the northeasterly corner of the W 1/2 of the SE 1/4 of the SE 1/4;
Thence leaving said southerly boundary S 0'34'10" W along the easterly boundary of said
W %2 of the SE %4 of the SE 1/4a distance of 599.74 feet to a 5/8 inch diameter iron pin;
Exterior Boundary
Page 2
Thence leaving said easterly boundary S 89'46'17" E a distance of 616.67 feet to 5/8 inch
diameter iron pin on the westerly right-of-way of Locust Grove Road;
Thence along said westerly right-of-way the following described courses:
Thence S 0°31' 11" W a distance of 464.55 feet to a 5/8 inch diameter iron pin;
Thence S 6°13'49" W a distance of 100.50 feet to a 5/8 inch diameter iron pin;
Thence S 0°31' 11" W a distance of 93.00 feet to a 5/8 inch diameter iron pin;
Thence leaving said westerly right-of-way S 40°13'08" W a distance of 31.72 feet to a 5/8
inch diameter iron pin on the northerly right-of-way of Ustick Road;
Thence N 89°47'06" W along said northerly right-of-way a distance of 685.10 feet to the
POINT OF BEGINNING.
This parcel contains 21.71 acres and is subject to any easements existing or in use.
Prepared by: Glenn K. Bennett, PLS
Civil Survey Consultants, Incorporated
January 17, 2014
CITY OF MERIDIAN
FINDINGS OF FACT, CONCLUSIONS OF LAW
AND
DECISION & ORDER
(::�VE IDF�
I tF
In the Matter of the Request to Annex 1.49 Acres of Land with the R-15 Zoning District; Planned
Unit Development to Modify the R-15 Dimensional Standards of the Mew and Alley -load Lots;
Preliminary Plat Consisting of 121 Residential Building Lots and 19 Common/Other Lots on 21.71
Acres of Land; and Development Agreement Modification to Change the Development Plan from
Multi -family to Single Family, Located on the Northwest Corner of E. Ustick Road and N. Locust
Grove Road; by Tucker Johnson.
Case No(s). AZ -14-003; PUD -14001; PP -14-001; and MDA -14-001
For the City Council Hearing Date of: April 15, 2014 (Findings on May 6, 2014)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of April 15, 2014, incorporated by
reference)
2. Process Facts (see attached Staff Report for the hearing date of April 15, 2014, incorporated by
reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of April 15, 2014,
incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of April 15, 2014, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use
Planning Act of 1975," codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3, The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). AZ -14-001; PUD -14-001; PP -14-001; & MDA -14-001
-1-
6. That the City has granted an order of approval in accordance with this Decision, which shall be
signed by the Mayor and City Cleric and then a copy served by the Cleric upon the applicant, the
Planning Division, the Public Works Department and any affected party requesting notice.
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of April 15, 2014, incorporated by reference. The conditions are concluded to be
reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that;
1. The applicant's request for annexation and development agreement modification is hereby
approved with the provisions in Exhibit B of the Staff Report for the hearing date of April 15,
2014, attached as Exhibit A.
2. The applicant's request for planned unit development and preliminary plat is hereby approved
per the conditions included in Exhibit B of the Staff Report for the hearing date of April 15,
2014, attached as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Preliminary Plat Duration
Please take notice that approval of a preliminary plat, combined preliminary and final plat, or
short plat shall become null and void if the applicant fails to obtain the city engineer's signature
on the final plat within two (2) years of the approval of the preliminary plat or the combined
preliminary and final plat or short plat (UDC 11 -6B -7A).
In the event that the development of the preliminary plat is made in successive phases in an
orderly and reasonable manner, and conforms substantially to the approved preliminary plat,
such segments, if submitted within successive intervals of two (2) years, may be considered for
final approval without resubmission for preliminary plat approval (UDC 11-613-713).
Upon written request and filed by the applicant prior to the termination of the period in accord
with 11 -6B -7.A, the Director may authorize a single extension of time to obtain the City
Engineer's signature on the final plat not to exceed two (2) years. Additional time extensions rip
to two (2) years as determined and approved by the City Council may be granted. With all
extensions, the Director or City Council may require the preliminary plat, combined
preliminary and final plat or short plat to comply with the current provisions of Meridian City
Code Title 11. If the above timetable is not met and the applicant does not receive a time
extension, the property shall be required to go through the platting procedure again (UDC 11-
6B -7C).
Notice of Two (2) Year Conditional Use Permit Duration
Please take notice that the conditional use permit, when granted, shall be valid for a maximum
period of two (2) years unless otherwise approved by the City. During this time, the applicant
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S), AZ -14-001; PUD -14-001; PP -14-001; & MDA -14-001
-2-
shall commence the use as permitted in accord with the conditions of approval, satisfy the
requirements set forth in the conditions of approval, and acquire building permits and
commence construction of permanent footings or structures on or in the ground. For
conditional use permits that also require platting, the final plat rmist be signed by the City
Engineer within this two (2) year period.
Upon written request and filed by the applicant prior to the termination of the period in accord
with 11-513-6.G.1, the Director may authorize a single extension of the time to commence the
use not to exceed one (1) two (2) year period. Additional time extensions up to two (2) years as
determined and approved by the City Council may be granted. With all extensions, the Director
or City Council may require the conditional use comply with the current provisions of Meridian
City Code Title I I(UDC 11-513-6F).
Notice of Two (2) Year Development Agreement Duration
The development agreement shall be signed by the property owner and returned to the City
within two (2) years of the City Council granting annexation and/or rezone (UDC 11-513-31)).
A modification to the development agreement may be initiated prior to signature of the
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the City if filed prior to the end of the two (2) year approval period
(UDC I1 -513-3F).
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code,
F. Attached: Staff Report for the hearing date of April 15, 2014
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). AZ -14-001; PUD -14-001; PP -14-001; & MDA -14.001
-3-
By action of the City Council at its regular meeting hold on the day of V ot--'=�" - ,
2014. U
COUNCIL PRESIDENT CHARLIE ROUNTREE
COUNCIL VICE PRESIDENT KEITH BIRD
COUNCIL MEMBER DAVID ZAREMBA
COUNCIL MEMBER JOE BORTON
COUNCIL MEMBER LUKE CAVENER
COUNCIL MEMBER GENESIS MILAM
MAYOR TAMMY de WEERD
(TIE BREAKER)
Mayor Tamm (dy*eerd
VOTED
VOTED
VOTED -, (1,fi— -
VOTED"_
VOTED
VOTED
VOTED
Copy served upon Applicant, The Planning Division, Public Works Department and City Attorney,
A Ij
By: Dated:y of
ea,
City Cl k's
(9fficb TDTtLN
SEAL
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
CASE NO(S). AZ -14-001; PUD -14-001; PP -14-001; & MDA -14-001
-4-
EXHIBIT A
STAFF REPORT
Hearing Date: April 15, 2014 I I
TO: Mayor and City Council
FROM: Bill Parsons, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: Heritage Grove Subdivision — AZ -14-003; PUD -14-001; PP -14-001 and MDA -
14 -001
I. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST
The applicant, Tricker Johnson, has requested approval of the following applications:
1) Annexation of approximately 1.49 acres from the RUT zoning district in Ada County to the R-15
(Medium High-density Residential) zoning district;
2) Planned unit development to modify the R-15 dimensional standards of the mew and alley loaded
lots to allow for an exemplary design;
3) Preliminary plat consisting of 121 single family residential lots and 19 common lots on
approximately 21.71 acres and;
4) Development Agreement modification to change the development plan from multi -family to single
family.
See Section Mof the staff reportfor more information.
H. SUMMARY RECOMMENDATION
Staff recommends approval of the proposed AZ, PUD, PP and MDA applications in accord with the
conditions of approval in Exhibit B and the Findings of Fact and Conclusions of Law in Exhibit D,
The Planninu and Zoninu Commission heard these items on March 6. 2014. At the Dublic
hearing, the Commission voted to recommend approval of the subiect AZ. PUD and PP
requests.
a. Summary of Commission Public Hearing:
L In favor: Tucker Johnson
ii. In opposition: None
iii. Commenting: Josh Leblanc and Randy Spiwalc
iv. Written testimonv: Roberta Garvin, Wendell Martin and Anne Hutchinson
v. Staff presenting application: Bill Parsons
vi. Other staff commenting on application: None
b. Key Issue(s) of Discussion by Commission:
i. Cost sharing for the perimeter fencinj4.
c. Kev Commission Chanae(s) to Staff Recommendation:
i. None
d. Outstanding Issues) for City Council:
i. None
Heritage Grove Subdivision— AZ -14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 1
EXHIBIT A
The Meridian City Council heard these items on April 15, 2014. At the public hearjng the
ouncil approved the subject AZ, PUD, PP and MDA requests.
dx ,Summary of City Council Public Hearin:
L In favor: Tucl er Johnson
ij. In opposition: None
iii. Commenting: None
M Written testimony: None
L Staff presenting application: Bill Parsons
A Other staff commenting on annlication: Ted Baird
b, Ka issues of Discussion by Council:
k None
C. Kev CouncjI Changes to Staff/Commission Recommendation
i. The development (closure of the Ustick Road access and the Ustick landscape buffer) of
the Trail prow may commence with Phase 2 of the proieet DA Provision C and Site
Specific Condition of approval 1.2.1(a,b,c) and 1.2.7 were modified accordingly.
L Added Condition of Approval 1.2.Id: Restricting Lots 26-35, Bloch 6 to single straw
homes as testified by the applicant.
III. PROPOSED MOTION
Approval
After considering all staff, applicant and public testimony, I move to approve File Numbers AZ -14-
003; PUD -14-001; PP -14-001 and MDA -14-001 as presented in the staff report for the hearing date of
April 15, 2014, with the following modifications: (Add any proposed modifications).
Denial
After considering all staff, applicant and public testimony, I move to deny File Numbers AZ -14-003;
PUD -14-001; PP -14-001 and MDA -14-001 as presented in the staff report for the hearing date of
April 15,'2014, for the following reasons: (You should state specific reasons for denial)
Continuance
I move to continue File Numbers AZ -14-003; PUD -14-001; PP -14-001 and MDA -14-001 (optional)
to the hearing date of (insert continued hearing date here) for the following reason(s): (You should
state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located on the northwest corner of N. Locust Grove Road and E. Ustick Road in the
SE 1/4 of Section 28, Township 4N, Range 1W. - (Parcel #'s: 5053144935; 50531449450 and
50531449105)
B. Applicant/Representative:
Tucker Johnson, Green Village Development
372 S. Eagle Road, Suite #328
Eagle, Idaho 83616
C. Owner(s):
Leon and LaRue Johnson Michael and Leslie Tfail
2453 E. Wainwright Drive 1370 E. Ustick Road
Meridian, Idaho 83646 Meridian, Idaho 83646
Steve and Bette Charitable Remainder Unitrust
Heritage Grove Subdivision—AZ-14-003; PUD -14-001; PP -14.001 and MDA -14-001
PAGE
EXHIBIT A
1095 Mountain Ridge Road
Provo, Utah 84604
D. Applicant's Statement/Justification: Please see applicant's narrative for this information.
V. PROCESS FACTS
A. The subject application is for an annexation, planned unit development, preliminary plat and
development agreement modification. A public hearing is required before the Planning and
Zoning Commission and City Council on this matter, consistent with Meridian City Code Title
11, Chapter 5.
B. Newspaper notifications published on: February 17, and March 3, 2014 (Commission); Manch
24, and ApOl 7, 2014 (Council)
C. Radius notices mailed to properties within 300 feet on: February 10, 2014 (Commission); March
20, 2014 (Council)
D. Applicant posted notice on site(s) on: February 20, 2014 (Commission); March 28, 2014,
Council
VI. LAND USE
A. Existing Land Use(s) and Zoning: The properties are agricultural in nature and consist of several
single family residences and outbuildings, zoned RUT and R-15.
B. Character of Surrounding Area and Adjacent Land Use and Zoning:
1. North: Quenzer Commons Subdivision and LDS Church, zoned R-8 and RUT (Ada County)
2. East: Summerfield Subdivision, County residence, zoned R-8 and RUT (Ada County)
3. South: Howell Tract Subdivision, zoned R-8
4. West: Wanda's Meadows Subdivision and County residence, zoned R-4 and RUT (Ada
County)
C. History of Previous Actions: In 2008, a majority of the subject property (excluding the Trail
property) received annexation, preliminary plat, conditional use permit, private street and
alternative compliance approval (AZ -07-020, PP -07-027, CUP -07-023, PS -07-008 and ALT -07-
020) to develop a 120 unit multi -family development for the Chalet Marseilles Subdivision. The
annexation was approved with a development agreement which recorded as instrument
4108065962.
In 2009, the Director granted the approval of an 18 -month time extension to obtain the City
Engineer's signature on a final plat and commence the conditional use for Chalet Marseilles
Subdivision. Subsequent time extensions were not filed with the Planning Division, thus the
preliminary plat and the conditional use permit have expired.
D. Utilities:
1. Public Works:
a. Location of sewer: Sanitary sewer mains intended to provide service to this proposed
development are existing adjacent to the development in E. Ustick Road, N. Locust
Grove Road, N. Yellow Peak Avenue, and N. Heritage View Avenue.
b. Location of water: Domestic water mains intended to provide service to this proposed
development are existing adjacent to the development in E, Ustick Road, N. Locust
Grove Road, N. Yellow Peak Avenue, and N. Heritage View Avenue.
Heritage Grove Subdivision — AZ -14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 3
EXHIBIT A
c. Issues or concerns: The current design location of the sanitary sewer and water mains
across the Block 4, and Block 12 Mews does not comply with Meridian Public Works
Standards. Specifically there would need to be a 14 -foot wide all weather gravel road
over the utilities per Standard Drawing No. G2.
E. Physical Features:
1, Canals/Ditches Irrigation: No major facilities exist on the properties but several irrigation
ditches traverse the property and must be tiled in accord with UDC 11-3A-6.
2. Hazards: Staff is not aware of any hazards that exist on these properties.
3. Flood Plain: NA
VII. COMPREHENSIVE PLAN POLICIES AND GOALS
The subject property is designated "Medium Density Residential" (MDR) on the f Lure land use map.
The MDR designation allows smaller lots for residential purposes within City limits. Uses may
include single-family homes at densities of 3 to 8 dwelling units per acre.
The proposed preliminary plat depicts 121 single-family detached lots on 21.71 acres of land at a
gross density of 5.57 dwelling units per acre consistent with the MDR designation.
Concurrently, the applicant is requesting to annex 1.49 acres with an R-15 zoning district. The R-15
zone is requested to match the zoning of the remaining acreage approved with the annexation in 2008.
Although the zoning of the proposed development allows a maximum density of 15 dwelling units to
the acre, the proposed density falls within the parameters of the MDR designation of the
comprehensive plan.
As an addendum to the Comprehensive Plan, the City adopted the Design Manual that includes
guidelines that encourages aesthetic development that results in an attractive and livable community.
Specifically, the Plan envisions the creative and innovative use of current and emerging development
trends and design practices.
To support the design of the proposed plat and meet the current development trends, the applicant is
proposing to develop the property under the guidelines of a planned unit development (PUD). Staff
believes the residential subdivision should emphasize the pedestrian environment and community
connectivity through the integration of street networks, attractive streetscapes and landscaping, access
to transit and accessibility to common open spaces.
Staff has identified the applicable Comprehensive Plan policies that support the proposed
development and many of the design concepts noted above (staff analysis in italics; comp, plan
reference in parenthesis):
"Support a variety of residential categories (low-, medium-, medium-high and high-density
single-family, multi -family, townhouses, duplexes, apartments, condominiums, etc.) for the
purpose of providing the City with a range of affordable housing opportunities." (3.07.01E)
The applicant is proposing to develop a mixed use residential development consisting
rnew/alley-load homes and traditional single family homes atgross densities similar to the
adjacent subdivisions.
® "Provide housing options close to employment and shopping centers." (3.07.02D)
The proposed development will provide housing opportunities in close proximity to the
existing shopping centers along the Eagle and Fairvleiv corridors.
Heritage Grove Subdivision— AZ -14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 4
EXHIBIT A
® "Require new residential development to meet development standards regarding landscaping,
signage, fences and walls, etc," (3.05.02C)
Street buffer landscaping is required adjacent to N. Locust Grove Road and E. Ustick Road
in accord ivith the standards listed in UDC 11 -3B -7C as shorwrn on the landscape plan. The
internal blocks will have housing that fronts on rnerws and the internal blocks ivill also have
8 -foot ivide parkivays to provide an attractive streetscape.
All signage and fencing must be in compliance with the standards listed in UDC 11-3D-5 and
11-3A-7 respectively.
® "Require common area in all subdivisions." (3,07.02F)
The applicant is required to provide a Mirnimum of 10% qualified open space as setforth in
UDC 11-3G-3. The proposedplat depicts 15.3% (or 3,32 acres) of qutalifted open space. The
proposed subdivision is in compliance ivith the comrnorn open space requirement,
® "Permit new development only where urban services can be reasonably provided at the time
of final approval and development is contiguous to the City." (3.01,0117)
City services are required to be extended to the properties upon development in accord with
UDC 11-3A-21. Since the existing home and the secondary divellirng on Lot 25, Block 6lvill
remain as part of the project; they must be connected to cio) services upon annexation of the
property.
® "Require new development for appropriate opportunities to connect local roads and collectors
to adjacent properties." (3,03,020)
With the developluent of the Wanda's Meadows and Quenzer Commons Subdivisions, the City
required a stub street from each development (north and south boumdar )) that will be
extended with the construction of the subdivision. In the northern half of the proposed
development, the applicant is stubbing a street to the Ada Coznno3 parcels on the west and
east boundary for futture connectivity,
® "Require pedestrian access connectors in all new development to link subdivisions together to
promote neighborhood connectivity." (3.07,02C)
Interconnected ivallm,ays are proposed within the inert, lots and a combination of 5.foot ivide
attached and detached sidewalks is proposed along the local and arterial streets that
enhances pedestrian connectivity in the area.
® "Restrict private curb cuts and access points on collectors and arterial streets." (3.06,02D)
The existing dwellings on Lot 25, Block 6 have an access to E. Ustick Road Ihith the
development of the subdivision, access to the dwellings should be provided from the internal
street, E. Spring Place Street, in accord with UDC 11-3A-3.
® "Work with transportation agencies and private property owners to preserve transportation
corridors, fixture transit routes and infrastructure, road and highway extensions and to
facilitate access management plamiing." (3,01,01J)
Currently, ACHD has corrinuenced with the re -construction of the Ustick/Locust Grove
intersection. The applicant is coordinated closely u4th the transportation department on the
subdivision improvements (e.g. landscaping, irrigation, ivater and server extensions).
• "Coordinate with transportation agencies to ensure provisions of services and transit
development," (6.02.021-1)
Heritage Grove Subdivision—AZ-14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 5
EXHIBIT A
TVRT has a transit route planned along the Ustick Road Corridor nvhich nnay be supported by
the proposed development
a "Elevate quality of design for houses and apartments; evaluate the need for design review
guidelines for single-family homes." (3.07.020)
Because the applicant is proposing a planned unit development, rrnore details are required to
support the design of the project. One o f the requirements is placing a greater emphasis on
the design of the plat, the architectural ennbellishntents o f the homes and the placement of the
structures on the lots. As part of this application the applicant has submitted a detail list of
the design features of the homes, sample elevations and an exhibit shoivirng hone the homes
74ll be oriented toiwards the street 114th varying setbacks. Staff is of the opinion that the
design of the plat and the design features of the homes support many of the design guidelines
in the Design Manual.
For the above stated reasons, staff finds the proposed project is consistent with the goals and
objectives in the Comprehensive Plan,
VIII. UNIFIED DEVELOPMENT CODE (UDC)
A. Purpose Statement of the Zone(s): (R-15 zone) - The purpose of the residential districts is to
provide for a range of housing opportunities consistent with the Meridian Comprehensive Plan.
Residential districts are distinguished by the allowable density of dwelling units per acre and
corresponding housing types that can be accommodated within the density range.
B. Schedule of Use: Table 11-2A-2 lists the principal permitted (P), accessory (A), conditional (C),
and prohibited (-) uses in the R-15 zoning district. Any use not explicitly listed, or listed as a
prohibited use is prohibited.
C. Dimensional Standards: The lots in the proposed preliminary plats appear to conform to the
dimensional standards of the applicable district. Development of the site shall comply with the
dimensional standards listed in UDC Table 11-2A-7 for the R-15 zoning district.
D. Landscaping:
e Street buffer landscaping shall be installed in accordance with the standards listed in UDC
Table 11-2A-7 and UDC 11 -3B -7C for the R-15 zoning district.
o The proposed micropaths shall comply with the design standards in accord with UDC 11-3A-
8 and UDC 11-3B-12.
® The 8 -foot wide parkways proposed along the local streets are required to comply with the
design standards outlined in UDC 11-3A-17 and UDC 11 -3B -7C.
® Per UDC 11-3G-3, the plat is required to provide 10 percent open space and two (2)
amenities.
E. Subdivision Design and Improvement Standards: The subdivision must comply with the
subdivision design standards outlined in UDC 11-6C-3.
F. Off -Street Parking: Off-street parking is required in accord with UDC Table 11-3C-6 for single-
family dwellings. The traditional family lots are required to comply nvith the parking standards.
The reit, lots and the alley loaded lots are not required to provide the required parking pads in
fr0771 of the garages. The applicant is proposing a single parking stall between the horrnes that
access off of the alley through a platted easennent. The purpose of this parking and hotiv it would
function imuld be controlled through the subdivision OCR's.
Heritage Grove Subdivision—AZ-14-003; PUD -14-001; PP -14.001 and MDA -14-001
PAGE 6
EXHIBIT A
IX. ANALYSIS
A. Analysis of Facts Leading to Staff Recommendation:
Annexation (AZ): The applicant is requesting to annex approximately) ,49 acres from the RUT
zoning district in Ada County to the R-15 (Medium High-density Residential) zoning district,
Currently, the property is developed with two dwellings and several outbuildings that will remain
with the development of the subdivision. The applicant is requesting the R-15 zone so that the
zoning is consistent throughout the Heritage Grove development.
The annexation legal description and exhibit map submitted by the applicant, included in Exhibit
C, shows the boundary of the property proposed to be annexed and zoned contiguous to the
existing boundary of the City of Meridian and within the approved Area of City Impact boundary.
Development Agreement Modification (MDA): At the time of annexation approval in 2008
(Chalet Marseilles), the two larger parcels were approved to develop with 120 multi -family units.
Now that multi -family is no longer desired for the property and a single family residential
development is proposed, the applicant is requesting to replace the existing development
agreement (instrument #108065962) with a new one. (see Exhibit B for the new DA provisions)
Planned Unit Development (PUD): The applicant is requesting approval of a PUD for
deviations from the R-15 district requirements pertaining to building setbacks for the alley and
mew lots internal to the proposed development (Blocks 3-5 and 10-12). The perimeter lots within
the proposed development are not proposed for modification and must comply with the R-15
dimensional standards in the UDC, All of the proposed lots exceed the lot size requirements
(2,400 square feet) of the R-15 district.
Per UDC 11-7-1, the purpose of the PUD requirements is to provide an opportunity for exemplary
site development that meets the following objectives:
1. Preserves natural, scenic and historic features of major importance. The applicant is
proposing to preserve the heritage of the Johnson Family that Inas farmed the property) for
over 50 years, A monrarrentpaying homage to the Johnson family will be placed in the larger
mew lot;
2, Allows for innovative design that creates visually pleasing and cohesive patterns of
development. Reducing dimensional standards as requested will allow for• an innovative plat
design which incorporates shorter block lengths, higher density, variedfr•ont setbacks,
attractive streetscape and increased open space not opically seen in marry traditional
subdivisions; and
3. Creates functionally integrated development that allows for a more efficient and cost
effective provision of public services. More dense subdivisions such as proposed, along iwith
proposed design features allorw for a more efficient and cost effective provision ofprrblic
services.
For these reasons, Staff believes that the proposed development meets the objectives of the PUD
requirements stated above.
Per the UDC, Council may approve PUD's, upon recommendation by the Commission, in accord
with the standards listed in UDC 11-7-4 as follows:
Deviations from underlying district requirements: Deviations from the development standards
and/or area requirements of the district in accord with Chapter 2 DISTRICT REGULATIONS of this
Title may be approved. The exception is that along the periphery of the planned development, the
applicable setbacks as established by the district shall not be reduced.
Heritage Grove Subdivision—AZ-14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 7
EXHIBIT A
1, Allowed uses: Applicant may request that specific conditional or accessory use(s)
allowed in the district be allowed as principal permitted use(s). NA, The applicant
has not requested a use exception with the PUD application.
2. The uses within the planned trait development are interconnected through a system of
roadways and/or pathways as appropriate, Private streets and service drives may be
permitted, if designed and constructed to the Transportation Authority standards and
in accord with Chapter 3 Article F. PRIVATE STREETS of this Title. The proposed
developmrent has been designed with short block lengths for raalkabilio, and
interconnectii)hj> with the adjacent residential subdivisions, Further, all internal
roadways and alleys are proposed to be public subject to City and ACHD approval.
3. Buildings shall be clustered to preserve scenic or environmentally sensitive areas in
the natural state, or to consolidate small open spaces into larger, more usable areas
for common use and enjoyment, The reduced setbacks requested by the applicant will
allow the clustering of horses around a rnew therefore allora ing for more useable
opera space area.
Staff has mi,iewed these standards and found the der�elopmsent complies with all of there.
The applicant is requesting reductions to the minimum dimensional requirements in the R-15
district as follows:
Heritage Grove Proposed Setbacks
*Measured from back of sidewalk
""Measured from the property line
Street setback"
Living
5'
Garage
NA
Alley and Mew setback"
Mew
5'
Living
2'
Garage
2'
Side setback
5'
Rear setback
NA
Stnffhas reviewed the requested reductions to the R -I5 dimensional standards and because of the
rnew design concept, clustering, amount of open space and interconnected pedestrian systems
proposed, staff is supportive of the applicant's request,
Design: The primary land design concept used to create this development is the use of open space
mews, The mew concept uses the traditional neighborhood concepts which allow a more
clustered development with shorter block lengths, varied front setbacks, tree -lined streets and
increased useable open space to break up straight rows of houses that are common in more
traditional subdivisions. The deviation from the required setbacks does the following:
0 eliminates the view of the garage from the street,
Heritage Grove Sttbdivision— AZ -14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 8
EXHIBIT A
• places more emphasis on front porches allowing a variety of setbacks and sitting areas
where people can interact and gather and creates a more pedestrian friendly environment,
® would allow living space over the garages off of the alley, and
® allows a single parking stall between the units accessing the alley.
As mentioned above, the PUD standards state that buildings shall be clustered to preserve scenic
or environmentally sensitive areas in the natural state, or to consolidate small open spaces into
larger, more usable areas for common use and enjoyment. Also, uses within the PUD should be
interconnected through a system of roadways and/or pathways as appropriate. Staff believes that
the design of this site complies with these standards.
Design Concepts and Building Elevations: The applicant has submitted design criteria, lot fit
map and sample elevations for the Heritage Grove Subdivision. The supporting documents
include the details of design concepts for the subdivision, architectural elements of the different
housing types and dimensional standards for the development. Staff has reviewed these
guidelines and found them to represent a unique and innovative residential development. Future
homes constructed within the subdivision will be required to comply with the submitted
materials. (see Exhibit A.6)
Preliminary Plat (PP): The proposed preliminary plat consists of 121 single family residential
lots and 19 common lots on approximately 21.71 acres of land in an existing and proposed R-15
zoning district. Lot sizes range between 3,082 and 27,234 square feet respectively. The proposed
gross density of the subdivision is 5.57 dwelling units per acre which is consistent with both the
density requirements of the comprehensive plan and the R-15 zoning district.
Dimensional Standards: All of the proposed lots must comply with the dimensional standards
established in the UDC Table 11-2A-7. The proposed plat complies with the frontage
requirements and minimum lot sizes of the UDC. All perimeter lots will remain subject to the
dimensional standards set forth in UDC Table 11-2A-7,
Phasing Plan: The applicant is proposing to develop the subdivision in four (4) phases. The first
two (2) phases are to commence on the northwest corner of the intersection and the last two (2)
phases will consume the northern half of the development. Currently ACHD has commenced with
Ustick/Locust Grove intersection project. The applicant is coordinating with ACHD for the
Subdivision improvements along the adjacent roadways to ensure the necessary infrastructure is
in place to serve the proposed development. Further, this roadway project has necessitated the
need to connect the existing dwellings on Lot 25, Block 6 to City water and sewer and close the
existing dwellings access to E. Ustick Road. In general staff is supportive of the proposed
phasing plan however, staff recommends the applicant include Lot 25, Block 6 and complete
all of the landscape improvements adjacent to E. Ustick Road and N. Locust Grove Road
with the first phase of development.
Street Network: UDC 11-3A-3 limits access points to collector and arterial roadways. Currently,
the existing dwellings on Lot 25, Block 6 (Trail property) have an access to E. Ustick Road. On
the submitted plat, a common lot (Lot 23, Block 6) prohibits the Trail property from
accessing E. Spring Place Street. Staff recommends the existing home (Lot 25, Block 6) be
included in the first phase of development and Lot 23, Block 6 should be incorporated as
part of the Lot 25, Block 6 so the lot has frontage on the local street. Since the existing
homes will no longer have access to E. Ustick Road, the property owner will have to
coordinate with the City's Addressing Specialist and obtain a new street address from one
of the adjacent local streets.
Heritage Grove Subdivision— AZ -14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 9
EXHIBIT A
The main access to the development is proposed from N. Locust Grove Road. The internal street
layout provides adequate internal connectivity and extends existing stubs streets from the north
and south boundary. In addition, E. Prairefire Street, located in the north half of the development,
is proposed to stub to the Ada County parcels abutting the west and east boundary. For the
homes along the internal blocks, access will be provided from public alleys. If the applicant
includes Lot 25, block 6 with the first phase of development, staff is supportive of the proposed
street layout.
Off-street Parking: As mentioned above in section 9, staff is not requiring the parking pads in
front of the garages of the mew and alley loaded lots to support the unique design of the project.
In the applicant's narrative, it's stated that concrete pads are proposed off the alley between the
homes to possibly allow for additional parking. Staff has concerns with how the parking would
function given the applicant is not proposing a modification to the 5 -foot side yard setback. Based
on this dimension, the homes would have 10 feet of separation which tecluiically meets the
dimensional standards for a parking stall but it does take into account the placement of any
utilities. If overflow parking is desired for the development, staff recommends the applicant
construct overflow parking adjacent to the mew lots or provide a plan that demonstrates how the
parking would function. The parking stalls must comply with the UDC dimensional standards.
Existing Structures: As mentioned above, ACHD is currently re -constructing the Ustick/Locust
Grove intersection. The existing residence and outbuildings near that intersection will be removed
in conjunction with the roadway project and with the development of the property. Whatever
structures are not removed as part of the roadway project must be removed with the development
of the first phase of the subdivision.
As mentioned above, the existing dwellings (primary and secondary) and the outbuildings on Lot
25, Block 6 will remain as part of the development. To staff s knowledge ACRD is connecting
the dwellings to municipal services. Staff has contacted Ada County Development Services to
verify if the secondary dwelling on the property had Ada County approval. At one time the
property did receive approval for temporary living quarters but subsequent approvals were not
granted by the County for the dwelling to remain.
Typically, the City does not annex property with County violations. Staff has evaluated the
secondary dwelling standards set forth in UDC 11-4-3-12 to determine if the secondary dwelling
would be in violation of the City's ordinance. In reviewing this section of the ordinance it appears
the secondary dwelling would meet the criteria set forth in the UDC as far as the placement on the
property and the design and size of the structure.
Additionally, the two (2) existing outbuildings appear to encroach into the required 5 -foot side
yard setback. Under the UDC these structures would be defined as non -conforming and could
remain on the property provided any new modifications and/or additions to the structures
conform to the requirements of the R-15 district as set forth in UDC 11-113-5.
Micropaths: The applicant is proposing multiple pedestrian connections to provide connection to
the mew lots. In reviewing the submitted plan all of the micropath lots and pedestrian connections
comply with the standards set forth in UDC 11-3A-8 and UDC 11-313-12.
Landscaping Requirements
Open Space/Amenities: UDC 11-3G-3 requires a minimum of ten percent open space for all
residential developments exceeding five acres. The UDC also requires one additional site amenity
for each additional 20 acres of development area. Using this standard, the applicant is required to
provide a total of two (2) amenities for a development of this size.
The applicant is proposing 3.32 acres of common open space with this development which equals
Heritage Grove Subdivision— AZ -14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 10
EXHIBIT A
approximately 15,3% of the total development area, Qualifying open space consists of 50% of the
arterial street buffers and 10 -foot wide parkways adjacent to the arterial streets, two (2) mew lots,
several micropath lots and 8 -foot parkways adjacent to the local streets for the internal blocks.
The proposed amenities include the following:
l) Clubhouse — The applicant has verbally committed to the addition of the clubhouse
amenity after the application submittal. Since the location and design are not part of the
application submittal, staff recommends the applicant submit details of this amenity
prior to the Commission hearing;
2) (2) picnic areas in the mews and;
3) 5% additional open space
Based on the analysis above, staff finds the proposed subdivision complies with the open space
and site amenity requirements in the UDC,
Arterials: UDC 11-2A-7 requires a 25 -foot wide street buffer along Ustick Road and Locust
Grove Road. On the submitted landscape plan the applicant is proposing to construct a 35 -foot
wide landscape buffer adjacent to Ustick Road and a 32 -foot wide landscape buffer is proposed
adjacent to Locust Grove Road.
The submitted landscape plan does not depict any landscape improvements on the Trail property
(Lot 25, Block 6). Typically, the UDC would require the applicant to plat a common lot across
the front of the buildable lot which is to be owned and maintained by the home owner's
association, In this particular case, this lot and block will not be part of the CCR's for the
subdivision however; staff believes the applicant should install a berm and landscaping across the
front of the Trail property to have a consistent landscape buffer with the Heritage Grove
development,
The applicant has worked with ACRD on the design of the landscape buffer adjacent to E. Ustick
Road, The submitted preliminary plat shows a 10 -foot wide parkway between the curb and the 5 -
foot wide detached sidewalk and additional 21 feet from the back of the new sidewalk and the
existing residence that could be landscaped consistent with the proposed landscape buffer. To off-
set the requirement for the platted common lot across the Trail property, the applicant will have to
submit an alternative compliance application with the first phase of a filial plat, and request the
landscape buffer be depicted as permanent landscape easement rather than a common lot. Staff
recommends the applicant construct a 25 -foot wide landscape buffer in front of Lot 25,
Block 6 that matches the rest of the street buffer along E. Ustick Road.
Fencing: The applicant is proposing 6 -foot privacy fencing along the perimeter of the project.
The UDC does not require fencing except for areas that are adjacent to micro -paths. The
developer is required to construct fencing adjacent to micro -path connections to distinguish
common from private areas. Fencing adjacent to micro -paths and interior common open space
(mew lots) is limited to 4 -feet in height if closed vision fencing is used or open vision fencing up
to 6 -feet in height is allowed as it provides visibility from adjacent homes or buildings, per UDC
11 -3A -7A.7. A detailed fencing plan should be submitted upon application of the final plat. If
permanent fencing is not proposed along the boundary of the subdivision, the applicant is
required to construct temporary fencing to contain debris during construction prior to issuance of
any building permits on the site.
Existing Trees: There are existing trees on the property that may need to be removed with the
development of the property, The applicant should protect all existing trees on the site that are
greater than four -inch caliper and/or mitigate for the loss of such trees as set forth in UDC 11-3B-
10, mitigation is required for all existing healthy trees 4 -inch caliper or greater that are removed
Heritage Grove Subdivision—AZ-14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 11
EXHIBIT A
from the site with equal replacement of the total calipers lost on site up to an amount of 100%
replacement,
The applicant has stated in his narrative that street trees will be placed on the traditional lots
similar to what is proposed for the 8 -foot parkways adjacent to the alley and mew lots, Since the
applicant must coordinate with the City Arborist on the replacement of the trees, staff is of the
opinion that the trees planted on these lots would off -set the caliper inches proposed for removal.
With the submittal of the final plat the applicant should submit a revised landscape plan
that depicts the number of trees on the traditional lots and details the mitigation plan
outlined by the developer and the City Arborist.
Parkways: 8 -foot wide parkways are proposed adjacent to the internal alley/mew lots and a
center median is proposed within E. Heritage Grove Drive. The parkways and the center medians
must comply with the standards set forth in UDC 11-3A-17 and UDC 11 -3B -7C.
Sidewalks: Sidewalks are required along all public streets, 5 -foot wide detached sidewalks are
required adjacent to alley and mew lots and E. Ustick Road and N. Locust Grove Road as
proposed,
Ditches, Laterals, and Canals: Per UDC 11-3A-6, all irrigation ditches, laterals or canals,
exclusive of natural waterways and waterways being used as amenities, which intersect, cross or
lie within the area being subdivided shall be covered.
Pressure Irrigation: The City of Meridian requires that pressurized irrigation systems be
supplied by a year-round source of water, The Applicant should be required to utilize any existing
surface or well water for the primary source. If a surface or well source is not available, a single -
point connection to the culinary water system shall be required. If a single -point connection is
utilized, the developer will be responsible for the payment of assessments for the common areas
prior to development plan approval. An underground, pressurized irrigation system should be
installed to all landscape areas per the approved specifications and in accordance with UDC 11-
3A-15 and MCC 9-1-28,
ha swninai)� Staff reconnnends approval of the proposed application request 114th the
reconanaended conditions listed in Exhibit B of this report in accord with the findings containedin
Exhibit D.
X. EXHIBITS
A. Drawings/Other
1. Vicinity Map
2, Proposed Preliminary Plats (dated: 01/21/14)
3, Proposed Phasing Plan
4. Proposed Landscape Plan (dated: 01/20/14)
5. Proposed Open Space Exhibit (dated: 01/20/14)
6. Proposed Amenities
7. Proposed Building Elevations and List of Proposed Design Features
B. Conditions of Approval
C. Legal Description and Exhibit Map for Annexation
D. Required Findings from Unified Development Code
Heritage Grove Subdivision— AZ -14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 12
EXHIBIT
2. Proposed Preliminary Plat (dated: 01/21/14)
PRELIMINARY PLAT OF
HERITAGE GROVE -.SUBDIVISION
A;
I Ul
E'l
T__ 0
r
:.,N w i w; qgq
. .... ...... - - -----
J
1 A '6klt
I i LOCATION MAP
WOrUD
jj
T 1- 7,
/*
NOTES u
RUBF 55p-
21
w
KOZA�*R @�M X -
sic
Heritage Grove Subdivision— AZ -14.003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 19
EXHIBIT
3. Proposed Phasing Plan
PRELIMINARY PLAT OF
HERITAGE GROVE SUBDIVISION
PHASING PLAN
'J"g-o'
I TEll UFA
'0101- loan El ll allf Iola alam
P.
cl
er V A
wr P
IS 14
.worn...
Id
01
10
7
E!
13
tp allpal Bel 1116111111161111111011
El
–Y
4 —
71 1 �5
jj
hull mini 0Ill
A
temporary la
enter only —Aral
lie 19f�m
is to Ill
26 pir
go
mf
0�w 4
� I
4
11 10 to Il to is
.11eW
f q1t of"94, papa -
arpuJujam I Art
—F—T
,� 1 f 1 � a
V,
9 1
Heritage Grove Subdivision —AZ-14-003;PUD-14-001;PP-14-001 and MDA -14-001
PAGE 20
EXHIBIT
4. Proposed Landscape Plan (dated: 01/20/14)
rltelecAtNw
IM��
arm IMOMME
ion Kim
ices ltee,art Fitt Vera
Heritage Grove Subdivision— AZ-14-003;PUD-14-001;PP-14-001 and MDA -14-001
PAGE 21
EXHIBIT
S. Proposed Open Space Exhibit (dated: 01/20/14)
OPEN SPACE LOTS GRASS STRIPS
44.1M A�QWED r..4r.+-- 4 — t. q
VL" LOT MEA I mkmta ll�EA a, CA.S wr mwm Was 3-5 a, X 15 97 ir
351 7 672 , — .., —11 — 1-1.
11776 4<
X 707 Lr
i 2 14M �Na 14M a, Ca -ss SUP rROT114 m�-JECM I
5
ces .0 M a, CPA." STHP MGM, suwatmws 7 X IC4 LF go
N 12
6010 1� I.G 1905 a, G�s SIM? mo",(t SLVI b 110 V M
2 3 10 1�65 10. CIAsl MP rWOND iw (44 IF "401 111jill
13 r10 i� 4 6 31P.n 1.0 31062
�,,jj 1 58 [ U
31,
6 10 WI —
j 24M7 015 R12218
7 1857 1.0 1867 SUMMARY
4 6 22 2333 L0 4—
6 24 1351 1.0 1228
7 6 1 1 4 3 2 59,
6 33 1994 -a- I 1594
j$121 j$121 j6121 3o)2 6,16 0 1 E47 110 .11
cot 10 1 SU61.11L - LANVS�M
H 1 47'x'�, — - GO',., �'i
6JU2 WX I .
'.. I 1114 112 'L Rl
a;ll. (21.11 AMM E45
5951-TZ12 1 10, 1 1.0 �Trll 12. 945 N
lOTs
151%
41
EI FL
6 57x2 4 2e,5 s pol
W 326 20, 1 35
!2
6P
b126 '029 10
81 00K 7
3716 4716 1176 4031 Jr T E.
4sla
� 20'
j27
gz J582 L3, 112
"'T
28 5 <
4936
Lr-GEND
Jest ip
W Cclx� VOCNILX 13 2 9 is— z
it 10 7 0
26 joe 0 (2)
WITT Cf WAY 0 50 Ino 200 1
698
,256 tor tr� [srl SCPLEt1*=IW 1 0 00
MIDU AWA VUSE LaT '65t;t. 6121 J,
21 5
CVAVrU MFA LS LOT 7234
r 544 d OK in
NCP CE ST u
mmq� mm Lor
I I -T
ows sm� I F-' 0
21 I 20 I 19 I 18 11 16 1 is 14 13
V 0
46 6745 1 17
6144 5141 574 671157,1 t,27
E USTICK R
Heritage Grove Subdivision —AZ-14-003;PUD-14-001;PP-14-001 and MDA -14-001
PAGE 21
EXHIBIT A
6. Proposed Amenities
Cconcsptud dubhouse
communfty
Heritage Grove Subdivision—AZ-14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 22
EXHIBIT A
Typical Picnic Area
Heritage Grove Subdivision— AZ -14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 23
EXHIBIT A
7. Proposed Building Elevations and List of Proposed Design Features
Heritage Grove will be an interesting and livable neighborhood of lasting value. We will achieve this
through Uie use of a variety.oi traditional neighborlood design elements including colors, textures,
materials, architectural styles; roof pitch, placement of living -space near sidewalks, and through artful
landscaping; some other elements we will draw from include, but:not be limited to, masonry (stone,
brick, or stucco), board and batten, cottage lap, plank, shingle siding, varied rooflines, as well pop -Outs
and breaks.in elevations and porches. Our plan is in compliance with the design principles outlined in
Meridian's Residential Design Guidelines, The following photos provide a sampling of our vision.
usj.. _ ..
Heritage Grove Subdivision— AZ -14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 24
This Lot Fit Map is representative and conceptual in nature. House footprints and /
-�--s®t-baek- wilF-vaFy--f�e►ese---d®gist®d-hers.—'Ft►is-is-not-the---eft'icial--landscape---plan
Heritage Grove Subdivision— AZ -14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 25
EXHIBIT A
Materials design elements that will help us achieve the unlaue neighborhood we envision include:
Variety of textures
Warm palette of Colors
Covered porches
Courtyards (side and front)
Balcony
Corbels
Brick
Stucco
Stone
Board and batten
Shutters
Trellis
Double step fascia
Cottage lap, Lap, Shake Siding
Arched windows
Dormer windows
Transom windows
Bay windows
Columns
Dentils
Exposed Rafters
Gables roof
Hipped roof
Heritage Grove Subdivision — AZ -14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 26
EXHIBIT A
EXHIBIT B — CONDITONS OF APPROVAL
1. PLANNING DI';PARTAIENT
1.1 Annexation Comments
1,1.1 A new development agreement (DA) replacing existing DA #108065962 is required as part of the
project approval, Prior to the annexation ordinance approval, a new DA shall be entered into
between the City of Meridian and the property owners at the time of annexation adoption. A final
plat application will not be accepted until the DA is recorded. The applicant shall contact the
City Attorney's Office to initiate this process, The DA shall be signed by the property owner and
returned to the City within two (2) years of the City Council granting annexation approval, The
DA shall, at minimum, incorporate the following provisions;
A. The applicant shall comply with the submitted home elevations and design features attached in
Exhibit A.7. A mix of materials and architectural details as represented in the 'attached
elevations shall be incorporated on the rear facades that face E. Ustick Road and N. Locust
Grove Road (Lots 3-21, Block 6),
B. Development of this site shall substantially comply with the preliminary plat and landscape
plan in Exhibit A.
C. The landscape buffers adjacent to E. Ustick Road and N. Locust Grove Road,
excluding the Trail property, shall be constructed as shown on the submitted landscape plan
with the first phase of development.
D. The applicant shall comply with all City ordinances in effect at the time of final plat submittal.
1.2 Preliminary Plat - Site Specific Conditions of Approval
1.2.1 The preliminary plat shall be revised as follows:
a. Lot 25, Block 6 must be included as a lot and block with the first second phase of
development.
b. The street buffer on Lot 25, Block 6 may be in an easement rather than a common lot. An
alternative compliance application must be submitted with the first second final plat
application.
c. Direct lot access shall be prohibited to E. Ustick Road and N. Locust Grove Road in accord
with UDC 11-3A-3. With the fast second phase of development, access for Lot 25, Block 6
shall be provided internally within the subdivision via E. Spring Place Street. Lot 23, Block 6
shall be incorporated as part of the Lot 25, Block 6 so the lot has frontage on the IocaI
street.
d. As testified and agreed to by the applicant at the public hearing; Lots 26-35, Block 6 shall be
restricted to single story homes. A note shall be added to the final plat identifying the single
story restriction on the specified lots.
1.2.2 The landscape plan attached in Exhibit A.4 is approved as follows:
a, The applicant shall substantially comply with the open space exhibit attached in Exhibit A.S.
b. The landscape plan shall be revised to include 25 -foot wide street buffer along the front of
Lot 25, Block 6 that complements the street buffer along E. Ustick Road.
c, The applicant shall substantial comply with the submitted landscape plan attached as Exhibit
A.4. The applicant shall comply with proposed open space and site amenities represented on
the submitted landscape plan, Details of #joa pienie aveas and the ,.l,,b house shall be
Heritage Grove Subdivision— AZ -14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 27
EXHIBIT A
provided Prior to to � ssionheafiw- The applicant shall construct the picnic areas and
clubhouse as proposed in Exhibit A.6.
d. All fencing shall be installed in accordance with UDC 11-3A-7. Per UDC 11-3A-7A7a, the
applicant is responsible for fencing micropaths to distinguish the common areas from the
private areas. Where the buildable lots abut internal common lots fencing must either be 4 -
foot solid or 6 -foot open vision. A detailed fencing plan must be submitted with each final
plat application.
e. Per UDC 11-3B-10, the.applicant shall work with the City Arborist, Elroy Huff, on
designing, adopting, and implementing a protection and mitigation plan for the existing trees
on site. Submit a revised landscape plan that depicts the number of trees proposed to be
planted on the traditional lots.
f. Landscape the center median in E. Heritage Grove Drive as proposed and enter into a license
agreement with ACRD.
g. All micropath lots shall be constructed in accord with the standards set forth in UDC 11-3A-8
and UDC 11-3B-12.
h. The pond proposed within Lot 2, Block 1 must comply with the standards set forth in UDC
11 -3G -3G -3B.8.
i. Install the landscape buffers adjacent arterials streets as proposed.
1.2.3 The applicant shall pipe or otherwise cover all irrigation ditches, laterals or canals, intersecting,
crossing or lying within the area being developed in accord with UDC 11 -3A -6A, unless left open
as a water amenity or linear open space in accord with UDC 11 -3A -6A.2.
1.2.4 Provide the stub streets and internal street network as proposed on the plat.
1.2.5 Comply with all ACRD conditions of approval.
1.2.6 With the first phase of the final plat, the applicant must remove the any existing structures on
parcel 50531449315 and abandon any existing wells and septic systems prior to City Engineer's
signature on a final plat.
1.2.7 Once the existing dwellings on Lot 25, Block 6 no longer have access to E. Ustick Road with
the secondPhase; the property owner shall coordinate with the City's Addressing Specialist
and obtain a new street address from one of the adjacent local streets.
1.3 Planned Unit Development - Site Specific Conditions of Approval
1.3.1 All comments and conditions of the accompanying Annexation and Zoning (AZ -14-001)
application, associated Development Agreement and Preliminary Plat (PP -14-001) shall also be
considered conditions of the Planned Unit Development (PUD -14-001).
1.3.2 All structures shall substantially comply with the building elevations and design materials
submitted with this application included in Exhibit A.7 and approved with this application.
Further, the structures placed on the alley loaded lots shall provide variation in front setbacks
adjacent to the streets as represented by the exhibit attached in Exhibit A.7. This condition is
intended to avoid having all homes on the same plain along the adjacent sheets.
1.3.3 All alley loaded lots and mew lots shall be subject to the setbacks approved with the PUD as
follows:
Heritage Grove Subdivision— AZ -14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 28
EXHIBIT A
Heritage Grove Proposed Setbacks
*Measured from back of sidewalk
**Measured from the property line
Street setback*
Living
5'
Garage
NA
Alley and Mew setback**
Mew
5'
Living
2'
Garage
2'
Side setback
5'
Rear setback
NA
1.4 General Conditions of Approval
1.4.1 Comply with all bulk, use, and development standards of the R-15 zoning district listed in UDC
11-2A-7, except as allowed under the planned unit development,
1.4.2 Comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set
forth in UDC 11-3A-6.
1.4,3 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A-
15, UDC 11-3B-6 and MCC 9-1-28,
1.4.4 Comply with the sidewalk standards as set forth in UDC 11-3A-17.
1.4,5 Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-313-5J.
1.4.6 Construct all off-street parking areas consistent with the standards as set forth in UDC 11-3C-6
for single-family dwellings. The 20' X 20' parking pads are not required in front of the garages of
the alley and mew lots.
1.4.7 Construct storm water integration facilities that meet the standards as set forth in UDC 11-313-
11 C,
1.4.8 Construct all parkways consistent with the standards as set forth in UDC 11 -3A -17E, 11 -3G -3B5
and 11-313-7C,
1.4,9 Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3,
including but not limited to alleys, driveways, easements, blocks, street buffers, and mailbox
placement,
1.4.10 Comply with all provisions of UDC 11-3A-3 with regard to maintaining the clear vision triangle,
1.5 Ongoing Conditions of Approval
1.5,1 The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets
the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth
in UDC 11-313-5, UDC 11-313-13 and UDC 11-313-14.
Heritage Grove Subdivision— AZ -14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 29
EXHIBIT A
1.5.2 All common open space and site amenities shall be maintained by an owner's association as set
forth in UDC 11 -3G -3F1.
1.5.3 The project is subject to all current City of Meridian ordinances. Staff s failure to cite specific
ordinance provisions does not relieve the applicant of responsibility for compliance.
1.5.4 The applicant and/or property owner shall have an ongoing obligation to prune all trees to a
minimum height of six feet above the ground or sidewalk surface to afford greater visibility of the
area.
1.5.5 The applicant has a continuing obligation to comply with the outdoor lighting provisions as set
forth in UDC 11-3A-11.
1.5.6 The applicant and/or property owner shall have an ongoing obligation to maintain all landscaping
and constructed features within the clear vision triangle consistent with the standards in UDC 11-
3A-3.
1.6 Process Conditions of Approval
1.6.1 No signs are approved with this application. Prior to installing any signs on the property, the
applicant shall submit a sign permit application consistent with the standards in UDC Chapter 3
Article D and receive approval for such signs.
1.6.2 The applicant shall complete all improvements related to public life, safety, and health as set forth
in UDC I I -5C -3B. A surety agreement may be accepted for other improvements in accord with
UDC 11 -5C -3C,
1.6.3 The final plat, and any phase thereof, shall substantially comply with the approved preliminary
plats as set forth in UDC 11 -6B -3C2,
1.6.4 The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the
City Engineer signature on a final plat within two years or 2) gain approval of a time extension as
set forth in UDC 11-6B-7.
1.6.5 The applicant shall obtain approval for all successive phases of the preliminary plat within two
years of the signature of the City Engineer on the previous final plat as set forth in UDC 11 -6B -
7B.
1.6.6 Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11 -3B -14A.
2. PUBLIC WORDS DEPARTMENT
2.1 SITE SPEciFic CONDITIONS Or APPROVAL
2.1.1 The current design location of the sanitary sewer and water mains across the Block 4, and Block
12 Mews does not comply with Meridian Public Works Standards. Specifically there would need
to be a 14 -foot wide all weather gravel road over the utilities per Standard Drawing No. G2.
Alternatively the applicant shall relocate the storm drainage facilities that are currently show in
the alleys to the Mews, and relocate the water mains to the alleys. The Public Works Department
is agreeable to this arrangement as long as no manholes are located within the Mews.
2.1.2 Due to the redevelopment potential of Lot 25, Block 6, the applicant shall be required to extend
an 8 -inch diameter sanitary sewer main stub in E. Springplace St. to the boundary of Lot 25,
Block 6. This stub can terminate with a t -type cleanout.
Heritage Grove Subdivision—AZ-14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 30
EXHIBIT A
2.2 General Conditions of Approval
2.2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works
Department, and execute standard forms of easements for any mains that are required to provide
service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover
from top of pipe to sub -grade is less than three feet than alternate materials shall be used in
conformance of City of Meridian Public Works Departments Standard Specifications,
2.2.2 Per Meridian City Code, the applicant shall be responsible to install sewer and water mains to and
through this development.
2.2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a
single utility, or 30 -feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian's standard forms. The
easement shall be graphically depicted on the plat for reference purposes, Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor, DO
NOT RECORD. Add a note to the plat referencing this document.
2.2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or
well water for the primary source. If a surface or well source is not available, a single -point
connection to the culinary water system shall be required. If a single -point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
prior to receiving development plan approval.
2.2.5 All existing structures that are required to be removed shall be prior to signature on the final plat
by the City Engineer.
2.2.6 All irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or
lying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6.
Plans shall be approved by the appropriate irrigation/drainage district, or lateral users association
(ditch owners), with written approval or non -approval submitted to the Public Works Department.
If lateral users association approval can't be obtained, alternate plans shall be reviewed and
approved by the Meridian City Engineer prior to final plat signature.
2.2.7 Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9-4-8 contact the City of Meridian Engineering Department at
(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources
Contact Robert B. Whitney at (208)334-2190.
2.2.8 Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9-4-8. Contact Central District Health for abandonment procedures and
inspections (208)375-5211.
2.2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated,
fencing installed, drainage lots constructed, road base approved by the Ada County Highway
District and the final Plat for this subdivision shall be recorded, prior to applying for building
permits.
2.2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted
fencing, landscaping, amenities, etc,, prior to signature on the final plat.
Heritage Grove Subdivision— AZ -14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 31
EXHIBIT A
2.2.11 All development improvements, including but not limited to sewer and water, fencing, micro -
paths, pressurized irrigation and landscaping shall be installed and approved prior to obtaining
certificates of occupancy.
2.2.12 Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
2.2.13 It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
2.2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers,
2.2.15 Developer shall coordinate mailbox locations with the Meridian Post Office.
2.2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H.
2.2.17 Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
2.2.18 The engineer shall be required to certify that the street centerline elevations are set a minimum of
3 -feet above the highest established peak groundwater elevation, This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1 -foot above.
2.2.19 The applicants design engincer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project,
2.2,20 At the completion of the project, the applicant shall be responsible to submit record drawings
per the City of Meridian AutoCAD standards. These record drawings must be received and
approved prior to the issuance of a certification of occupancy for any structures within the
project.
2.2.21 100 Watt and 250 Watt, high-pressure sodium street lights shall be required on all public
roadways per the City of Meridian Improvement Standards for Street Lighting. All street lights
shall be installed at developer's expense, Final design shall be submitted as part of the
development plan set for approval, which must include the location of any existing street lights,
Street lighting is required at intersections, corners, cul-de-sacs, and at a spacing that does not
exceed that outlined in the Standards. The contractor's work and materials shall conform to the
ISPWC and the City of Meridian Supplemental Specifications to the ISPWC.
2.2,22 The City of Meridian requires that the owner post to the City a performance surety in the amount
of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure
prior to final plat signature, This surety will be verified by a line item cost estimate provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Please contact Land Development Service for more information at 887-2211.
2,2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, water and reuse infrastructure for
duration of two ears, This surety will be verified by a line item cost estimate provided by the
owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond, Please contact Land Development Service for more information at 887-2211.
Heritage Grove Subdivision— AZ -14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 32
M:�:7 C �III_1
3. POLICE DEPARTMENT
3.1 The Police Department has no concerns related to this application,
4. FIRE DEPARTMENT
4.1 Final Approval of the fire hydrant locations shall be by the Meridian Fire Department.
a. Fire Hydrants shall have the 4 %2" outlet face the main street or parking lot aisle.
b. The Fire hydrant shall not face a street which does not have addresses on it.
c, Fire hydrant markers shall be provided per Public Works specifications.
d. Fire Hydrants shall be placed on corners when spacing permits.
e. Fire hydrants shall not have any vertical obstructions to outlets within 10',
f. Fire hydrants shall be place 18" above finish grade.
g. Fire hydrants shall be provided to meet the requirements of the IFC Section 509.5.
h. Show all proposed or existing hydrants for all new construction or additions to existing
buildings within 1,000 feet of the project.
4.2 Private Alleys and Fire Lanes shall have a 20' wide improved surface capable of supporting an
imposed load of 75,000 lbs. All roadways shall be marked in accordance with Appendix D
Section D103,6 Signs.
4.3 All entrance, internal roads and alleys shall have a turning radius of 28' inside and 48' outside
radius,
4.4 Operational fire hydrants, temporary or permanent street signs, and access roads with an all weather
surface are required to be installed before combustible construction material is brought onto the site,
as set forth in International Fire Code Section (IFC) 501.4 and Meridian amendment to 1FC 10-4-2J.
4.5 Ensure that all yet undeveloped parcels are maintained free of combustible vegetation as set forth
in International Fire Code Section 304.1.2.
4.6 Fire lanes, streets and structures including the canopy height of mature trees shall have a vertical
clearance of 13'6" as set forth in International Fire Code Section 503.2,1.
4.7 The applicant shall work with Public Works and Planning Department staff to provide an address
identification plan and a sign which meets the requirements of the City of Meridian sign ordinance
and is placed in a position that is plainly legible and visible from the street or road fronting the
property, as set forth in International Fire Code Section 505. 1.
S. REPUBLIC SERVICES
5.1 The Republic Services has no concerns related to this application,
6. PARIcS DEPARTMENT
6.1 The applicant shall comply with the tree mitigation standards set forth in UDC 11-313-10,
7. ADA COUNTY HIGII\vAy DISTRICT
7.1. SITE SPECITIC COMMENTS
7.1.1 Provide $3,700 for the redesign costs associated with the modifications to ACHD's Ustick/Locust
Grove intersection project.
7.1.2 Provide a permanent right-of-way easement for the 5 -foot wide detached concrete sidewalks
located 10 -feet from the back of curb on Ustick and Locust Grove Roads.
7.1,3 Construct, Heritage Grove, onto Locust Grove Road located 125 -feet south of Summerheights
Drive and 640 -feet north of Ustick Road, as proposed,
Heritage Grove Subdivision— AZ -14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 33
EXHIBIT A
7.1.4 Construct the entry roadway, Heritage Grove Drive, with one 21 -foot travel lane, one 24 -foot
wide travel lane, an 8 -foot wide center land scape median vertical curb, glitter, an 8 -foot wide
planter strips, and 5 -foot wide detached concrete sidewalk within 67 -feet of right-of-way, as
proposed. Plat the center landscape island as right-of-way owned by ACHD. The applicant or the
home owners associate shall apply for a license agreement if landscaping is propose within the
median.
7.1.5 Construct the internal local streets as standard 36 -foot wide roadways with rolled curb, gutter, and
5 -foot wide attached concrete sidewalks on one side of the street; and an 8 -foot wide landscape
strip with 5 -foot wide detached concrete sidewalk on the other side of the street; within 50 -feet of
right-of-way. Provide an easement for the detached sidewalk.
7.1.6 Provide a permanent right-of-way easement for the detached sidewalks proposed on the internal
local streets.
7.1.7 The 90 -foot offset between north and south segments of Heritage View Way at Prairefire Street is
approved, as proposed.
7.1.8 If the City of Meridian approves the proposal for the alleys and the applicant is able to provide
written approval from the Meridian Fire Department and Ada County Emergency service
providers that they approve of the alley design and are able to access the lot without public street
frontage;and the applicant and City of Meridian are able to find a solution to addressing those
lots, then construct four 20 -foot wide east/west alleys public alleys within the site.
7.1.9 If the applicant is unable to resolve the addressing issue and provide written approval from both
emergency service providers then, the applicant should make one of the following modifications
to their site plan:
a. Reconfigure the lots that are proposed to front on the mew to provide public street (not just
alley) frontage;
b. Redesign the alleys to be private;
Or
c. Redesign the alleys to be 24 -foot wide minor local streets, without sidewalks.
7.1.10 Construct one stub street to the east, Prairefire Street, located approximately 130 -feet south of the
north property line, as proposed. Install a sign at the terminus of the stub streets stating that,
"THIS ROAD WILL BE EXTENDED IN THE FUTURE."
7.1.11 Construct one stub street to the west, Prairefire Street, located approximately 130 -feet south of
the north property line, as proposed. Install a sign at the terminus of the stub streets stating that,
"THIS ROAD WILL BE EXTENDED IN THE FUTURE."
7.1.12 Other than the access specifically approved with this application, direct lot access is prohibited to
Ustick and Locust Grove Roads and shall be noted on the final plat.
7.1.13. Payment of impacts fees are due prior to issuance of a building permit.
7.14 Comply with all Standard Conditions of Approval.
7.2 STANDARD CONDITIONS OF APPROVAL
7.2.1 Any existing irrigation facilities shall be relocated outside of the right-of-way.
7.2,2 Private sewer or water systems are prohibited from being located within any ACRD roadway or
right-of-way.
Heritage Grove Subdivision— AZ -14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 34
EXHIBIT A
7.2.3 All utility relocation costs associated with improving street frontages abutting the site shall be
borne by the developer.
7.2.4 Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the
construction of the proposed development. Contact Construction Services at 387-6280 (with file
number) for details.
7.2.5 A license agreement and compliance with the District's Tree Planter policy is required for all
landscaping proposed within ACHD right-of-way or easement areas.
7.2.6 Utility street cuts in pavement less than five years old are not allowed unless approved in writing
by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for
details.
7.2.7 All design and construction shall be in accordance with the Ada County Highway District Policy
Manual, ISPWC Standards and approved supplements, Construction Services procedures and all
applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the
State of Idaho shall prepare and certify all improvement plans.
7.2.8 In accordance with District policy, 7203.6, the applicant may be required to update any existing
non-compliant pedestrian improvements abutting the site to meet current Americans with
Disabilities Act (ADA) requirements. The applicant's engineer should provide documentation of
ADA compliance to District Development Review staff for review.
7.2.9 Construction, use and property development shall be in conformance with all applicable
requirements of the Ada County Highway District prior to District approval for occupancy.
7.2.10 It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The
applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The
applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days
prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic
Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during
any phase of construction.
7.2.11 No change in the terms and conditions of this approval shall be valid unless they are in writing
and signed by the applicant or the applicant's authorized representative and an authorized
representative of the Ada County Highway District. The burden shall be upon the applicant to
obtain written confirmation of any change from the Ada County Highway District.
7.2.12 If the site plan or use should change in the future, ACHD Planning Review will review the site
plan and may require additional improvements to the transportation system at that time. Any
change by the applicant in the planned use of the property which is the subject of this application,
shall require the applicant to comply with ACHD Policy and Standard conditions of approval in
place at the time unless a waiver/variance of said requirements or other legal relief is granted by
the ACHD Commission.
Heritage Grove Subdivision—AZ-14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 35
EXHIBIT A
C. Legal Description and Exhibit Map for the Annexation
ANNEXATION DESCRIPTION
A parcel located in the SF Y4 of the SE'/ of Section 31 jownship 4 North, Range 1 East,
Boise Meridian, Ada County, Idaho, more particularly described as follows:
Commencing at a brass cap nlonunlent marking the southeasterly corner of said SE 1/4 of
the SE 'A from which a 5/8 inch diameter iron pin marking the southwesterly corder of
the SR 1/4 ofsaid Section 31;
Thence N 89147'06' W along the southerly boundnry of said SE '/ of the SE '/ a
distance of 662.30 feet to the POINT OF BEGINNING;
Thence conthuting N 89047'06" W a distance of 97.711 feet to a point on lite extension of
the easterly boundary of IVANDA'S dIRWOYV SUBDIVISION as shown in Boole 82 of
Plats at Page 9035 in the office of the Recorder, Ada County, Idaho;
Thence along said easterly boundary the following described coarses:
Thence leaving said southerly boundary N 0108'14" E a distnneo of 155.59 feet to it
5/8 inch diameter Iron pin;
ThenceN 8040'34" E a distance of 42.72 feet to a 5/8 inch diameter iron pin;
Thence N 0123124" E a distance of 416.15 feet to a 5/8 inch diameter Iron pin
marking rite northeasterly corner of said R4NOWS MEADOW SUBDIVISION;
Thence leaving said easterly boundary N 89147'06" W along the northerly boundary of
said IVANDII'S MMDOIV SUBDIVISION a distance of 567.58 feet to it 5/8 inch
diameter Iron pin marling the northwesterly corner of said RANDA'S MEADOW*
SUBDITINION said point also being on the westerly boundary of said SE % of the SE %;
'!'hence leaving said northerly boundary N 0137'07" E along said westerly boundary n
distance of 9.84 feet to a point;
Thence leaving sold westerly boundary S 89146116" L n distance of 661.76 feet to n
point;
Thence S 0034'10" W a distance of 623.68 feet to the POINT OI' BEGINNING.
This parcel contains 1.49 feet and is snb)ect to ally ensements existing or In use.
Prepared by; Glenn K. Bennett, PLS
Civil SurToy Consultants, Incorporated
January 21, 2014
Heritage Grove Subdivision— AZ -14.003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 36
EXHIBIT A
PRD
O
0
614.01'Ij
o+
� by b
O O
! o q h)
4 tri
p �c
� d
Y£L101V PEAK
Z AV£NUC
l4" E 15 5J' N 02324' E 416.15
W
149AORES °V
S 0'34'10" {Y
Heritage Grove Subdivision-- AZ -14.003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 37
EXHIBIT A
D. Required Findings from Unified Development Code
1. Annexation Findings:
Upon recommendation from the Commission, the Council shall make a full investigation
and shall, at the public hearing, review the application. In order to grant an annexation, the
Council shall make the following findings:
a. The map amendment complies with the applicable provisions of the Comprehensive
Plan;
The applicant is proposing to annex and zone approximately 1.49 acres of the subject
property to the R-15 zoning district. The Council finds that the proposed map amendment is
generally consistent with the MDR FLUM designation for this property. The Council finds
the amendment is consistent with the applicable provisions of the Comprehensive Plan (see
section VII above).
b. The map amendment complies with the regulations outlined for the proposed district,
specifically the purpose statement;
The Council finds that the proposed map amendment to the R-15 zoning district is consistent
with the purpose statements of and residential districts as detailed in Section VIII above.
c. The map amendment shall not be materially detrimental to the public health, safety,
and welfare;
The Council finds that the proposed zoning amendment will not be detrimental to the public
health, safety, or welfare. City utilities will be extended at the expense of the applicant. The
Council considered all oral and written testimony provided to determine this finding.
d. The map amendment shall not result in an adverse impact upon the delivery of services
by any political subdivision providing public services within the City including, but not
limited to, school districts; and,
The Council finds that the proposed zoning amendment will not result in any adverse impact
upon the deliveryof services by any political subdivision providing services to this site.
e. The annexation is in the best of interest of the City (UDC 11-513-3.E).
The Council finds the annexation of these properties with the R-15 zoning district is in the
best interest of the City if the applicant enters into a new development agreement and adheres
to the recommended development agreement provisions in Exhibit B.
2. Preliminary Plat Findings:
In consideration of a preliminary plat, combined preliminary and final plat, or short
plat, the decision-making body shall make the following findings:
a. The plat is in conformance with the Comprehensive Plan;
The Council finds that the proposed plat is in substantial compliance with the adopted
Comprehensive Plan in regard to land use, transportation, and circulation. Please see
Comprehensive Plan Policies and Goals, Section VII, of the Staff Report ,for more
information.
b. Public services are available or can be made available and are adequate to
accommodate the proposed development;
The Council finds that public services will be provided to the subject property upon
development. (See Exhibit B of the Staff Report for more details from public service
Heritage Grove Subdivision—AZ-14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 38
EXHIBIT A
providers.)
c. The plat is in conformance with scheduled public improvements in accord with the
City's capital improvement program;
Because City water and sewer and any other utilities will be provided by the development
at their own cost, the Council finds that the subdivision will not require the expenditure
of capital improvement funds.
d. There is public financial capability of supporting services for the proposed
development;
The Council relied upon comments from the public service providers (i.e., Police, Fire,
ACRD, etc.) to determine this finding. (See Exhibit B for more detail.)
e. The development will not be detrimental to the public health, safety or general
welfare; and
The Council is not aware of any health, safety, or environmental problems associated
with the platting of this property. ACRD consider road safety issues in their analysis.
The Council considered all public testimony presented to determine whether or not the
proposed subdivision may cause health, safety or environmental problems.
f. The development preserves significant natural, scenic or historic features.
The Council is unaware of any natural, scenic or historic features on this site. Therefore,
the Council finds that the proposed development will not result in the destruction, loss or
damage of any natural, scenic or historic feature(s) of major importance. The Council
referenced all public testimony presented to determine whether or not the proposed
development may destroy or damage a natural or scenic feature(s) of major importance.
3. Planned Unit Development Findings;
In order to grant a planned unit development request, the Council shall make the following
findings:
a. The planned unit development demonstrates exceptional high quality in site design
through the provision of cohesive, continuous, visually related and functionally
linked patterns of development, street and pathway layout, and building design.
The Council finds that the proposed PUD demonstrates high quality site design which
incorporates shorter block lengths, higher density, varied front setbacks, attractive
streetscape and increased useable open space not typically seen in many traditional
subdivisions.
b. The planned unit development preserves the significant natural, scenic and/or
historic features.
The Council finds the design of the PUD preserves a historic feature on this site by
preserving the heritage of the Johnson Family that has farmed the property for over 50
years by placing a monument paying homage to the Johnson family in the larger mew lot.
c. The arrangement of uses and/or structures in the development does not cause
damage, hazard, or nuisance to persons or property in tine vicinity.
The Council finds that this development as proposed should not cause damage, hazard, or
nuisance to persons or property in this vicinity. The Council relied upon comments from
the public to determine this finding.
d. The internal street, bike and pedestrian circulation system is designed for the
Heritage Grove Subdivision— AZ -14-003; PUD -14001; PP -14-001 and MDA -14-001
PAGE 39
EXHIBIT A
efficient and safe flow of vehicles, bicyclists and pedestrians without having a
disruptive influence upon the activities and functions contained within the
development, nor place and undue burden upon existing transportation and other
public services in the surrounding area.
The Council finds that the proposed pathway system and sidewalks within the
development are designed to provide recreational access to amenities and uses within the
subdivision without conflicting with vehicular traffic.
e. Community facilities, such as a park, recreational, and dedicated open space areas
are functionally related and accessible to all dwelling units via pedestrian and/or
bicycle pathways.
The Council finds that the mew lots will provide recreational opportunities that are
accessible by the Riture residents via numerous walkways.
f. The proposal complies with the density and use standards requirements in accord
with Chapter 2, "District Regulations", of this title.
The Council finds the proposed development complies with the density and uses allowed
in the R-15 zoning district.
g. The amenities provided are appropriate in number and scale to the proposed
development.
The Council finds the chub house; the picnic areas and the additional 5 percent open
space are adequate to serve the proposed development.
h. The planned unit development is in conformance with the comprehensive plan.
The Council finds the proposed development is in conformance with the comprehensive
plan. Please see Comprehensh,e Plan Policies and Goals, Section V11, of the Staff Report
for more information.
Heritage Grove Subdivision — AZ -14-003; PUD -14-001; PP -14-001 and MDA -14-001
PAGE 40
DATE: May 27, 2014 ITEM NUMBER: 5
PROJECTu : FP 1-020
ITEM TITLE: KNIGHTHILL CENTER
Final Order for Approval: FP 14-020 Knighthill Center by Mason and Stanfield Inc.
Located Southwest Corner of N. Linder Road and W. Chinden Boulevard Request:
Final Plat Approval Consisting of Five (5) Commercial lots on Approximately 9.1 1 Acres
in the C -G Zoning District
WEETIVGNOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
BEFORE THE MERIDIAN CITY COUNCIL
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT FOR
KNIGHTHILL CENTER
SUBDIVISION CONSISTING OF
5COMMERCIAL BUILDING LOTS
ON 9.11 ACRES OF LAND IN AN C-
G ZONING DISTRICT
BY: JAMES WYLIE
APPLICANT
HEARING DATE: MAY 21, 2014
CASE NO. FP -14-020
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on May 21, 2014 for final plat approval
pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
The Final Plat of "PLAT SHOWING KNIGHTHILL CENTER SUBDIVISION,
LOCATED IN NE/40F SECTION 26, TAN., R.1 W., B.M., MERIDIAN, ADA
COUNTY, IDAHO, 2014, DATED: 03/26/14, DARIN HOLZHEY, PLS, SHEET
1 OF 3," is conditionally approved subject to those conditions of staff as set forth
in the staff report to the Mayor and City Council from the Planning and
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR KNIGHTHILLCENTER SUBDIVISION (FP -14-020)
Page 1 of 3
Development Services Division of the Community Development Department
dated May 21, 2014, a true and correct copy of which is attached hereto marked
"Exhibit A" and by this reference incorporated herein, and the response letter
from Scott Stanfield, a true and correct copy of which is attached hereto marked
"Exhibit B" and by this reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Cleric and the City Engineer verifying that the plat meets the City's
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR KNIGHTHILLCENTER SUBDIVISION (FP -14-020)
Page 2 of 3
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the �-:tday of
_ , 2014.
Attest:
JayceeGolman
City Clerk
By:
Tammy d- eerd
Mayor, City of Meridian
City of
Si
2
Copy served upon the Applicant, Planning Department, Public Works Department, and City
Attorney.
B Dated: J
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR KNIGHTHILLCENTER SUBDIVISION (FP -14-020)
Page 3 of 3
STAFF REPORT
Hearing Date:
TO:
FROM:
EXHIBIT A
May 21, 2014
Mayor and City Council
Bill Parsons, Associate City Planner
208-884-5533
CA
:�UEIDS 5;=,
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: FP -14-020 — Knighthill Center
I. APPLICATION SUMMARY
The applicant has applied for approval of a final plat consisting of 5 commercial lots on approximately
9. 11 acres of land in the C -G zoning district.
II. STAFF RECOMMENDATION
Staff recommends approval of the proposed final plat subject to the conditions noted in Sections VI and
VII below. These conditions shall be considered in frill, unless expressly modified or deleted by motion of
the City Council.
III. PROPOSED MOTION
Approval
I move to approve File Number FP -14-020 as presented in the staff report for the hearing date of May
21, 2014, with the following modifications: (Add any proposed modifications.)
Denial
I move to deny File Number FP -14-020 as presented during the hearing on May 21, 2014, for the
following reasons: (You should state specific reasons for denial.)
Continuance
I move to continue File Number FP -14-020 to the hearing date of (insert continued hearing date here)
for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location:
The site is located on the southwest corner of W. Chinden Boulevard and N. Linder Road in NE
1/4 of Section 26, Township 4 North, Range 1 West. (Parcel #SO426110057)
B. Owner:
James Wylie
1676 N. Clarendon Way
Eagle, Idaho 83616
C. Applicant:
Scott Stanfield, Mason & Stanfield Inc.
826 3rd Street
South Nampa, Idaho 83651
Knighthill Center — FP -14-020 PAGE 1
EXHIBIT A
V. STAFF ANALYSIS
The proposed final plat depicts five (5) commercial lots on 9.11 acres of land in the C -G zoning
district. The only landscaping required with the development are the 35 -foot wide landscape buffers
adjacent to Linder Road and Chinden Boulevard. The submitted final plat depicts the 35 -foot wide
landscape buffer along Chinden Boulevard and Linder Road as an easement rather than a common lot
as approved with the preliminary plat.
Because the number of commercial buildable lots is the same and the UDC (UDC 11-3B-7C.2b.)
allows the landscape buffer to be dedicated as a permanent easement, staff finds the final plat to be in
substantial compliance with the approved preliminary plat as required by UDC11-6B-3C.2.
VI. SITE SPECIFIC CONDITIONS
Applicant shall meet all terms of the approved preliminary plat (PP -13-031) and recorded
development agreement (Instrument No. 114014784) for this subdivision.
2. The applicant has until February 4, 2016, to obtain City Engineer's signature on the final plat or
apply for a time extension in accord with UDC 11-6B-7.
Prior to submittal for the City Engineer's signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. Revise the notes on the face of the plat prepared by Mason & Stanfield Inc., stamped by Darin
Holzhey on March 26, 2014, prior to signature on the final plat by the City Engineer, as follows:
• Add a note that references the recorded development agreement (Instrument #114014784).
• Note #1: Insert the instrument number and provide a copy of the recorded cross
access/shared parking agreement.
• Note #8: Insert the instrument number.
• Revise Note #10 to include the recording instillment number for the sanitary sewer and
water easement. (See General Requirement #19)
• Add a note to the plat that states the responsible party for the maintenance of the 35 -foot
wide landscape buffer easement across Lots 1, 3, 4, 5, Block 1. All street buffers shall be
maintained by the property owner or business owner's association as set forth in UDC 11-
3B-7C.2b.
5. The applicant shall submit submitted landscape plan prepared by a landscape architect with the
following changes:
• Any fencing proposed for the site shall be installed in accordance with UDC 11-3A-7.
• Construct a 35 -foot wide landscape buffer along Linder Road and Chinden Boulevard.
These buffers shall be designed to include a mix of trees, lawn, shrubs and other vegetative
groundcover in accordance with the standards listed in UDC 11 -3B -7C. The landscape
buffer must be designed to complement the surrounding developments.
• Construct a10 -foot wide multi -use pathway along W. Chinden Boulevard in accord with
UDC 11 -3H -4C.4. The pathway shall terminate at the Chinden/Linder intersection. Prior to
signature on the final plat, a public pedestrian easement for the multi -use pathway along
Chinden Boulevard shall be submitted to the Planning Division of the Community
Development Department, approved by the City Council and recorded.
• If the unimproved street right-of-way along W. Chinden Boulevard and N. Linder Road is
10 feet or greater from the edge of pavement to edge of sidewalk or property line, and street
Knighthill Center — FP -14-020 PAGE 2
EXHIBIT A
widening project is not in the transportation authority's five year funded plan, the developer
is required to maintain a 10 -foot wide compacted gravel shoulder meeting the construction
standards of the transportation authority and landscape the remainder with lawn or other
vegetative ground cover in accord with UDC 11 -3B -7C.5.
o Upon installation of the landscaping and prior to inspection by Planning Division staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11 -3B -14A.
Provide two (2) frill size copies of landscape plan with the aforementioned changes prior to
obtaining City Engineer's signature on the final plat.
Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from
the United States Postal Service stating that the applicant has received approval for the location of
mailboxes. Contact the Meridian Postmaster, Kimberly Cutler, at 887-1620 for more information.
7. Staff's failure to cite specific ordinance provisions or conditions from the preliminary plat does
not relieve the applicant of responsibility for compliance.
8. Temporary construction fencing to contain debris shall be installed at the subdivision boundary
prior to release of building permits for this subdivision.
The applicant shall record the final plat and obtain the Planning Division's approval of a
certificate of zoning compliance and design review application prior to the issuance of a building
permit.
10. Prior to signature on the final plat, the applicant must provide written documentation that ITD has
accepted the dedicated Chinden Boulevard right of way (ROW).
11. The applicant shall comply with all ITD's road improvement standards for the construction of the
right-in/right-out access to Chinden Boulevard.
12. The applicant shall provide a looped water system through the project site from the existing main
in W. Everest Lane to the main the existing driveway near the southeast corner of the site.
VII. GENERAL REQUIREMENTS
Sanitary sewer service to this development is available via extension of existing mains adjacent to
the development. The applicant shall install mains to and through this subdivision; applicant shall
coordinate main size and routing with the Public Works Department, and execute standard forms
of easements for any mains that are required to provide service. Minimum cover over sewer
mains is three feet, if cover from top of pipe to sub -grade is less than three feet than alternate
materials shall be used in conformance of City of Meridian Public Works Departments Standard
Specifications.
Water service to this site is available via extension of existing mains adjacent to the development.
The applicant shall be responsible to install water mains to and through this development,
coordinate main size and routing with Public Works.
3. Street signs are to be in place, sanitary sewer and water system shall be approved and activated,
fencing installed, drainage lots constructed, road base approved by the Ada County Highway
District (ACHD) and the Final Plat for this subdivision shall be recorded, prior to applying for
building permits.
4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11 -3B -14A.
A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
Knighthill Center — FP -14-020 PAGE 3
EXHIBIT A
6. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior
to final plat signature. This surety will be verified by a line item cost estimate provided by the
owner to the City. The applicant shall be required to enter into a Development Surety Agreement
with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit,
cash deposit or bond. Please contact Land Development Service for more information at 887-
2211.
7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, and water infrastructure for a duration
of two years. This surety amount will be verified by a line item final cost invoicing provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Please contact Land Development Service for more information at 887-2211.
8. All development improvements, including but not limited to sewer, water, fencing, and
pressurized irrigation and landscaping shall be installed and approved prior to obtaining
certificates of occupancy, or as otherwise allowed by UDC 11-5C-1.
9. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
10. It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
11. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
12. Developer shall coordinate mailbox locations with the Meridian Post Office.
13. All grading of the site shall be performed in conformance with MCC 11-12-3H.
14. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
15. The engineer shall be required to certify that the street centerline elevations are set a minimum of
3 -feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1 -foot above.
16. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACRD. The design engineer shall provide certification that the facilities have been installed in
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
17. At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
18. 100 Watt and 250 Watt, high-pressure sodium street lights shall be required on all public
roadways per the City of Meridian Improvement Standards for Street Lighting. All street lights
shall be installed at developer's expense. Final design shall be submitted as part of the
development plan set for approval, which must include the location of any existing street lights.
Street lighting is required at intersections, corners, cul-de-sacs, and at a spacing that does not
exceed that outlined in the Standards. The contractor's work and materials shall conform to the
ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of
Knighthill Center — FP -14-020 PAGE 4
EXHIBIT A
Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of
existing street lighting.
19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a
single utility, or 30 -feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian's standard forms. The
easement shall be graphically depicted on the plat for reference proposes. Submit an executed
easement (on the form available from Public Works), a legal description, which must include the
area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances
(marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a
Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this
document.
20. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
21. Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at
(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources
Contact Robert B. Whitney at (208)334-2190.
22. Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and
inspections (208)375-5211.
23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or
well water for the primary source. If a surface or well source is not available, a single -point
connection to the culinary water system shall be required. If a single -point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
development plan approval.
VIII. EXHIBITS
A. Vicinity Map
B. Approved Preliminary Plat (PP -13-031)
C. Proposed Final Plat
D. Proposed Landscape Plan
Knighthill Center — FP -14-020 PAGE 5
EXHIBIT A
Exhibit A — Vicinity Map
Vicinity Map
ANIL
o 0.125 o.2Miles
Legend
��1
wvarious
The information shown on this map is compiled from
sources and is subject to constant revision. The City
no
Area of Impact
+ , 1
Ln
R JT
of Meridian makes no warranty or guarantee as to the
content, accuracy, timeliness, or completeness of any of the
data provided, and assumes no legal responsibility for the
infommtion contained on this mop.
C-CRUT
W Chind Blvd
RUT j
NI l\
�V C C = C -C
\ t R JT
- ��.t uyr c eaarcir4Ye �r , J W 99dbrI )rcly"
FT IT" X111
Print Date: $1612014
Knighthill Center — FP -14-020 PAGE 6
EXHIBIT A
Exhibit B — Approved Preliminary Plat (PP -13-031)
KNIOHTHILL CENTER BUSDIVISION
PRELIMINARY PLAT
A PMT OF THE RE 1/I HE 1/4, SEC)TQY 2& L f N.,
CIh Q"I/ERWT gOADA OGVNri,I N
m.a..v on , ,., � �J-•—•---•— ".'—"y ---- —•--. . ttrar —� �1 1, ,
aT ^�
14,
F
• r -321£J ':: .SM raun �� � l- � I ({ J�
uttss f2Yvl wt 4' fX:i{'J 2¢.W [oi v1X /Y � I C, Cu. ���
��tl. Y •+a av¢c-tD m r t Fh
IM N
Ymi+.Y rt%dtuvMw:i LL H'fD�v �hmM 4Na,. I y ••, •. cw ra, — 2
.� rte' {� I ^—•—_ � �,� I i
I z
Knighthill Center — FP -14-020 PAGE 7
EXHIBIT A
Exhibit C — Proposed Final Plat
KNIGHTHILL CENTER SUBD1V1S10N
A PART OF THE NE 1/4 NE 1/4, SEcVON 26, r 4 N., R. 1 W., B.M.,
C1TY OF MER mm ADA COUNTY, 1DAH0
2014
W. rwwrsr Lox (FFP
LOOMAFALLSSUMOSIONNO, It i
BOOK 9f PAG£ 10774
61 A— rte
sore r.ay LEOENO
x/P<pt•3 c<p GLS 9154
Lot 1 Nn
NOTE$
nRr'' o4Lis m�.rr�.i,•3rcssa
f.c a w -:.-u a�.•r n..s
zus` nspw�n-Kn wa rl rrv.r.-sro
• _�svp rs eu urs+urtti aw ncr>„x.
Lf,f mac« n zeta u n rvc .nm. 9:o„r na
it [-viaz�a'�e .�i�.a <v vu utun
< n u+ci'.�:i urmra,eawr
. .a r n a0.vY rc < rv„ n-raca>;. c•sc„ rs
M.
t m: renn�rca, a
itt crop it.r utR.�+.x �:ui.
.0 � n G^s•+^N Ga, rm• xu � 1 .•fc rw�
iFi<+ufT+ watirJ!.uvG: mai<vrt ✓esti r,� (,r.>r
�Fa[.T K�.32ia%�,s'Y UO Nfrei+Ri,iY.v
iTx w rtfn vnrev fi Ur ,o! T.<a.d
w N<;tavc uw ,2a» Kc Ura>CFa)
t f 0.vw � ut'aLY,! . rtu. �nm.'a VrvYlrr
-flG+ C«flF.T
tucrol E^Pntu
taniicid.„ 1'11.11=-�p4
Je01fJ001 01125/14
SHEET i of 3
Knighthill Center — FP -14-020 PAGE 8
EXHIBIT A
Exhibit D. — Proposed Landscape Plan
KNIQHTHILL CENTER SL NDMSIG N
LANo6f3APH PLAN
I 4 3 I an vu x.t Ao taxi muw
s* IM `.
OGGDVOU9IN[E PLANIWO
� rsq..N lra1
r ivw V� 4
n
e
MM
L--
rso.x mz
N<owaeo��scAw� �?
� c-ss5iwtzvauspr,va ?a wssEt �
Knighthill Center — FP -14-020 PAGE 9
Bill Parsons
From: Scott Stanfield <sstanfield@mseng.us>
Sent: Monday, May 19, 2014 5:09 PM
To: Bill Parsons
Cc: Renwylie@aol.com
Subject: Knighthill fp 14-10-20
Bill, we reviewed the recommended conditions of plat approval we will comply with said conditions.
If possible, please keep us on the agenda tomorrow evening.
DATE: Mav 27, 2014 ITEM NUMBER: 5F
Professional Services Agreement with Trauma Intervention Programs, Inc. ("TIP") for an
amount not to exceed $9,766.00
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
PROFESSIONAL SERVICES AGREEMENT WITH
TRAUMA INTERVENTION PROGRAMS, INC.
This PROFESSIONAL SERVICES AGREEMENT WITH TRAUMA INTERVENTION
PROGRAMS, INC. ("Agreement") is made this day of , 2014 ("Effective Date")
between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho
("City") and Trauma Intervention Programs, Inc., a nonprofit organization organized under the laws of the
State of California ("TIP") (collectively, "Parties").
WHEREAS, the Meridian Police Department desires the services offered by TIP as described in
Exhibit A hereto, including provision of comprehensive emotional and practical support services, on an
as -needed basis, to victims of emergency situations and traumatic events;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which
is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein
contained, the Parties agree as follows:
I. STATEMENT OF WORK. Pursuant to the terms and conditions of this Agreement, TIP shall provide the
following services:
A. Immediately upon receipt of payment by City, TIP shall establish an affiliate branch of TIP within
Ada County, Idaho in order to provide the services enumerated herein within Meridian, Idaho.
Throughout the term of this Agreement, TIP shall provide all personnel, volunteers, supplies, and
equipment necessary to accomplish TIP's obligations under this Agreement.
B. By November 30, 2014, TIP shall complete a Volunteer Training Academy, select and train a local
crisis team manager, and train local emergency personnel on TIP and how to utilize TIP's
services.
A. By January 1, 2015, TIP personnel shall be available, twenty-four hours a day, to provide on -scene
emotional and practical support services to victims of emergency situations and traumatic events
("clients"), upon request or referral by City personnel. Such support services shall include, but
shall not be limited to: on -scene emotional support and/or counseling; arrangements for clean-up
services; notification to family, friends and others as directed or needed by client; providing
information and referrals to follow-up support services; and at least one follow-up contact. TIP
shall make available to City sufficient information to enable City personnel to contact the
appropriate local TIP volunteer at any time, including phone numbers and names of all TIP
volunteers and supervisors on call. City's use of TIP shall be in the sole discretion of City and
City personnel. TIP agrees that the City may decline TIP services at any time, even if initially
called out by City, at City's sole discretion.
II. STANDARD OF PERFORMANCE. TIP'S practices and provision of services shall comport with the
provisions of TIP's Articles of Incorporation and Bylaws, attached hereto as Exhibit B. TIP and each
and all of TIP's agents, employees, and volunteers, shall be fully qualified to, and shall, perform these
services and all components thereof in accordance with generally accepted industry standards and
practices. Neither TIP nor any byproduct or component of its activities shall in any way harm or
endanger the health, safety, and/or welfare of TIP agents, employees, or volunteers; any member of
the public and/or City personnel.
PROFESSIONAL SERVICES AGREEMENT - TRAUMA INTERVENTION SERVICES PAGE 1
III. TERM. This Agreement shall become effective as of the Effective Date upon execution by both
parties, and shall expire on September 30, 2015, unless earlier terminated or extended in the manner
as set forth in this Agreement.
IV. PAYMENT. Within thirty (30) days of receipt of invoice; completed W-9 form; proof of insurance as
required by this Agreement; and execution of agreements with City of Eagle, City of Garden City,
City of Kuna, City of Meridian, City of Star, and Ada County Sheriff's Office, City shall pay TIP a
maximum amount of nine thousand seven hundred and sixty-six dollars ($9,766.00) for the services to
be performed hereunder. It is understood by the Parties that this amount represents twelve cents per
City resident (i.e. 209,700 persons times 00.12 cents per capita). City shall not withhold any federal
or state income taxes from any payment made by City to TIP under this Agreement. Payment of all
taxes and other assessments on such sums shall be the sole responsibility of TIP.
V. GENERAL PROVISIONS.
A. INDEMNIFICATION. TIP shall indemnify and save and hold harmless City from and for any and all
losses, claims, actions, judgments for damages, or injury to persons or property and losses and
expenses caused or incurred by TIP, its servants, agents employees, guests, and business invitees,
and not caused by or arising out of the tortious conduct of City or its employees. TIP
acknowledges that the provision of services to City as described in this Agreement carries risks,
some of which are unknown, and TIP does assume all known and unknown risks and hazards of
providing services as described in this Agreement.
B. INSURANCE. TIP shall maintain, and specifically agrees that it will maintain, throughout the term
of this Agreement:
1. Liability insurance, in which the City shall be named an additional insured in the minimum
amount of one million dollars ($1,000,000), or the maximum amount specified in the Idaho
Tort Claims Act set forth in Title 6, Chapter 9 of the Idaho Code, whichever is higher.
2. Automobile insurance with a limit of no less than one million dollars ($1,000,000) per
occurrence for owned, non -owned and hired vehicles. If TIP has no owned motor vehicles,
then hired and non -owned motor vehicle liability coverage with limits not less than one
million ($1,000,000) per accident for bodily injury and property damage is required. Where
applicable, the City of Meridian shall be named as an additional insured.
3. Workers Compensation coverage in the amount required by Idaho law.
The limits of TIP's insurance shall not be deemed a limitation of the covenants to indemnify and
save and hold harmless City. If City becomes liable for an amount in excess of the insurance
limits herein specified, TIP covenants and agrees to indemnify and save and hold harmless City
from and for any and all such losses, claims, actions, or judgments for damages or liability to
persons or property. TIP shall provide City with proof of insurance as required by this
Agreement. In the event the insurance minimums are changed, TIP shall immediately submit
proof of compliance with the changed limits. TIP acknowledges that City shall not provide for
TIP, or for its agents, employees, or volunteers, any insurance or coverage of any kind, whether
financial, medical, or otherwise, for any accidents, injuries, illnesses, losses, or damages that result
during or arise out of the services provided under this Agreement and/or any activity related
thereto.
C. INDEPENDENT CONTRACTOR. In all matters pertaining to this Agreement, TIP shall be acting as
an independent contractor, and neither TIP, nor any officer, employee or agent of TIP, will be
PROFESSIONAL SERVICES AGREEMENT - TRAUMA INTERVENTION SERVICES PAGE 2
deemed an employee of or volunteer for City. The selection and designation of City personnel in
the performance of this Agreement shall be made by the City. TIP understands, acknowledges,
and agrees that TIP is free from actual and potential control by City in the provision of services
under this Agreement. Specifically, without limitation:
1. TIP is engaged in an independently established trade, occupation, profession, or business.
2. TIP has the authority to hire or engage subordinates.
3. TIP owns and/or will provide all major items of equipment necessary to perform services
under this Agreement.
D. NO AGENCY. It is understood and agreed TIP is not, and shall not be considered, an agent of City
in any manner or for any purpose whatsoever in any activity undertaken pursuant to this
Agreement. TIP shall have no authority or responsibility to exercise any rights or power vested in
City.
E. PROPRIETARY RIGHTS. TIP is the sole and exclusive owner of all proprietary and other property
rights and interests in and to the trade names and/or trademarks "Trauma Intervention Programs,"
"TIP, Inc.," "TIP," and all other trademarks and service marks used in connection with the TIP
program, including but not limited to all those trademarks, service marks, slogans, logos, and
rights residing in the banners, brochures, business cards, and letterheads by which groups licensed
to adopt and use said names and marks and products therefrom are known and identified. Except
as otherwise provided in the Idaho Public Records Act or other applicable law, TIP is the sole and
exclusive owner of all materials used to operate the TIP Program in the City of Meridian. These
materials include but are not limited to the Operations Manual, Volunteer Training Manual and
Trainers Manual. Upon termination of this Agreement, City agrees to immediately return all
manuals and materials to TIP.
F. CONFIDENTIALITY. Neither TIP nor its volunteers shall use information gained in the course of
provision of services under this Agreement for any purpose other than fulfillment of its obligations
hereunder. TIP and TIP personnel shall, at all times during the term of this Agreement and
thereafter, hold in strictest confidence, and shall not use or disclose to any person, firm or
corporation, for any purpose whatsoever, any confidential information shared with or become
known to TIP in the course of providing services under this Agreement, except as required by law
or court order. This provision and the obligations inuring to TIP hereunder shall survive the
termination or expiration of this Agreement.
G. NOTICES. Any and all notices required to be given by either of party hereto shall be in writing and
be deemed communicated when mailed in the United States mail, certified, return receipt
requested, addressed as follows:
City: TIP:
Meridian Police Department Trauma Intervention Programs, Inc.
Attn: Chief of Police 1420 Phillips Street
1401 E. Watertower Vista CA 92083
Meridian ID 83642
Either party may change its address for the purpose of this paragraph by giving written notice of
such change to the other in the manner herein provided.
H. ATTORNEY FEES. Should any litigation be commenced between the parties hereto concerning this
Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted,
to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction.
PROFESSIONAL SERVICES AGREEMENT - TRAUMA INTERVENTION SERVICES PAGE 3
This provision shall be deemed to be a separate contract between the parties and shall survive any
default, termination, or forfeiture of this Agreement.
I. TIME IS OF THE ESSENCE. The parties hereto acknowledge and agree that time is strictly of the
essence with respect to each and every term, condition and provision hereof, and that the failure to
timely perform any of the obligations hereunder shall constitute a breach of, and a default under,
this Agreement by the party so failing to perform.
J. ASSIGNMENT. It is expressly agreed and understood by the parties hereto, that TIP shall not have
the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon
the prior express written consent of City. Any and all subcontractors or assignees shall be bound
by all the terms and conditions of this Agreement.
K. DISCRIMINATION PROHIBITED. In performing the Services required herein, TIP shall not
discriminate against any person on the basis of race, color, religion, sex, sexual orientation, gender
identity/expression, national origin or ancestry, age or physical disability.
L. REPORTS AND INFORMATION. At such times and in such forms as the City may require, there
shall be furnished to the City such statements, records, reports, data and information as the City
may request pertaining to matters covered by this Agreement.
M. AUDITS AND INSPECTIONS. At any time during normal business hours and as often as the City
may deem necessary, there shall be made available to the City for examination all of TIP's records
with respect to all matters covered by this Agreement. TIP shall permit the City to audit, examine,
and make excerpts or transcripts from such records, and to make audits of all contracts, invoices,
materials, payrolls, records of personnel, conditions of employment and other data relating to all
matters covered by this Agreement.
N. COMPLIANCE WITH LAWS. In performing the scope of services required hereunder, TIP shall
comply with all applicable laws, ordinances, and codes of Federal, State, and local governments.
O. TERMINATION FOR CAUSE. If, through any cause, TIP shall fail to fulfill in a timely and proper
manner its obligations under this Agreement, or if TIP shall violate any of the covenants,
agreements, or stipulations of this Agreement, the City shall thereupon have the right to terminate
this Agreement by giving written notice to TIP of such termination and specifying the effective
date thereof at least fifteen (15) days before the effective date of such termination. If this
Agreement is terminated for cause, TIP shall be entitled to just and equitable compensation for any
work satisfactorily completed hereunder; City shall be entitled to a prorated portion of the amount
paid for work not completed. This provision shall survive the termination of this agreement and
shall not relieve TIP of its liability to the City for damages, provided that the amount of such
damages shall not exceed the total compensation provided for in this agreement.
P. TERMINATION FOR CONVENIENCE OF CITY. The City may terminate this Agreement at any time
by giving at least fifteen (15) days notice in writing to TIP. If this Agreement is terminated for
convenience of City, TIP shall be entitled to the amount actually paid by City.
Q. NON -APPROPRIATION. Should funding become not available, due to lack of appropriation, the
City may terminate this agreement upon fifteen (15) days notice.
PROFESSIONAL SERVICES AGREEMENT - TRAUMA INTERVENTION SERVICES PAGE 4
-h A
tom _ _ Sm _
will not affect the validity or enforceability of any other part of this Agreement so long as the
remainder of the Agreement is reasonably capable of completion.
A + + --V +�., + a
S. ENTIRE GREEMENT. This agreement contains 1,hc cn. ?c agrcc���cr _ .__ Yw.__s ».��
supersedes any and all other agreements or understandings, oral or written, whether previous to the
execution hereof or contemporaneous herewith.
T. APPLICABLE LAw. This Agreement shall be governed by and construed and enforced in
accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. Venue
shall be in the courts of Ada County, Idaho.
U. APPROVAL REQUIRED. This Agreement shall not become effective or binding until approved by
the governing bodies of the City of Meridian, City of Eagle, City of Garden City, City of Kuna,
City of Meridian, City of Star, and Ada County Sheriff's Office.
V. EXHIBITS. All exhibits to this Agreement are incorporated by reference and made a part of hereof
as if the exhibits were set forth in their entirety herein.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day of
2014.
TRAUMA INTERVENTION PROGRAMS, INC:
STATE OF CALIFORNIA )
ss:
County of )
I HEREBY CERTIFY that on this 1 (10 day of May, 2014,
Wayne ortin, Chief Executive Officer before the undersigned, a Notary Public in the State of
KELLY NANDA
Commission # 1934268
m Notary Public - California z
San Diego County
My Comm, Expires Apr 29, 2015
CITY OF MERIDIAN:
C
California, personally appeared Wayne Fortin, proven to me to
be the person who executed the said instrument, and acknowledged to me
that Ahe executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my
official) seal, the day and year in this certificate first above written.
Residing at ',� I X
My Commission Expires:
It:DA
Tammy des eerd, Mayor f' � � o- TayceOHolman, City Clerk
1 ----
\.Si /,,L
7'
California
PROFESSIONAL SERVICES AGREEMENT- TRAUMA INTERVENTION SERVICES PAGE 5
1
�_
1 , ,
PROFESSIONAL SERVICES AGREEMENT - TRAUMA INTERVENTION SERVICES PAGE 6
rauma Intervention Programs, Inc. (TIP Inc)
FACT SUEET
TIP Inc is a non profit 501 (c)(3) organization founded in San Diego County, CA, in 1985.
Today, there are 15 regional Affiliates serving over 250 cities nationwide.
If. Brief History
• 1985 ..... TIP Inc founded in San Diego, CA.
• 1991..... TIP Inc wins the prestigious Innovations in State and Local Government
Award.
• 1993-2013.. TIP Inc establishes 15 regional Chapters nationwide serving over 250 cities.
• 2000 ..... TIP Inc awarded the Crime 'Victim Service Award, the highest federal honor
for victim service organizations.
III. Mission Statement: To provide immediate on scene support to survivors of tragic events.
IV. The Problem Addressed:
A. Survivors of tragic events have a tremendous need for compassionate support.
B Emergency responders do not have the time to care :for those who are emotionally
injured.
C. Helping agencies are not available on a 24/7 basis.
V. The Consequences
A. The Second Injury
• "We couldn't understand a word the doctor told us. "
• "I will never forget the sight of them carrying my baby out like a football. "
• "I had no idea what to tell the kids after their father killed himself, "
B. Effect on the Emergency Response System
• `7 hate leaving citizens in shock behind. "
• "I was tied up at the scene because I waited until the family got there."
V.I. The Solution: Citizen volunteers respond to emergency scenes to care for emotionally
traumatized citizens.
VII. Examples of TIP Clients
VII. Examples of TIP Clients
• Family members after the injury or death of a loved one.
• Witnesses and bystanders on the scene of a tragic event.
• Disoriented older persons who turn to public safety for non emergency assistance.
• Drivers who accidentally injure or kill someone in a traffic accident.
• Employees after a tragic accident in the workplace.
• Survivors of a major transportation accident.
• Survivors of a residential fire.
• Children alone in the emergency department because of the injury or death of a parent.
• Emotionally distraught patients who are alone in the hospital.
• Patients dying alone.
VIII. The TIP Model
A. 24/7/364
B. 20 -minute response to any Iocation requested.
C. Broad Brush approach
D. Integrated into emergency system
E. Use of citizen volunteers (55 hours of training/background checks)
F. Multi agency/regional/cost effective
IX. The Community Impact
A. Traumatized citizens receive immediate support. 98% report TIP was "very helpful. "
B. Victims with special needs receive support (seniors, children, people with disabilities...}
C. Public Safety personnel have a resource which saves time and reduces stress.
• "TIP released me from the scene"-- 89%
• "TIP allowed me to concentrate on my job" — 92%
• "TIP reduced my stress" — 96%
X. TIP Volunteers
A. All ages and backgrounds.
B. 55 hours of training.
C. Ongoing Continuing Education meetings.
D. Background checks.
E. On call 3, 12 -hours shifts monthly.
F. "I get much more than Igive. "
G. Become effective Citizen Helpers
2
XI. How TIP Works with ]existing Crisis Intervention Providers
® TIP Volunteers have a long history of working well as a team with Chaplains, Victim
Witness Advocates and other providers
+ TIP Brings added value to the existing crisis response system by:
° Providing quick response (20 minutes or less).
° Providing 100% response to request for service.
° Responding to the "daily disaster" which may fall outside the scope of sei vice
of other providers.
• Responding to major critical incidents with other providers.
° Bringing specialized and comprehensive services to crisis scenes (bilingual
service, comprehensive Resource Guide, teen volunteer, comfort dog.....).
TIP offers comprehensive services which enhance the quality of TIP's
services to clients. For example...
® TIP professional counselors, including a bilingual
counselor, will counsel TIP clients at no cost for up to
three sessions.
® TIP volunteers give TIP clients a comprehensive
resource guide.
0
E
TIP has a well trained critical incident response team.
A large team of volunteers can be dispatched quickly to
major incidents.
TIP has a TIP Teen Program. Teen volunteers are able
to provide peer support to teens who have been
traumatized.
TIP has volunteers who are bilingual and who can
provide support services in the client's own language.
TIP volunteers who can sign for deaf clients
TIP has comfort dogs available for deployment in
major incidents.
TIP has an experienced school intervention team.
4
#1. TIP enables cities to offer support to their residents at the worst time in their
lives.
#2. TIP makes cities' emergency response system more efficient by freeing officers
from non emergency tasks to return to service.
#3. Because TIP is a large group of volunteers (over 100 in Orange County), TIP can
guarantee to emergency responders a 20 minute response time on a
24/7/365 basis,100% of the time.
#4. TIP offers comprehensive services which enhance the quality of TIP's crisis
intervention services. For example ...
• A TIP professional counselor will counsel TIP clients at no cost for up
to three sessions.
• TIP volunteers give TIP clients a comprehensive resource guide.
• TIP has a well trained critical incident response team.
• TIP has a TIP Teen Program. Teen volunteers are able to provide peer
support to teens who have been traumatized.
• TIP produces the Heroes With Heart Dinner honoring first responders.
• TIP has a bilingual response team.
#5. A TIP program increases the city's ability to respond to major incidents ---
whether it be a school shooting Colorado shooting, for example, a car crash
involving multiple casualties, or the sudden death of a city employee.
#6. TIP is an important part of cities' emergency preparedness plan. If a major
disaster occurs involving causalities, TIP can mobilize many experienced
volunteers within one hour of being dispatched.
#7. TIP has a diverse group of volunteers who can meet special needs of victims.
For example, there are TIP volunteers who can sign, as well as TIP volunteers
who are bilingual. Also, TIP has a large pool of female volunteers who can meet
the needs of women who have been raped and who are victims of domestic
violence.
#8. TIP gives residents of the community an opportunity to become involved in
public safety and make a difference in the lives of their neighbors. TIP
volunteers develop the skills, confidence and expertise to help family members,
coworkers, friends and neighbors when, tragedy strikes, even when the
volunteers are not in their formal TIP roles.
_-_
A. In Kind Support
➢ Present TIP to local hospitals
Y Local Organizing Committee
➢ Training Facility
➢ Dispatching
➢ Access to Train Emergency Responders about TIP
➢ Ride -a -long Opportunities
➢ Provide background checks at no cost for TIP Volunteers
➢ Allow TIP to obtain cell phones under the police or fire department account.
B. Direct Cost
12 cents per capita per jurisdiction annually through a service contract with TIP
C. Minimum Amount Needed to Establish TIP in the Treasure Valley= $4.5,000
D. How $ From Local Jurisdiction Will Be Used.....
➢ Personnel - $25,000 (1/2 time Crisis Team Manager)
➢ Non Personnel = $20,000
➢ Cost of 2 National Training Academies
A Insurance
➢ Telephone equipment
➢ Resource Guides for Victims
➢ Supplies
➢ Volunteer Appreciation Activities
➢ Travel by local manager for training and to the TIP Annual Meeting
➢ Expected to Be Raised From the Private Sector in years 2,3,4 .... $20,000 (to be used
to raise local manager's salary to full time).
ESTABLISHING
IN THE TREASURE VALLEY I
A. TIP National signs service contracts with local jurisdictions (term Oct 2014 - juice
2015) that raises a minimum of $45;000 (interested jurisdictions should contact Wayne
Fortin at Tipincceo aol.com for a Service Contract).
B, TIP Staff works with the local organizing committee (volunteers from each jurisdiction)
to recruit volunteers and to setup the National Volunteer Training Academy in the
Treasure Valley (5 month process) ... April - August 2014.
C. TIP National Trainers Conduct the Volunteer Training Academy - Early September
2014.
D. First class of TIP Volunteers graduates - September 2014,
E. TIP selects and trains a local Crisis Team Manager - Late September 2014.
F. TIP Staff trains local emergency personnel on how to use TIP -Late September 2014,
G. TIP Program is On Line -- October 2014/November,
H. TIP National operates the Local Affiliate until a local Board of Directors is identified and
a local non-profit is established (approximately 2-3 years).
rI lid , �. ,
PROFESSIONAL SERVICES AGREEMENT - TRAUMA INTERVENTION SERVICES PAGE 7
CORPORATION DIVISION
1, MARCH FONG EU, Secretary of State of the
State of California, hereby certify:
IN WITNESS WHEREOF, I execute
this certificate and affix the Great
Seal of the State of California this
DEE C 2 0 ? I R&
C
Secretary of State
SFC/STATE FORM CV -107 06 408811
1629482
ENDOnSgo
Flt.
E 0
kt 00 Offka of ffic Sacrelory of Mift
of Neo St Cft Of C41190MO
MUCH FOU EU, Softry of SQ,
ARTICLES OF INCORPORATION
OF
TRAUMA INTERVENTION PROGRAMS, INC.
I
The name of this corporation is t TRAUMA INTERVENTION PROGRAMS, IN(--,
ii
A. This corporation is a nonprofit public benefit corporation atid
is riot organized for the private gain of any person. It is organized
under the Nonprofit Public Benefit Corporation Lat,i for charitable
purposes.
E. The specific Purpose of this corporation is to ensure that
victims of traumatic e'vents receive the emotional and practical support
they need imiediately following the traumatic occurrence by educating
emergency first responders and.citizens in principles and tecliniques of
victimology and trauma intervention,
III
The name and address in the State of California of this corporation's
initial agent is:
Mr. Wayne Fortin
%Trauma intervention Programs
North Coastal Mental Health Center
1701 Mission Avenue, Suite A
Oceanside, CA 92051
-1-
Iv
A, This corporation is organized and operated exclusively for
educational and charitable purposes within the meaning' of Section 501
(c)(3) of the Internal Revenue Code.
B. No substantial part of the activities of this corporation
shall consist of carrying on propaganda or otherwise attempting to
influence legislation, and the corporation shall not participate or
intervene in any political. campaign. (including the publishilIg or
distribution of statements) on behalf of arty candidate for public office,
V
The property of this corporation is irrevocably dedicated to educational
and charitable purposes and no part of the net income or assets of this
corporation shall ever inure to the benefit of any director, officer or
member thereof or to the benefit of any private person. Upon the
dissolution or winding up of the corporation, its assets remaining after
payment, or provision for payment, of all its debts and liabilities of
this corporation shall be distributed to a nonprofit fund, foundation or
corporation which is organized and operated exclusively for educational
or charitable Purposes and which has established its tax exempt status
under Section 501 (c)(3) of the Internal Revenue Code.
IN WITNESS THEREOF, for the purpose
laws of the State of California, the
articles of incorporation.
DATED: q - ,; 3 A�
of forming the corporation under the
undersigned has executed these
Incirporator
Wayne Fortin
I hereby declare that I am the person who executed the foregoing Articles
of Incorporation, which. execution is my act and deed.
Incor
orator
-2-
'itate of C��1zf�rrtztt
P.O, Box
,fflar�� Ann � � Sacramento,
CA 95812
Phone: (916) 445.2020
33TATEMENT BY DOMESTICICORPORATION
THIS STATEMENT MUST BE FILED WITH
CALIFORNIA SECRETARY OF STATE (SECTIONS 6210, 82,10, 9660 CORPORATIONS CODE)
1. DUE DATE': MARCH 16, 1989
1,629482
TRAUMA INTERVENTION PROGRAMS, INC.
IF ITEM 1 IS BLANK, PLEASE ENTER CORPORATE.
DO NOT WRITE IN THIS SPACE
THE CORPORATION NAMED HEREIN, ORGANIZED UNDER THE LAWS OF THE STATE OF CALIFORNIA, MAKES THE FOLLOWING STATEMENT:
2. STREET ADDRESS OF PRINCIPAL OFFICE SUITE on Room 2A. 28.
(IF NONE, COMPLETE 3-30) j`j
Jr�i (01eYO� vv"USE P.O, BOX )f+�7�c>CAND STATE ZIP
3. MAILING ADDRESS (OPTIONAL.) SUITV OR ROOM 3A. � 38.
CITY :AND STATE ZIP CODE
NAMES OF THE FOLLOWING OFFICERS ARE:
4, 17J
VE
C� 1 R.
-4.A.
BUSINESS ORESIDENCE ADDRESS (DO NOT U3E. P.O. 60X)
40. C
�'` ��ITY AND STATE
AC.
�� ���F
IP
_�.
Ct4fiep�o#a (A.
SECRETARY
BUSINESS OR RESIDENCE ADDRESS (DO NOT USE P.O. BOX)
CITY AND STATE
ZIP CODE
6.
6A.
6B:
6C.
� M 70#,V. 0/i X.
G2G,,,�' S i 0
qos-&
HIEF FINANCIAL OFFICER
BUSINESS OR RESIDENCE ADDRESS (DO NOT USE P.O. BOX)
_ CITY AND STATE
ZIP CODE
AGENT FOR SERVICE OF PROCESS: W4 Lr..6✓(/�-Y (. _
CALIFORNIA BUSINESS OR RESIDENCE ADDRESS IF AN INDIVIDUAL- (DO NOT USE P.O. 80X) ONLY ONE AGENT CAN BE NAMED, DO NOT INCLUDE ADDRESS IF AG -ENT
IS A CORPORATION,
6.. 1 DECLARE THAT i. HAVE .:EXAMINED THIS STA -I -E mENT AND TO THE BEST OF MY KNOWLEDGE AND aEL1E F, IT ISS TRUE, CORRECT AND COMPI:E'TE.
DATE -. TITLE TYPE dR PRINT NAME OF SIGNING OFFICER OR AGENT SIGNATURE
a�.t'910.,}tM 85 9301E
tb
BYLAWS OF
TRAUMA INTERVENTION PROGRAMS, INC.
A California Public Benefit Corporation
ARTICLE I
NAME
The name of this corporation shall be:
TRAUMA INTERVENTION PROGRAMS, INC.
ARTICLE II
OFFICES
SECTION 1. PRINCIPAL OFFICE
The principal office for the transaction of the business of the corporation ("Principal Executive Office")
is located in the State of California, County of San Diego,
The Directors may change the principal office from one location to another. Any change of this location
shall be noted by the secretary on these Bylaws opposite this section, or this section may be amended to state
the new location.
SECTION 2. OTHER OFFICES.
The Board of Directors may at any time establish branch or subordinate offices at any place or places
where the corporation is qualified to do business.
ARTICLE III
NONPARTISAN ACTIVITIES
This corporation has been formed under the California Corporation Law for the purposes described
herein below at Article XV, and it shall be nonprofit and nonpartisan. No substantial part of the activities of the
corporation shall consist of the publication or dissemination of materials with the purpose of attempting to
influence legislation, and the corporation shall not participate or intervene in any political campaign on behalf
of any candidate for public office or for or against any cause or measure being submitted to the people for a
vote.
The corporation shall not, except in an insubstantial degree, engage in any activities or exercise any
powers that are not in furtherance of the purposes described above.
Rev: 03/04/09
ARTICLE IV
DEDICATION OF ASSETS
The properties and assets of this nonprofit corporation are irrevocably dedicated to the fulfillment of the
Objectives and Purposes of this corporation as set forth in Article XV hereof. No part of the net earnings,
properties or assets of this corporation, on dissolution or otherwise, shall inure to the exclusive benefit of any
private person or individual, or any member or Director of this corporation except in fulfillment of said
Objectives and Purposes. On liquidation or dissolution, all properties and assets and obligations shall be
distributed pursuant to the nonprofit provisions of the California Corporation Code then in effect.
ARTICLE V
MEMBERSHIP
SECTION 1. DETERMINATION OF MEMBERS
This corporation shall make no provision for members, however pursuant to Section 5310(b) of the
Nonprofit Public Benefit Corporation Law of the State of California, any action which would otherwise, under
law or the provisions of the Articles of Incorporation or Bylaws of this corporation, require approval by a
majority of all members or approval by the members, shall only require the approval of the Board of Directors.
ARTICLE VI
ELECTION OF THE DIRECTORS
SECTION 1. NOMINATIONS AND SOLICITATIONS FOR VOTES
A. Nominating Committee. The chairman of the Board, or the president if there is no chairman, shall
appoint a committee to select qualified candidates for election to the Board of Directors at least 30 days before
the date of any election of Directors. The nominating committee shall make its report at least 10 days before
the date of the election, and the secretary shall forward to each Director, with the notice of meeting required by
Article VI, Section 4, a list of candidates nominated, by office.
B. Election of Board. Directors shall be elected to the Board by the presiding Board of Directors. The
candidates receiving the highest number of votes up to the number of Directors to be elected shall be elected.
Each Director shall cast one vote. Qualified persons may submit their names for election to the nominating
committee 30 days prior to the annual meeting of the Board of Directors, or when a vacancy exists.
ARTICLE VII
DIRECTORS
SECTION 1. POWERS
A. General Corporate Powers. Subject to the provisions of the California Nonprofit Corporation Law
and any limitations in the Articles of Incorporation and these Bylaws relating to action required to be approved
by the members, the business and affairs of the corporation shall be managed, and all corporate powers shall be
exercised, by or under the direction of the Board of Directors.
2 Rev: 03/04/09
B. Specific Powers. Without prejudice to these general powers, and subject to the same limitations, the
Directors shall have the power to:
1. Select and remove all officers, agents, and employees of the corporation; prescribe any powers
and duties for them that are consistent with law, with the Articles of Incorporation, and with these Bylaws; and
fix their compensation.
2. Change the principal executive office or the principal business office in the State of California
from one location to another; cause the corporation to be qualified to do business in any other state, territory,
dependency, or country and conduct business within or outside the State of California; and designate any place
within or outside the State of California for the holding of any members' meeting or meetings, including annual
meetings.
3. Adopt, make, and use a corporate seal; prescribe forms of membership certificates; and alter
the form of the seal and certificate.
4. Borrow money and incur indebtedness on behalf of the corporation and cause to be executed
and delivered for the corporation's purposes, in the corporate name, promissory notes, bonds, debentures, deeds
of trust, mortgages, pledges, hypothecation, and other evidence of debt and securities.
SECTION 2. NUMBER AND QUALIFICATION OF DIRECTORS
The corporation shall have not less than seven or more than seventeen Directors, and collectively they
shall be known as the Board of Directors. The number may be changed by amendment of this Bylaw, or by
repeal of this Bylaw and adoption of new Bylaw, as provided in these Bylaws.
SECTION 3. ELECTION AND TERM OF OFFICE OF DIRECTORS
Directors will be elected at the annual meeting for two year terms. Directors may be re-elected for a
maximum of 8 terms. After serving a 8 terms, a Director must rotate off the Board for a minimum of one year
before being reconsidered for reelection to the Board unless permitted by a majority vote of the Board of
Directors to remain as a Director for an extended term. Each Director, including a Director elected to fill a
vacancy or elected at a special meeting, shall hold office until expiration of the term for which elected. For the
purpose of the election of members of the Board of Directors the last regularly scheduled meeting of the Board
during any calendar year shall serve as the annual meeting.
SECTION 4. VACANCIES
A. Events Causing VacancX. A vacancy or vacancies in the Board of Directors shall be deemed to exist
on the occurrence of the following:
1. The death, resignation, or removal of any Director;
2. The declaration by resolution of the Board of Directors of a vacancy of the office of a Director
who has been declared of unsound mind by an order of court or convicted of a felony or has been found by final
order of judgment of any court to have breached a legally imposed duty under the California Nonprofit
Corporation Law;
Rev: 03/04/09
3. The vote of the Directors to remove a Director;
4. The increase of the authorized number of Directors.
B. Resignations. Except as provided in this paragraph, any Director may resign, which resignation shall
be effective on giving written notice to the chairman of the Board, the president, the secretary, or the Board of
Directors, unless the notice specifies a later time for the resignation to become effective. If the resignation of a
Director is effective at a future time, the Board of Directors may elect a successor to take office when the
resignation becomes effective. No Director may resign when the corporation would then be left without a duly
elected Director or Directors in charge of its affairs.
C. No Vacancy on Reduction of Number of Directors. No reduction of the authorized number of
Directors shall have the effect of removing any Director before that Director's term of office expires.
D. Restriction on Interested Directors. Not more than 49% of the persons serving on the Board of
Directors at any time may be interested persons. An interested person is:
1. Any person being compensated by the corporation for services rendered to it within the
previous twelve months, whether as a full-time or part-time employee, independent contractor, or otherwise,
excluding any reasonable compensation paid to a Director as Director; and
2. Any brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, mother-in-law,
or father-in-law of any such person. However, any violation of the provisions of this paragraph shall not effect
the validity or enforceability of any transaction entered into by the corporation.
SECTION 5. PLACE OF MEETINGS, MEETINGS BY TELEPHONE
Regular meetings of the Board of Directors may be held at any place within or outside the State of
California that has been designated from time to time by resolution of the Board. In the absence of such
designation, regular meetings shall be held at the principal executive office of the corporation. Special meetings
of the Board shall be held at any place within or outside the State of California that has been designated in the
notice of the meeting or, if not stated in the notice, or if there is no notice, at the principal executive office of the
corporation. Notwithstanding the above provisions of this Section 5, a regular or special meeting of the Board
of Directors may be held at any place consented to in writing by all the Board members, either before or after
the meeting. Any meeting, regular or special, may be held by conference telephone or similar communication
equipment, so long as all Directors participating in the meeting can hear one another, and all such Directors
shall be deemed to be present in person at such meeting.
SECTION 6. MEETINGS OF DIRECTORS
Not less than 2 times a year, the Board of Directors shall hold a regular meeting for the purpose of
organization, election of officers, and the transaction of other business. Notice of this meeting shall not be
required.
SECTION 7. OTHER REGULAR MEETINGS
Other regular meetings of the Board of Directors shall be held without call at such time as shall from
time to time be fixed by the Board of Directors. Such regular meetings may be held without notice. Attendance
by Directors is required at meetings. Two or more unexcused absences shall constitute an automatic resignation
from the Board subject to the acceptance of such resignation at the discretion of the Chairperson of the Board.
However, the President may excuse a Director from attendance of a Board Meeting in the case of an emergency
or death of a family member.
4 Rev: 03/04/09
SECTION 8. SPECIAL MEETINGS
A. Authority to Call. Special meetings of the Board of Directors for any purpose may be called at any
time by the chairperson of the Board or the president, or any vice -chairperson, the secretary, or any two
Directors.
B. Notice.
1. Manner of Giving. Notice of the time and place of special meetings shall be given to each
Director by one of the following methods: (a) by personal delivery or written notice; (b) by first-class mail,
postage paid; (c) by telephone communication, either directly to the Director or to a person at the Director's
office who would reasonably be expected to communicate such notice promptly to the Director; or (d) by
telegram, charges prepaid. All such notices shall be given or sent to the Director's address or telephone number
as shown on the records of the corporation.
2. Time Requirements. Notices sent by first-class mail shall be deposited into an United States
mailbox at least four days before the time set for the meeting. Notices given by personal delivery, telephone, or
telegraph shall be delivered, telephoned, or given to the telegraph company at least 48 hours before the time set
for the meeting.
3. Notice Contents. The notice shall state the time and place for the meeting. However, it need
not specify the purpose of the meeting, or the place of the meeting, if it is to be held at the principal executive
office of the corporation.
SECTION 9. QUORUM
A majority of the authorized number of Directors shall constitute a quorum for the transaction of
business, except to adjourn as provided in Section 11 of Article VIII. Every act or decision done or made by a
majority of the Directors present at a meeting duly held at which a quorum is present shall be regarded as the
act of the Board of Directors, subject to the provisions of the California Nonprofit Corporation Law, especially
those provisions relating to: (a) approval of contracts or transactions in which a Director has a direct or indirect
material financial interest; (b) appointment of committees, and (c) indemnification of Directors. A meeting at
which a quorum is initially present may continue to transact business, notwithstanding the withdrawal of
Directors, if any action taken is approved by at least a majority of the required quorum for that meeting.
SECTION 10. WAIVER OF NOTICE
The transactions of any meeting of the Board of Directors however called and notice or wherever held
after regular call and notice, if (a) a quorum is present, and (b) either before or after the meeting, each of the
Directors not present signs a written waiver of notice, a consent to holding the meeting, or an approval of the
minutes. The waiver of notice or consent need not specify the purpose of the meeting. All waivers, consents,
and approvals shall be filed with the corporate records or made a part of the minutes of the meeting. Notice of a
meeting shall also be deemed given to any Director who attends the meeting without protesting before or at its
commencement about the lack of notice.
5 Rev: 03/04/09
SECTION 11. ADJOURNMENT
A majority of the Directors present, whether or not constituting a quorum, may adjourn any meeting to
another time and place.
SECTION 12, NOTICE OF ADJOURNMENT
Notice of the time and place of holding an adjourned meeting need not be given unless the meeting is
adjourned for more than 24 hours, in which case personal notice of the time and place shall be given before the
time of the adjourned meeting to the Directors who were not present at the time of the adjournment.
SECTION 13. ACTION WITHOUT MEETING
Any action required or permitted to be taken by the Board of Directors may be taken without a meeting,
if all members of the Board, individually or collectively, consent in writing to that action. Such action by
written consent shall have the same force and effect as an unanimous vote of the Board of Directors. Such
written consent or consents shall be filed with the minutes of the proceedings of the Board.
SECTION 14. FEES AND COMPENSATION OF DIRECTORS
Directors and members of committees may receive such compensation, if any, for their services, and
reimbursement of expenses, as may be determined by resolution of the Board of Directors to be just and
reasonable.
SECTION 15. OFFICERS OF THE BOARD OF DIRECTORS
The officers of the Board will be the Chairperson of the Board, Vice Chairperson of the Board, Chair of
the Finance Committee and Secretary. Officers of the Board of Directors shall serve for a 2 year term to run
concurrently with their term as Director or until their resignation from such office or their removal by a vote of
the majority of the Board of Directors. Officers may serve more than one term.
SECTION 16. DUTIES OF THE OFFICERS OF THE BOARD OF DIRECTORS
A. Chairperson of the Board. The Chairperson is responsible for providing leadership of all meetings of
the Board, for facilitating the decision making process and for involving Board members in supporting the
organization.
B. Vice Chairperson. The Vice Chairperson facilitates executive committee meetings and general Board
meetings in the Chairperson's absence.
C. Chair, Finance Committee. The Chair, Finance Committee, is responsible for assisting the Board of
Directors in fulfilling its oversight responsibilities for review of the annual budget, financial reports and internal
accounting controls.
D. Secretary. The Secretary records and/or takes minutes at general Board meetings and at all committee
meetings.
6 Rev: 03/04/09
ARTICLE VIII
COMMITTEES
SECTION 1. COMMITTEES OF DECISION
The Board of Directors may, by resolution adopted by a majority of the Directors then in office,
designate one or more committees, each consisting of two or more Directors, to serve at the pleasure of the
Board. Committees of the Board may also include members of the community who are not Directors of the
Board. The Chairman of the Board will be an ex officio member of all committees and will be responsible for
appointing a chair to each committee. Any committee, to the extent provided in the resolution of the Board,
shall have all the authority of the Board, except that no committee, regardless of Board resolution, may:
A. Take any final action on matters which, under the Nonprofit Corporation Law of California,
also requires members' approval or approval of the outstanding shares;
B. Fill vacancies on the Board of Directors or in any committee;
C. Fix any compensation of the Directors for serving on the Board or on any committee;
D. Amend or repeal bylaws or adopt new bylaws;
E. Amend or repeal any resolutions of the Board of Directors which by its express terms is not so
amendable or repealable;
F. Appoint any other committees of the Board of Directors or the members of these committees;
G. Expend corporate funds to support a nominee for Director after there are more people
nominated for Director than can be elected; and
H. Approve any transaction (1) to which the corporation is a party and one or more Directors
have a material financial interest, or (2) between the corporation and one or more of its Directors or between the
corporation and any person in which one or more of its Directors have a material financial interest.
SECTION 2. MEETINGS AND ACTION OF COMMITTEES
Meetings and actions of committees shall be governed by, and held and taken in accordance with, the
provisions of Article VIII of these bylaws, concerning meetings of Directors, with such changes in the context
of those bylaws as are necessary to substitute the committee and its members for the Board of Directors and its
members, except that the time for regular meetings of committees may be determined either by resolution of the
Board of Directors or by resolution of the committee. Special meetings of committees may also be called by
resolution of the Board of Directors. Notice of special meetings of committees shall also be given to any and all
alternate members, who shall have the right to attend all meetings of the committee. Minutes shall be kept of
each meeting of any committee and shall be filed with the corporate records. The Board of Directors may adopt
rules for the government of any committee not inconsistent with the provisions of these Bylaws.
SECTION 3. STANDING COMMITTEES
The standing committees of the Board will be the Nominating Committee, the Executive Committee and
the Finance Committee. The duties and authority of these committees will be as prescribed by the Board.
7 Rev: 03/04/09
ARTICLE IX
OFFICERS
SECTION 1. OFFICERS
The officers of the corporation shall be a Chief Executive Officer, a Chief Financial Officer, and a
Secretary. The Chief Executive Officer cannot hold the office of Chief Financial Officer.
SECTION 2. SELECTION OF OFFICERS
Officers shall be appointed by the Board of Directors, at any time, and each officer shall hold office until
he or she resigns or is removed or is otherwise disqualified to serve, or until his or her successor shall be
appointed and qualified, whichever occurs first. The initial group of officers will be appointed by the current
Board of Directors at the initial Directors' meeting.
SECTION 3. REMOVAL OF OFFICERS
Subject to the rights, if any, of any officer under any contract of employment, any officer may be
removed, with or without cause, by the Board of Directors, at any regular or special meeting of the Board or,
except in the case of an officer chosen by the Board of Directors, by an officer on whom such power of removal
may be conferred by the Board of Directors.
SECTION 4. RESIGNATION OF OFFICERS
Any officer may resign at any time by giving written notice to the corporation. Any resignation shall
take effect at the date of the receipt of that notice or at a later time specified in that notice and, unless otherwise
specified in that notice, the acceptance of the resignation shall not be necessary to make it effective. Any
resignation is without prejudice to the rights, if any, of the corporation under any contract to which the officer is
a party.
SECTION 5. VACANCIES IN OFFICE
A vacancy in any office because of death, resignation, removal, disqualification, or any other cause shall
be filled only in the manner prescribed in these bylaws for regular appointments to that office.
SECTION 6. DUTIES OF THE OFFICERS
A. The Chief Executive Officer works closely with the Chairperson of the Board and oversees the day to
day operation of the organization. He implements the policies and procedures adopted by the Board. He hires
and supervises staff.
B. The Chief Financial Officer shall oversee the financial affairs of the corporation and shall report to
the Chief Executive Officer. He shall keep, or cause to be kept, full and accurate accounts of receipts and
disbursements. He shall prepare a financial report for each meeting of the Board of Directors. He shall be
responsible for developing and implementing ongoing and adequate financial controls for the organization. He
shall be responsible for overseeing the development of the annual budget and for making recommendations to
the Board regarding adoption of the budget.
Rev: 03/04/09
C. The Secretary shall handle correspondence and perform such other duties as assigned by the Chief
Executive Officer. He is responsible for notifying Board Members of upcoming meetings and for sending
members the agenda for the upcoming regular Board meeting and minutes from the previous meeting.
ARTICLE X
lam•IN 0_ 1 s-'• _ _
SECTION 1. MAINTENANCE AND INSPECTION
OF ARTICLES AND BYLAWS
The corporation shall keep at its principal executive office, or if its principal executive office is not in
the State of California, at its principal business office in this state, the original or a copy of the Articles and
Bylaws as amended to date, which shall be open to inspection.
SECTION 2. MAINTENANCE AND INSPECTION
OF OTHER CORPORATE RECORDS
The accounting books, records, and minutes of proceedings of the Board of Directors and any
committee(s) of the Board of Directors shall be kept at such place or places designated by the Board of
Directors or, in the absence of such designation, at the principal executive office of the corporation. The
minutes shall be kept in written or typed form, and the accounting books and records shall be kept either in
written or typed form or in any other form capable of being converted into written, typed, or printed form.
SECTION 3. INSPECTION BY DIRECTORS
Every Director shall have the absolute right at any reasonable time to inspect all books, records, and
documents of every kind and the physical properties of the corporation and each of its subsidiary corporations.
This inspection by a Director may be made in person or by an agent or attorney, and the right of inspection
includes the right to copy and make extracts of documents.
SECTION 4. ANNUAL REPORT
The annual report to members referred to in the California Nonprofit Corporation Law is expressly
dispensed with, but nothing in these bylaws shall be interpreted as prohibiting the Board of Directors from
issuing annual or other periodic reports to the members of the corporation as they consider appropriate.
However, the corporation shall provide to the Directors within 120 days of the close of its fiscal year, a report
containing the following information in reasonable detail:
fiscal year.
A. The assets and liabilities, including the trust funds, of the corporation as of the end of the
B. The principal changes in assets and liabilities, including trust funds, during the fiscal year.
C. The revenue or receipts of the corporation, both unrestricted and restricted to particular
purposes, for the fiscal year.
D. The expenses or disbursements of the corporation, for both general and restricted purposes,
during the fiscal year.
E. Any information required by California Corporations Code Section 6322.
9 Rev: 03/04/09
ARTICLE XI
FINANCIAL SUPPORT OF THE CORPORATION
Financial support of the corporation shall be government funds, public donations and contributions,
grants from private foundations, and grants from corporations.
ARTICLE XII
CONSTRUCTION AND DEFINITIONS
Unless the context requires otherwise, the general provisions, rules of construction, and definitions in
the California Nonprofit Corporation Law shall govern the construction of these bylaws. Without limiting the
generality of the above, the masculine gender includes the feminine and neuter, the singular number includes
the plural, the plural number includes the singular, and the term "person" includes both the corporation and a
natural person.
ARTICLE XIII
AMENDMENTS
SECTION 1. AMENDMENT BY DIRECTORS
These bylaws may be adopted, amended, or repealed by the Board of Directors.
ARTICLE XIV
OBJECTIVES AND PURPOSES
The objectives of this corporation shall be:
A. The general purpose of this corporation is to ensure that victims of traumatic events receive
the emotional and practical support they need immediately following the traumatic occurrence.
B. The following objectives have been selected to carry out the general purpose of the
corporation:
1. To provide regularly scheduled training sessions for citizens, emergency responders and
health care professionals on how to help others emotionally and practically after a traumatic event has occurred.
2. To support Chapters and Affiliates across the country.
3. To assist local communities establish TIP Chapters and Affiliates
4. To operate a website which provides helpful resources to the general public and members of
TIP Chapters and Affiliates.
10 Rev: 03/04/09
11!111111111P •11111111111111111111111111r
Approval of Task Order 10499 for Professional Design Services for "Sewer Line
replacements - Site 1213" to Murray, Smith and Associates, Inc. for the Not -To -Exceed
amount of $136,659.00.
Community Item/Presentations Presenter Contact Info./Notes
h77.7yy[�7:ff1►1f1VWAf3j[�7►11
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
TASK ORDER NO. 10499
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
This Task Order is made this 27TH day of May, 2014 and entered into by and between the City
of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter
referred to as "City", and accepted by Murray, Smith and Associates, Inc., hereinafter referred
to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the
Master Agreement (Category 2C) between the above mentioned parties dated October 22,
2013. The Project Name for this Task Order 10499 is as follows:
The City identified the need to replace an existing 8 -inch sewer line currently located in
backyards between the NW 1st Street and NW 2nd Street rights-of-way (ROW) between W.
Cherry Lane and W. Cherry Avenue. The new sewer lines are to be located within the NW 1 st
Street and NW 2nd Street ROW's. Additional sewer lines may also be needed to collect sewer
services and convey flow.
This SOW is for development of construction documents and services during construction.
Task 1.1— E -Builder
ENGINEER is required to submit written communication through the CITY'S project
management software (e -Builder). This includes but is not limited to the following:
• Reports
• Drawings and Specifications
• Requests for information
• Request for action by CITY
Task Order 10499 Sewer Line Replacements — Site 12B Page 1 of 9
MSA, Inc.
• General Project Documentation & Communication
• Submittal Approvals
• Pay Invoices
In this task, The City shall provide the Engineer with an E -Builder user's license.
Assumptions
The budget includes eight (8) hours for e -builder usage.
TASK 2 - DATA COLLECTION
ENGINEER will perform the following tasks as part of a data collection effort prior to
development of design plans and specifications.
Task 2.1 - Kick -Off Meeting
In this task, ENGINEER will attend a kick-off meeting with the CITY to introduce project staff;
review communication protocol, SOW, schedule and budget; and make any required data
requests.
Task 2.2 - Data Collection
In this task, ENGINEER will review background information provided by the OWNER and may
develop a formal data request for any additional information required for completion of the
work. It is anticipated that additional data requests will be made throughout the project,
however the majority of the data required will be requested at the beginning of the project.
MSA will limit the number of data requests that are made to minimize the required OWNER
Staff time.
Task 2.3 - Survey
ENGINEER will perform a preliminary survey as described below. The survey will be done
horizontally on the NAD 1983 (translated to the Ada County G.I.S. system) datum and vertical
control based on NAVD 1988 datum. Contours will be developed at one -foot intervals. The
survey will include:
• Road centerline and curb elevations at a maximum interval of 50 feet
• Underground utilities as marked by Digline or from provided as -built plans
• Inverts of all irrigation and storm drain facilities in the project area
• Parcel information from the OWNER's GIS database.
• Manhole location, rims and inverts for manholes within the realignment area.
• Face of curb shots to confirm street alignment
• Water Services: Includes size and number of services in each meter box
• Location of all sewer services identified in Task 2.3
• Set four (4) benchmarks for vertical project control
Task Order 10499 Sewer Line Replacements — Site 12B Page 2 of 9
MSA, Inc.
Task 2.4 - Sewer Service Coordination
MSA will work with the CITY to identify the locations of existing sewer services and coordinate
new sewer service alignment with property owners. Approximately 72 sewer services will be
located as part of this task. Additionally each sewer service will be evaluated for the possibility
of turning sewer around in crawl space.
Task 2.4 - Potholing
ENGINEER will perform potholing to confirm existing asphalt, 3/4" rock, pit run depths and
confirm location of existing utilities at critical locations in the project area. This task includes 4
total pothole locations. These locations will require traffic control.
Assumptions
ENGINEER will perform a data analysis effort that includes the following tasks:
1. ENGINEER and the OWNER will identify and collect required data in a timely manner
so as to not impact the project schedule.
2. The data collection does not include survey or excavation to verify number and location
of side sewer connections into the main. This task order assumes that the design
survey will locate and survey side sewer cleanouts that are observed from the surface.
In addition, the construction contractor will be required to perform field verification of all
side sewer connections as part of the contract.
3. ENGINEER will contact ACRD to verify if there is a moratorium on construction on W
Cherry Lane, just north of W 1st Street. There may be a moratorium on construction
because of the recent improvements related to the ACHD "Split Corridor" project.
4. SOW assumes that an Ada County Highway District (ACHD) permit for potholing is
required, but the fee will be waived.
5. Send flyer to property owners notifying them of the project. Flyer will be approved by
City prior to delivery to property owners.
6. Make initial contact with property owners (CITY staff may attend).
7. Visit all properties where sewer services will be affected by the project, determine
location of sewer service line and develop preferred sewer service route with property
owner and CITY staff.
8. CCTV and location services will be performed on each building in order to verify
horizontal location and depth of existing services.
9. Survey horizontal locations and ground elevations of existing side sewers at the exit of
existing structures. The ground elevation and data from the sewer service locate will be
used to approximate sewer service elevation.
10. Evaluation of possibility of turning sewer around in crawl space for each sewer service
will be completed by excavation and plumbing subcontractor.
11. Develop schematic drawing of proposed sewer service route and send to property
owners and CITY for review and approval.
Task Order 10499 Sewer Line Replacements — Site 12B Page 3 of 9
MSA, Inc.
12.A budget of 20 hours for pre -field work, contact of property owners and documentation
of the proposed sewer service routes and a surveyed point of service connection. 10 8 -
hour days of fieldwork for one ENGINEER staff are included in this task.
13.The routes will be field measured and documented with digital photos. This data will be
shown on the design drawings.
14. ENGINEER will verify water service size and number of services in each box during
field work.
15.The data collection does not include excavation to verify number and location of side
sewer service connections into the main. All work will be based on sewer service
locations from the OWNER CCTV tapes (main line), side sewer location services,
observations from site investigations, and a survey point of the sewer service as it exits
the building.
Deliverables
1. Formal data request(s)
ENGINEER will develop concept, 60%, 95% and 100% designs for the work described in the
background section of this SCOW. ENGINEER will then develop a construction package for the
improvements.
Task 3.1- Concept Design
MSA will perform a data analysis effort that includes the following tasks:
1. Review CCTV inspection tapes and reports.
2. Field investigation and review of any existing plans to assist in identifying locations of
existing cleanouts and side sewers.
3. Review as -built maps for existing utilities (e.g. water, gas, power) in the proposed
project area.
ENGINEER will analyze the feasibility of realigning the sanitary sewer for up to two alternative
alignments.
Conceptual level construction cost estimates will be developed during this task and used to
compare the alternatives.
ENGINEER will present the results of the concept design at a meeting with the CITY. A
preferred alternative will be selected at the concept design review meeting.
Task 3.2 - 60% Design
ENGINEER will develop the 60% design package based on the Concept Review Meeting.
60% Design Development will include the following:
Task Order 10499 Sewer Line Replacements — Site 12B Page 4 of 9
MSA, Inc.
• Plan and Profile Sheets
• Standard Notes and Details specific to the project.
• Erosion and Sediment Control (ESC) plan as
Environmental Quality (IDEQ) and ACHD. (The
Meridian Environmental Division)
• ACHD Variance Request (if required)
• Traffic Control Plan
• Technical Specifications
• Bid Schedule
• Opinion of probable cost for work
• Reassessment of design schedule
(Standard details are not required)
required by Idaho Department of
plan will be reviewed by the City of
The 60% design plans and specifications will be submitted to the City for review and comment
by the Development Services and Environmental Divisions. ENGINEER will attend a meeting
with the CITY to review the 60% design package and perform a site walk through.
Task 3.3 - 95% Design Package
ENGINEER will develop a 95% design package based on the comments on the Concept
Design and 60% Design. The 95% design package will include the following final documents:
• Plan and Profile Sheets
• Erosion and Soil Control Plan (ESC) as required by the City of Meridian, IDEQ and
ACHD
• Traffic Control Plan as required by ACHD
• Notes and Details specific to the project, standard details are not required
• Technical Specifications
• Side Sewer Details
• Bid Schedule with quantities
• Opinion of Probable Cost
The 95% plans are assumed to be "bid ready" and are only missing minor CITY, NMID and
ACHD comments and approvals. The 95% design plans and specifications will be submitted
to the City for review and comment by the Development Services and Environmental Divisions.
ENGINEER may attend a meeting with the CITY to review comments from the 95% design
package, if needed.
Task 3.5 - 100% Design Package
ENGINEER will finalize the 100% design package based on the comments on the 95% plans.
The 100% design package will include the following FINAL documents with all the approval
stamps and signatures:
• Plan and Profile Sheets
Task Order 10499 Sewer Line Replacements — Site 12B Page 5 of 9
MSA, Inc.
• Erosion and Soil Control Plan (ESC) as required by City of Meridian, IDEQ and ACRD.
• Traffic Control Plan as required by ACHD and with an ACHD signature
• Notes and Details specific to the project, standard details are not required
• Technical Specification Package
m Side Sewer Details
• Bid Schedule
• Opinion of Probable Cost
The 100% design plans and specifications will be submitted to the City for approval signature
and inclusion in the bid package.
Assumptions
1. The entire project will be designed with plan and profiles for traditional open trench
construction.
2. Variance requests for "out of corridor work" will be submitted to ACHD and any other
utilities affected. Approval letters from those utilities will be submitted to the City of
Meridian prior to commencing the 100% design plans.
3. The budget assumes up to four (4) hours of meetings with ACHD and NMID to review
the design packages during the design phase.
4. The CITY will provide a QLPE review of the plans in lieu of submittal to the IDEQ.
5. ENGINEER will prepare the Technical Specifications to The Idaho Standards for Public
Works Construction (ISPWC) and CITY supplements and Addenda will be used as the
basis of the Technical Specifications and they will be in the ISPWC formatting. ISPWC
specifications will be referenced and not reproduced in the specification package.
Supplemental technical specifications will be developed as required. (Specifications will
state specifically what points shall be staked with a reference that the contractor will pay
for additional staking or restaking)
6. The CITY will prepare the "front end" bid specification section.
7. The CITY will administer the contract.
8. Plans will be full size (22 -inch x 34 -inch).
9. Any required permitting fees will be paid by the CITY.
Deliverables
1. Meeting notes from the concept design review meeting
2. Three (3) hard copies of the 60% and one (1) file in PDF format (to be placed on the
City of Meridian FTP site)design package (plans and technical specifications)
3. Four (4) hard copies of the 95% design package (plans and technical specifications)
4. One (1) reproducible copy of the FINAL 100% design package in PDF format to be
placed on the City of Meridian FTP site
Task Order 10499 Sewer Line Replacements — Site 12B Page 6 of 9
MSA, Inc.
—IqL
1 11�1
The budget includes 96 hours for services during construction. Services during construction
will include the following tasks:
• Provide ten (10) hard copies of the FINAL 100% design package (plans and technical
specifications)
• Attend pre-bid meeting
• Answer questions during the bid period
• Assist the CITY in creating any required addenda during the bid period
• Attend the pre -construction meeting
• Respond to requests for information (RFIs)
• ENGINEER will review the technical submittals; up to twenty (20) submittals are
included
• Perform site visits, attend construction meetings during construction and provide final
punch list as requested
Assumptions
1. Bid and Construction period is anticipated to be Fall 2014.
2. The CITY will produce any required addenda during the bid period.
3. The CITY will review bids and determine the apparent low bidder.
4. Pay requests will be reviewed by the CITY.
5. The CITY will provide a Project Representative that will be responsible for inspection of
the project.
The budget includes 24 hours for services after construction completion:
• Collect any as -built information from the contractor and the City of Meridian inspector
• Perform a survey for rim and invert elevation for manholes constructed.
• Prepare and produce complete sets of Record Drawings per CITY Record Drawing
Requirements
Task Order 10499 Sewer Line Replacements — Site 12B Page 7 of 9
MSA, Inc.
Assumptions
1. The City will perform a review of the proposed Record Drawings for completeness and
accuracy
Deliverables
1. Record drawings per CITY Submittal Requirements
t , 1
The following schedule is based on a Notice to Proceed (NTP) from the City by May 2014 and
resulting in Final Design being completed by September 2014. Tasks 4 and 5 will be
completed according to City construction schedule with an anticipated completion date of
September 2015. A NTP issued on a different date will change the schedule accordingly.
COMPENSATION AND COMPLETION SCHEDULE
Task '
Description
Due Date
Compensation
1
E -Builder Project Management
. Project Duration
$550.00
2
Data Collection
■ Within 30 days of NTP
$52,689.00
3
Design
• Within 120 days of NTP
$63,000.00
4
Services During Construction
■ Completed as required by City's Bid and
Construction Schedule
$15,000.00
5
Record Drawings
■ 30 days from Construction Completion
$5,420.00
TASK ORDER TOTAL $136,659.00
The Not -To -Exceed amount to complete all services listed above for this Task Order No.
10499 is One Hundred Thirty -Six Thousand, Six Hundred Fifty -Nine dollars ($136,659.00). No
compensation will be paid over the Not -to -Exceed amount without prior written approval by the
City in the form of a Change Order. The hourly rates for services and direct expenses shall be
billed per the approved Rate Schedule and Master Agreement (by this reference made a part
hereof) and will be the basis for invoice justification. Travel and meals are excluded from this
Task Order unless explicitly listed in the Scope of Services AND Payment Schedule.
End of Text. Signatures to follow on next page.
Task Order 10499 Sewer Line Replacements — Site 12B Page 8 of 9
MSA, Inc.
BY:�
TAMMY de RD -MAYOR
MURRAY, SMITH AND ASSOCIATES,
INC.
BY:
Dennis Galinato, P.E.
Dated:
Approved by Council:
Att t:y lan a u�t s
✓r 4 Fr
JAYC L. HOLMAN, CITY C RKC;ryO )P,.
j /l F IDTAINRtaret�a ing Approval. blie Works Department Approval
BY:
KEIT AT'TS,
City Project Manager
Manager Y.
Task Order 10499 Sewer Line Replacements — Site 12B
MSA, Inc.
BY: pw
MIKE PEPIN, Busih ss Operations Manager
Dated:
Page 9 of 9
1111
illillilli
1 11
ill
•' • r
DATE:
NUMBER:
Items Moved From Consent Agenda
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
0
DATE: May 27, 2014 ITEM NUMBER: 7A
PROJECT NUMBER:
ITEM TITLE: MAYOR'S OFFICE - MAYOR'S YOUTH ADVISORY COUNCIL
Mayor's Office: Mayor's Youth Advisory Council (MYAC) End of the Year Update
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
DATE: May 27,2014 ITEM NUMBER: 7B
.�X4 19 1! 1 ITATI 1 - _
Mayor's Office: Budget Amendment for State of the City for a Not -to -Exceed Amount
of $5,800.00
Community Item/Presentations Presenter Contact Info./Notes
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
00cu0m
- W
-° nD
Iv
0
CL
6 U
C:
m
-°� (D "*
(D 'n
(n
n �-r '=
ei
yam,
ul d
4 c
CD o
N
O O°
7
(=i
N
m '* O
CL
p
3' °—
O
m
O C
m 7 N (n
(D N
((D
o N
cr
v
® Q ®
3
C (D
=r
`G Q W
CD
p'
(D (D
_
Z O (D C
(D
D
p O 7 m
in m Go
3m
O
(O N MQ
o <D
0.
7
O
o n o
w
(A
(D
ad3
(D
o
(Q -O
m N
6
n
d
d w
3
o O
_T Q
(D
M
Ln
GQ
r
n Q
(Q
(D ;3
m
rD
=
o
m°
m 3
s p1 c
_.
m
n
3 < "*
o O
(n
CCD
3 4
oQ
_0
CD
7
CL N CL
s s
O
O
m
m o
8,Q®,O
n=
(( O
Q
CD v "
c
CL
o°
(D M
Q
o
(D� (D
m
QCL
= S
(® fD (D
< N
m
° x=
as
N
O
m
r
m
,(D rD
Q
nCL
o0.
Ul
�((DDr
7
A?
fDI(
?
_C:
n
m
(Q
3 0�
<
p o
C .® S
(D O (D (D
DO S
vi
'•.•
7:
Ort ,�$ a
n o
7
Q
H a
m <
o_ -n
tfDD
-tC
rt
3(D s
v o
C 3 N C
r3o
(D=
c a m
2.
o.CLO
�3
c
20,
�.
o_
3' O m -a
w�
w
�
�«
rf `D o a
M
c m
to 7 ®
S
CD
Z
(Dco 4 f<D
<
f3D (D
3 w
rD
D) 91
(D
C
H
�+ 7 Q 3
`t N
Q
(DO S
O,;
°_
M
n v =
.�- •
r
U) O
3
x Dai
�. a
m
.< °
o -o
C/
0 7
ID
0;
7
D a
a o
oD
O
a ((DD
p3
0
O
m
ac ° o
On
s
(D
3
Q1
CL
Q4
N
Cl rD C
<
C Q'
Sd Q
O r
N n' rD
.=i
C�
26
rD
=,?
a )�
m
CL CL
m
(D
= .o
N
N d.
° °
m
x
°'
N
N
C (D
3
(>
9 m
w
7
CL C
a
m
a 5. v
3 ,:v
w
W
CDD 3
(D
Q
(D M
S
(D
N
r�
Q•
V)
O
C
(D
(D
_< _
O O_
N d
_
D
n
c ° O_
((D
a
(D
o_
°
n
<
j
Zrm
qq�
�t
c
rD
0 0
° o
EYA
<
rD
rD s
_r
<
C:
= fD
c
°
fD
CL
3
3
0
n
0
CR
a
c
(i
c
;'
-
Dai a
o
(D
m fD
=
n
o
3
O O
N
n 0
CL
c
0
3
(D
_
N
_
o
X=
N
O
C�
S
_ (D
-0
O. c
S
S c
fD
I(DD
rt
O (D
Ul
n
'W
S
=. (D
N
(D
"O N
N
1
7
6 U
C:
m
_
p- 2:
'fl
m
(D
R
O
3 O
O C
Z
U)
cr
�
U)w
�
m
CD
p'
CD O
3 -1
3m
cn
3' Q
m
(�
-1
0
0
S
o' o
,--(•`G
O
coCL
7 c
7
n
-0
c
(Q
(D ;3
m
o
c
Y
m
c
1O
CD
7
�
CD
a
O'
Q
3
CD
(D
c
Q
Q
ct
p
®
Ul
7
A?
3
OD
O
m
7
Q
C
U)
m
a
CD
\
(D
Q
S
CD
Z
<
f3D (D
3 w
N
A
O
c
(D
O,;
.�- •
0
C/
(n
0;
0
p=
O
(D
�rt
�k
Zrm
qq�
�t
EYA
0 w
_ U3
U3 CD
( al
0—
m
o
So
v
o° o
n)
v -D
= m
0 =
M a
CL (D
CL
Qo
U3 M
3
3 M
0 =
M <
o
a+ 3
C =
_Q a)
O
O
N n
0 S
o �
d M
N
Z
6
O
O
Q
-
0
�m
(D m c
D
o
j
N NID
ID
N
p
m
Z M M
r
N
p0000o000
C Q@ w
O
C
-
I
D
m W (n O
(D
c=''
�L
a
= a
—
1
X N
(D C
r
N
(D
W
N
0
N
0
Z
c f
a 1 z<
D
M
(D (D
m a w O-
¢'
-+
CD
G1
0
(D
V
S
®
O s
(D
M
J
o
M
O
M
W
O
N
()
O
o
W
(D
N
N
y
O
W
N
0o
O
O
WA
WP
WP
CIA)
WP
AWP
O
N
O.
<
3
Q
CD
-4
J
V
M
O
-
a
-P
P
•A
:P
•P
�
•P
7
<
3
o
a3
=
m
-+
�
CD
o
c
En
v� va
<n v> (n
a
�
m
�1Y/
m
D
--13333333M.
o
0
0
0
0
O
o
0
w
�O-«
o0
o
''
K
-;
m
z(
o
(D +
to
M
cn
m
fD
m
3
a
ch
O
Zzzz<
..
�.,.
O
SDo
mmmmmmm
x
mmmmm`D
fi�
4a
�e4
61!�
61�
CD
co
m
CD
to
c
=
=
c
=
c
=
tF.,
W.
�•
m
m
m
m
m
m
m
O.0(OO.Oo
m
O
O.000OOk
<
<
<
<
<
!A
O
m
m
m
m
m
m
m
691613,69
�
w
69
6
1
x
(n
00
O
-I
v-00)
O
CO
O
O
(n
O
N
O.
0
0
0"0(oo
OO(D
0
0
0
0
0
0
0
0
0
0
0
0
0
0
O
O—
to
OD
O
O
O
O
Z
6
O
O
Q
-
0
�m
(D m c
D
o
j
N NID
ID
N
p
m
Z M M
r
N
m p
C Q@ w
O
C
-
I
D
m W (n O
(D
c=''
�L
a
= a
—
1
X N
(D C
r
N
(D
W
N
0
N
0
m
c f
a 1 z<
O
M
(D (D
m a w O-
¢'
-+
CD
G1
0
(D
V
S
®
O s
(D
M
J
M
N�V
M
CJI
M
W
M
N
N
()
•
W
(D
N
o
y
m
O
0o
00
O
D
®
N
O
al
O
N
O.
<
3
Q
CD
O
In
o
m
_
-
a
o
c
m
o
D=i
0
<
3
o
a3
=
m
-+
�
CD
o
c
En
v� va
<n v> (n
a
�
m
cn
(n
(O p(Jr
fNn O
�
i
N
v i)
W O
w w o
O O O
w
�O-«
ami � � � 0
0 a. .O-..
> > (D =1
w Q
CD
CD y
D D o a m
j>
(D n
a m D
_ a
(D 3 N N
0—
m 0ID
CD 3
C C
0
i'
C) O O �
D
0-
R d O
w
N
o CD O N (/
�
E O
0 Q �' D (0
r =,
m
m w CD
=r N Q C
o w m
o N
o
[D = w O
w � n
0 0
0
0 -n y w,
<D N
n 0 7
77 00
Ww
m� -
Q a OR
co
B= SD
CD w
� y
w
0
a�
-1
-
0
�m
000000
�
o
nc�
r 00
m D to
p
m
Z M M
r
i
1
1:
1
-
I
f
.4N
�L
.l
.1
J
1
(j�
(D
r
N
N
"
N
0
N
0
c
M
U7
W
N
-+
O
G1
0
o
0 =
®
M
J
M
N�V
M
CJI
M
W
M
N
m
•
--4
N
o
y
m
O
0o
00
j
D
®
O.
O
al
O
N
O.
<
3
CD
E
In
o
m
_
-
a
o
c
m
o
c
0
<
3
o
a3
=
3
-+
�
CD
o
..
u
o
�
cn
_
(D
CD
®,
o0
o
K
-;
m
z(
o
(D +
to
M
cn
om=3`
fD
m
3
C)
o
O
O"
..
O
SDo
x
fi�
4a
�e4
61!�
61�
CD
co
m
CD
to
F»
to
to
-60
F»
to
tF.,
W.
�•
0
r=a
O.
O.0(OO.Oo
m
O
O.000OOk
O
00000010
!A
O
m
x
�l
-
0
�m
mm z
�
o
nc�
r 00
m D to
Cf)D_ n --j
m
Z M M
�r^
r
n ,
N
�
1<
01
O
-
0
�m
mm z
�
cnro0
nc�
r 00
m D to
Cf)D_ n --j
m
Z M M
r
N
N
N
N
f
.4N
4-
C
=
N
0 0
M
0
N
0
N
00
N
N
N
"
N
0
N
0
c
M
U7
W
N
-+
O
G1
0
o
0 =
®
�
ro-
Z
�
..
z
w
®
c
cNi
r
®
3
o
m
mn
U)
<
3
CD
E
In
o
m
-
_I
3
v,
,,
O
CD
c
3
(D
®,
K
(D
cn
fD
o
O
O"
O
SDo
fi�
4a
�e4
61!�
61�
3 ,o
o
0 O
r=a
O.
O = Z 0
'p
-
0
�m
mm z
�
cnro0
nc�
r 00
m D to
Cf)D_ n --j
U) W D
Z M M
(n
K
_S
0
�
(D
•"t
�
_•
f
n
N
O
n
A
z
CO
C
r
m
m
z
ou
c
T
m
z
m
Z
m
v
n
DATE: May 27, 2014 ITEM NUMBER: 7C
PROJECTNUMBER:
. • - I 01Ili
Human Resources: Budget Amendment for Compensation Review FYI Merit
Program/Salary Structure in the Not -to -Exceed Amount of $61,536.00
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
SMCI
j
@ W
>
�a� n
N
"v`
1 51
W
01 S a O
a
(D
m° 1^E
D. c 3
C
to fpm
O
C (D
� m m � 3
N
�• 3 � 3v
� `�
/®^y
U) A) 3
a
(D
3 'm z
n
II o n m p
'p
0'
1`
fD G
O a
m
N�
�'
Os
oaoG
'� 3 w
cr
o
a ,'.
N,
c .+
a
m
-n
CD Ul
Q C s
(D
�•
mNN°
v. F -5
(D
3 a3N,
c
S
N
D
O
• O
c
v
p- 'm o. o
G
F a 2.
(DD
�aC
(D
3 O
° <D C
a
CD
aS.
m .e N
F m o.
'0 CD
rL
�y
(0
d
o
C
(D
ill
fn O CrII
cL CDm
N 3
v
v
O
Q o
`° m
m �c
'< moa
(D
N
®
SD
N
O�
C-7
N
F
�',
J�
° a.0 a
0
�,ci �
se<�°
R d
(D
D
3 N C
s
m
+"
m
(D
_
3
o
a
a C°
a
O
m=
mma�
.Q
C
N o
c �- omi
'm
(�
ii
O
c
�
N
CD CL
'Or
�o�
N s�
N
,CD
O
ao 0 �-
a
o
�;;
a
CO CD W'
�'
0° a
SU
3
� C °CCD
a
' �
Q
a• � �
(D
Q
(D
�� °'
��
mo 0m
"�5,
(D
3
s
a a
o
C
'm m
G
'"
-t
a
n f7 0(o
-0-
F
a
(Q
.
;
qA;ID
�mmm
�
p
N
U) O CDD CD
3
s °
< v °°
n° n
CD
N
CD s O a
N
N
m>>
o f �-
a
m m
O
N
C 7 CD a
•Q
rt
m
N
F o
a O
0
m
-a
''off
Oy
v�
N
CO
0 a'na
D
�=
d�
•�
N
S
II
CL
N °' c D_
N
CD
a `G
C1 (o 0
(D
= w
°°
_ 3
a
o'
a
(D
m> j 3
m
rM C
_.
rt C! fDx
CD
C
a
o
s
–h
rt
O
p
..
< n
° room
o
aooc
CL
(D
d
Io'y
a�.o
F7°
2
O
CD
m�
®
a
fD (D N
N a
II°
sm=
(i
\ V
N
TI
v
, O ° °
N
= O
N
a
'G
`�
(D
y
O
C1 C
CL
^��
5 ° � �
�dmw
= m o°�o �
(D
�'•�
n
o
(D
A
0 CD
fD rt
(D
X
°3 °
c m m°
o m m
0 m N
=r
(D
Z
S
CD CD
a C1
CL
(D
m °'
Fms
\D
M
p -.I
C
Qa
La o.
a
S A
m
1
CD B
r* CD�<II
n..�.
II° 3 m
N II
II°m
c
m w
w
om m
�'
N
n
„
0 v 3
(D
01' a5
IIoo m
N
w v i
m w o
m bog
� o m m
No
°Fd
(aam
Ol n3
3
O
O II
m S m
—• � �
F
���dddd
no
N H N
II
O O=
m
°' i
> > O
3
3 m
�
m
n
m m
m
s
a m
z}
C 3 m
C 3 O
�I
=w
Q
NM.
CO
O m
3 3
(D
O N
0•
7 O
R
.r
O m
O 7
(D Q
Q Q
Q Q.
cr
Q Q
CL R
Q Q
(12
rP
Q
(D
Q
U) O
(D R
Q
c :3
Q rL
o
ur O
O
N (nr
O�
M
(D
O
Q'
O
a'
v
(D
Q.
C"
C
Q
cm
rt
0
v
-�
O
r
h
AmC
m
CO)J
m
Cl)
0
r
n
_
v
Z
o
n
n
a
A)
2)
U1
a
`v
0
O
N
O
Q
0
0
0
r
0
y
O
D
:0
R
rt_
C1
r
D
O
Q
O
r
'O
-h
O
Q
o
ch
X
(D
0
Q
Q
x
w
Q
Q
N
(D
CD
Z
m.
Q
�
Q
N1
x
13
CD
69
n
P.
a
R
0
c
n
(D
0
Z
O
N
Q
O
G)o
m
Cl)
O
n
n
a
A)
Z
0
0
0
r
0
y
O
D
:0
R
rt_
C1
r
D
O
O
r
'O
-h
O
k
o
ch
X
(D
�
Q
Q
x
Q
Q
(D
Z
m.
Q
�
Q
i
x
13
CD
69
n
a
R
'c
_N
UOl
O
0)
N
TCD
a
O � �
CD
=W
w c
�Q _
t
CL 2m
B = a
3 9LB
L1 ID
CD
�.
O CI) �
EP O
(D
C7 0
�"O n
0 < O c
(D O
Q �
�_ Q
0 3 O
CDC
CD O_
C,
CD 3 �(
(D
o
o �
CD
o
0 0
o -n
o
CD
o W
C oCD'
cL m
CD
v
(D
� v
sv
-o
-o
0
m
D o N
3 (D
D
D3 ='
CD
2 —
D CL
D
3
3 (D
3
7 (D
� rt
i O
c
� r
I w
('
0
0
„-'zo
wmmm
G O
C C7 rr 0
D O O m
C!) -zIZ
D cpm
Z M Z7
0
m
Cl)
O
n
n
a
Z
0
0
0
r
0
y
R
O
'O
x
(D
Z
Q
�
C
n
R
0
N
co
<i
Q
m
x
O
x
„-'zo
wmmm
G O
C C7 rr 0
D O O m
C!) -zIZ
D cpm
Z M Z7
0
m
Cl)
O
n
n
a
Z
O
0
0
r
0
0
O
r
m
m
D
r
r
wn
0
G) o,
-1 m
E
Z D
®z
Ill
z
00
n
M
C,
Q
Q
O O
❑ ❑
(D
(n
m
Cl)
D
_n
O
0
0
m
❑ ❑ R
Lrl
r1i
C)
Ul Ln; W W Uj, U.) i W NDN
tlJ ull Ln 'Ln Ul
o
fu
i-- cy) 0
00 WC
11
cn
00
Es 0161 0 00 0 0 P.; 0 C:), o o
3
ti lD tQ w ln:F"i W;i Cn. PIWw L,
2+1
0
cr
m
W W lO W Ln Ln F� I P. I ,J I FA
N
Ij M W M "J a) -j Ui ID; Ln ii1i to
>
4_4
�� 14_r). I
F- 4_4 J/). j -LI). -Lr). -V)- V).'W
Co Fj FJ 'ULr
lo�oC) 0000'1-
Ln Lq CD `'Oo i'00
, 00
co
o r -j Fj -ph I N
l -A NJ Ln LO Ln
Ul r1i 4�:k �00 W!00100�rj�-P-?Ntj
6 60
P, N :P. in :P. bo :P. :0. E
0 CD
0. 0 i 0' 0 0 o C) o o 0 b
cn
00
14-n
4-n fj
3
ti lD tQ w ln:F"i W;i Cn. PIWw L,
2+1
W W lO W Ln Ln F� I P. I ,J I FA
N
Ij M W M "J a) -j Ui ID; Ln ii1i to
>
M W ,J'� w o 00}N
C
00
-Vi 4 1/-)- V)-' i^ i -V�
l0' cn Ln N N! N ul i 0; w i -4 ri -j
M
co
p 9)! pj 9) i -P, w �� I Ln } ?,D Ln (.0 0 00 01
�- - �.
;o
%%j
Ul WN L bj!.
W;
W F" Ln -4-14��; F�i, w w
m
0
0
fD
,N
4j-)- 4r). 4un, tf� t). v). 1 -U-)-
fi
CL
q
tQ ;,U') -4j} -U-j-i N4111- n- F -
0
3
w
W Ln a-) i-, V00 N In Q1p. F -i a)
i00
0;00 to -j
3
(D
N
-4� i �D Ln 0•IJ C), 0
Ql LO
W=3 00 Io
Ln
N In w i Ln A-P:� NJ; Ln N o) uj a), Ln LQ
0
4,0-
<
'V)- 4U"j- 4 4? 4-1), 4.1)-: -Ul. irT i!>W i F� i 4j-,
ti w -P�- Lm �j N Ul V Ln �o -,j
0
0
—hl0
0 i -P- N IJ �J; W 00 -P�. Lri 0 Ln Lri
-n
r1i Lrl LA) N L)i N! L'i ul -,i;W LU L'i
0
00
N N C3) 00 N) "1 00 U.) �w -,i Lrl I
Z.
Lq W W! 10 00 F- 0;0
CU
-4
00 w Lo LD U.) s00,O Ul F- LD W, kD
co
0
aq
(D
0
rD
CL
Ln
ri, N Ln j rj
CL
O'Q
m
O
00 1, N w ul F" 14 'o -0 00 LD•LU 00
(D
Ul
0) ID F" 0) Ili (.0 P . cy) -P .0. LD }�
>
o N w 00€N P#LD -j cn Ln! rj, N N i rj
3
0
3
-,j 01 LO 0 w 0)
0
o w 14 -4 w w o w --.j o
cr
(D
Ln
X
Ln
X
o
O
a°i
5
c
z(D
o_
-1
n
on
f'!
ii
0
v
N
N
h
S
—
(D
(D
03
3
(D
rt
;}
m
n
C((D
7
NrD
o
v_
NJ
...: "�.'.
to
t?
yn
N
to
in
t/>
4.4
N
i/f
t/?
t!)
i/f
t?
to
Q
�
Lq
00
N
O
Ol
00
V
W
N
l0
O
W
N
A
N
O
W
00
.F
l0
00
M
W
A
N
cn
h+
W
V
N
V
A
N
O
p
p
Yl
-P,
N
O
O
O
O
O
O
00
V7
m
O
.A
O
00
O
O
4A
tn
i/T
ih
i/?
V/
t/>
i '?
AR
iR
to
t/T
'i ll
t!T
ifT
7
C
0I
N
V
W
N
N
N
Q.
M
A
I--'
N
V
Ln
Ql
-P
00
h"
Ql
N
00
N
O
(0)
m
l0
-
V
N
m
00
.p
W
Ol
Vn
?
�00
N
N
00
N
W
pN
F+
O
N
O
00
O
A
O
00
O
.A
O
i
V
O
W
F�
00
O
'
00
O
0)
O
Z
C
(D
M
W
W
W
N
A
U'I
O
N
O
O),
V
W
O
N
N
• • r
*2014 ITEM NUMBER: 71
I
Fire Department: Budget Amendment for FY14 Fire Station Security Enhancement for
the Not -to -Exceed Amount of $11,707.98
Community Item/Presentations Presenter Contact Info./Notes
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CSW®m
(c m
(D rt (D
N d m
(D
O
rt 3
m qO'
O O = �_
(D Q
m U
p� 0 G. (D
a O O
Q
O O O
C) 7 Q �• O
CL
enc
Q O 0 O
(CD (D mC
M
9 O �
Q1 (C 7 7
� (D L
M ® m m
0
C O (D Q
Q O (D
_Q Q) 9 pp
7 O (D
C) (D w
O S0
SO
_CD O
((A O =
c CL
O 7
(D O rt
® 0
cn
t7 U
fl% i
fl1 a
M
mrt
M
U
aC
Q
com
N
u
(D W
G
CD p
O (D
C
N
N =.
O cr
(D
c E+r
Q
(O O
O 'O
O O
C O
CD
0 CL
CD3
0 CD
� O
N. Q
Q
O O
� O
(D
n_
_S
N
CD
rt
5 -i (u z
m3 m
opo (D M 0�0
" o
°* (D 0 O
—
0 C1 0 O (D
3 O O
3 c c m
m fl. m 0'
d rD r« c
n O CL
S 7 Lt. Oi
v - (D
O O N O.
DO C�
(D Q.
m
oc
v0-
3
v
0 0 0
w 3 0
0 0
O(D N d
S d
rD 0
—�. O rD 'O
Q X
3 0 3
t O n r
O v 4Z
O O N N
OA
Oi C (D O
0 Q N O
3 E,
'0 O (D
0
D 1 kD .h
n 3 � N
1
N (D 7
7 O. (D
N +
S O
(D
=- O? O
O S N
7
(D p
N � C
(D 7
m CL DO
C (D rr
N!
(D w 3
CL �.
r?
O `^
C
.G drD
—
Cl O
S
c 0 m
Q - O
n
m c
� N
S CL
(D ❑. `O
� � h
0
O N
(D S Z
(D O
w
H C
O a
CD CL
O O O
Q. OL
r+
0 CD S
O (D (D
6 M
(D N O!
v CD
CL o O C
Q (D
(D N
CL O
vO C (D
O K S
7_____. O__. _.
cu 0
n O
O
vN 0
Q d
fD
7.7 (]
C: C
_3. O
� r+
d0 3
N
CD
0
(D
3
C
(D
(D
Q
O
Q
�«
M
0 0
�. Do
00 o0i
s a -
(D c
3 C
Mm
vO
M
M-
CL
�.
v c
(D 0
(D
CL9
O
0_
0
O
(D
d
a
Di
O
O
3
OA
K
Sr
O
0
m
v
O
d
=w
(O m
y rt
N
O
ID
o(D
a m
� o
o a
O m
M Q
CL O
(= m
r3
m
chi ca
(D
C1 n
w
N O
M 9
wa
C 3
Q
ca)
3 O
0
o w
4(Q
Nr
O
m
O
9
(G
O
w
3
c>
m
C
m
v
z
v
0
r
-On
m
10
N
O
o
�
r
n
2
'v
Z
O
N
m r
r.�
�Z0m
Dry'
m
-q
C/)D
--icnM
N
s
o
O
U)
M
m
<
CL
v o
N
V
CQ �_
C)
r
0
--
(�
�
a)
�)
q"
a
—
-00
N
N
D
m (n
s z
p
4s
a
NNN(D
M.
>
d CDn
c0
pf
rr
MCN
W
(D
�
N
N
O
El
O
0.0
O
h
t
z
Oa)O
z
m0
o
�
m
rnD
n
N
0
0
(n
m
3
m
Z
0
a
%
OJ
s
!D
3
0
z
C
o
mn
M
CO
z
N
vv
3
-n
V
=
CD
W
v
O
`c
m
o.
N'
V
cQ
(D
p:
0
p
c
j
is
CN
C
�
00
rt
CJi
_
m
{fl
CO)
GCD
O
� rn M Z
m r
r.�
�Z0m
Dry'
m
-q
C/)D
--icnM
j
v o
N
V
CQ �_
C)
r
0
--
m
�
a)
�)
q"
o
—
-00
N
N
D
m (n
s z
p
4s
a
NNN(D
.PA
a
>
d CDn
c0
pf
rr
MCN
W
OO
N
�
N
N
O
El
O
0.0
O
h
t
z
Oa)O
z
m0
o
O
m
rnD
_
N
0
0
(n
m
3
G
Z
0
a
%
OJ
s
!D
3
0
z
C
o
mn
M
CO
z
N
vv
3
-n
0
�
=
CD
W
v
c�
`c
m
o.
N'
cQ
(D
p:
0
p
c
j
(q—O
CN
C
�
a
rt
CJi
_
m
{fl
CO)
{fl
N
a
0 CD cD
w v d Z
�.0mm3o
'CD N
ID
cm
— = .
Q CD N n —
D D =
CL (D
n> D
3 ID
D 3
Q N � 3
m 3
ID3
o m o m
EprQ=0
CD o C
aaz: D (D n S
C7 OC
Q
m Q
D Q v o
N
O (D O y N
- 0)
(� 3
—
(D r t0 N
D�, w a c
0 o v m
(D L-. N C)
K I <n c
d m =3
= 0
(D o r
0 0 v
-n N N
o � o
CO w
(D =o
CL C- 'a
co <
(D
3 >
(D
O
N
0
O
� rn M Z
m r
r.�
�Z0m
Dry'
m
-q
C/)D
--icnM
�l
0
'i
V
®
r
0
--
(D
s\1
a)
9
N
r44
X00
N
N
D
OD
4s
a
NNN(D
.PA
a
C)
C)
7
c0
pf
rr
MCN
W
OO
N
�
N
N
V)
El
O
0.0
O
h
z
z
Oa)O
z
m0
o
O
O
rnD
X
N
Q
0
(n
m
3
-j
CO)
Z
3
2
O'
Ll
3
0
z
C
o
mn
M
CO
z
N
vv
-n
0
�
=
O
W
`c
n
0
C/)
N'
m
(D
p:
0
p
(q—O
CJi
_
n
{fl
CO)
{fl
a
�
C
J
v
a
0
-h
x
CD
n
(D
0
m
X
3
0000
0000
(D
CD
7
Q
b9
N
i
C
a
d
'*
Hi
J
CD
�
N
Efl
-09
0
69
k9
Eft
colv
00
40
{fl
9
0 CD cD
w v d Z
�.0mm3o
'CD N
ID
cm
— = .
Q CD N n —
D D =
CL (D
n> D
3 ID
D 3
Q N � 3
m 3
ID3
o m o m
EprQ=0
CD o C
aaz: D (D n S
C7 OC
Q
m Q
D Q v o
N
O (D O y N
- 0)
(� 3
—
(D r t0 N
D�, w a c
0 o v m
(D L-. N C)
K I <n c
d m =3
= 0
(D o r
0 0 v
-n N N
o � o
CO w
(D =o
CL C- 'a
co <
(D
3 >
(D
O
N
0
� 0
d
� rn M Z
m r
r.�
�Z0m
Dry'
m
-q
C/)D
--icnM
�l
0
'i
V
0
--
0
a)
9
N
r44
X00
N
N
D
41h.
N
4s
a
NNN(D
.PA
a
a
7
n n
O n
9
MCN
W
OO
N
�
N
N
V)
El
O
0.0
O
h
z
z
Oa)O
z
O
o
O
O
in
O
m
0
(n
X
Z
N
z
r�
o
mn
m
z
vv
e
3
Oo
=
O
3`=!(D
`c
n
0
m
o
m
(D
9
y
(q—O
_
n
3to
CO)
v
�
C
�
a
0
-h
x
—I
n
(D
3
CD
O
N
i
K
EA
d
'*
Hi
�
N
Efl
-09
0
69
k9
Eft
to
40
{fl
9
m
O
0
X
19L., IN
0
� 0
d
� rn M Z
m r
r.�
�Z0m
Dry'
m
-q
C/)D
--icnM
�l
C)
z M
�
'i
V
0
--
0
19L., IN
0
� 0
d
� rn M Z
m r
r.�
�Z0m
Dry'
m
-q
C/)D
--icnM
�l
C)
z M
�
m
�
0
--
0
a)
9
N
r44
X00
N
N
P,
N
41h.
N
4s
a
NNN(D
.PA
a
a
7
n n
O n
N
MCN
W
OO
N
�
N
N
V)
El
0.0
O
h
z
z
Oa)O
z
O
o
O
O
in
O
0
(n
Z
N
z
r�
o
mn
<
vv
e
3
Oo
�D
3`=!(D
0
cn "I
m
o
m
(D
(q—O
_
n
3to
v
C
(D
0
-h
x
—I
n
(D
O
N
d
'*
�
N
Efl
-09
Efi
69
k9
Eft
to
40
{fl
4.9
O
0
O
C 0
N
rt Q.
�
O S Z U
� 0
d
� rn M Z
m r
r.�
�Z0m
Dry'
m
-q
C/)D
--icnM
�l
C)
z M
�
�
D
T
O
m
Z
)
S
�l
0
--
0
a)
w 4
N
N
N
N
N
N
N
V)
El
z
z
z
z
O
O
O
O
D
T
O
m
Z
T
M.
N
0
CD0
c
..............._._
C
N N N N N N'N N N) N) N "' °II 1) ",a °N>
N N N N N N Na N N N N .�'Ij `v: Ili N_l 1-
NN N N N N N N
N N N N N N N N
%
p
,?
000000.:0 00'00— 0 x,.-1.9. W rl,�--
00000000
r C
r
0 'a r9 -;.w
m n
a--•
O O O O W N N
C a
0 :. "`.7 Cl- Ol 0 .:D --
N N N j0 O O
rni.
�
C
(on
_ncnnnm
0
M5mmcOm
v
Zq
D
0 'r, b
.o
o m n�< --q
rn
-a
o`
O
- z �
m
o 3 c D o� m m
m
00
D
r
e
O
m m o
Z
O
r
D
-
=5 Z
m
w'
x
0 w
0
-i
o
r
o
z
T
m
�,
Z
O>
(n
w 0 w w
m
m m
rn
N3
O
a
O
��
Cn
oZ
O
^� OwOw ' M M
mZ
y
�I
O:
n
r
O
rD-'
m
CDZ
z
h1
x
r
o'
3
C
m0
y
m
Z
co
y
CL
N
=
m
Vi
V1
4A
€{
4A
4A ( 419 EA
Cl).
O
E
7
O
�i
cn
g
m
0
0
ca
c
��
0
0
� 1:1cC
w
4A
EA
69 4.9 EA EA
Vi
to
Ffl
Oc
m
0
0
m
a
Zo
0
W
0
w
0
Z
3
0
0
w
o
3
m
y
m
4A
Vi
4A
40
4A 49 1.9 1.9
0
0
Un
m
S.
D+
1
m
N
3
N
4A
4A
4A
4A
4A 4.9 4A 4A
0c
N
O
J�J
'l
Q.,
m
4A
iA
iA
4A
4A 4A V) 49
O
'v
<
o
2.
3
N
rt
4A
V:
4.9 EA 4A G4
Vi
4A
m
0
C
fD
C
4A
60-60
40 4A Vf 61% 4A VA
4A
4A 4A 4A 60 4A 4A 40 Vi dA 4A 40
V!
61% 41% 40 Vi Vi 4A 4A 4A
m
O
s
o
d rn
C
0
m n
W W W W W W
r r l , r r r
O
O
O
O 0 0 0 0 0 0
c
rt d
D
r
4A
4A
4A 4A 40 40 40 4» 40
4A
40 40 4A 00 01 4A 4A 0) 4A 4A 4A
4A
40 4A 4A 4A 44 40 4A 4A
O
7
fD
N
3
.a
r r 1 r r r
r
r r r r r r I r r , r
1
r 1 1 1 r 1 r
m
0
0
o
c
EA 69 4A EA
�P A
N O N
(O CO O
O O O
So
Ch
N
A
--loo "0 v
O w a (D O
-9. CD ,.
—� m a
G
N
N
v
0
rn
v
0
m
0
c
N
(D
Q
�1
w
7
N
S
U)
C
a
a
0
m
Q
O
3
3
(D
0
N
_�_
cn
(D
w
!i �
pNp
p w
O
v
69
Y)
o
m
(n o
ti
=
N
n
m
c
mCD
m
5
Efl
c o.
Q
w
i
fA
(A Efl lw
_(1
N S-1
.A
WIC 1>,
O
O:O
N
(D
Q
�1
w
7
N
S
U)
C
a
a
0
m
Q
O
3
3
(D
0
N
_�_
cn
(D
w
!i �
pNp
p w
O
v
69
Y)
(n o
o_v z
4
'Il
U'
O_ N
co '<
N
fl(fl 69 ffi
0
w
N
O
O
w _
w
'a
w �
c n
m w
a �
m m
y
(D S
v
a _
O to
O (
(DD
n
c c
C
(D M
0.
N (D
Q (D
N
a
—0. O
CD
o �'
(D c
N N
w
w�
Q
O 0
0
3
me
O n
O 7'
C E,
n C
(D C
(n n
6(a
6 N'
(D w
a —
O O
<w
C-- C-
a =.
o (D
s�
((D vw,
N FD
a
w
3
(D
n T
o
H o Q
D a N (D
s
O (D w
rDo_ru
N a g
a m fD p
c _0 a C
X 0
<)
v m 3
(o (D
In
"
3 S
"• ° c a
ti O Q CD
3
m a
O (n
v m =;
� Q �
o (D
CLQ. 'J C
3
U
CL0
m
w
0
O
3
a
c'
S
3
(D
:3
O
Q
m
a
w
3
(D
O
6
(D
n
(D
cn
n�
< on
x`
c
C
O_ O
o F
s
v rD
3
m 0) m
n
d �
n c
N
N
w
c
o Q.
c,
a�
tl00 i
N �
m m
n ,rt
o
ti
� m
S n
0
C rOt
FL m
v
0
� o
O O
c '}
o �.
n m
o 0
r3T j
O �
d
S O
m z
� ao
Q s
ti
S ry
m .D
m c
<
m
C N
0
0
m
m
:3 o•
m
FL
m 0=a
m
d C
CL
o ,
s
N m
CL c*
C d
m
a
m o
n �
s
3
L
O
'D C
7 d
v n
3
D N
* m
o
n
s
CO - C
. p
c, n
O O•
(D
s 0
Qm(D
Q Q
C
(D
0 ((D O
o' a
0
dCLm
(D s
n fD
O "+
O S
o OQ (Q
(D G
O C
Q m y
`n m
�• a d
C: (D C
N to
U)
(D O
3 N y
(D w w
w Q
= 0 Zt
v
(Dv ?
C y
oo
=
O w
a'(Q
0 c y
o- n•, y
a O
: y n
tD
'D
N
3 m
'D -0
m
v
0
(D
.O+• 6S1
CL
D vo) n�•M -�
O
j 0 �#
c
D CO N
O O
D �
DATE: May 27, 2014 ITEM NUMBER: 7E
PROJECT NUMBER:
ITEM TITLE: COMMUNITY DEVELOPMENT BLOCK GRANT
Community Development Block Grant (CDBG) Program Year 2014 Pre -Draft Activity
Prioritization
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
IDIAN'�t_11�
May 22, 2014
MEMORANDUM
TO: Mayor De Weerd and City Council
FROM: Lori Den Hartog, CDBG Administrator
CC: City Clerk
Bruce Chatterton
Caleb Hood
RE: CDBG Program Year 2014 Pre -Draft Prioritization
May 27, 2014 Department Report
1. Introduction
In preparation for the City's Program Year 2014 (PY2014) Community Development Block Grant (CDBG)
Annual Action Plan (AP), the City needs to prioritize submitted applications for project funding. The City
has received notification that the funding for next year will be $300,091, which is an increase of
approximately 2.5% from the previous year. Planning and Administrative expenses are capped at 20% of
the annual allocation, which would be approximately $60,000. Based on historic administrative costs,
staff is recommending an allocation of $43,000 for administrative expenses, including fair housing
activities in PY2014. The remaining amount ($257,000) of the city's CDBG allocation can be used to fund
projects, with no more than 15% ($45,000) being used for Public Service Projects.
2. Process and Timeline
The City has been working to identify potential future projects for the coming program year. On March
10, 2014 staff conducted a Community Workshop to provide information and reach out to past sub -
recipients and potential future sub -recipients. In late March, interested organizations submitted letters
of intent, and for those projects that appeared to meet the minimum qualifications, staff invited them to
submit a full funding application by May 2, 2014.
3. Application Review and Scoring
Community Development Department ® 33 E. Broadway Avenue Meridian, ID 83642
Phone 208-884-5533 ® Fax 208-888-6854 ® www.meridiancity.org
Page 2
Organizations were required to submit applications addressing the following items:
• Goals and outcomes of the proposed project,
• The need that the proposed project addresses,
• How the organization plans to carry out the proposed project,
• The capacity of the organization to implement the proposed project, and
• Whether or not the organization is going to leverage any other funds for the proposed project.
An internal City committee reviewed and scored all of the submitted applications based on a matrix that
provided weighted scoring to the more critical items in the application. The scoring criteria used by the
committee were provided to the applicants for informational purposes as part of the application form.
4. National Program Considerations
The National Goals of the CDBG Program are as follows:
• Provide decent, safe, and sanitary housing.
• Provide a suitable living environment.
• Expand economic opportunities.
The National Objectives of the CDBG Program are as follows:
• Benefit low -moderate income persons.
• Aid in the prevention or elimination of slums or blight.
• Meet an urgent need.
Other items to consider under the national program regulations include that over a multi-year period
70% of the expenditures must benefit low -moderate income persons. Public Services are capped at 15%
of the annual allocation, which would be approximately $36,500 for PY2013.
5. Local Program Considerations
The City is entering its third year of the Five Year Consolidated Plan 2012-2016. Each Annual Action Plan
is based on the needs, goals, and outcomes identified in the Consolidated Plan. Below are the Strategies
and Objectives from the 2012-2016 Consolidated Plan:
Strategy No. 1 (Affordable Housing): Improve access to affordable housing opportunities for
Meridian Residents.
• Objective 1.1: Address the need for affordable decent housing by supporting a down payment
assistance program for qualifying households.
Strategy No. 2 (Suitable Living Environment): Support services, programs, and projects for the city's LMI
residents, including persons with special needs and residents at -risk of homelessness.
• Objective 2.1: Support public service activities that serve the city's LMI residents.
• Objective 2.2: Invest in public facility improvements that serve persons with special needs and
low income residents, as well as public facility improvements located in the city's LMI areas.
Strategy No. 3 (Economic Opportunities): Improve economic opportunities in the city's LMI areas.
• Objective 3.1: Support public service activities that provide employment training or job
creation/retention for the city's LMI residents.
Page 3
• Objective 3.2: Invest in public facility improvements or activities in the downtown area that
address one or more of the conditions which contributed to the deterioration of the area.
6. Projects & Recommended Funding
Below is a list and brief project description of all the funding applications submitted for Program Year
2014.
Public Service Applications
• Hunger Relief, Meridian Food Bank: Project funds would be used to purchase food that is
distributed through the Meridian Food Bank to hungry families and to children through the
weekend Backpack Program.
• Case Management Services, Charitable Assistance to Community's Homeless (CATCH): Project
funds would be used to pay for increased staffing time for the one CATCH employee serving
homeless families in Meridian. CATCH houses homeless families and provides intensive case
management to address issues contributing to the family's homeless episode while preparing the
family for self-sufficiency.
• Satellite Office, EI -Ada Community Action Partnership: Project funds would be used to set-up
and staff a satellite office in Meridian to provide services including housing assistance to prevent
homelessness, utility assistance, home weatherization, etc. to Meridian residents.
Non Service Applications
• Meridian Fitness Path, Meridian Elementary School: Project funds would be used to construct a
mile path in Meridian Elementary's west field. The path is composed of a blacktop surface
loop and scientifically designed stationed based exercises. The path will also serve as a
pedestrian connection between 4th Street and Pine Avenue/NW Vt Street.
• Community Center Facade Improvements (Design and Construction), Meridian Parks and
Recreation Department: Project funds would be utilized to design and construct fagade
improvements for the Meridian Community Center in downtown Meridian.
• Community Center Facade Improvements (Design only), Meridian Parks and Recreation
Department: Project funds would be utilized to design fagade improvements for the Meridian
Community Center in downtown Meridian with construction anticipated a future date.
• Youth Cultural Center, Yung Urban Cultural Center (YUCC): Project funds would be used to
lease and improve building space in Meridian for a new youth center, to plan and provide for
community services for adolescents, and to pay for staff time and marketing services for the new
center.
• Roadway Improvements south side of Broadway Avenue east of Main Street, Meridian
Development Corporation: Project funds would be used to design and construct an attached
sidewalk on the south side of Broadway Avenue between Main Street and East Third Street.
• ADA Improvements at E. 2nd Street & Idaho Avenue, Meridian Development Corporation:
Project funds would be used to design and construct ADA improvements at the southwest and
northwest corners of the E. 2nd Street and Idaho Avenue intersection.
Page 4
The CDBG Scoring Committee that reviewed all of the submitted applications recommends funding two
projects under the public service category, the first for the Meridian Food Bank and the second for the
CATCH Program because these applications scored the highest on all of the scoring criteria.
The CDBG Scoring Committee recommends funding two of the six submitted projects for the non -service
applications at varying funding levels. The Scoring Committee recommends funding the Meridian
Fitness Path as submitted by Meridian Elementary School and the design and construction project for
fagade improvements at the Meridian Community Center as submitted by the Meridian Parks and
Recreation Department. These applications are being recommended because they scored the scored the
highest on all of the scoring criteria.
Three public service applications were submitted for a total funding request of $78,000. As identified
above, the available funding for the coming program year is capped at approximately $45,000 for public
services.
Public Service Applications
Applicant
Project Name
Funding
Recommended
Request
Funding
Meridian Food Bank
Hunger Relief, Purchase of
$30,000
$27,000
Food Supplies
CATCH
Case Management for rapid
$18,000
$18,000
re -housing of homeless
families
EI -Ada Community
Satellite Office in Meridian
$30,000
$0
Action Partnership
Page 5
Six non- service applications were submitted for a total funding request of $389,500 to $558,000. The
available funding for Program Year 2014 is $212,000 for these types of projects.
Non -Public Service Applications
Applicant
Project Name
Funding
Recommended
Request
Funding
Meridian Elementary
Fitness Path
$50,000
$50,000
School
Meridian Parks &
Fagade Improvements at
$187,000
$162,000
Recreation Department
Meridian Community
Center (Design &
Construction)
Meridian Parks &
Fagade Improvements at
$18,500
$0
Recreation Department
Meridian Community
Center (Design only)
Yung Urban Cultural
Facility, staff, and services
$241,000
$0
Center (YUCC)
for a new youth cultural
center
Meridian Development
Roadway improvements
$40,000
$0
Corporation (MDC)
south side of Broadway
Ave.
Meridian Development
ADA improvements at E.
$40,000
$0
Corporation (MDC)
2nd Street and Idaho Ave.
7. Next Steps
After Council has established the priorities for the coming program year at the May 27 public meeting,
staff will prepare the draft annual action plan. The required public comment period for the draft
Program Year 2014 Action Plan will be from June 16, 2014 through July 22, 2014. The public hearing for
the Program Year 2013 Action Plan is scheduled for July 22, 2014.
DATE: May 27, 2014 ITEM • •
M •
Legal Department Report: Discussion on Waiving Parks Reservation Fees for Historic
Meridian Special Events
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
1111
If •`
MA -111 -ill to]
Police Department: Budget Amendment for the Final Process of Public Safety Training
Center Project for the Not -to -Exceed Amount of $831,113.00
MEETING NOTES
ff�
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
DATE: May 27, 2014 ITEM NUMBER: 8A
Ordinance No. l (-l� � : An Ordinance (AZ 14-003 Heritage Grove
Subdivision) For Annexation And Rezone Of A Parcel Of Land Located In The SE 1/4 Of
The SE'/4 Of Section 31, Township 4 North, Range 1 East, Boise Meridian, Ada County,
Idaho, Establishing And Determining The Land Use Zoning Classification Of Said Lands
From RUT To R-15 (Medium -High Density Residential District) In The Meridian City Code;
And Providing An Effective Date
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich AMOUNT .00 I
BOISE IDAHO 05/29/14 11:56 AM
DEPUTY Vicky Bailey III IIII)I'III�'I(IILI�LIII'II)(I'�'ll
RECORDED -REQUEST OF 114041279
Meridian City
CITY OF MERIDIAN ORDINANCE NO. N-1613
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER,
MILAM, ROUNTREE, ZAREMBA
AN ORDINANCE (AZ 14-003 HERITAGE GROVE SUBDIVISION) FOR
ANNEXATION AND REZONE OF A PARCEL OF LAND LOCATED IN THE SE 1/4 OF THE
SE 1/40F SECTION 31, TOWNSHIP 4 NORTH, RANGE 1 EAST, BOISE MERIDIAN, ADA
COUNTY, IDAHO, AS DESCRIBED IN ATTACHMENT "A" AND ANNEXING CERTAIN
LANDS AND TERRITORY, SITUATED IN ADA COUNTY, IDAHO, AND ADJACENT AND
CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF MERIDIAN AS
REQUESTED BY THE CITY OF MERIDIAN, ESTABLISHING AND DETERMINING THE
LAND USE ZONING CLASSIFICATION OF SAID LANDS FROM RUT TO R-15 (MEDIUM-
HIGH DENSITY RESIDENTIAL DISTRICT) IN THE MERIDIAN CITY CODE;
PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA
COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX
COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE
ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY
OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO:
SECTION 1. That the following described land as evidenced by attached Legal Description
herein incorporated by reference as Exhibit "A" are within the corporate limits of the City of Meridian,
Idaho, and that the City of Meridian has received a written request for annexation and re -zoning by the
owner of said property, to -wit: Leon and LaRue Johnson Trust, Michael and Leslie Trail and Steve
and Bette Charitable Remainder Unitrust.
SECTION 2. That the above-described real property is hereby annexed and re -zoned from
RUT to R-15 (Medium -High Density Residential District), in the Meridian City Code.
SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the
Ordinances of the City of Meridian to annex and zone said property.
SECTION 4. That the City has complied with all the noticing requirements pursuant to the
laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and re -zone said
property.
SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well
as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of
the City of Meridian in accordance with this ordinance.
ANNEXATION — HERITAGE GROVE SUBDIVISION (AZ 14-003) Page 1 of 3
SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are
hereby repealed, rescinded and annulled.
SECTION 7. This ordinance shall be in full force and effect from and after its passage,
approval and publication, according to law.
SECTION 8. The Cleric of the City of Meridian shall, within ten (10) days following the
effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a
draftsman manner, including the lands herein rezoned, with the following officials of the County of
Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file
simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State
of Idaho.
SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the
Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in
full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force
and effect upon its passage, approval and publication.
PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this
day of , 2014.
APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this
L"'__day of , 2014.
ATTEST:
JAYCa L. HOLMAN, CITY CLU A,4 l'1
EAL
ANNEXATION — HERITAGE GROVE SUBDIVISION (AZ 14-003) Page 2 of 3
STATE OF IDAHO, )
ss:
County of Ada )
On this day of �.- k L , 2014, before me, the undersigned, a Notary Public
in and for said State, personally appeared TAMMY de WEERD and JAYCEE L. HOLMAN,
known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who
executed the within instrument, and acknowledged to me that the City of Meridian executed the
same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
NOTARY PUBLIUO FOR IDAHO
RESIDING AT:,. t
MY COMMISSION EXPIRES
ANNEXATION — HERITAGE GROVE SUBDIVISION (AZ 14-003) Page 3 of 3
EXHIBIT A
ANNEXATION DESCRIPTION
A parcel located in the SP 114 of the SE 1/4 ol'Scction 31,Township 4 Noilh, Range I Post,
Boise Meddim), Ada Comity, Idaho, more particularly described its follows:
Commencing it it brass cap momillicut marking tile Southeasterly Corner ofsaid 81" 1/1 of
(Ito SF 1/4 (roil) which it SM inch diameter iron pill illittkills the twilthwestcrly c011ief of
the SE 1/4 ofsoid Section 31;
Thcncc N 89'47'06" W along the soutlicrly bomidauy of .Md SE 114 of Clic SE 1/4 a
distance (if 662,30 foot to the, POINT oil BEGINNING;
'thence continuing N 81)"47'00" W a distance of 97.74 feet too point on the intension of
the easterly boondmy of IYAND/I W AlEADOW 8111HYPNION as shown in Book 82 of
Plats W Page 9035 in the office of the Recorder, Ada County, Idollo;
Thelicc along grid easterly boundary the following docrilml courses;
`I'liclice leaving said southerly boundary N 0'0814" 1-' o distance of 155.59 feet to .1
5/8 ilich diameter iron pill;
Thence N 8'40'34" F' a distance of 42.72 feet torr 5/8 inch diameter iron pill;
Thence N 0'2324" E a distimcc of 416,15 feet to a 5/8 inch diameter iron pin
marking the nortlicasterly comer of said Ii'MAIDA W All,,11)OIVSUIII)11"1,Yl( AN,
*fljeljc40 leaVhig said castcyly boundary N 89'47'00" W along the northerly bomiduly of
said IVAMD"(W IVEADOW SIJB/)/I//,V/OjNl it distance of 567.58 feet to it 5/8 inch
diameter Iron pin marking the northwesterly corner of Said WANDAW A11"'AD011,
SUBMVNUVaIlid point also being on the westerly boundary of avid SE 1/4 of the SE' 1/4;
'111011cc lelivilig Said northerly boundary N 0'37'07" 1' along said westerly boundary a
distance of 9.84 feet to it point;
'I'llence leaving Said %wstcrly boundary 8 89146'16" F ii distance of 661,76 feet to a
point;
'I'llenec 8 0,34, 10" W a distance of 02.1.68 feet to the POINT OF IIE(ANNING,
'oris parcel eolitilins 1.49 Feet and is subject to all), ciscinctits existine, or in osc.
PfvIxovd by, Glenn K. Bennett, PIS
Civil survey Consultants, Incorporated 'w 01
January 21, 2014
3VU
Heritage Grove Subdivision AZ 14-003
EXHIBIT B
PRO
w n � -4
614.01'
� p Z
y �
N
=yEtiolyAVEN EEAK
AVENUE
N c,i o
ZZ: N 02324' E 416.15 °
o v 149ACRE8
rn �
S 0'34'10" W 623.68' o
Gi 2
y v y
Heritage Grove Subdivision AZ 14-003
• i r
DATE:
2014 ITEM NUMBER:
•
11111 •'11 •
Ordinance No. Iq � lU H : Waiving Parks Reservation Fees for Historic
Meridian Special Events
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN ORDINANCE NO. l q— f (0
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, ROUNTREE, ZAREMBA
AMENDING MERIDIAN CITY CODE SECTION 13-2-4(C)(1), AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Meridian has determined that a waiver of
reservation fees will encourage Historic Meridian Special Events and thereby support and facilitate
long-standing community events and celebrations;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE
CITY OF MERIDIAN, ADA COUNTY, IDAHO:
Section 1. That Meridian City Code section 13-2-4(C)(1) shall be amended to read as follows
Reservation Request Procedure: Any person or organization may request that the department reserve a
reservable park amenity for its lawful use. Upon receipt of such request and payment of applicable fees
as established by fee schedule, the department shall reserve reservable park amenities at the time and
place, in the manner, and according to the procedures for equitably allocating reservations as
enumerated by administrative policy. No reservation fee shall apply to Historic Meridian Special
Events as defined in Title 3, Chapter 4, Meridian Cites
Section 2. That this ordinance shall be effective immediately upon its passage and publication.
PASSED by the City Council of the City of Meridian, Idaho, on May Z77 , 2014.
APPROVED by the Mayor of the City of Meridian, Idaho, on May 2014.
APPROVED:
Tammy de V ,50d, Mayor
ATTEST:
Holman, City Cleric
tidg-lyisdog
Future Meeting Topics
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
DATE: May 27, 2014 li : 10A
PROJECT
ITEM TITLE: OTHER ITEMS - EXECUTIVE SESSION
Executive Session Per Idaho State Code 67-2345 (1)(c): (c) To Conduct Deliberations
Concerning Labor Negotiations or to Acquire an Interest in Real Property, Which is Not
Owned by a Public Agency
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS