HomeMy WebLinkAboutTask Order No. 10045C with CH2M Hill Engineers, Inc. for Fermentation and Odor Control Project Services during ConstructionTASK O NO. 10045c
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
IT'Y I ( ) ILL I , I ( I )
This Task Order is made this 12t" day of March, 2013 and entered into by and between the
City of Meridian, a municipal corporation organized under the laws of the State of Idaho,
hereinafter referred to as "City", and accepted by (CH2M HILL ENGINEERS, INCA hereinafter
referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained
in the Master Agreement (Category . )which includes the attached Rate Schedule, between
the above mentioned parties dated December 6, 2011. The Project Name for this Task Order
10045c is as follows:
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The City of Meridian is implementing upgrades and modifications to the wastewater treatment
plant (WWTP) by the following:
1. Demolition of existing pumps, piping, heat exchangers, digester gas system, MCC, and
other structural, mechanical, and electrical components associated with the existing
digester control building.
2. Demolition of the existing mechanism, weirs, and piping inside an existing primary clarifier
basin.
3. Conversion of an existing digester to a fermenter.
4. Conversion of the existing primary clarifier to a gravity thickener through structural
modifications, installation of a new mechanism, weirs, cover, and other miscellaneous
modifications.
5. Installation of pumping systems for fermented primary sludge, elutriation water, thickener
supernatant, and thickened primary sludge.
6. Installation of odor control ducting and biotower.
Task Order 10045c FERMENTATION AND ODOR CONTROL PROJECT- SERVICES DURING CONSTRUCTION Page 1 of 6
CH2M HILL ENGINEERS, INC
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Engineer shall perform the following tasks as part of the Services During Construction in
support of the WWTP Fermentation and Odor Control Project during the construction phases.
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Engineer shall provide the resources necessary for project management associated with this
phase of the project.
Purchase of e-Builder Project Management Software in the amount of $1,276. This will be
reimbursed by the City if has not yet been reimbursed on another task order.
Scoping, contract review/execution, and project accounting.
Prepare an updated Health & Safety Plan for onsite work activities and obtain staff
endorsement.
Supervise and manage engineering project staff for execution of work tasks.
Project documentation and coordination.
Monitor project progress, including work completed, work remaining, Task Order total
expended, schedule, estimated cost of work remaining, and estimated cost at completion.
Coordinate with and provide periodic updates to the City's Project Manager.
Monitor project activities for potential changes, anticipate changes when possible, and with
City approval, modify project tasks, budgets, and approach.
Prepare and submit monthly billing with a brief description of the work completed during
that billing cycle.
Project closeout and archiving.
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Periodic written project execution updates to keep the City's Project Manager informed as
to the work performed during each billing cycle and as to potential changes to this Scope.
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® Sixty-two (62) week duration from City-issued bid documents for completion of services
during construction tasks described herein.
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Engineer shall support the City during field construction by providing engineering services as
described below utilizing E-Builder Construction Program Management Software.
re® nstrui n nsrens. Attend apre-construction meeting with the Contractor and
City. Task Order total assumes one (1) meeting for a total duration of four (4) hours
Task Order 10045c FERMENTATION AND ODOR CONTROL PROJECT- SERVICES DURING CONSTRUCTION Page 2 of 6
CH2M HILL ENGINEERS, INC
including travel time for the following list of attendees: Principal-In-Charge, project
manager, process engineer, electrical engineer, mechanical engineer, and structural
engineer.
u ital vi .Review and respond up to 150 original technical submittals and 75 re-
submittals from the Contractor and enter review responses into E-Builder and provide to
the City Project Manager. Task Order total assumes an average review time of two and a
half (2.5) hours per submittal including processing time.
0 an .Review and respond to requests for information (RFI) from the Contractor
in E-Builder. Develop content for Work Change Directives (WCD) in E-Builder. Task Order
total assumes forty (40) RFIs at three (3) hours each and ten (10) WCDs at three (3) hours
each.
ntract r a ant a oast u r. Assist City in the review of Contractor Payment
Requests. Task Order total assumes thirteen (13) payment request reviews at one (1) hour
each.
ntract r an e r r a oast u rt. Assist City in the review of Contractor
Change Order requests. Task Order total assumes five (5) change order reviews at two (2)
hours each.
® nstruci n r rasa satin s. Attend bi-weekly construction progress meetings at
the Meridian WWTP. Task Order total assumes fifty-two (52) week construction period for
a total of twenty-six (26) meetings at three (3) hours per meeting (includes travel time) with
project manager attending each meeting and allowance of thirty (30) hours for discipline
lead attendance based on discussion topics.
® iti nal its Visits. Conduct additional site visits for periodic field observations by one
(1) technical design staff, as applicable. Task Order total assumes ten (12) trips for one (1)
staff member at four (4) hours each including travel time.
u stantial ietin its Visit. Two (2) substantial completion site visits are
anticipated: one for the new electrical service feed and one for the balance of the project.
Engineer will attend each of the site visits with the City and the contractor to observe
completed construction and assist in punchlist item identification. Engineer will review and
provide comments to punchlist prepared by the City. Task Order total assumes the
following:
- Attendance at one (1) substantial completion visit for the new electrical service feed by
project manager and electrical engineer with a six (6) hour allowance for each attendee
including travel time and punchlist review.
- Attendance at one (1) substantial completion visit for balance of work by design team
(up to 5 technical staff and project manager) with a six (6) hour allowance for each
attendee, including travel time and punch list review.
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The Consultant will prepare a Process Control Operations and Maintenance (O&M) manual
that will describe the standard operating procedures for operating and maintaining the new
Task Order 10045c FERMENTATION AND ODOR CONTROL PROJECT- SERVICES DURING CONSTRUCTION Page 3 of 6
CH2M HILL ENGINEERS, INC
treatment processes. This Process Control OEM will be produced in a Word document and
also in PDF format that is bookmarked for easy access to each section of the manual.
taro issi nin .Attend startup, testing, and commissioning of the following:
1. New electrical service feed to the Fermentation Process Control Building.
2. Gravity thickener mechanism with VFA effluent pumps.
3. Fermenter with thickened primary sludge, fermented sludge, and elutriation water
pumps.
4. Other incidental project elements.
Task Order total assumes 6 hours for the project manager for each of the four listed items
and one 8-hour allowance for five discipline leads to participate. Task Order total also
includes travel expenses for three visits from out of state senior technical consultants at 16
.hours each from for an additional 48 hours and a totalof 112 hours. ,.Travel expenses will
only be reimbursed per the limits of the Master Agreement.
r jest ec r rawin Prepare project record drawings based primarily on as-built
notes and drawing redlines provided by Contractor following completion of construction
activities and supplemented with Engineer field notes from intermittent site visits.
eliverales
Technical submittal review comments entered into E-Builder and transmitted digitally to the
City Project Manager for distribution.
Contractor RFI responses and WCD content entered into E-Builder and transmitted digitally
to the City Project Manager for distribution.
Review comments for Contractor Payment Application and Change Order entered into E-
Builder and transmitted digitally to the City Project Manager.
Scanned copies of field notes from periodic site visits transmitted digitally to the City Project
Manager.
Punch list review comments and Substantial Completion form entered into E-Builder and
transmitted digitally to the City Project Manager for distribution.
Record Drawings -three (3) half-size bond copies. One (1) CD with PDF and AutoCAD
files of the drawings.
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Preconstruction Conference will take place either at the Meridian Public Works Department
conference room or at the Meridian WWTP. The City's Project Manager will coordinate
with City project team, contractor, and Engineer to schedule the meeting date and time
(and conference room). The City will be responsible for recording, preparing, and
distributing meeting minutes.
Task Order 10045c FERMENTATION AND ODOR CONTROL PROJECT- SERVICES DURING CONSTRUCTION Page 4 of 6
CH2M HILL ENGINEERS, INC
Submittals and RFIs from the contractor will be entered into E-Builder by the Contractor
and routed to the Engineer for review. Submittal and RFI responses and WCD content by
Engineer will be entered into E-Builder for distribution to the contractor.
® City is responsible for documenting construction progress meeting minutes and distributing.
City is responsible for approval of Contractor Payment Applications and Change Orders.
City inspector will be responsible for performing daily inspections during construction and
will notify Engineer of any material variation from design. City will provide Engineer with
written documentation of daily construction inspections/observations and performance test
results upon request.
Contractor will be responsible for providing written verification that construction is complete
and scheduling Substantial Completion Site Visit with the City and Engineer that will be
mutually agreeable to the parties involved.
Contractor responsible for preparing for in advance and performing testing of electrical and
mechanical systems for observation by the designer and the City. Contractor is
responsible for scheduling tests that will be mutually agreeable to the parties involved.
Contractor will be responsible for keeping accurate, detailed notes and drawing redlines
documenting changes from design drawings. These notes and drawing redlines will be
available for review by Engineer throughout the project and the City inspector will provide
periodic reviews to ensure that the Contractor is appropriately documenting the as-built
conditions.
As-built notes and design drawing redlines maintained by the Contractor will accurately
convey as-built conditions and provide sufficient detail for Engineer to easily use as primary
basis for producing record drawings. Engineer is not responsible for performing field
survey work to produce record drawings.
Engineer has estimated this Task Order 10045C will take no more than 62 weeks.
The following schedule is based on a Notice to Proceed (NTP) from the City by March, 2013
and resulting in engineering services being completed by June 2014. A NTP issued on a
different date or delays in construction will change the schedule accordingly.
CO PENS,4TION ~4ND COMPLETION SCHEDULE
Task Description Due Date Compensation
1 Project Management June 2014 ®$54,202
Task Order 10045c FERMENTATION AND ODOR CONTROL PROJECT- SERVICES DURING CONSTRUCTION Page 5 of 6
CH2M HILL ENGINEERS, INC
2 Services During Construction June 2014 $202,804
TASK ORDER TOTAL $257,046.OU
The Not-To-Exceed amount to complete all services fisted above for this Task Order No.
10045c is two hundred fifty seven thousand six dollars ($257,006A0}. No compensation will
be paid aver the Not-ta-Exceed amount without prior written approval by the City in the form of
a Change Order.. The hourly rates for services and direct expenses are per the Master
Agreement (by this reference made a part hereof} and will be the basis far any additions and/or
deletions in services rendered. The cost of an e-Builder license and the travel expenses
identified in Tasks 1 and 2 respectively, will only be reimbursed per the Master Agreement
allowances and are estimated to be $2,500.
CITY OF MERIDIAN
BY: .~''~1'~z-~ ~~~
TAMMY de W • D, MAYOR
Dated: ?,-IZ -Zola
Approved by Council: - I Z - poi ~ ^~
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Attest:
JAYCE . H A CITY ~
CH2M HILL E~JGINEERS, INC
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Dated: `~
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Purchasin Approval Depart ent Ap~rt~v ~_I
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BY: / BY: '~~iv~~--
KEIT WATTS, Purchasing Manager WARREN STEWART, Engineering Manager
Dated: 3 ` ~3
City Project Manager
Task Order 10045c. FERMENTATION AND ODOR CONTROL PROJECT-SERVICES DURING CONSTRUCTION Page 6 of 6
CH2M HILL ENGINEERS, INC