HomeMy WebLinkAboutTask Order No. 10418-D with JUB Engineers for Well 19 Water Treatment FacilityDate: 9/16/2013
Fund: 60 Department:
Construction:
PSA:
96119 Project #
Task Order:
Project Name: WELL 19 WATER TREATMENT FACILITY
X
Project Manager: Clint Worthington
Contractor/Consultant/Design Engineer:
Budget Available (Attach Report): $600,000.00
Will the project cross fiscal years? Yes No
Department Representative:
None /JUB Eneineers. Inc.
Contract Amount: $215,170.00
X
Budget Information: FV Budget: 2014 Enhancement#: 15 Grant#:
OtheC Type of Grant
CONTRACT CHECKLIST
BASIS OF AWARD
Low Bidder Highest Rated Master Agreement x
(Bid Results Attached) (Ratings Attached) (Category) 1D
Typical Award Yes No
If no please state circumstances and conclusion:
10 Day Waiting Period Complete: n/a
PW License # n/a Current? (attach print out)
Corporation Status (Attach Print Out): GOODSTANDING
Insurance Certificates Received (Date):
Payment and Performance Bonds Received (Date):
Builders Risk Ins. Req'd: Yes No
n/a Rating: rte
X If yes, has policy been purchased? n/a
Date Submitted to Clerk for Agenda: September 16, 2013 Approved by Council
Issue Purchase Order No. Date Issued:
Issue Notice of Award: Date:
CITY OF MERIDIAN
CONTRACT/AGENDA REQUEST CHECKLIST
REQUESTING DEPARTMENT ENGINEERING -Water
3490 GL Account:
Date Award Posted:
n/a
Rating:
n/a
Correct Category? n/a
10418-D
• ~
To: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Jacy Jones, Kyle Radek
Date: 9/16/13
Re: September 24 City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
September 24`h City Council Consent Agenda for Council's consideration.
Approval of Task Order 10418-D for Professional Design Services for "Well 19 Water
Treatment Facility" to JUB Engineers Inc. for the Not-To-Exceed amount of
$215,170.00. This Task Order is is issued in conjunction with the Master Agreement
with JUB dated December 6, 2011.
Recommended Council Action: Approval of Task Order 10418-D for the Not-
To-Exceed amount of $215,170.00.
Thank you for your consideration
• Page 1
E IDIAN~-
Public IDAHO
Works Department
TO: Keith Watts
FROM: Kyle Radek
DATE: September 11, 2013
Mayor Tammy de Weerd
City Coundl Mem6erlr
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
SUBJECT: PROJECT INFORMATION: WELL 19 WATER TREATMENT
FACILITY
L DEPARTMENT CONTACT PERSONS
Kyle Radek, Assist City Engineer 489-0343
Warren Stewart, PW Engineering Manager 489-0350
Tom Bany, Director of Public Works 489-0372
II. DESCRIPTION
A. Back rg ound
This project was initiated to mitigate brown water in the water system by
improving the water quality supplied by Well 19. When adequate chlorine
residuals are provided for disinfection in the distribution system, Iron and
Manganese precipitate into the supply water resulting in brown or black water
coloration. Although there are no known health threats from these elements,
they can cause staining on plumbing fixtures, laundry and cause unpleasant taste
and smell. The primary purpose and justification for this project is to improve
customer satisfaction by reducing water quality issues created by Iron and
Manganese precipitation in our water supply. The project consists of
constructing an Iron and Manganese Filter to remove excess levels of the
constituents from supply water before entering the distribution system.
B. Proposed Project
The proposed project will be the FY 2014 portion of the design and equipment
procurement for an Iron and Manganese Treatment Facility at Well 19. The
Pnge 1 of 2
remaining design work and construction will take place in FY 2015 and will be
included in the FY 2015 budget.
III. IMPACT
A. Shategic Impact:
This project supports the Public Works Mission and Vision for enhancing and
protecting water quality.
B. Service/Delivery Impact:
This project will improve the water quality delivered to our customers and allow
us to maintain stable disinfectant residuals throughout the water system.
C. FiscalImnact:
FY 14 Project Costs
Well 19 Treatment Design $215 170
FY 14 Proiect Funding
Well 19 Water Treatment (60-3490-96119) $600,000
IV. TIM1; CONSTRAINTS
Council approval will allow this project, to begin the design portion of the treatment
facility and allow us to stay on schedule for the completion of construction by the
end of FY 2015.
Approved for Council Agenda: i
ate
Pnge 2 of 2
TASK ORDER NO. JUB10418-D
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND JUB ENGINEERS, INC (ENGINEER)
This Task Order is made this _ day of , 2013 and entered into by and between
the City of Meridian, a municipal corporation organized under the laws of the State of Idaho,
hereinafter referred to as "City", and accepted by (JUB ENGINEERS, INCL. hereinafter
referred to as "Engineer" pursuant to the mutual promises, covenant and conditions
contained in the Master Agreement (Category 1d) between the above mentioned parties
dated December 6, 2011. The Project Name for this Task Order JUB10418-D is as follows:
CITY OF MERIDIAN
WELL 19 WATER TREATMENT FACILITY
PROJECT UNDERSTANDING
The City of Meridian (City) domestic water system experiences water quality issues related
to the precipitation of iron and manganese from groundwater resulting in brown water
events, reduced chlorine residuals, extended system flushing, and customer complaints.
The City conducted a pilot study in September 2011 to evaluate the feasibility of various
water treatment options.
The purpose of this project is to investigate feasible treatment options and implement the
preferred water treatment technology at Well 19 located on the southeast corner of the
Ustick Road and W. Niemann Drive intersection. The City intends to construct a greensand
(or similar technology) system for their approximately 1,700 gallon per minute (GPM) Well
19.
The project will consist of:
(1) Establishing iron and manganese removal criteria at Well 19.
(2) Completing final design and preparing specifications for the procurement of an iron
and manganese removal system from an equipment supplier using a competitive
procurement process.
(3) Completing final design and preparing a construction document package for City's
use In obtaining bids for the construction and installation of the previously procured
equipment.
Task Order JU810419•D WELL 19 WATER TREATMENT FACILITY Page 1 of 15
JUB ENGINEERS, INC
Major Tasks
J-U-B ENGINEERS, Inc. (J-U-B) will perform the following tasks on the iron and manganese
removal project at Well 19:
Task 1 -Project Management and Administration
Task 2 -Pilot Test (scope provided -necessity to complete to be determined later)
Task 3 -Entitlements (if necessary)
Task 4 -Iron and Manganese Removal Equipment Procurement Package
Task 5 -Bidding Assistance -Equipment Procurement
Task 6 -Survey and Mapping
Task 7 -Preliminary Engineering Report
Task 8 -Final Design for 90% and 100% Submittal
Task 9 -Bidding Assistance -Construction of the Water Treatment Facility
Task 10 -Programming and Startup Assistance
Task 11 -Agency Coordination, Meetings and Permitting
OWNER INFORMATION RESPONSIBILITIES and PROJECT ASSUMPTIONS
Project Scoping Assumptions
1. The City will provide to J-U-B the following for Well 19:
a. updated water quality information for Well 19 and results obtained from the
September 2011 Pilot Testing.
b. record drawings for Well 19, including the well construction log and the pump
station.
c. pump curve and pump setting information for the well pump as currently installed.
d. historical geotechnical reports and/or drilling logs for the Well 19, as available.
e. a legal description for the existing Well 19 lot.
f. site access for J-U-B to locate equipment and personnel at Well 19 to perform the
pilot test. The City will also provide power (110 VAC) for injection equipment and
lighting.
g. provide SCADA I/O standards and guidance to J-U-Bon the requirements of the
instrumentation and controls and SCADA systems for the project.
h. Standard City PLC specifications for incorporation into the project.
2. The City will provide the following during any bidding or procurement process:
a. all bidding and contract documents including, but not limited to, advertisement for
bids, bid forms, contacts/agreements, condition of the contract, award, bonding
and insurance requirements.
b. incorporate J-U-B's technical specifications and drawings into Bidding and
Contract Documents using the City's contracting boiler plate to bid procurement of
the treatment equipment.
Task Order JUB10418~D WELL 19 WATER TREATMENT FACILITY Page 2 of 15
JUB ENGINEERS, INC
c. provide all administration to bid and procure the iron and manganese removal
water treatment equipment.
d. incorporate J-U-B's technical specifications and drawings into Bidding and
Contract Document using the City's contracting boiler plate to bid the construction
and startup of the water treatment faciliiy.
e. the City will distribute the Bidding and Contract Documents for the construction of
the iron and manganese removal water treatment facility.
f. following a review of the bids received for the construction of the water treatment
facility, the City will award and execute a contract with the successful bidder.
3. The City will
a. provide on-going review of J-U-B's work and timely consideration of design issues
within a time acceptable to the City and J-U-B.
b. pay for all permits and fees needed for the project.
c. provide project manager to serve as a liaison with other City departments and
divisions to facilitate the project reviews and approval process.
4. J-U-B will:
a. Utilize E-Builder for transmission of project documents including invoicing, reports,
any electronic plan submittals, and construction submittal review. Engineer is
responsible for purchase of E-Builder license and maintenance of that license
through the duration of the Project.
b. provide pilot testing equipment, chemical feed equipment, and field analytical
equipment for the pilot test period. Pilot testing will include columns for both
greensand and adsorptive (manganese dioxide).
5. Assumptions:
a. The bidding of the iron and manganese removal water treatment equipment will
be open to both greensand and adsorptive types of water treatment systems that
meet specified performance requirements.
b. The wastewater from the facility will be discharged to the existing sanitary sewer
main in Ustick Road or the west of the well lot in W. Niemann Drive. There will be
no backwash storage tank. It is assumed that one of the existing sanitary sewer
mains has adequate capacity to receive and convey the equipment backwash
water. This will be verified in Task 7 by JUB.
c. Space is available in Well 19 to house the chemical feed facilities for the new
treatment process and that large external storage tanks will not be required.
d. Space is available on the existing lot for on-site stormwater disposal.
e. It is assumed that a fire suppression (sprinkler) system will not be required.
f. The existing electrical service to the site is capable of accepting the electrical
loads associated with the demands for this new equipment, building, and
associated appurtenances. An evaluation to verify this assumption is included in
Task 7.
g. A SWPPP plan will not be required.
Task Order JUB10418-D WELL 19 WATER TREATMENT FACILITY Page 3 of 15
JUB ENGINEERS, INC
h. One meeting will be held between the City and J-U-B's
electrical/instrumentation/control subconsuitant during design phase.
i. The filter panel, programming and startup will be provided by the manufacturer.
6. Construction Services
a. Services during construction of the water treatment facility are not included in this
Scope of Work. A separate scope of work and associated budget will be prepared
after the bidding of the construction of the water treatment facility.
SCOPE OF WORK
Task 1: Project Management and Administration
JUB will provide the overall project planning, management, scheduling, coordination of
efforts and the day-to-day administrative tasks required for this Task Order.
Progress Reports
The project is assumed to require eight months for the water treatment equipment
procurement and design of the water treatment facility. J-U-B will prepare written monthly
progress reports. The reports will include the following items:
• A written description of the progress of the work accomplished to date.
• A summary of project issues and concerns that need to be resolved.
• A summary of changes in contract amount or time (if applicable).
• Monthly invoices for work completed.
Deliverables for this Task
• Monthly progress reports and detailed invoices
TASK 2: Pilot Test
J-U-B will perform a pilot test at Well 19 for up to five (5) days to determine the
recommended conditions for iron and manganese removal. Because the Well 19 water
chemistry may change after potential rehabilitation or screening changes, and results from
the City's current Well 21 Filtration Project may influence the need for or the types of pilot
testing for Well 19, this scope may change. Scope of Work andlor task order cost revisions
may be required at that time. Processes currently expected to be tested include:
• Adsorptive iron and manganese removal with manganese dioxide media
• Manganese greensand filtration
The pilot test will consist of double column testing, one for each process, at varying loading
rates to establish filter performance criteria. Field tests on the raw water and filter effluent
are expected to include the following:
Task Order JU810418-D WELL 19 WATER TREATMENT FACILITY Page 4 of 15
JUB ENGINEERS, INC
Iron, Total 60 minutes
Ammonia Twice Dail
H dro en Sulfide Dail
Chlorine Solution Stren th Dail or mare tre uentl if necessar
Alkalinit Dail
H 60 minutes or continuous
Free Chlorine Residual 60 minutes or continuous
J-U-B will coordinate with the City to determine desired free chlorine residual after filter and
monitor dosing to achieve it to the extent possible. J-U-B will assist the City in conducting a
taste test of the water produced during various pilot test setups.
Report
Data produced from the pilot testing will be analyzed to determine the efficacy and efficiency
of the tested filter media for iron and manganese removal at varying loading rates. The
analysis will also estimate required chlorine dose.
J-U-B will prepare a draft Well 19 Pilot Study Report containing the results of the pilot test
and analysis. The report will include an evaluation of the tested media and treatment
processes for full scale use at Well 19 and will serve as a basis of design. After meeting with
the City to review the draft report, J-U-B will prepare a final Weli 19 Pilot Study Report
incorporating pertinent revisions. Although likely not required by IDEA, the final report will
be provided to IDEA as an attachment to the Preliminary Engineering Report (Task 7).
Deliverables for this Task
• Draft and final Well 19 Pilot Study Report
TASK 3: Entitlements
J-U-B will assist the City in obtaining a certificate of zoning compliance. If the preferred
layout of new facilities does not meet setback or other dimensional requirements, J-U-B will
assist the City in obtaining a variance. J-U-B will specifically provide the following:
• Certificate of Zoning Compliance - J-U-B will prepare submittal package per Planning
Department requirements for obtaining a certificate of zoning compliance.
• Neighborhood Meeting - if authorized by the City, J-U-B will provide public
involvement services that may include mailers, door hangers, or limited door-to-door
visits. Anot-to-exceed amount of $1,224 is included in the overall compensation
amount of Task 3 for this item.
• Variance Application - If required by the final design layout, J-U-B will prepare the
variance application for submittal to the City of Meridian Community and
Development Services (CDS). This will include one (1)pre-application meeting with
the City CDS staff.
TASK 4: Iron and Manganese Removal Equipment Procurement Package
J-U-B will prepare technical specifications to solicit bids for water treatment equipment for
the WeII 19 treatment project through a competitive bidding process.
Task Order JUB10418-D WELL 19 WATER TREATMENT FACILITY Page 5 of 15
JUB ENGINEERS, INC
J-U-B will prepare draft performance specifications for the preferred equipment and review it
with the City in a Workshop. It is anticipated that the specifications will likely include:
• A range of expected well water quality.
• The results of the Well 19 pilot testing (if conducted).
• Well production and pressure information.
• Equipment performance requirements for removal of iron and manganese and other
pertinent parameters.
• Requirements for identifying and defining treatment system operational and
maintenance costs.
• Limitations on backwash flow and volume that are allowed.
• Requirements for a guaranty of treatment performance.
• Penalties for not meeting the treatment guaranty.
• Requirements for submittals, training, startup, and operations and maintenance
manuals.
Deliverables for this Task
• Draft and final technical performance specification for treatment equipment in
electronic (PDF & word) format.
Task 5: Equipment Procurement Assistance
J-U-B will assist the City during the procurement process of the water treatment equipment
in responding to technical questions from prospective bidders. J-U-B will assist the City's
evaluation and selection of the proposed treatment equipment following the receipt of bids
through the competitive bidding process. It is anticipated that the technical information to
evaluate will likely include:
• Bidders' qualifications
• General product information
• General layout drawings
• Product performance information
• Treatment system operational and maintenance costs
• Example project installations
• References
The City will administer the equipment procurement process. J-U-B will assist the City in
responding to technical questions that the City is unable to answer through the review of the
Contract Documents. Anot-to-exceed amount of $3,890, based on an aggregate total of
thirty (30) hours, is listed for this task in the compensation schedule.
Deliverables for this Task
Written responses to technical questions.
Technical evaluation of treatment equipment submittals and concurrence of City's
recommendation of award of procurement contract.
Task Order JU810418-D WELL 79 WATER TREATMENT FACILITY Page 6 of 75
JUB ENGINEERS, INC
Task 6: Survey and Mapping
J-U-B will provide topographical survey and prepare base mapping for the design of the
water treatment facility at the existing well site and for the drain line outfall alignment to
existing sanitary sewer main in Ustick Road or the west of the well lot in W. Niemann Drive.
It is anticipated that the effort will include:
Research and Utility Request: Research available land monuments, plats, records of
survey, right-of-ways, and recorded easements on the project site. Contact utility
companies prior to survey via Dig-line to request field locations of utilities and
available utility mapping. Utilities will be shown to the extent they are visible in the
field, or located by the utility or Owner. It is assumed that the City will provide Title
Reports for all properties that will be encroached upon by the proposed project.
Survey Control: Establish survey control at the site and along the outfall Tine
alignment using: horizontal coordinate system, NAD 1983 translated to the Ada
County G.I.S. system, and vertical control based on NAVD 1988. Right-of-ways
(ROW'S) will be established and shown on the base map using Ada County G.I.S.
data. Any land monuments will be located and shown where found from visual
observations during the field survey. Well lot lines will be developed from field
measurements and recorded plat information.
TBM's: Establish temporary construction benchmarks (T.B.M.'s) at two locations on
the well lot.
Topographic Survey: Complete topographic survey as previously described herein.
For the purposes of this scope and fee proposal, it is assumed that survey will include
existing observable features such as building corners, sidewalks, fences, edge of
roadways, power poles, and utiliiy boxes, found property pins, and structures.
Existing utilities shall be located to the extent that they are visibly marked by the utility
companies.
Base Mapping: Prepare topographic mapping in Civil 3D 2011 at a 1" = 20' scale,
11 "x17". Topographic features will be depicted using accepted J-U-B standard
symbols. Topographic features will be shown on the design plans to the extent that
they are found or field located by the utility companies, such as fences, utility poles,
surfacing, utilities, edge of pavement, face of curb, sidewalks, striped roadway
centerline, guard rails, signal poles, signs, mail boxes, face of retaining walls,
telephone risers, large trees, and Include monuments of record and physical survey
of monuments and property pins that are found. Provide locations (X & Y
coordinates) and elevation of local temporary benchmarks to be used on Project.
Property lines will be shown based on Ada County G.I.S. mapping. Contours at one-
half foot (1/2') intervals will be generated. Roadway will be cross-sectioned at 50'
intervals on centerline, edge of pavement, gutter, top of curb and natural ground near
ROW.
Deliverables for this Task
• Base mapping pdf with 0.5-foot contours intervals of the project site, including the
drain line outfall to the existing sanitary sewer.
Task Order JUB70478~D WELL 79 WATER TREATMENT FACILITY Page 7 of 15
JUB ENGINEERS, INC
Task 7: Preliminary Engineering Report
J-U-B will prepare a preliminary engineering report (PER) for the facility in compliance with
IDEA rules IDAPA 58.01.08, Section 503.
A conceptual design based on the City-selected equipment in Task 3 will be developed in a
workshop approach with the City. The single workshop will address:
• Building and equipment layout and equipment selection
• New building versus building expansion evaluation
• Site layout
• 30% design drawings:
o Title Sheet
o Slte Civil Plan
o Design Criteria
o P&ID
o Building Layout & Concept Floor Plan
o Building Elevation
• Verification of capacity in adjacent sanitary sewer to receive backwash
• Operation and maintenance considerations
Electrical standby power evaluation
The results of the workshop will be developed into a PER for City and IDEA approval. The
PER will identify design criteria, site constraints, code requirements, permitting and
entitlement requirements, a list of equipment to be provided in the facility along with their
electrical requirements, and a description of the operation, maintenance, and control of the
facility. A geotechnical report for use in footing/foundation and stormwater facility design
will be completed and included in the PER. A general building and equipment layout plan
will be included. A conceptual level cost estimate will also be provided in the PER. Six (fi)
copies of the PER will be submitted to the City for initial review. Following the City's review,
the report will be updated and provided to the City for submission to the IDEO as the
Preliminary Engineering Report for approval. J-U-B will incorporate applicable IDEA
comments and publish a final PER to IDEO and the City.
Deliverables for this Task
• Draft PER for City Review
• Final Draft PER for IDEA Review
• Final PER for City and IDEA Approval
Task 8: Design (50%, 90% and 100% Submittals)
J-U-B will prepare civil, mechanical, electrical, architectural and structural design and
prepare plans and specifications for the construction of a treatment facility for iron and
manganese removal at Well 19 at a design flow. The facilities included in the design will be
as described in the PER from Task 7. Design elements will include the following:
Task Order JUB10418-D WELL 19 WATER TREATMENT FACILITY Page B of 15
JU8 ENGINEERS, INC
1. Iron and manganese removal equipment including filters, media, backwash controller,
backwash flow meter, backwash flow control, pressure relief valve, piping, and other
related appurtenances.
2. Electrical power and controls for the new treatment and building equipment
3. The existing building will be evaluated for expansion (wood framed) or demolition of
the existing building and construction of a new CMU building in Task 7. If the existing
building is expanded, architectural and structural design elements will be in the same
style as the existing building. If Task 7 determines that building expansion is not
feasible or desirable to the City, a new CMU building will be designed.
4. lighting, heating, and ventilation for the new building. Lighting is assumed to be
industrial, chemically resistant fluorescent lighting. Heating is assumed to be ceiling-
mounted industrial electrical space heaters. Ventilation will be provided by wall and
ceiling vents.
5. On-site yard piping improvements needed for the new treatment equipment.
6. Drain line to the existing sanitary sewer main.
A preliminary list of expected design drawings is attached (Attachment A). Drawings and
specifications will be submitted to the City for review and approval at 50%, 90% and 100%
completion. Up to six (ti) hard copies of the 50% and 90% submittals will be provided to the
City, and six ((i) sets of the 100% submittal, plus an electronic copy of the 100% submittal,
will be provided to the City. The City will submit final drawings and specifications to the
IDEO for review and approval. An engineer's opinion of probable construction cost will be
updated and submitted with the 90% documents. The City may require up to five days for
review of the 90% submittal and the State will require up to 30 days for review of the 100%
submittal.
Subtask 8.1: 50% Desian
J-U-B will develop preliminary design plans based on the approved PER. The preliminary
design plans will include a site plan, building floor plan, piping and equipment plan, building
elevations, and preliminary electrical and control plan. The 50% design package will include
preliminary technical specifications (not including architectural, mechanical or electrical) and a
preliminary Opinion of Probable Construction Cost.
Provide 50% plans to City for initial review.
Deliverables:
• 50% Complete preliminary design Plans, six (ii) copies at scale TBD to City.
• Preliminary Opinion of Probable Construction Cost.
Subtask 8.2: 90% Agency Review Design, Pians and Specifications
J-U-B will finalize design of structures, equipment, major plant piping, process, site plan to
allow final detailing of the same during the 100% design activities. Specific activities, and
work products from 90% design including the following:
Task Order JUB10418-D WELL 19 WATER TREATMENT FACILITY Page 9 of 15
JUB ENGINEERS, INC
Project Management
• Conduct constructability review
• Conduct operability review
• Update engineer's opinion of probable construction cost
• Coordination with treatment equipment vendor
Civil
• Finalize building and major site element horizontal locations.
• Finalize floor/control levels and finished grades.
• Define contractor staging, storage, and off-site access corridors.
• Prepare site grading, drainage, landscape and Temporary Erosion Sediment Control
plans
• Prepare yard piping and drain layouts.
• Prepare access road revisions to building.
• Prepare technical specifications.
• Senior staff will complete an internal QC review.
• Erosion and sediment control plan, if required by the City.
Architectural
• Finalize building floor plan and elevations for building.
• Finalize the structural design concepts for the building.
• Review applicable codes for the building with City Building, Plumbing, and Electrical
Officials and the Fire Marshal. Complete building and fire code analysis.
• Prepare technical specifications.
• Senior staff will complete an internal OC review.
Structural
• Complete structural design for new building and selection of materials of construction.
• Prepare framing plan for building.
• Prepare final floor plan for building.
• Prepare technical specifications.
• Senior staff will complete an internal QC review.
Process
• Final major equipment sizing calculations.
• Coordinate with instrumentation and control system (I&CS) on completion of P&ID's.
• Senior staff will complete an internal QC review.
Mechanical
• Calculate the hydraulic profile for all major gravity process pipelines and hydraulic
structures. Establish maximum and minimum water surface elevations for all process
tanks.
• Coordinate with architectural and structural team on preparation of building layout
Task Order JUB7g418-D WELL 19 WATER TREATMENT FACILITY Page 10 of 15
JUB ENGINEERS, INC
• Assemble catalog cuts for all major process equipment. Complete equipment data
sheets or equipment list on all major equipment items.
• Coordinate with I&CS in the finalization of P&ID's.
• Finalize ancillary equipment sizing and line sizing calculations (chemical storage,
feed and delivery systems, etc.).
• Final equipment selection (type, size, weight, and arrangement).
• Finalize selection of piping materials.
• Prepare technical specifications.
• Senior staff will complete an internal QC review.
HVAC/Plumbing
• Energy compliance documents for the mechanical systems.
• Prepare mechanical specifications as required.
• HVAC load calculations and sizing of new HVAC systems as required.
• Ductwork sizing and layout.
• Assist in obtaining approval of mechanical/plumbing documents from reviewing
agencies.
• Subconsultant will coordinate with J-U-B and other subconsultants on applicable
items for City's SCADA integration.
• Subconsultant will assist J-U-B in obtaining approval of mechanical documents from
reviewing agencies.
Instrumentation and Control
• Design to upgrade control system to current City standard.
• Develop P&ID.
• Develop design package to replace the existing control panel and reconnect existing
instrumentation to the new control panel.
• Develop control panel drawings suitable for UL construction.
• Prepare instrumentation and control specifications as required.
• Subconsultant will coordinate with J-U-B and other subconsultants on applicable
items.
• Subconsultant will assist J-U-B in obtaining approval of instrumentation and control
documents from reviewing agencies.
Electrical
• Service load and standby power calculations.
• Site lighting.
• Interior lighting.
• Power distribution.
• Energy compliance documents for lighting systems.
• Prepare electrical specifications.
• Subconsultant will coordinate with J-U-B and other subconsultants on applicable
items.
• Subconsultant will assist J-U-B in obtaining approval of electrical documents from
reviewing agencies.
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JUB ENGINEERS, INC
Quality Control
J-U-B and subconsultants will perform quality control (QC) reviews of by a senior engineer
to provide an independent review of the 90% design prior to submittal to City.
90% Design Workshop
J-U-B will conduct a design workshop to review the work products with the City's personnel
and other key project staff. Workshop minutes, including the City's comments will be
prepared and distributed to attendees. J-U-B will implement City and agency review
comments from the 90% review as warranted. Completion of the final design will include
plans, technical specifications, bid schedule and the Engineer's Opinion of Probable
Construction Cost. These items will be submitted to the City for bidding purposes.
Subtask 8.3: 100% Contract Document Preparation
JUB will complete final technical contract drawings and specifications for competitive
bidding. Key activities during this phase will include:
Design Management
• Conduct final reviews and incorporate 90% design review comments.
Contract Document Completion
• Prepare final construction drawings.
• Prepare final technical specifications.
• Prepare final calculations.
• Complete final checking and coordination review, agency permitting compliance
reviews.
Incorporation of Final Review Comments
J-U-B will modify the contract documents to reflect all agreed upon 90% review comments
from the City, IDEA, ACRD and J-U-B's quality control review. The final documents will
then be provided to the City for submission to the IDEO for review and approval. These
plans will be incorporated into the building permit package in Task 10.
Task 9: Bidding Assistance -Water Treatment Facility
J-U-B will assist the City during the bidding process for the construction of the new water
treatment facility in responding to technical questions from prospective bidders.
The City will facilitate the bidding process. J-U-B will assist the City in responding to
technical questions that the City is unable to answer through review of the Contract
Documents for City's use in preparation of addenda. A total not-to-exceed amount of
$8,165, based on an aggregate of seventy-four (74) hours, including subconsultants, is
listed in the Compensation Schedule contained herein.
Deliverables for this Task
• Written responses to technical questions submitted during the bidding
Task Order JUB70418~D WELL 79 WATER TREATMENT FACILITY Pege 12 of 15
JUB ENGINEERS, INC
Task 10: Programming and Startup Assistance
J-U-B will, via their subconsultant, assist the City with programming and startup services.
These services are:
• Well 19
o Program the PLC and HMI to meet current City requirements;
o Verify all I/O points are connected and configured properly;
o Functional test of the control system to ensure proper operation;
o Coordinate well operation with filter operation.
SCADA Water Master
o Configure communications to the Well 19 site;
o Add additional displays to the Wonderware application to display filter status;
o Add additional tags as required to trend filter operation;
o Add filter alarms to existing alarm software;
o Functional test of all remote control and alarm notifications.
Task 11: Agency Coordination and Permitting
J-U-B will assist the City with agency approval process. J-U-B shall submit the plans, on
behalf of the City, specifically limited to the following:
• DEQ Plan Approval. Complete the DEQ Checklist and submit copies of the design
for review. J-U-B shall make required changes to the plans and specifications based
on their review.
Ada County Highway District Plan Approval. Submit copies of the design the ACHD
for review and approval of the off-site sewer line.
City of Meridian Building Permit. Complete the Building Permit application and
submit copies of the design for review. J-U-B will meet with the Building Department
to discuss their review of the plans, if necessary. Required comments will be
integrated into the plans and resubmitted for review and approval. This process is
estimated to take one (1) month. This excludes revisions that require modification to
the base design.
Construction Phase Services
Services during construction of the water treatment facility are not included in this scope of
work. J-U-B will submit a separate scope and budget for these services prior to the start of
construction activities.
Task Order JUB70418-D WELL 19 WATER TREATMENT FACILITY Page 13 of 15
JUB ENGINEERS, INC
TIME OF COMPLETION and COMPENSATION
SCHEDULE
The following schedule is based on a Notice to Proceed (NTP) from the City on or about
October 1, 2013 and resulting in Final Design being completed by May 2013. A NTP issued
on a different date will change the schedule accordingly.
NOTE: FY14 Funding
This task Order is subject to the appropriation of funds for such purpose by the City Council
in the 2014 Annual Budget which is scheduled to be approved August 27, 2013. If funds to
effect such payment are not appropriated, CITY may terminate this Task Order as thereby
affected and Contractor will relieve CITY of any further obligation. NO WORK MAY
PROCEED UNDER THIS TASK ORDER PRIOR TO OCTOBER 1, 2013.
COMPENSATION AND COMPLETION SCHEDULE
Task Description Due Date Compensation
1 Project Management and Administration Ongoing throughout project $7,970
2 Pilot Test (City to determine if necessary
after well remediation b others 49 days alter NTP for this task $20,390
3 Entitlements (if necessary) 90 days after NTP for this task $4,050
q Iron and Manganese Removal Equipment
Procurement Packa a 180 days after NTP Tor this
task $13,320
5 Bidding Assistance -Equipment
Procurement Dependent on City's
Schedulin $3,890
s Survey and Mapping 30 after NTP Tor this task $4,100
7 Preliminary Engineering Report 60 days after NTP for this task $38,180
e Final Design for 90% and 100% Submittal 90 days after NTP for this task $102,050
9 Bidding Assistance -Construction of the
Water Treatment Facilit Dependent on City's
Schedulin $8,170
10 Programming and Startup Dependent on City's &
Contractor's Schedulin $8,400
t0 Agency Coordination, Meetings and
Permitlin Ongoing through Tasks 2
throw h 9 $4,650
TASK ORDER TOTAL $215,170
8(Alt) Deduction for Designing Addition to Existing Well Adjustment Fee ($1,100)
19 Building Instead of New CMU Building
The Not-To-Exceed amount to complete all services listed above for this Task Order No.
JUB10418-D is Two hundred two thousand two hundred sixty-nine dollars ($215,170.00).
No compensation will be paid over the Not-to-Exceed amount without prior written approval
by the City in the form of a Change Order. The hourly rates for services and direct
Task Order JU810418-D WELL 19 WATER TREATMENT FACILITY Page 14 of 15
JUB ENGINEERS, INC
expenses are per the Master Agreement (by this reference made a part hereof) and will be
the basis for any additions and/or deletions in services rendered. Travel and meals are
excluded from this Task Order unless explicitly listed in the Scope of Services AND
Payment Schedule.
CITY OF MERIDIAN
BY: ~%'~~~'%"J y
TAMMY d RD, MAYOR
Dated: ~ c~l~ I (~
Approved by Council: c
JAYCE~L. HOLMAN, CITY CLER ~f/i
5
~Fy
Purchasing Approv~~al// TFp
BY:
KEIT ATTS, Purchasing Manager
City Project Man er:
~~ ~
JUB ENG NEERS, INC
BY:
TIM HAENER,
Dated: ~/~~ / ~ s
T.T.) AU~;U4
~I~
I j9
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E `~D~ ~~~.,*
~ amwwoo i
SEt1-1 ti
fhe TR5~
BY:
WA
Engineering Manager
Task Order JUB10418-D WELL 19 WATER TREATMENT FACILITY Page 15 of 15
JUB ENGINEERS, INC