HomeMy WebLinkAboutTask Order No. 10238h with CH2M Hill Engineering, Inc. for WWTP RAS Reconfiguration Project Programming and IntegrationMemo
To: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Jacy Jones, Clint Dolsby
Date: 8/22/13
Re: August 27 City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
August 27'" City Council Consent Agenda for Council's consideration.
Approval of Task Order 10238h for Professional Services for "WWTP RAS
Reconfiguration Project Programming and Integration" to CH2M Hill Engineers. Inc.
for the Not-To-Exceed amount of $86.563.00. This Task Order is issued in
conjunction with the current Master Agreement with CH2M Hill dated September 18,
2012.
Recommended Council Action: Approval of Task Order 10238h to CH2M Hill
Engineers, Inc. for the Not-To-Exceed amount of $86,563.00.
Thank you for your consideration.
• Page 1
~;i~E IDIAN~--
Public IDAHO
Works Department
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Clint Dolsby, P.E.
Assistant City Engineer
Mayor Tammy de Weerd
Oily Caweail Memberf~
Keith Sird
Brad Hoaglun
Charles Rountree
David Zaremba
DATE: August 5, 2013
SUBJECT: TASK ORDER #10238h FOR THE WWTP RAS RECONFIGURATION
PROJECT PROGRAMMING AND INTEGRATION WITH CHZM HILL
FOR A NOT TO EXCEED AMOUNT OF $85,563 PURSUANT TO THE
MASTER AGREEMENT APPROVED BY CITY COUNCIL APRIL 13,
ZO10
I. RECOMMENDED ACTION
A. Move to:
Approve Task Order 10238h with CH2M HILL for the WWTP RAS
Reconfiguration Project Programming and Integration, for anot-to-exceed
cost of $85,563.
2. Authorize the Mayor to sign the agreement.
II. DEPARTMENT CONTACT PERSONS
Clint Dolsby, Asst. City Engineer (Project Manager) 489-0341
Warren Stewart, PW Engineering Manager 489-0350
Tom Barry, Director of Public Works 489-0372
III. DESCRIPTION
A. Background
The City of Meridian wastewater treatment plant periodically experiences mixed
liquor settleability problems due to the excessive growth of Microthrix Parvicella
(MP) in their secondary process which diminishes secondary clarifier capacity.
Page 1 of 3
Plant staff controls settleability by reducing the solids retention time (SRT) to
less than four days, thereby wasting Microthrix Parvicella from the process at the
cost of wastewater plant capacity. A total nitrogen (TN) effluent concentration of
15 mg/L is required for Class A reclaimed water which is difficult to obtain at
this low solids retention time.
B. Proposed Project
Construction of the RAS Conveyance System Reconfiguration project at
Meridian's Wastewater Treatment Plant is nearing completion. Control system
software services, including programming and field testing, are required to
provide automated monitoring and control functions for the new basin facility,
pumps, and pipelines. CH2M HILL will provide programming and integration
services for the project to reroute the return activated sludge flow stream from the
Secondary Clarifiers to the Aeration Basins through a new denitrification basin in
an effort to inhibit the growth of microthrix and promote the effectiveness of the
fermentation process. Inhibiting the growth of microthrix will in turn provide
more reliable removal of nitrogen and increase the capacity of the secondary
treatment system to the rated plant capacity. Without this project, the wastewater
plant will continue to experience microthrix caused settleability issues which
increases our vulnerability to National Pollutant Discharge Elimination System
(NPDES) permit violations in our pending permit and could impact our ability to
deliver reclaimed water. Additionally, the fermentation process will be less
effective without the denitrification basin.
C. Consultant Selection
CH2M HILL was chosen for this project due to their expertise in the design and
analysis of wastewater treatment plants, their programming and integration
expertise and their familiarity with the Meridian Wastewater Treatment Plant,
fermentation and microthrix.
IV. IMPACT
A. Strategic Impact:
This project will help increase efficiencies at the Wastewater Treatment Plant and
investigate alternative methods of wastewater treatment to reduce nitrogen and
phosphorous loadings into our receiving stream.
B. Service/Delivery Impact:
Improving the efficiency of the operation of the biological treatment processes
will increase the secondary treatment capacity of the wastewater treatment plant.
This will provide operational flexibility for the biological phosphorus removal
processes in the aeration basins.
C. Fiscal Impact:
Page 2 of 3
Project Costs
WWTP RAS PER
WWTP RAS Exploratory Dig
WWTP RAS Conveyance Reconfiguration Design
WWTP RAS Conveyance Reconfiguration CMS
RAS Reconfig Inspection and Testing
WWTP RAS Conveyance Reconfiguration Equipment
WWTP RAS Conveyance Reconfiguration Construction
Construction Change Order 1
RAS Reconfiguration Project Programming and Integration
Total Cost
$32,900.09
$14,325.00
$247,334.60
$163,700.00
$35,834.38
$277,369.00
$1,305,958.87
$126,374.10
X85,563.00
$2,289,359.04
Project Funding
Fiscal Year 2012 Aeration Basin Construction (3590-96101) $825,000.00
Fiscal Year 2013 Aeration Basin Construction (3590-96101) $700,000.00
Fiscal Year 2013 Budget Amendment (3590-96101) $850,000.00
Total Funding $2,375,000.00
VI.
VII.
TIME CONSTRAINTS
Council's approval will allow the programming and integration for this project to
improve the performance of the biological nutrient removal systems and increase the
capacity of the secondary treatment system at the wastewater treatment plant to be
completed.
LIST OF ATTACHMENTS
A. Task Order No. 10238h.
Department Approval:
Page 3 of 3
TASK ORDER NO. 10238h
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND CH2M HILL ENGINEERS,INC (ENGINEER)
This Task Order is made this 2~ day of August, 2013 and entered into by and between the
City of Meridian, a municipal corporation organized under the laws of the State of Idaho,
hereinafter referred to as "City", and accepted by (CH2M HILL ENGINEERS. INC). hereinafter
referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained
in the Master Agreement (Category 7A) between the above mentioned parties dated
September 18, 2012. The Project Name for this Task Order 10238h is as follows:
CITY OF MERIDIAN
WWTP RAS RECONFIGURATION PROJECT
PROGRAMMING AND INTEGRATION
PROJECT UNDERSTAIV®ING
The City of Meridian is implementing upgrades and modifications to the wastewater treatment
plant by (1) reconfiguring the return activated sludge (RAS) conveyance system, (2} modifying
the waste activated sludge (WAS) conveyance system, (3) constructing a new RAS basin, and
(4) installing a new electrical service feed. ENGINEER completed the design, final
construction bid documents and construction management services are underway for the
project and now offers the following Scope of Work to provide Programming and Integration in
support of the City's efforts to start up the systems.
SCOPE OF WORK
Construction of the new RAS Conveyance System Reconfiguration project at Meridian's
Wastewater Treatment Plant is nearing completion. Control system software services,
including programming and field testing, are required to provide automated monitoring and
control functions for the new basin facility, pumps, and pipelines.
Task 1 -Control System Software Services
ENGINEER shall provide the following services:
Task Order 10238h WWTP RAS RECONFIGURATION PROJECT PROGRAMMING ANO INTEGRATION Page 1 of 8
CH2M HILL ENGINEERS, ING
• Engineer will develop a written applications software control narrative to define the new
monitoring #unctions. Up to four days of effort will be included for developing detailed
software loop descriptions.
• ENGINEER will conduct one software workshop with the City to review the
software loop descriptions.
• Engineer will use software functional test documentation forms for signature by an
authorized City representative (similar to those used for previous work executed at the
plant by ENGINEER).
• ENGINEER will conduct one HMI graphics workshop with the City to discuss the
proposed changes to the system.
• Engineer will modify the existing Wonderware Intouch graphics that will be
affected by process modifications.
• Engineer will create new process graphics #or the new RAS systems.
• Engineer will program the new ControlLogix PLC's for the project. RAS system is
designed with a new ControLogix PLC.
Deliverables
• Applications software control narrative to define the new monitoring and control
functions for review at Software Workshop.
• The following are graphics to be modified or created:
o Modify existing WAS to DAFT i
o Modify existing WAS to DAFT 2
o Modify existing Secondary Pump Station PE Flow Split
o Create new RAS Basin Overview Graphic
o Create new RAS/WAS Pumping Graphic (and control popups)
o Create new WAS Pumping Graphic (and control popups)
o Modify existing Aeration Basin 1, 2, 3, 4 graphics (minor edit to add new RAS
Basin)
• Software functional test documentation #orms #or signature by an authorized City
representative.
• RAS Conveyance System ControlLogix PLC program.
Task Order 10238h WWTP RAS RECONFIfiURATlON PROJECT PROGRAMMING AND INTEGRATION Page 2 of B
CH2M HILL ENGINEERS, INC
• Modifications to the existing SUC PLC program to deletelmodify sections ofi the code
modified by the revisions
Assumptions
• Software work for this project will be done remotely from the site using a copy of the
current Wonden+vare Application.
• New graphics will be developed using Wonderware System Platform Objects.
• Modifications to existing Wonderware HMl tags/windows will be edited with
classic InTouch.
• The contract documents are the basis of the software estimate (P&ID's,
specifications, etc).
• The scope of work is based on providing functions described in the process
control narratives developed during project design.
• For software estimating purposes, only the I/O shown on the P&ID's is included.
• Controllogix PLC programming will be based on the add-on instructions developed by
ENGINEER.
• A current electronic copy of the existing HMI system and Galaxy will be provided by the
Owner. This will need to be closely coordinated and monitored between ENGINEER
and Owner. At the point the Galaxy is copied for use by ENGINEER, no further
changes can be made to the site Galaxy.
• A current electronic copy of the existing SUC PLC program will be provided by the
Owner.
• The scope assumes one software workshop. Workshop will be one day duration.
Workshop will be attended in person by one local and one remote staff.
• The scope assumes one HMI graphics workshop. Workshop will be one day duration.
Workshop will be attended in person by one local and one remote staff.
• Total ENGINEER onsite application software testing and startup effort includes up to 13
person days at the site.
• Total ENGINEER post startup support up to 4 person days at site. Two of the days will
be for a contiguous two day trip by programmer. Two of the days will be provided by
local staff in four 4-hour site trips.
• Half day trips by local staff wi{I be provided for the following tasks:
Task Order 10238h WWTP RAS RECONFIGt1RATIONPBOJECT PROGRAMMING AND INTEGRATION Page 3 of 8
CH2M NILL ENGINEERS, MC
o One software workshop trip.
o Two different coordination trips during software startup.
o One post startup support site trips.
• Software startup will not begin until after operational testing has been executed by the
Contractor and approved by Engineer.
• Startup activity associated with software shall be executed by up to 2 individuals in
separate overlapping trips. Software and process startup is assumed to be up to two
contiguous weeks induration.
• City staff will be available for coordination and assistance during software startup.
• The estimated expenses are based on the following:
o Travel -Airline: 5 round-trip flights
o Travel -Rental Cars /Fuel: 23 days
o Travel -Lodging: 23 nights
o Travel -Meals: i5 days
TIME OF COMPLETION and COMPENSATION SCHEDULE
The following schedule is based on a Notice to Proceed (NTP) from the City by August 2013
and resulting in Final Design being completed by September 2013. A NTP issued on a
different date will change the schedule accordingly.
COMPENSATION AND COMPLETION SCHEDULE
Task Descrlptlon Due Date Compensation
1 Control System Software Services • September 2013 $81,485
2 Allowable Reimbursables $5,078
TASK ORDER TOTAL $86,563
The Not-To-Exceed amount to complete all services listed above for this Task Order No.
10238h is eighty six thousand #ive hundred sixty-three dollars ($86,563). No compensation will
be paid over the Not-to-Exceed amount without prior written approval by the City in the farm of
a Change Order. The hourly rates fior services and direct expenses are per the Master
Agreement (by this reference made a part hereof) and current attached Rate Schedule and will
Task Order 10238h VWVTP RAS RECONFIGURATION PROJECT PROGRAMMING AND INTEGRATION Page 4 of 6
CH2M HILL ENGINEERS, INC
be the basis for any additions and/or deletions in services rendered. Trave! and meals are
excluded from this Task Order unless explicitly listed in the Scope of Services AND Payment
Schedule.
CITY OF MERIDIAN
13Y:
TAMMY de W ,MAYOR
t~ -'
Dated: ~~ ~~ ~ ~ 3
CH2M HILL ~_C,U+IEE~, INC
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8Y:
Dated: ~ 2z- ~3
Approved by CounciL•_„ 3
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JAYCEE OLMAN, CITY C ~ '" °'
,,~;~~ P ati,~t~~ ~ ~°~~..
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Purchasing Approval ~~`~~., w I
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j .' TftF ='~~a
BY:_ / ~ ~~ BY:
KEIT A S, Purchasing Manager WA
City Project Manager
Engineering
Dated:~z 2 ~/3
Task Order 10238h 4vWTP RAS RECONFIGURATION PROJECT PROGRAMMING AND INTEGRATION Paga 5 of S
CH2M HILL ENGINEERS, INC
EXHIBIT A
2013 RATE SCHEDULE
for
CH2M HILL ENGINEERS, iNC,
Rates effective from April 1, 2013 through March 31, 2014
Name Title Hourly Rate
Burns, Jodi Water Engineer 3 $114.69
Carlson, Mark Portfolio Management 5 $282.90
Cowden, Scott Technologist Professional 2 $194.32
Cracroft Stuber, Jenifer Environmental Engineer 4 $141.28
Curtis, Chris Electrical Engineer 3 $113.56
Doran, Sherrill Project Management 3 $205.66
Duppong, Jerry Technologist Professional 3 $217.44
Edgett, Nick Software Integration
Professional 3 $126.00
Fettkether, Larry Technologist Professional 2 $187.65
Henrickson, Howie Structural Engineer 5 $174.48
Herron, Gretchen Environmental Scientist 3 $120.08
Johnson, Bruce Technologist Professional 4 $247.75
Kanyuch, Jeff Project Management 4 $200.94
Karl, Mike Software Integration
Professional 5 $183.66
Kassa, Jennifer Water Engineer 5 $189.82
Kindig, Jenny Civil Engineer 3 $124.83
Kutz, Mike Technologist Professional 2 $188.02
Lamer, Stacey Project Management 2 $164.21
Larson, Mark Instrument & Controls Engineer $133.43
Leaf, Bill Technologist Professional 2 $190.95
Macpherson, Linda Technologist Professional3 $224.94
Task Order 10238h WWTP RA5 RECONFIGURATION PRt7JECT PROGRAMMING AND INTEGRATION Page 6 of 8
CFi2M HILL ENGINEERS, INC
Madison, Mark Technologist Professional 4 $249.89
McCormick, Rick Project Management 2 $172.02
Mengel, Denny Technologist Professional 3 $193.54
Miller, Fran Software Integration
Professional 4 $108.86
Newton, Rachel Biologist 2 $90.91
Noesen, Matt Project Management 3 $207.43
Nye, Joe Project Management 3 $180.18
Odell, Lee Client Management 4 $246.20
Palin, Toby Electrical Engineer 4 $142.00
Rardin, Mike Electrical Design Technician 5 $103.82
Robinson, Perrin Project Management 2 $151.36
Watson, Don Technologist Professional 2 $196.59
Wiskus, john Project Management 3 $200.15
Wood, Lionel Technologist Professional 3 $203.33
Young, Joe Water Engineer 3 $109.94
ALLOWABLE REIMBURSABLES
The fol{owing reimbursable expenses will be al{owed ONLY if addressed in any
resulting task order. Amounts will be reimbursed at cost.
Expense Rate
Sub-Consultants Cost
Outside Printing and
Reproduction Cost with receipt
Travel See Below
TRAVEL EXPENSES
The City will only pay for meal, lodging and transportation expenses for official business that
consists of consultants traveling to or from, outside of the Treasure Valley, and that are directly
related to the specific task orders. Reimbursement will NOT exceed the limits allowed under
Task Order 10238h VWVTP RAS RECONFIGURATION PROJECT PROGRAMMING AND INTEGRATION Page 7 of 8
CH2M HILL ENGINEERS, INC
http://www.gsa.gov/portal/catectory/100120
The current FY2013 rate for meals is $46 per #ull day, and $34.50 (75%) for both travel days.
Receipts for meal per diem allowances are not required.
The current FY2013 GSA hotel rate is $77.00/night. Lodging, transportation and hotel
expenses will only be reimbursed when accompanied with an itemized receipt and proof of
prior approval by the Project Manager.
Transportation (Pr+e-approved by Project Manager):
All travel must be by the most economical means practical. tf there is interruption of travel or
deviation from the direct route for the traveler's convenience, the deviation may not exceed
the cost of uninterrupted travel.
Airline: Consultants will only be reimbursed for coach or economy class rates.
Rental Cars: A vehicle is only allowed with prior authorization by the City Project
Manager.
ALL OTHER EXPENSES ARE CONSIDERED INCIDENTAL AND ARE NOT
REIMBURSABLE
Task Order t0238h WWTP RA5 RECONFIGURATION PROJECT PROGRAMMING AND INTEGRATION Pegs 8 of 8
CH2M BILL ENGINEERS, INC