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Task Order No. 10371a-D with GIS Water Solution for Well 22 Pilot Testing
Memo To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager CC: Jacy Jones, Kyle radek Date: 10/31 /13 e: November 6 City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the November 6 City Council Consent Agenda for Council's consideration. Approval of Task Order 10371 a-D for "V1/ell 22 Aauifer Conditioning Pilot Test" to GSI Water Solutions, Inc. in the Not-To-Exceed amount of $199 440 00 This Task Order is written against the current Master Agreement between the parties. Recommended Council Action: Approval of Task Order 10371 a-D to GSI Water Solutions, Inc. for the Not-To-Exceed amount of $199,440.00. Thank you for your consideration. • Page 1 ~( ~ ~ ./l~'~ ~i 3 ~ ~. ~~. ~~ ~ ,, i - 'TOe 1•R®ld~s DATE: /' ~, ~ ~ r ~ ~ ~.11, Li~r.(~''~~ ~1 ~, ~~', ~,~f! I~ I (~ ~s,l: I~ Keith Watts Kyle Radek 10/3/l3 Mayor Tammy de Weerd Keith Rird brad Hoagiun Charles Rountree ~a~id Zaremba ___-__ _ __ __- S .TECT: Project Information; 'T'ask ®rder GSI-10371a-D with GSI Watei° Solutions, Inc, fo~° Phase 3: Well 22 Pilot 'Testing, For anot-to-exceed amount of $199,440. 'This Taslc ®rder would be pnr°snant to the Idlaster Ag,°eement dated December 6, 2011. DEPART' NT CONTAC'T' PERS®NS I1. III. Kyle Radek, Asst. City Engineer 489-0343 Warren Stewart, PW Engineering Manager 489-0350 Tom Barry, Director of Public Works 489-0372 DESC TI®N A. Back rg ound The City recently completed the second phase of an effort to determine the feasibility of using a technique, known as aquifer conditioning, to treat iron and manganese at Wells 18 and 22. This task order encompasses the work required to complete the third phase of • the feasibility study. The third phase is to perform pilot testing to determine if the process works as predicted in previous phases. Phase 1: Geochemical Feasibility Assessment {completed) Phase 2: Pilot Test Design (completed) Phase 3: Pilot Testing (current scope) B. Proposed Project This project is the final phase of the overall effort for Well 22. Oxidized water from select wells will be injected into We1122, stored, and retrieved. Additional water will be extracted from Well 22 beyond that which was injected to determine if the desired effect of conditioning the aquifer will work as predicted in earlier phases of the project. I1VIP~.CT A. Strate ig c Im acct: This project meets our mission requirements to indentify and prioritize work to anticipate, plan and provide public services and facilities that support the needs of our Page 1 of 2 ~ ~ • ~ ` ~ ~i .~ ~'~ ~ (~ '~ I , ~ .. _® T®: Keith Watts )H'I~®M: Kyle Radek DATE: 10/3/13 Mayor Tammy de Weerd try ~ ,. ~iLl~''~~ ergs Keith i3ird brad Hoaglun Charles Rountree ~auid Zaremba S .II+;C'I': Project Information; Tads ®i°der GSIW10371a®D `vith GSI Water Solutions, Inc. for Phase 3: Welt 22 Pilot Testing, for a not®to~exceed amount of X199,440. This Task ®rder ®vonld be pnr°suant to the Master Agreement dated December 6, 2011. 6 DL' L ART 1'®T 6.®1~ITA~T H L` ilS®1®~ II Kyle Radek, Asst. City Engineer 489-0343 Warren Stewart, PW Engineering Manager 489-0350 Tom Barry, Director of Public Works 489-0372 DI';SC TI®N A. Background The City recently completed the second phase of an effort to determine the feasibility of using a technique, known as aquifer conditioning, to treat iron and manganese at Wells 18 and 22. This task order encompasses the work required to complete the third phase of the feasibility study. The third phase is to perform pilot testing to determine if the process works as predicted in previous phases. Phase 1: Geochemical Feasibility Assessment (completed) Phase 2: Pilot Test Design (completed) Phase 3: Pilot Testing (cuxrent scope) B. Proposed Project This project is the final phase of the overall effort for Well 22. Oxidized water from select wells will be injected into Well 22, stored, and retrieved. Additional water will be extracted from Well 22 beyond that which was injected to determine if the desired effect of conditioning the aquifer will work as predicted in earlier phases of the project. III. ACT A. Strate ig c Impact: This project meets our mission requirements to indentify and prioritize work to anticipate, plan and provide public services and facilities that support the needs of our Page 1 of 1 growing community and ensure modern reliable facilities while maintaining financial stewardship. This project is directed at our efforts to enhance and protect water quality and is a one of our primary strategies for addressing brown watei° caused by iron and manganese. 13. FiscalImpact: Proiect Costs Phase 3: Well 22 Pilot Testing Project Funding Consulting (60-3200-55090) ~~ Approved for Council Agenda: ,,~.; '.,~.-, ~,-- atren Stewart $199,440 $200,000 9 '~ ,~ to Page 2 of 2 CITY OF MERIDIAN CONTRACT/AGENDA REQUEST CHECKLIST Date: 10/31/2013 REQUESTING DEPARTMENT PW - EIVGIIVEERING Fund: 60 Department: 3200 GL Account: 55090 Project # 10371a-D Construction: PSA: Task Order: X Project Name: WEKK 22 AQUIFER CONDITIONING PILOT TEST Project Manager: Kyle Radek Department Representative: n/a Contractor/Consultant/Design Engineer: GSI Water SOIUt1o11S, InC. Budget Available (Attach Report): Yes Contract Amount: $199,440.00 Will the project cross fiscal years? Yes No X Budget Information: FY Budget: FY14 Enhancement #: 16 Grant #: Other: Type of Grant: CONTRACT CHECKLIST BASIS OF AWARD Low Bidder Highest Rated Master Agreement X (Bid Results Attached) (Ratings Attached) (Category) 6A Typical Award Yes X No If no please state circumstances and conclusion: 10 Day Waiting Period Complete: PW License # n/a Corporation Status (Attach Print Out): Insurance Certificates Received (Date): Payment and Performance Bonds Received (Date): Builders Risk Ins. Req'd: Yes No X n/a Correct Category? Yes Rating: n/a Rating: rt~a If yes, has policy been purchased? n/a 'a Date Award Posted Current? (attach print out) n/a Current Date Submitted to Clerk for Agenda: October 31, 2013 Approved by Council Issue Purchase Order No. Date Issued: Issue Notice of Award: Date: City OP Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith - Unposted Transactions Included In Report 3200 - PW - Admin 60 - Enterprise Fund From 10/1/2013 Through 9/30/2014 OPERATING COSTS 55090 Professional Svc - PW Water 0000 NON-DEPARTMENTAL 0759b-D Well Monitoring and Testing 2013 10327 E-Builder 10371 Aquifer Conditioning and ASR Feasibility at Wells 18 22 & 23 Carr... Carryforward Total OPERATING COSTS TOTAL EXPENDITURES Percent of Budget with Current Year Budget Budget Amendments Actual Remaining Remaining 260,000.04 0.00 260,000.04 100.000 0.00 100.00 (100.00) O.OOa 0.00 100,000.00 (100,000.00) 0.00°s 0.00 4,700.00 (4,700.00) 0.00% 200,000.04 0.00 200,000.04 100.000 _ 310,798.56 0.00 310,798.56 100.000 770,798.64 104,800.00 665,998.64 86.40° 770,798.64 104,800.00 665,998.64 86.400 Date: 10/31/13 02:18:53 P2~1 Page: 1 0 0 o ° ' o ~ o 0 0 0 0 N N fA EA N3 fR ~ C O O ~ p O O O ~~~~ ~ i ~ ~ i i~~ ~~~ ~ ~ ~~~ ~ i , O r O F.. , N h O O O N ~ r N N O J Q ents>t»ttrt»t»esttn v> t»tAEnv>t»t~E»t»tflts~ts~ F» t»estntflt~tsea tfl v~ ~~~~F - o ~ c r a O d.ov~ ~ ~ ~ ~ ~ ~ ~ ~ c ~ y v a 'o a ~ ~- A c ~ O c w ~rE»vaesrv3~e~es tfl F»esrFae~v~esu3eflE»~v> e» es>esrenE»F»es>ea v> v- ~ I I I o $ ~ c a~ a ~ u. 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Ul O U 0 O i ~ i N ~~ O 7 N Efj a~°i c ~ ~ ~ .O ~ a ~ O i N•O_~ a~OUi-- N N M O N M O IDSOS Viewing Business Entity til 4(~_~ ~/ it 1 t~~el R1 A ~ ~~ ,~ ~,_, I f l tl"i [ New Search ] [ [ ,clc to Surnmary ] 55 SW YAMHILL ST STE 400 PORTLAND, OR 97204 Type of Business: Status: State of Origin: Date o1 Origination/Authorization: File Number: Page 1 of 1 Ben Ysursa, Secretary of State ASSUMED BUSINESS NAME CURRENT, CURRENT 22 Feb 2007 IDAHO f 22 Feb 2007 D108494 ~i ire I il~r~ c Filed 22 Feb 2007 ORIGINAL FILING Idaho Secretar~of State"s Main ~?,~ [ N . ~°~"~~ Print/View TIFF ] View Ire sac, t PDF format) View Image TIFF format) State cf'°~~he~ HH I^ !~a e Comments, questions or suggestions can be emailed to: scsis °~ " _ ',Y"~ ~ ~v http://www. accessidaho. org/public/sos/corp/D 108494.html 10/31 /2013 TASK ORDER NO. GSI-10371 a-D Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND GSI WATER SOLUTIONS, INC. (HYDROGEOLOGIST) r~~-~ This Task Order is made this ~L`t'`-day of November, 2013 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by (GSI WATER SOLUTIONS INC 1 hereinafter referred to as "Hydrogeologist" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 6a) between the above mentioned parties dated December 6, 2011. The Project Name for this Task Order GSI-10371 a-D is as follows: CITY OF MERIDIAN Phase 3: Well 22 Aquifer Conditioning Pilot Test P®JEGT' UNDEF~STANDING The City has completed two phases of aquifer conditioning work for the purpose of evaluating the potential far aquifer conditioning to mitigate iron and manganese concentrations in wells 18 and 22. That work has produced a geochemical feasibility assessment and a pilot test approach and design. The work to-date indicates a strong potential for aquifer conditioning to be effective, and the City will proceed with a pilot test at Well 22 as the next phase of the Feasibility Study. SGOPE OF WO K Task i -Kickoff Meeting, Develop Observation Network, Baseline Monitoring GSI and its subcontractors (CH2M HILL and Murray Smith and Associates} will hold a kickoff meeting to review protocols, sample collection and handling procedures, review the observation network, and establish monitoring protocols. The GSt team will collect baseline (pre-test} water level information to establish pre-test antecedent trends. GSI will coordinate with the City of Meridian to identify a monitoring well network required for the injection permits associated with Well 22: it is anticipated that this will consist of up to four wells in addition to Wel! 22. Phase 3: Well 22 ASR Pilot Testing Page 1 of 6 GSI Water Solutions Inc. Task 1 includes fourteen rounds of water level measurements (one manual measurement per day far fourteen days) in a total of four monitoring wells in addition to Well 22. The delivery system will be backflushed as part of this task. CH2M HILL. will measure field parameters during two site visits while backflushing is taking place (temperature, pH, specific conductance, dissolved oxygen, and oxidation/reduction potential). Two water system samples will also be collected during the backflushing events. Where possible, CH2M HILL will also measure field parameters at each of the four monitoring wells. Budget: $18,950 to complete Task 1. l3eliverables: Water level, water quality, and field water quality parameter data. Schedule: Baseline monitoring is estimated to require 1 week to complete. Backflushing will occur prior to baseline monitoring according to the City's preferred schedule. Task 2: ASR Cycle 1 This scope of work includes four ASR cycle tests. The first three will be conducted with uniform rates and duration to assess trends in recovery efficiency. The fourth cycle will extend to a longer duration to assess the effects of heterogeneity on operational-scale ASR operations. The first ASR cycle will consist of one day of recharge (injection) at Well 22 followed by a 24- hour storage period, then seven days of recovery (pumping). The GSI team will collect eight water quality samples, monitor field parameters at Well 22, and measure water levels at the observation wells. Groundwater samples will be collected according to this schedule: cycle 1 Recharge 1 GC, 1 FS Stnraua __ Recovery I 4 GC, 2 FS Note: Field parameters will be measured daily during the collected.. Field Parameters: Temperature, pH, DO, EC, and/or ORP GC = Geochemical Suite FS =Full Suite: GC plus DBPs, plus Misc. DBP =Disinfection by-products first three cycles, and coincident with each sample Water level monitoring will be conducted according to the fallowing schedule: Cycles 1, 2, and 3 7-day Baseline Period ASR Well Observation Wells Continuous Electronic, Recharge Manual Daily Excluding Continuous Electronic, Manual Daily Twice Daily Weekends Phase 3: Well 22 ASR Pilot Testing Page 2 of 6 GSI WaterSolulions Inc. Continuous Electronic, Storage Manua! Daily Excluding Continuous Electronic, Once Daily Weekends Manual Daily Continuous Electronic, Recover y Manual Dail Excludin y g Continuous Electronic, Manual Daily Once baily, Excluding Weekends Weekends Note: Continuous electronic measurements will have a maximum frequency of 1 hour Note: Manual Measurements Qnly at Observation Wells After cycle 1 is complete, there wilt be a three week period to receive and review recovered water analytical results and make recommendations for subsequent cycles if warranted. GSI will subcontract field and geochemical validation services. budget: Task 2 is estimated to require $31,920 to complete. Deliverables: ASR Cycle Test, and potability assessment of recovered water. Schedule: Task 2 is estimated to require between 4 and 5 weeks tc complete. Task 3:.A,SR Cycle 2 The second ASR cycle will be conducted with the same schedule as .Cycle 1, though with a slightly reduced level of supervision and laboratory analysis. The GSI team will collect six water quality samples, monitor field parameters at Well 22, and measure water levels at the observation wells. Groundwater samples will be collected according to this schedule: cycle z, a Recharge 1 GC, 1 FS Storage -- Recovery 2 GC, 2 FS Note: Field parameters will be measured daily during the first three cycles, and coincident with each sample collected. Field Parameters: Temperature, pH, DO, EC, and/or ORP GC = Geochemical Suite FS =Full Suite: GC plus DBPs, plus Misc. DBP =Disinfection by-products Water level monitoring will occur according to the same schedule outlined in Task 1. Budget: Task 3 is estimated to require $21,480 to complete. Deliverables: Second ASR Cycle Test and resulting data. Schedule: Task 3 is estimated to require approximately 7 days to complete. Phase 3: Well 22 ASR Pilot Testing Page 3 of 6 GSI Water Solutions Inc. Task 4: ASR Cycle 3 The third ASR will replicate the second in schedule, water quality monitoring, and field supervision. Budget: Task 4 is estimated to require $21,480 to complete. Deliverables: Third ASR Cycle Test and resulting data. Schedule: Task 4 is estimated to require approximately 7 days to complete. Task 5. ASR Cycle 4 The fourth ASR cycle will consist of up to thirteen (13) weeks of recharge, approximately 30 days of storage, and GSi will monitor recovery for up to 13 weeks (approximate). Eleven water samples will be collected according to the following schedule: CyCie Q Recharge 3 6C, 1 FS Storage 1 FS Recovery 4 GC, 2 FS Water level monitoring wil[ occur according to the following schedule. Cycle 4 3-day Baseline Period ASR Well Observation Wells Recharge Continuous Electronic, Continuous Electronic, Manual Three Times Daily Week 1, Then Three Manual Once Weekly Times Weekly Storage Continuous Electronic, Continuous Electronic, Once Weekly Manual 3 Times Weekly Manual Twice Weekly Recovery Continuous Electronic, Continuous Electronic, Twice Weekly Manuai Twice Weekly Manual Twice Weekly Note: Continuous electronic measurements will have a maximum frequency of 1 hour Note: Manual Measurements Only at Observation Wells Budget: Task 5 is estimated to require $63,970 to complete. Deliverables: Fourth operational-scale ASR Cycle Test and resulting data. Schedule: Task 5 is estimated to require approximately 30 weeks to complete. Phase 3: Well 22 A5R Pllot Testing Page 4 of 6 GSI Water Solutions Inc. Task 6; Reporting and Task Order IVlanagement GS1 will prepare a pilot test report analyzing the Phase 3 results. This report will include analysis of hydraulic response, geochemical results, and recommendations for long term operations, Budget: Task 6 is estimated to require $41,64f} to complete. Deliverables: Fourth operational-scale ASR Cycle Test and resulting data. Schedule: Task 6 is estimated to require approximately S to 10 weeks to complete. ® Four observation wells will be available for use during Well 22 pilot testing. ® No continuous monitoring equipment is available in the observation network. Cantirtuous access for staff and equipment is available at selected observation wells. Hydraulic and geochemical response is good and no additional diagnostic effort is necessary. ® Recharge equipment works as expected and no air-binding occurs. ® Backflush during recharge is not necessary. ® Water can be disposed of to-waste with no permitting 1'I °~ n ~ The fallowing schedule is based on a Notice to Proceed (NTP} from the City by November 13 2013 resulting in Final Report being completed by November 30 2014. A NTP issued on a different date will change the schedule accordingly. ,_ COMPEIdSATlOtd ,4N© COMP[.ETION SCFIf_DEJLE Task Description Due bate Compensation 1 Baseline ^ November 13, 2013 ^ $18,950 2 Cycle 1 ^ November 29, 2013 ^ $31,920 3 Cycle 2 December 11, 2013 ^ $21,480 4 Cycle 3 ^ December 20, 2013 $21,480 5 Cycle 4 ^ September 26, 2014 ^ $63,970 6 Report ~ November 30, 2014 ^ $41,640 TASIt ORDER TC7TP-L: $199,440 Phase 3: Well 22 ASR Piloi Testing Page 5 of 6 GSI Water Solutions lnc. The Not-To-Exceed amount to complete all services listed above far this Task Order No. GSI- 10371 a-D is $199,440 dollars ($199,440). No compensation will be paid over the Not-to- Exceed amount without prior written approval by the City in the farm of a Change Order. The hourly rates for services and direct expenses are per the Master Agreement (by this reference made a part hereof) and will be the basis for any additions and/or deletions in services rendered. Travel and meals are excluded from this Task Order unless explicitly listed in the Scope of Services AND Payment Schedule. CITY OF ME BY: TAM Y de R ,MAYOR Dated: ~ ~ ' (~ ~' ( 3 Approved by Council: GSI WATER SOLUTIONS, INC. /~_ PHIL BROWN, PRINCIPAL HYD~6GEOLOGIST Dated: C'> L. {-~ ~-e.~ 3 L ~ Z r~ - 3 ~l3 C ~,~~i J ii U~~,~ `vpl1. S~.J ~~ ~~ L~..r~ <.iYti~ of CE . HOLMAN, CITY CLER~,,i~a r ~ . ~~, -p 8~5y [Yp 7 `L,, Purchasing Approval ~~ 1 lp '~ artment Approval BY: ~~~i~~/., / ~ ~°~3 ~/ 3 KEITH~/ATTS, Purchasing Manager City Project Manager .-:~ Kyle ad DATE: ~a/3/ 1 /3 Phase 3: Well 22 ASR Pilot Testing GSt WaterSalutions lnc. Page 6 of 6