HomeMy WebLinkAboutTask Order No. 10461D with SPF Water Engineering for Well 29 Test and Production Well Designt .,i
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T: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
: Jacy Jones, Kyle Radek
ate: 11 /13/13
e: November 19~' City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
November 19~' City Council Consent Agenda for Council's consideration.
Approval of Task Order 10461 D for Professional Desiqn Services for "Well 29 Test
and Production Well Desiqn" to SPF Water Engineering LLC. for the Not-To-Exceed
amount of $76,000.00.. This Task Order is issued in conjunction with the Master
Agreement with SPF dated December 6, 2011.
Recommended Council Action: Approval of Task Order 10461®to SPF Water
Engineering LLC for the Not-To-Exceed amount of $75,000.00.
Thank you for your consideration.
Page 1
Mayor Tammy de Weerd
I~~ ®asell amaree
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
~° ~°
TO: Keith Watts
FR®M: Kyle Radek, PE, Assistant City Engineer
DATE: October 28, 2013
SUBJECT: Project Information: Task Order SPF-10461-D, We1129 Test and Production
Well Design with SPF Water Engineering Pursuant to the Master Agreement
with the City dated December 6, 2011.
I. DEPARTMENT C®NTACT PEIISONS
Kyle Radek, Assist City Engineer 489-0343
Warren Stewart, PW Engineering Manager 489-0350
Tom Barry, Director of Public Works 489-0372
II. DESCIaIPTI®N
A. Back rg ound
Development continues to increase demand for potable water in the City.
Specifically, development is occurring in areas designated for new pressure zones
that do not currently have water sources (supply wells). Wells must be built in
these areas to enable development. Two developments in particular are currently
in the entitlement process and will be providing well lots to the City as conditions
of approval. Transfer of title to the City could happen within a few weeks.
B. Proposed Project
This task order is for the design of Well 29 test and production wells. This
project will provide the next drinking water source for the City. This well will be
located on a lot to be deeded to the City by a developer in either the northwest
(new Pressure Zone 1) or the south (new Pressure Zone S). Since well
construction projects take at least three years from test well design to pumping
facilities construction, we are developing this task order now so that work can
commence as soon as a lot has been given to the City.
Page Y of 2
III. IMPACT
A. Strate ig c Impact:
This project meets our mission requirements to identify and prioritize work in
order to anticipate, plan and provide public services and facilities that support the
needs of our growing community, and to ensure modern reliable facilities while
maintaining financial stewardship,
B, Service/Deliver Im act:
This project ensures current and future delivery of quality water to our customers
C. FiscalImpact:
FY 14 Project Costs
We1129 Design $75,000
FY 14 Project Funding
Well 29 (60-3490-96129) $210,000
IV, TIME C®I~ISTIIAIr1TS
Council approval will allow the design portion of the test well to commence
immediately when a site has een en to the City.
Approved for Council Agenda: ~ ~ ~~ ~- 1 ~
' Dat
Page 2 of 2
TASK ®RDER N~. 10461.D
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY GF MERMAN (®WNER) AN® SPF WATER NGIN RING, LLC (ENGINEER)
This Task Order is made this 19th day of November, 2013 and entered into by and between
the City of Meridian, a municipal corporation organized under the laws of the State of Idaho,
hereinafter referred to as "City", and accepted by (SPF WATER ENGINEERING. LLC
hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions
contained in the Master Agreement (Category 6a) between the above mentioned parties dated
December 6, 2011. The Project Name for this Task Order 10461.D is as follows:
CITY F MRIII~
_ I_
+ ~ ~'~
The following subtasks are proposed under this task order.
Subtask 1. Water Right Permit Arraer+drr~ent. The Engineer will prepare an application for
amendment of one of the City's existing water right permits to add a point of diversion for the
proposed well site. SPF will work with Idaho Department of Water Resources staff during
processing of the application, including answering questions and providing additional data as
needed.
Subtaalc 2. Test Well ®esign. The Engineer will provide biddable plans and specifications
for amulti-level test well. The well will tap approximately 8 separate zones for purposes of
water quality evaluation. Total depth and primary target interval will be determined based on
other City and non-City wells within the area. A technical memorandum will be prepared to
provide a basis for the selected well depth and design.
Task Order 10461.D WELL 29 TEST AND PRODUCTION WELL DESIGN Page 1 of 4
SPF WATER ENGINEERING, LLC
Subtask 3. 'Test Well Sidding, Permitting, and Services ®uring Construction. The
Engineer will assist the City in obtaining and reviewing bids for drilling and construction of the
test well. The Engineer will prepare a drilling permit application to permit the test well as a
permanent monitoring well. The Engineer will provide construction management services
including examination of well cuttings, review of geophysical logs, final Weil design, supervision
of well development, water quality sampling, and review of pay requests. Water quality
samples will be submitted to a contract water quality laboratory for analysis. Analysis will be
limited to inorganic parameters of interest, including total and dissolved iron, total and
dissolved manganese, total and dissolved arsenic, uranium, fluoride, calcium, magnesium,
potassium, sodium, bicarbonate, carbonate, chloride, sulfate, nitrate, ammonia, total dissolved
solids, and hardness. The Engineer will measure temperature, pH, and conductivity in the
field.
Subtask 4. 'Test Well Analysis Report. The Engineer will prepare a Test Well Analysis
Report. The report will include an as-built construction drawing of the test well, lithologic and
geophysical logs, water quality data, and recommendations for future production well design
based on water quality and anticipated well yield.
Subtask 5. Production Well Design and Permitting. The Engineer will arrange an initial
meeting with IDEQ to discuss submittal procedures and the project timeline. The Engineer will
design the new production well based on the results from the test well project. The design will
include sieve analyses of target aquifer zone cuttings for purposes of screen and filter pack
sizing. The Engineer will prepare a Well Preliminary Engineering Report, Well Site Evaluation,
and Well Plan and Specifications for submittal to IDEA. The Engineer will respond to IDEA
comments on the submittal.
Well house and pump system design and engineering, including the site plan, electrical,
structural, and landscape design, is not included. These services can be provided in a
separate task order.
Subtask 6. Production Well idding and Services ®uring Construction. The Engineer
will assist the City in obtaining and reviewing bids for drilling and construction of the production
well. The Engineer will provide technical specifications and a bid schedule, evaluate bids, and
provide a recommendation for awarding the work based on contractor cost and qualifications.
The Engineer will provide regular onsite observation and inspection and drilling contract
management. The Engineer will coordinate with the contractor during well construction and
test pumping, Engineer's services during construction include examination and description of
well cuttings, review of geophysical logs, final well design placement of well screens,
inspection of the annular seal, supervision of well development and test pumping, water quality
sampling, and review of pay requests. The Engineer will also provide daily field reports,
monitor drilling fluid viscosity, tag and document the well seals, photograph and document
casing welding and installation, document material certification, and review the driller's report
to ensure accuracy.
Subtask 7. Production Well Completion Report. The Engineer will prepare a Well
Completion Report for submittal to IDEQ. The report will include a well construction record
Task Order 10461 .d WELL 29 TEST AND PRODUCTION WELL DESIGN Page 2 of 4
SPF WATER ENGINEERING, LLC
drawing, lithologic and geophysical logs, water quality data, test pumping results, analysis of
well capacity, recommendations for pump selection, and certification that the well was
constructed in accordance with approved plans and specifications.
1
Compensation does not include contractor fees for drilling, well construction, geophysical
logging, and test pumping. The City will contract directly with the contractor(s) for their
services. Compensation does not include design, permitting, or construction management
services associated with the well house facility and well pump.
SPF will utilize the City's unlimited, multi-site license of e-Builder for project management
purposes, including invoicing, requests for information, and project submittals.
i ' Vie.. ~l _ -
The following schedule is based on a Notice to Proceed (NTP) from the City by June 2p14 and
resulting in Final Design being completed by June 2015. A NTP issued on a different date will
change the schedule accordingly.
Compensation includes laboratory fees for water quality analysis. Compensation for water
quality sampling assumes samples will be collected from eight aquifer zones within the test
well, and samples will be analyzed for selected water quality parameters (uranium, nitrate,
fluoride, total and dissolved iron, total and dissolved manganese, total and dissolved arsenic,
ammonia, total dissolved solids, hardness and major ions). Water quality samples collected
from the finished production well will be analyzed for all regulated primary and secondary
water quality parameters.
Compensation includes laboratory fees for sieve analysis of drill cuttings for purposes of
production well screen and filter pack selection.
Compensation includes fees for water right permit and drilling permit.
- - -_ ._ _- _.- --~_ r,_ --- -: -,-__
_ - --- -
~®f1~f~f=fdSAS°IC)N AND ~®hf1PL~`~If~~! stri`if~fJlJh~
Task Description Due Date Compensation
i Water Right Permit Amendment 15 days from NTP $ 3,000
2. Test Well Design 45 days from NTP $ 6,000
3 Test Well Bidding, Permitting, and Service ^ In conjunction with City's $17,000
During Construction Bidding and Construction
Schedule
4 Test Well Analysis Report ^ Within 30 days of receiving $ 5,000
water quality laboratory data for
each well
Task Order 10461,D WELL 29 TEST AND PRODUCTION WELL DESIGN Page 3 of 4
SPF WATER ENGINEERING, LLC
5 Production Wefl Design and Permitting 45 days from City approval of $ 7,000
Test Web Report
Recommendations
6 Production Well Bidding and Services During In conjunction with City's $26,000
Construction Bidding and Construction
Schedule
7 Production Well Completion Report ^ Within 30 days of substantial $ 5,000
completion of production well
construction
Est Laboratory Fees (Water Quality & As needed $ 6
000
Geotechnical) ,
TASK ORDER TOTAL $75
000
,
The Not-To-Exceed amount to complete all services listed above for this Task Order No.
10461.D is seventy five thousand dottars ($75,000.00). No compensation will be paid over the
Not-to-Exceed amount without prior written approval by the City in the form of a Change Order.
The hourly rates for services and direct expenses are per the Master Agreement (by this
reference made a part hereof) and will be the basis for any additions and/or deletions in
services rendered. Travel and meals are excluded from this Task Order unless explicitly listed
in the Scope of Services AND Payment Schedule.
CITY OF MERIDIAN
SPF WATER ENGINEERING, LLC
BY: ~ BY: ~ /Yu~±+~ ter'
TAMMY de D, MAYOR "
Dated: ~ I -I~ - 13 Dated:~~{,r ~~ ~~~(~
Approved by Council: `~"t~~ ~y~p,~,y`~.Q~1_, ~ q ~ ~,~~ 3
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HOLMAN, CITY CL ;!„ ~ IL~IAN~-
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Purchasing Approval ~ rF
~ ~J~ ~~` re ,. ~rae~s°4~
BY: ~J/.~~J d~e ~~
KEITH~/AT`I`S, Purchasing Manager
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BY: , x'17
Engineering Manager
Dated: i~`/ ~~i ~
Task Order 10461.D WELL 29 TEST AND PRODUCTION WELL UESIGN Page 4 of 4
SPF WATER ENGINEERING, LLC