Loading...
HomeMy WebLinkAbout2013-07-02E IIDIAN CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, July 02, 2013 at 6:00 PM Roll-Call Attendance X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird O Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by 4. Adoption of the Agenda Adopted 5. Consent Agenda Approved (Pg 5) A. Approve Minutes of June 25, 2013 City Council Meeting B. Agreement with ShoreTel Innovation Network for Use of the ShoreTel SDK C. Sewer Main Easement for Spurwing Challenge Subdivision D. Sewer Easement for Redwing Subdivision E. Resolution No. 13-928: A Resolution Vacating 10-foot Wide Public Utility, Irrigation and Drainage (PUDI) Easements Platted on the Shared Lot Lines of Lots 1, 2, and 4 of Golden Eagle Estates Subdivision and the East Boundary of Lot 4 of the Amended Golden Eagle Estates Subdivision Located on the South Side of E. Victory Road, East of South Eagle Road, Meridian, Idaho (VAC 13-003) 6. Items Moved From Consent Agenda None 7. Action Items A. Continued from June 25, 2013: FP 13-020 Reflection Ridge Subdivision No. 1 by Chris Todd, T-O Engineers Located West Side of S. Locust Grove Road and South Side of the Ridenbaugh Canal, North of E. Amity Road Request: Final Plat Approval Consisting of 61 Single-Family Residential Meridian City Council Meeting Agenda -Tuesday, July 02, 2013 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Building Lots and Ten (10) Common/Other Lots on 24.87 Acres of Land in the R-8 Zoning District Continued to 7/16/2013 (Pg 3) B. FP 13-029 Oakcreek No. 3 by Oakcreek, LLC Located Southwest Corner of N. Black Cat Road and W. McMillan Road Request: Final Plat Approval Consisting of 34 Single-Family Residential Building Lots and Eight (8) Common Lots on Approximately 9.50 Acres of Land in an R-8 Zoning District Approved (Pg 3-4) 8. Department Reports A. Legal Department: Budget Amendment for Contracted Legal Expenses for a Not-to-Exceed Amount of $45,000.00 Approved (Pg 4-5) B. Human Resources: Budget Amendment for Professional Services/Human Resources Consulting for aNot-to-Exceed Amount of $25,000.00 Approved (Pg 5-6) C. Fire Department: Budget Amendment for the Cost Share of Multi Agency Radio Grant for aNot-to-Exceed Amount of $10,500.00 Approved (Pg 6-7) 9. Ordinances A. Ordinance No. 13-1565: An Ordinance Amending Title 2, Chapter 4, Section 3, Paragraph (C) of the Meridian City Code Regarding the Planning & Zoning Commission Meeting Time Approved (Pg 7-8) 10. Future Meeting Topics None (Pg 8-9) 11. Other Items A. Executive Session Per Idaho State Code 67-2345 (1)(c)(f): (c) To Conduct Deliberations Concerning Labor Negotiations or to Acquire an Interest in Real Property, Which is Not Owned by a Public Agency, and (f) To Consider and Advise Its Legal Representatives in Pending Litigation Into Executive Session at 6:14 p.m. Out of Executive Session at 6:47 p.m. (Pg 9-11) Adjourned at 6:47 p.m. Meridian City Council Meeting Agenda -Tuesday, July 02, 2013 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council July 2, 2013 A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, July 2, 2013, by Council President Brad Hoaglun. Members Present: Brad Hoaglun, Charlie Rountree, David Zaremba, and Keith Bird. Members Absent: Mayor Tammy de Weerd. Others Present: Bill Nary, Jaycee Holman, Caleb Hood, Kyle Radek, Scott Colaianni, Mark Niemeyer, Steve Siddoway and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird Mayor Tammy de Weerd Hoaglun: I will call the City Council meeting to order. Today is Tuesday, July 2nd. It is 6:00 o'clock. Madam Clerk, would you, please, call the roll. Item 2: Pledge of Allegiance Hoaglun: Our next order of business is our Pledge of Allegiance. Please rise and join me in the pledge. (Pledge of Allegiance recited.) Item 3: Community Invocation by Hoaglun: I don't think we have anybody here to do the community invocation tonight. Item 4: Adoption of the Agenda Hoaglun: So, we will move on to Item 4, which is adoption of the agenda. Councilman Rountree. Rountree. Mr. President. We have some additions for the agenda. Item 5-E, the resolution number is 13-928. Item 8 -- excuse me -- 7-A, the applicant has requested that that continue to July 16th. Item 8-C we need to amend the title to read Budget Amendment for the cost of the Multi-Agency Radio Grant. Item 9-A, the ordinance number is 13-1565. And with that I move that we adopt the agenda. Bird: Second. Meridian City Council July 2, 2013 Page 2 of 11 Hoaglun: We have a motion and a second to adopt the agenda as amended. All those in favor please say aye. Motion carries. MOTION CARRIED: ALL AYES. Item 5: Consent Agenda A. Approve Minutes of June 25, 2013 City Council Meeting B. Agreement with ShoreTel Innovation Network for Use of the ShoreTel SDK C. Sewer Main Easement for Spurwing Challenge Subdivision D. Sewer Easement for Redwing Subdivision E. Resolution No. : A Resolution Vacating 10-foot Wide Public Utility, Irrigation and Drainage (PUDI) Easements Platted on the Shared Lot Lines of Lots 1, 2, and 4 of Golden Eagle Estates Subdivision and the East Boundary of Lot 4 of the Amended Golden Eagle Estates Subdivision Located on the South Side of E. Victory Road, East of South Eagle Road, Meridian, Idaho (VAC 13-003) Hoaglun: Item 5, Consent Agenda. Rountree: Mr. President, I move that we adopt the Consent Agenda with the already approved amendments. Zarmeba: Second. Hoaglun: We have a motion and a second to approve the Consent Agenda and the Mayor to sign and Clerk to attest. Madam Clerk, would you, please, call the roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: ALL AYES. Item 6: Items Moved From Consent Agenda Hoaglun: We don't have any items moved from the Consent Agenda. Item 7: Action Items Meridian City Council July 2, 2013 Page 3 of 11 A. Continued from June 25, 2013: FP 13-020 Reflection Ridge Subdivision No. 1 by Chris Todd, T-O Engineers Located West Side of S. Locust Grove Road and South Side of the Ridenbaugh Canal, North of E. Amity Road Request: Final Plat Approval Consisting of 61 Single-Family Residential Building Lots and Ten (10) Common/Other Lots on 24.87 Acres of Land in the R-8 Zoning District Hoaglun: Item 7-A, which was continued from June 27th is a final plat. It's not a public hearing, but do we have a motion to move that to the meeting on the 16th? Rountree: So moved. Zaremba: Second. Hoaglun: We have a motion and a second to move Item 7-A to our meeting on the 16th. All those in favor, please, say aye. All ayes. Motion carries. MOTION CARRIED: ALL AYES. B. FP 13-029 Oakcreek No. 3 by Oakcreek, LLC Located Southwest Corner of N. Black Cat Road and W. McMillan Road Request: Final Plat Approval Consisting of 34 Single-Family Residential Building Lots and Eight (8) Common Lots on Approximately 9.50 Acres of Land in an R-8 Zoning District Hoaglun: Item 7-B. A final plat 13-029. Caleb, is that you? Hood: Yes. Mr. President, Members of the Council, this is Bill's project, but I offered to cover for him this evening. It's a pretty straight forward final plat. It's Oak Creek Subdivision No. 3. It is, in fact, the third and final phase of this project -- at least the phase of a larger Oak Creek project. There are 9.5 acres in the current final plat. All the property is zoned R-8. It's located in the southwest corner of Black Cat and McMillan. There are 34 residential lots and eight common lots in the subject final plat. The final plat substantially complies with the preliminary plat and staff recommends approval. We did receive a letter from the applicant consenting to the staff report. However, we received it after the deadline to have this on the Consent Agenda or else it would otherwise be there, so we got something to know that the applicant is in agreement and with that, Mr. President, I would stand for any questions you may have. Hoaglun: Thank you, Caleb. Council, any questions? Rountree: I have none. Bird: I have none. Meridian City Council July 2, 2013 Page 4 of 11 Hoaglun: And I don't see the applicant here to speak to this. Council? Bird: Mr. President? Hoaglun: Councilman Bird. Bird: I move we approve FP 13-029. Rountree: Second. Hoaglun: We have a motion and a second to approve Item 7-B. Madam Clerk, would you, please, call the roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: ALL AYES. Item 8: Department Reports A. Legal Department: Budget Amendment for Contracted Legal Expenses for aNot-to-Exceed Amount of $45,000.00 Hoaglun: Item 8-A under Department Reports. Legal Department. Bill. Nary: Thank you, Mr. President, Members of Council. We have actually two budget amendments on this tonight in regards -- one from the Legal Department and one from Human Resources in regards to additional expenses. The first is a contract for legal expenses are just for the remainder of the budget year. These are for the pending cases that we have with outside counsel. So, these are just to cover the remaining fees for the rest of the fiscal year. Any questions? Hoaglun: Thank you, Bill. Any questions, Council? Bird: I have none. Rountree: I have none. Zaremba: Mr. President? Hoaglun: Councilman Zaremba. Zaremba: I move we approve the budget amendment for contracted legal expenses for a not to exceed amount of 45,000 dollars. Meridian City Council July 2, 2013 Page 5 of 11 Rountree: Second. Hoaglun: We have a motion and a second to approve Item 8-A. Madam Clerk, would you, please, call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: ALL AYES. B. Human Resources: Budget Amendment for Professional Services/Human Resources Consulting for aNot-to-Exceed Amount of $25,000.00 Hoaglun: Bill, Human Resources. Nary: Thank you, Mr. President, Members of the Council. The second one is from Human Resources. We have had some additional expenses in regards to some consultants for a project regarding our compensation program for this year as well as going forward into FY-14 and, then, we have also had some need to hire some outside investigation for some personnel issues and this for ongoing assistance for departments for some support in furthering those issues and trying to resolve those with the departments, so this would cover the remainder, again, of the budget year from what has already been budgeted for other expenses of the same type. Hoaglun: Thank you, Bill. Council, any questions? Bird: I have none. Zaremba: Mr. President? Hoaglun: Councilman Zaremba. Zaremba: I move we approve a budget amendment for professional services, Human Resources consultants for a not to exceed amount of 25,000 dollars. Rountree: Second. Hoaglun: We have a motion and a second to approve Item 8-B. Madam Clerk, please, call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. Meridian City Council July 2, 2013 Page 6 of 11 MOTION CARRIED: ALL AYES. C. Fire Department: Cost Share of Multi Agency Radio Grant for a Not-to- Exceed Amount of $10,500.00 Hoaglun: Item 8-C. Fire Department. Chief Niemeyer. Niemeyer: Mr. President, Members of the Council, I think I'm going to follow Bill's lead and do this from here if that's okay with you. Before you tonight is a firefighter's grant for amulti-band radio for the apparatus. This was a grant that was applied for back in November. It was a regional grant. The lead on this was the Boise fire department. They invited us to participate in that. We ran this through our grant committee for the city and they agreed that this is a good use of grant funds if we were able to be awarded it. We did find out in April -- late April there was an award made. We have been working with the other agencies to determine which radios we were going to be using. The background on this -- and, Councilman Hoaglun, you had a chance to see this first hand at our training burn. We have two separate radios in this county, one is the 700 megahertz or digital system, which is an FCC new requirement put down upon all public safety agencies. The other is what's called a VHF frequency and that's used for fire ground operations that we can actually hear each other talk on the fire ground. What you heard, Councilman Hoaglun, off my portable radio was a digital radio and you could barely comprehend what they were saying, because they were on a VHF frequency. Currently all of our apparatus countywide have only the digital mobile radios in them and so when we arrive at a fire ground, whatever is being said on the VHF side is incomprehensible, you can't hear it. So, this regional grant was applied for to get all apparatus in the county. Kuna has opted out of this, because they have such a wild land urban interface out there. But all the other agencies are going to what's called a multi-band radio in the apparatus. This will be identical to our portable radios, which are also multi-band, meaning they can operate either in the 700 digital side of things or in the VHF fire ground side of things. The grant is a 20 percent match. A not to exceed 10,500 is our portion of that 20 percent match. So, 80 percent of it is being paid by FEMA. Hoaglun: Thank you, chief. And it was interesting to sit and listen to the command and want information on what's going on and I would hear what the firefighters would say and I couldn't make heads or tails of it. So, it was a unique thing to see and it makes you scratch your head going how do you -- how do you guys manage this sometimes. So, anyway, it sounds like a good thing. Council, any questions for Chief Niemeyer? Bird: Mr. President? Hoaglun: Councilman Bird. Bird: Have we -- is the digital helping with the loss of radio we get in certain areas down in basements and stuff? Is that -- I sit on enough -- a lot of meetings over that, Mark. Meridian City Council July 2, 2013 Page 7 of 11 Niemeyer: Yeah. Bird: I can't remember -- I can't remember if this was supposed to solve -- not a hundred percent. I know there is certain areas you're never going to get out, but is this digital supposed to be helping that? Niemeyer: Councilman Bird, great question. The answer is, yes, it has helped. There is still certain areas -- Bird: And you're going to get certain areas that -- Niemeyer: -- St. Luke's basement is a good example. When we get in the basement the radio cuts out. So, we have created contingency plans to address that and some of it's old school. It's even getting down to the cell phones if we have to to communicate. The new fire code -- and this will be discussed and debated when we look at that -- is now calling for when new buildings like that go up where you have an identified area we put a repeater in that building itself, so we help coverage. Bird: That's what we talked about. Niemeyer: But it has helped, yes. Bird: Okay. Thank you. Hoaglun: Any other questions for Chief Niemeyer? Bird: Madam Mayor? Hoaglun: Councilman Bird. Bird: I move we approve the budget amendment for a not to exceed -- for the multi- agency radio grant for a not to exceed amount of 10,500 dollars. Rountree: Second. Hoaglun: We have a motion and a second to approve Item 8-C. Madam Clerk, would you, please, call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: ALL AYES. Item 9: Ordinances Meridian City Council July 2, 2013 Page 8 of 11 A. Ordinance No. : An Ordinance Amending Title 2, Chapter 4, Section 3, Paragraph (C) of the Meridian City Code Regarding the Planning & Zoning Commission Meeting Time Hoaglun: Item 9, Ordinance No. 13-1565. Madam Clerk, would you, please, read this ordinance by title only. Hoaglun: Thank you. City of Meridian Ordinance No. 13-1565, an ordinance amending Title 2, Chapter 4, Section 3, Paragraph C of the Meridian City Code regarding time of Planning and Zoning Commission regular meetings and providing an effective date. Hoaglun: You have heard this ordinance read by title only. Is there anyone who would like to read it -- like to hear it read in .its entirety? All right. Bird: Mr. President? Hoaglun: Councilman Bird. Bird: I move we approve Ordinance No. 13-1565, with suspension of rules. Rountree: Second. Hoaglun: I have a motion and a second to approve Ordinance 13-1565. Madam Clerk, would you, please, call the roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: ALL AYES. Item 10: Future Meeting Topics Hoaglun: Item 10, Future Meeting Topics. Council, do we have anything to -- Zaremba: Mr. President? Hoaglun: Councilman Zaremba. Zaremba: This isn't really a meeting to topic, but looking forward to August 5th, which is National Night Out, do we need to take any action to cancel our regularly scheduled Council meeting for that night? Hoaglun: I think that is in the works. Jaycee. Meridian City Council July 2, 2013 Page 9 of 11 Holman: Yes, Council President, Members of the Council, we have already changed it in Agenda Manager to make sure nobody adds anything to that meeting. We can either cancel it or move it to the next night. In the past we have cancelled it and not had it on the Wednesday. So, what we would do is just post it the week before that it's been cancelled for that week of National Night Out. Hoaglun: And, Councilman Zaremba, if we have something, is that an issue where we might need to? Would that be a problem if we had to meet if something came up through Planning and Zoning or some other things? Zaremba: It usually messes up the Police Department's organization of how and where we go places, so -- Hoaglun: I mean putting it to another night. Moving it to Wednesday night. Moving it to the Wednesday night. I didn't know if you were going to be gone. Do the National Night Out, and, then, be gone or something, so -- Zaremba: Oh, no. No problem. Hoaglun: Okay. So, Jaycee, we will keep an eye on that just in case there is something critical come up that -- Holman: Thank you, President Hoaglun, Members of the Council. At this point we have -- we haven't noticed anything that has come forward from Planning and Zoning Commission for that night when we noticed it for the next night. So, at this point it would just be something that would come up possibly on a Consent Agenda or something that for some reason has some urgency to it. So, that's about it at this point. Hoaglun: Thank you. Nary: Mr. President? Hoaglun: Yes. Nary: Members of the Council, you may recall in the past we have had to have a special meeting because of the CDBG grant requirements. Lori has already factored that in, so that's not going to be an issue for you as well, so we shouldn't have any -- unless something unexpected comes up now we should be fine. Hoaglun: And with the streamlining we have done with our beer and wine licenses and whatnot, I think the process is going much smoother thanks to staff for your work on that, so -- good. Item 11: Other Items Meridian City Council July 2, 2013 Page 10 of 11 A. Executive Session Per Idaho State Code 67-2345 (1)(c)(f): (c) To Conduct Deliberations Concerning Labor Negotiations or to Acquire an Interest in Real Property, Which is Not Owned by a Public Agency, and (f) To Consider and Advise Its Legal Representatives in Pending Litigation Hoaglun: Other Items. Item A. Executive Session. Councilman Bird. Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1) (c), (1)(fl~ Rountree: Second. Hoaglun: We have a motion to go into Executive Session per Idaho State Code 67- 2345(1)(c) and (1)(f). Madam Clerk, would you, please, call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (6:14 p.m. to 6:47 p.m.) Hoaglun: Do we have a motion to come out of Executive Session? Rountree: So moved. Bird: Second. Hoaglun: All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Hoaglun: Do we have a motion to adjourn? Rountree: So moved. Bird: Second. Hoaglun: All those in favor say aye. MOTION CARRIED: THREE AYES. ONE ABSENT. Hoaglun: Meeting adjourned. Meridian City Council July 2, 2013 Page 11 of 11 MEETING ADJOURNED AT 6:47 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR T DE WEERD / ~-3 / ~~ DATE APPROVED ATTEST: °~-,z~T;.1J A UU L{sJ. ~~ p3 OLMAN, CITY ~;~~,%~ E, ITS I ~N~-- '',.~~ ~.U ~~ o Y, v~ ~"~ ~F,.. r, e E~^~'he ii'F aS~,e'.