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HomeMy WebLinkAboutChange Order No. 4 with HDR Engineering for NPDES Permit Strategy and Technical Assistance Task Order 10264+~ CHANGE ORDER NO. 4 CITY OF MERIDIAN PROJECT NO. 10264 33 EAST BROADWAY DATE: 06/0412013 MERIDIAN, ID 83642 EFFECTIVE DATE: 06!04!2013 TASK ORDER CHANGE ORDER ENGINEER/CONSULTANT: HDR ENGINEERING, INC PROJECT; NPDES PERMIT STRATEGY AND TECHNICAL ASSISTANCE I`1f2013 The EnQlneerlConsultant isherebydirected to make the ~1owing changes from the Task Clyder Documents. DescrlNpMon: Planr~ activities for the remain~r of fiscal year 2013 include corainu~i coordination wI~ the City to implement the TMDI. and NPDES strategy, and stay engaged in the TMDL process ir~;luc#ng ' Boise River TMDL modeling support. Near-temn {FY 2013] a+c~pvities include cor~nued progress on NPDES permit support (stxh as the compliance sr,le, permit applit~tan, data collection and artalysisj, ecortom~ an~ysis #or inclusion in the TMDL and NPDES permit, ark continued interaction with DEQ and EPA. Water ~ality c;onsidertatior~s irxlude phosphorus, ammonia, temperature, and metals. Addi~onal strategy development includes dmreb~ng a communication pin between the City ~d the regulatory agencies, consideratrons for t~ar~ging regulations, potent~l mod~cations to treatment processes, and the contsnued development of a r~ycled water program. R~son for Change On~r: To retain HDR Er~ineering for NPDES Petmittir~ assistan©e. CHANGE IN TASK ORDER PRICE: CHANGE IN TASK ORDER TUNES: Original Task Order Price $107,998.00 Original Task Order Times: September 201 i Net changes form previous Change Orders Net cfk~nges form previous Change Orders No.1 to 3 No. to (calendar f $142,249.00 Task Order Price Prior to this Change Order: Task Order Times prior to this Change Order: (caierxtar days) $250,247.00 Net Increase (decrease] of this Change Order: Net Increase ~decreasej of this Change Order: Targeted dates extended until September 2013, but subject to EPA and DEQ scheduling $sa,ooo.oo Task Order Price with all Approved Change Orders: Contract Times with all Approved Charge Orders: (calendar days} $s~ o,z4~.oo APPROVED: {cinr PURCHASING E j ACCEPTED: HDR ENGINEERING, fNC 8y: Ke~h Watts B ~ Date: 7 ~ g ~-~ oate.~` ~ ` RECOMMENDED: (CITY ENGINEER) DATE APPROVED BY CAUNCI~: B : ~ ~3 ~~ y r~ ~ a Date: ~~``~~ ~ Dom: APPROVE ITYj - ~° ATTES~ ~ ity f. 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Assistant City Engineer DATE: July 15, 2013 Mayor Tammy de Weerd Cry Coaneil Member~~ Keith Bird Brad Hoaglun Charles Rountree Dauid Zaremba SUBJECT: CHANGE ORDER 4 TO TASK ORDER #10264 FOR NPDES PERMIT STRATEGY AND TECHNICAL ASSISTANCE WITH HDR ENGINEERING, INC FOR A NOT TO EXCEED AMOUNT OF $60,000 I. RECOMMENDED ACTION A. Move to: 1. Approve the Change order with HDR Engineering, Inc for the NPDES Permit Strategy and Technical Assistance, in an amount not to exceed $60,000.00; and 1. Authorize the Mayor to sign the agreement. II. DEPARTMENT CONTACT PERSONS Clint Dolsby, Asst. City Engineer (Proj ect Manager) 489-0341 Warren Stewart, PW Engineering Manager 489-0350 Tom Barry, Director of Public Works 489-0372 III. DESCRIPTION A. Background The City of Meridian currently discharges treated water from the Wastewater Treatment Plant to Five Mile Creek as permitted under the National Pollutant Discharge Elimination System (NPDES) program. The City of Meridian's current NPDES permit expired November 2, 2004. The City has applied for an updated NPDES Permit from the Environmental Protection Agency (EPA) and Page 1 of 3 v~ has et to receive one. Recently the EPA has issued a final NPDES permit for Y the Cities of Boise and Greenleaf, has issued a draft permit for the City of Notus and is ex ected to drab NPDES permits for other wastewater facilities in the p Treasure Valley. The Idaho Department of Environmental Quality (DEQ) does not have primacy for NPDES permitting; however, DEQ will provide 401 certification of EPA's NPDES permits. Drab and final NPDES permits for facilities in the Treasure Valley could significantly impact the City of Meridian's wastewater program both in terms of economics and infrastructure to dispose of treated water. Indications from NPDES Permits issued for the Cities of Boise and Greenleaf and the drab permit for Notus show the inclusion of low discharge concentration limits for total phosphorus and water temperature limits. Therefore, it is important for the City of Meridian to understand the potential impacts of such new requirements, refine the programmatic strategy, prepare comments on draft NPDES permits, and negotiate with EPA and DEQ for the upcoming City of Meridian NPDES Permit. B. Proposed Proi t The scope of engineering services is for NPDES permit strategy and technical assistance to aid the City of Meridian in meeting the challenges of obtaining a favorable NPDES permit for their wastewater program. C. Consultant Selection HDR Engineering, Inc. was chosen for this project due to their expertise in the negotiation of NPDES Permits, specifically in the Spokane Valley and their familiarity with the Meridian Wastewater Treatment Plant. HDR Engineering, Inc. was also recently chosen as a qualified firm to provide consultant services for Environmental Engineering - NPDES Stormwater Consulting; Environmental Assessment for NPDES Permitting; Wetlands Delineation Services and they hold a Master Agreement for services over $25,000. IV. IMPACT A. Strategic Impact: This project meets our mission requirements to identify and prioritize work to anticipate, plan and provide public services and facilities that support the needs of our growing community and ensure modern reliable facilities while maintaining financial stewardship. B. Service/Delivery Impact: The negotiation and development of the NPDES permit for the Wastewater Treatment Plant is critical to the future of the facility. It will guide the improvements to the plant over the next several years and shape the capital improvement plan related to the Wastewater Treatment Plant. Successful Page 2 of 3 ne otiation of a permit that is mutually beneficial to the City and the regulators g has the otential to save the City millions of dollars in capital improvements and p chemical costs at the Wastewater Treatment Plant. C. Fiscal Impact: Project Costs Consultant Agreement (FY 11) $107,998 Change Order 1 (FY 12) $27,249 Change Order 2 (FY12) No Cost Change Order 3 (FY 13 Funding) $115,000 Change Order 4 (FY 13 Change Order) 60 000 Total Cost $310,247 Project Fundin FY11 WWTP Consulting (3200-55080) $107,998 FY12 WWTP Consulting (3200-55080) $27,249 FY13 WWTP Consulting (3200-55080) 175 000 Total Funding $310,247 VI. TIME CONSTRAINTS Council's approval will allow this critical effort to continue with support for the ne otiations and develo ment of the Wastewater Treatment Plant NPDES Permit. g p VII. LIST OF ATTACHMENTS A. Change Order 4 to Task Order No.10264. rtment A roval: ~ ~ ~ i Depa pp De Page3of3