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HomeMy WebLinkAbout2013-08-27E IDIAN ~ CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, August 27, 2013 at 6:00 PM Roll-Call Attendance X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by Troy Drake with Calvary Chapel 4. Adoption of the Agenda Adopted 5. Proclamation A. Proclamation for Meridian 10U and 12U Youth Baseball Day (Pg. 3-6) 6. Consent Agenda Approved (Pg. 6-7) A. Findings of Fact, Conclusions of Order for Approval: RZ 13-005 Bainbridge Subdivision by Brighton Investments, LLC Located South Side of Chinden Boulevard Midway Between N. Ten Mile Road and N. Black Cat Road Request: Rezone of 5.85 Acres of Land from the L-O to the R-8 Zoning District B. Findings of Fact, Conclusions of Order for Approval: PP 13-011 Bainbridge Subdivision by Brighton Investments, LLC Located South Side of Chinden Boulevard, Midway Between N. Ten Mile Road and N. Black Cat Road Request: Preliminary Plat Approval Consisting of 551 Building Lots and 55 Common/Other Lots on 191.30 Acres of Land in an R-8 Zoning District C. Final Order for Approval: FP 13-033 Bridgetower Estates by Cottonwood Development, LLC Located North Side of W. McMillan Road, Midway Between N. Black Cat Road and N. Ten Mile Road Request: Final Plat Approval Consisting of Sixty-Three (63) Residential Lots and Nine (9) Common Lots on Approximately 27.10 Acres in an R-4 Zoning District Meridian City Council Meeting Agenda -Tuesday, August 27, 2013 Page 1 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. D. 4th Annual Meridian Community Block Party 2013 Sponsorship Agreement Between CenterCal and the City of Meridian for aNot-to-Exceed Amount of $1,000.00 E. Christmas in Meridian 2013 Sponsorship Agreement Between Commercial Tire and the City of Meridian for aNot-to-Exceed Amount of $500.00 F. Authorize the City of Meridian Water Admin Building Power Generator Project for aNot-To-Exceed Amount of $72,786.00 G. Approval of Task Order 10238h for Professional Services for "WWTP RAS Reconfiguration Project Programming and Integration" to CH2M Hill Engineers, Inc. for the Not-To-Exceed Amount of $86,563.00 H. Approval of Purchase Order No. 13-0316 for Miscellaneous Fire Hoses to L.N. Curtis and Sons in the Not-To-Exceed Amount of $60,339.13 Approval of a Meridian School Resource Officer Agreement with Joint School District No. 2 J. Approval of Task Order 10436 for "Citywide Irrigation Feasibility Study" to J-U-B Engineers, Inc. for the Not-To-Exceed Amount of $98,604.00 K. Resolution No. 13-939: Donation of Used Fire Department Uniform Clothing to the Parma Volunteer Fire Department 7. Items Moved From Consent Agenda None 8. Action Items A. FP 13-035 Bainbridge Subdivision No. 1 by Brighton Development Located Ease Side of N. Black Cat Road, Approximately 1/4 Mile South of W. Chinden Boulevard Request: Final Plat Consisting of Forty-Two (42) Single- Family Residential Building Lots and Two (2) Common/Other Lots on 13.71 Acres of Land In an R-8 Zoning District Continued to September 3, 2013 (Pg. 7-8) B. Public Hearing: SHP 13-002 Ennis-Thrivent Condominium by Dave Evans Construction, LLC Located 2450 E. Gala Street Request: Short Plat Approval for Three (3) Condominium Units in One (1) Building in a C-G Zoning District Approved (Pg. 8-10) C. Amended onto the Agenda: Public Hearing Adopting the 2009 Idaho State Plumbing, and International Building Code and Local Amendments (Pg. 10- 11) Meridian City Council Meeting Agenda -Tuesday, August 27, 2013 Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. D. Amended onto the Agenda: First Reading of Ordinance No. 13-1573: Adopting the Idaho State Plumbing Code and Local Amendments thereto; Amending Meridian City Code Section 10-1-3, Local Amendments to the 2009 International Building Code; and Providing an Effective Date (Pg. 11) 9. Department Reports A. Mayor's Office: Resolution No. 13-940: Appointment of Micah Gale as Youth Member to the Meridian Transportation Commission Approved (Pg. 11-12) B. Mayor's Office: Resolution No. 13-941: Appointment of Ashlyn Morlock as Youth Commissioner to the Solid Waste Advisory Commission Approved (Pg. 11-12) C. Public Works/Fire Departments: Citywide Strategic Plan Discussion (Pg. 12-17) 10. Ordinances A. Ordinance No. 13-1570: An Ordinance of the City of Meridian Granting Re- Zoning of a Parcel Located on the Northwest Corner of N. Meridian Road and W. Washington Street, Meridian, Idaho to the O-T (Old Town) District (Valenti RZ 13-004) Approved (Pg. 17-18) B. Ordinance No. 13-1571: An Ordinance of the City of Meridian, Idaho amending Ordinance No. 12-1524, the Appropriation Ordinance for the Fiscal Year Beginning October 1, 2012 and ending September 20, 2013. Appropriating monies that are to be received by the City of Meridian, Idaho in the sum of $82,872,394 and allocating expenditures and providing an effective date. Approved (Pg. 18-19) C. Ordinance No. 13-1572: 2013-2014 Fiscal Year Annual Appropriation Ordinance of the City of Meridian providing for the Adoption of a Budget and Appropriation of $89,285,963.00 to Defray the Necessary Expenses and Liabilities of the City of Meridian, in accordance with the Object and Purposes and in the Certain Amounts here specified for the Fiscal Year beginning October 1, 2013 and ending September 30, 2014. Approved (Pg. 19-20) 11. Future Meeting Topics None (Pg. 20) 12. Executive Session Per Idaho State Code 67-2345 (1)(f): (f) To Consider and Advise Its Legal Representatives in Pending Litigation Amended onto the Agenda (d) (to consider records that are exempt from disclosure as provided in chapter 3, title 9, Idaho Code) Meridian City Council Meeting Agenda -Tuesday, August 27, 2013 Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Into Executive Session at 6:53 p.m. Out of Executive Session at 7:38 p.m. Adjourned at 7:38 p.m. Meridian City Council Meeting Agenda -Tuesday, August 27, 2013 Page 4 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council August 27, 2013 A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, August 27, 2013, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Brad Hoaglun, Charlie Rountree, David Zaremba, and Keith Bird. Others Present: Bill Nary, Jaycee Holman, Justin Lucas, Warren Stewart, Brent Bjronson, Scott Colaianni, Mark Niemeyer, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd De Weerd: I would like to welcome everyone here this evening to our city meeting. It is always such a pleasure to see young faces in our City Council chambers. Not to say on other occasions it's not good to see older faces, but we always like to see the youth of our community here. So, thank you for joining us and I know we will be reading a proclamation in a few minutes that we are very proud of you all. So, thank you for joining us here today. For the record it is Tuesday, August 27th. It's 6:00 o'clock. We will start with roll call attendance, Madam Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2, we will be led in the pledge tonight by one of our Boy Scout leaders, so if you three gentlemen will come forward and give us instruction on honoring our flag. (Pledge of Allegiance recited.) De Weerd: If I may, gentlemen, if I could present you with a City of Meridian flag -- or pin. Item 3; Community Invocation by Troy Drake with Calvary Chapel De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Troy Drake. He is with the Calvary Chapel. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Thank you so much for joining us. Drake: Mayor and Councilmen. Let's pray. Lord God in Heaven, thank you so much for Meridian and just a great place to live and work and, God, we just ask that you would Meridian City Council August 27, 2013 Page 2 of 22 protect the city. Lord, you just remind me of just how we need safety and, you know, for the -- the civil servants, the police, the fire -- the firemen, Lord, that you would keep them and everyone else who serves in this city safe. Lord, we pray for protection over the young people in our community, the teenagers as it's, you know, a difficult time in the life of a person and so we pray, God, that you would be with all of the children, as well as, of course, all of the citizens here in Meridian and, Lord, just -- you reminded me just sitting here tonight how you are the ones -- you're the ones who puts these people in leadership, your word says so, and so I believe that you will help them make wise decisions and you would equip them for this work and so we pray that you would be over this whole time, that we would honor you, Lord, that you would bless these people and all those who are, you know, part of the business here of the city this evening. So, to honor you, God, and thank you so much for this community and for this board, in Jesus name we pray, amen. De Weerd: Pastor Drake, I know I don't have to ask you if you have a City of Meridian pin, but -- Drake: I have a number of them. De Weerd: Thank you so much forjoining us and maybe next time you will wear it. Drake: That's right. I'm going to do it. Promise. Item 4: Adoption of the Agenda De Weerd: Item No. 4 is adoption of the agenda. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: A couple items to add to tonight's agenda. Under 6-K that is Resolution No. 13-939. Under 8-A, Action Items, we have a request to continue the final plat until September 3rd, 2013. We would like to add Item 8-C, which is a public hearing adopting the 2009 Idaho State Plumbing and International Building Code and local amendments. We also want to add an 8-D onto the agenda, which would be the first reading of Ordinance No. 15-1573, which adopts the Idaho State Building Code and local amendments. 9-A is Resolution No. 13-940. 9-B is Resolution No. 13-941. 10-A is Ordinance No. 13-1570. 10-B is Ordinance No. 13-1571. 10-C is 13-1572 -- Ordinance No. 15-1372. And with all those changes, Madam Mayor, I move adoption of the agenda as amended. Rountree: Second. De Weerd: I have a motion and a second to adopt the agenda as amended. All those in favor say aye. All ayes. Motion carried. Meridian City Council August 27, 2013 Page 3 of 22 MOTION CARRIED: ALL AYES. Item 5: Proclamation A. Proclamation for Meridian 10U and 12U Youth Baseball Day De Weerd: Council, I will move down to the podium. Well, it's with great honor tonight that we invite our superstars of our community forward to read a proclamation. Today is your day. We will start with U-10. If they would like to come forward and as they are doing so I will remark that we have had several teams come from Cal Ripken to nationals and I know that it's a unique experience for each of you, but I also would like to thank all of you. You are ambassadors of our community. You go -- and certainly I know it's an experience of a lifetime in your young lives that you have that opportunity to go at a national level and compete. That experience alone is something that many of us will never know. But you also were ambassadors for our community. So, what you showed in sportsmanship, in community pride, you represented our city and from what I understand you represented our city very well. So, congratulations to all of you who went and represented our community of Meridian. So, first we will start by celebrating the accomplishments of U-10 players and I will read the proclamation and, then, present it to you and, then, maybe your coach can introduce the two of you and you can tell us what positions that you play and any other remarks you want to make, if you have any experience you want to share. Is that always dangerous to offer, right? Okay. Whereas the Meridian Youth Baseball all star youth -- or 10-U team recently won the 2013 pacific northwest tournament and whereas this victory earned them this prestigious privilege of competing in the 2013 Cal Ripken World Series on August 10th through the 17th in Ocala, Florida, and whereas the guidance of Coaches Whiles, Buchanan, Anderson, and Warr, helped team members focus on work ethic, toughness, and desire and transform them into a winning team with each player making valuable contributions and whereas participating in youth baseball gives young people a strong sense of character, teamwork, and confidence, traits that will remain with them all through their life both on the field and off the field, therefore, I, Mayor Tammy de Weerd, do hereby proclaim August 27th as MYB All Star Champions Day for the U-10 in the City of Meridian and call upon our community to join me in congratulating this team and their coaches on their remarkable athletic achievement for representing our community so proudly in the recent World Series and I present this to you and also if you let us how many members you do have on your team we will get them each a City of Meridian pin and we hope that you will wear that with pride. I know that you already wore it on your sleeves in competition, so we do want to present that with you as a token of our congratulations. So, coach, I will present this to you. Whiles: My name is Scott Whiles and I'm the manager for the 10-U and I have with me Brooks Rasmussen and James Borgman I can let them just tell you a little bit about what they did or what they experienced down in Florida. At the time in Helena when we won regionals no Cal Ripken team had ever made it from Meridian to the world series and so we were sure excited and, then, the 12s the next week won their regionals and, Meridian City Council August 27, 2013 Page 4 of 22 so, really, we were the first two teams ever as a Cal Ripken team to go to the world series and we were so proud of them and these boys did a great job down there. We ended up -- we ended up beating the southeast champion from Arkansas and also the midwest plains champion from North Dakota and they ended up tied for fifth in the country. So, I will just let them quickly maybe tell you a little bit about what they experienced. James. Do you want to say something? It's your chance? No. You want to tell them what position you play? Okay. Just tell them what position you play. Borgman: I play first base Whiles: You were the what? Hittingwise. You were the DHD Borgman: Oh. And the EH. The extra hitter. Whiles: The extra hitter. Brooks, come up. Rasmussen: Hi. My name is Brooks Rasmussen and I played center field and I batted second in the lineup. Whiles: They are really not always this shy. Transporting these ten year olds across the country without their parents was an experience in itself and we sure had a great time. So, Mayor, thank you so much for this. Thanks for the opportunity. De Weerd: Thank you. Okay. If I can invite the U-12 team up. Or 12-U. Sorry. I'm in soccer. We do the U before the number, so -- this is pretty impressive. Well, I know there is some proud parents and proud grandparents here. So, we will let you have a moment of taking the pictures as I read the proclamation. Whereas the Meridian Youth Baseball All Star 12-U team recently won the 2013 pacific northwest regional tournament and whereas this victory earned them the prestigious privilege of completing in the 2013 Cal Ripken Major 70 World Series on August 9th through the 18th in Aberdeen, Maryland, and whereas the guidance of Coaches Burns, Nichols, and Smith helped team members focus on work ethic, toughness and desire and transform them into a winning team with each player making valuable contributions and whereas participating in youth baseball gives young people a strong sense of character, teamwork, and confidence, traits that will remain with them all through their lives, both on the field and off the field. Therefore, I, Mayor Tammy de Weerd, do hereby proclaim August 27th, 2013, as MYB All Star Champions Day in the City of Meridian call upon our community to join me can congratulating this team on their remarkable athletic accomplishment and for representing our City of Meridian so proudly at the national level at the world series. This is signed today and, please, join me in congratulating this team. And so I will ask your coaches to come forward, introduce themselves and, then, if we could have you all kind of take a stop at the microphone, introduce yourself and your position -- apparently batting order is important. But if you have any other comments you want to share at that time, please, do so. So, coach, congratulations. Please. Meridian City Council August 27, 2013 Page 5 of 22 Smith: My name is Mark Smith, I'm the manager of the 12-U team and, let's see, we have eight of our 13 players here tonight and we had a fabulous time in Aberdeen. I was really really a great, amazing, I don't know, once-in-a-lifetime experience I would say. The Aberdeen world series is a little different than the rest of the world series. It's at the Cal Ripken home headquarters and their field is a miniature of Camden Yards. It's all turf. Beautiful. Has the big brick building in right field, just like the real Camden Yards does. It's a hotel where all the players stay. Well, we didn't stay there, but everybody else stayed there. But it was -- I mean Cal Ripken -- Cal Ripken himself was there the entire tournament, which was pretty amazing to see. And, I don't know, I don't know what else to say. It was awesome. Once in a lifetime experience. So, will just let -- this is my assistant coach John Burns. You want to say something? Burns: No. I think I'm good. I did want to say it's a privilege to work with these young men and I'm just thrilled to be a part of this team. Bloom: Hi. I'm Grayeson Bloom and I'm on the injured list, so I don't play. Reynolds: My name is Matthew Reynolds and I play right field. Rossi: Hi. I'm Peyton Rossi and I play first base. Yancey: Hi. I'm Jaydon Yancey and I play third base and pitcher. Moats: Hi. I'm Trevor Moats and I play left. Lefever: Hi. I'm Cale Lefever and I play outfield and pitcher. Burns: Hi. I'm Daniel Burns and I play shortstop. Smith: Hi. I'm Carson Smith and I play second. Nichols: Hi. I'm Matthews Nichols and I play first. Grayson: I'm Grayson and I got the sportsmanship award at the CaI Ripken world series. I don't know why. I got it, so I must have done something good and -- yep. I got to read the sportsmanship code before two of our games and I got to meet Cal Ripken. De Weerd: Again, our congratulations to each of the teams. I did have an opportunity to speak with the mayor of Ocala, Florida, and he was very impressed with your group and so enthusiastic about having this event in their community. It's -- I hope that you take this experience with you and that you remember it and you remember the -- the aspects of sportsmanship and also I hope that you were representing a community that was very proud of you. So, again, congratulations. Well, we certainly had an opportunity to celebrate our youth -- our young athletes, but I'm also very encouraged and impressed that we have such a good showing our of scouts. Talk about teaching you life's important principles, code of conduct, all of that -- you're in the right group and Meridian City Council August 27, 2013 Page 6 of 22 I hope you learn at lot this evening. We see scouts that are very engaged and think this is interesting like we think. We see other scouts that kind of start to doze off. So, either is fine. We vvill -- the Madam Clerk will come and give you also a City of Meridian pin that we hope that you take with you and value it as we hope pin it on your uniform and just take pride in being a part of Meridian. Item 6: Consent Agenda A. Findings of Fact, Conclusions of Order for Approval: RZ 13- 005 Bainbridge Subdivision by Brighton Investments, LLC Located South Side of Chinden Boulevard Midway Between N. Ten Mile Road and N. Black Cat Road Request: Rezone of 5.85 Acres of Land from the L-O to the R-8 Zoning District B. Findings of Fact, Conclusions of Order for Approval: PP 13- 011 Bainbridge Subdivision by Brighton Investments, LLC Located South Side of Chinden Boulevard, Midway Between N. Ten Mile Road and N. Black Cat Road Request: Preliminary Plat Approval Consisting of 551 Building Lots and 55 Common/Other Lots on 191.30 Acres of Land in an R-8 Zoning District C. Final Order for Approval: FP 13-033 Bridgetower Estates by Cottonwood Development, LLC Located North Side of W. McMillan Road, Midway Between N. Black Cat Road and N. Ten Mile Road Request: Final Plat Approval Consisting of Sixty- Three (63) Residential Lots and Nine (9) Common Lots on Approximately 27.10 Acres in an R-4 Zoning District D. 4th Annual Meridian Community Block Party 2013 Sponsorship Agreement Between CenterCal and the City of Meridian for aNot-to-Exceed Amount of $1,000.00 E. Christmas in Meridian 2013 Sponsorship Agreement Between Commercial Tire and the City of Meridian for aNot-to-Exceed Amount of $500.00 F. Authorize the City of Meridian Water Admin Building Power Generator Project for aNot-To-Exceed Amount of $72,786.00 G. "WWTP RAS Reconfiguration Project Programming and Integration" to CH2M Hill Engineers, Inc. for the Not-To-Exceed Amount of $86,563.00 Meridian City Council August 27, 2013 Page 7 of 22 H. Approval of Purchase Order No. 13-0316 for Miscellaneous Fire Hoses to L.N. Curtis and Sons in the Not-To-Exceed Amount of $60,339.13 I. Approval of a Meridian School Resource Officer Agreement with Joint School District No. 2 J. Approval of Task Order 10436 for "Citywide Irrigation Feasibility Study" to J-U-B Engineers, Inc. for the Not-To- Exceed Amount of $98,604.00 K. Resolution No. 13-939: Donation of Used Fire Department Uniform Clothing to the Parma Volunteer Fire Department De Weerd: Item No. 6 is our Consent Agenda. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: To note 6-K is Resolution No. 13-939. With that I move approval of the Consent Agenda and the Mayor to sign and Clerk to attest. Rountree: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 7: Items Moved From Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 8: Action Items A. FP 13-035 Bainbridge Subdivision No. 1 by Brighton Development Located Ease Side of N. Black Cat Road, Approximately 1/4 Mile South of W. Chinden Boulevard Request: Final Plat Consisting of Forty-Two (42) Single-Family Residential Building Lots and Two (2) Common/Other Lots on 13.71 Acres of Land In an R-8 Zoning District Meridian City Council August 27, 2013 Page 8 of 22 De Weerd: So, we will move to Item 8-A, which has been requested to continue to September 3rd. Council, do I have a motion? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we move Item 8-A to September 3rd, 2013. Bird: Second. De Weerd: I have a motion and a second to continue Item 8-A to September 3rd. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Public Hearing: SHP 13-002 Ennis-Thrivent Condominium by Dave Evans Construction, LLC Located 2450 E. Gala Street Request: Short Plat Approval for Three (3) Condominium Units in One (1) Building in a C-G Zoning District De Weerd: Item 8-B is a public hearing on SHP 13-002. I will open this public hearing with staff comments. Lucas: Thank you, Madam Mayor. I'm pinch hitting tonight for Kristi Vigil and I'm glad to be here. The applicant Dave Evans Construction has applied for short plat approval of three condominium units within an existing building -- or building under construction on .42 acres of a C-G zoning district for Ennis-Thrivent Condominiums. The applicant has applied for and received a certificate of zoning compliance and has been issued a building permit for the subject, which is required of filing a short plat approval for condominiums. Because the property is located at 2450 East Gala Street in -- right south of Overland Road and staff has reviewed the application for the proposed condominium plat and determined that it meets all of our requirements and staff is recommending approval of this condominium plat. I have for your review in your packet -- you can see the building which they are proposing to subdivide and you can see the units there and also the original parcel which the building sits on. And I will certainly stand for any questions. De Weerd: Council, any questions for staff? Bird: I have none. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Meridian City Council August 27, 2013 Page 9 of 22 Zaremba: I'm certainly aware of how well -- De Weerd: Mr. Zaremba, are you turned on? Zaremba: I think I am. De Weerd: Okay. Will you, please, get into your microphone. Zaremba: I will get closer. De Weerd: Thank you. Zaremba: I was going to say I'm aware of how well condominium projects work in other places. I think they are a good idea. But tell me a little bit more about how the other parts of the property are divided up among what will be three different owners. I mean is the parking lot split or is it all common area that they all share the expense of or -- what are the mechanics, please? Lucas: Madam Mayor, Mr. Zaremba, thank you. The -- this -- this parcel was part of the Grammercy Subdivision No. 3, which required cross-access for all of the parking areas for all of those lots. So, this parcel will share parking and have cross-access with all of the other developed parcels on the site. So, we will be able to have sharing and movement through the entire -- through the entire project as was originally conceived when the project came forward. Zaremba: Great. Thank you. De Weerd: Okay. Any other questions for staff at this time? Okay. Is the applicant here? Do you have any comment? Okay. So, the applicant is in agreement with all staff conditions. This is a public hearing. Is there anyone who would like to provide testimony on this item? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Seeing no interest in public hearing comment, I move that we close the public hearing on Item 8-B for SHP 13-002. Zaremba: Second. De Weerd: I have a motion and a second to close the public hearing on Item 8-B. All those in favor say aye. Did I hear all ayes? All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council August 27, 2013 Page 10 of 22 Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve Item 8-B, the short plat approval for 13-002. Zaremba: Second. De Weerd: I have a motion and a second to approve Item 8-B. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. Amended onto the Agenda: Public Hearing Adopting the 2009 Idaho State Plumbing, and International Building Code and Local Amendments De Weerd: We did have two additions to -- under the Action Items. We do have a public hearing on adopting the 2009 Idaho State Plumbing and International Building Code and local amendments. I will ask for staff's comments at this time as I open the public hearing. Bjornson: Thank you. And good evening, Madam Mayor and Members of Council. I would like to reintroduce the adoption of the 2009 Idaho State Plumbing Code to you and citizens that are here and the local amendments that go with it. As you know, the municipalities are required to follow the state adoption with -- related to the building code adoption of the plumbing code. Again, this is a plumbing code adoption. The state brought it in as of January of 2013. It was presented to you on July 16th, as well as the Building Contractors Association on the same day. We feel that it's a very popular addition, the Idaho State Plumbing Code, for consistency and flexibility. The local amendments before you provide flexibility to the citizens for small start-up business and also lower cost for small business with a couple of our amendments there. That's really all I have and I'm willing to stand for questions at this time. De Weerd: Thank you, Brent. Any questions for staff from Council? Rountree: I have none. Bird: I have none. De Weerd: Okay. Are there members who would like to provide comment on this item? Okay. Seeing none, Council, is there anything further you need from the staff? Meridian City Council August 27, 2013 Page 11 of 22 Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: We will leave this public hearing open when we -- with the three readings of -- or is that automatic in the ordinance that that's a public hearing still, Bill? Nary: Madam Mayor, Members of the Council, we would leave the public -- we would leave it open. Bird: Okay. That's great. D. Amended onto the Agenda: First Reading of Ordinance No. 13- 1573: Adopting the Idaho State Plumbing Code and Local Amendments thereto; Amending Meridian City Code Section 10-1-3, Local Amendments to the 2009 International Building Code; and Providing an Effective Date De Weerd: Okay. Madam Clerk, Item No. 8-D is the first reading of Ordinance 13- 1573. Will you, please, read this ordinance by title only. Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 13-1573, an ordinance repealing and replacing Meridian City Code Section 10-2-1, adopting the Idaho State Plumbing Code and local amendments thereto. Amending Meridian City Code Section 10-1-3, local amendments to the 2009 International Building Code and providing an effective date. De Weerd: Thank you. You have heard this ordinance read by title only. Is there anyone who would like to hear it read in its entirety? Thank you for not asking. Item 9: Department Reports A. Mayor's Office: Resolution No. 13-940: Appointment of Micah Gale as Youth Member to the Meridian Transportation Commission B. Mayor's Office: Resolution No. 13-941: Appointment of Ashlyn Morlock as Youth Commissioner to the Solid Waste Advisory Commission De Weerd: Okay. Item 9-A under Mayor's Office, we have Resolution 13-940. And, Council, we also have Resolution 13-941. These two youth member appointments -- Micah Gale on the Meridian Transportation Commission and Ashlyn Morlock on the Solid Waste Advisory Commission. Both of these youth members have been active contributors on each of these commissions and, actually, by request by each of the Meridian City Council August 27, 2013 Page 12 of 22 commissions they have been asked to continue to serve. This speaks highly of both Micah and Ashlyn in their contributions, their participation, and their dedication to these two commissions. Council, I ask for your approval on these appointments to these two commissions as youth representatives. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: I would move approval of Resolution 13-940, appointing Micah Gale as youth member to the Meridian Transportation Commission. Zaremba: Second. De Weerd: I have a motion and a second to approve Item 9-A If there is no discussion, Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: I move approval of Resolution 13-941, appointing Ashlyn Morlock as youth commissioner to the Solid Waste Advisory Commission. Zaremba: Second. De Weerd: I have a motion and a second to approve Item 9-B. Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. Public Works/Fire Departments: Citywide Strategic Plan Discussion De Weerd: Item 9-C is a report that will be given by Chief Niemeyer. I don't think it's because he drew the short straw. Meridian City Council August 27, 2013 Page 13 of 22 Niemeyer: Yes, it is. De Weerd: But he is -- he is representing our senior management team. Niemeyer: Thank you, Madam Mayor, Members of the Council. I am here on behalf of all the departments directors, straws aside. It is something that I am passionate about and this discussion -- I don't know, Jaycee, can we get this -- there we go. You know me and this thing, so I will work through it the best I can. The discussion of a city-wide strategic plan came up as the directors and the Mayor got together and we were looking at the future. In other words, where are we as departments going and where are we as a city going. And as you know, by adoption you have approved our --our strategic plan, the Fire Department and the Public Works strategic plan. I will tell you both of those plans are not dust collectors. We use them every year as we come and look at the initiatives and objectives we are going to look at for the following year, along with the CIP, we use those to bring those requests forward to you for budget enhancements or amendments if needed. What we did realize, though, is that we don't have acity-wide strategic plan. So, in other words, as departments we are focused on our department and the things we are trying to do to meet the mission of the city, but how does it tie to a bigger umbrella plan and that was a source of some frustration and confusion upon -- among the directors. The direction that we got was to form a steering committee. That committee is made up of myself, Tom Barry, Bruce Chatterton, to evaluate the worth of a strategic plan within our city and how do we get there from where we are at today. And so that is the brief presentation I am giving you today to stimulate some discussion and get your input on this. So why is it needed? There has got to be root cause if we are going to move something forward of why do we need to do this in the first place. The concern is with the lack of city wide role or goals, projects and initiatives, we do result in some lost opportunities, as well as a little bit of siloing on the part of the departments. Not bad. We get along great. We do a lot of communication together. But if we all knew that this is the overall plan and this is the overall goal for the city, then, we can all tie to that and work even better together as city departments. We do believe there is somewhat of a lack of clear vision -- future vision articulated to both the city employees and the community as a whole on where we are going and it really hit home for me for me today as I was standing in the hall with the Mayor and Becky McKay and we were talking about the growth that we are seeing right now in the city. Now, we are going back in time to where we are not growing slowly, we are starting to grow rapidly. We know we are going to get a little bit of a lull here when it gets cold, but we are expecting to see that growth really start to pick up again come spring. It's hard to play to that growth without a plan, because then it becomes reactionary and when it is reactionary it tends to be going down rabbit holes and we miss something and we don't want to miss something as our city continues to grow. The lack of a plan can meet the funding and priority debates. Again, this is not a significant issue within the directors right now, however, if we knew what the plan was and what the overall goals of the city were, we could help prioritize our individual goals and initiatives to meet that overall city plan. We feel that's very important. Now, we do believe that strategic objectives lead to better decision making regarding resource deployment. In other words, how much time and energy and money are we going to put into something and by planning it out ahead Meridian City Council August 27, 2013 Page 14 of 22 of time we know that we are committed to that, as opposed to grabbing something in the air at the last minute and going down a path. We all agree that the flexibility that we have in the city to turn the ship quickly is a good thing. Some places are not so fortunate. But we have to understand that when you turn the ship quickly there are going to be some things that sometimes get missed, because you're doing it rapidly, as opposed to planning that thing out. So, that's where a strategic plan comes in really big. We also know -- and it's been my experience and Tom's experience that by having a strategic plan you lead to better measureable successes. In other words, on the front end of anything you identify what's the success going to be of what we are doing. And so we see a lot of benefit in all of those things and we feel that's why that a city plan is needed. I'm not going to read you the objective statement we came up with, but when you ask the question what are we going to gain out of this by doing this, that is the objective statement that we came up. We do feel that it puts us all on the same page, it gets the ship going in the same exact direction. You tie it the CIP, you tie it with several other things that we already have out there as resource documents and you bring it all together under one plan and, then, we feel like as directors and as departments we can then identify a little bit better with where we are going in the future based upon what the city overall wants to see. I will tell you our discussions -- and I will get to the next slide and hit on this briefly. I feel that one of the successes of our plan was that we had involvement of others. We had our allied agency partners in the planning process. We have the business community. We have legislators. We had city leadership. We envision the same thing here. To truly develop a strategic plan on where you want to go you have to involve the people that had a voice in where they want to see us go, meaning the citizens, our business community, the leadership of the city, which is where you all come in, the department directors, and the folks that interact with us on a day-to- day basis, so that it's a team effort moving forward. This is just a long list that we came up with as a process that we would be going through. We have identified the highlights. You can see we started off with a steering committee, developing scope would be up to the next six months, but prior to any of this happening we needed to bring this to you and get your buy in, your questions answered, so we know we can go forward on this. We will say the next steps would be your buy in, because you all do play a significant role. You represent the people of the city and so your input into our process, if we go this route, is very vital and very important. If you approve this or give it direction to move forward, the next step would be for the steering committee that will include the Mayor as well to develop the overall scope and detailed scope. We would be coming back to you with a budget amendment in October to have this done. We have guesstimated the cost based on what each of our individual plans have cost and looking at other cities that have strategic plans and getting input on the cost of that and, then, beginning our process to be initiated in October. In closing, this is just some of the highlights and in closing I would say we feel that this is a really big deal. It has to be a plan and does not sit and collect dust. We know that and that's one of our primary missions. If it's going to collect dust there is no point in doing it, but if we use it on an annual basis, look at your objectives that you have laid out ahead of time and, then, compare that to your CIP, you now have a plan that you can move the city forward with and move all departments in one direction as well. So, with that I will stand for any questions at this point. Meridian City Council August 27, 2013 Page 15 of 22 De Weerd: Council, I would add in -- in looking at each of the departments as they put together their strategic plan, they have had them over time and they have certainly aligned them to the vision, mission and focus areas and as priority areas have been identified, those have all been in alignment. One of the things that the departments have worked really vigorously on over the last several years are identifying measurables and benchmarks, so they can show, as they are doing their budget, the justification of projects and programs and their staffs know the direction they are going. What we did find in the deliberation and really seeing where are our gaps is that overarching -- more detail than we have had in the focus areas over the areas of priority that we are all focused on and it's not just that we at the leadership level understand it, that it transforms clear down to the front man and all the way back up. So, this will tie all of that work that has been done over the last number of years and tight it up into a real solid direction and something that will be -- it's easier to communicate across all of our department lines. We do intend on a quarterly review in looking at what those measurables and benchmarks are, so as the chief said it's not going to be sitting on the shelf and they have already proven that with our own departmental strategic plans. These -- these are not shelf liners or something pretty to look at, they are working documents that are taken seriously and it will also help in better project planning and resource allocation. So, we think that this is that last step to tie all ends together and so we are -- we know exactly the map moving forward. Any questions? Mr. Zaremba. Zaremba: Madam Mayor, I would just make a comment. I am consistently impressed by how well our departments work together. Certainly at the director level, but all the way down through everybody that works in every department for the city. It's just -- it shows in how vibrant our city is. How well everybody is thinking together and working together and I'm impressed every time we hear each department's individual goals, I'm impressed by those. I think this is an excellent idea. It's -- to get everybody together and say, okay, let's make sure we are rowing in the same direction. Everybody is rowing very hard, we all know that, but to make sure everybody is rowing in the same direction and maybe even establish some new goals that we haven't thought about yet I think is wonderful. You look at the request that this could cost about 100,000 dollars and I like to frame things in what's the cost of not doing it. If -- if the result of this is measurable goals that will create greater success, we all know that floundering about can cost a whole lot more than 100,000 dollars. So, a hundred thousand dollars is not always easy to come up with, but making mistakes can easily make that look like peanuts. So, I'm very much in favor of this and thank you for getting it started. Niemeyer: Councilman Zaremba, I would agree with you and you spend a lot of time in effort and money when you don't plan things out and you spin yourself in circles at times and the one thing I found is with us having a strategic plan it's something that I can look at so when we get requests from our personnel to say let's do this, this, this, that's the very first thing I look at to say was it identified in our strategic plan, because if it's not these were identified as the priorities of the department. Now, the next level is how -- my priorities, Jaycee's priorities, Tom's priorities align with the overall city priorities. Meridian City Council August 27, 2013 Page 16 of 22 Because that makes things my plan. If our city priorities are identified as this, that may change my individual plan or realign it. Hoaglun: Madam Mayor? De Weerd: Yes, Mr. Hoaglun. Hoaglun: Just a comment, chief. I think this is a good idea, something we need to move forward on and I look forward to see how you integrate -- and I think of your department, police, public works, very large robust strategic plan, you're very externally motivated -- the public sees you, you're engaged, and people see and understand budget requests from your end, but I'm not so interested in the internal side of things, that we have finance, legal, HR, where they serve the internal process a little more. They also look at the public, but they have to be -- we have to make sure that they are -- and I know you will -- have them as part of that city wide strategic vision and plan and they are part of that, because without them we can't function well, just like if you're not functioning well it's not good for the citizens. So, it's going to be something I know you will get there. It's going to take some work, it's going to take some money, obviously, but I look forward to that good outcome from that. Niemeyer: Councilman Hoaglun, I appreciate you saying that, because that was -- you know, we discussed this as directors, not just as one small group, we discussed it at the director's meeting and I know Stacy was very excited about the prospect of this, because it does -- it can tie directly to your CIP as well. And so from her standpoint in finance having a plan is very high on her list. And the other directors were supportive as well. So, I think overall you have a group of directors that say we think this is a good idea. De Weerd: I think, too, it aligns with the performance indicator that we are doing in our budget analysis and I do think as we have worked very hard at blurring the lines between departments, it shows how responsibility bleeds over into others and how -- what different roles that each department has and it makes it more -- I guess understandable and people see the larger picture in all of that. Any other questions from Council? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I concur with all that's been said with respect to planning, having done it for a few years. I appreciate the effort that all the staff the departments have taken so far. I think they have a good basis for strategic planning. I think good thought processes have gone into all of their strategic plans. I think the melding of those is probably going to be somewhat straight forward, because they have all been guided somewhat by focus areas. The difficulty is in finding a facilitator that is going to facilitate you, as opposed to lead you in a direction you may not want to go and that's my caution is that Meridian City Council August 27, 2013 Page 17 of 22 as you move forward and as you look for assistance, that you find somebody that's comfortable with what you're doing, that's comfortable with the city and may have worked for the city before, because there is more than just the departments that need to be pulled into this. We have the downtown plan and we have some other plans for other areas that need to be brought into this that not necessarily were built on the same framework as all the departments. So, it's going to -- that's going to be a chore and the outreach piece is going to be something that's going to have be crafted very carefully to get as much participation as we can and that's -- that's the single most difficult piece you will deal with. But I applaud you for taking this effort. I agree with your conclusions and I fully support it and I'm not sure what the final cost is going to be, but in my mind that's not an issue at this point. De Weerd: Thank you, Council Rountree. I do think that you were spot on. Your remarks I think reflect what the discussion is and there is extra commitment and involvement at many levels. Aligned with this is going to be our city-wide survey, which we established the baseline and now we will see what the progress has been on that, but that will be another tool wrapped up into this in setting direction for the future. Niemeyer: The long resource list that we have already identified. De Weerd: Yeah. Bird: I concur. I don't know that I need to repeat everything. De Weerd: Okay. Thank you, Councilman Bird. Okay. Thank you, chief. Niemeyer: Thank you. Item 10: Ordinances A. Ordinance No. 13-1570: An Ordinance of the City of Meridian Granting Re-Zoning of a Parcel Located on the Northwest Corner of N. Meridian Road and W. Washington Street, Meridian, Idaho to the O-T (Old Town) District (Valenti RZ 13- 004) De Weerd: Okay. Item 10-A is Ordinance 13-1570. Madam Clerk, will you, please, read this ordinance by title only. Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 13-1570, an ordinance RZ 13-004, Valenti, for the rezone of a parcel of land being all of Lot 1, Block 2, one half of the adjacent right of ways on North Meridian Road and West Washington Avenue, and one half of the adjacent alley. All being part of the Nidays second edition of Meridian as recorded in -- oh, Book 11 of plats at page 594 in the office of the recorder of Ada County, Idaho, said lot located in the southeast one quarter, northeast one quarter of Section 12, Township 3 North, Range 1 West, Boise meridian, City of Meridian Cily Council August 27, 2013 Page 18 of 22 Meridian, Ada County, Idaho, establishing and determining the land use zoning classification for OT, Old Town, zoning district in the Meridian City Code. Providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission as required by law and providing for a summary of the ordinance and providing for a waiver of the reading rules and providing an effective date. De Weerd: You have heard the reading of this ordinance. Is there anyone who would like to hear it read in its entirety? Okay. Council? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve Ordinance No. 13-1570 with suspension of rules. Hoaglun: Second. De Weerd: I have a motion and a second to approve Item 10-A. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Ordinance No. 13-1571: An Ordinance of the City of Meridian, Idaho amending Ordinance No. 12-1524, the Appropriation Ordinance for the Fiscal Year Beginning October 1, 2012 and ending September 20, 2013. Appropriating monies that are to be received by the City of Meridian, Idaho in the sum of $82,872,394 and allocating expenditures and providing an effective date. De Weerd: Item 10-B is Ordinance 13-1571. Madam Clerk, will you, please, read this by title only. Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 13-1571, an ordinance of the City of Meridian, Idaho, amending Ordinance No. 12-1524, the appropriation ordinance for the fiscal year beginning October 1st, 2012 and ending September 30th, 2013. Appropriating monies that are to be received by the City of Meridian in the sum of 82,872,194 dollars and allocating expenditures and providing an effective date. De Weerd: Thank you. You have heard this -- Meridian City Council August 27, 2013 Page 19 of 22 Zaremba: Madam Mayor? De Weerd: You have heard this ordinance by title only. Councilman Zaremba. Zaremba: As I read along in the published agenda it says that the fiscal year is ending September 20, which I believe is a typo. The fiscal year ends September 30. Holman: It is a typo. Zaremba: I just wanted to point that out for the public record. Holman: Thank you. De Weerd: Okay. Is there anyone who would like to hear this read in its entirety? Seeing none, Council? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: i move we approve Ordinance No. 13-1571 with suspension of rules. Rountree: Second. De Weerd: I have a motion and a second to approve Item 10-B. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. Ordinance No. 13-1572: 2013-2014 Fiscal Year Annual Appropriation Ordinance of the City of Meridian providing for the Adoption of a Budget and Appropriation of $89,285,963.00 to Defray the Necessary Expenses and Liabilities of the City of Meridian, in accordance with the Object and Purposes and in the Certain Amounts here specified for the Fiscal Year beginning October 1, 2013 and ending September 30, 2014. De Weerd: Item No. 10-C is Ordinance 13-1572. Madam Clerk, will you, please, read this by title only. Meridian City Council August 27, 2013 Page 20 of 22 Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 13-1572, an ordinance pursuant to Idaho Code 60-1002 and 50-103, providing for a title and findings, providing for the adoption of a budget and the appropriation of 89,285,963 dollars to defray the necessary expenses and liabilities of the City of Meridian in accordance with object and purposes and in certain amounts herein specified for the fiscal year beginning October 1st, 2013, and ending on September 30th, 2014. To levy also the appropriate taxes and levies as authorized by law upon taxable property and to collect all authorized revenues. To provide for the waiting and the second and third readings pursuant to Idaho 50-902 and providing for an effective date and the filing of a certified copy of this ordinance to the Secretary of State. De Weerd: Thank you, Madam Clerk. You have heard this ordinance read by title only. Is there anyone who would like to hear it read in its entirety? I do have to ask every time. Council, seeing none -- Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve Ordinance No. 13-1572 with suspension of rules. Hoaglun: Second. De Weerd: I have a motion and a second to approve Item 10-C. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 11: Future Meeting Topics De Weerd: Council, any items for future meetings? Rountree: None. Bird: I have none. Item 12: Executive Session Per Idaho State Code 67-2345 (1)(f): (f) To Consider and Advise Its Legal Representatives in Pending Litigation Amended onto the Agenda (d) (to consider records that are exempt from disclosure as provided in chapter 3, title 9, Idaho Code) Meridian City Council August 27, 2013 Page 21 of 22 De Weerd: Okay. I would entertain a motion to, then, on Item 12, to adjourn into Executive Session. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: When we brought this agenda forth it wasn't known to me at this time, but we did have another item that falls under (1)(d). We had (1)(f) listed, but I'm going to include in my motion that we include item (1)(d), as well as (1)(f). So, I would move we go into Executive Session for Idaho State Code 67-2345(1)(d) and (1)(f). Rountree: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (6:53 p.m. to 7:38 p.m.) De Weerd: Okay. I would entertain a motion to come out of Executive Session. Rountree: So moved. Bird: Second. De Weerd: All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Do I have a motion to adjourn? Rountree: So moved. Bird: Second. De Weerd: All those in favor? All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 7:38 P.M. Meridian City Council August 27, 2013 Page 22 of 22 (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) C% ~ ~ ~/ o~~ / ~ ~ MAYO MY DE WEER DATE APPROVED ATTEST: ,~_ '~ ~. JAYCE HOLMAN, CITY c;tY<>f ~' '~EI TDIA Nom, IDANQ F Ste, 1T Fp f ~?` of ~~'~7RE 45~~.