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HomeMy WebLinkAbout2013-06-25I CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, June 25, 2013 at 6:00 PM 1. Roll-Call Attendance X David Zaremba X Brad Hoaglun O Charlie Rountree X Keith Bird O Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by 4. Adoption of the Agenda Adopted 5. Consent Agenda Approved (Pg. 2-3) A. Approve Minutes from June 4, 2013 City Council Regular Meeting B. Approve Minutes of June 11, 2013 City Council Workshop Meeting C. Approve Minutes of June 18, 2013 City Council Regular Meeting D. FP 13-021 Bridgetower Heights by Cottonwood Investments, LLC Located Southwest Corner of W. McMillan Roa and N. Ten Mile Road Request: Final Plat Approval of Fifty-Seven (57) Residential Lots and Nine (9) Common Lots on Approximately 17.89 Acres in an R-8 Zoning District E. Development Agreement for Approval: MDA 13-001 Bellabrook Villas (aka Brookside Square) by ZWJ Properties, LLC Located 300 S. Locust Grove Road Request: Modify the Existing Development Agreement to Allow for the Development of 26 Single-Family Residential Dwelling Units on the Site F. Development Agreement for Approval: MDA 13-004 Gramercy Pride Apartments by Sagecrest Development, LLC Located 2111 and 2283 S. Accolade Avenue, Lots 9 and 26, Block 3 of Gramercy Subdivision No. 1 Request: Modify the Building Elevations Approved with the Amended Development Agreement (Instrument #108022888) Meridian City Council Meeting Agenda -Tuesday, June 25, 2013 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 6. 7. 8. 9. G. Development Agreement for Van Auker Located at 295 Zoning a Total of 7.2 Acres Acres) Zoning Districts Community Items/Presentations Approval: AZ 12-003 Olson & Bush by Ronald 0 E. Franklin Road Request: Annexation and of Land to the C-G (1.41 Acres) and I-L (5.78 A. Police Department: Swear In New Police Officer Morgan Carter (Pg. 3-4) Items Moved From Consent Agenda None Action Items A. Continued from June 18, 2013: FP 13-020 Reflection Ridge Subdivision No. 1 by Chris Todd, T-O Engineers Located West Side of S. Locust Grove Road and South Side of the Ridenbaugh Canal, North of E. Amity Road Request: Final Plat Approval Consisting of 61 Single-Family Residential Building Lots and Ten (10) Common/Other Lots on 24.87 Acres of Land in the R-8 Zoning District Continued to July 2, 2013 (Pg. 4-5) B. Public Hearing: VAC 13-003 Karmelle (AKA Golden Eagle Estates Subdivision) by Providence Management, LLC Located South Side of E. Victory Road and East of S. Eagle Road Request: Vacate the 10-Foot Wide Public Utility Easements Along the Shared Lot Lines of Lot 1, 2 and 4 Platted with the Golden Eagle Estates Subdivision AND the East Boundary of Lot 4 of the Amended Golden Eagle Estates Subdivision Approved (Pg. 5-7) C. Public Hearing to Review and Consider a Proposed Disposition of Real Property Located at 3468 S. Locust Grove Road to the Ada County Highway District for Right-of-Way Services (Pg. 7) D. Ordinance No. 13-1562: An Ordinance Authorizing the Conveyance of Real Property for Right of Way Purposes at 3468 S. Locust Grove Road Approved (Pg. 7-9) Department Reports A. Meridian Parks and Recreation Department: Fiscal Year 2013 Budget Amendment Regarding the Generations Plaza Fountain Upgrade for aNot- to-Exceed Amount of $114,600 Approved (Pg. 9) B. Fire Department: Budget Amendment for Replacement Hose and Nozzles for the Not-to-Exceed Amount of $65,000.00 Approved (Pg. 9-10) Meridian City Council Meeting Agenda -Tuesday, June 25, 2013 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. C. Fire Department: Budget Amendment for Fire Division Chiefs for the Not- to-Exceed Amount of $33.801.00 Approved (Pg. 10-11) D. Police Department: Budget Enhancement for Police Security System Upgrade for a Not to Exceed Amount of $20,200.00 Approved (Pg. 11-12) E. Police Department: Budget Amendment for Police HVAC Modifications for Evidence Rooms Project fora Not to Exceed Amount of $27,970.00 Approved (Pg. 13) 10. Ordinances A. Ordinance No. 13-1563: An Ordinance (AZ 13-004 Thompson Farms) for Annexation of a Parcel of Land Located in the Southeast'/4 of Section 18, Township 3 North, Range 1 East, Meridian Idaho; Establishing and Determining the Land Use Zoning Classification of Said Lands from RUT to R-2 (Low Density Residential) and Providing an Effective Date Approved (Pg. 14) B. Ordinance No. 13-1564: An Ordinance (AZ 12-003 Olson & Bush) for Annexation of a Parcel of Land Located in the Southeast '/4 of Section 8, Township 3 North, Range 1 East, Meridian Idaho; Establishing and Determining the Land Use Zoning Classification of Said Lands from RUT to C-G (General Retail and Service Commercial) and I-L (Limited Industrial) and Providing an Effective Date Approved (Pg. 14-15) 11. Future Meeting Topics (Pg. 15-16) 12. Other Items A. Executive Session Per Idaho State Code 67-2345 (1)(c)(f): (c) To Conduct Deliberations Concerning Labor Negotiations or to Acquire an Interest in Real Property, Which is Not Owned by a Public Agency, and (f) To Consider and Advise Its Legal Representatives in Pending Litigation (Pg. 16-17) Into Executive Session at 6:28 p.m. Out of Executive Session at 7:08 p.m. Adjourned at 7:08 p.m. Meridian City Council Meeting Agenda -Tuesday, June 25, 2013 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council June 25, 2013 A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, June 25, 2013, by Council President Brad Hoaglun. Members Present: Brad Hoaglun, David Zaremba, and Keith Bird. Members Absent: Mayor Tammy de Weerd and Charlie Rountree. Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Warren Stewart, Jeff Lavey, Mark Niemeyer, Chris Amann, Mike Barton and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba X Brad Hoaglun Charlie Rountree X Keith Bird Mayor Tammy de Weerd Hoaglun: Good evening. Welcome to tonight's City Council meeting. It is Tuesday, June 25th. It is 6:00 p.m. And welcome everyone here tonight and our first item of business is roll call. Madam Clerk. Item 2: Pledge of Allegiance Hoaglun: Thank you. Our next item is Pledge of Allegiance. Please rise and join us in the pledge. (Pledge of Allegiance recited.) Item 3: Community Invocation by Hoaglun: I don't think we have anybody here tonight for the community invocation. If you are, speak up, but I don't see anybody. Unless you want to just volunteer. Anyway -- Item 4: Adoption of the Agenda Hoaglun: We will move forward to Item 4, which is adoption of the agenda. Councilman Bird. Bird: On the agenda Item 8-A has been requested by the applicant to continue to July 2nd, 2013. Item 8-D, the proposed ordinance number is 13-1562. Under 10-A that ordinance proposed number is 13-1563. And under 10-B the ordinance proposed is 13- 1565. And with that I move we accept the agenda as published. Zaremba: Second. Meridian City Council June 25, 2013 Page2o117 Hoaglun: We have a motion and a second to adopt the agenda. All those in favor, please, say aye. Motion carries. The agenda is adopted. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 5: Consent Agenda A. Approve Minutes from June 4, 2013 City Council Regular Meeting B. Approve Minutes of June 11, 2013 City Council Workshop Meeting C. Approve Minutes of June 18, 2013 City Council Regular Meeting D. FP 13-021 Bridgetower Heights by Cottonwood Investments, LLC Located Southwest Corner of W. McMillan Roa and N. Ten Mile Road Request: Final Plat Approval of Fifty-Seven (57) Residential Lots and Nine (9) Common Lots on Approximately 17.89 Acres in an R-8 Zoning District E. Development Agreement for Approval: MDA 13-001 Bellabrook Villas (aka Brookside Square) by ZWJ Properties, LLC Located 300 S. Locust Grove Road Request: Modify the Existing Development Agreement to Allow for the Development of 26 Single-Family Residential Dwelling Units on the Site F. Development Agreement for Approval: MDA 13-004 Gramercy Pride Apartments by Sagecrest Development, LLC Located 2111 and 2283 S. Accolade Avenue, Lots 9 and 26, Block 3 of Gramercy Subdivision No. 1 Request: Modify the Building Elevations Approved with the Amended Development Agreement (Instrument #108022888) G. Development Agreement for Approval: AZ 12-003 Olson & Bush by Ronald Van Auker Located at 2950 E. Franklin Road Request: Annexation and Zoning a Total of 7.2 Acres of Land to the C-G (1.41 Acres) and I-L (5.78 Acres) Zoning Districts Hoaglun: Item 5 is Consent Agenda. Bird: Mr. President? Hoaglun: Councilman Bird. Meridian City Council June 25, 2013 Page 3 of 17 Bird: Nothing -- changes or additions on the Consent Agenda. I move that we approve the Consent Agenda and for the President to sign and the Clerk to attest. Zaremba: Second. Hoaglun: We have a motion and a second to approve the Consent Agenda. Madam Clerk, will you, please, call roll. Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 6: Community Items/Presentations A. Police Department: Swear In New Police Officer Morgan Carter Hoaglun: Item No. 6-A. Police Department. We are going to be bringing in a new officer. Chief Lavey, it's all yours. Lavey: Mr. President, Council, it's always a pleasure to come forward today for what we are going to do, but I just want to give you a little bit of back history. Approximately six months ago we were in a process of trying to fill two positions with the Police Department and we always alternate between lateral positions and new positions, recruits, and it was our turn to hire a couple of recruits to keep that balance and we weren't successful in locating two, we only located one and if you remember about three months ago I came forward and introduced to you Josh Allen and Josh just graduated from the police academy last week and I just want to point out that he graduated number two in his class. He was point 100th of a percentage point from being number one. So, that was great success on his part. But as I said, we were only able to hire one recruit and so we had to open it up for lateral positions again and we had numerous officers from around the area that had applied for the position and this gentleman that I'm going to introduce today comes to us from Canyon county and if he is anything like the last person we hired from Canyon county, City of Meridian is in -- is in very good hands. And so I would like to introduce to you Morgan Carter and if -- Morgan, if you could come forward and just stand to the left of me and Morgan has brought his wife and his son and daughter here today as well, but what we would like to do is do an official swearing in ceremony and, then, do a badge pinning, give Frank an opportunity to take some pictures and, then, if Council has any remarks, then, that would be appropriate at that time. So, if you could face me, Morgan, and raise your right hand and repeat after me. I, Morgan Carter, do solemnly swear or affirm, that I will support the Constitution of United States and the Constitution and laws of state of Idaho and the laws and ordinances of the City of Meridian; that I will abide by the law enforcement code of ethics and the policies and procedures of the Meridian police; that I will obey all lawful orders and directives of those appointed over Meridian City Council June 25, 2013 Page 4 of 17 me and that -- and that I will to the best of my ability faithfully discharge all the duties of the office of police officer in and for the City of Meridian, State of Idaho, so help me God. (Repeated by Officer Carter.) Lavey: Congratulations. (Pictures taken.) Hoaglun: Chief, does the officer have any words he wants to say? Lavey: You know, you always put them on the spot and they usually say no, but I will give him that opportunity to speak. Hoaglun: Okay. Officer Carter, anything you would like to say? Carter: I just want to say I am proud to be a member of the Meridian Police Department and a member of the Meridian family. Thank you. Hoaglun: Great. Well, it's great to have you. We think you are joining one of the best police departments in the valley, if not the state -- ah -- and even go the northwest, so -- so we are pleased to have you here and we know that it will be a good tenure for you. Carter: Thank you. Bird: Thank you. Zaremba: Thank you. Very happy to have you. Lavey: That's pretty good brainwashing on our part for just two days. Bird: Yeah. Lavey: Thank you. Item 7: Items Moved From Consent Agenda Hoaglun: Item 7 was items moved from the Consent Agenda and we did not have any. Item 8: Action Items A. Continued from June 18, 2013: FP 13-020 Reflection Ridge Subdivision No. 1 by Chris Todd, T-O Engineers Located West Side of S. Locust Grove Road and South Side of the Ridenbaugh Canal, North of E. Amity Road Request: Final Plat Approval Consisting of 61 Single-Family Residential Building Lots and Ten Meridian City Council June 25, 2013 Page5o117 (10) Common/Other Lots on 24.87 Acres of Land in the R-8 Zoning District Hoaglun: So, we will go to Item 8, Action Items. 8-A. Council. Zaremba: Mr. President? Hoaglun: Councilman Zaremba. Zaremba: I move we continue Item 8-A to our regularly scheduled meeting of July 2nd, 2013. Bird: Second. Hoaglun: I have a motion and a second to move item 8-A to our July 2nd meeting. Just requires a verbal, so all those in favor, please, say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. B. Public Hearing: VAC 13-003 Karmelle (AKA Golden Eagle Estates Subdivision) by Providence Management, LLC Located South Side of E. Victory Road and East of S. Eagle Road Request: Vacate the 10-Foot Wide Public Utility Easements Along the Shared Lot Lines of Lot 1, 2 and 4 Platted with the Golden Eagle Estates Subdivision AND the East Boundary of Lot 4 of the Amended Golden Eagle Estates Subdivision Hoaglun: Item 8-B is a public hearing on VAC 13-003. Bill, is that to you? Parsons: Thank you, Mr. President, Members of the Council. Next item on the agenda is the Karmelle vacation application. This subject property is located on the south side of East Victory Road and approximately a quarter mile south of Eagle Road. A few months back the Council did approve a preliminary plat known as Karmelle Subdivision. That consisted of 43 lots and eight common lots. A requirement of that subdivision was they were to vacate some easements that were platted with the Golden Estate Subdivision, which consisted of three parcels at the time. Here are the graphics before you that depicts what easements will be vacated. The graphics on the left-hand side shows the public utility and drainage easements that will be vacated from the buildable lots, again, that were platted with the Golden Estates Subdivision in the 1970s and, then, for just informational purposes I have showed you that the applicant has, in fact, vacated the 40 foot wide Kennedy lateral -- excuse me -- McDonald Lateral easement here and has relocated that within a 30 foot wide easement. That relocation and that approval has already been done by the Boise Project Board of Control and does not take any -- does not require any action from City Council this evening. And, then, as this exhibit shows, it shows you how the proposed easements do impact the approved subdivision. You can see that several of the approved buildable lots are impacted by that easement, so that's Meridian City Council June 25, 2013 Page6o117 why we are here this evening to -- to get your blessing and your approval on that. I'd mention to you that all of these service providers have granted relinquishments -- relinquishment of those easements. Public Works has no objection to the easements being vacated as well. We have received written testimony from the applicant in agreement with the staff report. Staff is recommending approval to you this evening and at this time I'd stand for any questions you have. Hoaglun: Thank you, Bill. Council, any questions for -- Bird: I have none. Hoaglun: Is the applicant here and want to comment? Hi. If we could get your name and address for the record. Wonders: Sure. Good evening. Scott Wonders with JUB Engineers. 250 South Beachwood Avenue in Boise. I'm just here, basically, to answer any questions that you may have. As Bill has already stated, it is an older subdivision that was -- was being resubdivided, basically, with the approved Karmelle Subdivision for public utility easements that were recorded on an older plat. So, I'm here to stand for any questions you may have for us. Hoaglun: Okay. Thank you, Scott. Council, any questions for Scott? Bird: I have none. Hoaglun: All right. Thank you. This is a public hearing. Is there any member of the public who would like to testify on this matter? Seeing none -- Bird: Mr. President? Hoaglun: Councilman Bird. Bird: I move we close the public hearing on VAC 13-003. Zaremba: Second. Hoaglun: Motion and second to close the public hearing on Item 8-B. All those in favor, please, say aye. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Bird: Mr. President? Hoaglun: Councilman Bird. Bird: I move we approve VAC 13-003 and include all staff and applicant comments. Meridian City Council June 25, 2013 Page7o117 Zaremba: Second. De Weerd: We have a motion and a second to approve VAC 13-003. Madam Clerk, will you, please, call roll. Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. C. Public Hearing to Review and Consider a Proposed Disposition of Real Property Located at 3468 S. Locust Grove Road to the Ada County Highway District for Right-of-Way Services Hoaglun: Onto Item 8-C. This is a public hearing to review and consider a proposed disposition of real property and who is handling that one? Warren? Stewart: Yeah. Members of the Council, Council President, this is to, essentially, dedicate some right of way for a future expansion of Locust Grove Road adjacent to the new reservoir number two property that we are in the process of developing. It's a requirement of ACHD that we give them some additional right of way for future road expansion. So, that's, essentially, what it's for and I will stand for any questions. Hoaglun: Thank you, Warren. Council, any questions on this item? You're getting off easy tonight, Warren. This is a public hearing. Is there any members of the public who would like to weigh in on this matter? It's a quiet bunch tonight. Okay. Bird: Mr. President? Hoaglun: Councilman Bird. Bird: I move we close the public hearing on the disposition of the real property at 3468 South Locust Grove Road. Zaremba: Second. Hoaglun: We have a motion and a second to close the public hearing on item 8-C. All those in favor, please, say aye. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. D. Ordinance No. 13-1562: An Ordinance Authorizing the Conveyance of Real Property for Right of Way Purposes at 3468 S. Locust Grove Road Meridian City Council June 25, 2013 Page 8 of 17 Hoaglun: Item 8-D. Ordinance No. 13-1562 pertaining to the property at 3468 South Locust Grove Road. Bird: We need to read -- Hoaglun: Yeah. We do need to do that by title only; correct? Unless someone else wants to hear it longer. But we will let you start. Go ahead, Jaycee. Holman: Thank you. City of Meridian Ordinance No. 13-1562, an Ordinance authorizing the conveyance of certain owned real property to the Ada County Highway District located at 3468 South Locust Grove Road, south of Victory Road. A portion of Ada County parcel number F1129223550, authorizing the Mayor and City Clerk to execute and attest on behalf of the City of Meridian the deed and other documents necessary to complete the transaction. Providing for a waiver of the reading rules and providing an effective date. Hoaglun: You have heard this ordinance read by title only. Is there any member of the audience who would like to hear it read in full? Bird: Mr. President? Hoaglun: Commissioner Bird. Bird: Seeing nobody wants to hear it in full, I move we pass Ordinance No. 13-1562 with suspension of rules. Zaremba: Second and a moment of discussion. Hoaglun: Okay. We have a motion and a second to pass 13-1562. So, Councilman Zaremba. Zaremba: I heard as the clerk was reading that that the Mayor is authorized to sign. Do we -- the Mayor will still be gone another week and a half or two. Do we need to comment that the City Council President can sign in her absence? Bird: Mr. President? Oh, go ahead, Bill. Nary: Oh. Mr. President, Members of the Council, no, there is -- there is still some -- some other work that needs to be done. We don't anticipate that getting done until the Mayor gets back. So, really, what this is really saying -- when we get all of that, then, the Mayor can sign it. So -- so, we shouldn't have any issue or problem. It's not a timing question or concern. Zaremba: Sounds good to me. Thank you. Meridian City Council June 25, 2013 Page 9 of 17 Hoaglun: No further questions? We -- Madam Clerk, would you, please, call the roll. Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 9: Department Reports A. Meridian Parks and Recreation Department: Fiscal Year 2013 Budget Amendment Regarding the Generations Plaza Fountain Upgrade for aNot-to-Exceed Amount of $114,600 Hoaglun: Moving on to Department Reports. 9-A. Parks Department. Mike. Barton: Mr. President, Members of the Council, the Generations Plaza water feature upgrade is currently in design and we are nearing that -- completion of the set of plans that will allow us to go into construction. This budget amendment will -- will provide us to --the opportunity to move forward the construction schedule from next spring in next fiscal year to later this summer to this fiscal year. With that I will stand for questions. Hoaglun: Thank you, Mike. Council, any questions? Bird: I have none. Hoaglun: Okay. Councilman Zaremba. Zaremba: Mr. President, I would move that we approve the FY-13 budget amendment regarding Generations Plaza fountain upgrade for the not to exceed amount of 114,600 dollars. Bird: Second. Hoaglun: We have a motion and a second to approve Item 9-A. Madam Clerk, will you, please, call roll. Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. B. Fire Department: Budget Amendment for Replacement Hose and Nozzles for the Not-to-Exceed Amount of $65,000.00 Meridian City Council June 25, 2013 Page 10 of 17 Hoaglun: 9-B is a request from the Fire Department. Chief or Chris Amann: Mr. President, Members of the Council, we are coming before you tonight with a budget amendment requesting an amount not to exceed 65,000 dollars for replacement of fire hose and nozzles. During our budget process in April 2012 for this fiscal year we met with the Mayor, our Council liaison Mr. Bird at the time, and the budget director advised that we saw this need coming up, however, we did not know what the total amount would be. They advised us at that time to go ahead and continue with testing to determine what our need was and bring back an amendment at that time and that's where we are now. Hoaglun: Thank you. Any questions, Council? Bird: I have none. Hoaglun: Okay. No questions. Thank you, Chris. Bird: Mr. President? Hoaglun: Councilman Bird. Bird: I move we approve the budget amendment for replacement hose and nozzles for the not to exceed amount of 65,000. Zaremba: Second. Hoaglun: We have a motion and a second to approve Item 9-B. Madam Clerk, would you, please, call roll. Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. C. Fire Department: Budget Amendment for Fire Division Chiefs for the Not-to-Exceed Amount of $33.801.00 Hoaglun: Item No. 9-C also from the fire department. Chief Niemeyer is going to do this one. Niemeyer: Mr. President, Members of the Council, thank you. I was hoping to have fewer amendments than the police department, but we didn't -- we didn't do that this time. Before you is the budget amendment for the division chief conversion. As we have discussed in the past from the salary positions to hourly, working with Todd Lavoie in Finance who created the numbers for us, looking at the percentage of budget remaining to meet that obligation, that's what this number reflects. As far as for next year that's been Meridian City Council June 25, 2013 Page 11 of 17 built into base by Todd, so you will see that in the budget presentation. But this is for the remainder of this year, so that we come into compliance with that changeover. Hoaglun: Thank you, chief. Any questions, Council? Bird: I have none. Hoaglun: All right. Thank you. Bird: Mr. President? Hoaglun: Councilman Bird. Bird: I move we approve the budget amendment for the fire division chiefs for a not to exceed 33,000 dollars. Hoaglun: Councilman Bird, is that 33,000 -- Bird: -- 33,801 dollars. Zaremba: Second. Hoaglun: Thank you. Motion and second to approve the budget amendment for the Fire Department under 9-C. Madam Clerk, please, call roll. Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. D. Police Department: Budget Enhancement for Police Security System Upgrade for a Not to Exceed Amount of $20,200.00 Hoaglun: Item 9-D, Police Department. Lavey: Mr. President, Council, I will point out that we also have two budget amendments, like the Fire Department, but ours are less than theirs, so we are competing with them. So, the -- the first item that I have in front of you was in front of Council in April of this year for an enhancement and this is something that our IT Department had been working on the previous budget year to upgrade our security system within the Police Department. Well, somewhere along the lines there was a communication problem with the vendor and the proposal --the bid proposal scope of work did not include the entire project. We did not find out about this until about a month ago and the reason why it took so long is -- is we had so many other projects going on in the city that I told them that we could make our security system upgrade a low priority and so let's get -- let's get through all the projects, Meridian City Council June 25, 2013 Page 12 of 17 through all the computers, and, then, we can start working on this project. Well, when we started working on this project we realized that the bid only included half the project and so the project did not include the door sensors, it did not include the computer, it did not include the camera or the printer that goes along with the system. It really only covered the software licensing and the upgrades and so I had IT go in, work with the vendor to get the exact true cost and so today the budget amendment is not to exceed 20,200, but that would include every item to complete the project and make it compatible with the City Hall security system. I stand for any questions. Hoaglun: Thank you, chief. Council, any questions? Bird: I have none. Hoaglun: Any questions we want to ask Crystal, just because we never ask her anything? Okay. I guess not. Lavey: In all fairness it was not Crystal we were working with, it was somebody else. Hoaglun: Oh, I know, but we never get to do that. Bird: We wanted to see her testify. Lavey: Well, it was Crystal's fault. Bird: Okay. Hoaglun: Oh, okay. All right. Council, you have an Item 9-D. Bird: Mr. President? Hoaglun: Councilman Bird. Bird: I move we approve the budget enhancement for the police security system not to exceed 20,200 dollars. Zaremba: Second. Hoaglun: We have a motion and a second to approve 9-D. Madam Clerk, please, call roll. Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Meridian City Council June 25, 2013 Page 13 of 17 E. Police Department: Budget Amendment for Police HVAC Modifications for Evidence Rooms Project for a Not to Exceed Amount of $27,970.00 Hoaglun: 9-E also Police Department budget amendment. Lavey: Mr. President, Council, this is the last item we have in front of you. This was in front of Council many months ago -- I believe under a budget amendment and we said a not to exceed amount of 30,000 dollars. Well, when we started hiring the consultant and got into the project, we discovered that the issues were much bigger than we thought and one of the first recommendations that they had was to do actual testing -- air testing and surface testing of the evidence room to make sure we were going to design and build a system that would take care of the issues instead of just something in place that we thought might work. And so the -- the laboratory testing took a considerable amount of money in regards to this project and we are in front of you today asking for 27,970, which would include the rest of the project and, then, the construction of the items. We actually have approximately 5,000 dollars left in the original project monies that was funded. And, then, if you recall at that same time you also approved a budget amendment for the lobby floor of the police department to a not to exceed amount of 40,000 dollars. That came in at about 28,000. So, we saved some monies. So, really, it's kind of a wash in what we are talking about today, but we did have the not to exceed original amount. So, we are in front of Council today asking for the difference to finish that project. Hoaglun: Thank you, chief. Council, any questions? Bird: I have none. Hoaglun: Okay. Bird: Mr. President? Hoaglun: Councilman Bird. Bird: I move we approve the budget amendment for the police HVAC modifications for the sum of 27,970 dollars. Zaremba: Second. Hoaglun: We have a motion and a second to approve Item 9-E. Madam Clerk, will you, please, call roll. Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Meridian City Council June 25, 2013 Page 14 of 17 Item 10: Ordinances A. Ordinance No. 13-1563: An Ordinance (AZ 13-004 Thompson Farms) for Annexation of a Parcel of Land Located in the Southeast'/a of Section 18, Township 3 North, Range 1 East, Meridian Idaho; Establishing and Determining the Land Use Zoning Classification of Said Lands from RUT to R-2 (Low Density Residential) and Providing an Effective Date Hoaglun: Two ordinances. Item 10-A. Madam Clerk, would you, please, read these ordinances by title only. Holman: City of Meridian Ordinance No. 13-1563, an Ordinance AZ 13-004, Thompson Farms, for annexation of a parcel of land located in the southeast one quarter of Section 18, Township 3 North, Range 1 East, Boise meridian, Ada County, Idaho, as described in Attachment A and annexing certain lands and territories situated in Ada County, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian, as requested by the City of Meridian, establishing and determining the land use zoning classification of said lands from RUT, and R-2, Low Density Residential District, in the Meridian City Code, providing that copies of this ordinance shall be filed with the Ada County assessor, the Ada County recorder and the Idaho State Tax Commission as required by law and providing for a summary of the ordinance and providing for a waiver of the reading rules and providing an effective date. Hoaglun: You have heard the ordinance read by title only. Is there any member of the audience who would like to hear it read in full? Councilman Zaremba. Zaremba: Seeing none, Mr. President, I move that we approve Ordinance 13-1563 with suspension of rules. Bird: Second. Hoaglun: I have a motion and a second to pass ordinance 13-1563. Madam Clerk, would you, please, call roll. Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. B. Ordinance No. 13-1564: An Ordinance (AZ 12-003 Olson & Bush) for Annexation of a Parcel of Land Located in the Southeast'/a of Section 8, Township 3 North, Range 1 East, Meridian Idaho; Establishing and Determining the Land Use Zoning Classification of Said Lands from RUT to C-G (General Retail and Meridian City Council June 25, 2013 Page 15 of 17 Service Commercial) and I-L (Limited Industrial) and Providing an Effective Date Hoaglun: Item 10-B. Madam Clerk, would you, please, read this ordinance by title only Holman: City of Meridian Ordinance No. 13-1564, an Ordinance AZ 12-003, Olson & Bush, for annexation of a parcel of land located in the southeast one quarter of Section 8, Township 3 North, Range 1 East, Boise meridian, Ada County, Idaho, as described in Attachment A and annexing certain lands and territories situated in Ada County, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian, as requested by the City of Meridian, establishing and determining the land use zoning classification of said lands from RUT, to C-G, General Retail and Service Commercial District, and I-L, Light Industrial District, in the Meridian City Code, providing that copies of this ordinance shall be filed with the Ada County assessor, the Ada County recorder and the Idaho State Tax Commission as required by law and providing for a summary of the ordinance and providing for a waiver of the reading rules and providing an effective date. Hoaglun: Thank you. This ordinance has been read by title only. Is there anyone who wishes to hear this ordinance read in its entirety? Zaremba: Mr. President? Hoaglun: Seeing none -- Councilman Zaremba. Zaremba: Seeing no request for more reading, I move we approve Ordinance 13-1564 with suspension of rules. Bird: Second Hoaglun: We have a motion and a second to approve Item 10-B. Madam Clerk, would you, please, call roll. Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 11: Future Meeting Topics Hoaglun: Item 11 is future meeting topics. Council, is there anything to bring up for future discussion? Zaremba: I don't have any. Bird: I don't have any. Meridian City Council June 25, 2013 Page 16 of 17 Hoaglun: Great. Well, then, we will move on to Other Items, Item 12. But before I do just want to acknowledge the scout troop that's here. What troop number are you guys? 152? Great. Great to have you here tonight. It's a rather unusual night. We usually don't roll through these things quite as quick, but -- Zaremba: We are setting a land speed record. Hoaglun: That's right. But we are going to be going into Executive Session here in just a moment, so we will be out of the room for awhile, but the clerk will give you some pins for coming to tonight's meeting. So, glad to have you here. Item 12: Other Items A. Executive Session Per Idaho State Code 67-2345 (1)(c)(f): (c) To Conduct Deliberations Concerning Labor Negotiations or to Acquire an Interest in Real Property, Which is Not Owned by a Public Agency, and (f) To Consider and Advise Its Legal Representatives in Pending Litigation Hoaglun: So, Council, Item 12-A. Bird: Mr. President? Hoaglun: Councilman Bird. Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(c) and (1)(f). Zaremba: Second. Hoaglun: We have a motion to go into Executive Session. Madam Clerk, would you, please, call roll. Roll Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Hoaglun: Council is in recess. EXECUTIVE SESSION: (6:28 p.m. to 7:08 p.m.) Hoaglun: Do we have a motion to come out of Executive Session? Meridian City Council June 25, 2013 Page 17 of 17 Bird: So moved. Zaremba: Second. Hoaglun: All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Hoaglun: Do we have a motion to adjourn the meeting? Bird: So moved. Zaremba: Second. Hoaglun: All those in favor say aye. MOTION CARRIED: THREE AYES. ONE ABSENT. Hoaglun: Meeting adjourned. MEETING ADJOURNED At 7:08 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) ' ~_/ ~ / ~~ ~ MAYOR I DATE APPROVED ATTEST: ~o~ ATrn Au~Us O~ T~ "1 G 1 ~w ~_ -.. ~ < 'JAYCEE OLMAN, CITY ~~ ~f ~" /~~'T2TIlTAT~T~ IDAHO 5 ~~T n~ ~i:~[11r v j ~, PEA ~vQ ~f the 74E•45~~