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HomeMy WebLinkAbout2014-02-25E IDI ~' CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, February 25, 2014 at 6:00 PM 1. Roll-Call Attendance X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Genesis Milam X Luke Cavener X Mayor Tammy de Weerd 2. Pledge of Allegiance Troop 148 Baldwin Park Ward 3. Community Invocation by Dr. David L. Goebel with Reflections Church 4. Adoption of the Agenda Adopted 5. Consent Agenda Approved (Pg 2-4) A. CableOne Movie Night in Meridian 2014 Single-Night Sponsorship Agreement Between Tucanos Brazilian Grill and the City of Meridian for a Not-to-Exceed Amount of $400.00 B. Copperleaf Water Main Easement C. Resolution No. 14-978: A Resolution for the Vacation (VAC 13-007)of the two (2) 5-foot wide permanent public utilities, drainage, and irrigation (PUDI) easements and a 5-foot wide private open space easement located on the common lot line between Lots 22, and 23, Block 3 of Alexandria Subdivision located west of N. Locust Grove Road, approximately '/4 mile south of E. McMillan Road in the northeast '/4 of Section 31, Township 4 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho D. Resolution No. 14-979: Establishing a Policy Regarding Relocation of Sewer Lines Affecting Private Property E. Development Agreement for Approval: MDA 13-019 Knighthill Center by Mason and Stanfield, Inc. Located Southwest Corner of N. Linder Road and W. Chinden Boulevard Request: Modify the Recorded Development Agreement (Inst. #106122368) to Incorporate a New Concept Plan and Meridian City Council Meeting Agenda -Tuesday, February 25, 2014 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Update Certain Sections of the DA Pertinent to the Proposed Knighthill Center Subdivision F. FP 14-005 Paramount Subdivision No. 24 by Brighton Investments, LLC Located South of W. Chinden Boulevard and West of N. Meridian Road Request: Final Plat Approval Consisting of Thirty-Two (32) Single Family Residential Building Lots and Four (4) Common Lots on 12.36 Acres of Land in an R-8 Zoning District G. FP 14-006 Village at Cold Creek by Hayden Homes Idaho, LLC Located North Side of W. Ustick Road Approximately 1/3 Mile East of N. Ten Mile Road Request: Final Plat Approval Consisting of Sixteen (16) Single Family Residential Building Lots and Three (3) Common/Other Lots on 4.38 Acres of Land in an R-8 Zoning District H. Memorandum of Understanding Between the Meridian Speedway and the City of Meridian Regarding Joint Presentation of July 4, 2014 Event 6. Community Items/Presentations A. Arts Commission: Annual Report Presentation (Pg 4) (Pg 11-15) 7. Items Moved From Consent Agenda None (Pg 4) 8. Action Items A. Public Hearing: To Review the Terms and Conditions of the Real Property Exchange between the Meridian Dairy and Stock Shows and the City of Meridian at Storey Park (Pg 4-9) B. Ordinance No. 14-1599: Authorizing the Conveyance of Certain City Owned Real Property to the Meridian Dairy and Stock Shows, Inc. Located at Storey Park in the City of Meridian First Reading Only (Pg 9-11) 9. Future Meeting Topics None (Pg 15) 10. Executive Session per Idaho State Code 67-2345(1)(a) - to consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general. (Pg 15-17) Amended onto the Agenda: Executive Session per Idaho State Code 67- 2345(1)(1) To engage in communications with a representative of the public agency's risk manager or insurance provider to discuss the adjustment of a pending claim or prevention of a claim imminently likely to be filed. Meridian City Council Meeting Agenda -Tuesday, February 25, 2014 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Into Executive Session at 6:40 p.m. Out of Executive Session at 6:55 p.m. Adjourned at 6:55 p.m. Meridian City Council Meeting Agenda -Tuesday, February 25, 2014 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council February 25, 2014 A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, February 25, 2014, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Charlie Rountree, David Zaremba Joe Borton, Genesis Milam and Luke Cavener. Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Kyle Radek, Jeff Lavey, Perry Palmer, Mike Barton and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba X Joe Barton X Charlie Rountree X Keith Bird X Genesis Milam X Luke Cavener X Mayor Tammy de Weerd De Weerd: I'd like to call this meeting to order. For the record it is Tuesday, February 25th. We always like to see our Boy Scouts join us at our meeting. Thank you. You actually picked a short meeting, so congratulations. Good choice. Madam Clerk, we will start with roll call attendance. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is our Pledge of Allegiance. Tonight we will be led by Troop 148 from Baldwin Park Ward. Joseph, I think you're -- were the chosen one; right? If you would like to come forward and lead us. (Pledge of Allegiance recited.) De Weerd: Joseph, if I could give you a City of Meridian pin for leading us tonight. Thank you. Item 3: Community Invocation by Dr. David L. Goebel with Reflections Church De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Pastor David Goebel with Reflections Church. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Thank you for joining us. Goebel: Thank you. Would you join me for prayer. Gracious loving and almighty God, thank you so much for the gift of a beautiful day. A day that is a gift from your hand to us. This is the day you have made and so we rejoice and be glad in it. We are Meridian City Council February 25, 2014 Page2of16 gathered here tonight to attend to the business of this city and this community, to put our best thoughts, our best efforts forward for the wellbeing and the welfare of the citizens of this community. And so tonight as we begin the business of this city we want to begin with a humble recognition that we need a wisdom and a guidance that is far greater than anything we can achieve in our own human ability. And so I in particular want to lift up these men and women who have been elected to represent the citizens of this community. They have been entrusted with a sacred trust, Lord, and they bear the weighty responsibility of the wellbeing and the welfare of this community on their shoulders in the decisions they make and the plans they formulate, in the vision they cast. And so together we lift them before you and pray that your hand of blessing and wisdom and discernment and guidance might guide and direct all that they do and think and execute and you charge us to pray for the welfare of our city and so in it is each one of our own individual welfare bound up. So, we lift this meeting to you and pray for your wisdom and guidance and the truth to prevail. We ask it in the name of the one who said I am the way, the truth, and the life. Amen. Item 4: Adoption of the Agenda De Weerd: Thank you, Pastor Goebel. Item No. 4 is adoption of the agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we adopt the agenda with the following additions. Item No. 5-C, the resolution number is 14-978. Item No. 5-D, the resolution number is 14-979. Item 8-B, the ordinance number is 14-1599. And Item 10 we will be adding parenthesis (i) to the Executive Session to engage in communications with a representative of the public agencies risk management insurance provider. Bird: Second. De Weerd: I have a motion and a second to approve the agenda as amended. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Consent Agenda A. CableOne Movie Night in Meridian 2014 Single-Night Sponsorship Agreement Between Tucanos Brazilian Grill and the City of Meridian for aNot-to-Exceed Amount of $400.00 B. Copperleaf Water Main Easement Meridian City Council February 25, 2014 Page 3 of 16 C. Resolution No. : A Resolution for the Vacation (VAC 13-007)of the two (2) 5-foot wide permanent public utilities, drainage, and irrigation (PUDI) easements and a 5-foot wide private open space easement located on the common lot line between Lots 22, and 23, Block 3 of Alexandria Subdivision located west of N. Locust Grove Road, approximately'/a mile south of E. McMillan Road in the northeast'/a of Section 31, Township 4 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho D. Resolution No. : Establishing a Policy Regarding Relocation of Sewer Lines Affecting Private Property E. Development Agreement for Approval: MDA 13-019 Knighthill Center by Mason and Stanfield, Inc. Located Southwest Corner of N. Linder Road and W. Chinden Boulevard Request: Modify the Recorded Development Agreement (Inst. #106122368) to Incorporate a New Concept Plan and Update Certain Sections of the DA Pertinent to the Proposed Knighthill Center Subdivision F. FP 14-005 Paramount Subdivision No. 24 by Brighton Investments, Located South of W. Chinden Boulevard and West of N. Meridian Request: Final Plat Approval Consisting of Thirty-Two (32) Single Family Residential Building Lots and Four (4) Common Lots on 12.36 Acres Land in an R-8 Zoning District G. FP 14-006 Village at Cold Creek by Hayden Homes Idaho, LLC Located North Side of W. Ustick Road Approximately 113 Mile East of N. Ten Road Request: Final Plat Approval Consisting of Sixteen (16) Single Family Residential Building Lots and Three (3) Common/Other Lots on 4.38 of Land in an R-8 Zoning District H. Memorandum of Understanding Between the Meridian Speedway and City of Meridian Regarding Joint Presentation of July 4, 2014 Event De Weerd: Item 5 is our Consent Agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Meridian City Council February 25, 2014 Page 4 of 16 Rountree: I move that we approve the Consent Agenda as amended in the previous motion, authorize the Mayor to sign and the Clerk to attest. Bird: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener, yea. De Weerd: Sorry. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 6: Community Items/Presentations A. Arts Commission: Annual Report Presentation De Weerd: Under Item 6-A is under our Community Presentation. Tonight we will -- we would hear from our Arts Commission. Nary: Madam Mayor, Members of the Council, I know the chair of the Arts Commission was invited to be here tonight to present that. I don't know if there was a misunderstanding or a mix up, so if you would like we could set this over to a future agenda, so that she can be here to present that. I know they have had a lot of major projects in this past year, I'm sure they would like to come and talk about that a little bit. So, rather than just accepting the written document it might be best to set it over. De Weerd: What I would like to do is just hold it in case they are running a little bit late and if -- if we do not see them we will go ahead and set it to another agenda. Item 7: Items Moved From Consent Agenda De Weerd: So, with that there were no items moved from the Consent Agenda Item 8: Action Items A. Public Hearing: To Review the Terms and Conditions of the Real Property Exchange between the Meridian Dairy and Stock Shows and the City of Meridian at Storey Park De Weerd: We will move to Item 8-A, which is a public hearing and I will turn this over to Mr. Nary to introduce or Mr. Siddoway. I don't know -- Mr. Nary. Nary: I think it's me. Thank you, Madam Mayor, Members of the Council. What you Meridian City Council February 25, 2014 Page5of16 have in your packets is -- this is a hearing for a land exchange with the Dairy Board regarding some property around Storey Park. There was a well lot -- the city owned some property that's adjacent to the Meridian Speedway, the Speedway is owned by the Dairy Board. The Dairy Board -- or, excuse me, the well -- city well lot that was installed a few years ago is on land that belongs to the Land and Water Conservation Fund -- or, excuse me, was purchased with money from the Land and Water Conservation Fund. So, the requirements are it has to remain in open use for -- for recreational purposes in perpetuity and so a decision was made when this well lot was installed that we would need to replace that property with some different property and so we have been engaged with the Dairy Board in conversations about a land trade for a number of years and there is a lot of process that goes through to make that happen. It requires appraisals, it requires approvals by the state, Department of Parks that oversees the Land and Water Conservation Fund dollars. It requires a review of the -- the trade property to make sure that it can be used for recreational purposes. What you have in your packets is an agreement now that the agreement itself has been approved by the Dairy Board. The only outstanding issue remaining is access to the property. So, the property the city will be receiving in this trade is property that is adjacent to Watertower, that stretches from Watertower back towards the park -- towards Storey Park and can be, essentially, adding on to the existing Storey Park owned by the city. The city would, then, separate out and has already separated out the well lot as a portion on its own. The city will retain ownership of the well lot and, then, the adjacent piece, which is, essentially, a large dirt parcel immediately behind the Speedway and, again, right adjacent to the city's Storey Park would, then, become the property of the Speedway. There is some other things in the exchange about cost and valuation and that's what's contained in the agreement that's the subject of tonight's public hearing, but, basically, all of the specifics have been discussed, agreed to and have been approved by the state as required. All of the valuations have been approved, as well as the additional amount of money that's been added to this to help make sure the valuations were equal and all that's left is there is some discussion on some access issues and the use of that access. What we are looking for direction tonight, Council, is if the land exchange is approved to move forward with direction to us to complete the exchange. There is an ordinance on our agenda that would need to be approved by you, but access is, obviously, very integral to the -- to the completion of this and the two issues that are left outstanding is the access we have agreed to the location of where it would be for the Dairy Board's use to access the property they will be receiving in the exchange. The Dairy Board has requested the ability at some future date with redevelopment or if that rear property is going to be used in some other fashion if there is a necessity to put utilities into that easement, they would like the ability to put utilities there. In discussing it with the Parks Department -- and Mike Barton is here, too, if you have questions regarding the parks' use. The Parks Department would like to be -- or have included in the easement that they could not put utilities during the months of May, June, and July. Those are the busiest seasons for the park use for Storey Park between Dairy Days and the Fourth of July and it would be very difficult to have that access closed off for any period of time during those three months. Obviously, that wouldn't be including an emergency of some sort. But they would like to at least restrict that use to install utilities from outside those three months of the year. There may be Meridian City Council February 25, 2014 Page6of16 some other specifics that we could get some little details with the Dairy Board, but I think the big question we are looking for direction tonight, Council, is are you okay with them having the ability to install utilities at a future date if needed. The other issue that's -- that's on the table is the maintenance of that particular access. It's a fairly small strip of ground, fairly narrow access point, and in looking at the cost of routine maintenance, it's a fairly low figure and, again, Mr. Mike Barton can speak to that, really, the direction really from tonight is do you want the Dairy Board to be responsible for aportion -- a proportionate share of maintenance of that. I want to separate out -- a question that has been brought up as to whether or not repair for damage is part of -- part of maintenance and it's separate from maintenance and it is in the agreement and the Dairy Board has agreed that if there is damage caused to the roadway by their use they would be responsible for repair. So, we are only talking about the routine maintenance and how that's accomplished and paid for, but those are the only two issues left to my knowledge of the -- of the access and the easement and there are members of the Dairy Board here if they wanted to speak to it, that's up to you, it's a public hearing, and we can have some dialogue. Again, we are just looking for direction. If we can have resolution on those issues we can finalize the documents -- close the public hearing tonight, finalize the documents and bring it back for final approval next week. De Weerd: Thank you, Bill. Council, any questions for Mr. Nary? Rountree: Not at this point. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Bill, do you know if there are other places in our parks where somebody has a utility that runs through our park property and, if so, do we charge them something for that privilege? Nary: Madam Mayor, Members of the Council, I don't, but I bet you this fellow over there in the front row does. My recollection is is if we do I don't believe we charge them for that, for having that ability, but Mike could tell you if there is any there. Barton: Madam Mayor, Members of Council, to answer -- Councilman Zaremba, to answer your question, we have across-access easement with Western Ada Recreation District in Storey Park and to my knowledge there is no provision for asphalt maintenance or use, so -- that condition exists and we don't charge Western Ada for that use. Zaremba: Madam Mayor? I would guess the difference there is they don't expect to be driving heavier trucks -- the access that they need is the same kind of vehicles that would use our park. We have a difference here in that the immediate known use is much heavier trucks and there is not known what the future use will be. Meridian City Council February 25, 2014 Page7of16 Barton: Correct. Madam Mayor, Councilman Zaremba, that's correct. It's just vehicular traffic that uses the swimming pool, but if I understand correctly, there is -- there is a provision in the agreement that's been signed for -- for damage that would be incurred by the larger trucks coming in and out. We did some -- some calculations. There is also -- we had a similar access agreement -- now I'm jogging memory -- with the Senior Center at Kleiner Park. They pay an annual fee for asphalt maintenance, but their use is more regular and fairly heavy and so like -- like Bill attested to, the size of the easement -- it's about 370 feet long, 24 feet wide. If we were to do routine asphalt maintenance on that the cost -- the cost to us is a thousand dollars every six years. So, if we kind of break that down it's, you know, less than 200 dollars a year that we would forecast and project out, so -- and one of the difficult problems we had with this is how do we -- is it a 50/50 split, is it 60/40? If it was 50/50 it's 88 dollars a year. You know, I think as a concession we would be more interested in regular sweeping of the parking lot, if there was some track out issues, that we would handle the routine and periodic maintenance to the infrastructure if in return we were to get -- if there were track out issues that we could have that parking lot swept. Just as a suggestion. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I'm not stating as a -- asking a question as a Councilman, I'm asking as a citizen. Mike, tell us when -- when we needed an easement from the Dairy Show Board here a couple of years ago so we could water our deal, did they charge or have any special rules and regulations on that easement? Barton: Madam Mayor, Councilman Bird, they -- they did not. Bird: Okay. Barton: And we have an -- we have an easement that we ran power to an -- to an irrigation pump that crossed their property and they were very gracious in providing that access to us. De Weerd: Thank you for clarifying that. I wondered what watering our deal was, so -- Bird: Watering our -- De Weerd: I'm glad you knew what he was saying. Barton: Meridian split corridor. De Weerd: Any other questions? Thank you, Mike. Barton: Thank you. Meridian City Council February 25, 2014 Page 8 of 16 De Weerd: This is a public hearing. Is there anyone who would like to make comment? Our Dairy Show Board. There is strength in numbers; right? Thank you for being here. Bruijn: Madam Mayor, we really don't have a whole lot, other than -- De Weerd: Hans, will you state your name and address for the record. Bruijn: Oh. Hans Bruijn, president, Meridian Dairy Board. Mattison: I'm Jerry Mattison, secretary of the Meridian Dairy and Stock Shows. Commonly known as the Dairy Board. Bruijn: I'm just trying to speed things up here. No. I think the only problem we have is, you know, what kind of a -- if we are required to pay part of the maintenance what kind of percent. You know, it's basically used once a week during races, so that would be just the summers. Other than that that easement probably will not be used by us, so -- the only thing would be -- you know, what is that, five percent of the money that he said. So -- so, that's really the only thing we have. Mattison: Yeah. Our just concern was it was -- the way it was worded in our opinion was very open ended, that we could be stuck with who knows what, you know, bills and how is it going to be split between the city and us and it was left very vague and we had no say in that matter and we didn't think that was a fair way of doing it. So, it sounds like it's a very small cost they are talking about on the maintenance and it sounds like the city is willing to bear that cost and we are fine with that. De Weerd: Well, I would like to thank both of you. This has been a long process and we appreciate all of our staff and your board's stick-to-it-Hess, if -- I just made up a word. I think it sounded pretty cool. But we appreciate your willingness to work with us, to continue to stay at the table until we could really work out the finer details. So, thank you for being here tonight. Mattison: Thank you, Madam Mayor. We had always hoped that it would be a win-win- win. Win for the city, a win for the Dairy Board, and a win for the operator of the speedway and, hopefully, we are very close to getting that. I guess the frustration I have is being the treasurer of the group, the amount of legal expense that we have beared going back and forth with the city's attorney, today I got a bill for 3,000 dollars in legal expense just hashing this out and that's very unfortunate, because we use our money to support 4-H and FFA kids here and that's just money that comes out of their pockets for legal fees. Any other questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: As to the point of the -- the restriction in months of use, was there any concern? Meridian City Council February 25, 2014 Page 9 of 16 Mattison: No, because -- Borton: Okay. Mattison: -- that's when -- that's our busy time of the year also as far as the summer months, that's when the speedway is operating the dairy show, the parade is going on at that time. So, we wouldn't want it done that time either. De Weerd: Okay. Perfect. Thank you. Mattison: Okay. Thank you. De Weerd: Is there anyone else who would like to provide testimony on this item? Okay. Council, we have still an open public hearing. Is there anything else you need from the staff or the Dairy Show Board? Rountree: I'm good. De Weerd: Okay. I would entertain a motion to close. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we close the public hearing on Item 6-A. Borton: Second. De Weerd: I have a motion and a second to close the -- Rountree: Excuse me. 8-A. De Weerd: Well, that's all right. I was going to correct you. Rountree: Yeah. De Weerd: Close the public hearing on Item 8-A. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Ordinance No. :Authorizing the Conveyance of Certain City Owned Real Property to the Meridian Dairy and Stock Shows, Inc. Located at Storey Park in the City of Meridian Meridian City Council February 25, 2014 Page 10 of 16 De Weerd: Item 8-B is Ordinance 14-1599. Madam Clerk, will you, please, read this ordinance by title only. Nary: Madam Mayor? De Weerd: I'm sorry. Nary: We didn't want to approve that tonight, so if you wanted to do a first reading -- De Weerd: Oh, you want to hold that over -- Rountree: We want to hold that over. De Weerd: -- for the first reading. Nary: Yes. De Weerd: She still has to read it by title. Nary: Yeah. I was going to say, just making it clear it's just the first reading. We are not trying to pass it tonight, so -- De Weerd: Right. Nary: Thank you. De Weerd: Okay. Rountree: So, you want her to read it? De Weerd: Yes. You do need to read the ordinance. Please. Holman: Thank you, Madam Mayor. First reading of City of Meridian Ordinance No. 14-1599, an Ordinance authorizing the conveyance of certain city-owned real property to the Meridian Dairy and Stock Shows, Inc., located at Storey Park in the City of Meridian, legally described as Lot 3, Block 1, of the pending Storey Park Subdivision, authorizing the Mayor and City Clerk to execute and attest on behalf of the City of Meridian the exchange agreement, access easement, deed and other documents necessary to complete the transaction. Providing for a waiver of the reading rules and providing an effective date. De Weerd: Thank you. You have heard this ordinance read by title only. Is there anyone who would like to hear it read in its entirety? Council, there are a couple of items that have been discussed for your consideration in looking at this ordinance. Would you like to make any changes to it for its reading and action next week? Meridian City Council February 25, 2014 Page 11 of 16 Borton: Madam Mayor? De Weerd: Mr. Borton. Do you want to pull your microphone -- Borton: Again. Sorry. De Weerd: Thank you Borton: As to the two unresolved issues, I am comfortable with not requiring a cost sharing on that routine maintenance. It seems to be a nominal fee and they have been good partners for a long time and it's nice to see that continue. With regards to the restriction requested by the city on the placement of utilities in the roadway, I don't know if it was May 1 to July 31 -- whatever that window was seems appropriate and to the extent the Dairy Board is comfortable with that time frame both of those -- I don't know if they are amendments to what exists, but to make sure that they are included in the finalized agreements. De Weerd: Okay. Those will be changed for our second and final reading next week, so -- Rountree: Everybody good with that? Item 6: Community Items/Presentations A. Arts Commission: Annual Report Presentation De Weerd: Okay. Council, I did see the chair of our Meridian Arts Commission, so we will go back to 6-A and ask Mary Jensen to join us. Thank you for being here. Jensen: Good evening, Mayor and Council. Thank you for having me here this evening. My name is Mary Jensen, I'm the chair person of the Meridian Arts Commission. There are currently six commissioners serving with me. Stephanie Barnes, myself, Leslie Molden, Ryan Schriner, Dwight Williams, and Dakota Seal, our youth commissioner. Our ex officio is Genesis Milam and there is an open seat recently vacated by Nancy Rountree. I have been tasked tonight for -- to give you an update of our annual report for 2013. Something I'm thrilled to do, actually. Sometimes I get very nervous standing in front of you all, but today I'm fine to talk about all the great things that have happened with the Meridian Arts Commission in 2013. I'd like to think that we are the most visual of all your commissions, that's why I need pictures. Holman: Mary, were you wanting the annual report or the PowerPoint? Jensen: The PowerPoint. One of our crowning achievements comes with the Initial Point Gallery. Commissioner Dwight Williams is our curator and each month he organizes a group of volunteers to hang and display local artists that the commission has juried and selected to be a part of our Initial Point Gallery. To the new members of Meridian City Council February 25, 2014 Page 12 of 16 City Council, many of the things I will be talking about today are historic programs, so if you have any questions about those programs, please, let me know and I will answer them to the best of my ability. As well as our Initial Point Gallery, each month we schedules a reception for each one of those artists to meet and greet the public and other art patrons within Meridian. This year for the first time we have been able to add music into each of those receptions under the direction of another MAC commissioner Leslie Molden. As you can see in the picture we have a quintet of singers it looks like and also a student pianist and I just want to point out that keyboard that he is playing was a donation to the Meridian Arts Commission. It belongs to us for reasons of using in the gallery or other purposes. If you're interested in trying out our piano let me know, I will show you where it is. But we are grateful for that. We also have Renaissance High School present a student arts show at one of our receptions. That was under the direction of Dwight Williams and the art teacher from the Renaissance High School. It was received very well within the community and also the students that got to present their art. So, very honored to be able to do so in such an amazing format. Most of them have never presented in an actual gallery before so they were thrilled. One of our other achievements comes with Concerts on Broadway. It is our free summer concert series. It seems that the audience keeps getting larger and larger each year and with each concert. As you can see we have had a great deal of community support from our sponsors, including MDC, Investment Resources of America, Idaho Power, D.L. Evans Bank, Framed and Benoits. And along with this concert series in the summer we were able to gather some data at the concert through use of information cards and, please, tell us how we are doing. Essentially, that data came to say that everyone wanted more of the same. They loved the bands. They loved the atmosphere. They loved how family friendly it was and so for 2014 we are working feverishly to actually add a fourth concert to the series. It looks like right now it will be Kevin Kirk and Onomatopoeia, which he has a pseudo concert scheduled. We have booked him for two concerts. It will be his CD release party for his upcoming CD. So, it will be exclusive to Meridian. It should be a really fun night, asecond -- second concert for him in Meridian and fourth concert for us we are really excited about. Also, we are adding opening acts and we are striving to make those students or artists that are new to the concert world and giving them 15 minutes to warm up the audience and play their music and lead into our headlining act. So, we are really excited about the expansion of this series, while maintaining what the public wanted. They wanted more of the same. So, we are going to keep that intact. Just some of the comments we received while taking that data. Thank you for providing this wonderful entertainment for Meridian. A great family atmosphere. We love coming and never miss it. And I can't remember the last time I enjoyed a concert so much. We are thrilled with the Concerts on Broadway series and looking forward to another great series this summer. Missoula Children's Theater also came to us for its fifth season in 2013. We were able to present the Secret Garden. Auditions and rehearsals were held right here at City Hall. Over a hundred kids auditioned and over 52 children were cast and able to participate. Some great partnerships were formed for that production, including Meridian Parks and Rec, Rocky Mountain High School, Treasure Valley Children's Theater, Meridian Arts Foundation, D.L. Evans Bank, and Idaho Power. Because of the partnership that we formed with Treasure Valley Children's Theater and they came on board and actually donated free Meridian City Council February 25, 2014 Page 13 of 16 classes to any of the children that were not selected to perform with Missoula Children's Theater and, then, put those classes into a performance at the opening of the show. So, we got everybody covered, everyone got to perform that wanted to, and we were really thrilled with their enthusiasm and their ability to organize. So, because of that partnership we have actually contracted with Treasure Valley Youth Theater, which is a branch of Treasure Valley Children's Theater, to produce our 2014 production. It will be Peter Pan, Jr., and it is actually in the rehearsal process at this point. The production will take place on March 22nd. Three shows, 11:00 o'clock, 3:00 o'clock and 7:00 o'clock at Mountain View High School. We have been thrilled with everything we have seen from the Treasure Valley Youth Theater at this point. We are actually even more thrilled that we were able to contact a local theater company and support them as they are helping to improve the arts in Meridian. So, we are really excited for the production. We hope all of you will join us to come and see one of those shows. Art education is still a main focus of the Meridian Arts Commission. We were able to do some art education opportunities for youth. We sponsored three young artists awards in partnership with the Meridian School District. They actually have their very own art show each year and it is for students from K through 12. They ask the Meridian Arts Commission to be judges for that show and also we do provide some monetary awards for the winners. In conjunction with the Meridian symphony we also were able to present three young musician awards. That is a program that the Meridian symphony runs and selects three outstanding young musicians to play with them in their spring concert. We, again, were able to offer monetary awards to those winners. We spent the majority of this summer searching for and selecting an artist for the public art project of the Meridian split corridor. Ultimately the contract was awarded to artist C.J. Bench for his piece Under the Sun and Dreaming. We were able to meet with Mr. Bench just last week and all of the studies that had astakeholder -- or had a stake in this piece, so there were representatives from Parks and Rec, also from, obviously, the Arts Commission, and the project manager was there. Mr. Bench also brought some of his assistants. We were able to see each others' faces, we were able to stand on the site, talk about some of our concerns and how things were going to move forward and it was just an incredibly effective meeting. So, it got me really excited for this piece and in that process Mr. Bench mentioned that he felt like that this piece would be done prior to the contract date. It's originally scheduled to be completed and installed by the end of August. I believe it's the 22nd. And he was confident that it would be done mid to late July. So, hopefully, we will have that art piece installed even sooner than we had expected. Finally, we had a great time sponsoring a float in the Christmas Light Parade, along with the Treasure Valley Children's Theater announcing our upcoming show and we also were sad to say goodbye to several of our MAC commissioners. Meg Glasgow and David Stolhand stepped down from the commission, as well as losing our ex officio Brad Hoaglun. We were sad to see him go, but are thrilled to be joined by Councilman Milam at this point. Also we -- as I mentioned at the beginning, Nancy Rountree stepped down from her commission seat as well and we are currently searching to fill that position and I believe we actually have interviews later this week. So, hopefully, we will be able to announce a new arts commissioner in the near future. We are truly grateful for City Council and the Mayor for all of the support that you continue to give to the Arts Commission and the importance you placed on the arts in Meridian City Council February 25, 2014 Page 14 of 16 this community. We know that it is because of you that we are allowed to share our expertise and demonstrate our passions and hopefully better the community of Meridian as we do so. Thank you for your time. De Weerd: Thank you, Mary. And thank you for your passion. I think that it's always sad to see some of our real active Arts Commission members step down, but we have been very fortunate to fill their positions with new and enthused members of our community. It's been avery -- it's been a pleasure being able to see the amazing work that you all do. I think that Councilman Borton was -- was part of -- was ex officio, the Council liaison when we first got it up and started, so he can probably -- he could probably speak from an outsider, now insider coming in of how much you have actually been able to accomplish. So, appreciate that. Jensen: Thank you. De Weerd: Any comments from Council? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Thank you very much for your report. I probably would add that several of the people that are stepping down were -- were the initial members of this and I would like to make sure they know my and our thanks for how they got this started. I mean they -- they have worked on it long and hard and they deserve a rest if that's what they are choosing to do, but we certainly appreciate all the work that they have put into it. I certainly enjoyed the fruits of their labor in many different ways and I just want to express my appreciation not only to the new and continuing members, but the people that were the initial members and are stepping off got us started in an excellent way and I thank them for that. De Weerd: Well, Councilman Zaremba, I will say that Meg Glasgow is now the chair of the Eagle Art Commission, so she's -- she's definitely not resting. David Stolhand is president of the Meridian Symphony Board and so he has carried on his passion and continues to add to our arts culture here in Meridian and Nancy Rountree is involved -- I think she's the chair of the arts foundation that was established as a -- kind of that partnering and complimentary activity with the Arts Commission and will bring her leadership to that nonprofit group. So, they continue to share their passion and build the culture of art here in our community. So, we are very fortunate that they are not resting. Jensen: Agreed. Thank you. De Weerd: Thank you, Mary. We appreciate you being here. Rountree: Thanks, Mary. Meridian City Council February 25, 2014 Page 15 of 16 Item 9: Future Meeting Topics De Weerd: Okay. Council, are there any items under nine for future meeting topics? Bird: I have none. Rountree: I have none. Item 10: Executive Session per Idaho State Code 67-2345(1)(a) - (to consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fil! a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general. Amended onto Agenda: (1)(i)- (To engage in communications with a representative of the public agency's risk manager or insurance provider t discuss the adjustment of a pending claim or prevention of a claim imminently likely to be filed) De Weerd: Okay. We will go ahead and move to Item No. 10, our Executive Session. Do I have a motion? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(a) and (1)(i). Milam: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (6:40 p.m. to 6:55 p.m.) De Weerd: I would entertain a motion to come out of Executive Session. Meridian City Council February 25, 2014 Page 16 of 16 Rountree: So moved. Bird: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. De Weerd: Can I have a motion to adjourn? Rountree: So moved. Bird: Second. De Weerd: All those in favor? All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 6:55 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR TAMMY DE WEERD ATTEST: / / DATE APPROVED JAYCEE HOLMAN, CITY CLERK Meridian City Council February 25, 2014 Page 16 of 16 Rountree: So moved. Bird: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. De Weerd: Can I have a motion to adjourn? Rountree: So moved. Bird: Second. De Weerd: All those in favor? All ayes. 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