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HomeMy WebLinkAbout2013-07-16Tuesday, July 16, 2013 at 6:00 PM 1. Roll -Call Attendance David Zaremba X Brad Hoaglun X X Keith Bird Charlie Rountree ® X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by Larry Woodard with Ten Mile Christian Church 4. Adoption of the Agenda Adopted 5. Consent Agenda Approved A. Approval of Bid Award and Contract to Ewing Company, Inc. for the "Wastewater Treatment Plant (WWTP) RV Dump Construction" for a Not - To -Exceed Amount of $394,071.74 B. Approval of Bid Award and Contract to Diamond Contractors, LLC for the "Settlers Village Square Phase 2 Tennis Courts Construction" Project for a Not -To -Exceed Amount of $770,499.00 C. Approval of a City Wide, Evergreen Sole Source Purchase/Supplier for the Lenel On -Guard Security System from Apex Integrated Security Systems D. Approval of a City Wide, Evergreen Sole Source Purchase/Supplier for the Automated Logic WebCTRL System from Clima Tech E. Final Order for Approval: FP 13-029 Oakcreek No. 3 by Oakcreek, LLC Located Southwest Corner of N. Black Cat Road and W. McMillan Road Request: Final Plat Approval Consisting of 34 Single -Family Residential Building Lots and Eight (8) Common Lots on Approximately 9.50 Acres of Land in an R-8 Zoning District F. MDA 13-008 Twelve Oaks (fka Hark's Canyon Creek Subdivision) by JLJ, Inc. Located 1845 W. Franklin Road Request: Amendment to the Development Agreement to Remove the Language Pertaining to the Meridian City Council Meeting Agenda — Tuesday, July 16, 2013 Page 1 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Expired Plat and to Include a Conceptual Development Plan for a Mixed Use Development G. Recreational Pathway Easement for Red Wing Subdivision H. Meridian Commons Pedestrian Pathway Easement I. Resolution No. 13-930: Asset Donation and Disposal of Computers, Laptops, MDT's, Network Equipment, Servers, and SANs 6. Items Moved From Consent Agenda None 7. Community Items/Presentations A. Arts Commission: Selection of Artwork for Meridian Split Corridor Phase 2 Public Art Project Continued to July 23, 2013 8. Action Items A. Continued from July 2, 2013: FP 13-020 Reflection Ridge Subdivision No. 1 by Chris Todd, T -O Engineers Located West Side of S. Locust Grove Road and South Side of the Ridenbaugh Canal, North of E. Amity Road Request: Final Plat Approval Consisting of 61 Single -Family Residential Building Lots and Ten (10) Common/Other Lots on 24.87 Acres of Land in the R-8 Zoning District Approved B. Public Hearing: VAC 13-002 Accolade (aka Gramercy) by Field at Gramercy, LLC Located South of E. Overland Road and West of S. Bonito Way, Between E. Blue Horizon Drive and the Ridenbaugh Canal Request: Vacate the Following Easements: 1) A Portion of the 10 -Foot Wide PUDI and Landscape Easement Along the South Boundary of Lots 2 and 3, Block 7; 2) City of Meridian Water and Sewer Easements Along the North Boundary of Lots 1, 2 and 3, Block 7 Platted with Gramercy Subdivision; AND 3) a 25 - Foot Wide Emergency Vehicle Access Easement Along the Shared Lot Lines of Lot 2 and 3, Block 7 Recorded as Instrument #108013634 Approved C. Public Hearing: MDA 13-012 Accolade by Fields at Gramercy, LLC Located South of E. Overland Road and West of S. Bonito Way Between E. Blue Horizon Drive and the Ridenbaugh Canal Request: Amend the Accolade Development Agreement (Instrument #112107771) to Reduce the Required Number of Carports Approved D. Public Hearing: CPAM 12-007 Woodburn West Subdivision by Northside Management Located North of W. Ustick Road, Approximately 1/4 Mile East of N. Linder Road Request: Amend the Future Land Use Map Contained in Meridian City Council Meeting Agenda — Tuesday, July 16, 2013 Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. the Comprehensive Plan to Change the Land Use Designation on 6.8 +/- Acres of Land from Mixed Use -Community (MU -C) with a Neighborhood Center (N.C.) Overlay to MDR (Medium Density Residential) Approved E. Public Hearing: AZ 13-003 Woodburn West Subdivision by Northside Management Located North of W. Ustick Road, Approximately 1/4 Mile East of N. Linder Road Request: Annexation and Zoning of 25.8 Acres of Land with an R-8 Zoning District Approved w/ changes F. Public Hearing: PP 13-007 Woodburn West Subdivision by Northside Management Located North of W. Ustick Road, Approximately 1/4 Mile East of N. Linder Road Request: Preliminary Plat Approval Consisting of 99 Single -Family Residential Building Lots and 16 Common/Other Lots on 25.75 Acres of Land in a Proposed R-8 Zoning District Approved with Conditions G. Public Hearing: RZ 13-004 Valenti Rezone by Jeanne Valenti Located Northwest Corner of N. Meridian Road and W. Washington Street Request: Rezone of 0.34 of an Acre from the R-4 (Medium -Low -Density Residential) Zoning District to the O -T (Old Town) Zoning District Approved H. Public Hearing: AZ 13-005 Paramount Northeast Subdivision by Brighton Development, Inc. Located Southwest Corner of Chinden Boulevard and N. Meridian Road Request: Annexation and Zoning of 54.69 Acres of Land with C -C (17.68 Acres); TN -C (31.27 Acres) and R-8 (5.74 Acres) Zoning Districts Approved I. Public Hearing: PP 13-008 Paramount Northeast Subdivision by Brighton Development, Inc. Located South of Chinden Boulevard on the West Side of N. Meridian Road Request: Preliminary Plat Approval Consisting of 79 Single -Family Residential Building Lots and Four (4) Common/Other Lots on 27.23 Acres of Land in th R-8 Zoning District Approved 9. Department Reports A. Police Department: Budget Amendment for Spending Authority for FY2013 and FY2014 Idaho Transportation Department (ITD) Alive at 25 Grant for the Not -to -Exceed Amount of $69,675.00 Approved B. Police Department: Budget Amendment for Spending Authority for FY2013 Idaho Transportation Department (ITD) Traffic Grant for the Not -to -Exceed Amount of $39,000.00 Approved C. Community Development: Discussion of Timeline and Proposed Amendments of the Idaho State Plumbing Code Meridian City Council Meeting Agenda — Tuesday, July 16, 2013 Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 10. Future Meeting Topics 11. Executive Session Per Idaho State Code 67-2345 (1)(f): (q To Consider and Advise Its Legal Representatives in Pending Litigation Meridian City Council Meeting Agenda — Tuesday, July 16, 2013 Page 4 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council July 16, 2013. A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, July 16, 2013, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Charlie Rountree, Keith Bird, David Rountree and Brad Hoaglun. Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Sonya Watters, Bill Parsons, Scott Colaianni, Chris Amenn, Tom Barry, and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd De Weerd: Well, we are almost at straight up 6:00 o'clock. Welcome to the Meridian City Council meeting. I'm going to go ahead and get started on our regular meeting. So, welcome. For the record it is Tuesday, July 16th. It's 6:00 p.m. We will start with roll call attendance, Madam Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Larry Woodard with Ten Mile Christian Church De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Larry Woodard and he is with Ten Mile Christian Church. If you will all join us in the invocation or take this as a moment -- as an opportunity for a moment of reflection. Thank you for joining us, Larry. Woodard: My pleasure to be here. Well, let us pray. Our Dear Heavenly Father, what an honor to pray to you, to talk with you, the creator of this earth and to know that you hear our every word. Tonight I pray for the Mayor of this city and the City Council who serve with her. I always pinch myself that that in Meridian the Pledge of Allegiance to the flag of our country and a prayer are still practiced in the center of the Treasure Valley. Tonight I pray that this Council will be wise in all its decisions, that issues, however controversial, are handled fairly and appropriately. May our citizens feel that they can bring issues before their city leaders and that their comments would be fairly Meridian City Council July 16, 2013 Page 2 of 49 heard and answered. Tonight I do not want us to forget that this is a city that prizes life. Yes, even life of the unborn. That this city prizes children, our future generations. So, I pray for our city planners, our police who work to keep us safe, our firefighters and EMS who are quick to respond when there is an emergency and the other workers within our city government. Each employee of this fine city needs your prayers tonight and for their families. In closing I pray that each us in this room tonight will just reflect a moment on what we have done this past week to make Meridian one of the best places to live and what we can do this next week to make it even better. Thank you, God, for listening as I pray in Jesus' name, amen. Item 4: Adoption of the Agenda De Weerd: Thank you for that blessing. Item No. 4 is adoption of the agenda Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: Just one note on tonight's agenda. Item 5-1 is Resolution No. 13-930 and with that, Madam Mayor, I move adoption of the agenda as printed. Rountree: Second. De Weerd: I have a motion and a second to adopt the agenda as printed. All those in favor say. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Consent Agenda A. Approval of Bid Award and Contract to Ewing Company, Inc. for the "Wastewater Treatment Plant (WWTP) RV Dump Construction" for a Not -To -Exceed Amount of $394,071.74 B. Approval of Bid Award and Contract to Diamond Contractors, LLC for the "Settlers Village Square Phase 2 Tennis Courts Construction" Project for a Not -To - Exceed Amount of $770,499.00 C. Approval of a City Wide, Evergreen Sole Source Purchase/Supplier for the Lenel On -Guard Security System from Apex Integrated Security Systems Meridian City Council July 16, 2013 Page 3 of 49 D. Approval of a City Wide, Evergreen Sole Source Purchase/Supplier for the Automated Logic WebCTRL System from Clima Tech E. Final Order for Approval: FP 13-029 Oakcreek No. 3 by Oakcreek, LLC Located Southwest Corner of N. Black Cat Road and W. McMillan Road Request: Final Plat Approval Consisting of 34 Single -Family Residential Building Lots and Eight (8) Common Lots on Approximately 9.50 Acres of Land in an R-8 Zoning District F. MDA 13-008 Twelve Oaks (fka Hark's Canyon Creek Subdivision) by JLJ, Inc. Located 1845 W. Franklin Road Request: Amendment to the Development Agreement to Remove the Language Pertaining to the Expired Plat and to Include a Conceptual Development Plan for a Mixed Use Development G. Recreational Pathway Easement for Red Wing Subdivision H. Meridian Commons Pedestrian Pathway Easement I. Resolution No. 13-930: Asset Donation and Disposal of Computers, Laptops, MDT's, Network Equipment, Servers, and SANs De Weerd: Item 5 is our Consent Agenda. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: As noted 5-1 is Resolution No. 13-930. 1 move approval of the Consent Agenda and the Mayor to sign and Clerk to attest. Rountree: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Madam Clerk, will you, please, call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council July 16, 2013 Page 4 of 49 Item 6: Items Moved From Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 7: Community Items/Presentations A. Arts Commission: Selection of Artwork for Meridian Split Corridor Phase 2 Public Art Project De Weerd: So, we will move to Item 7 under Community Presentations and we have our Arts Commission presentation. By the way, happy birthday. I'm not going to sing happy birthday to you, but I will wish it to you. Jensen: Thank you. De Weerd: And I'm not going to ask these guys to sing it either. Bird: You wouldn't want us to. Jensen: We have all arts in Meridian. Thank you. Madam Mayor, Commission, my name is Mary Jensen, I am the chairman of the Meridian Arts Commission. I am here today to talk to you about the Arts Commission meeting that was held on July 11th where we reviewed a proposal for what we are calling our Meridian cross-over public art project. MAC considered the public input. They also considered the criteria which are as follows: Appropriateness and safety of the proposed artwork for the project site. The quality of the proposal. Incorporation of recycled, reused, or repurposed materials. Reflection of Meridian's commitment to environmental responsibility and sustainability, consistency with Meridian's history, character, and values. Consistency with existing esthetic improvements along Main Street and contribution to esthetic and cultural vitality and sense of place. With those considerations the Meridian Arts Commission is making the recommendation to City Council that C.J. Rench's proposal Under The Sun and Dreaming be installed in the south parcel as proposed. MAC recommends this piece Under The Sun and Dreaming because of its esthetic appeal. The Commission felt like the proposal piece would bring vitality and a sense of youthfulness to the downtown core and it conveys an energy that would stand the test of time. It is also to be noted that the piece Under The Sun and Dreaming may also be able to be modified, so that a second piece would be able to be added to the south parcel called Star of the West. If you remember in the proposal and in the maquette that was brought forth by Mr. Rench, Star of the West was a small red piece -- okay. We have those if you needed to see them it looks like behind you. The small red piece that was not actually included in the proposal, but included as a possibility for a piece that could be purchased later. Since then Mr. Rench has told me at Meridian Arts Commission that he may be able to modify the first piece, so that the second piece may also be installed in the same budgetary manner. It is also important for you to note that the selection panel that reviewed these three projects also reviewed the proposals and on their meeting in July 8th they considered those same criteria and recommended to the Meridian Arts Commission that Meridian City Council July 16, 2013 Page 5 of 49 first the large piece in the Delia DeLapp proposal, The Family, be installed in the south parcel. So, if you're looking behind you the large piece that is the ring with the children in the middle be proposed. This was by the selection panel. And, second, that the smaller piece of C.J. Rench that, again, was not included in the proposal, but it is the red piece -- be placed at -- I believe it was on the north parcel. And that was the recommendation of the selection panel. I will entertain questions at this time if you have any. De Weerd: Council, questions? Hoaglun: Mary, real quick. On that -- the selection committee, I'm trying to remember -- the north parcel is the larger of the two, so I was wondering if we put the larger one at the north end and the smaller one would be at the south end, I had one of those things that didn't -- it didn't occur to me at the time, but that would be something that the Council could consider as an option of which one goes where. It just occurred to me that based on size and the size of the parcels, because one is 18,000 square feet and the other parcel is 11,000 square feet, you want the larger one on the larger parcel I would think, but -- Jensen: Right. And I would think that that would be something for the Council to take into consideration. Hoaglun: Okay. De Weerd: Questions? Rountree: I have none. De Weerd: I guess the public vote is also in our paper and there were three different ways of voting. You know, certainly I appreciate those that came down to City Hall to place their vote and the popular vote also went the Delia's piece or her submittal and I know that we did put it out there that this wasn't solely based on the public vote or public opinion, but certainly from -- I think this is the third public art piece that the Meridian Arts Commission and the city has considered and certainly the public's voice has been important to it and usually when we consider a different alternative it's usually based on a detail that's pretty critical. I think the first one was the artist was in jail and we couldn't really check -- couldn't contract with him. But was there compelling reasons why the popular vote and the selection committee's vote was not confirmed by the Meridian Arts Commission? Jensen: There were a few reasons. The Arts Commission also did have all of the information of the public vote and took that into consideration. However, knowing from the very beginning that the public vote would not be the only thing we would consider as we made our decision, we did not feel that it was necessary to make that the singular deciding factor. So, also it should be noted that -- and, I'm sorry, I don't have the numbers in front of me, but I believe there was only a three percent difference between Meridian City Council July 16, 2013 Page 6 of 49 the two -- the J.C. Rench piece and the DeLapp piece as far as the popular vote. We figured and felt as a Commission that because this wasn't a very scientific method we used we had people come down and vote, you know, writing in a book. We also did have an online vote. But we did not secure that to just the citizens of Meridian, we allowed anyone to vote in that process. We also opened voting at our previous concert, from the Concerts On Broadway series. So, without it being an exact science, we were a little nervous about the numbers and there was only a three percent difference. So, we considered that both of those would have been easily as important to the public based on those numbers. Also, the reason behind maybe going a different direction from the selection panel for the Meridian Arts Commission was when we put out the call -- the RFQ to these artists we did not take consideration being able to split their proposals. We did not have any information at the time of our meeting as to cost of what splitting a proposal would look like and by splitting I mean commissioning one piece from Delia DeLapp and one piece from the C.J. Rench and at the time of our meeting we did not know what the cost of that would be. So, we decided to stick with the proposals as originally stated to us for which we had the cost for and that was a deciding -- another deciding factor as we came up with Under the Sun and Dreaming. De Weerd: So, I did have a question in consideration for the modification that C.J. Rench had selected or proposed to incorporate a second piece. Part of that was removing the stainless steel and put in -- I can't remember how he framed it, but more of the mill iron and his stainless steel was listed as his recycled material. So, then, would his project even meet the criteria of using recycled material. Jensen: When MAC voted on this recommendation we did not actually have that information in front of us or that information from Mr. Rench. We voted on the single Under The Sun and Dreaming piece as we knew it, as it had been proposed and as the budget for that. So, I think we would need to look at that differently if there is going to be a reconsidered idea if he is going to be able to continue with the proposed materials and add the smaller piece as the second parcel. But what we did was vote solely on the singular piece Under The Sun and Dreaming and as it stood in the proposal before us. De Weerd: Okay. Again, any additional questions? Bird: I have none. Hoaglun: Madam Mayor, not from Mary, but I think Delia might have -- might be coming to the meeting tonight and I had some questions for her if that -- if that's appropriate at this time. De Weerd: I believe she is here. Delia, could we ask you to come up and entertain some questions from Council. Hoaglun: Thank you, Mary. And happy birthday. Jensen: Thank you. Meridian City Council July 16, 2013 Page 7 of 49 Hoaglun: Do you have dinner plans for later? Okay. We will try to make this quick. But thank you, Delia. De Weerd: Delia, if you can state your name for the record. DeLapp: I'm Delia DeLapp De Weerd: Thank you. Hoaglun: Hi, Delia. Thank you for being here tonight and the selection committee had made the recommendation to have your large piece as moved forward to the Council and also the Star of the West and I was just curious -- your budget and everything was here and it showed both pieces 95,000. Of course we always have to look at the bottom line and go, okay, there are costs involved, there is only so much money. If -- and I don't know what the other Council Members think, but this is one that intrigues me, because both are very difficult pieces, both are quality pieces, and I love your depiction of family, because that really speaks to the heart of Meridian. What would the cost be if you can tell me now or after your calculations for just the large piece? DeLapp: It's rather difficult to say entirely, just based on, you know, the availability of some of the recycled materials I'm going to be using on that piece. So, it is a little bit difficult to bring that cost out, but I would imagine it's -- you know, I wouldn't want to state exactly, but it would definitely be somewhere in the neighborhood -- at least I wouldn't be above 60,000 1 imagine to do that size, because I would be doing most of the labor, you know, myself. Hoaglun: And that was -- Madam Mayor and Delia, that was the larger piece, so that's certainly more -- more time and effort. DeLapp: Absolutely. Hoaglun: As opposed to the smaller piece. DeLapp: And I hope to get a lot of recycled material from the -- from the community, you know, and, hopefully, that would offset some of the cost. Most of my labor would certainly be -- I mean I want to do it so badly, so -- Hoaglun: I understand. And, also, Madam Mayor, to follow up, Delia, the location -- and, again, this is just pure speculation on my part. I'm just thinking if we were to go with the recommendation of the selection committee, the -- I have to look here, I have to make sure -- I think it's the north parcel at Fairview and Main would -- is the larger -- the larger of the two. It is. And, then, the one down here at Main and Ada Street at the crossover is 11,000 feet. Is that a preferable site for your piece? Is that -- the Fairview and Main Street? Meridian City Council July 16, 2013 Page 6 of 49 DeLapp: The Fairview -Main Street was -- I had envisioned that to be a small piece, actually, but -- but I think it would be lovely either place and certainly can be viewed at all angles. So, you know, I tried to really think about how it would be viewed and, then, how the traffic would flow, but certainly that would be your decision where those would be located, but I tried to really consider the traffic flow and making sure that it was a very beautiful piece at all angles where ever the traffic was. Hoaglun: Madam Mayor, Delia, that's why I asked, because artists usually have a vision in mind and I don't want to interrupt with my lack of training, but -- so, you were building that one particularly for the cross-over at -- at Main Street and the cross-over, then? DeLapp: I think that's where I kind of thought -- I thought that was a larger piece of property for that. Hoaglun: Okay. Yeah. I mean that's 6,000 square feet difference. DeLapp: And I could scale it, you know, and certainly I'm willing to do a new proposal on the second piece to -- that would better fit the community desires as well. I'm open to doing that, too, if that's a concern. Hoaglun: Okay. De Weerd: Councilman Hoaglun, I -- you mentioned that the family piece really depicted the community and I heard that comment quite often and I think it's most appropriate on the south side as well as people come into this community that they see the family value and the energy and the joy and love that is depicted in -- in that piece of art. Certainly when -- it was hard envisioning how that piece was going to look and knowing Delia's art and I admire Delia as an artist, that -- and her use of copper and enamel and -- you can almost envision it and it just makes me excited. So, I know that the selection committee was looking for a compromise, because on the hands piece people either loved it or they hated it and -- and I knew people representing both spectrums and -- but they were looking to see if there was an opportunity perhaps to -- and I think -- actually, I think the recommendation was to choose Delia as the artist, select the one large piece and if there was money left over we could purchase on a separate process the C.J. Rench piece. So, anyway, I appreciate, Mary, you spending your birthday here with us. I would have chosen something different for my birthday wish, but -- and, Delia, I appreciate you being here and availing yourself to any questions from Council. Anyone else have a question for the artist? Bird: I don't Rountree: Madam Mayor, I have not question, but I have a comment. I'm a little hesitant that we move forward at this point in time. Having dealt with contractual activities for a number of years I think we are borderline getting ourselves in a whole bucket of worms with the way this is being handled. You can't have an applicant here Meridian City Council July 16, 2013 Page 9 of 49 speaking about the project without the opportunity of all the other applicants being here. To me that's just not right. We have a recommendation from a commission that we have all taken recommendations from for the past umpteen years about art in the city and art in the City Hall. It's obvious from what's being spoken of -- at least there is -- and I will tell you right now I -- I have no strong feeling about any of these pieces in particular. I have a particularly strong feeling about what's going on here. I'm a little hesitant with what we have gotten ourselves into at this point, about any decision we might make -- De Weerd: Well, Councilman Rountree -- Rountree: -- and I would like to have a discussion with legal counsel before we make a decision on some of the things that have taken place that I'm hearing. But we have a -- we have heard of a recommendation from a selection committee. We have a recommendation before us from the Arts Commission and we have dialogue going on that is kind of something in the middle, a piece of this and a piece of that. We don't contract with anybody else at the selection process to -- well, we want this half a building and we want your half a building or we want your roof design and your look design. We deal with who we select. De Weerd: And I -- Rountree: And, then, have that dialogue. Not before you select De Weerd: Mr. Rountree, I will tell you that our attorney at the selection committee said exactly that and that's why the motion was to select Delia as the artist to contract with and that to move forward with the southern piece, which was the family piece and that some of the questions that were raised in that would be worked through with negotiations. The second piece was -- was not desired and that would be part of the negotiations and the committee also talked about if it was decided to go with the second piece and the other two didn't even offer second pieces and I think there was concern from our attorney as well that there was a submittal from one of the artists in the middle of the public commenting that said he can change the materials to add a second piece. So, if we want to talk about process three is several things that have happened from both of those and I think that is why the attorney to -- in her comment to the selection committee suggested to just offer the recommendation for Delia's art and with their recommendation to move forward with just one of the pieces and certainly the discussion thereafter was, then, perhaps a second piece could be purchased and that would be a separate private contract. Rountree: I don't buy any of that. De Weerd: All I can tell you is what the -- Rountree: It doesn't pass the smell test with me Meridian City Council July 16, 2013 Page 10 of 49 Hoaglun: Madam Mayor and Councilman Rountree, being present at that meeting and there was that discussion. It was rather unusual that you had submissions and there is two -- whether it's the opinion of the people or the committee -- the commission or even the Council there were two that rose above and there was concern that they were not voting on -- and even the selection committee what the proposals were, but portions of those proposals, the very thing that you bring up, and that was talked about as well how do you create a path forward, because C.J. Rench did not have that smaller piece as part of the original and that's the piece they liked and he made a submission of that as a separate piece if the commission wanted. Ms. DeLapp's proposal was one that has garnered a couple of votes and in fact it was -- for the selection committee it was a couple of votes that they wanted to go with, but it was acknowledged that if they were to do something like that it would be, as the Mayor said, to vote for Ms. DeLapp's main piece and, then, do a commission on the other, because that was not part of the original submission and so contractually, yeah, it does kind of make you scratch your head and go is this really a way to do that. So, those are questions that were raised, so it did get a little interesting at times. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: Madam Mayor, Members of the Council -- and, again, not to make it more confusing, but I do have notes from Ms. Kane who was the counsel that normally serves the Arts Commission and I guess there has been a lot of discussion and I guess -- so, that in moving forward, whatever your decision is, what Ms. Kane's notes indicate to me is that the committee -- the selection panel, which was a subcommittee of the Arts Commission, when they met on July 8th their recommendation was the larger of Ms. DeLapp's piece, the family piece, be installed on the south parcel, but the smaller piece not be installed, that the city approach Mr. Rench for the Star of the West sculpture, but would be a commission piece, because it is as -- I think as Council Member Hoaglun said, that wasn't part of the original proposal. So, their recommendation to the panel was the larger of Ms. DeLapp's piece and, then, to commission a different piece. So, not part of this offering initially, not part of this submittal as provided all of these artists, but on July 11th the Arts Commission, after all of that discussion, made the recommendation of Mr. Rench's larger piece for the large Under The Sun and Dreaming piece and that's what they are recommending and they had, then, advised Mr. Rench of that, that that be installed to the south parcel and that they would again just like to discuss the commission on the secondary piece and that's when Mr. Rench provided making some changes to materials for the pieces to make them both fit under the amount that was budgeted initially. So, that was simply at the request of the commission subsequent to their recommendation to -- that they commission his large piece there, the Under the Sun and Dreaming piece for the south parcel. So, that's what at least the notes indicate to me. That's the Arts Commission recommendation to the Council. Now, maybe to answer Council Member Rountree's concern, I would agree this is somewhat unusual and this isn't the normal course or process that we have normally had in these kinds of things, but I think the way at least it's come out from the Meridian City Council July 16, 2013 Page 11 of 49 commission -- and the commission ultimately is a recommending body. The subcommittee recommends to the commission, the commission recommends to you. You are not obligated to follow the commission, but I think, Councilman Rountree, you're correct in saying if you don't wish to do that, then, you need to decide what's the appropriate process to do it. Ultimately it's your decision as the Council what piece, if any, you're willing to expend the public funds for or commission to get completed. If you're not comfortable in saying, look, 1 don't -- to be frank, you're saying I don't really like any of the way the recommendations are and you folks individually want to make a choice, then, you need to decide, okay, do you want to go back and revisit these pieces as ultimately the deciders as Council, you're certainly free to do that if you want to do that. I know all of the artists have been advised that ultimately the Council is the decision maker here, not the commission and not the members, but, really, you as a Council. So, if you want a different process or additional process or the opportunity to consider these pieces as a whole, you certainly have the freedom to do that. But I think what Ms. Kane was trying to get to was we can't -- we can parcel these out, we just have to do it in a pretty methodical way, which is what she tried to do in saying, look, you can recommend this piece, you can recommend not that piece, you can, then, go back and commission a different piece, but that's part of the negotiations as the Mayor stated. So, we have tried to make it fit within the appropriate due process and, again, if you're not comfortable with that we certainly can revisit that, too, so I don't know if I have answered your question, but I was just trying to figure out from what Ms. Kane had left me is what the recommendation that's in front of you tonight is for the Under The Sun and Dreaming piece. De Weerd: Well, Mr. Nary, I appreciate your summary, but one thing that was wrong is Mr. Rench, per his June 18th e-mail, offered the second piece and modifying the first piece, so they could afford the second piece. So, that wasn't after the discussion by the commission. Nary: Oh. Okay. And I don't have a date here, I just show that subsequently in the narrative, so -- Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Now, Mrs. Jensen, that Art Commission recommends the C.J. Rench at the south; right? Jensen: Correct. Bird: Okay. What of the north? Jensen: When Mr. Rench proposed his piece it was a single piece. We knew that going into that and he, then, offered other pieces that were possible for us to Meridian City Council July 16, 2013 Page 12 of 49 commission at a later date if we wanted one. We have currently just recommended a single piece for the south parcel. Bird: Okay. And that's your recommendation to the City Council, am I not -- and nothing for the north right now? How did that come in of being recommended now? Hoaglun: Madam Mayor and -- if I might answer that. The selection committee -- the Arts Commission set up a subcommittee, if you will, to review everything and -- Bird: And I understand that. Hoaglun: -- move that and that was their proposal was to go with that piece -- Ms. DeLapp's piece, but also they had access to this information and that that also be included in the north parcel. So -- and that's how they came to that. Bird: But the subcommittee that was got -- excuse me, Madam Mayor. De Weerd: Uh-huh. Bird: The subcommittee, as I understand it, that we formed was under the guidance of the Meridian Art Commission; right? And they brought this recommendation to the Arts Commission, but the Arts Commission recommended something different to us. I'm almost like Councilman Rountree, I think we are getting into a can of worms that might come back to bite us. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: I'm thinking of maybe postponing this a week and I know it throws things -- the schedule off a little bit and I know Caleb is not here, so I don't see him cringing, but we are a little behind anyway. I am just interested in seeing -- as Ms. DeLapp said, she can't come up with exact figures and she's using recycled material, so it makes it difficult to know exactly, but if we could have an estimate from her on her large family piece as -- as one item and that way we would have a direct piece, I don't know, Bill, if there is a way to make this an official consideration by the Council -- I mean it did go to the Arts Commission and they were looking at this is the Star of the West, the smaller piece that I could see going at the north end, but, you know, it may delay the decision to have Ms. DeLapp provide that financials and bring it back next week, but -- Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: Madam Mayor, Members of the Council, I would recommend you not do that. You haven't asked any of these artists to provide you financials of any of the pieces and Meridian City Council July 16, 2013 Page 13 of 49 the third artist would certainly have the ability to say, well, you didn't ask me how much mine is, I can tell you how much mine is, and now we are asking to parcel out Mr. Rench's in two pieces. It wasn't part of the original submittal and so I would be hesitant to now inject that into your decision as to what that is. I think as the Mayor stated, I mean that's part of your negotiations. I mean you certainly can enter the negotiations and deal with that, but you didn't ask any of them to submit that. So, then, to raise that now as maybe potentially your decision point may be more problematic. Hoaglun: Madam Mayor, Bill, that's why you sit down there is to keep us on the straight and narrow, so -- De Weerd: And I think that was the reason the selection committee chose the family piece and said if separate with any remaining funds you could look at -- Bird: Madam Mayor, I have got a question and I'm -- it's not fair, Bill -- it's not fair to her if we are going to do this. She's already given us a price. But why if that -- I don't have the paperwork you guys do, but I understand our north parcel is more square footage than the south? Why are we putting something small like that up there. You have got 7,000 more square feet on the north. Hoaglun: Madam Mayor and Councilman Bird, that was my question to Delia, because you and I think the same way, oh, big piece, big parcel, but as she described, as I listened to her, she had the viewing in mind and how people see it with the cross-over street, it does -- it's a large parcel, 11,000 square feet, so it does fit, it's not going to be oversized and it was her view, as the Mayor expressed also, as a cross-over and entryway, it's the family depiction, so that's -- I got that, so -- Bird: And, Madam Mayor, I don't disagree with you at all, but why not on the north end put the larger part -- the larger piece down there. Why not put something that was originally shown. I mean this thing was bought on after this red deal. I don't believe I seen it out here in the public -- De Weerd: It's right there. Bird: I seen it here, but I don't think it was out there at that time De Weerd: But no price was on it. Nary: Yeah, it's always been out there. Bird: I mean that's something that's going to be absolutely ask for the deal, but I would -- I don't think we are real clear of what we are getting and what we really want. Hoaglun: Well, Madam Mayor, I will try something here just so we can start down the path of resolution. Meridian City Council July 16, 2013 Page 14 of 49 De Weerd: Okay. Hoaglun: But let me give it a try. I move that we select the major piece -- the larger piece, the family structure of Delia DeLapp's to be placed on the south end of town and that we, then, look at commissioning a piece through a process to be determined for the north end of town. De Weerd: Well, I have a motion. Do I have a second? Zaremba: Second. De Weerd: Okay. Discussion? Hoaglun: Madam Mayor, as I mentioned earlier, I like the piece -- the family depiction. To me that's central to Meridian. It's in a good location. I do like both pieces of art. They are totally different and having art that's diverse in our community is great. But, again, that would have to be something that we would have to do separately for that north end and that might mean an open process. I mean if Ms. DeLapp wants to come back and propose something for that, I think that's fine, but -- and I don't know how this vote will turn out, but my motion is to put it on -- that one piece on the south end of town and, hopefully, there is money left over in the budget to do something on the north end of town, so -- Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: For discussion -- and I agree, I love this piece. I think it's a beautiful one. I mean it's -- but here we went through a process, we said we will have this committee select this and we looked -- the Arts Commission and they will bring a recommendation. Why did we even go through the Arts Commission? I mean this -- that's the only thing I -- I mean that would be my selection, to be truthful with you, of all of them right there. Hoaglun: Well, Councilman Bird, you're encouraging planning staff of going, yeah, wait a minute how come we got overturned now when the -- De Weerd: That's why you get paid the big bucks. Bird: That's a little different. De Weerd: Mr. Bird, you haven't always gone with recommendations from our commissions, but, you know, we have the public vote, the local public vote, we have the selection committee vote and we have our local artist and to me those are three compelling reasons that make me comfortable seeing this move forward however you all determine to move forward, but there was a process and we asked the public, the public voiced in. There was five percent difference in between C.J. Rench and Ms. Meridian City Council July 16, 2013 Page 15 of 49 DeLapp and, then, the selection committee voiced in and those two votes were the same. The Commission had some different discussion and chose a different route and now it's in your decision making realm. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I will not be supporting the motion -- I won't be supporting any motion with respect to this project, because I think we have such a convoluted process that we are going through that our exposure is too great for me to be comfortable with it. De Weerd: And, Mr. Rountree, I -- I don't think that we have the kind of exposure that I think you're concerned with, but I do agree that we do need to come up with a different process and I almost cringed when staff mentioned the selection for the interchange process and I definitely have talked with Caleb about the process in that. So, we need to formalize a process and we certainly need our legal staff to help work with what that process would look like. I do think we are -- Ms. Kane, who is a real stickler for process did feel comfortable -- maybe a little bit moment of discomfort, but she felt comfortable with both the -- the route of the selection committee and MAC. Hoaglun: Madam Mayor, just to comment -- De Weerd: Mr. Hoaglun. Hoaglun: -- further on that, you know, that old adage about there is two things you never want to see being made that's sausage and laws and I think we can probably add a third and that's selection of public art. It can be very difficult. And Councilman Rountree -- if I might, Madam Mayor, just to address -- that's why I limited my motion to one proposal that was part of the three and not going beyond that, because I do see your concern and in the process, so that -- that does make it difficult. I don't know how else to move forward and I'm open to suggestions, but if there is another path that we could take to make this work, but I think by keeping within that constraint and if someone wants to make a motion for another piece of art, that's certainly a substitute motion that could be on the table and -- but that's what I thought I'd throw out there to get this process started. Rountree: Madam Mayor. My comment is still true that I would not support any motion on this particular item, so -- well, I would -- not any positive one. De Weerd: Mr. Zaremba, do you have any comments? Zaremba: Well, you certainly don't want my artistic opinion. That's not valuable. Actually, I seconded the motion just so we would have the discussion. My solution I think would be to start the process over. I, as I say, am not commenting artistically, but we do need to keep our public processes in order and I'm not saying that those who Meridian City Council July 16, 2013 Page 16 of 49 submitted before couldn't submit again, but I wouldn't mind if there were some additional submissions as well if we did it again. De Weerd: Well, Mr. Zaremba, I will say this is the second time we have done this. The first time we went out we sought public comment and, then, the selection committee and MAC made a recommendation to City Council to start over again. We have gone through expense on both of these processes. I think that I -- we have a valuable piece of art that reflects our community very nicely with the family piece and we have had the public comment and I don't know short of making sure that we have a different process that we may not be in the same position like we were this first process. This is process number two. So, I guess I will ask for the vote and we will see what direction all of you take. Madam Clerk. Roll Call: Bird, nay; Rountree, nay; Zaremba, nay; Hoaglun, yea. MOTION FAILED: ONE AYE. THREE NAYS. De Weerd: Okay. So, Council, I guess what is your pleasure and -- Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: If I could speak. I think we have got some beautiful art here and I don't want to see us go through the process again. I wish it would have been put off a week and maybe we couldn't negotiate something out. I don't know why we can't sit down -- the Arts Commission can't sit down and figure out -- we need one on the north, we need one on the south. We got some beautiful -- we got some beautiful in my opinion and I'm not an artists by a long shot. We have two beautiful deals back here that would look nice one on the south, one on the north. Let's see if we can't work something out. I don't want to go through the process again and I don't think any of the people on the Arts Commission, yourself, or anybody else wants to go through it. Let's see if we can't get it figured out and get it done right and bring it back next week and get it going. Pretty soon we will have deals on here and ten years from now we will still be waiting to put a heart on it. De Weerd: Well, I think -- Mr. Bird, I think the motion offered that very same route. Bird: No, it didn't. De Weerd: There is two -- a piece for the south and to -- the process out for the north. Mr. Nary, what are our options at this point? Nary: Madam Mayor, Members of that Council, so you can -- you can always set it over. You could ask the Arts Commission to have a special meeting to have this discussion. I think part of the problem -- and, again, I -- it's not a part of your decision Meridian City Council July 16, 2013 Page 17 of 49 point. Part of the problem I think the Arts Commission face is they have a limit budget and the budget right now that has been set aside for this art piece -- art pieces for this offering at the moment doesn't appear that it can absorb the cost of two large pieces and that's I think part of their concern has been is it doesn't fit in what was designed. That doesn't mean it can't or if the Council is willing to send it back to the commission for further discussion they can look at that. They may have to come back to you and whether the Council is comfortable in them coming back to you with a budget amendment or a budget enhancement -- or budget amendment for FY -14 it says if you want both pieces it will cost X, instead of what was originally proposed. They can do that. So, your options are to send it back to the Arts Commission for them to meet and discuss it with the artist, again, under the criteria that's already existing to see whether or not an alternative of some sort can be negotiated with them. If not, then, it really is, again, up to the Council on whether you wish to, again, accept the recommendation of the commission or not, whether to move forward with what -- basically what's been proposed or not. You could certainly propose less than what has been offered. So, if what you have done is, for example, has been discussed a number of times, you have an offering of these three pieces and the DeLapp piece has two pieces with it that both the committee and the commission has only recommended moving forward with one of them. You certainly have the ability to do that. You have the ability to move forward with one -- there has only been one piece offered by Mr. Rench. So, you only can move forward either yea or nay on that. Again, what I think Ms. Kane has been saying is if you want to commission another piece you can do that. There isn't a budget set up for that. There isn't anything that's been structured to do that, but -- so, your option is move forward, if you need some time to think about it you can certainly set it over. If you would like the commission to either hold a special meeting -- their meeting I can't remember, Ms. Jensen, is it the second Wednesday? Jensen: The second Thursday. Nary: Second Thursday in August, which is a number of weeks out. But even if they have a special meeting, Council, you only meet next week and, then, you don't meet for two weeks. So, you won't have a regular meeting of the Council until the 13th of August anyway. So, if you want to put it on their regular meeting or ask them to have a special meeting again -- I don't know what the scheduling is like for their commission, they could either bring it back to you on the 13th of August or it bring back to you after their normal meeting, which will, then, be the 20th of August and, then, we would be bringing that here -- is the meeting before the 20th? I guess I'm trying to count in my head. Yeah. I think it was. So, you could ask them to have this conversation back and consider whether that's an option on whether or not, again, there is a request for additional funding to do that. If the desire is two large pieces that may be the only way to get that, so -- Hoaglun: Madam Mayor and Bill, I have a question. Can we send it back to them with recommendations that they -- here is what I'm thinking. They have gone through two processes. They have spent money out of their budget to do this and to avoid further expense -- it's clear there are two artists that rose to the top to both processes. I mean Meridian City Council July 16, 2013 Page 18 of 49 that was clear. That we looked at the proposal from Ms. DeLapp for the south and they look at a proposal from C.J. Rench for the north and to see what modifications the artist might make to meet budget or bring their proposals forward and if they are a little bit over, then, it's incumbent upon us to see if there is money somewhere, but just to limit the review and I wouldn't mind if, Mary, you weighed in on this, if you want to have -- say, okay, here is your parameters or do you just want to start over. I look at it from time and money and by having the parameters it does limit it and, like I said, I thought two artists clearly rose to the top that do quality work and there is interest in both, so -- Nary: Madam Mayor, Members of the Council, the only thing I would add to Council Member Hoaglun -- you could certainly do that. The only thing I would add to that is what you would probably be directing the commission is that you still would want the piece to be substantially the same to be fair to the process. I mean it would be unfair to bring a completely different piece than what you have already seen. Now, it may be a change of material and I think the Mayor raised a valid question, does it still comply with the requirements if you change the materials too greatly. If you change it in size that may not be as great a change and it may impact the cost, but it may not be a substantial change. I mean making them smaller may not be that substantial, so -- from an artistic standpoint. So, as long as it's primarily, you know, essentially the same piece, but maybe slight variation to fit within the budget, I think you certainly can -- can ask them to consider that and the artist is free to say they don't wish to do that and what they have submitted is within the scope and requirements and I think, again, that's what Council Member Rountree's concerns are if that's what they submitted, but recognizing the public art pieces, you're always free to reject them completely as well, so -- Hoaglun: And, Madam Mayor and Bill, that was my intent that they be substantially the same, because that's -- that's what we see and understood and people have voted on, but there may have to be some modifications to change the cost structure to see if we could -- we could do that within our budget. And maybe they can't, but that's something that the Arts Commission would have to ask and, Madam Mayor, if we could hear from Mary just to see if she had any thoughts on that, if you want to throw it wide open or do you want to -- Jensen: Councilman Hoaglun, Madam Mayor, I believe that the Arts Commission functions better with parameters. We are -- most of us are artists and can create lots of other ideas very efficiently and effectively, but if we have parameters and guidance from you I think we would be most appreciative of that. Hoaglun: And, Madam Mayor, we can structure it in such a way that this is our preference, but being an Arts Commission you guys could say, you know what, we want to make it wide open. I mean as Council we say, oh, that was your recommendation, but we want to do this. Yeah. Turn about is fair play. I mean you could say, you know what, we got parameters to look at this, but I don't know on something like this, Bill, how -- if it's law, if it's not city ordinance, it's just a recommendation that you look at using these two pieces of Delia DeLapp's and C.J. Rench's as moving forward, but seeing Meridian City Council July 16, 2013 Page 19 of 49 what can be done for modifications to keep them, essentially, true to what they are, but yet fit to the budget and site. Nary: Madam Mayor -- Madam Mayor, Members of the Council, I mean I think that's reasonable from a process standpoint only because although there is an amount that was budgeted and there was an amount that was the target that these artists were at least advised of. We also know that in the process many times, the contracting process, some of that is going to slide a small amount and so, again, as you stated, Council Member Hoaglun, I mean if the direction to the Arts Commission is, you know, we would like to consider that, is that a possibility, can you as the commission discuss that and if there is a slight variation in the budget we would consider it, you're not necessarily committed to approving that. It wouldn't be any different than if you were negotiating with any artist, whether it's Ms. DeLapp or Mr. Rench or any of them, and they had a commissioned piece at 95,000 dollars and it came in because of a material change and cost change and time is certainly a factor and it comes in at 104, you wouldn't necessarily say you're out the door and we are not going to consider you any longer, you would have to ponder whether or not to consider the amendment. I don't think that's any different than what you're asking today is go back and consider this possibility and if there is a change to the budget we would consider that. I think that's reasonable. Hoaglun: And, Madam Mayor, I want to check with Councilman Rountree -- are we still respecting the process? I mean that -- I take your comments to heart. I mean we -- we want to make sure we are not doing damage to this or future items. Rountree: My basic concern goes back to what the request for proposal was and what we received and now in effect what I see has gone on is either bid shopping or price shopping and that's just plain wrong and I know Mr. Bird down there if he had done that in his business he wouldn't have been in business. If I would have done that in the business I was in I would probably be in jail. So, that's my concern. And if the process can go back to we have received the pieces, we have selected three for consideration, that's all clean. But once that selection committee started chopping and slicing and dicing and asking for prices and -- it went out the window in my mind. If it could go back there to the selection committee, we have got three pieces, we asked for a piece, I believe, for the south, not two. The second one was an option if you wanted to submit it. But a piece for the south. If the selection committee wants to select a piece for south, not make contact with the artist, not find out prices -- if pricing was an issue it should have been in the request for proposal and if it was in the request for proposal, then, prices should have been provided. I don't know if that's the case. Okay. But the next step is that that committee -- subcommittee -- and I think a committee structure in the future needs to be changed, but if that committee makes a recommendation to the Arts Commission, then, the Arts Commission makes an unclouded and unsolicited and unmanipulated recommendation, then, that's before Council and, then, we can make a clean decision, but to me it's been so muddy up right now I can't do it. Can it be resurrected? I don't know. That's a discussion I would have to have with Mr. Nary. If it Meridian City Council July 16, 2013 Page 20 of 49 can -- I'm okay going back to -- we have got three and, then, moving forward again with a clean process. De Weerd: I think that's all clear as mud in how to move forward. Council, why don't we have our legal counsel come back to you next week with a recommendation and so it's not off the spur of the moment and come back and make a recommendation. The recommendation will be next week and we will ask for decision the second week of August how do you want to proceed. I guess next week we can bring those options, if it needs to go back to MAC or the selection committee or what have you. Rountree: We can do that next week I would hope. De Weerd: Yes. Yes. Rountree: Okay. De Weerd: Okay. So, this will be on the agenda next week for discussion as to the process and when it will come back to you for a final vote. Okay? Okay. Thank you and happy birthday. This was a great start, right? Rountree: She won't come back. Item 8: Action Items A. Continued from July 2, 2013: FP 13-020 Reflection Ridge Subdivision No. 1 by Chris Todd, T -O Engineers Located West Side of S. Locust Grove Road and South Side of the Ridenbaugh Canal, North of E. Amity Road Request: Final Plat Approval Consisting of 61 Single -Family Residential Building Lots and Ten (10) Common/Other Lots on 24.87 Acres of Land in the R-8 Zoning District De Weerd: Okay. Item 8-A is continued from July 2nd on FP 13-020. 1 will ask for staff comments at this time. Watters: Thank you, Madam Mayor, Members of the Council. The application before you is a request for a final plat. This site consists of 24.87 acres of land. It's currently zoned R-8 and is located on the west side of South Locust Grove Road, approximately quarter mile north of East Amity. The applicant requests approval of final plat for the first phase of development of Reflection Ridge Subdivision the proposed plat is shown here in your lower right-hand corner. It consists of 61 single family residential building lots and ten other lots, common lots, on 24.7 acres of land. Amenities proposed in this phase are a half basketball court, volleyball court, gazebo, and benches. These amenities were originally shown with the preliminary plat on this large common area next to Locust Grove. The applicant has requested approval to relocate those amenities central to the development on this lot you see right here where my pointer is Meridian City Council July 16, 2013 Page 21 of 49 at. Staff has no problem with that request. Access is proposed via South Locust Grove Road with an emergency access to be provided from the west via Rumple Lane to South Meridian Road, State Highway 69. Since approval of the preliminary plat in 2008 the topography of the site has changed significantly due to grading on the site and the final plat depicts a significant slope at the rear of the northern lots in Blocks 4 and 5. You can see this block here and this block here. The slope is included in the building lots, but a maintenance easement will be provided for common maintenance, so that the area is all maintained in the same manner. The northerly lots lie at the bottom of the slope. Fencing for these lots will be constructed on the rear property line at the top of the slope. The proposed layout of the final plat is consistent with the approved preliminary plat. However, instead of providing private streets for access to alley loaded lots right down here, this was required to be private here and also here. Public alleys are now proposed. The primary reason private streets were required was for addressing purposes. The applicant has submitted an addressing plan that proposes to address the homes that front on the MEW lots from East Wrightwood Drive, which is the main entry road into the development here. The lots that front on public streets would be addressed off those streets. The fire and police department, along with Teri Ricks, the city's addressing specialist, have approved this plan. There has been no written testimony on this application. Outstanding issue for City Council. The proposed final plat is not in compliance with the condition of approval of the preliminary plat that requires private streets to be provided for the alley loaded lots. Therefore, staff is recommending denial of the proposed final plate. However, staff does want to note again that the primary reason private streets were required is for addressing purposes and it appears the applicant has provided an alternative means of addressing these lots that meet the approval of the fire and police departments for emergency response. Staff will stand for any questions Council may have. De Weerd: Thank you. Council, any questions? Bird: I have none. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I'm concerned about the -- it appears to have addressed. Has it or has it not? And I don't know whether you can answer that or Chief Amenn can answer that. Watters: Madam Mayor, Councilman Rountree, Councilmen, the police department and fire department have both submitted written comments to the clerk's office stating that they are in agreement with the proposed plan. Rountree: Thank you. Zaremba: Madam Mayor? Meridian City Council July 16, 2013 Page 22 of 49 De Weerd: Mr. Zaremba. Zaremba: The term public alleys actually is a new one to me. Has that been run by Ada County Highway District? Are they prepared to take on public alleys? Watters: Madam Mayor, Councilman Zaremba, Councilmen, alleys are always public. They are not private. So, yes, they are prepared to take that on. Zaremba: All right. De Weerd: Any other questions from Council? Rountree: I have none. De Weerd: Any comment from the applicant? If you will, please, state your name and address for the record. Todd: My name is Cliff Todd with Toothman Orton Engineering. De Weerd: Thank you, Cliff. Todd: Madam Mayor, Members of the Council, thanks for having me here this evening. I'm here on behalf of Mission Coast Properties that are here with us and Toothman Orton. We are excited to be with you. This is our final plat. There were a couple of minor issues that we were working with staff, as well as other departments on making sure that everybody was in coordination with the plat that we had going through about changing the private to a public alley. I'm here to answer any questions, as well as our principal engineer John Carpenter of our office. Some of the main issues that we had to deal with that were maintenance of those alleyways, the drainage that was coming off of those alleyways and, then, working with the fire department, the police department, ACHD, Public Works. We got all that hammered out, otherwise, we would have seen you a few weeks ago. So, we are excited to bring those forward. As for those MEW lots that they were taking about on the north slope, in the packet that Sonya put forth in front of you tonight there is an exhibit that kind of shows the difference between the MEW lots and the lots that will be backing up to a common -- almost like a common area, maintenance area, that would be maintained by the homeowners association, so that there is some continuity in the design, the landscaping, the upkeep of it, and we don't have to -- we make sure that every neighbor's kind of area that's behind them is well taken care of. We believe that there is a demand for home lots like this. The MEW lots appeal to a lot of people, but also the lots that are considered almost like a patio home, they are going to have a lot of privacy coming off of there. We will work through with the Public Works Department and the concern with drainage and different things like that, but preliminary we know we have gone through the initial headwork of it and now it's just ironing out the details, but we stand here today to ask for any questions that you may have to get this put forward and I just want to take my presentation from 50 minutes that I timed earlier and take it down to that. That's a joke, actually. Meridian City Council July 16, 2013 Page 23 of 49 De Weerd: So, usually we hear that from -- any questions from Council? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: The areas other than the -- well, I guess even included the common area between the lots that are shaded on this particular illustration -- and I don't know if you can see it or not, but that -- is that just -- is that all common area and that's all going to be maintained by homeowners association? Todd: Yes. That is -- it's a maintenance -- or a landscape easement. The lot itself for the home buyer will include that amount of land, but there will be a note on the plat where that land will be maintained by the homeowners association and I'm talking about the shaded area on the entryway off of Locust Grove, those large lots there. Todd: Oh, I'm sorry. Rountree: Are those to remain as community -- a community lot or community lots? Todd: Yes. The common area that has remained in the front off of Locust Grove, the main reason, Councilman, that we moved those to the west of the development was, number one, there was a lack of parking options for the lot size that's coming on there because of the Ridenbaugh Canal and the development that will be going into the south. But also safety in getting there as a community and entity, by locating those in the heart of the community it gives a focal point to the folks that are going to be living there that this is their community center that feel safe and don't have to worry about their kids going to a major collector and, you know, ball going out in the street, that type of thing. Rountree: Thank you. De Weerd: Any additional questions from Council? Okay. Thank you Todd: Thank you. De Weerd: Anything further from staff? Watters: No, Madam Mayor. De Weerd: Okay. Council? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Meridian City Council July 16, 2013 Page 24 of 49 Rountree: I move that we approve Item 8-A, final plat for 13-020, Reflection Ridge, and with the inclusion of public alleys, as opposed to private drives. Bird: Second. De Weerd: I have a motion and a second. Any discussion from Council? Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Public Hearing: VAC 13-002 Accolade (aka Gramercy) by Field at Gramercy, LLC Located South of E. Overland Road and West of S. Bonito Way, Between E. Blue Horizon Drive and the Ridenbaugh Canal Request: Vacate the Following Easements: 1) A Portion of the 10 -Foot Wide PUDI and Landscape Easement Along the South Boundary of Lots 2 and 3, Block 7; 2) City of Meridian Water and Sewer Easements Along the North Boundary of Lots 1, 2 and 3, Block 7 Platted with Gramercy Subdivision; AND 3) a 25 -Foot Wide Emergency Vehicle Access Easement Along the Shared Lot Lines of Lot 2 and 3, Block 7 Recorded as Instrument #108013634 C. Public Hearing: MDA 13-012 Accolade by Fields at Gramercy, LLC Located South of E. Overland Road and West of S. Bonito Way Between E. Blue Horizon Drive and the Ridenbaugh Canal Request: Amend the Accolade Development Agreement (Instrument #112107771) to Reduce the Required Number of Carports De Weerd: Okay. Item 8-B is a public hearing on VAC 13-002 and public hearing MDA 13-012 on Item 8-C. I will ask for staff comments as I open these two public hearings. Parsons: Thank you, Madam Mayor, Members of the Council. The next two items on the agenda -- that first item is actually the vacation and it's for 11.23 acres parcels on R-40 currently. If you recall this property was recently approved for a 276 unit multi- family development. It's located centrally within the Gramercy development and it's located south of Overland Road just west of South Bonito Way and currently has been approved for that multi -family development and it is currently under development at this time as well. Here are the easements that were created with the subdivision prior to the multi -family development approval. Along East Blue Horizon Drive there were some public utility easements, sewer and water easements created to serve at that time Meridian City Council July 16, 2013 Page 25 of 49 commercial lots and, then, along that shared boundary there was a potential public utility and drainage easement that also was to serve the commercial lots as well. As I mentioned to you, because multi -family is now proposed, these easements are no longer necessary and the property has now since been rezoned to that R-40 designation to make way for that multi -family development. At the time that this was proposed the fire department had concern with the access points to the residential portion of the Gramercy development and at that point they requested that an emergency access be granted along the shared lot lines between Lot 2, Block 7, to serve as a secondary emergency access. With the approval of the multi -family development that access issue was approved and taken care of. You can see here along the south -- southern portion of that multi -family development is the approved secondary access point and also with the development of the multi -family there will be two curb cuts to East Blue Horizon Drive. This is the main entrance here and this was approved as a private street with the final plat and this will be a right -in, right -out with the multi -family development. The left hand exhibit here that I have highlighted for you showed that easement that will provide that connection be through the development and, then, of course, with the recordation of the final plat the easement -- creating easement for the sewer main and the water mains and those access easements and the emergency access will be created with that. Both -- all of the utility providers have consented to the parcel along these easements. Public Works has granted their approval of this relinquishment of these easements as well and, of course, with the review of the development the fire department has consented to and approved the secondary emergency access plan as well. If I can move forward to the MDA, the applicant is essentially -- again this was approved under the new parking standards in the code. At this time that this came before you there was a requirement for every two and three bedroom unit there would be two covered parking stalls. The parking plan that's before you now and approved with the development shows 414 covered parking stalls. Those were approved with a mixture of garages, as well as covered carports. The applicant has submitted a revised plan that shows the reduction to the carports, the number of garage structures will remain the same at 138 stalls. Really, the major difference between the two plans is the reduction in carports. At the bottom of this exhibit is the proposed DA modification that I'm proposing to you this evening. When this came through there were 39 carport structures shown on the concept plan -- or the site plan. The plan before you this evening depicts 21 carport structures. It is the applicant's intention to come back in with a CU mod -- minor CU modification and, of course, receive approval from our revised site plan that will depict parking consistent with the new parking ordinance. So, right now the plan that I have mentioned to you is the way it's tied and approved now currently there is 484 parking stalls, but the amount of covered parking stalls is 414. If Council approves the amendment this evening the site would be allowed to develop with 276 covered parking stalls. However, there still will have to be a minimum of 484 parking stalls developed on the site. To keep it very simple, that's why staff basically -- rather that changing a lot of modifications in the DA it was simply easier just to reduce the number of carports when they come with the revised site plan and the CU mod staff will insure that that adequate number of covered parking stalls are consistent with code. Staff did not receive any written testimony on either application. I have a written confirmation from the applicant, a verbal confirmation Meridian City Council July 16, 2013 Page 26 of 49 from the applicant, they are in agreement with the staff report and they realize that no occupancy for the structures will be issued until, one, the vacation process is completed and the DA is amended and they receive approval of the revised site plan. This concludes staffs presentation and I would stand for any questions you may have. De Weerd: Thank you, Bill. Any questions from Council? Bird: I have none, Mayor. De Weerd: Okay. Does the applicant have any comment? Okay. This is a public hearing. Is there any member of our public who would like to provide comment on either of these two public hearings items? Okay. Hopefully we didn't wear you all out with our arts conversation. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Hearing none, I move we close the public hearing on VAC 13-002 and MDA 13- 012. Rountree: Second. De Weerd: I have a motion and a second to close the public hearing on Items 8-A -- I'm sorry -- B and C. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve VAC 13-002 and to include all staff comments and applicant's agreement with staff comments. Rountree: Second. De Weerd: I have a motion and a second to approve Item 8-B. Any discussion from Council? Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council July 16, 2013 Page 27 of 49 De Weerd: Item 8-C. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve MDA 13-012 and include all staff comments and applicant's agreement with staff comments. Rountree: Second. De Weerd: I have a motion and a second to approve Item 8-C. If there is no discussion from Council. Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. D. Public Hearing: CPAM 12-007 Woodburn West Subdivision by Northside Management Located North of W. Ustick Road, Approximately 1/4 Mile East of N. Linder Road Request: Amend the Future Land Use Map Contained in the Comprehensive Plan to Change the Land Use Designation on 6.8 +/- Acres of Land from Mixed Use -Community (MU -C) with a Neighborhood Center (N.C.) Overlay to MDR (Medium Density Residential) E. Public Hearing: AZ 13-003 Woodburn West Subdivision by Northside Management Located North of W. Ustick Road, Approximately 1/4 Mile East of N. Linder Road Request: Annexation and Zoning of 25.8 Acres of Land with an R-8 Zoning District F. Public Hearing: PP 13-007 Woodburn West Subdivision by Northside Management Located North of W. Ustick Road, Approximately 1/4 Mile East of N. Linder Road Request: Preliminary Plat Approval Consisting of 99 Single -Family Residential Building Lots and 16 Common/Other Lots on 25.75 Acres of Land in a Proposed R-8 Zoning District De Weerd: Items 8-D, E and F are public hearing on CPAM 12-007, AZ 13-003 and PP 113-007. 1 will open these three public hearings with staff comments. Meridian City Council July 16, 2013 Page 28 of 49 Watters: Thank you, Madam Mayor, Members of the Council. The next applications before you are a request for a Comprehensive Map amendment, an annexation and zoning, and preliminary plat request. I would like to note that I did revise the recommendations from the Commission today. You should have a hard copy in front of you. They do include elevations that were approved by the Commission at the hearing and a revision to Condition No. 2.1 in Exhibit B. There was a condition -- portion of the condition left in there that was not accurate that staff removed and this site consists of 25.75 acres of land. It's currently zoned RUT in Ada county and is located north of West Ustick Road, approximately a quarter mile east of North Linder Road. The applicant proposes to amend the future land use map contained in the Comprehensive Plan to change the land use designation on 6.8 acres of land from mixed use community with a neighborhood center overlay to medium density residential as shown here on the map in front of you. Annexation and zoning of 25.8 acres of land with an R-8 zoning district is requested consistent with the existing and proposed future land use map designation of medium density residential for this property. A preliminary plat consisting of 99 new single family residential building lots, two lots for the existing homes, and 14 common lot is proposed and is proposed to develop in three phases. A total of 3.91 acres or 15.2 percent of the site is proposed for open space. Site amenities are proposed as follows: Pathways throughout the site connecting to open space areas, adjacent developments, and through a linear open space along the White Drain at the west boundary of the site. An additional five percent open space above the required amount. A tot lot. A picnic table. Barbecue. Bench. A gazebo and large common open space area for sports. Conceptual building elevations for the future homes in the development were submitted with the application have since been revised. The original plans only show the front elevations and no floor plans were submitted. Staff was unable to determine the quality of development, for example if there was modulation in the wall plains, floor plans, and roof lines. If the quality of design and detail was present on all facades. If there was adequate windows on all elevations to provide articulation and avoid blank walls. If there was a variety of materials and color changes for variety and interest on all facades and et cetera. Because of the appearance of a lack of quality in the proposed structures staff recommended in the staff report that the proposed annexation and consequently the proposed comp plan amendment and plat be denied and staff did not feel it was in the city's best interest to annex the property at this time. Since the staff report was written the applicant has submitted revised photo elevations that you see here and I will just scroll through them real quick here. And floor plans and footprints that demonstrate modulation and site elevations that address -- excuse me -- address staff concerns and they did meet the approval of the Commission. The Commission did recommend approval of the subject applications before you. Scott Noriyuki testified in favor of the applications at the Commission hearing. No one testified in opposition. Joe Palmaris, Alicia Lees, Rick Wagner representing Alice Saline all commented on the application and written testimony was received from Rick Wagner, again, representing Alice Saline, Norm Brown, Scott Noriyuki and there was a petition signed by residents of Woodburn and Sienna Creek Subdivisions. Key issues of discussion by the Commission was a recommendation to Ada County Highway District of stop signs for traffic calming in adjacent Woodburn Subdivision and quality and design of future structures on the site. Meridian City Council July 16, 2013 Page 29 of 49 Commission changes to the staff recommendation. The first one is that the applicant's commitment to the Commission recommended masonry accents be applied to 50 percent of the available wall length and at a minimum height of 48 inches on the front fagades, excluding the garage door openings. This has been included as development agreement provision 1.1.1-1 in Exhibit B. Secondly, the Commission recommended that building lots abutting common open space provide for additional articulation, windows, colors, banding, material changes, for example, stone or other appropriate material to provide interest on the rear elevations consistent with the front elevations. And that change was noted in development agreement provision 1.11 in Exhibit B. The only outstanding issue for City Council -- the applicant requests a waiver to UDC 11-3A-3 for the Saline property, which is on Lot 6, Block 7, and it's -- you can see my arrow here on the overhead. This is the Saline property. They want to retain their access to Ustick Road until such time as the property redevelops. If Council approves this waiver condition 1.1 F should be stricken. Written testimony since the Commission hearing was received from Scott Noriyuki, the applicant, in agreement with the staff report. Staff will stand for any questions Council may have. De Weerd: Thank you, Sonya. Council, any questions? Bird: I have none. Hoaglun: Madam Mayor? De Weerd: Yes, Mr. Hoaglun. Hoaglun: Briefly, Sonya, I don't think the White Drain, in my recollection -- I just want to be sure -- that's not large enough for a pathway, there is no pathway along the White Drain; is that right? Watters: Madam Mayor, Councilman Hoaglun, there is a pathway right here. Hoaglun: Okay. Watters: Along the drain. Hoaglun: I couldn't remember if the White Drain was one of the bigger ones or one of the smaller ones, so -- okay. Watters: The applicant can address how large the facility is. Hoaglun: Okay. Thank you. Watters: They proposed the pathway and common area there in the linear open space with amenities. Zaremba: Madam Mayor? Meridian City Council July 16, 2013 Page 30 of 49 De Weerd: Mr. Zaremba. Zaremba: Somewhere in that neighborhood -- and I'm not absolutely certain it's on this property -- but there is a cell phone tower or a radio tower of some sort and there are requirements for development around those. Is that on this property or is that west of this property? Watters: Madam Mayor, Councilman Zaremba, Council, it is located right here, if you see my arrow. It is on the Saline property and it does meet our UDC standards so far as cell towers go, separation and fall zone and all that. Zaremba: Fall zone and all that. Watters: Uh-huh. Yes. Zaremba: Thank you. De Weerd: Okay. Any other questions? Would the applicant like to comment? Noriyuki: Madam Mayor, Council, Scott Noriyuki, Northside Management, 6810 Fairhill Drive, Boise, Idaho. De Weerd: Thank you, Scott. Noriyuki: First of all, I want to try to address just the handful of questions that we had. You are correct there is a cell tower. We have designed all of the buildable lots, as well as public right of way in response to the updated current cell tower code. Great question, by the way. The White Drain -- we are making that focal area as far as pathways. If you look at the site layout that we have right now I'm going to have several more south, east, west pathway open space opportunities. They are ultimately going to connect Ustick at such point in the Saline property, other southern parcels, proceed with the development, as well as the northern parcel and eastern parcel ultimately to the school. So now children are not going to have to be going up and down Linder, if you will, so I think it's very positive and it's just turned out to be a wonderful project so far from a design standpoint. With respect to the elevations, that has been the most arduous process thus far with this project. We have put a tremendous amount of effort into it and we have stepped up our standardized product, if you will, not only from a foundation footprint standpoint modulation, but also to blend the materials, the different color schemes, what have you, and we are committed to those. We also recognize and we are committed to insuring that that side elevations that are adjacent to common open space areas do have that additional touch, if you will, to make sure they are attractive. With that said I will stand for any questions. De Weerd: Any questions from Council? Meridian City Council July 16, 2013 Page 31 of 49 Bird: I have none. De Weerd: Thank you, Scott. Noriyuki: Thank you. De Weerd: This is a public hearing. Is there anyone who wishes to provide testimony on any of these three items? Okay. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Sonya, do you have an aerial of this that you can show? Watters: Yes, Councilman Rountree. Right there. Rountree: Well, that's real helpful. Watters: Is there something specific you're wanting to know? Rountree: I'd like to see the relationship between the existing properties and the proposed plat. Watters: The Saline property is right here. There is an existing home on this. There is also an existing home with Richards, I believe, that are right here. Rountree: The question is on that particular dwelling, will that have access out of the subdivision or will they retain access on Ustick? Watters: The Richard property? Rountree: Yes. Watters: They do have an access easement across the Cooper property, which is Cooper Lane. It's a private -- private lane here. They will retain that until such time as the property redevelops. But they have no frontage, obviously, on Ustick Road. Rountree: And the zoning to the north, is that R-8 or -- yes, it is. Watters: This is R-8. This is R-4. Rountree: Okay. Thank you. De Weerd: Okay. Any other questions from Council? Meridian City Council July 16, 2013 Page 32 of 49 Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: Question for Sonya. On the Saline property, my recollection is as I drive by there that that is currently a residence in use; is that correct? Watters: Madam Mayor and Councilman Hoaglun, yes, it is a residence in use. The cell tower company also access their tower through the Saline property. Hoaglun: But in the future, if we were to waive this requirement and, then, the property develops, they would -- they will be provided access to the cell tower through the internal part of the subdivision? Watters: Yes. There is a stub street provided to the Saline property here. This road will probably eventually extend down to Ustick, but it will likely be shared with the adjacent property to the west. Hoaglun: Madam Mayor? De Weerd: Yes, Mr. Hoaglun. Hoaglun: I would move that we close the public hearing on CPAM 12-007 on AZ 13- 003 and PP 13-007. Bird: Second. De Weerd: I have a motion and a second to close the public hearing on Items 8-D, E, and F. All those in favor say aye. Did I hear all ayes? Okay. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: I was going to make a motion. I want to make sure for the 1.1 F, that should be done as part of the annexation, Sonya? The waiver of condition 1.1 F for the Saline -- access for the Saline property? Watters: I'm sorry, I'm not sure if I understood your question, Councilman Hoaglun. Hoaglun: For that waiver we have got three -- Watters: You need to strike that provision. Yes. Meridian City Council July 16, 2013 Page 33 of 49 Hoaglun: At which -- which one? At the annexation or the preliminary plat? Watters: 1.1F. That -- Bird: The annexation. Watters: -- that goes with the annexation. Hoaglun: Annexation? Watters: Yeah. Hoaglun: Just wanted to double-check on it. Thank you. Watters: Yes. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: I move we approve CPA 12-007 with all staff and applicant comments. Bird: Second. De Weerd: I have a motion and a second to approve Item 8-D. If there is no discussion, Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. MOTION CARRIED: ALL AYES. De Weerd: Item 8-E. Hoaglun: It was all ayes, Madam Mayor. Correct? De Weerd: Yes. Hoaglun; Okay. Madam Mayor, I move approval of AZ 13-003 and that condition 1.1F be stricken until such time as the property redevelops. Bird: Second. De Weerd: I have a motion and a second to -- Hoaglun: And, Madam Mayor, if I might add, to also include all staff and applicant comments. Meridian City Council July 16, 2013 Page 34 of 49 De Weerd: Thank you. Bird: Second agrees. De Weerd: Okay. Any discussion on this item? Rountree: I have none. De Weerd: Madam Clerk, will you, please, call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: I move approval of PP 13-007, including all staff and applicant comments, including the Commission recommendations of DA provision number 1.11-1 -- point H and also including DA provision 1.1.1 to be included. Bird: Second. De Weerd: I have a motion and a second to approve Item 8-F. Any discussion on this item? Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. G. Public Hearing: RZ 13-004 Valenti Rezone by Jeanne Valenti Located Northwest Corner of N. Meridian Road and W. Washington Street Request: Rezone of 0.34 of an Acre from the R-4 (Medium -Low -Density Residential) Zoning District to the O -T (Old Town) Zoning District De Weerd: Item 8-G is a public hearing on RZ 13-004. 1 will open this public hearing with staff comments. Meridian City Council July 16, 2013 Page 35 of 49 Parsons: Thank you, Madam Mayor, Members of the Council. The next item on the agenda is the Valenti rezone. The property is situated on the northwest corner of North Meridian Road and West Washington Street. It's currently developed with a single family home at this time. Surrounding the subject property is a mix of residential zones and Old Town zones. The applicant is here this evening to request a rezone of 0.34 acres of land currently zoned R-4 to the requested Old Town zone. The requested Old Town zoning is consistent with the comp plan designation of this property, which is also Old Town. You can see here in the aerial that the property at one time did have two single family homes on it. This back property or back structure has been removed from the property. At this time the property owner has no development plans for the property, however, with the submission of the rezone application the applicant did submit a concept plan. The primary purpose of this concept plan is really to depict future parking in the back if it were ever to be converted from a residential structure to a commercial business it's the intent that the parking would be along the back off of West Washington Street or via the alleyway that's behind there as well. Planning and Zoning Commission did recommend approval to you of the application. I would also mention to you that staff -- both staff and the Commission are not recommending a development agreement with the rezone request. A couple of primary reasons for it. One is it's a small parcel and it's currently developed with a principally permitted use, so single family homes are allowed to remain in the Old Town zone, so there is no zoning discrepancy here and, then, two, if there is a change of use the applicant would have to come back and apply for that change of use with the planning division. So, we feel very confident, even though the zoning is changing, that would spur redevelopment of this site when that roadway opens up, we can get folks there, get the visibility opened up. The property owner just, basically, wants to market this as a mixed use property or a potential for that in the future when Meridian Road is complete. Speaking in favor at the Commission hearing we had Richard Gray, who is the applicant's representative. No one testified in opposition and no one commented. There were no key items of discussion and to staffs knowledge there aren't any outstanding issues for you at this time and I would stand for any questions you may have. De Weerd: Thank you, Bill. Council, any questions? Rountree: I have none. Bird: I have none. De Weerd: Is the applicant here? Would you care to make comment? You don't have to. We won't make you. The applicant is here for any questions, Council, that you may have. Bird: I have none. Rountree: I have none. Meridian City Council July 16, 2013 Page 36 of 49 De Weerd: I think it's pretty straight forward. Okay. This is a public hearing. Is there anyone who would like a provide comment on this item? Anything further from staff? Parsons: No, ma'am. De Weerd: Thank you, Bill. Council? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Hearing none, I move we close the public hearing on RZ 13-004. Rountree: Second. De Weerd: I have a motion and a second to close the public hearing on Item 8-G. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve RZ 13-004 and include all staff comments and let it be shown that the applicant agrees. Rountree: Second. De Weerd: I have a motion and a second to approve Item 8-G. Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. H. Public Hearing: AZ 13-005 Paramount Northeast Subdivision by Brighton Development, Inc. Located Southwest Corner of Chinden Boulevard and N. Meridian Road Request: Annexation and Zoning of 54.69 Acres of Land with C -C (17.68 Acres); TN - C (31.27 Acres) and R-8 (5.74 Acres) Zoning Districts Approved I. Public Hearing: PP 13-008 Paramount Northeast Subdivision by Brighton Development, Inc. Located South of Chinden Boulevard on the West Side of N. Meridian Road Request: Meridian City Council July 16, 2013 Page 37 of 49 Preliminary Plat Approval Consisting of 79 Single -Family Residential Building Lots and Four (4) Common/Other Lots on 27.23 Acres of Land in th R-8 Zoning District De Weerd: Item 8-H and I are public hearings for AZ 13-005 and PP 13-008. 1 will open these two public hearings with staff comments. Watters: Madam Mayor, Members of the Council, the first request is an annexation and zoning with a preliminary plat. This site is located at the southwest corner of Chinden Boulevard and North Meridian Road. A little history on this site. A portion that is proposed to be platted was annexed in 2003. That's the colored portion here. The remainder is proposed to be annexed with this application. That's the white area. The portion that was previously annexed was included in the original preliminary plat for Paramount as one large lot for future single family residential lots. The applicant is now applying to annex and zone a total of 53.57 acres of land with an R-8 designation, which consists of 5.74 acres and C -C zoning, which consists of 16.55 acres and TN -C zoning, which consists of 31.27 acres. The proposed zoning is consistent with the corresponding future land use map designation of mixed use community and medium density residential. A conceptual development plan is not proposed, but there is application for the annexation areas. Prior to consideration of any commercial development proposals on the portion of this site proposed to be annexed, the developer must amend the existing development agreement for Paramount to include a conceptual development plan that includes a circulation plan for the area proposed to be annexed with C -C and TN -C zoning. With this amendment the provision -- provisions in Exhibit B, number 1.1.1 should be added to the development agreement. A preliminary plat is also proposed that consists of 79 building lots and four common area lots on 27.23 acres of land in the R-8 zoning district. Access is proposed on the plat via Director Street from North Meridian Road. A stub street is proposed to the west to extend through Paramount Subdivision 22 through Fox Run Way, which connects to Chinden to the north. The plat is proposed to be developed in two phases. A total of 3.11 acres or 11.44 percent of the site of open space is proposed consisting of landscaped parkways and common lots. A ten foot wide multi -use pathway is proposed as amenities along the north side of Director Street. This is Director Street right here. Building elevations have been submitted for the future homes in this development as shown, consistent with existing homes in Paramount Subdivision. The Knight Lateral crosses the southwest corner of this site and is proposed to be relocated along the southern boundary. The North Slough crosses the northeast corner of the site. Both of these waterways are required to be piped. The Commission recommended approval of the subject applications. Mike Wardle testified in favor at the Commission hearing. No one testified in opposition or commented. Written testimony was received from Mike Wardle. Key Commission changes to the staff recommendation. There was only one, a modification to condition number 1.1.1 to require the existing development agreement to be modified prior to consideration of any commercial development proposals, rather than prior to annexation ordinance approval as was originally written in the staff report. There are no outstanding issues for Council and there has been no written testimony since the Commission hearing. Staff will stand for any questions Council may have. Meridian City Council July 16, 2013 Page 38 of 49 De Weerd: Thank you. Council, any questions? Mr. Zaremba. Zaremba: Madam Mayor. Let's see. Would you show probably the overall -- I don't know if it's the site plan -- yes. That one. With the cursor would you indicate what the C -C portion is? I'm guessing it's the square closest to the corner of Chinden and Meridian. Watters: I don't have an exhibit here, so give me one moment. Zaremba: I see Mr. Wardle heading this way. He may have my answer for me. Watters: See if I can drag this over here where you can see it. So, if you can see where my pointer is -- this is C -C. Zaremba: Okay. Watters: This is C -C. TN -C and R-8. The R-8 portion is part of the preliminary plat. Zaremba: Thank you. De Weerd: Okay. Would the applicant like to provide comment? Wardle: Madam Mayor, Members of the Council, Mike Wardle, Brighton Corporation, 12601 West Explorer Drive in Boise. We have no issues to address on this, so I wanted to take the opportunity to bring you up to date on the status of the project and, then, perhaps answer questions that you might have concerning the specific applications. Sonya has brought up a very brief PowerPoint that -- can we go to the -- there you go. Get it up big. This first slide simply was provided to the planning commission to show the most recent actions by the city with regard to platting. You will see three areas designated 21, 22 and 23. Twenty-one and 22 have been completed. Twenty-three was approved last month by the Council and we have -- just wanted to show the location of the blue dots are the location of the swimming pools and so in the third -- or the phase 23 that will be constructed in the next few months that will kind of balance out the community facilities for the project, because we find that the two that are existing are well utilized. The red star is the preliminary plat that's part of this particular application. Now, if I push the -- okay. The next slide is -- is the same graphic, but it shows the red line is where the annexation boundary was in 2003 and the area that Sonya has noted that is south of that was designated for -- as R-8 for residential purposes in the future, but none of those areas for the 21, 22 and, then, what may become 24 with this current plat, were ever detailed and so that's the process we have been through in the last year or so. I would also just note for your information that in the southwest corner you will see the name Walgreens down there at the bottom. The final plat for the last parcel in that project actually is coming before the Council shortly. It's a single lot. The application has been submitted by another developer for a multi -family project on that corner. So, with the annexation of these parcels -- let me go to the next Meridian City Council July 16, 2013 Page 39 of 49 that shows, again, everything in the red was originally annexed. These parcels coming in now represent all of the properties that Brighton has in that particular section and I would just go back for a second. One of the reasons for the change that I will show in two slides hence for the R-8 zone modification that's slightly out of balance with this particular line, when this was annexed originally that north boundary was actually the designation for a major roadway connection across to Meridian Road. You will note that just immediately across Meridian Road a subdivision has actually been developed since that put a principal intersection too far south for us to match it and so turning -- and if you're just looking now easterly toward Meridian Road you will see that intersection for that particular development that hits right at about where the North Slough crosses Meridian Road and, then, heads northwesterly. Plus the other principal intersection from the Catholic church to the north and so as we worked with ACHD on the matter we basically moved our intersection to right in the middle of those two, so that there was not a short conflict. We just could not align with either one. And that has been approved by ACHD. So, this particular slide, then, shows that R-8 zone and that area has been brought into the originally annexed and zoned R-8 parcel, because of that roadway alignment change. In the future we will be back with -- with more detail with regard to the C -C and the TN -C zoning. We just are not at that point, but we concluded that it didn't make any sense to annex and zone about five acres when we could go ahead and bring all 55 in at this point. So, if you have questions would be happy to respond to them. De Weerd: Thank you, Mike. Council, any questions? Bird: I have none. Hoaglun: No questions, Madam Mayor. Just a comment. I'm glad those blue dots or red stars weren't public art pieces, so -- Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Now that residential is moving towards Chinden or will be as you proceed with this, assuming our actions are positive tonight and I don't -- and I have not been through your sub when you get this close to a major arterial and commercial, but it would be nice for us in the future and for you in the future that you put signs out there that this is future commercial or mixed use, so the people who will be buying in this area will at least be able to be told you drove by the sign every day that told you it was coming, so you know where we are going to be if you're still doing this when you have a commercial development going in. Wardle: Madam Mayor, Councilman Rountree, good -- good counsel. Rountree: But -- and I think you do that, but I just wanted to -- Meridian City Council July 16, 2013 Page 40 of 49 Wardle: I suspect so, but I don't pay much attention to those details De Weerd: Well -- and I think what we learned from the square mile to the west of you is we hope that master planning of this community and since it's kind of under one developer is on people's maps that they have when they look at their lot as well is they have a vision of the whole thing and that that is detailed on there. Wardle: Madam Mayor, the -- this particular graphic is the one -- and, of course, it will be updated as we bring some of these other facilities forward, but this is the graphic that's provided to everybody. It's also on our website, so that it does give people a broader picture. But clearly we have not yet come up with the concepts specific to that C -C and the TN -C zone. We just know that there is some interest out there in some other types of mixed product. De Weerd: Any further questions or comments? Bird: I have none. De Weerd: Okay. Wardle: Thank you, Madam Mayor. De Weerd: Thank you, Mike. This is a public hearing. Is there anyone who would like to provide questions on this item or testimony? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we close the public hearing on AZ 13-005 and PP 13-008. Hoaglun: Second. De Weerd: I have a motion and a second to close the public hearing on Item 8-H and I. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve AZ 13-005 and include all staff and applicant comments. Rountree: Second. Meridian City Council July 16, 2013 Page 41 of 49 De Weerd: I have a motion and a second to approve Items 8-H. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve PP 13-008 and include all staff and applicant comments. Hoaglun: Second. De Weerd: I have a motion and a second to approve Item 8-I. Is there any questions from the Council? Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 9: Department Reports A. Police Department: Budget Amendment for Spending Authority for FY2013 and FY2014 Idaho Transportation Department (ITD) Alive at 25 Grant for the Not -to -Exceed Amount of $69,675.00 De Weerd: Item 9-A under Department Reports is our police department. I will turn this over to Sergeant Gonzales. Good evening. Gonzales: Good evening. How are you? De Weerd: Very good. Gonzales: Madam Mayor, Council, I appreciate the opportunity to come before you to request spending authority related to the reimbursement funding from the Idaho Transportation Department Office of Highway Safety in regards to the Alive At 25 program. Just a quick note about Alive At 25. We are quickly approaching 1,500 participants in the program here in Meridian since we started in November of 2010. In 2012 we had close to 800 students come through Alive At 25 representing about one- Meridian City Council July 16, 2013 Page 42 of 49 third of all of Idaho participants came through Meridian. So, we thought that was a pretty good effort. We have a goal of a thousand participants this year and we are on track with 630 already. So, I think we are doing pretty good. We know that vehicle crashes are the number one killer of young people and as a result we want to eliminate these tragic events in our community with our young people. As we all know, our community is not exempt from these tragic events. In fiscal year 2013 and fiscal year 2014 we have the opportunity to be a pilot location to create a youth safety coalition here in Meridian. The Office of Highway Safety will provide us funding if we are given this spending authority to be able to start a youth safety coalition here in Meridian. We have to organize with like minded people organizations, businesses, and schools and be able to work on youth safety topics. Of course we will work closely with MYAC, knowing that it is important to have a youth voice in anything that we want to do as far as change. So, I'm here to request spending authority for the amount of 69,675 dollars, which includes a city match of 7,875 dollars. De Weerd: Thank you, Sergeant Gonzales. And I know I mentioned it during our budget discussions your national award. Certainly you have exhibited your compassion and passion for -- for this particular topic and you have taken it beyond just Alive At 70 -- Alive At 75. �ITt1•Yxli De Weerd: Yeah, that is. That's a long term vision. Alive At 25 with the Safe At Summer series at some of our high schools to bring awareness to the most dangerous days of summer and also you're currently utilizing our youth in really a unique way, but I would love it if you could just take a moment and explain this prior to any questions that Council might have. Gonzales: I believe you're talking, Madam Mayor, about the Teen RSA. The Teen Road Safety Advocates. What we have started to do -- and this is another program where Meridian has been selected from a variety of places to be a pilot location for nationwide, the National Organization of Youth Safety has asked us to be a pilot location where we take our young people out to a roadway and begin to evaluate the roadway about concerns that they might have or things that they might see about a particular stretch of road and in this we bring individuals from Ada County Highway District, Idaho Transportation Department, and bring anyone that is -- as far as youth that is interested in learning and helping us evaluate these roadways and we think it's important to get a different perspective on the roadways and how we can address safety and at the same time be able to not only see the youth perspective, but also to be able to let them give us some feedback about things that they see that we may have missed. So, we are very fortunate to be able to do that with our young people and to have been asked to be one of several locations nationwide that's doing this. De Weerd: Well -- and if -- I got this from Ken that in a 20 minute period your observation team of teens observed just on the corner of Locust Grove and Overland Meridian City Council July 16, 2013 Page 43 of 49 with a right-hand turning motion, 85 people who did not have their seatbelts on -- was it 20 that were texting while driving? Gonzales: Let me see if I can consult my notes here real quick. De Weerd: But it was pretty profound and including these teens in these observations -- you can't teach this kind of stuff, but by observing it it makes them even more aware and astute to the issues that are facing us on our roadways. Gonzales: Right. The real value exists on two different levels. One is the roadway as it's presented to drivers. Also driver behavior, things that drivers are doing as they are driving. In that 20 minute time frame we saw -- what the young people have counted was five people texting on the phone. There was 23 -- correction -- 33 people that were on the phone, 35 people without seatbelts. Several what people might call California stops. A lot of people speeding through the yellow light or people not using the crosswalk, even though the crosswalk was available to them. De Weerd: I will have to get after Ken for exaggerating. But I think this is an important exercise and, again, the whole reason I went down this side road is Sergeant Gonzales is very passionate about this and is being a huge role model to our youth in allowing them these opportunities and engaging them into these opportunities to be part of a solution and certainly in south Meridian there is a heightened awareness to it because of the deaths that we have had at Mountain View High School and the tragedies that they had just within a year's period of time. So, anyway, Council, any questions regarding this item in front of you? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I echo the Mayor's words. Sergeant Gonzales, you guys -- you have really taken this and led it. So, I'm glad to ask for the approval of spending authority for FY -2013 and FY -2014, the Idaho Transportation Department Alive At 25 grant, for not to exceed amount of 69,675 dollars. Rountree: Second. De Weerd: I have a motion and a second to approve Item 9-A. Any discussion from Council? Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council July 16, 2013 Page 44 of 49 B. Police Department: Budget Amendment for Spending Authority for FY2013 Idaho Transportation Department (ITD) Traffic Grant for the Not -to -Exceed Amount of $39,000.00 De Weerd: Item 9-13 is also under our Police Department and Sergeant Gonzales Gonzales: Thank you, Madam Mayor and Council. This year is -- the request for spending authority in reference to mobilization funds that is awarded to us for our efforts during various traffic mobilizations through the Office of Highway Safety as well. These come as funds of overtime funding and also the incentive equipment funding. So, I will make a projection at the beginning of the fiscal year, see how much we believe we can participate in these mobilizations and we are awarded money that we could work towards. In this request we have for equipment incentive funds of 23,000 and overtime 16,000, for a total of -- a requested spending authority for a total of 39,000. That's dollars. Sorry. De Weerd: Council, any questions? Bird: I have none. Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve the budget amendment for spending authority for FY -2013, for a traffic grant for a not to exceed amount of 39,000 dollars. Rountree: Second. De Weerd: I have a motion and a second to approve Item 9-B. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. Community Development: Discussion of Timeline and Proposed Amendments of the Idaho State Plumbing Code De Weerd: Thank you, sergeant. Item 9-C is under our Community Development Department. Chatterton: Madam Mayor, Council Members, we are happy to be kicking off the process of adopting the Idaho State Plumbing Code, along with some very interesting and from my perspective at least and the perspective of some of our customers, some welcomed local amendments to the overall plumbing code. We get a lot of complaints Meridian City Council July 16, 2013 Page 45 of 49 about -- from customers about a number of features, especially from small business customers about some of the features of the current plumbing code that we have adopted. Some of the amendments -- the local amendments that we are proposing here will give some welcome relief and should help us in our relationship I think with our small business customers and make it easier to open a small business. Let me just go through this very quickly. Under the current code many commercial projects are required to put in two restrooms, a his and hers restrooms. That's the current code. Under this change occupancies of 50 or less will be allowed to provide just one uni-sex restroom. Drinking fountains also are required for a lot of commercial projects. This is one we get a lot of complaints about. Under this amendment drinking fountains will not be required for occupancies of 30 or less. Also many commercial projects are required to put in service sinks or janitor sinks and under this change service sinks would not be required of occupancies of 30 or less. So, in moving to adopt the -- I think this is a process for the adoption of the overall 2009 plumbing code and some amendments, our ordinance requires that we send the ordinance and notice of our intent to adopt it to 12 different associations and organizations. Now, those include the BCA, the Homebuilders -- in fact, Brent Bjornson presented to the BCA this afternoon this idea. I haven't heard anything. I have no knowledge -- I can't imagine that there would have been a problem with that, but I'm not aware of that. The Associated General Contractors and the Idaho Association of Realtors. The timeline. August 27th for the first reading. And, please, note that the draft ordinance that you have in your packets references August 20th, not August 27th. We will correct that. August 27th for the first reading. And, then, a final effective date, if we go through the process of September 16th. So, happy to answer any questions. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Bruce, on your -- getting this out to the master plumbers and all them guys, we are getting to now? Chatterton: Yes. Bird: Okay. Appreciate that. Chatterton: Madam Mayor, Council Member Bird, yes, we are including all of those associations. Yes. Bird: Okay. I thought we -- when you said 12 1 thought you probably were. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Meridian City Council July 16, 2013 Page 46 of 49 Rountree: Bruce, in the solicitation for comment are we encouraging input on other potential amendments that might make the code more workable for Meridian or are we just offering those that we think might be appropriate amendments? Chatterton: Madam Mayor, Council Member Rountree, my understanding is that in all of the discussions we have had so far with the various trade associations, including the BCA today, that the approach is very open ended. Rountree: Okay. Chatterton: What do you think. This is our best shot at it. What do you think. Rountree: Okay. Not that we would necessarily adopt them all, but at least we are -- Bird: Yeah. Rountree: Okay. Good. Bird: Thanks, Bruce. De Weerd: Thank you. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I'm not looking at the wording right now, but I would suggest that it be phrased as a minimum allowing people to do more than that if they want to. In other words -- I don't even know how to explain the -- well, the point, but the wording should say you have at least this or this is -- this is a minimum, but enable somebody to put in more if they want. Chatterton: Yes. And, Madam Mayor and Council Member Zaremba, yes, actually, the code language reads exactly in that way. So, if the merchant is -- someone putting a commercial business and a mercantile occupancy, for instance, wants to do his and her restrooms, they are free to do that, janitor sink, and any of that. They are free to do that. It would not prohibit that. Zaremba Thank you. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I believe all codes is minimum requirements. They can do whatever they want as far as maximum. Meridian City Council July 16, 2013 Page 47 of 49 Chatterton: I believe that's correct, yes. De Weerd: Anything further? Okay. Council, what is your pleasure? Hoaglun: Madam Mayor, I'm good with these changes. I think they are -- the industry is going to be very favorable to them. Some of them -- I know the drinking fountain one just has a lot of people flummoxed still, so I think we should move this forward. De Weerd: Okay. Bird: Second. Rountree: I agree with that and consider others as they are appropriate. De Weerd: So, we will bring this back in ordinance form. Mr. Nary? Nary: Madam Mayor, Members of the Council, yes, once the process has been created, then, we will bring it back as -- that the statute requires. De Weerd: Which is -- what kind of time frame are we looking at, Bruce? Chatterton: We are looking at the first reading August 27th and, then, subsequent readings -- second reading September 3rd, third reading September 10th, final effective date -- again if all goes swimmingly -- September 16th. De Weerd: Swimmingly. Chatterton: We are talking about plumbing, aren't we? Zaremba: People use that, don't they. Item 10: Future Meeting Topics De Weerd: Okay. Very good. Council, under Item 10, under future meeting topics, although this is not necessarily a future meeting topic, it is a topic all the same to mention to that our MYAC, the Mayor's Youth Advisory Council, did submit a video for a competition, it's called Above The Influence and there are 56 entries throughout the nation in total and so I think that we have a chance to win, but I will be asking you for your help in sharing a link that we will e-mail out to you and get as many people as possible to vote on them. The voting ends on August 9th. It's via Facebook in -- well, it's -- we are getting it out via Facebook and Twitter, but we would appreciate your help in getting the word out there to support our youth that submitted this video for this competition. Bird: Let's get it signed, so we can get it out to our people Meridian City Council July 16, 2013 Page 48 of 49 De Weerd: Absolutely we will. Council, any other items for consideration under future meeting topics? Bird: I have none. Holman: Madam Mayor? De Weerd: Madam Clerk. Holman: Actually, I have two items. One of them is we don't meet for two weeks. The next meeting is a workshop. I wanted to ask if you were all in support of being able to put a couple of final plats, notice them, or do a transmittal for that date. More than likely on the Consent Agenda, but it could happen that they end up on the regular agenda for the workshop. We don't normally do that, but since we are not meeting for two weeks I wanted to see if we could move forward with doing that for the 13th meeting. Bird: I'm open to that. Zaremba: That's okay by me. Holman: Okay. And, secondly, normally for public hearing -- for the budget hearing we would have met at 6:00 o'clock at the pre -Council. Now that we meet at 6:00 o'clock do you want to just meet -- start it at 6:00 for the budget hearing on the 20th? De Weerd: I would think so. I mean earlier than that it makes it difficult for the public to attend. Holman: Okay. Thank you. Item 11: Executive Session Per Idaho State Code 67-2345 (1)(f): (f) To Consider and Advise Its Legal Representatives in Pending Litigation De Weerd: Okay. Item 11 is an Executive Council. I would entertain a motion to adjourn into Executive Session. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(f). Rountree: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Madam Clerk, will you, please call roll. Meridian City Council July 16, 2013 Page 49 of 49 Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Y Hoa lun, ea. g De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (8:12 P.M. to 9:16 p.m.) Rountree: I move to adjourn from Executive Session. Zaremba: Second. De Weerd: All those in favor say aye. MOTION CARRIED: ALL AYES. Rountree: Move to adjourn the meeting. Bird: Second. De Weerd: We are adjourned. MEETING ADJOURNED AT 9:16 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR T DE WEERD DATE APPROVED ATTEST: 070 CE"OLMAN, CITY E IDIA.Nt 5 L NO A p�1 fhe 'TitE�5�4 Changes to Agenda: None Item #8A: Reflection Ridge Subdivision No.1 (FP -13.020) Application(s): ➢ Final Plat Size of property, existing zoning, and location: This site consists of 24.87 acres, is currently zoned R-8, and is located on the west side of S. Locust Grove Road, approximately'/4 mile north of E. Amity Road. Summary of Request: The applicant requests approval of a final plat for the 1St phase of development of Reflection Ridge Subdivision. The proposed plat consists of 61 SFR building lots & 10 common/other lots on 24.87 acres of land in an R-8 zoning district. Amenities proposed in this phase are a''/2 basketball court, volleyball court, gazebo, and benches. Access is proposed via S. Locust Grove Road with an emergency access to be provided from the west via Rumpel Lane to S. Meridian Road (SH 69). Since approval of the preliminary plat in 2008, topography of the site has changed significantly due to grading. The final plat depicts a significant slope at the rear of the northerly lots in Blocks 4 and 5. The slope is included in the building lots but a maintenance easement will be provided for common maintenance so that the area is all maintained in the same manner. The northerly lots lie at the bottom of the slope; fencing for these lots will be constructed on the rear property line at the top of the slope. The proposed layout of the final plat is consistent with the approved preliminary plat. However, instead of providing private streets for access to the alley loaded lots as required with the preliminary plat, public alleys are now proposed. The primary reason private streets were required was for addressing purposes. The applicant has submitted an addressing plan that proposes to address the homes that front on the mew lots from E. Wrightwood Drive, the adjacent public street to the south; the lots that front on public streets would be addressed off of those streets. The Fire & Police Department along with Terri Ricks, the City's addressing specialist, have approved this plan. Written Testimony: None Outstanding Issue(s) for City Council: i. The proposed final plat is not in compliance with the condition of approval of the preliminary plat that requires private streets to be provided for the alley loaded lots. Therefore, Staff is recommending denial of the proposed final plat. However, staff does want to note that the primary reason private streets were required was for addressing purposes and it appears the applicant has provided an alternative means of addressing these lots that meets the approval of Fire & Police. Staff Recommendation: Denial Notes: Item #813: Accolade Vacation (VAC -13.002) Application(s): ➢ Vacation Size of property, existing zoning, and location: This site consists of 11.23 acres, is currently zoned R-40, and is located south of E. Overland Road, west of S. Bonito Way between E. Blue Horizon and the Ridenbaugh Canal. Summary of Request: The applicant is proposing to vacate following easements platted/created with Gramercy development as follows: ® City of Meridian water and sewer easements platted on the north boundary of Lots 1, 2 and 3, Block 7 and a portion of the existing public utility, drainage, irrigation (PUDI) and landscape easement platted on the south boundary of Lots 2 and 3, Block 7 of Gramercy Subdivision No. 1 and; ® A 25 -foot wide emergency access easement along the shared boundary of Lots 2 and 3, Block 7. In 2012, the Council approved the site to develop with a 276 -unit apartment complex, Now that the site is no longer approved for commercial uses and secondary access has been addressed with the approval of the multi -family development, the existing easements and the 25 -foot wide emergency access are no longer necessary. The applicable utility providers, Public Works Department and the Fire Department have reviewed the applicant's vacation request and have granted consent to relinquish the easements. During the development review, the Public Works Department approved the location of the new water and sewer mains and the Fire Department approved the location of the new emergency access point. Since new easements will be established, Public Works and the Fire Department has no objections and the service providers have granted relinquishment of the easements, Staff recommends vacating the easements as proposed. Outstanding Issue(s) for City Council: None Notes: Item #8C: Accolade Development Agreement Modification (MDA -13-012) Application(s): ➢ DA modification Size of property, existing zoning, and location: This site consists of 11.23 acres, is currently zoned R-40, and is located south of E. Overland Road, west of S. Bonito Way between E. Blue Horizon and the Ridenbaugh Canal. Summary of Request: The request is to amend the recorded development agreement (DA) (Instrument No. 112107771), which currently requires the site to develop with 276 multi -family units, a clubhouse, seventeen (17) garages and thirty-nine (39) carports. The applicant is requesting to reduce the number carports to take advantage of the new parking standards for multi -family developments recently approved by Council. The Accolade (aka Fields at Gramercy) development was reviewed and approved under the previous parking standards, The covered parking requirements (414 stalls) were satisfied through a combination of garages and covered carports. A revised site plan has been submitted with the application that depicts the proposed changes to the approved site plan. The primary difference between the plans is the reduction in the number of carports/covered stalls. The modified plan depicts eighteen (18) fewer carport structures and 122 less covered stalls. The reduction in covered parking does not diminished the total number of parking stalls required for the development and the proposed site plan has allocated 292 covered parking stalls consistent with the new parking standards. Since new parking standards have been adopted requiring fewer covered stalls and the proposed changes to the site plan comply with the parking requirements of the ordinance, staff recommends approval of the proposed DA modification. Outstanding Issue(s) for City Council: None Notes: Item #8D, E, F: Woodburn West Subdivision (CPAM-12.007; AZ -13-003; PP -13-007) Application(s): ➢ Comprehensive Plan Map Amendment ➢ Annexation & Zoning ➢ Preliminary Plat Size of property, existing zoning, and location This site consists of 25.75 acres, is currently zoned RUT in Ada county, and is located north of W. Ustick Road, approximately % mile east of N. Linder Road. Summary of Request: The applicant proposes to amend the FLUM contained in the Comp Plan to change the land use designation on 6.8+/- acres of land from MU -C w/a N.C. overlay to MDR. Annexation & zoning of 25.8 acres of land with an R-8 zoning district is requested consistent with the existing & proposed FLUM designation of MDR for this property. A preliminary plat consisting of 99 new SFR building lots, 2 lots for the existing homes, & 14 common lots on 25.75 acres is proposed and is proposed to develop in 3 phases. A total of 3.91 acres (or 15.2% of the site) is proposed for open space. Site amenities are proposed as follows: pathways throughout the site connecting to open space areas, adjacent developments, and through a linear open space along the White Drain at the west boundary of the site; an additional 5% open space above the required amount; a tot lot; picnic table; a barbeque; bench; a gazebo; and large common open space areas for sports. Conceptual building elevations of the future homes in the development were submitted with the application that have since been revised. The original plans only showed the front elevations & no floor plans were submitted. Staff was unable to determine the quality of development (i.e. if there was modulation in wall planes, floor plans & rooflines; if the quality of design & detail was present on all facades; if there was adequate windows on all elevations to provide articulation & avoid blank walls; if there was a variety of materials & color changes for variety and interest on all facades, etc.). Because of the appearance of a lack of quality in the proposed structures for the reasons stated, staff recommended in the staff report that the proposed annexation & consequently the CPAM & PP be denied as staff did not feel it was in the City's best interests to annex the property at this time. Since the staff report was written, the applicant submitted revised photo elevations, floor plans/footprints and rear & side elevations that address staffs concerns and met the approval of the Commission. Commission Recommendation: Approval Summary of Commission Public Hearing: i. In favor: Scott Noriyuki ii. In opposition: None iii. Commenting: Joe Palomares; Alicia Lease; Rick Wagner representing Alice Saleen iv. Written testimony: Petition signed by residents of Woodburn & Sienna Creek Subdivisions; Rick Wagner representing Alice Saleen; Norm Brown; and Scott Noriyuki Key Issue(s) of Discussion by Commission: i. Recommendation to ACHD of stop signs for traffic calming in adjacent Woodburn Subdivision; ii. Quality and design of future structures on the site. Key Commission Change(s) to Staff Recommendation: i. At the applicant's commitment, the Commission recommended masonry accents be applied to 50% of the available wall length and at a minimum height of 48 inches on the front facades, excluding the garage door openings (see DA provision #1.1.h); and ii. The Commission recommended that building lots abutting common open space provide additional articulation, windows, colors/banding/material changes (i.e. stone or other appropriate material) to provide interest on the rear elevations consistent with the front elevations (see DA provision #1.1.i). Outstanding Issue(s) for City Council: i. The applicant requests a waiver to UDC 11-3A-3 for the Saleen property (Lot 6, Block 7) to retain access to Ustick Road until such time as the property redevelops (if Council approves a waiver, conditions #1.1fshould be stricken). Written Testimony since Commission Hearing: Scott Noriyuki, Applicant (in agreement w/staff report) Notes: Item #8G: Valenti Rezone (RZ-13.004) Application(s): Rezone Size of property, existing zoning, and location: This site consists of 0.34 acres, is currently zoned R-4, and is located on the NWC of N. Meridian Road and W. Washington Street. Summary of Request: The applicant is requesting to rezone 0.34 of an acre of land from R-4 to 0-T. The requested 0-T zone is consistent with the Comprehensive Plan Future Land Use Map designation of Old Town for this site. Currently, the property is developed with a single family residence which will remain a principally permitted use under the requested 0-T zone. The current owner of the property has no desire of developing the property at this time. Due to the split corridor roadway project, the rezone is requested to prepare the property for future sale and increase the marketability of the property. The applicant has submitted a basic concept plan as required with rezone application. The primary purpose of this plan is to demonstrate that future access of the property will be provided from W. Washington Street and/or alley consistent with UDC. Staff is not recommending a development agreement with the subject rezone request for the following reasons: 1) This is a relatively small parcel and the rezone of the property would eliminate the non-conformity of the property with regards to the R-4 dimensional standards; 2) The existing single family home is a principally permitted use in the proposed 0-T zone and; 3) The Comprehensive Plan encourages the revitalization of Downtown. Commission Recommendation: Approval at the 06/06/13 public hearing Summary of Commission Public Hearing: i. In favor: Richard Gray Key Issue(s) of Discussion by Commission: i. None Key Commission Change(s) to Staff Recommendation: i. None Written Testimony since Commission Hearing: None Outstanding Issue(s) for City Council: None Notes: Item #8H, I: Paramount Northeast (AZ -13-005; PP -13.008) Application(s): ➢ Annexation & Zoning ➢ Preliminary Plat Size of property, existing zoning, and location: This site is located at the southwest corner of Chinden Blvd & N. Meridian Rd. History: A portion of the site that is proposed to be platted was annexed in 2003; the remainder is proposed to be annexed with this application. The portion that was previously annexed was included in the original preliminary plat for Paramount as one large lot for future SFR lots, Summary of Request: The applicant has applied to annex and zone a total of 53.57 acres of land with R-8 (5.74 acres), C -C (16.55 acres), and TN -C (31.27 acres) zoning districts. The proposed zoning is consistent with the corresponding FLUM designations of MU -C & MDR. A conceptual development plan is not proposed with this application for the annexation area. Prior to consideration of any commercial development proposals on the portion of the site proposed to be annexed, the developer must amend the existing DA for Paramount Subdivision to include a conceptual development plan that includes a circulation plan for the area proposed to be annexed with C -C & TN -C zoning. With this amendment, the provisions in Exhibit B, #1.1.1 should be added to the DA. A preliminary plat is also proposed that consists of 79 building lots & 4 common area lots on 27.23 acres of land in the R-8 zoning district. Access is proposed on the plat via Director Street from N. Meridian Road. A stub street is proposed to the west to extend through Paramount Sub. 22 to Fox Run Way which connects to Chinden. The plat is proposed to be developed in 2 phases. A total of 3.11 acres (or 11.44% of the site) of open space is proposed consisting of landscaped parkways and common lots. A 10' wide multi -use pathway is proposed as an amenity along the north side of Director Street. Building elevations have been submitted for the future homes in this development as shown consistent with existing homes in Paramount subdivision. The Knight Lateral crosses the SWC of this site & is proposed to be relocated along the southern boundary; the North Slough crosses the NEC of the site. Both of these waterways are required to be piped, Commission Recommendation: Approval Summary of Commission Public Hearing: i. In favor: Mike Wardle ii. In opposition: None iii. Commenting: None iv. Written testimony: Mike Wardle Key Issue(s) of Discussion by Commission: i. None Key Commission Change(s) to Staff Recommendation: i. Modify condition #1.1.1 to require the existing DA to be modified prior to consideration of any commercial development proposals rather than prior to annexation ordinance approval. Outstanding Issue(s) for City Council: i. None Written Testimony since Commission Hearing: None Notes: Meridian City Council Meeting DATE: July 16, 2013 ITEM TITLE: W Approval of Bid Award and Contract to Ewing Company, Inc. for the "Wastewater Treatment Plant (WWTP) RV Dump Construction" for a Not -To -Exceed Amount of $394,071.74 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Pi 11,111111111 -MATE: July 16, 2013 ITEM NUMBER: 5B ITEM TITLE: Approval of Bid Award and Contract to Diamond Contractors, LLC for the "Settlers Village Square Phase 2 Tennis Courts Construction" Project for a Not -To -Exceed Amount of $770,499.00 1,TEETI11G VOTES Z, A - Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Councii Meeting Approval of a City Wide, Evergreen Sole Source Purchase/Supplier for the Lenel On - Guard Security System from Apex Integrated Security Systems I►yi1*0111101 Ell 01[911d i Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager : Jacy Jones, Dave Tiede Date: 7/10/13 Re: July 16'' City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the July 16th City Council Consent Agenda for Council's consideration. Approval of a City Wide, Evergreen Sole Source Purchase/Supplier for the Lenel On Guard Security System from Apex Integrated Security Solutions. Recommended Council Action: Approval of Sole Source Purchase/Supplier for the Lenel On Guard Security System and authorize the Purchasing Manager to issue purchase orders and/or contracts for goods and services relating to the purchase and installation of the On Guard system as needed. Thank you for your consideration. 0 Page 1 CITY OF MERIDIAN SOLE SOURCE FORM Date: 7/2/2013 PURCHASING MANAGER 33 East Broadway Avenue Meridian, la 83642 Phone: 208-888-4433 Fax: 208-887-4813 Item or Service: Performing and/or providing equipment, installation, maintenance, labor and any miscellaneous services related to the Security System using "On Guard" by Lenel at City of Meridian facilities. X Sale Source: Item is available from only one vendor. Manufacturer dictates which distributor may sell in a geographic area. JUSTIFICATION: (Attach additional pages if needed) The City has installed the Lenel On Guard system at City Hall, the parks Facility, Water and Wastewater facilities. Apex Integrated Security Solutions installed the Lenel On Guard security system. The system put all components on a single system platform enabling the Information Technology Department to optimize security and building access. The Lenel On Guard System has performed exceptionally bringing stability to building access and security while increasing ease of operations, The most optimal and reliable performance can be best achieved with equipment, system components, and accessories that work in harmony with each other. Therefore the compatibility of equipment, components, accessories, computer software, replacement parts and service is the paramount consideration in standardizing and maintaining excellent service and support throughout the City. For these reasons the City is requesting a Sole Source Justification to purchase the Lenel On Guard system software, equipment and services from Apex Integrated Security Solutions for use at other City of Meridian facilities where applicable and feasible, Apex Integrated Security Solutions is the only vendor authorized to sell the Lenel On Guard systems software and equipment in our territory. This has been verified at the manufacturer and is the basis for this Sole Source request. CERTIFICATION: I am aware of the requirements set forth in the City's Purchasing Policy & Procedures Manual for competitive bidding and the established criteria for justification for sole source/sole brand purchasing. 1 have gathered technical information and have made a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident that this justification for sole source/sole brand meets the City's criteria and is accurate. Council Approval Date: Purchasing Approval: Pur sing Manager Meridian City Council Meeting DATE: July 16, 2013 IT NUMBER: 5D ITEM TITLE: Approval of a City Wide, Evergreen Sole Source Purchase/Supplier for the Automated Logic WebCTRL System from Clima Tech MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager : Jacy Jones, Max Jensen Date: 7/10/13 Re: July 16th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the July 16th City Council Consent Agenda for Council's consideration. Approval of a City Wide, Evergreen Sole Source Purchase/Supplier for the Automated Logic WebCTRL System from Clima Tech Corporation. Recommended Council Action: Approval of Sole Source Purchase/Supplier for the Automated Logic WebCTRL System and authorize the Purchasing Manager to issue purchase orders and/or contracts for goods and services relating to the purchase and installation of the WebCTRL system as needed. Thank you for your consideration. Page 1 ERIDIAN' ' CITY OF MERIDIAN SOLE SOURCE FORM Date: 7/2/2013 PURCHASING MANAGER 33 East Broadway Avenue Meridian, ID 83642 Phone: 208-888-4433 Fax: 208-887-4813 Item or Service: Performing and/or providing furnishings, installation, maintenance, labor and any miscellaneous services related to the Direct Digital Control (DDC) System using WebCTRL by Automated Logic at City of Meridian facilities. Work shall include such items as, but not limited to, modules, temperature sensors, flow sensors, humidity sensors, IAQ sensors, control valves, control valve actuators, dampers, damper actuators, and any other items necessary for a complete system and sequence of control, except where existing components can be reused. X Sale Source: Item is available from only one vendor. Manufacturer dictates which distributor may sell in a geographic area. JUSTIFICATION: (Attach additional pages if needed) City Hall had critical issues with the HVAC system in the Server Room and the problems had become an emergency in 2011. Clima-Tech was called to evaluate and correct the problem. Clima-Tech installed the Automated Logic WebCTRL system. The system put all components on a single system platform enabling Building Maintenance to optimize comfort and minimize energy consumption. The Automated Logic System has performed exceptionally bringing stability to temperatures while increasing ease of operations. The most optimal and reliable performance can be best achieved with equipment, system components, and accessories that work in harmony with each other. Therefore the compatibility of equipment, components, accessories, computer software, replacement parts and service is the paramount consideration in standardizing and maintaining excellent service and support throughout the City. For these reasons the City is requesting a Sole Source Justification to purchase the Automated Logic systems software and equipment and services from Clima-Tech Corporation for use at other City of Meridian facilities where applicable and feasible. Clima-Tech is the only vendor authorized to sell the Automated Logic systems software and equipment in our territory. This has been verified at the manufacturer and is the basis for this Sole Source request. CERTIFICATION: I am aware of the requirements set forth in the City's Purchasing Policy & Procedures Manual for competitive bidding and the established criteria for justification for sole source/sole brand purchasing. I have gathered technical information and have made a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident that this justification for sole source/sole brand meets the City's criteria and is accurate. Requestor (Print Name) epartment Manager Signature Council Approval Date: ) G> f l J t (C) 3Q c Purchasing Approval: .� Pur c using Manager Meridian City Council Meeting DATE: July 16, 2013 ITEM NUMBER:5 PROJECT NUMBER: FP 13-029 ITEM TITLE: OAKCREEK NO. 3 BY OAKCREEK LLC Final Order for Approval: FP 13-029 Oakcreek No. 3 by Oakcreek, LLC Located Southwest Corner of N. Black Cat Road and W. McMillan Road Request: Final Plat Approval Consisting of 34 Single -Family Residential Building Lots and Eight (8) Common Lots on Approximately 9.50 Acres of Land in an R-8 Zoning District MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 16, 2013 ITEM NUMBER: ITEM TITLE: TWELVE OAKS MDA 13-008 Twelve Oaks (fka Hark's Canyon Creek Subdivision) by JLJ, Inc. Located 1845 W. Franklin Road Request: Amendment to the Development Agreement to Remove the Language Pertaining to the Expired Plat and to Include a Conceptual Development Plan for a Mixed Use Development MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 16, 2013 IT NUMBER: 5G ITEM TITLE: Recreational Pathway Easement for Red Wing Subdivision MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich AMOUNT .00 BOISE IDAHO 07/17/13 10:32 AM DEPUTY Bonnie Oberbillig �II I'I II� (I I�I�IIIII I�I I �I RECORDED—REQUEST OF Meridian City 113080080 RECREATIONAL PATHWAY EASEMENT THIS AGREEMENT, made and entered into this I (r) day of ( , 2013, between Red Tail Communities, LLC hereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation, hereinafter referred to as "Grantee'; WITNESSETH: WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian desires to establish a public pathway; and WHEREAS, the Grantee desires to grant an easement to establish the pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Grantor shall construct the pathway improvements upon the easement described herein; and NOW, THEREFORE, the Grantor does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit "B" attached hereto and incorporated herein. The easement hereby granted is for the purpose of providing public recreational pathway easements for multiple -use non -motorized recreation, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement unto the said Grantee, its successors and assigns forever. THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the Purposes stated herein. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that Grantor shall repair and maintain the pathway improvements. Recreational Pathway Easement THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become pant of, or lie within the boundaries of any public street, then, to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR: STATE OF IDAHO ) ss County of Ada ) On this �-I day o , 2013, before me, the undersigned, a Notary Public in and for said State, personally appeared ._" t� ,, �-bk,tj yw,y known or identified to me to be the Manager ofthe Corporation that executed 6e within instrument, and acknowledged to me that such company executed the same. IN WITNESS WHFAFQ ,�?I have hereunto set my hand and affixed my official seat the day and year fry"live}t, Recreational Pathway Easement NOTARY POPLIC FOR IDAHO Residing at: --,1)tA k ' ,. - ;Vh, l Commission Expires:. GRANTEE: CITY OF MERIDIAN Tammyfde )keerd, Mayor 0�Nj$7D AuLUS' 0 &o � ow r City, of E IDS , IA cEAT P Holman, City Clerk T�Q�rrae Tnc�SJ4�a Approved By City Council On: STATE OF IDAHO ) ss. County of Ada ) On this f G day of uj , 2013, before me, the undersigned, a Notary Public in and for said State, perso ally appeared TAMMY DE WEERD and JAYCEE HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL)k ` to ;- £➢t 1 ' QP["A ne Recreational Pathway Easement N:Q ARY P U B Lk FOR IDAHO Residing at: 'qd (6(-6--1 Commission Expires:t _� L, May 10, 2013 Project No. 112168 City of Meridian Easement Description Red Wing Subdivision 7,224 Sq. Ft. T1 -IG LAND GROUP, l:,�l:. Exhibit "A" Page 1 of 1 A tract of land situated in a portion of the Northwest One Quarter of Section 30, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, described as follows: COMMENCING at a found aluminum cap which monuments the Northwest Corner of said Section 30, which bears North 89°42'14" East a distance of 2,450.84 feet from a found brass cap which monuments the North One Quarter Corner of said Section 30, thence following the northerly line of said Section 30, North 89°42'14" East a distance of 89.29 feet; Thence leaving said northerly line, South 0°17'46" East a distance of 56.67 feet to a point on the southerly right-of-way line of East Victory Road, and being the POINT OF BEGINNING. Thence leaving said southerly right-of-way line, South 0°25'49" West a distance of 375.63 feet to ( the centerline of the Ridenbaugh Canal; Thence following said centerline, North 44°08'23" West a distance of 28.50 feet to the easterly right-of-way line of South Meridian Road; Thence following said easterly right-of-way line, North 0°25'49" East a distance of 346.74 feet to a point on the said southerly right-of-way line of East Victory Road; Thence following said southerly right-of-way line, North 67°11'27" East a distance of 21.77 feet to the POINT OF BEGINNING. The above-described tract of land contains 7,224 square feet, more or less. Attached hereto is Exhibit "B" and by this reference is made a part hereof. Prepared By: THE LAND GROUP, INC. 462 E. SHORE DRIVE, SUITE 100 EAGLE, IDAHO 83616 �`� LANDS 208-939-4041 208-939-4445 (FAX) o ,� a 14216 20 s� Xo �rF OF P EL Ii. K•' - 2DC3 0 `.-7tP t'lbnn(Rt� fi�aJ7C/stii�.;�flr:Nitet!ttrry aCi4�r��ti(�r;)���rltr{� �CSf�(�CQatrst' frrtgnk�:x7 c�.���C�i[1t?i r;r),[j e tl�[7�il7iC (�7lnn�drr7iel7ttt}rJ �5ttlt�c}+t17t� 462 E, M` lore Unvct, Stc-. i 00F c gflel, Irj,,Ilc, 81(,16 . F 208_(J-114,40,1 I ! . W, )A9 44d5 x www.thelandgroupinc.com g:��t712\1'11` It a`�a,lntji�\I. ;.§{Si,f 1 3{l.`SW city/ G"t awlidio , os�im'n'it 0?fctiptjon 11,2168.dor Situated in a portion of the Northwest 1/4 of Section 30, Township 3 North, Range 1 East, B.M., Ada County, Idaho 2013 24 19 N89*42'14"E 2450.84' E. Victory Road 19 0 25i 30 89.29' 2361.55' -4- �51. -r— to 30 N67'11'27"E (6 LO 21.77' CITY OF MERIDIAN EASEMENT 7,224 SQ. FT.± 0 NI Lo co "I a) w1 rj rnl Uj C) In 04 I E3 I- )1 pL L Ar N44 -08'23"W N 28.50' 14216 OF 254M ENGINEER/SURVEYOR PROJECT INFORMATION ore --Z,' TM LAM ON" INC ;nd"a .zip. 14 r no RedWing Subdivision ry = Yrr�qqff" & zVWrWffr4yW :2 City of Meridian Easement Zar'd sulwp*W Pr to 4"Ve I %Pt Meridian, Idaho --7&-'- 200,'a Scale: 1" = 60' 5/10/2013 112168 Y I VT'17=01W, DATE: July 16, 2013 IT NUMBER: 5H Uh-1011UNd I, to] IT11:14 Meridian Commons Pedestrian Pathway Easement MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 16, 2013 ITEM UM 51 I AA ITEM TITLE: Resolution No. 15-936 : Approving and Asset Donation and Disposal of Computers, Laptops, MDT's, Network Equipment, Servers, and SANS in Accordance with the Replacement Schedule MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, SETTING FORTH CERTAIN FINDINGS AND PURPOSES TO DECLARE SURPLUS PROPERTY OF NOMINAL VALUE AND AUTHORIZING THE MAYOR OF THE CITY OF MERIDIAN TO DONATE, RECYCLE, OR DISPOSE OF SUCH PROPERTY. WHEREAS, it is in the best interest of the City of Meridian to declare that equipment described in Exhibits "A" through "E" is surplus property, with nominal value, no longer needed or used by the City of Meridian; and WHEREAS, the City of Meridian's purchasing policy allows the City to dispose of surplus property of nominal value by transferring it to charitable organizations, disposing of it as trash, or recycling it, when the value of the property in question is of nominal value, that is, valued at zero or less than the cost to dispose of the property; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO, AS FOLLOWS: Section 1. That the Mayor and City Council hereby declare that all property enumerated herein is surplus property with nominal value. Section 2. That the Mayor and City Council hereby authorize the conveyance of the equipment listed in Exhibit "A," for no monetary consideration, to the Boys and Girls Chub of Meridian, a non-profit charitable organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code. Section 3. That the Mayor and City Council hereby authorize the conveyance of the equipment listed in Exhibit "B," for no monetary consideration, to Computers 4 Kids, a non-profit charitable organizations exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code. Section 4. That the Mayor and City Council hereby authorize the conveyance of the equipment listed in Exhibit "C," for no monetary consideration, to the Meridian Food Bank, a non- profit charitable organizations exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code. Section 5. That the Mayor and City Council hereby authorize recycling of the equipment listed in Exhibit "D" at Interstate All Battery Center, a local recycling site. Section 6. That the Mayor and City Council hereby authorize recycling of the equipment listed in Exhibit "E" at a local refuse site. RESOLUTION AUTHORIZING DONATION, AUCTION, DISPOSAL, AND RECYCLING OF SURPLUS PROPERTY Page - I of 2 ADOPTED by the City Council of the City of Meridian, Idaho, this 16th day of July, 2013. APPROVED by the Mayor of the City of Meridian, Idaho, this 16th day of July, 2013. APPROVED: Mayor Tamm de Weerd o�za�LD a UCUs �. ATTEST: City of By: r I IL�IAh1 Jaycee 1,.)Holman, City Cleric s L 69 e 7REAS�A� RESOLUTION AUTHORIZING DONATION, AUCTION, DISPOSAL, AND RECYCLING OF SURPLUS PROPERTY Page - 2 of 2 EXHIBIT "A" (Boys and Girls Club) Description SN# Cost Disp. Value Dell Optiplex 755 5TMPWD1 $ 1,000.00 $ 20.00 Dell Optiplex 755 5SMPWD1 $ 1,000.00 $ 20.00 Dell Optiplex 755 4RMPMD1 $1,000.00 $ 20.00 Dell Optiplex 755 $ 1,000.00 $ 20.00 Dell Optiplex 755 80MPWD1 $ 1,000.00 $ 20.00 Dell Optiplex 755 GVMPWD1 $ 1,000.00 $ 20.00 Dell Optiplex 755 Provided by I.T. $ 1,000.00 $ 20.00 Dell Optiplex 755 Provided by I.T. $ 1,000.00 $ 20.00 Dell Optiplex 755 6XV10F1 $ 1,000.00 $ 20.00 Dell Optiplex 755 00144-017-985-038 $ 1,000.00 $ 20.00 Dell OptiPlex 755 1XV10F1 $ 1,000.00 $ 20.00 Dell Optiplex 755 5XV10F1 $ 1,000.00 $ 20.00 Dell Laptop CN-OUY1 41-48643-7AA-1 508 $ 1,500.00 $ 50.00 Uell Kingston Laptop $ 1,500.00 $ 50.00 Dell aiu e Laptop 41GSZD1 $ 1,500.00 $ 50.00 EXHIBIT "B" (Computers 4 Kids) Description SN# Cost Disp. Value IBM Thinkpad Laptop V2V2B $ 1,500.00 $ 5.00 IBM Thinkpad Laptop V2V3R $ 1,500.00 $ 5.00 IBM Thinkpad Laptop V2V1Z $ 1,500.00 $ 5.00 IBM Thinkpad Laptop V2V42 $ 1,500.00 $ 5.00 Gateway 450SX4 - Laptop BS202500277 $ 1,500.00 $ 5.00 Computer- Micron ClientPro 345 2.4ghz 3494920-0001 $ 1,060.00 $ 5.00 HP Pavilion - Laptop TW03502958 $ 1,500.00 $ 5.00 Compaq Presario - Laptop 20 ajc3zakbk $ 1,500.00 $ 5.00 Compaq Presario 700 - Laptop lVlAKDKNV45D $ 1,500.00 $ 5.00 Gateway ATXAEG 28574551 $1,500.00 $ 5.00 Computer- Micron ClientPro 345 2.4ghzc 3538729-0001 $ 1,066.00 $ 5.00 Computer - Micron ClientPro 345 2.4ghz 3538729-0001 $ 1,066.00 $ 5.00 Computer - MPC Clientpro hard drive, monitor, keyboard 3538728-0001 $ 1,000.00 $ 5.00 Computer $ 1,000.00 $ 5.00 Laptop, Dell Training MPC 2200 39277000001 $ 1,500.00 $ 5.00 MPC Client Pro X10-60256 $ 1,000.00 $ 5.00 Laptop Micron F1700S005427 $ 2,753.40 $ 5.00 Computer - MPG Glientro 375, monitor, keyboard 00045-597-986-189 $ 1,000.00 $ 5.00 Computer - Toshiba laptop 00043-544-185-155 $ 1,000.00 $ 5.00 Computer Client Pro 365 4037221-0001 $ 1,362.22 $ 5.00 LinkSys SRW2024 Switch RIE0054000403 $ 300.00 $ 5.00 Computer Provided by I.T. $ 1,500.00 $ 5.00 Computer Provided by I.T. $ 1,500.00 $ 5.00 Computer Provided by I.T. $ 1,500.00 $ 5.00 Computer- laptop Provided by I.T. $ 1,500.00 $ 5.00 Computer 147CL28BD171 $ 1,000.00 $ 5.00 3COM 3300 switch KZNS42V93D8 $ 300.00 $ 5.00 3COM Superstack 3 Switch 7PWF012675 $ 300.00 1 $ 5.00 3COM 3300 SN switch 7NCV671 E9118 $ 300.00 $ 5.00 3COM 3300XN SWITCH 7MAVOY6V17398 $ 300.00 $ 5.00 3COM 4400SE Switch 7Z5V1 M7B4DOCO $ 300.00 $ 5.00 3COM 3300 SWITCH 7ZNV2ADE4F8 $ 300.00 $ 5.00 3COM 4250T Switch 7Y3V1 L7AF6180 $ 300.00 $ 5.00 3COM Dual Switch 71-5V012614 $ 300.00 $ 5.00 Andrew Parabolic Dish Antenna w Mounting accessories VJV12255 $ 300.00 $ 5.00 Andrew Parabolic Ujsh Antenna w oun mg accessories VJV11954 $ 300.00 $ 5.00 Andrew Parabolic Dish Antenna w Mounting accessories VJV11934 $ 300.00 $ 5.00 Andrew Parabolic Dish Antenna w Mounting accessories VJV25932 $ 300.00 $ 5.00 Andrew Parabolic Dish Antenna w oun ing accessories VJV12266 $ 300.00 $ 5.00 Gateway M305CRV Laptop BE2W3381110 $ 1,500.00 $ 5.00 HP FAX 1230 CN34UBIOXS $ 200.00 $ 5.00 Linksys WRT54G3G-ST CKI11G908087 $ 100.00 $ 5.00 Micron PC D850GBODY 3011224-0001 $ 1,000.00 $ 5.00 Apollo Overhead Projector $ 300.00 $ 10.00 MPC D945GCZ-B60 3494921-0001 $ 1,000.00 $ 10.00 MPC Client Pro 375 3494922-0001 $ 1,000.00 $ 10.00 MPC Transport T2000 - Laptop K9259REXB00375 $ 1,500.00 $ 10.00 MPC Transport T2000 - Laptop NBK001787-01 $ 1,500.00 $ 10.00 MPC Clientpro 375 3538731-0001 $ 1,000.00 $ 10.00 MPC Clientpro D865GLC 3538733-0001 $ 1,000.00 $ 10.00 MPC D945GCZ-B60 3538734-0001 $ 1,000.00 $ 10.00 MPC CPU 3618936-0001 $ 1,000.00 $ 10.00 MPC D945GCZ-B60 3709027-0001 $ 1,000.00 $ 10.00 MPC Clientpro 345 3738742-0001 $ 1,154.84 $ 10.00 MPC ClientPro 365 4037220-0001 $ 1,000.00 $ 10.00 MPC ClientPro 345 3860891-0001 $ 1,154.84 $ 10.00 MPC Clientpro 345 3860894-0001 $ 1,154.84 $ 10.00 MPC ClientPro 345 3800900-0001 $ 1,154.84 $ 10.00 MPC Client Pro 345 3860905-0001 $ 1,000.00 $ 10.00 MPC ClientPro 345 3860913-0001 $ 1,154.84 $ 10.00 MPC Clientpro 345 3860914-0001 $ 1,154.84 $ 10.00 MPC Client Pro 345 3860918-0001 $ 1,000.00 $ 10.00 MPC Clientpro 345 3860921-0001 $ 1,154.84 $ 10.00 MPC Client Pro 375 4103476-0001 $ 1,000.00 $ 10.00 MPC CPU 4103479-0001 $ 1,000.00 $ 10.00 MPC ClientPro 375 4103484-0001 $ 1,000.00 $ 10.00 MPC computer $ 1,000.00 $ 10.00 MPC Clientpro 375 4103487-0001 $ 1,000.00 $ 10.00 MPC Transport T2000 - Laptop 3861873-0001 $ 1,500.00 $ 10.00 MPC Transport T2000 - Laptop 3861874-0001 $ 1,500.00 $ 10.00 MPC Transport T2000 - Laptop 3861875-0001 $ 1,500.00 $ 10.00 MPC Transport T2000 - Laptop 3861876-0001 $ 1,500.00 $ 10.00 MPC Transport T2000 - Laptop 3861878-0001 $ 1,500.00 $ 10.00 MPC Transport T2000 - Laptop 3861879-0001 $ 1,500.00 $ 10.00 MPC Transport T2000 - Laptop 3861880-0001 $ 1,500.00 $ 10.00 MPC Transport T2000 - Laptop 3861881-0001 $ 1,500.00 $ 10.00 MPC Transport T2000 - Laptop 3861883-0001 $ 1,500.00 $ 10.00 MPC Transport T2000 - Laptop 3861884-0001 $ 1,500.00 $ 10.00 MPC Clientpro 375 4103491 $ 1,000.00 $ 10.00 MPC Clientpro 375 4103492 $ 1,000.00 $ 10.00 MPC Client Pro 375 4103494-0001 $ 1,000.00 $ 10.00 MPC Computer 4103496-0001 $ 1,000.00 $ 10.00 MPC Clientpro 375 4103498 $ 1,000.00 $ 10.00 MPC D945GCZ-B60 4103505-0001 $ 1,000.00 $ 10.00 MPC Clientpro 375 4103506-0001 $ 1,000.00 $ 10.00 MPC D945GCZ-B60 4103507-0001 $ 1,000.00 $ 10.00 MPC Clientpro 375 4103509-0001 $ 1,000.00 1 $ 10.00 MPC Clientpro 375 4103517 $ 1,000.00 $ 10.00 MPC ClientPro 375 4103519-0001 $1,000.00 $ 10.00 MPC CPU 413608-0001 $ 1,000.00 $ 10.00 MPC ClientPro 375 4136141-0001 $ 1,000.00 $ 10.00 Trans Port T 2200 Laptop K9259REY301093 $ 1,500.00 $ 10.00 MPC D945GCZ-B60 4178275-0001 $ 1,000.00 $ 10.00 MPC Clientpro 375 4215281-0001 $ 1,000.00 $ 10.00 MPC Transport T2000 - Laptop 4190496-0001 $1,500.00 $ 10.00 LinkSysSRW248G4 RJS005B000392 $ 300.00 $ 10.00 MDT Panasonic Toughbook CF30 9JKYA92399 $ 3,790.98 $ 10.00 MPC Transport T2000 - Laptop 4190495-0001 $ 1,500.00 $ 10.00 Cobalt Qube3 3601EW1149631 $ 1,000.00 $ 10.00 MPC Clientpro 345 3860892-0001 $ 1,154.84 $ 10.00 MPC Transport Laptop K9259REX500327 $ 1,500.00 $ 10.00 MPC D945GCZ-B60 4103497-0001 $ 1,000.00 $ 10.00 MPC D945GCZ-B60 4103488-0001 $ 1,000.00 $ 10.00 Dell Precision 370 HJB8Z61 $ 1,000.00 $ 20.00 MPC Netframe 120 3805169-0001 $ 3,000.00 $ 20.00 Dimension ES1016 S3J4705103 $ 1,000.00 $ 20.00 MPC Netframe 120 4104625-0001 $ 3,000.00 $ 20.00 D-Link DGS-3024 Switch DRAM167000083 $ 1,000.00 $ 20.00 Dell Optiplex GX620 9vp9xb1 $ 1,000.00 $ 20.00 Dell Optiplex GX620 8vP9XB1 $ 1,000.00 $ 20.00 Dell Optiplex GX620 B2Q9XB1 $ 1,000.00 $ 20.00 Dell Optiplex GX620 83g9xb1 $ 1,000.00 $ 20.00 Dell Optiplex GX620 G2Q9XB1 $ 1,000.00 $ 20.00 Dell Optiplex GX620 J2Q9XB1 $ 1,000.00 $ 20.00 Dell Optiplex 745 GVP9XB1 $ 1,000.00 $ 20.00 Dell Optiplex GX620 GVP9XB1 $ 1,000.00 $ 20.00 Dell Optiplex GX620 1W9X81 $ 1,000.00 $ 20.00 Dell Optiplex GX620 F2Q9XB1 $1,000.00 $ 20.00 Dell Optiplex 745 F4Q9XB1 $ 1,000.00 $ 20.00 Dell Optiplex GX620 3WP9XB1 $ 1,000.00 $ 20.00 Dell Optiplex GX620 7209X61 $ 1,000.00 $ 20.00 Dell Optiplex 745 B40XB1 $ 1,000.00 $ 20.00 Dell Optiplex GX620 1WP9XB1 $ 1,000.00 $ 20.00 Dell OptiPlex 745 6DGVIC1 $ 1,000.00 $ 20.00 Dell Optiplex 745 GCGV1C1 $1,000.00 $ 20.00 Dell Optiplex 745 CDGVIC1 $1,000.00 $ 20.00 Dell Optiplex 745 GDGV1C1 $ 1,000.00 $ 20.00 Dell Optiplex 745 JDGV1C1 $ 1,000.00 $ 20.00 Dell Optiplex 745 JDGV1C1 $ 1,000.00 $ 20.00 Dell Optiplex 745 2FGV1C1 $1,000.00 $ 20.00 Dell Optiplex 745 2DGV1C1 $ 1,000.00 $ 20.00 Dell Optiplex 745 JCGV1C1 $ 1,000.00 $ 20.00 Dell Optiplex 745 4DGV1C1 $1,000.00 $ 20.00 Dell Optiplex 745 6F6V1C1 $ 1,000.00 $ 20.00 Dell Optiplex 745 DGGV1C1 $1,000.00 $ 20.00 Dell Optiplex 745 4GGV1CI $ 1,000.00 $ 20.00 Dell Optiplex 745 9FGV1C1 $ 1,000.00 $ 20.00 Dell Optiplex 745 $ 1,000.00 $ 20.00 Dell Optiplex 745 CGGV1C1 $ 1,000.00 $ 20.00 Dell Optiplex 745 HFGVIC1 $ 1,000.00 $ 20.00 Dell Optiplex 745 8GGVICI $ 1,000.00 $ 20.00 Dell Optiplex 745 BGGV1C1 $ 1,000.00 $ 20.00 Dell Optiplex 745 DFGVICI $1,000.00 $ 20.00 Dell OptiPlex 745 9PBCODI $ 1,000.00 $ 20.00 Dell Optiplex 755 50K30F1 $ 1,000.00 $ 20.00 Dell OptiPlex 745 BPBCOD1 $ 1,000.00 $ 20.00 Dell Optiplex 755 GWV10N $ 1,000.00 $ 20.00 Dell Optiplex 755 2XV10FI $ 1,000.00 $ 20.00 Dell Optiplex 755 8WV10FI $ 1,000.00 $ 20.00 Dell Optiplex 755 7SMPWD1 $ 1,000.00 $ 20.00 Dell Optiplex 755 3RMPWD1 $ 1,000.00 $ 20.00 Dell Optiplex 755 7VMPWDI $ 1,000.00 $ 20.00 Dell Optiplex 755 ISMPWD1 $1,000.00 $ 20.00 Dell Optiplex 755 9VMPWD1 $ 1,000.00 $ 20.00 Dell Optiplex 755 JTMPWDI $ 1,000.00 $ 20.00 Dell Optiplex 755 8RMPWD1 $ 1,000.00 $ 20.00 Dell Optiplex 755 JRMPWDI $ 1,000.00 $ 20.00 Dell Optiplex 755 JVMPWD1 $ 1,000.00 $ 20.00 Dell Optiplex 755 HOMPWDI $ 1,000.00 $ 20.00 Dell Optiplex 755 FTMPWDI $ 1,000.00 $ 20.00 Dell Optiplex 755 HWVIOF1 $1,000.00 $ 20.00 Dell Optiplex 755 3XV10FI $ 1,000.00 $ 20.00 Dell Optiplex 755 DWV10FI $ 1,000.00 $ 20.00 Dell Optiplex 755 00144-017-985-036 $ 1,000.00 $ 20.00 Dell Optiplex 755 5WHOF1 $ 1,000.00 $ 20.00 Dell Optiplex 755 8XVIOFI $ 1,000.00 $ 20.00 Dell Optiplex 755 BWVIOF1 $ 1,000.00 $ 20.00 Dell Optiplex 755 3WVIOFI $ 1,000.00 $ 20.00 Dell OptiPlex 755 FRZORD1 $ 1,000.00 $ 20.00 Dell Precision T3400 3BRTLJI $ 1,000.00 $ 20.00 Dell Precision T3400 GNVVLJ1 $ 1,000.00 $ 20.00 Dell Optiplex 755 2Q4FMG1 $ 1,000.00 $ 20.00 Cisco pix506E Firewall 44406122555 $ 500.00 $ 20.00 Netgear FVS318 VPN Hub FVS823AAD140443 $ 300.00 $ 20.00 Netgear FVS318 VPN Hub FVS823AAD141450 $ 300.00 $ 20.00 Netgear FVS318 VPN Hub FVS823AAD140441 $ 300.00 $ 20.00 Dell Precision T3400 FNCVLJ1 $ 1,000.00 $ 20.00 D-Link DGS-1024D Switch DRBW586000385 $ 1,000.00 $ 20.00 Netgear FVS318 VPN Hub 14A567700859 $ 300.00 $ 20.00 Dell Latitude C840 9T5M121 $ 1,500.00 $ 50.00 Panasonic Toughbook 612139REA300658 $ 3,700.00 $ 50.00 Panasonic loughbooK 28PTJAZQM $ 3,700.00 $ 50.00 Dell Power Edge 2500 33TMS11 $ 3,000.00 $ 50.00 Dell C610 166645630 $ 2,495.00 $ 50.00 Dell Latitude D600 17Z0951 $ 1,500.00 $ 50.00 Panasonic Toughbook CF29 4AKYA13959 $ 3,700.00 $ 50.00 Panasonic Toughbook 3538737-0001 $ 3,700.00 $ 50.00 Dell Dimension 8400 8DF2761 $ 1,000.00 $ 50.00 Dell Inspiron 6400 Laptop 25883812189 $ 1,500.00 $ 50.00 Dell Inspiron 6400 Laptop 12762651997 $ 1,500.00 $ 50.00 Dell Laptop 20139535837 $ 1,500.00 $ 50.00 Dell Latitude D620 Laptop D409XB1 $ 1,500.00 $ 50.00 Dell Latitude D820 Laptop 3409XB1 $ 1,500.00 $ 50.00 Dell Inspiron 6400 Laptop 8409XB1 $ 1,500.00 $ 50.00 Dell Inspiron 6400 Laptop 20mb2C1 $ 1,500.00 $ 50.00 Dell Inspiron 6400 Laptop 10859233681 $ 1,500.00 $ 50.00 Dell Latitude E5520 Laptop 90MB2C1 $ 1,500.00 $ 50.00 Dell Inspiron 6400 Laptop H1MB2C1 $ 1,500.00 $ 50.00 Dell Latitude D630 Laptop 4B1X9D1 $ 1,500.00 $ 50.00 Panasonic Toughbook 9jkya92424 $ 3,700.00 $ 50.00 Panasonic Toughbook CF30 9JKYA92951 $ 3,700.00 $ 50.00 HP EliteBook 2730P 2CE838744L $ 1,800.00 $ 50.00 Panasonic Toughbook CF30 8HKYB75396 $ 3,700.00 $ 50.00 Panasonic Toughbook CF30 8KKSB09063 $ 3,700.00 $ 50.00 Panasonic Toughbook CF29 5HKSA51687 $ 3,700.00 $ 50.00 Dell Inspiron 9300 Laptop J1ZNS81 $ 1,500.00 $ 50.00 Panasonic Toughbook CF30 9JKYA92845/5kksa83557 $ 3,700.00 $ 50.00 Panasonic Toughbook CF29 5LKSB94847 $ 3,700.00 $ 50.00 Panasonic Toughbook CF30 9CKSA41234 $ 3,700.00 $ 50.00 Panasonic Toughbook CF30 9CKSA41145 $ 3,700.00 $ 50.00 Panasonic Toughbook CF30 9CKSA41236 $ 3,700.00 $ 50.00 Panasonic Toughbook CF31 OKKYA35087 $ 3,700.00 $ 50.00 Dell Latitude C840 Laptop 9T5M121 $ 1,500.00 $ 50.00 Panasonic Toughbook CF30 7GKSA56640 $ 3,700.00 $ 50.00 Panasonic Toughbook CF28 2HKSB03848 $ 3,700.00 $ 50.00 Panasonic Toughbook CF28 2HKSB03845 $ 3,700.00 $ 50.00 Panasonic Toughbook CF28 1 LKSB13878 $ 3,700.00 $ 50.00 Panasonic Toughbook CF29 4AKYA13959 $ 3,700.00 $ 50.00 Panasonic Toughbook CF29 3LKYA12501 $ 3,700.00 $ 50.00 Panasonic Toughbook CF29 3LKYA12549 $ 3,700.00 $ 50.00 Panasonic Toughbook CF29 5HKSA51671 $ 3,700.00 $ 50.00 Panasonic Toughbook CF29 NO SERIAL # $ 3,700.00 $ 50.00 Panasonic Toughbook CF29 NO SERIAL # $ 3,700.00 $ 50.00 Panasonic Toughbook CF29 5HKSA51674 $ 3,700.00 $ 50.00 Panasonic Toughbook CF28 1 LKSB13977 $ 3,700.00 $ 50.00 Panasonic Toughbook CF29 5LKSB94849 $ 3,700.00 $ 50.00 Panasonic Toughbook CF30 7BKSA15155 $ 3,700.00 $ 50.00 Panasonic Toughbook CF29 3LKYA12418 $ 3,700.00 $ 50.00 Panasonic Toughbook CF29 5KKSA83503 $ 3,700.00 $ 50.00 Panasonic Toughbook CF28 2HKSBO3899 $ 3,700.00 $ 50.00 Panasonic Toughbook CF28 2HKSBO9577 $ 3,700.00 $ 50.00 Panasonic Toughbook CF28 1 LKSB13707 $ 3,700.00 $ 50.00 Panasonic Toughbook CF30 7BKSA15474 $ 3,700.00 $ 50.00 Panasonic Toughbook CF19 7BKSA13558 $ 3,700.00 $ 50.00 Panasonic Toughbook CF29 3KKYA06945 $ 3,700.00 $ 50.00 Panasonic Toughbook CF29 3KKYA07162 $ 3,700.00 $ 50.00 Panasonic Toughbook CF29 3KKYA06967 $ 3,700.00 $ 50.00 Cisco 2801 Router FTX0914Y04P[ $ 2,000.00 $ 50.00 Dell Powerconnect 2124 Switch CN -03N3447 -28298-33D-0338 $ 1,000.00 1 $ 50.00 Panasonic Toughbook CF19 7KKSA98944 $ 3,700.00 $ 50.00 Panasonic Toughbook CF19 7JKYA92261 $ 3,700.00 $ 50.00 Panasonic Toughbook CF19 7KKSA99034 $ 3,700.00 $ 50.00 Panasonic Toughbook CF19 7KKSA99143 $ 3,700.00 $ 50.00 Panasonic Toughbook CF19 7KKSA98915 $ 3,700.00 1 $ 50.00 Panasonic Toughbook CF19 7KKSA99039 $ 3,700.00 $ 50.00 Panasonic Toughbook CF19 7KKSA98837 $ 3,700.00 $ 50.00 Panasonic Toughbook CF19 7KKSA98855 $ 3,700.00 $ 50.00 Panasonic Toughbook CF30 9JKYA92424 $ 3,700.00 $ 50.00 Panasonic Toughbook CF28 2HKSBO3865 $ 3,700.00 $ 50.00 Panasonic Toughbook CF29 5KKSA83557 $ 3,700.00 $ 50.00 Panasonic Toughbook CF28 2GKSBO3113 $ 3,700.00 $ 50.00 Panasonic Toughbook CF30 7BKSA15479 $ 3,700.00 $ 50.00 Panasonic Toughbook CF29 5HKSA51424 $ 3,700.00 $ 50.00 Panasonic Toughbook CF29 6BKSB13782 $ 3,700.00 $ 50.00 Dell Power Edge 2600 71ZL631 $ 3,000.00 $ 50.00 Dell Power Edge 2600 6bxkg21 $ 3,000.00 $ 50.00 Dell Power Edge 2600 G42641 $ 3,000.00 $ 50.00 Dell Powerconnect 2124 Switch CN -03N3447 -28298-41B-0121 $ 1,000.00 $ 50.00 Dell Poweredge 830 3RBNS81 $ 3,000.00 $ 50.00 Panasonic Toughbook CF28 1 DKSA05283 $ 3,700.00 $ 50.00 Panasonic Toughbook CF28 1 LKSB13854 $ 3,700.00 $ 50.00 Panasonic Toughbook CF29 5HKSA51702 $ 3,700.00 $ 50.00 Panasonic Toughbook CF30 7GKSA56680 $ 3,700.00 $ 50.00 Transio tr-49-20f wireless PTP Access Point TR-49AOCN0227893 $ 800.00 $ 50.00 Mobile Data Computer CF-30CTQAZBM $ 3,700.00 $ 50.00 Dell PowerEdge 1600SC Server 2PZJ631 $ 3,000.00 $ 50.00 EXHIBIT "C" (Meridian Food Bank) Description SN# Cost Disp. Value Dell Inspiron Laptop Provided by I.T. $ 1,500.00 $ 5.00 Computer - laptop Provided by I.T. $ 1,500.00 $ 5.00 Dell Laptop CNOUY141486437AA1516 $ 1,500.00 $ 50.00 Dell Latitude Laptop CNOUY141486437AU3043 $ 1,500.00 $ 50.00 Dell Latitude D830 Laptop 30GSZD1 $1,500.00 1 $ 50.00 Dell Laptop CN-OUY141-48643-79L-0497 $ 1,500.00 $ 50.00 Dell Latitude D830 Laptop 11GSZD1 $ 1,500.00 $ 50.00 Dell Po%�eredge 2950 6RG93H1 $ 6,000.00 $ 150.00 EXHIBIT "D" (Interstate Battery) Description SN# Cost Disp. Value APC Smart -UPS 700 QS0306110133 $ 500.00 $ - APC Smart UPS 2200x1 SU2200XLENT $ 800.00 $ - APC UPS WS994329844 $ 300.00 $ - APC Smart -UPS SC 420 QS0516329549 $ 300.00 $ - Back UPS 200 PB9748025211 $ 300.00 $ - Smart UPS sc420 QS0516129731 $ 300.00 $ - Smart UPS SUA1500RM2U AS0724131374 $ 700.00 $ - Back UPS 500 PB9941310215 $ 500.00 $ - Back UPS RS 800 QB0503232100 $ 700.00 $ - SmartPro UPS 9115AFSM404200319 $ 700.00 $ - Back UPS ES 350 AB044244912 $ 700.00 $ - Smart UPS 1000 WS9943006846 $ 700.00 $ - Battery RBC24 1 $300.001$ - Smart UPS SU1400RMXLB3U QS063310182 $ 700.00 $ - Smart UPS SUA1500RM2U AS0724131240 $ 700.00 1 $ - EXHIBIT "E" (Trash) Description SN# Cost DisD. Value Dell 23" Monitor MX-OT6130-48323-554-OU4L $ 200.00 $ - HP Zinejet 800 SGO9621008 $ 500.00 $ - Monitor - MPC flat screen F1750iSO17148 $ 200.00 $ - HP Scanjet CN7A6TROHF $ 500.00 $ - HP Laserjet 405ON USQF19842 $ 1,000.00 1 $ - ATX AEG LX2 700L 0028829408 $ 1,000.00 $ - HP9000 Server 3714A31987 $ 5,000.00 $ Computer - Pocket PC H2PP531 $ 400.00 $ - Microtek Monitor S18F500069 $ 200.00 $ - IBM E server YKIOKWO39098 $ 2,000.00 1 $ - IBM Eserver YKIOKWO38577 $ 2,000.00 $ - Dell Pocket PC $ 400.00 $ - Net Work Switch -Dell Power Connect 2016 CN -07H966 -28298-28E-0328 $ 1,000.00 $ - HP Q7815S CNJ21325712 $ 200.00 $ - HP Printer P2015dn CNBJR91752 $ 500.00 1 $ - Dell monitor CN-OX175R-74261-985-04CU $ 200.00 $ - MPC LCD Monitor F1760iSO09489 $ 200.00 $ - ViewSonic 1080p Full HD QZRO91181039 $ 2,000.00 $ - Xerox WorkCenter 4118 YHR696786 $ 3,000.00 $ - InFocus LP280 Projector AAAT1300ET $ 700.00 $ - Netgear PSI 10 Wireless Hub PSI 1 B01022872 $ 100.00 $ - DeII Powervault 100T DDS4 Tape Drive HNOHDPA $ 1,000.00 $ - 16 PORT HUB 741V34##4 $ 50.00 $ - Dlink DSS -8+ HUB B2A1152002802 $ 100.00 1 $ - AcerAL716 Monitor ET716020053300024DEDOO $ 200.00 $ - Acerr AL718 Monitor ETL020701032101340PNOO $ 200.00 $ - Avaya 103R Switch 41648209366 $ 50.00 $ - Belkin 1x8 KVM Switch 61702000028 $ 300.00 $ - Canon M11031 BU301811 $ 250.00 $ - Canon M11050 Printer DC300337 $ 250.00 $ - Compaq Monitor 050CG28SH680 $ 200.00 $ Hitachi CM881 U Monitor T9JO0291 $ 200.00 $ HP C6451A Printer MX0421IOS4 $ 200.00 $ HP CC431A Printer/scanner/fax/copy CND897WJF75155C $ 200.00 $ HP CC435A Printer/scanner/fax/copy CNB9881010 $ 200.00 $ - HP Hub -8U Network Hub SG7192785 $ 50.00 $ - HP MONITOR/KEYBOARD UST7160993 $ 200.00 $ - HP PSC2110 ALL IN ONE MY34TF4636 $ 500.00 $ - Lexmark Printer/scanner/copier 790mfg9 $ 100.00 $ - Linksys VEFW11S4 Wireless Access Point G2711228268 $ 100.00 $ - Micron 7000x Monitor 0067R1103348 $ 200.00 $ - Monitor, Computer (2) CM700SO20730 $ 200.00 $ - MPC LCD Monitor F1775iSO21569 $ 200.00 $ - Netgear DS108 Wireless Hub DS18,111311011 $ 100.00 $ - ASSET TAG 9 CITY of MERIDIAN ASSET IF R A T ION FORM DEPARTMENT See list IT QTY DESCRIPTION SPECIFIC LOCATION 356 Computers, Laptops, MDTs, Network Equipment, Servers, SANs IT Basement Storage/Staging Area MODEL MANUFACTURER SERIAL # VENDOR See list See list See list See list 1 -Addition of New Asset ORIGINAL COST JACQUISITION DATE LIFE $645,000 2003-2009 5-8 yrs Upon receipt of a new asset take the ti 2 2 - Disposal of Asset 3 - Renewal/Replacement of existing Asset 4 - Transfer Asset 5 - Change Asset 6 - Retirement of Asset ASSET DISPOSAL: To dispose of an item complete the "Property Disposal Authorization Request" or "Asset Information Foran". Once the form is complete it should be routed as follows: A. Signature and date of Department Director. B. Send to Finance Dept for review and signature. C. Finance will route to Mayor for approval. D. Finance will return the approved form to the Department so they can proceed with disposal. E. Once the property is disposed of the Department will note on the form the final disposition of the property and forward to Finance to delete from the Fixed Asset Listing & City Inventory Listing. ne to adhere a tag and complete the "Asset Information corm" ants Torwara to t -mance. (#2 thru 6 please give a brief description of Trow you disposed of the asset) `'- DISPOSAL VALUE: —$11,000 (use your best guess estimate) PROPERTY DISPOSAL AUTHORIZATION REQUEST Reason for disposal of property: Per replacement schedule. Condition of asset to be disposed Finance ApproxT to Retie or rmove`an t i yAs I UMF Mayor Approval to RA& or Remove an Asset Date ADtproved by or .cil: `7-1 r ., 1 7) Resolution No.: 1 , Vote: donations will have to be approved by Council. If the item is on the Fixed ,asset Listing or was a Capital Purchase then the disposal will also have to be approved by Council. Finance will then route the disposal request to Legal for Council Approval and Resolution. -=0000�000000pd�oo 00000000000 0000000p00000 0 0000 a 0000000000 o r r 0 w o a � r r SE uI f j IIII A 3 3 1 9_i 3 3 3 9 2 j 3 3 i �5 8 n3 1 2 3 9 __ 3 5 3 i 3j 9 3 9 j j S 3 T n r 8 3m a m N il v z n= a 2 n v d a y 2 Y: n z 2 2 2 2 2 2 2 m m 2 2 m 2 2 2 2 2 2 2 t 2 2 �2 2 2 2 2 1 2 2 2 2 m m m o 4J N - - - - _ _ _12 - _ - _ _ - - - _ - _ - - - - - - - - - - - - - - - - - K K K K a . K. a. K K K... 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'. o o v o 0 5 5 5 5 5 5 5 a v o 0 5 5 5>> 0 0 0 v E o E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E E o o E E E V V U U U V V U U U U U U V U U U U U U U V V V V U U U V U U U U U V U U U U U U U () V <i U <i <i V U U V V V <) U Nr0 `c3 t� N `n' ro N M vi o a %S n n '$ n �t - I= n n° N N N N r N n� O V V 0 O a° u )/ { / f \jj\\\j\\\ \ \ , §, \\ \ \ \\\\\\/cs \ fE!!()))\ E f4 ;a#:!!«! 4 Meridian City Council Meeting DATE: July 16, 2013 ITEM NUM 6 "921111M Items Moved From Consent Agenda MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 16, 2013 ITEM NUMBER: 7A ROW A HaMI-1hI :4 ITEM T'IT'LE: Arts Commission: Selection of Artwork for Meridian Split Corridor Phase 2 Public Art Project MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian, Commission Call for Artists d RFQ + RFP Meridian Split Corridor Phase 2 Public Art Project OVERVIEW: The Meridian Split Corridor Phase 2 Public Art Project intends to create vitality and a sense of place by placing engaging works of art on two parcels bookending the City of Meridian downtown core, in conjunction with the Ada County Highway District (ACHD)'s Meridian Split Corridor Phase 2 (MSC2) roadway project. This Call for Artists is a two stage process. The first stage is a request for qualifications (RFQ), in which the Meridian Arts Commission (MAC) invites artists to submit general qualifications for the design, fabrication, and installation of public art. The second stage is a request for proposals (RFP), in which up to three (3) qualified finalists will be invited to submit proposals for the MSC2 Public Art Project. LOCATIONS: There are two locations designated for public art - the first on the southwest corner of Ada and Main Streets, and the second on the southeast corner of Main Street and Fairview Avenue. The attached schematics illustrate parcel locations and dimensions. PROJECT DESCRIPTION: The artwork must promote environmental responsibility and sustainability, particularly as to recycling efforts and wise use of energy and other resources, and should incorporate recycled, reused or repurposed materials. The artwork should also take into account Merldian's history, character, and values, as well as existing aesthetic improvements along Main Street. The artwork must be appropriate for the project site, and its design, regardless of material or medium, may not create an unsafe distraction to vehicular traffic. The artwork must be located a safe distance from curbs and roadways and must conform to all applicable City and ACHD ordinances and policies, including building and sign codes. Please note that white the north site may be accessed by pedestrians, the south site has no sidewalks, and is not intended to be accessed by pedestrians; the artwork at the south site should be of an appropriate scale and design to be appreciated by moving vehicular traffic. Limited water and electrical utilities are planned for both sites. The City of Meridian will collaborate with the selected artist to design landscaping of the sites that will compliment the artwork. ELIGIBILITY: Artists who are eighteen (18) years or older and living full time in Idaho or a state contiguous to Idaho (Washington, Oregon, Nevada, Utah, Wyoming, or Montana) are eligible to respond. This project is open to applicants regardless of race, gender; sexual orientation, religion, nationality, or disability. Teams of artists, designers, and/or engineers are welcome to apply. Incomplete, ineligible, or late submissions will be deemed ineligible and will not be considered. BUDGET: A budgeted amount of $75,000 is currently available for the selected artist's commission, which amount includes materials, fabrication, and installation. The final budget may be higher. PROCESS: The evaluation and selection process will generally occur as follows; dates are subject to change as may be necessary due to scheduling issues or other circumstances. Call for Artists - Meridian Split Corridor Phase 2 Public Art Project Page 9 of 6 1. RFQ open. To be considered for this project, eligible artists must submit the following materials to MAC by 5:00 p.m. on Friday, February 1, 2013: a. One-page cover letter including current contact information and references; b. Resume, no more than two pages in length; c. Ten (10) digital images (200 dpi; .jpg format) representative of artist's work on CD, DVD, or thumb drive; and d. Image catalog, including titles, dimensions, media, and dates of originals. Materials submitted will not be returned; do NOT submit original artwork. The City of Meridian is a public agency: any information submitted is subject to release to the public as required by Idaho Public Records Law. 2. Finalists selected. By Friday, February 8, 2013, the Selection Panel will convene and evaluate all responses to the RFQ. Following evaluation, the Selection Panel may select up to three finalists, or may re -open the RFQ. Selection criteria will include: a. Artistic quality of work represented in images; b. Appropriateness of experience/expertise for proposed project sites; and c. Professionalism and artistic experience represented in resume. The Selection Panel may include representatives from MAC, ACHD, City elected officials and staff, Meridian Development Corporation, and business and residential communities, as well as arts professionals. 3. RFP open to finalists. The selected finalists will be invited to prepare proposals in response to this RFP. A stipend of $1,000 for preparation of the proposal will be available to each finalist upon execution of a written agreement with the City and submission of a completed W-9 form. To respond to the RFP, finalists must submit all of the following materials to MAC by 5:00 p.m. on Monday, May 13, 2013: a. Narrative; b. Budget; c, Drawing or model in a professional format suitable for public viewing; and d. Material samples. 4. Preliminary evaluation of proposals. By Friday, May 17, 2013, the Selection Panel wilt convene to conduct a preliminary evaluation of the finalists' responses to the RFP. Following this evaluation, the Selection Panel may forward the proposals for public input, or may recommend that the RFQ or RFP be reopened. Preliminary evaluation criteria will include: a. Quality of proposal; b. Appropriateness and safety of proposed artwork for project site(s); c. Incorporation of recycled, reused or repurposed materials; d. Reflection of Meridian's commitment to environmental responsibility and sustainabitity; e. Consistency with Meridian's history, character, and values; f. Consistency with existing aesthetic improvements along Main Street; and g. Contribution to aesthetic and cultural vitality and sense of place. 5. Public input collected. As determined by the Selection Panel, the finalists' proposals will be put on public view and comments will be collected at locations in the Meridian community from Monday, May 20 to Friday, June 21, 2013. Call for Artists - Meridian Split Corridor Phase 2 Public Art Project Page 2 of 6 6. Final evaluation of proposals; artist selected. By Friday, June 28, 2013, the Selection Panel will convene to make its final evaluation of all responses to the RFP. Following evaluation, the Selection Panel may recommend selection of one proposal, or that the RFQ or RFP be reopened. Evaluation criteria will include the criteria set forth above, as well as public input submitted regarding the proposals. The Selection Panel will forward its recommendation to MAC for consideration on Thursday, July 11, 2013. MAC may accept or modify such recommendation and forward its recommendation to Meridian City Council. Meridian City Council wilt consider such recommendation in making the final decision on Tuesday, July 16, 2013. Selected artist(s) and finalists not selected will be notified of the decision by Friday, July 19, 2013. 7. Selected proposal installed. Following selection, the selected Artist will fabricate and install the artwork, in accordance with a written agreement with the City, and with the project's final budget and timeline. A budgeted amount of $75,000 is currently available for the selected artist's commission, which amount includes the cost of engineering, materials, fabrication, and installation of the artwork. The final budget may be higher. December 12, 2012 Call to Artists (RFQ/RFP) issued February 1, 2013, 5:00 p.m. Deadline for submission of responses to RFQ By February 8, 2013 Selection Panel evaluates RFQ responses, selects finalists February 11, 2013 Finalists notified, invited to respond to RFP February 20, 2013, 5:00 p.m. Deadline for finalists' signed agreement with City and W-9 form May 13, 2013, 5:00 p.m. Deadline for submission of finalists' proposals By May 17, 2013 Selection Panel preliminary evaluation of finalists' proposals May 20—June 21, 2013 Public input regarding finalists' proposals By June 28, 2013 Selection Panel final evaluation, recommendation on proposals July 11, 2013 Selection Panel report to MAC; MAC decision/recommendation July 16, 2013 MAC recommendation to City Council; City Council final decision By July 19, 2013 Selected artist and not -selected finalists notified of decision July 31, 2013, 5:00 p.m. Deadline for selected artist's signed agreement with City August 2013—May 2014 (approx.) Fabrication May 2014 (approx.) Installation This timeline is subject to change. Submitted materials must be physically received by MAC, at the address below, by 5:00 p.m., on specified deadlines. Responses that are postmarked or en route, but not received, by specified deadlines will be considered late and will not be considered. Artists will receive alt notification by letter sent via U.S. Mail. CONTACT: Mail or deliver applications to: Questions, via e-mail: Thank you for your interest! Meridian Arts Commission Attn: Emily Kane 33 E. Broadway Avenue, Suite 308 Meridian, Idaho 83462 Emily Kane ekane@meridiancity, org Call for Artists - Meridian Split Corridor Phase 2 Public Art Project Page 3 of 6 Call for Artists - Meridian Split Corridor Phase 2 Public Art Project Page 4 of 6 Call for Artists - Meridian Split Corridor Phase 2 Public Art Project Page 5 of 6 Call for Artists - Meridian Split Corridor Phase 2 Public Art Project Page 6 of 6 aIIUQ&V QTAJIe3 Joseph L. Castle, III H o CO � o OU � N O Cq `gyp., H 01 h in E-+ p Meridian Arts Commission Attn: Emily Kane 33 E. Broadway Avenue Suite 308 Meridian, Idaho 83462 May 13, 2013 RE: Meridian Split Corridor Public Art Project Dear Selection Committee: CASTLE SCULPTURE, LLC Thank you for selecting us as a finalist. It is with great pride that the team of Castle/Lyon is presenting our design for the Meridian Split Corridor Public Art Project. We have approached this site in a balanced way. The driving force for the design of this project was to honor Meridian's history hi a mindful yet aesthetically pleasing way. The railroads helped define the west including Meridian. The Union Pacific to this day still runs track through Meridian. To celebrate this we have incorporated railroad ties, railroad rail and crushed stone throughout these sites. The wire rope that progresses up the sculpture speaks to Meridian's namesake and gives a sense of overflowing water symbolizing the irrigation obstacles that the early settlers had to endure as they turned this arid land into fertile land. If selected we propose to engineer, fabricate and build out sculpture and the railroad tie base at both the North and South entries of Main Street for the total budget of $95,000. Additionally, per out recent discussion with Parks and Recreation we were informed that an additional ;75,000 is available for landscaping, which is represented in our proposal. We believe that the strength of our design is that the landscape supports the sculpture and conversely the sculpture does the same for the landscape. Additionally, if funds are available, we recommend that recycled glass be used as shown on the model and brochure. Our vendors for this project have a long history of service in Idaho. They are: D-Swaner welders, Clarkes Concrete and Boise Rigging. We hope you are as excited about our design proposal as we are, and we would be willing to discuss it with you at any tune. Sincerely yours, Castle and Marty Lyon CASTLE SCULPTURE, LLC Meridian Split Corridor Public Act Proposal Budget Submitted by: Joseph Castle, Ai dst Marty Lyon, Lyon Landscape Architects Boise D/Swaney Welders $20,000.00 Crane/®perator .$3,500.00 ka.ilroa..d Ties $8,000.00 Conrete Fabicti c r ona ...._..... ... �.. . .. .. .. ... . ..... .. ....._ .....__8,000.00 Engineer .$11500.00 Buildiney Permit _..__ .. $400.00 Ligbting _ $62000,00 Labor/Lodging and Transportation $5,000.00 Total: $60,000.00 12 UN PA H9 -6 P.0 a) Nogrrapk�/5tatcmc- nt . . . . . . . . . . . deliarnetal D enamel artl'SAL My passldn for the ancient lent and unique art form of Vitreous enamel (glass fused to metal) has led me down a path to the creation of professional art. I received a Masters degree at Boise State and began committing every spare moment incorporating enamel to hand - forged, welded copper and steel sculpture. As my skill grew, so, did the scale and range of my work. In 2009,1 resigned from my twblv-e-ybar art teaching career and established a large studio space to facilitate my dream of full-time commission metal sculpture. I have greatly expanded my client base, range of work and geography since that time. I have been extremely committed to educating the public about art — the grand diary of the human experience, reflecting the values and visions of the people of that time and place. I am also acutely aware of the Importance of public art's responsibility of promoting positive community growth In an ever-changing Ing modern world. Growing up In Boise, I have experi- enced the city's desire to maintain a culturally alive, environmentally conscious and outdoor adventure -seeking community, while maintaining its core family values during Incredible fiscal shifts. My medium Is not only Ideal for presenting these messages to the public because of its realistic and abstract capabilities, , but also its captivating beauty; engaging the public in wonder. Glass enamel is exceptionally durable, withstanding the elements while retaining Its color and luminescence. I truly feel my work parallels the city's message. I honor the past with my ancient medium while making it relevant to modern times. I am fully able to provide all services required to work With and meet the needs and vision of the City of Meridian. FirbFuslon Studio, now located In a 3,000 sq. ft. warehouse In Garden City, is equipped with the largest 3-dimensional enameling Idin In the Northwest. I can provide all the expertise, Imagination, talent, reliability, personnel, equipment,. materi- als, and maintenance needed for the design, fabrication, -and installation, of your public art. U Meridian Split C.c*rridor P ast Z Pu is Att Propo5al Concc t My recent conversations with local business owners and community members concerning the two sculp- tures being created and installed in Meridian has given me valuable insight into what Is really Important to them. They shared a desire to honor the history of Meridian while embracing a progressive, modern worldview. It was also stressed that the significance .of family, sustainability and a goal for downtown's new development will be declared as a central point of a culturally-ailve destination city winch has Its own identity and signature. A "meridian" is a circle of constant longitude passing through a given place on the earth's surface and the terrestrial poles. It is also a point or period of highest development, greatest prosperity, splendor, vigor and success In a person's life. I was so captivated by the meaning that I thought about using circles In the sculptures. Meridian is soon to be the second largest city in Idaho with its highest point of growth and is located on the center circle of the Earth. Wedding bands, the recycle logo and the cycle of life are all sym- bolized by a closed loop. I see the circle as a great symbol. for the city, giving a visual feeling that the com- munity is connected -- people encircled together sharing common interests and goals. Meridian has a history of pioneers engaging In bacitbreaking physical labor — digging miles of canals when they had no knowledge of gravity flow Irrigation; building the dairy and farming industry; and main- taining the railway, the main transportation to other neighboring towns. I visualized an image of hard-worldng hands creating the city. The first sculpture is to be positioned at Main Street and Fairview Avenue emphasizes this idea of building a community from hard work with two large hands emerging from the ground, embracing the world. The arms and part of the hands will be created using recycled Ibeams and square and rectangular hollow steel tubes. Within the world, a flower opens, representing growth and renewal, and a bird soars high above symbolizing the prosperity and limitless potential of the city. The words "Meridian" and "The Center" will be cut out and floated around the middle of the floral globe, The second sculpture at Main and Ada Streets focuses on a dancing, playful family encircled by a ring with the Meridian star shining its light down on there -Relief sculptures are attached to the circle depicting Images of the city's history, character and values. The recycle element of this sculpture will be incorporated Into the relief sculptures and the,basp. I intend on inviting the public to contribute antique farm, dairy.and railroad "equipment that will be out, welded and Included with my main relief Images. believe the community will feel a sense of ownership to see their items used In this manner. The sculpture's base is made of railroad ties symbolizing the city's connection to areas outside the local com- munity and the commitment to a global view. The two sculptures combine modern, abstract and realistic elements using recycled copper flashing, hand forged and welded 18 gauge copper sheet, recycled steel tubing and sheet steel, barn woodyaliroad ties, colorful glass enamel and antique metal elements. The sculptures will be approximately 15-20 feet tall. I-Jglif irlg Cons.sd,�r�itions- Sculpture 1 - The hands will be lighted by ground level spot lights positioned up at the sculpture sur- rounding the base. Electrical will run up inside the pole to light the center sphere of the global flower and the top of the bird. Sculpture 2 - The two hollow rings will have electrical run inside them to recessed lighting that will light up the figures and the star. The filigree cones at the top of the sculpture will have recessed lighting in each of them as. well, Additional spots lights on ground level will also be needed. rro)j"ccf 'Tit-�ieI rt the timeline stated in the service agreement states that the sculptures are to be installed in May 2014. 1 will have no problem meeting this requirement and will do all I can to install earlier. sth-natodLIJ9-ref- material costs - (*approximate costs depending on the amount and type of recycled materials obtained and the final size calculations of the sculptures) $25,000 labor costs - 60,000 shipping -.$1,000 Installation / electrical costs - $9,000 I I a m 4) 1 CN C: I (U M � g v = > E 4' 0 W tu 0' o CM. -j v u T cn O)o v E Ln' 0 a come , P :R -0 8 -0 m r- mi= DCL r. j W CO V ru LP W 0 0) (U 41 4- Id m tu '00 0 0 r: 0 0 1Cn Ic-e O 0) . N L 0 2 b E 4 S 0) 0 0 6 E r- �M w 5. � u Z 0 > d)• aro 41f3 m 0 -Z o NV 0 r 12 !Ei 0 u X41 r *a -0 X 4=1 'a ru = Ir - r 41 0 M IV s- 0> 'o E fu IV V, , > 41 E +J Wai 0 g Vol '10: w 41 — v c aroi 46 Ln 0 C E 0 41 UO 0 0 g +0, +0, t j� .;- :r E 008)-45 -0 0 0 o . v -a 75 Q0 ry .2 @ >'0 o x 41 4, 0 0 r- 0 C U 42 -a 1+3 m a) 9 R :5 4 fd m 0) E 844-) M V) U. 0 r- 9 21 Ul 4 0 0. 'ai 6 a .0 C VRI "P t 0 0 m — -0 4- d) r- -0 >1 Gl c di 0 E lu 0 0' 0 >, i-= -4: 03 No .2 o E ai Oj co, .0, 0 Al" 4 .6 44 o 0 E E 0 '0 40- ,o 01 L 0 :30 E 2 0 �, � -x .9 2 , 0- ho E 8-8 - 0 541-399-3830 QRlPP$IPN,,STUPjP,,CQM "Under the Sun and Dreaming„ Art proposed by C.J. Rench - -CJRDesign - 541,399.3$30 www.cjr•designstildio.coin 1457 Barker Rd..rdood River, Oregon 97031 cJC�c�c�cs�;gr��tia�ic� cQ� Concept Statement: Cil i-pok at th-efrbest, I -elp shape the peat sto'ry,o'f tare state in which it resides. They are full of history -and of new promises. "Under the Sun and Dreaming." captures Meridians past and present, the abstract elements, Within the sculpture - birds of prey, opea skies, orchards, recreation, abundant sun, -and a strong connecttbn to natural resources are easily recognizable, pfayful 'in nature-.aiid visually bafariced. "Under the Sun and Dreartaing" draws on not only the-htstorip1 post but also -the cultui,al present and ittv:ites viewers to re -visit in their own imaginations what Meridian is, was and will can become. Farris, Color & Meaning: "Under the Sun and Dreaming" will lie a twenty -seven -piece monumental stainless steel sculpture standing thirteen feet tall and twenty feet wide, Borrowing from Meridians past and present, the abstract elements within the sculjiture - binds of .prey, open skies, orchards, recreation; hbundant sun, and a strong connection to n-atural resources are easily recognizable and playful in nature. The -colors will be the rieflecrions of the natural surroundings and light of the day off the tcxttired stainless steel. Project Detalls. Sustainability/recycling., Indirectly the sculpture touches on the themes, of stistal ability and recycling by. highlighting all the wonderful natural elements of the area, thus remi ding.the viewers of the importance of maintaining our natural resources. With recycling being a key element of the'Merldian project, combine with bur commitment to sustainability, we will use a-iilininium of 10% and tip to 30% recycled stainless steel to complete the fabrication of the sculpture. materials, Stainless steel is the chosen material far "Under the Suri and Dreaming" for it's timeless artistic duality, It's malntenance free aspect and it's proven record in public sculpture. We will u -so a minimum of 106/6 and upto 30% recycled stainless steel to complete the fabrication of the sculpture: O 12 &.16 Gauge Stainless steel. Internal englneering-forms stainless & mild steel TBD. If Kinetic movement is .executed it w11I be done with thrust bearings. Construction: ® All forms will be constructed out of stainless steel in hollow form manner with internal supports for engineering. ® Tlxe mounting will be a slip-on mount (via a hoist) with all the mounting hard -wear hidden from view once the installation is completed. • All fabrication done in CJRDesign Hood River studio. Finish: Each form will be textured to follow the lines of the forms. Thus creating various textures and movement in the sculpture. At CJRDesign if color is used we use a two-part hi polymer epoxy finish. This is the only way we can have confidence in the longevity and VV resistance of our works. We pride ourselves on providing our customers long term maintenance free works of artl ,Approximate Size / 'Weight: ® The sculpture will be approximately 13' feet tali and 20'* feet wide with the thickness of the forms ranging from 18" to 26"inches. Approximate weight 42000 lbs total. Location: Taking a long look at both the North and South sites that are available for placement of art. I decided to focus on the main entrance, the South site, for a few reasons. One, the North site would not have the overall "Wow" impact or be viewable from multiple sides as the South site will have. Second, a sculpture designed at the proper scale to fit the North site will certainly create a visual barrier and a distraction to the drivers. Finally the orientation to the sun at the North site also leaves a sculpture continually backlit and unfortunately the best view from the neighboring parking lot. Looking at the site and potential I feel it Is more important to place a monumental iconic sculpture that can spotlight the arts and culture of Meridian and continue to introduce visitors and locals alike to all that Meridian has to offer. Landscaping: The sculpture, by its shear size, lends itself to either zero-scaping, native planting or minimal landscape for better sustainable water conservation, The landscape l would propose for the site would be a few berms and mounds carefully placed to frame and or possibly lift the sculpture. Site Prep: CJRDesign will • Identify any and all plantings that need to be moved or removed by the city or landscapers. • Identify (with help from the City) the location and angle of the cement - mounting pad. • Engineer and have the cement pads and male mounting pipes set in place. • Provide the City the necessary engineering for the pad or pads to be poured. Maintenance: Using stainless steel provides an extremely durable and low maintenance finish with strong stain resistance. When the shine or finish start to loose the sparlde I recommend using a Zepp stainless steel cleaner found at most home stores life Home Depot. Just spray this on to all the stainless steel and then wipe off with a soft towel. One of the many reasons I like to use the Zepp is it leaves an oily coating on the sculpture and this is a great deterrent for people that think climbing on the art is a good idea. ® Tagging: if the Stainless steel gets tagged with paint or some other substance, you can simply use Acetone to remove the marks and then clean again with a Stainless cleaner. o Subcontractor/Supplier? Professional Services List: © Engineering All Structures Engineering, Taggard OR. © Laser Cutting — B& B Steel Canby, OR, Misc. Materials — Alaskan Copper / American Steel 0 Crane / Hoist rental -- TBD (local preferred) Passible Timeline: Mid July 2013 Contract Signed* First invoice (50% budget) First payment received Final Design & Engineering, **Materials ordered and purchased. Sept. 2013 Receive materials/ Begin Fabrication, Nov.•.Dec. 2013 Mid fabrication photos sent * receive second payment (30% budget) Spring 2014 Site Prep/work with the city on the bases or pedestals. May 2014 Delivery & Installation Final Invoice (20% budget) Final payment received and Dedication. *Timeline is contingent on signing of contract & first payment. If either of these events Is delayed, our schedule will delay accordingly. **Materials and Engineering will be ordered and purchased only after first payment Is received. Selection Committee: Design and scale; As I set out to develop a sculpture for the Split Corridor, project, I wanted to design a work that would place the arts and culture of Meridian In the national spotlight. A monumental community valued sculpture that would be iconic for the city of Meridian and quickly bring Meridian equal to or above much bigger cities showing Its commitment to arts and culture, I believe a monumental work as complex, unique and timeless as "Under the Sun and Dreaming" can accomplish these lofty expectations. Dimensionally; Each form will have much more dimensionality then l can mane in a small flat model. I'll try to explain, as you look at the top horizontal .form of the skyline and wind, when this is built It will look more like a ribbon where the tail crosses over the top of the length, so It will not be one flat surface life the model. Many other forms are built out this way also, Open option 1: Kinetic? Looking over the sculpture there are a few possibilities for kinetic elements, if you as the committee feel it will not be a distraction for the drivers, The bird of prey on the left side and or the cloud could be kinetic. These elements would spin in a breeze and can both be done within the budget, 1 don't feel this would be distracting to the drivers but it would add a level of Interaction with the sculpture always changing, I leave this decision up to you. Open option 2: Color? While designing the sculpture I picked stainless steel for the piece for a few reasons. * zero maintenance, no fading or touch up, easily cleaned when tagged, @ Exciting, constantly changing reflections all year long. ® Timeless presentation with a richer more expensive look, However, if as a committee you feel that a few or all the pieces would fit Meridian better as a color this is absolutely possible. We can paint one, two, three or all pieces, one or multiple colors, This is all possible also with -in the budget and is up to you, Thank you for allowing me to be part of this process, I hope you enjoy "Under the Sun and Dreaming" as much as I enjoyed designing a piece specifically for my old home area, Enjoy[ My Best "Underk-Ahe.SO'n and Dreaming Project Pricing Budget 0vervie 13 I -Under the Sun and Drea feet tali 'Budget: Artist Design & development 00-MR-Insura �rnent, sho project manag( . h V1 c e P. X 20' wide $42,000.00 -p 80 nol :,u pio E 0 "R -: -.,comp em -00.:. t UP /cutting:. ti, -t ext_NQ UV` ttl aterial$tYt -11 A Fa br a R Molffie At�xturelng 00 '550. iA .00 f.p.Undation en a 'n cern6n FbunOaW work Trwvki tal �ti3- 0,00 i e rental kJ 1S.1,500'M ,q I tal ISO. rn 00 �&eftl nd. 1pc1.g1.ng ea "Per $500.00 Mit 'Conti naency funq $5,280,001, 9 • Total 5,00000 N, PUBLIC INPUT SUMMARY: Meridian Split Corridor Phase 2 (Public Art Project Voting Forum Votes received Votes received Votes received Votes received by by by Dolling Back Untitled Under the Sun to Meridian Delia Del -app and Dreaming Joseph Castle C.J. Rench and Marty Lyon Online 760 109 321 330 14,34% 42.23% 43,42% Display at 153 12 92 49 Concerts on 7.84% 60.13% 32.02% Broadway Display at City 154 14 82 58 Hall 9.0% 53.25% 37.66% TOTAL: 1,067 135 495 437 12.65% 46.39% 40.96% Public Input — Meridian Split Corridor Phase 2 Public Art Project PAGE I PUBLIC INPUT SUMMARY: Roiling Back to Meridian j Joseph Castle and Marty Lyon Voting Forum Number !Percentage of votes received of votes received Online 109 14.34% May 20 —June 28, 2013 Display at Concerts on 12 7.84% Broadway June 22, 2013 Display at City Hall 14 9.0% May 20 Pune 28, 2013 OVERALL: 135 12.65% Public Input-- Meridian Split Corridor Phase 2 Public Art Project PAGE 2 ONLINE COMMENTS Rolling Back to Meridian I Joseph Castle and Marty Lyon 1. Regarding "Untitled" by Delia DeLapp; The raised hands immediately repelled me. Reminding me of Soviet Era monuments throughout Eastern Europe. 2. Yuck I don't like any of them, Can't you have something that really has to do with Meridian's history without looking like "new age"??? 3. 1 don't care for any of them but the Ist is the lesser of evils. 4. Of the 3, Rolling back to Meridian is the one that is hopefully less likely to become an eyesore in later years. (The city of Boise has several expensive art project fails). None of the projects speak to this 31 year resident of Meridian as representing our community. Also disappointed there is not at least one of the talented artists in the Treasure Valley as an option. 5. Meridian needs a more forward-looking design ... these seem awfully old-fashioned,... b. While I voted I don't like any of them, #2 and #3 are overwhelming in size and too busy. -taking away from the beauty of the site where they will potentially be installed. I choose #1 but its too simple. All three proposals should have been by local artists. Thanks for giving the citizens a chance to vote. 7. 1 like Rolling Back to Meridian because they are reusing materials. 8. Joe Castle art is very classy 9. The design relates very well to the site and reflects the strong and significant history of the rail road to Meridian, It is a great balance between art and landscape architecture. 10. Loving the historical element in Joseph Castle and Marty Lyon sculpture! 11. Amazing work by Joe Castle. 12. think Joe Castles is outstanding 13. Design nicely integrated into the site. Historic relevance to the City of Meridian, i.e. railway. 14. Beautiful simplicity in design and landscaping. 15. Nice and simple design. Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 3 WHICH PUBLIC SART PROPOSAL DO YOU LIKE BEST? y RollingThrough Meridian I Joseph Castle and Marty Lyon Untitled I Delia DeLapp Under the Sky and Dreaming I C.J. Rench Comments: i Your Name; G�„l {�'`�� ; X a !� zip Code:- -�� r WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? � Rolling Vhrough Meridian I Joseph Castle and Marty Lyon ❑ Untitled j Delia Dol -app ❑ Under the Sky and Dreaming j C.J. Bench Comments: __.. �c c1�r 3r� Your Name-.. � a W Zf � � i p Code: WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? Rolling Through Meridian j Joseph Castle and Marty Lyon r] Untitled' Delia DeLapp Under the Sky and Dreaming I CJ. Rench Comments: r Your Name; ���{},�i�s U�- Zip Code; WHICH PUBLIC ,AR`I< PROPOSAL DCS YOU DIKE BEST? Rolling Through Meridian J Joseph Castle and Marty Lyon Untitled I Delia Del -app ❑ Under the Sky and Dreaming I C.J. Rench� Comments: 1~ Your Name: v5r��� i Zip Code:'s�'t WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? Rolling Through Meridian j Joseph Castle and Marty Lyon Q Untitled I Delia Del -app Q Under the Sky and Dreaming ICJ. Rench Comments: Your Name: CTE a 11— l_ Zlp Code: Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 4 WHICH PUBLIC ART PROPOSAL. DO YOU LIKE FEST? 1 "_I Rolling Through Meridian I Joseph Castle. and Marty Lyon (] Untitled I Delia DeLapp Under the Sky and Dreaming I C j. Rench Comments: Your Name: U�C1� 1 {� Zip Code:J6W WHICH PUBLIC ART PROPOSAL DO YOU LIKE REST? Rolling T Trough Mevidian i Joseph Castle and Marty Lyon Untitled I Delia DeLapp Under the Slcy and Dreaniing I CJ, Rench Comments: Your Name: cam,.�� \�e , Zip Code:G� 7� WHICH PUBLIC ART PROPOSAL DO YOU LIKE RESTT1 ,X Rolling Through Meridian I Joseph Castle and Marty Lyon ❑ Untitled I Delia DeLapp E] Under -the Sky and Dreaming I CJ, Rench Comments: Your Name: v Zip Code: WHICH PUBLIC ART PROPOSAL DO YOU LIKE FEST? V Rolling Tfirough Meridian I Joseph Castle and Marty Lyon j Untitled J Delia DeLapp ] lender the Sky and Dreaming I C.j. Rench Comments: YourName9A-1_, Zip Code* WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? A19l �-R,olling'Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia DeLapp Under the Slcy and Dreaming I CJ, Rench J� Comments: J �C/GrM1^ rlt.2 rf�+d� . f / f_ vvr m��vc Your Namo; i�� ""�_. Zip Cade: 7 67C Public Input„ Meridian Split Corridor Phase 2 Public Art Project PAGE 5 WHICH PUBLIC APRT PROPOSAL DO YOU LIKE BEST? Dolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia DeLapp Under the Sky and Dreaming I CJ, Stench Comments: Your Name: Zip Code -,R 3 (ol J WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? Rolling Through Meridian I Joseph Castle and Marty Lyon p Untitled I Delia DeLapp Cj Urnder the Sky and Dreaming I C.J. Rench Comments: Your Name: Zip Code: �( ►rA I WHICH PUBLIC ART PROPOSAL DO YOU LIKE REST? j Rolling Through Meridian I Joseph Castle and Marty Lyon to""Untitled I Delia DeLapp [� Under the Slcy and Dreaming I CJ, Rench Comments °fit' �G.7 ,'r, / ►rill 1?rC� ` t" % Gl j l/1 11 / / i�r^� � " r i is Your Name: U(C°f' C k'�L'�yf(V, t'J zip Code: ) �( WHxRolfing CF-I PUBLIC ,ART PROPOSAL DO YOU LIKE BEST? ' stle and Mart Lon Through Meridian I Joseph Ca Y Y F] Untitled I Delia DeLapp [] Under the Sky and Dreaming ICJ. Rench Comments: f �'�P �'t�� �Le'y k— ��[� /� Of 6 Your Name: i,��r: /n r �( t'l 1 _ Zip Code: Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 6 Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 7 PUBLIC INPUT SUMMARY: Untitled I Delia DeL.app Voting Forum Number Percentage of votes received of votes received Online 321 42.23% May 20 —June 28, 2013 Display at Concerts on 92 60.13% Broadway June 22, 2013 Display at City Hall 81 53.64% May 20 -June 28, 2013 OVERALL: 495 46.39% Public Input— Meridian Split Corridor Phase 2 Public Art Project PAGE 8 ONLINE COMMENTS Untitled I Delia DeLapp I. Greeeeeaaaaattttt..... 2. 1 love the family in the ring but not so hot on the hands, 3. Ms delapps work is beautiful and will be timeless. 4. 1 like the encompassing strength of the circle which enclose the family; and the hands which both envelop and set free. 5. Delia's pieces have captured what the City of Meridian is and has been all about. A very talented young woman artist! 6. Delia DeLapp has a more moving and meaningful sculpture. 7. The untitled pieces by Delia DeLapp has my vote! She has taken the time to talk not only to city leaders, but to the people of the community. Her pieces not only show the family, but where Meridian came from. 8. 1 love the strength of the hands like the strength of the community. 9. 1 like the hands reaching out to a brighter future! 10. What an awesome concept and sculpture. I can't wait to see it on our city. It will surely impress those "Boiseans!" 11. 1 really like the family sculpture. It represents what Meridian is all about --community; families, 1 appreciate her idea of the people bringing old items to incorporate into the sculpture. She sure is talented and the model doesn't even show the enamel colors, The other 2 sculptures are boring and unimpressive; colorless. 12. Such beauty.... making a choice wasn't easy. 13. This is the only submission to address both sites. 14. Delia is by far one of the most talented metal artists in the world. Her proposal is such a major example of her passion not only for Art but for the city of Meridian. My vote is for Delia. She put her heart into these sculptures. 15. Buy, live and support local! 16. They capture the essential American Heart, Public Input - Meridian Split Corridor Phase 2 Public Art Project PACE 9 17. like this one the best - totally cool, 18. Delia is great! Bring her unique art to meridian! 19. Keep it real and keep it Idaho 20. Delia DeLapp is a great local artist! I love her work and have been following her for years! 1 would love to have her work represented in my city:) 21. They are all beautiful. 22. She is local, so our money should stay with her..... 23. 1 much prefer the hand wrought look of the Delapp pieces, the two hands reaching out, specifically. Probably unintentional, the Rench piece seems too clean / asian inspired for the location, bordering on cheesy. Its structure looks as if it would be an open invitation for children to climb upon when their parents are not looking. 24. Delia is from the Treasure Valley - and still lives and works here - what a tribute to have beautiful artwork, that truly represents the Meridian community, from a local artist! 25. Delia DeLapp shows true artistry with the sculptures showing a depth of meaning. They are atractive to the point of making a lasting memory where the viewer continually finds new meaning. 26. 1 love both of Delia's entries. We should have something that people will recognize what it is when they see it. The other entries wouldn't mean a thing to me. -just twisted metal. 27. 1 believe one of the important aspects of public art is will the design age well. The hands and globe is a timeless concept with a modern twist, surely to look good 5, 10 and 50 years from now. kelly wood 28. The hands and globe are the best, Also local artist. 29. 1 do not like any of hese proposals. This is art??????? A no vote on allthree. 30. DeLapp's family centered sculpture goes along with the family centered culture of Meridian - what a great idea. 3 I. This is a unique opportunity to showcase and extremely talented - and local artist. Let's show the world that Meridian, Idaho, is both a cultured and supportive community! -- Robyn Parson s-Paffen do rf Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 10 32. 1 voted for the middle one - provided the hands are eliminated and the globe (properly scaled) is mounted as the upward spire on the other sculpture. Ted Reynen - Recently retired from employment in Meridian. 33. 1 love the idea of an Idaho artist creating the artwork for Meridian! 34. Looking at the detail and thoughtfulness of the DeLapp proposal convinced me that it is the most interesting, mean ingfuI and unique statement for the city. 35. 1 think Ms DeLapp's works are a strong commentary and bet represent the town, the history and the people of Meridian. 36. All 3 are good, like # 2 best 37. I'm sorry but if you don't use "Untitled" by Delia Del -app Meridian may never recover from the art mishap 38, Ms. Del -app's sculpture is exceptional, depicting the life and future of Meridian in an intensely artistic manner. Unusual in the application of enamel, it should not only enhance the scenery in Meridian, but add to its character, drawing widespread positive attention for this beautiful monument, 39. An amazing piece of art 40. Delia puts an emense amount of every, emotion and thought into her work. It is truly art and sculpture. Please, as a citizen of the meridian/Boise area since 1974, 1 urge you to display Delia's art. 41. 1 love Delia's art. 42. Under the sun is cool but I Love Delia's whole concept! 43. 1 love the hands sculpture in Delia's artwork. Makes me think this is a community that gives a hand up (not a hand out) to launch great kids and community leaders into the world. 44. 1 believe Delia DeLapp's work embraces what Meridian is, today and yesterday. It will give Meridian something to be remembered for other than the water tower. Patricia Le Roy Seattle, WA. 45. It appears there are different locations for these, 1 would think the location would be determined by the city and all artists would design to the same one. I liked the Oregon artist rendering but believe in keeping the selection in state this is why I selected the garden city artist. 46. Untitled by Delia Del -app has a strong civic impact visually and symbolically. Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE I I 47. Love the hands around the earth! 48. Delia DeLapp's Proposal Concept and sculpture designs are hands -down a winner! After seeing her "Medeuce" sculpture at Barbacoa Restaurant, there is no doubt that she will create phenomenal public art that is perfect for Meridian. 49. WOW, Delia Delapp has it locked down. This looks fantastic! The concept and design for the two sculptures by Delapp are far superior to the alternatives. Others are boring! 50. Rolling Back to Meridian is too plain, and the landscaping around it is really not impressive. Under the Sun and Dreaming is kind of clunky and not especially pleasing visually, it looks too bloated and abstract (although the symbolism is somewhat relevant). The best choice by default is the untitled piece by DeLapp. It is slightly cliched in its look as far as a city sculpture goes -- but yet at the same time it is still sophisticated enough that it will add sornething substantial to Meridian and stand the test of time. 5 I. It is my understanding that some funds for this project dictated a recycling element. How will that requirement be incorporated in any of these proposals.. 52. It would be nice to see two different art pieces at two separate locations 53. 1 like having a different piece of art at each location. Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 12 WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled j Delia DeLapp (� Under the Sky and Dreaming I CJ. Rench Comments; Your Name: V -\D d oz.-, i A,,SSJ_ (�Rs'��� Zip Code:. WHICH PUBLIC ART PROPOSAL. DO YOU LIKE REST? D��Iling Through Meridian j Joseph Castle and Marty Lyon Untitled I Delia DeLapp r Under the Sky and Dreaming I CJ, Rench ll Comments; - ` '_a>-. i3O\ (-)fTe Ifi-od — (A Your Name: ,�\ A i c �. ���- Zip Code: WHICH PUBLIC ART PROPOSAL D® YOU LIKE REST? E] Rolling Through Meridian I Joseph Castle and Marty Lyon " Untitled j Delia DeLapp [] Under the Sky and Dreaming j C.J. Rench Comments; Your Name: , I by- N/voa r p ,( Zip Code. WHIC" PUBLIC ART PROPOSAL, DO YOU LIKE BEST? Rolling Through Meridian i Joseph Castle and Marty Lyon Untitled j Delia DeLapp E] Under the Slty and Dreaming j Cj, Rench I i ,r J Comments: Your Name: Zip Code: K3( 3'-J WHICH PUBLIC ART PROPOSAL ISO YOU LIKE R1EST? Rolling Through Meridian I Joseph Castle and Marty Lyon In•Untitled I Delia DeLapp Under the Sky and Dreaming j C.J. Rench C21-Jj�%%'���;/4r��.- Comments: yrl'1'��4� jl-C��f(. — �''��'1..•%='` �f���1-'1f'i/� f Your Name:'�(17r,��fL/I'%Y"� Zip Cod ��.(%'�' Public Input - Meridian Split Co4.r11doiI� , se 2 Py blic Art Project PAGE 13 WHICH PUBLIC ART PROPOSAL. D® YOU LIKE BEST? Rolling Through Meridian J Joseph Castle and Marty Lyon Untitled I Delia DeLapp E] Under the Sky and Dreaming J CJ, Rench „ Comments: Your Name: Zip Code: WHICH PUBLIC ART PROPOSAL DU YOU LIKE BEST? Q Rolling Through Meridian j Joseph Castle and Marty Lyon Untitled J Delia DeLapp Under the Sky and Dreaming J C,). Rench Comments: Your Name: zip Code: �_ WHICH PUFLIC: AFT PROPOSAL_ DCS YOU LIKE BUST? Rolling Through Meridian J Joseph Castle and Marty Lyon Untitled J Delia DeLaPP E] Under the Sky and Dreaming J C.J. Rench Comments: �5 �y� � ( IV zip Code: ,3 �'•� 9-' Your Name:, n k ' WHICH PUBLIC ART PROPOSAL D® YOU LIKE REST? D rolling Through Meridian ( Joseph Castle and Marty Lyon Untitled J Delia DeLapp �] Under the Slty and Dreaming j CJ, Rench Comments: Your Name. 1J�V-6 : f `,., f t�_ -- zip Code s �i WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? EJ Bolling Through Meridian J Joseph Castle and Marty Lyon Untitled J Deka DeLapp Under the Shy and Dreaming J C J, Rench Comments: Your Name: A(V �(~� 1� (,�}I,3 Zip Coder `Z Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 14 W"ICH PUSL(C AR's' PROPOSAL DO YOU LIKE BEST? F] Roiling Through Meridian I Joseph Castle and Marry Lyon :entitled I Delia Del -app [� Under the Sky and Dreaming I C.J, Rench Comments: Your Name: � t«4—f )(I-, ,' . Zip Code: �?3 -- WHICH.PUBLIC ART PROPOSAL DO YOU LIKE BEST? Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia DeLapp ❑ Under the Sky and Dreaming I C.J. Rench Comments: Your Name: :�j C(l'j/t�tJ� Zip Code: WHICH PUBLIC ART PROPOSAL DU YOU LIKE BEST? Rolling Through Meridian I Joseph Castle and Marty Lyon '®Untitled I Delia DeLapp .n Ander the Sicy and Dreaming I C.J. Rench Comments: Your Name: Zip Code: WMICH PUBLIC ART PROPOSAL Do YOU LIKE BEST? Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia Del -app Under the Sky and Dreaming ICJ. Rench Comments: Your Name: Zip Code: WvIICi-I PUBLIC ART PROPOSAL Do YOU LIKE BEST? fi Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia Del -app Under the Sicy and Dreaming I C J. Rench Comments: Your Name: Public Input - Meridian Split Corridor P.W-(, Zip Code. b7�q WHICH PUBLIC ,PART PROPOSAL DCS YOU LIKE BEST? Rolling Through Meridian I Joseph Castle and Marty Lyon ' Untitled I Delia Del -app Under the Sky and Dreaming I G J, Rench Comments: Your Name; f �`GU� U�`a� .. Zip Co, e: WHICH'PUBLIC ART T PROPOSAL DO YOU LIKE RESTI E] Rolling Through Meridian I Joseph Castle and Marty Lyon "Untitled j Delia DeLapp Under the Sky and Dreaming I C.J. Rench Comments; 'i Your Name: _ ) 1' 'r , 1' I�T� zip Code: X7�, WHICH PUBLIC ART PROPOSAL DO YOU L11KC, BEST11 Dolling Through Morldian j, Joseph Castle and Marty Lyon ( Untitled I Delia DeLapp Under the Sky and Dreaming I CJ, Rcinch Comments: Your Name: `r Zip Co _.��>—f' - WHICH PUBLIC ART PROPOSAL. DO YOU LIKE BEST? ❑ Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled 1 Delia Del -app in Cinder the SIq and Dreaming (C J. Rench Comments: `7 Your Name; VEAk- X0, W zip Code: 76fk v W1-IICM PUBLIC ART PROPOSAL D® YOU LIKE BEST? Rolling Through Meridian j Josoph Castle and Marty Lyon r ff Untitled I Delia Delapp 0 Under the Sky and Dreaming I CJ, Rench Comments: 1 Your Name:�P�`e.--)J' ' ' Zip Code: Public input - Meridian Split Corridor Phase 2 Public Art Project PAGE 16 WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? n Rolling Through Meridian ( Joseph Castle and Marty Lyon d' Untitled I Delia Del -app Under the Slcy and Dreaming I C J. Rench Comments: C; U(1i to eti `7rt�c^NIS ii5`t �� �Qaw Your Name i tF - v�t. w a t Zip Code• WHICH PUBLIC ART PROPOSAL. D® YOU LIKE BEST? Rolling Through Meridian J Joseph Castle and Marty Lyon "Untitled' Delia DeLapp Q Under the Sky and Dreaming j CJ. Rench Comments: Your Name`.:_/�� <r� � 1 V °i���l G y Zip Code; �S WHICH PUBLIC AR's' PROPOSAL lit) YOU LIKE BEST? n Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled) Delia DeLapp [� Under the Sicy and Dreaming j CJ. Rench Comments; Your Name: I Zip Code: �'3EY WHICH PUBLIC ART PROPOSAL D® YOU LIKE BEST? n Rolling Through Meridian ( Joseph Castle and Marty Lyon X Untitled I Della Del -app Under the Sky and Dreaming I C J. Rench Comments; Your Name:1�'c� Zip WHICH PUBLIC ART PROPOSAL DO YOU (LIKE BEST? Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia Del -app Under the Sky and Dreaming I Cf. Rench Comments; Your Name: LM&t ��,A;i s�t.�.r� Zip Code: rS3(A2 Public Input - Meridian Split Corridor Phase 2 Public Art Project-•-• -- bAhE 17 WHICH PUBLIC ART PR®P®SAL. DA YOU LIKE REST? Rolling Through Meridian I Joseph Castle and Marty Lyon ` Untitled I Delia Del -app Under the Sky and Dreaming I CJ, Rench Comments: Your Zip Code: C..� WHICH PUBLIC ART PR®P®SAL, D® YOU ILI1(r REST? Rolling Through Meridian I Joseph Castle and Marty Lyon ;1 Untitled I Delia Del -app Under the SIq and Dreaming I CJ. Rench Comments: Your Name: —��"a {--( ,y Zip Code: WHICH PUBLIC ART PROPOSAL D4 YOU LIKE REST? Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia DeLapp Under the Sky and Drear ring I C.J. Rench Comments: ' Your Name: Zip Code: WHICH PUBLIC ART PROPOSAL D® YOU LIKE 135ST? E]Rolling Through Meridian I Joseph Castle and Marty Lyon 42 1 Untitled I Delia Del app nder the Slcy and Dreaming ICJ. Rench Comments: Your Name: Zip Code: WHICH PUBLIC ART PROPOSAL. DO YOU LIKE BEST? F] Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia Del -app Under the Slcy and Dreaming I C.J. Rench ` Comments: I Your Name: Zip Coder "1,4 Public Input - Meridian Split Corridor Phase 2 Public Art Project PACE 18 WHICH PUBLIC ART PROPOSAL Cali YOU LIKE BEST"? Rolling Through Meridian I Joseph Castle and Marty Lyon ]' Untitled ( Delia DeLapp Undor the Sky and Dreaming I C -J, Rench Comments; Your Name; Zip'Code;-- t WHICH PUBLIC .ART PROPOSAL, DO YOU LIKr REST? E] dolling Through Meridian I Joseph Castle and Marty Lyon Untitled J Delia DeLapp 1\ [], Under the Shy and Dreaming ( C j. Rench Comments: Your Narne: Zip Code; FQ 47G11Z'- WHICH PUBLIC ART PROPOSAL. Db YOU LIKE BEST? 0 Rolling Through Meridian ) Joseph Castle and Marty Lyon Untitled I Delia DeLapp F] Under the Sky and Dreaming I C.), Rench Commonts: Your Name; r % Zip Code; �j WHICH PUBLIC ART PROPOSAL DO YOU LIKE REST? F] Rolling Through Meridian l Joseph Castle and Marty Lyon Untitled) Delia DeLapp Under the Sky and Dreaming I C j, (tench Comments: {{ Your Name:M' 616C. A e� }7 i��, C'.:►�l Zip Coda: WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? ❑ Rolling Through Meridian J Joseph Castle and Marty Lyon Untitled j Delia DeLapp Under the SIcy and Dreaming I C j, Rench Comments: — lrl.ti�k : ✓^. 3 irt�� _ ,,'..r .. i�? ` '4'L+ i° r i R; L°f+` ` ✓ Your Namef,' "J Zip Code-..,.) — =4 Public Input - PAGE 19 WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? Rolling Through Meridian I Joseph Castle and Marty Lyon `( Untitled I Delia DeLapp 0 Under the Sity and Dreaming I C J. Rench Comments: � r n Your Name: M f � (O. PAt._1 J,V Zip Code: 7(' WHICH PU13LIC AR'T' PROPOSAL DO YOU LIKE BrzST? Rolling Through Meridian I Joseph Castle and Marty Lyon UJ jitled jbelia DeLapp n U' dor the Sky and Dreaming (C J. Rench Comments: Your Name: \ eli ' �1161 r tf1 Zip Code: 354;4 WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? Rolling Through Meridian I Joseph Castle and Marty Lyon EZ, Untitled I Della DeLapp E] Under the Sky and Dreaming I CJ. Rench Comments: ' v `1 Your Name*. ���ics�� zip Code: .r G, WINCH PUBLIC ART PROPOSAL Do YOU LIKE BEST? ❑ Rolling Through Meridian I Joseph Castle and Marty Lyon „ 'rUntitled I Delia DeLapp taj E( Under the Sky and Dreaming ICJ. Rench Comments:. _._. % "�1(/� t i� i' (. Zip Code:.. Your Name: WHICH PUBLIC ART PROPOSAL DO YOU LIKE REST? Rolling Through Meridian I Joseph Castle and Marty Lyon �>> ,Untitled I Delia DeLapp Under the Sky and Dreaming I CJ. Rench . Comments: J r� Your Name: C7 0 _ A6 zip Code: _ �) � 3 q Public input - Meridian Split Corridor Phase 2 Public Art Project PAGE 20 WHICH PUBLIC; ART PROPOSAL DO YOU LIKE BEST? Rolling Through Meridian C Joseph Castle and Marty Lyon © Untitled I Delia DeLapp Under the ally and Dreaming I C j. Rench Comments: Your Name: 7�, 11, , Zip Code: WHICH PUBLIC ,ART PROPOSAL DO YOU LIKE BEST? C( Dolling Through Meridian j Joseph Castle and Marty Lyon >'a Untitled I Delia DeLapp Under the Slcy and Dreaming I C j. Rench Comments: G1 5tq( i +6 J ✓1 opt(. Your Name: CGiL �•' zip Code: t' Af d `1 WHICH PUBLIC; ,ART PROPOSAL CSO YOU LIKE REST? Rolling Through Meridian j Joseph Castle and Marty Lyon Untitled j Delia DeLapp QUnder the Slcy and Dreaming I CJ. Rench Comments: Your Name: B 61Z (� -,A� �: T /1/ . Zip Code: _T d V WHICH PUBLIC; ART PROPOSAL, DO YOU LIKE REST? Bolling Through Meridian ! Joseph Castle and Marty Lyon Untitled j Delia DeLapp Under the Sky and Dreaming j Cj. Rench Comments: U,,1 `1 L�rG i 4 l.�vl 0( ._1 ' � �Luri�L Itrt+`iy�s Your Name, C. ����� ��— Zip Code: WHIT—H PUBLIC: ,ART PROPOSAL DO YOU LIKE BEST? Rolling Through Meridian j Joseph Castle and Marty Lyon Untitled I Delia DeLapp (� Under the Sky and Dreaming I C j. Rench Public Input - i 1re"Kiliiall49jtQj arr•idor Phwa,- 7 }Public Art Pr ject Your Name: �. l_ t,�_!_,_.,M , t t il i t l Zip Code: r WHICH PUBLIC ART'PR®P®SAE. DO YOU LIKE REST? Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia DeLapp E] Under the Sky and Dreaming I CJ. Rench Comments: ( _ f _l/. �r`(,�1_ n Zip Code: :� 6 Your Name: r.S ll�% I T WINCH PUBLIC ART PROPOSAL DO YOU LIKE BEST? Rolling Through Meridlan I Joseph Castle and Marty Lyon Untitled I Delia DeLapp Under the Sky and Dreaming I CJ. Rench Comments: Yoru Paine:%�t�LG ���1 •��C.-t.. Zip Code: WHICH PUBLIC ART PROPOSAL D® YOU LIKE BEST? (tolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Della DeLapp E] Under the Sky and Dreaming CJ, Rench Comments -tt w; Your Name: Zip Code: WHICH PUBLIC ART PROPOSAi! Did YOU LIKE EE,SY? E] Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia DeLapp Under the Sky and Dreaming I CJ. Rench Comments: '��(�k%' ' lj ( It') v �(� � ' _ Your Name: Zip Code: V_--�C,, WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? Roiling Through Meridian I Joseph Castle and Marty Lyon 'N' Untitled I Delia DeLapp Ej under the Sky and Dreaming I CJ, Rench Comments: 1 7 Your Name: <L�rtn Zip Code: —.t ._ W-12, Public Input. Meridian Split Corridor Phase 2Public Art Project PAGE 22 1 WHICH PUBLIC ART PROPOSAL. PCO YOU LIKE BEST? Rolling Through Meridian J Joseph Castle and Marty Lyon Untitled I Delia Del„app [� Under the Sky and Dreaming I C f , Rench Comments: � � _ � � � ���•�� . Your Nam P” zip Code:7r WHICH PUBLIC AIT PROPOSAL ISO YOU LIKE BEST? Q Bolling Through Meridian 1 Joseph Castle and Marty Lyon >{`r., n itled j Delia Del -app ❑ Under the Sky and Dreaming I C.J. Rench Comments: Your Name: Lip Code:_55 WHICH PUBLIC ABT PROPOSAL DO YOU LIKE BEST? Rolling Through Meridian I Joseph Castle and Marty Lyon ® Untitled I Delia DeLapp [� Under the Sky and Dreaming I C J, Rench Comments: Your Narne: -I-- r., — )rt Zip Code:,_ WHICH PUBLIC ARF' PROPOSAL. DO YOU LIKE BEST? Rolling Through Meridian Joseph Castle and Marty Lyon Untitled J Delia Del -app Under the Sky and }reaming I CJ, Rench _ Comments: Your Name: Lu?. �,t 1.#_ �,t��� Zip Code; WHICH PUBLIC ART PROPOSAL DO YOU LIKE HEST? Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia Del -app Under the Sky and Dreaniing ICJ. Rench Comments; Your Name: o-taar"1 Public Input - Meridian Split Corridor Phase 2 Public Arc Project PAGI; 23 WHICH PUBLIC ART PROPOSAL DD YOU LIKE REST? ❑ Rolling Through Meridian I Joseph Castle and Marty Lyon �R Untitled (.Della DeLapp , ❑ Under the Slty and Dreaming C.J. Rench Comments:/c 4- - _- - �•r f Your Name: �� 1 �1 wtoy � zip Code: WHICH PUBLIC ART PROPOSAL Do YOU LIKE REST? ❑ Rolling Through Meridian i Joseph Castle and Marcy Lyon t-?f,Untitled I Delia DeLapp ❑ Under the Sky and Dreaming I C.J. Rench Comments: Your Name; Zip Code: 65 WHICH PUBLIC ART PROPOSAL DD YOU LIKE REST? Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled j Delia Del -app ❑ Under the Sky and Dreaming ! C.J. Rench Comments: Your K`� & 1 11 zip Code; 7 WHICH PUBLIC AIT PROPOSAL DD YOU LIKE BEST? ❑ Rolling Through Meridian J Joseph Castle and Marty Lyon _w Untitled j Delia Del -app E( Under the Sky and Dreaming I C.J. Rench Comments: Your Name: Zip Code: WHICH PUBLIC ART PROPOSAL DC YOU LIKE BEST? ❑ Rolling Through Meridian ( Joseph Castle and Marty Lyon Untitled i Delia Del -app �❑ Ander (lie Sky and Dreaming ( G.J. Rench Comments: C,�1i1,ITM(� -�S S Your Name: 1 �C1�r�'lui UDRCI V�,0,n zip Code: �J� ��- Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 24 WHICH PUBLIC ART PROPOSAL DO YOU !LIKE REST? ❑ Roiling Through Meridian I Joseph Castle and Marty Lyon rj/]' Untitled J Delia DeLapp F1 Under the Sky and Dreaming j C J, Rench Comments: Your Name: D ri .>/G X `Zip Code: WC iICI-1 PUBLIC ART PROPOSAL D® YOU LIKE BEST? 0 Rolling Through Meridian ) Joseph Castle and Marty Lyon Vj Untitled E Delia Del -app 0 Under the Sky and Dreaming I C.J. Rench Comments: Your Name; Zip Code:. -I � J L WHICH PUBLIC ART PROPOSAL DO YOU LIKE REST? Q Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled j Delia Del -app [� t=inder the Sky and Dreaming j C J. Rench Comments: Your Name: Zip Coder WHICH PUBLIC ART PROPOSAL. DO YOU LIKE REST? Rolling Through Meridian J Joseph Castle and Marty Lyon Untitled I Delia Del -app [� Under the Sky and Dreaming J C.J. Rench Comments: Your Name: - AP-etcj 'i rl r r _�� zip Code: �p WHICH PUBLIC ART PROPOSAL DO YOU LIKE REST? Rolling Through Meridian ( Joseph Castle and Marty Lyon Untitled j Delia Del -app Under the Sity and Dreaming I C J. Rench Comments: Your' Name:-%tt% Zip Code: Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 25 WHICH PUBLIC ART PROPOSAL DO YOU LIKE REST? F] Rolling Through Meridian f Joseph Castle and Marty Lyon untitled I Delia DeLapp r Under the Sky and Dreaming I C.J. Rench Comments: Your Name: �� �LtC l-'llll Zip Code: rp 13 �s WHICH PUBLIC ART PROPOSAL D® YOU LIKE BEST? Roliing Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia DeLapp Under the Sky and Dreaming f C J. Rench. Comments: Your Name: Zip Code: m WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? _�Ro��lli�ng Through Meridian ( Joseph Castle and Marty Lyon JE-liniitled j Delia DeLapp Ej Under the Sky and Dreaming C J. Rench Your Nan4�- ,,, Zip Code: WHICH PUBLIC ART PROPOSAL D® YOU LIKE BEST? Q Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia DeLapp Under the SI, y � d Dreaming j C,J, Rench 1 Comments: �•. Your Name: C �..� �' � ih.�.� �..�1�n��.,� .-t _Zip Code; WHICH PUBLIC ART PROPOSAL DD YOU LIKE BEST? Rolling Through Moddian I Joseph Castle and Marty Lyon Untitled I Delia DeLapp Under the Slay and Dreaming I C.J. Rench t Comments: Your Name:_.� ;-�---�— Zip Code: Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 26 WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? Q Rolling Through Meridian j Joseph Castle and Marty Lyon © Untitled f Della DeLapp a Under the Mcy and Dreaming I C.J. Rench Comments: Your Name: Zip Code, s z(, WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? p Rolli6g Through Meridian I Joseph Castle and Marty Lyon J Untitled ) Delia DeLapp Under the Slcy and Dreaming ! C.J. stench Comments: Your Name: Zip Code: _(e -- WHICH PUBLIC ABT PROPOSAL D® YOU LIKE BEST? (] Dolling Through Meridian I Joseph Castle and Marty Lyon lJA Untitled I Delia DeLapp [j Under the Slcy and Dreaming j C j, Rench Comments: C Your Name: Zip Code; WHICH PUBLIC ART PROPOSAL D® YOU LIKE BEST? [j Rolling Through Meridian I Joseph Castle and Marty Lyon ©AJntitled I Delia DeLapp El Under the Mcy and Dreaming I C.J. Rench Comments: Your Name: (, A Tif Zip Code: WHICH PUBLIC ART PROPOSAL DD YOU LIKV BEST? Rolling Through Meridian ( Joseph Castle and Marty Lyon ( Untitled I Delia DeLapp Under the Sky and Dreaming j C j, (tench Comments: SI- (a1'l��! [31?�� � ��L�(l.Lt:b C �L r Your Name; �'l -a i I �,i11 S Zip Code: ?3b, 4-,L-- Public Input - Meridian Split Corridor Phase 2 Public Are Project PAGE 27 WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia DeLapp Under the Slry and Dreaming I QJ. Rench R Comments: I 1 Your NameC�'�'SZ'��'� Zip Code; J(�"�� D WHICH PUBLIC ART PROPOtAL DO YOU LIKE BEST? Rolling Throtigh Meridian I Joseph Castle and Marty Lyon �• Untitlod I Delia DeLapp (� Under the Sky and Dreaming I CJ, Rench Comments: Your Wine: v Zip Code: U 111/ WHICH PUBLIC ART PROPOSAL CSO YOU LIKE 16EST! El Rolling Through Meridian I Joseph Castle and Marty Lyon ©'Untitled I Delia Del -app Q Under the Sky and Dreaming I C J, Rench Comments: 11AA)N*-) 1-W{ 11140N 1 zip Code: Yaw• Name �—.�---- WHICH PUBLIC ART PROPOSAL DO YOU LIKE: BEST? Rolling Through Meridian I Joseph Castle and Marty Lyon 1' Untitled I Delia Del -app Under the Sky and Dreaming ICJ. Rench Comments: Your Name:�c' JI/��tS� Zip Code- WHICH PUBLIC. ART PROPOSAL. DO YOU LIKE REST? R.olling'Through Meridian I Joseph Castle and Marty Lyon q� Untitled I Delia Del -app, Under i;he Slcy and Dreaming I CJ. Rench } Comments: '! Ilk 15 00vv\^ )-A J��4) Mt "� C L � ', � !` ` You► Natne: :y -( zip Code: �r Public Input � Meridian Split Corridor Phase 2 Public Art Project PAGE 28 WHICH PUBLIC ART PROPOSAL ISO YOU LIIUE 13EST? d Roiling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia Del -app Under the Sky and Dreaming j CJ, Rench Comments: Your Name: WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? Zip Code; Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia DeLapp 0 Under the Slcy and Dreaming I CJ, Rench (� Comments: be -4 � 1�?`a C��t > � � �°� � i C� Vim} 11 9` Your Name: �� ( L.,;- to % 11( Zfp Code; Public Input � Meridian Split Corridor Phase 2 Public Art Project PAGE 29 I Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 32 PUBLIC INPUT SUMMARY: Under the Sun and Dreaming, C.). Rench Voting Forum Number Percentage of votes received of votes received Online 330 43.42% May 20 —June 28, 2013 Display at Concerts on 49 32.02% Broadway June 22, 2013 Display at City Hall 57 37.74% May 20 June 28, 2013 OVERALL; 437 40.96% Public Input— Meridian Split Corridor Phase 2 Public Art Project PAGE 33 ONLINE COMMENTS Under the Sun and Dreaming I C.). Rench i. Second pick would be Rolling Back 2. To my eye, there is no comparison. Hands down, "UNDER THE SUN AND DREAMING" is the only choice! 3, q was a pleasure to work with when the Richland Arts Commission wished to purchase a new public work. We had a set amount of money and a certain location, and he was very helpful, professional, and accomodating helping us find what we wanted that fit our needs. He holds himself and his work (production and installation) to a high standard of professionalism, which i really appreciate, but is still friendly to work with. 4. Fun, engaging, sophisticated, solid. C) Rench is a talented artist and a competent engineer. I curated a number of shows in which 1 included works by CJ. They were visionary, and constructed to last. He executed those works in a timely way with very short notice to produce large (8 feet plus) and intricate works. His images and size of work, are well thought out for people of all ages and backgrounds. The proposed work includes images that he has created and used in past works, and combined here in a massive celebration of place, people, nature, and time. The ability to recognize the work as that by q Rench should be an important point to consider. A committee can celebrate the joy of a community by selecting the "message" of this work. The committee will send a message that it understands that a work by an established artist validates judgement and sophistication. Fun for all, sophisticated taste, solid engineering. S. I really love CJ's work. Clean, modern and whimsical at the same time. 6. Under the Sun & Dreaming is the most expressive. Very nice. 7. I'm the chairperson for the city of Bremerton's Art Commission and worked with q Rench on a public installation for our city. The Arts Commission, the city, and the community have loved the installation and i have witnessed members of the community taking photos with Mr. Rench's sculpture. He was wonderful to work with and I would recommend him. Sincerely, Emily Russell 360-990-1720 8. Cj has done several installation in Kennewick, WA and has proven himself to be professional in skill as well as in his relationships with the buying agency. the public loves his work! 9. Love all the symbolism that qR designs offers. 1 love the sculpture! 10. Huge difference between the three artists' proposals. Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 34 1 1. C.J. Is an amazing artist and grew up in the Treasure Valley. Please check out his amazing art work. Rich Brown, Eagle 12. How fortunate we are to have a nationally recognized artist with ties to the treasure Valley! This is an easy choice, Mr. Rench's work, resume and his experience make this an easy choice for our family, not to mention the kids love this concept too! 13. Youth and energy! People can relate even if they aren't in a perfect nuclear family like in the circle. 14. Wow, This is the most professional entry by far! IS. Personally, I don't like either very much but I'd choose Under the Sun and Dreaming if 1 had to choose between the two. Please, please, please don't use railroad ties. Meridian isn't a cow town any longer- and this is not an appropriate image for the entrance to downtown. I'd start over. 16. Are these local artists? If so great, otherwise I feel we need our money to stay local. Also I would like to know how much this is costing? Do we really need this? Or couldn't that money be better spent somewhere else? (besides bonus wages) 17. This sculpture just brings so many things to my mind, It just made me smile when I saw it in the newspaper. 18. Our choice is the "Under the Sun and Dreaming" sculpture. First of all, it has an interesting and HAPPY look to it! Also, the sculpture incorporates multiple facets of Meridian life and history, from natural elements, that improve the quality and enjoyment of living in Meridian, to elements produced by its hard-working people. 19, Rolling back to Meridian looks like something that belongs on a large bridge. We don't have any large bridges in Meridian. 20. To be honest the limited choices were uninspiring (without the corresponding description of the symbols) in terms of reflecting Meridian history and future but this was the best of the three. 21. 1 absolutely love this! It's whimsical and makes me feel good looking at it. 22. 1 picked one only to be able to comment. All 3 are useless in describing Meridian. Where does the left view of proposal "Untitled" fit into the right view? Basically all 3 are stupid. How about a proposal which is easier to understand to fit Meridian. It doesn't need to be abstract! 23. 1 like q Rench's design it is simplistic at first glance and shows the simple beauty that is Meridian. The others to me do not coincide with the community feeling. Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 35 24. Thank you for seeking the Community's input! 25. Not in love with any of them but l forced to vote I would choose "Under the Sun". 26. These are great proposals, I prefer "Under the Sun and Dreaming" 27. The Hands are creepy, like the landscaping on the first one but not the piece of art. 28. How is the selected artwork being paid for?? 29. LOVE the Rench proposal - it is happy, modern, and youthful and says that Meridian has ENERGY. The other pieces are old-fashioned, forgettable and strange - the glass in the Castle proposal is a horror show, and the hands in the Delapp proposal are super creepy. 34. hire a professional landscape architect to coordinate placement of the art piece and design enhanced landscape features. 3 I. This one LOOKS like the playful, bright, family -friendly art that is the same as Meridian! 32. 1 like the modern look of this piece, and the stainless steel material choice. To me it suggests Meridian has its focus on the future while still celebrating the past. 33. q Rench's artwork is beautiful, simple, and uplifting! I vote for Mr. Rench! 34. WOW!!!! FANTASTIC!! 35. This one encompasses the feeling of Meridian! Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 36 WHICH PUBLIC ART PROPOSAL DD YOU LIKE BEST? D Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled f Delia Del -app Ander the Sky and Dreaming I C J, Rench Comments; Your Name: Zip Code; S�2ato 2, WI-11CH PUBLIC ART PROPOSAL DO YOU LIKE BEST? Rolling Through Meridian ( Joseph Castle and Marty Lyon Q Untitled j Delia Del -app - ' Linder til . Sky and Dreaming } CJ, Rench C �. Comments' ,� . � � '� Your Name: Zip Code; WHICH PUBLIC ART PROPOSAL D® YOU LIKE BES`I"? r] Dolling Through Meridian i Joseph Castle and Marty Lyon ❑ Untitled j Delia Del -app rn' Under the Sky and Dreaming ( C.J. Rench Comments: Your Name: �� �r�(?(il �l ���GfL14" - Zip Code;(/� ,r WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? EJ Rolling Througlh Meridian I Joseph Castle and Marty Lyon Untitled I Delia Del -app M'Under the Sky and Dreaming I CJ. Rench Comments: n Your Name:? -Z Zip Code: f>!, WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? E] Rolling Throtigh Meridian } Joseph Castle and Marty Lyon Untitled I Delia DeLapp Under the Sky and Dreaming j C.J. Rench Comments: Youu Name:, ��rif ��(, : ��� �I I Q Zip Code: J Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 37 WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia DeLapp r Under the Sky and Dreaming I CJ. Rench f ~ Comments: Your Name:, C iMl'4;� c,° ��I kyT o— Zip Code: 9; 5�2r- WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? [J Roiling Through Meridian I Joseph Castle and Marty Lyon F] Untitled I Delia DeLapp }� Under the Sky and Dreaming I C.J. Rench Comments: Your Name: 1'006 e- Zip Code: 3 i� �Z L WHICH PUBLIC ART PROPOSAL DO YOU LIKE BLEST? ❑ Rolling Through Meridian I Joseph Castle and Marty Lyon (] Untitled I Delia DeLapp X Under the Sky and Dreaming ICJ. Rench Comments: Your Name:S(961Zip Code: WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? E] Dolling Through Meridian I Joseph Castle and Marty Lyon F( Untitled I Delia DeLapp Under the Sky and Dreaming I C.J. Rench k. E. I � t' �.r�! , -• � � 1t1�`ao! �7 L.1'�iirUt l} VtooLS 0 t: 1`1�'G�--'��,-�r,.1�1.1��.�<3k;..7-v'1-��•ltt�..�f,,r}tf�-1 r�lt2l��'ic�'; N�"T" /��'YI•�_�Si'1t:. ���+.. Your Name:Zip Code: ;;31r�f7 WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? E] Dolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia DeLapp Under the Sky and Dreaming ICJ. Rench Comments: Your Name: M'('.�. C' ,�!t L CP --cam Zip Code: --- - -- Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 38 WHICH PUBLIC ART PROPOSAL D® YOU LIKE BIEST? Rolling Through Meridian j Joseph Castle and Marty Lyon EI Untitled I Delia Del -app , Under the Sky and Dreaming I CJ, Rench Comm—VO .�j �• i �� Zip Code: Q; til, 1-'' I r , Your N WHICH -PUBLIC ART PROPOSAL DO YOU LIRE BEST? Rolling •ii hrough Meridian I Joseph Castle and Marty Lyon Untitled I Delia Del -app Under the :sky and Dreaming j C.J. Rench Comments: -- Your Name:i%t�L �t!�/t%j� w ZIP Co, WHICH PUBLIC ART PROPOSAL D® YOU LIKE REST? Rolling Through Meridian I Joseph Castle and Marty Lyon Q Untitled I Delia Del -app �V FTI Under the Sky and Dreaming J CJ. Rench Comments, Your Name _ e � //'�=C zip Code: t5,?o�r WHICH PUBLIC ART PROPOSAL DCS YOU MICE BEST? E] Rolling Through Meridian ] Joseph Castle and Marty )_yon Untitled I Delia DeLapp Under the Sky and Dreaming C.J. Rench Comments; Your Name: Uaku-r c r�:`r�' ��1 Zip Code,- WHICH ode, WHICH PUBLIC ART PROPOSAL D® YOU LIKE BEST? Rolling Through Meridian J Joseph Castle and Marty Lyon Untitled ( Delia Del -app ©7 Under the Sky and Dreaming ( C.J. Rench Comments: )) Your Name:A,---�bc,r-- �'7:1._'� Zip Code:'',' Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 39 W"ICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? 'Rolling Through Meridian I Joseph Castle and Marty Lyon E] Untitled f Delia DeLapp Q Under the Sky and Dreaming I C J, Rench Comments: Your Name: Zip Code V1 HICW PUBLIC ART PROPOSAL. DO YOU LIKE BEST? 0 Rolling Through Meridian f Joseph Castle and Marty Lyon Untitled f Delia DeLapp } Under the Sky and Dreaming f C J, Rench Comments: ..L(.�L C >> �/,L� t ` 'I �� 1L•t l� <�� __ l f((t .# r C �. w i Your Name: Ll t r'" fC Zip Code:1� f, WHICH PUBLIC ART PROPOSAL, DO YOU LIKE REST? Fj Rolling Through Meridian f Joseph Castle and Marty Lyon Untitled f Delia DeLapp Under the Sky and Dreaming I CJ, Rench Commants: Your Name: daiz.6c4 Onl•oy.A_ Zip Code: WHICH PUBLIC ART PROPOSAL DO YOU LIKE SEST? Rolling Through Meridian f Joseph Castle and Marty Lyon �] Untitled f Delia DeLapp Under the Sky and Dreaming f CJ. Rench Comments: Your Name: Zip Code: WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? F-1 Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia DeLapp Under the Sky and Dreaming J CJ, Rench � Comments: y Your Name; �5� �'`G�jG��%a Zip Code: Public Input WHICH PUBLIC ART PROPOSAL. DO YOU LIKE BrST? Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia Del -app LJ Under tate Sic/ and Dreaming C), Rench Comments: Your Name: 1 " )t ��� tU ` M = _ Zip Code:~ WHICH PUBLIC ART PROPOSAL DO YOU LIKE REST? Rolliitg Through Meridian I Joseph Castle and Marty Lyon E] Untitled I Delia Del -app Under the Sky and Dreaming I CJ, Rench Comments: I Your Name, � YI�y Zip Code: ? 70 G� WHICH PUBLIC ART PROPOSAL. D® YOU LIKE BEST? Rolling Through Meridian I Joseph Castle and Marty Lyon (� Untitled I Delia Del -app Under the Sky and Dreaming I C j, Rench Comments: Your Name: � 2� 1.—�L`` Zip Code: SM'___ WHICH PUBLIC ART PROPOSAL. DO YOU LIKE REST? d Rolling Through Meridian I Joseph Castle and Mai-'ey,Lyon EJ Untitled I Delia DeLapp M Uhder the Sky and Dreaming I C.J. Rench Comments: Your Name: Zip Code:. WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? EJ Rolling Through Meridian I Joseph Castle and Marty Lyon [] Untitled I Delia Del -app Under the Sky and Dreaming I CJ. Rench Comments: Your Name:. I/gyp`,( Zip Code: Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 41 WHICH PUBLIC ART PROPOSAL DO YOU L.IICE BEST? Rolling 'through Meridian I Joseph Castle and Marty Lyon ❑ Untitled I Delia Del -app [j Under the Sky and Creaming I C j, Rench Comments: Your Name: WHICH PUBLIC ART PROPOSAL DO YOU LIKE REST"? Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia Del -app Under the Sky and Dreaming I C.J. Rench Comments: Your Name; Zip Code., WHICH PUBLIC AR'T' PROPOSAL DQ YOU LIEGE REST? n Rolling Through Meridian I Joseph Castle and Marty Lyon ❑ Untitled I Delia Del -app M," Under the Sky and Dreaming I C J, Rench t Comments; Your Name: WHICH PUBLIC ART PROPOSAL D® YOU LIICE REST? Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia Del -app Under the Sky and Dreaming I CJ. Rench Comments; Your Name; Zip Code; WHICH PUBLIC ART PROPOSAL D® YOU LIKE REST"? Rolling Through Meridian I Joseph Castle and Marty Lyon �( Untitled I Delia DeLapp Under the Sky and Dreaming I C j, Rench Comments; YourName.,. Zip Code; Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 42 WHICH PUBLIC ART PROPOSAL DU YOU LIKE BEST? ❑ Dolling Through Meridian I Joseph Castle and Marty Lyon L j pntitied ( Delia DeLapp i, Under the Sky and Dreaming I C.J. Rench Comments: Your Name: zip Code: P s ele WHICH PUBLIC ART PROPOSAL DD YOU LIKE BEST? Rolling Through Meridian j Joseph Castle and Marty Lyon Ej Untitled f Delia DeLapp Under the Sl(y and Dreaming ) C.J. Rench Comments: )'VOA- l_LC,rr U _, Your Name: ��iin��CajStF Zi p Cade: �S�31�.� t,. WHICH PUBLIC ART PROPOSAL D® YOU LIKE BEST? (j Roiling Through Merldlan I Joseph Castle and Marty Lyon [j Untitled 1 Delia DeLapp UM Under the Sky and Dreaming C J, stench v Comments: Your Name' _ .0 M . G-AP)l Zip Code: WHICH PUBLIC AR's PROPOSAL D® YOU LIKIr BliSV Rolling Through Meridian I Joseph Castle and Marty Lyon :- Untitled I Delia DeLapp Under the Sky and Dreaming ) C), Rench l )) ff ,; rr fj }' C r tt1J Comments: ,.5�'r`}`Ll _ .� IYrE'2 r� �' 4r, Ckit e jC- b(h �lr d' rl2 c� t`t� v Your Name: Gr N ��tt �G`t� Zip Code; 53t4b WHICH PUBLIC AR's' PROPOSAL 00 YOU LIKE BEST? Rolling Through Meridian ) Joseph Castle and Marty Lyon E] Untitled j Della DeLapp U/Under the•Slcy and Dreaming ) C.J. Rench Comments: Your Name: Zip Code:,3"%(t? Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 43 i WHICH PUBLIC ART PROPOSAL ADO YOU LIKE BEST? Rolling Through Meridian I Joseph Castfe and Marty Lyon [� Untitled ) Delia DeLapp 'Under the Sky and Dreaming j- CJ. Rench Comments: %.,i; tu— Your Name: Zip Code: WHICH PUBLIC ART PROPOSAL DD YOU LIKE BEST? E] Rolling Through Meridian ! Joseph Castle and Marty Lyon ❑- p Untitled) Delia Del -app, X[1J Under the Sky and Dreaming 1 C J. Rench' j i �} � Y Comments: i / 4 /;, le11 %�, - `41mliZG4 /. YOUr Name: 61 Zip Code 0 le x WHICH PUBLIC ART PROPOSAL D® YOU LIKE BEST? Q. Roffing Through Meridian ( Joseph Castle and Marty Lyon Untitled ) Delia DeLapp V] Under the Sky and Dreaming 1 CJ. Rench Comments: Your Name: J, � �?��-��/ �, CG2� Zip Code: WHICH PUBLIC ART PROPOSAL DO YOU LIKE REST? Rolling Through Meridian J Joseph Castle and Marty Lyon [] Untitled ) Delia DeLapp Under the Slur and Dreaming J C J. Rench Comments: Your Narne,�/, W,( zip Coder WHICH PUBLIC ART PROP®SAL. DO YOU LIKE BEST? El Rolling Through Meridian j Joseph Castle and Marty Lyon Untitled I Delia DeLapp K Under the SIty and Dreaming I C J. Rench Comments: Yarn Name: zip Code: , c Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 44 WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? L] Dolling `I'hrotigh meridian J Joseph Castle and Marty Lyon [ Untitled J Delia Del -app � - ® Under the Sky and Dreaming J C.J. (tench r n Comments: r 7 r' I I ��": a?i_ �7 '�f'. C.J Oku)/ >' 16c- % c / Your Name: Zip Code: WHICH PU13LIC ART PROPOSAL DO YOU LIKE BEST? ❑ Folling Through Meridian J Joseph Castle and Marty Lyon Untitled J Delia Dol -app --[0 Under the Sky and Dreaming J C.J. Stench Comments: Your Name: \ �'� c�vY`u �� `���'����� ° l Zip Code: WHICH PUBLIC ART PROPOSAL Do YOU LIKE BEST? ❑ Folling Through Meridian I Joseph Castle and Marty Lyon Untitled J Delia Del -app Under the Sky and Drean- �ng J J �Re nch r Comments: Your Name: Zip Code: WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? Rolling Tfivough Meridian J Joseph Castle and Marty Lyon Untitled J Delia DeLapp Under thre Sky and Dreaming ( CJ. Rench/,) Comments: v Your Name: Zip Code: -� 3 r46 - WHICH PUBLIC ART PROPOSAL D® YOU LIKE REST? Q Bolling Through Meridian J Joseph Castle and Marty, Lyon Untitled j Delia Del -app F.' Under the Sky and Dreaming J CJ, Rench !".. w,.,,nne•c. ' i'r.,r ,e- 41,'4 slk '6'el ,ri.: S'C'S t•L�C4Y�ri't' c�cSrG?\ W� l v1 Y\c'. 4<i Your Name:~ ._`I�...^}, `1-, Zip Code: C6' 5 ,ZL-Tf ter./ Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 45 WHICH PUBLIC ART PROPOSAL DO YOU LIKE BEST? Rolling Through Meridian ( Joseph Castle and Marty Lyon a Untitled I Delia DeLapp ,r Under the Sky and Dreaming ( C.J. Rench Comments: Your Name; -A Zip Code: b-&,( 2• - WHICH PUBLIC ART PROPOSAL DO YOU LIKE REST! Q Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia DeLapp nder the Sky and Dreaming ICJ. Rench Comments: Your Naine: WHICH PUBLIC ART PROPOSAL D® YOU LIKE BEST? E] Rolling Through Meridian j Joseph Castle and Marty Lyon Untitled I Delia DeLapp `p Under the Sky and Dreaming j C.J. Rench Comments: YourName:,�_..__ Zip Code: 7_ WHICH PUBLIC ART PROPOSAL DO YOU LIKE REST? EJ Rolling Through Meridian I Joseph Castle and Marty Lyon [] Untitled I Delia DeLapp Under the Sky and Dreaming j C.J. Rench i,, (�(��/ y Comments: �ov I� �vi 4- t ' `�1'�" A i' Your Name: Zip Code: w 62 4 WHICH PUBLIC ART PROPOSAL DD YOU LIKE BEST? Et Dolling Through Meridian I Joseph Castle and Marty Lyon V15C,'j Untitled J Delia DeLapp under the Sky and Dreaming I C.J. Rench Comments:. ,i ,U\i)� t �f` r�IC,Vt_••-� Your Name:.4 Zip Code: Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE -46 WHICH PUBLIC ART PROPOSAL DO YOU LIKE SrST? Moiling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia DeLapp Under the Slay and Dreaming { C J. Rench Comments: r/ J Your Name Zip Code: 0 rpt{ WHICH -PUBLIC APRT PROPOSAL, DO YOU LIKE BEST? F] Rolling Through Meridian J Joseph Castle and Marty Lyon Untitled I Delia DeLapp i Under the Sky and Dreaming { C.J. Rench "'YI — YourName.,�1,f Zip Code: J WHICH PUBLIC ART PROPOSAL DO YOU LIKIE REST? ❑ rolling `through Meridian I Joseph Castle and Marty Lyon Q Untitled 1 Delia DeLapp '-3 Linder the Slay and Dreaming { C•J. Rench 19 - Comments: Your Name: <� te=f c d� 1 U P (:L c7-Vt. 02-- i Zip Code: WHICH PUBLIC ART PROPOSAL, DU YOU LIKE BEST? Rolling Through Meridian f Joseph Castlq..arad Marty Lyon [] Untitled J Delia DeLapp w 2rUnder the Slay and Dreaming I C). Rench Comments: - Your Name2��4�i� Zip Code: WHICH PUBLIC AR r PROPOSAL DO YOU LIKE BEST? Rolling Through Meridian 1 Joseph Castle and,Marty Lyon Untitled I Delia DeLapp " Under the Slay and Dreaming I C.J. Rench Convnrents: It Your Name: Zip Code; Public Input -Meridian Split Corridor Phase 2 Public Art Project M PAGE 47 WHICH PUBLIC ART PROPOSAL DO YOU LIKE BrzST? F] Bolling Through Meridian I Joseph Castle and Marty Lyon Untitled I Delia Del --app Under the Sky and Dreaming I C.j, Rench Comments: Your Name: [,C,,l -t it �,t�l ' :Zip Code: WHICH PUBLIC ART PROPOSAL DO YOU LIKE 1315S` ? 0 Rolling Through Meridian I Joseph Castle and Marty Lyon F-1 Untitled I Delia DeLapp Unde►• the ulq and Dreaming i CJ. Pench JA Comments: Your Name: F �-1/LC,-(- I— OUPIP k'd Zip Code: J Ii _T WHICH PUBLIC ART PROIPOS,A.L. DO YOU LIKE BEST? ❑ Rolling Through Meridian I Joseph Castle and Marty Lyon Untitled i Delia Del -app ,011-Inder the Slcy and Dreaming I C.J. Rench Comments: L IL Your Name: �rCs 4 � zip Code: t- t Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 48 Public Input - Meridian Split Corridor Phase 2 Public Art Project PAGE 50 DATE: July • • ITEM TITLE: REFLECTION RIDGE SUBDIVISION NO. 1 Continued from July 2, 2013: FP 13-020 Reflection Ridge Subdivision No. 1 by Chris Todd, T -O Engineers Located West Side of S. Locust Grove Road and South Side of the Ridenbaugh Canal, North of E. Amity Road Request: Final Plat Approval Consisting of 61 Single -Family Residential Building Lots and Ten (10) Common/Other Lots on 24.87 Acres of Land in the R-8 Zoning District MEETING NOTES `..� , I a " Ell PROM Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: &MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS DATE: July • 2013 ITEM NUMBER: i ITEM TITLE: GRAMERCY Public Hearing: VAC 13-002 Accolade (aka Gramercy) by Field at Gramercy, LLC Located South of E. Overland Road and West of S. Bonito Way, Between E. Blue Horizon Drive and the Ridenbaugh Canal Request: Vacate the Following Easements: 1) A Portion of the 10 -Foot Wide PUDI and Landscape Easement Along the South Boundary of Lots 2 and 3, Block 7; 2) City of Meridian Water and Sewer Easements Along the North Boundary of Lots 1, 2 and 3, Block 7 Platted with Gramercy Subdivision; AND 3) a 25 -Foot Wide Emergency Vehicle Access Easement Along the Shared Lot Lines of Lot 2 and 3, Block 7 Recorded as Instrument # 108013634 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS DATE: July 16, 2013 ITEM NUMBER: $C PROJECT NUMBER: MDA 13-012 ITEM TITLE: GRAMERCY Public Hearing: MDA 13-012 Accolade by Fields at Gramercy, LLC Located South of E. Overland Road and West of S. Bonito Way Between E. Blue Horizon Drive and the Ridenbaugh Canal Request: Amend the Accolade Development Agreement (Instrument # 1 1 21 07771) to Reduce the Required Number of Carports MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July • 2013 ITEM NUMBER: 8D PROJECT1 ,, Public Hearing: CPAM 12-007 Woodburn West Subdivision by Northside Management Located North of W. Ustick Road, Approximately 1/4 Mile East of N. Linder Road Request: Amend the Future Land Use Map Contained in the Comprehensive Plan to Change the Land Use Designation on 6.8 +/- Acres of Land from Mixed Use - Community (MU -C) with a Neighborhood Center (N.C.) Overlay to MDR (Medium Density Residential) MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: July 16, 2013 ITEM NUMBER:$E PROJECT NUMBER: AZ 13-003 ITEM TITLE: WOODBURN WEST Public Hearing: AZ 13-003 Woodburn West Subdivision by Northside Management Located North of W. Ustick Road, Approximately 1/4 Mile East of N. Linder Road Request: Annexation and Zoning of 25.8 Acres of Land with an R-8 Zoning District MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS DATE: July 16, 2013 ITEM NUM $F PROJECTNUM 13-007 ITEM TITLE: WOODBURN WEST Public Hearing: PP 13-007 Woodburn West Subdivision by Northside Management Located North of W. Ustick Road, Approximately 1/4 Mile East of N. Linder Road Request: Preliminary Plat Approval Consisting of 99 Single -Family Residential Building Lots and 16 Common/Other Lots on 25.75 Acres of Land in a Proposed R-8 Zoning District MEETING NOTES Community Item/Presentations Presenter CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS rim-roffl,•-- • DATE: July 16, 2013 IT : $G PROJECT u 13-004 ITEM TITLE: VALENTI REZONE Public Hearing: RZ 13-004 Valenti Rezone by Jeanne Valenti Located Northwest Corner of N. Meridian Road and W. Washington Street Request: Rezone of 0.34 of an Acre from the R-4 (Medium -Low -Density Residential) Zoning District to the O -T (Old Town) Zoning District MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS fifirMIF M101iffeleTOW&I• D • , 2013 ITEM NUMBER: 8H PROJECT NUMBER: 00 Public Hearing: AZ 13-005 Paramount Northeast Subdivision by Brighton Development, Inc. Located Southwest Corner of Chinden Boulevard and N. Meridian Road Request: Annexation and Zoning of 54.69 Acres of Land with C -C (17.68 Acres); TN -C (31.27 Acres) and R-8 (5.74 Acres) Zoning Districts MEETING NOTES , '00ROW, t Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS DATE: July 16, 2013 ITEM NUMBER: • • Public Hearing: PP 13-008 Paramount Northeast Subdivision by Brighton Development, Inc. Located South of Chinden Boulevard on the West Side of N. Meridian Road Request: Preliminary Plat Approval Consisting of 79 Single -Family Residential Building Lots and Four (4) Common/Other Lots on 27.23 Acres of Land in th R-8 Zoning District MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS DATE: July 16, 2013 IT NUMBER: 9A PROJECT NUMBER: ITEM TITLE: Police Department: Budget Amendment for Spending Authority for FY2013 and FY2014 Idaho Transportation Department (ITD) Alive at 25 Grant for the Not -to -Exceed Amount of $69,675.00 MEETING NOTES . .. . ... . Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS c W (D U) O O =' (D O cn O O c (D C.) N O .+ o � Q (D O O O n O 0 (O (D c (D h n C O =r O c O 0- r O Q o , (D E 3 n Cr O (D Ny � y O aq � N ND � n rt � o °q c CD rt o ❑. n Z o o 'j,. Ln c a o 00 0 ao 0 D. 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(D r 3 o m n (D N < ❑ K c 0 �_ 0 0 U1 m (D 3 El 11 ElZ fl1 p O cn3 v D gi U) n,�,^^ (D V / X (D tn. in O Q rt : O -69{9�19{W{19 69 E3 O CO O Ch O i i i i Ut O O O r+ O O O T7 � O z om o v Ll m M z M F -0 C �r o >c>� > 0 m � m 0 m Cf) z D C7 m > r-- M n Z m m — r W 0 ry®/y YI 0 I L, > Z Y ®ry m z 00 (D sX N N O W 0 D (D v N C3l G) N 3 0. on FD* ;(D r" 0 (D N in \ . (D I x`39 (NIP N AJ ((D (D v,�3 (D U) (D fD N (D N ❑ 0 0 0 0 0 El 11 ElZ W 0 ry®/y YI 0 I L, > Z Y ®ry m z 00 (D sX N N O W 0 D (D v N C3l G) N 3 FFY 2013 Alive at 25 iAddendum 3 Funding Authorization I OLIS-A." For d r Youth Traffic SafetyCoalition The City of Meridian has experienced loss of young people as a result of vehicle crashes in the recent past. In 2012, four Meridian teens from the same high school were killed in two separate vehicle crashes, March and September, outside of Meridian city limits. In both crashes alcohol/drug impairment and speed contributed to the cause of the crash; and the lack of seat belts contributed to the severity of the injuries. From 2009 through 2011, the city of Meridian had 55 fatal and serious injury crashes involving youth. The average number of fatal and serious injury crashes involving youth between 2009 and 2011 for Idaho cities with a population over 40,000 (including Meridian) was only 30. The youthful fatal and serious injury crash rate for the city of Meridian was 0.25 crashes per 1,000 population. This was higher than the average youthful fatal and serious injury crash rate per 1,000 population (0.13) for Idaho cities with a population greater than 40,000 (including Meridian). Since December of 2011, The Meridian Police Department has been actively presenting the Alive at 25 national defensive driving program in an effort to reduce the number of crashes involving youthful drivers. State of Idaho crash data during 2011 indicates the involvement rate of youthful drivers, ages 15-19 years old, are 2.8 times as likely as all other drivers to be involved in a crash. Of the 68 teen passenger motor vehicle occupants killed in traffic crashes during the last three years of 2008 through 2011, the Idaho crash data indicates 62% were not buckled up, and further indicates 13 of 21 youthful passengers and 29 of 47 youthful drivers were not wearing seat belts. Various elements of the Meridian community have responded to these tragic events by developing strategies and events for youth safety. A centralized taskforce will bring partners together in August, 2013 for training. There will be consistent and improved safety messaging, education and provide community events focused on safe driving behaviors. The Meridian Police Department will take the leading role in coordinating the creation of a community coalition. The focus on changing perceptions and behaviors by bringing together youth leaders and interested partners with the Meridian Police Department, to facilitate youth creating positive change in a cohesive and efficient manner. Peer-to-peer voice leadership will bring interaction at community high schools with other organizations interested in youth safety. As a major goal of the program, it will bolster a positive change in promoting youth traffic safety. One of the goals for the program is to create positive social norms students can share with their peers providing accurate information on impaired driving and wearing seat belts, as well as other behaviors and challenges youthful drivers face on the roadways. A document will be produced which provides a model other Idaho communities can use as a guideline in planning and implementing this program. Youth groups such as the Mayor's Youth Advisory Council (MYAC) and other community youth organizations will participate as leaders with the Meridian Police Department and coalition members. With youth leadership, the coalition will give young adults a voice in formulating programs to change behaviors of their peers. The result will be an increase in the number of young adults participating in the events with a positive message toward improving traffic safety among their peers. Tasks and Deliverables: Developing a vibrant youthful driver coalition during the remainder of FFY 2013 and through FFY 2014 the Meridian Police Department will follow City of Meridian guidelines to: 1. Hire an experienced consultant to: ® Identify goals and outcomes, such as utilizing a Logic Model ® Identify and work with stakeholders and contributors ® Identify messaging and campaign strategies ® Guide discussions/meetings to set the foundation of a coalition ® Provide teens and adult training on how to operate as a coalition; 2. Develop, execute and analyze teen surveys to use for messaging; 3. Hire the services of support personnel or student interns to manage the day-to-day operations of the coalition and assist with event planning and execution; 4. Work with the Mayor's Youth Advisory council (MYAC) and other youth organizations to encourage peer-to- peer engagement regarding youth activities. Allow teenagers to participate in all aspects of the development, planning, messaging and execution of activities engaged by the coalition; 5. Develop a mechanism to measure youth risk behaviors, youth attitudes regarding various safety issues, and what youth believe will improve safety among their peers. This can be accomplished through the development of new survey instruments, use of existing surveys, use of available data such as police reports and crash data, and the use of formal and informal focus groups. From the data gathered, a strategic messaging plan/campaign will be created to engage young people in reducing the number of risky behaviors they may demonstrate; 6. Support coalition members. Encourage the peer-to-peer youth involvement with the coalition involvement in implementing school safety events; 7. Promote the Alive at 25 program at coalition activities, and have Alive at 25 instructors actively involved in the coalition; 8. Follow grant funding policies for reimbursements proportionate to traffic safety involvement; and 9. Provide written final reports outlining the outcomes of the coalition. The reports should contain the work completed to meet the deliverables mentioned along with a timeline on how various events were planned and the steps taken in the planning process: Reporting: ® Annual report for FFY 2013 to be due on September 15, 2013 to detail accomplishments, challenges and opportunities ® Quarterly status reports shall include detailed accomplishments, challenges and opportunities to be submitted December 15, 2013, March 15, 2014 and June 15, 2014 ® Annual report for FFY 2014 to be due on September 30, 2014 to detail the completed project accomplishment, challenges and opportunities ® Report to be used as a model for other communities to begin a youthful driver coalition with narrative and a detailed outline of steps to follow in developing, implementing and evaluating a coalition: Planning steps Partnerships Goals and Strategies Coalition Training Surveys Messaging Events will be conducted and led by youth: Teen Road Safety Advocates (Teen RSA), Youth Safety Summit, School Rallies, Driving Simulators, Celebrate My Drive, Youth Town Hall Meeting, Training Workshop; and other events detailed by focus area to determine proportionate funding reimbursement for traffic safety Public awareness materials and .jpeg format files Implementation steps Evaluation methodology Funding: Reimbursement Claims: Reimbursement claims will be due with the quarterly or annual reports. Match: A match of at least 20% will be contributed by the Meridian Police Department Alive at 25 instructors, City of Meridian Mayor's Youth Advisory Council, High School Resource Officers and City of Meridian Volunteer Coordinator participation in Coalition -sponsored Events, and Alive at 25 instructor presentations during regular officer hours. Funding Authorization for Meridian Police Department Alive at 25 Overtime for Presentations $22,000 FFY 2013 FFY 2014 n —Section 402 SPT1321 $ 7,000 Section $ 2,500 Addendum 3 Coalition — FHWA V139900 (FFY 2013) Total Budget Item 402 SPT1321 FHWA V139900 Match FHWA V139900 Match Federal Funding Consultant $4,250 $4,500 $8,000 $ 16,750 Support Services $3,000 $4,000 $ 7,000 Training $ 500 $ 500 Surveys $1,000 $11000 $ 2,000 Events $2,250 $3,000 $ 5,250 Total $7,000 $8,500 $3,875 $16,000 $4,000 $31,500 Reimbursement Claims: Reimbursement claims will be due with the quarterly or annual reports. Match: A match of at least 20% will be contributed by the Meridian Police Department Alive at 25 instructors, City of Meridian Mayor's Youth Advisory Council, High School Resource Officers and City of Meridian Volunteer Coordinator participation in Coalition -sponsored Events, and Alive at 25 instructor presentations during regular officer hours. Funding Authorization for Meridian Police Department Alive at 25 Overtime for Presentations $22,000 EEEES Conference Travel $ 3,300 n —Section 402 SPT1321 $ 7,000 Addendum 3 Alive at 25 Overtime Supplement Request $ 2,500 Addendum 3 Coalition — FHWA V139900 (FFY 2013) $ 8,500 Addendum 3 Coalition — FHWA V139900 (FFY 2014) $16,000 Addendum 3 Lifesavers Travel for Ford and Gonzales $ 2,500 Total FFY 2013 $45,800 Total FFY 2014 $16,000 Total Funding Authorization $61 800 IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THIS ADDENDUM: Agency Agency Representative (Print/type name) Agency Representative Signature Brent Jennings, P.E., Highway Safety Manager Ettective Date (by HSM) John Gonzales at5v From: Todd Lavoie Sent: Tuesday, June 18, 2013 11:44 AM To: John Gonzales Cc: Jenny Fields; Keith Watts; Emily Kane; Lori Den Hartog; Brad Hoaglun Subject: Alive at 25 Grant Committee Hello John, I wanted to inform you that the Grant Committee has reviewed the documents associated with the Alive at 25 Grant and believe the City can support the Grant with the following stipulations/understandings: Based on the documents available to the City, the Grant Committee recommends requesting funding in the amount of $26,750. If the City receives a revised funding authorization letter from ITD for an amount greater than $26,750, the Grant Committee will support the higher funding value as well. Based on the authorized funding available to the City, the Grant Committee will require a balanced budget that meets the allowable expenses. Again, thank you for submitting the grant to the grant committee and informing the committee members on the concept and approach to the project associated with grant dollars. Please let me know if you have any questions. Thank you Todd Lavoie Accounting Manager City of Meridian 208.888.4433 DATE: July •' , 2013 ITEM NUMBER: ITEM TITLE: Police Department: Budget Amendment for Spending Authority for FY2013 Idaho Transportation Department (ITD) Traffic Grant for the Not -to -Exceed Amount of $39,000.00 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS D W CD c (D S Q C•_0 (Q _O cn O O n Q O CDo Q O D O � (D s C7 s n :. s' D O s n C Q O T E ll CL i� W :3 v M `G X O 0 O Q. 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Z m-0 m Om r3 0 M �, W v .<— YV co CD0 p p O O CO ET 0 (D O e D (n (n (n �y ✓—\ U) ®® Z -�yy L Z 99 L m O O O (D El �+ E ❑ z JI (n 1 m m — (n x 'D (D (D cno o �r.9 -60 69 69 -09 Ej O 0 a m O O I O O O O O= z 0 C 3 rnG m z � = C= c) r- D t"5 F- 5>OOrn 5> m-+ cnz �z D— D cnM> rn z � � f= r Cl) nA) W 0 pyap-< YO 0 m z m Z 000 0 ro -I N O O G7 v rt CO -n D N 0 9I � : 0) V I(Z"31 O_ F), Ll ' v ? O (D o nA) Z (D o ,� m ., ,_ � 0 m 1 � k n 1�•N,,, YV p p p (D (D D (n (n (n �y ✓—\ U) ®® Z -�yy L Z 99 L m O O O O El ❑I E ❑ z JI 1 0) W 0 pyap-< YO 0 m z m Z 000 0 ro -I N O O G7 v rt CO -n D N 0 9I � : 0) V I(Z"31 O_ F), Ll OFFICEzrgo IDAHO TRANSPORTATION DEPARTMENT DEATHS OF HIGHWAY► _ THIS AGREEMENT for FFY 2013 is made and entered into by and between: Hecicklc,r, i0u, {i tip0_4� r31C�f/1i (Agency name), hereinafter referred to as "Contractor" and the Idaho Transportation Department Office of Highway Safety, hereinafter referred to as "OHS". IT IS THE PURPOSE OF THIS AGREEMENT to provide assistance to the Contractor from OHS for Traffic Enforcement Mobilizations during specified Highway Safety Performance Plan focus area mobilizations periods, special events or corridor enforcement. THE GOAL OF THE AGREEMENT is to establish project requirements and a funding process to support the enforcement efforts by the Contractor, to reduce deaths, serious injuries and economic loss as part of the Strategic Highway Safety Plan (SHSP). Dedicated overtime enforcement hours and / or traffic enforcement equipment for regular duty dedicated mobilization enforcement will be funded for hours worked during Idaho's Traffic Enforcement Mobilizations IT IS, THEREFORE, MUTUALLY AGREED THAT: 1. Contractor will conduct Traffic Enforcement Mobilizations or corridor enforcement In accordance with the criteria established. A. Contractor will provide a commissioned police officer (active or paid reserve) with appropriate equipment (vehicle, radar, etc.) on a l2ald overtime basis to enforce impaired driving, alcohol beverage control, aggressive driving, safety restraint, school zone, distracted driving, bicycle, pedestrian, motorcycle laws with emphasis as designated by QHS. No reimbursed regular on -duty personnel hours can be funded. Necessary additional dispatch services overtime can be reimbursed, if requested prior to the mobilization. B. Contractor may also work regular duty hours dedicated to the Traffic Enforcement Mobilizations. These hours can be counted toward funding purchase of traffic safety equipment on a reimbursement basis for satisfactory enforcement performance. Hours recorded must be dedicated enforcement hours used specifically towards designated focus areas (impaired, Safety Restraint, Aggressive, School Zone, Motorcycle, Pedestrian, and other SHSP focus areas). Contractor and/or partnering enforcement agencies will publicize the enforcement effort to increase effectiveness by working with local media contacts to increase the awareness of enforcement efforts and provide results in a press release following the FFY 2013 Memorandum of Understanding Page 1 of 5 C. For equipment incentive accrual, complete the form and submit time sheets. D. For equipment incentive reimbursement, submit the completed Incentive Equipment Claim Form, copy of equipment invoice and proof of payment. A Property Record form will need to be completed for purchases over $2,000. 6. Assurances and Other Grant Requirements required by NHTSA for all agencies receiving federal grant funds: A. Certification and Assurances 8/2012, Attachment 1. Contractor will comply with certification and assurances, as applicable. B. Other Grant Requirements: 1) Procurement of equipment and materials: All contracts shall be subject to the requirements governing this MOU, including those for procurement of materials and leasing of equipment. 2) Code of Conduct: No employee, officer, or agent of the Contractor shall participate in the selection, award or administration of a contract supported by grant funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when any of the following have a financial or other interest in the firm selected for award: a) The employee, officer or agent. b) Any member of his or her immediate family. c) His or her partner. d) An organization which employs, or is about to employ any of the above - listed. The Contractor's officers, employees, or agents shall neither solicit nor accept gratuities, favors or anything of monetary value from contractors, potential contractors, or parties to sub -agreements. The Contractor guarantees it has not entered Into any form of collusion with anyone, involving any form of payment, dependent upon or resulting from the award of this contract or subcontract(s). 3) Conferences, Inspection of Work, Grant Monitoring: Conferences may be held at the request of either party to this MOU. A representative of OHS and/or the U.S. Department of Transportation can visit the site for the purpose of inspection and/or assessment of work being performed at anytime. 4) Travel: Grant related local vicinity travel, travel to other parts of the state, and travel outside the state must conform to state policies and procedures. Allowable reimbursements cannot be greater than those authorized for state employees, and reimbursements will be made to the Contractor for grant project travel. State policy requires economical and practical modes of travel, as well as moderate dining and lodging. rrY 2013 Memorandum of Understanding Page 3 of 5 IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THIS AGREEMENT. Contractor (Agency) e�- Contracting Agent (pri /type name) _ v( � yl"Vy� Co ra ti g Agent Signa re BRENT JENNINGS, PE, Highway Safety Manager Office of Highway Safety Agency Contact Information Effective bate (by HSM) Name jb l7 hav,-z�clE' Title J�� .2c2vt Telephone Fax r Email Address o��<iSG�n��f�e«' e�11/.Uy Iqo( Agency Physical Address �� i✓ l,�{�LaQ.L�I,V tG�� Warrant Mailing Address 4�t{-vi �.?cc v, , j'j'1 Agency or Parent Entity DUNS (Data Universal Number System) Parent Entity Name (if �; f2( of applicable) Grant Manager Contact Information Name o �vx Q�' W�es Title S {—. Telephone Email Address r FFY 2013 Memorandum of Understanding Page 5 of 5 ITOWAO XmiFFY2013 Funding Request TRAFFIC ENFORCEMENT MOBILIZATIONS Office of Highway Safety Agency Name: peri d 14 v} `'oi Contact Person: S<14, Jobip, �zsvlz<�5 Street Address: t �{ v ( G i,� r� kev t�,�.��r 5T, City: He v i Kl,(a ST: —y]> Zip: 93 t y ) MallingAddress: t`tol City: IAe' ,6`\ ST: JPQ Zip• 936(49 - Fax: zoo- Pt ,--73("Ce Phone: 'W 99&'73`-? E-mail: ,j 160ld'les�rvte.toi�,�u.�il,o,� FUNDING REQUEST PER MOBILIZATION Mobilization Description Mobilization Date Overtime Funds $ Incentive Equipment $ 1. Impaired November 17 - 25, 2012 % -,7)G) 2. Impaired December 17, 2012 - January 2, 2013 3 o0o O� O 3. Seat Belt February 8 -17, 2013 4. impaired March 10 -18, 2013% S O� j Ono S. Aggressive April 5 -14, 2013 6. Seat Belt May 20 - June 2, 2013 000 7. Impaired June 29 - July 12, 2013 U Ob Doo 8. Aggressive July 19 -August 4, 2013 C) A ;::Q.vertime0n1y; 9. Bicycle/Pedestrian August 7 -12, 2013 0 0 n 10. Impaired August 25 - September 8, 2013 ,� QOO 11. Special Event/Patrol* Contact Grants Officer Awarded per event Instructions: You can participate in one or more of the mobilizations listed and choose overtime or incentive reimbursement or both for each mobilization. Overtime Hours -- Reimbursement to the agency for assigned officers' paid overtime and benefits for who participates in the mobilization. To estimate overtime funds: 1. Multiply regular hourly wage x 1.5 projected enforcement hours = total projected overtime. 2. Multiply total overtime x overtime benefit rate. 3. Add total OT and OT Benefit for the total OT funds. Incentive Hours— Reimbursement to agency for pre -approved equipment based on regular officer hours dedicated to the mobilization. incentive is calculated by regular hours x$20 =total incentive equipment reimbursement benefit. *Special Event/Patrol - Events that occur outside of the regularly scheduled mobilization i.e, rodeos, city celebrations, county fairs, etc... Contact a grants officerfor further information and to receive approval. Upon approval of this funding request, you will receive a formal funding agreement from a Grants Officer authorizing your approved funding amounts, including the CFDA number. SUBMIT FORM TO: - Office of Highway Safety PO Box 7129 Boise, ID 83707-1129 Phone: (208) 334-8100 Fax: (208) 334-4430 X:\MOBIt17ATIONS\2013 MobllIzations\2013 Mobilization Forms\MOU & supporting Forms\Funding Request Rev 7/12 Meridian City Council Meeting DATE: July 16, 2013 ITEM NUMBER: 9C PROJECTNUMBER: ITEM TITLE: Community Development: Discussion of Timeline and Proposed Amendments of the Idaho State Plumbing Code MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS DRAFT July 16, 2013 CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA AN ORDINANCE REPEALING AND REPLACING MERIDIAN CITY CODE SECTION 10-2- 1, ADOPTING THE IDAHO STATE PLUMBING CODE AND LOCAL AMENDMENTS THERETO; AMENDING MERIDIAN CITY CODE SECTION 10-1-3, LOCAL AMENDMENTS TO THE 2009 INTERNATIONAL BUILDING CODE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Idaho Code section 54-2601(3), the City Council of the City of Meridian hereby finds that the follow amendments to the Idaho State Plumbing Code will address local concerns while establishing at least an equivalent level of protection to that contained in the Idaho State Plumbing Code; WHEREAS, pursuant to Idaho Code section 54-2601(3), a public hearing on the amendments was conducted on August 20, 2013, following provision of the proposed language of this ordinance to the Idaho Plumbing Board and the Building Contractors Association of Southwestern Idaho, by U.S. mail, on July 17, 2013, and publication of notice of the time and place thereof in the Valley Times on July 22, 2013; WHEREAS, pursuant to Idaho Code section 39-4116(4)(b), the City Council of the City of Meridian hereby finds that good cause exists for the following amendments to the 2009 International Building Code (IBC), and that such amendments are reasonably necessary for the protection of the public health, safety, and welfare; WHEREAS, the City Council of the City of Meridian hereby finds that the following amendments do establish at least an equivalent level of protection to that of 2009 International Building Code; and WHEREAS, pursuant to Idaho Code section 39-4116(4)(b), a public hearing on the amendments was conducted on August 20, 2013, following provision of the proposed language of this ordinance to Associated General Contractors of America, Associated builders and contractors, Association of Idaho Cities, Idaho Association of Building Officials, Idaho Association of Counties, Idaho Association of REALTORSO, Idaho Building Contractors Association, American Institute of Architects Idaho Chapter, Idaho Fire Chiefs Association, Idaho Society of Professional Engineers, Idaho State Independent Living Council, Southwest Idaho Building Trades, and Idaho Building Trades, by U.S. mail, on July 17, 2013, and publication of notice of the time and place thereof in the Valley Times on July 22, 2013; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Meridian City Code section 10-2-1, shall be REPEALED, and REPLACED as follows: AMENDMENTS TO 2009 INTERNATIONAL BUILDING CODE & INTERNATIONAL RESIDENTIAL CODE PAGE I OF 3 10-2-1: IDAHO STATE PLUMBING CODE ADOPTED; LOCAL AMENDMENTS: A. Adoption: The Idaho State Plumbing Code ("ISPC"), as amended as set forth in this chapter, is hereby adopted by the City for the purpose of establishing minimum standards of design, materials and workmanship for all plumbing hereafter installed, altered or repaired, and to establish methods of procedure within the city limits. The same is hereby adopted and incorporated as fully as if set out at length herein, and from the date on which this chapter shall take effect, the provisions thereof shall control the installation, alteration or repairing of plumbing within the corporate limits of the City. B. Local amendments: The following amendments to the ISPC are also hereby adopted, which amendments, if in conflict with the ISPC, shall overrule the ISPC: 1. That IDAPA 07.02.06.011.05, amending ISPC section 412, shall not be adopted; instead, section 2902.1 of the International Building Code shall apply. 2. That IDAPA 07.02.06.011.06, amending ISPC Table 412. 1, shall not be adopted; instead, Table 2902.1 of the International Building Code shall apply. Section 2. That the following language shall be added to Meridian City Code section 10-1-3: IBC section 2902.2, exception 3, shall be amended to provide as follows: Separate facilities shall not be required in business and mercantile occupancies in which the maximum occupant load is 50 or less. IBC Table 2902.1, footnote f, shall be amended to provide as follows: Drinking fountains are not required for an occupant load of 30 or fewer. A new footnote, footnote g, shall be added to IBC Table 2902.1, to provide as follows: For business and mercantile occupancies, excluding restaurants, with an occupant load of 30 or fewer, service sinks shall not be required. Section 3. That this ordinance shall be effective on September 4, 2013. PASSED by the City Council of the City of Meridian, Idaho, on September 3, 2013. APPROVED by the Mayor of the City of Meridian, Idaho, September 3, 2013. APPROVED: Tammy de Weerd, Mayor ATTEST: Jaycee Holman, City Clerk AMENDMENTS TO 2009 INTERNATIONAL BUILDING CODE & INTERNATIONAL RESIDENTIAL CODE PAGE 2 OF 3 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 13 - AN ORDINANCE REPEALING AND REPLACING MERIDIAN CITY CODE SECTION 10-2- 1, ADOPTING THE IDAHO STATE PLUMBING CODE AND LOCAL AMENDMENTS THERETO; AMENDING MERIDIAN CITY CODE SECTION 10-1-3, LOCAL AMENDMENTS TO THE 2009 INTERNATIONAL BUILDING CODE; AND PROVIDING AN EFFECTIVE DATE. City of Meridian Mayor and City Council By: Jaycee Holman, City Clerk First Reading: Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code § 50-902: YES NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 13 - The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance no. 13 - of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A(3). DATED this day of , 2013. William. L.M. Nary City Attorney AMENDMENTS TO 2009 INTERNATIONAL BUILDING CODE & INTERNATIONAL RESIDENTIAL CODE PAGE 3 OF 3 DATE: July 16, 2013 ITEM NUMBER:10 PROJECT ITEM TITLE: Future Meeting Topics MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS • • • DATE: July 16, 2013 ITEM NUMBER:11 PROJECTU ITEM TITLE: Executive Session Per Idaho State Code 67-2345 (1)(f): (f) To Consider and Advise Its Legal Representatives in Pending Litigation MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS