HomeMy WebLinkAboutProfessional Services Agreement with Sullivan Reberger for State Government Affairs Contract ExtensionMayor Tammy de Weerd
City C®uneil e~rfe
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
® -_- __
C- - "_
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: David Miles, Surface Water Program Administrator
Tom Barry, Director of Public Worlcs
DATE: July 15, 2013
SUBJECT: CONTRACT EXTENSION FOR PROFESSIONAL SERVICE
AGREEMENT WITH SULLIVAN REBERGER FOR STATE
GOVERNMENT AFFAIRS TO INCLUDE 2014 LEGISLTIVE SESSION &
FISCAL YEAR 2014.
I. RECOMMENDED ACTION
Move to:
1. Approve the Contract Extension of the Professional Service Agreement with
Sullivan Reberger in the not to exceed amount of $52,000, and;
2. Authorize the Mayor to sign the agreement.
II. DEPARTMENT CONTACT PERSONS
Tom Barry, Director of Public Works 489-0372
David Miles, Surface Water Program Administrator 489-0383
III. DESCRIPTION
A. Back rg ound
The City of Meridian has seen an increase in activities at the Idaho State
legislature which have had the potential to impact the Meridian Public Works
mission to provide public services and facilities that support the needs of our
growing community and ensure modern reliable facilities while maintaining
financial stewardship. As such, in Fiscal Year 2013 Meridian Public Works
retained the services of a state government relations firm through a competitive
bidding process in order to help the Public Works Department engage, educate
and inform State legislators about the potential impacts of legislation on public
Page 1 of 3
13 Idaho le islative session. As the 2014
works activities during the 20 g t
eridian Public Works continues to believe tha
legislative session approaches, M
ided in 2013 will be necessary and beneficial to continue in
the services prov
Fiscal Year 2014.
B. Proposed Protect
T
nsion to continue the terms and conditions of
This request is for a contract exte e the
ract throu h the end of Fiscal Year 2014 in order to continu
the original cont g ' lative session.
1 of service and efforts into and through the 2014 legis
same leve
C. Consultant Selection
ected for the on final contract through a competitive
Sullivan Reberger was set g e
al bidden rocess due to their qualifications and experienc
Request for Propos g p bons. This
Idaho State le islative and government affairs rela
dealing with g this Fiscal Year
ion retains Sullivan Reberger for the remainder of
contract extens
2014 in order to cover the upcoming 2014 legislative
and through Fiscal Year
session.
IV, IMPACT
A. Strategic Impact:
fission re uirements by identifying and prioritizing State
This project meets our m q ma rioritize
' e issues which ma impact our infrastructure so that we y p
legislativ y 'ties that su ort the
tics ate tan and rovide public services and facile pp
work to an p , p p
unit and ensure modern reliable facilities while
needs of our growing Comm y
maintaining financial stewardship.
B. Fiscallmpact:
Protect Costs
ent Au . 30 2012 -Aug 30, 2013) $48,000
Consultant Agreem ( g
' n #1 Au . 31 2013 thru FY ' 14) $52,000
Contract Extensio ( g
$100,000
Total Cost
Protect Funding
00-55000 Au 30, 2012 -Aug 30, 2013) $48,000
PW Account #32 ( g
260-55000 Au 31, 2013 -Sep 30, 2013) $4,000
PW Account #3 ( g
200-55000 FY' 14 $48,000
PW Account #3 ( )
$100,000
Total Funding
Page 2 of 3
C. Fiscal Note:
Because this contract extension reaches into Fiscal Year 2014 and the City of
Meridian budget has not yet been approved, there is a fiscal funding clause in the
contract extension that should the Fiscal Year 2014 project funding not be
approved within the 2014 budget, then the City may terminate the project
agreement.
V. LIST OF ATTACHIVIEAITS
A. Contract Amendment #1 to Task Order 10367
Approved for Council Agenda: ~
~r ~~P l~
Date
Page 3 of 3
T a ~' ~p ~T -R>
r :
~®N~T~A~~ AMEN®MENT I~IO 1.
SULLIWAN RE~ERGER
STATE Gt7VERNIVIENT REI~TI®NS
CONTi~ACTOR NAME: DEPARTMENT NAME:
Sullivan Reberger
Public Works
ADDRESS: ADDRESS: ~ V3
PO Box 1703
802 W. Bannock, Suite 1001 33 E, Broadway
Boise, ID 83701 Meridian, ID 83642
Contract Name: PSA for State Government Relations
Previous Amendment Date: NlA
Protect No. 10367
Previous Amendments: 0
Current Contract Dates: START: August 30, 2012 COMPLETION: Auoust 30, 2013
Current Contract Amount (Inclusive of Previous Amendments to Date): ~ 48,000.00
CHOOSE ONE AMENDMENT COLUMN BELOW, either "STANDARD AMENDMENI°" or "AMENDMENT TO EXERCISE
OPTION TO RENEW" and check off any applicable amendments under that column.
AMENDMENT TO EXERCISE OPTION TO RENEW
(Check all thatAoply)
Amendment to Contract Performance
X Amendment to Contract Dates
Amendment to Contract Amount
_ Other: (Explain)
DESCRIPTION OF REASON FOR AMENDMENT: (APfach all relevant
Extending contract services for one more year.
PLEASE SEE THE ATTACHED FISCAL FUNDING CLAUSE
Fiscal Funding Clause
Continuation of this contract is subject to the appropriation of funds for such purpose by the City
Council. If funds to effect such continued payment are not appropriated, CITY may terminate this
Agreement as thereby affected and Contractor will relieve CITY of any further obligation. -
Contract Amendment No. 1 State Government Relations Page 1 of 2
CITY OF ME N ~`~ SULLIV RE>3 R E ,' ~~J `
TAMMY de D, MAYOR
Dated: ~ 3 Dated: '' i ~~ 4 i
^,~~~?,T ;;D AU<;t,,sr
7
~r Approved by City as to me t
Att t: y~''
~~;cy ~, BY:
°~ r ~~~ ~~ ~1V~ KEI ATTS, PURCHASING MANAGER
YCEE LMAN, CITY CLERK
,rrF SEAL ~``
~~
'PR ° r 1 n e T n e rS""F.
Contract Amendment No. 1 State Government Relations Page 2 of 2