HomeMy WebLinkAboutContract Amendment No. 1 with Northwest Safetyand Risk Services for Safety Consulting and TrainingMemo
/~"'`~
To: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Jacy Jones, Mike Barton
Date: 11/26/13
Re: December 3rd City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
December 3rd City Council Consent Agenda for Council's consideration.
Approval of Contract Amendment No.1 for "Safety Consulting and Training Services"
to Northwest Safety and Risk Services, Inc, for the Not-To-Exceed amount of
53 680.00,
Recommended Council Action: Approval of Contract Amendment No.1 to
Northwest Safety and Risk Services, Inc. for the Not-To-Exceed amount of
$56,680.00. This is the first of 2 possible contract extensions.
Thank you for your consideration.
• Page 1
I IAA ~-,
CITY OF MERIDIAN
CONTRACT AMENDMENT No 1
NORTHWEST SAFETY AND RISK SERVICES, INC
•
CONTRACTOR NAME: DEPARTMENT NAME:
NORTHWEST SAFETY AND RISK SERVICES INC
~~ Public Works
ADDRESS: ADDRESS:
7367 Bridgeport Dr. 33 E. Broadway
Nampa, ID 83687 Meridian, ID 83642
CURRENT CONTRACT INFORMATION:
Contract Name: Safety Consulting and Training Services
Previous Amendment Date: ~I/A Previous Amendments: 0
Current Contract Dates: START: 5-16-2013 COMPLETION: 09-30-2013
Current Contract Amount (Inclusive ofPrevious Amendments to Date): $28.200.00
CHOOSE ONE AMENDMENT COLUMN t3ELOW, either "STANDARD AMENDMENT" or "AMENDMENT TO EXERCISE
OPTION TO RENEW' and check off any applicable amendments under that column.
AMENDMENT TO EXERCISE OPTION TO RENEW
(Check at! that Aoolvl
X Amendment to Contrail Pertormance
X Amendment to Contract Dates
X Amendment to Contract Amount
Other: (Explain}
DESCRIPTION OF REASON FOR AMENDMENT: (Attach all relevant documentation detailing amendment):
See attached Scope of Work and Payment Schedule for FY2014
Y._______e..
NEW CONTRACT INFORMATION:
Amendment Date: 12-3-2013
I
New Contract Dates: START: 12-01-2013 COMPLETION: 09-30-2014
Amount of Amendment Change S 53.680.00
Current Contract Amount (inclusive of Previous Amendments to Date): $81,880.00
--..._ ._
ALL OTHER TERMS AND CONDITIONS OF THE ORIGINAL CONTRACT AND PREVIOUS
AMENDMENTS REMAIN UNCHANGED AND IN FULL FORCE AND EFFECT.
CITY OF MERIDIAN -----~-----.-~
_~~
•~
TAMMY de W RD, MAYOR
Dated:. lat 3 ' ~~ _. ~,~
Council Approval Date:
JAYCEL_HpLMAN, CITY CLERK
,~ T
3' ~ fl l 3 ,~
., < ,
5
°ti.. Y,~ •~ E ~~
5 IDN lIU
:~
,,, r~~'~
NORTHWEST SAFETY RISK SERVICES
BY: ~
MIJLLE
Dated: ~/ ~~~1
Approved by City as to Conten
r e ~~
KEITH- A S, P RCHASING MANAGER
Attachment A
Scope of .Services
Northwest Safety and Risk Services, Inc. agrees that it will provide the followin
g
professional safety consulting services to the City of Meridian Public Works Department for
a period of 10 months between December 1st, 2013 to September 30th, 2014.
Safety Policies and Programs Assessment Finalization
The final assessment segments will focus on current strengths, weaknesses, opportunities,
and threats. The City of Meridian Public Work Department has established a minimum
compliance in respect with the occupational Safety and Health Administration regulations.
The assessment process will review the following items:
Loss Prevention
w:. Substance Abuse
:::: Accident Investigation
w.s
~ ~ t Claims Management
~C~ Financial
The City of Meridian will provide employees who are known as professional experts that
can act as liaisons. Northwest Safety and Risk- Services, Inc. estimates that the liaisons
will be needed for a total of no more than 100 hours during the assessment. A written
report based on the assessment findings will be provided detailing Northwest Safety and
Risk Services' recornmendationsfnr safety program management in 2014-2015.
Facility Safety Inspection Reports
Northwest Safety and Risk Services, Inc. will provide 2 Facility Safety Inspections at the
Wastewater Treatment Plant and Water Department Facility.
Northwest Safety and Risk Services, Inc. will provide 20 Well Site Safety Inspections., 9 Lift
Station Site Safety Inspections, 24 PRV Vault Site Safety inspections,1 Water Tower Site
Safety inspection, and 1 Water Reservoir Site Safety Inspection.
The purpose of these safety inspection reports are to present observations and recommend
interventions to resolve identified safety issues.
Jobsite Audit Reports
~ Northwest Safety and Risk Services, Inc. will provide approximately 4 Construction Site
Audits per month for a total of 48 audits for Capital Projects at the request of the
Construction Division.
Northwest Safety and Risk Services, Inc. will provide a combined total of 20 Job Hazard
Analyses or Ergonomic Assessments as requested by the Department.
Monthly Safety Committee Meetings
The City of Meridian Public Works Department holds monthly safety committee meetings.
Northwest Safety and Risk Services, Inc, will be present for the meetings as advisors and
will provide assistance and recommendations for loss control.
Training
Northwest Safety and Risk Services, Inc. will continue providing training. recommendations
for the Department and each of its Divisions. A training. plan will be developed with the
assistance of the Safety Committee and included into the Departments Training Matrix,
Northwest Safety and Risk Services, Inc. will provide approximately 8 hours a month for a
total of 96 hours for the year of Task Specific safety training to Public Works employees.
Training will be held at City of Meridian facilities and scheduled in 2, 4 or 8 hour blocks.
Task Specific Training topics will be selected by the Public Works Department. Topics
available include but are not limited to: New Hire Training, Chemical Hygiene, Confined
Space, Personal Protective Equipment, Bloodborne Pathogens, Hazard Communication,
Energy Isolation. Lockoutl'1'agout, CPR with First-Aid and AED Certification, QSHA 10 Hour
Training, Competent Person Excavation and Trenching Safety, Forklift Operator Training,
and Customized Safety Training.
A Certificate of Completion will be provided for each attendee that successfully completes a
safety training course. All classes requested more than 45 days before date of training will
be submitted to the Idaho Bureau of Qccupational Licenses Board for approval. There is na
guarantee by Northwest Safety and Risk Services that classes will be approved for CEU's
tcontinued education units},
Attachment B
MILESTONE /PAYMENT SCHEDULE
A. Total and complete compensation for this Agreement shall not exceed $5,368,00 er
p
month for a tots! of $53,680.00.
___
_ _.
TASK ~ QTY
I AMOUNT TOTAL
Monthly Safety Services 10 Months $5,368.00 ',.~~t~~~,,,53 680.00
i $,
~µ ~.....~.,~ .,h.:.:::., ,
.. _ __
TOTAL 53 6$a.0~
~ ,
ALLOWABLE REIMBURSABLES
The following reimbursable expenses will be allowed ONLY i# addressed in any resulting
task order. Amounts will be reimbursed at cost,
__ _ __ _ _ _
Ex ense Rate
Outside rintin wlRecei~ts ~ ~ w~.......,..
Cost
~..:r:..::.,,~.,:::,,.~,.:.,.. ..~.~~::: .... .
ALL OTHER EXPENSES ARE CONSIDERED INCIDENTAL AND ARE NOT
REIMBURSABLE