HomeMy WebLinkAboutTask Order No. 0759b-D with Hydro Logic for Ground Water Level and Quality Monitoring and Aquifer TestingCITY OF MERIDIAN
CONTRACT/AGENDA REQUEST CHECKLIST
Date: 9/19/2013 REQUESTING DEPARTMENT Public Works
Fund
60
Department:
3200
GLACCOUnt: 55090 ProjectN 0769b
Construction: PSA: Task Order: x
Project Name: Ground Water Level and Quality Monitoring with Aquifer Testing
Project Manager: Kyle Radek Department Representative:
Contractor/Consultant/Design Engineer:
HYDROLOGICINC
Budget Available (Attach Reportj: Yes Contract Amount: $100,000.00
Will the project cross fiscal years? Yes No x
Budget Information: FY Budget: FY14 Enhancement p: Grant >/:
Other: Type or Grant:
CONTRACT CF{ECKLIST
BASIS OF AWARD
Low Bidder Highest Rated Master Agreement x
(Bid Results Attached) (Ratings Attached) (Category) 6A
TypicalAward ves ~_No
If no please state circumstances and conclusion:
SO Day Waiting Period Complete: N/A
PW Licenseri N/A
Corporation Status (Attach Print Out):
Insurance Certificates Received (Date):
Current? (attach print out)
Goodstanding
Payment and Performance Bonds Received (Date):
Builders Risk Ins. Req'd: Yes No X
Date Award Posted:
Correct Category?
Rating:
N/A Rating:
If yes, has policy been purchased? N q
Date Submitted to Clerk for Agenda: ID g !3 Approved by Council
Issue Purchase Order No. Date Issued:
Issue Notice of Award: Date:
Memo
To: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Jacy Jones, Kyle Radek
Date: 10/9/13
Re: October 15 City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
October 15'" City Council Consent Agenda for Council's consideration.
Approval of Task Order 0759b-D for Professional Services for "Ground Water Level
and Quality Monitoring with Aouifer Testing" to Hydro Logic, Inc. for the Not-To-
Exceed amount of $100,000.00. This Task Order is issued in conjunction with the
Master Agreement with Hydro Logic dated December 6, 2011.
Recommended Council Action: Approval of Task Order 0459b-D for the Not-
To-Exceed amount of $100,000.00.
Thank you for your consideration
• Page 1
E IDIAN~--
Public ~ D A H O
Works Department
TO: Keith Watts
FROM: Kyle Radek, PE
Assistant City Engineer
DATE: October 8, 2013
Mayor Tammy de Weerd
CRy Ceunall Membeelr
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
SUBJECT: Project Information; Well Monitoring and Aquifer Testing 2013-2014, Task
Order HLI-0759b-D
I. DEPARTMENT CONTACT PERSONS
Kyle Radek, Asst. City Engineer 489-0343
Warren Stewart, PW Engineering Manager 489-0350
Tom Barry, PW Director 489-0372
IL DESCRIPTION
A. Back rground
In order to gain greater understanding of the characteristics of Meridian's
complex aquifer system, which is the sole source of potable water for the City,
and to better utilize and protect this important resource, the City has engaged in
building test wells that can also be used as monitoring wells. The City has been
collecting data from these wells for several years and is beginning to see the
current and potential benefits of this effort. Application of the data includes
developing an understanding of the sustainable quantity of water available, and
understanding the water quality which leads to a better understanding of the
effects of pumping City wells.
B. Proposed Project
This project includes continuing the collection of data from Meridian's
monitoring wells and collection of data in coordination with pump tests. This
project also includes the assembly and synthesis of this data into reports.
III. IMPACT
A. Strateeic Impact:
This project meets our mission requirements to indentify and prioritize work in
order to anticipate, plan and provide public services and facilities that support the
Page 1 of 2
needs of our growing community, and to ensure modem reliable facilities while
maintaining financial stewardship.
B. Service/Delivery Im a}~ ct:
This project ensures current and future delivery of quality water to our customers.
C. Fiscal Impacts:
Project Cost (3200-55090)
Available Funding (3200-55090)
Approved for Council Agenda:
W n Stewar[
$100,000.00
$100,000.00
Date
Page 2 of 2
TASK ORDER NO. HLI-0759b-D
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND HYDRO LOGIC, INC (HYDROGEOLOGIST)
This Task Order is made this day of October, 2013 and entered into by and between the
City of Meridian, a municipal corporation organized under the laws of the State of Idaho,
hereinafter referred to as "City", and accepted by (HYDRO LOGIC, INCI, hereinafter referred
to as "HYDROGEOLOGIST" pursuant to the mutual promises, covenant and conditions
contained in the Master Agreement (Category 6A) between the above mentioned parties dated
December 6, 2011. The Project Name for this Task Order HLI-0759b-D is as follows:
CITY OF MERIDIAN
GROUND WATER LEVEL AND QUALITY MONITORING
WITH AQUIFER TESTING
SCOPE OF WORK
TASK 1.1 -CITY GROUND WATER LEVEL MONITORING AND AQUIFER TESTING
Per the City's request, Hydrogeologist will measure, maintain, keep secure, document, plot,
and report on the City's long-term ground water level monitoring network consisting of 14
individual monitoring sites and 61 tube wells. In addition, the Hydrogeologist will conduct and
report on at least one long-term, multiple-well aquifer test per year (two reports) using the
City's equipped production wells.
It is anticipated that one annual report of measured water levels will be compiled and
submitted to the City by January 31st of the year following the year during which the
monitoring was done. In other words, the annual monitoring period ends on December 31st for
each monitored year and the annual water level compilation to be prepared and submitted to
the City shall be due by January 31st.
The Owner will provide access to conduct the measurements.
Hydrogeologist will make monthly visits (a loop) to all monitoring stations for purposes of
measuring aquifer pressures in the City's monitoring network. Hydrogeologist will also inspect,
repair, and secure as necessary the locking security enclosures using the Hydrogeologist's
own locks. The Hydrogeologist, and not the City, is wholly responsible for maintaining a
Task Order HLI-0759b-D GROUND WATER LEVEL AND OUALITV MONITORING WITH AQUIFER TESTING Page 1 of 3
HYDRO LOGIC, INC
secure network of wells and to ensure that the above-ground aquifer pressures (flowing
artesian wells) are contained and that the monitoring wells are not leaking. During the winter
months, the Hydrogeologist will ensure that the flowing wells are pressurized so that the water
levels in the wells are below ground to prevent freezing and subsequent cracking of the PVC
monitoring wells. Hydrogeologist shall enter the measured water levels into acomputer-based
spreadsheet program for plotting and presentation to the City in an annual report.
For the aquifer testing portion of this project, a comprehensive report is envisioned for each
test that is accomplished that will include pre-test trend data, drawdown measurements, and a
post-test recovery period lasting, in total, from one month-to-two months in duration for all
wells measured. Coordination with the Water Department to manipulate the City's pumping in
the vicinity of the aquifer test will be key. The final report will be interpretive in nature and
describe the measured hydraulic interconnection across the aquifer system and derive aquifer
coefficients of transmissivity and storativity for use in future numerical modeling of the system.
All work will be carried out with an eye toward the future specter of conjunctive administration
of surface and ground water as a single resource and protection of the City's municipal water
rights.
Because this is an on-going annual project for the City, two years of monitoring are anticipated
under this task order based upon annual costs for the monitoring from past years and including
an additional 22 tube well zones added to the network by the newly completed #16-B and #15-
B Monitoring Wells. The remaining funds will be devoted to aquifer testing using the existing
City ground water supply wells as pumping /observation wells and the long-term designated
monitoring network as observation points and for rental of continuously-recording data-loggers
for monitoring wells. Additional funds under this task order are intended for use on the water
level and water-quality monitoring of the newly completed Meridian #15-B Monitoring Well
including analysis and interpretation.
Hydrogeologist will work closely with the City's Public Works and Water Departments.
TIME OF COMPLETION and COMPENSATION SCHEDULE
The following schedule is based on a Notice to Proceed (NTP) from the City by October 2013.
A NTP issued on a different date will change the schedule accordingly.
COMPENSATION AND COMPLETION SCHEDULE
Task Description Due Date Compensation
1.1 Ci[y Ground Water Level Monitoring And Aquifer Testing September 2014 $100,000.00
TASK ORDER TOTAL $100,000.00
The Not-To-Exceed amount to complete all services listed above for this Task Order No. HLI-
0759b-D is one hundred thousand dollars ($100,000.00). No compensation will be paid over
Task Order HLI-0759b-D GROUND WATER LEVELAND QUALITY MONITORING WITH AQUIFER TESTING Page 2 oT 3
HYDRO LOGIC, INC `
the Not-to-Exceed amount without prior written approval by the City in the form of a Change
Order. The hourly rates for services and direct expenses are per the Master Agreement (by
this reference made a part hereof) and will be the basis for any additions and/or deletions in
services rendered. Travel and meals are excluded from this Task Order unless explicitly listed
in the Scope of Services AND Payment Schedule.
CITY OF MERIDIAN
-,
TAMMY de W~ D, MAYOR
Dated:~~}ch~ (J , ~c :~~
HYDRO LOGIC, INC
BY:
ED SQUIRES
Dated: ~ (~ "' ~` ~,~
Approved by Council:-~ c; - ~~ `~~~>~~~
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Attest: ~~Y~ L.~ t-~ ~,~1 ti ~...
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~~4YCEE_L. CITY C ,~
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Purchasing Approval ,~ Department pproval
BY: (i" BYw+~4 ,ems-`, ~'°~d~~
KEIT A T u chasing Manager WARREN STEWART, Engineering Manager
/3
Task Order HLI.0759b-D GROUND WATER LEVEL AND QUALITY MONITORING WITH AQUIFER TESTING Page 3 of 3
HYDRO LOGIC, INC