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Home My WebLink AboutStandard Purchase Order 13-0335 with Hewlett-Packard for FY14 Desktop PC Purchase and WarrantyMemo `f®: Jaycee L. Holman, City Clerk, ~r®urr: Keith Watts, Purchasing Manager ~~: Jacy Jones, David Tiede ®ate: 9/9/13 Re: September 17 City Council Meeting Agenda item The Purchasing Department respectfully requests that the following item be placed on the September 17 City Council Consent Agenda for Council's consideration. Approval of Purchase Order #13-0335 for misceiianeous Desktop Replacement PC's to Hewlett-Packard in the Not-To-Exceed amount of $54 484.00. This PO is written against the current WSCA Contract #B27164-CA and State of Idaho PADD 1 Q50. Recommended Council Action. Approval of Purchase Order #13-0335 to Hewlett-Packard for the foot-To-Exceed amount of $54,484.00 and authorize the Purchasing Manager to sign. Thank you for your consideration. ® Page 1 ~~~E IDR IAN,- \..J C1ETY OF NIEXtt~IA1mT 33 EAST SROA~WAY AYE. MEt2IDLA~t, ID 83642 t2o$j ~s~-4433 Vendor Address: HEWLETT-PACKARD 13207 COLLECTIONS CENTER DR. CHICAGO, IL 60693 Description HP Compaq Pro 6300 Desktop PC (QV985AV) 5 year online warranty (U7899E) Purchase rd~r 9/612013 13-0335 Attention: Chad Neal ~ilfing Attn: Finance 33 E BroadwayAve Address: Meridian, ID 83642 Shipping City of Meridian Address: ~,_~__... 1 T DG-bill liClll 33 East Broadway, Ste. 304 Meridian, ID 83642 Shipping f~ethod: truck FOf3: destinatian Unit Quantity Unit Price ~'otal Each 53.00 949.00 50,297.00 Each 53.00 79.00 4,187.00 Purchase Order Total: $54,484.00 Purchasing Manager: Special Instructions Coap Cantract PO per Quote # 8910058-2 dated 9-5-13 by Anthony Holmes. Contract: WSCA 827164-CA and State ofi Idaho PADD 1050, Reseller: VLCM, Attn; Grant Heit, Sait lake City 84115. Requested Delivery Date MUST be after October 1 2013. 01-1510-15510 ~ Y M N ~ » ~ r_ `~ ~j °c W 3 ~ '~ ~ '~ ~ am ,' F- U ~' M ~L w ® C ~ z N r~ r~l Q ~ O m T m ~ Y ~®~°~~ ~,~&~~~ C) ~~~~~ ~d~ ~ ,~ j o~ t ~U o~ ~~ M (n tU ~ ~ W C7 ~ ~ W N ~ x c rQi m ~ m ~^ ~~ o w- ~~ n ,~ L M ~ b ~~ w n Public Sector .Sales September 05, 2D13 ~(~ lJ rJ t ors-o CITY OF MERIDIAN 33 E BROADWAYAVE MERIDIAN ID 83642-0000 RE : HP Public Sector Quote - 8310D58-2 Dear Chad Neal, Thank you for your recent Interest in Hewlett-Packard Public Sector Sales. Award-winning Hewlett-Packard products are designed to deliver high-performance technology, powerful networking and legendary Hewiett-Packard quality - al[ at a value that your budget demands. From handheld PCs to Servers, Hewiett-Packard provides a single resource for complete solutions that meet all your computing needs. You can rely an Hewlett-Packard for the performance, uptime, and efficiency you need to keep your agency running smoothly and hassle-free. Every Hewlett-Packard product is designed and tested to provide Industry-standard compatibility and investment protection. And, with special maintenance services, easy ordering and flexible financing, Hewlett-Packard makea buying the right solution for your organization easier and more convenient than ever. Attached is the price quotation you requested. When submitting a purchase order directly to Hewiett-Packard, please be certain to include the requested information on the Ordering Information page attached to this quotation. Including the necessary information wilt ensure the accurate and timely processing of your order through Hewlett-Packard Public Sector. Yau may click here to view this mate and place an order spline or fax fn your purchase order at 800-825-2329. -Please reference this contract: CA-STATE OF CALIFORNIA{WSCAlNASPOj Contract (827164-CA) terms and conditions. -The terms and conditions of the CA-STATE OF CALIFARNIA {WSCAINASPO} Contract (827164-CAj will apply to any order placed as a result of this inquiry; no other terms or conditions shall apply. -Third party items that may be included in this quote are covered under the terms of the manufacturer warranty, not the HP warranty. - Thls quotation may contain open market products which are sold in accordance with HP's Standard Terms and Conditions- If you should have puesUons regarding this quotation or need any other assistance, ptease contact your Public 5eclor sales representative. Sincerely, Anthony Holmes Inside Safes Representative (800}277-8968 Public Sector Sales Orderintl Information }t's never been easier to place your direct orders with Hewlett•Packard, Naw you can have fast, accurate service with special options designed to personalize, process and expodile your shipments with higher levels of accuracy. Ordering Hewlett-Packard products Is as simple as picking up the phone, using the fax machine, or logging onto the Hewlett-Packard Public Sector websile al f~lry~(v~I~rn~,hn.camfexluntiY?'u~:,'_~nolso~ulion_Jg~ sector it J_ Online orde-lnn With the Hewlett-Packard Online Store, you can create quotes with real-6me pricing; place an order using a credit card or purchase order, keep up-tadate on the latest product promotions end pnGng available an your contract, inquire about order status end view producUprica information - a!I from your desMop PC. Ciiok here to view tttis goofs a__.,..__ t~d,fiiarc_ . an order onfM~;, Faxing Option Faxing your order {s convenient, loo. Simply fi!I out your request on the customer purchase order and send l01-800-625-2329, Yourordorwill be promptly handled, and you can call a Customer Service Representative to confirm your order. Personalized Tetesales To provide mare personal service to you, our telephone sales and order administration representatives are assigned by territory. This means you can reach a dedicated govemmeni, education, ar medical sales team every lime you call -giving you added value by telling you grow porsanat relalionshtps with representatives wtro know your product as wall as your special terms and delivery requirements. To request a quote, check product ava~ability, and other staled questions, call your Telesates Representative. Order-~...Aaaura~ To ensure the accurate and timely processing of your order, please verify Ihat your purchase order includes the following information: o Btll•to address, o Ship-io address, o Purchase order number, o Part number, descript€on, and price, o Contract N and name o Reselter at choice o Contact name ,phone number, and email address, n Special delivery requirements o Requested delivery date o Signature of authorized purchaser o Please note that ftewlett Packard must be fisted as the vendor. o SamptelEdltahle PDF Purchase Orderfonns are oval}able at these finks - o Standard PO {8TL1 K121 Ht Ed l Fed) • €,Piu.l/ne:m~compan.cornf ems re+sitesfdoasrr~EOadshyi-~t? PO Temnlata.pdt o Federal Form 1449 -tttln:t(srem.coma;~a.ccm~~ier_~starelsttosidovmioadsfF~iT PO '!"en;vtafe Fern 4~.~if, Tax-iExemat Certiftcate Reaulrements All tax-exempt accounts should have atax-exempt certificate on file vrilh Hewlett-Packard to avoid having sales lax added to their invoice. This certificate needs to be provided only once. tf you are ordering for the first time, please Include vrith your order or account application. When you purchase Hewlett-Packard products through Public Sector, you become eligible for configuration of Hewlett-Packard hardware options and upgrades at NO extra wst, To request this free service, Dearly state on your purchase orderwhich options and upgrades you would like installed and fist oach configuration separatety. Once an order is placed, in-stock items require 2~ business days far installation. HP Credit Hewlett-Packard's rinencing programs can help your agency purchase or lease HP sWutians. To inquire mare about a customized financial solution proposal call your Telesales Represantaliva, Order Tracking and Status All orders are entered within 24 hours of receipt and are scheduled to ship on a first In Brst out basis. Orders are shipped wphin seven days of receipt provided all items are in stock and af! necessary Information has been properly included on your purchaso order. {Rememher that ship complete orders can be delayed if a particular item is not currently in stack.) To Enquire about the status of your order, you may either rk r or r a u olio or call your corresponding Customer Services Representative. eturned Merchandise A return malarial aulhorizaGon number {RMA) is required for all returns to be processed. Returns may be requested within 30 days of shipment Please caU your Pubke Sector Cusiamer Service Representative in orderto have an RMAassigned .Please have a copy of the packing slip available when you call. Customer Relationship and S,~les For Public Sector Sales Fax: 800-625-2329 K•12 Education: 800-888.3224 Wlgher Ed; 877-480.4433 State ~ Local: 888202-4682 ~ u`r ~r ~ Quote Plumber: 8910058-2 Quote Date : September 05, 2013 Revised Date ; September 05, 2013 Expires; October 05, 2013 Page 1 of 2 Chad Neai CITY OF MERIgIAN Provided by: Anthony Holmes Contract: CA-STATE OF CALIFORNIA(WSCAINASPO) (827164-CA) Product avallabtlity and aroducl dtscontinuation is subled to change without notice. The prices in this quotallon are valid for 36 days bom quote date above. Please include the quote number and contract from this quote on the corresponding purchase order. HP PROPRIETARY INFORNIATiON FOR CUSTOMER USE ONLY. DO NOT SHARE. _. Group: 1. QV985AV - HP Compaq Pro 6300 Smolt Form Factor 55 $949,00 $52,195.00 Desktop PC QV985AV Product - HP Compaq Pro 6300 Small Form Factor Desktop PC A3J42AV#ABA Operating systems -Windows 7 Professional 64-bii Chipset - Intel® Q75 Express Chipset QV990AV Chassis configuration - HP Compaq Elite 6300 SFF Standard Chassis t3X606AV Processor -Intel Core i7-3770 Processor (3.40 GHz, 8 MB Cache) Intel HD Graphics 4000 QX573AV Memory - 8G6 DDR3-1600 DiMM {1x$GB) RAM OX518AV Hard drives - 256GB SED 3.5 1st Solid Slate Drive 2nd hard drive - No Item Selected QX553AV Optical drive - SuperMulti DVDRW Optical Drive QX577AV Graphics - AMD Radeon HD 6350 512MB DH PCle x18 (DMS-59 Dual VGA) Integrated Network - Intel® 82579LM Gigabit Network Connection B2L86AV#ABA Keyboard - HP USB Standard Keyboard QX598AV Mouse - HP USB Laser Mouse XL522AV Packaging -Single Unit (SFF) Packaging QX508AV#ABA Warranty - 3/313 SFF Warranty QX558AV#ABA Country kit - HP Compaq Pro 6300 Country Kit (includes a Quick Setup & Getting Started manual in English and acountry-specific power cord) (Only available with Single-Unit Packaging) 2. U7899E tiP 5y Nextl3usDay Onsite QT Only HW Supp 55 $79.00 $4,345.00 Reference Big Qea190o47033 SUB TOTAL ; $56,540,00 T®TAL ~R1CE : $56,540.00 To ensure the accurate and timely processing of your order, please include quote # 88100b8-2 on your Purchase Order. GAT ~®RE FOR Y®UR MOPfEY Note: For detailed warranty information, please link to "URL" for more information www hp comlgo/specificwarrantvinfo. Sates taxes added where applicable. Freight is FC+B Destination. p~~ UT 1°I N Quote Number: 89'10058-2 Page 2 of 2 Make the mast of your budget and protect against technology obsolescence. Lease these HP products with a purchase price of $56,540,00 for 38 months for as little as $1,755,57 per month. At the end of the lease, send the equipment back to HP Financal Services and upgrade to new technology or purchase the equipment at its fair market value, CET M®RE 1dVlTH HP FlN~-NClAL SERVICES For more informafton, call Newlett-Packard Financial Services Company at 1-88B-277-5942 and talk to a financial services representative who specializes in supporting government and education entities. "The monthly payment amount is far a lease commencing on or before 10/5/2013 with a term of 36 months and a fair market value purchase option at the end of the tease term. This and other leasing and financing options are available through Hewlett-Packard Financial Service Company (HPFSC) or one of its affiliates to qualified education and state and local customers in the U.S. and subject to credit approval and execution of standard HPFSC documentation. Fees and other restrictions may apply. This is not a commitment to lease. Rates and payments are subject to change at any time without notice. Leasing and financing options for Federal governmental agencies (subject to a $50,000 minimum) are available from Hewlett-Packard Company. Comments: Note: For detailed warranty intormation, please link to "URL" for more information www.ho.camlaolspecificwarran9yinfo. Sates taxes added where applicable. Freight is FOR Destination, C J .e. i C N .~ Q {4 ~- ~_ ~ W- ~ 0 ~ v~ ~ ~' ~ •C 0 +. Q a x ~~~1 Z '~I~f~~~ I Z I Z Ill z l~ l Z 4~l ~I~l~I~I~~~I Z v- ~- In r r O r ~ N M r ~- r d' O r~ O O M 0 0 0 0 0 0 0 O Cfl r O O O 0 0 O (3~ O N 0 0 0 O O O O to O O O Lc7 0 0 O O O O tip 0 0 0 0 0 0 0 0 0 00 O O O GO O O O Cfl O N C4 I~ O M ~- '~' ~ CD CD CO O lam- O O ~ CO ~ p') ~- r 00 tU ~' r r tr O O O O O O M ~ O ~ M li') 01 N M rn N o0 et to ~ 00 co O O N O o0 e- M M Imo- ( N O co M co [~ ~ ti M er {~ ~ O O N CO N P- r c~ m O c~ W M N c+') c'~ N M r o 04 r M O N O e3' r- Cfl N CO r Lt') . M t~ (~ In Cd (D CO CO r Lf') N M r O O s N N ~?VSCA/NASPO niled 5tates•Engtish U s` ~ ~~°~ '~ ;fps r~ ~~ ~ d~ ~~ a ~ ~~ ," ~ ~~ ' r ,t~<_~, ~ r E - _ s w,,. ~ _ » Contact HP r Numb r Seareh Search: ,. ~ Pert y 3ystema & Hardware ~ » 1^15CMNASPp aline store I a (;omnulmp i » Supp'ina & hccossories ~ WSCAiNASPO » WSCAINASPO online » Contact Ordering N TOCI1nECal 5UI7pOrt » l3eturns store Information information Paints of interest » Specials & Promotions For Product Information or Quotes » Price list Contact your assigned Inside Sales Representative or Local HP Account Manager. Contact » Sign up tar specials Information is listed on your State website or you can simply cap one of the loll free numbers betaw » Abbreviation glossary and follow the prompts: 1.888/202-4602 1-000/088-3224 1-000!727-2472 All Purchase Orders need to be made out io Hewlett Packard Company or HP with the address fisted tt~ balow.Tha Purohase Order should include lha Contract Number {B27164) in the body of iha L-~t FRFE E nwd Opduser Purchase Order. Please atso be sure to Include a copy of the quote, email address, the ehip to Gat Ihn lo,mi,ndwiry Wend: location or drop ahtp locations, dallvery date raqulrements and any other special information o,+d HP spe<mh ddrvmnd io and If appiicabte, lho HP Authorized Resailer Agent namo or OID number for the HP Agent yaiin6'"' providing you with support. Orders should be either Faxed to 000.826.2329, emailed to PSOrderProcessing@hp.com ar placed via the HPNVSCA website. ..Sign up now! Ordering address HP Direct CiOGM 10810 Farnam Drive Omaha, NE 68154 Ordering Fax: 800.826.2329 Ordering email box PSarderproceasi ng[q~hp. com If faxing an order into HP, please be sure to add your email addrass onto the body of the PO ar the cover page of the fax. This should provide you with an order confirmation within 48 hours of receipt of the fax. If you do not receive the order confirmation with 48 hours this may indicate Ihal there is an issue with your PO (for example: fax was not received, PO is not readable, eic.j. So to ensure your order is processed, please send inquires to PSorderprocessing@hp,eom if your order confirmaton has not been received. Safes and Order Status: State and Local Government - i.888,202,GOV.2 Education - 1.800.88 TEACH For Inqulrlea an your Order such as Changes, Status, estimated delivery times or expedites, invoicing ar billing questions To reach HP Order Management Customer Service Representative (CSR), Cali one of the 1011 free numbers below end following the prompts (Option 2). 1.888,202.4682 1.800.888.3224 1.800.727.2472 Pleaso note: Invoices include remittance addresses which are tied to your local zip code area. For agencies that need a single Remittance address, please use the below remittance address: Remittance Address: Hewlett Packard 13207 CollecElons Canter Drive Chicago, Elilnois 80693 ~ printable version Page 1 of 1 Privacy sfatemenl tlmited warranty statement Uslno Ihis slle means you ecceal its terms Feedback to Govemmopt and ducolion ~~ 2013 Hewlali-Packard Dovaiopmenl Company. L P. http://gem.compaq.com/gemstore/sites/wseaiiilWSCAIIIeort#ent/index 2.asp 9/6/2013