HomeMy WebLinkAboutProfessional Services Agreement with Pegasus Planning and Development for Field Innovation District StudyMemo
To: Jaycee L. Holman, City Clerk,
From: Keith vvatts, Purchasing Manager
CC: Jacy Jones, Bruce Chatterton
Date: 9/26113
Re: October 1 City Council Meeting Agenda Item
The Purchasin De artment respectfully requests that the following item be placed on the
g p ,
October 1 St City Council Consent Agenda for Council s consideration.
Award of RFP and A royal of A reement to Pe asus Plannin & Develo ment for
"Field Innovation District Stud "for the Not-To-Exceed amount of 55 500.00.
Recommended Council Action: Approval of Agreement to Pegasus Planning
and Development for the Not-To-Exceed amount of $55,500.00.
Thank you for your consideration.
• Page 1
Date: 9/25/2013
Fund: 01 Department:
Construction:
Project # 1U4~1
Task Order:
Project Name:
Project Manager: Bruce Chatterton Department Representative: Same
Contractor/Consultant/Design Engineer: Pegasus Planning & Development
Bud et Available (Attach Report): Yes Contract Amount: $55,500.00
g
Will the project cross fiscal years? Yes X No X
Budget Information: FY Budget: FY13 / FY 14 Enhancement #: 1/2 Grant #:
Other: Type of Grant:
CONTRACT CHECKLIST
BASIS OF AWARD
Low Bidder Highest Rated X Master Agreement
Cate or
(Bid Results Attached) (Ratings Attached} Yes ( g Y)
Typical Award Yes X No
If no please state circumstances and conclusion:
10 Day Waiting Period Complete: September 16, 2013
PW License # n/a
Current? (attach print out)
Corporation Status (Attach Print Out):
Insurance Certificates Received (Date):
Payment and Performance Bonds Received (Date}:
Builders Risk Ins. Req'd: Yes No X
n/a Rating: n/a
If yes, has policy been purchased? n/a
CITY OF MERIDIAN
CONTRACT/AGENDA REQUEST CHECKLIST
REQUESTING DEPARTMENT COMMUNITY DEVELOPMENT
1910
GL Account: 55000
PSA: X
Date Award Posted: September 6, 2013
n/a Correct Category? n/a
Rating:
Date Submitted to Clerk for Agenda: Approved by Council
Issue Purchase Order No. Date Issued:
Issue Notice of Award: Date:
AGREEMENT
FOR
PROFESSIONAL SERVICES
sl
VICES is made this ~ day
THIS AGREEMENT FOR PROFESSIONAL SER _.~__
f D cTa d~ t~- 2013, and entered into by and between the City of Meridian, a
0
' ' or oration or anized under the laws of the State of Idaho, hereinafter
municipal c p g
d to as "CITY" 33 East Broadway Avenue, Meridian, Idaho 83642, and Pe asus
referre ,
' and Develo ment, hereinafter referred to as "CONSULTANT", whose business
Planning
address is 1603 W. 6 St., Austin, TX 70703.
INTRODUCTION
Whereas the Cit has a need for services involving Professional Planning
Y
Services; and
WHEREAS, the Consultant is specially trained, experienced and
com etent to perform and has agreed to provide such services;
p
NOW THEREFORE, inconsideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
1' Scope of Services:
CONSULTANT shall erform and furnish to the City upon execution of this
1.1 p
ment and recei t of the City's written notice to proceed, all services, and
Agree p
com I in all res ects, as specified in the document titled "Scope of Services a
pY p .
of which is attached hereto as Attachment "A" and incorporated herein by
copy reed to in writin b
this reference, together with any amendments that may be ag g Y
the parties.
All documents drawin s and written work product prepared or produced
1.2 g
b the Consultant under this Agreement, including without limitation electronic
Y wever the Ci shall
data files are the roperty of the Consultant; provided , ho ty
' p eof in
have the ri ht to re roduce, publish and use all such work, or any part Cher ,
9 p .
an manner and for an purposes whatsoever and to authorize others to do so.
y Y .
If an such work is co rightable, the Consultant may copyright the same, except
y pY
that as to an work which is copyrighted by the Consultant, the City reserves a
' Y 'hand use
ro alt -free, non-exclusive, and irrevocable license to reproduce, publis
Y Y
such work, or any part thereof, and to authorize others to do so.
Page 1 of 13
1.3 The Consultant shall provide services and work under this Agreement
consistent with the requirements and standards established by applicable
federal, state and city laws, ordinances, regulations and resolutions. The
Consultant represents and warrants that it will perform its work in accordance
with generally accepted industry standards and practices for the profession or
professions that are used in performance of this Agreement and that are in effect
at the time of performance of this Agreement. Except for that representation and
any representations made or contained in any proposal submitted by the
Consultant and any reports or opinions prepared or issued as part of the work
performed by the Consultant under this Agreement, Consultant makes no other
warranties, either express or implied, as part of this Agreement.
1.4 Services and work provide by the consultant at the City's request under
this Agreement will be performed in a timely manner in accordance with a
Schedule of Work, which the parties hereto shall agree to. The Schedule of
Work may be revised from time to time upon mutual written consent of the
parties.
Consideration
2.1 The Consultant shall be compensated on a Not to Exceed basis as
provided in Attachment B "Payment Schedule" attached hereto and by reference
made a part hereof for the Not-to-Exceed amount of $55,500.40
2.2 The Consultant shall provide the City with a monthly statement, as
services warrant, of fees earned and costs incurred for services provided during
the billing period, which the City will pay within 30 days of receipt of a correct
invoice and approval by the City. The City will not withhold any Federal or State
income taxes or Social Security Tax from any payment made by City to
Consultant under the terms and conditions of this Agreement. Payment of all
taxes and other assessments on such sums is the sole responsibility of
Consultant.
2.3 Except as expressly provided in this Agreement, Consultant shall not be
entitled to receive from the City any additional consideration, compensation,
salary, wages, or other type of remuneration for services rendered under this
Agreement., including ,but not limited to, meals, lodging, transportation,
drawings, renderings or mockups. Specifically, Consultant shall not be entitled
by virtue of this Agreement to consideration in the form of overtime, health
insurance benefits, retirement benefits, paid holidays or other paid leaves of
absence of any type or kind whatsoever.
3 Time of Performance:
This agreement shall become effective upon execution by both parties, and shall
expire upon completion of the agreed upon services, September 30, 2014 or
Page 2 of 13
unless sooner terminated as provided below or unless some other method or
time of termination is listed in Attachment A. This Agreement shall terminate
automatically on the occurrence of (a} bankruptcy or insolvency of either party, or
(b) sale of Consultants business.
~4. Independent Contractor:
4.1 In all matters pertaining to this agreement, CONSULTANT shall be acting
as an independent contractor, and neither CONSULTANT nor any officer,
employee or agent of CONSULTANT will be deemed an employee of CITY.
Except as expressly provided in Attachment A, Consultant has no authority or
responsibility to exercise any rights or power vested in the City. The selection
and designation of the personnel of the CITY in the performance of this
agreement shall be made by the CITY.
4.2 Consultant shall determine the method, details and means of performing
the work and services to be provided by Consultant under this Agreement.
Consultant shall be responsible to City only for the requirements and results
specified in this Agreement and, except as expressly provided in this Agreement,
shall not be subjected to City's control with respect to the physical action or
activities of Consultant in fulfillment of this Agreement.
a Indemnif cation and Insurance:
CONSULTANT shall indemnify and save and hold harmless CITY from and for
any and all losses, claims, actions, judgments for damages, or injury to persons
or property and losses and expenses and other costs including litigation costs
and attorney's fees, arising out of, resulting from, or in connection with the
performance of this Agreement by the CONSULTANT, its servants, agents,
officers, employees, guests, and business invitees, and not caused by or arising
out of the tortuous conduct of CITY or its employees. CONSULTANT shat!
maintain, and specifically agrees that it will maintain, throughout the term of this
Agreement, liability insurance, in which the CITY shall be named an additional
insured in the minimum amounts as follow, General Liability One Million Dollars
($1,000,000} per incident or occurrence, Professional Liability I Professional
errors and omissions One Million Dollars ($1,000,400} aggregate, Automobile
Liability Insurance One Million Dollars ($1,000,000) per incident or occurrence
and Workers' Compensation Insurance , in the statutory limits as required by
law.. The limits of insurance shall not be deemed a limitation of the covenants to
indemnify and save and hold harmless CITY; and if CITY becomes liable for an
amount in excess of the insurance limits, herein provided, CONSULTANT
covenants and agrees to indemnify and save and hold harmless CITY from and
for all such losses, claims, actions, or judgments for damages or injury to
persons or property and other costs, including litigation costs and attorneys' fees,
arising out of, resulting from , or in connection with the performance of this
Agreement by the Consultant or Consultant's officers, employs, agents,
Page 3 of 7 3
representatives or subcontractors and resulting in or attributable to personal
injury, death, or damage or destruction to tangible or intangible property,
including use of. CONSULTANT shall provide CITY with a Certificate of
Insurance, or other proof of insurance evidencing CONSULTANT'S compliance
with the requirements of this paragraph and file such proof of insurance with the
CITY at least ten X10} days prior to the date Consultant begins performance of its
obligations under this Agreement. In the event the insurance minimums are
changed, CONSULTANT shall immediately submit proof of compliance with the
changed limits. Evidence of all insurance shall be submitted to the City
Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway
Avenue, Meridian, Idaho 83642.
Notices: Any and all notices required to be given by either of the parties hereto,
unless otherwise stated in this agreement, shall be in writing and be deemed
communicated when mailed in the United States mail, certified, return receipt
requested, addressed as follows:
CITY
_____
City of Meridian
Purchasing Manager
33 E Broadway Ave
Meridian, ID 83642
248-888-4433
Email:
kwatts a~?meridiancity.org
PEGASUS PLANNING & DEVELOPMENT
Attn: Sean Garreston, President
1603 Uv. 6t" Street
Austin, TX 78703
Phone: 512-300-7270
Email:
sean@pegasusplanninganddevelopment.cam
Either party may change their address for the purpose of this paragraph by giving
written notice of such change to the other in the manner herein provided.
Attorney Fees: Should any litigation be commenced between the parties hereto
concerning this Agreement, the prevailing party shall be entitled, in addition to
any other relief as may be granted, to court costs and reasonable attorneys' fees
as determined by a Court of competent jurisdiction. This provision shall be
deemed to be a separate contract between the parties and shall survive any
default, termination or forfeiture of this Agreement.
x Time is of the Essence: The parties hereto acknowledge and agree that time is
strictly of the essence with respect to each and every term, condition and
provision hereof, and that the failure to timely perform any of the obligations
hereunder shall constitute a breach of, and a default under, this Agreement by
the party so failing to perform,
g Assignment: It is expressly agreed and understood by the parties hereto, that
CONSULTANT shall not have the right to assign, transfer, hypothecate or sell
Page 4 of 13
any of its rights under this Agreement except upon the prior express written
consent of CITY.
10. Discrimination Prohibited: In performing the Services required herein,
CONSULTANT shall not unlawfully discriminate in violation of any federal, state
or local law, rule or regulation against any person on the basis of race, color,
religion, sex, national origin, or ancestry, age or disability.
11. Repor#s and Information:
11.1 At such times and in such forms as the CITY may require, there shall be
furnished to the CITY such statements, records, reports, data and information as
the CITY may request pertaining to matters covered by this Agreement.
11.2 Consultant shall maintain all writings, documents and records prepared or
compiled in connection with the performance of this Agreement for a minimum of
four (4} years from the termination or completion of this or Agreement. This
includes any handwriting, typewriting, printing, photo static, photographic and
every other means of recording upon any tangible thing, any form of
communication or representation including letters, words, pictures, sounds or
symbols or any combination thereof.
12. Audits and Inspections: At any time during normal business hours and as
often as the CITY may deem necessary, there shall be made available to the
CITY for examination all of CONSULTANT'S records with respect to all matters
covered by this Agreement. CONSULTANT shall permit the CITY to audit,
examine, and make excerpts or transcripts from such records, and to make
audits of all contracts, invoices, materials, payrolls, records of personnel,
conditions of employment and other data relating to all matters covered by this
Agreement.
13. Publication, Reproduction and Use of Material: No material produced in
whole or in part under this Agreement shall be subject to copyright in the United
States or in any other country. The CITY shall have unrestricted authority to
publish, disclose and otherwise use, in whole or in part, any reports, data or other
materials prepared under this Agreement.
14. Compliance with Laws: In performing the scope of services required
hereunder, CONSULTANT shall comply with all applicable laws, ordinances, and
codes of Federal, State, and local governments.
15. Changes: The CITY may, from time to time, request changes in the Scope of
Services to be performed hereunder. Such changes, including any increase or
decrease in the amount of CONSULTANT'S compensation, which are mutually
agreed upon by and between the CITY and CONSULTANT, shall be
incorporated in written amendments to this Agreement.
Page5of13
16. Termination: If, through any cause, CONSULTANT, its officers, employees, or
agents fails to fulfill in a timely and proper manner its obligations under this
Agreement, violates any of the covenants, agreements, or stipulations of this
Agreement, falsifies any record or document required to be prepared under this
agreement, engages in fraud, dishonesty, or any other act of misconduct in the
performance of this contract, or if the City Council determines that termination of
this Agreement is in the best interest of CITY, the CITY shall thereupon have the
right to terminate this Agreement, in part or in its entirety, by giving written notice
to CONSULTANT of such termination and specifying the effective date thereof at
least fifteen X15} days before the effective date of such termination.
CONSULTANT may terminate this agreement at any time by giving at least sixty
(60}days notice to CITY.
In the event of any termination of this Agreement, all finished or unfinished
documents, data, and reports prepared by CONSULTANT under this Agreement
shall, at the option of the CITY, become its property, and CONSULTANT shall be
entitled to receive just and equitable compensation for any work satisfactorily
complete hereunder.
Notwithstanding the above, CONSULTANT shall not be relieved of liability to the
CITY for damages sustained by the CITY by virtue of any breach of this
Agreement by CONSULTANT, and the CITY may withhold any payments to
CONSULTANT for the purposes of set-off until such time as the exact amount of
damages due the CITY from CONSULTANT is determined. This provision shall
survive the termination of this agreement and shall not relieve CONSULTANT of
its liabilityto the CITYfordamages.
17. Construction and Severability: If any part of this Agreement is held to be
invalid or unenforceable, such holding will not affect the validity or enforceability
of any other part of this Agreement so long as the remainder of the Agreement is
reasonably capable of completion.
18. Advice of Attorney: Each party warrants and represents that in executing this
Agreement. It has received independent legal advice from its attorney's or the
opportunity to seek such advice.
19. Entire Agreement: This Agreement contains the entire agreement of the parties
and supersedes any and all other agreements or understandings, oral of written,
whether previous to the execution hereof or contemporaneous herewith.
20. Public Records Act: Pursuant to Idaho Code Section 9-335, et seq.,
information or documents received from the Contractor may be open to public
inspection and copying unless exempt from disclosure. The Contractor shall
clearly designate individual documents as "exempt" on each page of such
documents and shall indicate the basis for such exemption. The CITY will not
Page 6 of 13
adept the rr~ark~r~tt of err ~niir~ ~1r~a~arnent as exempt. In c~C3didian, tf~te CfTY ~rilf
r~t~t «3acept a {~ger~ri crr stata~ent can pane (~ ~ page th2~d all, ar yubstarl~ti~ity alt„ of
the dt~urnent is exempt trpm disrlpsr,~re, Tf,c Ct~r~tractor sluff indernrtify and
defend ti18 CITY aa~r~St all liability. Ci~3~~~5, tt;3rtiages, IasS~s, expenses, act+Qns.
attarney tees ar~d salts wi~ats~e+rer far ltr~r~c~rin~ s~,ch ~ desf~~tatf~n or fr~~ liae
Gt~niracdc~r'S t2~ilur~* tc~ dess~nafe lrrri~vit~r~al Qq~Ch~t16n[S as ~xen~pt. The
Cr~r~tra~:ttar°s fa€fure tee ci€~si~~r~~t~+ as es~er~pt arty tlc~umertt ter pardfan of a
c~oCUr~nent that is r~iP~s~d try t~~e ~~lT`r" st~tscll cerlstitutr= 8 complete waiver pf any
artd alt rlalms for damar,~iBS ~c6~t5E~~ b"~ asly Such rela3s~.
21, Con#identiality: Consultant un~t~;rstends end aGkrtawledpes dhat all tests ar~r~
rr!st,lls~,ct~r~fit~ential lr°i#t~rma#ipr" ~ ar`? ~ntBnCfBd st~fely for the City. Consuitant
agrees tc~ hoad .all t;Qntl~tent~at trlfr~rrr~dtior~ ir7 ~:vr~fidF~ra~~ and will nat €~i5CI458 the
cor~trder~tra.i ~r'~tQr'rnatiar~ t+~ 3r~~r p+arsor~ ter entity wrt#~c~~t tta~2 expr!e5S prrOr~ wr~ittarl
ct3n58nt r~# Cit~+.
~2. Appiicabl+~ Law: This A~~r~~?i°nertt shall be r~uverr3eci by and csan$tr~red and
~?[~t"~r~£d ~r°i aG~~rc~at~CR with tfr~ Iaws caf tf1~ ~t3t~' cat f~iah~7, and the ardirranC~s of
tf7t Cif ~f f'~~'fariLi~art
23. Approval ~equir~d~ This Agr•e~ement shat! i~Ot t~~can~e effective ar t~indir~rc~ anti!
appravec~ by the ~flty t~# f~llere-t~i~tr~.
CITY QF MERIDIAN
8Y ~~,~_
TAPutt'~Y rife ~
0. fyrt,~'~~f~
A~~rov~ t3y t~aunc:i'
~ i1 D A Ur~
-11~ ST1
C%
~~~ ITT ~~ s ~?~ a
~YU.4 Si !~
-. ~ . ~ ~~
°t ,~,~~ Tn~~~°'
r~,tt~ ?'
_. _ .
J Y~EE k-tL1~~#6'~ t.f~`r" a ~ EPA
Purchasing Approval
~~' _~ ~nf~ n.w__-____
t~ErT ATI`~ F~ rat~asirr~ {~q~~~a~er
PEGASUS PE.At~ININC ~ DEVEL{]t~MEI+l7
BY:
___~
tie~~~ c~arrestc~~~, t~~es~~ie t
~~
~.
~~
CQmmu~lty Development Department
Appr~va
~~'; // ,,/~ _
~S~rkJCi~ Ch~~~~?rE~a~ I~ifE'~tC?i' ~~
?r3~~ r Gt t $
Dated:: ~~-~1~3
Dated::
~_ s / .3
Page 8 of 7 3
Attachment A
SCOPE OF WORK
TASK ONE: Finalize Scope of Work
During Trip #1 lead team members from Pegasus and Point A Consulting will spend one
full day in Meridian to finalize the scope of work and contract, visit with key staff and
elected officials, and perform a site visit.
1.1 Trip to Meridian to achieve closure on scope (2 persons,1 day}; begin first
steps needed to launch Task Two and Task Three; finalize scope; meet and
d iscuss with key staff, site visit.
TASK Two: Background Research
The consulting team will perform significant background research prior to Trip #2. This
research will focus on demographics, economics, asset mapping, and literature review
(local, regional and state}.
2.1 Economic & Technology Context Background Research. Includes: lnternet-
based research on Meridian, region and state related to economyldemographics,
and agricultural 1 research environment; review of existing studies, plans,
strategies; existing industry base (location quotient analysis} and other related
research.
2.2 Physical Planning Context Background Research. Includes: baseline Iand-
use and planning information, studies, documents; develop preliminary base map
of area, including asset map of universities, businesses and related assets (2
maps --1} statelregional, and 2} Local with potential site area.
TASK THREE: Stakeholder identification and Engagement
it
Prior to Trip #2, our team will work with staff to identify all of the key stakeholders to
engage in during our extended trip. We will finalize the methodology to use, including
interview questions, format for interviews, any focus groups that will occur and logistical
considerations of the interviews. We will rely on the client to ensure that all
stakeholders are invited and confirmed for the interviews. Some interviews will be done
via telephone before or after this trip, based on stakeholder availability and their priority
of meeting with them during this trip.
3.1 Environmental Scan. Identify universe of potential relevant stakeholders
(organizations, individuals and their appropriate role /interests}
3.2 Stakeholder List Confirmation. Work with client to identify stakeholders to be
contacted, given budget and other considerations; prioritize into "must have",
Page 9 of 13
"nice to have", "optional, if time permits". Categorize stakeholders into: private
meeting; focus group meeting; telephone interview. A preliminary list of
stakeholders includes the following (in addition to CitylCounty staff and elected
officials, and local landownersldevelopers}:
• Boise State University (administration, research and commercialization}
• Idaho University (administration, research and commercialization}
• Agricultural staff from Governor's Office I Congressional Districts
• Department of Agriculture
• Farmers Bureau
• Cattleman's Association
• Potato Growers Association
• Economic Development District
• Far Uvest Agribusiness Association
• Food Producers Association of Idaho
• Dairymen's Association
• Seed Association
• Idaho Farmer's Union
• Grain Producers Association
• Hay and Forage Association
3.3 Interview 1Focus Group Guide and Material Development. Develop
questionnaire formatwith client inputfor interviews and focus groups}. Prepare
any exhibits (maps, presentations} to illustrate during the interviews and focus
groups.
3.4 Conduct Stakeholder interviews
3.4.1 Confirm method for and implement contact with stakeholders (e.g.
client versus consultant roles, advance letter or email, etc.}
3.4.2 Scheduling. Method to be determined, client assistance may be
required.
3.4.3 Conduct On-site interviews (Trip #2; assumes 4 persons, 3-days}
3.4.4 Conduct telephone interviews as needed
3.5 Documentation. Internal team write-ups l synthesis l analysis of interviews
TASK FOUR: Asset Mapping and Analysis
4.1 Develop key themes and findings based on Background Research (Task
Two} and Stakeholder information.
4.2. Establish framework of major assets and issues relevant to assessment of
feasibility
4.3. Identify Assumptions & Factors that will drive Go 1 No-Godecision-making,
or lead to alternative action scenarios, within the Asset & Issues Framework
Page 10 of 13
4.3.1 Land development and planning issues
4.3.2 Place-oriented factors (specific locations}
4.3.3 Partnership opportunities {Government, Industry, Academic I
institutional, et al}
4.3.4 Economic development environment (recruitment l expansion}
4.3.5 Entrepreneurship 1~nnovation eco-system and infrastructure {start-
ups}
4.3.6 Financial implications 1 Financing options
4.4 Scenario Development (to be tested with Client}
45 Interim Report (Deliverable}
4.5.1 interactive work session with client to review in person the
Preliminary Findings, Scenarios, and Recommendations for additional
areas of investigation; obtain feedback and establish points of consensus
(Tip #3, 3 to 4 team members 1 day}
TASK FIVE: Go ! No-Go Decision
During this final task, we will prepare the final report and recommendation on whether or
not to proceed further in the feasibility analysis and planning for the Agriculture
Research District. If the recommendation is to proceed, our team will make a f nal trip as
part of this Phase I, and during that trip we will work with the client to finalize the scope
and contract for Phase I I and ill.
5.1 Prepare Final Report l Recommendations based on results of Task 4.5.1
5.1.2 Potential development of Action Plan /Scope for Phases ll & lII, if
warranted
5.2 Transmittal /presentation of Final Report
5.2.1 Meeting with client to obtain closure on details of potential Phases ll
and III work, (Trip #4, 2 persons 11 day.
Page 11 of 13
Attachment B
MILESTONE 1 PAYMENT SCHEDULE
A. Total and complete compensation for this Agreement shall not exceed
$55,500.00.
TASK _ .,.
~~ DESCRIPTIGN
AMOUNT
Task 1 Finalize Scope of Work $2,000
Task 2 Background Research $6,000
Task 3 Stakeholder Identification & Engagement $13,000
Task 4 Asset Mapping & Analysis $19,000
Task 5 Go l No-Go Decision $3,500
Travel Expenses per the requirements below $12,000
TOTAL $55,500.00
TRAVEL EXPENSES
The City will only pay for meal, lodging and transportation expenses for official business
that consists of consultants traveling to or from, outside of the Treasure Valle ,and that
.. y
are directly related to the specific task orders. Reimbursement will NAT exceed the
limits allowed under the US General Services Administration Per Diem Rates for the
Boise area. These rates can be found at the following website;
htt alwww. sa. avl orkaflcate d 110020
The current FY2014 rate for meals is $46 per full da ,and $34.50 75% for both
v ~ ~
travel days. Receipts for meal per diem allowances are not required.
The current FY2014 GSA hotel rate is $77.OOlnight. Lodging, transportation and
hotel expenses will only be reimbursed when accompanied with an itemized receipt
and proof of prior approval by the Project Manager.
Page 12 of 13
Transportation (Pre-approveaf by Project Marra er
g}
All travel must be by the most economical means ractical. If there is interru '
. p ption of
travel or deviation from the direct route for the traveler's convenience the deviation
may not exceed the cost of uninterrupted travel.
Airline: Consultants will only be reimbursed for coach or econom class
y
rates.
Rental Cars: A vehicle is only allowed with prior authorization by the Ci Pro'ect
tY J
Manager.
Mileage: Mileage to and from consultants office and airport maybe
reimbursed if incorporated in any associated task order.
Parking: Airport parking may be reimbursed if incorporated in any resultin
g
task order.
ALL OTHER EXPENSES ARE CONSIDERED INCIDENTAL AND ARE
NOT REIMBURSABLE
Page 13 of 13