HomeMy WebLinkAboutContract Amendment No. 3 with Varsity Contractors for Janitorial ServicesMemo
To: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Jacy Jones, Eric Jensen
Date: 9/26/13
Re: October 1 City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
October 15~ City Council Consent Agenda for Council's consideration.
Approval of Contract Amendment to extend the contract for "Janitorial Services" to
Varsity Contractors, Inc. in the Not-To-Exceed amount of $110,846.64.
Recommended Council Action: Approval of Contract Amendment to Varsity
Contractors, Inc. for the Not-To-Exceed amount of $110,846.64.
Thank you for your consideration.
• Page 1
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CITY OF MERMAN
CONTRACT AMENDMENT No 3
VARSITY CONTRACTORS, INC.
for
JANITORIAL SERVICES
CONTRACTOR NAME: DEPARTMENT NAME:
Varsity Contractors, Inc, Public Works
ADDRESS: ADDRESS:
2100 South Cole Road 33 E. Broadway
Boise, ID 83709 Meridian, ID 83642
CURRENT CONTRACT INFORMATION:
Contract Name & Project No. Janitorial Services
Previous Amendment Date: 12-18-2012 Previous Amendments: 2
Current Contract Dates: START: 1011/2012 COMPLETION: 9130/13
Current Contract Amount (Inclusive of Previous Amendments to Date): ~ 325,739.16
AMENDMENT OPTIONS
AMENDMENT TO EXERCISE OPTION TO RENEW
(check all that Apply)
K Amendment to Contract Performance
X Amendment to Contract Dates
X Amendment to Contract Amount
Other: (Explain)
DESCRIPTION OF REASON FOR AMENDMENT: (Attach all relevant documentation detatling amendment):
This Amendment is the third of four possible one year extensions. The amendment includes a 4% price increase per the Terms
& Conditions (Section 3.2} of the Agreement dated September 6, 2010. The Revised Payment Schedule is attached. The
amendment also includes Chan es to the Parks Maintenance Facilit .The revised Task Schedule is attached.
NEW CONTRACT INFORMATION:
Amendment Date: October 1 2013
New Contract Dates: START: 1pl1/2013 COMPLETION: 9(30 2014
Amount of Amendment Change $ 110.846.64
Current Contract Amount (tnclusive of Previous Amendments and Change Orders to Dafe): $435.929.60
ALL OTHER TERMS AND CONDITIONS OF THE ORIGINAL CONTRACT AND PREVIOUS
AMENDMENTS REMAIN UNCHANGED AND IN FULL FORCE AND EFFECT.
CITY OF MEDIAN G~
BY:
T MMY de RD, MAYOR
Dated: ~ Q _ ~ ~ 13
Approved by
i1
CITY CLERK
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Varsity Contractors, Inc.
Shawna Anthony, District Operatio Hager
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'4 , ,proved by City as to Content
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REVISED
PAYMENT SCHEDULE
FY2014
A. Total and complete compensation for this Agreement shall not exceed $110,846.64.
TASK DESCRIPTION MONTHLY AMOUNT
A. City Hall $6,587.45 $79,049.40
B. Police Station including K9 facility $1,581.94 $18,983.28
C. Water Administration $504.86 $6,058.32
D. Wastewater Administration $274.14 $3,289.68
E. Parks Field Office $60 $720.00
F. Meridian Community Center $228.83 $2,745.96
TOTAL $9,237.22 $110,846.64
Travel expenses will be paid at no more than the City of Meridian's Travel and
Expense Reimbursement Policy.
REVISED TASK SCHEDULE
PARKS FIELD OFFICE
1700 E LANARK ST, MERIDIAN
'r PARKS;FIELD OFF-ICE 1700, E. Lanark St. J
Task Weekly Monthly quarterly Comments
Hard surlace floors: i
x
Machine clean floors and
baseboard includes buffing
Strip all the and linoleum floors Semf-Annually
Apply wax and sealer to all the
and linoleum floors Semi-Annuall
y
High dusting: Determine which week
Dust tops of cabinets, pictures 1 x
Trames, ledges and partitions
Window Blinds: Annually Determine which month
W ipe blinds with no streak, no
buildup cleaner or ultra sonic
clean.
AGREEMENT
FOR
INDEPENDENT CONTRACTOR SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this 6'h day of
September , 2010, and entered into by and between the City of Meridian, a municipal
corporation organized under the laws of the State of Idaho, hereinafter referred to as
"CITY", 33 East Idaho Avenue, Meridian, Idaho 83642, and Varsity Contractors. Inc.,
hereinafter referred to as "CONTRACTOR", whose business address is 210D South
Cole Road. Boise. ID 83709.
INTRODUCTION
Whereas, the City has a need for services involving Janitorial Services ;
and
WHEREAS, the Contractor is specially trained, experienced and
competent to pertorm and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
Scope of Work:
1.1 CONTRACTOR shall pertorm and furnish to the City upon
execution of this Agreement and receipt of the City's written notice to
proceed, all services and work, and comply in all respects, as specified in
the document titled "Scope of Work" a copy of which is attached hereto as
Exhibit "A" and incorporated herein by this reference, together with any
amendments that may be agreed to in writing by the parties.
1.2 All documents, drawings and written work product prepared or
produced by the Contractor, excluding software, under this Agreement,
including without limitation electronic data files, are the property of the
Contractor; provided, however, the City shall have the right to reproduce,
publish and use all such work, or any part thereof, in any manner and for
any purposes whatsoever and to authorize others to do so. If any such
work is copyrightable, the Contractor may copyright the same, except that,
as to any work which is copyrighted by the Contractor, the City reserves a
royalty-free, non-exclusive, and irrevocable license to reproduce, publish
and use such work, or any part thereof, and to authorize others to do so.
1.3 The Contractor shall provide services and work under this
Agreement consistent with the requirements and standards established by
JANITORIAL SERVICES AGREEMENT - page 1 Of 40
applicable federal, state and city laws, ordinances, regulations and
resolutions. The Contractor represents and warrants that it will perform its
work in accordance with generally accepted industry standards and
practices for the profession or professions that are used in performance of
this Agreement and that are in effect at the time of pertormance of this
Agreement. Except for that representation and any representations made
or contained in any proposal submitted by the Contractor and any reports
or opinions prepared or issued as part of the work performed by the
Contractor under this Agreement, Contractor makes no other warranties,
either express or implied, as part of this Agreement.
1.4 Services and work provide by the contractor at the City's request
under this Agreement will be performed in a timely manner in accordance
with a Schedule of Work, which the parties hereto shall agree to. The
Schedule of Work may be revised from time to time upon mutual written
consent of the parties.
2. Consideration
2.1 The Contractor shall be compensated on a Lump Sum basis as
provided in Exhibit C "Payment Schedule' attached hereto and by
reference made a part hereof for aNot-To-Exceed amount of
$108,579.72.
2.2 The Contractor shall provide the City with a monthly statement, as
the work warrants, of fees earned and costs incurred for services provided
during the billing period, which the City will pay within 30 days of receipt of
a correct invoice and approval by the City. The City will not withhold any
Federal or Stafe income taxes or Social Security Tax from any payment
made by City to Contractor under the terms and conditions of this
Agreement. Payment of all taxes and other assessments on such sums is
the sole responsibility of Contractor.
2.3 Except as expressly provided in this Agreement, Contractor shall
not be entitled to no receive from the City any additional consideration,
compensation, salary, wages, or other type of remuneration for services
rendered under this Agreement., including ,but not limited to, meals,
lodging, transportation, drawings, renderings or mockups. Specifically,
Contractor shall not be entitled by virtue of this Agreement to
consideration in the form of overtime, health insurance benefits,
retirement benefits, paid holidays or other paid leaves of absence of any
type or kind whatsoever.
Term:
3.1 This agreement shall become effective upon execution by both
parties, and shall expire upon (a) completion of the agreed upon work, (b)
JANITORIAL SERVICES AGREEMENT - page 2 Of 40
September 30, 2011 or (c) unless sooner terminated as provided below or
unless some other method or time of termination is listed in Exhibit A.
This Agreement shall terminate automatically on the occurrence of (a)
bankruptcy or insolvency of either party, or (b) sale of Contractors
business.
3.2 This agreement may be renewed on an annual basis for up to four
(4) additional one year periods. Contractor may request a review for a
price adjustment no later than 60 day prior to the end of the current
contract period. The City reserves the right to either accept or reject any
price adjustments submitted by contrac#or for any contract extension.
3.3 Should Contractor default in the performance of this Agreement or
materially breach any of its provisions, City, at City's option, may
terminate this Agreement, if default is not corrected by Contractor within
seven (7) days, by giving written notification to Contractor.
3.4 Should City fail to pay Contractor all or any par of the
compensation set forth in Exhibit C of this Agreement on the date due,
Contractor, at the Contractor's option, may terminate this Agreement if the
failure is not remedied by the City within thirty (30) days from the date
payment is due.
3.5 This Agreement shall terminate automatically on the occurrence of
any of the following events:
a. Bankruptcy of insolvency of either party;
b. Sale of Contractor's business; or
c. Death of Contractor
4. Termination:
If, through any cause, CONTRACTOR, its officers, employees, or agents
fails to fulfill in a timely and proper manner its obligations under this
Agreement, violates any of the covenants, agreements, or stipulations of
this Agreement, falsifies any record or document required to be prepared
under this agreement, engages in fraud, dishonesty, or any other act of
misconduct in the performance of this contract, or if the City Council
determines that termination of this Agreement is in the best interest of
CITY, the CITY shall thereupon have the right to terminate this Agreement
by giving written notice to CONTRACTOR of such termination and
specifying the effective date thereof at least thirty (30) days before the
effective date of such termination. CONTRACTOR may terminate this
agreement at any time by giving at least forty-five (45) days notice to
CITY.
JANITORIAL. SERVICES AGREEMENT - page 3 Of 40
In the event of any termination of this Agreement, all finished or
unfinished documents, data, and reports prepared by CONTRACTOR
under this Agreement shall, at the option of the CITY, become its
property, and CONTRACTOR shall be entitled to receive just and
equitable compensation for any work satisfactorily complete hereunder.
Notwithstanding the above, CONTRACTOR shall not be relieved of
liability to the CITY for damages sustained by the CITY by virtue of any
breach of this Agreement by CONTRACTOR, and the CITY may withhold
any payments to CONTRACTOR for the purposes of set-off until such
time as the exact amount of damages due the CITY from CONTRACTOR
is determined. This provision shall survive the termination of this
agreement and shall not relieve CONTRACTOR of its liability to the CITY
for damages.
5. Independent Contractor:
5.1 In all matters pertaining to this agreement, CONTRACTOR shall be
acting as an independent contractor, and neither CONTRACTOR nor any
officer, employee or agent of CONTRACTOR will be deemed an
employee of CITY. Except as expressly provided in Exhibit A, Contractor
has no authority or responsibility to exercise any rights or power vested in
the City and therefore has no authority to bind or incur any obligation on
behalf of the City. The selection and designation of the personnel of the
CITY in the performance of this agreement shall be made by the CITY.
5.2 Contractor, its agents, officers, and employees are and at all times
during the term of this Agreement shall represent and conduct themselves
as independent contractors and not as employees of the City.
5.3 Contractor shall determine the method, details and means of
performing the work and services to be provided by Contractor under this
Agreement. Contractor shall be responsible to City only for the
requirements and results specified in this Agreement and, except as
expressly provided in this Agreement, shall not be subjected to City's
control with respect to the physical action or activities of Contractor in
fulfillment of this Agreement. if in the performance of this Agreement any
third persons are employed by Contractor, such persons shall be entirely
and exclusively under the direction and supervision and control of the
Contractor.
6. Indemnification and Insurance:
CONTRACTOR shall indemnify and save and hold harmless CITY from
and for any and all losses, claims, actions, judgments for damages, or
injury to persons or property and losses and expenses and other costs
including litigation costs and attorney's fees, arising out of, resulting from,
or in connection with the performance of this Agreement by the
JANITORIAL SERVICES AGREEMENT - page 4 Of 40
CONTRACTOR, its servants, agents, officers, employees, guests, and
business invitees, and not caused by or arising out of the tortuous conduct
of CITY or its employees. CONTRACTOR shall maintain, and specifically
agrees that it will maintain, throughout the term of this Agreement, liability
insurance, in which the CITY shall be named an additional insured in the
minimum amounts as follow: General Liability One Million Dollars
($1,000,000) per incident or occurrence, Automobile Liability Insurance
One Million Dollars ($1,000,000) per incident oroccurrence and Workers'
Compensation Insurance, in the statutory limits as required by law.. The
limits of insurance shall not be deemed a limitation of the covenants to
indemnify and save and hold harmless CITY; and if CITY becomes liable
for an amount in excess of the insurance limits, herein provided,
CONTRACTOR covenants and agrees to indemnify and save and hold
harmless CITY from and for all such losses, claims, actions, or judgments
for damages or injury to persons or property and other costs, including
litigation costs and attorneys' fees, arising out of, resuting from , or in
connection with the performance of this Agreement by the Contractor or
Contractor's officers, employs, agents, representatives or subcontractors
and resulting in or attributable to personal injury, death, or damage or
destruction to tangible or intangible property, Including use of.
CONTRACTOR shall provide CITY with a Certificate of Insurance, or
other proof of insurance evidencing CONTRACTOR'S compliance with the
requirements of this paragraph and file such proof of insurance with the
CITY at least ten (10) days prior to the date Contractor begins
performance of it's obligations under this Agreement. In the event the
insurance minimums are changed, CONTRACTOR shall immediately
submit proof of compliance with the changed limits. Evidence of all
insurance shall be submitted to the City Purchasing Agent with a copy to
Meridian City Accounting, 33 East Idaho Avenue, Meridian, Idaho 83642.
6.2 Any deductibles, self-insured retention, or named insureds must
be declared in writing and approved by the City. At the option of the City,
either: the insurer shall reduce or eliminate such deductibles, self-insured
retentions or named insureds; or the Contractor shall provide a bond,
cash or letter of credit guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
To the extent of the indemnity in this contract, Contractor's
Insurance coverage shall be primary insurance regarding the City's
elected officers, officials, employees and volunteers. Any insurance or
self-insurance maintained by the City or the City's elected officers,
officials, employees and volunteers shall be excess of the Contractor's
insurance and shall not contribute with Contractor's insurance except as
to the extent of City's negligence.
The Contractor's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
JANITORIAL SERVICES AGREEMENT - page 5 Of 40
6.4 All insurance coverages for subcontractors shall be subject to all of
the insurance and indemnity requirements stated herein.
6.5 The limits of insurance described herein shall not limit the liability of
the Contractor and Contractor's agents, representatives, employees or
subcontractors.
7, Notices: Any and all notices required to be given by either of the parties
hereto, unless otherwise stated in this agreement, shall be in writing and
be deemed communicated when mailed in the United States mail,
certified, return receipt requested, addressed as follows:
City of Meridian
Purchasing Agent
33 E. Idaho Avenue
Meridian, Idaho 83642
Varsity Contractors. Inc.
Attn: Dwayne Gray
2100 South Cole Road
Boise. ID 83709
Either party may change their address for the purpose of this paragraph
by giving written notice of such change to the other in the manner herein
provided.
Attorney Fees: Should any litigation be commenced between the parties
hereto concerning this Agreement, the prevailing party shall be entitled, in
addition to any other relief as may be granted, to court costs and
reasonable attorneys' fees as determined by a Court of competent
jurisdiction. This provision shall be deemed to be a separate contract
between the parties and shall survive any default, termination or forfeiture
of this Agreement.
9. Time is of the Essence: The parties hereto acknowledge and agree that
time is strictly of the essence with respect to each and every term,
condition and provision hereof, and that the failure to timely perform any
of the obligations hereunder shall constitute a breach of, and a default
under, this Agreement by the party so failing to perform.
10. Assignment: It is expressly agreed and understood by the parties
hereto, that CONTRACTOR shall not have the right to assign, transfer,
hypothecate or sell any of its rights under this Agreement except upon the
prior express written consent of CITY.
JANITORIAL SERVICES AGREEMENT - page 6 Of 40
11. Discrimination Prohibited: In performing the Work required herein,
CONTRACTOR shall not unlawfully discriminate in violation of any
federal, state or local law, rule or regulation against any person on the
basis of race, color, religion, sex, national origin or ancestry, age or
disabiliiy.
12. Reports and Information:
13.1 At such times and in such forms as the CITY may require, there
shall be furnished to the CITY such statements, records, reports, data and
information as the CITY may request pertaining to matters covered by this
Agreement.
13.2 Contractor shall maintain all writings, documents and records
prepared or compiled in connection with the performance of this
Agreement for a minimum of four (4) years from the termination or
completion of this or Agreement. This includes any handwriting,
typewriting, printing, phofo static, photographic and every other means of
recording upon any tangible thing, any form of communication or
representation including letters, words, pictures, sounds or symbols or any
combination thereof.
13. Audits and Inspections: At any time during normal business hours and
as often as the CITY may deem necessary, there shall be made available
to the GITY for examination all of CONTRACTOR'S records with respect
to all matters covered by this Agreement. CONTRACTOR shall permit the
CITY to audit, examine, and make excerpts or transcripts from such
records, and to make audits of all contracts, invoices, materials, payrolls,
records of personnel, conditions of employment and other data relating to
all matters covered by this Agreement.
14. Publication, Reproduction and Use of Material: No material produced
in whole or in part under this Agreement shall be subject to copyright in
the United States or in any other country. The CITY shall have
unrestricted authority to publish, disclose and otherwise use, in whole or in
part, any reports, data or other materials prepared under this Agreement.
15. Compliance with Laws: In performing the scope of work required
hereunder, CONTRACTOR shall comply with all applicable laws,
ordinances, and codes of Federal, State, and local governments.
16. Changes: The CITY may, from time to time, request changes in the
Scope of Work to be performed hereunder. Such changes, including any
increase or decrease in the amount of CONTRACTOR'S compensation,
which are mutually agreed upon by and between the CITY and
CONTRACTOR, shall be incorporated in written amendments which shall
be executed with the same formalities as this Agreement.
JANITORIAL SERVICES AGREEMENT - page 7 Of 40
17. Construction and Severability: If any part of this Agreement is held to
be invalid or unenforceable, such holding will not affect the validity or
enforceability of any other part of this Agreement so long as the remainder
of the Agreement is reasonably capable of completion.
t 8. Waiver of Default: Waiver of default by either party to this Agreement
shall not be deemed to be waiver of any subsequent default. Waiver or
breach of any provision of this Agreement shall not be deemed to be a
waiver of any other or subsequent breach, and shall not be construed to
be a modification of the terms of this Agreement unless this Agreement is
modified as provided above.
19. Advice of Attorney: Each party warrants and represents that in
executing this Agreement. It has received independent legal advice from
its attorney's or the opportunity to seek such advice.
20. Order of Precedence: The order or precedence shall be this Agreement,
the Request for Proposal document, then Varsity Contractors, Inc.
response to the RFP.
2t. Entire Agreement: This Agreement contains the entire agreement of the
parties and supersedes any and all other agreements or understandings,
oral of written, whether previous to the execution hereof or
contemporaneous herewith.
22. Applicable Law: This Agreement shall be governed by and construed
and enforced in accordance v~ith the laws of the State of Idaho, and the
ordinances of the City of Meridian.
23. Approval Required: This Agreement shall not become effective or
binding until approved by the City of Meridian.
CITY OF MERIDIAN VARSITY CONRTRACTORS, INC.
TAMMY a EERD, MAYOR
BY: Dwayne Gray
7/ ~2/ / ~
JANITORIAL SERVICES AGREEMENT - page $ Of 40
Approved as to Content
BY:
Dated: _ __~~3/l~
Approved as to Form
DEPUTY CITY ATTORNEY
Building Maint. Division Approval
MANAGER
NAME: John McCormick
TITLE: PW Business Operations Mor.
Dated: 9~3 ~!e
JANITORIAL SERVICES AGREEMENT - page 9 Of 40
Exhibit A
SCOPE OF WORK
Varsity Contractors Inc. (contractor) shall be responsible for cleaning all facilities listed
below, per the Scope of Work in the RFP and to the standard described in the following
"Cleaning Standards". The "Cleaning Standards" shalt be the guiding document used
to determine cleaning satisfaction and compliance with this agreement. The City of
Meridian Building Maintenance Technician will use this document to determine if
satisfactory cleaning service has occurred and request correcting action if not. The
"Minimum Cleaning Schedule" section attached hereto are minimum services provided
regardless of the Technicians findings.
Contractor shall supply all chemicals and obtain the City's approval prior to their use.
Contractor will be responsible for managing all janitorial paper products for all facilities.
Contractor will set minimum and maximum quantities, keep inventories between these
levels and place orders through the Technician when needed. The Technician will
place and receive and all orders.
Contractor shall attend a monthly quality inspection walk through with the Manger to
verify all standards are being met and to point out deficiencies.
Locations to be cleaned are listed below.
BUILDING TITLE LOCATION SQUARE FOOTAGE
Cit Hall 33 East Broadwa ,Meridian 85,633
Police Station 1401 E. Watertower, Meridian 30,000
Water Administration 2235 NW 8 St., Meridian 10,635
Wastewater Admin 3401 N. Ten Mile, Meridian 4,490
Parks Field Office 11 West Bower, Meridian 3,360
Meridian Community
Center 201 E, Idaho, Meridian 4,200
Figures are approximate.
JANITORIAL SERVICES AGREEMENT - page 10 Of 40
Cleaning Standards
The following cleaning standards shall be used on a daily basis and during the
quality assurance inspection process to assess the quality of cleaning.
A. Entrances
1. Mats and carpet shall be free of spots, stains, gum, dirt and debris without
causing damage. They shall appear visibly and uniformly clean. Adjoining
walls, doors and floor surfaces shall also be free of dust, soil and cleaner
residue.
2. Glass and metal surfaces shall appear streak-free, film-free and uniformly
clean. This includes the elimination of dust and soil from sills, ledges and
heat registers.
3. Corners and thresholds shall be free of dust, cobwebs, dried-soil, crud, finish
build-up and debris. These areas shall appear visibly and uniformly clean.
This includes the elimination of cleaner residue and dried-slurry.
4. Floors and cove bases shall be free of dust, cobwebs, dried-soil, gum, spots,
stains and debris. Hard/resilient floors shall have multiple coats of a sfip-
resistantseal and finish applied that result in a consistent high-shine, unless
otherwise directed by CITY. Floors shall appear visibly and uniformly smooth
and clean. This includes the elimination of dust streaks, lint, standing water,
cleaner residue and film.
5. Walls and fixtures shall be free of dust, cobwebs, dried-soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue. Walls
behind waste/trash cans need to be cleaned.
B. Elevators
Tracks shall be free of dirt and debris. Tracks shall appear visibly clean. This
includes the elimination of standing water from wet cleaning procedures.
2. Walls and doors shall be free of dust, cobwebs, soil, spots and stains without
causing damage. They shall appear streak-free, film-free and uniformly
clean. Bright metal surfaces shall be polished to ahigh-shine. This includes
the elimination of polish residue and/or film.
3. Floors, carpet and cove bases shall be free of dust, cobwebs, dried soil, soil,
gum, spots, stains and other debris. Hard/resilient floors shall have multiple
coats of a slip resistant seal and finish applied that result in a consistent
high-shine, unless otherwise directed by CITY. Floors, carpet and cove
bases shall appear visibly and uniformly smooth and clean. This includes the
elimination of dust streaks, IinE, standing water, cleaner residue, embedded
soil and foreign objects.
JANITORIAL SERVICES AGREEMENT - page 11 Of 40
C. Corridors
1, Floors and cove bases shall be free of dust, cobwebs, dried-soil, gum, spots,
stains and debris. Hard/resilient floors shall have multiple coats of a slip-
resistantseal and finish applied that result in a consistent high-shine, unless
otherwise directed by CITY. Floors shall appear visibly and uniformly smooth.
and clean. This includes the elimination of dust streaks, lint, standing water,
cleaner residue and film.
2. Wails and fixtures shall be free of dust, cobwebs, dried-soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue.
3. Glass and metal surfaces shall appear streak-free, film-free and uniformly
clean. This includes the elimination of dust and soil from sills, ledges and
heat registers.
4. Water fountains shall be free of dust, cobwebs, soil, scale and water spots
without causing damage. Bright work shall be disinfected and polished to a
streak-free shine. Water fountains shall appear visibly and uniformly clean.
This includes the elimination of film and cleaner residue.
D. Stairwells
Rails and walls shall be free of dust, cobwebs, dried-soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This included the elimination of film, streaks, lint, standing water, cleaner
residue or film.
Steps and landings shall be free of dust, cobwebs, dried soil, gum, stains
and debris. This includes risers and cove bases. These surfaces shall
appear uniformly smooth and clean without leaving dust streaks, lint,
standing water, cleaner residue or film.
E. Restrooms
Special Note: Maintaining a sanitary restroom environment that minimizes the
possibility ofcross-infection is considered of the highest priority by CITY. Sanitation
levels shall be closely monitored by inspection, and approved testing methods.
1. Dispensers shall be free of dust, dried-soil, bacteria and soil without causing
damage. These surfaces shall appear visibly and uniformly clean and
disinfected. This includes the elimination of film, streaks and cleaner residue.
Dispensers shall be refilled when required with proper expendable supply
item.
2. Hardware shall be free of dust, soil, bacteria and scale without causing
damage. Bright work shall appear visibly and uniformly clean, disinfected and
JANITORIAL SERVICES AGREEMENT - page 12 Of 40
polished to a streak-free shine. This includes the elimination of polish
residue.
3. Sinks shall be free of dust, bacteria, soil, cleaner residue and soap film
without causing damage. They shall appear visibly and uniformly clean, and
polished-dry. This includes the elimination of streaks, embedded soil, film
and water spots.
4. Mirrors shall be free of dust and soil. Mirrors and surrounding metal
framework shall appear streak-free, film-free and uniformly clean.
5. Toilets, toilet seats and urinals shall be free of dust, cobwebs, bacteria, soil,
organic matter, cleaner residue and scale without causing damage. These
fixtures shall appearvisiblyand uniformiyclean,disinfected and polished-dry.
This includes the elimination of streaks, film and water spots.
6. Partitions and ledges shall be free of dust, cobwebs, soil and graffiti without
causing damage. Partitions shall appear visibly and uniformly clean,
disinfected and polished-dry. This includes the elimination of streaks and film
7. Waste containers shall have contents removed and can liners replaced.
Inside and outside of the container shall be cleaned and disinfected.
Containers shall appear visibly and uniformly clean. This includes the
elimination of streaks, foodstuff and the presence of an offensive odor
emitting from the container.
8. Walls and doors shall be free of dust, cobwebs, soil, spots and stains without
causing damage. These surfaces shall appear visibly and uniformly
clean/disinfected. This included the elimination of film, streaks and cleaner
residue. Ceramic walls, wainscots, metal kick plates, handles and push
plates on doors shall also be polished-dry.
9. Floors and baseboards shall be free of dust, cobwebs, soil, gum, stains and
debris. Floors shall have multiple coats of aslip-resistant seal/finish applied
that results in a consistent high-shine, unless otherwise directed by CITY.
Floors and cove bases shall appear visibly and uniformly clean and
disinfected. This includes the elimination of dust streaks, lint, standing water,
cleaner residue and film.
10.Air vents shall be free of dust, cobwebs, and soil. This also pertains to air
distribution units and exhaust vents. They shall appear visibly and uniformly
clean.
11.Light fixtures shall be free of dust, cobwebs, and soil without causing
damage. Diffusers shall remain in proper position, and appear streak-free
and uniformly clean.
JANtTORIA~ SERVICES AGREEMENT - page 13 Of 40
F. Common Areas and Copier Areas
1. Counters and equipment shall be free of dust, cobwebs, dried-soil and soil
without causing damage. They shall appear visibly and uniformly clean. This
includes the elimination of cleaner residue, streaks and film.
2. Walls and doors shall be free of dust, cobwebs, dried-soil and soil without
causing damage. These surtaces shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue.
3. Waste container contents shall be removed from waste containers and can
liners replaced, as required. Inside and outside of the container shall be
cleaned and disinfected. Containers shall appear visibly and uniformly clean.
This includes the elimination of streaks, foodstuff and the presence of an
offensive odor emitting from the container.
4. Floors, carpet and baseboards shall be free of dust, cobwebs, dried-soil, soil,
gum, spots, stains and debris. Hard/resilientfloors shall have multiple coats
of aslip-resistant seal and finish applied that result in a consistent high-
shine, unless otherwise directed by CITY. Floors, carpet and cove bases
shall appear visibly and uniformly smooth and clean. This included the
elimination of dust streaks, lint, standing water, cleaner residue, embedded
soil and foreign objects.
G. Offices/Cubicles
Common area furniture and equipment shall be free of dust, cobwebs, dried-
soiland soil without causing damage. They shall appear visibly and uniformly
clean. This includes the elimination of cleaner residue, streaks and film.
Individual office desks and work surfaces will be cleaned by CITY of Meridian
employee.
2. Lamps shall be free of dust, cobwebs, dried-soil and soil without causing
damage. Lamps shall appear visibly and uniformly clean. This includes the
elimination of streaks, cleaner residue and film.
3. Walls and doors shall be free of dust, cobwebs, dried-soil and soil without
causing damage. These surtaces shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue.
4. Waste container contents shall be removed from waste containers and can
liners replaced, as required. Inside and outside of the container shall be
cleaned and disinfected. Containers shall appear visibly and uniformly clean.
This Includes the elimination of streaks, foodstuff and the presence of an
offensive odor emitting from the container.
JANITORIAL SERVICES AGREEMENT FY 10-11 - page 14 Of 40
5. Partitions and ledges shall be free of dust, cobwebs, soil and graffiti without
causing damage. Partitions shall appear visibly and uniformly clean. This
includes the elimination of streaks, film and cleaner residue.
6. Floors, carpet and baseboards shall be free of dust, cobwebs, dried-soil, soil,
gum, spots, stains and debris. Hard/resilient floors shall have multiple coats
of aslip-resistant seal and finish applied that result in a consistent high-
shine, unless otherwise directed by CITY. Floors, carpet and cove bases
shall appear visibly and uniformly smooth and clean. This includes the
elimination of dust streaks, lint, standing water, cleaner residue, embedded
soil and foreign objects.
H. Kitchens/Breakrooms
1. Cabinets, refrigerator and microwave exterior tops, sides and front shall be
cleaned and free of dust, soil, cleaner residue and soap film. Sinks and
fixtures shall be clean and sanitized.
2. Waste container contents shall be removed from waste containers and can
liners replaced, as required. Inside and outside of the container shall be
cleaned and disinfected. Containers shall appear visibly and uniformly clean.
This includes the elimination of streaks, foodstuff and the presence of any
offensive odor emitting from the container. Walls adjoining waste container
require special attention and need to be kept clean.
3. Floors and laseboards shall be free of dust, cobwebs, soil, gum, stains and
debris. Floors shall have multiple coats of aslip-resistant seal/finish applied
that results in a conslstent high-shine, unless otherwise directed by CITY.
Floors and cove bases shall appear visibly and uniformly clean and
disinfected. This included the elimination of dust streaks, lint, standing water,
cleaner residue and film.
4. Walls and fixtures shall be free of dust, cobwebs, dried-soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue.
I. Conference Rooms
1. Walls and doors shall be free of dust, cobwebs, dried-soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue.
2. Waste container contents shall be removed from waste containers and can
liners replaced, as required. Inside and outside of the container shall be
JANITORIAL SERVICES AGREEMENT FY 10-11 - page 15 Of 40
cleaned and disinfected. Containers shall appearvisibly and uniformly clean.
This includes the elimination of streaks, foodstuff and the presence of an
offensive odor emitting from the container.
3. Tables and chairs shall be free of dust and soil. These surfaces shall appear
visibly and uniformly clean and free of all finger prints.
4. Floors, carpet and baseboards shall be free of dust, cobwebs, dried-soil, soil,
gum, spots, stains and debris. Hard/resilient floors shall have multiple coats
of aslip-resistant seal and finish applied that result in a consistent high-
shine, unless otherwise directed by CITY. Floors, carpet and cove bases
shall appear visibly and uniformly smooth and clean. This includes the
elimination of dust streaks, lint, standing water, cleaner residue, embedded
soil and foreign objects.
J. Reception Areas
1. Walls and doors shall be free of dust, cobwebs, dried-soil and soil without
causing damage. These surfaces shall appear visibly and uniformly clean.
This includes the elimination of film, streaks and cleaner residue.
2. Waste container contents shall be removed from waste containers and can
liners replaced, as required. Inside and outside of the container shall be
cleaned and disinfected, Containers shall appearvisibly and uniformly clean.
This includes the elimination of streaks, foodstuff and the presence of an
offensive odor emitting from the container.
3. Tables and chairs shall be free of dust and soil. These surfaces shall appear
visibly and uniformly clean. Tables are to be wiped clean and dried spot
free.
4. Floors, carpet and baseboards shall be free of dust, cobwebs, dried-soil, soil,
gum, spots, stains and debris. Hard/resilientfloors shall have multiple coats
of aslip-resistant seal and finish applied that result in a consistent high-
shine, unless otherwise directed by CITY. Floors, carpet and cove bases
shall appear visibly and uniformly smooth and clean. Chairs shall be moved
occasionally to vacuum underneath. This includes the elimination of dust
streaks, lint, standing water, cleaner residue, embedded soil and foreign
objects.
K. Miscellaneous
Air vents shall be free of dust, cobwebs, and soil. This also applies to air
distribution units and exhaust vents. They shall appear visibly and uniformly
clean,
JANITORIAL SERVICES AGREEMENT FY 10-11 - page 16 Of 40
2. Light fixtures shall be free of dust, cobwebs, and soil without causing
damage. Diffusers shall remain in proper position, and appear streak-free
and uniformly clean.
3. Ceilings shall have all cobwebs removed.
4. Microwave interior and refrigerator interior shall be defined as additional
services for an additional fee.
L. Janitor Closets and Storeroom
Shelves -Shall be free of dust, cobwebs, dried-soil and soil. They shall
appear visibly and uniformly clean. Supplies and equipment shall be
stocked/organized, neatly on shelves,
2. Janitor carts shall be free of dust, cobwebs, dried-soil and soil. They shall
appear visibly and uniformly clean. Supplies and equipment stored on janitor
carts shall also be free of dust and soil, and organized, neatly,
3. Walls shall be free of dust, cobwebs, dried-soil and soil without causing
damage. They shall appear visibly and uniformly clean. This includes the
elimination of film, streaks and cleaner residue.
4. Utility sinks shall be free of dust, cobwebs, soil, cleaner residue and soap
film. Utility sinks shall appear visibly and uniformly clean. This includes the
elimination of streaks, embedded soil, film and water spots.
5. Bright work shall be cleaned, de-scaled and polished.
6. Floors shall be free of dust, dried-soil, gum, spots, stains and debris.
Hard/resilient floors shall have multiple coats of aslip-resistant seal and
finish applied that result in a consistent high-shine, unless otherwise directed
by CITY. Floors shall appear visibly and uniformly smooth and clean. This
includes the elimination of dust streaks, lint, standing water, cleaner residue
and film.
M. Trash RemovalITrash Containers
1. Waste removal shall be to containers designated by CITY and shall be
deposited in such a manner that contents will not fly around causing a mess
or nuisance.
2. Waste containers shall be fitted with a liner.
JANITORIAL SERVICES AGREEMENT FY 10-11 - page 17 Of 40
Exhibit B
Task Frequency Sheets
Contact: Eric Jensen Phone: (208) 489-0374 Fax:
Internal Stairwells and Main Halls from all Entry Doors,
all Stairwell Doors, & Elevators
Task Weekl Month) Quarter) Comments
Carpet Areas 8 Floor Mats: 5x
Thoroughly vacuum using
beater bar/brush type vacuum,
out minimum 40 feet.
Hard surface floors: 5x
Vacuum loose dirt & debris,
then remove stains/spills with
non-tracking, no-buildup
Leaner
Hard surface floors:
Scrub and buff 1x This includes all hard
surface floors in ci hall
Annually
Strip all file and linoleum floors
Apply wax and sealer to all the Annually
and linoleum Floors
Elevator Cars
Task Week) Month) puarterl Comments
Floor: Tile Sx
Vacuum loose dirt & debris,
then remove stains/spills with
non-tracking, no-buildup
cleaner
Walls: Wipe down with Sx
a ro date streak free cleaner
JANITORfAL SERVICES AGREEMENT FY 10-11 - page 18 Of 40
ElevatoFcontrol panic: 5x
(Inside and outside elevator)
Wipe clean with appropriate
sanitizin cleaner.
Door Threshold: (all floors)
Vacuum, then wipe clean with Sx
appropriate no-buildup metal
cleaner.
All Occu ied Office Spaces -All floors
Task Weekl Monthl Quarterl Comments
Trash: 5x
Empty (new can liner if
needed
Floors: Vacuum entire office Sx
area (individual offices, halls,
co ier room etc
Dust: Top of all furniture, 1x
equipment, counters, picture
frames etc
Recycle Bins: Empty recycle 1x
bins in each cubicle and office
Art Galle - 3rd Floor
Task Weekl Monthl Quarterl Comments
Trash: 5x
Empty (new can Ilner if
needed
Floors: Vacuum entire gallery 5x
area
Dust: Top of all furniture, tx
equipment, counters, picture
frames etc
All Building Entrances and Basement Elevator Approaches
Task Weekl Monthl Quarterl Comments
JANITORIAL SERVICES AGREEMENT FY 10-11 -- page 19 Of 40
Clean trash rece tacles 1x
Vacuum steps and landing Sx
area, Vacuum floor mats with
beater bar/brush.
Hard surface floors, vacuum 5x
then remove spills/stains with
non-buildup cleaner.
Spray buff monthly
1x
Clean doors and glass, Clean 5x
and sanitize door handles
Kitchen and Break Areas
Task Week Month) (luarterl Comments
Clean and sanitize counters
and table to s 5x
Clean sinks and fixtures 5x
Clean lop and front of 5x Not required to clean inside
refrigerators and microwave of appliances.
ovens
Floors: Hard surface treat as Sx See Internal Stairwells
above car et vacuum dail above.
Towel Dispensers: Check Sx
dail and refill as needed
General Cleaning of Offices, Cubes, Conferences, Common
Areas, Reception Areas and Copy Rooms
Task Weekl Monthl Quarter) Comments
See hall and entrance
Vacuum low traffic halls, entire 1x requirements above.
offices and entire conference Backpack vacuuming In
room these areas are exactable
Mechanical Agitation of halls, 1x
entire offices and entire
conference rooms
Empty wastebaskets (new 5x
liners as needed
JANITORIAL SERVICES AGREEMENT FY 10-'I 1 - P898 20 Of 40
Dam wi a and d counters Sx
Clean and sanitize drinking 5x
fountains
Doors: Clean and sanitize 5x
handles both sides
Doors: Clean glass, both 5x
sides
High dusting: 1x
Window led es
Vacuum or clean vents and 1x Determine which week
grills (low and high) Including
ceflin
Dust tops of cabinets, pictures 1x Determine which week
frames, led es and artltlons
S of clean walls, artitions 5x
Window Blinds: Determine which week
Dust 1 x
Wipe blinds with no streak, no Annually Determine which month
buildup cleaner or ultra sonic
clean.
Spot clean all other doors and 5x Check daily, clean as
li ht switches needed
Polish or clean kick plates and 1x
handrails
Carpet: Sx Any stain smaller than the
Remove all spotslstains on size of a dinner place This
carpet. Includes any gum on
car et.
Restroom Cleaning (all floors, including showers in
basement)
Task Weekl Monthl C?uarterl Comments
Empty trash and waste Sx
containers
Refill all dispensers Sx
a er soa ,etc.
Chan a air fresheners 2x
JANITORIAL SERVICES AGREEMENT FY "I Q-~ ~ - peg2 21 Of 40
Clean mirrors and bri ht work 5x
Clean and sanitize toilets and 5x
urinals, sinks, counters and
artitions
Clean furnishings (shelving, 5x
dis ensers, etc
Thorough cleaning &
sanitation of SHOWER walls 5x
and floors.
S of clean walls 5x
Rinse and sanitize all file and 5x
Ilnoleum floors
Pour water into floor drain
5x
Clean and sanitize door 5x
handles and laces
Machine clean floors and 1 x 1 s~ week of month
baseboard includes buffin
Perform hi-low dustin 1 x
Basement (Occupied Office Space)
Empty trash, new liners as 1x
needed
Vacuum floor, remove 1x
stains/spills with no-buildup
cleaner
Dust Flat surfaces
1x
Basement (Workout Area)
Empty trash, new liners as 11x
needed
JANITORIAL SERVICES AGREEMENT FY 10-1 ~ - pBgG 22 Of 40
Vacuum floor, remove 1x
stains/spills with no-buildup
cleaner
Dust flat surfaces
1x
Wipe down a ui menl 1x
DAY PORTER DUTIES -CITY HALL LOCATION
Task Weekl Monthl Quarterl Comments
W Indows, breakroom ,paper Sx 2 hours daily, between
towels, and restrooms hours of 12:00 p.m. and
2:00 .m.
Close Out Procedures
o Insun: all doors are closed and locked except as designated upon completion of job
G Tum off all except designated lights.
a All trash is to be placed in the City Hall dumpster located on the south side of the building
Cleaning supervisor to inspect prior to leaving work
JANITORIAL SERVICES AGREEMENT 1=Y 10-11 - page 23 Of 40
Task Frequency Sheets
Contact: Jeff lave Phone: 208 888-6678 Fax' 208 846-
Admn Bld
Task Weekl Month) Quarter) Comments
Carpet Areas 8 Floor Mats: 5x
Thoroughly vacuum using
beater bar/brush a vacuum,
Hard surface floors:
Vacuum loose dirt & debris, 5x
then remove stains/spills with
non-tracking, no-buildup
cleaner
Strip all the and linoleum floors
Annually
Apply wax and sealer to all file
and linoleum floors Annually
Hard surace floors:
Scrub and buff 1x
Vacuum low traffic halls, entire 5x
offices and entire conference
room
Empty wastebaskets (new 5x
liners as needed)
Damp wipe and dry counters 5x
Clean and sanitize drinking 5x
fountains
Doors: Clean and sanitize 5x
handles both sides
Doors; Clean glass, both Sx
sides
High dusting: 5x
Window ledges
Vacuum or clean vents and 1x Determine which week
grills (low and high) including
ceiling
JANI70RIAL SERVICES AGREEMENT FY 10-'~ 1 - page 24 Of 40
Dust tops of cabinets, pictures 1x Determine which wei3k
frames, ledges and partitions
Spot clean walls, partitions 5x
Window Blinds: 1x
Dust
Wipe blinds with no streak, no Annually Determine which month
buildup cleaner or ultra sonic
clean.
Spot clean all other doors and 5x Check daily, clean as
light switches needed
Polish or clean kick plates and 3x
handrails
Carpet: 5x Any stain smaller than the
Remove all spots/stains on size of a dinner plate This
carpet. includes any gum on
carpet.
Kitchen and Break Areas
Task Weekl Month) Quarter) Comments
Clean and sanitize counters
and table tops Sx Required for Maintenance
and Operations building
onl
Clean sinks and Fixtures Sx See above
Clean top and front of See above. Not required to
refrigerators and micro wave 5x clean inside of appliances
oven
Clean hard surface floors 5x See above
treat as above
Towel dispensers 5x See above
Check and refill as
necessa
Empty waste basket (New 5x See above
liners as needed
Restroom Cleaning
Task Weekly Monthly Quarterly Comments
Em trash and waste
JANITORIAL SERVICES AGREEMENT FY '~ 0-11 - page 25 Of 40
containers 5x
Refill all dispensers 5x
(paper, soap, etc.)
Refill alrfresheners 2x
Clean mirrors and bright work 5x
Clean and sanitize toilets and 5x
urinals, sinks, counters and
partitions
Clean furnishings (shelving, Sx
dispensers, etc)
Thorough cleaning &
sanitation of SHOWER walls Sx
and floors.
Spot clean walls 5x
Rinse and sanitize all file and 5x
linoleum floors
Pour water into floor drain
Sx
Clean and sanitize door 5x
handles and plates
Machine clean floors and 1x 1s' week of month
baseboard includes buffing
Perform hi-low dusting 1 x
Close Out Procedures
o Insure all doors are closed and locked except as designated upon completion of job
o Turn off all except designated lights.
o All trash is to be hauled to the dumpster located behind vacant admin bldg
o Cleaning supervisor to inspect prior to leaving work
JANITORIAL SERVICES AGREEMENT FY 10-"I 'I - page 26 Of 40
Task Frequency Sheets
Contact: ,Rick Clinton Phone: [208) 888-5242 Fax_(208} 884-1159
Admin Buildin and O erations Buildin
Task Weekly Monthly Quarterly Comments
Carpeted & Hard Surface 2x
Areas:
Vacuum all traffic halls, stairs,
entire offices and entire
conference room, break roams
Thoroughly vacuum high traffic
areas using beater bar/brush
type vacuum
Hard surface floors: 2x
Vacuum loose dirt & debris,
then remove stains/spills with
non-tracking, no-buildup
cleaner
Hard surface floors: 1x
Machine clean Floors and
baseboard includes buffing
Strip all file and linoleum floors Semi-Annually
Apply wax and sealer to all file
Semi-Annually
and linoleum floors
Empty wastebaskets (new 2x
liners as needed)
Damp wipe and dry counters 2x
in common areas/reception
areas/ copier/fax areas
Clean and sanitize counters 2x
and table tops in kitchen areas
Clean and sanitize all kitchen 2x
sinks and fixtures
Clean top and front of
refrigerators and micro wave 2x
JANITORIAL SERVICES AGREEMENT FY 1 Q-11 - page 27 Of 40
oven
Clean and sanitize drinking 2x
fountains
Doors: Clean and sanitize 2x
handles both sides
Doors: Clean glass, both 2x
sides
High dusting; 1x
Window ledges
Vacuum or clean vents and 1x Determine which week
grills (low and high) including
ceiling
Dust tops of cabinets, pictures 1x Determine which week
frames, ledges and partitions
Spot clean walls, partitions 2x
Window Blinds: 1x
Dust
Wipe blinds with no streak, no Annually Determine which month
buildup cleaner or ultra sonic
clean.
Spot clean all other doors and 2x Check daily, clean as
light switches needed
Polish or clean kick plates and 3x
handrails
Carpet: 2x Any stain smaller than the
Remove all spots/stains on size of a dinner plate This
carpet. includes any gum on
carpet
Restroom Cleaning
Task Weekly Monthly Quarterly Comments
Empty trash and waste 2x
conta(ners
Refill all dispensers 2x
(paper, soap, etc.)
Refill air fresheners 2x
Clean mirrors and bright work 2x
JANITORIAL SERVICES AGREEMENT FY 10-'I 'I - page 2$ Of 40
Clean and sanitize toilets and 2z
urinals, sinks, counters and
partitions
Clean furnishings (shelving, 2x
dispensers, etc)
Thorough cleaning &
sanitation of SHOWER walls 2x
and floors.
Spot clean walls 2x
Rinse and sanitize all file and 2x
linoleum floors
Pour water info floor drain
2x
Clean and sanitize door 2x
handles and plates
Machine clean floors and 1x 1s week of month
baseboard includes buffing
Perform hi-low dusting 1x
Close Out Procedures
~ Insure all doors are closed and locked except as designated upon completion of job
a Turn off all except designated lights.
o All trash is to be hauled to the dumpster located behind the admin bldg
o Cleaning supervisor to inspect prior to leaving work
JANITORIAL SERVICES AGREEMENT FY ~ U-'I'I - page 29 Of 40
Admin Buildin
Task Weekly Monthly Quarterly Comments
Carpeted 8 Hard Surface 3x
Areas:
Vacuum all traffic halls, stairs,
entire offices and entire
conference room, break rooms
Thoroughlyvacuum high traffic
areas using beater bar/brush
type vacuum
Hard surface floors: 3x
Vacuum loose dirt S debris,
Ihen remove stainslspills with
non-tracking, no-buildup
cleaner
Hard surface floors: ~x
Machine clean floors and
baseboard includes buffing
Strip all the and linoleum floors Semi-Annually
Apply wax and sealer to all lile
and linoleum floors Semi-Annually
Empty wastebaskets (new 3x
liners as needed)
Damp wipe and dry counters 3x
in common areas/reception
areas/ copier/fax areas
Clean and sanitize counters 3x
and table to sin kitchen areas
Clean and sanitize all kitchen 3x
sinks and fixtures
Clean top and front of
refrigerators and micro wave 3x
oven
Clean and sanitize drinking 3x
fountains
Doors: Clean and sanitize 3x
JANITORIAL SERVICES AGREEMENT FY 10-11 - page 30 Of 40
handles both sides
Doors: Clean glass, both 3x
sides
High dusting: 1x
Window ledges
Vacuum or clean vents and 1x Determine which week
grills (low and high) including
ceiling
Dust tops of cabinets, pictures 1 x Determine which week
frames, ledges and partitions
Spot clean walls, partitions 3x
Window Blinds: 1x
Dust
Wipe blinds with no streak, no Annually Determine which month
buildup leaner or ultra sonic
clean.
Spot clean all other doors and 3z Check daily, clean as
light switches needed
Polish or clean kick plates and 3x
handrails
Carpet: 3x Any stain smaller than the
Remove all spotslstains on size of a dinner plate This
carpet. includes any gum on
carpet.
Restroom Cleaning
Task Weekly Monthly Quarterly Comments
Empty trash and waste 3x
containers
Refill all dispensers 3x
(paper, soap, elcJ
Refill air fresheners 2x
Clean mirrors and bright work 3x
Clean and sanitize toilets and 3x
urinals, sinks, counters and
partitions
Clean furnishings (shelving, 3x
dispensers, etc)
JANITORIAL SERVICES AGREEMENT FY 'I Q-t T - pa88 $~ Ot 4Q
Thorough Leaning & 3x
sanitation of SHOW ER walls
and floors.
Spot clean walls 3x
Rinse and sanitize all file and 9x
linoleum floors
Pour water into floor drain
3x
Clean and sanitize door 3x
handles and plates
Machine clean Floors and ix 1 s~ week of month
baseboard includes buffing
Perform hi-low dusting 1 x
Close Out Procedures
o Insure all doors are closed and locked except as designated upon completion ofjob
o Turn off all except designated lights.
o All trash is to be hauled to the dumpster located behind the admin bldg
~, Cleaning supervisor to inspect prior to leaving work
JANITORIAL SERVICES AGREEMENT FY 1 Q-11 - page 32 Of 40
Task Weekly Monthly quarterly Comments
Carpeted & Hard Surface 3x
Areas:
Vacuum all traffic halls, stairs,
entire offices and entire
conference room, break rooms
Thoroughly vacuum high traffic
areas using beater bar/brush
type vacuum
Hard surface floors: 3x
Vacuum loose dirt & debris,
then remove stainslspilis with
non-tracking, no-buildup
cleaner.
Hard surface floors: ~ x
Machine clean floors and
baseboard Includes buffing
Strip all file and Ilnoleum floors Semi-Annually
Apply wax and sealer to all file Semi-Annually
and Ilnoleum floors
Empty wastebaskets (new 3x
liners as needed)
Damp wipe and dry counters 3x
in common areas/reception
areas/ copier/fax areas
Clean and saniiize counters 3x
and table tops in kitchen areas
Clean and sanitize all kitchen 3x
sinks and fixtures
Clean top and front of
refrigerators and micro wave 3x
oven
Clean and sanitize drinking 3x
fountains
Doors: Clean and sanitize 3x
handles both sides
JANITORIAL SERVICES AGREEMENT FY 10-11 - p8gt: 33 Of 40
Doors: Clean glass, both 3x
sides
High dusting: 1x
Window ledges
Vacuum or clean vents and 1x Determine which week
grills (law and high) including
ceiling
Dust tops of cabinets, pictures 1 x Determine which week
frames, ledges and partitions
Spot clean walls, partitions 3x
1x
Window Blinds:
Dust
Wipe blinds with no streak, no Annually Determine which month
buildup cleaner or ultra sonic
clean.
Spot clean all other doors and 3x Check daily, clean as
light switches needed
Polish or clean kick plates and 3x
handrails
Carpet: 3x Any stain smaller than the
Remove all spots/stains on size of a dinner plate Thls
carpet. includes any gum on
carpel.
Restroom Cleaning
Task Weekly Monthly Quarterly Comments
Empty trash and waste 3x
containers
Refill all dispensers 3x
(paper, soap, etc.)
Refill air fresheners 2x
Clean mirrors and bright work 3x
Clean and sanitize toilets and 3x
urinals, sinks, counters and
partitions
Clean furnishings (shelving, 3x
dispensers, etc)
Thorough cleaning R
sanitation of SHOWER walls
JANITORIAL SERVICES AGREEMENT FY 10-11 - page 34 Of 40
and floors. 3x
Spot clean walls 3x
Rinse and sanitize all file and
linoleum floors 3x
Pour water Into floor drain 3x
Clean and sanitize door
handles and plates 3z
fvlachine clean floors and
baseboard includes buffing 1 x 1r week of month
Perform hi-low dusting 1 x
Close Out Procedures
o Insure all doors are closed and locked except as designated upon completion ofjob
~ Tum off all except designated lights.
o All trash is to be hauled to the dumpster located behind the admin bldg
c Cleaning supervisor to inspect prior to leaving work
JANITORIAL SERVICES AGREEMENT FY 10-11 - page 3S Of 4Q
Task Weekly Monthly Quarterly Comments
Carpeted & Hard Surface 3x
Areas:
Vacuum all traffic halls, stairs,
entire offices and entire
conference room, break rooms
Thoroughly vacuum high traffic
areas using beater bar/brush
type vacuum
Hard surrace floors: 3x
Vacuum loose dirt & debris,
then remove stains/spills with
non-tracking, no-buildup
cleaner.
Hard surtace floors: 1x
Machine clean floors and
baseboard includes buffing
Strip all file and linoleum floors Semi-Annually
Apply wax and sealer to all file Semi-Annually
and linoleum floors
Emptywastebaskeis(new 3x
liners as needed)
Damp wipe and dry counters 3x
in common areas/reception
areas/ copier/fax areas
Clean and sanitize counters 3x
and table tops in kitchen areas
Clean and sanitize all kitchen 3x
sinks and fixtures
Clean top and front of
refrigerators and micro wave 3x
oven
Clean and sanitize drinking 3x
fountains
Doors: Clean and sanitize 3x
handles both sides
Doors: Clean glass, both 3x
JANITORIAL SERVICES AGREEMENT FY 10-11 - Page 36 Of 40
sides
High dusting: 1x
Window ledges
Vacuum or clean vents and 1x Determine which week
grills (low and high) including
calling
Dust tops of cabinets, pictures 1x Determine which week
frames, ledges and partitions
Spot clean walls, partitions 3x
Window Blinds:
Dust 1x
Wipe blinds with no streak, no Annually Determine which month
buildup leaner or ultra sonic
clean.
Spot clean all other doors and 3x Check daily, clean as
Ilght switches needed
Polish or clean kick plates and 3x
handrails
Carpet: 3x Any stain smaller than the
Remove ail spots/stains on size of a dinner plate This
carpet. includes any gum on
carpet.
Restroom Cleaning
Fask Weekly Monthly Quarterly Comments
Empty trash and waste 3x
containers
Refill all dispensers 3x
(paper, soap, etc.)
Refill air fresheners 2x
Clean mirrors and bright work 3x
Clean and sanitize toilets and 3x
urinals, sinks, counters and
partitions
Clean furnishings (shelving, 3x
dispensers, etc)
Thorough cleaning &
sanitation of SHOW ER walls 3x
JANITORIAL SERVICES AGREEMENT FY 10-11 - page 37 Of 40
and floors.
Spot clean walls 3x
Rinse and sanitize all file and
linoleum floors 3x
Pour water Into floor drain 3x
Clean and sanitize door
handles and plates 3z
Machine clean Floors and
baseboard includes buffing 1x 1s' week of month
Perform hi-low dusting 7x
Close Out Procedures
o Insure all doors are closed and locked except as designated upon completion of job
o Turn off all except designated lights.
o All trash is to be hauled to the dumpster located behind the admin bldg
a Cleaning supervisor to inspect prior to leaving work
JANITORIAL SERVICES AGREEMENT FY 10-11 - page 38 Of 40
JANITORIAL SERVICES AGREEMENT FY 10-11 - pag8 39 Of 40
Exhibit C
PAYMENT SCHEDULE
A. Total and complete compensation for this Agreement shall not exceed
TASK DESCRIPTION MONTHLY AMOUNT
A. City Hall $6,334.09 $76,009.08
g. Police Station including K9 facility $1,521.10 $18,253.20
C. Water Administration $485.44 $5,825.28
D. Wastewater Administration $263.60 $3,163.20
E. Parks Field Office $224.05 $2,688.60
F. Meridian Community Center $220.03 $2,640.36
TOTAL $9,048.31 $108,579.72
Travel expenses will be paid at no more than the City of Meridian's Travel and
Expense Reimbursement Policy.
JANITORIAL SERVICES AGREEMENT FY 10-11 - page 40 Of 40