HomeMy WebLinkAbout13-959 Amending SOP regarding Nicotine and Gifts - GratuitiesCITY OF MERIDIAN RESOLUTION NO. 13- ~ ~J ~I
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
MERIDIAN TO AMEND THE CITY OF MERIDIAN STANDARD OPERATING POLICY
AND PROCEDURE MANUAL REGARDING POLICY 6.11- GIFTS AND GRATUITIES
AND CREATING A NEW POLICY. ~~.~- USE OF TOBACCO AND NICOTINE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Council have authority over the operations, policies, and
procedures for the City of Meridian;
WHEREAS the City has previously approved a Standard Operating Policy and Procedures
Manual in 2002 for application to all employees of the City;
WHEREAS the City Council may amend the Manual from time to time as necessary to
incorporate changes as needed;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN, IDAHO AS FOLLOWS:
SECTION 1. The City of Meridian Standard Operating Policies and Procedures Manual is
hereby amended as to Policy 6.11- Gifts and Gratuities and new Policy ~-o a9 r- Use of Nicotine and
Tobacco Products; a copy of said policies are attached and incorporated by reference as Exhibit
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SECTION 2. This Resolution shall be in full force and effect upon adoption and approval.
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ADOPTED by the City Council of the City of Meridian, Idaho, this ~ ~ ~ day of
~~~" , 2013.
APPROVED by the Mayor of the City of Meridian, Idaho, this ~ ~ day of
2013.
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APPROVED:
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~~~ED A u~.~ Mayor Ta y de Weerd
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CITY OF MERIDIAN POLICY AND PROCEDURES MANUAL AMENDMENT FOR POLICY 6.11- GIFTS & GRATUITIES AND
POLICY _ - USE OF TOBACCO & NICOTINE -OCTOBER, 2013
CITY OF MERIDIAN
STANDARD OPERATING POLICY AND PROCEDURE
NUMBER 6.11
SUBJECT: GIFTS & GRATUITIES
PURPOSE: To provide guidance to City employees and representatives regarding the
acceptance of gifts, money or gratuities from outside organizations or individuals.
POLICY: City employees are prohibited from accepting gifts, money and/or gratuities from
organizations, vendors, contractors or their agents in value over $50.
AUTHORITY & RESPONSIBILITY: Each employee is responsible for tracking gifts and
gratuities from outside vendors, organizations, contractors or others that are received in the
capacity of a City employee. Supervisors and department heads are responsible for enforcing this
policy at the department level.
PROCEDURES AND RELATED INFORMATION:
I. City employees are prohibited from soliciting or accepting gifts, money and/or gratuities from
organizations, vendors, contractors or their agents in value over $50. Employees in the Police
and Fire departments should refer to the department's standard of operation procedures.
II. This section does not apply to campaign contributions.
EXCEPTION:
For purposes of this policy, prohibited gifts or gratuities do not include prizes that are:
1. Won in a contest or event unrelated to the employee's official duties; or
2. Won in a truly random drawing; or
3. Won in a contest or event open to the public.
10/15/13
CITY OF MERIDIAN
STANDARD OPERATING POLICY
NUMBER 7.2.1
SUBJECT: USE OF NICOTINE OR TOBACCO PRODUCTS
PURPOSE: To promote a healthy workforce and healthy working environment, employees'
use of nicotine or tobacco products, real or simulated, is prohibited on City property dw•ing work
hours.
POLICY: The use of nicotine or tobacco products, real or simulated, on City property
dining work hours is hereby prohibited.
AUTHORITY & RESPONSIBILITY: The City desires to establish a nicotine or tobacco free
environment to promote a positive image of the City, and to encourage healthy lifestyle choices
amongst its employees. Employee use of nicotine or tobacco products, real or simulated, while
on City property during work hours is adverse to that desire. The City therefore has the ability to
prohibit this activity.
DEFINITIONS:
I. Real or Simulated nicotine and tobacco products include, but are not limited to, cigarettes,
cigars, pipes, snuff, and chewing tobacco, electronic cigarettes (or e-cigarettes), personal
vaporizers (PV's), or electronic nicotine delivery systems (ENDS).
2. City Property includes, but is not limited to:
a. Buildings owned or managed by the City, including within twenty (20) feet of such
buildings,
b. Vehicles owned or leased by the City, and
c. Land and parks, whether developed or undeveloped, owned by the City.
3. Work hours are defined as the employee's regular work schedule, including breaks, any
overtime and/or extra shifts, and any time the employee is acting within the course and scope of
the employee's duties.
EXCEPTIONS:
This policy does not restrict employee use of products prescribed or recommended by a
physician as part of a smoking or tobacco cessation program, so long as use of such products
during work hours occurs in public smoking areas only. This exception shall only apply for sixty
(60) days after providing notice to Human Resources at the beginning of the program or until
program completion occurs, whichever is shorter.
io/ts/ts