HomeMy WebLinkAbout2013-02-05E IDIAN~
IDAHO
CITY COUNCIL REGULAR
MEETING AGENDA
AMENDED AGENDA
Tuesday, February 05, 2013 at 7:00 PM
1. Roll-Call Attendance
O David Zaremba X Brad Hoagltan
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Community Invocation by Pastor Burton Roberts with Legacy
Church
4. Adoption of the Agenda Adopted
5. Consent Approved ~g ~ ~~
A. Final Order for Approval: FP 12-020 Hacienda Subdivision No.
2 by Jayo Construction, Inc. Located East of N. Meridian Road
on the South Side of E. Cholla Hills Street Request: Final Plat
Consisting of Seven (7) Building Lots on 0.$6 of an Acre in an
R-8 Zoning District
B. Final Order for Approval: FP 12-021 Hacienda Subdivision No.
3 by Jayo Construction, Inc. Located East of N. Meridian Road
on the East Side of N. Rio Lomas Avenue Request: I;inal Plat
Consisting of 10 Building Lots on 1.25 Acres in an R-8 Zoning
District
C. Final Order for Approval: FP 13-001 Chesterfield No. 2 by
Northside Management Located at South Side of W. Pine
Avenue, Midway Between N. Black Cat Road and N. Ten Mile
Road Request: Final Plat Approval of 43 Residential Lots and 7
Common Lots on 9.38 Acres in an R-8 and R-15 Zoning District
D. Findings of Fact, Conclusions of Law for Approval: AZ 12-014
Tomorrow's Hope by Thair Pond Located East Side of N.
Meridian Road and South of E. Ustick Road Request:
Meridian City Council Meeting Agenda- Tuesday, February 05, 2093 Page 9 of 4
All materials presented at public meefings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Annexation of 6.99 Acres of Land from RUT and R-1 in Ada
County to the R-8 (Medium-Density Residential) Zoning District
E. Findings of Fact, Conclusions of Law for Approval: CUP 12-
020 Tomorrow's Hope by Thair Pond Located East Side of N.
Meridian Road and South of E. Ustick Road Request:
Conditional Use Permit Approval to Operate a Nursing Care
Facility Consisting of Two (2~ Buildings on 1.9 Acres in a
Proposed R-8 Zone
F. Pedestrian Pathway Easement with Avest Limited Partnership
for Stor-It
G. Resolution No. 73-905: Authorizing the City Clerk to Destroy
Certain Semi-Permanent and Temporary Records of the
Meridian Police Department
H. Approval of Bid Award and Contract to Contractors Northwest
for the "WWTP Fermentation and Odor Control Project" far a
Not-To-Exceed Amount of $2,221,500.00. Funding for this
Project is to be Split in Two Fiscal Years with $1,500,000 in
FY13 and the Remaining $721,500.00 in FY74
1. Approval of Award of Bid and Authorize the Purchasing
Manager to Sign and Issue a Purchase Order to Territorial
Supplies for the Purchase of 14GETAC MDT's for aNot-To-
Exceed Amount of $52,103,42
J. Development Agreement AZ 12-011 Citadel Self-Storage
Facility by B1, LLC Located Southwest Corner of Chinden
Boulevard and N. Saguaro Hills Avenue Request: Annexation
of 5.46 Acres of Land from RUT in Ada County to .the C-C
(Community Business District) Zoning District
K. Development Agreement AZ 12-012 Tradewinds Subdivision
by SDN, LLC Located at Southeast Corner of E. Victory Road
and S. Locust Grove Road Request: Annexation and Zoning of
10.42 Acres of Land to the R-8 Zoning District
L. Approval of Acceptance Agreement with Pat Marler for the
Display of Artwork in Initial Point Gallery, Meridian City Hall
M. Approval of Acceptance Agreement wi#h Shawn Steffler for the
Display of Artwork in Ini#ial Point Gallery, Meridian City Hall
Meridian City Council Meeting Agenda -Tuesday, February 05, 2013 Page 2 of 4
AN materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at feast 48 hours prior to the public meefing.
N. Approval of Acceptance Agreement with Cheri Meyer for the
Display of Artwork in Initial Point Gallery, Meridian City Hall
6. Action Items
A. Public Hearing: Substantial Amendment to 2007, 2009, and
2070 Community Development Block Grant Action Plans 'fig ~- -'
~. Amended on>Fo
Amending the
Program Year
Approved ~ ~
7.
fhe Agenda Resolution No. 13-906:
Community Development Block Grant
2DD7, 2009, and 2010 Action Plans
~-~
B. FP 13-002 Bienville Square No. 2 by Alliance Management
Consultants Loca#ed West of N. Eagle Road and South of E.
Ustick Road Request: Final Plat Approval of 28 Residential
Lots, 1Multi-Family Lot and 3 Common Lots on Approximately
7.89 Acres in an R-15 Zoning District Approved P5 7-$
C. Public Hearing: Adoption of 2009 Uniform Plumbing Code and
City of Meridian amendments P~ ~-
D. Third Reading of Ordinance No. 13-1539: Adoption of 2009
Uniform Plumbing Code and City of Meridian Amendments
Approved ~ ~ 9
E. Police Department: Budget Amendment to Replace Vehicle 138
Involved in Accident for aNot-to-Exceed Amount of $31,500.00
Approved ~ 5 `~- ~ Q
Department Reports
A. Finance Department: FY2012 Grant Carry Forward -Budget
Amendment for the Not-to-Exceed Amount of $357,385.95
Approved ~ g 10 - ~ 1
B. Public Works and Legal Department: Donation of Surplus
Property to the Meridian Food Bank ~~ (~ - Vic{.
C. Legal Department: Resolution No. 13-907: Resolution for the
Donation of Surplus Property to the Meridian Food Bank
Approved '(J~ ([_ (~,
D. Public Works: Discussion and Approval of Design and
Construction Management Contracts for the Wastewater
Meridian City Council Meeting Agenda -Tuesday, February Q5, 2Q13 Page 3 of 4
All materials presented at public meetings shall become property of the Ci#y of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contac#fhe Ciiy Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Treatment Plant Lab and Administration Buildings to SPF
Water Engineering (Design) for the Not-To-Exceed Amounts of
$378,596.00 and $407,986.00 Respectively and to Beniton
Construction (Construction Management) for the Not-To-
Exceed Amounts of $398,982.00 and $498,567.00 Respectively
Approved ~~ ~ ~ - i ~
E. Community Development; Review Draft Meridian
Transportation Task Force Ordinance 1~9 IS - 22
F. Community Development: Discuss Loca! Amendment to the
International Building and Residential Codes ~9 22- 2~
8. Ordinances
A. Ordinance No. 13-1540: An Ordinance for Annexation of a
Parcel of Land Situated in the NW 114 of the NW 114 of Section
29, Township 3 North, Range 1 East, Boise Meridian, Ada
County, Idaho {AZ 12-012 Tradewinds Subdivision) Approved ~~ 27- Zg
B. Ordinance No. 13-1541: An Ordinance for Annexation of a
Parce! of Land Located In The NW 1/4 of The NE 114 of Section
30, Township 4 North, Range 1 East, Boise Meridian, Ada
County, Idaho (AZ 12-011 Citadel Self Storage) Approved (~~ ~~-~ q
9, Future Meeting Topics None
Adjourned at 8:05 p.m.
Meridian City Council Meeting Agenda -Tuesday, February 05, 20'!3 Page 4 of 4
All materials presented at public meetings shat! become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Cleric's QfSce at 888-4433 at least 48 hours prior to the public meeting,
eti a ri i it cil 11 r r ., e ,
e r 13, r y e eer .
em ers resent: ayor Tam y e eer , hrlie ontree, eit it , n r
oa lun.
e erse t: avid re b.
Others resent: Bill a ycee of rce aterton, ill arsons, yle dek,
ike e t. er i, ar I er, Bruce reckleton, Lori den arto, eit tts,
avid lino, o Lavoie, Steve Si wa, and can illis.
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oll call.
avid are b ~ r oal
Charlie o ntree eit Bird
ayor Tammy e eerd
e weerd: well, welcome to eridia City all. a appreciate you joining us ere
tonight. For the record it is Tuesday, ebru 5th. It's 7:00 p.m. we will start with roll
call attendance, adam Clerk.
e weer: Thank you. Ite o. 2 is our Pledge of Allegiance. If you will all rise and
join us in the pledge to ourfla.
(Pledge of Allegiance recited.)
Item i
r
e eerd: Item o. 3 is our com unity invocation. Toi t we will e led y stor
Burton oberts. I you will, please, all join us in the com unity invocation or take this
as an opportunity for a moment of reflection. nk you, pastor, for being here.
Meridian City Council
February 5, 2013
Page 2 of 29
i t i t i i I i t ii i r l
irit i t l I these i i
i t e, e. less all.
e eerd: Thank you. Ite o. is option of t e en.
o lu : or?
e eerd: r. oalun.
. •
.
Rountree: Second.
e Uveerd: have a motion and a second to adopt the agenda as amended. All those
in favor say aye. All ayes. otio carried.
IO CAIE :THREE AYES. E ASSE .
.
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Meridian City Council
February 5, 2013
Page 3 of 29
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Meridian City Council
February 5, 2013
Page 4 of 29
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e eer : Ie is our Consent en.
oaglun: adam ayor?
e eerd: r. o I .
oaglun: Ite - is esolutio o. 13-905 with that I move approval o the
onse genda the ayor to si the Clerk to attest.
ountree: Secon .
e eerd: have a motion and seco to a rove the Consent genda. adam
Clerk, will you call roll.
oll Call: ird, yea; ountree, yea; Zare ba, absent; oglun, yea.
e eerd: All ayes. otion Carrie .
OIO IED: T EE YES. 0 E SE T.
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e eerd: Item 6 under Action Items. e have a public hearing and I will turn this
over to Lori.
Meridian City Council
February 5, 2013
Page 5 of 29
e vVeer: Thank you, Lori. Council, are there any questions for staff t this point?
ir: I have none.
outree: one.
e eer: Okay. Is there y ember o the public would like to ofl:er comment
on this item? Do you have anything you want to add?
ioway: Thank you, dm yor, embers of the Council. I would just say that
we do recommend approval o this substantial amendment as proposed. I do want to
mention that we haven't given upon getting to Fairview, but we o need to close out this
project, so that the -- the C process can be closed out and move forward. e
continue to work on and watch for opportunities to get the easements necessary to get
Meridian City Council
February 5, 2013
Page 6 of 29
i i n it c ill ii I t it. t
t close this r t ut r e r v t.
e eer :Thank you. n we ce inl appreciate your t diligence. know that
Jay is -- has tried s any different things as he can o -- to ove this o r.
Siddoway: es. d e will continue to t .
De eerd: Okay. Thank you, Steve.
Siddoway: Than o .
e eerd: Okay. This is opportunity to provide public co ent on this item. Okay.
ell, Council?
ird: adam ayor?
e weer: r. ird.
ird: Hearing no comments, I move we close the public hearing o the amendment for
the Community evelopment Sloc Grant Action Ian for 2007, 2009, and 2010.
ountree: Second.
De eerd: I have a motion and second to close the public hearing on Item o. 6-.
All those in favor say aye. All ayes. otion carried.
OTIO CAR I: THREE AYES. 0 E ASE .
a i
~~
e eerd: e did add a 6-A-1 and with the Resolution 13-906.
ird: adam ayor?
e eerd: r. ird.
Sird: I move we approve Resolution o. 13-906.
ountree: Second.
e eerd: I have a motion and a second to approve this resolution. adam Clerk, will
you call roll.
Meridian City Council
February 5, 2013
Page 7 of 29
II II: it , tr , r , t; I .
e eer : I e. tin c rrie .
I IE EE YES. 0 ASE T.
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e eer : e 6- is a final plat 13-002. gill ask st for co ents this ti e.
e eer: Thank you, ill. Council, any uestions?
ountree: I have none.
Sir: I have none.
Meridian City Council
February 5, 2013
Page 8 of 29
r : i t t? , ill. .
i, i --
o tree: ayor?
e eer :Yes.
o tree: I ove t we approve Item 6- ,final It for 3-002.
oaglun: Second.
e eerd: I ave otio and second to approve Ite o. 6- . discussion
fro Council?
ir: ave none.
Rountree: one.
e eerd: am Clerk.
Roll Call: Bird, yea; ountree, yea; rema, absent; oaglun, yea.
e weer: All ayes. otion carried.
TIO IE: T E AYES. 0 E BE .
i
e weer: to 6-C is public Baring on the a option of 2009 nifor l in
Code and along with City of eridian end ents. o, I gill turn this over o staff.
Chatterton: adam ayor, Council e ers, this is simply the third rein . e
happy to answer any estions, but t this point nothing o add.
e eerd: ky. This is public hearing. Is there anyone who would like to provide
testimony on this item? An enthusiastic bunch out there, isn't it?
of as ayor?
eweer: r. oaglun.
oaglun: wit no interest i roviig public hearing, I move we close the public
hearing on the 2009 iform Plumbing Code an City of eri is enmets.
ountree: Second.
Meridian City Council
February 5, 2013
Page 9 of 29
er : i ec c the li ri to - II
e i favor s aye I yes. ti rri .
I A I AYE E BSE T.
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e eer : to 6- is the third rea in o Ordinance 13-1539. Clerk, ill you,
please, rea this ordinance y title only.
olmn: Thank you, adam ayor. Third reading of City of eridian Ordinance o.
13-1539, n ordinance repealing and replacing Title 10, Chapter 2, eridian City Code,
regarding a option of the 2009 plumbing code and en ets and proviin an
effective date.
e weer: You have heard this reading y title only. s there anyone who would like to
hear it read in its entirety? That woul really get you excited.
Bird: adam ayor?
e eerd: r. Bird.
Bird: Seeing how nobody wants to, I ove we approve Ordinance o. 13-1539.
ountree: Second.
De eerd: I have motion and second to approve Item 6- adam Clerk, roll call,
please.
oll Call: ir, yea; ountree, yea; areba, absent; oalu, yea.
e eerd: II ayes. otio carried.
OI I: T AYES. O E S.
® i i
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e weerd: Item 6-E is under our olive epartmet with budget a enure don't
know who is taking this.
De St. Germain: I think the Chief riefe Councilman Bird on this.
e eerd: Councilman Bird is going to take it?
Meridian City Council
February 5, 2013
Page 10 of 29
e ee r : r. .
r, e hers the o cil, I could ro ably t t is. i is
replace e of a police vehicle t a was aged another arty. e ve receive
the payment fro the insurer so t is is just replace ant vehicle. o, it°s just
spending authority fore replace ant oft e vehicle.
e eerd: Thank you ve c. oucil, any frt er for aio nee ed on t is
item? f not I of ante i motion.
ird : ayo r?
e eerd: r. Eir.
ird: ova e approve the u et -- budget me ment for t e olice apart ant for
a replacement vehicle for the s of 31,500 ollrs.
ountree. Second.
e eerd: have a motion and seco to approve Item 6- ada Clerk, will you
call roll.
oll Call: ird, yea; ountree, yea; rem, absent; olu, yea.
e weerd: All ayes. otio carried.
I I : E AYES. E T.
~~ ~~
De weer: Ite 7 under Department eorts e will start with our Finance
apartment. Todd.
Lavoie: am ayor, embers of the Council, 'm here o present the fiscal year
2013 grant carry forward from 2012. The amount of the car fo and is a little over
357,000 dollars. asiclly Stan here to answer any gestio s that you have for me
rear ing the carry forward amount.
e eerd: Thank yo .Cou cil, any estions for staff?
Meridian City Council
February 5, 2013
Page 11 of 29
it : .
e eer : k erin none, I v io ?
o I adam ayor?
e eerd: r. oaglun.
oaglun: I move that we approve the budget amendment s grant car fo and for a
not to excee ount X357,335.95.
oree: econ.
e eerd: I have otio second. re you sure about t e 9 cents?
oaglun: hope so. I in° have my glasses o. Yes, I am.
e eerd: adam Clerk, will o call roll.
Roll Call: Bird, yea; Rountree, yea; rema, absent; oaglun, yea.
e Uveer: All ayes. otion carried.
I C IE E AYES. E ABSE .
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e weer: Item o. 7- is under our Public orks an e al Department.
ry: adam ayor?
e eerd: Kyle.
ek: as ayor, oe eusch, our chief inspector, is the man who saw the
opportunity for awin-win and so he's going o explain what exactly is happening with
this pipe and whywe don't even w t it in thefirst place.
eusch: Madam ayor and Councilmen, several months back I was approached by
an Clark with the eriian Food Bank looking for some surplus pipe, whether it be a
contract or any -- any possibility of finding other eas. e have another project
coming up at the wastewater treatment plant where I was out looking for a storage lay
Meridian City Council
February 5, 2013
Page 12 of 29
e eerd: Thank you. recite your report. Council, y estions?
oaglun: ada ayor?
e eerd: r. oaglun.
oa lun: I don't know i t is is question for Joel. It fight be more yle. t how o
we end u with pipe that sits ro for awhile?
eusch: well, I will field that one.
oalun: Okay. Thank you.
oaglun: And, ada ayor, to follow up, Joel -- so, typically, if that had been more
normal product, if you gill, we would probably have i terte it into another job that
had come along typically?
eusch: Correct. Absolutely.
oaglun: Okay. Than you.
e weer: well, I guess I just have afollow-p question. s EPA is -- has asked -- or
EQ asked to make sure we are not putting that in the ground, is it okay to put in the
ground?
Meridian City Council
February 5, 2013
Page 13 of 29
: t t r j t. i i r r to
r tin i i ec e ritl if i i rct I'
e le have t e rr it that e l e loo i or. , once e that
rittleess sect the i e, vi i c action it n not reki the ipe does
come into play.
e eerd: o, are they of to e putting it in e run ?
eusch: They are going to be si it, s far s know, for a gravity irrigation structure
o their roperty. I°s allowable t e use in private hands. It's not somethi we
would --definitely not something we would ant to t un er the street.
e eerd: , ce il, we si r. tore, some kind o __
ary: old r less.
e eerd: -- that we are not -- yeah, hold r less type o reemet?
De weerd: Okay. Thank you.
eusch: Any questions?
e eerd: o. ut thank you so uc. e a recite o r advocacy for our
co unity nonprofits, too.
eusch: y pleasure. Thank you.
e eerd: ay. Council?
oglun: adam ayor?
e eerd: r. oaglun.
oaglun: would move royal o esoltio o. 13-907.
Rountree: Second.
e eerd: I have otion seco o a rove Item 7-C. ny iscssio?
adam Clerk.
Meridian City Council
February 5, 2013
Page 14 of 29
II I: it , e ; r e ; I
e eer : II ayes. oti Carrie .
TI E E E T.
e eer : a going to ski to 7- fora o et, Council, n putt at o towards
the end of the agenda. The staff ember who needs to make that re ort has as a if
we -- if we col .
e eer: o, will ove to Ite 7-, whic is fro our com unity development office
and think gybe I sr rise them wit the s iftness of our actions. Our maybe that's
our city attorney's.
Meridian City Council
February 5, 2013
Page 15 of 29
e r: u i, t ? r. 1.
oaglun: ayor. n just to e cert i, the -- the current r is Safety
Com fission, once this is set approved, that o longer exists, they do not
trsiio over to that, but they -- if they are Willi to se a they can ply t the ayor,
just like the process we have for all o r commissions?
ountree: adam ayor?
De Weer: r. ountree.
ountree: I support the idea of combining these two. I akes sense. I hi the
mission and statement of purpose n authorities that you have outlined pretty well
encompass ghat they ought to be doing. o, I woul suggest that you take this forward
and get a resolution and adoption of this.
e eer:ay.
oaglun: And, adam ayor, the ay 1 st I think time frame works well, i my opinion.
a :Thank you.
® i i
i i i i
e Weerd: Excellent. Okay. Ite 7- is Community evelopmet and I know that our
-- rce Chatterton is prepared to address this one. h. truce reckleto. Well, one
o the truces.
Meridian City Council
February 5, 2013
Page 16 of 29
t . t r .
e ee r : 0 kay.
eterson: adam yor, Council embers, I --
e Weer: you could, please, state your name orte recor .
eterson: Jerry Peterson. I a the 1/C energy program aner for the ivision o
Building Safety.
e eer: Thank you, Jerry.
Meridian City Council
February 5, 2013
Page 17 of 29
e eer: Council, any questions for Jer ?
ir: I have none rig now.
oaglun: adam ayor?
e vVeer: r. of .
oaglun: Jer , if you could educate me a little bit more o natural raft syste s. I
mean it sounds like it's n air intake that oes' require any oorized -- it's just
natural draft. Can you elaborate little more so I can get n undersan in? I don't
have anygas appliances in my home, so --
oaglun: adam ayor, to follow u, then. Jerry, what -- what°s the solution to that?
Does that mean it's oing to have to have positive vent, there is -- you have to have
something that pulls that -- that ventin out or -- what change -- what changes would --
would occur with this --what you're proposing?
Meridian City Council
February 5, 2013
Page 18 of 29
i fro t er i r tr i t r i r f t, t
e i e e do for i i this.
of . Great. You i ve yell, p recie that. I got i. o, you.
eters: Thank you.
e eerd. Any of er questions fro Council?
Dir: I ave none.
e eerd: ay. Thank you so c.
Meridian City Council
February 5, 2013
Page 19 of 29
e eer :Council, an questions?
ir: I have none, ayor.
ountree: ayor?
e eer: r. ountree.
Rountree: rce, you sai you talked the building and contractors associ tion. what
were their specific comments? i they have any other than they were generally in
agreement?
Freckleton: You know, yeah, am ayor, Council, Council n Rountree, the only
comment that we really received was more o the -- to the fact that it's -- it's ad itional
regulation that the city would e imposing. I really wasn't on the substance of what we
are trying to o, it was just increased regulation, so --
ountree: n to your knowledge s anyone -- other communities or -- obviously t e
state, but any other communities or counties moving forward with this kind o
ordinance?
ountree: And one final. If we move o r with this are we consistent i language
with what we would anticipate the state would be providin , so if we did enact on it we
wouldn°t have to come back and reenact it?
Freckleton: Yeah. Absolutely. That's good question. And that's why we have
worked very closely with Jerry and the state. eve want to make sure that our proposal
comports well with what he is -- e is running forwr . ~o, we do feel that it's -- it's very
much in alignment with --with his proposal.
Meridian City Council
February 5, 2013
Page 20 of 29
re : .
e eer : ic, ci o tree, ell ow, e it es tr e
rcess it could e easily c ae and I think e have done that it several other
ordinances where once the state law is passed ours is -- is revoke .
e weer : ell, I guess, ruce, I understand the concern -- aye it was lone voice
or not a t e uil in Contractors Association and Iguess my -- y oin and the state°s
rulemaking process is it's vetted ve thoroughly and you have lot o i Brent sets o
eyes looking at i an you don't know w the net ouco a is of to e.
Freckleton: Right.
Freckleton: Bah.
De eerd: And that's -- that's the alace we try and ope that -- certainly this is a
family oriented community and safety is a priority, but, you know, sometimes when we
try and craft things we can't look at it from s many angles as they can through the
rulemaking process.
Frec leton: Sure.
Hoaglun: adam ayor?
e eerd: r. Hoaglun.
oaglu: I appreciate what you're doing, ruce. It's -- yo know, as the ayor si ,
you know, we had an unfortunate tragedy in this community and I think what you're
doing in working with the state -- and I appreciate the state moving fo and on some of
this to -- to make it so it's not possible to happen again, unless so ethin really goes
wrong, but I think you have found a good balance on how to do this and how the alarms
Meridian City Council
February 5, 2013
Page 21 of 29
-- h r ti i h tit's t it rir, ri r r ti tin
li ere I i ce out t strive for t i hit i
t is, s recite the ork s e into t is i
recleo: Than o.
e eerd: Council, a y other co ments? believed st is looking for your direction
t this oint,
ird: a ayor?
e eerd: r. it .
ird: adam ayor?
eweer: r. ird.
ird: And along that line, you know, this -- the communications and now we give our
fire department if they are called to certain area four or five times and give them
something to go back o, you know. o, I' like o cil n ontree, it's not only the
life safety, it's something that needs to be done.
e vUeer: Sruce, what it gives is the city something to o back on or do I s that to
Parry?
Meridian City Council
February 5, 2013
Page 22 of 29
tit it it i r c t s r tr itti
e is e i i
e eer : o, ocil, ' -- o ' think we need n o icil oio, but I see
there is favor to ovi fo r .Thank ou, truce.
rec leto: Look fo and o ei c.
e eer : kay. I did move Item ~- to the en of this and I see that r. atts is
here, so we will o ahead a take com et t this point for 7- .
watts: Thank you, dam ayor an Council embers. avid Allison is here also
with the Public works Department. e will be answering any questions you ay have
and I will let David kick it off with little bit o information for you and, then, at the end of
this we will e asking for approval to move fo and with the contracts that are presented
before you.
e eerd: i, avid.
Meridian City Council
February 5, 2013
Page 23 of 29
e eer :Than you. Council, questions?
ird: aam aor?
e eer: r. it .
ird: avi , as look t ro the contracts it looks like the estimated cost for the two
buildings is.9 million. A rig t?
Allison: h, including --
it :Three point on the ainistrtion,1.9 on the --
Allison: well, construction cost, yes. Correct.
ird: Construction cost. got real question. n our construction manaementwe are
a 1 ~ percent. That's pretty high construction management. Our design is 16 percent.
why -- is there a reason that these percentages are so high?
Allison: Councilman Sird, for the esin costs the i istrtio building came in t
10.9 percent of our overall budget for the administration building. The original contract
with and Johnson was --
Sird: I added them together, David.
Ilison: Okay. just --
ird: The overall project.
Meridian City Council
February 5, 2013
Page 24 of 29
it : 't ere e ih rte r 1 i t
cstrcti e e cost take t e it co s t bo t 18 rcet total
cost your esi c es u t 1 percent. hat i i you're e is illio.
Ilison: The ers t e ve --
ird: An it's running out 200 -- a ministration is r i about 215, 2 dollars
square foot and the lab is runin little bit ore.
Ilison: Our--
it : I'm just string. I can I realize the lab has got lot of lu in an all that kin
of st to it, but I' sure t e machinery and stuff -- t e s ecilized machine stu
will be ut in y the technicians w o e would buy the ac finery from, it on't e tin
y our construction ae et people, will it?
Allison: o. ut the placement --
ird: They will oversee it. understand that. And is that of the 1.9 million?
Allison : Of the --
ird: The equipment cost.
Allison: -- equipment that's i it?
ird: The equipment cost.
Allison: o, it°s not.
ird: did not think so.
Ilison: They have n ongoing capital --
ird: That's fine. Thanks.
oaglun: aam ayor?
e eerd: r. oaglun.
oaglun: uestion, David. You talked about the funding -- this is oin o be over two
fiscal years and I see the funding mechanism talks about how if City Council were not to
approve the second year certain things happen, but i talks about construction manager
must not incur costs at fees 142,488 prior to October 1, 2013, and who is overseeing
that? Is that totally on the construction manager and if they o over that that°s bad on
Meridian City Council
February 5, 2013
Page 25 of 29
r v s i t it is i i t -- t
e sure e that it e r I r r e a r
e ear : And, Council, guess e did have t orou evaluation some o our
rocesses o this a with good Indust and citize supo o developing process to
anage t ese ore e actively and wit more certainty. o, i -- if that helps s well.
acts: That is correct. adam ayor, we are following that -- t t process that ca e
out o t at -- those meetings for that -- al os 12 months I think about. Our final report
that we give to Council seven opts back, we are followin that process right now.
This isn't the first project, but we have actually implemented those changes into
projects.
oaglun: adam ayor, eit, avid, how does i work -- and I think of the eridian
oad project. e ope it gets done quicker -- i fact, there is contractor incentives to
get that open sooner. If they are running ahead of schedule and things are progressing
nicely, though, once they hit the 1 2 threshold and it's early September we stop?
oaglun: So, m ayor and eit , if they came to i-September and they i the
142,000, but they keep working and the uget gets approved, we are in an new fiscal
year, then, they could actually submit an invoice for work that's been done since mid-
Septemer or istat not allowed?
watts: That is not allowed y laws o, sir.
Hoaglun: Okay. Just wanted to be sure.
watts: Yes.
Hoaglun: All rig . T nkyo, eith.
Meridian City Council
February 5, 2013
Page 26 of 29
r : 't ri ti J rii ti
t: re.
ountree: ee to nova.
e eerd: Any other uestio s from Council?
ird: have none.
e Weer : ytin furt er, David?
Ilison: o.
De eer : y.
Allison: ankyou.
De eerd: Thank you.
Watts: We would ask that that contract e approved and for the ayor to sign and the
Clerk to attest.
Bird: adam ayor?
e Weerd: r. Bird.
ird: I guess -- I'll let r. ountree, so he can --
ountree: Thank you, r. it .
e Weer: r. ountree.
oagl : Second.
e Weer: I have a motion and a second to approve Ite 7- .Any discussion from
Council? adam Clerk, roll call, please.
Roll Call: ird, yea; Rountree, yea; are ba, absent; oalun, yea.
Meridian City Council
February 5, 2013
Page 27 of 29
r : II . ti rri .
I : .
ts: ank .
® •
® ~ - fl
' i ~~~ 1
l '
i
i ~~ , ~ i
ii°
e I~leer: T ank you. ay. a are Item 8. e have in front o you -- Item 8- is
r finance 13-1540. adam Clerk, v~ill yo ,please, read this on nce title only.
e deer: Thank you, adam Clerk. You have earl the ordinance read on title -- y
title on Item 8-A. Is there anyone rho v~old like to hear it read i its entirety?
ountree: adam yor?
De vUeerd: r. Rountree.
Rountree: Seeing none, oul ove t at ire ap rove ri nce 13-1540 pith
suspension of rules.
Sir: Second.
e vUeer: I have motion and second to approve Item - adam Clerk, will you
call role.
Meridian City Council
February 5, 2013
Page 28 of 29
II II: it , ; tr r nt; I , .
e er : II ayes. io carne .
C IE AYES. E .
® ®~
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I o ^
! ! ! i
! I
e eerd: to 8-S is rdince 13-15 1. m ler ,will you, please, read this
title.
e weer: You have heard this item read by title only. Is there anyone who would like
to hear i read in its entirety?
ountree: a ayor?
e weer: r. ountree.
ountree: Seeing o one wanting to hear it i its entirety, I ove t t we approve item
8- ,Ordinance 13-15 1, wit suspension o rules.
bird: Second.
e weer: I have motion and second to approve Ite 8- am Clerk, will you
call role.
Roll Call: bird, yea; Rountree, yea; arema, absent; oagl, yea.
e eerd: All ayes. otio carried.
Meridian City Council
February 5, 2013
Page 29 of 29
I I : .
e eerd: Council, o Ie 9 o you have ayt in t c sier, topics for future
e ?
ountree: I ve none.
ln: o.
e eerd: ay. I of ene i otio o jo r.
ountree: o ovee
ir: Second.
e eerd: All those in favor say aye. All ayes.
O IE: T EE AYES. 0 E APSE .
ETI G JOU T x:05 .
(A 10 EO I FILE OFT ESE OCEDI GS)
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T E E DATE O1/E
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JAYCEE ~IOLMAN, CITY CLERK ~~ ~ ~~ ~~~~-~ :~ ;i
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